06-07-07
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
#Basic Services for a Complex World"
. RichardSolbrii:. ~eneralfv1ana~~r
Eric W. Schafer, President BOARD MEMBERS
~~~I~Sciuto, Assi~tantfv1ana~er
James R. Jones, Vice President
~""q,:!ane\Nallace,. Di~ectorMary Lou Mosbacher, Director
Kathleen Farrell, Director
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 7, 2007
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
June 7, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, Ca.
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BOARD OF DIRECTORS:
President Schafer, Directors Wallace, Farrell,
Mosbacher. Director Jones arrived at 2:20 p.m.
ROLL CALL
ST AFF:
Sciuto, Sharp, McFarlane, Adams, Henderson,
Swain, Brown, Coyner, Cocking, Curtis, Nolan,
Barnes, Ryan, Hoggatt, Bergsohn, Donovan, Powers,
Attorney Herrema
GUESTS:
Andy Hauge, Hauge/Brueck; Ernie Claudio
Lisa Coyner introduced Shelly Barnes, who was
selected to fill the new grant-funded Water Con-
servation Specialist position.
Consent Item a. (Collection System Spot Repairs),
and Item g. (Amendment to Settlement Agreement
with Lakeside Park Association) were brought forward
for discussion prior to Board action.
CONSENT CALENDAR
Moved Wallace / Second Mosbacher / Jones Absent /
Passed to approve the Consent Calendar as amended:
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a. See Consent Items Brought Forward;
REGULAR BOARD MEETING MINUTES - JUNE 7, 2007
PAGE - 2
b. Fencing - Awarded bid to the lowest responsive,
\.r responsible bidder, Tahoe Fence Company, Inc.,
in the amount of $22,840;
c. Temporary Help for Underground Repair Water -
Approved contract with Substitute Personnel for
two temporary employees, in the estimated
amount of $50,000;
d. Annual Software Support Costs for Utility Billing -
Approved payment to Spring brook Software, Inc.,
for software support in the amount of $18,107.35;
e. Remit Processing/Electronic Deposit Software
System - (1) Authorized exception to the bidding
procedure as outlined in the District's Purchasing
Policy for sole brand/sole source purchases; and
(2) Authorized staff to purchase AudioTel Remit
Plus Software and related scanning equipment,
in the amount of $14,632, plus tax;
f. Sewer Enterprise 2007-08 Appropriations Subject
to Limitation - Adopted Resolution No. 2832-07
setting the limitation on appropriations for Fiscal
Year 2007-08;
\., g. See Consent Items Brought Forward;
h. Approved Regular Board Meeting Minutes:
April 1 9, 2007;
I. Approved Regular Board Meeting Minutes:
May 3, 2007;
J. Approved Public Meeting Minutes:
May 3,2007.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION PRIOR TO ACTION
Director Mosbacher received clarification that the
newest UV technology, quoted by the lowest bidder,
would not be used until results are proven and re-
commendations can be tracked down. Pilot tests may
be performed in feasible areas to ascertain UV
effectiveness.
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Moved Wallace / Second Farrell / Jones Absent / Passed
to: (1) Make the finding that the bid specifications are
incomplete since they did not specify the "ambient"
cured-in-place process, which is proven reliable,
(2) Rejected all bids; and (3) Authorized re-bid with
additional language.
COLLECTION SYSTEM SPOT
REPAIRS
(Consent Item a.)
REGULAR BOARD MEETING MINUTES - JUNE 7, 2007
PAGE - 3
4w
Director Mosbacher received clarification regarding
the suspension of payments from Lakeside Park
Association (LPA).
Moved Mosbacher / Second Farrell / Jones Absent /
Passed to authorize execution of the amendment to
the settlement agreement.
(This will document that both water service providers
will serve the Redevelopment Project 3 and that neither
party will provide any compensation to the other for
resulting customer charges. In addition, the District will
suspend payments from LPA on the 2004 settlement
amount July 1, 2007 to July 1, 2012.)
AMENDMENT TO SETTLEMENT
AGREEMENT WITH LAKESIDE
PARK ASSOCIATION
(Consent Item g.)
ITEMS FOR BOARD ACTION
(2:20 p.m. - Director Jones arrived at this point in the
meeting.)
Ivo Bergsohn reported three bids were opened at the
June 5 bid opening. Two bids contained deviations,
which staff and legal counsel deemed to be minor in
nature.
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Moved Mosbacher / Second Jones / Passed
Unanimously to award the contract to the lowest
responsive, responsible bidder, Thomas Haen Company,
Inc., in the amount of $2,087,855.00.
Moved Farrell / Second Wallace / Passed Unanimously
to approve payment in the amount of $2,041,363.79.
Finance Committee: Director Wallace reported on the
topics of discussion at the June 7 meeting. Minutes
of the meeting are available upon request.
2:30 P.M. PUBLIC HEARING
President Schafer opened the public hearing.
Ivo Bergsohn reported Bayview Well is being added to
the District's system and this public hearing is being
held to satisfy Department of Health requirements.
Bergsohn gave a PowerPoint presentation that
covered the posting and noticing period for public
comments, a project description, regulatory
compliance, and impacts and mitigation.
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No public comments were received during the
30-day noticing circulation period, and no members
of the public were in attendance at this hearing.
SOUTH UPPER TRUCKEE WELL
NO.3 CONTROLS BUILDING/
CORROSION CONTROL TREA T-
MENT FACILITY PROJECT AND
LUTHER PASS PUMP STATION
SEISMIC UPGRADE
PAYMENT OF CLAIMS
STANDING COMMITTEE
REPORTS
BA YVIEW WELL CONTROL
BUILDINGS FACILITY
REGULAR BOARD MEETING MINUTES - JUNE 7, 2007
PAGE - 4
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The public hearing was closed at 2:50 p.m.
Moved Jones / Second Mosbacher / Passed
Unanimously to certify the Negative Declaration
of Environmental Impact.
BAYVIEW WELL CONTROL
BUILDINGS FACILITY
(continued)
Director Wallace reported on his attendance at
the last Water Agency Board meeting. The main
topic was the supplemental water rights application
funding agreement.
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVE REPORT
The EPA issued new guidelines to evaluate what
constitutes navigable waters of the U.S. that are
different from what congress originally intended.
The court invited congress to change the legislation
if it differs from the court's ruling. Staff will write a
letter of protest over the new legislation proposed
by Senator Boxer which would broaden the interpretation.
Assistant General Manager: Paul Sciuto gave updates
on: the 219 grant program, the Lake Tahoe Water
Infrastructure Partnership with other waste agencies
in the basin, and arsenic reporting requirements.
STAFF REPORTS
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Legal Counsel: Attorney Herrema reported on the
possible impacts of conflicting information regarding
interpretation of the fire code and water requirements.
District Information Officer: Dennis Cocking reported
on the efforts underway to AB 1260 (the Bighorn
Decision) with regards to the notification process.
He also received a letter complementing the District
for the H20 Helping Hands Program.
3:20 - 3:30 P.M.
MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
5:00 P.M.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
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REGULAR BOARD MEETING MINUTES - JUNE 7, 2007
PAGE - 5
No reportable Board action.
Pursuant to Government Code
Section 54956.9(b)/Conference
with Legal Counsel - Anticipated
Litiqation (Two Cases)
No reportable Board action.
Pursuant to Government Code
Section 54957/Public Employee
Evaluation: Title - General Manager
5:00 P.M.
ADJOURNMENT
Eric W. Schaf r, ard President
South Tahoe Public Utility District