AP 12-05-02SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
REGULAR BOARD MEETING AGENDA
Thursday, December 5, 2002
2:00 P.M.
City Council Chambers
1900 Lake Tahoe Boulevard, South Lake Tahoe, California
Robert G. Baer, General Manager Richard Solbd~l Ass stant Manager
Duane Wallace, President BOARD MEMBERS James R. Jones, Vice President
Cathie Becket, Director Mary Lou Mosbacher. Director Edc W. Schafer Director
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCF
w
COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter
jurisdiction of the District. Five minute limit. No action will be taken.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately
upon request.)
5. CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION
$. PRESENTATION
a. 2001/02 Financial Statement Audit by Larry Mace, Partner, Grant Thornton, LLP
7. ITEMS FOR BOARD ACTION
REQUESTED BOARDACTION
Sludge Handling and Odor Control
Facilities
(Jim Hoggatt)
Approve Increase to Carollo Engineers
Task Order No. 56 for Review of Shop
Drawings and Preparation of Request for
Information, in the Amount of $122,500
REGULAR BOARD MEETING AGENDA ~ DECEMBER 5, 2002 PAGE - 2
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=
10.
Administration Building
(Richard Solbrig)
Authorize Staff to Request Proposals for
Architectural Services
New Board Policy Section 3070:
Audio and/or Video Tape Recordings
of Board Meetings
(Kathy Sharp)
Approve Amendment to Add Policy
Pertaining to Audio and/or Video Tape
Recordings of Board Meetings
Board Policy Section 3060: Minutes
of Board Meeting
(Kathy Sharp)
Approve Amendment to Delete Reference
to Board Meeting Audio and/or Video Tape
Recordings (Policy 3070 incorporates lan-
guage from Section 3060)
Payment of Claims
Approve Payment in the Amount of
$1,369,078.02
BOARD MEMBER COMMITTEE REPORTS
a. Executive Committee (Wallace / Jones)
b. Finance Committee (Wallace / Schafer)
c. Water & Wastewater Operations Committee (Jones / Becker)
d. Planning Committee (Mosbacher / Schafer)
BOARD MEMBER AD HOC COMMITTEE REPORTS
a. Legislative Ad Hoc Committee (Wallace / Jones)
EL DORADO COUNTY WATERAGENCY PURVEYOR REPRESENTATIVES REPORT
11.
12.
13.
BOARD MEMBER REPORTS
GENERAL MANAGER/STAFF REPORTS
NOTICE OFPASTANDFUTURE MEETINGS/EVENTS
Past Meetinqs / Events
11/25/02 - TRPA Allocations Meeting at Chamber of Commerce
12/02/02 - Operations Committee Meeting
12/03102 - Board Workshop
Future Meetings / Events
12/06/02 -6:00 P.M. - District Christmas Party
12/12/02 - 2:00 P.M. - El Dorado County Water Agency Board Meeting at P'Ville Library
12/16/02 -4:00 P.M. - Operations Committee Meeting at District Office
12/17/02 - 9:00 A.M. - Alpine County Board of Supervisors Regular Meeting in Markleeville
12/17/02 - 1:30 P.M. - Lake Tahoe Transportation & Water Quality Coalition mtg. at League
12/17/02 - 6:00 P.M. - City of SLT Regular Council Meeting at City Council Chambers
REGULAR BOARD MEETING AGENDA - DECEMBER 5, 2002 PAGE - 3
14.
Future Meetinqs/ Events (continued)
12/18/02 - 8:00 A.M. - Employee Communications Committee Meeting at District Office
(Director Mosbacher is Board representative)
12/19/02 - 2:00 P.M. - STPUD Regular Board Meeting at City Council Chambers
12/25/02 - Christmas Holiday (District office closed)
CLOSED SESSION
Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel-
Existing Litigation: STPUD vs. John Breese Mumford, et al. El Dorado County
Superior Court Case No. SC20020030
Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existing Litigation: F. Heise Land & Live Stock Company vs. STPUD and Does 1
through 10, Inclusive; Alpine County Superior Court Case No. C18644
Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existing Litigation: F. Heise Land & Live Stock Company vs. STPUD and Does 1
throu.qh 10, Inclusive; Alpine County Superior Court Case No. C18733
Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existin.q Litigation: STPUD vs. F. Heise Land & Live Stock Company Inc.,
William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc. CIV S-02-0238 MLS
JFM United States District Court for the Eastern District of California,
Sacramento, CA
Pursuant to Government Code Section 54956.9(a)/Conference with Leqal Counsel-
Existing Litigation re: Meyers Landfill Site: United States of America vs. El
Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil
Action No. S-01-1520 LKK GGH, United States District Court for the Eastern
District of Califomia
Pursuant to Government Code Section 54956.9(a)/Conference with Leqal Counsel-
Existing Litigation: STPUD vs. Lakeside Park Association, et al, County of
El Dorado, Superior Court Case No. SC20010165
Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators: Agency Negotiators - Board of Directors, General Manager, Chief
Financial Officer; Employee Organization - Represented and Unrepresented
Employees
Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators: Agency Negotiators - Robert Baer, Board of Directors;
Unrepresented Employee Position - District General Counsel
REGULAR BOARD MEETING AGENDA - DECEMBER 5, 2002
15. ACTION ! REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
16, ADJOURNMENT (To the next regular meeting, December 19, 2002, 2:00 p.m.)
PAGE - 4
The South Tahoe Public Utility District Board of Directom regularly meets the first and third Thursday of each month. A
complete agenda packet, including all backup information is available for review at the District office dudng the hours of
8:00 a.m. - 5:00 p.m. Monday through Friday. Items on this agenda are numbered for identification purposes only and
will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular
items only. Public headngs will not be called to order pdor to the time specified.
Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the
agenda items are heard; comments should be brief and directed to specifics of the item being considered. Comments
on items not on the agenda can be heard dudng "Comments from the Audience;" however, action cannot be taken on
items not included on agenda. Please provide the Clerk of the Board with a copy of all written material presented at the
meeting.
South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 530.541.0614
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Jim Hoggatt, Construction Manaqer/Enqineer
RE: BOARD MEETING
December 5, 2002
AGENDAITEM:
ACTION ITEM NO: 7.a
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: SLUDGE HANDLING AND ODOR CONTROL FACILITIES
REQUESTED BOARD ACTION: Approve increase to Carollo Engineers Task Order No. 56 for
review of shop drawings and preparation of Request for Information, in the amount of $122,500
DISCUSSION: Staff and Carollo underestimated the time and effort required for them to review
both shop drawings and Request For Information (RFI) for the above proiect. As of the October
billing, Carollo Engineers has expended all but $24 of their current contract. Staff agrees with thn
Carollo estimate that the District have approximately seventy-five (75) more shop drawinqs and
at least fifty (50) more RFI's to respond to before the proiect is completed.
Staff recommends the Board approve the $122,500 increase to Carollo Task Order No. 56.
SCHEDULE: Issue Task Order upon approval
COSTS: $122,500 ACCOUNT NO: 1029-8234-8236, 8349, 2029-8130
BUDGETED AMOUNT REMAINING: <$2,830,9999>
ATTACHMENTS: Carollo proposal, Budget Analysis
CONCURRENCE WITH REQUESTED ACTION:
E.ER^, MA.A ER: YES
CHIEF FINANCIAL OFFICER: YESt~r~d_~NO
CATEGORY:
GENERAL
WATER
SEWER X
November 26, 2002
6249A.00
South Tahoe Public Utilit,j District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Attention; Mr. Richard Solbrlg, P.E.
Assistant Manager/Engineer
Subject: Sludge Handling and Odor ConlrOl Facilities Project · Bid Results Summar7
The purpose of'this letter is to request an amendment to the Sludge Handling end Odor Control
Facilities Pro~ec~ for:
1. Task 7 - Construction Assistance
2. Task 6 - Bidding Assistance.
Task 7 - Construction Assistance
Carello was originally somewhat optimistic about the time that it would take to review shop
drawings. In addition, we have been disappointed in the quality of the submittals corning from
the Contractor. This has increased our review t~me both to try to discern what the Contractor is
providing and to prepare written descdpaons of the needed changes for the re-subrnittal of many
of the shop drawings. Dislrict staff has spoken to the Ccntractor on this issue and It appears that
lhe more recent submiffals have been better ~epared and documented than those originally
received.
We have expended considerably more after1 in prOvidlng shop drawing review and respondi~ to
requests for information (RFI's) from the Contractor than originally anticipated. This has been
discussed with District staff. Our original estimate for this task included time to review and
comment on approximately 20 shop drawings and 30 RFI's (a total of 240 hours). As of
November 14. 2002 Carollo has reviewed and responded to at least 40 shop drawings and 40
RFI'a (expending a total of 348 hours). District staff has worked to keep our time and the
resultant cost time to a minimum by responding to at least 10 shop drawings and 10 RFI's
without Carollo's input. Regardless of staffs effort, our fees through October 31, 2002 are
approximately $5,000 over budget on this Task, Please note that we have biltea the Disl~ict only
up to our contract IlrnJte.
There have been two instances where additional engineering effort was requked to resolve
design concerns. We have not tilcluded these hours in thie amendment.
Additional submittals and RFI's will be forthcoming, We request that Task 7 - Construction
Assistance be amended to include additional funds t'or the review ~ the upcoming submittals.
We commonly estimate the time required to review a shop drawing as 8 houm. The time
requlrecl to review an RFI Is assumed to be 4 hours. We have assumed that approximateiy 75
more shop drawings will be submitted for this pmjecL We have also assumed that there will be
Mr. Richard Solbrig, P.E.
South Tahoe Public Utility District
November 26, 2002
Page 2
another ~0 RFI's. The adclitional effort to review the anticipated additional shop drawings and
RFI's is described in Exhibit A and the costs are calculated in Exhibit B.
Task 6 - Bidding Assistance
Posting addenda tO the drawings following the bid was not part of our original scope of work.
iTnha breakdown of our hours and costs f~r the additional work to post the addenda is described
' ExhibitA and calculated in Exhibit B.
~EU;h~e. nd_m~_e.~nm,t,o t?e.$iu~g?,,Hand?~ en~ Od~,r Contro~ Facilities p~S o"~ of Work
~ ~#~t ,%, CIL~,C~(~J ~a] [rlciI,IOi~S JUS! toe i~lae tJo~aJ taSKS that have been ~.~..~.~_.~tld are
included in fffis amendment request. The amended engineer ng cost for the completion ~f the
tasks contained n the Scope is $122,500. The development of this cost is detailed in the
attached Labor Hour and Cost Estimate (Exhibit B). Enginee~ng fees will be based on the ~'ee
schedule in effect when the work is c,~mpleted.
The project team for the completion of this project will remain unchanged, Please review our
Scope and Level of Effort and, if acceptable, submit them to the Beard of Directors for approval.
Please contact us with any questions.
Sincerely,
ENGINEER$, P.C.
Robert A, Gillette,
Partner
JLB:kgd
Attached: Scope of Work
EXHIBIT A
SOUTH TAHOE PUSLIC UTILITY DISTRICT
AMENDMENT #2 TO THE SLUDGE HANDLING AND ODOR CONTROL
FACILITIES PROJECT
Scope Of Work
The following describes the additional work required to complete the Construction Assistance
Phase (Task 7 of the original contract) for the Sludge Handling and Odor Control Facilities
Project. Design service~, bidding, and the inilial services during construction have been
c~mpleted and are not effected by this amendment request.
Task "1. Preliminary Siting - completed as indicated under the original design contract.
Task 2 - Site Visits - completed as indicated under the original design contract.
Task 3 - Influsnt Box Analysis - completed as indicated under the originar design contract.
Task 4 - Clarlfler Cover Analysis - completed as Indicated under the original design COntract.
Task 5. Design - completed as indicated under the odgina! design contract and Amendment #1,
Task 6 - Bidding Assistance - The posting of edclanda to the design drawings was completed
under this task. This work was not part of Carollo's od[~inal Scope of Work. Please refer to the
attached Labor Hour and Cost Estimate (Exhibit B) for a breakdown of the exfl-a costs to complete
this work:.
Task ?. Construction Assistance - This amendment will expend this task to cover the review of an
additional 75 shop drawings and 50 RFI's. Please refer to the attached Labor Hour and Cost
Estimate (Exhibit B) for a breakdown Of the e~ra costs to complete I~is work.
PROJECT SCHEDULE - No Change
H:lFInalt$ ti~O.~AO~g4~a00~ Exhibit A.doc 6249A00
SOLIDS HANDLING FACILITY AND ODOR CONTROL PROJECT
Accounts: 1029-8234-8236, 8349, 2029-8130
BUDGET REMAINING ANALYSIS:
Spent to date
Outstanding Purchase Orders-
02/03 All Years
1,730,694 2,445,198
Alpine Metals 350 350
Amec Earth & Environmental 974 974
Carorlo Engineers 57,980 57,980
Pacific Mechanical Corp. 6,198,543 6,198,543
Tahoe Basin Container Service 3,762 3,762
GS Concepts 1,265 1,265
Jacobs & Tolhurst Architects 4,339 4,339
R & K Lawn & Garden 4,925 4,925
Sierra Highway Safety 670 670
Western Highway Products 810 810
Westfalia Separator Inc. 676,688 676,688
Total Encumbrance
6,950,306 6,950,306
Total Spent & Encumbered
8,680,999 9,395,503
Budget FY 2003 5,850,000 6,564,504
2003 Amount Exceeding Budget -2,830,999 -2,830,999
Note 1: The amount over budget reduces the Capital Outlay Reserve.
TO:
FR:
RE:
ACTION ITEM NO:
ITEM-PROJECT NAME:
REQUESTED BOARD ACTION:
services
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Richard Solbrig, Assistant Manaqer/En§ineer
BOARD MEETING December 5, 2002
7.b
AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
ADMINISTRATION BUILDING
Authorize staff to request proposals for architectural
DISCUSSION: Direct staff based upon information from December 3 workshop.
SCHEDULE: Construction in 2004
COSTS: ACCOUNT NO: 2029-8130
$578,43O
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES ,~ ~.-~/~^ NO
CHIEF FINANCIAL OFFICER: YES'i~r~_¥c,,~-JO
CATEGORY:
GENERAL X
WATER
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Kathy Sharp, Clerk of the Board / Executive Secretary
RE: BOARD MEETING December 5, 2002 AGENDA ITEM:
ACTION ITEM NO: ? .~ CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: NEW BOARD POLICY SECTION 3070: AUDIO AND/OR VIDEO TAPF
RECORDINGS OF BOARD MEETINGS
REQUESTED BOARD ACTION: Approve amendment to add policy pertaining to audio and/or
tape recordings of Board Meetings
DISCUSSION: Board Policy Section 3060 contained lan~uac~e pertaining to audio and/or
video tape recordings. Staff recommends creating a new policy (3070) that provides specific,
guidelines for tape recordings. Language from Policy 3060 was reviewed and updated, and
incorporated into the new Policy 3070. A memo detailing the proposed changes is included a~
an attachment.
This item was carried over from the November 21 Board meet n.q
SCHEDULE:
COSTS: ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Memo, Proposed Policy 3070 with underline / strikeouts showing chanties
CONCURRENCE WITH REQUESTED AC,TION:
GENERAL MANAGER: YES ~'~/~~~ NO
CHIEF FINANCIAL OFFICER: YES/~F~.~.~,. NO
CATEGORY:
GENERAL X
WATER
SEWER
South Tahoe
Public Utility District
Memorandum
Robert G, Beer, General Manager
Board Members
Cathie Becker
James R. Jones
Mary Lou Mosbacher
Duane Wallace
Edc Schafer
Date:
To:
From:
Subject:
Tuesday, November 12, 2002
Board Members
Kathy Sharp
Consent Item No. c. - Policy re: Audio and/or Tape Recording Board Meetings
Consent Item c. is a new proposed Board Policy 3070. Below is a narrative of the changes.
In 1994, I wrote a policy regarding retention and duplication of tape recordings of regular,
special and adjourned Board meetings. When I put together the Board Policy Manual, I
merged that policy into the Board's Policy under Section 3060 - Minutes of Board Meeting.
I recommend creating a new policy (3070) that provides specific guidelines for audio and/or
tape recordings instead of mixing it in the Minutes section as it is now. This will also make it
easier to hand it out to the public when a taping request is made.
The attachment shows the language from our existing section 3060 that pertains to tape
recordings. There are some proposed changes, which are shown by underline / strikeout. The
changes point out that:
1) The public has a right to public records. If tape recording is done for any reason, the tape
constitutes a public record and is subject to the California Public Records Act.
2) Tape recording of meetings by the District is optional and is not required by law.
3) The public has the right to video and/or audio tape the meeting if they wish (unless they
persistently disrupt the proceedings).
4) Tapes of closed sessions can be made if approved by a majority of the Board, but are not
considered to be public records.
5) Retaining Tapes 30 Days or Two Years - By law, Board meetings are not required to be
tape recorded. If they are, by law, tapes may be erased or destroyed 30 days after the taping
(or longer until the minutes are adopted). Our policy currently states we retain the tapes for
two years. We can leave it that way, but I wanted to pass on some of what rye been hearing
at Special District Conferences for you to consider while the policy is being amended:
Retaining the tapes for only 30 days may be a good idea since holding onto the tapes longer
can sometimes present more liability than protection, and blow-by-blow conversations
Page 2
tape recorded of the Board's debate may muddy the waters and may weaken the Board's legal
position in defending actions approved by a majority of the Board. (Tapes can be helpful or
harmful to the District in the case of future litigation arising out of a matter discussed at the
Board meeting.)
I have been holding tapes for two years. Usually if the public (mostly lawyers) wants a copy of
meeting tapes, the request is immediate (within 30 days). Rarely, if ever, have older tapes
been requested. I did a list serve poll regarding taping and found many District's don't tape
record their meetings at all, and if they do, some only keep them the time required by law, and
some keep them much longer.
If a switch is made to 30 days, and an important topic is covered and we want to retain the
recording of that topic, we could include that portion of tape in the project file.
So, two years versus 30 days is entirely up to you. Since the policy is being amended, I just
wanted you to consider all this in case you want to make a change.
South Tahoe Public Utility District .1275 Meedow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.544.6474 -Facsimile 530.541.0614
South Tahoe Public Utility District
Board Policy Manual
Audio andl.o.r Video Tape Recordings of 3070
Board Meetings
3070.10
3070.20
3070.30
An audio and/or video tape recording of any open and public meeting
of the Board of Directors ' '- o~oo,,,,,o,
;nclu,li,,§,,,,,o~,,-'---" .... =--- may be made at
for the purpose of providing detailed information for the preparation of
the official minutes of the meetings. Such tape recordinqs shall be kept
by the Clerk of the Board.
3CCC.21
3070.11
Any member of the public is allowed to record the proceedings
with an audio and/or video tape recorder at an open and public
meeting provided that the recording does not constitute a
persistent disruption of the proceedings.
Upon request by a Board Member or District staff, audio and/or video
tape recordings of a Closed Session of a Board meeting may be made
upon approval by a majority of the Board. Recordings made dudn.q
Closed Sessions are deemed not to be public records.
Any tape or film record of an open and public meet n~ made for
whatever purpose by or at the dire~ion of the Distri~ shall be subie~
to inspe~ion pursuant to the California Public Re~rds A~, and may be
erased or destroyed thi~y (30) days after the tapin~ or recording, b~
not before the official meet ng minutes have been adopted by the
Board. Upon request bfa Board Member or Distri~ staff, specific
recordings may be held for a longer period of time upon approval by a
maiority of the Board.(Note - this last sentence was added ~ulting
from discu~ion at the November 2f Boa~ meeting.
Policy No. 3070
Ado~ion Date:
Audio and/or Video Tape Recordings of 3070
Board Meetings (continued)
3070.40
Members of the public can make an appointment with the Clerk of the
Board to listen to or view tapes, during regular business hours (8:00
A.M. - 5:00 P.M.), Monday through Friday, relative to staff time and
District priorities. A tape player and a location to listen to or view tapes
will be made available by the District without charge to the person(s)
requesting access to the tapes.
3070.50
Members of the public may request copies of available meeting tapes.
the-re~ The fee for reproduction shall be paid in advance, based
on an estimate of the hourly wage of the person reproducing the tapes
plus a charge for the actual cost of each tape. Posta.qe fees incurred in
mailinq such copies shall also be charqed to the requestor. :Fhe
G~n~r~.~ Msn~g~r r~$~r~ th~ r~ght tc, v,'r~iw f~$.
Policy No. 3070
Adoption Date:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO:
FR:
RE: BOARD MEETING
ACTION ITEM NO:
BOARD OF DIRECTORS
Kathy Sharp, Clerk of the Board / Executive Secretary
December 5, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: BOARD POLICY SECTION 3060: MINUTES OF BOARD MEETING
REQUESTED BOARD ACTION: Approve amendment to delete reference to Board Meeting
audio and/or video tape recordings (A new Policy 3070 will be proposed, which incorporates
language from Section 3060)
DISCUSSION: A policy pertaining to the retention and duplication of tape recordings of
regular, special, and adjourned board meetings will be proposed as an addition to the Board
Policy Manual (Policy 3070). Language from Policy 3060 will be incorporated into the new
policy.
SCHEDULE:
COSTS: ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Policy 3060 with strikeouts showing proposed changes.
CONCURRENCE WITH REQUESTED ACTION:
CHIEF FINANCIAL OFFICER: YES~:-~r.=~.c...~IO.
CATEGORY:
GENERAL X
WATER
SEWER
South Tahoe Public Utility District
Board Policy Manual
Minutes of Board Meeting
30601
3060.10
The Clerk of the Board (or designee) shall attend and keep minutes of
all Regular, Special, Adjourned, and Emergency meetings of the Board.
3060.11
Copies of said minutes shall be made for approval by Directors
in a future agenda.
by fha Diatrla w:tho~,1 charga to," -' '
Policy # 3060
Ado~on Date: 05/21/98
I Minutes of Board Meetin9 (continued) I 30601
3060.30
Motions, resolutions or ordinances shall be recorded as having passed
or failed, and individual votes will be recorded unless the action was
unanimous. If there is no Board action on any item, the minutes shall
state: No Board Action.
3060.31
All resolutions and ordinances adopted by the Board shall be
numbered consecutively.
3060.40
Minutes of Board meetings shall follow the individual agenda sequence
for each Board meeting and may include, (depending on the type of
Board meeting but not limited to the following):
3060.4t Time, date, place, and type of each meeting;
3060.42
Directors present and absent by name, staff members present by
name, and visitors present by name, providing their names are
known either from recognition by the Clerk of the Board or by
signing the visitor sign-in sheet;
3060.43
Arrival time of tardy Directors by name and pre-adjournment
departure time of Directors by name; notation of Director's name
and the time, if absence takes place when any agenda items are
acted upon;
3060.44 Description of Consent Calendar Items and the Board vote;
Policy # 3060
Adoption Date: 05/21/98
I Minutes of Board Meetin9 (continued) ] 30601
3060.46
3060.46
3060.47
3060.48
3060.49
Description of Board Action Items and the Board vote. A notation
if any Board member must disqualify themselves from
participation in any item due to a conflict of interest.
Brief summary of Board Member and Staff Report Items;
Items to be considered during Closed Sessions and the
appropriate Government Code reference;
Record of Board vote (if any) on items considered during Closed
Session;
Time of Adjournment.
Policy # 306u
Adoption Date: 05/21/98
PAYMENT OF CLAIMS
FOR APPROVAL December 5, 2002
~£tion Item 7.e
Payroll 11/27/02
Total Payroll
279,872.92
279,872.92
Cost Containment - health care payments
IGI Resources - natural gas
LaSalle Bank -loan payment
Total Vendor EFT
Accounts Payable Checks Sewer Fund
Accounts Payable Checks Water Fund
Accounts Payable Checks Self-funded Ins
Accounts Payable Checks Grant Funds
Total Accounts Payable
15,660.44
156,572.80
172,233.24
751,895.83
116,457.47
13,714.13
34,904.43
916,971.86
1,369,078.02
Grand To~l
Payroll EFTs & Checks
11/27/02
EFT
EFT
EFT
EFT
EFT
EFT
EFT
CHK
EFT
EFT
CHK
AFLAC Medical & Dependent Care
CA Employment Taxes & W/H
Federal-Employment Taxes & W/H
Hartford Deferred Comp
ManuLife Pension
ManuLife Pension Loan Payments
Orchard Trust Deferred Comp
Stationary Engineers Union Dues
United Way Contributions
Employee Direct Deposits
Employee Paychecks
Adjustments
Sub-total
3,153.07
10,105.92
65,096.64
1,484.99
22,835.82
6,332.96
10,842.28
1,430.78
77.18
132,978.30
25,534.98
0.00
279,872.92
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0 CD 0 0 0 0 CD 0
0 0 0 CD 0 0 0 0
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0 0 0 CD 0 0 0 0 O
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oo oo ~
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
O0
O0
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Robert Baer, General Manager
RE: BOARD MEETING December 5, 2002 AGENDA ITEM: 14 .a
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
STPUD VS. JOHN BREESE MUMFORD, ET AL., EL DORADO COUNTY SUPERIOR COURT
CASE NO. SC20020030
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held
for conference with legal counsel reqardinq existinq litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY:
GENERAL MANAGER: YES ~J~.~ NO GENERAL
CHIEF FINANCIAL OFFICER: YESYY'~'~o~e-¢--..-.--~IO WATER
SEWER X
TO:
FR:
RE:
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Robed Beer, General Manaqer
BOARD MEETING
December 5, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
14.b
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION:
F. HEISE LAND& LIVESTOCK VS. STPUDAND DOES 1 THROUGH 10; INCLUSIVE;ALPINF
COUNTY SUPERIOR COURT CASE NO. C18644
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held
for conference with leqal counsel regardinq existing litiqation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES ,~,~F,., ,~,. NO
CHIEF FINANCIAL OFFICER: YES~'Y~-¥~-,-,Jg,~,,.,NO
CATEGORY:
GENERAL
WATER
SEWER X
TO:
FR:
RE: BOARD MEETING
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Robert Baer, General Manager
ITEM-PROJECT NAME:
December 5, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
14.C
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
F. HEISE LAND& LIVESTOCK VS. STPUDAND DOES 1 THROUGH 10; INCLUSIVE;ALPINF
COUNTY SUPERIOR COURT CASE NO. C18733
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held
for conference with legal counsel regarding existing litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO.
.j-
CHIEF FINANCIAL OFFICER: YESCc',~,~-...J~.~--NO
CATEGORY:
GENERAL
WATER
SEWER X
TO:
FR:
RE:
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Robert Baer/General Manager, Garv Kvistad/District General Counsel
BOARD MEETING December 5, 2002 AGENDA ITEM:
14.d
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION:
STPUD VS. F. HEISE LAND & LIVESTOCK COMPANY, INC., WILLIAM WEAVER, EDDIE R.
SYNDER, CROCKETT ENTERPRISES, INC. CIV S-02-0238 MLS JFM UNITED STATE,C;
DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA, SACRAMENTO, CA
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be
held for conference with legal counsel regarding existing litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATFACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~~
CATEGORY:
GENERAL
WATER
SEWER X
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADDENDUM TO BOARD AGENDA
TO: BOARD OF DIRECTORS
FR: Robert Baer, General Manaqer
RE: BOARD MEETING
December 5, 2002
AGENDA ITEM: ~_4.e
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
RE: MEYERS LANDFILL SITE: UNITED STATES OF AMERICA VS. EL DORADO COUNTY AND
CITY OF SOUTH LAKE TAHOE AND THIRD PARTY DEFENDANTS, CIVIL ACTION NO. S-01-
1520 LKK GGH, UNITED STATES DISTRICT COURT FOR THE EASTERN DISTRICT OF
CALIFORNIA
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may b~,
held for conference with leqal counsel reqarding existing litiqation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES,~./~.~,,_,. NO
CHIEF FINANCIAL OFFICER: YES~/"~L~,~
CATEGORY:
GENERAL X
WATER
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Robert Baer, General Manager
RE: BOARD MEETING December 5, 2002 AGENDA ITEM: 14.f
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION:
STPUD VS. LAKESIDE PARK ASSOCIATION, ET AL., COUNTY OF EL DORADO, SUPERIOR
COURT CASE NO. SC20010165
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held
for conference with legal counsel regarding existing litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
E.E.AL MA.ACE.:
CHIEF FINANCIAL OFFICER: YES~O
CATEGORY:
GENERAL
WATER X
SEWER
TO:
FR:
RE:
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Robert Baer / General Manaqer, Rhonda McFarlane / Chief Financial Officer
BOARD MEETING December 5, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS
REQUESTED BOARD ACTION: Direct neqotiators
DISCUSSION: Pursuant to Section 54957.6 (a) of the California Government Code, closed
session may be held regarding labor negotiations.
Agency Negotiators: Board of Directors, General Manager, Chief Financial Officer
Employee Organization: Represented and Unrepresented Employees
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY:
GENERAL MANAGER: YES ,~/~,~-//.~,~, NO GENERAL X
CHIEF FINANCIAL OFFICER: YE,SY',~,~..,.,,,,.~O WATER
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Gary Kvistad, General Counsel
RE: BOARD MEETING December 5, 2002 AGENDA ITEM: 14.h
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS
REQUESTED BOARD ACTION: Direct neqotiators
DISCUSSION: Pursuant to Government Code Section 54957.6 (a), of the California Code,
closed session may be held reqardinq labor neqotiations.
Agency Negotiators: General Manager, Board of Directors
Unrepresented Employee Position: District General Counsel
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY:
GENERAL MANAGER: YES ,~/~x~/~, ~).~,.NO GENERAL X
CHIEF FINANCIAL OFFICER: YES[Y~'~c-~-~.~O WATER
SEWER
CONSENT CALENDAR
DECEMBER 5, 2002
ITEMS
I I] i II I] I'1
2002 Construction Season Materials Testing
and Inspection
(Jim Hoggatt)
Alpine County Annual Impact/Mitigation/
Compensation Fee
(Debbie Henderson)
Surplus Vehicles
(Linda Brown)
Regular Board Meeting Minutes:
November 7, 2002
(Kathy Sharp)
REQUESTED ACTION
Approve Increase to Task Order No. 40 for
AMEC Earth and Environmental, Inc., to
Provide Inspection and Materials Testing,
in the Amount of $20,000
Authorize Payment of District's Annual
Mitigation Fee to Alpine County in the
Amount of $109,500
Authorize Nationwide Auction Systems to
Sell District Surplus Vehicles
Adopt Minutes
South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 530.541-0614
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Jim Hock§att, Construction Manac~ler/Enqineer
RE: BOARD MEETING December 5,2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: 2002 CONSTRUCTION SEASON MATERIALS TESTING AND
INSPECTION
REQUESTED BOARD ACTION: Approve increase to Task Order No. 40 for AMEC Earth and
Environmental, Inc., to provide inspection and materials testinq, in the amount of $20,000
DISCUSSION: Staff is requesting an additional extension for AMEC Earth and Environmental,
Inc., to provide testinq and inspection services throu(:jh December 20, 2002. The Board previously
approved an extension for these services through November 15, 2002, at the November 7, 2002
Reqular Board Meetinq. Staff is requestin~j the Board approve this extension due to the unusually
warm weather and construction of the Sludge Handlin(~ and Odor Control Facilities.
SCHEDULE: As soon as possible
COSTS: $20,000 ACCOUNT NO: 1029-8234-8236, 8349, 2029-8130
BUDGETED AMOUNT REMAINING: <$2,830,999>
ATrACHMENTS: AMEC Proposal, Bud~jet Analysis
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: Y E S~/.,~N O.
CHIEF FINANCIAL OFFICER: YESi'Y~=~_._ NO
CATEGORY:
GENERAL
WATER
SEWER X
'27/2002 11:17 FA~ 775 331 4153
November 27, 2002
AMEC Project No. 2-419-000526
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, California 96150-7401
Attention: Mr. Jim Hoggatt
amece
Re:
MATERIAL TESTING BUDGET
Sludge Handling and Odor Control Facility
South Lake Tahoe, California
Dear Mr. Hoggatt:
This letter presents AMEC Eadh & Environmental, Inc.'s (AMEC's), budget proposal to provide
continued matedal testing services to suppod'construction of the Sludge Handing and Odor
Control Facility. This proposal would extend services to include the period November 29
through December 20, 2002. AMEC would continue to provide senior field technician Mr..Mike
Magee, engineering support on an as needed basis, and field and laboratory testing services
necessary to complete material testing assignments as directed by South Tahoe Public Utility
District (STPUD) personnel.
The estimated budget for this project extension is based upon the Schedule of Fees
incorporated into the current contract and the following parameters:
· Senior technician working an average 50 hoursflveek from November 29 through
December 20, 2002.
· Mileage to remain at approximately 1,250 miles/week.
· Concrete compression testing for 10 cylinder sets.
· Engineering and clerical support on as needed basis to support field and laboratory
services as directed by STPUD personnel.
Total Budget Increase $20,000.00
We trust that this provides the information required at this time. Please feel free to contact the
undersigned at (775) 331-2375 with any questions that may arise.
Respectfully submitted,
AMEC Earth & Environmental, Inc.
Darlene Barlow, P.E.
Materials Department Manager
DB/mm
AME'~ Earth & Environmental, Inc.
780 Vista Boulevard, Suite 100
Sparks, N~vada
USA 894344656
Tel + 1 ~75) 331-2375
Fax ~. 1 (775) 331-4153
wwv.amec, corn
SOLIDS HANDLING FACILITY AND ODOR CONTROL PROJECT
Accounts: 1029-8234-8236,8349,2029-8130
BUDGET REMAINING ANALYSIS:
02/03 All Years
Spent to date 11730,694 2,445,198
Outstanding Purchase Orders-
Alpine Metals 350 350
Amec Earth & Environmental 974 974
Carollo Engineers 57,980 57,980
Pacific Mechanical Corp. 6,198,543 6,198,543
Tahoe Basin Container Service 3,762 3,762
GS Concepts 1,265 1,265
Jacobs & Tolhurst Architects 4,339 4,339
R & K Lawn & Garden 4,925 4,925
Sierra Highway Safety 670 670
Western Highway Products 810 810
Westfalia Separator Inc. 676,688 676,688
Total Encumbrance 6,950,306 6,950,306
Total Spent & Encumbered 8,680,999 9,395,503
Budget FY 2003 5,850,000 6,564,504
2003 Amount Exceeding Budget -2,830,999 -2,830,999
Note 1: The amount over budget reduces the Capital Outlay Reserve.
TO:
FR:
RE: BOARD MEETING
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Debbie Henderson, Accounting Manaqer
December 5, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO: b.
ITEM-PROJECT NAME: ALPINE COUNTY ANNUAL IMPACT/MITIGATION/COMPENSATIOH
FEE
REQUESTED BOARD ACTION: Authorize payment of District's annual mitigation fee to Alpino
County in the amount of $109,500
DISCUSSION: The second amendment to the agreement between the District and the County
of Alpine, dated June 2, 1983, provides for an annual payment to compensate for and mitigah'~
the impacts of the Harvey Place Dam Proiect. The current year obligation is $109,500. Thi:'~
represents the $108,600 paid in fiscal year 2001/2002 increased by the percentaqe increase
the District's sewer system connections from 10/1/01 to 9/30/02.
SCHEDULE: Amount due is indicated on this meeting's payment of claims
COSTS: $109,500 ACCOUNT NO: 1028-6650
BUDGETED AMOUNT REMAINING: $110,704
ATrACHMENTS: Alpine County Mitigation Fee Report
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: y E S ~..~?~t,~ ~,~c~ N O
CHIEF FINANCIAL OFFICER:
CATEGORY:
GENERAL
WATER
SEWER X
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Linda Brown, Purchasing Agent
RE: BOARD MEETING December 5, 2002 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO: c.
ITEM-PROJECT NAME: SURPLUS VEHICLES
REQUESTED BOARD ACTION: Authorize Nationwide Auction Systems to sell District surplus
vehicles
DISCUSSION: The following vehicles are surplus:
Truck 14 - 1988 Ford F350 flatbed, 4x4, VIN 6709, mileage 67,185
Truck 63 - 1992 Ford F250 utility truck, 4x4, YIN 8502, mileage 66,975
Nationwide Auction Systems (Nationwide) has been responsive1 quick, and received good
returns int heir previous sales with the District. Nationwide will completed required smog testing,
and perform minor repairs with District approval. Vehicles which cannot pass smog certification
with substantial repairs will be sold to "dealers only". Staff believes that selling through
Nationwide, a professional auctioneer, remains the best option for the District's sale of surplus
vehicles.
SCHEDULE: As soon as possible
COSTS: Income less expenses and 7% commission
BUDGETED AMOUNT REMAINING: N/A
ATrACHMENTS: None
ACCOUNT NO: Various
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YESI~V.~F~ NO
CATEGORY:
GENERAL X
WATER
SEWER
Consent Item d.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Robed G. Baer, General Manager Richard Solbdg, Assistant Manager
I I
Duane Wallace, President BOARD MEMBER James R. Jones, Vice President
Cathie Becker Director Mary Lou Mosbacher Director Edc W. Schafer, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
NOVEMBER 7, 2002
.MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, November
7, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Wallace, Directors Jones, and Schafer.
Director Mosbacher arrived at 2:05 P.M.
Director Becker was absent.
ROLL CALL
STAFF:
Baer, Solbrig, Sharp, McFarlane, Hoggatt, Schroeder,
Cocking, Bergsohn, Thiel, Schafer, Bird, Rondoni,
Coyner, D. Johnson, Torney, DeVee, Roderick, Norton,
Prieto, Hammond, Attorney Kvistad
GUESTS:
DeAnne Hooper, Jay Kniep, John Brissenden,
Robert Silva
Moved Schafer / Second Jones / Mosbacher and Becker
Absent / Passed to approve the Consent Calendar as
submitted:
CONSENT CALENDAR
REGULAR BOARD MEETING MINUTES - NOVEMBER 7~ 2002 PAGE - 2
a. Local Groundwater Assistance Grant Application for
the Development of Groundwater Resources in the
Presence of Contaminant Plumes, South Lake Tahoe,
California - Adopted Resolution No. 2748-02
authorizing the General Manager to enter into a grant
agreement with the California Depadment of Water
Resources in the estimated amount of $210,802;
b. Luther Pass Pump Station Tank Rehabilitation -
Approved Change Order No. 1 to Larry Bashor Sand-
blasting & Protective Coating in the amount of
$13,417.80;
c. 2002 Materials Testing and Inspection Services -
Approved amendment to Task Order No. 40 for AMEC
Earth and Environmental, Inc., in the amount of $40,000;
d. Rejected liability claim received from Al Lenzi in the
amount of $2,700;
e. Adopted Regular Board Meeting Minutes:
October 3, 2002;
f. Adopted Regular Board Meeting Minutes:
October 17, 2002.
[2:05 P.M. - Director Mosbacher arrived at this point
in the meeting.]
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
Robert Silva appeared before the Board to seek relief
from the District's Administrative Code Sections 4.7.2
and 4.7.5, and Government Code 821.4, related to
sewer later pressure checks. He requested reimburse-
ment for costs incurred in the amount of $3,648.98.
District staff inspected the sewer lateral from Mr. Silva's
property line to the public main and found some defects
which may have been caused by a faulty installation in
1966. The District authorized Pederson Underground to
replace the lateral in the public-right-of-way and the
District paid for those costs. The property owner is respon-
sible for maintaining the section of sewer lateral that is
located on their private property.
REQUEST TO APPEAR BEFORE THE
BOARD: Robert Silva, 905 San Jose
Avenue, APN 26-047-23-003-01
REGULAR BOARD MEETING MINUTES - NOVEMBER 7, 2002 PAGE - 3
Mr. Silva stated as a result of this faulty installation from
the cleanout, he has incurred damages for work com-
pleted on the property which he does not feel responsible
for. He stated the pressure check program poses an
undue financial burden on homeowners and he urged the
District to reconsider how the program is administered. He
also suggested that customers be given advance
notification of this program.
Moved Jones / Second Schafer / Becket Absent / Passed
to reject the liability claim in the amount of $3,648.98.
On September 5, 2002, the Board agreed to waive
Administrative Code Section 4.3.2 to allow for the
connection of two properties owned by DeAnne Hooper
and Steve Castle, respectively, to one sewer lateral
subject to Hooper and Castle executing an agreement
with the District. Due to miscommunication with District
staff, it was originally passed by the Board that two sewer
connections be allowed to discharge into one common
sewer lateral. Staff requested the previous Board action
be amended to allow for a total of four sewer connections
into one common lateral (two connections for each, Hooper
and Castle). Using parcel maps, Lisa Coyner showed that
Hooper presently has two houses on her property that are
on holding tanks, and Castle has one house with plans to
build a second house on his property.
DeAnne Hooper and Jay Kniep were present to answer
questions from Board members.
Moved Schafer / Second Wallace / Becker Absent / Passed
to approve two sewer connections each for Hooper and
Castle (a total of four connections) to one common sewer
lateral, subject to the execution of an agreement between
the District, Hooper, and Castle; which is to be reviewed
by District legal counsel.
The District is eligible to purchase natural gas at whole-
sale prices as a "transportation customer" until the sludge
incinerator is placed into standby status in approximately
six months. Once the incinerator is shut down, the District's
natural gas purchases will be too small to qualify as a
transportation customer, and gas will be purchased through
Arista Utilities at tariff rates. The District has been purchasing
through IGI Resources, Inc., for the last four years. Extending
REQUEST TO APPEAR BEFORE THE
BOARD: Robert Silva, 905 San Jose
Avenue, APN 26-047-23-003-01
(continued)
SEWER SERVICE FOR DEANNE
HOOPER AND STEVE CASTLE
NATURAL GAS PURCHASE
AGREEMENT
REGULAR BOARD MEETING MINUTES - NOVEMBER 7, 2002 PAGE - 4
the contract for six more months is expected to reduce
cost over Avista's tariff rates. Staff has been unable to
locate any other gas broker willing or able to deliver to
Tahoe.
NATURAL GAS PURCHASE
AGREEMENT
(continued)
Moved Mosbacher / Second Schafer / Becker Absent /
Passed to: (1) Authorize exception to the bidding pro-
cedures as outlined in the Purchasing Policy for Special
Circumstances/Sole Source Purchases; and (2) Approved
entering into Natural Gas Purchase and Sales Based
Contract, with IGI Resources, Inc., in an estimated
amount of $70,000.
The District and County of Alpine, and the Alpine County
Water Agency, entered into an agreement in 1967 with
respect to the District's transportation, storage, distri-
bution and application of treated effluent in Alpine County.
The agreement was amended five times between 1969
and 1989. The agreements and amendments were difficult
to track the rights and responsibilities of the parties. Further,
many of the provisions in the agreement had either been
completed and/or were no longer applicable.
CONSOLIDATION OF AGREEMENTS
BETWEEN STPUD AND ALPINE
COUNTY
As a result, the agreement and amendments were reviewed
by each party and a new agreement was developed
(consolidated agreement) which consolidates the remaining
relevant provisions, and includes new exhibits which are
based on the original exhibits that have been modified to
reflect the consolidated agreement. The consolidated
agreement does not change any of the parties rights and
responsibilities, but simply makes the agreement and
amendments easier to understand.
Hal Bird reported the Alpine County Board of Supervisors
approved this item at their November 5 meeting.
Moved Mosbacher I Second Jones / Becker Absent /
Passed to approve consolidation of the Alpine County
contract agreement and five amendments, and authorized
the Board President to execute same.
Mr. Hubert Bruns, Alpine County resident, sent a letter
to the District's Board of Directors expressing his concerns
over potential discharge of untreated sewage into the
District export pipeline by a resident in Hope Valley. A draft
response letter was presented for the Board to consider.
ALPINE COUNTY CONTRACT
REGULAR BOARD MEETING MINUTES - NOVEMBER 7, 2002 PAGE - $
Moved Mosbacher / Second Schafer / Becker Absent /
Passed to authorize Board President to execute response
letter to Mr. Bruns as presented.
John Brissenden, Sorenson's Resort, reported while Mr.
Brun's letter did not name the Hope Valley resident, by
innuendo, it most likely refers to him. He stated that the
response letter will still allow him the opportunity to work
with District staff to take advantage of the contract, which
allows for 100,000 gallons to be discharged into the export
system. He reminded the Board of his request approxi-
mately seven years ago to achieve a 10,000 gallon
allowance, which was approved by the County and the
District. He subsequently found out the expense for the
project was far too much. He now hopes to have positive
discussions with the County, Lahontan, and the District,
to develop an achievable approach.
Moved Schafer / Second Jones / Becker Absent /
Passed to approve payment in the amount of
$1,341,974.65.
Finance Committee: The committee met October 28 and
November 7. Director Schafer reported the committee
discussed CalPERS at the October 28 meeting. The
meeting on November 7 included discussion regarding:
renewal of several insurance plans, the District's invest-
merit portfolio, pension plan audit draft, and the 2004
budget schedule.
President Wallace stated the employees are researching
the possibility of switching the District's pension plan to
the PERS program. He summarized the research that has
been done to date, and reported the employees would like
to proceed in developing a specific recommendation to
bring to the Board.
Operations Committee: The committee met November 4~
Minutes of the meeting are available upon request.
President Wallace reported on the upcoming trip he and
Dennis Cocking will make to Washington D.C. They will
attend several meetings with legislators. While there,
they hope to resolve some of the problems with the Forest
Service related to the B-line Phase 3 export pipeline
replacement project.
ALPINE COUNTY CONTRACT
(continued)
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORT
REGULAR BOARD MEETING MINUTES - NOVEMBER 7~ 2002 PAGE - 6
President Wallace did not attend the last meeting. The
ex-manager of the Water Agency is training the new
general manager; not much will be happening until the
new manager is brought up to speed.
Director Mosbacher reported on four items:
1 ) She attended a public meeting regarding the proposed
Wilderness Bill and heard the Freel Peak study area
(which includes the whole basin) is no longer included in
the bill, but no one has proof of that. She asked President
Wallace to make inquiries during his trip to Washington,
D.C. Dennis Cocking stated that ACWA has been following
the bill and they concluded that the Freel Peak area was
excluded from the bill, but Meiss Meadows is still included.
President Wallace stated that Senator Dianne Feinstein is
objecting to the bill because it prohibits mechanical thinning
of the forests.
2) She attended Alpine County Board of Supervisor~s meet-
ing on November 5 where they approved the consolidation
of agreements between the District and Alpine County.
3) She attended the Meyers Roundtable. The CHP still
plans to build a new building. They will put their fuel tanks
above ground. Groundbreaking is scheduled for May, 2003.
4) She learned from a conversation with Virginia Huber,
El Dorado County Environmental Management, that Tveten's
station will probably never sell gas again. The person who
bought it is not interested in cleaning up the site. Except for
cleanup efforts by Lahontan, not much else is likely to be
done there.
Director Jones reported he, along with Rhonda McFarlane
and Dennis Cocking, will attend the ACWA conference.
Robert Baer reported on four items:
1 ) He will be a speaker at the American Groundwater
Trust & California Bar Association Natural Resources
"legal issues program." He will discuss the District's
experience with MTBE.
2) The District Christmas party will be held December 6.
3) Bob Flynn, board director from Georgetown Divide CSD,
was defeated in this election.
4) This morning, high winds knocked a tree down onto
power lines, which caused a spark that set fire to the brush
EL DORADO COUNTYWATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
GENERAL MANAGER REPORT
REGULAR BOARD MEETING MINUTES - NOVEMBER 7~ 2002 PAGE - 7
on District property around the emergency holding pond.
The fire caused a significant amount of damage. He
circulated pictures of the damage. The fire melted the
plastic liner that covers the pond, including parts of the
liner that were buried in the ground. The District will
contact a repair company that specializes in that type of
liner to ascertain the extent of damage and repair costs.
Baer reported a tree at Glenwood Well also fell, which
destroyed the fence and power line, and fell onto the
neighboring property.
3:55 - 4:00 P.M.
5:25 P.M.
5:25 P.M.
GENERAL MANAGER REPORT
(continued)
MEETING BREAK
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.95/Liability Claim
Received from Al Lenzini
No reportable Board action.
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
F. Heise Land & Livestock Com-
pany vs. STPUD and Does 1 - 10
Inclusive; Alpine County Superior
Court Case No. C18644
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA
REGULAR BOARD MEETING MINUTES - NOVEMBER 7, 2002 PAGE - 8
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
5:25 P.M.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Califomia
Pursuant to Govemment Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Association,
et al., County of El Dorado,
Superior Court Case No. SC20010165
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Superior
Court Case No. SC20020030
Pursuant to Government Code
Section 54956.6(a)/Conference with
Labor Negotiators: Agency
Negotiatom - Board of Directors;
Employee Organization -
Represented and Unrepresented
Employees
ADJOURNMENT
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
Duane Wallace, Board President
South Tahoe Public Utility District
REGULAR BOARD MEETING MINUTES - NOVEMBER 7, 2002 PAGE - 8
No reportable Board action.
No reportable Board action.
No reportable Board action.
No reportable Board action.
5:25 P.M.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States Distdct Court
for the Eastern Distdct of California
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Association,
et al., County of El Dorado,
Superior Court Case No. SC20010165
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Superior
Court Case No. SC20020030
Pursuant to Government Code
Section 54956.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - Board of Directors;
Employee Organization -
Represented and Unrepresented
Employees
ADJOURNMENT
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
Duane Wallace, Board President
South Tahoe Public Utility District