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AP 11-01-07 q SOUTH TAHOE PUBLIC UTILITY DISTRICT tlBasic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, November 1, 2007 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrii' General Mana~er Eric W. Schafer, President BOARD MEMBERS Paul Sciuto,Assistant Manaper James R. Jones, Vice President Duane Wallace, Director ~,_ _ 'u M'" _~ 'M Mary Lou M~~bache~!.DirE?,?!or Kathleen Farrell, Director ~. .... --..., .' -~ 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter jurisdiction of the District. Five-minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request.) 5. CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION 6'L Sewer System Management Plan , pg.~ (Randy Curtis) ~ Engineering Department 2008 Project P~. 59 Priority List (Jim Hoggatt) Approve Schedule and Work Plan Approve Priorities (The priority list will be presented prior to, and at the Board meeting) c. Payment of Claims Pg.61 Approve Payment in the Amount of $1,471,511.69 REGULAR BOARD MEETING AGENDA - NOVEMBER 1,2007 PAGE-2 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones I Farrell) b. Finance Committee (Wallace / Schafer) c. Executive Committee (Schafer / Jones) d. Planning Committee (Mosbacher / Schafer) 8. EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken) 10. GENERAL MANAGER REPORT (Discussions may take place; however, no action will be taken) a. CTC (California Tahoe Conservancy) Grant for District BMP Projects 11. STAFF I ATTORNEY REPORTS (Discussions may take place; however, no action will be taken) 12. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS Past Meetinas I Events 10/22/07 - Meeting with Heavenly Representatives 10/29/07 - Water and Wastewater Operations Committee Meeting 10/31/07 - ECC (Employee Communications Committee) Meeting Future Meetinas I Events 11/06/07 - STPUD Board Elections (Remember to Vote!) 11/06/07 - 9:00 a.m. - Alpine County Supervisors Regular Meeting in Markleeville 11/07/07 - 9:00 a.m. - EI Dorado County Water Agency Board Meeting in Shingle Springs 11/07/07 - 11 :30 a.m. - 1 :30 p.m. - Flu Shots at District ($20) 11/12/07 - Veterans Day (Union Holiday) District Office Closed 11/15/07 - 2:00 p.m. - STPUD Regular Board Meeting in District Board Room' 11/22/07 & 11/23/07 - Thanksgiving Holiday - District Office Closed 11/27/07 - 11/30/07 - ACWA Fall Conference in Indian Wells, Ca. 11/28/07 - 8:00 a.m. - ECC (Employee Communications Committee) Meeting at District Office (President Schafer is Board representative) 12/03/07 - 4:00 p.m. - Water and Wastewater Operations Committee Meeting at District 12/06/07 - 2:00 p.m. - STPUD Regular Board Meeting at District 13. CLOSED SESSION (Closed Sessions are not open to the public) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Pg. 75 Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of CA 14. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT (To the next regular meeting, November 15, 2007, 2:00 p.m.) REGULAR BOARD MEETING AGENDA - NOVEMBER 1, 2007 PAGE.3 The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on tha agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (Le., disability-related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. CONSENT CALENDAR NOVEMBER 1,2007 ITEMS REQUESTED ACTION ~ a. Keller Booster Station Pumps and Motors Pg.1 (Randy Curtis) Award Bid to the Lowest Respon- sive, Responsible Bidder, Simonds Machinery Co., in the Amount of $30,321.76 b. Purchasing Policy Pg.5 (Linda Brown) Adopt New Purchasing Policy c. Upper Dressler Ditch Phase I Project Pg.11 (Jim Hoggatt) Approve Change Order No. 1 to T&S Construction Co. Inc., in the Amount of $5,766.70 d. 2007 Glen Road and Gardner Mountain Waterline Pg. 15 Replacement Project (Jim Hoggatt) Approve Change Order NO.2 to Marv McQueary Excavating, Inc., in the Amount of $87,136.92 e. Sewer Capacity Fees Pg.25 (Rhonda McFarlane) Accept Proposal from Municipal Financial Services to Develop an Update to the Sewer Capacity Charge, in an Amount Not to Exceed $23,000 f. Regular Board Meeting Minutes: Pg. 35 October 18, 2007 (Kathy Sharp) Approve Minutes South Tahoe Public Utility District · 1275 Meadow Crest Drive · South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 · www.stpud.us South Tahoe Public Utility District ~~ ~H.Wrft ~ ~ FatTtIll .nm. R. ..JoM5 ~&uyl.tl\J~ Duane w.lI.c:e Eric &mlfelr 12'75 Meadow~Drive. South lak6 TaOOo-CA 96150-7401 Phot16 5:30 544-6474. Fax 530 541..oo14.wwwstpud.us BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: November 1, 2007 ITEM - PROJECT NAME: Keller Booster Station Pumps and Motors REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder, Simonds Machinery Co., in the amount of $30,321.76. DISCUSSION: Ten pump suppliers were sent bid requests, but only one bidder responded. The bid received meets all specifications required. Staff believes the price proposed to be reasonable and recommends award. Additional funds for this project will come from the Water Enterprise Capital Reserves. SCHEDULE: As soon as possible COSTS: $30,321.76 ACCOUNT NO: 2002-8854 BUDGETED AMOUNT REMAINING: $25,000.00 ATTACHMENTS: Bid summary from Simonds Machine CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES--.d!dJ.L NO CHIEF FINANCIAL OFFICER: YEs---.:Rr'Y~ NO . CATEGORY: Water -1- BID PROPOSAL TO: SOUTH TAHOE PlJ6I.r; r ffiI J1Y DlS1liOCT 1275 Meadow Crest Drive South Lake Tahoe CA 96150 []l 'f\~ ~ (Q) Bid Number 07-08-10 Opening Date October 23. 200l Time 2:00 c.m. QUANTITY DESCRIPTION PUMPS & MOTORS FOR KELLER BOOSTER STATION PER SPECIFICATIONS: UNIT PRICE ,2 Indicate MekeJModel of PUMPS; G-o "'-l-OS SS'I f~~ U.c..T L\ IVc M-ODE'L.. 4L,SV)) H I :.7--r 3 P4 2 Indicate Make/Model of MOTORS: gf\~ 0 ~ CA. .:tt V I.1J..:t IS rE $ to. oS-O. 00 . (?t\-c.~ Enclose manufacturer's literature and speCifications Specify Warranty: 1'2. f"\ 0 rJ TH S. ""^ -re ~ '^,L.:~ A-#() vJot..~^'tJSH.\P , Specify Dimensions of combination unit: lob-t." tL.. y. 1 y- '1'1-" W x I '2. '/1," D $~ . 3.1 1 tft... 00 r-ACt-f f OT Delivery date: 7- g ~., ~e-~ EXTENDED PRICE f\. (Z... o. 'SALES TAX @ 7.75% F.O.B. S.T.P.U.D. ONLY ANY OTHER COSTS TOTAL BID AMOUNT z."7 S~ Lf. 0 0 I ~ I ~7., -'''' (pC'O, 0 0 $ 30 . ., -z..-I . ; I.; I IN COMPLIANCE WITH ABOVE, THE UNDERSIGNED OFFERS AND AGREES, (IF THIS OFFER IS ACCEPTED WITHIN FORlY CALENDAR DAYS FROM THE BID OPENING DA TE, SPECIFIED ABOVE), TO FURNISH ANY OR AlL ITEMS AND/OR SERVICES UPON WHICH PRICES ARE OFFERED, AT THE PRICE SET OPPOSITE EACH ITEM, DELNERED AT THE DESIGNATED powr WlTHIN.THE TIME SPECIFIED. FIRMNAME 5~M.OWf)S MA-C.,4'HlVc~,/ VG, TERMS NEt l () D/\Y5 ADDRESS 7..!t1 "'A~DL WA~ i ~ . CIlY SO. S FfI.If. C.l$ c.e. C _ STATE C ZIP 0 .. PHONE NUMBER( &58 ) 5~t::t - f q 0'0 FAX # C6S0) s rq - ~q 0 ~ ' SIGNATURE~W~ DATE 10/n/07 PRINTNAMEfT LE B WALo~rJ ~l.~.r.'A--L .g Y.,.sIlY:~S ~7j-{l. -3- ~~ ~H.~ South Tahoe Public Utility District ~ ~1eM Fam:JI ..hlmoe R. JoMe Mal)llOlJ ~ DwIneW~ Eric Schafer :J 1275 Me.adow.en.t Drive. South Lake Tahoe -CA 96160-7401 f'hon6 530544-&474- Fax 530 541-D014.www.&tfUd.us BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Linda Brown, Purchasing Agent MEETING DATE: November 1, 2007 ITEM - PROJECT NAME: Purchasing Policy REQUESTED BOARD ACTION: Adopt new Purchasing Policy DISCUSSION: Staff recommends updating the policy with the following changes: -Increase the limit for local orders which do not require purchase orders to $1000 -Increase other limits by a penny (for better coordination with bidding laws) -Add section to clearly define items that are exempted from bidding -Add section to mirror the District Adopted SEMS resolution authorizing the General Manager to respond to emergencies -Make some terminology changes (to better explain or match new or existing Jaws) -Make other minor simplifications or changes reflecting current District practices The drafted update of the policy has been reviewed by District counsel. SCHEDULE: Immediate COSTS: None ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: RedlinelStrikeout version of Purchasing Policy CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~)/ J CHIEF FINANCIAL OFFICER: YES ~hlC CATEGORY: General NO NO -5- South Tahoe Public Utility District Purchasing Policy purc " maintenance or repair; to be used by all employeos of the South Tahoe Public Utilit All costs should b considered including sales tax, freight and installation. "purchase" price ndicated in this policy. _ Iic to ensure that District purchases made are the most cost effective,. an tAat-a1l applicable laws are followed. Nothing in this policy shall preclude the Distri from using its own labor resources to complete any project ~"'~~:P" . " interest of the Dlstnct). For architectural, engineering, land construction management and other professional services which are simila . . . . 1000 shall require the payment of prevailing wages as , '. ';{j;!:...:~ . . ems must be authorized by the Chief Financial Officer LOCAL PURCHASES $0.00 -_99.99 A completed purchase requisition shall be submitted to th urchasing Agent; or an invoice or receipt which has been approved by the GFeW supervisor and indicates a budgetary account numberls shall be given to the ccoun sayable Clerk. Local purchases are defined as those purchases made within the District service boundaries or the Stateline and Kingsbury areas. Any purchases outside these defined areas are not considered local purchases. OTHER PURCHASES $0.00 -~.999.99 A purchase order is required for all non-local purchases and for all local purchases-ef ,. _500.00 or more. ' ...,which has he Board AuthoriZation"'_' ~ -7- applicable budgeted funds available to it, shall be input and approved by the authorized Supervisor or Program Manager prior to the order being placed. Exceptions: The Purchasing Agent at his/her discretion may waive the use of a purchase order based on the following cri ria: 1. Price will not exceed $10 0 2. PO not required by vendor 3. Credit card purchase 4. Completed sorvice job or other type of purchase PURCHASES OF $5.000.0_- ~99.99 A purchase order is re uired. An order request shall be approved by either the General Manager, Assistan n e Chief Financial Officer prior to the order being placed. In the absence of thee Manager, Assistant .. anager or Chief Financial Officer; mber of the Board of Directors' Finance ommittee should be contacted for appro of any purchases that are considered an emergency or when the health and welfare of the community is involved. PURCHASES OF $10.000.oqa- ~4.999.99 District Staff will obtain 3 competitive Quotes Manage: ' for any Itudaete pu c as then submit that information along v:ith recommendations to the General Manager and Chief Fin~mcial Officer for revfe'l.' and approval. PURCHASES~15.000.00 AND }\"BOVE ..~..._"......, . "..".'.'.... ,,- ....,"..........[......"'...._---,....'....... 7~.~;t-,,'>_..',-.~~,.,~-it: '~"""~' -, ',: i "5 outli'ned in the ,...... ''''''''''.''-''' Ai.>,' _.' . . - ' . ~ rac s,"whi'ct,"a;e aving met ~::;:.J;':t' For budgeted capital outlay purchases or .1:l.nQ.IJQg.~.t~g. Manager in conjunction with the Purchasing Agent for bids from the Board of Directors. anager will submit to the Purchasing Agent a set of completed . to be bid. Upon request, the Purchasing Agent Program Manager in developing specifications. will Board Authorization ~~Atf99 !l\....~ -8- .. ...~.~ri_._'p~~"_*it_i'aJ~t' EXCEPTIONS TO BIDDING In any of the following instances, the requirements of bidding may be dispensed with if decided by a majority vote by the Board of Directors: 1. When tha)~'~_~t;~.'i.~i~ommodity can be obtained from only one )' . ~;l~.I.'. ndor. . ......r... ... . ~ 2. When th commodity being purchased is required i to match or e compatible with other furnishings, materia presently on hand and the purchase is made from the manufacturer or supplier who supplied other such furnishings, materials or equipment. 3. 4. When the Board of Directors detarmine~that due to special circumstances, it is in the District's best interest to purchase C(1It~mmodity or enter into a contract without compliance with the biddi~gp~cedures . . ",CA ,,<~ :,;'.. When the Board of Directors declares an emer enc after finding that conditions will not permit a delay Board Authorization ~ -9- solicitation for bids. All actions thereafter taken will be reported to the Board until the emergency action is terminated (at the earliest possible date that conditions warrant). EXCEPTIONS TO PURCHASE ORDERS To maintain efficiency, a requisition or purchase order is not required for: . : $1()QO !I. ." '" J'i u uels ,"~d Insurance and Other Claim Payments La oratory esting' Continuing Rent or Lease/Purchase Pa men s Tax, Mitigation, perm.or QP.~.rg~J.O Pavroll Tax, Deduction or Benefit Payments Board Authorized Real Property Purchases Standard Deliveries of Road Ba aterials Administered Safety Supplies (ie:'Safety shoes, first aid supplies) Continuing Service Contracts less than $1000 annuaIlY,__'t<1i Subscriptions (Employee name or title should appear on all mailing labels) Travel Expenses Form ( , ., Request for Travel Checkls or Business Expense Clai .~ Minor Changes in Uniform men ervice (Requires a completed. supervisor-signed service order form) Utilitv bills (unless a new service or cancellation of service is requested) Or Other Authorized Renewals or Continuing Payments ADDITIONAL CONSIDERATIONS All purchases of computer hardware and software will be coordinated with the Information Systems Department per the Personal Computer Policy. The Information Systems Manager is the only employee authorized to order District checks. ~:"-;~"',~,"r:,* Board Authorization 4~~V~~ -10- ~~ ~H. $oIIrie South Tahoe Public Utifity District Dir4!iCtor'lJ I\.athklen F lImIll ~ R.Jonee M;1IY Lou ~ Duane w..~ Eric sa.afer 1275 ~ er.t Drive - South I..ake Tahoe-CA 96150-7401 f'horI6 530 544-6414- Fax 5:30 541-0614- www.stpud.ue BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: November 1, 2007 ITEM - PROJECT NAME: Upper Dressler Ditch Phase I Project REQUESTED BOARD ACTION: Approve Change Order No.1 to T & S Construction Co. Inc., in the amount of $5,766.70. DISCUSSION: The itemized parts of Change Order NO.1 are as follows: Part A, in the amount of $2,715.30, is for providing material and labor for the installation of 9 - 36" x 24" concentric flat manhole tops. The District provided 24-inch manhole lids and the plans called for 36-inch. It would have cost the District $700 each to replace the lids. The concentric flat tops were the least expensive fix. Part B, in the amount of $3,051.40, is for providing material and labor to hydro- seed the area of the pipeline alignment. This was not part of the contract. Staff recommends approval of Change Order NO.1. SCHEDULE: As soon as possible COSTS: $5,766.70 ACCOUNT NO: 1029-7062/DRSSLR BUDGETED AMOUNT REMAINING: $126,997 ATTACHMENTS: Change Order No.1 CATEGORY: Sewer CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES1d:!.L- NO CHIEF FINANCIAL OFFICER: YES--R)y~ NO -11- CHANGE ORDER NUMBER 1 Project Upper Dressler Ditch Phase I Contractor: T & 5 Construction Co. Inc. Date November 1, 2007 PO # P18802 The Contract Shall Be Changed As Follows: A) Provide all material and labor to install nine 36-inch flat top with a 24-inch concentric manhole opening for a lump sum ampunt of $2,715.30. See attachment A for a breakdown of all cQst. TOTAL FOR ITEM A IS $2,715.30 B) Provide all material and labor to hydro-seed the pipeline area for a lump sum amount of $3,051.40. See attachment B for breakdown of all cost. TOTAL FOR ITEM B IS $3,051.40 TOTAL FOR CHANGE ORDER NUMBER 1: Items A + B = $5,766.70 Original Contract Previous Change Order Current Contract THIS CHANGE ORDER New Contract Total $750,665.00 $ $750,665.00 $ 5,766.70 $756,431.70 This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By -13- 1 ~~ ~It~ South Tahoe Public Utility District ~ NrthltlM f~ Jam" R. ..Jonee Ma~ Lou MQ6ltlllCMr Owinc Wallace Eric 5clulfer 1275 Meadow Cnse~ Drive. South Lake Tahoe-CA 96150-1401 t"'ttoM 530544-6474 - Fax 530 541-06W-www.etpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: November 1, 2007 ITEM - PROJECT NAME: 2007 Glen Road and Gardner Mountain Waterline Replacement Project REQUESTED BOARD ACTION: Approve Change Order No.2 to Marv McQueary Excavating Inc., in the amount of $87,136.92. DISCUSSION: The itemized parts of Change Order NO.2 are as follows: Part A, in the amount of $85,605.50, is for adjusting the bid quantities to final quantities for the project. Part B, in the amount of $316.03, is for fixing a leak on existing water services at 1773 & 1769 Shady Lane. Part C, in the amount of $1,215.39, is for stand-bye time the contractor experienced due to the District being unable to provide a watermain shut down as scheduled. The delays were caused by the failure of two (2) existing valves to work properly, and the shut down area had to be expanded. Staff recommends approval of Change Order No.2. SCHEDULE: As soon as possible COSTS: $87,136.92 ACCOUNT NO: 2029-8714/GLENWL & 2029-7065/GMWL07 BUDGETED AMOUNT REMAINING: $237,646 ATTACHMENTS: Change Order No.2 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES-1!dlL NO CHIEF FINANCIAL OFFICER: YES Ri y-)L. NO CATEGORY: Water -15- CHANGE ORDER NUMBER 2 . Project: GLEN ROAD AND GARDNER MOUNTAIN WATERLINES REPLACEMENT 2007 PROJECT Contractor: MARV McQUEARY EXCAVATING, INC. Date: November 1, 2007 PO # P18885 The Contract Shall Be Changed As Follows: A) Change Bid Quantities to Final Quantities for a total increase of $85,605.50. See Attachment A for a breakdown of the cost. TOTAL FOR ITEM A IS $85,605.50 B) Repair the existing leak for the water service at 1773 & 1769 Shady Lane on time and material not to exceed $316.03. See attachment B for breakdown of call cost. TOTAL FOR ITEM B is $316.03 C) Time and Material for standby due to District unable to provide a watermain shut down for inter-tie not to exceed $1,215.39. See attachment C for a breakdown of cost. TOTAL FOR ITEM C IS $1,215.39 TOTAL FOR CHANGE ORDER NUMBER 21S A+B+C = $87,136.92 ~'=""'~'~o"" 'Ii'Y-~B - ~ m:l=~'~~'VT=w;'ll-o'c:'5~~ "7, ,-~~ ~-= -,-,,'''< =! ~,~ ""z,~~~*~~":~?~J,:&~!4tA ~~<~6r., l:~)~ &rt,Ht:Il?~~:.H?tehli !:-).~.~ ~:~&it:W:-:-~ ' t (/f~i,\qf}t5t.l~fLf'~ :L ~\;~~d""--.:J<=-~fi:m~,:.t:'JU~~ ( >.~ '--' .~..! ;/-=_4...._ :l.=.,"~U~" ~c....CL __ ""- 0_ J4^~;>:I...,-'l:.~~~ _ Original Contract Previous Change Order Current Contract THIS CHANGE ORDER New Contract Total $1,274,638.00 $ 156,232.62 $1,430,870.62 $ 87,136.92 $1,518,007.54 This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By -17- 11 GLEN ROAD and GARDNER MOUNTAIN WATERLINES REPLACEMENT 2007 PROJECT Final Quantities Marv McQueary Excavatil7Q, Inc. F\'t::iH1rG}~'f)'"~~M^i:;;;11'~licr;ld~trrc:rsllBllr{r' " ' .. ;.t,Wi ~ _ ~,....l ~ _'-,,,... ~ ~ "' ;;o"i,../, m.""';O;.;;,;",.,~ 2,> 15 "" _ ~A P " Contract Final Item DescrlDtion Unit QTY Unit Price Amount Quantity Total Contract 1 Mobilize and demobilize LS 1 $20,000.00 $20,000.00 100% $20,000.00 Provide, Install, maintain traffic 2 control measures LS 1 $42,000.00 $42,000.00 100% $42,000.00 Provide, install, maintain temporary erosion control 3 measures LS 1 $7.500.00 $7,500.00 100% $7,500.00 Provide, Install, maintain shoring 4 and worker safety LS 1 $2,500.00 $2,500.00 100% $2,500.00 Provide and install 8" PVC C905 5A 'DR 18) watennain LF . 2,885 $65.50 $188,967.50 2955 $193,552.50 Provide and install 8" DIP, Class 58 350, watennain LF 2,885 $0.00 $0.00 Provide and install 8" PVC C900 6 DR 14) watennain LF 510 $65.50 $33,405.00 380 $24,890.00 Provide and install concrete 7 encasement of new 8" waterline LF 320 $20.00 $6,400.00 200 $4,000.00 Provide and Install 3/4" single 8 water service EA 42 $1,800.00 $75,600.00 41 $73,800.00 Provide and Install 314" double 9 water service EA 2 $1,850.00 $3,700.00 3 $5,550.00 Provide and install 1" single 10 water service EA 20 $1,800.00 $36,000.00 21 $37,800.00 Provide and install 1" double 11 water service EA 3 $2,050.00 $6,150.00 3 $6,150.00 Provide and install 1.5" single 12 water service EA 1 $2,000.00 $2 000.00 1 $2,000.00 Provide and install 2" single 13 water service EA 1 $2 100.00 $2,100.00 2 $4,200.00 14 Provide and Install 2" meter EA 1 $4,400.00 $4,400.00 1 $4,400.00 CCO 1 J Provide and Install an 14A additional 2" meter EA 1 $4,400.00 $4,400.00 1 $4,400.00 Sta 1 +00 tapping saddle, tapping 15 valve assemblY LS 1 $8,400.00 $8,400.00 100% $8,400.00 16 Sta 2+25 valve assembly LS 1 $6,400.00 $6,400.00 100% $6,400.00' 17 Sta 10+28 valve assemblv LS 1 $13 000.00 $13,000.00 100% $13000.00 18 Sta 10+85 valve assembly LS 1 $6000.00 $6,000.00 100% $6,000.00 19 Sta 12+66 valve assemblv LS 1 $6,500.00 $6,500.00 100% $6,500.00 20 Sta 3+63 North valve assembly LS 1 $7,800.00 $7,800.00 100% $7.800.00 21 Sta 10+95 North valve assembly LS 1 $14,300.00 $14,300.00 100% $14,300.00 22 Sta 7+70 East valve assemblv LS 1 $16,200.00 $16200.00 100% $16,200.00 Provide and install Fire Hydrant 23 Assembly EA 9 $6 200.00 $55,800.00 9 $55,800.00 Cut, cap and abandon existing 24 water mains EA 9 $730.00 $6,570.00 9 $6,570.00 Replace concrete rolled curb and 25 outter to match existino LF 50 $110.00 $5,500.00 $0.00 Provide and Isntall 2.5" thick 26 trench Davement restoration SF 13417 $6.00 $80,502.00 $0.00 26a CCO 1 G Oeletew bid item 26 SF 13,417 -$6.00 -$80,502.00 $0.00 CCO 1 H Provide and isntall 3" thick trench pavement restoration 26b In two lifts SF 19,196 $7.50 $143,966.25 19,198 $143,981.25 27 CCO 1A T&M sheets for June LS 28 911 $1.00 $28 911.42 1 $28 911.42 28 CCO 18 T&M sheets for July LS 11,669 $1.00 $11,668.65 1 $11,668.65 29 CCO 1 C T &M sheets for August LS 4,790 $1.00 $4,789.88 1 $4,789.88 -18- GLEN ROAD and GARDNER MOUNTAIN WATERUNES REPLACEMENT 2007 PROJECT Final Quantities Marv McQueary Excavating, Inc. CCO 1 0 T&M for additional four 30 314 -inch water services LS 5,376 $1.00 $5.376.42 1 $5,376.42 ceo 1 E Changes to water main on Celladorfrom Station 14+00 31 to Station 18+82 LS 10,555 $1.00 $10,555.00 1 $10,555.00 ceo 1F 1-lnch meter@3695 32 Primrose LS 3,640 $1.00 $3,640.00 1 $3.640.00 Subtotals for Glen Road Portion: $790500.12 $782.635.12 -~9- GLEN ROAD and GARDNER MOUNTAIN WATERLINES REPLACEMENT 2007 PROJECT Final Quantities Marv McQueary Excavatif1Q, Inc. tIT"lmn(n~ !J~1mn;~mi,Ia;\;]~ t~ q} I (, i1,) iFem ~ -, .~> Item Oeserl tlon Unit QTY 27 Mobilize and demobilize LS 1 Provide, install and maintain 28 traffic control LS Provide, install and maintain temporary erosion control 29 measures LS Provide, install and maintain 30 shorin and worker safe LS Provide and install 6" PVC C900 31A OR18 watermain LF 465 Provide and install 6" DIP (Class 31 B 350 watermain LF 465 Provide and install 8" PVC C900 32A DR18 watermain LF 2,353 Provide and install 8" DIP, Class 32B 350, watermain LF 2,353 Provide and isntall 8" PVC C900 33 DR14 watermain LF 358 Provide and install concrete encasement of new 8" water1ine 34 at crossi s LF 100 Demolish and dispose of existing 35 6" water main LF 24 Provide and isntall 3/4" single 36 water service EA 36 Provide and install 314" double 37 water service 9 38 Sta 1 +00 valve assembl 1 39 Sta 8+57 valve assembl 1 40 Sta 11 +40 valve assembl 1 41 Sta 5+65 North valve assembl 1 42 Sta 9+26 North valve assembl 1 43 Sta 11 +97 North valve assembl 1 44 Sta 14+58 North valve assernbl 1 45 Sta 3+56 East valve assembl 1 46 Sta 6+55 East valve assembl 1 Sta 6+33 East connect to 47 existin fire h drant LS Provide and install fire hydrant 48 assembl EA 6 Cut. cap and abandon existing 49 water mains EA 9 Replace concrete rolled curb and 50 utter to match existin LF 100 Provide and install 2.5" thick 51 trench avement restoration SF 15,618 51a ceo 1G Delete bid item 51 SF 15,618 CCO 11 Provide and install 3" thick trench pavement restoration 51b in 2 lifts SF 15,618 Subtotals for Gardner Mountain Waterline Portion: TOTAL: > '~~';' ~;;~<tS': Unit Prlee $20,000.00 $42,000.00 $5 200.00 $2,500.00 $65.00 $65.50 $65.50 $20.00 $65.00 $1,800.00 $1,850.00 $11,400.00 $15,300.00 $9,000.00 $9 300.00 $12,300.00 $14200.00 $14 000.00 $13 000.00 $4,260.00 $2,600.00 $6,300.00 $730.00 $110.00 $6.00 - 6.00 $7.50 -~o- Contract Amount $20,000.00 42,000.00 $5,200.00 $2 500.00 $30,225.00 $0.00 $154,121.50 $0.00 $23,449.00 $2,000.00 $1,560.00 $64,800.00 $16,650.00 $11,400.00 $15,300.00 $9 000.00 $9 300.00 $12 300.00 $14,200.00 $14000.00 $13000.00 $4,260.00 $2,600.00 $37,800.00 $6,570.00 $11,000.00 $93,708.00 -$93,708.00 $117,135.00 $640,370.50 $1,430,870.62 Quantity Com lete 100% 100% 100% 100% 2,417 11 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 27,791 465 300 40 24 33 28 Total To Date $20,000.00 $42,000.00 $5,200.00 $2,500.00 $30,225.00 $0.00 $158,313.50 $0.00 $19,650.00 $800.00 $1,560.00 $59.400.00 $20,350.00 $11,400.00 $15,300.00 $9,000.00 $9,300.00 $12,300.00 $14200.00 $14,000.00 13000.00 $4,260.00 8 $2,600.00 $50 400.00 9 $6,570.00 $3,080.00 $0.00 $0.00 $208 432.50 $733,841.00 $1,516,476.12 i ,J)' MARV McQUEARY EXCAVATING, INC. PO BOX 1841, CARSON CllY, NV 89702-1841 NV LICENSE #018530 LIMIT 8.5 MIL CA LICENSE #795237 UNLIMITED PHONE (775)246-3976 FAX (775)246-9636 CUSTOMER SOUTH LAKE TAHOE PUBLIC UTILITIES 1275 MEADOW CREST DRIVE SOUTH LAKE TAHOE, CA 96150 GLEN ROAD/GARDNER MOUNTAIN PROJECT .' INOVICE # 27 DATE: OCTOBER 16, 2007 REPAIR EXISTING LEAK ON THE EXISTING WATER SERVICE--1773/1769 SHADY LANE. DAILY WORK REPORT 1897 FOREMAN BACKHOE OPERATOR tABORERS PAYROLL BURDEN @ 17.71% CASE 590 BACKHOE 25% 0 & P QUANllY 1 HR 1 HR 2 HR LS 1 HR LS TOTAL DUE: -21- UNIT PRICE EXTENSION $56.04 $56.04 $51.65 $51.65 $35.82 $71.64 $31.76 $31.76 $41.73 $41.73 $63.21 $63.21 $316.03 PROJECT TITLE (r �iz..Q,u M Apr pax �i t PROJECT NO. LOCATION 17 73/i49 C144 flot I—ANC WORK PERFORMED BY ARV f Fe xt tsIFA AY kxeov trxonl DESCRIPTION OF WORK Rusts.R. Ea zfos,as fhu - i1 Ex:srx 4l m . nk i•- AGREEMENT TO QUANTITIES COMPUTED ON DAILY WORK REPORTS FOR LABOR, EQUIPMENT AND MATERIAL ARE INTENDED FOR INFORMATION ONLY. CONTRACTOR'S REPRESENTATIVE DISTRICTS REPRESENTATIVE DAILY WORK REPORT DATE PERFORMED 1 AssPT ©`F- DATE OF REPORT t SEA- Equ pj 3'° Equipment N r _ C.A611.,591, 134e4Ho Hours MATERIAL and /or WORK done by specialists Description No. Unit TOTAL COST OF EQUIPMENT, MATERIALS AND WORK Hourly Rate Extended Amounts Unit Cost P.R. No. Labor A-RUu447 Ge44,A1R6 ow) 30,6rt A ►.coci rz (M6) Pre n►rD NI-Wm) (OP) F.4.60411, RAR EW Tr _644) Hours Reg. 0 O.T. Reg. 1 /0 O.T. Reg.1 O.T. Reg. 1,0 O.T. Reg. O.T. Reg. O.T. SUB TOTAL Adding Percentage (See Special Conditions) Subsistence No Oa $ Travel Expense No @$ Other Hourly Rate TOTAL COST OF LABOR A B (A) (B) Extended Amounts T/1TA I Tuln w�www� 1897 '--' '..:; i " MARV McQUEARY EXCAVATING, INC. PO BOX 1841, CARSON CITY, NV 89702-1841 NV LICENSE #018530 LIMIT 8.5 MIL CA LICENSE #795237 UNLIMITED PHONE (775)246-3976 FAX (775)246-9636 INOVICE # 28 DATE: OCTOBER 16, 2007 CUSTOMER SOUTH LAKE TAHOE PUBLIC UTILITIES 1275 MEADOW CREST DRIVE SOUTH LAKE TAHOE, CA 96150 GLEN ROAD/GARDNER MOUNTAIN PROJECT STANDBY FJOR WATERMAIN SHUT DOWN. DAILY WORK REPORT 1902 QUANITY UNIT PRICE 'EXTENSION FOREMAN 2 HR $56.04 $112.08 BACKHOE OPERATOR 2 HR $51.65 $103.30 LOADER OPERATOR 2 HR $53.03 $106.06 LABORERS 4 HR $35.82 $143.28 PAYROLL BURDEN @ 17.71% LS $82.31 $82.31 CASE 590 BACKHOE 2 HR $41.73 $83.46 LOADER 2 HR $78.07 $156.14 25% 0 & P LS $196.66 $196.66 SUBCONTRACTORS A SPEAR (FLAGGERS) 4 HR $52.75 $211.00 10% SUBCONTRACTOR INVOICE 1 LS $21.10 $21.10 TOTAL DUE: $1,215.39 -23- PROJECT TITLE 6'q oiv &,foo PROJECT NO. LOCATION YU_Arr_ /��+�,�� WORK PERFORMED BY Mmv 1 , us,,RY 'AvRrrti'is. DESCRIPTION OF WORK S Vt4rmtia a, Sot fIw DAILY \NORK REP 1902 DATE PERFORMED I` S+E Pi' ,0 DATE OF REPORT a 1 5 r1 3 7 6 Equip. No. Equipment Hours Hourly Extended Rate Amounts AFL cr &Kl C nex,.JR q 4novR. A 1TAL COST OF EQUIPMENT, MATERIALS AND WORK Description 'S REPRESENTATIVE No. Unit Unit Cost MATERIAL and /or WORK done by specialists P.R. No. Labor BveAveRrzo (FM) / R, MrMIE sir 6.+4.5 ) Reg. a, 0 O.T. Reg.a?. 0 O.T. Reg.4i Hours Hourly Extended Rate' J Amounts Reg.a,v O.T. Reg.a,p O.T. Reg. 42, 0 O.T. 3,„n34+ur, ( rols6arts `TIES COMPUTED ON DAILY WORK REPORTS FOR LABOR, EQUIPMEN� RI Adding Percentage (See Special Conditions) Subsistence No @$ Travel Expense No. @$ Other DISTRICT'S REPRESENTATIVE O.T. SUB TOTAL TOTAL COST OF LABOR IN LADED FOR INFORMATION ONLY. (A) (B) TOTAL THIS REPORT ~~ ~H. 90lbrit South Tahoe Public Utility District ~ NrthIeer1 F lIrrdl Jarrnt6 R. Jonee Mary lOIJ Mo6tt~ Duane W.~ Eli(:. 5dulfl'Jl" ----.'," I 1275 Meadow ~ Drive. South, LakB Tahoe.CA 96150-7401 Phone 530544-6474. Fax 530 541-0614 .www.~.tJ5 BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Rhonda McFarlane, Chief Financial Officer MEETING DATE: November 1, 2007 ITEM - PROJECT NAME: Sewer Capacity Fees REQUESTED BOARD ACTION: Accept Proposal from Municipal Financial Services to develop an update to the sewer capacity charge, in an amount not to exceed $23,000. DISCUSSION: The Sewer Capacity Fees were last reviewed in 1999. As such, staff believes customer equity is best served by performing a sewer capacity/connection charge study to confirm new customers are charged appropriately. The capacity/connection charges by law are invested exclusively in infrastructure. Presently capacity/connecting fees fund about 30% of current infrastructure spending. Staff recently solicited proposals and recommend using Municipal Financial Services (MFS). MFS is very qualified to do the work and have a clear understanding of the scope of work needed. MFS is also affiliated with Brown & Caldwell. This is advantageous since Brown & Caldwell is preparing the District's Sewer Collection Master Plan, and this project needs to be coordinated with the Master Plan work. In addition, MFS staff assigned to perform the study are knowledgeable of the District from prior engagements. Costs include the Sewer Capacity Charge Study as proposed plus an additional amount for assistance with updating the related ordinance. Prior to any changes in capacitylconnection fees a hearing will be held to receive input from the public. SCHEDULE: Work will be done over the next few months, followed by a public hearing. The results of this work will likely be effective in March 2008. COSTS: $23,000 ACCOUNT NO: 1039-4440' BUDGETED AMOUNT REMAINING: $25,800 ATTACHMENTS: Proposal -25- Rhonda McFarlane November 1, 2007 Page 2 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES {:!!.,./ CHIEF FINANCIAL OFFICER: YES ( fl'l: -26- NO NO CATEGORY: Sewer 311 BryantAvenue Alameda. California 94501-3531 JJtunfcipaJ 'inaneial Services T (510) 522-5251 F (510) 522-5251 October 19, 2007 Rhonda McFarlane, MPA, CPA Chief Financial Officer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: Proposal to Perform a Sewer Capacity Charge Study Dear Ms. McFarlane: Municipal Financial Services is pleased to submit this proposal to perform a comprehensive sewer capacity charge study in response to the District's Request for Proposals (RFP) for a Sewer Capacity Charge Study. The qualifications and experience of our project team and our proposed scope of work, budget, and schedule are described below along with our understanding of the project objective. Objective The objective of this work is to develop a capacity charge structure that meets the definition of capacity charge found in Government Code Section 66013 and that satisfies the rational nexus criteria generally applied to these types of charges. The Government Code defines a capacity charge as "a charge for facilities in existence at the time a charge is imposed or charges for new facilities to be constructed in the future that are of benefit to the person or' property being charged." Project Team, Qualifications and Experience The qualifications and experience of our project team with projects similar in scope and with emphasis on work performed for public agencies in California is described in the following paragraphs. Project Team The project team will consist of Tom Pavletic and Marv Winer. Tom Pavletic is the owner of Municipal Financial Services, a sole proprietorship. A Fictitious Business Name Statement for Municipal Financial Services was registered with Alameda County on July 12, 2005. Marv Winer will be a subconsultant to Municipal Financial Services. Municipal Financial Services operates out of two offices. The home office is in Alameda (Alameda County). A satellite office is in Walnut Creek (Contra Costa County). The team will be headed by project manager Tom Pavletic. Tom will be responsible for development of Excel-based spreadsheets and the production of all deliverables. He will coordinate all activities and be the primary point of contact. Marv Winer will assist Tom in the capacity charge development and evaluation process and will review all deliverables. Tom, formerly Brown and Caldwell's Regional Manager of Financial Services until mid-2005, has 20 years of experience serving public utilities. He has worked with water, wastewater, and storm water system staff and managers in financial planning, regulatory analysis, storm water and wastewater pretreatment program supervision, litigation support, and construction project management. He has developed water, wastewater, and storm drainage rates and capacity charges for numerous municipalities. -27- Ms. Rhonda McFarlane October 19, 2007 Page 2 of 7 Marv Winer, who preceded Tom as Brown and Caldwell's Manager of Financial Services, has 34 years of experience developing rates and capacity charges for over 100 water, wastewater, drainage, and solid waste utilities throughout the country. Employed full-time by Brown and Caldwell from 1973 to 1999, Marv now works on a part-time basis as a subconsultant. He will provide study oversight, review work products, and review cost allocation and capacity charge development concepts. He will contribute significantly to the review and development of methodologies applied in the spreadsheet. Marv will be a subconsultant to Municipal Financial Services. Resumes for Tom and Marv are attached as Appendix A. EXIJerience and Qualifications A list of 31 sewer and water studies conducted by Tom and Marv over the past five years is shown in Table 1 below. Marv and/or Tom have worked on rate or capacity charges studies for many of these agencies for 15 - 20 years. Municipality Table 1. List of Studies Performed During 2002 - 2007 Study Type Sewer Studies City of Lathrop City of Modesto Monterey Regional WPCA San Lorenzo Valley Water District City of Millbrae City of Rochester. MN City of San Bruno City of Berkeley Castro Valley Sanitary District City of Pittsburg Fairfield-Suisun Sewer District Churchill County, NV Oro Loma Sanitary District Water Studies City of Aurora. CO City of WatsonvlUe Soquel Creek Water District City of Lathrop County of San Mateo Cities of Davis and Woodland City of San BMO City of MUlbrae City of Martinez City of Fresno San Lorenzo Valley Water District South Tahoe Public Utility District City of Plttsburg City of Davis City of Napa City of Vallejo City of Waterford Border Environment Cooperation Commission Study Year In Progress 2007 2007 2007 2002,2006 2004.2006 2001.2004,2006 2003,2005 2005 2005 2005 2003 2003 Awarded Awarded 2001-06; 2007 In Progress In Progress In Progress 2007 2001.2004,2006 2002.2006 2002.2007 2006 2006 2004,2006 2005,2007 2004 2004 2004 2004 2003 -28- Sewer Rates Sewer Rates and Capacity Charges Sewer Rates and Long Term Financial Plan Sewer Rates and Long Term Financial Plan Sewer Rates and Capacity Charges Sewer Rates and Capacity Charges Sewer Rates and Capacity Charges Sewer Rates Sewer Rates Sewer Rates and Capacity Charges Sewer Rates and Capacity Charges Sewer Rates and Capacity Charges Sewer Rates and Capacity Charges Water Rate Cost of Service Allocations Water Rates Water Rates and Capacity Charges Water Rates Water Production Cost Evaluation Water Supply Project Cost Evaluation Water Rates and Capacity Charges Water Rates and Capacity Charges Water Rates Water Rates Water Rates and Long Term Financial Plan Water Capacity Charges Water Rates and Capacity Charges Water Rates Water Rates Water Rates and Capacity Charges Water Rates Financial Feasibility Studies Ms. Rhonda McFarlane October 19, 2007 Page 3 of 7 Client References A list of three client references for sewer capacity charge studies from the list in Table 1 is shown below in Table 2. Note that our work with the District to perform the 2004 Water Capacity Charge Study and the 2006 Water Capacity Charge Study is not used as a basis for a client reference. Additional references are available upon request. Table 2. List of Three Client References Mu nicipality/Contact Project Key Project E?lements . Developed rates based on cost of service allocations and costs for a $426M capital Sewer Capacity improvement program City of Modesto Charge Study . Allocated capital costs to new development for a Greg Baird 2007 $426M capital improvement program based on Chief Financial Officer the City's Master Plan (currently working for the City of Sewer Rate Study . Allocated costs to functional parameters of Aurora, Colorado) and Financial Plan BOD, TSS and flow (303) 739-7320 2007 . Developed capacity charges that escalated over time to reflect the present value of interest payments for portions of the CIP that were debt financed . Developed asset valuation based on escalated Sewer Capacity acquisition costs or based on replacement value, as appropriate, given source data Charges Study available for each utility 2005 and 2007 City of Pitts burg Update in Progress . Allocated costs to individual areas of new Walter Pease development based on the City's Master Plans Assistant Public Works Director Water Capacity for each utility (925) 252-6966 Charges StUdy . Allocated costs to functional parameters of flow 2005 and 2007 for sewer and to meter size for water Update in Progress . Worked with the City to present findings and recommendations to the attorney and the consultant for the prime developer in the City . Developed asset valuation based on escalated Sewer Capacity acquisition costs or based on replacement City of Millbrae Charges Study value, as appropriate, given source data 2001 available Ron Popp . Allocated costs to functional parameters of Finance Director Water Capacity BOD, TSS and flow for sewer and to meter size (650) 259-2418 Charges Study for water 2001 . Worked with the City to present findings and recommendations to City Council -29- Ms. Rhonda McFarlane October 19, 2007 Page 4 of 7 Scope of Work The scope of work for the study would include the following work items: · Task 1 - Evaluate data needs and technical, policy and implementation issues. · Task 2 - Develop capital asset valuation and capacity. · Task 3 - Recommend sewer capacity charges. · Task 4 - Attend one Board of Directors meeting and prepare a presentation for the Board. · Task 5 - Prepare draft and final reports. Each task is described more fully in the paragraphs below. Task 1 - Evaluate data needs and technical, policy and implementation issues. We will attend a kick-off meeting at the District to evaluate the District's projected capital improvement master plans and budgets, asset cost and capacity data, current ordinances and resolutions, current implementation methods, characteristics of new sewer connections, and other data as appropriate. We will evaluate with District staff technical and policy issues relevant to development and implementation of capacity charges. Our primary technical issue will be to detennine the method for asset valuation for each wastewater asset category (collection pipes, lift stations, treatment plant, export pipeline, earthen dam and pumping facility). Our approach is described more fully in Task 2. Other technical issues include the reproducibility and reliability of asset cost and capacity data for future updates of the charges, the study period, and the data needed by District staff in order to implement capacity charges. Policy issues include phasing in capacity charge increases if necessary and implementation of the charge structure using the Schedule of Units from the District's Administrative Code. Task 2 - Develop capital asset valuation and capacity. We will develop projections of sewer system capital asset values and sewer system capacity based upon financial, operational and engineering data provided by the District. Values to be developed based upon the data include the following: · Sewer system facilities' acquisition cost and acquisition date, or replacement cost. · Sewer system capacity (as defined in the District's Administrative Code with the Schedule of Units for the sewer system). · Projected capital improvement program costs. · Projected capital improvement program capacity added (as defined in the District's Administrative Code with the Schedule of Units for the sewer system). · Annual number and type of new units connecting to the to the sewer system. The value of the sewer utility assets will be determined in a manner analogous to the method used for the development of the District's current water utility capacity charges. That is, we will use the escalated acquisition cost method or the replacement cost method, as appropriate, given source data available for each asset or asset class, to value the existing system assets. We will add to the value of the existing system the expenditures (in escalated dollars) for annual capital improvements to the system. -30- Ms. Rhonda McFarlane October 19, 2007 Page 5 of 7 The sum of the value of the current sewer system assets plus the proposed capital improvement expenditures (budgeted at approximately $40.1 million for the five Fiscal Years ending with 2011/12) will yield the gross replacement value of the sewer system. We will adjust the capital improvement expenditures to preclude double counting of improvements that replace existing system assets. This method of asset valuation reflects a "buy in" approach to the development of capacity charges similar to the method used to develop water capacity charges. We will adjust the gross replacement value of the sewer system to account for assets that have been, or will be, funded by debt and to account for assets that were funded, in whole or in part, through grants. We will use data provided by the District from its ongoing Sewer Collection System Master Plan and Recycled Water Master Plan (for facilities in Alpine County) for the determination of the value of sewer utility assets included in those master plans. We will obtain data for the determination of the value of other sewer utility assets from the District's Engineering and Wastewater Operations staff. As noted in the scope of services in the RFP, we will segregate the capacity costs associated with the export system and describe the impact of these costs upon the capacity charge. We will obtain from the District the current sewer system capacity expressed in sewer units as defined in the District's Administrative Code with the Schedule of Units. We will also obtain from the District the projected number and type of new sewer unit connections. We noted in the RFP that the projected number of sewer units connected to the sewer system as of Fiscal Year (FY) 2007/08 is 87,121. We expect that the current sewer system capacity will be slightly greater than the current FY number of connections. Using the adjusted gross replacement value of the sewer system and the sewer system capacity expressed in sewer uhits we will develop annual capacity charge unit costs. Task 3 - Recommend sewer capacity charges. Based upon work performed in Tasks 1 and 2, we will recommend sewer capacity charges. For example, the unit cost capacity charge developed in Task 2 will be multiplied by three units (the standard minimum for a single family home as described in the District's Administrative Code with the Schedule of Units) to determine the capacity charge for a typical single family dwelling.1 We will evaluate "phasing in" capacity charge increases as directed by the District. We will develop annual projections of revenue from capacity charges based on the projected number and type of new sewer unit connections. Task 4 - Attend one Board of Directors meeting and prepare presentation for the Board. We will have at least one member of the project team attend a Board meeting at the District's main office. Prior to the meeting we will prepare a presentation and submit the presentation to the District for review and comment. 1 Information provided by the District in its RFP indicates that a sewer unit is defined as 86 gallons per day. This infonnation was found in the 1999 Draft Sewer Connection Fees report prepared by Economic and Engineering Services, Inc., page 2, which states "A sewer unit is defined for the purpose of the SCF calculation as 86 gallons per day. This is based on the analysis undertaken in the District's capacity evaluation study prepared by Montgomery Watson." -31- Ms. Rhonda McFarlane October 19, 2007 Page 6 of 7 Task 5 - Prepare draft and final reports. We will prepare five copies of a draft report and submit it to the District for review and comment. Based on a consolidated set of comments from the District, we will revise the report and prepare a final report. We will submit fifteen (15) copies of the final report to the District and one electronic copy. Project Management and Quality Control Project management includes those services necessary to provide oversight and coordination of the individuals accomplishing the work and quality control of the work product. Our capacity charge study project management and quality control services include the following: · Coordinating completion of the various tasks performed by individuals assigned to the study. · Ensure timely and complete communication with District staff on all aspects of the project. · Project cost control and client billing. · Ensure time schedules are met. · Quality control review of report outlines, format, and content, including checking of calculations and review of methodology Work products (deliverables) included in this proposal are: · Draft and final reports. · Electronic copy of final report. · One meeting at the District for presentation of the capacity charges. Spreadsheet and Word Processing Software The update of the water capacity charge will be modeled in a new workbook using Microsoft Office Excel 2003 with Service Pack 2. The reports will be produced using Microsoft Office Word 2003 with Service Pack 2. Work Excluded The following work items are excluded from our proposal. The items excluded were not mentioned in the RFP but are listed here to clarify the basis of our proposal: . Update of Section 4.5.6 of the District's Administrative Code with the Schedule of Units to be applied to each type of connection to the sewer system. . Development of the flow or strength basis for units applied to each type of connection to the sewer system. At the request of the District, we could prepare a scope of work, budget and schedule to perform the items listed above. -32- Ms. Rhonda McFarlane October 19, 2007 Page 7 of 7 Budget The proposed budget and staff that will perform the scope of work are shown in Table 3, below. Travel expenses will be limited to $400 for two trips to the District ($200 per trip). The budget is a not-to-exceed amount. Only actual labor hours and travel expenses will be charged to the District. Labor hours and travel expenses not used will not be invoiced. Labor hours for each task are fungible among tasks up to the total hours shown for the entire scope of work. Table 3. Budget Project Cost Alloc. Manager Expert Total Total (Pavletlc) (Winer) Hours Cost Task Hourly Rate => $150 $150 . !!I.s.~ .1.:-.~'!l!'~l!~~~. ~~~~. ~~.~c.!!.~~!i. ~!~~.,!I~~". t~~l!!!................. ~......~...... ..... .1.....~.... o!!... 0 .1. o....t h~qg. . !!I.s.~ .?:.:-.~~~I~p' ~.~4!~ ~~I~~~~.,!~ .~'!~. c:!,p.~~I9'.......... 0 000...0.. ~.... ..:g..... ..... ~~.... '1"'" ~~.... .J..... .tMqg. .!!I.s.~ ~:-!~!~~~!!~c! .~f!~f!~ ~.~~~~!~ .~'!~~\I~.s...................... ".,.... ..1,,~..... ......I! __ __. j__'.. ~~o.. __!... __ .tMqg. .!!I.S.~~:-~~'!~.'.?!~!~~!!.'~!4!~~t'!\I!!.':4!I?!I!~.P!~.~4!'!~~t~'!.... .......,..... .~...... ..... .6...... .....!~.. "'cl . ....H.l!qg. .!!I.s~ !:-!.~f!l?~!!'.~!!I.~.'!'!!i.!'.'!'!~!!!p.C!~.. __.. __ __ .__. ....... __.. ...i......~1.__.. .. ....I!.. __. .... on..... ___..t'Mqg. Total labor Costs 82 58 140 $21,000. TrlvelExpenses $400 Total Costs $21,400 Schedule We can begin work immediately after receiving written authorization to proceed. We will perform the work on a schedule that meets the District's objective to have updated capacity charges effective by January 1, 2008. The schedule is shown in Table 4. Table 4. Schedule Work Item Week Beginning> 5-Nbv 12-Nov 19-Nov 26-N0v 3-Oec 1(J..Dec 17-Dec 24-Oec 31.{)ec 7-Jan Weeks After Notice to Proceed 3 .. 5 6 7 8 9 10 Notice to Proceed Task 1-Evaluate data needs and technical issues Task 2-Oevelop asset valuations and capacity Task 3-Recommend sewer capacity charges Task 4-Altend Directors meeling/Prepare presentation Task 5-Prepare draft and final reports Contract MFS is prepared to complete a contract containing all information included in this proposal. Thank you for the opportunity to propose on this work. If you have any questions, please call me at (925) 210-2385 (Brown and Caldwell office) or (510) 522-5251 (Alameda office). Very truly yours. MUNICIPAL FINANCIAL SERVICES ~. Tom Pavletic -33- ..,fI" .\ '.l, I...) ,"> ~ ':'.'".......:', "".,'-'~' ~ f.~~' '. ,; ,:I ,.." ',.)' .~, '1'0\'~f~~}J ';,.' '. , ,'. <:. .-~~ ~,,\~, "~\" .." .." ." "'.; """':', ".... ..~. < '..,j <, SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbrijl' General Mana~er Eric W. Schafer, President BOARD MEMBERS Paul Sciuto, Assistant Manajler James R. Jones, Vice President - Duane Wallace, Director Mary Lou Mosbacher, Director Kathleen Farrell, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT OCTOBER 18, 2007 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, October 18, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Schafer, Directors Wallace, Jones, Mosbacher. Director Farrell was absent. STAFF: Solbrig, Sciuto, Sharp, McFarlane, Cocking, Ryan, Thiel, Hoggatt, Bergsohn, Barnes, Curtis, Attorney Herrema. GUESTS: John Runnels. Moved Wallace 1 Second Jones / Farrell Absent / Passed to approve the Consent Calendar as amended: CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR The amount of Consent Item c. was' revised from $15,575, to $15,750. a. Claim Against STPUD Received from Bryan J. Golden - Rejected claim; b. Alpine County Annual Impact / Mitigation / Compensation - Authorized payment of District's annual mitigation fee to Alpine County in the amount of $115,800; -35- REGULAR BOARD MEETING MINUTES - OCTOBER 18, 2007 PAGE - 2 c. Collection System Master Plan - Approved Task Order No. 6A to Brown & Caldwell for additional flow monitoring equipment, in the amount of $15,750; CONSENT CALENDAR (continued) d. Bayview Well Controls Building Facility: Ventilation System Modification - Approved proposal from Boyle Engineering to provide engineering services necessary for modifications in an amount not to exceed $7,939; . e. South Upper Truckee Well No.3 Well Controls Building Facility: Noise Mitigation Alternatives - Approved proposal from Boyle Engineering to provide engineering services for design modifica- tions of the heating, ventilation, and air conditioning configuration, in an amount not to exceed $9,359; f. Arrowhead Well Arsenic Treatment Facility - Approved proposal from Carollo Engineers to provide engineering services to support the pre- purchase of arsenic treatment equipment in the amount of $67,770; g. Redevelopment Phase III - Approved Task Order No. 1 to Harris and Associates to provide inspection services in the amount of $36,000; h. Approved Regular Board Meeting Minutes: September 20, 2007; I. Approved Regular Board Meeting Minutes: October 4, 2007. ITEMS FOR BOARD ACTION This project was originally bid in April 2007, but only FINAL/SECONDARY EFFLUENT one bid was received at $8.1 million. This bid was PUMP STATION REPLACEMENT significantly above the budget allotted for this project. The Board rejected the bid, as staff recommended that the project be re-bid this fall in an effort to receive more bids. Staff has continued to review and refine this project and has recommended changes that Winzler & Kelly has incorporated, as appropriate, into the new bid documents. Moved Wallace 1 Second Mosbacher / Farrell Absent / Passed to authorize staff to advertise for bids for construction of the new pump station. Moved Wallace 1 Second Jones / Farrell Absent / Passed to approve payment in the amount of $1,261,171.79. PAYMENT OF CLAIMS -36- REGULAR BOARD MEETING MINUTES - OCTOBER 18, 2007 PAGE - 3 President Schafer thanked the Employee Commun- BOARD REPORT ications Committee for hosting the Candidates' Forum on October 17. Water and Wastewater Operations Committee: The BOARD MEMBER STANDING committee met October 15. Minutes of the meeting COMMITTEE REPORTS are available upon request. Finance Committee: The committee meet October 18. BOARD MEMBER STANDING Topics discussed included: information recovery COMMITTEE REPORTS system and JPA with the City of Roseville; RPF process for deferred compo program; billing for streetlighting; and the updated purchasing policy. Rhonda McFarlane reported based on some work the County's Auditor Controller did at her request, it was found that additional money was due the District from EDCW A (EI Dorado County Water Agency). EDCW A is auditing the County's Auditor Controller to seek assur- ances that the property tax collected on their behalf by the Auditor Controller is accurate. Director Mosbacher reported she has been busy pre- paring for the upcoming elections, and participating in candidates' forums. BOARD MEMBER REPORTS 2:25 P.M. ADJOURNMENT TO CLOSED SESSION RECONVENED TO REGULAR SESSION 2:30 P.M. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel - Liability Claim Against STPUD received from Brvan J. Golden No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vS. EI Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action_ No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. -37- REGULAR BOARD MEETING MINUTES - OCTOBER 18, 2007 PAGE - 4 2:30 P.M. ADJOURNMENT Eric W. Schafer, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District -38- ~~ ~H.Wrie South Tahoe Public Utility District ~ ~F.1I'11Ill ~ R. Jon,,& Mary loIJ ~ Duane W.a.u Eric ~/:T I 1275 Meadow Cntet. Driw. South Lake Tahoe- CA 96150-7401 Phone 5W 544-6474. Fax 530 541-0614ewww.stpud.u5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: November 1 , 2007 ITEM - PROJECT NAME: Sewer System Management Plan REQUESTED BOARD ACTION: Approve work plan and schedule. DISCUSSION: A work plan and schedule for the sewer collection system is required by the State Water Resources Control Board, so they can develop a regulatory mechanism to provide a consistent statewide approach for reducing sanitary sewer overflows. A presentation will be given at the Board meeting to review details of the plan. SCHEDULE: Work plan and schedule due November 2007; completion of Sewer System Management Plan due August 2009. COSTS: Staff time ACCOUNT NO: SSMPLN BUDGETED AMOUNT REMAINING: ATTACHMENTS: Work plan and schedule, Fact Sheets from the State Water Resources Control Board. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES ~f)'~ NO CATEGORY: Sewer -39- South Tahoe Public Utility District Sewer System Management Plan WORK PLAN AND SCHEDULE The Sewer System Management Plan (SSMP) schedule/work plan is developed to support the District's SSMP goals and strategies. The work plan is a detailed tactical action plan with activities, schedule and resources to implement the SSMP. The SSMP work plan is also one of the first deliverables to be submitted to the Regional Water Quality Control Boad (RWQCB) in November 2007 to satisfy the GWDR (General Waste Discharge Requirement). Goals Table 1 presents the tactical action plans for the SSMP Goals. Table 1. SSMP Goals 1. Formally approve SSMP goals. 11/07 Board of Directors Randy Curtis Mana er of 0 erations 11/07 Randy Curtis Manager of Operations Mike Adams UR Su ervisor 2007/ Board of Directors 2008 Randy Curtis Manager of Operations Mike Adams UR Su ervisor 11/07 Randy Curtis Manager of Operations Mike Adams UR Su ervisor 2. Certify new SSMP goals to the Regional Water Quality Control Board (RWQCB). 3. Communicate SSMP goals to District staff. 4. Reduce system overflows and protect our environment. -41- Organization Table 2 presents the tactical action plans for the SSMP Organizational Structure T bl 2 SSMP Or anization . , ' , . ~ : 1. Develop a SSMP organizational chart. 7/07 Randy Curtis a. Use the collection systems organizational chart to completed Manager of Operations develop a SSMP organizational chart. Mike Adams UR Supervisor 2. Write role and responsibilities or each position of the SSMP 11/07 Randy Curtis organizational chart. Manager of Operations Mike Adams UR Supervisor 3. Develop an overflow emergency response plan organizational 11/07 Randy Curtis chart. The emergency response plan organizational chart will be Manager of Operations used to identify the chain of communication and responsibilities Mike Adams in the event of a SSO. UR Supervisor 4. Implement and communicate the new SSMP organizational 11/08 Randy Curtis chart and emergency response plan organizational chart. Manager of Operations Mike Adams UR Supervisor 5. Submit new SSMP organizational chart to the RWRCB. 11/08 Randy Curtis Manager of Operations Mike Adams UR Suoervisor Overflow Emergency Response PI~n Table 3 presents the tactical action plans for the SSMP overflow emergency response plan Table 3. Overflow Emer enc Res onse Plan 1. Develop a formal overflow emergency response plan business process for work and off work hours. Modify overflow emergency plan to address lower service lateral SSOs. a. Document existing overflow emergency response plan business process. b. Modify or optimize existing overflow emergency response plan to address lower service lateral SSOs. c. Implement and communicate overflow emergency response Ian business rocess. 2. Integrate business process with formal responsibilities and contacts in the SSMP organization. Randy Curtis Manager of Operations Mike Adams UR Supervisor 3. Communicate & train new overflow emergency response plan. 5/09 Randy Curtis Manager of Operations Mike Adams UR Su ervisor 5/09 Randy Curtis Manager of Operations Mike Adams UR Su ervisor -42- Legal Authority 1. Monitor and measure effectiveness of enforcement procedures such as: a. Notice of violations b. Civil actions c. Disconnections d. Criminal actions 2. Update legal authority as necessary to achieve compliance with GWDR. If the District is establishing a FOG (Fats, Oils and Grease) ordinance, the District's ordinance must reflect that legal authority. 3. Update legal authority to define the customer's and District's responsibilities of the service lines. The customer is responsible for maintaining the service line to the main line. The District will be responsible for the physical structure of the service line. Operation and Maintenance Program 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor Manager of Customer Service District Attorne IBoard A roval 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor Manager of Customer Service District Attorne IBoard A roval 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor Manager of Customer Service District Attorne IBoard A roval Table 5 presents the tactical action plans for the SSMP Operation and Maintenance Program. Table 5.0 eration and Maintenance Pro ram 1. Perform risk and criticality assessments to prioritize cleaning schedules, repairs and rehabilitation projects. Utilize asset management principles to prioritize maintenance and rehabilitation efforts. 2. Optimize maintenance program (Le. advancing its CMMS and potentially integrating the CMMS with mobile solutions and customer information systems). Improving the District's CMMS is critical to advancing its operation and maintenance program. 3. Assess current CMMS practices (partially completed). a. Document existing CMMS practices. b. Identify CMMS functionalities to advance. 4. Meet with user groups to identify CMMS needs and business processes (partially completed). a. Facilitate users' need assessment workshops to document users' requirements. b. Facilitate business process mapping of CMMS functionalities (i.e. service request, work order, preventive maintenance, parts inventory, new assets, condition assessment). Map existing and develop optimized business processes for the CMMS. c. Validate users' need requirements and business process ma s. -43- 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor CSMPLN Brown & Caldwell 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor CSMPLN Brown & Caldwell 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor CSMPLN Brown & Caldwell 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor Preventive Maintenance Coord. CSMPLN (Brown & Caldwell) 5. Configure CMMS to fit the District's needs and business processes. a. Develop configuration requirements based on users' needs and business processes. Validate configuration requirements with stakeholders. b. Configure the CMMS per requirements. c. Test configurations with pilot users. Modify configuration based on i10t users' comments. 6. Implement mobile and CCTV technology to improve field data capture and O&M efficiency. a. Identify appropriate mobile technology for the District based on needs. 7. Train and deploy newly configured CMMS to establish consistent practices. a. Develop training materials and program. b. Train staff on the business processes and software. 8. Generate key performance metrics and reports to support O&M and SSMP. a. Develop performance reports in the CMMS based on desired O&M and SSMP metrics. b. Monitor O&M and SSMP performance metrics and adjust the O&M ro ram as needed. 9. Optimize Preventive Maintenance (PM) program a. Continue to update the District's PM program manual. b. Reaffirm the frequencies and activities of PM. 10. Continue to develop GIS map of the collection system. a. Export static asset information (i.e. size, material, length and slope) from the CMMS into the GIS. Static asset information will be stored in the GIS. Only dynamic O&M information will be stored in the CMMS. 11. Coordinate the GIS with the CMMS to avoid duplicate and conflicting databases. a. Develop a high level integration plan during the CMMS implementation project that resolves coordination issue and rules between GIS and CMMS. b.lnte rate the GIS with CMMS when it is com leted. 12. Implement an Asset Management program that integrates O&M, CIP, condition assessment, funding, risk and service levels. -44- 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor Preventive Maintenance Coord. CSMPLN (Brown & Caldwell) 5/09 Randy Curtis Manager of Operations Mike Adams UR Su ervisor 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor Preventive Maintenance Coord. 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor Preventive Maintenance Coord. 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor Preventive Maintenance Coord. GIS Technician 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor GIS Technician 5/09 Randy Curtis Manager of Operations Mike Adams UR Su ervisor Fats, Oils and Grease (FOG) Control Program 2. Implement a FOG educational program for multi-family facilities focusing both on property managers and on tenants. Design and Construction Standards 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor District Information Officer 5/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor District Information Officer Table 7 presents the tactical action plans for the SSMP Design and Construction Standards Table 7. Oesi n and Construction Standards 1. Involve O&M staff early in the planning, design and construction 8/09 to include operational and maintenance issues, design and construction standards. 2. Update design and construction standards for Best Management 8/09 Practices. System Evaluations and Capacity Assurance Plan Table 8 presents the tactical action plans for the SSMP System Evaluations and Capacity Assurance Plan Table 8. S stem Evaluations and Ca aci Assurance Plan 1. Continue to monitor flows and evaluate in the District's hydraulic model for capacity based on growth. Identify areas with capacity to prevent overflows. -45- 8/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor CSMPLN Brown & Caldwell Monitoring, Measurement and Program Modifications Table 9 presents the tactical action plans for the SSMP Monitoring, Measurement and Program Modifications Table 9. Monitorin ,Measurement and Pro ram Modifications 1. Identify performance metrics for the SSMP and SSOs. a. Establish SSMP performance metrics to support SSMP goals. b. Configure the CMMS to capture the data to support the performance metrics. c. Train or communicate performance metrics to staff. d. Monitor erformance metrics. Internal Management Audits 8/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor CSMPLN (Brown & Caldwell) Table 10 presents the tactical action plans for the SSMP Internal Management Audits Table 10. Internal Mana ement Audits 1. Annual update and review of progress of the SSMP. Communications Program 8/09 ongoing Randy Curtis Manager of Operations Mike Adams UR Su ervisor Table 11 presents the tactical actions plans for the SSMP Communications Program Table 11. Communications Pro ram 1. Communicate with stakeholders. a. Continually educate political decision makers and customers about how money is being spent to sustain the wastewater infrastructure, protect public health and the environment. 2. Develop acceptable methods of communicating the SSMP preparation and use to the public. 3. Certify to the State Water Resources Control Board that this portion of the SSMP has been completed. -46- 8/09 ongoing 8/09 8/09 Randy Curtis Manager of Operations Mike Adams UR Supervisor District Information Officer Randy Curtis Manager of Operations Mike Adams UR Supervisor District Information Officer Randy Curtis Manager of Operations Mike Adams UR Supervisor District Information Officer Sewer Systems Management Plan Abbreviations/Acronyms RWQCB GWDR WDR SSO SSMP FOG CMMS CSMPLN LRO OES CCTV O&M GIS DIO Regional Water Quality Control Board General Waste Discharge Requirement Waste Discharge Requirement Sanitary Sewer Overflow Sewer System Management Plan Fats, Oil and Grease Computerized Maintenance Management System Collection System Master Plan Legally Responsible Official Office of Emergency Services Closed Circuit Television Operation and Maintenance Geographic Information System District Information Officer -47- FACT SHEET STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2006-0003 STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS The State Water Resources Control Board (State Water Board) adopted Resolution 2004-80 in November 2004, requiring staff to work with a diverse group of stakeholders (known as the SSO Guidance Committee) to develop a regulatory mechanism to provide a consistent statewide approach for reducing Sanitary Sewer Overflows (SSOs). Over the past 14 months, State Water Board staff in collaboration with the SSO Guidance Committee, developed draft statewide general waste discharge requirements (WDRs) and a reporting program. The WDRs and reporting program reflect numerous ideas, opinions, and comments provided by the SSO Guidance Committee. The SSO Guidance Committee consists of representatives from the State Water Board's Office of Chief Counsel, several Regional Water Quality Control Boards (Regional Water Boards), United States Environmental Protection Agency (USEPA), Region IX, non-governmental environmental organizations, as well as publicly-owned sanitary sewer collection system agencies. The draft WDRs, reporting program, and associated documents result from a collaborative attempt to create a robust and rigorous program, which will serve as the basis for consistent and appropriate management and operation of sanitary sewer systems. During the collaborative process, several key issues regarding the draft WDRs were identified. These include: . Is there a need for statewide collection system requirements? . Should these systems be regulated under a National Pollutant Discharge Elimination System (NPDES) permit issued pursuant to the Federal Clean Water Act or under WDRs issued pursuant to the California Water Code (the Porter-Cologne Water Quality Control Act or Porter-Cologne)? . Should the regulatory mechanism include a prohibition of discharge and, if so, should the prohibition encompass only SSOs that reach surface waters, ground water, or should all SSOs be prohibited? . Should a regulatory mechanism include a permitted discharge, an affirmative defense, or explicit enforcement discretion? . Should the regulated facilities include publicly-owned facilities, privately owned facilities, satellite systems (public and private), and/or private laterals? -49- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 2 of 10 5/2/2006 . Should all SSOs be reported, and if not, what should the reporting thresholds be; and what should the reporting timeframes be? . How will existing permits and reporting requirements incorporate these new WDRs? . How much will compliance with these new WDRs cost? The WDRs and Reporting Program considered the comments of all stakeholders and others who commented on the two drafts circulated to the public. These documents also incorporate legal requirements and other revisions to improve the effectiveness and management of the regulatory program. Following is a discussion of the above issues, comments received on the drafts and an explanation of how issues were resolved. The Need As California's wastewater collection system infrastructure begins to age, the need to proactively manage this valuable asset becomes increasingly important. The first step in this process is to have a reliable reporting system for SSOs. Although there are some data systems to record spills and various spill-reporting requirements have been developed, inconsistent requirements and enforcement have led to poor data quality. A few Regional Water Boards have comprehensively tracked SSOs over the last three to five years, and from this information we have been able to determine that the majority of collection systems surveyed have had SSOs within this time period. Both the San Diego and Santa Ana Regional Water Boards have issued WDRs over the last several years to begin regulating wastewater collection systems in an attempt to quantify and reduce SSOs. In fact, 44 out of 46 collection system agencies regulated by the San Diego Regional Water Board have reported spills over the last four and a half years, resulting in 1467 reported SSOs. Twenty-five out of 27 collection system agencies subject to the Santa Ana Regional Water Board's general WDRs reported SSOs between the years of 1999-2004. During this time period, 1012 SSOs were reported. The 2004 Annual Ocean and Bay Water Quality Report issued by the Orange County Environmental Health Care Agency shows the number of SSOs increasing from 245 in 1999 to 399 in 2003. While this number indicates a concerning trend, the total annual spill volume from these SSOs has actually decreased dramatically, as has the number of beach closures due to SSOs. It is likely, therefore, that the rise in number of SSOs reflects better reporting, and not an actual increase in the number of SSOs. This information also suggests that the Santa Ana Regional Water Board's WDRs, which contain sanitary sewer management plan (SSMP) requirements similar to those in the proposed statewide general WDRs, have been effective in -50- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 3 of 10 5/2/2006 not only increasing the number of spills that are reported but also in mitigating the impacts of SSOs that do occur. Data supports the conclusion that virtually all collection systems have SSOs and that implementation of a regulatory measure requiring SSO reporting and collection system management, along with required measures to limit SSOs, will greatly benefit California water quality. Implementation of these requirements will also greatly benefit and prolong the useful life of the sanitary sewer system, one of California's most valuable infrastructure items. NPDES vs. WDRs Porter-Cologne subjects a broader range of waste discharges to regulation than the Federal Clean Water Act. In general, the Clean Water Act prohibits the discharge of pollutants from point sources to surface waters of the United States unless authorized under an NPDES permit. (33 U.S.C. ~~ 1311, 1342). Since not all SSOs result in a discharge to surface water, however, not all SSOs violate the Clean Water Act's NPDES permitting requirements. Porter-Cologne, on the other hand, covers all existing and proposed waste discharges that could affect the quality of state waters, including both surface waters and groundwater. (Wat. Code ~~13050(e), 13260). Hence, under Porter-Cologne, a greater SSO universe is potentially subject to regulation under WDRs. In addition, WDRs under Porter-Cologne can address both protection of water quality as well as the prevention of public nuisance associated with waste disposal. (Id. ~13263). Some commenters contend that because all collection systems have the potential to overflow to surface waters the systems should be regulated under an NPDES permit. A recent decision by the United States Court of Appeals for the 2nd Circuit, however, has called into question the states' and USEPA's ability to regulate discharges that are only "potential" under an NPDES permit. In Waterkeeper Alliance v. United States Environmental Protection Agency (2005) 399 F.3d 486, 504-506, the appellate court held that USEPA can only require permits for animal feedlots with "an actual addition" of pollutants to surface waters. While this decision may not be widely followed, especially in the area of SSOs, these are clearly within the jurisdiction of the California Water Code. USEPA defines a publicly owned treatment works (POTW) as both the wastewater treatment facility and its associated sanitary sewer system (40 C.F.R. ~403.3(0)1). Historically, only the portion of the sanitary sewer system that is owned by the same agency that owns the permitted wastewater treatment facility has been subject to NPDES permit requirements. Satellite sewer collection systems (i.e. systems not owned or operated by the POTW) have not been I The regulation provides that a POTW include sewers, pipes, and other conveyances only if they convey wastewater to a POTW, -51- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 4 of 10 5/2/2006 typically regulated ,as part of the POTW and, therefore, have not generally been subject to NPDES permit requirements. Comments were received that argued every collection system leading to a POTW that is subject to an NPDES permit should also be permitted based upon the USEPA definition of POTW. Under this theory, all current POTW NPDES permits could be expanded to include all satellite sewer collection systems, or alternatively, the satellite system owners or operators could be permitted separately. However, this interpretation is not widely accepted and USEPA has no official guidance to this fact. There are also many wastewater treatment facilities within California that do not have discharges to surface water, but instead use percolation ponds, spray irrigation, wastewater reclamation, or other means to dispose of the treated effluent. These facilities, and their satellite systems, are not subject to the NPDES permitting process and could not be subject to a statewide general NPDES permit. POTWs that fall into this category, though, can be regulated under Porter-Cologne and do have WDRs. In light of these factors, the State Water Board has determined that the best approach is to propose statewide general WDRs at this time. Prohibition of Discharge The Clean Water Act prohibits the discharge of wastewater to surface waters except as authorized under an NPDES permit. POTWs must achieve secondary treatment, at a minimum, and any more stringent limitations that are necessary to achieve water quality standards. (33 U.S.C. ~1311 (b)(1)(B) and (C)). Thus, an SSO that results in the discharge of raw sewage to surface waters is prohibited under the Clean Water Act. Additionally, California Water Code section 13263 requires the State Water Board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, take into consideration the need to prevent nuisance. California Water Code section 13050 (m), defines nuisance as anything which meets all of the following requirements: a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. -52- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 5 of 10 5/2/2006 c. Occurs during, or as a result of, the treatment or disposal of wastes. Some SSOs do create a nuisance as defined in state law. Therefore, based upon these statutory requirements, the WDRs include prohibitions in Section C. of the WORs. Section C. states: C. PROHIBITIONS 1. Any sse that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited. 2. Any sse that results in a discharge of untreated or partially treated wastewater, which creates a nuisance as defined in California Water Code section 13050(m) is prohibited. Furthermore, the State Water Board acknowledges the potential for more stringent water quality standards that may exist pursuant to a Regional Water Board requirement. Language included in Section 0.2 of the WDRs allows for these more stringent instances. D. PROVISIONS 2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the' general WDRs. Nothing in the general WDRs shall be: (i) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrativefjudicial order or Consent Decree; (ii) Interpreted or applied to authorize an sse that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code; (iii) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDRs, superseding the general WDRs, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or (iv) Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board, Permitted Discharge, Affirmative Defense, and Enforcement Discretion Commenters from the discharger community have requested inclusion of an affirmative defense to an SSO on the grounds that certain SSO events are unforeseen and unavoidable, such as SSOs due to extreme wet weather events. An affirmative defense is a mechanism whereby conduct that otherwise violates WDRs or a permit will be excused, and not subject to an enforcement action, under certain circumstances. Since many collection system industry experts believe that not all SSOs may be prevented, given certain circumstances (such as unforeseen vandalism, extreme wet weather, or other acts of God), many -53- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 6 of 10 5/2/2006 collection system owner representatives believe this should formally be recognized by including an affirmative defense for these unavoidable SSOs. Previous informal drafts of the general WDRs included affirmative defense language, which was contingent upon appropriate development and implementation of sanitary sewer management plan (SSMP) requirements, as well as a demonstration that the SSO was exceptional and unavoidable. Other stakeholders, including USEPA and the environmental groups opposed the concept of an affirmative defense for SSOs. They argued that its inclusion in the WDRs would undermine the Clean Water Act and inappropriately limit both Regional Water Board and third party enforcement. After considering input from all stakeholders, and consulting with USEPA, staff is not recommending inclusion of an affirmative defense. Rather, the draft WDRs incorporate the concept of enforcement discretion, and explicitly identify what factors must be considered during any civil enforcement proceeding. The enforcement discretion portion of the WDRs is contained within Sections D. 6 and 7, and is consistent with enforcement discretion provisions within the California Water Code. Facilities Subject to WDRs Collection systems consist of pipelines and their appurtenances, which are intended to transport untreated wastewater to both publicly-owned and private wastewater treatment facilities. While wastewater treatment facilities are owned by a wide variety of public and private entities, public agencies ,(state and federal agencies, cities, counties, and special districts) own the vast majority of this infrastructure. Collection systems that transport wastewater to POTWs could be grouped into four different categories: 1. Publicly-owned treatment works - pipelines and appurtenances that are owned by a public agency that also owns a wastewater treatment facility; 2. Publicly-owned satellites - pipelines and appurtenances that are owned by a public agency that does not own a wastewater treatment facility; and 3. Private laterals - pipelines and appurtenances that are not owned by a public agency, but rather discharge into one of the above types of facilities. 4. Privately owned treatment works - pipelines and appurtenances that are owned by a private entity, which also owns a wastewater treatment facility (often a septic tank and leach field). The WDRs require all public agencies, which own wastewater collection systems (category 1 and 2 above) to enroll in the WDRs. Privately owned systems (categories 3 and 4) are not subject to the WDRs; however, a Regional Water -54- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 7 of 10 5/2/2006 Board may at its discretion issue WDRs to these facilities on a case-by-case or region wide basis. Collection systems discharging into POTWs (categories 1,2, and 3) represent, by far, the greatest amount of collection system infrastructure within California. Since regulating private entities (categories 3 and4) on a statewide basis would be unmanageable and impractical (because of the extremely large number and lack of contact information and other associated records), staff believes focusing on the public sector is the best option for meaningful and consistent outcomes. The legal authority and reporting provisions contained in the WDR do require limited oversight of private laterals (category 3) by public entities. Given this limited responsibility of oversight, public entities are not responsible or liable for private laterals. State Water Board staff will notify all known public agencies that own wastewater collection systems, regarding their obligation to enroll under these WDRs. However, because of data inaccuracies, State Water Board staff may inadvertently not contact an agency that should enroll in the WDRs or erroneously contact a public agency that does not own a collection system. Staff will make every effort to accurately identify public agencies. In the event that a public agency is overlooked or omitted, however, it is the agency's responsibility to contact the State Water Board for information on the application process. An agency can find the appropriate contact by visiting the State Water Board's SSO homepage at www.waterboards.ca.gov/sso. SSO Reporting SSOs can be distinguished between those that impact water quality and/or create a nuisance, and those that are indicators of collection system performance. Additionally, SSG liability is attributed to either private entities (homeowners, businesses, private communities, etc...) or public entities. Although all types of SSGs are important to track, the reporting time frames and the type of information that need to be conveyed differ. The Reporting Program and Online SSG Database clearly distinguish the type of spill (major or minor) and the type of entity that owns the portion of the collection system that experienced the SSG (public or private entity). The reason to require SSO reporting for SSOs that do not necessarily impact public health or the environment is because these types of SSOs are indicators of collection system performance and management program effectiveness, and may serve as a sign of larger and more serious problems that should be addressed. Although these types of spills are important and must be regulated by collection system owners, the information that should be tracked and the time required to get them into the online reporting system are not as stringent. -55- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 8 of 10 5/2/2006 Obviously, SSOs that are large in nature, affect public health, or affect the environment must be reported as soon as practicable and information associated with both the spill and efforts to mitigate the spill must be detailed. Since the Online SSO Database is a web based application requiring computer connection to the internet and is typically not as available as telephone communication would be, the Online Database will not replace emergency notification, which may be required by a Regional Water Board, Office of Emergency Services, or a County Health or Environmental Health Agency. Incorporating Existing Permits It is the State Water Board's intent to have one statewide regulatory mechanism that lays out the foundation for consistent collection system management requirements and SSO reporting. While there are a significant number of collection systems that are not actively regulated by the State or Regional Water Boards, some efforts have been made to regulate these agencies on a facility-by- facility or region-by-region basis. General WDRs, individual WDRs, NPDES permits, and enforcement orders that specifically include collections systems are mechanisms that have been used to regulate collection system overflows. However, because of these varying levels of regulatory oversight, confusion exists among collection system owners as to regulatory expectations on a consistent and uniform basis (especially with reporting spills). Currently, there are a myriad of different SSO reporting thresholds and a number of different spill report repositories. Because of the varying levels of reporting thresholds and the lack of a common database to capture this information, an accurate picture of SSOs throughout California is unobtainable. In order to provide a consistent and effective SSO prevention program, as well as to develop reasonable expectations for collection system management, these General WDRs should be the primary regulatory mechanism to regulate public collection systems. The draft WDRs detail requirements associated with SSMP development and implementation and SSO reporting. All NPDES permits for POTWs currently include federally required standard conditions, three of which apply to collection systems. NPDES permits must clarify that the following three conditions apply to that part of the collection system that is owned or operated by the POTW owner or operator. These conditions are: · Duty to mitigate discharges (40 CFR 122.41 (d)) · Requirement to properly operate and maintain facilities (40 CFR 122.41 (e)) · Requirement to report non-compliance (40 CFR 122.41 (1)(6) and (7)) -56- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 9 of 10 5/2/2006 Understandably, revising existing regulatory measures will not occur immediately. However, as time allows and, at a minimum, upon readopting existing WDRs or WDRs that serve as NPDES permits, the Regional Water Boards should rescind redundant or inconsistent collection system requirements. In addition, the Regional Water Boards must ensure that existing NPDES permits clarify that the three standard permit provisions discussed above apply to the permittee's collection system. Although it is the State Water Board's intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, there will be some instances when Regional Water Boards will need to impose more stringent or prescriptive requirements. In those cases, more specific or more stringent WDRs or an NPDES permit issued by a Regional Water Board will supersede this Order. Finding number 11, in the WDRs states: 11. Some Regional Water Boards have issued WDRs or WDRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners/operators within their jurisdictions. This Order establishes minimum requirements to prevent SSOs. Although it is the State Water Board's intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board's WDRs for a system subject to this Order, the Regional Water Board shall coordinate its requirements with stated requirements within this Order, to identify requirements that are more stringent, to remove requirements that are less stringent than this Order, and to provide consistency in reporting. Cost of Compliance While the proposed WDRs contain requirements for systems and programs that should be in place to effectively manage collection systems, many communities have not implemented various elements of a good management plan. Some agencies are doing an excellent job managing their collection systems and will incur very little additional costs. Other agencies will need to develop and implement additional programs and will incur greater costs. However, any additional costs that a public agency may incur in order to comply with these General WDRs are costs that an agency would necessarily incur to effectively manage and preserve its infrastructure assets, protect public health and prevent nuisance conditions. These General WDRs prescribe minimum management requirements that should be present in all well managed collection system agencies. In order to estimate the compliance costs associated with the proposed WDRs, staff analyzed costs associated with implementing the Santa Ana Regional Water Board's general WDRs. Twenty-one agencies, which discharge to Orange County Sanitation District, submitted financial summaries for the last five years, representing both pre- and post-WDRs adoption. Operation and maintenance costs, program development costs, as well as capital improvement costs were -57- Fact Sheet for Order No. 2006-0003 Statewide General WDR For Wastewater Collection System Agencies Page 10 of! 0 5/2/2006 considered and fairly accurately represent what can be expected statewide with the adoption of the General WDRs. After extrapolating the sample to yield a statewide cost perspective, the projected annual cost of implementing the statewide WDRs is approximately $870 million. This total represents $345.6 million in O&M costs and $524.5 for capital improvement projects. While this sum is substantial, presenting the costs on a per capita or per household basis puts the figure in perspective. Department of Finance estimated the total population for Californians that may be subject to the WDRs to be 30.3 million persons (1/1/05). Dividing the population by the approximate average household size of 2.5 yields 12 million households. The average household in California is assumed to be 2.5 persons. The increased average annual cost (in order to comply with these WDRs) per person is estimated to be $28.74 and $71.86 per household (or $5.99 per month per household) Given these average costs there will be some communities that realize higher costs on a per household basis and some that realize less cost. Furthermore, larger communities will probably also realize an economy of scale, which is dependent upon a community's size. While larger communities may see lower costs associated with compliance, smaller communities will probably see a higher cost associated with compliance. Costs for compliance in small communities may be as high as $40 per month per household. -58- ~~ RJdwdH.~ South Tahoe Public Utility District Oinlct.or& Kalthltlen f'M1"I:Il J.tme& R. Jonee Mat}' Lou MO$~ Duane W-k:e Eric Schafer '--.--.----, __'__ I 1275 ~ er.t Drive - South t..ak8 Tahoe- CA 96150.7401 f'hoM 530 544-6474. Fax 5:30 541-0614-www.stpud.us BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: November 1, 2007 ITEM - PROJECT NAME: Engineering Department 2008 Project Priority List REQUESTED BOARD ACTION: Approve priorities. DISCUSSION: The Engineering staff has met with Operations and Maintenance managers and supervisors to review projects listed on the 10-year budget and to establish a priority list. Staff is in the process of finalizing the list and the budgets. A copy of the project priority list will be provided prior to, and at the Board meeting. SCHEDULE: As soon as possible COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Project Priority List will be distributed prior to, and at the Board meeting. CATEGORY: Water & Sewer CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES~ NO -59- PAYMENT OF CLAIMS FOR APPROVAL November 1, 2007 Payroll 10/24/07 Total Payroll BNY Western Trust Company FirstTier Administrators-health care pmts Hatch & Parent-legal services LaSalle Bank Total Vendor EFT Accounts Payable Checks-Sewer Fund Accounts Payable Checks-Water Fund Accounts Payable Checks-Self-funded Ins Accounts Payable Checks-Grant Fund Total Accounts Payable Grand Total Pavroll EFTs & Checks EFT EFT EFT CHK EFT EFT CHK EFT CHK CHK EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal Employment Taxes & W/H CalPERS Contributions John Hancock Pension Loan Pmts Great West Deferred Comp Stationary Engineers Union Dues United Way Contributions CA State Disbursement Unit CA State Franchise Tax Board Employee Direct Deposits Employee Paychecks Adjustments-prior period correction T olal 10/24/07 3,596.44 12,916.74 81,529.85 25,707.45 2,506.45 15,864.05 2,074.43 86.00 460.15 15.00 194,328.41 12,780.12 0.00 351,865.09 -61- 351,865.09 351,865.09 0.00 184,325.89 0.00 0.00 184,325.89 473,233.05 462,087.66 0.00 0.00 935,320.71 1,471,511.69 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Type ACCOUNTEMPS FINANCE CONTRACT SERVICE 1039 - 4405 1,134.00 ACCOUNTEMPS FINANCE CONTRACT SERVICE 2039 - 4405 1,134.00 Check Total: 2,268.00 AP 00067880 MW ACE HARDWARE OF SO LAKE TAHOE GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 192.08 Check Total: 192.08 AP 00067881 MW AFLAC GEN & ADMIN SUPP INS W/H 1000 - 2532 829.72 AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 120.00 Check Total: 949.72 AP 00067882 MW ALPEN SIERRA COFFEE COMPANY FINANCE OFC SUPPLY ISSUE 1039 - 6081 211.00 Check Total: 211.00 AP 00067883 MW ALPINE METALS HEAVY MAINT BUILDINGS 1004 - 6041 72.41 Check Total: 72.41 AP- 00067884 MW AMERICAN CHEMICAL SOCIETY LABORATORY DUES /MEMB /CERT 1007 - 6250 71.50 AMERICAN CHEMICAL SOCIETY LABORATORY DUES /MEMB /CERT 2007 - 6250 71.50 Check Total: 143.00 AP 00067885 M W 1 APCEINILLAMETTE CORPORATION HEAVY MAINT FILTER EQ/BLDG 1004 - 6023 272.24 Check Total: 272.24 AP 00067886 MW ARAMARK UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,397.87 Check Total: _1397.87 AP 00067887 MW ASPEN HOLLOW NURSERY GEN & ADMIN - REVEG DISTRICT CONST RETAINAGE 2000 - 2605 - DSTVEG 36.85 ASPEN HOLLOW NURSERY ENGINEERING - REVEG DISTRICT REVEG PLANT GRND 2029 - 8801 - DSTVEG 38,282.50 Check Total: 38,319.35 AP 00067888 MW ASSURANT /FORTIS GEN & ADMIN LTD, UNION 1000 - 2539 3,370.40 ASSURANT /FORTIS UNDERGROUND REP LTD, UNION 1001 - 4314 11.30 Check Total: 3,381.70 AP 00067889 MW AT &T GEN & ADMIN SIGNAL CHARGES 1000 - 6320 32.96 Check Total: 32.96 AP 00067891 MW AT &T /MCI GEN & ADMIN TELEPHONE 1000 - 6310 15.72 AT &T /MCI PUMPS TELEPHONE 1002 - 6310 18.07 AT &T /MCI OPERATIONS TELEPHONE 1006 - 6310 21.72 AT &T /MCI INFORMATION SYS TELEPHONE 1037 - 6310 82.81 AT &T /MCI CUSTOMER SERVICE TELEPHONE 1038 - 6310 7.19 User: THERESA Page: 1 Current Date: 10/25/2007 Report: OH_PMT_C Current Time: 11:14:52 Vendor Name AT &T/MCI AT &T /MCI AT &T /MCI AT &T /MCI BARNES, SHELLY BAY TOOL & SUPPLY INC BAY TOOL & SUPPLY INC BAY TOOL & SUPPLY INC BENTLY AGROWDYNAMICS BIRD, HAL BOYKE ENGINEERING CORP BOYL ENGINEERING CORP BRUBAKER, SHERIE CALIF DEPT OF HEALTH SERVICES CALIF DEPT OF HEALTH SERVICES CALIFORNIA OVERNIGHT CAMPIAN, KATHY CAROLLO ENGINEERS CASSIDY COATINGS User: THERESA Report: OH_PMT_CLAIMS_V2 Department / Proi Name GEN & ADMIN PUMPS INFORMATION SYS CUSTOMER SERVICE PAYMENT OF CLAIMS Description TELEPHONE TELEPHONE TELEPHONE TELEPHONE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE GEN & ADMIN GEN & ADMIN GEN & ADMIN OPERATIONS SHOP SUPPLY INV JANIT /SUPPLY INV SMALL TOOLS INV SLUDGE DISPOSAL CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE ENGINEERING - SUT WELL REDRILL ENGINEERING - WELL, BAYVIEW SUT WELL REDRILL WELL, BAYVIEW CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE UNDERGROUND REP UNDERGROUND REP TRAVEL/MEETINGS DUES /MEMB /CERT LABORATORY POSTAGE EXPENSES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE ENGINEERING - ARSENIC STUDY ARSNC TRTMNT PUMPS BEECHER PS UPGR Page: 2 Acct# / Proi Code 2000 - 6310 2002 - 6310 2037 - 6310 2038 - 6310 2038 - 6660 - WCPROG Check Total: 1000 - 0421 1000 - 0422 1000 - 0423 1006-6652 2038 - 6660 - WCPROG Check Total: 2029 - 8463 - RWSUTR 2029 - 8574 - BAYWEL Check Total: 2038 - 6660 - WCNCTV Check Total: 2001 - 6200 2001 - 6250 2007-4810 2038 - 6660 - WCPROG Check Total: 2029 - 8864 - ARSNIC Check Total: 1002-8630 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 10/25/2007 Current Time: 11:03:35 Amount Check Num Lm 15.72 18.06 82.82 7.18 269.29 AP- 00067890 53.83 53.83 AP- 00067892 25.35 220.13 261.70 507.18 AP- 00067893 1,642.69 1,642.69 AP- 00067894 2,410.00 2 410.00 AP -00067895 7,118.81 3,209.25 10 328.06 AP -00067896 250.00 250.00 AP -00067897 115.00 90.00 205.00 AP- 00067898 8.50 8.50 AP- 00067899 1,252.00 1,252.00 AP -00067900 2,216.11 2,216.11 AP -00067901 4,200.00 4,200.00 AP- 00067902 M W M W MW MW MW MW MW MW MW MW MW MW Vendor Name CDW - G CORP CDW - G CORP CDW - G CORP CDW - G CORP CENTER FOR HEARING HEALTH INC CENTER FOR HEARING HEALTH INC CENTRAL BUSINESS FORMS INC CENTRAL BUSINESS FORMS INC COLE - PARMER INSTRUMENT CO COREY, MICHAEL CREW(( ENVIRONMENTAL LABS CREEK ENVIRONMENTAL LABS CROSSPOINTE PARTNERS LLC CROSSPOINTE PARTNERS LLC CWEA DATCO SERVICES CORP DATCO SERVICES CORP DELL MARKETING L P DELL MARKETING L P DELL MARKETING L P DELL MARKETING L P DELL MARKETING L P Department / Prol Name INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS HUMAN RESOURCES HUMAN RESOURCES CUSTOMER SERVICE CUSTOMER SERVICE HUMAN RESOURCES HUMAN RESOURCES INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS PAYMENT OF CLAIMS OPERATIONS LAB SUPPLIES CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE LABORATORY - DIESEL SPILL MONITORING LABORATORY MONITORING DIO CONTRACT SERVICE DIO CONTRACT SERVICE HEAVY MAINT DUES /MEMB /CERT User: THERESA Page: 3 Report: OH_PMT_C LAIM S_ V 2 Description OFFICE SUPPLIES DIST.COMP SPPLIS OFFICE SUPPLIES DIST.COMP SPPLIS SAFETY /EQUIP /PHY SAFETY /EQUIP /PHY OFFICE SUPPLIES OFFICE SUPPLIES SAFETY PROGRAMS SAFETY PROGRAMS OFFICE SUPPLIES DIST.COMP SPPLIS REPL ENG WKSTN OFFICE SUPPLIES DIST.COMP SPPLIS Acct# / Prol Code 1037 - 4820 1037 - 4840 2037 - 4820 2037 - 4840 1022 - 6075 2022 - 6075 1038 - 4820 2038 - 4820 1006-4760 1027 - 4405 2027 - 4405 1004-6250 1022 - 6079 2022 - 6079 1037 - 4820 1037 - 4840 1037 - 8841 2037 - 4820 2037 - 4840 Check Total: Check Total: Check Total: Check Total: 2038 - 6660 - WCNCTV Check Total: 1007 - 6110 - DSPILL 2007 - 6110 Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 10/25/2007 Current Time: 11:03:35 Amount Check Num Type 15.63 457.57 15.64 457.55 946.39 AP -00067903 M W 400.00 400.00 800.00 AP- 00067904 M W 365.16 365.17 730.33 AP -00067905 MW 103.93 103.93 AP -00067906 MW 250.00 250.00 AP- 00067907 MW 250.00 910.00 1160_00 AP- 00067908 MW 2,750.00 2,750.00 5,500.00 AP -00067909 MW 110.00 110.00 AP- 00067910 MW 491.40 491.40 982.80 AP- 00067911 MW 104.96 292.79 3,996.46 104.98 292.78 4 791.97 AP- 00067912 MW Vendor Name DICK'S FULLER - DICK'S FULLER - DOHERTY LANDSCAPING E- FILLIATE CORP E- FILLIATE CORP EMPIRE SAFETY & SUPPLY ENS RESOURCES INC ENS RESOURCES INC ENTIC INC FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FRANZ, GAIL GOODWIN, SANDRA GRAINGER GRAINGER User: THERESA Report: OH_PMT CLAIMS_V2 Department / Proi Name HEAVY MAINT OPERATIONS ENGINEERING DYER LAWRENCE PENROSE FLAHERTY ENGINEERING - DVR EIR INFORMATION SYS INFORMATION SYS UNDERGROUND REP DIO 010 ENGINEERING - SUT WELL REDRILL HEAVY MAINT HEAVY MAINT HEAVY MAINT HEAVY MAINT OPERATIONS UNDERGROUND REP PUMPS CUSTOMER SERVICE CUSTOMER SERVICE HEAVY MAINT HEAVY MAINT PAYMENT OF CLAIMS Description BUILDINGS GROUNDS & MNTC MISC LIAB CLAIMS DIAM VLY MP /EIR OFFICE SUPPLIES OFFICE SUPPLIES SAFETY /EQUIP /PHY CONTRACT SERVICE CONTRACT SERVICE SUT WELL REDRILL BUILDINGS GROUNDS & MNTC SHOP SUPPLIES SMALL TOOLS SMALL TOOLS PIPE /CVRS /MHLS WELLS - WTR CNSRV INCNT WTR CONS EXPENSE - WTR CNSRV INCNT WTR CONS EXPENSE BUILDINGS SMALL TOOLS Page: 4 Acct# / Proi Code 1004 - 6041 1006 - 6042 2029-4520 1037 - 4820 2037 - 4820 1001 - 6075 1027 - 4405 2027 - 4405 1004 - 6041 1004 - 6042 1004 - 6071 1004 - 6073 1006 - 6073 2001 - 6052 2002 - 6050 1004 - 6041 1004 - 6073 Check Total: Check Total: 1029 - 8725 - DVREIR Check Total: Check Total: Check Total: Check Total: 2029 - 8463 - RWSUTR Check Total: 2038 - 6660 - WCNCTV Check Total: 2038 - 6660 - WCNCTV Check Total: Amount 794.82 203.87 998.69 158.00 158.00 1,436.80 1,436.80 272.14 272.14 544.28 107.05 107.05 2,828.25 2,828.25 5656.50 4,050.29 4,050.29 1,447.79 26.85 96.78 15.31 6.10 2,864.13 8.64 Check Num Type AP- 00067913 MW AP -00067914 MW AP- 00067915 MW AP -00067916 MW AP- 00067917 MW AP -00067918 MW AP -00067919 MW Check Total: 4 465.60 AP- 00067920 MW 250.00 250.00 AP 00067921 MW 75.00 75.00 AP 00067922 MW 74.96 385.03 Check Total: 459.99 AP 00067923 MW Current Date: 10/25/2007 Current Time: 11:03:35 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num TYea GRANT THORNTON LLP FINANCE AUDITING 1039 - 4470 6,354.50 GRANT THORNTON LLP FINANCE AUDITING 2039 - 4470 6,354.50 Check Total: 12,709.00 AP- 00067924 MW GREEN PAINTING, RICK HEAVY MAINT PAINT FILTER BLD 1004 - 8813 14,820.00 Check Total: 14,820.00 AP- 00067925 MW GRUBBS, JAMES CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 350.00 Check Total: 350.00 AP 00067926 MW HAEN CO INC, THOMAS GEN & ADMIN - LPPS SEISMIC UPG CONST RETAINAGE 1000 - 2605 - LPSEIS - 16,430.01 HAEN CO INC, THOMAS ENGINEERING - LPPS SEISMIC UPG LPPS IMPRVMNTS 1029 - 8720 - LPSEIS 164,300.00 HAEN CO INC, THOMAS GEN & ADMIN - SUT WELL REDRILL CONST RETAINAGE 2000 - 2605 - RWSUTR - 18,128.84 HAEN CO INC, THOMAS ENGINEERING - SUT WELL REDRILL SUT WELL REDRILL 2029 - 8463 - RWSUTR 181,288.44 Check Total: 311,029.59 AP 00067927 MW Hardy, Jaymi CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 50.00 Check Total: 50.00 AP- 00067928 MW HARRIS & ASSOCIATES INC ENGINEERING - REDEV, PH III CONTRACT SERVICE 1029 - 4405 - REDIII 16,104.75 1 HARMS & ASSOCIATES INC ENGINEERING - REDEV, PH 111 CONTRACT SERVICE 2029 - 4405 - REDIII 16,104.75 T Check Total: 32 209.50 AP 00067929 MW HIGH SIERRA BUSINESS SYSTEMS OPERATIONS OFFICE SUPPLIES 1006 - 4820 57.96 HIGH SIERRA BUSINESS SYSTEMS LABORATORY OFFICE SUPPLIES 2007 - 4820 57.95 Check Total: 115.91 AP- 00067930 MW HOFFMAN, KATHY CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 250.00 Check Total: 250.00 AP- 00067931 MW HUSSMANN, NANCY HUMAN RESOURCES TRAVEL/MEETINGS 1022 - 6200 44.00 HUSSMANN, NANCY HUMAN RESOURCES TRAVEL/MEETINGS 2022 - 6200 44.00 Check Total: 88.00 AP 00067932 M W INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 847.83 INTERSTATE SAFETY & SUPPLY GEN & ADMIN SAFETY INVENTORY 1000 - 0425 614.19 Check Total: 1.462.02 AP 00067933 MW J &L PRO KLEEN INC FINANCE JANITORIAL SERV 1039 - 6074 1,603.50 J &L PRO KLEEN INC FINANCE JANITORIAL SERV 2039 - 6074 1,603.50 Check Total: 3,207.00 AP- 00067934 MW JOHNSON, RICHARD CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE User: THERESA Page: 5 Report: OH_PMT_C LAIMS_ V2 2038 - 6660 - WCNCTV 250.00 Current Date: 10/25/2007 Current Time: 11:03:35 Vendor Name KOSCIOLEK, LINDA KOSCIOLEK, LINDA KROGH PUMP COMPANY PAYMENT OF CLAIMS Department / Proi Name Description Acct# / Proi Code HUMAN RESOURCES TRAVEL/MEETINGS 1022 - 6200 HUMAN RESOURCES TRAVEL/MEETINGS 2022 - 6200 PUMPS TKPS UPGRADE 1002 - 8711 Check Total: Check Total: Check Total: Amount Ch Num Type 250.00 AP- 00067935 MW 49.96 49.95 99.91 AP- 00067936 MW 3,524.42 3,524.42 AP- 00067937 MW LA MENDOLA, REGINA CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 100.00 Check Total: 1 AP- 00067939 MW LANDAUER INC ENGINEERING SAFETY /EQUIP /PHY 1029 - 6075 85.65 LANDAUER INC ENGINEERING SAFETY /EQUIP /PHY 2029 - 6075 85.65 Check Total: 171.30 AP- 00067940 MW LARSON, DAVIS CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 250.00 Check Total: 250.00 AP- 00067941 MW LI, F/U CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 2,092.00 ' Check Total: 2092.00 AP 00067942 MW LONG, WES DIAMOND VLY RNCH TRAVEUMEETINGS 1028 - 6200 141.73 Check Total: 141/3 AP 00067943 M W LOOMIS FARGO & CO. FINANCE CONTRACT SERVICE 1039 - 4405 263.02 LOOMIS FARGO & CO. FINANCE CONTRACT SERVICE 2039 - 4405 263.02 Check Total: 526.04 AP 00067944 MW MAXHIMER, JOHN W PUMPS TRAVEUMEETINGS 1002 - 6200 63.00 MAXHIMER, JOHN W PUMPS TRAVEL/MEETINGS 2002 - 6200 63.00 Check Total: 126.00 AP 00067945 M W MC FARLANE, RHONDA CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 125.00 Check Total: 125.00 AP 00067946 MW MC MASTER CARR SUPPLY CO PUMPS PUMP STATIONS 1002 - 6051 173.15 MC MASTER CARR SUPPLY CO HEAVY MAINT PRIMARY EQUIP 1004 - 6021 225.82 MC MASTER CARR SUPPLY CO UNDERGROUND REP PIPE /CVRS /MHLS 2001 - 6052 150.90 MC MASTER CARR SUPPLY CO PUMPS PUMP STATIONS 2002 - 6051 257.29 User: THERESA Page: 6 Current Date: 10/25/2007 Report: OH_PMT_CLAIMS_V2 Current Time: 11:03:35 Vendor Name MY OFFICE PRODUCTS MY OFFICE PRODUCTS MY OFFICE PRODUCTS NEPTUNE CHEMICAL PUMP CO INC NEVADA BLUE NEWARK IN ONE NOONAN, BREENA NORtIWEST HYD. CONSULT INC NORTHWEST HYD. CONSULT INC NORTON, LARRY B NORTON, LARRY B OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX User: THERESA Report: OH_PMT_CLAIMS_V2 Department / Proi Name McQUEARY EXCAVATING INC, MARV ENGINEERING - WTRLN,GRD MTN UNDERGROUND REP CUSTOMER SERVICE CUSTOMER SERVICE OPERATIONS UNDERGROUND REP ELECTRICAL SHOP ENGINEERING - CTC GRNT -BMPs ENGINEERING - CTC GRNT -BMPs ELECTRICAL SHOP ELECTRICAL SHOP UNDERGROUND REP LABORATORY ADMINISTRATION HUMAN RESOURCES CUSTOMER SERVICE FINANCE FINANCE LABORATORY ADMINISTRATION HUMAN RESOURCES CUSTOMER SERVICE PAYMENT OF CLAIMS Description WTRLN, GARD MTN OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES FILTER EQ/BLDG SHOP SUPPLIES PUMP STATIONS CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE BMP PROJECTS BMP PROJECTS TRAVEUMEETINGS TRAVEL/MEETINGS OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFC SUPPLY ISSUE OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Page: 7 Acct# / Proi Code Amount Check Num Type 807.16 AP 00067947 MW 2029 - 7065 - GMWL07 137,732.50 Check Total: 137 732.50 AP 00067948 MW 1001 - 4820 161.56 1038 - 4820 28.44 2038 - 4820 28.43 218.43 AP 00067949 MW 1006 - 6023 190.25 190.25 AP 00067950 MW 1001 - 6071 199.22 199.22 AP 00067951 MW 2003 - 6051 249.62 249.62 AP 00067952 MW 2038 - 6660 - WCNCTV 900.00 900.00 AP 00067953 MW 1029 - 8737 - CTCBMP 3,834.16 2029 - 8745 - CTCBMP 3,834.15 Check Total: 7,668.31 AP 00067954 MW 1003 - 6200 2003 - 6200 1001 - 4820 1007 - 4820 1021 - 4820 1022 - 4820 1038 - 4820 1039 - 4820 1039 - 6081 2007 - 4820 2021 - 4820 2022 - 4820 2038 - 4820 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 10/25/2007 Current Time: 11:03:35 36.00 36.00 72.00 AP 00067955 M W 16.87 41.41 4.03 19.10 66.58 63.96 397.36 41.41 4.03 19.11 66.58 Vendor Name OFFICE MAX PENOLLAR, MARIO PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTI CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PINPOINT LOCATING EQUIPMENT & PIONEER AMERICAS LLC POLYDYNE INC POORE, GERALD PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 User: THERESA Report: OH_PMT CLAIMS_V2 Department / Pro Name FINANCE CUSTOMER SERVICE - PUMPS ADMINISTRATION DIO DIAMOND VLY RNCH ENGINEERING ENGINEERING - UPPER DRESSLER CUSTOMER SERVICE FINANCE FINANCE PUMPS ADMINISTRATION DIO ENGINEERING CUSTOMER SERVICE FINANCE FINANCE EQUIPMENT REPAIR OPERATIONS OPERATIONS PUMPS HEAVY MAINT HEAVY MAINT PAYMENT OF CLAIMS Description OFFICE SUPPLIES WTR CNSRV INCNT WTR CONS EXPENSE GROUNDS & MNTC TRAVEUMEETINGS TRAVEUMEETINGS GROUNDS & MNTC TRAVEUMEETINGS DRSSLR DTCH,UPR TRAVEUMEETINGS TRAVEUMEETINGS SUPPLIES GROUNDS & MNTC TRAVEUMEETINGS TRAVEUMEETINGS TRAVEUMEETINGS TRAVEUMEETINGS TRAVEUMEETINGS SUPPLIES AUTOMOTIVE HYPOCHLORITE POLYMER CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE SHOP SUPPLIES MOBILE EQUIP GROUNDS & MNTC Page: 8 Acct# / Proi Code 2039 - 4820 2038 - 6660 - WCNCTV Check Total: 1002 - 6042 1021-6200 1027-6200 1028-6042 1029 - 6200 1029 - 7062 - DRSSLR 1038 - 6200 1039 - 6200 1039 - 6520 2002 - 6042 2021 - 6200 2027 - 6200 2029 - 6200 2038 - 6200 2039 - 6200 2039 - 6520 2005 - 6011 1006-4755 1006-4720 2038 - 6660 - WCNCTV Check Total: 1002 - 6071 1004 - 6012 1004 - 6042 Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 10/25/2007 Current Time: 11:03:35 Amount Check Num Type 63.96 804.40 AP- 00067956 MW 250.00 250.00 AP 00067957 MW 5.00 11.00 5.00 15.14 5.00 32.78 17.00 9.00 6.03 5.00 11.00 5.00 5.00 17.00 9.00 6.03 163.98 AP- 00067958 MW 142.41 142.41 AP- 00067959 MW 3,918.06 3918.06 AP-00067960 MW 8,921.70 8,921.70 AP- 00067961 MW 75.00 75.00 AP- 00067962 MW 75.54 89.32 41.03 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Type PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004 - 6071 213.96 PRAXAIR 174 LABORATORY LAB SUPPLIES 1007 - 4760 103.47 PRAXAIR 174 PUMPS SHOP SUPPLIES 2002 - 6071 75.54 PRAXAIR 174 LABORATORY LAB SUPPLIES 2007 - 4760 103.47 Check Total: 702.33 AP 00067963 MW PROCESS MEASUREMENT & CONTROLS PUMPS BEECHER PS UPGR 1002 - 8630 872.66 Check Total: 872.66 AP 00067964 MW RECORD - COURIER, THE DIAMOND VLY RNCH SUBSCRIPTIONS 1028 - 4830 70.00 Check Total: 70.00 AP 00067965 MW RED WING SHOE STORE HEAVY MAINT SAFETY /EQUIP /PHY 1004 - 6075 164.86 Check Total: 164.86 AP 00067966 MW RENNER EQUIPMENT COMPANY EQUIPMENT REP GENERATORS 1005 - 6013 58.18 Check Total: 58.18 AP 00067967 MW RIDGWAY, SIDNEY CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 250.00 Check Total: 250.00 AP 00067968 MW i RIEGGR, TIMOTHY J ENGINEERING TRAVEUMEETINGS 1029 - 6200 33.49 RIEGER, TIMOTHY J ENGINEERING TRAVEUMEETINGS 2029 - 6200 33.48 Check Total: 66.97 AP 00067969 MW RUTHERDALE, JEREMY PUMPS TRAVEUMEETINGS 1002 - 6200 63.00 RUTHERDALE, JEREMY PUMPS TRAVEUMEETINGS 2002 - 6200 63.00 Check Total: 126.00 AP 00067970 MW SCHWAB TIRES, LES EQUIPMENT REP AUTOMOTIVE 1005 - 6011 579.87 SCHWAB TIRES, LES EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 664.22 Check Total: 1,244.09 AP 00067971 MW SHEPPARD MULLIN HUMAN RESOURCES PERSONNEL LEGAL 1022 - 4445 94.50 SHEPPARD MULLIN HUMAN RESOURCES PERSONNEL LEGAL 2022 - 4445 94.50 Check Total: 189.00 AP 00067972 M W SHERMAN, THERESA FINANCE TRAVEUMEETINGS 1039 - 6200 48.50 SHERMAN, THERESA FINANCE TRAVEUMEETINGS 2039 - 6200 48.50 Check Total: 97.00 AP 00067973 MW SIERRA CHEMICAL CO PUMPS HYPOCHLORITE 2002 - 4755 986.09 User: THERESA Page: 9 Current Date: 10/25/2007 Report: OH_PMT CLAIMS_V2 Current Time: 11:03:35 Vendor Name SIERRA NEVADA CLASSIFIEDS SIERRA NEVADA CLASSIFIEDS SIERRA PACIFIC POWER SIERRA PACIFIC POWER SIERRA PACIFIC POWER SIMS PUMP VALVE CO INC SKELLY, ROBERT SMITH, ROBERT SOUTHWEST GAS SOUI 1WEST GAS STANTEC CONSULTING INC SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUNGARD BI -TECH INC. SUNGARD BI -TECH INC. T &S CONSTRUCTION CO INC TAHOE SAND & GRAVEL TAHOE TRADING POST User: THERESA Department / Proi Name HUMAN RESOURCES HUMAN RESOURCES GEN & ADMIN GEN & ADMIN GEN & ADMIN PUMPS OPERATIONS GEN & ADMIN GEN & ADMIN ENGINEERING - DVR EIR UNDERGROUND REP OPERATIONS UNDERGROUND REP INFORMATION SYS INFORMATION SYS ENGINEERING - UPPER DRESSLER UNDERGROUND REP PUMPS PAYMENT OF CLAIMS Description ADS /LGL NOTICES ADS /LGL NOTICES ELECTRICITY ST LIGHTING EXP ELECTRICITY IMPLRS, TRT CRK DUES /MEMB /CERT CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE NATURAL GAS NATURAL GAS DIAM VLY MP /EIR CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE TRAVEL/MEETINGS TRAVEL/MEETINGS DRSSLR DTCH,UPR PIPE /CVRS /MHLS SAFETY/EQUIP /PHY Acct# / Proi Code 1022-4930 2022-4930 1000 - 6330 1000 - 6740 2000 - 6330 1002-8804 1006-6250 2038 - 6660 - WCNCTV Check Total: 1000 - 6350 2000 - 6350 1029 - 8725 - DVREIR Check Total: 1001 - 4405 1006 - 4405 2001 - 4405 1037 - 6200 2037 - 6200 1029 - 7062 - DRSSLR Check Total: 2001 - 6052 1002-6075 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Page: 10 Current Date: 10/25/2007 Report: OH_PMT_CLAIMS_V2 Current Time: 11:03:35 Amount Check Num Tyne 986.09 AP -00067974 MW 209.78 209.77 419.55 AP -00067975 MW 79,315.79 22.65 37,787.15 117125.59 AP- 00067976 MW 9,932.72 9,932.72 AP- 00067977 MW 70.00 70.00 AP- 00067978 MW 250.00 250.00 AP- 00067979 MW 67.93 30.14 98.07 AP- 00067980 MW 31,498.17 31,498.17 AP- 00067981 MW 1,932.00 1,892.00 4,187.65 8,011.65 AP- 00067982 MW 87.50 87.50 175.00 AP- 00067983 MW 43,050.00 43050.00 AP- 00067984 MW 323.17 323.17 AP -00067985 MW 147.00 Vendor Name TAHOE TRADING POST TAHOE TRADING POST TAHOE TRADING POST TAHOE TRADING POST TAHOE TRADING POST TAHOE TRADING POST TAHOE VALLEY ELECTRIC SUPPLY TECHPRO SALES & SERVICE INC THEISEN, CAROLYN THEISEN, CAROLYN THEISEN, CAROLYN THEISEN, CAROLYN v N TRELLA, PHILIP TUSTIN LOCK AND SAFE TUSTIN LOCK AND SAFE TWOMEY, CHRIS USA BLUE BOOK VERIZON WATER ENVIRONMENT FEDERATION WECO INDUSTRIES INC WEDCO INC Department / Proi Name CUSTOMER SERVICE FINANCE UNDERGROUND REP PUMPS CUSTOMER SERVICE FINANCE ELECTRICAL SHOP PUMPS FINANCE FINANCE FINANCE FINANCE CUSTOMER SERVICE - INFORMATION SYS INFORMATION SYS CUSTOMER SERVICE UNDERGROUND REP DIAMOND VLY RNCH UNDERGROUND REP UNDERGROUND REP ELECTRICAL SHOP PAYMENT OF CLAIMS User: THERESA Page: 11 Report: OH_PMT_CLAIMS_V2 Description SAFETY/EQU I P/PHY SAFETY /EQUIP /PHY SAFETY /EQUIP /PHY SAFETY /EQUIP /PHY SAFETY /EQUIP /PHY SAFETY /EQUIP /PHY BUILDINGS PUMP STATIONS OFFICE SUPPLIES TRAVEUMEETINGS OFFICE SUPPLIES TRAVEUMEETINGS WTR CNSRV INCN7 WTR CONS EXPENSE DIST.COMP SPPLIS DIST.COMP SPPLIS - WTR CNSRV INCNT WTR CONS EXPENSE PIPE /CVRS /MHLS TELEPHONE DUES /MEMB /CERT PIPE /CVRS /MHLS FILTER EQ /BLDG Acct# / Proi Code 1038 - 6075 1039 - 6075 2001 - 6075 2002 - 6075 2038 - 6075 2039 - 6075 1003-6041 1002 - 6051 1039 - 4820 1039 - 6200 2039 - 4820 2039 - 6200 2038 - 6660 - WCNCTV Check Total: 1037 - 4840 2037 - 4840 2038 - 6660 - WCNCTV Check Total: Check Total: Check Total: Check Total: Check Total: 1001 - 6052 1028 - 6310 1001 - 6250 1001 - 6052 1003 - 6023 Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 10/25/2007 Current Time: 11:03:35 Amount Check Num Type 77.85 100.75 154.78 146.99 77.84 100.74 805.95 AP- 00067986 MW 25.63 25.63 AP- 00067987 MW 3,774.40 3,774.40 AP- 00067988 MW 57.93 31.53 57.93 31.52 178.91 AP- 00067989 MW 250.00 250.00 AP- 00067990 MW 379.93 443.24 823.17 AP- 00067991 MW 250.00 250.00 AP- 00067992 MW 1,161.35 1,161.35 AP- 00067993 MW 140.67 140.67 AP- 00067994 MW 192.00 192.00 AP- 00067995 MW 360.32 360.32 AP- 00067996 M W 19.64 Vendor Name WEDCO INC WEDCO INC WEDCO INC WEST -MARK WESTERN ENERGETIX INC WESTERN ENERGETIX INC WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WINZLER & KELLY CONSULT ENGRS WINZLER & KELLY CONSULT ENGRS WINZLER & KELLY CONSULT ENGRS WNUK, WADE ZEE MEDICAL INC ZEE MEDICAL INC User: THERESA Report: OH_PMT_C LA1M S_V2 Department / Proi Name ELECTRICAL SHOP ELECTRICAL SHOP ELECTRICAL SHOP PUMPS GEN & ADMIN GEN & ADMIN UNDERGROUND REP HEAVY MAINT UNDERGROUND REP UNDERGROUND REP PUMPS ENGINEERING - EFFLUENT EVAL ENGINEERING - LPPS EVALUATION ENGINEERING - LPPS SEISMIC UPG GEN & ADMIN GEN & ADMIN PAYMENT OF CLAIMS Description BUILDINGS PUMP STATIONS BUILDINGS MOBILE EQUIP GASOLINE INV DIESEL INVENTORY SMALL TOOLS SMALL TOOLS PIPE /CVRS /MHLS SMALL TOOLS WELLS REP EXP PUMPS LPPS EVALUATION LPPS IMPRVMNTS CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE SAFETY /EQUIP /PHY SAFETY /EQUIP /PHY Page: 12 Acct# / Proi Code 1003 - 6041 1003 - 6051 2003 - 6041 1002 - 6012 Check Total: Check Total: Type Check Total: Amount 199.22 922.16 281.82 Check Num l 422.84 AP- 00067997 M W 537.40 537.40 AP- 00067998 MW 1000 - 0415 5,457.96 1000 - 0416 7,947.09 13405.05 AP- 00067999 MW 1001 - 6073 74.86 1004 - 6073 60.43 2001 - 6052 6,593.02 2001 - 6073 132.55 2002 - 6050 58.06 Check Total: 6,918.92 AP- 00068000 MW 1029 - 8676 - EFFLEV 31,607.48 1029 - 8679 - LPPSEV 5,540.82 1029 - 8720 - LPSEIS 300.53 Check Total: 37,448.83 AP- 00068001 MW 2038 - 6660 - WCNCTV 150.00 Check Total: 150.00 AP -00068002 MW 1000 - 6075 86.55 2000 - 6075 86.55 Check Total: 173.10 AP- 00068003 MW Grand Total: 935,320.71 Current Date: 10/25/2007 Current Time: 11:03:35 ~~ ~tt.~ South Tahoe Public Utility District ~ KJrthIHn F arroll JlI!ll46 R. ~ MAry Lou Mo!5i1aa- Du.Iu'lll W.~ Eric ~ -_.~ j 1275 MeaaowCm6t Drive,. South Like Tahoe- CA 96150-7401 Phone 530544-6474. Fax 530 541-0614.www.&tpud.u5 BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: November 1, 2007 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States of America vs. EI Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YEsRr~~ NO CATEGORY: Sewer -75- South Tahoe Public Utility District Sewer System Management Plan WORK PLAN AND SCHEDULE Randy Curtis Manager of Field Operations October 31, 2007 Goals • Formally approve SSMP goals • Certify new SSMP goals to the Regional Water Quality Control Board (RWQCB) • Communicate SSMP goals to District staff • Reduce system overflows and protect our environment. Organization • Develop a SSMP organizational chart. • Write role and responsibilities or each position of the SSMP organizational chart. • Develop an overflow emergency response plan organizational chart. The emergency response plan organizational chart will be used to identify the chain of communication and responsibilities in the event of a SSO. • Submit new SSMP organizational chart to the RWRCB. South Tahoe PUD Collections Systems Staff Phil! Torney Pump Stations Supervisor Chris Morida Pump Stations Lead Man Pump Station System Operators Paul Sciuto Asst. Geneari Manager Randy Curtis Field Operations Manager Legally Responsible Official Mike Adams UR Sewer Supervisor Legally Responsible Official Jim Hammond UR Sewer Leadman Collections Systems Operators Sanitary Sewer Overflow Notification & Reporting Customer Service Monday - Friday 8:00 am to 5:00 pm Mike Adams, Legally Responsible Official (LRO) Jim Hammond Public (Police, Fire, Citizens) Randy Curtis Legally Responsible Official (LRO) Report to Geneari Mgr and Asst General Mgr Board of Directors Operations After Hours 365 - 7 24 Underground Stand -by Response 385 - 7- 24 Mike Adams or Randy Curtis Legally Responsible Officials Response (LRO) Underground Repair Sewer Crew Completion of Repair Report to RWQCB (on line) Lahontan Tahoe Reagional Planning Agency South Tahoe Public Utility District Reporting Local Agencies Mike Adams or Randy Curtis Legally Responsible Officials (LRO) General Manager Asst General Manager RWQCB Website Board of Directors 1 El Dorado County Deparment of Health 1 Department of Fish and Game I United State Forest Service Overflow Emergency Response Plan • Develop a formal overflow emergency response plan business process for work and off work hours. • Communicate & train new overflow emergency response plan. Legal Authority • Monitor and measure effectiveness of enforcement procedures. • Update legal authority as necessary to achieve compliance with GWDR. If the District is establishing a FOG (Fats, Oils and Grease) ordinance, the District's ordinance must reflect that legal authority. • Update legal authority to define the customer's and District's responsibilities of the service lines. Operation and Maintenance • Configure CMMS to fit the District's needs and business processes. • Implement mobile and CCTV technology to improve field data capture and O &M efficiency. • Train and deploy newly configured CMMS to establish consistent practices. • Generate key performance metrics and reports to support O &M and SSMP. Operation and Maintenance cont. • Optimize Preventive Maintenance (PM) program. • Continue to develop GIS map of the collection system. • Coordinate the GIS with the CMMS to avoid duplicate and conflicting databases. • Implement an Asset Management program that integrates O &M, CIP, condition assessment, funding, risk and service levels. Fats, Oils and Grease (FOG) Control Program • Update current FOG program. • Implement a FOG educational program for multi - family facilities focusing both on property managers and on tenants. Design and Construction Standards • Involve O &M staff early in the planning, design and construction to include operational and maintenance issues, design and construction standards. • Update design and construction standards for Best Management Practices. System Evaluations and Capacity Assurance Plan • System Evaluations and Capacity Assurance Plan model for capacity based on growth. Identify areas with capacity to prevent overflows. Monitoring, Measurement and Program Modifications • Identify performance metrics for the SSMP and SSOs. Internal Management Audits • Annual update and review of progress of the SSMP. Communications Program • Communicate with stakeholders. • Develop acceptable methods of communicating the SSMP preparation and use to the public. • Certify to the State Water Resources Control Board that this portion of the SSMP has been completed.