08-16-07
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Sol brig , General Mana~er
Eric W. Schafer, President
BOARD MEMBERS
Paul Sciuto, Assistant Mana~
James R. Jones, Vice President
Duane Wallace, Director
Mary Lou Mosbacher, Director
Kathleen Farrell, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUGUST 16, 2007
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
August 16, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South lake Tahoe, Ca.
BOARD OF DIRECTORS:
President Schafer, Directors Wallace, Jones, Farrell,
Mosbacher
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Thiel, Hoggatt, Henderson,
Ryan, Swain, Hussmann, S. Gray, Attorney Herrema
GUESTS:
Ernie Claudio, John Runnels
Moved Mosbacher 1 Second Jones I Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. Annual Software Support Costs for Financial 1 Payroll
Software Approved Payment to Sungard Bi- Tech Soft-
ware, Inc., in the amount of $18,014.74;
b. Unpaid Assessments - Adopted Resolution No. 2836-07,
authorizing delinquent accounts be added to the 2007/08
EI Dorado County tax assessor's roll;
REGULAR BOARD MEETING MINUTES - AUGUST 16, 2007
PAGE - 2
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c. Capital Outlay Accounts Rollover - Authorized staff to
direct rollover funds budgeted in 2006/2007 fiscal year;
d. Luther Pass Pump Station Seismic Upgrade - Approved
Change Order NO.1 to Thomas Haen Company, Inc.,
in the amount of $24,650;
e. South Upper Truckee Well NO.3 Controls Building /
Corrosion Control Treatment - Authorized execution of
the Utility Facility Agreement #07-37374-5-55 for electric
service to the South Upper Truckee site (3140 Egret Way)
between Sierra Pacific Power Company and the District
in the amount of $5,696;
f. Diamond Valley Ranch Master Plan and EIR - Approved
an amendment to Stantec Consutling, Inc., Task Order
NO.4 to perfonn a cultural resource survey, in the
amount of $48,994.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
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John Thiel reported two bids were received for this
project at the August 14 bid opening. He recommended
that the Board waive the three minor irregularities in the
bid by Aspen Hollow.
Moved Mosbacher I Second Wallace I Passed Unanimouslv
to award bid to the lowest responsive, responsible bidder,
Aspen Hollow, in the amount of $77,302.
On July 5, the Board declared an emergency condition
existed due to the Angora wildfire. Public Contract Code
section 22050(c) requires the Board to review emergency
actions at every regularly scheduled Board meeting
until the action is tenninated, to detennine that there is a
need to continue the emergency action.
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Jim Hoggatt gave an update: All 254 sewer laterals have
been capped and smoke tested. Forty-four fire hydrants
that were in the fire area were tested, with 26 testing
positive for leaks and will have to be replaced. The con-
tractor is replacing two per day. Approximately 30 will
need to be rebuilt due to heat-related problems. FEMA
may reimburse for 75% of the costs incurred. The state
is in the process of removing the homes and foundations,
and accidentially removed some of the sewer lateral
stakes. Staff will meet with them to ensure they are pro-
perly replaced. A contractor will patch driveways where
CUSTOMER SERVICE,
OPERATIONS & LABORATORY
FACILITY - LANDSCAPING
PROJECT
CONSIDERATION OF NECESSITY
OF EMERGENCY ACTION RE:
ANGORA WILDFIRE
REGULAR BOARD MEETING MINUTES - AUGUST 16, 2007
PAGE - 3
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digging was required. The sloping areas around Look-
out Mountain tank will be stabilized by using dead trees
as a water bar to preyent against erosion. Dead trees
are being removed from the Forest Mountain area. A
retired District employee was hired to oversee project
inspections; his time will be reimbursed by FEMA. Five
tanks were inspected by a coating specialist and found
possible damage to the exterior of Forest Mountain tank.
No interior damage was detected on any of the tanks.
A total of $250,000 has been expended on this emer-
gency to date.
Moved Jones I Second Farrell I Passed Unanimously
to continue the emergency actions contained in
Resolution 2834-07, adopted on July 5,2007.
Moved F a rre II I Second Jones I Passed Unanimously
to approve payment in the amount of $1,766,718.74.
Water and Wastewater ODerations Committee: The
committee met August 13 and toured the tank sites
in the area of the Angora fire. Minutes of the meeting
\., are available upon request.
Salary Survey Ad Hoc Committee: Director Farrell
reported the committee met August 6. She was impressed
by the clarify of the report, and the discussions that took
place. A result of Union negotiations, this is the first time
in a very long time that a salary survey was performed for
non-exempt positions.
Director Wallace reported he attended the August 8
Water Agency board meeting held at the District.
Director Mosbacher reported on her attendance at the
Meyers Roundtable meeting.
She also attended the Alpine County Contracts Com-
mission meeting. Dennis Cardoza is in the process of
preparing all of the agreements in the contracts the
District has with them for review by legal counsel.
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Director Wallace reported the South Lake Tahoe
Chamber hosted a parade to honor officials who
responded to the Angora fire.
CONSIDERATION OF NECESSITY
OF EMERGENCY ACTION RE:
ANGORA WILDFIRE
(continued)
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVE REPORT
BOARD MEMBER REPORTS
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REGULAR BOARD MEETING MINUTES - AUGUST 16, 2007
PAGE - 4
Human Resource Director: Nancy Hussmann reported
during Union negotiations, it was agreed that a compen-
sation study would be done. She gave an overview of the
selection process used to contract with Koff & Associates.
She also reported on comparable agencies used, bench-
mark positions, data collection, etc. Most disparities were
found in base salaries, not in the benefit packages. Raises
that are forthcoming will be implemented over a three-year
period. Koff & Associates developed a final report, which
will be presented to the Board at the September 6.
Hussmann encouraged the Board to submit any questions
they have to her so they can be addressed at the Board
meeting.
Clerk of the Board: Kathy Sharp reported the election
filing period closed on August 10.
Challengers for Seat 1 (An unexpired two year term):
Kathleen Farrell (Incumbent)
Julie Threewit
Ernie Claudio
Challengers for Seat 3 (A four-year term):
Mary Lou Mosbacher (Incumbent)
John Runnels
Challengers for Seat 4 (A four-year term):
Duane Wallace (Incumbent)
Dale Rise
Sharp reported on the next steps in the elections
process, and upcoming candidate forums. Elections
will be held Tuesday, November 6. Elected Board
members assume office the first Friday in December,
which will make their first Board meeting December 20.
Chief Financial Officer: Rhonda McFarlane reported
the $1 OM sewer borrowing for infrastructure replacement
was recently completed through Union Bank.
3:15-3:25 P.M.
\." 3:26 P.M.
STAFF REPORTS
MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
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REGULAR BOARD MEETING MINUTES - AUGUST 16, 2007
PAGE - 5
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel- Existing
Litigation re: Action Filed by
Advanced Companies against
Nicholas Construction, Inc.,
EI Dorado County Superior Court
Case No. SC-2007 -0042
~ No reportable Board action.
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Pursuant to Government Code
Section 54956. 9(b )/Conference
with Legal Counsel - Anticipated
Litiaation (One Case)
3:26 P.M.
ADJOURNMENT
Eric W. Sch fer, oard President
South Tahoe Pu lic Utility District
ATTEST:
Kathy Sharp, rk of the Bo rd
South Tahoe Public Utility District
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