09-06-07
\"
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Ri~hard Solbr~i' ~~n~r~1 ~.~~~~~r
Eric W. Schafer, President
.~
.,
BOARD MEMBERS
Paul Sciuto, Assistant Man.a~e. r
'. , .. . '" "',"''','
James R. Jones, Vice President
Duane Wallace, Director
. ~w . ...... u
.w
Mary LouMosbacher, Director w . .
Kathleen Farrell, Director
",. w . ',' . ........ . ..^,ww~', "
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 6, 2007
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
September 6, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
Ca.
~
BOARD OF DIRECTORS: ROLL CALL
President Schafer, Directors Wallace, Jones, Mosbacher.
Director Farrell was absent.
STAFF:
Sol brig, Sharp, McFarlane, Hussmann, Coyner, Barnes,
Brown, Curtis, Whalen, Henderson, Bergsohn, Eddy,
Carrion, Hoggatt, R. Johnson, Ryan, Rasmussen, Thiel,
Schrauben, T. Powers, Cocking, Attorney Herrema.
GUESTS:
Georg Krammer and Alyssa Uchimura/Koff and
Associates, Ernie Claudio, John Runnels, Julie
Threewit, Colin West, Scott and Marilyn Cook.
Moved Mosbacher / Second Wallace / Farrell Absent / CONSENT CALENDAR
Passed to approve the Consent Calendar as submitted:
\,;
a. Bayview Well and South Upper Truckee Well No.3
Controls Building Design - Authorized increase to
Purchase Order No. P16097 in the amount of
$ 52,040 to complete the project and cover the
costs of extra work items required to complete the
permitting and engineering plans and specifications
for the South Upper Truckee (SUT) Well No.3
controls building and corrosion control treatment
facility and performance of a noise mitigation study
for the Bayview Well controls building;
REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 2007
PAGE - 2
4.
b. Final/Secondary Effluent Pump Station - Approved
proposal from Winzler & Kelly Consulting Engineers
for services prior to and during the bid period, in
the amount not to exceed $118,156;
c. Long-Term Disability Policy Renewal for Union
Employees and Life Insurance Policy Renewal for
all Employees and Board Members - Renewed the
Union long-term disability policy and the District's
life insurance policy with the new insurer, The
Hartford, effective September 1, 2007;
d. Resolution Adopting National Incident Management
System - Adopted Resolution No. 2837-07
adopting the National Incident Management System;
e. Portable Air Compressor-Underground Water Repair -
Awarded bid to the lowest responsive, responsible
bidder, Kaeser Compressors, Inc., in the amount of
$11,902.11, plus tax and shipping;
f. Carlson Water Main Extension - Authorized execution
of a Water Main Extension Agreement and the
upsizing of a water main extension in the amount of
$11,971, with final terms subject to approval by
staff and legal counsel;
4.., g. Temporary Help: Finance Department - Approved
extending the contract with Accounting Temps,
for a temporary employee through December 2007,
in the amount not to exceed $25,000;
h. South Tahoe Public Utility District Employees'
Benefit Plan - (1) Increased self-insured medical
plan from $1,200 per month per employee, to
$1,600 per month per employee, effective
July 1, 2007; and (2) Amend the Fiscal Year
2008 budget to reflect this increase;
I. Approved Regular Board Meeting Minutes:
July 19, 2007;
J. Approved Regular Board Meeting Minutes:
August 2, 2007;
k. Regular Board Meeting Minutes:
August 16, 2007.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
~
During Union negotiations, the Union and District
agreed that a comprehensive compensation study
should be performed, and salary adjustments made
COMPENSATION STUDY FOR
LOCAL 39 REPRESENTED
EMPLOYEES
REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 2007
PAGE - 3
\,
based on the study results to keep the District's
salaries competitive with the labor market. (A salary
survey for Union positions has not been done in the
previous 20 years, if ever.) A Compensation Study
Committee was formed consisting of Union represent-
tatives, shop stewards, and managers. Koff and
Associates was selected by the committee to conduct
the study.
The negotiated agreement between the District and
the Union provides that salary adjustments due to the
compensation study results would be spread out over
the remaining term of the contract (three years).
Those positions over market would be Y-rated, and
only receive 50% of the Cost of Living Adjustment,
until the market catches up to their current salary, or
the end of the Contract Term, whichever occurs first.
George Krammer, Koff and Associates, summarized the
variables used in the process of determining benchmark
positions to use as comparables.
Moved Jones / Second Wallace / Farrell Absent / Passed
to: (1) Accept and receive compensation study from
Koff and Associates; and (2) Direct staff to implement
study results in accordance with Memorandum of Under-
\., standing provisions.
On July 6, 2006, the Board authorized a mainline
extension agreement with Tahoe Meadows Home-
owners Association for installation of 15,000 feet of
6" water main for fire protection purposes, including
12 hydrants. In 2006 the waterline was installed along
many streets, but the District has not accepted it
because the association is having difficulties obtaining
easements for the mainline extension.
Many private wells within the association do not meet
drinking water standards. In an effort to accommodate
the association and allow homeowners to hook up to
the District's water supply, a Facilities Use Term Sheet
was drafted to define the conditions of use prior to the
District accepting the waterline. (This will provide
water service to customers through a pipeline that the
District does not own, and bill those homeowners for
the connections and individual water rates.) The
agreement would cover any resident of Tahoe
Meadow who wish to connect.
\.,
Moved Jones / Second Mosbacher / Farrell Absent /
Passed to: (1) Approve Facilities Use Term Sheet
between Tahoe Meadows Homeowners Association
and the District; and (2) Authorized Board President to
execute the agreement.
COMPENSATION STUDY FOR
LOCAL 38 REPRESENTED
EMPLOYEES
(continued)
FACILITIES USE TERM
SHEET BETWEEN TAHOE
MEADOWS HOMEOWNERS
ASSOCIATION AND THE DISTRICT
REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 2007
PAGE - 4
~
Colin West, who lost his home to the Angora Fire,
came before the Board to request undersized water
lines in the fire area be replaced to improve flows.
He encouraged the Board to act now while there are
no homes and there is unrestricted access to ease-
ments to install upgraded lines.
A lengthy discussion ensured re: what it would take
to upsize the lines, pressures, costs, grants, FEMA
reimbursement, pipe bursting expansion methods,
flows to fire hydrants, fire department requirements
for sprinklers in new construction, trenching, ease-
ments, etc. Paul Sciuto stated staff would look at
hydrants to see if there are other reasons for
restricted flows. He stated it is likely that even with
upgraded lines, pressures still would not be likely to
meet fire department requirements.
Director Wallace stated that the District is not required
to provide the flows now required by the fire depart-
ment, however the District understands the need and
is doing everything it can. Legislators also understand
the need for money, and the need to take immediate
action.
\.,
Paul Sciuto gave an update on the work done in the
Angora Fire area: trees are being cleared, sewer and
water connections have been capped, pavement re-
placement in driveways is underway, tank coatings
have been inspected. Twenty-five fire hydrants have
been replaced. Repair of damage hydrants will begin
soon. Approximately $596,000 has been expended to
date. The District's insurance company will cover
much of the damages.
Moved Wallace / Second Mosbacher / Farrell Absent /
Passed to determine it is necessary to continue the
emergency actions taken under Resolution No. 2834-07.
Moved Wallace/ Second Jones / Farrell Absent / Passed
to approve payment in the amount of $2,724,097.94.
Water and Wastewater Operations Committee: The
committee met September 4. Minutes of the meeting
are available upon request.
Director Wallace reported the next meeting will be held
September 12.
~
Director Mosbacher reported that an Alpine County
Supervisor expressed his satisfaction with the shared
grant coordinator position.
CONSIDERATION OF NECESSITY
OF EMERGENCY ACTION RE:
ANGORA WILDFIRE
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVE REPORT
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 2007
PAGE - 5
Director Jones thanked everyone for their concern
\., during his recent surgery.
BOARD MEMBER REPORTS
(continued)
Chief Financial Officer: Rhonda McFarlane reported STAFF REPORTS
pension plan contributions will end because the District
joined CaIPERS. She will follow the process necessary
to terminate the plan.
District Information Officer: Dennis Cocking reported
a letter was sent to Dianne Feinstein requesting
appropriations to replace undersized waterlines.
AB1260 (the "fix" for the Bighorn Bill) passed through
the Assembly.
3:55 - 4:05 P.M.
MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
4:20 P.M.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
\.,
No reportable Board action.
Pursuant to Government Code
Section 54956. 9(a)/Conference
with Legal Counsel - Existing
Litigation re: Action Filed by
Advanced Companies against
Nicholas Construction, Inc.,
EI Dorado County Superior Court
Case No. SC-2007-0042
4:20 P.M.
ADJOURNMENT
\., ATTEST:
ard President
c Utility District