04-17-08
~
SOUTH TAHOE PUBLIC UTILITY DISTRICT
IIBasic Services for a Complex Worldll
Richard Solbri~, Gener~al Man~~r
Mary Lou Mosbacher, President
^
BOARD MEMBERS
Paul. ~ciuto,AssistantMana~er
Dale Rise, Vice President
James R. Jones, Director
"~.. .~
Eric W. Schafer, Director
.. '^W. ..,
Ernie Claudio, Director
~ ..., TT~' __, '''' "
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
APRil 17, 2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
April 17, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South lake Tahoe,
California.
\., BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Schafer. ATTENDEES
Director Jones was absent.
STAFF:
Sol brig, Sharp, McFarlane, Sciuto, Hoggatt, Sherman,
Henderson, Thiel, Ryan, Coyner, W. Stanley, C. Stanley,
Hussmann, Donovan, Curtis, James, S. Gray, Pinkel,
Attorney Herrema.
GUESTS:
Cathy Monaghan/EI Dorado County Water Agency,
Cathy Kope/City of South lake Tahoe loan Program
Specialist, Michael Boettger & Bucky Fong/PAM
Companies (Evergreen Apartments).
Julie Ryan led the pledge to the flag.
Moved Rise I Second Schafer I Jones Absent / Passed
to approve the Consent Calendar as submitted:
a. Temporary Help for Underground Repair Water -
Approved contract with Substitute Personnel for
two temporary employees, in the estimated amount
of $60,000;
PLEDGE OF AlLlGIANCE
CONSENT CALENDAR
\.,
REGULAR BOARD MEETING MINUTES - APRIL 17, 2008
PAGE - 2
~
b. Collection System Master Plan - Approved Task
Order No.3 to Arete Systems, in an amount not
to exceed $1,155;
c. Diamond Valley Ranch Aerial Mapping -
Authorized execution of proposal for aerial
mapping services with Auerbach Engineering
Corporation, in the amount of $69,650;
d. 2008 AI Tahoe Waterline Replacement - Approved
payment to the City of South lake Tahoe for the
encroachment fee, in the amount of $24,574.73;
e. Approved Regular Board Meeting Minutes:
March 20, 2008;
f. Approved Regular Board Meeting Minutes:
April 3, 2008.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
~
Representatives from Evergreen Tahoe Partners
appeared before the Board to request waiver or
re-evaluation of the additional water capacity fee
($24,825) assessed after their completion of the
District's two-year monitoring program at their low-
income housing project.
Discussions took place regarding the fact that the
water use estimate prepared by the customer was
under-estimated, their inability to raise rents to
cover the fees, requesting the City to cover the
fees from their projects fund, possible reasons
behind the steady increase in water consumption,
use of the District's water conservation specialist
to suggest methods to lower water use, landscape
irrigation mitigation, delayed payment, payment
programs, and legal issues related to waiving fees.
Moved Schafer / Second Rise I Jones Absent I
passed to table this issue until the May 1 Regular
Board Meeting to allow legal counsel time to research
the legalities related to this issue.
The purpose of this Ordinance is to adopt changes
regarding rate relief for excess sewer capacity and the
transfer of sewer capacity from one parcel to another
parcel. Under the District's proposed amendments,
excess sewer units may be transferred to another
parcel up until December 31, 2012. After that time,
\., excess sewer units will no longer be transferable
REQUEST TO APPEAR BEFORE THE
BOARD RECEIVED FROM
EVERGREEN TAHOE PARTNERS
ORDINANCE NO. 506-08:
EXCESS SEWER CAPACITY UNITS
REGULAR BOARD MEETING MINUTES - APRIL 17, 2008
PAGE - 3
~
among parcels, but can be used for further develop-
ment upon the same parcel. The District would also
provide rate relief on a prospective basis to property
owners with excess sewer units on their parcels.
Lisa Coyner reported these changes were a result of
Board direction given at the April 3 Board meeting.
Moved Claudio / Second Schafer / Jones Absent /
Passed to enact Ordinance No. 506-08 amending
Administration Code regarding rate relief for excess
sewer capacity and transfer of sewer capacity.
Nancy Hussmann reported the contract for the
management group ends at the end of his year.
Due to the increasingly unreliable nature of the
industry-wide salary surveys the District currently
uses, staff recommended hiring Koff & Associates
to perform a salary survey for management positions.
A large part of the work was done as part of Union
negotiations in 2006. This would be a continuation
of that work.
\.,
Moved Schafer / Second Rise / Jones Absent /
Passed to authorize staff to enter into a contract
with Koff & Associates, Inc., to conduct the
compensation study, in an amount not to exceed
$9,370.
This position is currently filled by a temporary
employee. Per ongoing review with the Finance
Committee, it has been determined that this position
has alleviated some of the workflow problems. The
position has been included in the 2008/09 budget,
one-half being funded with grant funds. Staff
requested approval to begin the recruitment process
immediately in order to fill the position with a
permanent employee by July 1.
Moved Schafer / Second Claudio / Jones Absent /
Passed to authorize staff to advertise for an Account
Clerk Ill/Grant Program Assistant.
ORDINANCE NO. 506-08:
EXCESS SEWER CAPACITY UNITS
(continued)
COMPENSATION STUDY FOR
MANAGEMENT GROUP
STAFFING - ACCOUNT CLERK 111/
GRANT PROGRAM ASSISTANT
Moved Schafer / Second Rise / Jones Absent / Passed PAYMENT OF CLAIMS
to approve payment in the amount of $826,560.64.
Water and Wastewater Operations Committee: The BOARD MEMBER STANDING
committee met April 14. Director Rise attended in COMMITTEE REPORTS
place of Directors Jones and Claudio. Minutes of the
meeting are available upon request.
\.,
The agency is having budget problems. Prioritizing
projects was suggested as a way to plan which
projects will receive immediate funding.
El DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
REGULAR BOARD MEETING MINUTES - APRIL 17, 2008
PAGE - 4
~
Agency staff member, Cathy Monaghan, reported
she plans to attend Board meetings and learn more
District issue. She praised staff and Board represent-
tatives for their participation in the water agency.
Director Rise reported on the meeting that took
place on April 9 regarding responsibility for utility
relocations due to County erosion control projects.
The District will now be included in the planning
stages of these projects.
Director Rise reported he showed Richard Sol brig
where he thought the best locations for backflow
devices were (inside of buildings rather than on the
outside).
Director Schafer reported on the difficulty of correctly
estimating housing development capacity fees, as
was the case with Evergreen Apartments.
\.,
President Mosbacher reported on her attendance at
the Lake Valley Fire Protection District meeting.
General Manager: Richard Sol brig reported on five
items: 1) The utility relocation meeting for County
erosion control projects; 2) Chamber of Commerce
memberships; 3) The City's request for free water
supplies for landscape irrigation along the Ski Run
business improvement district; 4) Outstanding issues
related to the convention center project; and
5) The state's property tax shift proposals and
ACWA's role in protecting enterprise districts.
Assistant General Manger / EnQineer: Paul Sciuto
reported on the hydraulic modeling that will be used
throughout the lake Valley fire system.
3:30 - 3:50 P.M,
Chief Financial Officer: Rhonda McFarlane announced
that she was resigning her employment at the District,
and was leaving after the May 15 public budget meeting.
Her official end date will be June 2.
3:55 P.M.
3:57 P.M.
\."
El DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
(continued)
BOARD MEMBER REPORTS
GENERAL MANAGER REPORTS
STAFF REPORT
MEETING BREAK
STAFF REPORT
ADJOURNMENT TO CLOSED
SESSION
RECONVENE TO OPEN SESSION
~
~
~
REGULAR BOARD MEETING MINUTES - APRIL 17, 2008
PAGE - 5
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
No reportable Board action.
3:57 P.M.
ATTEST:
,
Kathy Sharp,
South Tahoe
Pursuant to Government Code
Section 54956.9(a)/Conference
with legal Counsel - Existing
Litigation re: Meyers landfill Site:
United States of America VS. EI
Dorado County and City of South
lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 lKK GGH, U.S. District
Court for the Eastern District of Ca.
Pursuant to Government Code
Section 54956.9(b)/Conference with
legal Counsel-Threatened Litigation
(One Case)
ADJOURNMENT