Loading...
08-02-07 -. SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" ~ichard ..~.~I~riy,~eneral~anaier Eric W. Schafer, President ~,~.~. , BOARD MEMBERS Paul Sciuto, Assistant Manager ,~ James R. Jones, Vice President Duane Wallace, Director , ........ ......... '"'' .~,<~"'w Mary Lou Mosbacher, Director <,'ww" Kathleen Farrell, Director "'" " p REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 2, 2007 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, August 2, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, Ca. c.. BOARD OF DIRECTORS: President Schafer, Directors Wallace, Jones, Mosbacher. Director Farrell was absent. ROLL CALL ST AFF: Sciuto, Whalen, Sharp, Solbrig, McFarlane, Swain, S. Gray, Cocking, Ryan, Thiel, Hussmann, Attorney Herrema. GUESTS: Ernie Claudio. Moved Jones / Second Wallace / Farrell Absent / Passed CONSENT CALENDAR to approve the Consent Calendar a. Information Technology Strategic Plan - Authorized staff to develop and send RFP's (Request for Proposal's), to members of the technology consultant industry to update the District's current Information Technology Strategic Plan; \., b. Luther Pass Pump Station Seismic Upgrade - Approved proposal from Winzler & Kelly Consulting Engineers, for services during construction, in the amount not to exceed $10,000. REGULAR BOARD MEETING MINUTES - AUGUST 2, 2007 PAGE-2 ITEMS FOR BOARD ACTION ~ President Schafer requested the Board vote to add an item to the agenda because it came to staff's attention subsequent to the regular agenda being posted. It requires immediate consideration since TRPA was not going to finalize the permit for this project without acknowledgement from CTC re: the coverage. The CTC requested the District's Board approve the purchase and sale agreement prior to bringing this item to their board for approval at their meeting on August 13. \., Moved Wallace / Second Jones / Farrell Absent / Passed to add this item to the agenda as Action Item d. Richard Sol brig reported the staff in Customer Service have received numerous phone inquiries regarding the need for water service to the lots for the victims of the Angora Fire. Homeowners would like to keep existing landscape that survived the fire alive, and/or plant new vegetation for erosion control before construction starts. He informed the Board that Western Nevada Supply is willing to donate freeze-less yard hydrants, and Ferguson Excavating will install the hydrants, all free of charge, to any Angora fire victims that would like to have them installed on their property. After a lengthy discussion, the Board concurred with staff's recommendation that: (1) Freeze-less hydrants are the property owners' responsibility to obtain and install, and is not the responsibility of the District. (2) Upon installation, customers need to make applica- tion to the District to have the water valve turned on. At this point, District staff will do a field inspection and approve the yard hydrants installation and activate the water valve. (3) Upon approval, water fees will be waived until April 1, 2008, for those qualifying customers. (4) The customer will acknowledge that any abuse of this free water service will result in immediate activation of current billing fees and procedures, on the account in question. No Board action. ADDENDUM TO THE AGENDA: SOUTH UPPER TRUCKEE WELL CONTROLS BUILDING AND TREA T- MENT FACILITY YARD HYDRANTS FOR REVEGETATION PURPOSES Rhonda McFarlane informed the Board that everything SEWER INFRASTRUCTURE is in order with the financing plan and the papers are FINANCING being finalized for signature next week. The Resolution is a formality at the request of bond counsel. \., Moved Mosbacher / Second Jones / Farrell Absent / Passed to adopt Resolution No. 2835-07 authorizing the Installment Sale Agreement providing $10,000,000 for sewer system improvements, and authorized execution of related documents. REGULAR BOARD MEETING MINUTES - AUGUST 2, 2007 PAGE-3 \.. Moved Jones / Second Schafer / Farrell Absent / Passed PAYMENT OF CLAIMS to approve payment in the amount of $1,174.216.54. (This addendum was added to the agenda by a unanimous vote at the beginning of the Board meeting.) John Thiel reported before TRPA will finalize the permit for this project, special condition item 3.G. purchase of additional land coverage from CTC needs to be secured. The District has prepared the Purchase and Sale Agreement. This item will be presented to the CTC at their August 13, 2007, meeting for approval. He reported the agreement is standard and has been executed before on previous District projects. Purchase price is $6.00 sq ft x 1,403 sq ft of potential land coverage rights, for a total purchase price of $8,418. Moved Jones / Second Wallace / Farrell Absent / Passed to authorize execution of the "Purchase and Sale Agreement (For Potential Land Coverage Rights)" for the purchase and transfer of fourteen hundred and three (1,403) square feet (sp ft) of potential coverage rights from the CTC (California Tahoe Conservancy) to the District property located at 3140 Egret Way, South Lake Tahoe, CA (APN#036-581-01). '-' Water and Wastewater Operations Committee: The committee met on July 30, 2007. Minutes of the meeting are available upon request. Union Salary Survey: Director Schafer reported the committee will meet next Monday, August 6, 2007. Richard Sol brig reported the draft report with recom- mendations should be received by email tomorrow. When it is received from the consultant, staff will forward the report. Lukins Water: Richard Solbrig reported on two issues: (1) Staff has been investigating what circumstances could the District be asked to take over Lukins opera- tions. DHS (State Department of Health Services), indicated scenarios such as receivership, bankruptcy and/or complete abandonment of the operation. \., Lukins' operation is meeting NCLs for potable drinking water, and is in better shape then some of the North Tahoe water companies. DHS indicated they will continue to work with smaller companies if they are trying to maintain and operate their systems. Staff does not believe these scenarios will be forthcoming. The City of South Lake Tahoe Council meeting for August 7, 2007, was to include an agenda item regard- ing Lukins Water Company and staff was planning to attend. It has been confirmed this item is not on the agenda. SOUTH UPPER TRUCKEE WELL CONTROLS BUILDING AND TREA T- MENT FACILITY STANDING COMMITTEE REPORTS AD HOC COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - AUGUST 2, 2007 PAGE-4 ~ (2) Sol brig reported a meeting was held at the District on July 20, 2007, with Danny Lukins, Randy Curtis, and himself. Danny Lukins provided maintenance records and field notes. He also provided, after the meeting, power records for his pumps. After review of these records, staff concurred that none of the interties were open between January 2007 and the Angora Fire in June 2007. A letter has been sent to Danny Lukins re- garding the District's findings. The investigation is closed. AD HOC COMMITTEE REPORTS (continued) Director Wallace reported the next meeting will take place on August 8,2007, at 9:00 a.m., in South Lake Tahoe at the District. Director Wallace reported that the South Lake Tahoe Chamber of Commerce will be hosting a parade to honor all the agencies that were involved in the Angora Fire. The parade will take place on August 11, 2007, at 8:00 a.m. starting at the Horizon Casino at Stateline. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT BOARD MEMBER REPORTS Director Schafer reported the Lake Tahoe Forum will be held at North Shore hosted by Senator Harry Reid. Invitations for the event on August 17, 2007, should be forthcoming with detailed information. \., General Manager: Richard Sol brig reported the SUT Well GENERAL MANAGER REPORT No.3 was pulled from the consent calendar at the TRPA Board meeting. One neighbor, Leslie Fleck, addressed their Board reiterating what was discussed at previous District Board meetings. TRPA approved the permit and added special conditions to the permit for items previously discussed between the District and concern- ed neighbors, i.e. the noise and radon survey. Assistant General Manager: Paul Sciuto updated the STAFF REPORTS Board on the Angora Fire Emergency Response declared on July 5, 2007. The capping of laterals will be finished August 3, 2007. Damaged fire hydrants have been examined by staff. Some have been pulled for further assessment. It appears that the top half of some hydrants that were exposed to intense heat will have to be rebuilt, but may not have to be dug up. Dropping of hazardous trees on District property has begun. Salvageable trees will be used for erosion control. Chief Financial Officer: Rhonda McFarlane updated the Board on the FMAG (Fire Management Assistance Grant) total damages. She is working with staff to ascertain if there is coverage under the District's fire insurance policies for expenses associated with the Angora Fire. -.. fw REGULAR BOARD MEETING MINUTES - AUGUST 2, 2007 PAGE-5 District Information Officer: Dennis Cocking gave a status report updating the Clean Water Restoration Act of 2007. He provided the Board with a handout consist- ing of a letter, jointly written by CASA and ACWA, which provided their views and concerns regarding the proposed legislation. He also provided his fact sheet outlining possible District concerns. 3:01 - 3: 16 P.M. 3:28 P.M. STAFF REPORTS (continued) MEETING BREAK AND ADJOURN- MENT TO CLOSED SESSION RECONVENED TO REGULAR SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION \r \. No reportable Board action. No reportable Board action. 3:28 P.M. ATTEST: ~4~>~jzO Kathy Sh ~, Clerk of th Board South Tahoe Public Utility District By: Chris Whalen, Assistant Board Clerk Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Action Filed by Advanced Companies against Nicholas Construction, Inc., EI Dorado County Superior Court Case No. SC-2007-0042 ADJOURNMENT oard President ic Utility District ~ 0:: Iii <( ~ I- Z C ::> ....J 0 > (f)W e> -0 Zz Q<( Z 1-0 - <(Z I- ~w WI- ~~ Ww LL zO:: :Ew -0 ~LL U)J: IZ 1-0 ~U) LL- OC OZ zO OZ 1-- _0 UZ 1-0 \.. Ww ....JO:: We> Q.Q. ~- ~<( _U) 81- 01- ..0 I-Z O(f) u..U) <(- OW zO s:Z 0:) 0<( 0:: - ~e> m& c( wO I~ 0 1-0 IZ m C<( s:~ wI- 00 ZZ <( 0 0:: 0 0 0 <( Z -.8 '-- c:: ::s' ~ -.:, (j \... 'Q)