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AP 01-02-03 SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, January 2, 2003 2:00 P.M. City Council Chambers '1900 Lake Tahoe Boulevard, South Lake Tahoe, California Robert G. Baer General James R. Jones, President BOARD MEMBERS Edc W. Schafer, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Cathie Becket, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non-agenda items that ara within the subject matter jurisdiction of the District. Five minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considerad separately upon request.) 5. CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION 6. PRESENTATION a. Chlorine Alarm Emergency Procedures Training for Board Members (Nancy Hussmann) ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Paymentof Claims Approve Paymentinthe Amountof $642,006.07 REGULAR BOARD MEETING AGENDA - JANUARY 2, 2003 PAGE - 2 10. BOARD MEMBER COMMITTEE REPORTS a. Executive Committee (Wallace / Jones) b. Finance Committee (Wallace / Schafer) c. Water & Wastewater Operations Committee (Jones / Becket) d. Planning Committee (Mosbacher / Schafer) BOARD MEMBER AD HOC COMMITTEE REPORTS Legislative Ad Hoc Committee (Wallace / Jones) Legal Contract Ad Hoc Committee (Schafer / Becker) EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 11. 12. 13. 14. BOARD MEMBER REPORTS GENERAL MANAGER/STAFF REPORTS NOTICE OFPASTANDFUTURE MEETINGS/EVENTS Past Meetin.qs I Events 12/23/02 - Barton Skilled Nursing Facility Christmas Program 12/30/02 - Operations Committee Meeting Future Meetin.qs I Events 01/07/03 - 9:00 A.M. - Alpine County Board of Supervisors Regular Meeting in Markleeville 01/07/03 - 6:00 P.M. - City of SLT Regular Council Meeting at City Council Chambers 01/08/03 - 10:00 A.M.- El Dorado County Water Agency Board Meeting in Placerville 01/16/03 - 2:00 P.M. - STPUD Regular Board Meeting at City Council Chambers CLOSED SESSION Pursuant to Government Code Section 54956.9(a) Conference with Leqal Counsel- Existing Litigation: STPUD vs. John Breese Mumford, et al. El Dorado County Superior Court Case No. SC20020030 Pursuant to Government Code Section 54956.9(a)/Conference with Le.qal Counsel- Existinq Litiqation: STPUD vs. F. Heise Land & Live Stock Company Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc. CIV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existin.q Liti.qation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California REGULAR BOARD MEETING AGENDA - JANUARY 2, 2003 PAGE - 3 15. 16. Pursuant to Government Code Section 54956.9(a)/Conference with Le.qal Counsel- Existinq Litiqation: STPUD vs. Lakeside Park Association, et al, County of El Dorado, Superior Court Case No. SC20010165 Pursuant to Government Code Section 54957.6(a)/Conference with Labor Ne.qotiators: A.qency Ne.qotiators - Board of Directors, General Mana.qer, Chief Financial Officer; Employee Or(~anization - Represented and Unrepr...=ented Employees Pursuant to Government Code Section 54957.6(a)/Conference with Labor Ne.Clotiators: A~ency Ne.qotiators - Robert Baer, Board of Directors; Unrepresented Employee Position - District General Counsel ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (To the next regular meeting, January 16, 2003, 2:00 p.m.) The South Tahoe Public Utility Distdct Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the Distdct office dudng the hours of 8:00 a.m. - 5:00 p.m. Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public hearings will not be called to order prior to the time specified. Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to specifics of the item being considered. Comments on items not on the agenda can be heard dudng "Comments from the Audience;' however, action cannot be taken on items not included on agenda. Please provide the Clerk of the Board with a copy of all wdtten material presented at the meeting. Tape recordings are made of each Board meeting and these tapes are retained in the Board Clerk's office for 30 days. South Tahce Public Utility Distdct · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 * Phone 530,544,6474 · Faoeimile 530.541.0614 PAYMENT OF CLAIMS FOR APPROVAL January 02, 2003 Action Item Payroll 12/25/02 Total Payroll 280,464.23 280,464.23 Cost Containment - health care payments IGI Resources - natural gas LaSalle Bank -loan payment Total Vendor EFT Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable 19,833.35 19,833.35 259,234.73 75,843.57 0.00 6,630.19 341,708.49 64~006.07 Grand To~l Payroll EFTs & Checks 12/25/02 EFT EFT EFT EFT EFT EFT EFT CHK EFT EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal-Employment Taxes & W/H Hartford Deferred Comp ManuLife Pension ManuLife Pension Loan Payments Orchard Trust Deferred Comp Stationary Engineers Union Dues United Way Contributions Employee Direct Deposits Employee Paychecks Adjustments Sub-total 372.77 9,832.70 64,794.14 1,484.99 22,835.82 6,194.43 10,867.28 1,446.39 77.18 136,036.75 26,521.78 0.00 280,464.23 s - i i t h Tahoe P.U.D. 12/23/02 PAYMENT O F CLAIMS REPORT 12/20/2002- 01/02/2003 KN, EEC 23, 2002, 4:08 FM - -ra: DOWEAS- - -leg: GL JL- -10 : QE1TE-- - -jcb: 265026 #J8883-- -prv3: 09 <1.07>--report id: Defa, 1 t Selecticn: Check Vendor Nacre Stock ID: AP ; Check Types: NW,HW,RV,VH Act.nit # Department Descripticn Prrt Check # Type AFLAC AWWA A -1 CHEMICAL INC ADVANCE CALIERATICN TECH ALPEN SIERRA COFFEE COMPANY APOLLO PLLIVSIM3 & FIE= IFC ARANARIC LNIFORM SERVICES ASCEM HASIER LEI ,SINE Aa FINANCIAL SERVICES 10 -00 -2532 GENERAL & AE IINISIRATICN 10 -00 -2538 GENERAL & AIINDNISIRATICN 20 -02 -6200 PT_ MPS 10 -02 -6042 AMPS 20 -02 -6042 AMPS 10 -04 -6042 HEAVY MAINIIINANCE 10 -06 -6042 OFERATTCPIS 10 -29 -6520 =NEE= 20 -29 -6520 ENGINEER= 10 -00 -6520 GENERAL & AIMINISIRATICN 20 -00 -6520 GENERAL & AEMINISTRATICN 10 -01 -6052 UNDERGROUND REPAIR 10 -00 -2518 GENERAL & AIMINISIRATICN 10 -38 -5020 CL='ICMER SERVICE 20 -38 -5020 COSIGNER. SERVICE 10 -39 -6709 FINANCE 10 -39 -6710 FINANCE MIRAN= SUPPL VIENT AFLAC FEES DEL=CN Clack Tbtal TRAVEL/NEETIIJ$ /EEMATICN Check Tbtal: C33. N S & NAINTIENANCE GU.FEE & MAINTENANCE ANCE GRINDS & GUILE & �II AN E Clack Tbtal SUPPLIES SUPPLIES SUPPLIES SUPPLIES Clack Tbtal : Check Tbtal: PIPE, COVERS, & Check N SS LE LNIFCH /RLI /TCTVQS PAS Clack Tbtal: R EQUIPMENT /I FASE Click ibtal: MAN PRINCIPAL PAYMENIS INTEREST EXPENSE Check Total 1,085.36 125.00 1,210.36 00052112 NW 255.95 255.95 00052113 NW 90.88 90.88 176.42 176.42 534.60 00052114 NW 566.35 377.57 943.92 00052115 NW 60.90 40.60 101.50 00052116 NW 854.20 854.20 00052117 144 943.96 943.96 00052118 NW 7.37 4.91 12.28 00052119 P44 639.46 50.52 689.98 00052120 NW Saith T a h o e P.U.D. 12/23/02 PAYMENT O F CLAIMS REPORT 12/20/2002-01/02/2003 2 MN, TEC 23, 2002, 4:08 PM --re q: 1S- - -1e3: GL JL - -loc: GiSf1E-- - -jcb: 265026 #38883-- -prcg: 09 <1.07> —Le uLL id: CKMIC Default s01ectia7: Crock Stock ID: AP ; Check Types: NW,HW,RV,VH Vendor Nam Account # Department t scripticn Pric nt Check # Type AVISTA UPII_TT7E5 B S K ANALYTICAL LABS BACON CD III, EDWARD R PERRY-HINCKLEY INDUSTRIES BJYSCN, JIEN aREAU OF LAND NANINGEMENT CWEA CALIECRNIA OVERNIG IC CANNIA LIFE 10 -00 -6350 GENERAL & AtM NISIRATICN 20 -00 -6350 GENERAL & AU4INISIRATICN 20 -07 -6110 IIBORATCRY 10 -05 -6011 EQUIPMENT REPAIR 10 -00 -0415 GENERAL & AtMtNISIRATICN 10 -03 -6250 ELECTRICAL SHOP 20 -03 -6250 ELECTRICAL SHOP 10 -28 -5010 ALPINE COUNTY 10 -03 -6250 ELECTRICAL SHOP 20 -07 -6110 LABJ AITRY 10 -07 -6110 LAB;RATCRY 10 -00 -0301 GENERAL & AIM NISIRATICN 20 -00 -0301 GENERAL & ATMIINISIRATICN NATURAL Gns NATURAL GAS Check Ibtal: Check Tbtal: Clark Tbtal: TINE: INVENTICRY Check.Tttal: DUES PS /CERTIFTCATT DUES PS /cERTIFICP.TI Clerk Tbtal : M 1.041 LAND AM BUILDINGS Check Tbtal: DUES /M MDERSEIIPS /CERTTFICSTI Check Tbtal: MONITORING MNITCRIIN3 Check Tbtal: INSURANCE PREPAID INEURANCE PREPAID Check Tbtal: 5,481.31 99.62 5,580.93 00052121 Mg 1,652.00 1,652.00 00052122 NW 58.23 58.23 00052123 Mg 1,021.02 1,021.02 00052124 NW 8.50 8.50 17.00 00052125 Ma 4,700.00 4,700.00 00052127 Ma 41.00 41.00 00052128 144 33.50 46.00 79.50 00052129 NW 4,907.40 3,271.60 8,179.00 00052130 Mg S o u t h Tare P.U.D. 12/23/02 PAYMENT O F CLAIMS REPORT 12/20/2002- 01/02/2003 MO N, , L 23, 2002, 4:08 M1 - -tSS: DQJ3AS -- -183: GL JL - -loc: CNS11E-- - -jcb: 265026 #38883--- pr'og: Q609 <1.07 > - -report id: Default Selection: Chedk Stock ID: AP ; Check Types: M4,HW,RV,VH 'Vendor Naffs Accurst # I rthn t Description acirsp Anoint Check # Type CAROLLO EM NEERS CZAR( PLLP'DING HEATM & A/C DaffiAS RADIATOR EBARA INTIEFNATTCNlL CORP FE:EX GEDIRANS IN✓ GILLESPIE FNIERPRSSES INC C ADY CO INC, KEN GRAINGER 1N C, W. W. GRANITE CTY3sraJCTICN 90 -98 -8828 Est PIPEL,iNE GRANT 10 -06 -8328 OPERATIONS 10 -02 -6051 AMPS 10 -05 -6011 EQUIPMENT REPAIR 10 -03 -6051 ELECTRICAL SHOP 10 -29 -8235 ENGINEERING 20 -39 -4810 FINANCE 10 -37 -8262 INFORNATICN SYSTEMS 20 -37 -8224 IIdvATTCN SYSTEMS 10 -02 -6051 AMPS 20 -29 -8157 ENGINEERING 10 -28 -6073 ALPINE G1.NLY 10 -29 -8235 RDINE R NE GREGG U DERE ND & EKCAUATTNC 10 -38 -4521 C E1CSER SERVICE BLINE PIE III LPPS -CAN PLANT SCE SYSTEMCheck Total: AMP STATIONS AUTOMOTIVE PEP SIATICNS Check Tbtal: Check Total: Check Total: ST1ITF }VNOLING FPL LTIY PCSUGE EXPENSES C1-ck Total SOFTWARE GIS GIS EJJIfVIENT PUMP SPATICNS Check Total: Click Digital: TPNK, CaaNER. MIN #1 REPLAC Check Total: SMALL TOMS Check Total: SLUDGE HANDLING FAC I TY Check Total: COMA LIABILITY CLAIMS 6,480.19 27,009.36 33,489.55 00052131 MW 00052132 Ma 288.23 288.23 00052133 Mai 1,805.58 1,805.58 00052134 NW 17.80 39.37 57.17 00052135 MST 75.00 75.00 10,435.07 6,956.71 17,391.78 00052136 MW 00052137 Ma 831.88 00052138 MW 106.68 00052139 Ma 401.62 00052140 MW 320.00 320.00 831.88 106.68 401.62 541.50 South T a k es P.U.D. 12/23/02 PAYMENT O F CLAIMS REPORT 12/20/2002-01402/2003 id: C1 4 MN, DEC 23, 2002, 4:08 FM - -xa: DCCIAS- - -leP• GE, 3L- -lcc: CNSIOE-- - -Jcb: 265026 #J8883-- -pxog: 09 <1.0'77> -- � Default Fe1 ecticn: Check Stock ID: AP ; Check Types: MQ, HW, RV, VH Vendor Notre A ccunh # wit Descriptim Pnai t Check # Type HANSEN INFO TIIC N2LCGIES HATCH AND PARENP RICH SIERRA BUSINESS SYSIHvE J M SQUARED INC. KRLT &K0WLRADIO KRCC I PfNP CCMPPNY T.TTSY'S TIRE SERVICE INC. ImAl■b-TARACIA, M ARID A 20 -38 -4521 CUSTOMER SERVICE 10 -37 -6030 INKMATICN SYSIFNE 20 -37 -6030 II TICN SYSIFNS 20 -37 -4840 INECRIKTICN SYSTEMS 20 -37 -8267 INECFMTICN SYSTEMS 10 -00 -2504 10 -21 -6030 10 -02 -6048 20 -27 -6660 GENERAL & AEM NISIRATICN ALMI ISIRATTCN RNPS DISIRICT INEtHWTTCN 10 -02 -7448 PUMPS 20 -05 -6011 EQUIPMENT REPAIR 10 -05 -6011 EQJIFMENT REPAIR 10 -06 -6042 OPERATIONS CSRMk LTABU fl CflE Check Tbtal: SERVICE CCNTRACTS SERVICE CCNIPPCS DISTRICT =VIER SUPPLE HANSEN GIS TNIERFACE Check Tbtal: SUSPENSE Check Tbtal : SERVICE CCNIRACIS Check Total: LUTHER PASS PUMP STITICN Check Total: WATER GCNEERk7ATICN EXPENSE Check 'Total : PUMP #2 -AL TAI-IJE PUMP SI ETD Clerk Tbtal: AUICM7ITVE AUICT'IJIIVE Check Tbtal: GROUNDS & M INIENFII`P.H 361.00 902.50 00052141 Ma 420.60 280.40 4,670.00 2,312.50 7,683.50 00052142 NW 00052143 M4 00052144 Mg 709.73 00052145 M^1 3,000.00 00052146 MAI 83,007.69 83,007.69 132.26 132.26 709.73 3,000.00 10,368.98 10,368.98 00052148 Ma 293.44 347.90 641.34 00052149 MH 3.22 S o u t h T a h o e P.U.D. 12/23/02 PAYMENT O F CLAIMS REPORT 12/20/2002- 01/02/2003 MN, EEC 23, 2002, 4:08 PM - -red: ECOntAS- - -1e3: GC 3L- -lcc: CFEJJ ;-- - -jcb: 265026 #J8883- - -pro3: aG.09 <1.07 >- -report id: Epfarlt Selecticn: Check Stock ID: AP ; Check Types: NW,HW,RV,VH Vendor Nacre Acoc ult # t artaalt Descriptim NP NISIER CSRR SUPPLY OD MID MRNPAIN NLETT F O VM. NIINISOFI NIXNPAIlT CELLULAR 20 -02 -6050 ALPS 10 -02 -6056 AMPS 20 -02 -6056 AMPS 10 -03 -4820 ELE`IRICAL SEDP 20 -03 -4820 P«CIRTCAL SEIDP 10 -37 -6030 INFOle SYSTEMS 20 -37 -6030 IIF`P1TTCN SYSTEMS 10 -38 -6310 20 -38 -6310 10 -02 -6310 20 -02 -6310 10 -01 -6310 20 -01 -6310 10 -29 -6310 20 -29 -6310 10 -21 -6310 20 -21 -6310 10 -27 -6310 20 -27 -6310 10 -07 -6310 20 -07 -6310 10 -05 -6310 20 -05 -6310 10 -03 -6310 20 -03 -6310 10 -28 -6310 CUSITNER SERVICE CUSICMER SERVICE AMPS AMPS INCER2ROUND REPAIR LIIUID REPAIR IIVIINEER1TZ ENLINEEIRINTh AEMINISTRATICN AUVHEISIRATICN DISTRICT INFOINATICN DIOIIA'IICN EQUIPMENT LABORAT EQLTIFMENT REPAIR PAI EN RE EEHrmICAL SDP ALPINE Cl NIY WELLS Check Tbtal: Check Ibtal: RADIO REPAIRS/ RADIO REPAIRS REPLACEMENT OFFICE 0FIe10E SUPPLIES Check 7bta1: SERVICE Check Ibtal : TE FR7NE =HONE TIT EFH: E TET FH:NE TFT PHNE TFT FPKNE TETEPHCNE TELEFICNE TE 1: PErNE TEL FPFYNE. TI M-RNE TF.T EPFYNE. TELEFLINH T1 F:PFiNE TFT FFiI"NE TE[ FPF7NE TE FPHINE TFT FPFYTTF ATcUnt Check # Type 3.22 00052150 NW 162.16 162.16 00052151 NW 190.72 180.71 185.72 185.71 742.86 00052152 NW 429.00 286.00 715.00 00052153 NW 144.76 96.51 19.61 25.52 12.91 27.20 40.43 26.96 21.97 14.65 3.23 2.15 3.72 2.48 2.69 2.69 2.69 2.69 7.35 South T a t s P.U.D. 12/23/02 PAYMENT O F CLAIMS REPORT 12/20/2002 - 01/02/2003 Page 6 NIN, DEC 23, 2002, 4:08 FM - -�: DQ73AS- - -leg: C JL - -loc: CNSIiE-- - -job: 265026 #J8883-- -prig: 09 <1.07>-- LepuLL id: FC Default Selection: CY]C]c Verrbr Nerre Stcck ID: AP ; Check Types: NW,HW,RV,VH Account # art t Descripticn Airount Check # Type 10 -39 -6310 FINANCE 20 -39 -6310 FINANCE NATIONAL GEOGRAPHIC SOCIETY 10 -37 -4820 I F d&TC CN SYSIEMS 20 -37 -4820 INIECRvEkTICN SYSIEIVE NEVADA HEE 10 -38 -6071 CUSTOMER SERVICE 20 -38 -6071 CUSTOMER SERVICE 10 -01 -6052 it .ED REPAIR 20 -01 -6071 UNDERGRCUND REPAIR NEVADA DXJIEMEM' & RD;RESTICN 10 -06 -8326 OPERATIONS NJLAN, LYNN MERIT, LARRY B OHr'10E LERJT 10 -06 -8328 90 -98 -8828 10 -39 -4405 20 -39 -4405 20 -02 -4405 OPERATIONS EXPORT PIPELINE GRANT FINANCE FINANCE PUMPS 10 -03 -6200 E ECIRTC2?L SHOP 20 -03 -6200 ELECTRICAL SHOP 10 -37 -4820 20 -37 -4820 10 -37 -4840 20 -37 -4840 10 -28 -4820 10 -39 -4820 IERDE MTICN SYSTEMS INETICN SYSTEMS MELON SYSTEMS INEDRFAITCN SYSTEMS ALPINE GJNIY FINANCE T�F'Pf -YT1F TEIEPHCNE Check 'IUtal : OFFICE SUPPLIES OFFICE SUPPLIES Check Total : SFDP SUPPLIES SEDJP SUPPLIES PIPE, SUPPPLIE & N ANHOLES Check Total: 1\EN 2 PFRSQV CARL' Check Total: PLANT SCAM SYSTEM BLIVE PHS III LPPS-CAMECROW CSNIRACILIAL SERVICES CSNIRAC UAL SERVICES CNIRACIU AL SERVICES Check Total: /N ESZL'A.7SCN Check Ibtal: OFFICE SUPPLIES OFFICE SUPPLIES DISTRICTJIER SUPPLIES DISIRICT COMPUTER SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES 3.23 2.15 465.59 00052154 NW 13.22 8.82 22.04 00052155 NW 33.30 22.20 27.76 27.75 111.01 00052156 NW 12,527.87 12,527.87 00052157. NW 30.00 150.00 105.00 720.00 30.00 1,035.00 00052158 NW 8.50 8.50 17.00 00052159 NW 244.57 163.04 220.00 146.68 136.34 19.61 s o u t h T a h o e P.U.D. 12/23/02 PAYMENT O F CLAIMS REPORT 12/20/2002- 01/02/20�03rt id: QQ2EI SF7 MST, I 23, 2002, 4:08 FM - -re: SAS- - -leg: GL JL - -lcc: CT�1'I E - -- -job: 265026 #J8883-- -pntg: 09 <1.0i7 >- mfault Selection: Check Stock TD: P2 ; Check Types: MW,FILMUH Verrbr Narre Account # T Tent I criptiai PDMSTEEL PACIFIC BELL PACIFIC PEL /WJRLEXII4 20 -39 -4820 10 -38 -4820 20 -38 -4820 10 -00 -0428 10 -01 -4820 20 -01 -4820 10 -21 -4820 20 -21 -4820 FINANCE COSIGNER SERVICE COSIGNER SERVICE GENERAL & AIDTINISTRATICN L1 ND REPAIR TIED REPAIR AtVIINISIRATICN AEMINISIRATICN 10 -04 -6021 HEAVY M'INIEi NE 10 -00 -6320 CORAL & AIIMINISIRATICN 20 -00 -6320 COAL & AIIvBNISIRATICN 10 -02 -6310 10 -05 -6310 20 -05 -6310 10 -21 -6310 20 -21 -6310 10 -39 -6310 20 -39 -6310 10 -00 -6310 10 -06 -6310 10 -07 -6310 20 -07 -6310 10 -01 -6310 20 -01 -6310 20 -02 -6310 10 -22 -6310 20 -22 -6310 10 -37 -6310 REPS E YT EM NP REPAIR WH�STT REPAIR PRIID7ISIRATICN AEMI NISIRATICN FINANCE FINANCE GENERAL & AEMINTIS RATION O LABORATORY T.ABORATL7RS' REPAIR LIND REPAIR RINDS HCIAN RESOURCES HLVANT RESOURCES DIRER IC INFadvATICN SYSIFEE OFFICE SUPPLIES 01.FICE SUPPLIES SUPPLIES OFFICE SUPPLIES IIVV NIORY OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Tbtal: RZ1IVARY EQUIRENr Check Tbtal: SICNY\L CHARGES SIGNAL GAMES Check Tbtal: TE FP CNE IMEPHNE TETEPHCNE TEEEPEINE TFf FW EM TELEPHONE TEL1E 'TFr FPFYNR TES E:HI E TFf FPFiNE TELEENE IE FPFYNE TELEPHCNE An-cunt nt Check # Type 13.07 113.08 75.40 35.97 2.95 2.94 31.84 21.24 1,226.73 00052160 MV 784.74 784.74 00052161 Md 248.07 31.92 279.99 00052163 MQ 77.72 14.84 14.83 19.80 13.20 18.77 12.51 742.10 22.76 10.12 6.74 8.69 8.69 18.72 11.56 7.70 125.73 nth Tahoe P.U.D. MN, EEC 23, 2002, 4:08 Default Selecticn: Check Vendor Nacre 12/23/02 PAYMENT O F R4 --re q: D AS- - -leP: GL JL - -loo: CLAIMS R E P O R T 12/20/2002- 01/02/2003 CNS1'1E - -- -job: 265026 #J8883-- -pzog: 09 <1.07 > - -report id: Stock ID: AP ; Check Types: 144, EW, RV, VH Amount 14 Department Descripticn ?mint Check # Type PARSONS EIBA POWERS, PHYLLIS KCNIBE RAM RADIOGRAPHY & VIDEJ 20 -37 -6310 IITCN SYSTEMS 10 -28 -8285 ALPINE CCADIIY 10 -07 -6200 LAB3A1C Y 20 -07 -6200 LABORATORY 10 -39 -4820 FILE 20 -39 -4820 FINANCE REED ELFCIRIC & FIELD SERVICE 10 -02 -7447 FLMPS REND MZEPIEE- JCLIZNYL 10 -21 -4830 AIMINISIRATICN 20 -21 -4830 AIIMINISIRATTCN Redwood Ehpire Section CWE4 10 -03 -6250 ELECIRICSL SFDP SAFETY KLEEN CORP. S3JTT SPEEEATTY Q%SFS SIERRA CHEMICAL IIC7AL CO 10 -02 -4630 AMPS 20 -02 -4630 REPS 10 -06 -8112 OPERATICSIS 20 -02 -4750 RMPS ALPINE CNIY WASTER PLAN Check Ibtal.: inannalcN /aucmcm Total: TRAVEL IRA 01.1.'10E SUPPLIES OEE'10E SUPPLIES Check Total: RELiit MICR #1 TAFCE KEYS P Check Total: SURSCRIFTICNE EXPENE SUBSCRI'11CNE EXPENSE Check Total: DUES/NENBERS IIPS /CERTTFTCATT Check Total: OIL & LLERIC NIS OIL & LLIEIZICANIE Check Total: CzNrINSXS EMLSSICNS MERTZ Check Total: CIIIl RIME Check Total: 83.82 1,323.02 1,323.02 24.09 16.06 40.15 12.87 8.58 21.45 00052162 M4 00052164 NW 00052165 M4 00052166 M4 5,258.05 5,258.05 00052168 M4 - 124.26 -82.84 - 207.10 00052068 RV 50.00 50.00 00052167 M4 72.68 72.67 145.35 00052169 NW 86.87 00052170 NW 334.99 00052171 NW 86.87 334.99 s o u t h T a h c e P.U.D. 12/23/02 PAYMENT O F CLAIMS , REPORT 12/20/2002-01/02/2003 Pie 9 MIIQ, ] 23, 2002, 4:08 1M - -rte: EUflAS -- -leg: c;L 3L--lc c: C S11E-- - -jcb: 265026 #J8883-- -prog: C109 <1.07>--report id: c.:KREtER Defa,lt SPlectim: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Nave Ac cunt # L ei anent Iaxiptim Arrant Check # Type SIERRA HWY SAFETY SIERRA PACIFIC FEWER 20 -29 -8130 II3INEERINE 10 -00 -6330 CHIRAL & AUvENISIRATICN 20 -00 -6330 GENERAL & ATNDNISIRATICN Ski TAME NEWSPAPERAGENCY 10 -21 -4830 AEI IINISIRATICN 20 -21 -4830 ALNIINISIRATIQ.V SPANEA D =RANCE COMPANY 10 -00 -2531 ORAL & AIIMENISIRATICN MILE ' I.LEP a:NTT TAHOE PRINIIIE 20 -29 -8264 10 -38 -4420 10 -01 -6052 20 -38 -4420 20 -01 -6071 10 -39 -4920 20 -39 -4920 10 -38 -4920 20 -38 -4920 10 -21 -4920 20 -21 -4920 TAHOE VALLEY ELECTRIC SUPPLY 10 -03 -6041 TLSTIN LOCK AND SAFE 10 -03 -8281 QEITD]ER SERVICE REPAIR 2 SERVICE LIPID REPAIR FINANCE FINANCE COSIGNER SERVICE COSIGNER SERVICE AEMI ISIRATICN AIIMINISIRATICN ELECTRICAL SEDP ELMIRICAL SEDP ALMIIQ MSIR PLAN, Q �ecJ /tH S 'Ibtal: ELECTRICITY ELECIRICTIY Check Total : SCESCRIPI1Q S EXPENSE SCffiCRIPPIQ S D F SR Check Total: LONG TERM DI.SAFELITY M2MT Check Total MFII Q EF ENtZ D RE PAP COVERS, & MANHOLES SEDP SUPPLIES Check Total: PRINTING PRINTING PRINTIDD PRINTING PRINTING PRINTING BUILDINGS 480V SWTIIIHAR Check Total: Check Total Check Total: 668.75 668.75 00052172 MW 00052173 MW 00052174 MW 59,549.65 16,772.76 76,322.41 124.26 82.84 207.10 1,449.25 1,449.25 00052175 MW 131.38 274.86 274.83 189.02 189.01 1,059.10 00052176 141 9.34 6.22 10.94 7.29 9.33 6.22 49.34 00052177 MW 11.58 00052178 MW 2,413.62 00052179 MW 11.58 2,413.62 sath T a h c e P.U.D. 12/23/02 PAYMENT O F CLAIMS , REPORT 12/20/2002-01/02/2003 PxR= 10 MST, DEC 23, 2002, 4:08 IM - -req: DOUGLAS—leg: C3� JL - -1cc: CNSilh-- - -job: 265026 #J8883-- -prcg: 09 <1.07 > - -rwort id: EC Default Selecticn: Check Stock ID: AP ; Check Types: MN,HW,RV,VH Vendor Name Account # Department Descripticn Pncamt Check # Type USDA FOREST SERVICE U 5 R151AO METER DENIER V W R CORPORATION WALLACE, P EUANE WECCD INC WESThPN NEVADA SUPPLY WT]ER W OXYGEN SERVICE ZEE MEDICAL SERVICE 20 -02 -5010 RP'ES 10 -38 -4810 CIB'ICMER SERVICE 20 -38 -4810 C STCM R SERVICE 10 -07 -4760 LABORATORY 20 -19 -6200 BOA OF DIRECTORS 20 -03 -6071 ELECTRICAL SEDP 10 -03 -6073 ELECTRICAL SEDP 10 -03 -6071 ELECTRICAL TRIC 1L SFDP 20 -03 -6041 ELECTRICAL SE-DP 10 -04 -6041 20 -01 -6073 10 -02 -6073 20 -02 -6073 10 -07 -4760 20 -07 -4760 10 -04 -6071 10 -02 -6071 20 -02 -6071 20 -02 -6050 HEAVY MVNIENANCE II LED REPAIR PUMPS PUTS LABCRAT tY LABORATMC HEAVY NAINTE ANLE RAPS BITS ?MPS 10 -06 -6075 OPERATTCNS LAND AND EUILDIN S Check Tbtal: PCS-D513E EXPENSES L-C6IPLE EXPENSES Check Total: LABORATORY SUPPLIES Check Total: TRAVEL/MEETIN7S /Emus N Check Tbra1 : SEDP SUPPLIES SNA L TOOLS SEDP SUPPLIES BUIIDIN S BUILDINGS SEyA L TOOLS Check Total: Check Tbtal S"ALL 'IDOLS SHALL TOOLS LAILRATCRY SUPPED= LABORATORY SUPPLIES SEDP SUPPLIES SHOP SUPPLIES SEDP SUPPL=S WITS Check Total: SAFETY EQUIPN T /PHYSICALS 26,039.44 26,039.44 00052180 MW 356.60 237.76 594.36 00052181 MCI 737.62 00052182 NN 49.64 00052183 M^1 737.62 49.64 256.70 96.10 344.41 54.59 751.80 00052184 MW 178.51 334.62 513.13 00052185 NW 28.68 28.68 154.46 102.97 337.50 12.82 12.81 105.24 783.16 00052186 MW 70.74 S o u t h Tahoe P.U.D. 12/23/02 PAYMENT O F CLAIMS REPORT 12/20/2002 - 01/02/2003 11 may, DEC 23, 2002, 4:08 PM - -req: mflAS- - -leg: GE JL - -loo: CNSrTE - -- -job: 265026 #J8883-- -pro3: 09 <1.07 >-- report id: CIWCSPC Eefault Selection: Check Stork ID: AP ; Check Types: MW,HW,RV,VH Vendor Elam Acccunt # Department Description Arrant Check # Type ZYMAX ENVIR DLCGY 10 -01 -6075 UNDERCi 1ND REPAIR 20 -01 -6075 UN R RAND REPAIR 10 -07 -6075 LABORATORY 20 -07 -6075 LAMM:CRY 10 -39 -6075 FINANCE 20 -39 -6075 FINANCE 10 -07 -6110 LAMRATORY 20 -07 -6110 LAMP= SAFELY ElJI PHYSICALS SAFETY E3JIH`�iv1w /PHYSICALS SAFELY D3UIF-I"]QVP /PHYSICALS SAFETY E1;XJI /PHYSICALS PHYSICALS FUJI SAF�ET FUJI TP /Vi' HIYSICALS Check Total: YONTICRIM Check Total: Grand Total • 15.00 14.99 5.96 3.98 10.29 6.86 127.82 00052187 Ma 794.50 769.50 1,564.00 00052188 Ma 341,708.49 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer, General Manaqer RE: BOARD MEETING January 2, 2003 AGENDA ITEM: 14 .a ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. JOHN BREESE MUMFORD, ET AL., EL DORADO COUNTY SUPERIOR COURT CASE NO. SC20020030 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with leqal counsel reqardinq existinq liti§ation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: A'I-I'ACHMENTS: ACCOUNT NO: CO.CU..E.CE V.T..EOUESTED ,O,: GENERAL MANAGER: YES..~__________~ NO CHIEF FINANCIALOFFICER: YES~.~i~J/~- NO CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer/General Manager, Gary Kvistad/District General Counsel RE: BOARD MEETING January 2, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. F. HEISE LAND & LIVESTOCK COMPANY, INC., WILLIAM WEAVER, EDDIE R. SYNDER, CROCKETT ENTERPRISES, INC. CIV S-02-0238 MLS JFM UNITED STATES DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA, SACRAMENTO, CA REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with leqal counsel regarding existing litiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNTNO: CO.CURRE.CE W,.. GENERAL MANAGER: YES~ CHIEF FINANCIAL OFFICER: YES~)~ CATEGORY: NO GENERAL NO WATER SEWER X TO: FR: RE: BOARD MEETING ACTION ITEM NO: ITEM-PROJECT NAME: SOUTH TAHOE PUBLIC UTILITY DISTRICT ADDENDUM TO BOARD AGENDA BOARD OF DIRECTORS Robert Baer, General Manager January 2, 2003 AGENDA ITEM: 14 .c CONSENT CALENDAR ITEM NO: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION RE: MEYERS LANDFILL SITE: UNITED STATES OF AMERICA VS. EL DORADO COUNTY ANi-~ CITY OF SOUTH LAKE TAHOE AND THIRD PARTY DEFENDANTS, CIVIL ACTION NO. S~01 1520 LKK GGH, UNITED STATES DISTRICT COURT FOR THE EASTERN DISTRICT CALIFORNIA REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may b~ held for conference with leqal counsel reqardinq existing Iitiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED~CTION: GENERAL MANAGER: YES,~i~.E.~_. NO CHIEF FINANCIAL OFFICER: YE/~I~ ~ ~ NO CATEGORY: GENERAL WATER SEWER X TO: FR: RE: ACTION ITEM NO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Robert Baer, General Manager BOARD MEETING January 2, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 14 .d ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. LAKESIDE PARK ASSOCIATION, ET AL., COUNTY OF EL DORADO, SUPERIOR COURT CASE NO. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel reqardinq existinq litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED AC_/~'ION: CATEGORY: GENERAL MANAGER: YES~_~ NO GENERAL CHIEF FINANCIAL. OFFICER: YES,'~," J~c NO WATER X /' SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer / General Manager, Rhonda McFarlane / Chief Financial Officer RE: BOARD MEETING Januarv 2, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 14 .e ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Section 54957.6 (a) of the California Government Code, closed session may be held regarding labor neqotiations. Aqenc¥ Neqotiators: Board of Directors, General Manager, Chief Financial Officer Employee Orqanization: Represented and Unrepresented Employees SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~-~ NO CHIEF FINANCIAL OFFICER: YES~ ~i~1~4- "O CATEGORY: GENERAL X WATER SEWER TO: FR: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Gary Kvistad, General Counsel RE: BOARD MEETING ACTION ITEM NO: January 2, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 14.f ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION: Direct neqotiators DISCUSSION: Pursuant to Government Code Section 54957.6 (a), of the California Code, closed session may be held reqarding labor negotiations. Aqency Negotiators: General Manaqer, Board of Directors Unrepresented Employee Position: District General Counsel SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ,aj~TION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES'~-~ ~24~C- NO CATEGORY: GENERAL X WATER SEWER CONSENT CALENDAR JANUARY 2, 2003 ITEMS Section 125 Flexible Benefits Plan (Nancy Hussmann) Effluent Control System Modifications (Ross Johnson) Regular Board Meeting Minutes November 21, 2002 (Kathy Sharp) Regular Board Meeting Minutes December 5, 2002 (Kathy Sharp) REQUESTED ACTION (1) Authorize Plan Administrators to Change Plan Year to Coincide with Calendar Year; (2) Increase Medical Reimbursement Cap to $2,500 per Plan Year; (3) Authorize Plan Administrators to Sign Applicable Agree- ments as Needed to Administer the Plan Approve Change Order Nos. 1, 2, and 3 in the Total Amount of $839 Adopt Minutes Adopt Minutes South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 530.541q3614 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Nancy Hussmann, Human Resources Director RE: BOARD MEETING ACTION ITEM NO: January 2, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: SECTION 125 FLEXIBLE BENEFITS PLAN REQUESTED BOARD ACTION:(1) Authorize Plan Administrators to chanqe Plan Year to coincide with Calendar Year; (2) Increase Medical Reimbursement cap to $2,500 per Plan Year; and (3) Authorize Plan Administrators to siqn applicable aqreements as needed to administer tho Plan DISCUSSION: The District's Section 125 Flexible Benefits Plan throuqh AFLAC beqan in 1998. At that time, the earliest the District could chanqe from its previous third party administrator (Colonial Life) was February 1, thereby creating a Plan Year of February 1 throuqh January 31 each year. The Plan is in its renewal period and District staff believes it would be beneficial t~ change the Plan Year to coincide with the Calendar Year, so that Medical Reimbursement can include deductibles met durinq the month of January each year. Approval of this change would result in a short plan year (February 1 through December 31 ) in 2003, with the reqular Calendar Plan Year beginning on January 1,2004. The maximum allowable Medical Reimbursement amount under the Plan has been at $2,000 since Plan inception. Due to increases in cost of living, staff recommends increasing thin limit to $2,500 for the 2003 and subsequent Plan Years. This allows participants to deduct pre-tax an additional $500 peryear for unreimbursed medical expenses. Staff also requests authorization to sign applicable agreements, and/or make minor chanqes to the Plan in the future to be consistent with industry standard for Section 125 plans. SCHEDULE: January 3, 2003 siqn contract renewal COSTS: N/A BUDGETED AMOUNT REMAINING: ATTACHMENTS: None N/A ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES"~i~,~ ~,DI~ NO I CATEGORY: GENERAL X WATER SEWER TO: FR: RE: ACTION ITEM NO: ITEM-PROJECT NAME: REQUESTED BOARD ACTION: of $839 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Ross Johnson, Manaqer of Wastewater Operations BOARD MEETING January 2, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: EFFLUENT CONTROL SYSTEM MODIFICATIONS Approve Chanqe Order Nos. 1,2, and 3 in the total amount DISCUSSION: Change Order No. 11 in the amount of $1,235, involved removinq old final pump control equipment and the associated wirinq, and simplifyinq and improving the reliability of the new control system. Change Order No. 2, in the credited amount of <$1,410>, was for touch control displays that were specified in the bid document and later found to be incompatibl~, with other equipment. Compatible displays were pumhased throuqh Carollo Enqineerinq and provided to the contractor. Chanqe Order No. 31 in the amount of $1,0141 was for two copies of Kepware~) software drivers, used to connect existing SCADA (Supervisory Control and Data Acquisition) equipment to the new PLCs (Proqramable Logic Controllers). The Kepware~ software was recommended by SCADA as the best solution. SCHEDULE: COSTS: $839 ACCOUNT NO: BUDGETED AMOUNT REMAINING: $32,232 ATTACHMENTS: Chanqe Order Nos. 1,2, and 3 1006-8328 LDMGMT CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~_ NO CHIEF FINANCIAL OFFICER: YES~c~ NO' CATEGORY: GENERAL WATER SEWER X CHANGE ORDER NUMBER 1 Project Luther Pass Effluent Control System Modification Proiect Contractor Sierra Valley Electric, Inc. Date January 2, 2003 PO # P12729 The Contract Shall Be Changed As Follows: Contractor has furnished and installed all materials necessary for the additional work required pre revised drawings generated by Carollo Engineers dated 10.22.02. This work was done on material and time basis. $1,235.00 Contractor credits South Tahoe Public Utility District for two Maple System HMI-520C displays @ $705.00 each. /$1,410.00/ Contractor will supply all materials necessary to upgrade two Kepware drivers. $1,014.00 Total Change Order: $839.00. Dollar Amounts Contract Time Ori~linal Contract $54,322.00 Previous Chan~le Order $-0- Current Contract $54,322.00 THIS CHANGE ORDER $ 839.00 New Contract Total $ 55,161.00 This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Authorized By STPUD Board President Date: Accepted By Contractor Date: Date: Reviewed By ELECTRIC, INC. SOUTH TAHOE PUBLIC UTILITY DISTRICT ATrN: Bt/IDI DONOVAN 1275 MEADOW CREST DRIVE SOUTH LAKE TAHOE, CA 96150 DECEMBER 12, 2002 EFFLUENT CONTROL SYSTEM MODIHCATIONS PROJECT SVE JOB # 8234 CHANGE ORDER # 1 Sierra Valley Electric, Inc. has famished and installed all materials necessary for the additional work required per the revised drawings generated by Carono Engine,s. dated October 22. 2002. This work was done on a time and material basis with a labor rate of $ 65.00 per hour. LABOR: $1,235.00 19.0 Hours at $ 65.00 per hour MATERIAL: 0,00 No material used TOTAL: $1,235.00 TOTAL COST, CHANGE ORDER # 1: One thousand, two hundred thirty five dollars. $1,235.00 This change order will become part of the contract dated September 6, 2002, between the South Tahoe Public Utility District and Sierra Valley Electric, Inc. reg~rling the Effluent Control System Modifications Project in South Lake Tahoe, Califca-aia. Accepted by: Heidi Donovan South Tahoe Public Utility District Rob~ Sierra Valley Electric, Inc. Date Date ELECTRIC, iNC. SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTN: HEIDI DONOVAN 1275 MEADOW CREST DRIVE SOUTH LAKE TAHOE, CA 96150 EFFLUENT CONTROL SYSTEM MODIFICATIONS PROJECT SVE JOB # 8234 DECEMBER 12, 2002 CHANGE ORDER # 2 Sierra Valley Electric, Inc. will credit two (2) Maple System HMI-520C displays. 2 - Maple System HMI-520C displays @ $ 705.00/ca TOTAL CREDIT, CHANGE ORDER # 2: One thousand, four hundred ten dollars < $1,410.00> This change order will become part of the contract dated September 6, 2002, between the South Tahoe Public Utility District and Sierra Valley Electric, Inc. regarding the Effluent Control System Modifications Project in South Lake Tahoe, California. Accepted by: Heidi Donovan South Tahoe Public Utility District Sierra Valley Electric, Inc. Date Date ELECTRIC, INC. SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTN: HEIDI DONOVAN 1275 MEADOW CREST DRIVE SOUTH LAKE TAHOE, CA 96150 EFFLUENT CONTROL SYSTEM MODIFICATIONS PROJECT SVE JOB # 8234 DECEMBER 12, 2002 CHANGE ORDER # 3 Sierra Valley Electric, Inc. will supply ali materials necessary to upgrade two (2) Kepware drivers. TOTAL COST, CHANGE ORDER # 3: One thousand, fourteen doliars. $1,014.00 This change order will become part of the contract dated September 6, 2002, between the South Tahoe Public Utility District and Sierra Valiey Electric, Inc. regarding the Efl[luent Control System Modifications Project in South Lake Tahoe, California. Accepted by: Heidi Donovan South Tahoe Public Utility District ,obert L Sierra Valley Electric, Inc. Date Date ~ Post Office Box 8900 · South LakeTahoe, CA ~158 · (580) 5~4-6B00 · Fax (~80) Consent Item c. SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Duane Wallace, President BOARD MEMBER James R. Jones, Vice President REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT NOVEMBER 21, 2002 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, November 21, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Wallace, Directors Schafer, Mosbacher. Director Jones was excused for District business. Director Becker was absent. ROLL CALL STAFF: Baer, Solbrig, Sharp, Henderson, Hussmann, Schroeder, Bird, Attorney Kvistad ITEMS FOR BOARD ACTION Ken Schroeder requested the Board reject all bids received. Attomey Kvistad stated the all bidders did not meet the specifications. Since the specifications cannot be changed after the fact, they will be revised to facilitate the bidding process. Moved Wallace / Second Mosbacher/Jones Excused / Becker Absent / Passed to reject all bids. WATER DEPARTMENT VACUUM TRUCK REGULAR BOARD MEETING MINUTES - NOVEMBER 21, 2002 PAGE - 2 Director Schafer questioned the practice of markups by subconsultants and subcontractors. Staffwill verify that this is an industry standard and will consider including parameters in the RFPs to address this. This item was reviewed by the Finance Committee. Nancy Hussmann stated while most other health plans have increased by 20-40%, the District's self-insured plan has only increased by approximately 5% each year. Moved Wallace / Second Schafer / Jones Excused/ Becket Absent/Passed to: (1) Approve renewal of Aggregate Stop Loss Insurance with Canada Life Insurance Company, on a 15/12 policy basis and a Specific Insurance Deductible of $60,000; and (2) Approve 2003 plan year funding at $725 per employee, per month. This item was reviewed by the Finance Committee. Moved Schafer / Second Mosbacher / Jones Excused / Becket Absent / Passed to approve the 2003 COBRA rates at $536.78 for single medical; $920.56 for family medical; $52.47 for single dental; and $115.90 for family dental. This item was reviewed by the Finance Committee. Moved Schafer / Second Mosbacher / Jones Excused / Becket Absent / Passed to implement the standard insurance LTD plan to achieve an 18.6% decrease from the current LTD plan with the Guardian Insurance Company, in the annual amount of $17,858.46. Board Policy Section 3060 contained language pertaining to audio and/or video tape recordings. Staff recommended creating a new policy (3070) that provides specific guidelines for tape recordings. Language from Policy 3060 was reviewed and updated, and incorporated into the new Policy 3070. The law states if Board meetings are tape recorded, the tapes must be retained 30 days (or longer until the minutes are adopted). Board members discussed the length of time tape recordings should be kept. WATER DEPARTMENT VACUUM TRUCK (continued) EMPLOYEE SELF-INSURED BENEFIT PLAN 2003 RENEWAl 2003 COBRA RATES FOR SELF- INSURED EMPLOYEE BENEFIT PLAN MANAGEMENT LONG-TERM DISABILITY (LTD) PLAN NEW BOARD POLICY SECTION 3070: AUDIO AND/OR VIDEO TAPE RECORDINGS OF BOARD MEETINGS REGULAR BOARD MEETING MINUTES - NOVEMBER 21, 2002 PAGE - 3 Moved Schafer / Second Wallace / Mosbacher Voted No / Jones Excused / Becker Absent / Motion Failed to approve Policy 3070 as written (which included retaining the Board meeting tapes for 30 days) and to add "unless the Board determines the tapes should be held for a longer period of time by approval of the majority of the Board." NEW BOARD POLICYSECTION 3070:AUDIO AND/OR VIDEO TAPE RECORDINGS OFBOARD MEETINGS (continued) Moved Wallace / Second Mosbacher / Schafer Voted No / Jones Excused / Becket Absent / Motion Failed to approve Policy with 90 days as the length of time to retain Board meeting tapes, and to add "unless the Board determines the tapes should be held for a longer period of time by approval of the majority of the Board." No Board Action. This item will be placed on the next regular Board meet- ing agenda for further consideration. Moved Schafer / Second Mosbacher / Jones Excused / Becket Absent / Passed to approve payment in the amount of $636,648.18. PAYMENT OF CLAIMS Consent Item b. - Board Policy Section 3060: Minutes of Board Meeting was removed and will be placed on the next regular Board meeting agenda. CORRECTIONS TO THE CONSENT CALENDAR Moved Wallace / Second Mosbacher / Jones Excused / Becket Absent / Passed to approve the Consent Calendar as amended: CONSENT CALENDAR a. Board Policy Section 1050: Public Records - Approved amendment to reflect that this policy was recently updated and adopted by Resolution 2747-02 (super- ceding Resolution No. 2604). Water and Wastewater Operations Committee: Director Mosbacher reported she attended the November 18 committee meeting in place of Director Becker. The committee reviewed staff's proposal to require snow removal at all curb stops and water meters. BOARD MEMBER STANDING COMMITTEE REPORTS Legislative Ad Hoc Committee: President Wallace reported on the trip he and Dennis Cocking made to to Washington D.C. They met with various legislators BOARD MEMBER AD HOC COMMITTEE REPORT REGULAR BOARD MEETING MINUTES - NOVEMBER 21, 2002 PAGE -4 regarding many issues including: the safe harbor bill for MTBE polluters, and the B-line Phase 3 expod pipe- line project. President Wallace reported on his attendance at the Lake Tahoe Transportation and Water Quality Coalition meeting held on November 19. The Coalition is pro- posing an amendment to the Lake Tahoe Restoration Act regarding local "matches" related to the funding. Director Mosbacher reported on two items: 1) Erosion problems and drainage patterns on Grass Lake Road are being reviewed by several agencies including Lahontan, Caltrans, and the Conservancy. 2) She attended the November 19 Alpine County Board of Supervisors meeting. The Board reviewed a request to permit the drilling of four wells on the Heise Property and directed their staff to further evaluate the request. Director Schafer asked about the extent of damage sustained from the November 7 fire on District property. Staff replied a firm in Reno will inspect damage to the emergency retention basin liner and prepare a work estimate. Robert Baer reported on his attendance at the American Ground Water Trust conference where he, along with Vic Sher and Anthony Brown, gave a presentation on MTBE 3:20 - 3:30 P.M. 3:30 P.M. 4:05 P.M. BOARD MEMBERAD HOC COMMITTEE REPORT (continued) BOARD MEMBER REPORTS GENERAL MANAGER REPORT MEETING BREAK ADJOURNED TO CLOSED SESSION RECONVENED TO REGULAR SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. John Breese Mumford, et al., El Dorado County Superior Court Case No. SC20020030 REGULAR BOARD MEETING MINUTES - NOVEMBER 21, 2002 PAGE No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 - 10 Inclusive; Alpine County Superior Court Case No. C18644 Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 - 10 Inclusive; Alpine County Superior Court Case No. C18733 Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., CIV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California Pursuant to Government Code Section 54957.6(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside ParkAssociaflon, et al., County of El Dorado, Superior Court Case No. SC20010165 REGULAR BOARD MEETING MINUTES - NOVEMBER 21, 2002 PAGE - 6 No reportable Board action. 4:05 P.M. Pursuant to Government Code Section 54956.6(a)/Conference with Labor Negotiators: Agency Negotiators - Board of Directors; Employee Organization - Represented and Unrepresented Employees ADJOURNMENT Duane Wallace, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Consent Item SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Robert G. Baer, General Manager Duane Wallace, President Cathie Becke~or BOARD MEMBER Mar~ Lou Mosbacher, Director Richard Solbd~ James R. Jones, Vice President Edc W. Schafer Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 5, 2002 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, December 5, 2002, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Wallace, Directors Becker, Jones, Schafer, Mosbacher ROLL CALL STAFF: Baer, Sharp, McFarlane, Cocking, Hoggatt, Brown, Thiel, Attorney Kvistad. Richard Solbrig arrived at 4:10 p.m. GUESTS: Larry Mace / Partner, Grant Thornton, LLP Consent Items a. and d. were brought forward for discussion prior to Board action. Moved Mosbacher I Second Wallace/Passed. ~ to approve the Consent Calendar as amended: CORRECTIONS TO THE CONSENT CALENDAR CONSENT CALENDAR a. Consent Item a. will be considered in conjunction with Action Iterfi~garding Sludge Handling and Odor Control Facilities; REGULAR BOARD MEETING MINUTES - DECEMBER 5, 2002 PAGE - 2 b. Alpine County Annual Impact / Mitigation / Compen- sation Fee - Authorized payment of District's annual mitigation fee to Alpine County in the amount of $109,500; CONSENT CALENDAR (continued) c. Surplus Vehicle - Authorized Nationwide Auction Systems to sell District surplus vehicles; d. See Consent Items Brought Forward for Discussion/ Action. CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I ACTION Director Mosbacher noted that John Bfissenden reported at the November 7 Board meeting that seven years ago, Alpine County and the District approved his request for a 10,000 gallon allowance to the District's sewer system when, in fact, the request was not approved. She requested that sentence be deleted from the minutes. REGULAR BOARD MEETING MINUTES: NOVEMBER 7, 2002 (Consent Item d.) Moved Mosbacher / Second Wallace / Passed Unanimously to adopt minutes with the change as noted above. Larry Mace reported on the completed audit of the 2001/02 financial statements. He noted there were no instances of non-compliance or internal control weaknesses. Mace reviewed the differences in the requirements between last year's and this year's audits (no single audit requirement and GASB 34). A pension audit was also completed this year-- all standards were met and no problems were found. PRESENTATION: 2001/02 Financial Statement Audit by Larry Mace, Partner, Grant Thornton, LLP ITEMS FOR BOARD ACTION Consent Item a. was combined with Action Item a. for the purpose of discussion. SLUDGE HANDLNG AND ODOR CONTROL FACILITIES (Action Item a.) Jim Hoggatt reported staff and Carollo Engineers under- estimated the time and effort required for reviewing both shop drawings, and Requests for Information (RFI) for the sludge handling project. As of the October billing, Carollo has expended nearly all of their current contract. Staff 2002 CONSTRUCTION SEASON MATERIALS TESTING AND INSPECTION (Consent Item a.) REGULAR BOARD MEETING MINUTES - DECEMBER 5, 2002 PAGE - 3 agrees with Carollo's estimate that the District has approxi- SLUDGE HANDLNG AND ODOR mately 75 more shop drawings and at least 50 more RFIs CONTROL FACILITIES to respond to before the project is completed. Hoggatt also requested an additional extension for AMEC Earth and Environmental to provide testing and inspection services through December 20, 2002. Staff is requesting this extension due to the unusually warm weather and construction of the sludge handling project. (Action Item a. continued) 2002 CONSTRUCTION SEASON MATERIALS TESTING AND INSPECTION (Consent Item a. contiued) Director Schafer received correspondence expressing concerns related to these two agenda items. Hoggatt provided detailed explanations addressing each concern. The Operations Committee reviewed these items and also expressed their dissatisfaction with the contractor's delays. Moved Jones / Second Mosbacher / Passed Unanimously to approve Consent Item a. to increase to Task Order No. 40 for AMEC Earth and Environmental, Inc., to provide inspection and materials testing, in the amount of $20,000. Moved Jones / Second Schafer / Passed Unanimously to approve Action Item a. to increase to Carollo Enginee~ s Task Order No. 56 for review of shop drawings and preparation of Requests for Information, in the amount of $122,50O. A Board Workshop was held December 3 to review recommendations for the administrative building remodel and addition. It was the consensus of the Board to point out that approval of this item should not be construed to include approval of the project's next steps. ADMINISTRATION BUILDING Moved Mosbacher / Second Jones / Passed Unanimously to authorize staff to request proposals for architectural services. This item was carried over from the November 21 Regular Board meeting. The Board members present at that meeting did not make a decision regarding the length of time to retain tape recordings of Board meetings. A revised policy was distributed that included a suggestion to add a sentence stating: "Upon request by a Board NEW BOARD POLICY SECTION 3070: AUDIO AND/OR VIDEO TAPE RECORDINGS OF BOARD MEETINGS REGULAR BOARD MEETING MINUTES - DECEMBER 5~ 2002 PAGE - 4 Member or Distdct staff, specific recordings may be held for a longer period of time upon approval by a majority of the Board." Moved Schafer / Second Jones / Mosbacher Voted No / Passed to approve amendment to add Policy 3070 per- taining to audio and/or tape recordings of Board meetings as written (which included retaining the Board meeting tapes for 30 days). NEW BOARD POLICY SECTION 3070: AUDIO AND/OR VIDEO TAPE RECORDINGS OF BOARD MEETINGS (continued) Director Mosbacher voted no because she felt the tape recordings should be retained for a longer period of time. This item was removed from the November 21 Regular Board meeting Agenda and placed on this Agenda for consideration. BOARD POLICY SECTION 3060: MINUTES OF BOARD MEETING A policy pertaining to the retention and duplication of tape recordings of regular, special, and adjourned Board meetings was proposed as an addition to the Board Policy Manual (Policy 3070 above). Language from Policy 3060 was incorporated into the new policy. Moved Wallace I Second Jones I Mosbacher Voted No / Passed to approve amendment to delete reference to Board meeting audio and/or video tape recordings. Moved Wallace / Second Becker/ Passed Unanimously to approve payment in the amount of $1,369,078.02. Water and Wastewater Operations Committee: The committee met December 2. Minutes of the meeting are available upon request. Le,qislative Ad Hoc Committee: President Wallace reported the US Forest Service is having trouble interpreting the language in the Lake Tahoe Restoration Act with regards local "matches" related to the funding. President Wallace reported the TRPA Stakeholders Advisory Group will meet December 6 to discuss the proposed allocations plan. He reviewed problems associated with the plan. Robert Baer reported the CaIPERS Committee has met. He will discuss this further in closed session under labor negotiations. PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORT BOARD MEMBER REPORTS GENERAL MANAGF.~RREPORT REGULAR BOARD MEETING MINUTES - DECEMBER 5, 2002 PAGE-5 Jim Hoggatt gave a lengthy report on the B-line Phase 3 project meeting held earlier in the day with District staff, Caltrans, US Forest Service, TRPA, EPA, and Lahontan. A decision still has not been made regarding which route alternative will be selected for the B-line. Board members discussed vadous solutions to help resolve this situation in a timely manner. 3:55 - 4:10 P.M. STAFF REPORT MEETING BREAK 4:10 p.m. - Richard Solbdg arrived at this point in the meeting and continued the discussion above. 4:25 P.M. 6:01 P.M. ADJOURNED TO CLOSED SESSION RECONVENED TO REGULAR SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. John Breese Mumford, et al., El Dorado County Superior Court Case No. SC20020030 No reportable Board action. Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does 1 - 10 Inclusive; Alpine County Superior Court Case No. C18644 No reportable Board action. Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: F. Heise Land & Livestock Com- pany vs. STPUD and Does I - 10 Inclusive; Alpine County Superior Court Case No. C18733 REGULAR BOARD MEETING MINUTES - DECEMBER 5, 2002 PAGE - 6 No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., CIV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotiators: Agency Negotiators - General Manager, Board of Directors; Unrepresented Employee Position - District General Counsel Pursuant to Government Code Section 54956.6(a)/Conference with Labor Negotiators: Agency Negotiators - Board of Directors; Employee Organization - Represented and Unrepresented Employees Pursuant to Government Code Section 54957.6(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Pad(Association, et al., County of El Dorado, Supedor Court Case No. SC20010165 REGULAR BOARD MEETING MINUTES - DECEMBER 5, 2002 PAGE - 7 6:01 P.M. ADJOURNMENT Duane Wallace, Board President South Tahoe Public Utility District A'I-['EST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District