06-21-07
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbriw,~en~ral~ana~~r
Eric W. Schafer, President BOARD MEMBERS
Paul~ciuto, . Assistant Mana~er
James R. Jones, Vice President
Duane Wallace, Director Mary Lou Mosbacher. Director
Kathleen Farrell, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 21, 2007
MINUTES
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The Board of Directors of the South Tahoe Public Utility District met in a regular session,
June 21, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, Ca.
BOARD OF DIRECTORS:
President Schafer, Directors Jones, Wallace, Farrell,
Mosbacher
ROLL CALL
ST AFF:
Solbrig, Whalen, McFarlane, Cocking, Curtis, Barnes,
Coyner, Schrauben, Carrion, C. Stanley, Hussmann,
Frye, Brown, Johnson, Hoggatt, Bergsohn, Thiel,
Donovan, Powers, Attorney Herrema
GUESTS: Virginia Huber - EDC, Rob Tucker - Lahontan,
Adam Jenson -Tribune, Lesly Fleck, Mercedes and
Herman Marty, Julie Phillips, Patty Kruk, Phyllis Podest,
Meghan Cauzillo of ENTRIX, Inc., Dr. Daniel Tormey of
ENTRIX, Inc. via teleconference.
Consent Item c. (General Manager Performance Evalua- CONSENT CALENDAR
tion), was brought forward for discussion prior to Board
action.
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Moved Farrell / Second Mosbacher / Passed
Unanimously. to approve the Consent Calendar as
amended:
REGULAR BOARD MEETING MINUTES - JUNE 21, 2007
PAGE-2
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a. Re-Roofing of the Maintenance and Electrical
Building - Awarded bid to the lowest responsive,
responsible bidder, EI Dorado Roofing Inc., in the
amount of $111,915;
b. Purchase of Computers for Fiscal Year 2007-2008 -
Authorized purchase of budgeted computers, in an
amount not to exceed $70,700 (including tax);
c. See Consent Items Brought Forward;
d. Temporary Water Educators "- Approved contract
with Substitute Personnel for three temporary water
educators, in the estimated amount of $30,000;
e. Schue Water Main Extension - Authorized water
main extension agreement and the upsizing of a
water main extension with respect to a residential
project being constructed by Clinton Schue, in an
estimated amount of $86,300, which includes labor,
materials, and equipment costs, with final terms
subject to approval by staff and legal counsel. The
District's portion will be approximately 64% of
estimate;
\., f.
Sky Forest Acres Water Main Extension - Adopted
Resolution No. 2833-07 accepting the Sky Forest
Acres Water Main Extension;
g. 2007-2008 Sodium Hypochlorite Supplies -
Awarded bid to the lowest responsive, responsible
bidder, Sierra Chemical Company, in the estimated
amount of $24,657.15;
h. San Moritz 50KW Generator - (1) Waived bidding
procedures, as outlined in the District's Purchasing
Policy, for standardized equipment from the sole area
supplier, and (2) Approved purchase of one Katolight
Generator (Model D50FJJ4 T2) from Nevada Generator
Systems, Inc., in the amount of $22,769, plus tax
and shipping;
i. 2007 Asphalt Patching and Paving Services -
Awarded bid to the lowest responsive, responsible
bidder, G.B. General Engineering Contractor, Inc., in
the estimated amount of $171,269.25;
j. Engineering Interns - Approved contract with
Substitute Personnel for two engineering interns, in
an amount not to exceed $31,000;
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CONSENT CALENDAR
(continued)
REGULAR BOARD MEETING MINUTES - JUNE 21, 2007
PAGE-3
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k. Customer Service Facility - Landscaping -
Authorized staff to advertise for bids to install land-
scaping on the Customer Service Facility site and
selected sites on the treatment plant property;
I. Amendment to Intergovernmental Agreement with
Alpine County concerning Grant Services - (1)
Authorized Board President to sign an amendment
to the Intergovernmental Agreement with the County
of Alpine to provide Grant Coordinator services by
South Tahoe Public Utility District for the County of
Alpine; and (2) Authorized the General Manager to
sign an amendment to the Grant Coordinator
Employment Agreement to incorporate the change;
m. Approved Regular Board Meeting Minutes:
May 17, 2007;
n. Approved Special Board Meeting Minutes:
May 19, 2007;
o. Approved Regular Board Meeting Minutes:
June 7, 2007.
CONSENT CALENDAR
(continued)
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CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION PRIOR TO ACTION
President Schafer stated the requested board action on
this item should eliminate "up to a maximum" and
should read "Approve General Manager's incentive pay
of $16,116 for achievement of 2006/2007 performance
goals. "
Moved Wallace / Second Jones / Passed Unanimously
to amend the requested board action to: "Approve
General Manager's incentive pay of $16,116 for
achievement of 2006-2007 performance goals."
GENERAL MANAGER
PERFORMANCE EV ALUA TION
(Consent Item c.)
Shelly Barnes, Water Conservation Specialist, gave a
PowerPoint presentation on the District's new Turf
Buy-Back Program. She presented a handout of the
program's brochure and newspaper ads. She covered
the points of the program as to why buy back turf, the
pre-conversion eligibility requirement, landscaping
requirements, terms of the rebate and the funding
source for the program. She then answered questions
of the Board and staff.
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PRESENTATION: SOUTH TAHOE
PUBLIC UTILITY DISTRICT'S TURF
BUY-BACK PROGRAM
REGULAR BOARD MEETING MINUTES - JUNE 21, 2007
PAGE-4
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ITEMS FOR BOARD ACTION
2:30 P.M. PUBLIC HEARING
SOUTH UPPER TRUCKEE WELL
CONTROL BUILDING AND TREA T-
MENT FACILITY PROJECT
President Schafer opened the public hearing.
Dr. Daniel Tormey, ENTRIX, Inc. joined the hearing via
teleconference.
Ivo Bergsohn relayed the purpose of this hearing is to
provide a forum to receive public input on the project.
A hard copy of his PowerPoint presentation of the
project was handed out to the public and the board
members. He covered the background and schedule,
CEQA process, logistics, permit requirements (received
and pending.) Findings from the environmental review
documents indicate the greatest potential environ-
mental impacts from the project on the environment
are less than significant. These include:
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. Potential well interference effects;
. Short-term noise impacts during construction;
. Long-term noise impact associated with opera-
tions;
. Short-term transportation traffic impacts due to
construction activities.
He reported for each of these impacts there are
components within the project that address these
issues. These include:
. Well interference
- District is developing a revised Groundwater
Ordinance that will allow a connection fee
exemption;
- construction cost reimbursement for connect-
ing to the District water system;
. Noise issue
- construction: compliance with TRPA work
hour restrictions;
- operations: use of engineering controls and
design features that work together to provide
noise control;
. Transportation/traffic impacts
- traffic controls during construction;
- traffic for operations will be less than a single
family residence.
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REGULAR BOARD MEETING MINUTES - JUNE 21,2007
PAGE-S
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No state agency submitted any comments during the
public review period. Six sets of written comments
were received from five interested parties. These
comments and staff responses to these comments
were provided with the agenda packets and as hand-
outs. These written comments and concerns consists
of the following issues:
. Zoning - allowed in residential area
. Aesthetics - scenic beauty of area
. Transportation/traffic - increased traffic
. Hazardous materials - storage and use
. Noise - radio frequency interference
. Air emissions
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Bergsohn summarized the District's responses as follows:
. Zoning - TRPA land use policies and EDC Zoning
ordinances allow for construction of public water
facilities in residential areas under the provisions of
special use. Exemption in Government Code that
permits local agencies, such as the District to locate
facilities used for the production, generation, storage
treatment and transmission of water in residential
areas.
. Aesthetics - scenic beauty of the area. This site
has been used as a drinking water facility since early
1960's. The replacement building and native land-
scaping were designed by a professional architect to
blend with the surrounding neighborhood and to
conform with TRPA design review guidelines. All
equipment will be enclosed within the structure.
. Transportation/traffic - volume of traffic from day
to day operations/maintenance of this facility is
estimated at two (2) trips per day. Compared to a
family residence estimated to produced ten (10)
trips per day. Impact would be less.
. Hazardous materials - at facility consists of 12 Y2 %
sodium hypochlorite used for water disinfection and
diesel fuel to power emergency generator. Any
potential spills would be contained within the
building facility.
. Noise - recognized noise would be an issue. The
facility was designed to dampen noise. Use of
sound surveys, as suggested in the comments, is a
good approach and should be considered in
determining if additional equipment or features are
needed to be installed in order to maintain the quiet
and serenity of the area. The District believes the
project will be a benefit to reducing radio frequency
interference. Relocation of the power drop and
proper installation of electrical equipment.
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SOUTH UPPER TRUCKEE WELL
CONTROL BUILDING AND TREA T-
MENT FACILITY PROJECT
(continued)
REGULAR BOARD MEETING MINUTES - JUNE 21, 2007
PAGE-6
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. Air emissions - Dr. Daniel Tormey, PhD, Senior
Principal with the consulting firm ENTRIX, Inc. spoke
to the issue of radon air emission. Dr. Tormey
explained how the modeling for this project was
determined for the report.
The following public members voiced their concerns:
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Phyllis Podesto requested the Board to not do this pro-
ject in this area and cited the following reasons:
. Traffic and construction inconvenience
. No fish in river
. Radio frequency noise
. Debris from last construction project not cleaned
up
. In compliance with residential area on river
. Ruin property values and peace and quiet
Leslie Fleck
. Visible from scenic corridor
. Noise impact
. Radon data calculations
She requested the Board do more data calculations
before approving the project.
Mercedes Marty
. Lives next to proposed project
. Radio frequency interference
. Ten years they have not fixed frequency
interference
Julie Phillips
. No chemist on District staff
. Radon
. No time to respond to staff's comments
. First in industry to do such a project
. Lack of communication
. Not a valid project
She requested the Board take a step back and give the
public more time to review reports_
The public hearing was closed at 3:45 P.M,
After lengthy discussion and comments, it was the
consensus of all parties to continue this item, for two
weeks, to allow District staff and the appointed
neighborhood representatives to meet and discuss
concerns and possible solutions.
~. Moved Farrell / Second Jones / Passed Unanimously
_ to table the Board action for two weeks.
SOUTH UPPER TRUCKEE WELL
CONTROL BUILDING AND TREA T-
MENT FACILITY PROJECT
(continued)
REGULAR BOARD MEETING MINUTES - JUNE 21, 2007
PAGE-7
4:40 to 4:55 P,M,
MEETING BREAK
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Rhonda McFarlane reported the recommendation from SEWER FINANCING
the District's financial advisor, Bartle Wells Associates,
is to go with the proposal from Union Bank of California.
She distributed the written proposal and scope of work
for engaging Jones Hall, a Professional Law Corporation.
This corporation is familiar with the District and previous-
ly provided services in 2004. The contract cost is
$30,000. The proposal submitted expires August 27.
Moved Wallace / Second Farrell / Passed Unanimously
to authorize staff to engage bond counsel services for
the sewer financing to Jones Hall, a Professional Law
Corporation, in the amount of $30,000.
Rhonda McFarlane requested the Board President and SEWER FINANCING
the Chief Financial Officer be authorized to sign neces-
sary documents as drawn up by Jones Hall, a
Professional Law Corporation, bond counsel for the
District's sewer financing and execution of said trans-
actions.
Moved Mosbacher / Second Farrell / Passed Unanimously
to authorize the Board President and the Chief Financial
Officer to sign documents and execute transaction for
the sewer financing.
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Moved Jones / Second Farrell / Passed Unanimously
to approve payment in the amount of $1,962,318.30.
PA YMENT OF CLAIMS
Water and Wastewater Operations Committee: The
committee met June 18. Minutes of the meeting are
available upon request.
STANDING COMMITTEE
REPORTS
Finance Committee: Director Wallace reported on the
topics of discussion at the June 7 meeting. Minutes
of the meeting are available upon request.
Building Ad Hoc Committee: Director Mosbacher and AD HOC COMMITTEE REPORTS
Director Jones reported the committee met on June 18
to discuss completing the Board Room. Suggestions
included a map of the water and sewer systems, and
portraits of current Board members. The wall behind
the staff table will remain open as this will be used as a
screen for overhead projection and slides. Staff will look
into implementing these suggestions.
Director Wallace indicated his new employment schedule EL DORADO COUNTY WATER
may not allow him to attend all of the agency meetings. AGENCY PURVEYOR
Director Jones will be filling in as necessary. REPRESENTATIVE REPORT
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REGULAR BOARD MEETING MINUTES - JUNE 21, 2007
PAGE-8
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Richard Solbrig reported a meeting has been set bet- EL DORADO COUNTY WATER
ween EDC DOT Director Richard Shepard, Supervisor AGENCY PURVEYOR
Jack Sweeney, Supervisor Norma Santiago, and District REPRESENT A T1VE REPORT
representatives to discuss the utility relocation problems. (continued)
Director Mosbacher reported on her attendance at the BOARD MEMBER REPORTS
Alpine County Contract Commission meeting. Next
meeting will be held in July.
General Manaoer: Richard Sol brig reported on three GENERAL MANAGER REPORTS
items:
(1) Fallen Leaf Lake: Stanford Camp - reported that on
June 13, 2007, a sewer leak was reported to the
District by Stanford Camp personnel. District crews
discovered the leak in the force main and replaced a 20'
section with a steel pipe. The amount estimated at 300-
500 gallons. District Lab personnel and Rob Tucker of
Lahontan were at the scene. Samples taken indicated
no sewage had entered the lake.
(2) Emergency Management Plan/Training - reported
Joe Mengore will be attending a SIMS/NIMS, train the
trainer course, in preparation for the required District
staff training. This training is required to be eligible for
FEMA funds. He reported that a 4-hour training session
is also available for elected directors (not required but
recommended) at a cost of $1 50 per participant.
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(3) Federal Section 219 Grant Program - reported that
the meeting with the Army Corp of Engineers, Tahoe
City, and North Tahoe PUD was cancelled, for unknown
reasons, by Army Corp of Engineers. Staff is in the
process of rescheduling this meeting and will provide
the Board with updates.
6:24 P.M.
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
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REGULAR BOARD MEETING MINUTES - JUNE 21, 2007
PAGE - 9
No reportable Board action.
No reportable Board action.
No reportable Board action.
6:24 P.M.
ATTEST:
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation Re: Action Filed by
Advanced Companies against
Nicholas Construction, Inc.,
EI Dorado County Superior Court
Case No. SC-2007-0042
Pursuant to Government Code
Section 54956.9(b)/Conference
with Legal Counsel - Anticipated
Litiqation (One Case)
Pursuant to Government Code
Section 54957/Public Employee
Evaluation: Title - General Manager
ADJOURNMENT
Address:
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D I am available to respond to questions,
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South Tahoe Public Utility District
Board of Directors
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Speaker Comment Card
(One card per item)
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South Tahoe Public Utility District
Board of Directors
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(One card per item)
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South Tahoe Public Utility District
Board of Directors
Speaker Comment Card
(One card per item)
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Board of Directors
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Petition
Stop the South Tahoe Public Utility District's (STPUD) Plan for the South Upper
Truckee Well Controls Building & Treatment Facility
To the STPUD Leadership:
Weare opposed to the proposed project in the South Upper Truckee/Egret
neighborhood for the following reasons:
. potential short and lom!-term impact on people and the environment
. dan!!erous release of radon (a deadly and dan!!erous radioactive
~ in a neighborhood 13' above the ground on a possible 24/7 basis,
year-round and within 100' of surrounding homes
. potential health and environmental impacts on Christmas Valley
by the "low level hummin!! noises" on a 24/7, year-round basis
. the industrial operation in a residential area is inappropriate land
use and impact our property values
. the industrial storage of hazardous chemicals and diesel fuel in a
residential area ofthis magnitude is unacceptable
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For these reasons, please stop this project immediately!
Signed:
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Printed Name Si matur~ J Address: Date:
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