12-06-07
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
#Basic Services for a Complex World"
Ric~ard Sol~~ii' General Mana~~r
Eric W. Schafer, President
Paul Sciuto, Assistan~^Manaier
BOARD MEMBERS James R. Jones, Vice President
Duane Wallace, Director
Mary Lou Mosbacher, Director Kathleen Farrell, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECEMBER 6, 2007
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
December 6, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake
Tahoe, California.
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BOARD OF DIRECTORS: ROLL CALL
President Schafer, Directors Wallace, Jones, Mosbacher.
Director Farrell was absent.
STAFF:
Solbrig, Sciuto, Sharp, McFarlane, Hoggatt, W.Stanley,
Pinkel, C. Stanley, Cocking, Bergsohn, Henderson,
Bird, Donovan, Hussmann, Nolan, Rasmussen, Coyner,
Curtis, Whalen, T. Powers, Swain, Attorney Kvistad
GUESTS:
larry Mace/Grant Thornton; Garth Alling/Hauge, Brueck;
Dale Rise; Ernie Claudio
Action Item a. (Request to Appear Before the Board)
was removed by the requestor, Del Lafountain.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Consent Item c. (Temporary Help-Finance Department)
was brought forward for discussion prior to Board
action.
Moved Mosbacher / Second Jones / Farrell Absent /
Passed to approve the Consent Calendar as amended:
CONSENT CALENDAR
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a. Dump Truck and Water Service Truck - Authorized
staff to advertise for bids for one 5/6 yard dump
truck, and one 1-1/2 ton 4X4 water service truck;
PAGE - 2
REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2007
t... b. Surplus Vehicle and Equipment - Authorized First
Capitol Auction, Inc., to sell District surplus vehicle
and equipment at public auction;
c. See Consent Items Brought Forward;
d. AB 303 Groundwater Assistance Program
Application - Adopted Resolution No. 2841-07 to
submit a grant application for funds;
e. 457 Deferred Compensation Plan Provider
Agreement - Authorized staff to enter into a
contract with Great West Life to provide
administrative and record keeping services for the
District's deferred compensation plan;
f. 2008 Washington, D.C. Legislative Advocacy
Services - (1) Authorized execution of contract
with ENS Resources, Inc., in the amount of
$74,390.40; and (2) Authorized execution of
contract with Crosspointe Partners, LLC, in the
amount of $66,000.00
g. 2008 California Legislative Advocacy Services -
Authorized execution of contract with Suter,
\. Wallauch, Corbett and Associates, in the amount
of $30,000;
h. Approved Regular Board Meeting Minutes:
November 1, 2007.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION/BOARD ACTION
In response to questions, Debbie Henderson and
Rhonda McFarlane explained extra assistance was
necessary to provide accounting assistance and
grant recordkeeping/reporting requirements.
Moved Mosbacher / Second Wallace / Farrell Absent
Passed to approve extending the contract with
Accounting Temps for a temporary employee through
June 2008, in an amount not to exceed $30,000.
TEMPORARY HELP -
FINANCE DEPARTMENT
(Consent Item c.)
larry Mace, of Grant Thornton, reported on the results
of the financial statement audit. No adjustments were
necessary - the District has a good control structure
in place and everything reconciled.
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Director Mosbacher complimented the Finance
staff on the annual CAFR report - the Angora Fire
was the theme of the report this year.
PRESENT A TION: Report on the
2007 Fiscal Year Financial
Statement Audit
REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2007
PAGE - 3
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ITEMS FOR BOARD ACTION
Check signing procedures were put into place many
years ago. Now the District has evolved due to both
having necessary staff for segregation of duties, and
also due to technology such as "Payee Positive Pay,"
the Chief Financial Officer recommended the
administrative function of check signing be designated
to any two of the following managers: General Manager,
Assistant General Manager, Chief Financial Officer,
and Executive Services Manager. Delegating this
authority to these positions will provide for efficiency
and safety over District funds. The District's outside
auditor and the Board's Finance Committee concurred
with the recommendation.
Moved Jones / Second Wallace / Farrell Absent / Passed
to adopt Resolution No. 2840-07 to designate
authorized signatories of all District bank accounts,
superseding Resolution No. 2590.
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The Plan Document for the District's Employees' Benefit
Plan is reviewed periodically and updated to comply
with current law and other Plan changes that have
taken place since the last publication. Additionally, the
new Third Party Administrator, CDS Group Health,
reviewed this document and made recommendations for
changes.
The wellness guidelines portion of the plan was reviewed
by a committee to determine if there are any changes
needed. Nancy summarized their recommendations.
Moved Wallace / Second Jones / Farrell Absent / Passed
to approve updated plan document.
Staff, along with BB&H Benefit Designs, the District's
consultant for the self-insured employee benefits plan,
received renewal proposals that indicated renewing
with our current carrier, Gerber Life Insurance Company,
was the most cost effective. The Finance Committee
met and concurred with that recommendation.
Staff also met with the Finance Committee regarding the
funding level per employee per month. The current level
seems to be adequate to cover anticipated claims in
2008 and the committee concurred.
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(Note: Since Director Wallace served on the Finance
Committee, and to avoid the perception of a conflict of
interest, he left the room during the discussion and vote
related to the COBRA portion of this agenda item.)
RESOLUTION NO. 2840-07:
CHECK SIGNING AUTHORITY
PLAN DOCUMENT FOR
EMPLOYEES' BENEFIT PLAN
EMPLOYEE BENEFITS PLAN
2008 RENEWAL
REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2007
PAGE - 4
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An adjustment to the COBRA rates were also
recommended based on the prior year's actual claim
experience. Per COBRA regulations, a two-tier rate
structure must be provided, and participants can
elect to continue coverage for either medical or dental,
or both.
Moved Jones / Second Wallace / Farrell Absent /
Passed to renew Excess Insurance Policy with Gerber
Life Insurance Company.
Moved Jones / Second Wallace / Farrell Absent /
Passed to approve funding level for Employee Benefits
Plan in the amount of $1,600 per employee per month.
Moved Jones / Second Mosbacher / Farrell Absent /
Wallace Abstained / Passed to approve COBRA rates
for 2008 as follows: single dental $70; family dental
$185;single medical $650; family medical $1,600.
Moved Wallace / Second Jones / Farrell Absent /
Passed to approve payment in the amount of
$1,694,948.98.
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A public meeting was held to receiye input on the
Initial Study and Negatiye Declaration of Enyironmental
Impact for the Indian Creek Reservoir TMDL Oxy-
genation project. Iyo Bergsohn gaye a PowerPoint
presentation that coyered aspects of the project.
There were no public comments made or receiyed at
this meeting.
Moyed Jones / Second Schafer / Farrell Absent /
Passed to certify the Negatiye Declaration of Enyiron-
mental Impact.
Director Jones, along with Rhonda McFarlane and
Dennis Cocking, reported on their attendance at
the ACWA Conference.
Director Wallace reported this was his last meeting
after attending over 500 board meetings during his
tenure as director. He bid farewell to the Board and
staff.
General Manaoer: Richard Solbrig reported on the
efforts to obtain Prop. 219 funding through the
Corp of Engineers, and on round two of Prop. 50
~ grant funding.
EMPLOYEE BENEFITS PLAN
2008 RENEWAL
(continued)
PA YMENT OF CLAIMS
2:30 P.M. PUBLIC MEETING:
INDIAN CREEK RESERVOIR
TMDL OXYGENATION PROJECT
BOARD MEMBER REPORTS
GENERAL MANAGER REPORTS
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REGULAR BOARD MEETING MINUTES - DECEMBER 6, 2007
PAGE - 5
STAFF REPORTS
Assistant General Manager / Engineer: Paul Sciuto
reported he will be going to North Shore to give a
presentation on the District's response to the
Angora Fire.
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
3:40 P.M.
ADJOURNMENT
ATTEST:
Kathy Sharp,
South Tahoe
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