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AP 12-20-07 SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, December 20, 2007 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South lake Tahoe, California Richard Solbri~, General Manager Eric W. Schafer, President BOARD MEMBERS Paul Sciuto, Assistant Manaper James R. Jones, Vice President Dale Rise, Director Mary Lou Mosbacher, Director Ernie Claudio, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. ADMINISTER OATHS OF OFFICE Seat NO.1 - Director Ernie Claudio Seat NO.3 - Director Mary Lou Mosbacher Seat No.4 - Director Dale Rise 3. COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter jurisdiction of the District. Five-minute limit. No action will be taken.) 4. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 5. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request.) 6. CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION 7. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Request to Appear Before the Board Pg.61 (Jeff Miner, Paul Sciuto) Go Above and Beyond Regulations and Dedicate Money for Treatment of Radon in the Water Supply REGULAR BOARD MEETING AGENDA - DECEMBER 20, 2007 PAGE - 2 b. Final/Secondary Effluent Pump Station Pg. 63 Replacement (Julie Ryan) Award Project to the Lowest Responsive, Responsible Bidder . (Staff will provide a recommendation for prior to, and at the Board meeting) c. Nutrient Management Plan - Alpine County Pg.65 (Hal Bird) Approve Consulting Engineering Services by Wood Rodgers, Inc., in the Amount of $51 ,520 /) ~. d. ~D~g. 73 Cooperation Agreement re: Nutrient.. Authorize Execution of the (Hal Bird) ~~p~ Cooperation Agreement with ( Alp. c.o.) Ranchers/Landowners Election of Board Officers Elect a Board President for 2008 (Kathy Sharp) Calendar Year e. Pg. 79 f. Pg.81 Election of Board Officers (Kathy Sharp) Elect a Board Vice President for 2008 Calendar Year g. Pg.83 Payment of Claims Approve Payment in the Amount of $919,718.25 8. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Farrell) b. Finance Committee (Wallace / Schafer) c. Executive Committee (Schafer / Jones) d. Planning Committee (Mosbacher / Schafer) 9. EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT 10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken) 11. GENERAL MANAGER REPORT (Discussions may take place; however, no action will be taken) a. Corp of Engineers Meeting re: 219 Funding b. Prop. 50 Grant c. Appreciation Call Received from AI Moss (Alpine County) 12. STAFF I ATTORNEY REPORTS (Discussions may take place; however, no action will be taken) a. New City Redevelopment Proposal (Rhonda McFarlane) 13. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS Past Meetinas I Events 12/12/07 - EI Dorado County Water Agency Meeting 12/12/07 - Meyers Roundtable Meeting 12/17/07 - Water and Wastewater Operations Committee Meeting 12/17/07 - District Sponsored Gift Program for Clients of the Mental Health Alliance 12/18/07 - Alpine County Supervisors Regular Meeting 12/20/07 - Tahoe Interagency Executives Meeting 12/20/07 - Finance Committee Meeting REGULAR BOARD MEETING AGENDA - DECEMBER 20, 2007 PAGE-3 Future Meetinas I Events 12/24/07 - Union Holiday - District Office Closed 12/25/07 - Christmas Holiday - District Office Closed 12/31/07 - Water and Wastewater Operations Committee Meeting at District 01/01/08 - New Year's Holiday - District Office Closed 01/02/08 - 9:00 a.m. - Alpine County Supervisors Regular Board Meeting in Markleeville 01/03/08 - 2:00 p.m. - STPUD Regular Board Meeting at District 01/09/08 - 01/11/08 - CASA Conference in Indian Wells 01/14/08 - 4:00 p.m. - Water and Wastewater Operations Committee Meeting at District 14. CLOSED SESSION (Closed Sessions are not open to the public) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Pg.101 Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of CA 15. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, January 3,2008,2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup infonnation is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during .Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (Le., disability-related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. ITEMS CONSENT CALENDAR Decernber20,2007 REQUESTED ACTION a. Cattle Grazing Permit 2008 - Alpine County Pg. 1 (Hal Bird) Award Contract to the Highest Responsive, Responsible Bidder Urrutia Ranch, in the Amount of $14,600 b. Utility Billing Pg. 15 (Lisa Coyner, Sandy Gray) Approve Proposal from InfoSend, Inc., for Print and Mail Services for Utility Billing, in the Approximate Amount of $3,000 Quarterly, Plus Postage c. Application to Present a Late Claim Received from Pg.33 Bryan J. Golden (Lisa Coyner) Grant Application d. New Ford 350 4X4 Trucks for Heavy Maintenance Pg.41 and Equipment Repair (Randy Curtis) Award Bid to the Lowest Respon- sive, Responsible Bidder, Downtown Ford Sales, for One Crew Cab in the Amount of $23,826.22, and for One Regular Cab in the Amount of $20,795.21 e. Tahoe Regional Planning Agency (TRPA) Pg.47 Mitigation Payment (Debbie Henderson) Authorize Payment to TRPA for 5% Mitigation Fee on New Sewer Connections, in the Amount of $59,368.45 f. Financial Statement Auditor Contract Pg.51 (Rhonda McFarlane) Authorize Execution of a Contract with Grant Thornton LLP to Provide Annual Financial Statement Audit Services g. Regular Board Meeting Minutes: Pg.59 November 15, 2007 (Kathy Sharp) Approve Minutes (To be provided prior to, and at the Board meeting) South Tahoe Public Utility District · 1275 Meadow Crest Drive · South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 · www.stpud.us South Tahoe Public Utility Diatrict ~I~ ~H.~ ~ Ernie C~lo JImdIlt ~ ..JQIW MatyLou ~ D.~ 1Z1f). M~ Crm$ 0... South Lak8 i.hQ8'eA 9615C PhOI18 630 !'S44-e474 · r:. 5!0. 541"oe~ BOARD AGENDA ITEM Sa TO: Board of Directors FROM: Hal Bird, Land Application Manager MEETING DATE: December 20, 2007 ITEM - PROJECT NAME: Cattle Grazing Permit 2008 - Alpine County REQUESTED BOARD ACTION: Award contract to the highest responsive, responsible bidder, Urrutia Ranch, in the amount of $14,600. DISCUSSION: Bids were opened on November 28, 2007. Three grazing proposals were received ranging from $7,330 to $14,660 a month. Staff recommends awarding the bid to the highest bidder, Urrutia Ranch. SCHEDULE: As soon as possible REVENUE: $73,000 ACCOUNT NO: 1000-3514 BUDGETED AMOUNT REMAINING: $63,495 ATTACHMENTS: Bid Results, Grazing Permit CONCURRENCE WITH REQUeSTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES~ NO CATEGORY: Sewer -1- Urrutia Ranch Park Livestock Co Inc Joses Ranch SOUTH TAHOE 'PUBLIC UTlLI1Y DISTRICT PROPOSALS RECEIVED FOR MAY-SEPT 2008 GRAZING PERMIT OPENED November 28, 2007 $ 14,660.00/month 9,000.00 7,330.00 -3- Urrutia Ranch Park Livestock Co Inc Joses Ranch SOUTH TAHOE 'PUBLIC cmLITY DISTRICT PROPOSALS RECEIVED FOR MAY-SEPT 2007 GRAZING PERMIT OPENED November 29, 2006 $ 14,660.00/month 10,200.00 6,250.00 ............................................................................. Urrutia Ranch Dave Wood Ranches Park Livestock Co Inc PROPOSALS RECEIVED FOR MAY-SEPT 2006 GRAZING PERMIT OPENED November 14,2005 $ 14,150.00/month 14,000.00 9,000.00 ............................................................................. Urrutia Ranch Doug Joses Ranch Bently Agrowdynamics Whittle Ranch Inc Park Livestock Co PROPOSALS RECEIVED FOR MAY-SEPT 2005 GRAZING PERMIT OPENED November 23, 2004 $ 16,620.00/month -4- 13,520.00 8,750.00 8,640.00 6,300.00 ............................................................................. Whittle Ranch Inc Four F Cattle Co Inc PROPOSALS RECEIVED FOR MAY-OCT 2004 GRAZING PERMIT OPENED November 17, 2003 $ 15,150.00/month 15,000.00 14,167.00 13,520.00 8,350.00 5,026.00 Urrutia Ranch Doug Joses Ranch Settelmeyer Ranches/Park Livestock Co Bently Agrowdynamics -5- SOUTH TAHOE PUBLIC UTILITY DISTRICT GRAZING PERMIT This Grazing Permit (Permit) is made and entered into on December 20 , 2007 by and between the South Tahoe Public Utility District (District), a California public agency formed in 1950 pursuant to the Public Utility District Act, and Urrutia Ranch (Permittee), at South Lake Tahoe, California, with reference to the following facts and intentions: A. The District is the owner of certain real property and improvements located in Alpine County, California, generally described as assessor parcel numbers 01-080-56, 01-080-60, 01-080-80, 01-080-81,01-080-82,01-200-01,01-200-10, and 01-200-11 and more particularly described in the map attached as Exhibit A, which is incorporated by this reference (collectively Property); B. Permittee is in the business of raising cattle and requires the use of pasture land to graze cattle during certain portions of the year; C. A certain portion of the Property consists of pasture land that is irrigated with water from the West Fork of the Carson River; and D. Permittee desires to receive from the District and the District agrees to provide Permittee, the right to graze cattle on a portion of the Property pursuant to the terms and conditions of this Permit. NOW, THEREFORE, the parties agree as follows: 1. Grazina Riaht. District grants Permittee the right to graze cattle on that portion of the Property depicted on the attached Exhibit A (Permitted Grazing Area). Other than as expressly provided in this Permit, Permittee shall not have any other rights with respect to the Property and improvements located on the Property. 2. Term. The term of this Permit shall commence on Mav 1. 2008 (Commencement Date) and end on October 1. 2008 (Termination Date), unless adjusted pursuant to the provisions of this Permit. 3. Possession. District shall be deemed to have delivered possession of the Permitted Grazing Area to Permittee and Permittee shall be deemed to have taken possession of the Permitted Grazing Area as of the Commencement Date subject to the terms and conditions of this Permit. 4. Permit Fee. Permittee agrees to pay the District the sum of $ 14.660.00 per month during the Term (Permit Fee). Permittee shall pay the Permit Fee to District monthly on or before the fifth (5th) day of each and every month during the Term. If Permittee does not make any payment of the Permit Fee within ten (10) days when due then Permittee shall pay to the District, in addition to such payment, a late charge equal to ten (10) percent of such late payment. Permittee shall pay, in a timely manner, all sums of money or charges required to be paid by Permittee under this Permit. If such an amount or charge is not paid at the time provided in this Permit, it shall never the less be collectible with the next installment of the Permit Fee or any other charge thereafter falling due. However, nothing contained in this Permit shall be deemed to suspend or delay the payment of any amount of money or charge at the time the same becomes due and payable, or to limit any remedy of the District. 5. Use of Permitted Grazina Area. 5.1 Use. The Permitted Grazing Area shall be used for grazing cattle and for no other use without the express written consent of the District. The District expressly disclaims any representation or warranty or any liability or damage as to quality or quantity of grass growing on the Permitted Grazing Area at anytime during the Term. Permittee covenants and agrees to conduct its SB 336572 v4:007627.0065 1 -6- operations, as allowed by this Permit, in a good and ranching-like manner according to the industry practices for cattle ranching operations. Permittee shall be responsible for keeping its cattle within the Permitted Grazing Area and shall promptly return any cattle that leave the Permitted Grazing Area. The maximum number of cattle that Permittee is entitled to locate on the Permitted Grazing Area is the number of cattle necessary to graze the grass in the Permitted Grazing Area to a height less than ten (10) inches but no less than two (2) inches. The District reserves the right to require Permittee to move or remove the cattle within/from the Permitted Grazing Area due to overgrazing or if the cattle otherwise cause harm to the Permitted Grazing Area, as determined in the District's sole discretion. Cattle shall only be moved on county roads in accordance with the permission of the county and in compliance with applicable laws. The gates located on the paved access road to Harvey Place Reservoir shall be operated by the District. Permittee shall not operate the gates without the District's prior written consent. Permittee shall not allow other animals, including horses, on the Permitted Grazing Area without the prior written consent of the District, (which may be separately negotiated with the District). Permittee shall remove any dead cattle within 72 hours. 5.2 Other Facilities. Permittee shall be entitled to use the cattle pens and chutes for loading and unloading cattle. Vaccination of cattle is an allowed procedure provided Permittee complies with all federal, state and local laws and regulations in performing vaccin.ations including, but not limited to, disposal of vaccination supplies. Permittee shall notify District of its desire to use such facilities and receive District's prior written consent. District and Permittee shall agree upon the schedule and other requirements related to the use of such facilities. The District reserves the right to allow other persons to use the cattle pens and chutes periodically, which use shall be coordinated with Permittee operations. 5.3 Compliance of Law. Permittee shall, at Permittee's sole cost and expense, comply with all applicable local, state and federal statutes, ordinances, rules, regulations, orders and requirements in effect that relate to the use of the Permitted Grazing Area by Permittee. Permittee shall not use or allow the use of the Permitted Grazing Area in any manner that would tend to create waste or a nuisance or which would tend to disturb the District's use of the Property. 5.4 District Operations. Permittee acknowledges that this Permit only entitles Permittee to use a Permitted Grazing Area, which is only a portion of the Property. Permittee further acknowledges and understands that the District will be utilizing other portions of the Property for its recycled water operations. The District shall also have the right to use portions of the Permitted Grazing Area for recycled water operations, which includes the right to construct improvements and/or make modifications to the Permitted Grazing Area, provided such uses do not unreasonably interfere with Permittee's use of the Permitted Grazing Area. Permittee may be required to move cattle from one portion of the Permitted Grazing Area to another portion of the Permitted Grazing Area while the District performs work in the Permitted Grazing Area. The District shall be allowed to graze one (1) horse on the Permitted Grazing Area. In 2008, the District will have shallow monitoring wells Installed on the property. The Permittee may be required to move their cattle from one field to another during the Installation which Is estimated to be of a 2 to 3 week duration. The District will give a minimum of 48 hours notice of any requirement to move cattle. Be advised that the drilling will result in some noise in the area. 5.5 Other Restrictions. Permittee shall not be allowed to use the house nor shall Permittee store any equipment, trucks or trailers on the Permitted Grazing Area without the prior written consent of the District. Permittee shall not use or allow firearms, drugs or alcohol on the Property or Permitted Grazing Area at any time, the violation of which shall entitle the District to immediately terminate this Permit without any prior written notice. 6. Maintenance and Operation/Surrender. 6.1 Condition of Permitted Grazing Area. Permittee accepts the Permitted Grazing Area in its present condition, and Permittee agrees that it will, at all times during the Term, keep all improvements located within the Permitted Grazing Area, including, but not limited to, fences and gates, except as otherwise provided in this Permit, in good condition and repair, reasonable use, wear and damage by fire, act of God, or the elements excepted, at its own expense, and without any expense SB 336572 v4:007627.0065 2 -7- whatsoever to the District. Permittee further agrees, on the last day of the Term or earlier termination of this Permit, to surrender the Permitted Grazing Area in the same condition as when received, reasonable use, wear and damage by fire, act of God or the elements excepted, and to remove all of Permittee's personal property from the Permitted Grazing Area. 6.2 Fertilizers and Chemicals. Permittee shall not apply any fertilizers, herbicides, insecticides or other chemicals on the Permitted Grazing Area without the District's prior written consent. The application of such fertilizers, herbicides, insecticides, sprays and chemicals, if consented to by the District, shall be applied in accordance with applicable federal, state and local laws, statutes, ordinances and regulations. 6.3 Toxic or Hazardous Materials. Permittee shall not cause or permit any hazardous or toxic materials to be brought upon, kept or used in or about the Permitted Grazing Area by Permittee, its agents, employees, invitees or authorized representatives, without the prior written consent of the District, which consent shall not be unreasonably withheld, so long as Permittee demonstrates to the District's reasonable satisfaction that such toxic materials, and the quantities thereof, are necessary or useful to Permittee's operations and use of the Permitted Grazing Area and such materials will be used, kept and stored in a manner that'complies with all toxic substance laws. Permittee shall, at its sole cost, comply with all federal, state and local laws, statutes, ordinances, codes, regulations and orders relating to receiving, handling, use, storage, accumulation, transportation, generation, spillage, migration, discharge, release and disposal of any toxic or hazardous materials. 6.4 Irrigation. The water for irrigation of the Permitted Grazing Area is obtained by the District from the West Fork of the Carson River and transported from a diversion structure through ditches to the Permitted Grazing Area. District shall use reasonable efforts to keep and maintain the irrigation facilities in good condition and repair in order to irrigate the Permitted Grazing Area. The District shall be responsible for irrigating the Permitted Grazing Area but, notwithstanding the above, does not guarantee that any specific quantity of water will be available for application on the Permitted Grazing Area or for use by Permittee's cattle. The District shall use reasonable efforts to irrigate the Permitted Grazing Area as long as irrigation water from the Carson River is available to be diverted by the District. Permittee expressly acknowledges that the quantity of water available for irrigation of the Permitted Grazing Area varies from year to year and month to month, that the failure of the diversion structures and/or irrigation facilities may make delivery of irrigation water impossible or impractical for certain periods of time and that the grasses growing on the Permitted Grazing Area may be affected by these circumstances. The District expressly disclaims to Permittee any liability or damage for any shortage of irrigation water used to irrigate the Permitted Grazing Area and the quality or quantity of the water supplied to the Permitted Grazing Area. 7. Rlaht of Entrv. The District and its authorized representatives may enter the Permitted Grazing Area at any time for the purpose of inspecting the Permitted Grazing Area and Permittee's use of and operations on the Permitted Grazing Area. Permittee covenants and agrees that the District may enter the Permitted Grazing Area at any time to make any necessary repairs to the Permitted Grazing Area and perform any work desired by the District that does not unreasonably interfere with Permittee's use of the Permitted Grazing Area or that the District may deem necessary to prevent waste or deterioration in connection with Permittee's use of the Permitted Grazing Area. 8. Alterations and ImDrovements. Permittee shall not make any alterations or improvements to the Permitted Grazing Area without the prior written consent of the District. Any alterations or improvements to the Permitted Grazing Area shall be done in a good and workmanlike manner and diligently prosecuted until completion. Upon termination of this Permit, such alterations and improvements shall be considered improvements to the Permitted Grazing Area and shall not be removed by Permittee, and will become part of the Property unless the District requests Permittee to remove all or any portion of such improvements, in which case the Permittee shall restore the Property to its former condition, at Permittee's sole cost and expense. Permittee shall pay all costs and expenses of any such alterations or improvements on the Permitted Grazing Area. Permittee will keep the Property free and clear of all mechanics' liens and other liens on account of such work done for Permittee. 9. Taxes. SB 336572 v4:007627.0065 3 -8- 9.1 District. District shall pay all real property taxes including, but not limited to, special and general assessments, licensing fees, commercial rental taxes, improvement bonds and any other tax, levy and bond that is based upon District's ownership interest in the Property. 9.2 Permittee. Permittee shall pay before delinquency all taxes, assessments, license fees and public charges levied, assessed or imposed upon its business operations, as well as its trade fixtures and other personal property in, on or upon the Permitted Grazing Area. 10. Indemnitv and Liability. 10.1 To the fullest extent permitted by law, Permittee shall defend, indemnify and hold harmless the District, its elected officials, officers, employees, agents and contractors, from and against any and all claims, damages, losses, liabilities and expenses, including attorneys' fees, paralegal and legal fees and costs, which arise out of, relate to or result from, Permittee's use of the Permitted Grazing Area or from this Permit. In the event any action or proceeding is brought against the District, Permittee, upon notice from the District, shall defend the same at Permittee's sole cost and expense by legal counsel approved by the District. Permittee, as a material part of the consideration to the District, assumes all risk of damage to the Permitted Grazing Area or injury to persons in, upon or about the Permitted Grazing Area from any cause whatsoever except that which is caused by the failure of the District to observe any of the terms and conditions of this Permit and such failure has persisted for an unreasonable period of time after written notice of such failure, and Permittee waives all of its claims with respect thereof against the District. 10.2 Exemption From Liability. The District shall not be liable for injury to Permittee's business or any loss of income or for damage to the property of Permittee, Permittee's employees, invitees, customers or any other person in or about the Permitted Grazing Area, nor shall the District be liable for injury to the person of Permittee, Permittee's employees, agents or contractors, whether such damage or injury is caused by or results from fire, explosion, electricity, gas, water, rain, or from any other cause, whether such damage or injury results from conditions arising upon the Permitted Grazing Area or the Property, or from other sources or places, and regardless of whether the cause of such damage or injury or the means of repairing the same is inaccessible. 11. Insurance. 11.1 Commercial General Liability Insurance. The Permittee shall, at its sole cost and expense, maintain in effect at all times during the Term, commercial general liability insurance which shall include, but shall not be limited to, protection against claims arising from death, bodily or personal injury or damage to property resulting from actions, failures to act, operations or equipment of the insured, or by its employees, agents, consultants or by anyone directly or indirectly employed by the insured. The amount of insurance should not be less than Two Million Dollars ($2,000,000) combined single limit per occurrence coverage applying to bodily and personal injury and property damage. The commercial general liability insurance coverage shall also include the following provisions and/or endorsements. a. Cross liability and severability of interest. b. The insurer shall waive and all transfer rights of recovery (subrogation) it may have against the name and/or additional insureds for claims and/or losses. 11.2 Business Automobile liability Insurance. The Permittee shall, at its sole cost and expense, maintain in effect at all times during the Term, business automobile liability insurance which shall include, but shall not be limited to, protection against claims arising from death, bodily or personal injury, or damage to property resulting from actions, failures to act, operations or equipment of the insured, or by its employees, agents, consultants, or by anyone directly or indirectly employed by the insured. The amount of insurance should not be less than Two Million Dollars ($2,000,000) combined single limit per accident coverage applying to bodily and personal injury and property damage. Coverage shall insure all owned, nonowned and hired automobiles. 11.3 Endorsements. The insurance coverages required by this Permit shall include the following provisions and endorsements: sa 336572 v4:007627.0065 4 -9- a. The South Tahoe Public Utility District and its elected officials, officers and employees will be a named or an additional insured in regard to liability. b. Written notice shall be given to the District at least thirty (30) days prior to termination, suspension, voiding, cancellation or reductio/') of coverage in the policy, except that if cancellation is for nonpayment of premiums. written notice shall be given to the District at least ten (10) calendar days prior to cancellation. c. The insurance shall be primary as with respect to the interest of the named and/or additional insureds, any other insurance maintained by the named and/or additional insureds is excess and not contributing insurance. d. The insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Permittee under this Permit. 11.4 General Insurance Requirements. The Permittee shall not be entitled to occupy the Permitted Grazing Area until all required insurance has been obtained, required submittals delivered to the District and the submittals reviewed and approved by the District for general conformance with this Permit. The procurement and maintenance of the insurance required by this section is a material element of this Permit and failure to timely procure and/or maintain such insurance shall be a material breach of this Permit. The Permittee shall deliver the following to the District: a. A copy of each insurance policy that provides insurance required by this section (and additional copies as requested by the District in writing). Each policy copy shall be certified by placing a statement on the policy{ies) stating that "this copy of the policy is certified to be true, correct and complete" and signed by an authorized representative of the insurer. The copy of each policy shall include each and every cover page, declaration page, form, schedule, endorsement, etc. that is a part of the policy; b. Certificate{s) of Insurance, issued in duplicate. covering all policies. Such certificates shall make explicit reference to each of the provisions and endorsements required in this section, and shall be signed on behalf of the insurer by an authorized representative; c. Original endorsements for each policy of insurance required by this section and signed on behalf of the insurer by an authorized representative. d. All insurance required by this section shall be placed with insurance companies authorized to transact business in the State of California for the types or insurance required by the Contract. Each insurance company shall have a current A. M. Best Insurance Guide rating of not less than A-Nil unless prior written approval is secured from the District as to the use of such insurer. e. The requirements as to the types, limits, deductibles and the District's review and/or approval of insurance coverages to be maintained by the Permittee are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Permittee under this Permit. Further, the District's review and approval of any section, unless specifically stated in writing and signed by the District, shall not release or relieve the Permittee or its subcontractors from complying with the requirements of this section. f. Any policy of insurance required by this section shall be an "occurrence" policy. g. In the event the Permittee changes any insurance company{ies) providing the insurance coverage required by this section, the Permittee shall timely resubmit to the District for review and approval, the insurance documents required by this section for each new insurance company providing insurance coverage. The Permittee shall submit such documents at least thirty (30) days prior to the change in any required insurance to enable the District to timely review and approve the insurance coverages provided by such new insurance company{ies). SB 336572 v4:007627.0065 5 -10- h. Insurance policies providing coverage which contains self-insured retention shall not be acceptable except with the prior written approval of the District regardless of the amount of the self-insured retention. 12. Default. 12.1 Definition of Default. The occurrence of one or more of the following events shall constitute a material default and breach of this Permit by Permittee: a. Permit Fee Default. Failure by Permittee to make, as and when due, any payment of Permit Fee payable by Permittee where such failure has continued for a period of ten (10) days after written notice from the District to Permittee; provided, however, that any such notice shall be in lieu of, and not in addition to, any notice required under section 1161 of the Code of Civil Procedure of California. b. Abandonment. The abandonment or vacation of the Permitted Grazing Area by Permittee. Abandonment is defined to include, without limitation, any absence of Permittee from the Permitted Grazing Area for five (5) days or longer while in default of any provision of this Permit. Notwithstanding anything to the contrary, so long as Permittee Is current with payment of all Permit Fees and other monetary obligations, there can be no abandonment. c. Breach of Contract. Failure by Permittee to observe or perform any of the express or implied nonmonetary covenants, promises, agreements or provisions of this Permit to be observed or performed, where such failure has continued for a period of thirty (30) days after written notice from the District to Permittee specifying the particulars of such failure; provided, however, that such notice shall be in lieu of and not in addition to any notice required under section 1161 of the Code of Civil Procedure. d. Bankruptcy and Insolvency. The making by Permittee of any general assignment or general arrangement for the benefit of creditors; the filing by or against Permittee of a petition to have Permittee judged bankrupt or a petition for reorganization or arrangements under any law relating to bankruptcy (unless, in the case of a petition filed against Permittee, the same is dismissed within sixty (60) days); the appointment of a trustee or receiver to take possession of substantially all of Permittee's assets located on the Permitted Grazing Area, or of Permittee's interest in this Permit, where possession is not restored to Permittee within thirty (30) days; or the attachment, execution or other judicial procedure substantially all of Permittee's assets located on the Permitted Grazing Area or of Permittee's interest in this Permit, where such procedure is not discharged within thirty (30) days. 12.2 Remedies Upon Default. If Permittee breaches this Permit, the District shall have an immediate right of reentry, with or without notice, and the right to take possession of all animals and personal property. The District, at its election, shall become the owner of all animals of which it has so take possession and, except where it elects to proceed under the following paragraph, will be obligated to compensate Permittee for them. If the District elects to reenter as provided above, or to take possession under legal proceedings or under any notice provided by law: (a) District may terminate this Permit; (b) District may from time to time, without terminating this Permit, re-issue the entire or any part of the Permitted Grazing Area for such terms (which may extend beyond the Term of this Permit), and at such permit fee and other conditions as the District in its sole discretion deems advisable. On each re-permitting, Permittee shall be immediately liable to pay the District the expenses of re-permitting and any making or alterations or repairs incurred by the District and all other indebtedness, except Permit Fee due under the Permit; (c) the District, or its agents or assigns, or receiver appointed at its instance may: (i) perform any of these duties under this Permit and such things as maintaining the Permitted Grazing Area and growing and managing the cattle located on the Permitted Grazing Area; (ii) charge the proceeds of the cattle with all reasonable costs of maintenance and husbandry; and (iii) divide the remainder of the proceeds with the Permittee in the same proportion as the cattle would have been divided between the District and Permittee if Permittee had faithfully performed under this Permit. If the cost exceeds the proceeds from the cattle, Permittee shall be responsible for payment of any such deficiency; or (iv) District may exercise SB 336572 v4:007627.0065 6 -11- all other rights that are available to it under any federal, state or local law, statute, or regulation if Permittee breaches or defaults any of its obligations under this Permit. 13. Holdina Over. If the permitee has not vacated the premises at the end of the term, the permittee will accrue charges in the amount of $2500 per day beginning on the fifth day after the end of the contract term. All other terms and conditions remain the same as specified in this Permit. 14. Damaae or Destruction. In the event the Permitted Grazing Area is damaged by fire, flood or other perils through no fault of Permittee, the Permit Fee shall be abated in proportion to the area of the Permitted Grazing Area that Permittee can no longer utilize as contemplated under this Permit, unless caused in whole or part by Permittee, in which event the Permit fee shall not be abated. If more than fifty (50) percent of the Permitted Grazing Area is damaged or destroyed such that Permittee may no longer use it for its intended purposes, Permittee may elect to terminate this Permit, unless caused in whole or part by Permittee, in which event Permittee shall not have the right to terminate this Permit. Other than as provided above in this paragraph, Permittee shall not be entitled to any compensation or damages from the District for loss of use of all or any portion of the Permitted Grazing Area regardless of the cause. 15. General Provisions. 15.1 Recitals. The recitals stated at the beginning of this Permit of any matters or facts shall be conclusive proof of the truthfulness thereof and the terms and conditions of the recitals, if any, shall be deemed a part of this Permit. 15.2 Notices. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: To: District South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Attn: General Manager With a copy to: Gary Kvistad, Esq. Hatch & Parent 21 East Carrillo Street Santa Barbara, CA 93101 To: Permittee Mike Urrutia Urrutia Ranch PO Box 226 Friant, CA 93626 With a copy to: Any communication given by mail shall be deemed delivered two (2) business days after such mailing date, and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address. 15.3 Successors and Assigns. This Permit shall be binding on and shall inure to the benefit of the parties and their respective heirs, successors and assigns. Nothing in this Permit, express or implied, is intended to confer on any person other than the parties or their respective heirs, successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this Permit. SB 336572 v4:007627.0065 7 -12- 15.4 Assignability. Permittee shall not assign this Permit, or any rights to it, and shall not sublet the entire or any part of the Permitted Grazing Area or any right or privilege appurtenant to the Permitted Grazing Area or permit or transfer interest therein without first obtaining the written consent of the District, which may be withheld by the District in its sole and absolute discretion. Any assignment or subletting without the District's consent shall be void and shall, at the District's option, terminate this permit. No interest of Permittee in this Permit shall be assignable by operation law without the District's prior written consent. 15.5 Waiver. No waiver by any party of any of the provisions shall be effective unless explicitly stated in writing and executed by the party so waiving. Except as provided in the preceding sentence, no action taken pursuant to this Permit, including, without limitation, any investigation by or on behalf of any party, shall be deemed to constitute a waiver by the party taking such action of compliance with any representations, warranties, covenants, or agreements contained in this Permit, and in any documents delivered or to be delivered pursuant to this Permit. The waiver by any party of a breach of any provision of this Permit shall not operate or be construed as a waiver of any subsequent breach. No waiver of any of the provisions of this Permit shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. 15.6 Severability. If any term, provision, covenant or condition of this Permit shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Permit shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Permit. 15.7 Counterparts. This Permit may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same instrument. 15.8 Governing Law. This Permit shall be governed by, and interpreted in accordance with, the laws of the State of California to the extent California Law is applicable to the United States, with venue proper only in the County of EI Dorado, State of California. 15.9 Attorney Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an action for declaratory relief, is brought to enforce or interpret the provisions of this Permit, the prevailing party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in the same action or in a separate action brought for that purpose. The attorneys' fees award shall be made as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith. 15.10 Good Faith. The parties agree to exercise their best efforts and utmost good faith to effectuate all the terms and conditions of this Permit and to execute such further instruments and documents as are necessary or appropriate to effectuate all of the terms and conditions of this Permit. 15.11 Construction. The provisions of this Permit should be liberally construed to effectuate its purposes. The language of all parts of this Permit shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party had the opportunity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. 15.12 Several Obligations. Except where specifically stated in this Permit to be otherwise, the duties, obligations, and liabilities of the parties are intended to be several and not joint or collective. Nothing contained in this Permit shall be construed to create an association, trust, partnership, or joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either party. Each party shall be individually and severally liable for its own obligations under this Permit. SB 336572 v4:007627.0065 8 -13- 15.13 Authority. The individuals executing this Permit represent and warrant that they have the authority to enter into this Permit and to perform all acts required by this Permit, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Permit. 15.14 Entire Permit. This Permit contains the entire understanding and Permit of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Permit. This Permit may be altered, amended or modified only by an instrument in writing, executed by the parties to this Permit and by no other means. Each party waives its future right to claim, contest or assert that this Permit was modified, canceled, superseded or changed by any oral Permit, course of conduct, waiver or estoppel. IN WITNESS WHEREOF, the parties have executed this Permit on the day and year and at the place first written above. DISTRICT PERMITTEE South Tahoe Public Utility District Urrutia Ranch By: Eric Schafer, Board President By: Mike Urrutia, Owner ATTEST: By: Kathy Sharp, Clerk of the Boardl Executive Services Manager 5B 336572 v4:007627.0065 9 -14- South Tahoe Public Utility Diatrict ~I~ ~rW H.~ ~ EntIo Cbludfo ~.R.~ ~Lou~ D.~ 1210 M-aow Crest O~ · SOt.Jth Lake Tahoe · CA 96U5t: PhQI18 550 !544--6414 . ~ 5ao 041"001A BOARD AGENDA ITEM 5b TO: Board of Directors FROM: Lisa Coyner, Customer Service Manager Sandy Gray, Customer Service Supervisor MEETING DATE: December 20, 2007 ITEM - PROJECT NAME: Utility Billing REQUESTED BOARD ACTION: Approve proposal from InfoSend, Inc., for print and mail services for utility billing, in the approximate amount of $3,000 quarterly plus postage. DISCUSSION: Currently, the billing method used by the Customer Service department is cumbersome and outdated. The District prints the bills quarterly and then they are processed by hand with temporary help. Over the past year, errors have occurred which have inconvenienced affected customers and cost the District staff time and money. Staff sent out RFP for outsourcing of the quarterly billing. One response was received. Staff believes the quote provided by InfoSend Inc., to be reasonable and will save the District approximately $2,000 per quarter. Outsourcing of billing projects/duties has become the industry standard. SCHEDULE: By April 1 , 2008 billing COSTS: Approximately $3,000 quarterly plus postage ACCOUNT NO: 1038/2038-4405 BUDGETED AMOUNT REMAINING: $20,694 ATTACHMENTS: Proposal from InfoSend, Inc., dated November 15,2007 CONCURRENce WITH REQUESTeD ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES-XY'Y"-. NO CATeGORY: Sewer & Water -15- !!!.!'!.~!'!!!:M November 15, 2007 Lisa Coyner South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Re: RFP for Print and Mail Services for Utility Billing Dear Ms. Lisa Coyner: Thank you for this opportunity to submit the enclosed proposal for Print and Mail Services for Utility Billing. The aforementioned proposal contains a detailed response as to how InfoSend, Inc. will provide efficient, reliable, and secure services for a low per bill cost. We have been providing bill printing and mailing services since 1996 and are very excited about the opportunity to serve the South Tahoe Public Utility District. InfoSend currently services over sixty cities and other utilities located in California. InfoSend's quality of service is simply exceptional - we have never lost a California utility client due to lack of performance or pricing. InfoSend once had a utility client who stopped billing its customers directly; the billing was transferred to the county property tax roll. This is the only utility client ever to leave InfoSend and hopefully this should speak volumes about our quality of service! Proposal Contact Information: Contact: Toll Free: Address: Jerry Finnegan, Sales Manager 800.955.9330 1041 S. Placentia Avenue, Fullerton, CA 92831 E-mail: jerry.f@infosend.com Fax: 714.446.1482 I will be the primary contact person for this RFP. Please contact me with any questions or clarifications pertaining to this proposal. Re~\ '.,. ~~e~L~ Sales Manager 1041 S. Placentia Ave. · Fullerton, CA 92831-5105 (800) 955-9330 · (714) 525r~600 · Fax (714) 446-1482 www.infosend.com SOUTH TAHOE PUBLIC UTILITY DISTRI'CT Request for Proposals For Print and Mail Services for Utility Billing Due Date: No later than 4 p.m. Friday, November 16, 2007 Attention: Lisa Coyner, Customer Service Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 (530) 543-6221 Icoyner@stpud.dst.ca.us -18- SUBMITTAL FORMS Proposal Submittal Summary InfoSend meets all specifications in "Section I - Vendor Qualifications." The aforementioned proposal contains the following: · Submittal Summary · References · Experience · Resumes · Standard Hourly Billing Rate · Approach and Methods · Schedule · Fee Schedule · Additionallnformation · Sample Materials References InfoSend has years of experience serving utility clients. Our services are tailored to the utility market and our reputation is extremely important to us. We do our absolute best to ensure that each client is completely satisfied with our customer service, mail turnaround, and quality of work. InfoSend has never lost a California utility client to a competitor. Hopefully this speaks volumes about the quality of our work. Client Name *City of Chula Vista Contact Name Monica Morales Title Finance Phone Number (619) 476-5342 Email Address mmoraJes@ci.chula-vista.ca.us Type of Services Provided The City of Chula Vista transmits approximately 15,000 statements per month to InfoSend for printing and mailing. Client Name *Citv of South Pasadena Contact Name Josh Betta Title Finance Director Phone Number (626) 403-7525 Email Address jbetta@ci.south"'pasadena.ca.us Type of Services Provided City of South Pasadena transmits approximately 5,000 statements per month. -19- Client Name Mammoth Community Water District Contact Name Donna Ross Title Finance Deoartment Manager Phone Number (760) 934-2596 Email Address dro~s@mcwd.dst.ca.us Type of Services Provided Mammoth Community Water District transmits approximately 3,500 statements per month to InfoSend for printing and mailing. Client Name North Tahoe Public Utility District Contact Name Lisa Roenscie Title G/L Accountant Phone Number (530) 546-4212 Email Address lroenspie@ntCl;Jd.org Type of Services Provided North Tahoe Public Utility District transmits approximately 5,500 statements per month to InfoSend for printing and mailing. * Springbrook Software User QUALIFICATIONS Experience InfoSend is currently providing services to over sixty utility and municipal utility clients. These clients either use InfoSend for bill printing and mailing, electronic billing, or both. InfoSend prints, inserts, and mails 3 million documents per month and has the capacity to add your volume without purchase of additional equipment or adding additional labor. We provide utility bill printing and mailing services for cities as large as the City of Anaheim that produce more than 100,000 statements per month. InfoSend's most important optional service is the EBPP service, also commonly referred to as e-Billing. This service helps cities save money and decrease the environmental impact of its billing process. The electronic bills can be fomiatted to look just like the paper bills and STPUD can require that e-Billing customers forego paper statements. The service also allows STPUD to improve its cash flow as the customer receives electronic bills within hours of InfoSend receiving STPUD's data, and they can be paid electronically via credit card or ACH. -20- Resumes The resume of each anticipated team member is as follows: Name Experience Education Name Experience Russ Rezai InfoSend, Ine. Fullerton, CA (2001 - present) Vice President of Development . Manages research and development . Creation of online services department · New product and service development and deployment - including EBPP · Creation of variable data digital color printing department InfoSend, Inc. Fullerton, CA (1996-1997) Company Co-Founder · Supported in development of new company in 1996 · Laid groundwork for future IT development between 1996 and 1997 · Began research into Electronic Bill Presentment and Payment Services · Stayed active part-time with company while studying at UC Santa Barbara BA Business Economics from University of California, Santa Barbara (2001) Proficient in WebsiteIFonns Design using Following ApplicationslLanguages: HTML, Crvstal Reoorts, Adobe Illustrator Matt Schmidt InfoSend, Inc. Fullerton, CA (2007 - present) Account Manger . Manage implementations for print and web clients . Design new printed bill formats . Work with programming team to streamline processes Modern Safety Supply Fullerton, CA (2003-2007) Account ManagerlImplementation Specialist . Worked as liaison with major accounts to ensure specifications, supplies, and pricing would fit the needs of their business · Established relationships with new customers through outside and inside sales efforts · Developed and managed accounts to ensure continued growth and profitability for both parties Education BA Business Administration, California State University, Chico: December 2002 lnductee- Beta Gamma Sigma, 2001 Proficient in WebsiteIForms Design using Following Applications/Languages: HTML, Crystal Reports, Adobe Illustrator -21- Name Vedat Aral Experience InfoSend, Ine. Fullerton, CA (2004 - present) Software Developer . Developed Job tracking system . Developing/improving client applications . Developing tools to improve productivity Education Masters of Fine Arts - Cinema and TV, Mannara University, Istanbul Turkey: June 1997 Computer Sciences and Engineering, Hacettepe University, Ankara Turkey: June 1991 Proficient in Software development, ROMS Standard Hourly Billing Rates No setup fee for implementation. Programming requests made after go-live are billed at $130.00 per hour. Should you make a programming request. you will review and approve the charges before work begins. Disqualification InfoSend has not been removed from a project or disqualified from proposing a project. WORK PROGRAM Approach and Method Your implementation is managed using a teamwork-based approach. Correspondence sent to and received from STPUD is archived oin a centralized Customer Relationship Management system. The project team will assist each other with individual project tasks and provide you with PDF drafts of your new bill layout as they become available. InfoSend will offer to host a weekly conference call to be attended by members of STPUD's project management team and lnfoSend's implementation team. The call will provide an opportunity for both sides to review the prior week's work and ask any questions that have come up. We believe that this call is valuable for both sides as some topics are much easier to discuss over the phone than via email. -22- Schedule Based on previous experience with clients of similar size and structure to STPUD, the following timeline has been provided to implement the project. The proposed seven-week project gives both parties ample time to complete the project. Weeks 1-2: · Negotiate and complete contract · Project kick-off meeting · Receive test files and sample documents · Create new document format samples for STPUD · Begin development of program that will process client data Weeks 3-4: · Finalize statement layout and format · Finalize programs that will process client data Week 6: · Perform parallel testing - InfoSend will process client data files daily and post PDF samples for review Week 7: · Project go-live Fee Schedule Per Statement Fee $ 0.115 Per Bill -To include data processing, bill printing, mail preparation, and delivery to USPS. Per Statement Mail-Only Fee $ N/A Per Bill -Includes folding and inserting of STPUD printed bills into STPUD provided envelopes. Per Statement Postage Range $0.312 - Per 151 Class 1 Ounce -list minimum to maximum range for bills. $0.36 Mailpiece max rate -Vendor must itemize postage separately on applies if invoice and quote actual postage. file is less -Range should apply to any bill type, whether it is than 500 printed by vendor or STPUD. pieces Pickup Fee for STPUD Printed Bills. $N/A Per Pickup NCOALink or ACS Service (same price for $0.50 Per Reported Change either service) Document Archiving System $0.005 Per Bill per month retention -To provide STPUD with access to images of -23- printed bills Insert Fee $0.01 Per Mail Insert -To use inserts with STPUD mail (receiving,and warehousing included). One Time Setup Fee $0 One Time Fee is waived -Includes initial programming, assistance on redesign of bill (if requested), testing, and implementation. Programming Charges $130.00 Per Hour -For STPUD requested programming changes after initial implementation. Vendor Printed Inserts (Black and White) Included #9 return envelope $0.08 8 % x 11 two sided insert $0.05 8 % x 3 % two sided insert Please Note: InfoSend has not provided fees for mail-only statements or for the pickup of printed bills. Although possible, InfoSend feels that it's neither feasible nor practical to have statements dropped off at the .Fullerton location or picked up at the South Tahoe location for solely mail preparation. Combining the printing and mailing of statements will benefit STPUD greatly. ADDITIONAL INFORMATION Company Profile Mission Statement: "Our goal is to provide the best possible services along with cost savings to our customers in an accurate, reliable, and timely manner - with a personal touch." InfoSend, Inc. has been providing data processing, statement printing and mailing services to various industries since 1996. In addition to these services InfoSend offers fully hosted and managed e-Billing services. The Electronic Bill Presentment & Payment (EBPP) service can be used as a stand-alone service or integrated with the print and mail service. Incorporated on Jan 17, 1997 in California, lr,foSend is a privately held company. InfoSend's core competencies are information technology, document formatting, and document production. The company's founders have over 35 years of combined Information Technology experience. This background has helped InfoSend adapt to technology changes and introduce new services to meet our clients' needs. We are continually refining services and adding to the equipment necessary to produce fmancial documents. Customer Service InfoSend's staff can be reached by calling our office toll free at (800) 955-9330, or by dialing (714) 525-8600. Live support staff answers phone calls and can also be reached via emait. Most customer service inquiries can be resolved within the initial phone call or e-mail. -24- Locations The Company currently owns and operates out of three conjoined buildings occupying approximately 30,000 sq ft. The buildings are located in Fullerton, California. The mail pieces that are produced at our Fullerton facility are delivered to the main Post Office Hub of Anaheim, California, which is approximately four (4) miles from the facility. InfoSend Headquarters: 1041 S. Placentia Avenue Fullerton, CA 92831-5105 InfoSend's second facility is located in Redlands, California. This facility is also owned and operated by InfoSend and serves as the company's disaster recovery site. The site is fully networked and data is synched up from the Fulferton facility to the Redlands facility automatically. The facility is approximately 1 mile from main Post Office Hub of Redlands. Disaster Recovery Facility: 1475 W. Park Avenue Redlands, CA 92373-8178 Description of Print & Mail Service InfoSend provides a free and secure upload form that authorized users can access to transmit files. Alternatively, you can automate your transfers using FTP or use a dial-up modem. Upon the receipt of the data file, a File Transfer Confirmation report will be sent via e-mail. Your data is then processed, address validated, presorted, printed, put through Quality Control (QC), folded, inserted, and mailed within 24 hours. After your data has been processed and mailed, you will receive a detailed Process Confirmation report of the data processed for your records. The confirmation reports are available online at www.infosend.com. Programming InfoSend creates a custom program that reads your data and inputs it to InfoSend's database for processing. Common export formats are character delimited, XML, SOF, and flat ASCII. Our programmers will adapt to your file format instead of asking you to conform to a predefined template. InfoSend has successfully accepted data originating from a variety of different billing systems - including licensed and custom financial management platforms. We have the ability to suppress the printing of certain statements or invoices based upon specific criteria: account type, customer account number, dollar amounts, etc. CASS Certification: In accordance with postal regulations for presorted first class mail, we use CASS Certified software when processing incoming data. This software validates and presorts all customer delivery addresses into zip code order while adding the barcode and zip+4 extension. InfoSend can suppress the mailing of documents containing invalid addresses and instead report them to you in an electronic file. -25- Forms Documents are printed on white or preprinted color forms. Custom preprinted forms allow InfoSend to match your logo colors and provide high quality screens. Inserting InfoSend maintains a variety of mail folding and inserting equipment. Intelligent or "Selective" Inserting is available, which allows you to target specific customer groups with different mailing inserts such as special flyers or. newsletters. Intelligent Inserting will also allow you to exclude a #9 return envelope for all customers participating in an automatic payment program (ACH). . If you require intelligent inserting, please contact your sales representative to go over the requirements. Inserts/Statement Stutters: Any special insertslflyerslstuffers prepared by the client can be inserted with the bills. Additionally, InfoSend offers full graphic arts services including design and c lor print! 9 of inserts. InfoSend's online Insert Request Form is an innovative customer service tool that streamlines insert management. Request a quote for printing and schedule all of your inserts online. Submit the form through our website and a summary of the request will be returned to the user via emaiJ. View the previous requests for your account online as well. Quality Control InfoSend's Quality Control (QC) is one of the company's most unique internal programs. Printed documents are always put through a QC process before being released to the mailing department. InfoSend has invested in this additional service for the benefit of our customers, free of charge. Each QC operator checks for print quality and follows on-screen prompts that are specific to the client. Each individual mailing application can have its own set of items to check for. M...... M.nager This free customer service tool is a custom built web-based application that allows you to control the messages that print on your documents. You can schedu1e the messages months or even years in advance! You can assign unique messages to different types of customers, or even to individual account numbers or account number ranges. Addr... Update. InfoSend offers the NCOALink service in conjunction with the United States Postal Service. The service is optional and replaces the small postcard or photocopy that the post office provides you when a customer fiUs out a change of address form but does not contact you to give the new address information. If you choose to use NCOALink then InfoSend will use the NCOA database to update your addresses before the document is printed and mailed. There is a per-update fee for each address that is changed. -26- Exception Proce..'ng Exception Processing, or EP, is an optional service that allows you to approve, cancel, or hold individual bills based on predetermined criteria. You may choose to flag exception bills within the data, or InfoSend can build the custom exception rules on your behalf. Example: All bills with dollar amounts over $500,000, or less than $5.00, could be posted to the InfoSend website for individual approval. EBP: Electronic Bill Presentment for Document Archiving Electronic Bill Presentment, or EBP is an optional service. This is a document archiving tool used by your customer service representatives to download electronic copies of any document that InfoSend mails. This web application allows you to query the database by customer name, account number, or up to three other custom fields. Documents are archived as individual PDF files, which gives you a quick download time. Your CSRs can use this service to research customer inquiries by viewing a carbon copy of the printed bill. Pricing is based on how long the documents are retained. .-Bllllng Electronic Bill Presentment and Payment (ESPP) is an optional service. Give your customers the ability to pay their bills online and send bills to them via email. You can save postage costs by eliminating paper bills! The service is also commonly referred to as e-Billing or Online Billing. The portal is customized to match the look of your website and you can choose your own name for it. The City of Roseville uses InfoSend's e-Bifling service and chose to name it Online BiIIPay. The following is a screens hot of the login page: ~ C'r>~l":'or. 00iIP.~ ~Illllft<l\f Contact Us CITY OF ROSEVILLE ONUNE BILLPAY Thank you tor your interest In the City of RosevlUe Online BlIIPay Online 8lllPay makl:s it easy fOf" you to manage your Qty of Rosevdle utility account! You can view statements online, see payment and usage history. and make one-time or recurring onlrne payments. To sign up, simply dick on the SIGN ME UP button below. If you expenence any difficulties, please CDntact uS by CUQQJIG tlERIi. L~r ^:'__~"'tr r:"J u___ ~anI: l~f"..J 1~_If"" Ir.~i,J -27- SAMPLE MATERIAL Forms: · City of Anaheim sample bill that uses a preprinted form. · City of Sunnyvale second sample bill that uses a preprinted form. · Dublin San Marcos Services District sample bill that uses 2 color laser process on plain white form. Envelopes: · Single Widow #9 Return Envelope · Blank #10 Outgoing Envelope -28- Anaheim Public UtIlities City of Anaheim 201 South Anaheim Boulevard Anaheim, CA 92805 Questions? Please call 714-765-3300 or visit us online at www.anahelm.net - METER READING SUMMARY - DESCRIPTION ELECTRIC WATER SERVICE PERIOD NO. OF DAYS METER NUMBER 07/07/05 through 09/06/05 61 00428D122N 07/07/05 through 09/06/05 61 034996N010 METER CONSTANT PREVIOUS READING 1.00 70063 1.00 3005 - - SlMv1ARY OF YOUR 09/07/05 8 ILL Page: 1 of 1 CURRENT READING TOTAL CONSUMPTION 72934 2871 KWH 3145 140 HCF ELECTRIC USAGE COMPARISON - ELECTRIC CHARGES ._ CUSTOMER CHARGE . BASIC LIFELINE NON LIFELINE UNDERGROUND SURCHG RATE STABILITY/PCRSA Total WATER CHARGES I' CONSUMPTION 488.00 KWH 2383.00 KWH CUSTOMER CHARGE COMMODITY COMMODITY ADJUSTMENT Electric Charges CONSUMPTION 140.00 HCF 140.00 HCF Total Water Charges $5.65 $32.74 $262.61 $12 . 04 $11.68 $324.72 $13.32 $70.00 $112.84 $196.16 PARAMEDIC PROGRAM ~ PARAMEDIC MEMBERSHIP Total Para.edic Charges $6.00 $6.00 OlliER CHARGES SOLID WASTE COLLECTION STANDARD 100 GALLON 1 UNIT WASTE WATER SYSTEM MAINTENANCE STATE ENERGY SURCHG TobLC&.. TOTAL CU^ TOtAL 8A 1 .'~,:-W':!', Total Othfi!r Chllrqes 'CH~GiS (DUE BY 09nSIO,s) ~RttM\) .-,'NFOSE $34.24 $6.08 $0.63 $40..95 $SIi:li ~~t~~ >- 50 47./17 I'Cl "0 40 ~ 30 .l:: ~ 20 ~ 10 <( 0 LASTYEAR THIS YEAR WATER USAGE COMPARISON .... 2000 1l't2.82 I'Cl ~ 1500 ! (ij 1000 (!) C) 500 ~ o LASTYEAR THIS YEAR 1 hd = 74111110ns INCREASING WHOLESALE WATER SUPPLY COSTS As a result of changes in wholesale water supply costs from our suppliers, Anaheim Public Utilities has increased the Water Commodity Adjustment or WCA. The change, effective August 1, means an increase of about $1.62 per month for a typical residential water customer. Even with this adjustment, Anaheim water 5i11s remain among the lowest 20 pereant of all Orange County water agencies, due to our continued proactive efforts in keeping overall water supply costs down. Fold and tear here. Please return this portion with your payment. Do not Include correspondence with your payment. All correspondence should be sent to: Customer Service, P.O. Box 3222, Anaheim, CA 92803.3222 Anaheim Public Utllmes Check payable to: CIty .f AuIIIInI Bills are due upon receipt. To ensure ~ur account Is plOp8l1y credited, please retum Ihla stub with ~ur payment and Include your CUSTOMER 10 ~L(!)CATION ID nulnbera.Q/1your ~ or mGI'l8)' order. If pa)'fng.bYcredlt~. p~ ~.ltIeback ofl/llll.. REMITTANCE STUB ENTER AMOUNT PAID PlelUe c/o not .end CIUIl. Do not .tC/f>le or cUp payment. .. See reverse for payment by credit card IEIVla ADDRESS: 1234 ANY STREET #BWNDRNQ *** APU0907A #APUXX/0000060950# JOHN SMITH 1234 ANY STREET ANAHEIM CA 92803-1234 11111.1'111.1.1..1111.11111111I.1111.111111I11.111111I11111.11 [1/1) -29- City of Anaheim P.O. Box 3069 201 South Anaheim Boulevard Anaheim, CA 92803-3069 0000045760509070000056783000005678301009 tSUNJ\I t o\fO~t- City of Sunnyvale .Jj $~ Department of Finance Utilities Division P.O. Box 4000 Sunnyvale, CA 94088-4000 Account Number: 4953-9999 ". .': . . )Wr,,~,;.H\.\?'~0:ii{~%N'C1~ ',' .~~, ""''''''<'~'''''''xjrif:d',.v. ~ ~ .~,,~; ,::~~..:.~,::':;-::.::':'~).,:.:~~~:!l(:.{~';'.:;{':.t . ,-, Bill Date: 02/14/2005 FINAL BILL ~.~. rlf....f~.@difi....;<.i*~~.:D..':'~$1.,ril:lj~tib.,. ..~<$;t.;~<(;*,~{~.~fuiP;?,/.. ~~.~~~~~~Qfi!l~/<..>'".~~Uk.:Ml~~'h" .~'. . . .., '{ '^'''~'''''' ,<, Past Due After: 03/11/2005 .~~litj:;~~1;ii~1;~$11Jt~t::'{ii'ifu:~:~Fi)~tf.;$".II~{~ Amount Enclosed: Autopay* o Please check box if mailing address is incorrect and indicate change(s) on the reverse side. #BWNDRNQ *** SNV0214A ****AUTO***MIXED AADC 928 #SNVXX/0000049531# 4000003789 01 0012 0182 11.1...1.111..11"11.11'"11I111111,"11.1111.1.1111111"1.1.1 JANE SMITH 1000 NORTHLAWN DR SAN JOSE, CA 95130-1838 --i-o 11.111I1..111...1111.1..1111..111'1111...11...11...11...1...11 City of Sunnyvale. Utilities PO Box 4000 Sunnyvale, CA 94088-4000 ~ Please return this top portion with your payment made payable to: City of Sunnyvale. :> Water Consumption 1 CCF (hundred cubic feet) = 748 GALLONS .. 40 3' 30 2. 20 19 A-Pll MAY JUN JUL AUG alP OCT NO-V DEe JAM FEB CUIUUaNT CONSUMPTION: 7.00 CCF ($236GALSf 37 DAYS) S'AMEPERIOO LAST YEAR: 14.00 CCF (10472GALSf 59 DAYS) , '~ ' .' :~~,~~',~5~>:~~.~',~;,!.-, " " " '. '":;~,tM"U'!l,C'~'N'D. SA.M',.';E;. t',:~~~,FY~ r'.~~ !{};~~:;":':; .... ;.. .. ... .'.. ',",'~l ' ,:y ~' .,.".;,: ',~. ',; e,"", '- DUBLIN SAN RAMON SERVICES DISTRICT PO BOX CC DUBLIN, CA 94568-0281 Tel (925) 828-8524 www.dsrsd.com #BWNDRNQ *** DUB0213A 5-DIGIT 95035 #DUBXX070000000# 4000000001 01 0001 0000 1.1111I "11I...11I",,1,,1,, 1.11"1...1.11I,, 11I11 ,,1,,1 ,,11.1 JOE SMITH 555 N MILPITAS BLVD MILPITAS, CA 95035-0000 IMI'OIHf\Nl CUSrOMEH INFOHMA1ION In an effort to conserve energy, DSRSD Is temporarily changing Irs business hours during the summer months and will be closed the following Fridays: 06130, 07/14, 07/28. 08111, 08125, 09/08 and 09/22. For your convenience, there is a drop box available for payments, 24 hours a day, at the entrance of our parking lot. \IV A 1 ER COr~SUMPTION 30 25 20 15 10 5 o SON 0 J F M A M J J A S Prior Current Billed Units Meter Read 418 420 2 PlEASE DETACH AND RETURN BOTTOM PORTION WITH YOUR PAYMENT. MAKE CHECKS PAYABLE TO: DUBLIN SAN RAMON SERVICES DISTRICT PO BOX CC DUBLIN, CA 94568-0281 Tel (925) 828-8524 WWW.dsrsd.com BillED TO: JOE SMITH 555 N MILPITAS BLVD MILPITAS, CA 95035-0000 SERVICE INFORMATION NAME: SERVICE ADDRESS: ACCOUNT: BILL DATE: SERVICE PERIOD: JOE SMITH 0000 Hall YVIEW CT 07-00-000000-000 9/15/06 7/15/2006 to 9/5/2006 WATER SERVICE CHARGES Water Consumption Water Fixed 0.96 14.30 DSRSD Service Charges 15.26 Cost of Water Purchased from Zone 7 2.72 Total Water Service 17.98 SUMMARY OF ACCOUNT CHARGES PREVIOUS BALANCE PAYMENTS B/21/2oo6 - THANK YOU 110.14 110.14) WATER SERVICE CHARGES SEWER SERVICE CHARGES CURRENT CHARGES DUE BY 10/09/06 17.98 45.77 63.75 TOTAL AMOUNT DUE $ 63.75 ACCOUNT NUMBER: SERVICE ADDRESS: DUE DATE: AMOUNT DUE: AMOUNT PAID: 07-00-000000-000 0000 Hall YVIEW CT 10/09/06 $ 63.75 $ 11.1",1..1.1.1" II" I ,,1.11. "" 1.11..1 ,,11111 DUBLIN SAN RAMON SERVICES DISTRICT po BOX CC DUBLIN, CA 94568-0281 -31- f I i I I i ! ! . 1 I I ! I -32- ~ ~ I I I I I i i \ I \ i ~ South Tahoe Public Utility Dlatrict ~I~ f.l'Jcharlll H. 50lImt ~ Ernie a.utfo J,tnw. R. JoNe Mary Lou ~ [).~ 1Z76 Mssdaw ~ "rive · South ~.Tl1hoe.. CA 9616C PhOI18 530 ~14. Fe<. f530 541-061; BOARD AGENDA ITEM 5c TO: Board of Directors FROM: Lisa Coyner, Manager of Customer Service MEETING DATE: December 20,2007 ITEM - PROJECT NAME: Application to Present a Late Claim received from Bryan J. Golden REQUESTED BOARD ACTION: Grant Application DISCUSSION: At the Board's October 18, 2007 meeting, it rejected a claim from Bryan J. Golden in the amount of $3,575.00 for loss of rental income at his house located at 842 Cirugu Street, in South Lake Tahoe. Mr. Golden's claim, filed on September 20, 2007, alleged that the "District's water main froze on January 28,2007, and remained frozen for a period exceeding two months." Staff recommended rejection of Mr. Golden's claim as untimely filed, pursuant to Government Code Sections 901 and 911.2. Mr. Golden has requested to present a late claim pursuant to Section 911.4 of the Government Code. Mr. Golden claims that the reason for the filing of a late claim is due to "mistake, inadvertence, surprise or excusable neglect," specifically that he interpreted the limitation period of six months after the "accrual of the cause of action," to mean "six months from the end of the cause of action, in this case the interruption of water service" to his property. Government Code Section 911.6(b) provides that the Board shall grant an application to present a late claim where one of the following is applicable: (1) the failure to present the claim was made through mistake, inadvertence, surprise or excusable neglect and the public entity was not prejudiced in its defense of the claim by the late filing; (2) the person who sustained the alleged injury was a minor during the time for presentation of the claim; (3) the person who sustained the alleged injury was physically or mentally incapacitated during the time for the presentation of the claim; or (4) the person who sustained the alleged injury died before the expiration of the time for the presentation of the claim. -33- Lisa Coyner December 20, 2007 Page 2 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: A IT ACHMENTS: Application to Present Late Claim (letter), Claim CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES &.#--4 NO CHIEF FINANCIAL OFFICER: YES ~ NO -34- CATEGORY: Water BRYAN J. GOLDEN DONNA L. SCHOENECKER 26365 Jeanette Road Carmel Valley, CA 93924 Phone: 831-659-3473 * FAX: 831-659-5613 e-mail: bjoolden@attolobal.net November 15, 2007 South Tahoe Public Utility District A TIN: Ms. Lisa M. Coyner 1275 Meadow Crest Drive South lake Tahoe, CA 96150-7401 RE: RETURN OF UNTIMELY CLAIM Dear Ms Coyner- I hereby request leave to present a late claim as per the attached, pursuant to Section 911.4 of the Government Code of the State of California. The reason for the filing of a late claim is pursuant to Section 911.6(b)(I) in that, "The failure to present the claim was through mistake, inadvertence, surprise or excusable neglect". Specifically, I relied upon my interpretation of Section 911.2(a), "A claim relating to a cause of action for death or for injury to person or to personal property or growing crops shall be presented as provided in Article 2 (commencing with Section 915) not later than six months after the accrual of the cause of action", to mean six months from the end of the cause of action, in this case the interruption of water service to my . property. Since I became aware that water service to my property was restored on or about the end of March, I assumed that the six-month period would expire on or about the end of September. Further, it was not possible to establish the full extent of the economic loss until after the service interruption ended, and I needed some time after that date to assess the full impact of the loss of productive use of my property for the roughl~ 3 month period of the interruption. Therefore, in view of the forgoing I request favorable consideration of this request. Sincerely, ItA Ir~l:Ju 'Bryan J. Golden RECEiVED 51 L1S.A \t COYf\1E~::, N...." '''I ; 2""'~ , 1"[ ~J ./..; Pi ~,~ ~.,~ V... .../1.... -35- FOR\1: TORT CLA..L\1 FOR :\fO:\""EY OR DA....'.fA.GES ~GlJ.lt C~:1e ;;-:ie '1, D~". ~.5: ~S 81 C et seq.] Cai.m of(2\S2RT \".A...\fE OF CL.-\:\1P2\T}~ ~o, r~ 'S F R T '\ . ~ '\ (1:' 01:' CT .~ T' A'~ .... 'T] !..~.\ ~.',l .\....h.!... 1 ,,-,.-~~.YJ.....'1 y, - . - 1., p.,. T.... ,T"\' . :::'01.:m ~ a!roe . UbllC '-:' ~lrj?-"i~Gt ."':</ i: ;-..... '","' ::.., '-.'l"'D ") . 'I,. ~: )nr I ., -- _. --------_.__._--~--_._- See attached Instructions Section 1: Claimant Information ~ S. .bt.)~--x:~ Name of Ciaimam Section 2: Claim Information ) ) ) ) ) ) ) ) ) ) TORT CLAIM FOR ~10~EY OR D~\1AGES (GOVE~'~rr.:\T CODE SEC. 810 et seq..) '3:; l' b~; Ci.., ?> '-/-T3 Telephone Number (include area code) &.v' k~, \ Vt\. cA 0{3 ~ . City State Zip Code Is the Claim on Behalf of a IYlinor? Yes..1.... No If yes, please indicate: Relationship to Wilnor: Date of Birth of Wlinor: - " D ---1/ '. . ( iIl.CIQCm ate: a~ 1-..0<;7 Ivionth/Da rY ear . ~ . . ~ ''"2 ~-l ,.- ,..,'\ <""\ DoLar _Amount or Clalm:~ :J ,,:> J'" I.- L' If the P~TIlount Exceeds $10,000, bdicate Type of Civii Case: _ Limited _ Non..LiJ.uited Explain HO\"" The Dollar ..:\..'11ooot Claimed Was Computed (Attach supportin.Q: dOCilil1entation for the EJ.-nOlli1.t claimed) . ~ ~j r:::e /(f-'fAe-t-\ 6') Des.:ribe the speciij.c ~&-n3.!2:e or L"1jlli-v incurred 2S a result of t..he L."1cide:lt LO&$ - G~f ~ IN(,ut\/L~ -36- Location of incident (if applicable, bclude street address, city or count)': bighv.'ay nlli-nber, post mile number and direction of travel). g.lL'2 Cl,Q.LH.~v <;bl.:"l~\ l L"-€. ~ ()~ cA =+- ) 4+ I Explai.i'1 the circumsta.."1:es that led to the alle2ed dELTlage or iniurv. Sta~e all facts that su;:mort your claim against the District and why you believe t..he District i; responsible for t"1e alleged da:.-nage, or injury. Ifkno".x.TI, provide t..he name(s) of the District employ'ee(s) who allegedly caused t.~e injury, da.'llage or loss. (If more space is needed, please attach additional sheets.j ~ g'~e~~ ~1'~o~J'12~;rI~~ V~'E .~ f12-Lj-~E:-r--- '\ 91 p, I D (j.J'~ J'\.{.A1J-....~ Section 3: Insurance Information (must be completed if claL.'TJ. involves an automobile) Has the claim for the alleged damageiinjury been filed or will it be filed with your insura..TJ.ce c~~er? ___){es~l~o Name ofInsurance Carrier .A~'TI.ount of Deductible Policy Number In.surer's Telephone Nu..~ber (include area code) Insurer's Mailing Address Citv " State Zip Code Are YOU the re2:istered ov,.ner? Yes __ No .. - -- Make: 110del: Year: Section 4: Representative Information . . (:t\1ust be fiiled out if claim is being filed by an attorney or authonzed representa'\I\-e) ~atl1e of Attorney/Representath-e: AttorneyRepresemati\'e's Telepho~e );'1.L-:1"be:r: . "'1 ... "'. . .-\ttorney;Represematl\"e s .;Y allmg .....cJ.:'ess: -37- City 5 tate Zip Code Section 5: ?'otice and Signature ~ ?er6al Code Sec:ion 72 p:-o\:ldes tnat every per50n ...;:30" Vr~]~i i:::e:it to defr2u~ presents for allov~.G:l,:e or ror ?c;"!T.e~! to any S:c.!e Board or Officer: or to any county, ~o\""n, city, iis:rict, ward, vi!!age, bGa~d or officer, 8.:l::,o:-:zed to al1o"'rr c:- pay !.he SE.:7ie if ge~~ine: any fa1se or f:-aLidule~t :1 airr~~ b:ll~ ac:oun~ \:juche~ 0;- v:ritlng is ~Igr:.a.ure of lairr.a.'1t Sigr..ature of Attorneyi Representative (if applicable) Date -38- ... - ~ - ...- .. . ". \{CKINNEY & ASSOc.. I\L RE.-\LTl1RS ~ '1 '\. I" 1 ;'" i l ~;,.. ~ J ; 1 ; ". " - '., -"... '- 'I I :~.~ ,h.t ",I .:\; I -".:,!.:.; .... \! i '-, : r~; i :;.. 1 ;; j;' . : ,,'" ,;,'" ,.;.' i ;' L'.\ . ;-fi~ .~.L~ ..:'-.\,..... " ~., ','. " :-"1 L.,;. :.~ " ~'1arch 22. 1007 To Whom It May Concern: Subject: 842 Cirugu Frozen Pipe ["sues This letter is in reference to the frozen wata main at 842 Cirugu during the month of February and the loss of rents that resulted frolTl iL On January 28,2007 \ve had some guests staying at the home, report that Sunday morning they v.:oke up and found there to be no water at the home. We then called Cla-k PJumbing who then began the process of finding the problem and thawing the lines. It took about two weeks from when the problem was originally reported and several visits from a STPUD representative to , finally determine that the maln at the street wa<; frozen and that STPUD could not thaw it until the weather thaw~d the pipe for them, At that point S'frUD offered to mn a fire hose to the house so guests would have \-vater. The firs I guests we put in the home had problems with it. Of course, the hose froze overnight anJ the guests had no water the next moming. STPUD offered to come out and thaw the hose whenever that happened but this situation made guests very upset S(l they were relocated and no fUlthcr guests were placed into the home until this is~uc could be permanently resolved. Due to this problem all of the owners rel1l:1ining bookings for the months of February and March ,>vere relocated and his property was taken amine as a rental indefinitely. Because of this situation the approximate loss of rcnts that the owner has 5llffered is $1775 lor Febmarv. $1350 for March and i1' it cont iuues 1Illre~olved $450 for April. lfyou huve uny queqio,~s regarding these numbers ple;\,~C feel free to COniaCl me at 530-542-0557. Respec~lllly, ... ,/ " ./ ',4/ ,;' ! ~~ / (, //t/t;4 i/Uc,.j l>i~,. Chris Chandler Property Manager Coldwell Banker iv1cKinney and .>\S5("(' :- en L8RA'f1:"i('" ~ 4B1~ 'l!':"Ml.S: :~ ;.'1' .,. -39- . I :, f':, ~ South Tahoe Public Utility District ~M'.I~ ~ H. S/:IIIIrle ~ EmIe Cbludlo .-..g,~ Mary Lou~ D. fl!Je 1Z15' Mssdaw Cm&t D~ · Sottth.lakcs Tah~ · CA ea. Phone 550 ~'14' Fax!530 541-00'1<<< BOARD AGENDA ITEM 5d TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: December 20, 2007 ITEM - PROJECT NAME: New Ford 350 4X4 trucks for Heavy Maintenance and Equipment Repair REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder, Downtown Ford Sales, for one crew cab in the amount of $23,826.22, and for one regular cab in the amount of $20,795.21. DISCUSSION: The Board authorized a call for bids at the November 15, 2007, regular Board meeting. Six (6) bids were received from area Ford dealers and opened on December 11,2007. Staff believes the bid prices to be fair and recommends award. SCHEDULE: As soon as possible COSTS: $23,826.22, $20,795.21 ACCOUNT NO: 1005-8881 ($30,000) 1005-8816 ($30,000) BUDGETED AMOUNT REMAINING: 1005-8881 ($29,965) 1005-8816 ($29,965) ATTACHMENTS: Bid Results CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YEsffi'?- NO CATEGORY: Sewer -41- "",,- 'i; :f-'''' . BID PROPOSAL TO: 50UIH TAHOE PUBLIC U1lU1Y Dl51TOCT 1275 Meadow Crest Drive South Lake Tahoe CA 96150 07-08-12 Opening Date December 11. 2007 Time 2:00 p.m. DESCRIPTION COST ONE (1) - 2008 FORD 350XL CREW CAB & CHASSIS PER $ 2ZIIOt? SPECIFICATIONS: , . Specify Delivery date: 11,1 4iy .,hw Any exceptions to the bid must be listed here: . , ,4 I ; PRICE from above 22/010 SALES TAX @ 7.75% :tV~.W CIJ F.O.B. S.T.P.U.D. ONLY - 71 ~ ,.., ANY OTHER COSTS -, -I oj) . j TOTAL B'O AMOUNT $.~JlgU.-z.y / INjCOMPLlANCE WITH ABOVE, THE UNDERSIGNED OFFERS AND AGREES, (IF THIS OFFER IS ACCEPTED WITHIN FORTY CALENDAR DAYS FROM THE BID OPENING DATE, SPECIFIED ABOVE), TO FURNISH ANY OR ALL ITEMS AND/OR SERVICES UPON WHICH PRICES ARE OFFERED1 AT THE PRICE SET OPPOSITE EACH ITEM, DELIVERED AT THE DESIGNATED POINT WITHIN THE TIME SPECIFIED. FI~M NAME ])6IA1IJ.J.bWf'J r1,yJ ~~ ~ TERMS ./Jer 3b ADDRESS 52.-' N. IItJ ~ 5 i CITY Sa.",y~..;., STATE~ZIP 'irll'1 PHONE NUMBE~'tJ!1. -I. H I FAX # ( 'f " ) '1-"11- ')rJ t SIGNATURE 1li, ~ 1ry. DATE !t/2.IC' PRINT NAMEJ ~- (! W/1lJ( l ~cr.1'd /L SDVlTf-t TAf-tD6 PIIlf;UC 1Il1lLrry DISTRICT BID RESULTS BID#: PRODUCT: 07-08-12 2008 FORD F350XL CREW CAB & CHASSIS OPENING DATE: DECEMBER 11, 2007 BID AMOUNT DOWNTOWN FORD SALES $ 23,826.22 Delivery 120 days ARO, Net 30 SOUTH SHORE MOTORS 24,306.03 Delivery 60-150 days, Net 30 HANSEL FORD INC 24,490.25 Delivery 120 days, $500 20 Days GEWEKE FORD 24,515.06 Delivery 90-120 days SENATOR FORD 24,570.36 Delivery -Feb 28, 2008, Net 30 FALLON AUTO MALL 25,614.28 Delivery 120 days, Net on Delivery -44- LOCAL PREFERENCE COMPARISON 23,967.76 INCLUDING DISCOUNT $ 23,990.25 -mmD . . ,. . BRYAN CLARK FLEET DEPARTMENT . DOWNTOWN POlO 525 North 16th Snet Sacramento. CA 9$814 (916)442-693ICNnc1 (916)491~:r...<::l.~1I' ' bryanc. . . '., 'r December 11. 2007 Time 2:00 p.m. )/ UR CAB & CHASSIS PER ,'"",,, '"V' , ), Specify Delivery date: . I~ /#Iyr bD Any exceptions to the bid must be listed here: ... PRICE from above SALES TAX @ 7.75% ..f.O.B. S.T.P.U.D. ONLY CJr-- 7;re,feL ANY OTI1ER COSTS TOTAL BID AMOUNT COSTi $IJ29~ ", / IN COMPLIANCE WITH ABOVE, THE UNDERSIGNED OFFERS AND AGREES, (IF THIS OFFER IS ACCEPTED WITHIN FORTY CALENDAR DAYS FROM THE BID OPENING DATE, SPECIFIED ABOVE), TO FURNISH ANY OR ALL ITEMS AND/OR.SERVICES UPON WHICH PRICES ARE OFFERED, AT THE PRICE SET OPPOSITE EACH ITEM, DELIVERED AT THE DESIGNATED POINT WITHIN THE TIME SPECIFIED. FIRM NAME PiMV,vf,uI,J ';"J .Ic.~J TERMS Mrr.}IJ ADDRESS $)f /1'. /1.11- 1,- CIlY j( Gt'4 Jtf.., /6 PHONE NUMBE Wz.... 1JI SIGNATURE , " PRINT NAM STATE cA- ZIP 'f,I'I FAX#(911, ) WJ,.4fJl DATE 1t'~/.7 , J..- SOVlTf-t TA~06 PL-l'BoL.lC L-lTlL.lTY DISTRICT BID RESULTS BID#: PRODUCT: 07-08-11 2008 FORD F350XL REGULAR CAB & CHASSIS OPENING DATE: DECEMBER 11, 2007 BID AMOUNT DOWNTOWN FORD SALES $ 20,795.21 Delivery 120 days ARO, Net 30 HANSEL FORD INC 21,475.40 Delivery 120 days, $500 20 Days INCLUDING DISCOUNT $ 20,975.40 LOCAL PREFERENCE COMPARISON 20,989.57 SOUTH SHORE MOTORS 21,285.79 Delivery 60-150 days, Net 30 GEWEKE FORD 21,516.38 Delivery 90-120 days SENATOR FORD 21,550.13 Delivery -Feb 28, 2008, Net 30 FALLON AUTO MALL 22,381.78 Delivery 120 days, Net on Delivery -46- South Tahoe Public Utility District emw"l ~ f.l'Jcharlll H. 5D/llrif ~ Ernlea-lfo J.tnw K. ..Jc>tW Mary Lou Moebaatler D.~ 1215' M.aaw Crest "rive · south Laka Tahoe · CA 96U5C PhOI18 630 ~14' PI1x 530 541..001A BOARD AGENDA ITEM 5e TO: Board of Directors FROM: Debbie Henderson, Accounting Manager MEETING DATE: December 20, 2007 ITEM - PROJECT: Tahoe Regional Planning Agency (TRPA) Mitigation Payment REQUESTED BOARD ACTION: Authorize payment to TRPA for 5% mitigation fee on new sewer connections, in the amount of $59,368.45. DISCUSSION: Per the 1995 signed Memorandum of Understanding between TRPA and numerous agencies, including South Tahoe Public Utility District, section D ii requires the District to pay 5% of all new connection fees on or before December 31 of the year in which the connections have been made. SCHEDULE: Annual COSTS: 2006/2007 - $59,368.45 ACCOUNT NO: 1000-6634 BUDGETED AMOUNT REMAINING: $100,871 ATTACHMENTS: 12/06-11/07 Transportation Mitigation Report CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES~ NO CATEGORY: Sewer -47- 1171. anuary-07 ebruary • ovember 11. 1 1 aM11=111. 12 17 13 1 12,368.00 1,644.00 .00 1.00 • .00 46,584.00 150,199.00 43,067.00 • 9,096.00 181,156.00 12,368.00 18.40 1,082.20 .00 .00 .00 17,329.20 ,509.95 17,153.35 ,954.80 •!,057.80 ,887.00 ,044.35 18.40 • 18.40 1,700.60 1,700.60 1,700.60 19,029.80 26,539.75 3,693.10 ,647.90 55,705.70 58,750.05 59,368.45 ~I~ !&hard H. ~ South Tahoe Public Utility Dietrlct ~ EmIl CIauliIo ~ R.JonH Marylou ~ D* Rlee 1Z1O' M~Croet C>rIva · ~. Lskf iattoo. CA 9615C Pf10M 550 ~74' FI1x ~ 541-Q01.t BOARD AGENDA ITEM 5f TO: FROM: Board of Directors Rhonda McFarlane, Chief Financial Officer MEETING DATE: December 20, 2007 ITEM - PROJECT NAME: Financial Statement Auditor Contract REQUESTED BOARD ACTION: Authorize execution of a contract with Grant Thornton LLP to provide annual financial statement audit services. DISCUSSION: Grant Thornton LLP has served as the District's outside auditor since 2000. Both staff and the Board have been very satisfied with the quality of the audit provided by Grant Thornton LLP. The firm has an excellent reputation and extensive technical resources available to their clients. Grant Thornton LLP has submitted a proposal to continue their services for another three years, with very reasonable increases of five percent per year over the present costs. Grant Thornton LLP meets the District's needs by providing appropriate proposed audit procedures, well qualified audit staff, and reasonable audit time estimates. Staff recommends engaging Grant Thornton LLP to provide the District's annual financial statement audit services for fiscal years 2008 - 2010. Grant Thornton LLP has agreed to provide the District's fiscal year 2008 audit for a maximum cost of $46,000 plus maximum out-of-pocket costs of $3,000. In fiscal years 2009 and 2010 the costs will increase five percent per year. If less than $500,000 in federal grant money is received annually, single audits are not needed and the audit costs will be $3,000 lower. The District is receiving a 44% discount over Grant Thornton LLP's normal billing rates. The Finance Committee reviewed the proposal on December 20,2007. -51- Rhonda McFarlane December 20, 2007 Page 2 SCHEDULE: Sign agreement as soon as possible. Preliminary audit work will begin in April. COSTS: $49,000 for fiscal year 2008 audit ACCOUNT NO: 1039/2039-4470 BUDGETED AMOUNT REMAINING: $15,065 ATTACHMENTS: Firm Capability from Audit Proposal CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES R Y'(\"- NO CATEGORY: General -52- Proposal to provide professional services to the South Tahoe Public Utility District 9 Firm's capability Business organization Grant Thornton International is the world's leading accounting. tax and business advisory organization dedicated to mid-size companies. 'Through its network of 585 offices in 110 countries, 23,700 partners and staff of the member fmns of Grant Thornton provide personal attention and seamless service delivery to public and private clients around the globe. Grant Thornton LLP is a partnership of Certified Public Accountants and business advisory consultants. Each office is licensed in the 49 states where our practice offices are located and our national office is headquartered in Chicago. illinois. Grant Thornton is a member of the Center for Public Company Audit Firms (CPCAF) and of the AICP A. As such, we are subject to a peer review once every three years. Our finn has successfully completed its scheduled peer reviews by another international finn of independent certified public accountants. and we have been assured that our quality controls are strong and effective. a factor which confirms +that you will receive high quality service from our office (see Appendix D for a copy of Peer Review) The responsibility for this proposal rests with our Reno office, and any questions concerning this proposal should be directed to: Lany Mace, Assurance Partner and Professional Standards Partner Grant Thornton LLP 100 W. Uberty Street Suite 770 Reno, NV 89501 775-786-1520 Grant Thornton's Reno office has approximately 50 personnel, including 40 accounting, tax and audit professionals and is an equal opportunity employer. -53- Proposal to provide professional services to the South Tahoe Public Utility District 10 We believe that the South Tahoe Public Utility District and Grant Thornton are a great team. . We focus on serving governmental entities like the District. . We have significant experience addressing issues for governmental entities including the District. . We work with our clients as a team to bring value-added services and ideas to your business in a timely fashion. . You will work closely with partners and managers who are responsive, creative and strategic thinkers. For 80 years, Grant Thornton has enjoyed a reputation for excellence in accounting and auditing. Global in scope, yet personalized in service, Grant Thornton is dedicated to serving organizations like yours. Because of our size, our clients literally receive the best of both worlds. We have national and international resources and expertise, but give each of our clients the personalized attention they deserve and need. Our professionals work in multi-disciplinary teams to provide an array of integrated assurance, tax, and business advisory services designed to enable your organization to increase efficiency and achieve your overall goals. Our fundamental objective is to be the preeminent accounting and management consulting firm serving growing middle-market organizations. Our goals are to have outstanding people providing outstanding service. Grart Thorrtm'llliuts ani adJure in:Jwk . Honesty and integrity: performance, not promises . Distinctive client service o lnui:ud - we understand your industry o &Jxniw - we listen to you o A Cll5Si1ie - we are there when you need us o A awntaI:ie - we deliver what we promise o ValuaJie - we help your Organization grow . Can do, results oriented attitude -54- Proposal to provide professional services to the South Tahoe Public Utility District 11 Independence, licensing and professional standing Grant Thornton LLP is a properly licensed firm in the State of California and is a member of the Center for Public Company Audit Firms (CPCAF) and the AICP A. We are independent with respect to the South Tahoe Public Utility District in accordance with the AICPA Code of Professional Conduct and in accordance with "Government Auditing Standards" 2003 revision. published by the U.S. General Accounting Office. Our office has not been subject to any disdplinary action by the AICPA, Nevada State Board of Accountancy, or the Securities and Exchange Commission Prior experience Our qualifications are unique in that we know you best Our experience with your people, your systems and your culture has resulted in seamless audits and impeccable regulatory compliance. We believe our method of providing professional services to District has served you well. Grant Thornton is committed to the South Tahoe Public Utility District Grart Thorrtm's exaptimal admrta1J5 are · Governmental industry experience · First hand knowledge of the South Tahoe Public Utility District . Reduced transition time · Pro-active service delivery . Active. creative advisory relationship . Extensive specialized services capability · Integrated team approach to client service . Knowledgeable. accessible and responsive style . Ownership/partnership attitude . Developed effident processes and systems We believe that the strengths of an accounting and business advisory frrm should match the specialized needs of its clients. Grant Thornton possesses the qualifications required to satisfy the District's needs. We take special pride in our ability to provide professional services to our governmental clients. We bring to you our extensive resources and the reputation we have in the community for confidentiality. talent and integrity. In addition. our experience in working with other local governments, coupled with our understanding of California's laws and regulations and our working knowledge of the District, enhances our ability to serve you. -55- Proposal to provide professional services to the South Tahoe Public Utility District 12 A key element included in our service is the personalized client attention these individuals provide. Led by Larry Mace you know you can expect a hands-on approach and fast response. You should be comfortable contacting us and working with us as a business partner. Lany's and Kerry Small's profiles are included in this document In addition to these individuals. other professionals will support our delivery of seIVices to you depending on the nature of the services you need. Grant Thornton and your engagement team are in compliance with requirements under Government Auditing Standards. including all continuing education professional requirements. Governmental experience Audits comprise the largest single share of our business. Our experience in providing audit services to governmental clients is extensive. A representative list of clients for whom Grant Thornton has performed professional services include: . South Tahoe Public Utility District . Nevada Department of Conservation and National Resources . Nevada Department of Education . Nevada Housing Division . Nevada State Contractors Board . Office of Community Services . Public Service Commission of Nevada . Airport Authority of Washoe County . Churchill County Telephone and Telegraph System . Douglas County Sewer Improvement District . Kingsbury General Improvement District . Plumas Sierra Rural Electric Cooperative . Regional Transportation Commission of Washoe County . Reno-Sparks Convention & Visitors Authority . Round HUI General Improvement District . Tahoe-Douglas Fire Protection District . Washoe County School District . City of Martinez . City of San Diego . City of Vallejo . County of Marin . Marin Municipal Water District . NASA Ames Research Center . Orange County Transportation Authority . Port of San Diego . South Tahoe Public Utility District . California Water Service Group. including CWS Utility Services (2nd largest investor-owned water utility in United States). San Jose. California -56- Proposal to provide professional services to the South Tahoe Public Utility District 6 Additional Information Professional activities Our finn recognizes that government agencies have special accounting, auditing and consulting requirements. To keep up-to-date with developments relating to the public sector, as well as contribute our expertise to the professional and the governmental sector, we participate in a variety of activities relating to government entities. · One of our partners served as a member of the AICP A State and Local Government Committee when they issued the 1986 edition of the AICP A Audit and Accounting Guide, Audits cfStateatrlLrml Gorerrrmnal Urits. . A professional in our national office assisted in writing and editing several sections of the 1980 edition of GorerrrmnalA~ A~atrlFinmial~published by the Governmental Finance Officers' Association. Certificate of Achievement for Excellence In Financial Reporting The Certificate of Achievement (the "Certificate") is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a governmental unit and its management. The Certificate is awarded by an impartial special review committee of quaIifiedjudges selected by the Government Finance Officers' Association to those governmental units that publish excellent comprehensive annual or component unit financial reports. The Certificate is difficult to earn, and most governmental entities make submissions for several years before receiving this honor. Both on a local and national level, we have been instrumental in assisting our clients in obtaining the Government Finance Officers' Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. Also, we have been significantly involved with several clients in the initial submission of comprehensive annual financial reports to the GFOA. and in monitoring comments and suggestions for improvement received from the GFOA each year. -57- South Tahoe Pul?Uc Utility Diatrict GoMr4l1 ~ fCUcharlll H. 50IIme OtI'tlGtor6 EmIe a.udIo J4mW ~.JoIw MMyLou ~ [).~ 1215' Mssdaw CrB9t Drive · South Labs i.hoe · CA 9616C Phone 5aO'~14. Fsx 530 fS41-OO~ BOARD AGENDA ITEM 5g TO: Board of Directors FROM: Kathy Sharp, Executive Services Manager MEETING DATE: December 20, 2007 ITEM - PROJECT NAME: Regular Board Meeting Minutes REQUESTED BOARD ACTION: Approve Minutes. DISCUSSION: The regular Board meeting Minutes for November 15,2007, were not available when this agenda was published. They will be distributed prior to, and at the Board meeting. . SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: To be distributed prior to, and at the Board meeting CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES CATEGORY: General NO NO -59- bod \.J p i-D Q,Y\Si2-n+ ~ 3 . SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" R.i. chard. S.ol.bri~, General M.anaier ".. . ... ..... . " Eric W. Schafer, President .~ Paul Sciuto, A..s.. si.s...t.a..n......t......Man. a9...er , ... ^ ........ ... .... James R. Jones, Vice President BOARD MEMBERS Duane Wallace, Director _~ . " ""., 'v' '''' ."",," Mary Lou Mosbacher, Director " ... ,',w ',m", Kathleen Farrell, Director Ow" ..'00,"..." REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT NOVEMBER 15, 2007 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, November 15, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: President Schafer, Directors Wallace, Jones, Farrell, Mosbacher ROLL CALL STAFF: Solbrig, Sciuto, Sharp, McFarlane, Brown, Curtis, Ryan, W. Stanley, Henderson, C. Skelly, Donovan, Coyner, Barnes, Hoggatt, Nolan, R. Johnson, Bird, Swain, Thiel, S. Gray, Pinkel, Attorney Herrema GUESTS: David Kelly/T ACCD, Inc.; John Runnels/Citizens Alliance; Paula Lambdin/EI Dorado County Human Services; Ernie Claudio Director Mosbacher reported the Board received a copy of a letter thanking staff member Julie Ryan for her assistance. Consent Items c. (trucks for Heavy Maintenance) and d. (trucks for Underground Repair and Pump Station crews) were brought forward for discussion prior to Board action. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Farrell / Second Jones / Passed Unanimouslv to approve the Consent Calendar as amended: CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 2007 PAGE - 2 a. Information Technology Strategic Plan - Authorized staff to enter into a contract with NexLevellnfor- mation Technology, Inc., for processional services to develop an Information Technology Strategic Plan, in the amount of $41,725; b. Luther Pass Pump Station Seismic Upgrade - Approved Change Order No.2 from Thomas Haen Company, Inc., for a credit amount of < $5,327>; c. See Consent Items Brought Forward; d. See Consent Items Brought Forward; e. Upper Dressler Ditch Phase 1 Project - (1) Approved the Project Closeout Agreement and Release of Claims for T&S Construction Co., Inc., and (2) Authorized staff to file a Notice of Completion with the Alpine County Clerk. CONSENT CALENDAR (continued) CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION/BOARD ACTION Randy Curtis and Linda Brown answered questions regarding state bidding and general bidding. Moved Mosbacher / Second Farrell / Passed Unanimouslv to: (1) Authorize staff to solicit bids from Ford dealers for the purchase of two F-350 4X4 trucks for Heavy Maintenance and Equipment Repair; and (2) Authorize staff to advertise for bids for the purchase of one new 2-door % ton 4X4 pick-up and one 2-door % ton 4X4 pick-up for Underground Repair and Pump Station Crew. NEW TRUCKS FOR HEAVY MAIN- TENANCE, UNDERGROUND REPAIR WATER, AND PUMP STATION CREWS (Consent Items c. and d.) ITEMS FOR BOARD ACTION Staff has met with the Finance Committee regarding regarding the establishment of a customer assistance program to help low-income homeowners pay their water and sewer bills. Staff received support from the Finance Committee and would like to move forward with establishing this program effective January 1, 2008. Rhonda McFarlane and Lisa Coyner gave a PowerPoint presentation covering why such a program is needed, the legalities of it, how it fits into the budget, that the majority of customers support this plan, assistance qualification requirements, eligibility, and administration. David Kelly spoke in favor of approving the program. ORDINANCE NO. 501-07: CUSTOMER ASSISTANCE PROGRAM REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 2007 PAGE - 3 Moved Wallace / Second Mosbacher / Jones Voted No / Passed to enact Ordinance No. 501-07 adding Section 6.1.9 to Division 6 of the Administrative Code regarding the Low-Income Customer Assistance Program. Requests for proposals from Third Party Administrators (TPA) were solicited in October to determine the best TPA to administer claims for the District's health plan. Proposals were received and evaluated by a staff committee. Interviews were held and a Finance Committee meeting was held to discuss the results. Rhonda McFarlane reported on problems with the current TPA (FirsTier) and the benefits of switching to a new administrator. She recommended entering into a contract with CDS. Moved Wallace / Second Farrell / Passed Unanimouslv to: (1) Approve staff recommendation to contract with CDS for Third Party Administrator services; and (2) Authorize staff to enter into a contract with CDS effective January 1, 2008. The District does not currently install water meters on water services on capital projects. AB 2572 requires that all water systems in the state have meters on all service connections by January 1, 2025. The intent of the law is to account for water and ultimately con- serve water for use throughout California. The District is currently seeking an exemption from this legislation because the District is not part of the California water- shed. Based on a recent waterline project, the cost for installation of a standard %-inch water meter is approximately $3,000; $3,500 for a 1-inch water meter; and $4,500 for a 2-inch water meter. At a minimum, District staff believes it is consistent with past practice to install water meters on all existing water services 1-inch in diameter and greater. Staff also believes it is prudent to increase the water service diameter for multi-family dwellings to be consistent with Uniform Plumbing Code recommendations. Paul Sciuto and Lisa Coyner reported this is a policy decision for the Board - whether to install meters now at significant costs, or to wait until after the District's exemption request is determined. Capital projects are pending and a decision should be made. After a lot of discussion regarding consistency, long-term costs, and the legislative exemption, it was recommended that meters be installed on 1-inch diameter lines or greater. ORDINANCE NO. 501-07: CUSTOMER ASSISTANCE PROGRAM (continued) SELF-INSURED MEDICAL PLAN: THIRD PARTY ADMINISTRATOR WATER METER LEGISLATION AND INSTALLATION REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 2007 PAGE - 4 Moved Jones I Second Farrell I Passed Unanimouslv to approve that water meters be installed on water lines 1-inch or more in diameter, and that water meters will not be installed on anything %-inches in diameter or less. Staff is working on the design of these tank replace- ments. The project is on a fast-track, with a goal of starting construction May 1, 2008. Due to constraints of current workload and a need for specialty experience, staff has sought engineering support services from three qualified engineering firms. Proposals were reviewed and judged on a pre-determined set of criteria. Brown and Caldwell was recommended based on their scores with respect to the criteria. The price of $95,555 will be used as a starting point for negotiations. Moved Farrell I Second Mosbacher I Passed Unanimouslv to approve proposal from Brown and Caldwell for structural and civil engineering services. WATER METER LEGISLATION AND INSTALLATION REPLACEMENT OF ANGORA TANK AND COUNTRY CLUB TANK Jim Hoggatt reported the project priority list was ENGINEERING DEPARTMENT 2008 developed through a series of meetings with managers, PROJECT PRIORITY LIST supervisors, leadmen, and maintenance personnel. He gave a PowerPoint presentation that covered: existing 10-year capital outlay plan, Angora fire response assessment, staff assessment and prioritization, proposed projects list, proposed capital outlay revisions, engineering schedule, and workload assessment. Moved Jones I Second Farrell / Passed Unanimouslv to approve priorities. Moved Farrell / Second Jones / Passed Unanimouslv to approve payment in the amount of $915,321.47. Water and Wastewater Operations Committee: The committee met November 12 and toured the South Upper Truckee Pump Station as part of the meeting. Minutes of the meeting are available upon request. Richard Solbria reported that the agency is still trying to secure 40,000 acre-feet of water to accommodate agricultural needs. Several issues raised by Georgetown Divide PUD must be resolved before any more progress can be made. Director Mosbacher relayed her appreciation to the staff of the "Fun 4U Club" for putting on employee lunches and events. She enjoys them. PA YMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT BOARD MEMBER REPORTS REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 2007 PAGE - 5 General Manager: Richard Sol brig reported on two items: 1) A group, spearheaded by Tahoe City PUD, and including the North Tahoe PUD and the Corp of Engineers, was formed to develop projects that could be included in the 219 funding request. The group will also pursue other avenues for grant funding for a possible joint project. 2) The City is making progress in regards to affordable housing - programs can be set up through the state to provide support for median housing for those who earn less than the City's median income. That targets middle class workers who work for various agencies throughout South Lake Tahoe and would give them assistance to buy housing in order to keep them in Tahoe. The District will provide a breakdown of District staff who fall into that category. Accounting ManaQer: Debbie Henderson pointed out a modification to the budget schedule necessary to comply with the "Big Horn" decision to notice rate- payers 45 days prior to adoption of a budget that includes a rate increase. Customer Service Manager: Lisa Coyner reported that customer service will extend the policy of waiving two quarters for homeowners whose homes were inhabitable due to smoke damage caused by the Angora Fire. Clerk of the Board: Kathy Sharp reported on the November 6 Board election results. Legal Counsel: Brad Herrema reported that Hatch & Parent recently merged with the law firm of Brownstein Hyatt Farber Schreck. 3:50 - 4:00 P.M. 4:05 P.M. GENERAL MANAGER REPORTS STAFF REPORTS MEETING BREAK AND ADJOURN- MENT TO CLOSED SESSION RECONVENED TO REGULAR SESSION REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 2007 PAGE - 6 ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. 4:05 P.M. ADJOURNMENT Eric W. Schafer, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Agenda Item 7a SOUTH TAHOE PUBLIC UTILITY DISTRICT .1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. . Phone 530.544.6474. Facsimile 530.541.0614. NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. REQUEST TO APPEAR BEFORE THE BOARD (Use Separate Sheet if Necessary) 1. Name: Jeff Miner 2. Street Address: 3. Mailing Address: PO Box 2576. South Lake Tahoe. CA 96158 4. Phone No: 577-7293 Date: OCt. 15.2007 5. Date I wish to appear before Board: December 20. 2007 6. I have discussed this matter with a member of District staff: Yes x No If "Ves": Name/Department of District contact: Dennis Cocking. Randv Curtis 7. Staff Introduction: Mr. Miner contacted the District concerning radon treatment for the water supplv. and reQuested time before the Board. 8. Customer Comments: There is radon in water. While there are no regulations that state things must be done differentlv. there are thinas we could be doing. I would like to give some suggestions. 9. Action I am requesting Board take: Go above and beyond reQulations and dedicate money for treatment of radon in the water supplv. at least in the worst areas. 10. Staff Comments / Recommendation: There is no current MCL for radon in water. but it is reported in the annual CCR per state reQuirements. We test the District's supplv wells annuallv for radon. Treatina for an unregulated substance is not in the budget. ...... -61- South Tahoe Public Utility Dfatrict ~I~ ~H.~ ~ Ernie Claudio Janwie. R. Jotw Mary Lou ~ D* f:Ie 1216 M~ Cr6et DrIv~ · South. LakB. Tattoo · CA 96U5C f'h0118 530 ~14 f Ftax.530 541-001; BOARD AGENDA ITEM 7b TO: FROM: Board of Directors Julie Ryan, Senior Engineer MEETING DATE: December 20, 2007 ITEM - PROJECT NAME: Final/Secondary Effluent Pump Station Replacement REQUESTED BOARD ACTION: Award project to the lowest responsive, responsible bidder. DISCUSSION: On November 14, 2007, 22 general contractors attended the mandatory pre-bid meeting for the above project. Ten (10) bids were received and opened at the District offices at 3 p.m. on December 11,2007. The apparent low bid was from Pacific Mechanical Corporation, in the amount $6,011 ,817. A summary of all bids is attached, including a list of exceptions and discrepancies staff has identified in the bids. Staff is working to resolve the bid exceptions and discrepancies, and will provide to the Board a recommendation for awarding the bid prior to, and at the Board meeting. SCHEDULE: As soon as possible COSTS: $ ACCOUNT NO: 1029-8676 BUDGETED AMOUNT REMAINING: $6,089,809 ATTACHMENTS: Bid Summary CATEGORY: Sewer CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~.Le/J.;} NO CHIEF FINANCIAL OFFICER: YES ~ NO -63- South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Telephone: (530)544-6474 Fax: (530)541-4319 A C+I'UvI I ftvV) 7 h IJ-~O-O? Memorandum Date: December 12, 2007 To: Board Members, Richard H. Solbrig, Paul A. Sciuto From: Heidi Donovan, Contracts Administrator Subject: Final and Secondary Effluent Pump Station Project (2nd Bid) At 3:00 o'clock in the afternoon on December 11, 2007 we received and opened ten (10) sealed bids for the above-referenced project. Bids ranged from $6,011,817 to $7,846,000. The engineer's estimate was $7.13 Million. A careful review and analysis of the three lowest bids revealed one deviation to the apparent low bidder's bid. I have attached a spreadsheet for full breakdown of each bid. Pacific Mechanical Corporation is the apparent low bidder. Pacific Mechanical Corporation's bid had the following deviation: Pacific Mechanical Corporation indicated in their certificate by insurance broker that they would be able to comply with all insurance requirements with the exception of a waiver of subrogation to the Builders Risk policy as "A Waiver of Subrogation is not available and thereby cannot be provided as requested." Staff is currently evaluating this issue. I contacted the Contractors License Board and was given the following information: License Number 138920 is current and active and expires 8/31/08. The company is a corporation. Pacific Mechanical Corporation holds a Class A - General Engineering license. cc: J~vv.. H-oggCltt L~Vl-r;;iCl B.VOWVl- South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474. Facsimile 530.541.0614 Item Description Engineer's Est. Pacific Mechanical Corp. Power Engineering Contractors Gantry Constructors, Inc. Unit QTY Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Mobilization and demobilization LS 1 $350,886.00 $310,000.00 $310,000.00 300,000.00 $300,000.00 $325,000.00 $325,000.00 2 Erosion Control complete and in place LS 1 $25,982.00 $20,000.00 $20,000.00 20,000.00 $20,000.00 $50,000.00 $50,000.00 3a Exc and Over -Exc for structures CY 1600 $80,151.00 $25.00 $40,000.00 27.00 $43,200.00 $8.00 $12,800.00 3b Exc and Over -Exc for structures CY 1,600 $131,755.00 $45.00 $72,000.00 40.00 $64,000.00 $28.00 $44,800.00 3c Soil import for site grading CY 4,200 $232,180.00 $22.00 $92,400.00 25.00 $105,000.00 $30.00 $126,000.00 4 Sheeting, shoring and bracing or equivalent method LS 1 $290,178.00 $300,000.00 $300,000.00 250,000.00 $250,000.00 $350,000.00 $350,000.00 5 Traffic Control LS 1 $6,878.00 $1,000.00 $1,000.00 8,000.00 $8,000.00 $3,000.00 $3,000.00 6 Site Grading LS 1 $82,849.00 $10,000.00 $10,000.00 80,000.00 $80,000.00 $25,000.00 $25,000.00 7 AC Paving and Paths SF 5400 $35,806.00 $7.00 $37,800.00 9.00 $48,600.00 $8.00 $43,200.00 8 Landscaping LS 1 $27,518.00 $30,000.00 $30,000.00 20,000.00 $20,000.00 $10,000.00 $10,000.00 9 Site Fencing LS 1 $20,662.00 $13,545.00 $13,545.00 25,000.00 $25,000.00 $20,000.00 $20,000.00 10 Chlorine contact chamber and excess & retum bldg demolition LS 1 $64,954.00 $80,000.00 $80,000.00 30,000.00 $30,000.00 $150,000.00 $150,000.00 11 Existing final and secondary effluent pump station and existing electrical and generator building demolition LS 1 $91,700.00 $100,000.00 $100,000.00 50,000.00 $50,000.00 $200,000.00 $200,000.00 12 Yard piping and appurtenances LS 1 $318,572.00 $350,000.00 $350,000.00 280,000.00 $280,000.00 $850,000.00 $850,000.00 13 New final and secondary effluent pump station LS 1 $1,088,493.00 $1,860,000.00 $1,860,000.00 1,400,000.00 $1,400,000.00 $1,300,000.00 $1,300,000.00 1 4 Secondary effl pumps & motors LS 1 $384,268.00 $230,000.00 $230,000.00 265,000.00 $265,000.00 $270,000.00 $270,000.00 15 Final effluent pumps and motors LS 1 $406,392.00 $340,000.00 $340,000.00 380,000.00 $380,000.00 $270,000.00 $270,000.00 16 New electrical and generator building LS 1 $326,430.00 $515,000.00 $515,000.00 340,000.00 $340,000.00 $1,112,000.00 $1,112,000.00 17 Standby engine generator unit LS 1 $196,748.00 $150,000.00 $150,000.00 130,000.00 $130,000.00 $155,000.00 $155,000.00 18 Motor control centers LS 1 $116,587.00 $102,000.00 $102,000.00 510,000.00 $510,000.00 $385,000.00 $385,000.00 19 Variable frequency drives LS 1 $653,216.00 5432,000.00 5432,000.00 445,000.00 $445,000.00 $345,000.00 $345,000.00 20 New sampler building LS 1 $43,392.00 $100,000.00 $100,000.00 70,000.00 $70,000.00 $120,000.00 $120,000.00 21 Other electrical equipment LS 1 $1,511,609.00 $100,000.00 $100,000.00 1,200,000.00 $1,200,000.00 $125,000.00 $125,000.00 22 Instrumentation facilities LS 1 $442,783.00 $376,000.00 $376,000.00 300,000.00 $300,000.00 $ 350,000.00 $ 350,000.00 23 Electrical and instrumentation trenches LS 1 $116,591.00 $300,000.00 $300,000.00 75,000.00 $75,000.00 $ 95,000.00 $ 95,000.00 24 Placement of other structural concrete LS 1 $46,647.00 $30,000.00 $30,000.00 35,000.00 $35,000.00 $ 10,000.00 $ 10,000.00 25 Placement of watertight concrete to rebuild portions of holding pond #1 SF 1544 $37,678.00 $13.00 $20,072.00 20.00 $30,880.00 $ 15.00 $ 23,160.00 TOTALS per DISTRICT REVIEW & CALCULATION: $7,130,905.00 $6,011,817.00 $6,504,680.00 $6,769,960.00 TOTALS as WRITTEN IN BID RECEIVED: Same Same Same SOUTH TAHOE PUBLIC UTILITY DISTRICT'S FINAL AND SECONDARY EFFLUENT PUMP STATION PROJECT BID SUMMARY 1 Item Description Engineer's Est. KG Walters Construction RDC, Inc. Sierra National Construction Unit QTY Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Mobilization and demobilization LS 1 $350,886.00 $385,000.00 $385,000.00 $340,000.00 $340,000.00 $325,500.00 $325,500.00 2 Erosion Control complete and in place LS 1 $25,982.00 $7,000.00 $7,000.00 $105,020.00 $105,020.00 $85,000.00 $85,000.00 3a Exc and Over -Exc for structures CY 1600 $80,151.00 $19.00 $30,400.00 $53.00 $84,800.00 $10.00 $16,000.00 3b Exc and Over -Exc for structures CY 1,600 $131,755.00 $33.00 $52,800.00 $78.00 $124,800.00 $15.00 $24,000.00 3c Soil import for site grading CY 4,200 $232,180.00 $26.00 $109,200.00 $62.50 $262,500.00 $8.50 $35,700.00 4 Sheeting, shoring and bracing or equivalent method LS 1 $290,178.00 $250,000.00 $250,000.00 $296,100.00 $296,100.00 $230,000.00 $230,000.00 5 Traffic Control LS 1 $6,878.00 $14,000.00 $14,000.00 $48,900.00 $48,900.00 $15,000.00 $15,000.00 6 Site Grading LS 1 $82,849.00 $45,000.00 $45,000.00 $6,200.00 $6,200.00 $410,000.00 $410,000.00 7 AC Paving and Paths SF 5400 $35,806.00 $10.00 $54,000.00 $9.00 $48,600.00 $6.50 $35,100.00 8 Landscaping LS 1 $27,518.00 $19,000.00 $19,000.00 $13,300.00 $13,300.00 $26,250.00 $26,250.00 9 Site Fencing LS 1 $20,662.00 $20,000.00 $20,000.00 $21,300.00 $21,300.00 $15,750.00 $15,750.00 10 Chlorine contact chamber and excess & retum bldg demolition LS 1 $64,954.00 $80,000.00 $80,000.00 $100,700.00 $100,700.00 $152,775.00 $152,775.00 11 Existing final and secondary effluent pump station and existing electrical and generator building demolition LS 1 $91,700.00 $100,000.00 $100,000.00 $121,000.00 $121,000.00 $131,775.00 $131,775.00 12 Yard piping and appurtenances LS 1 $318,572.00 $335,000.00 $335,000.00 $44,200.00 $44,200.00 $618,000.00 $618,000.00 13 New final and secondary effluent pump station LS 1 $1,088,493.00 $1,844,000.00 $1,844,000.00 $1,550,000.00 $1,550,000.00 $1,313,200.00 $1,313,200.00 1 4 Secondary eftl pumps & motors LS 1 $384,268.00 $325,000.00 $325,000.00 $248,400.00 $248,400.00 $260,800.00 $260,800.00 15 Final effluent pumps and motors LS 1 $406,392.00 $225,000.00 $225,000.00 $364,600.00 $364,600.00 $260,800.00 $260,800.00 16 New electrical and generator building LS 1 $326,430.00 $1,150,000.00 $1,150,000.00 $332,700.00 $332,700.00 $417,000.00 $417,000.00 17 Standby engine generator unit LS 1 $196,748.00 $160,000.00 $160,000.00 $144,300.00 $144,300.00 $168,000.00 $168,000.00 18 Motor control centers LS 1 $116,587.00 $390,000.00 $390,000.00 $113,900.00 $113,900.00 $459,000.00 $459,000.00 19 Variable frequency drives LS 1 $653,216.00 $350,000.00 $350,000.00 $479,800.00 $479,800.00 $394,000.00 $394,000.00 20 New sampler building LS 1 $43,392.00 $185,000.00 $185,000.00 $86,200.00 $86,200.00 $75,000.00 $75,000.00 21 Other electrical equipment LS - - $1,511,609.00 $240,000.00 $240,000.00 $918,588.00 $918,588.00 $998,000.00 $998,000.00 22 Instrumentation facilities LS $442,783.00 $ 270,000.00 $ 270,000.00 $ 418,000.00 $418,000.00 $ 328,000.00 $328,000.00 23 Electrical and instrumentation trenches LS $116,591.00 $ 100,000.00 $ 100,000.00 $ 83,700.00 $83,700.00 $ 131,250.00 $131,250.00 24 Placement of other structural concrete LS 1 $46,647.00 $ 25,000.00 $ 25,000.00 $ 56,800.00 $56,800.00 $ 28,875.00 $28,875.00 25 Placement of watertight concrete to rebuild portions of holding pond #1 SF 1544 $37,678.00 $ 15.00 $ 23,160.00 $ 18.00 $27,792.00 $ 21.76 $33,597.44 TOTALS per DISTRICT REVIEW & CALCULATION: $7,130,905.00 $6,788,560.00 $6,442,200.00 $6,988,372.44 TOTALS as WRITTEN IN BID RECEIVED: Same 6,892,400.00 6,988,375.00 SOUTH TAHOE PUBLIC UTILITY DISTRICTS FINAL AND SECONDARY EFFLUENT PUMP STATION PROJECT BID SUMMARY 2 Item Description Engineer's Est. McGuire and Hester Allen L. Bender Hat Creek Construction Unit QTY Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Mobilization and demobilization LS 1 $350,886.00 $275,000.00 $275,000.00 $279,307.00 $279,307.00 $375,000.00 $375,000.00 2 Erosion Control complete and in place LS 1 $25,982.00 $50,000.00 $50,000.00 $94,424.00 $94,424.00 $41,500.00 $41,500.00 3a Exc and Over -Exc for structures CY 1600 $80,151.00 $25.00 $40,000.00 $95.00 $152,000.00 $178.75 $286,000.00 3b Exc and Over -Exc for structures CY 1,600 $131,755.00 $35.00 $56,000.00 $109.00 $174,400.00 $206.00 $329,600.00 3c Soil import for site grading CY 4,200 $232,180.00 $25.00 $105,000.00 $31.00 $130,200.00 $21.00 $88,200.00 4 Sheeting, shoring and bracing or equivalent method LS 1 $290,178.00 $75,000.00 $75,000.00 $356,099.00 $356,099.00 $305,500.00 $305,500.00 5 Traffic Control LS 1 $6,878.00 $20,000.00 $20,000.00 $169,881.00 $169,881.00 $90,000.00 $90,000.00 6 Site Grading LS 1 $82,849.00 $50,000.00 $50,000.00 $205,019.00 $205,019.00 $93,000.00 $93,000.00 7 AC Paving and Paths SF 5400 $35,806.00 $12.00 $64,800.00 $9.14 $49,356.00 $16.50 $89,100.00 8 Landscaping LS 1 $27,518.00 $25,000.00 $25,000.00 $4,405.00 $4,405.00 $118,000.00 $118,000.00 9 Site Fencing LS 1 $20,662.00 $13,500.00 $13,500.00 $17,479.00 $17,479.00 $30,000.00 $30,000.00 10 Chlorine contact chamber and excess & retum bldg demolition LS 1 $64,954.00 $110,000.00 $110,000.00 $155,122.00 $155,122.00 $118,000.00 $118,000.00 11 Existing final and secondary effluent pump station and existing electrical and generator building demolition LS 1 $91,700.00 $185,000.00 $185,000.00 $245,424.00 $245,424.00 $160,500.00 $160,500.00 12 Yard piping and appurtenances LS 1 $318,572.00 $850,000.00 $850,000.00 $544,290.00 $544,290.00 $695,000.00 $695,000.00 13 New final and sec effluent pump station LS 1 $1,088,493.00 $1,200,000.00 $1,200,000.00 $1,558,876.00 $1,558,876.00 $1,056,000.00 $1,056,000.00 14 Secondary effl pumps & motors LS 1 $384,268.00 $290,000.00 $290,000.00 $293,708.00 $293,708.00 $286,000.00 $286,000.00 15 Final effluent pumps and motors LS 1 $ 406 ,392.00 $400,000.00 $400,000.00 $293,708.00 $293,708.00 $441,000.00 $441,000.00 16 New electrical and generator building LS 1 $326,430.00 $500,000.00 $500,000.00 $930,043.00 $930,043.00 $311,000.00 $311,000.00 17 Standby engine generator unit LS 1 $196,748.00 $120,000.00 $120,000.00 $140,090.00 $140,090.00 $245,000.00 $245,000.00 18 Motor control centers LS 1 $116,587.00 $425,000.00 $425,000.00 $112,997.00 $112,997.00 $564,500.00 $564,500.00 19 Variable frequency drives LS - 1 $653,216.00 $375,000.00 $375,000.00 $475,942.00 $475,942.00 $359,000.00 $359,000.00 20 New sampler building LS $43,392.00 $120,000.00 $120,000.00 $264,528.00 $264,528.00 0113,000.00 $113,000.00 21 Other electrical equipment LS 01,511,609.00 $1,349,000.00 $1,349,000.00 $107,050.00 $107,050.00 $681,000.00 $681,000.00 22 Instrumentation facilities LS 1 $442,783.00 $ 300,000.00 $300,000.00 $ 414,102.00 $414,102.00 $ 454,000.00 $454,000.00 23 Electrical and instrumentation trenches LS 1 $116,591.00 $ 65,000.00 $65,000.00 $ 60,573.00 $60,573.00 $ 289,000.00 $289,000.00 24 Placement of other structural concrete LS 1 $46,647.00 $ 80,000.00 $80,000.00 $ 20,086.00 $20,086.00 $ 68,000.00 $68,000.00 25 Placement of watertight concrete to rebuild portions of holding pond #1 SF 1544 $37,678.00 $ 35.00 $54,040.00 $ 105.00 $162,120.00 $ 50.00 $77,200.00 TOTALS per DISTRICT REVIEW & CALCULATION: $7,130,905.00 57,197,340.00 $7,411,229.00 $7,764,100.00 TOTALS as WRITTEN IN BID RECEIVED: Same 7,411,213.00 Same SOUTH TAHOE PUBLIC UTILITY DISTRICTS FINAL AND SECONDARY EFFLUENT PUMP STATION PROJECT BID SUMMARY 3 Item Description Engineer's Est. Technology Construction, Inc. Unit QTY Amount Unit Price Amount 1 Mobilization and demobilization LS 1 $350,886.00 $360,000.00 $360,000.00 2 Erosion Control complete and in place LS 1 $25,982.00 $100,000.00 $100,000.00 3a Exc and Over -Exc for structures CY 1600 $80,151.00 $45.00 $72,000.00 3b Exc and Over -Exc for structures CY 1,600 $131,755.00 $45.00 $72,000.00 3c Soil import for site grading CY 4,200 $232,180.00 $50.00 $210,000.00 4 Sheeting, shoring and bracing or equivalent method LS 1 $290,178.00 $500,000.00 $500,000.00 5 Traffic Control LS 1 $6,878.00 $12,000.00 $12,000.00 6 Site Grading LS 1 $82,849.00 $115,000.00 $115,000.00 7 AC Paving and Paths SF 5400 $35,806.00 $12.00 $64,800.00 8 Landscaping LS 1 $27,518.00 $35,000.00 $35,000.00 9 Site Fencing LS 1 $20,662.00 $12,000.00 $12,000.00 10 Chlorine contact chamber and excess & retum bldg demolition LS 1 $64,954.00 $150,000.00 $150,000.00 11 Existing final and secondary effluent pump station and existing electrical and generator building demolition LS 1 $91,700.00 $170,000.00 $170,000.00 12 Yard piping and appurtenances LS 1 $318,572.00 $520,000.00 $520,000.00 13 New final and secondary effluent pump station LS 1 $1,088,493.00 $1,236,000.00 $1,236,000.00 14 Secondary effl pumps & motors LS 1 $384,268.00 $620,000.00 $620,000.00 15 Final effluent pumps and motors LS 1 $406,392.00 $620,000.00 $620,000.00 16 New electrical and generator building LS 1 $326,430.00 $270,000.00 $270,000.00 17 Standby engine generator unit LS 1 $196,748.00 $200,000.00 $200,000.00 18 Motor control centers LS 1 $ 116 ,587.00 $480,000.00 $480,000.00 19 Variable frequency drives LS 1 $653,216.00 $350,000.00 $350,000.00 20 New sampler building LS 1 $43,392.00 $100,000.00 $100,000.00 21 Other electrical equipment LS 1 $1,511,609.00 $600,000.00 $600,000.00 22 Instrumentation facilities LS 1 $442,783.00 $ 280,000.00 $280,000.00 23 Electrical and instrumentation trenches LS 1 $116,591.00 $ 550,000.00 $550,000.00 24 Placement of other structural concrete LS 1 $46,647.00 $ 70,000.00 $70,000.00 25 Placement of watertight concrete to rebuild portions of holding pond #1 SF 1544 $37,678.00 $ 50.00 $ 77,200.00 TOTALS per DISTRICT REVIEW & CALCULATION: $7,130,905.00 $7,846,000.00 TOTALS as WRITTEN IN BID RECEIVED: Same SOUTH TAHOE PUBLIC UTILITY DISTRICT'S FINAL AND SECONDARY EFFLUENT PUMP STATION PROJECT BID SUMMARY 4 South Tahoe Public Utility District A ci: vV! l-1E-W) ~ b I d..' d--l/ . 0 r; (Y1 +1 Richard Solbrig, General Manager .- Board Members Ernie Claud io James R. Jones Mary Lou Mosbacher Dale Rise Eric Schafer Memorandum Date: December 19,2007 To: Board of Directors From: Julie Ryan, Senior Engineer Subject: Recommendation for Awarding Bid Final and Secondary Effluent Pump Station Project As indicated in the attachments to Agenda Item 7b (Meeting Date: December 20,2007), there is a nonconformity in the low bid received from Pacific Mechanical Corporation (an exception to one of the insurance requirements). Staff has reviewed the nonconformity in the bid, and has discussed with legal counsel our options and their potential implications. Staff has duly considered the options and has formed a recommendation that we think is in the best interest of the public. Staff recommends that the Board award the project to Pacific Mechanical Corporation in the amount of $6,011,817, but reject their exception to the insurance requirements. In order for Pacific Mechanical Corporation to accept the award, they will be required to conform to all the requirements of the Contract Documents at the bid price, such that they are not being provided a competitive advantage over the other bidders. If Pacific Mechanical Corporation cannot meet the requirements of the Contract Documents as they were written, then the District will not execute the Contract and will award the contract to the next lowest responsive, responsible bidder. ~"I~ ~ H. SolIwtf South Tahoe Public Utility Die;trict Dl~ Emle a.udlo ~R,JMH Mary Lou MoebachlIt D.~ 1Zlf5 Mssaaw er.t. Drivf · South I.ak6 Tahoe.CA 96U5C PhOI18 530 544-6414 · ~. f530M1-061A BOARD AGENDA ITEM 7c TO: Board of Directors FROM: Hal Bird, Land Application Mahager MEETING DATE: December 20, 2007 ITEM - PROJECT NAME: Nutrient Management Plan - Alpine County REQUESTED BOARD ACTION: Approve consulting engineering services by Wood Rodgers, Inc., in the amount of $51,520. DISCUSSION: The District is in need of completing Nutrient Management Plans (NMPs) on the recycled water application areas. The District would like to complete eight NMPs, if grant funding is available. If grant funding is not available, staff would like to complete just one NMP on Diamond Valley, as requested above. The District received three proposals from engineering firms. After reviewing the proposals, staff selected Wood Rogers, Inc. to be recommended to the Board. SCHEDULE: COSTS: ACCOUNT NO: Currently unbudgeted BUDGETED AMOUNT REMAINING: ATTACHMENTS: CATEGORY: Sewer CONCURRENCE WITH REQUESTED ACTION: ~ GENERAL MANAGER: YES 0 CHIEF FINANCIAL OFFICER: YES 'RYY\L. NO -65- ~ WOOD -RODGERS December 5, 2007 South Tahoe Public Utility District Mr. Paul A. Sciuto, P.E. Assistant General manager/Engineer 1275 Meadow Crest Drive South Lake Tahoe, CA 96150-7401 RE: Proposal- 2008 Nutrient Management Plans Mr. Sciuto: Wood Rodgers, Inc. appreciates the opportunity to submit this Proposal to develop Nutrient Management Plans (NMP) for Diamond Valley Ranch (District owned) and seven additional ranches (Contract Irrigators). It is understood that the selected Consultant will be notified by December 12, 2007; however work would not be initiated until June 2008 at the earliest premised on the level of success obtaining grant funding. If the District would like to begin work earlier, Wood Rodgers can readily do so based upon notice from District. We understand that completion of the Mater Plan for the District's Alpine County facilities is dependent on determining an appropriate recycled water application rate on receiving lands. Wood Rodgers is dedicated to allocating the time commitment required by designated staff to assist the District in meeting its goals. It is further understood that at the Federal level, NMPs are currently required for specific types of facilities, however not for land application of recycled wastewater in California. We also understand that the District wishes to get ahead of the curve and have NMPs in place prior to being mandated to do so. In addition, we also recognize that current Federal requirements for content of NMPs are the minimum required, thus it will be important to stay abreast of California law and revisions to the Lahontan Region Water Quality Control Plan including NMP provisions to ensure that NMPs developed for the District will be readily accepted. Wood Rodgers recommends the following revisions/additions to the RFP proposed Scope of Work for your consideration: Task 1: Kick off with District! confirm site access requirements/constraints; Gather/Verify existing information; Determination new information/data needs; Meet with LRWCB to confirm understanding of proposed California regulations, NPDES permit requirements, data/information needs, and scope of proposed NMP's; revise new information/data needs. Task 2: Develop NMP Draft Outline using NRCS Conservation Practice Code 590, Nutrient Milhagement as the guide; Facilitate District! LRWCB/ NDEP review; revise outline as necessary. Task 3: Collect additional information/data as determined necessary under Task 1. (Wood Rodgers assumes that site specific soils information (and possibly analysis) will be required in order to develop credible appropriate application rates). ~ ~ ( I I ! ' I ~ l , / t . -. (J if!" (. :; ;,j ole ~ t . { , ~ . l, 111' i ( 1 1 0 f) n ~"" < ~ L . . I f l ! ( r 1 t u, (. ,..... ()~) ~>> 1 u (, '1 ( :3 4 i -( 7 (J 0 (~ 1 X ~'1 G -)4 1 ,7 I <. ~,' ~ H llO (II f l{ { '11~.J UOllb~1 L ,Hd(~ C 'Jur 1 Ht no, NV ~(!J!.,'/ 1 II~)~' :J~L<1 (}()b i dX "d'7:.> ~<)3 /HJ'-- b VJ\t'\J. cOIn Task 4: Develop Draft Nutrient Management Plan(s) including Implementation Costs; Facilitate review by the DistrictJLRWCBINDEP/Contract Irrigators. Task 5: Develop Final NMP(s) for submittal to the District. , i As outlined in our cost proposal, Wood Rodgers has included provision for meetings as described above and a workshop with Contract Irrigators to obtain site specific management information, a review of Draft NMP and presentation of Final NMP, as determined necessary and prudent by the District. The District's undertaking will be led by Ms. Leslie Bumside, Wood Rodgers Associate Program Manager fulfilling the role of contract, project and staff management, and as direct liaison with the District. Ms. Burnside brings 23 years of professional experience managing planning projects, working with private producers on conservation plans for agricultural production, close working relationships with County, State and Federal planning and regulatory agencies and in- depth knowledge their regulations, as well as first hand knowledge of the District's water/wastewater facilities, effluent disposal program and long term goals. Mr. Mark Gookin, P.E. Principal Engineer, Public Works will assist Ms. Burnside as the Project Principal. Mark has 19 years of hydrology/hydraulic experience and has served as a consultant for several agencies in the West including two years as a resident consultant to the Riverside County Flood Control District. He has developed FEMA map revisions based on HEC-2 and HEC-RAS analysis of proposed facilities and existing conditions. Mr. Gookin also has expertise in the area of erodible channel analysis and design including Master's level course work in the field of river engineering. Mr. Gookin is knowledgeable in the background, development and uses of the sophisticated Fluvial-12 erodible boundary computer model. Mr. Gookin has authored and presented technical papers related to flood control, drainage and resource protection for the Floodplain Management Association and the National Association of State Floodplain Managers.. Currently he serves as Past Chair for the Floodplain Management Association and is the Nevada Chapter APW A Professional Development Chair and Awards Chair. Mr. Ralph Wenziger, P.E. will work alongside Ms. Burnside to provide civil engineering coordination and assistance in preparing NMP(s). Mr. Wenziger has over 15 years of broad professional experience in the planning, engineering and management of large and complex muniCipal projects. He has been the project manager and licensed professional responsible for a multitude of large-scale public and private development projects, from master planning, engineering and document coordination to specific drainage, sewer, and water master plans, capital improvement programs, and final design. Mr. Wenziger has overseen the completion of entitlement applications and processing and final design and construction for many sites in Northern Nevada. His direct design experience includes roadways and interchanges, flood control projects, commercial and residential site development, water storage, wastewater treatment facilities conveyance, pump stations, and hydrologic and hydraulic modeling. -68- Mr. Wenziger is well known for his ability to solve 'large project master plan level issues and bringing projects to a successful conclusion. He is extremely proficient at identifying and focusing on the pertinent issues and coordinating with members of the project team toward successful and effective solutions. Wood Rodgers quality assurance/quality control (QAlQC) program is formally documented and, due to its importance, is administered by the company president. The QAlQC process starts at the beginning of the project during initial scoping with the District. Mark Gookin will designate a Principal level technical staff member to review the proposed scope (project administration, field work, office analysis) relative to the project criteria and desired goals of the District. Principal level oversight continues to occur at milestones during the project, culminating with final report review. Selection Criteria Qualifications - Resumes for professionals to be committed to the success of this undertaking are attached. Project Approach - We have taken the opportunity to provide revisions and addition to Scope of Work provided in the RFP. Wood Rodgers fully understands the District's Objective of preparing Nutrient Management Plans that will withstand the scrutiny of the District, Lahontan Regional Water Quality Control Board, Nevada Division of Environmental Protection Bureau of W aterPollution Control, and the Contracted Irrigators while remaining cognizant of forthcoming State Regulatory requirements. ,." ! Our approach will simply be to provide our expertise in working as an extension of District staff providing the capacity to complete the tasks as. outlined in a timely and cost effective manner. Wood Rodgers will employ the computer software requested by the District to ensure that all data and documents are transferable. In addition, we will provide ease in document review by providing Portable Document Format (PDF) for posting to the District web site for those with internet access as well as other media as requested to facilitate reviews requested. --j Wood Rodgers envisions using GIS to efficiently provide for the analysis of NMP elements such as hydraulic loading limits, organic loading, nutrient loading, and salinity, optimization of water use and nutrient uptake, existing and proposed management considerations and alternatives to meet ensuing regulatory requirements. A GIS platform will enable the user to be able to rapidly obtain information about mapped features from associated tables, and the ability to create map products (paper and electronic) for presentation as well as routine uses. The District's Contracted Irrigators must also be a partner in this endeavor. Wood Rodgers will be pleased to provide our expertise in Award Winning Partnering to the District to fully engage your Contracted Irrigators in this process. Success in developing credible Nutrient Management Plans will lie in your consultant's ability to take direction from the regulatory authorities and efficiently apply that to the District's immediate and long term needs. Wood Rodgers can provide to the District our very reputable -69- long term working relationships with the concerned regulatory authorities for successful initial scoping culminating in NMP(s) with "buy in" prior to submittal of final documents. Scheduling Constraints - At present there are no constraints on scheduling that Wood Rodgers can see which would impact our ability to successfully complete the tasks at hand, whether it is for one or eight NMPs. We look fOfWard to working with the District to have these tasks completed prior to mandate. Under separate cover, please find two cost proposals as requested. The first only addresses tasks necessary to prepare a final NMP for the District owned Diamond Valley Ranch, the second addresses the remaining seven ranches owned by Contract Irrigators. For the latter, it is assumed that the Diamond Valley Ranch NMP was successfully completed at a prior time. There would be obvious savings the District, if the selected consultant could work on all eight NMP's simultaneously. However, we are also cognizant that volume of work will be dependent on grants awarded to the District as well as timing of award. , j Wood Rodgers, Inc. appreciates the opportunity to be considered to assist the District in completing this pre-mandate project. We also look forward to an opportunity to discuss this matter further with you. If you should have any questions, please do not hesitate to contact either of the undersigned. ~(~ Mark W. Gookin,PE Principal (775) 823-9446 mgookin @woodrodgers.com ~k ~Jk,~ Leslie M. Burnside Associate Program Manager (775) 888-0508 Ibumside@woodrodgers.com 1- , ' t i l ! r) , I Enclosed: 5 Proposals 1 Cost Proposal :- - ~ i I I -70- Wood Rodgers Team Organization 1 Data Assessment Regulatory Assessment & Confirmation Of Requirements Leslie Burnside Ralph Wenziger, PE 1 Data/Information Collection Leslie Burnside Jackee Picciani Ralph Wenziger, PE Erik Bray Eric Ford Christine Kirick, PH, EI Ashley Santti, EI Project Principal/ Quality Control Mark Gookin, PE 1 Project Manager Leslie Burnside 1 1 NMP Development Leslie Burnside Jackee Picciani Ralph Wenziger, PE Ashley Santti, EI Eric Ford 1 Meetings Leslie Burnside Ralph Wenziger, PE South Tahoe Public Utility Diatriot 06"",..1 ~ ~ H. 5DIIwfe 0hrGt.0re E!nticJ Clauafo J.-e R..JcltW Mary Lou ~ D., me 1Z76 M8SfJaw er.t OM- South l.at6 Tahoe - CAae15C PhOM 550 ~14 · Fax 5.'30 54+~ BOARD AGENDA ITEM 7d TO: Board of Directors FROM: Hal Bird, Land Application Manager MEETING DATE: December 20, 2007 ITEM - PROJECT NAME: Cooperation Agreement Re: Nutrient Management Plan - Alpine County REQUESTED BOARD ACTION: Authorize execution of the Cooperation Agreement with ranchers/landowners. DISCUSSION: District is working on grant funding for the Nutrient Management Plan and will need cooperation agreements from the ranchers/landowners. This agreement is a requirement of the grant process. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~..,NO CHIEF FINANCIAL OFFICER: YES ~ NO CATEGORY: Sewer -73- COOPERATION AGREEMENT This Cooperation Agreement ("Agreement") is made by and between the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the Public Utility District Act ("District"), and ("Landowner") on this _ day of 2007, in the County of Alpine, California, with reference to the following facts and intentions: A. The District owns and operates a domestic water treatment and distribution system and a wastewater collection and treatment system for the beneficial use of the District and its customers located within the City of South Lake Tahoe and certain portions of the County ofEl Dorado, California; B. Pursuant to Californla law, the District exports treated wastewater effluent ("Effluent") out of the Lake Tahoe Basin into the County of Alpine, where a portion of the Effluent is used for irrigation purposes by property owners within the County, C. Landowner has contracted with District for the use, for irrigation purposes, of a portion of the Effluent on Landowner's property (''Property''); D. In the future, the District may be required, or otherwise determine it is in the District's best interests, to prepare a Nutrient Management Plan ("Plan") as to use of Effluent for irrigation purposes on the Property; E. Pursuant to the terms of this Agreement, Landowner will cooperate with the District in the District's preparation of any Plan regarding the Property. NOW, THEREFORE, the Parties agree as follows: 1. Cooperation. 1.1 Access. District shall have the right to access the Property for all activities necessary for the preparation of the Plan, including, but not limited to: surveying, soil sampling, and the drilling of boreholes. 1.2 Cooperation. Landowner shall support and assist with the preparation of a Plan. The Parties shall cooperate and coordinate on compliance with all applicable laws related to the preparation of a Plan. 1.3 Reimbursement. District shall bear all costs of preparation of the Plan and shall reimburse Landowner for reasonable and customary expenses incurred in carrying out such activities pursuant to this Section 1. 1.4 Indemnitv. District shall indemnify, defend and hold harmless Landowner, Landowner's agents, contractors and employees, from and against all claims, - I - SB 450646 v2:007627.0100 -75- damages, losses, liabilities, costs or expenses of any nature whatsoever, including attorney's fees and costs, arising from the Landowner's activities and obligations under this Agreement, except to the extent any liability, loss, cost or expense was caused by the Landowner's willful misconduct or active negligence. 1.5 Limitation of ObIieations. The parties agree that the terms of this Agreement are expressly limited to the parties' activities in connection with the District's preparation of a plan, and shall in no way apply to the parties' obligations, whatever they may be, resulting from the preparation of a Plan or the implementation of a Plan. 2. Preparation of a Plan. 2.1 Determination of District. The District shall be under no obligation to prepare a Plan regarding the Property, but may determine, in its sole discretion, whether a Plan should be prepared. 2.2 Property of District. Any Plan prepared subject to this Agreement, and all information provided to the District in the production of same, shall be the property of the District. 3. Term. This Agreement shall remain in effect for three years from its execution. 4. General Provisions. 4.1 Successors and Assiens. This Agreement shall be binding on and shall inure to the benefit of the parties and their respective heirs, successors and assigns. Nothing in this Agreement, expressed or implied, is intended to confer on any person other than the parties or their respective heirs, successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. 4.2 Severability. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Agreement. 4.3 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same instrument. 4.4 Governine Law. This Agreement shall be governed by, and interpreted in accordance with, the laws of the State of California to the extent California Law is applicable to the Untied States, with venue proper only in the County of Alpine, State of California. -2- SB 450646 v2:007627.0100 -76- 4.5 Authoritv. The individuals executing this Agreement represent and warrant that they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Agreement. 4.6 Entire Ae-reement. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppels. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year and at the place first written above. DISTRICT South Tahoe Public Utility District By: By: - 3 - SB 450646 v2:007627.0100 -77- South Tahoe Public Utility Diatrfct GoMr.1t1 ...... ~ H. 50lImt ~ EmIe Clal.Idlo J.tnw R..Jotw t.Wy Lou ~ D.~ 1Z76 Meadow C~ ~ . South LabJ Tsnoe · CA 9616C PhOI18 530 ~14. fsx f530 f541-06~ BOARD AGENDA ITEM 7e TO: FROM: Board of Directors Kathy Sharp, Clerk of the Board MEETING DATE: December 20, 2007 ITEM - PROJECT: Election of Board Officers REQUESTED BOARD ACTION: Elect a Board President for 2008 Calendar Year. DISCUSSION: This election is held in accordance with Board Policy. The Board's committees shall be appointed and publicly announced by the Board President at the January 3 Regular Board meeting. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~~O CHIEF FINANCIAL OFFICER: YES~{ NO CATEGORY: General -79- South Tahoe PubUc Utility Di'6trict GeM'otI ~ f.l'Jcharlll H. 50lImt ~ Ernie CIlWlo J.tnw g, Jc:lfIH MIry Lou ~ D.~ 1215'MtMdow ~ DrIve. South ~ Tl1hoe. CA 96W5C PhOI18 530 ~74 'Fe<. f530 541..001; BOARD AGENDA ITEM 7f TO: FROM: Board of Directors Kathy Sharp, Clerk of the Board MEETING DATE: December 20, 2007 ITEM - PROJECT: Election of Board Officers REQUESTED BOARD ACTION: Elect a Board Vice President for 2008 Calendar Year. DISCUSSION: This election is held in accordance with Board Policy. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: ~ GENERAL MANAGER: YES . 0 CHIEF FINANCIAL OFFICER: YES' v- NO CATEGORY: General -81- PAYMENT OF CLAIMS FOR APPROVAL Decernber20,2007 Payroll 12/05/07 Payroll 12/4, 12/7/07 Total Payroll BNY Western Trust Company FirstTier Administrators-health care pmts Hatch & Parent-legal services LaSalle Bank Total Vendor EFT AGcounts Payable Checks-Sewer Fund Accounts Payable Checks-Water Fund Accounts Payable Checks-Self-funded Ins Accounts Payable Checks-Grant Fund Total Accounts Payable Grand Total Pavroll EFTs & Checks EFT EFT EFT CHK EFT EFT CHK EFT CHK CHK EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal Employment Taxes & W/H CalPERS Contributions John Hancock Pension Loan Pmts Great West Deferred Comp Stationary Engineers Union Dues United Way Contributions CA State Disbursement Unit CA State Franchise Tax Board Employee Direct Deposits Employee Paychecks Adjustments-prior period correction T alaI -83- 425,446.02 221.22 425,667.24 0.00 80,605.44 25,861.17 0.00 106,466.61 165,347.09 222,237.31 0.00 0.00 387,584.40 919,718.25 12/05/07 12/4. 12/7/07 715.46 17,464.00 105,236.93 25,350.69 2,442.46 15,314.05 2,077.04 86.00 460.15 15.00 238,324.89 17,959.35 0.00 425,446.02 0.00 1.27 57.38 0.00 0.00 0.00 0.00 0.00 0.00 15.00 97.33 50.24 0.00 221.22 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Number Iype 3 T EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005 - 6011 391.47 Check Total: 391.47 AP -00068283 MW A -1 CHEMICAL INC GEN & ADMIN JANIT /SUPPLY INV 1000 - 0422 1,193.63 Check Total: 1,193.63 AP- 00068284 MW ACCOUNTEMPS FINANCE CONTRACT SERVICE 1039 - 4405 1,008.00 ACCOUNTEMPS FINANCE CONTRACT SERVICE 2039 - 4405 1,008.00 Check Total: 2,016.00 AP- 00068285 MW ACWA BOARD OF DIR DUES /MEMB /CERT 2019 - 6250 15,090.00 Check Total: 15,090.00 AP- 00068287 MW ACWA SERVICES CORP (ASC) GEN & ADMIN VISION INS 1000 - 2530 2,468.48 Check Total: 2,468.48 AP- 00068286 MW ADVANTEL INC INFORMATION SYS OFFICE SUPPLIES 1037 - 4820 25.55 ADVANTEL INC INFORMATION SYS OFFICE SUPPLIES 2037 - 4820 25.55 Check Total: 51.10 AP-00068288 MW AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 120.00 Check Total: 120.00 AP- 00068289 0o • MW ALPEN SIERRA COFFEE COMPANY FINANCE OFC SUPPLY ISSUE 1039 - 6081 209.50 Check Total: 209.50 AP -00068290 MW ALPINE COUNTY DIAMOND VLY RNCH LAND TAXES 1028 - 6651 26,471.68 Check Total: 26,471.68 AP- 00068281 MW APOLLO PLUMBING & HTN,TERRY'S UNDERGROUND REP MISC LIAB CLAIMS 1001 - 4520 210.00 Check Total: 210.00 AP- 00068291 MW ARAMARK UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,331.72 Check Total: 1,331.72 AP- 00068292 MW ASHLAND SPECIALTY CHEMICALS OPERATIONS FILTER AID CHEMS 1006 - 4730 450.45 Check Total: 450.45 AP- 00068293 MW AT &T INFORMATION SYS TELEPHONE 1037 - 6310 13.71 AT &T INFORMATION SYS TELEPHONE 2037 - 6310 13.70 Check Total: 27.41 AP -00068296 MW AT &T MOBILITY UNDERGROUND REP TELEPHONE 1001 - 6310 9.13 User: LAVERNE Page: 1 Current Date: 12/13/2007 Report: OH_PMT CLAIMS_tjs Current Time: 09:20:31 Vendor Name Department / Prol Name Description Acct# / Prol Code Amount Check Number Tvoe AT &T MOBILITY ELECTRICAL SHOP TELEPHONE 1003 - 6310 12.82 AT &T MOBILITY HEAVY MAINT TELEPHONE 1004 - 6310 9.06 AT &T MOBILITY LABORATORY TELEPHONE 1007 - 6310 9.29 AT &T MOBILITY DIAMOND VLY RNCH TELEPHONE 1028 - 6310 8.90 AT &T MOBILITY ENGINEERING TELEPHONE 1029 - 6310 13.76 AT &T MOBILITY UNDERGROUND REP TELEPHONE 2001 - 6310 36.99 AT &T MOBILITY ELECTRICAL SHOP TELEPHONE 2003 - 6310 12.82 AT &T MOBILITY LABORATORY TELEPHONE 2007 - 6310 9.29 AT &T MOBILITY ENGINEERING TELEPHONE 2029 - 6310 13.75 AT &T MOBILITY CUSTOMER SERVICE TELEPHONE 2038 - 6310 11.29 Check Total: 147.10 AP- 00068294 MW AT &T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 794.72 AT &T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 332.44 AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 0.14 AT &T /CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 794.71 AT &T /CALNET 2 PUMPS TELEPHONE 2002 - 6310 207.94 op AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 0.13 i Check Total: 2,130.08 AP- 00068295 MW AWWA QUALSERVE OPERATIONS DUES /MEMB /CERT 1006 - 6250 62.00 AWWA QUALSERVE ADMINISTRATION DUES /MEMB /CERT 2021 - 6250 3,096.00 BB &H BENEFIT DESIGNS BB &H BENEFIT DESIGNS BENTLY AGROWDYNAMICS BERGNER MD, GREGORY W BERGNER MD, GREGORY W PAYMENT OF CLAIMS Check Total: 3,158.00 AP -00068297 MW HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 624.50 HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 624.50 Check Total: 1,249.00 AP -00068298 MW OPERATIONS SLUDGE DISPOSAL 1006 - 6652 1,991.64 Check Total: 1,991.64 AP -00068299 MW HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 175.00 HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 175.00 Check Total: 350.00 AP-00068300 MW BIG PINE MOUNTAIN HOUSE LLC GEN & ADMIN UB SUSPENSE 1000 - 2002 2,187.90 User: LAVERNE Page: 2 Current Date: 12/13/2007 Report: OH_PMT CLAIMS_tjs Current Time: 09:20:31 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Number Di e Check Total: 2,187.90 AP- 00068301 MW BORGES & MAHONEY INC PUMPS WELLS 2002 - 6050 277.19 Check Total: 277.19 AP- 00068302 MW BOYLE ENGINEERING CORP ENGINEERING - SUT WELL REDRILL SUT WELL REDRILL 2029 - 8463 - RWSUTR 5,822.82 Check Total: 5,822.82 AP -00068303 MW CALIF BOARD OF EQUALIZATION LABORATORY LAB SUPPLIES 1007 - 4760 1.84 CALIF BOARD OF EQUALIZATION PUMPS WELLS 2002 - 6050 1.12 CALIF BOARD OF EQUALIZATION PUMPS PUMP STATIONS 2002 - 6051 10.16 CALIF BOARD OF EQUAUZATION LABORATORY LAB SUPPLIES 2007 - 4760 1.84 Check Total: 14.96 AP -00068304 MW CALIF DEBT AND GEN & ADMIN - DEBT ISSUE 07 07 Def Debt Exp 1000 -1607 - DEBTO7 1,500.00 Check Total: 1,500.00 AP -00068305 MW CALIF WATER AWARENESS CAMPGN DIO - WTR CONS PROG WTR CONS EXPENSE 2027 - 6660 - WCPROG 750.00 Check Total: 750.00 AP -00068306 MW CALIF WATER RESOURCES CTRL BD PUMPS OPERATING PERMIT 1002 - 6650 581.00 I 43 Check Total: 581.00 AP- 00068282 w MW CALPELRA HUMAN RESOURCES DUES /MEMB /CERT 1022 - 6250 155.00 CALPELRA HUMAN RESOURCES DUES /MEMB /CERT 2022 - 6250 155.00 Check Total: 310.00 AP -00068307 MW CAMPBELL AUD, NANCI HUMAN RESOURCES SAFETY/EQUIP /PHY 1022 - 6075 104.00 CAMPBELL AUD, NANCI HUMAN RESOURCES SAFETY /EQUIP/PHY 2022 - 6075 104.00 Check Total: 208.00 AP -00068308 MW CAPITAL RUBBER CO LTD UNDERGROUND REP PIPE/CVRS /MHLS 2001 - 6052 262.46 Check Total: 262.46 AP- 00068309 MW CDW - G CORP INFORMATION SYS SERVICE CONTRACT 1037 - 6030 1,067.51 CDW - G CORP INFORMATION SYS SERVICE CONTRACT 2037 - 6030 1,067.50 Check Total: 2.135.01 AP -00068310 MW CLARK PLUMBING HEATING & A/C DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 517.74 Check Total: 517.74 AP -00068311 MW CONEXIS HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 30.80 User: LAVERNE Page: 3 Report: OH_PMT_CLAIMS tjs Current Date: 12/13/2007 Current Time: 09:20:31 PAYMENT OF CLAIMS Vendor Name Department / Pro) Name Description Acct# / Proi Code Amount Check Number Lan CONEXIS HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 30.80 Check Total: 61.60 AP -00068312 MW CROSSPOINTE PARTNERS LLC D1O CONTRACT SERVICE 1027 - 4405 2,750.00 CROSSPOINTE PARTNERS LLC DIO CONTRACT SERVICE 2027 - 4405 2,750.00 Check Total: 5,500.00 AP- 00068313 MW CSDA BOARD OF DIR DUES /MEMB /CERT 1019 - 6250 1,780.50 CSDA BOARD OF DIR DUES /MEMB /CERT 2019 - 6250 1,780.50 Check Total: 3,561.00 AP- 00068314 MW CWEA UNDERGROUND REP DUES /MEMB /CERT 1001 - 6250 61.00 Check Total: 61.00 AP -00068315 MW DICK'S FULLER - OPERATIONS BUILDINGS 1006 - 6041 127.16 Check Total: 127.16 AP -00068316 MW DOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 509.89 Check Total: 509.89 AP -00068317 MW EDDY, LAVERNE FINANCE TRAVEUMEETINGS 1039 - 6200 34.92 i N EDDY, LAVERNE FINANCE TRAVEUMEETINGS 2039 - 6200 34.92 co t Check Total: 69.84 AP- 00068318 MW EIDAM, EILEEN DIAMOND VLY RNCH TRAVEUMEETINGS 1028 - 6200 29.10 Check Total: 29.10 AP -00068319 MW EL DORADO COUNTY OPERATIONS OPERATING PERMIT 1006 - 6650 4,367.00 EL DORADO COUNTY ENGINEERING OPERATING PERMIT 1029 - 6650 4,343.00 EL DORADO COUNTY ENGINEERING OPERATING PERMIT 2029 - 6650 7,203.00 Check Total: 15,913.00 AP -00068320 MW EL DORADO COUNTY ENGINEERING SUPPLIES 1029 - 6520 9.00 EL DORADO COUNTY ENGINEERING SUPPLIES 2029 - 6520 9.00 Check Total: 18.00 AP -00068321 MW EL DORADO COUNTY PUMPS OPERATING PERMIT 1002 - 6650 486.00 EL DORADO COUNTY OPERATIONS OPERATING PERMIT 1006 - 6650 934.00 Check Total: 1,420.00 AP- 00068322 MW ELECTRICAL EQUIPMENT CO INC PUMPS PMP /MTR,KLR (2) 2002 - 8854 14,222.89 User: LAVERNE Report: OH_PMT_CLAIMS tjs Page: 4 Current Date: 12/13/2007 Current Time: 09:20:31 Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Number Tvpe Check Total: 14,222.89 AP- 00068323 MW EMBASSY SUITES ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 1,710.97 EMBASSY SUITES ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 1,710.97 Check Total: 3,421.94 AP- 00068324 MW EMPIRE SAFETY & SUPPLY CUSTOMER SERVICE SAFETY /EQUIP /PHY 2038 - 6075 98.07 Check Total: 98.07 AP- 00068325 MW ENS RESOURCES INC DIO CONTRACT SERVICE 1027 - 4405 2,828.25 ENS RESOURCES INC DIO CONTRACT SERVICE 2027 - 4405 2,828.25 Check Total: 5,656.50 AP- 00068326 MW F &B INC GEN & ADMIN HYDRANT PERMITS 2000 - 3529 500.00 Check Total: 500.00 AP -00068327 MW FEDEX DIO POSTAGE EXPENSES 1027 - 4810 7.99 FEDEX ENGINEERING - EFFLUENT EVAL REP EXP PUMPS 1029 - 8676 - EFFLEV 21.68 FEDEX DIO POSTAGE EXPENSES 2027 - 4810 7.99 Check Total: 37.66 AP- 00068328 MW 00 FERGUSON ENTERPRISES INC. HEAVY MAINT SHOP SUPPLIES 1004 - 6071 18.77 co I Check Total: 18.77 AP- 00068329 MW FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007 - 4760 589.88 FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007 - 4760 383.43 Check Total: 973.31 AP- 00068330 MW FOLEY, JOHN GEN & ADMIN UB SUSPENSE 1000 - 2002 5,677.12 FOLEY, JOHN FINANCE INTEREST EXPENSE 1039 - 6710 383.24 Check Total: 6,060.36 AP- 00068331 MW GADOMSKI, WALTER ENGINEERING MISC LIAB CLAIMS 2029 - 4520 450.00 Check Total: 450.00 AP- 00068332 MW GB GENERAL ENG CONTRACTOR INC OPERATIONS GROUNDS & MNTC 1006 - 6042 6,385.60 GB GENERAL ENG CONTRACTOR INC UNDERGROUND REP PIPE/CVRS /MHLS 2001 - 6052 102,808.63 Check Total: 109,194.23 AP- 00068333 MW GOLDENBERG, TABITHA CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 250.00 Check Total: 250.00 AP- 00068334 MW User: LAVERNE PAYMENT OF CLAIMS Page: 5 Current Date: 12/13/2007 Report: OH_PMT_CLAIMS_tjs Current Time: 09:20:31 Vendor Name GRAINGER GRAINGER HAMM, CHARLES HARRIS & ASSOCIATES INC HARRIS & ASSOCIATES INC HASLER FINANCIAL SERVICES LLC HASLER FINANCIAL SERVICES LLC HASLER FINANCIAL SERVICES LLC HASLER FINANCIAL SERVICES LLC HASLER INC ' HASLER INC HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HOLT OF CALIFORNIA HYDROTECH & NATIVE AMER BANK IDEXX DISTRIBUTION CORP. IDEXX DISTRIBUTION CORP. JOBS AVAILABLE JOBS AVAILABLE User: LAVERNE Report: OH_PMT_CLAIMS_tjs Deoartment / Proi Name GEN & ADMIN HEAVY MAINT CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE ENGINEERING - REDEV, PH III ENGINEERING - REDEV, PH III CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE ADMINISTRATION HUMAN RESOURCES ADMINISTRATION HUMAN RESOURCES EQUIPMENT REP UNDERGROUND REP LABORATORY LABORATORY HUMAN RESOURCES HUMAN RESOURCES PAYMENT OF CLAIMS pescriotion SHOP SUPPLY INV PUMP STATIONS Page: 6 CONTRACT SERVICE CONTRACT SERVICE EQUIP RENT /LEASE SERVICE CONTRACT EQUIP RENT/LEASE SERVICE CONTRACT OFFICE SUPPLIES OFFICE SUPPLIES SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT AUTOMOTIVE INFILTRTN /INFLOW LAB SUPPLIES LAB SUPPLIES SUBSCRIPTIONS SUBSCRIPTIONS Acct# / Proi Code Amount Check Number 'Rog 1000 - 0421 67.89 1004 - 6051 827.68 • Check Total: 895.57 AP- 00068335 MW 2038 - 6660 - WCNCTV 100.00 Check Total: 100.00 AP- 00068336 MW 1,417.00 1,417.00 1029 - 4405 - REDIII 2029 - 4405 - REDIII Check Total: 1038 - 5020 1038 - 6030 2038 - 5020 2038 - 6030 1038 - 4820 2038 - 4820 1021 - 6030 1022 - 6030 2021 - 6030 2022 - 6030 1005 - 6011 1001 - 6055 1007 - 4760 2007 - 4760 1022 - 4830 2022 - 4830 2,834.00 0.00 122.57 0.00 122.57 Check Total: 245.14 AP -00068338 Check Total: Check Total: 618.95 AP -00068340 MW 239.26 Check Total: 239.26 AP -00068341 MW 18,643.75 Check Total: 18,643.75 AP -00068342 MW 781.07 746.70 Check Total: 1,527.77 AP -00068343 MW 17.50 17.50 Current Date: 12/13/2007 Current Time: 09:20:31 62.01 51.56 113.57 257.23 92.43 257.23 12.06 AP -00068337 MW AP- 00068339 MW MW Vendor Name JOHNSON, BRENT JP ENTERPRISES KAUFER, ANDY KLINE OD, STEVEN L KLINE OD, STEVEN L KRLT & KOWL RADIO LAKE TAHOE PLUMBING INC LAKE TAHOE PLUMBING INC LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LARSEN,TANYA MC FARLANE, RHONDA User: LAVERNE Report: OH_PMT_CLAIMS_tjs ELECTRICAL SHOP ELECTRICAL SHOP DIO - WTR CONS PROG GEN & ADMIN PUMPS PUMPS HEAVY MAINT HEAVY MAINT EQUIPMENT REP EQUIPMENT REP EQUIPMENT REP OPERATIONS DIAMOND VLY RNCH EQUIPMENT REPAIR EQUIPMENT REPAIR EQUIPMENT REPAIR PAYMENT OF CLAIMS Department / Proi Name Description CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE DIAMOND VLY RNCH GROUNDS & MNTC CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE Page: 7 SAFETY /EQUIP /PHY SAFETY /EQUIP /PHY WTR CONS EXPENSE UB SUSPENSE MISC LIAB CLAIMS LUTHER PASS SHOP SUPPLIES BIOSOL EQUP /BLDG AUTOMOTIVE GENERATORS SHOP SUPPLIES MOBILE EQUIP GROUNDS & MNTC AUTOMOTIVE GENERATORS SHOP SUPPLIES CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE FINANCE TRAVEL/MEETINGS Acct# / Proi Code 1028-6042 1003 - 6075 2003 - 6075 2000 - 2002 2002 - 4520 1002 - 6048 1004 - 6071 1004 - 6653 1005 -6011 1005 - 6013 1005 -6071 1006 - 6012 1028 - 6042 2005 - 6011 2005 - 6013 2005 - 6071 1039-6200 Check Total: 2038 - 6660 - WCNCTV Check Total: Check Total: 2038 - 6660 - WCNCTV Check Total: Check Total: 2027 - 6660 - WCPROG Check Total: Check Total: Check Total: 2038 - 6660 - WCNCTV Check Total: Current Date: 12/13/2007 Current Time: 09:20:31 Amount Check Number 35.00 AP -00068344 625.00 625.00 AP- 00068345 1,000.00 1.000.00 AP -00068346 250.00 250.00 AP -00068347 143.50 143.50 287.00 AP- 00068348 3,600.00 3,600.00 AP -00068349 750.00 322.50 1,072.50 AP-00068350 202.29 85.62 574.76 509.96 282.07 25.82 52.89 35.59 808.79 362.98 25.83 0 0 Tvpe MW MW MW MW MW MW MW 2,966.60 AP -00068351 MW 250.00 250.00 AP-00068352 MW 49.88 Vendor Name MC FARLANE, RHONDA MC MASTER CARR SUPPLY CO MC MASTER CARR SUPPLY CO MCKEE, REBECCA McMAHAN, MATTHEW MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MOUNTAIN DEMOCRAT MOUNTAIN DEMOCRAT NASSCO INC User: LAVERNE Report: OH_PMT CLAIMS tjs PAYMENT OF CLAIMS Department / Proi Name Description Acct# / Proi Code Amount Check Number Tvoe FINANCE TRAVEL/MEETINGS 2039 - 6200 49.87 Check Total: 99.75 AP -00068353 MW PUMPS SHOP SUPPLIES 1002 - 6071 478.83 HEAVY MAINT BIOSOL EQUP /BLDG 1004 - 6653 85.12 Check Total: 563.95 AP- 00068354 MW GEN & ADMIN UB SUSPENSE 2000 - 2002 1,432.00 Check Total: 1,432.00 AP- 00068355 MW CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 250.00 Check Total: 250.00 AP -00068356 MW PUMPS LUTHER PASS 1002 - 6048 14.59 PUMPS PUMP STATIONS 1002 - 6051 60.15 PUMPS SHOP SUPPLIES 1002 - 6071 23.74 PUMPS SMALL TOOLS 1002 - 6073 26.31 HEAVY MAINT BUILDINGS 1004 - 6041 45.16 HEAVY MAINT GROUNDS & MNTC 1004 - 6042 41.73 1 HEAVY MAINT SHOP SUPPLIES 1004 - 6071 44.63 rn 1 DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 41.06 CUSTOMER SERVICE SHOP SUPPLIES 1038 - 6071 23.85 UNDERGROUND REP SMALL TOOLS 2001 - 6073 19.33 PUMPS PUMP STATIONS 2002 - 6051 21.67 PUMPS RPR/MNTC WTR TKS 2002 - 6054 31.23 PUMPS SHOP SUPPLIES 2002 - 6071 23.75 PUMPS SMALL TOOLS 2002 - 6073 26.31 CUSTOMER SERVICE SMALL TOOLS 2038 - 6073 21.29 CUSTOMER SERVICE SUPPLIES 2038 - 6520 70.94 Check Total: 535.74 AP- 00068357 MW ADMINISTRATION SUBSCRIPTIONS 1021 - 4830 42.50 ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 42.50 Check Total: 85.00 AP- 00068358 MW UNDERGROUND REP DUES/MEMB /CERT 1001 - 6250 250.00 Page: 8 Current Date: 12/13/2007 Current Time: 09:20:31 Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Number RN Check Total: 250.00 AP -00068359 MW NIKKEL, JUDY CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE 2038 - 6660 - WCNCTV 150.00 Check Total: 150.00 AP- 00068360 MW NORTHERN CA BACKFLOW PREV ASSO CUSTOMER SERVICE DUES/MEMB /CERT 1038 - 6250 30.00 NORTHERN CA BACKFLOW PREV ASSO CUSTOMER SERVICE DUES /MEMB /CERT 2038 - 6250 30.00 Check Total: 60.00 AP -00068361 MW NORTHWEST HYD. CONSULT INC ENGINEERING - CTC GRNT -BMPs BMP PROJECTS 1029 - 8737 - CTCBMP 6,544.78 NORTHWEST HYD. CONSULT INC ENGINEERING - CTC GRNT -BMPs BMP PROJECTS 2029 - 8745 - CTCBMP 6,544.77 Check Total: 13,089.55 AP- 00068362 MW NUROCK, DOUG OPERATIONS TRAVEUMEETINGS 1006 - 6200 33.95 Check Total: 33.95 AP-00068363 MW O I CORP LABORATORY LAB SUPPLIES 1007 - 4760 51.72 O I CORP LABORATORY LAB SUPPLIES 2007 - 4760 61.72 Check Total: 113.44 AP -00068364 MW OFFICE MAX GEN & ADMIN OFFICE INVENTORY 1000 - 0428 376.27 N OFFICE MAX ADMINISTRATION OFFICE SUPPLIES 1021 - 4820 61.33 rn 1 OFFICE MAX HUMAN RESOURCES OFFICE SUPPLIES 1022 - 4820 104.73 OFFICE MAX FINANCE OFFICE SUPPLIES 1039 - 4820 11.78 OFFICE MAX ADMINISTRATION OFFICE SUPPLIES 2021 - 4820 61.25 OFFICE MAX HUMAN RESOURCES OFFICE SUPPLIES 2022 - 4820 104.73 OFFICE MAX FINANCE OFFICE SUPPLIES 2039 - 4820 11.77 Check Total: 731.86 AP- 00068365 MW OFFICE PROFESSIONAL, THE ADMINISTRATION SUBSCRIPTIONS 1021 - 4830 43.50 OFFICE PROFESSIONAL, THE ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 43.50 Check Total: 87.00 AP- 00068366 MW PDM STEEL PUMPS SHOP SUPPLIES 1002 - 6071 1,359.07 PDM STEEL HEAVY MAINT GROUNDS & MNTC 1004 - 6042 1,446.80 PDM STEEL PUMPS SHOP SUPPLIES 2002 - 6071 44.93 Check Total: 2.850.80 AP -00068367 MW PETTY CASH LABORATORY TRAVEUMEETINGS 1007 - 6200 22.82 User: LAVERNE Report: OH_PMT_CLAIMS_tjs PAYMENT OF CLAIMS Page: 9 Current Date: 12/13/2007 Current Time: 09:20:31 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Number TvPe PETTY CASH ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 20.09 PETTY CASH HUMAN RESOURCES TRAVEL/MEETINGS 1022 - 6200 11.97 PETTY CASH HUMAN RESOURCES SUPPLIES 1022 - 6520 24.49 PETTY CASH HUMAN RESOURCES PERSONNEL EXPENS 1022 - 6670 2.50 PETTY CASH ENGINEERING TRAVEUMEETINGS 1029 - 6200 31.64 PETTY CASH INFORMATION SYS OFFICE SUPPLIES 1037 - 4820 11.25 PETTY CASH INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 7.03 PETTY CASH FINANCE POSTAGE EXPENSES 1039 - 4810 3.43 PETTY CASH FINANCE TRAVEUMEETINGS 1039 - 6200 18.00 PETTY CASH LABORATORY TRAVEUMEETINGS 2007 - 6200 22.82 PETTY CASH ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 20.08 PETTY CASH HUMAN RESOURCES TRAVEUMEETINGS 2022 - 6200 11.97 PETTY CASH HUMAN RESOURCES SUPPLIES 2022 - 6520 24.47 PETTY CASH HUMAN RESOURCES PERSONNEL EXPENS 2022 - 6670 2.50 PETTY CASH ENGINEERING TRAVEUMEETINGS 2029 - 6200 31.62 PETTY CASH INFORMATION SYS OFFICE SUPPLIES 2037 - 4820 11.24 en rn PETTY CASH INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 7.02 1 PETTY CASH FINANCE POSTAGE EXPENSES 2039 - 4810 3.42 PETTY CASH FINANCE TRAVEUMEETINGS 2039 - 6200 18.00 Check Total: 306.36 AP- 00068368 MW POWERS, PHYLLIS KUNIBE LABORATORY TRAVEUMEETINGS 1007 - 6200 38.01 POWERS, PHYLLIS KUNIBE LABORATORY TRAVEUMEETINGS 2007 - 6200 38.00 Check Total: 76.01 AP -00068369 MW POWERS, TERENCE H LABORATORY TRAVEUMEETINGS 1007 - 6200 15.28 POWERS, TERENCE H LABORATORY TRAVEUMEETINGS 2007 - 6200 15.28 Check Total: 30.56 AP -00068370 MW QUALITY CONTROL SYSTEMS INC HEAVY MAINT BUILDINGS 1004 - 6041 920.00 Check Total: 920.00 AP-00068371 MW RADIO SHACK HEAVY MAINT RADIO - RPRS /RPLCM 1004 - 6056 53.79 RADIO SHACK ELECTRICAL SHOP SMALL TOOLS 2003 - 6073 32.28 User: LAVERNE Report: OH PMT CLAIMS tjs Page: 10 Current Date: 12/13/2007 Current Time: 09:20:31 Vendor Name RIDER, FRANCIS RODRIQUES, DAVID RSN SPORTS NETWORK RUDE BROS BAGEL RUDE BROS BAGEL SCHWAB TIRES, LES SCHWAB TIRES, LES SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCP SCIENCE SCP SCIENCE SHIELDS HARPER & CO INC SIERRA CHEMICAL CO SIERRA ENVIRONMENTAL SIERRA FOOTHILL LABORATORY SIERRA NEVADA CLASSIFIEDS User: LAVERNE Report: OH_PMT_CLAIMS tjs Department / Proi Name Description CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE CUSTOMER SERVICE - WTR CNSRV INCNT TRAVEL/MEETINGS DIO - WTR CONS PROG WTR CONS EXPENSE HUMAN RESOURCES HUMAN RESOURCES EQUIPMENT REP EQUIPMENT REPAIR PUMPS HEAVY MAINT UNDERGROUND REP UNDERGROUND REP LABORATORY LABORATORY HEAVY MAINT PUMPS LABORATORY LABORATORY - ICR TMDL EQUIPMENT REP PAYMENT OF CLAIMS Page: 11 TRAVEUMEETINGS TRAVEL/MEETINGS AUTOMOTIVE AUTOMOTIVE PUMP STATIONS SHOP SUPPLIES PIPE/CVRS /MHLS SMALL TOOLS LAB SUPPLIES LAB SUPPLIES GROUNDS & MNTC HYPOCHLORITE MONITORING MONITORING REPL VEH 19 Acct# / Proi Code 2038 - 6660 - WCNCTV Check Total: 2038 - 6200 - WCNCTV Check Total: 2027 - 6660 - WCPROG Check Total: 1022 - 6200 2022 - 6200 1005 -6011 2005 -6011 1002 - 6051 1004 -6071 2001 - 6052 2001 - 6073 1007 - 4760 2007 - 4760 1004 - 6042 2002 - 4755 1007 - 6110 1005 - 8816 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 1007 - 6110 - ICTMDL Check Total: Current Date: 12/13/2007 Current Time: 09:20:31 Amount Check Number Tyne 86.07 AP -00068372 MW 75.00 75.00 AP- 00068373 MW 250.00 250.00 AP -00068374 MW 2,087.00 2,087.00 AP -00068375 MW 55.00 55.00 110.00 AP- 00068376 2,148.17 307.18 2,455.35 AP -00068377 MW 4.86 11.73 18.93 24.56 847.35 938.00 938.00 AP- 00068381 1,000.00 1,000.00 AP- 00068382 195.00 195.00 AP- 00068383 35.31 M W 60.08 AP- 00068378 MW 23.76 59.74 83.50 AP -00068379 MW 847.35 AP -00068380 MW MW M W MW Vendor Name SIERRA NEVADA CLASSIFIEDS SIERRA NEVADA CLASSIFIEDS SIERRA PACIFIC POWER SIERRA PACIFIC POWER SIERRA PACIFIC POWER SILVER STATE INTERNATIONAL INC SOUND STRATEGIES /OFC INC. SOUTH TAHOE NEWSPAPER AGENCY SOUTH TAHOE NEWSPAPER AGENCY SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE SOUTHWEST GAS SOUTHWEST GAS STANDARD INSURANCE COMPANY SUBSTITUTE PERSONNEL. & SUBSTITUTE PERSONNEL & SUTER ASSOCIATES, LYNN M. SUTER ASSOCIATES, LYNN M. TAHOE BASIN CONTAINER SERVICE User: LAVERNE Report: OH PMT CLAIMS tjs Deoartment / Prol Name EQUIPMENT REP CUSTOMER SERVICE GEN & ADMIN GEN & ADMIN GEN & ADMIN EQUIPMENT REPAIR DIO - WTR CONS PROG ADMINISTRATION ADMINISTRATION GEN & ADMIN OPERATIONS GEN & ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN OPERATIONS ENGINEERING - COLL SYS MASTER DIO DIO GEN & ADMIN PAYMENT OF CLAIMS Description REPL VEH 11 PRINTING Page: 12 ELECTRICITY ST LIGHTING EXP ELECTRICITY AUTOMOTIVE WTR CONS EXPENSE SUBSCRIPTIONS SUBSCRIPTIONS REFUSE DISPOSAL GROUNDS & MNTC REFUSE DISPOSAL NATURAL GAS NATURAL GAS LNG TRM DIS,MGMT CONTRACT SERVICE COLL SYS MST PLN CONTRACT SERVICE CONTRACT SERVICE REFUSE DISPOSAL Acct# / Proi Code Amount Check Number RN 1005 - 8881 35.31 2038 - 4920 285.79 Check Total: 356.41 AP -00068384 MW 1000 - 6330 1,408.18 1000 - 6740 1,688.79 2000 - 6330 12,525.80 Check Total: 15,622.77 AP- 00068385 MW 2005 - 6011 313.19 Check Total: 313.19 AP -00068386 MW 2027 - 6660 - WCPROG 1021 - 4830 2021 - 4830 1000 - 6370 1006 - 6042 2000 - 6370 1000 - 6350 2000 - 6350 9,933.38 AP -00068390 MW 1000 - 2531 1,465.74 Check Total: 1,465.74 AP -00068391 MW 1006 - 4405 1,844.70 1029 - 8721 - CSMSPL 799.75 Check Total: 2,644.45 AP -00068392 MW 1027 - 4405 1,225.00 2027 - 4405 1,225.00 Check Total: 2,450.00 AP- 00068393 MW 1000 - 6370 264.40 98.00 Check Total: 98.00 AP -00068387 MW 190.08 190.07 Check Total: 380.15 AP- 00068388 2,220.22 32.60 298.26 Check Total: 2.551.08 AP- 00068389 MW 9,305.55 627.83 Check Total: Current Date: 12/13/2007 Current Time: 09:20:31 0 MW PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Number Tvoe TAHOE BASIN CONTAINER SERVICE OPERATIONS SLUDGE DISPOSAL 1006 - 6652 7,632.50 Check Total: 7,896.90 AP -00068394 MW TAHOE FENCE CO INC DIAMOND VLY RNCH FENCE, DVR 1028 - 8689 2,620.00 Check Total: 2,620.00 AP- 00068395 MW TAHOE MOUNTAIN NEWS DIO - WTR CONS PROG WTR CONS EXPENSE 2027 - 6660 - WCPROG 325.00 Check Total: 325.00 AP -00068396 MW TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003 - 6041 215.07 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 238.11 Check Total: 453.18 AP- 00068397 MW TECHPRO SALES & SERVICE INC PUMPS PUMP STATIONS 2002 - 6051 374.08 Check Total: 374.08 AP -00068398 MW TESCO CONTROLS INC ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 350.00 Check Total: 350.00 AP- 00068399 MW TREBOTICH, DELORES L LABORATORY TRAVEUMEETINGS 1007 - 6200 175.50 TREBOTICH, DELORES L LABORATORY TRAVEUMEETINGS 2007 - 6200 175.50 i Check Total: 351.00 AP -00068400 � MW TRUCK PARTS & EQUIPMENT CO EQUIPMENT REP AUTOMOTIVE 1005 - 6011 407.69 Check Total: 407.69 AP- 00068401 MW U S BANK CORPORATE UNDERGROUND REP OFFICE SUPPLIES 1001 - 4820 107.96 U S BANK CORPORATE UNDERGROUND REP TRAVEUMEETINGS 1001 - 6200 447.80 U S BANK CORPORATE UNDERGROUND REP DUES /MEMB /CERT 1001 - 6250 110.00 U S BANK CORPORATE PUMPS SHOP SUPPLIES 1002 - 6071 142.81 U S BANK CORPORATE PUMPS TRAVEUMEETINGS 1002 - 6200 204.45 U S BANK CORPORATE ELECTRICAL SHOP OFFICE SUPPLIES 1003 - 4820 123.64 U S BANK CORPORATE ELECTRICAL SHOP TRAVEL/MEETINGS 1003 - 6200 155.74 U S BANK CORPORATE HEAVY MAINT OFFICE SUPPLIES 1004 - 4820 49.96 U S BANK CORPORATE HEAVY MAINT GROUNDS & MNTC 1004 - 6042 433.95 U S BANK CORPORATE EQUIPMENT REP TRAVEUMEETINGS 1005 - 6200 25.71 U S BANK CORPORATE LABORATORY LAB SUPPLIES 1007 - 4760 242.55 U S BANK CORPORATE LABORATORY TRAVEUMEETINGS 1007 - 6200 749.74 User: LAVERNE Report: OH_PMT CLAIMS tjs Page: 13 Current Date: 12/13/2007 Current Time: 09:20:31 Vendor Name U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE User: LAVERNE Report: OH_PMT CLAIMS tjs Department / Proi Name BOARD OF DIR BOARD OF DIR ADMINISTRATION ADMINISTRATION HUMAN RESOURCES HUMAN RESOURCES DIO - PR EXP- EXTERNAL DIO - PR EXP -GOVTL DIAMOND VLY RNCH DIAMOND VLY RNCH DIAMOND VLY RNCH ENGINEERING ENGINEERING INFORMATION SYS CUSTOMER SERVICE CUSTOMER SERVICE FINANCE FINANCE FINANCE FINANCE - SELFIN FINANCE UNDERGROUND REP PUMPS PUMPS ELECTRICAL SHOP EQUIPMENT REPAIR LABORATORY LABORATORY BOARD OF DIR BOARD OF DIR ADMINISTRATION PAYMENT OF CLAIMS Description OFFICE SUPPLIES TRAVEUMEETINGS OFFICE SUPPLIES TRAVEL/MEETINGS SUBSCRIPTIONS TRAVEUMEETINGS PUB RELATIONS PUB RELATIONS OFFICE SUPPLIES GROUNDS & MNTC TRAVEUMEETINGS OFFICE SUPPLIES TRAVEUMEETINGS TRAVEUMEETINGS OFFICE SUPPLIES TRAVEUMEETINGS OFFICE SUPPLIES SUBSCRIPTIONS TRAVEUMEETINGS TRAVEL/MEETINGS SUPPLIES TRAVEL/MEETINGS SHOP SUPPLIES TRAVEUMEETINGS TRAVEUMEETINGS TRAVEL/MEETINGS LAB SUPPLIES TRAVEL/MEETINGS OFFICE SUPPLIES TRAVEUMEETINGS OFFICE SUPPLIES Acct# / Proi Code 1019 - 4820 1019 - 6200 1021 - 4820 1021 - 6200 1022 - 4830 1022 - 6200 1027 - 6620 - PREEXT 1027 - 6620 - PREGOV 1028 - 4820 1028 - 6042 1028 - 6200 1029 - 4820 1029 - 6200 1037 - 6200 1038 - 4820 1038 - 6200 1039 - 4820 1039 - 4830 1039 - 6200 1039 - 6200 - SELFIN 1039 - 6520 2001 - 6200 2002 - 6071 2002 - 6200 2003 - 6200 2005 - 6200 2007 - 4760 2007 - 6200 2019 - 4820 2019 - 6200 2021 - 4820 Page: 14 Current Date: 12/13/2007 Current Time: 09:20:31 Amount Check Number Type 18.05 212.50 11.84 814.29 40.92 672.11 42.59 82.02 215.00 68.82 24.66 7.75 145.68 363.25 20.21 360.97 133.41 29.61 780.53 20.93 2.48 102.55 142.81 967.45 155.74 25.70 242.54 824.74 18.06 212.50 11.84 N 0 Vendor Name Deoartment / Proi Name Descrietion Acct# / Proi Code Amount Check Number Tyne U S BANK CORPORATE ADMINISTRATION - HV VLY ADDL WTR TRAVEUMEETINGS 2021 - 6200 - HVNWTR 21.05 U S BANK CORPORATE ADMINISTRATION TRAVEL/MEETINGS 2021 - 6200 814.29 U S BANK CORPORATE HUMAN RESOURCES SUBSCRIPTIONS 2022 - 4830 40.92 U S BANK CORPORATE HUMAN RESOURCES TRAVEL/MEETINGS 2022 - 6200 672.09 U S BANK CORPORATE DIO - PR EXP- EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 42.59 U S BANK CORPORATE DIO - PR EXP -GOVTL PUB RELATIONS 2027 - 6620 - PREGOV 82.01 U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 2029 - 4820 7.74 U S BANK CORPORATE ENGINEERING - AB599 PUB ADV CO TRAVEUMEETINGS 2029 - 6200 - AB0599 29.85 U S BANK CORPORATE ENGINEERING TRAVEUMEETINGS 2029 - 6200 311.69 U S BANK CORPORATE ENGINEERING DUES /MEMB /CERT 2029 - 6250 172.00 U S BANK CORPORATE INFORMATION SYS TRAVEUMEETINGS 2037 - 6200 363.25 U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 2038 - 4820 20.20 U S BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 2038 - 6200 360.96 U S BANK CORPORATE FINANCE OFFICE SUPPLIES 2039 - 4820 133.40 U S BANK CORPORATE FINANCE SUBSCRIPTIONS 2039 - 4830 29.60 U S BANK CORPORATE FINANCE TRAVEL/MEETINGS 2039 - 6200 780.51 00 U S BANK CORPORATE FINANCE - SELFIN TRAVEUMEETINGS 2039 - 6200 - SELFIN 20.93 rn U S BANK CORPORATE FINANCE SUPPLIES 2039 - 6520 2.47 Check Total: 1471.41 AP -00068404 MW US POSTMASTER GEN & ADMIN POSTAGE PPD 2000 - 0304 5,000.00 Check Total: 5,000.00 AP-00068405 MW US POSTMASTER CUSTOMER SERVICE POSTAGE EXPENSES 1038 - 4810 2,500.00 US POSTMASTER CUSTOMER SERVICE POSTAGE EXPENSES 2038 - 4810 2,500.00 Check Total: 5,000.00 AP- 00068406 MW USA BLUE BOOK PUMPS WELLS 2002 - 6050 25.76 USA BLUE BOOK PUMPS PUMP STATIONS 2002 - 6051 146.63 User: LAVERNE Report: OH_PMT_CLAIMS_tjs PAYMENT OF CLAIMS VWR CORPORATION LABORATORY LAB SUPPLIES VWR CORPORATION LABORATORY LAB SUPPLIES Page: 15 Check Total: 172.39 AP- 00068407 MW 1007 - 4760 495.07 2007 - 4760 508.16 Check Total: 1,003.23 AP -00068408 MW Current Date: 12/13/2007 Current Time: 09:20:31 Vendor Name WATER ENVIRONMENT FEDERATION ELECTRICAL SHOP WEDCO INC WESTERN ENERGETIX INC WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WINDSHIELD PROS OF TAHOE WINKELMAN, ERIK ZEE MEDICAL INC ZEE MEDICAL INC User: LAVERNE Report: OH_PMT_CLAIMS tjs Department / Prof Name PAYMENT OF CLAIMS Description DUES /MEMB /CERT ELECTRICAL SHOP PUMP STATIONS POOLED CASH GASOLINE INV UNDERGROUND REP PIPE /CVRS /MHLS CUSTOMER SERVICE WATER METERS EQUIPMENT REP AUTOMOTIVE CUSTOMER SERVICE - WTR CNSRV INCNT WTR CONS EXPENSE GEN & ADMIN SAFETY /EQUIP /PHY GEN & ADMIN SAFETY /EQUIP /PHY Page: 16 Acct# / Proi Code 2003 - 6250 1003-6051 0000 - 0415 2001 - 6052 2038 - 6045 1005 - 6011 Check Total: Check Total: Check Total: Check Total: Check Total: 2038 - 6660 - WCNCTV Check Total: 1000 - 6075 2000 - 6075 Check Total: Grand Total: Current Date: 12/13/2007 Current Tune: 09:20:31 Amount Check Number LLQg 192.00 192.00 AP -00068409 MW 154.30 154.30 AP- 00068410 MW 3,582.09 3,582.09 AP -00068411 MW 574.51 1,907.18 2,481.69 AP- 00068412 MW 100.00 100.00 AP -00068413 MW 600.00 600.00 AP -00068414 MW 149.09 149.09 298.18 387,584.40 ON AP -00068415 MW ...... ...-.. .....tt....... South Tahoe Public U:tUJty District ~ ~ F...",. .un. ~ JtlMe MaryLou~ Dwme~ fJt.;~ 127!5 MMdowCntet..DrlwJ-South I.abJTahoe.CA 96150-7401 f'horlf530544 6414*Fax530541-061-4-www.etprd.us BOARD AGENDA ITEM 14a TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: December 20, 2007 ITEM - PROJECT: Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States of America vs. EI Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: ~ GENERAL MANAGER: YES . NO CHIEF FINANCIAL OFFICER: YES ~ NO CATEGORY: Sewer -101- i South Tahoe Public Utility District Board Meeting Thursday, December 20, 2007 STUPD Board Members, My purpose here today is to convince the STPUD Board that there are some compelling reasons to be pro-active in removing radon from the drinking water you deliver to your customers. At this time, as far as I can ascertain, STPUD is not out of compliance with Federal or State regulations concerning radon in drinking water. However, you are already removing radon from at least one of your wells (the one in Meyers) and you could develop a plan to remove or reduce radon levels in all of your wells over time. My reasons are as follows: 1. The aeration technology to reduce radon at the well is quite simple and relatively cheap and can be added to any well as money and the opportunity present themselves. 2. Radon is becoming more of an issue in South Lake Tahoe after the 2007 Tahoe Radon Survey which was performed by the State of California Department of Public Health Radon Office. That survey showed that over 50% of the homes in South Lake Tahoe are over the EP A action level of 4 pCi/L (picocurries per liter). 50% is a high percent of homes when you compare it to 6% for Sacramento and only 1 % for the entire state of California. It is also high compared to other states such as Minnesota which has a state-wide radon ordinance with only 33% of houses over the EPA action level, or New Jersey, which requires any community with over 25% of the houses over the EPA action level to adopt a radon ordinance. 3. Most radon in a house typically comes from the ground, not from water. However, as more people mitigate their house or build out radon using RRNC (Radon Resistant New Construction) techniques when they build a new home, radon from water supplies can become the number one cause of radon in a house. Radon from water can be highly concentrated around the person taking a shower or washing dishes as opposed to being evenly dispersed throughout a house when introduced from ground gases. 4. January is National Radon Awareness Month and El Dorado County Environmental Management will be conducting a radon education and public outreach project. I hope to be involved with the county in training and workshops for building radon out of the Angora fire rebuilt houses. I would love to be able to give a good report on what STPUD is doing to contain radon from water when the topic of radon in water comes up. This could be good for your customer relations and publicity as showing that STPUD is concerned about public and customer safety. 5. The U.S. Surgeon General has identified radon as a type 1 carcinogen, second only to tobacco smoke as a cause oflung cancer. In fact he estimates that 21,000 people .. 'I die from radon induced lung cancer each year. Statistically speaking the number oflung cancer deaths from radon in water is estimated at only 658, so it's a very small percentage. However those 658 people are real people with lung cancer and they don't really know where their radon exposure came from. Remember, a little exposure over a long time carries the same risk of cancer as a large exposure over a short time. All radiation is hazardous and we should avoid exposure wherever we can. 6. STPUD is under no legal requirement to do anything about radon in the water you deliver to your customers because there are no rules on the books at this time. But we do know there are high levels of radon in our STPUD water supply. Your average for all wells is 1,200 pCi/L while the federal guidelines would require under 300 pCi/L or 4,000 pCi/L with a Multimedia Mitigation Plan. The EP A's Proposed Drinking Water Rule has not yet gone into effect, and may never actually become law. But the spirit of the law is that any water agency that can reduce its radon levels should reduce its radon levels. Also water agencies should work with other agencies to educate the public on the dangers of radon and on ways to reduce radon (the Multimedia Mitigation plan; the actual law and web page are listed below). 7. Finally, as a State and NEHA-NRPP (National Environmental Health Association - National Radon Proficiency Program) Certified Radon Mitigation Provider, I am available for consulting to help STPUD develop a plan to reduce radon in the water you deliver to your customers. Please contact me for more information or ifI can be of any help. You might find my web site helpful in understanding the scope of the problem of radon in our mountain community. Jeff Miner Radon At Tahoe PO Box 2576 South Lake Tahoe, CA 96158 bl!.p-:,~:~_\v \~R(!!,ton;\ (C'=!b.0c. CQIl] 530-577-7293 SURGEON GENERAL'S WARNING: Radon Causes Lung Cancer. You Should Test Your Home. .~ ~ Appendix: From the EP A Radon in Water web site: http://www.epa.gov/OG WDW /radon/proposal.html . The unique multimedia framework for this proposed regulation is outlined in the Safe Drinking Water Act as amended in 1996. · First Option: States can choose to develop enhanced state programs to address the health risks from radon in indoor air -- known as Multimedia Mitigation (MMM) programs -- while individual water systems reduce radon levels in drinking water to 4,000 pCi/L or lower (picoCuries per liter, a standard unit of radiation). EP A is encouraging States to adopt this option because it is the most cost-effective way to achieve the greatest radon risk reduction. · Second Option: If a state chooses not to develop an MMM program, individual water systems in that state would be required to either reduce radon in their system's drinking water to 300 pCi/L or develop individual local MMM programs and reduce levels in drinking water to 4000 pCi/L. Water systems already at or below 300 pC ilL standard would not be required to treat their water for radon. . The proposed regulation identifies four criteria that MMM program plans would be required to meet to be approved by EP A: . Public involvement in the development of the MMM plan; . Quantitative goals for reducing radon in existing and new homes; . Strategies for achieving these quantitative goals; and . A plan for tracking and reporting results. 1 Percentage of Homes with Radon Readings Above EPA Action Level By Zip Code from California DHS Radon Test data base as of 11/11/2006 Revised 8/23/2007 % of Homes over EPA action level 5%~ 1 -. i H-l i I I I -- H~_ i -- ~ 1 I I i _m-J i -I i ) 40%- 35%. 30% 25% 20% 15% 10% 0% Sacramento Sierra Nevada Percent over EPA action level 1% 6% 38% State of California Sacramento Sierra Nevada 1% 6% 38% Results of 1700 new tests in Tahoe Radon Survey 8/23/2007 Original Survey November, 2006 Note: Test sample greatly increased but results stayed the about the same' 25 Sierra Nevada Zip Codes Test ......11a In b1l1Ck w,,", not clNlnged Zip Code County City Home. 4pCIIL Percent Additional Homes 4 pCi/L Percent re.ted or higher i!: 4 pCl/L Tests Tested or higher ::: 4 pC ilL 95~2 Amador Jackson 68 19 28% 0 68 19 28% 95665 Amador Pine Grove 88 43 49% 0 88 43 49% 95666 Amador Pioneer 122 55 45% 0 122 55 45% 95667 EI Dorado Placerville 43 6 14% 0 43 6 14% 95669 Amador Plymouth 34 13 38% 0 34 13 38% 95685 Amador Sutter Creek 69 22 32% 0 69 22 32% 95689 Amador Volcano 22 11 50% 0 22 11 50% 95945 Nevada Grass Valley 51 11 22% 0 51 11 22% 95949 Nevada Grass Valley 17 3 18% 0 17 3 18% 95959 Nevada Nevada City 43 13 30% 0 43 13 30% 95971 Plumas Quincy 18 8 44% 0 18 8 44% 96145 Placer Tahoe City 10 4 40% 67 77 17 22% 96146 Placer Olympic Valley 4 0 0% 14 18 3 17% 96150 EI Dorado South Lake Tahoe 82 43 52% 315 397 206 52% 96151 EI Dorado South Lake Tahoe 14 8 57% 26 40 22 551Yo 96152 EI Dorado South Lake Tahoe 1 0 0% 4 5 1 20% 96153 EI Dorado South Lake Tahoe 3 1 33% 0 3 1 33% 96154 EI Dorado South Lake Tahoe 6 6 100% 0 6 1 17% 96155 EI Dorado South Lake Tahoe 9 2 22% 5 14 4 29% 96156 EI Dorado South Lake Tahoe 4 3 75% 9 13 11 8'5% 96157 EI Dorado South Lake Tahoe 4 3 75% 0 4 3 75% 96158 EI Dorado South Lake Tahoe 17 8 47% 29 46 24 52% 96160 Nevada Truckee 22 4 18% 19 41 11 21% 96161 Nevada Truckee 33 9 27% 254 287 13 25~/o 96162 Nevada Truckee 12 2 17% 17 29 7 24% Sierra Nevada Communities 796 297 37% 759 1555 588 38% 1 Select Communities Horn.. 4 pCUL Percent Additional Homes 4 pCi/L Percent Truckee Tested or higher ~ 4 pCl/L Tests Tested or higher ~ 4. pC ilL 96160 Nevada Truckee 22 4 18% 19 41 11 27% 96161 Nevada Truckee 33 9 27% 254 237 73 25'% 96162 Nevada Truckee 12 2 17% 17 29 7 24'10 67 15 22% 290 357 91 25% South Lake Tahoe 96150 EI Dorado South Lake Tahoe 82 43 52% 315 391 206 520/0 96151 EI Dorado South Lake Tahoe 14 8 57% 26 40 22 55'% 96152 EI Dorado South Lake Tahoe 1 0 0% 4 ') 1 20% 96153 EI Dorado South Lake Tahoe 3 1 33% 0 3 '1 33% 96154 EI Dorado South Lake Tahoe 6 6 100% 0 fj 1 17% 96155 EI Dorado South Lake Tahoe 9 2 22% 5 14 4 29% 96156 EI Dorado South Lake Tahoe 4 3 75% 9 13 11 85% 96157 EI Dorado South Lake Tahoe 4 3 75% 0 4 3 75% 96158 EI Dorado South Lake Tahoe 17 8 47% 28 46 24 52~'~ 140 74 53% 388 528 273 52% Eastern Sierra 93546 Mono Mammoth Lakes 4 2 50% 93514 Inyo Bishop 57 17 30% 61 19 31% Greater Sacramento 59 Zip Codes 95605 Yolo Broderick 3 0 0% 95608 Sacramento Carmichael 19 1 5% 95610 Sacramento Citrus Heights 13 1 8% 95612 Yolo Clarksburg 2 0 0% 95616 Yolo Davis 30 1 3% 95618 Yolo EI Macera 3 0 0% 95620 Solano Dixon 3 0 0% 95621 Sacramento Citrus Heights 14 0 0% 95624 Sacramento Elk Grove 16 0 0% 95626 Sacramento Elverta 4 0 0% 95628 Sacramento Fair Oaks 43 3 7% 95630 Sacramento Folsom 29 6 21% 95632 Sacramento Galt 5 1 20% 95638 Sacramento Rancho Seco 1 0 0% 95648 Placer Lincoln 6 0 0% 95650 Sacramento Loomis 14 0 0% 95655 Sacramento Mather AFB 3 1 33% 95659 Sutter Nicolaus 1 0 0% 95660 Sacramento North Highlands 4 0 0% 95661 Placer Roseville 24 2 8% 95662 Sacramento Orangevale 10 0 0% 95670 Sacramento Rancho Cordova 26 0 0% 95673 Sacramento Rio Lindo 2 0 0% 95677 Placer Rocklin 11 0 0% 95678 Placer Roseville 29 0 0% 95683 Sacramento Sloughhouse 2 1 50% 95691 Yolo West Sacramento 32 0 0% 95741 Sacramento Rancho Cordova 3 0 0% 95742 Sacramento Rancho Cordova 3 0 0% 95746 Placer Granite Bay 9 2 22% ... the rest were not printed for brevity Sacramento 683 43 6% State of California 1% "I Radon Fact Sheet Radon in the Sierra Nevada First, some definitions: Radon is a naturally occurring, cancer-causing, radioactive gas. It is produced by the normal decay of uranium, an element that is found in nearly all soils (at higher concentrations in shale, phosphorus and granite). Radon gas is colorless, odorless, and tasteless and impossible to detect without a test. The U.S. EPA says that no amount of radiation exposure is safe, but they set 4 pCi/L (picocuries per liter) as the "action level" to use when recommending that a house be mitigated or fixed. Cities or regions can be compared using the percent of homes above the EPA action level, but really, individual homes should be tested to know if they have a problem. To understand our Sierra Nevada region, we need to understand radon exposure in other areas. The EPA estimates that about 1 in 15 houses across the US are above 4 pCi/L. That's about 6.60/0 of all houses in the US. The California Department of Health Services (DHS) estimates that about 1010 of all houses in California are above 4 pCi/L. The California DHS Radon Program maintains a data base of all known radon test in the state sorted by Zip Code. I used a spreadsheet to analyze all 59 Zip Codes from the greater Sacramento area and found that 60/0 of those tests were above the EPA action level. I then entered 25 Zip Codes for 14 communities in the Sierra Nevada foothill and mountain region near Tahoe. They are: Jackson, Pine Grove, Pioneer, Placerville, Plymouth, Sutter Creek, Volcano, Grass Valley, Nevada City, Quincy, Tahoe City, Olympic Valley, South Lake Tahoe, and Truckee. Of the 1555 tests in these mountain and foothill communities, 380/0 had radon levels over the EPA action level. 380/0! That shockingly high percent is based on tests that now include the 2007 Tahoe Radon Survey. As a confirmation of that figure, a DHS year-long radon study in 1988-89 suspected a high radon potential for this region. I quote from the report: "The results also were analyzed by dividing the state into six geographic regions. The hiahest level was measured in the Sierra Nevada reaion (from Placer south to Mariposa, as well as Alpine, Mono, Inyo counties), which was significantly higher than other areas.... The limited data for this region in the statewide survey indicated 11- 45010 of homes are above the U.S. EPA action level." % of Homes over EPA action level 40% 1 35% ,..' 30% ,. 25%. 20% /~ ::1 "L ~,:,~_~. 0%L~=~~~",=.2"=-,"'->..~,,,,,",~~!.v ~:" ~ ,. '" ~:z.~ I S~~~ , 'California Sacramento, Sierra Nevada d..1 ! j ~ i; ......-< I ; , ...... ---i . ~-~ I i -- .._'--~"'"i - -,,- .---.: , 'Percent over EPA action level -_._,_.._-~--~--_._--------- - -- 1% -... ._..~---.T. -. .-.... --..-, 6% I 38% (Links to the data for the chart and the DHS database can be found at htto:/Iwww.radonattahoe.com/oroblem.htm). '1 So the radon tests show that we have high radon in the Sierra Nevada. The City of South Lake Tahoe had even higher readings, 530/0. So why aren't these test results causing more concern? This data is available to the public, why aren't there action plans for fixing those nearly 4 out of 10 houses, or testing more homes, or having building codes changed to reflect our knowledge of radon in this area? What is stopping our knowledge from becoming action? Maybe a review of the facts will help us draw some conclusions: 1. The U.S. Surgeon General has identified radon as a class I carcinogen, similar to tobacco smoke. 2. The U.S. EPA estimates that over 20,000 Americans die every year from radon induced lung cancer (that's nearly 55 people a day!). 3. The California DHS has known, at least since the 1988-89 study that up to 40% of all homes in the Sierra Nevada region could have radon levels in excess of the EPA action level. 4. The EPA recommends that ALL homes in high radon areas be tested for radon and fixed if found to be high, and that ALL new homes built in these areas have radon reduction systems. 5. The State of California DHS Radon Program no longer gives away free radon test kits but they are available at local hardware stores. Radon Hot Line 1-800-745-7236 has info on how to order test kits. 6. The EPA has developed protocols for fixing existing houses with high radon levels and for building out radon in new homes (Radon Resistant New Construction - RRNC). This literature is free. 7. The Radon Control Methods in Appendix F of the 2003 International Residential Code are available to any building department in high radon areas to incorporate in their local building codes. To date, I am not aware of any building departments that have adopted it in the Sierra Nevada region. 8. The EI Dorado County Environmental Management Department left radon out of its Community Update "purple postcard" of public health issues in 2005, choosing instead to include "Storm water." 9. One piece of good news is that the California DHS Radon Program has completed the Tahoe Radon Survey in the Spring of 2007.7,700 households were asked to join the study in Placer, Nevada, and EI Dorado County portions of the Tahoe Basin. 1700 responded and the results were almost exactly the same as the data showed before the study, confirming that Tahoe is a high radon area. We hope to use the results of the survey to get a radon ordinance added to our building code. 10. But sadly, the major players like builders, architects, real estate, environmental health agencies, building inspectors, and even home owners and buyers have pretty much ignored radon. If they would get informed, this group could be a positive force in responding to radon in our community. Conclusion: As always, it falls to individual home owners to take responsibility for their own family's health and safety. · If you live in the Sierra Nevada region, test your own home. In fact, if you are reading this, test your home. 43 houses in the Sacramento region had high readings, even though the area as a whole is not a high radon area. The only way to know is to test. · If you are building a house, encourage your builder, architect or building inspector to get informed on radon. You might convince a few forward thinking individuals to take radon seriously and to act accordingly. Radon at Tahoe.com revised 12/201107