10-04-07
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbri , General Mana er
Eric W. Schafer, President
BOARD MEMBERS
Paul Sciuto, Assistant Mana er
James R. Jones, Vice President
Duane Wallace, Director
Mar Lou Mosbacher, Director
Kathleen Farrell, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
OCTOBER 4, 2007
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
October 4, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
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BOARD OF DIRECTORS:
President Schafer, Directors Jones, Farrell, Mosbacher.
Director Wallace was absent.
ROLL CALL
STAFF:
Sciuto, Sharp, McFarlane, Brown, Cocking, Ryan, Curtis,
Bird, Henderson, Hoggatt, Pinkel, Attorney Kvistad
GUESTS: Nancy Jones/PFM Asset Management,
John Runnels, Julie Threewit.
Moved Mosbacher / Second Jones / Wallace Absent /
Passed to approve the Consent Calendar as
submitted:
CONSENT CALENDAR
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a. Purchase of Dionex ICS-2000 Ion Chromatograph -
(1) Authorized exception to the bidding procedures
as outlined in the District's Purchasing Policy for
sole brand/sole source purchases; and (2) Authorized
purchase of Ion Chromatograph from Dionex Corp.,
in the amount of $44,453.40 plus tax and freight;
b. Final/Secondary Effluent Pump Station - Approved
proposal from Winzler & Kelly Consulting Engineers
(W&K) for electrical modeling and analysis of the
wastewater treatment plant in support of the final/
secondary effluent pump station project, in the
amount not to exceed $75,520;
REGULAR BOARD MEETING MINUTES - OCTOBER 4, 2007
PAGE - 2
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c. 2007 Glen Road and Gardner Mountain Water-
line Replacement Project - Approved Change
Order No.1 to Marv Mcqueary Excavating, Inc.,
in the amount of $156,232.62;
d. Approved Regular Board Meeting Minutes:
September 6, 2007.
CONSENT CALENDAR
(continued)
Nancy Jones, PFM Asset Management, gave a Power-
Point presentation that covered the District's invest-
ment portfolio and market update. A copy of the
presentation is available upon request.
PRESENTATION: RESERVE
INVESTMENT REPORT
ITEMS FOR BOARD ACTION
Paul Sciuto gave an update on the status of the
work completed, and recommended terminating the
emergency status for the Angora Wildfire since any
further work will be done under the Public Contract's
Code bid requirements. He reported approximately
$546,000 was spent in response to this emergency.
Moved Jones / Second Farrell / Wallace Absent /
Passed to terminate the emergency actions taken
under Resolution No. 2834-07.
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Moved Farrell / Second Jones / Wallace Absent /
Passed to approve payment in the amount of
$2,006,313.09.
Water and Wastewater Operations Committee: The
committee met October 1. Minutes of the meeting
are available upon request.
Director Jones reported the grant for the Indian
Creek Reservoir TMDL project was not large enough
to cover the work that needs to be done to meet
lahontan's requirements. Staff will meet with
lahanton to review where costs can be cut, or if
regulations can be relaxed since they have classified
ICR as a cold water fishery, which would be difficult
to meet in that body of water.
Director Schafer brought up backflow inspection
requirements - the County Department of Health
is not performing inspections on a regular basis. In
order to protect the water system, District staff might
consider taking over the inspections from the County,
or place the burden onto the homeowner.
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CONSIDERATION OF NECESSITY
OF EMERGENCY ACTION RE:
ANGORA WILDFIRE
PA YMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - OCTOBER 4, 2007
PAGE - 3
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Finance Committee: The committee met September
25. Topics discussed included: the firm who currently
performs District audits was asked for a three-year
proposal which seemed acceptable and in-line with
current needs; RFPs (Request for Proposals) will be
sent soon for Third Party Administrators for the
medical plan; a letter will be sent to Roxanne Bruce
explaining the Angora Fire was not comparable to
her situation and rejecting her request for additional
waiver of fees. They also discussed outsourcing bill
stuffing to a service, which is standard practice in the
industry. Also under consideration is mailing bills every
two months instead of every three.
EI Dorado County Department of Transportation
Ad Hoc Committee: Director Jones reported on the
September 27 meeting with two EI Dorado County
supervisors, and two Department of Transportation
representatives to discuss utility relocation respon-
sibilities. Attorneys from both sides will meet to find
areas of common agreement, and then work out the
other issues. It all boils down to what defines trans-
portation projects vs. erosion control projects.
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Director Mosbacher reported on her attendance at a
CalTrans open house. As-builts are needed for the
lines down Highway 89. Jim Hoggatt reported he
sent them that information long ago, but their staff
must not have communicated that fact to others.
She also attended a defensible space meeting hosted
by Ted Gaines. The fire department can now mark trees
to be cut, with no permit, provided they are located
within the 100-foot defensible space perimeter.
BOARD MEMBER STANDING
COMMITTEE REPORTS
(continued)
BOARD MEMBER AD HOC
COMMITTEE REPORTS
BOARD MEMBER REPORTS
Assistant General Manager/Engineer: Paul Sciuto STAFF REPORTS
reported on the Lake Valley Fire Protection District's
fire flows meeting that included Supervisor Norma
Santiago. There is a lot of miscommunication going on
in the community. They also learned how sprinkler
requirements are triggered. Much of the discussion
revolved around flows, line sizes, use of hydraulic
modeling, and tank replacement.
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Sciuto also reported the District received Tahoe
Regional Planning Agency's 2006 Best in the Basin
Award for the restoration project done on the B-line
Phase 3 Project.
Chief Financial Officer: Rhonda McFarlane reported
on the RFP process for Third Party Administrators
for the self-insured medical plan. FirsTier is not meeting
basic tracking needs, and are having problems in
several other areas.
REGULAR BOARD MEETING MINUTES - OCTOBER 4, 2007
PAGE - 4
3:20 - 3:30 p.m.
MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
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4:00 P.M.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America VS. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
4:00 P.M.
ADJOURNMENT
f...,
ATTEST: '
Kathy Sh
South T
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