AP 06-05-08
SOUTH TAHOE PUBLIC UTILITY DISTRICT
IIBasic Services for a Complex World"
REGULAR BOARD MEETING AGENDA
Thursday, June 5, 2008
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South lake Tahoe, California
Richard Solbrig, General Manaier
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant General Manager
Dale Rise, Vice President
James R. Jones, Director
-
Eric W. Schafer, Director
- '
Ernie Claudio, Director
,. " 'M .' "
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
2. COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject
matter jurisdiction of the District. Five-minute limit. No action will be taken.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered
separately upon request)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE ACTION
6.
ITEMS FOR BOARD ACTION
REQUESTED BOARD ACTION
a. Ordinance No. 509-08: Water Capacity
Pg. 37 Charge for Private Fire Protection Service
(Lisa Coyner)
Enact Ordinance No. 509-08 to
Amend Administrative Code
Regarding Water Capacity Charges
for Private Fire Protection
b. Country Club Tank Replacement
Pg.43 (Julie Ryan)
Award Bid to the Lowest
Responsive, Responsible Bidder
(Bid results & staff recommendation will be made
available prior to, and at the Board meeting)
REGULAR BOARD MEETING AGENDA - JUNE 5, 2008
PAGE - 2
c. Julie Lane Waterline Replacement
Pg.45 (Jim Hoggatt)
Award Bid to the Lowest
Responsive, Responsible Bidder
(Bid results & staff recommendation will be made
available prior to, and at the Board meeting)
d. Tata LanelGranite Mountain Waterline
Pg.47 Replacement
(Jim Hoggatt)
Award Bid to the Lowest
Responsive, Responsible Bidder
(Bid results & staff recommendation will be made
available prior to, and at the Board meeting)
e. Payment of Claims
Pg.49
Approve Payment in the Amount
of $2,670,081.44
7. BOARD MEMBER STANDING COMMITTEE REPORTS
(Discussions may take place; however, no action will be taken)
a. Water & Wastewater Operations Committee (Jones 1 Claudio)
b. Finance Committee (Schafer 1 Rise)
c. Executive Committee (Mosbacher 1 Rise)
d. Planning Committee (Mosbacher 1 Schafer)
8. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken)
10. GENERAL MANAGER REPORT (Discussions may take place; however, no action will be taken)
a. Washington D.C. Representation Contract Termination for Crosspointe Partners
b. Utility Relocation for County Erosion Control Projects
11. STAFF I ATTORNEY REPORTS (Discussions may take place; however, no action will be taken)
12. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS
Past Meetinas I Events
05/15/08 - Public Meeting re: Budget
05/29/08 - Special Board Meeting & Public Hearing
06/04/08 - EI Dorado County Water Agency Board Meeting
06/04/08 - Meeting w/County re: Utility Relocation for Erosion Control Projects
Future Meetinas I Events
06/16/08 - 3:30 p.m. - Water and Wastewater Operations Committee Mtg. at District Office
06/17108 - 9:00 a.m. - Alpine County Supervisors Regular Meeting in Markleeville
06/17/08 - Noon - Gathering for Employee Recognition & Longevity Awards at District
06/19/08 - 2:00 p.m. - STPUD Regular Board Meeting at District Office
13. CLOSED SESSION (Closed Sessions are not open to the public)
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Pg. 67 Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado
County and City of South Lake Tahoe and Third Party Defendants, Civil Action No.
S-01-1520 LKK GGH, United States District Court for the Eastern District of CA
b. Pursuant to Government Code Section 54956.9(b )/Conference with Legal Counsel-
Pg. 69 Liability Claim Against District Received from Smith Design Group
REGULAR BOARD MEETING AGENDA - JUNE 5, 2008
PAGE - 3
14. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
15. ADJOURNMENT (To the next regular meeting, June 19, 2008, 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete
agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of
8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have
been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the
order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order
prior to the time specified.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda
items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on
the agenda can be heard during .Comments from the Audience;" however, action cannot be taken on items not on the agenda.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting.
Backup to agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the
Board meeting, and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of
the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (Le., disability-related
aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the
meeting.
CONSENT CALENDAR
JUNE 5, 2008
ITEMS
REQUESTED ACTION
a. Computerized Maintenance Management System
Pg. 1 Software Replacement
(Michele Pinkel, Paul Sciuto)
Authorize Staff to Negotiate and
Execute a Contract with
Maintenance Connection for Soft-
ware Purchase and Installation,
Conversion, Integration with ArcGIS,
Springbrook, SCADA and IFAS, and
Training Services, in an Amount Not
to Exceed $155,000
b. Indian Creek Reservoir TMDL Mitigation
Pg.9 (Ivo Bergsohn)
Authorize Staff to Advertise for Bids
to Complete the Electrical and
Process Control Work
c. South Upper Truckee Well NO.3 Controls
Pg. 11 Building/Corrosion Control Treatment Facility
(Ivo Bergsohn)
Authorize Increase to Purchase
Order No. P16097-Task Order 24F
to Boyle Engineering for Added
Engineering Work Required to
Complete the Design of the Heating,
Ventilation and Air Conditioning
(HV AC) Modifications, in the Amount
of $8,900
d. Diamond Valley Ranch Master Plan and EIR
Pg. 15 (Jim Hoggatt)
Approve Amendment NO.2 to
to Stantec Consulting, Inc., Task
Order NO.4 to Perform Additional
Task, in the Amount of $147,112
Adopt Resolution No. 2847-08
Setting the Limitation on
Appropriations for Fiscal Year
2008-09
e. Sewer Enterprise 2008-09 Appropriations
Pg. 23 Subject to Limitation
(Debbie Henderson)
f. Regular Board Meeting Minutes:
Pg. 29 May 1, 2008
(Kathy Sharp)
Approve Minutes
South Tahoe Public Utility District. 1275 Meadow Crest Drive. South Lake Tahoe, CA 96150
Phone 530.544.6474 · Facsimile 530.541.0614. www.stpud.us
South Tahoe
Public Utility District
DirdCtor&
Ernie CI..~1o
J.lIme6 R. JOM&
Mary Lou Mosl1ach<<
Dale Ri6e
tic
General Ma~
Richard H. 501l1r1f
t275 Meadow Cr8et Driw · South Lake Tahoe · CA 96150
Phone 550 544-E3474. Fsx 5ao 541-0014
BOARD AGENDA ITEM 4a
TO:
Board of Directors
FROM:
Michele Pinkel, Preventive Maintenance Coordinator
Paul Sciuto, Assistant General Manager
MEETING DATE:
June 5, 2008
ITEM - PROJECT NAME: Computerized Maintenance Management System Software
Replacement
REQUESTED BOARD ACTION: Authorize staff to negotiate and execute a contract
with Maintenance Connection for software purchase and installation, conversion,
integration with ArcGIS, Springbrook, SCADA, and IFAS, and training services, in an
amount not to exceed $155,000.
DISCUSSION: A Request for Proposal (RFP) to replace the District's Computerized
Maintenance Management System (CMMS) software, was sent to ten software vendors.
Of the three vendors who responded, three were considered by staff to meet District
requirements. These three vendors were invited to demonstrate the features of their
software to District staff for evaluation, first remotely using webex meeting internet
technology, and secondly at the District's boardroom. Staff also held telephone
interviews with each software vendors' references to determine user satisfaction with
the product and with vendor responsiveness to user needs. Upon completion of the
preliminary evaluation process, staff narrowed the field to two vendors: Mainsaver and
Maintenance Connection. Upon completion of final evaluation of the remaining two
vendors' proposals, staff is requesting authorization to negotiate and execute a contract
with Maintenance Connection for software and professional services for installation,
conversion, integration, training, and maintenance services and to proceed with details
of contract negotiation with input and approval from District counsel.
-1-
Michele Pinkel
Paul Sciuto
June 5, 2008
Page 2
SCHEDULE: Negotiation of contract by July 01; Complete needs assessment by
July 18; Conversion, Integration, Implementation and training by January 2009
COSTS: Not to exceed $155,000
ACCOUNT NO: 2037-8982
BUDGETED AMOUNT REMAINING: $200,000 2008/09
ATTACHMENTS: Vendor Proposal
CONCURRENCE WITH REQUESTED A~~lp~:
GENERAL MANAGER: YES ~ NO
CHIEF FINANCIAL OFFICER: YES--1ll!:- NO
-2-
CATEGORY: Water
Project Costs for South Tahoe Public Utility CMMS RFP
Appendix A - Project Cost Sheet
At a minimum, when costing professional services please include number of days and cost per
day required in each category for this project in the ' Description' column and totaled in the
'Cost' column. Total all required costs. Enclose this form in a separate sealed envelope marked
'Project Costs' and deliver with your response to this RFP.
MS Sql Server Cost Sheet
Product/Services Category Product/Services Description Cost
Software Cost
CMMS system for 15 concurrent users Concurrent software licenses for all $37,425
modules within MRO WorkCenter,
Technician WorkCenter and access to
Reporter application. Modules
include asset tracking, PM
scheduling, work order tracking,
parts inventory management, tool
check-in/ check-out, configurable
access groups, and much more.
Maintenance Cost Year 1 $8,086.32
1 sl Year maintenance cost Same as
above
Upgrade cost
Professional Service Costs Professional services to provide $3,600
documentation and custom forms to
match business process
Product Installation Software installation and testing $1200
Data Conversion $3,600
User Training 15 Days $18,000
Project Management 5 Days $6,000
Other Costs - Please List Service Requester - Allow unlimited end- $2,500
users to submit maintenance requests
electronically to the maintenance
department for review. Service requesters
can also check the status of these requests
with a web browser.
-3-
'f
Agent / Rules Manager - Automated $4,999
rules-based email notification and labor
. assignments. Create rules to automate
business processes. Schedule any base
report or custom report to be sent
automatically on a schedule via email.
Develop automatic notifications based
upon overall maintenance performance
metrics, and receive notifications when
metrics are outside of a predeftned range.
Total cost of system as described above $85,410.32
Additional Cost Information Product/Service Description Cost
Cost of additional concurrent users Per user $2,495
Maintenance Costs
2nd Year Per year $8/086.32
3rd Year Per year $8,086.32
Please see attached Cost Proposal for more information.
Integration Cost Sheet - Off-the-Shelf
Please complete the following integration cost sheets. The cost should be based on the
installation costs and the cost per user. If you price integration requirements in a different way
please include costs and description of how cost is derived.
Product/Services Description Per User Installation
Product/Services Category Cost Cost
CMMS/GIS $12,999
CMMS/IFAS No off the shelf integration
CMMS/SPRINGBROOK No off the shelf integration
CMMS/SCADA $4,999
CMMS/ GRANITE XP No off the shelf integration
CMMS/LASERFICHE Integration is not necessary as
Maintenance Connections
document management
system can handle
attachments and links
-4-
I CMMS/LIMS
I No off the shelf integration
Integration Cost Sheet - Custom Built
Please complete the following integration cost sheets. The cost should be based on the
installation costs and the cost per user. If you price integration requirements in a different way
please include costs and description of how cost is derived.
Product/Services Description Per User Installation
Product/Services Category Cost Cost
CMMS/GIS
CMMS/IFAS $10,000
CMMS/SPRINGBROOK $6,500
CMMS/SCADA
CMMS/ GRANITE XP $6,500
CMMS/LASERFICHE No Interface required
CMMS/LIMS $6,500
-5-
Me Proposal - Purchased Option
Quote # 11282007-A
Maintenance Connection, Inc.
1477 Drew Ave, Suite 103
Davis, CA 95616
888-567-3434 fax 775-255-6324
Maintenance
41Connection-
SOFTWARE/SERVICE QUOTE -
Customer
Sales Conf4ct
Cary Yocum
888-567-3434 ex!. 85
~.com
Dates
Date Issued
Valid Until
28-Nov-07
....-..-...-..........-.........-...-........
28-Dec-07
STPUD
Soft,','are Licensing Oty Unit Price TOT,4.L
".!"":""",
=~~:r=':MR~_.. :::'::, 1 $24,950.00 1:1""",: $ 24,950.00 I"",,:
indude assel tracking, PM scheduling, work order tradcfng, parts inventory
management, tool d'leck-inlcheck-out, configtJfable access groups, and much more.
Addltlon.IConcumontAdmln_Ucenses I 5 . $ 2,495.00 I $ 12,475.00 I
Software Add-Ons I Options j j I j
..-...-.-..-.............-..-..-...-..-..-..-.......-.-.--...-..-.-..--......--.--..-..-....-..-..-........-..-..........."'-"-"-'r-...-..-..-.t"-'-'-"-'-"-"-'-"-'roo,--"-.............-.......-..-.-....1
Service Requester Application i 1 i $ 2,500.00 I $ 2,500.00 I
Allow end-users to submit maintenance requests electronically to the maintenance! i ! !
department for review. SeMee requesters can also check l1e status of these requests i l i i
will bbf i! , !
awe owser. I! I !
~ j j I
Agent I Rules Manager (Windows Service) ! 1 ! $ 2,999.00! $ 4,999.00 !
Automated rules-based en\ail notification and labor assignments. Create rules to ., . .
automate business processes. Schedule any base report or rostom report to be sent
=~~~::~~ III I
KPI Dashboard I Reporting Engine ! 1 ! $ 2,999.00, Included ,
Reporting engine is delivered with 150+ standard reports, plus customtzable repOfting I i I i
.:~.::..:._:::.~.::.::.:.:~..:..:::.::..~_::..:::==_:::~....J....._.._....._......L................_........_........................I..........................................................j
Software Ucensing - Total $ 44,924.00 I
........._._................................................_........._........._....................._....................__.._............._.._._........................................................................................._..._........_.........................._..............._...................-.......-..........-..--..-1
Continued on next page
-6-
Professional Services' Ot;,' Daily Rate TOTAL
i;'.-'n')
Enhanced Setup Package ,
__..__....mm............_..__m__""""',,'''''''''''..m...__._.m__.mm.m.......m.m.m...__.m...__...m'''______'''''_____._____..__...m......--..--........-....T...-..m-m.-.".m.-.-.---.........m.._--.---'''---T-...--.--.-m'...--..--.m..m---..~...~
Instanatlon I System Configuration I Data Migration I 7 1 $1,200 I day I $ 8,400.00 I
If system is to be installed OI'I8ite, remote instslJation will be sch6du1ed. OthelWise! i
database will be crested online. Assigned implementation conaultant will guide I I !
process (or importing or entering data such as assetAocations, PAIs, inwmte>>y. Iii
This time will al80 be used for wslking through general business processes and' I i
helping customer ptOject team understand best practices with implementing and I I,
utilizing Maintenance Connection. ,
End-UserTralning-Main Users 15 I $1.200/day 1$ 18,000.00
Training can be done online via 1mb conference or ensite with key project staff. " I,'
The primSf)' users will receive training on all necessary aspect~ of Maintenance
Connection. Training win be tailored to walk customer through step-by-step how I
each primary function is performed within Maintenance Connection. I .
I I
Project Management I Documentation (Custom Manuals) 5 I $1.200 I day I $ 6.000.00
Overall project management involvement ranging from kick-off meetings to onsite i I
visits for general Q&A, and implementation support throughout project. ,I I
..................-........-................................._.......................................m.__............_...._............_............................................_........_...........m..1..._..........m..l............................m__................._.I..................'''''.'''.'''''''''''''''_.
Professional Services - Total 26.5 Days $ 32,400.00
.._........._....................._..............._..._.........n..............................................................._._......._..........._............................._............_..._................._....................._........................................................._.................._............_........._.............................
. NOTE: Custoalet" wit be r~ fOf" any tIddiIiooaI trevet expenses (airfare. hotea, OM. meals) inc:un'ed eOO ere not incloded in this proposal Travef can
be lHTanged by eaher the Customer or Maintenance Connection. If seNices ere performed remotely vie web conference. travel days aOO addltional ~
donot~.
. NOTE: The way each of these services days are used may change. The __ Isted above are deaigned to provide a bes.ic assumption of how this bloc:II of
days oan be used, however these days can be ut.iized in whatevef" way the ~ would pretef'.
Platinum Level Support (18% of license fee)
Support indudea unlimited loU-free technk:af support, sollware matmenance and
quart8f1y upgrades. SUppoft is renewable annually, and Is an optional SeMce contrad
pnMded by Maintenance Connedion.
8,086.32
I
I
I
,. , I'
..............m....................._...................m....m........... ... ......m................ ............m....m....... mm...._ .... .. .............mm.._.......... ..... .........m..............L............. ...m..! ........m.......m.....m....._ .. .. . . ....1. ...... .. .... ....... ........................
Totat Annual Support Contract $ 8,086.32
......-....--........................................--..............................................-......................-......-.......................-..................................................................................-......................................................-....-.......................- ...-..............-...............--....
Software Licensing Costs:
Implementation Costs:
Annual Support Contract:
Grand Total:
$44,924.00
$ 32,400.00
$ 8,086.32
$85,410.32
.........-.........................-.................................-....-..........................--......................................................-.....................-............-...............................-......................................................................-.....................................-..............-..........-.....
1) ProfeaaClAal serrices days ~ be used in way for lnMalIation and setup, ~, design, 1I..._Itatiol., training or custom programming (interfacela).
Travef not incfuded IW on-sAe seNices.
2) Source code fOf" ~ Connection wil be pOVidecI upon purctlase. Upon each new release, if CVstomef' is under support contract. _ce code fOf"
new ...-..- wil be provided as wet.
3) Payment __ will be NeT 30. Invoice wit reflect sollwarelicemling + ~ aerrices and first yew recurring tees.
f agree to the __ of'" proposal, and agree to pey fNs __ IW ~ ConnediDo software and aeNices to i(,,,,,,,,-_lt the solution:
SignatUfe
Date
PO
-7-
Gcmeral ~n.,-
Richard H. SolPrfe
South Tahoe
Public Utility District
Dirt:at.ol"&
Emle Clawllo
J,..". R. J~
M.ry Lou ~hl!lr
o.Je ~
1215 M&ldow Creet Drive · South Lake Tahoe · CA 96150
Phone 530 544-6474 -Fax 530 541-0614
BOARD AGENDA ITEM 4b
TO:
Board of Directors
FROM:
Ivo Bergsohn, Hydro-Geologist
MEETING DATE:
June 5, 2008
ITEM - PROJECT NAME: Indian Creek Reservoir (lCR) TMDL Mitigation Project
REQUESTED BOARD ACTION: Authorize staff to advertise for bids to complete the
electrical and process control work.
DISCUSSION: The work to be performed will consist of furnishing and installing all
required electrical and process control equipment, including but not limited to: 230-volt
rotary phase converter, electrical panels, service meter, wires and cables, conduits,
lighting and miscellaneous electrical equipment within a new ICR equipment room for
the operation of a District-supplied oxygen generation system and in-reservoir oxygen
injection system. The District needs to sub-contract ~his portion of the construction work
due to current electrical staff work requirements.
The electrical portion of the ICR faCility construction is anticipated to extend from August
through September, 2008. The schedule for the bid phase of this project is proposed, as
follows:
. Advertise for Bids
. Mandatory Pre-Bid Meeting
. Bid Opening
. Award Contract (Board)
. Notice to Proceed
June 10 - 23, 2008
June 23, 2008
July 2, 2008
July 3, 2008
July 18, 2008
SCHEDULE: As above
COSTS:
ACCOUNT NO: 1029-8605/1CTMDL
BUDGETED AMOUNT REMAINING: $537,8452007-08; $700,000 2008-09
ATTACHMENTS: None
-9-
Ivo Bergsohn
June 5, 2008
Page 2
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-10-
CATEGORY: Sewer
Getltrsl Mlll1~
Richard H. 5ol~
South Tahoe
Public Utility District
D!rect.<lnt
Ernie Claudio
JamH K Jonee
Mary Lou Mo~cher
Dale R1ee
1215 Meadow Cmet Drive · South Lake Tahoe · CA 00150
Phone 5~ 544-6474. Fax 530 541-0614
BOARD AGENDA ITEM 4c
TO:
Board of Directors
FROM:
Ivo Bergsohn, Hydro-Geologist
MEETING DATE:
June 5, 2008
ITEM - PROJECT NAME: South Upper Truckee Well NO.3 Controls Building/Corrosion
Control Treatment Facility
REQUESTED BOARD ACTION: Authorize increase to Purchase Order No. P16097 -
Task Order 24F to Boyle Engineering for added engineering work required to complete
the design of the heating, ventilation and air conditioning (HVAC) modifications, in the
amount of $8,900.
DISCUSSION: In October 2007 the Board approved a proposal from Boyle Engineering
to provide engineering services for the design of the HVAC modifications to reduce low-
level noise at the facility. During the course of this work, it was found that the rough
open area constructed for the installation of the specified gable vent louvers were
insufficient to provide adequate cooling of the equipment housed within the
pipinglelectrical room. Additional engineering services are required to investigate
alternate solutions that could provide added ventilation area without increasing low-level
noise. Revised mechanical and electrical plans are needed to redirect the attic exhaust
flow through the east wall of the well controls building.
SCHEDULE: June 2008
COSTS: $8,900.00
ACCOUNT NO: 2029-8463/RWSUTR
BUDGETED AMOUNT REMAINING: $27,958
ATTACHMENTS: HVAC/Sound Mitigation Extra Services, Boyle Engineering
Corporation, May 9, 2008.
CATEGORY: Water
,CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
'CHIEF FINANCIAL OFFICER: YES--#- NO
-11-
BOI"ILE
Engineering Excellence Since 1942
1360 E. Spruce Avenue, Suite 101
Fresno, CA 93720
TEL: (559)448-8222
FAX: (559)448-8233
www.boyleengineering.com
Employee Owned
Mr. Ivo Bergsohn
SOUTH TAHOE PUBLIC UTILITY DISTRICT
1275 Meadow C~st Drive
South Lake Tahoe, CA 96150
May 9, 2008
16642.00
BY AC/Sound Mitie:ation Extra Services
for the South Upper Truckee Well No.3 and Corrosion Control Treatment Proiect
The purpose of this letter is to describe extra engineering services that Boyle has performed during
the construction phase of the South Upper Tl11ckee Well No.3 and Corrosion Control Treatment
Project and to request a corresponding amendment to the not-to-exceed fee amount in our
engineering services contract. -
On October 18,2007, the South Tahoe PUD (District) approved Task Order 24F authorizing Boyle to
prepare a technical memorandum and contract documents modifying the heating, ventilation, and air
conditioning design at the South Upper Truckee well site. The technical memorandum was issued on
November 17,2007 followed by Informational Bulletin No.5, on January 2,2008. The
modifications described in the technical memorandum and bulletin relied on the building attic
ventilation area conforming to the project plans and specifications. It was subsequently discovered
by the District that the attic vents installed by the contractor were significantly smaller than specified,
and were too small to adequately vent the exhaust flow produced by the exhaust fan specified in ill 5.
In order to resolve the ventilation issue described above, it was necessary for Boyle to research and
coordinate with STPDD regarding possible solutions to the attic ventilation issue. It was ultimately
determined that the ventilation design would need to be modified to direct the exhaust flow out
through the wall of the building instead of the attic as originally planned. These changes were
incorporated into Informational Bulletin No. 5B dated February 12,2008. We have estimated the
cost for the additional design services to be $8,900, including additional charges from the
architectural and mechanical sub-consultants.
We are requesting your written authorization to amend our agreement for engineering services to
increase the overall project budget by $8,900.
Thank you for your consideration with this request.
Boyle Engineering Corporation
~ ~n~O
Kevin Berry~i~l~ ~g --
Project Engineer
-13-
BOYLE ENGINEERING CORPORATION
Q '"'--........."--....
Gc!l~1 MIl"...
Richard H. Sof~
South Tahoe
Public Utility District
Dlrector"l;
Emle CIaw:lIo
J~ It .)on(J&
Mary Lou ~acher
Dale ~
Sc: (If'
1215 Meadow Cnset Driv6 · 60uth Lake Tahoe. CA 96150
PhOM 530 544-6474 · Fax 530 5+1-0614
BOARD AGENDA ITEM 4d
TO:
Board of Directors
FROM:
Jim Hoggatt, Construction ManagerlEngineer
MEETING DATE:
June 5, 2008
ITEM - PROJECT NAME: Diamond Valley Ranch Master Plan and EIR
REQUESTED BOARD ACTION: Approve Amendment No.2 to Stantec Consulting,
Inc. Task Order NO.4 to perform additional task, in the amount of $147,112.
DISCUSSION: As staff has proceeded with the Diamond Valley Master Plan (originally
started in 2002), staff and consultants have found it necessary to make more
modifications to the old master plan than originally intended. Staff has requested
Stantec Consulting, and their sub-consultant Hauge Brueck and Associates, to expand
their scope of work to include additional meetings and edits to the original master plan
to meet new requirements.
The attached letter from Stantec Consulting outlines the scope of work, schedule and
budget amendments.
SCHEDULE: See attachment
COSTS: $147,112
ACCOUNT NO: 1029-8725/DVREIR
BUDGETED AMOUNT REMAINING: <$70,541> 2007108; $50,0002008/09
ATTACHMENTS: Stantec Letter dated May 21, 2008
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
CATEGORY: Sewer
-15-
5tantec Consulting Inc.
6980 Sierra Center Palkway SUite 100
Reno NV 895 11
Tel: (775) 850-0m
Fax: (775) 850-0787
stanlec
May 21, 2008
Project No. 180101070
Mr. Jim Hoggatt
SOUTH TAHOE PUBLIC UTILITY DISTRICT
1275 Meadow Crest Lane
South Lake Tahoe, Califomia 96150-7401
RE: Diamond Valley Master Plan
Stantec Task Order No.4 - Amendment No.2
Dear Jim:
This letter presents the details and supporting documents for Amendment NO.2 to Stantec Task Order No.
4 which covers the preparation of the Diamond Valley Master Plan and Environmental Impact Report.
Scope of Work
Amendment No. 2 covers the expanded scope of work and extra services provided by Stantec and our
subconsultant Hauge Brueck and Associates. Information regarding the expanded scope of work is
presented In the two attached documents including a labor' hour detail for Stantec services and the services
by Hauge Brueck.
Schedule
An ~pdated schedule for the completion of the master plan and EIR Is provided in Table 1.
Table 1 - Master Plan and EIR Completion Schedule
Item TIme Frame
SUbmission of 4'" Draft of Master Plan 817/2008
District and Legal Review of 4'" Draft MP 8/812008 - 812212008
STPUD Planning Committee Workshop 8129/2008
Clarification Memo Submission 9/5/08
STPUD Board Workshop 9/16/08
Final Draft Master Plan Submission 10/2/08
Prepare Draft EIR 8/8108 - 8/2/08
District Review of Draft EIR 8129/08 - 1 0/2/08
Pregare Draft EIR for CirC(Jlation 10/3/08 - 10/16/08
Draft EI~ Circulation (:45 dayS:) and Public Workshop In Alpine County 10/17108 - 1213108
Administrative Final ErR 1214/08 - 12/31/08
District Review of Administrative Final ErR 1/1/09 - 1/14/09
Prepare Final EIR 1/15/09 - 1121/08
Board Receives Board Package - - 1/22/09
Board Certification of EIR 1/30/09
LC'K2al Challenae Review Period 212109 - 2/27/09
Preoare Final Master Plan Based on Board Certified ErR 312109 - 3/20/09
-17-
5tantec
Mr. Jim Hoggatt
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 21, 2008
Page 2 of 2
Budget
The budget components of Amendment NO.2 are presented in Table 2.
Table 2 - Amendment No.2 Budget Components
Service Provider Budget
Hauoe Brueck and Associates $38,970.00
Stantec Consultino, Inc. $108,142.00
Stantec Mark-up (0%> $0.00
Amendment NO.2 Total $147,112.00
The updated Task Order No.4 contract amount is presented in Table 3.
Table 3 - Contract Amount Including Proposed Amendment No.2
Item Amount
Original Contract Amount $191,077.00
Amendment No. 1 $48,994.00
Proposed Amendment NO.2 $147,112.00
Proposed Contract Amount $387,084.00
If you have any questions or care to discuss any aspect of proposed Amendment No.2 please feel free to
contact me at your convenience.
Sincerely,
ST ANTEC CONSULTING INC.
~~4
Eric McGrath, PE
Project Manager
EM:dd
Attachments
(1) Stan tee Task Order No.4 - Amendment NO.2 - Stantec Labor Hour Detail
(2) Hauge Brueck Associates - Estimated Fee
V:\528011adiYe\11101010701c0rre1p0ndence\Amendmenl No. 2 LeIter.doc
-18-
Applicable
Task No.
Item Description
Principal
$185
Senior
Associate
Engineer
$179
Associate
Engineer
$152
Project
Engineer
$96
Cad
Technician
$81
Admin /
Word
Proc.
$66
Expenses
Total
Hourly Rate
9
Review of existing permits and agreements and preparation of a
summary table for inclusion in the master plan
0
4
8
24
0
0
$0
$4,236
9
Creation of a decision tree for recycled water project
implementation and associated summary discussion for inclusion
in the master plan.
0
2
4
12
0
0
$0
$2,118
9
Updating /correcting /modifying master plan figures especially
those pertaining to HPR bypass system, for inclusion in the
0
4
8
16
8
0
$0
$4,116
9
Updating population, flow quantity and flow quality projections for
inclusion in the master plan.
0
4
16
0
0
0
$0
$3,148
g
Re- evaluation of component/project/altemative relationships and
updating the corresponding discussion sections and preparation
of an alternatives matrix for inclusion in the master plan
0
8
8
16
0
0
$0
$4,184
9
Re- evaluation of estimated project costs and revision of cost
sheets as presented in the master plan.
0
0
16
16
0
0
$0
$3,968
9
Development of discussion of relationships between final master
plan projects and purpose and need statements for inclusion in
the master plan
0
4
4
12
0
0
$0
$2,476
9
Development of temporary and permanent freshwater transfers
summary for inclusion in the master plan
0
0
0
12
0
0
$0
$1,152
9
Development of, and discussion of summary of
recommendations in master plan.
0
8
8
0
0
0
$0
$2,648
9 •
Preparation of a modifed executive summary and master plan
conclusions.
0
24
8
0
0
0
$0
$5,512
4
An additional four meetings beyond that identified in the scope of
work, one conference call and additional site visits.
0
48
16
0
0
0
$200
$11,224
9
Preparation and submission of three extra drafts of the master
plan
0
120
80
40
0
0
$500
$37,980
New
Master plan technical memorandum review and updating
0
80
40
0
0
0
$0
$20,400
New
Figure preparation for inclusion in EIR
0
4
0
16
16
0
$0
$3,548
New
Planning Committee workshop
0
8
0
0
0
0
$0
$1,432
0
0
0
0
0
0
$0
$0
Subtotal (Stantec Work)
0
318
216
164
24
0
$700
$108,142
South Tahoe Public Utility District
Diamond Valley Master Plan and EIR
Stantec Task Order No. 4 Amendment No. 2 - Stantec Labor Hour Detail
May 21, 2008
HAUG~ BRU~CK
ASSOCIATJ;S
Estimated Fee
11-
~ -- - - .:='.. -
"..., .- - I.IW CoIl _....
Task "50 '135 $10 S40
'uk 1 Document Review . 2 . $2.100 "05 '"
T..k 2 Prajocl Descrlpllon for NOP . 18 18 $3.100 "55 "8
T..... N_ of p............. . 2 18 . $2.300 "15 '12
T..k. Scap6ng 20 2 2. 18 '5.800 '290 m
T..k5 Adm__DrIllElR
Introduction and Summary 2 2 8 ".300 S65 $7
Amend..... 1 Meetings (. ...budgotod) 25 10 ".800 $230 $23
Amendment 1 Culural . .0 10 $8.800 '300 n.
~2~ 30 11 45 ,ri.l'lll! ~ $!ill $8.250
~t~~'R~.~'.~ 50 5 181 1$1 25,1 ~ $1.000 $~I $24.300 I
'--'2~ 30 301 84 $1._ $500 t20 $8,420 "'-1 ,," 1 I
Significane. Criteril 2 2 2 $700 $35 $4
_g. I~_. & Mitigltion
land Use, Populnon. and Housing 8 2 2 $1.800 $80 $8
G.oIogy, SotII. and Seismiely 2 2 18 2 $l.llOO $95 $10
Water Resources 2 2 18 2 'l.llOO $95 $10
Public Health and Safety 2 4 S800 $30 $3
Bdogk:al R..ourws 2 2 18 2 $l.llOO $V> $10
Transpor1ation 2 4 HOD $010 ..
A. CUlIity 2 4 $800 $010 ..
Noise 2 4 $800 $010 $4
Visual Resources 2 8 2 $1.500 $75 $8
Culural R.~ 2 8 2 $1.000 S50 $5
Pubtie s.rvicfl, utilibK. and Recr..1on 2 4 S800 $30 $3
CEQA Required Sections
Cumutativlll"1** 2 4 8 1 $1.500 $75 $8
~ lnd\lelmlnl 8 2 1 $1.500 $75 $8
AlernatiYn M\&lysis 8 4 18 4 $3.200 "80 $18
OuIlily Auurance 2 to ",700 $V> $1
ADEIR Prod<H:1ion (15 capill) 1 4 8 $800 $880 $68
- 15 101 32ll 88 $68.400 ".120 $382
T.... _CMRondDrotlEIR
Rotpond to DiItrIc:t C.....-ls 8 12 24 8 $5.100 '255 S28
SawIn C..... 0..8 E1R (5 copIoo) 2 4 8 ,llOO $845 S85
0..8 EIR _ (100 copies) . 4 18 8 '2.700 ".000 $400
su_ 14 18 << 24 $8.700 ".llOO "lID
T..k7 DrotlEIRC_ ,
Publtc Hearing 10 8 $2.100 $106 $11
SUnmllry Ust of Conments Rec:efved 4 2 8 2 $1.800 $80 $8
su_ 14 2 18 13.700 $185 $11
THI<. A__olive FlnoI EIR
Respond to Comments 18 8 32 12 $8.500 '325 '33
Quality Assurlnce 2 8 $1.400 '70 $7
AFEIR F'Joduetion (15 coplll) 2 8 2 ,llOO $3lIO $3Il
s._ 2( 18 38 14 $8.800 '785 '71
T..k. FlnoI EIR $0
Respond to 0iItrict Comments 10 2 18 2 $3.100 '310 $31
FEIR P,odudion (tOO copies) 2 8 4 $1.100 $2.110 $211
s....... 12 2 2. 8 ".200 12.420 $2"
'Ilk 10 eo.cI CeItIftcMIon ofEIR
Pr__ ofF.......... 8 4 4 1 $2.100 1106 III
Board HNrtng 12 4 1 $2.200 1220 S22
- 20 4 . 2 $4.300 1325 133
TOTAL 271 147 123 110 $10',400 $13,400 $1,310
ITPUD DUMOND VALLIY 8["
-20-
Diamond Valley EIR
Task Duration Start End 2007
• 1.3 1113.1-0(nunwnt Revier:C0nta.wrern wn h 7n3 1[2.7 /0 I 2!:1:;!0',, 1!13 1 - 1.). , un)( R4,:.:ev, ( rent wsth M31/ter Plan Lpdate
• 1?.;; ;W,2 Descnpoon l';.1' Ne-,tiu 0) rtoti 7;3,/tli .rit0l0;' 1313.2. P(ojkaDescrIption For Nonce of Preparauen
• 31 1 of Preparat:or, -117n ; w 11-Nr.3t;ce o', 1
.i
• 4) HB.4-Scoping 22d 4420/07 522 NBA Scopind
• S) H11.5 - AnEllt '317d 5,23:07
• 5,1; irw0if Draft AlH1(1. ti /71 ii.)7
• ;;,.7` Draft Ma)ter Plan '5 /1'J 1 1 1i
• 3.3) Cornpler, ACtEW
• 3.41 0ltanr.1R,(.., ; :l n 1 3113 !,:),
• 5.5) Stantec completion of Master Plan 58d 5/20/08 8/7/08
• 6) HB.6-Draft EIR 50d 8/8/08 10/16/08
• 6.1) Prepare DEIR 15d 8/8/08 8/28/08
• 6.2) District Review of DEIR 25d 8/29/08 10/2/08
• 6.3) Prepare Draft EIR for circulation 10d 10/3/08 10/16/08
• 7) H8.7-Draft FIR Circulation (45 days) 34d 10/17/08 12/3/08
• 8) HB.8-Administrative Final EIR 20d 12/4/08 12/31/08
• 9) MSS-Final EIR 16d 1/1/09 1122/09
• 9.1) District review 10d 1/1/09 1/14/09
• 9.2) Prepare Final EIR Sd 1/15/09 1/21/09
• 9.3) Board receives board package ld 1/22/09 1/22/09
• 10) H8.10-Board Certification of EIR ld 1/30/09 1/30/09
• 11) H8.11-Legal Challenge Review Period 20d 2/2/09 2/27/09
irlirt"'35"
2008
12 ;0 51 .i• ; tee ),e3
:3;ttrt,rte 3
03.5 A111.:R
Stantec completion of Mastei
HB.6-Draft EIR
re DEIR
strict Review of DE
Prepare Draft EIR f
HB.7-Draft
HB.8-A
HB.'
Distr
Prer
Boa
H8
5/21/08
Page 1 of 1
Gel'lersl M.Iln~
Richard H. 501~
South Tahoe
Public Utility District
Dj~
Ernie Claudio
JIIlmoe R. j()l1tl&
Mary Lou Moel7acher
D..1e ~tle
5 lH'
1275 Meadow Creet Drive · South Lake Tahoo · CA 96150
Phone 530 544-6474 · Fax 630 541-0614
BOARD AGENDA ITEM 4e
TO:
FROM:
Board of Directors
Debbie Henderson, Interim Chief Financial Officer
MEETING DATE:
June 5, 2008
ITEM - PROJECT NAME: Sewer Enterprise 2008-09 Appropriations Subject To
Limitation
REQUESTED BOARD ACTION: Adopt Resolution No. 2847-08 setting the limitation
on appropriations for fiscal year 2008-09.
DISCUSSION: This is the District's annual resolution called for by Constitutional
Amendment XIIIB. The limitation on Appropriations for fiscal year 2008-09 is
$55,679,511. The Sewer Enterprise fund budget for fiscal year 2008-09 appropriates
$34,002,425. As such, the District is $21,677,086 below the state mandated spending
limit.
SCHEDULE: Adopt resolution June 5, 2008
COSTS: NIA
ACCOUNT NO: NIA
BUDGETED AMOUNT REMAINING: NIA
ATTACHMENTS: Resolution No. 2847-08; Calculation of the permitted appropriation
growth rate
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES---12U:- NO
CATEGORY: Sewer
-23-
1
2
3
4
5
RESOLUTION NO. 2847-08
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING THE SEWER ENTERPRISE FUND APPROPRIATIONS
SUBJECT TO LIMITATION AND PROCEEDS OF TAXES FOR
FISCAL YEAR 2008-09
WHEREAS, the people of the State of California have elected to approve
7 Constitutional Amendment XIIB, and the Legislature of the State of California has voted
8 to adopt Senate Bill No. 1352, which implements Constitutional Amendment XIIB,
9 setting the method of computing annual appropriations subject to limitation of local non-
10 residential construction and population; and
WHEREAS, the Directors selected the change in per capita personal income;
6
11
and
12
WHEREAS, such legislation sets the base year for this computation as Fiscal
13
Year 1978-79; and
WHEREAS, such legislation required documentation setting such appropriation
15 limitations shall be available to the public fifteen days prior to the adoption of this
16 resolution; and
17
14
WHEREAS, on May 7, 2008, such documentation was made public:
18 NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the South
19 Tahoe Public Utility District does find and declare that the appropriations subject to
20 limitation for Fiscal Year 2008-09 are: $34,002,425; and that for Fiscal Year 2008-09,
the proceeds of taxes are defined in the enabling statues are: $7,105,001; and that the
22 increase in proceeds of taxes over the appropriations subject to limitations is: $-0.
PASSED AND ADOPTED at a duly held regular meeting of the Board of
Directors of the South Tahoe Public Utility District on the 5th day of June, 2008, by the
24
following vote:
25
21
23
AYES:
NOES:
27 ABSENT:
28 /1/
29 /1/
30 /1/
26
-25-
1 Resolution No. 2847-08
2 June 5, 2008
Page 2
3
4
5
6
7
8
9
1 0 ATTEST:
11
12
13 Kathy Sharp, Clerk of the Board
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
-26-
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Permitted Growth Rate in Appropriations for 2008-09
Appropriation Limitation 2007-08
$52,811,829
Increase In CA Per Capita Personal Income
4.29 + 100.00=
100
1.0429
Increase In Population
EI Dorado County
1.1 + 100.00= 1.011
100
Change Ratio 1.0429 x 1.011
x
1.0543
Appropriations Limitation for 2008-09
Actual Appropriations 2008-09
Limitation Exceeding Actual Appropriations 2008-09
$55,679,511
$34,002,425
$21,677,086
Historical Appropriations Limitations & Proceeds Of Taxes
I-+- Appropriation Limitation - Actual Appropriations I
$60
$50
~ $40
.2
= $30
~
.5 $20
$10
$0
Fiscal Year
2008-09 Actual Appropriations:
Cash Expenditures $29,088,400
Depreciation ~
Total nditures ~
-27-
~~~ ~-~ ~~
~~, /;-~TH TAllO V..y..f.l)
~~ (J:.. ~,," ?'~
~". , -. --- \ f1b~
~~~ ~ ~~~.;~ <q ~
~ SOUTH TAHOE PUBLIC UTILITY DISTRICT ~
"Basic Services for a Complex World"
Richard Solbri!i' General Manager
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Manag:.
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 1, 2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
May 1, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones.
Director Schafer was absent.
ATTENDEES
STAFF:
Solbrig, Sharp, McFarlane, Sciuto, Coyner, Eidam,
Barnes, Ryan, C. Stanley, Carrion, Cocking, Gray,
Curtis, Attorney Herrema.
GUESTS:
Cathy Kope/City of South Lake Tahoe Loan Program
Specialist, Michael Boettger & Bucky FonglPAM
Companies (Evergreen Apartments), Dale Smithl
Smith Design Group, Janet MurphylTahoe Douglas
Utility District, Ed SeniorlSenior Plumbing, Jake
JacobslJacobs Ent., Marvin Neubauer, Wada Vogt,
Joe Garcia, Chris Lucas, John Adamski.
Paul Sciuto led the pledge to the flag. PLEDGE OF ALLlGIANCE
An additional agenda item was received subsequent to ADDENDUM TO THE AGENDA
the regular Board meeting agenda being posted. The
TRPA permit for the Country Club Tank and Waterline
Replacement Sitework project was received sooner than
expected. Due to the short duration of the construction
-29-
REGULAR BOARD MEETING MINUTES - MAY 1, 2008
PAGE - 2
season, the start date for this project can now be
moved up. The timely completion of this sitework
contract directly impacts the start date for the tank
construction portion of the work. Additionally, steel
prices have gone up and its availability has gone
down in the past month or so.
Moved Rise 1 Second Claudio 1 Schafer Absent 1 Passed
to add the Country Club Tank and Waterline Replace-
ment Sitework bid award to the agenda as Action Item e.
ADDENDUM TO THE AGENDA
(continued)
Moved Claudio 1 Second Rise 1 Schafer Absent 1 Passed CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. Cui De Sac Holdings, LLC, Water Main Extension -
Authorized execution of a Water Main Extension
Agreement and the upsizing of a water main exten-
sion in the amount of $4,680, with final terms
subject to approval by staff and legal counsel;
b. Cui De Sac Holdings, LLC, Sewer Main Extension -
Authorized execution of a sewer main extension
agreement, with final terms subject to approval by
staff and legal counsel;
c. South Upper Truckee Well No.3 Controls Buildingl
Corrosion Control Treatment Facility - Approved
Change Order No.5 to Thomas Haen Company, Inc.,
providing a no-cost time extension of fifty-six (56)
days for facility completion;
d. Sierra Tract Erosion Control: Phase 1 a - Approved
payment to the City of South Lake Tahoe for water-
line relocation in the amount of $35,800.
ITEMS FOR BOARD ACTION
On April 17, representatives from Evergreen Tahoe
Partners appeared before the Board to request waiver
or re-evaluation of the additional water capacity fee
($24,825) assessed after their completion of the
District's two-year monitoring program at their low-
income housing project. This item was tabled to
allow Legal Counsel time to research the legalities
related to this issue.
Lisa Coyner reported Legal Counsel determined the
capacity charges cannot be waived. The high water
consumption was a result of landscape irrigation during
the summer months. Staff proposed that the District's
Water Conservation Specialist work with the owners to
suggest methods to lower water use, including use of
-30-
REQUEST TO APPEAR BEFORE
THE BOARD RECEIVED FROM
EVERGREEN TAHOE PARTNERS
REGULAR BOARD MEETING MINUTES - MAY 1, 2008
PAGE - 3
the turf buy-back program and implementing other
water conservation measures, and to extend the
monitoring period for two more years. At the end of
two years, the consumption would be re-evaluated.
Moved Claudio 1 Second Rise / Schafer Absent 1 Passed
to extend the monitoring period for the capacity charge
by two years, and directed staff to work with project
representatives to minimize water use.
The necessary treatment of waters introduced into
the District's collection facilities by inflow and
infiltration creates a burden on the District including
increased cost of operations, which result in increased
costs to those served by the District. To mitigate
these costs, additional efforts to minimize or eliminate
inflow and infiltration are necessary and appropriate
including this ordinance modifying maintenance,
testing, and repair procedures for sewer laterals. These
changes to the Administrative Code would result in
the District's assumption of additional responsibility
for the repair of sewer laterals. This includes both
financial and legal responsibility for such repairs, and
may result in the District incurring additional costs.
Lisa Coyner reported air testing issues have been
before the Board several times. She noted the
changes brought about by this ordinance would not
affect ownership of the laterals - the property
owner is still responsible from the house to the main.
It will, however, change the definitions of the lower
and upper laterals, and will make the District responsible
for blockages and damages to the lower lateral for new
construction and remodels. Doing this will assist District
customers by taking care of the lower lateral portion
where it is buried the deepest and where it is in the
public right-of-way.
Members of the public, Jake Jacobs, Chris Lucas, John
Adamski, and Scott Swift addressed the Board regarding
the ordinance. They stated the District should assume full
ownership of the lateral beyond the property line to the
main since they consider it to be a part of the sewer
system.
Director Jones stated he would like to wait until CASA
(California Association of Sanitation Agencies) pub-
lishes information regarding what the industry standard
is in relation to sewer laterals. He was reminded of the
study done by Kennedy/Jenks that determined the
District's practice will be in-line with industry standards.
It was the consensus of most of the Board that this
ordinance offers an improvement over what was in
-31-
REQUEST TO APPEAR BEFORE
THE BOARD RECEIVED FROM
EVERGREEN TAHOE PARTNERS
(continued)
ORDINANCE NO. 507-08:
SEWER LATERAL TESTING AND
REPAIR
REGULAR BOARD MEETING MINUTES - MAY 1, 2008
place before, and if CASA comes up with new
information, can be reconsidered when it becomes
available to the industry.
Moved Rise 1 Second Claudio 1 Jones Voted No 1
Schafer Absent 1 Passed to enact Ordinance No. 507-08
amending Administrative Code regarding sewer lateral
testing and repair.
The District received a request for extra compensation,
in the amount of $53,233.74, from the Smith Design
Group resulting from construction and post-construction
services. The District's position is that the extra costs
were largely due to poor design services that resulted
in cost overruns during construction. The District made
an offer of settlement under which it was willing to
waive the right to cost recovery for the overruns depen-
dant on Smith Design Group's willingness to provide the
electronic contract documents as agreed to in the Master
Services Agreement, and waiving the claim. The settle-
ment offer was rejected by Mr. Smith and he has filed
a "Claim Against Public Entity."
Dale Smith reported to the Board the overruns were
a result of providing additional services and modifica-
tions requested by the District that were not covered
in the Task Order. He received copies of related change
orders and disagrees with how they were computed.
He acknowledged his poor design resulted in 2.1 % of
the construction bid amount in change orders.
3:30 - 3:40 P.M.
(Pursuant to Section 54956.9(b) of the California
Government Code, the Board adjourned to closed
session at 3:40 p.m. to discuss the merits of the claim
with legal counsel, and reconvened to open session
at 4: 1 0 p.m.)
Moved Rise 1 Second Claudio 1 Schafer Absent 1 Passed
to reject the claim.
Mr. Smith was encouraged to meet with staff to present
information to justify his claim.
PAGE - 4
ORDINANCE NO. 507-08:
SEWER LATERAL TESTING AND
REPAIR
(continued)
CLAIM AGAINST STPUD
RECEIVED FROM SMITH DESIGN
GROUP
MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
Moved Claudio 1 Second Rise 1 Schafer Absent 1 Passed PAYMENT OF CLAIMS
to approve payment in the amount of $1,648,655.50.
(Note: This item was added to the agenda after approval COUNTRY CLUB TANK AND
by the Board at the beginning of the Board meeting.) WATERLINE REPLACEMENT
SITEWORK
Eight bids were received at the April 29 bid opening.
A careful review and analysis showed one very minor
deviation on the part of the apparent low bidder,
-32-
REGULAR BOARD MEETING MINUTES - MAY 1, 2008
PAGE - 5
Hangtown General Engineering - they made a mistake
in their addition that was less than one dollar.
Moved Claudio 1 Second Jones 1 Schafer Absent 1
Passed to award project to the lowest responsive,
responsible bidder, Hangtown General Engineering, in
the amount of $195,759.43, and to waive the minor
bid deviation.
Water and Wastewater Operations Committee: The
committee met April 28. Staff will be kept very busy
this summer, with at least six major projects going
on simultaneously. Minutes of the meeting are available
upon request.
Director Claudio reported on three items:
1) He attended a CASA (California Association of
Sanitation Agencies) conference and distributed
handouts from the meeting.
2) Local law enforcement is asking the community
for help with gang activity. The District can help by
reporting graffiti.
3) A public member suggested board meetings be
televised. After some discussion regarding the City's
web link system, it was the consensus of the Board
to direct staff to look into various options and costs.
General Manager: Richard Sol brig reported on three
items:
1) He reported that property line locations for the residen-
tial backflow devices is not practical in Tahoe due the
freezing weather. The District will require a second backflow
device for hydronic heating systems. The device on the
domestic service line will be required to be within two feet
of where it enters the house. This is in addition to the
backflow device that is required by the building department
at the boiler.
(5:00 p.m. - Director Claudio left the meeting at this point.)
2) A meeting will be held with the CTC (California Tahoe
Conservancy) on May 12 to discuss grant programs. All
of the projects in the EIP (Environmental Improvement
Projects) pertain to erosion control. Water and sewer
projects should be included in order to comply with the
IRWMP (Integrated Regional Water Management Plan).
3) A meeting has been scheduled with David Jinkens,
City Manager, to discuss numerous items, including water
conservation, redevelopment issues, etc.
-33-
COUNTRY CLUB TANK AND
WATERLINE REPLACEMENT
SITEWORK
(continued)
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER REPORTS
GENERAL MANAGER REPORTS
REGULAR BOARD MEETING MINUTES - MAY 1, 2008 PAGE - 6
Chief Financial Officer: Rhonda McFarlane reported on STAFF REPORTS
two items:
1) She summarized the pension plan liquidation process
and timeline.
2) Per the existing Administration Code, starting this year,
new customers are no longer being charged a flat fee for
their physical connection costs. Customers are now being
charged the actual labor and materials. Customer Service
is collecting $2,000 as a pre-payment for the physical
connection costs from all new water services in the City.
No pre-payment is being collected from new water services
in the County. This is being done this way because most
County parcels have a water lateral in place. In the City
they are usually missing. The difference between actual
costs and the pre-payment (if any) is either invoiced or
refunded depending on the actual costs. The original
Ordinance called for a flat fee to phase in the charge with
2008 going to full cost.
District Information Officer: Dennis Cocking reported on
two items:
1) Efforts are underway to prevent another property
tax take-away by the state.
2) The District's Washington D.C. representatives
suggested the District put together a tour of the
Angora Fire area so legislators can learn what has
been accomplished with grant funds.
Assistant General Manger 1 Enoineer: Paul Sciuto
reported on the presentation he made to various
agencies around the lake regarding the District's
response to the Angora Fire.
He also reported the emergency retention basin
liner was damaged in a windstorm. Quotes for repair
have been received and will take two to three days to
complete.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reoortable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
-34-
REGULAR BOARD MEETING MINUTES - MAY 1,2008
PAGE - 7
(Action taken in Open Session, see Pg. 4)
5:54 P.M.
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
-35-
Pursuant to Government Code
Section 54956.9(b)/Conference with
Legal Counsel- Liability Claim against
District received from Smith Design
Group
ADJOURNMENT
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
GtlfItlr;a1 Man.tgtir
~icl1ara H. 501brie
South Tahoe
Public Utility District
Director'&
Ernie ClItuflo
Jame6 ~ J~
Mary Lou Motllw:her
Daltl ~ee
E
1275 M&tdow Crest Drive · South Lake Tahoe · CA 96160
Phone 530 544-6474. Fax 530 541-0614
BOARD AGENDA ITEM 6a
TO:
Board of Directors
FROM:
MEETING DATE:
Lisa Coyner, Manager of Customer Service
June 5, 2008
ITEM - PROJECT NAME: Ordinance No. 509-08 - Water Capacity Charge for Private
Fire Protection Service
REQUESTED BOARD ACTION: Enact Ordinance No. 509-08 to amend Administrative
Code regarding water capacity charges for private fire protection.
DISCUSSION: The South Tahoe Public Utility District's ("District") water system was
designed to provide water at pressures appropriate for residential use. Many areas
within the District's distribution system were constructed by private water companies
and have been acquired by the District since its formation. Accordingly, there are areas
within the District's distribution system where water pressure is lower than desirable for
fire suppression purposes.
The adoption of the 2001 edition of the California Fire Code by the local fire department
jurisdictions, requiring residential fire sprinkler systems due to reduced flows from the
nearest fire hydrant, became effective on February 1, 2006.
In areas where a sprinkler system is required or a larger fire line is required solely
because of low flows due to low water pressure, a sprinkler system or upsized line
should not use any more water than would have been used through properly-sized
facilities, where pressures are sufficient to deliver the flows required by the sprinkler
system.
As, in situations of low water pressure, no additional water capacity will be necessary to
serve the additional or upsized fire line, the District desires to amend the Administrative
Code to waive water capacity charges for private fire protection service when the lack of
requested flow from the nearest fire hydrant due to low water pressure, is the sole
reason for the requirement of a fire sprinkler system or an upsized fire service line.
-37-
Lisa Coyner
June 5, 2008
Page 2
SCHEDULE:
COSTS: Approximately $50,000
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Ordinance No. 509-08
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES IlUJ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-38-
CATEGORY: Water
ORDINANCE NO. 509-08
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGARDING WATER CAPACITY CAHRGES FOR PRIVATE FIRE
PROTECTION BY AMENDING ADMINISTRATIVE CODE SECTION 3.1.49 (8)
AND SUPERSEDING ORDINANCE NO. 497-06
Be it enacted by the Board of Directors ofthe South Tahoe Public Utility District,
County ofEl Dorado, State of Calif ami a, as follows:
SECTION I - POLICY AND PURPOSE
The purpose ofthis Ordinance is to adopt certain amendments to the
Administrative Code regarding water capacity charges for private fire protection.
SECTION II - FINDINGS
The Board of Directors of the South Tahoe Public Utility District, El Dorado
County, State of California, makes the following findings:
A. The South Tahoe Public Utility District's ("District") water system was
designed to provide water at pressures appropriate for residential use. Many areas within
the District's distribution system were constructed by private water companies and have
been acquired by the District since its formation. Accordingly, there are areas within the
District's distribution system where water pressure is lower than desirable for fire
suppression purposes.
B. In recent years, to serve the public interest, the District has increased the
size of replacement water lines in an effort to provide water at pressures sufficient for fire
suppression purposes. The District's efforts in this regard are ongoing.
C. The adoption of the 2001 edition of the California Fire Code by the local
fire department jurisdictions, requiring residential fire sprinkler systems due to reduced
flows from the nearest fire hydrant became effective on February 1, 2006.
D. Residential fire sprinkler systems are hydraulically designed, with
adequate fire flows ensured based on assumptions as to water pressure. A reduction in
pressure, all other things held constant, reduces flow. In areas oflow water pressure, the
diameter of a fire sprinkler line connection to the water main must be increased to
overcome the friction loss of smaller diameter lines. When a water distribution system
cannot achieve the requisite pressure, a fire sprinkler system may be required that would
not have been required had there been higher water pressure in the water distribution
system, or a larger-sized fire line may be required than would have otherwise been
required had there been higher water pressure in the water distribution system.
-39-
E. In areas where a sprinkler system is required or a larger fire line is
required solely because oflow flows due to low water pressure, a sprinkler system or
up sized line should not use any more water than would have been used through properly-
sized facilities, were pressures sufficient to deliver the flows required by the sprinkler
system.
F. As, in situations oflow water pressure, no additional water capacity will
be necessary to serve the additional or upsized fire line, the District desires to amend the
Administrative Code to waive water capacity charges for private fire protection service
when the lack of requested flow from the nearest fire hydrant due to low water pressure is
the sole reason for the requirement a fire sprinkler system or an upsized fire service line.
G. The Board of Directors has determined that it is in the best interest ofthe
District and the community to allow for these changes to the Administrative Code.
SECTION III-AMENDMENT OF ADMINISTRATIVE CODE
The following section of the Administrative Code shall be amended to read as
follows:
3.1.49 (b) Private Fire Protection Service. There shall be no water capacity
charge for providing private fire protection service when the requirement for a fire
service connection is based solely upon the lack of requested flow from the nearest fire
hydrant.
Ifa fire service connection is required due to the square footage of the structure, the
water capacity charge for private fire protection will be based on a fire connection with a
water system of pressure sufficient for fire suppression purposes.
SECTION IV - SEVERABILITY
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance and its implementing rules and regulations is for any reason held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining
portions of this Ordinance or the Administrative Code. The Board of Directors declares
and determines that it would have passed section, subsection, subdivision, paragraph,
sentence, clause or phrase thereof of this Ordinance and its implementing rules and
regulations and the Administrative Code irrespective of the fact that anyone or more
sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be
determined to be unconstitutional or invalid.
SECTION V - EFFECTIVE DATE
This Ordinance Amending Administrative Code Section 3.1.49 (b) is retroactive
to February 1, 2006.
Ordinance No. 509-08
Water Capacity Charges for Private Fire Protection
Page 2
-40-
PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public
Utility District at its duly held regular meeting on the 5th day of June, 2008 by the
following vote:
AYES:
NOES:
ABSENT:
Mary Lou Mosbacher, President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
Ordinance No. 509-08
Water Capacity Charges for Private Fire Protection
Page 3
-41-
Gerttral MI.II"'fer
Ricl1ard H. Sol~
South Tahoe
Public Utility District
Dlrl!lC'tOn!l
Ernie Claudio
Jamee K JOl1H
Mary Lou Mo6l:1..cher
Dale RiM
5dlafM
1275 Me.adow Creet DrIv~ · South Lake Tahoe · CA 96150
Phone 530 544-6474 · Fax 530 541-0614
BOARD AGENDA ITEM 6b
TO:
Board of Directors
FROM:
Julie Ryan, Senior Engineer
MEETING DATE:
June 5, 2008
ITEM - PROJECT NAME: Country Club Tank Replacement
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible
bidder.
DISCUSSION: On May 20,2008, three (3) general contractors attended the mandatory
pre-bid meeting for the above project. The work included in this contract will include
manufacture and installation of Country Club tank, coatings and cathodic protection for
Country Club Tank, and re-coating the exterior of Forest Mountain Tank.
Bids will be opened at the District offices on May 29,2008, at 2:00 p.m. A summary of
all bids, along with staff recommendation for award will be provided prior to, and at the
Board meeting.
SCHEDULE: As soon as possible
COSTS: Engineer's estimate $630,000
ACCOUNT NO: 2029-7063/CLUBTK
BUDGETED AMOUNT REMAINING: $104,9332007108; $670,0002008/09
ATTACHMENTS: Bid Summary (to be provided prior to, and at the Board meeting)
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES 1A1 NO
CATEGORY: Sewer
-43-
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-0614
p :J-t:' ~jV1 }~ ~ (, \0
~ -S-o? UV\ ~
Memorandum
Date:
May 30, 2008
To:
Board Members, Richard H. Solbrig, Paul A. Sciuto
From:
Heidi Donovan, Contracts Administrator
Subject:
Country Club Tank Replacement Project
At 2:00 o'clock yesterday afternoon we received and opened one (1) sealed bid for the
above-referenced project. The bid amount is $653,000. Engineer's estimate is
$630,000. A careful review and analysis of the bid showed one minor deviation. The
minor irregularity was that the signed and notarized Certification By Contractor's
Insurance Broker was sent under separate cover (received prior to bid closing).
Crosno Construction Inc. is the apparent low bidder.
I contacted the Contractors License Board and was given the following information:
License Number 835288 is current and active and expires 6/30/10.
The company is a corporation.
Crosno Construction Inc. holds a Class A - General Engineering Contractor license.
cc: L~V'vdCl lSVOWV'v
J~V'v\. HoggCltt
South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474. Facsimile 530.541.0614
Bid Irregularities from Low Bidder:
SOUTH TAHOE PUBLIC UTILITY DISTRICT'S
COUNTRY CLUB TANK REPLACEMENT PROJECT
BID SUMMARY (5/29/08)
1
Crosno Construction, Inc.: Certification by contractor's insurance broker was received timely under separate cover.
Engineer's Estimate
Crosno Construction, Inc.
Item
Description
Unit
QTY
Unit Price
Amount
Unit Price
Amount
1
345,000 gallon steel tank in place
by Sept 30, 2008.
LS
1
$600,000.00
$600,000.00
$451,000.00
$451,000.00
2
Forest Mountain Tank Coating,
complete and in place
LS
1
$30,000.00
$30,000.00
$202,000.00
$202,000.00
Alt. A
345 Gallon steel tank in
place by Dec. 15, 2008.
LS
1
$532,000.00
$532,000.00
$471,000.00
$471,000.00
PROJECT TOTAL:
$630,000.00
$653,000.00
Bid Irregularities from Low Bidder:
SOUTH TAHOE PUBLIC UTILITY DISTRICT'S
COUNTRY CLUB TANK REPLACEMENT PROJECT
BID SUMMARY (5/29/08)
1
Crosno Construction, Inc.: Certification by contractor's insurance broker was received timely under separate cover.
South Tahoe
Public Utility District
General Ma".r
Richard H. 601~
DJ~
Ernie Claudio
Jamt61t J~
Mary Lou ~cher
Dale RIee
1275 Meadow Cns6t Drive · South La~ Tahoe · CA 96t60
Phone 530 544-6474 · Fax 530 541-0614
BOARD AGENDA ITEM 6c
TO:
Board of Directors
FROM:
Jim Hoggatt, Construction ManagerlEngineer
MEETING DATE:
June 5, 2008
ITEM - PROJECT NAME: Julie Lane Waterline Replacement
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible
bidder.
DISCUSSION: Staff held a mandatory pre-bid conference on May 23, 2008, at 10:00
a.m., in which seventeen (17) general contractors attended. Bids for the project will be
opened on June 3, 2008, at 4:00 p.m. A summary of all bids, along with staff
recommendation for award will be provided prior to, and at the Board meeting.
SCHEDULE: As soon as possible
COSTS: Engineers estimate $1,000,000
ACCOUNT NO: 2029-7067/JULlE7
BUDGETED AMOUNT REMAINING: $96,849 2007108; $500,000 2008/09
ATTACHMENTS: Bid Summary (to be provided prior to, and at the Board meeting)
CATEGORY: Water
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-45-
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-0614
Memorandum
Date:
June 3, 2008
To:
Board Members, Richard H. Solbrig, Paul A. Sciuto
From:
Heidi Donovan, Contracts Administrator
Subject:
2008 Julie Lane Waterline Replacement Project
At 4:00 o'clock this afternoon we received and opened nine (9) sealed bids for the
above-referenced project. Bids ranged from "four hundred fifty-four and ninety-four
dollars no/100" to $799,000. The engineer's estimate was $1,000,000. A careful review
and analysis of the three low bids showed a serious irregularity to the apparent low bid,
and only minor, if any, to the other two low bids. See attached memo explaining bid
irregularities in the three low bids, and spreadsheet for full breakdown of each bid.
District's legal counsel has advised that the District likely cannot accept the bid as the
controlling bid price is unintelligible. On that basis, the contract should be awarded to
the next low bidder.
Doug Veerkamp General Engineering, Inc. is the next low bidder. Doug Veerkamp
General Engineering, Inc.'s bid had no irregularities.
I contacted the Contractors License Board and was given the following information:
License Number 440233 is current and active and expires 7/31/08.
The company is a corporation.
Doug Veerkamp General Engineering, Inc. holds a Class A - General Engineering
license.
cc: Jim Hoggatt
Linda Brown
South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474. Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-0614
Memorandum
Date:
June 3, 2008
To:
Board Members, Richard H. Solbrig, Paul A. Sciuto
From:
Heidi Donovan, Contracts Administrator
Subject:
Bid Irregularities of three low bids of
2008 Julie Lane Waterline Replacement Project
With respect to the irregularities regarding the three low bids from the above-referenced
project, it has been noted:
Delta Excavating Inc.: Low bid, ?
. Their bid was turned in showing a handwritten amount of $452,094 in numbers and
a written bid in words of "four hundred fifty-four and ninety-four dollars no/100".
. District spreadsheet totaled the bid at $452,094.
Doug Veerkamp General Engineering Inc.: Second Low bid, $498,333.
. No irregularities.
Cruz Excavating, Inc.: Third low bid, $539,897.
· Failed to write in the unit prices (in words) for bid items 1,2 and 3.
South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474. Facsimile 530.541.0614
SOUTH TAHOE PUBLIC
2008 JULIE LANE WATERLINE
BID SUM'
Enalneer's Estimate Delta Excavatlna, Inc. Doua VeerkamD Gen'l Ena. Cruz Excavating, Inc. White ROck
Item Description Unit QTY Unit price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price
1 Mobilization and
demobil ization LS 1 207,295 $207,295.00 $35 000.00 $35,000.00 $26 000.00 $26 000.00 $40000.00 $40,000.00 $30 000.00
2 Provide & install traffic
control LS 1 75 000 $75 000.00 $10,000.00 $10000.00 $27000.00 $27,000.00 $25,000.00 $25000.00 $12 500.00
Provide install and
3 maintain erosion control
measures and other
I reouired BMPs LS 1 40,000 $40 000.00 $6000.00 $6,000.00 $4 000.00 $4000.00 $4,300.00 $4 300.00 $8,000.00
Provide and install 1 "
4 thick asphall trench
loatch SF 1,200 3 $3600.00 $4.50 $5,400.00 $5.48 $6,576.00 $2.50 $3,000.00 $2.50
Provide and install 3"
5 thick asphall trench
I patch SF 16050 8 $128400.00 $4.50 $72,225.00 $5.52 $88 596.00 $6.00 $96 300.00 $5.75
6 Provide and install 2"
mill and overlay asphalt
! oavement restoration SF 6,450 6 $38 700.00 $3.50 $22 575.00 $3.68 $23,736.00 $5.00 $32 250.00 $4.55
Contractor Shall Only Bid One Type of Pipe Material for ITEM 7. ,
Provide and install 8"
7A. DIP Class 350 Water
Main LF 3332 90 $299 880.00 $0.00 $0.00 $0.00
Provide and install 8"
7B. PVC C900 (DR14)
water main LF 187 90 $16830.00 $42.00 $7,854.00 $53.00 $9,911.00 $56.00 $10,472.00 $65.00
Provide and install 8"
7C. PVC C900 (DR18)
water main LF 3145 90 $283 050.00 $52.00 $163,540.00 $48.00 $150960.00 $51.00 $160 395.00 $60.00
Bid lIems 8-15 shall be for transfer of water service connections to the new
water main, per std Detail Drawings, incl new valve boxes and covers, meters,
tapping saddles, piping fittings, new corp stops, new curb stops, tracer wire,
excavation (including trenchless method). bedding, backfill, compaction and
testing, abandoning existing services, et at
8 Provide and install 3/4"
sinale water service EA 16 2,000 $32000.00 $1,625.00 $26000.00 $1,330.00 $21 280.00 $1,500.00 $24 000.00 $1,500.00
9 Provide and installl.5"
sinale water service EA 1 2,500 $2 500.00 $1 700.00 $1.700.00 $1 670.00 $1.670.00 $1 700.00 $1,700.00 $2,300.00
10 Provide and install 2"
sinale water service EA 1 3500 $3,500.00 $1 900.00 $1 900.00 $1 810.00 $1,810.00 $2 000.00 $2,000.00 $2 550.00
11 Provide and install 4"
sinale water service EA 1 5.000 $5000.00 $2,700.00 $2 700.00 $3900.00 $3 900.00 $4,250.00 $4250.00 $5500.00
12 Provide and install 6"
sinale water service EA 2 8,000 $16000.00 $3000.00 $6,000.00 $4 300.00 $8600.00 $5,100.00 $10200.00 $7000.00
13 Provide and install 3/4"
double water service EA 9 3000 $27000.00 $1 700.00 $15,300.00 $1 800.00 $16,200.00 $2 000.00 $18,000.00 $2 700.00
14 Provide and install 1.5"
double water service EA 1 4000 $4000.00 $3,000.00 $3,000.00 $1 840.00 $1,840.00 $2,200.00 $2,200.00 $2,500.00
15 Provide and install 1 "
meter EA 1 2,000 $2 000.00 $1 200.00 $1,200.00 $1,700.00 $1,700.00 $1 850.00 $1,850.00 $2,900.00
Bid lIems 16-20 shall be for valve assemblv install on new 8" water main --
16 Sta 1+00 valve
assembly LS 1 10,000 $10000.00 $4 000.00 $4,000.00 $4,000.00 $4,000.00 $4,500.00 $4,500.00 $3,750.00
17 Sta 7+97 valve
assemblY LS 1 12,000 $12000.00 $6,000.00 $6000.00 $13000.00 $13000.00 $10,000.00 $10000.00 $10000.00
18 Sta 10+25 valve
assemblv LS 1 10,000 $10000.00 $6,000.00 $6,000.00 $13,000.00 $13 000.00 $10,000.00 $10,000.00 $10,000.00
19 Sta 21+50 valve
assemblY LS 1 10,000 $10000.00 $4000.00 $4000.00 $16,000.00 $16,000.00 $15,000.00 $15000.00 $13,000.00
20 Sta 34+32 valve
assemblv LS 1 10,000 $10,000.00 $3 500.00 $3500.00 $6000.00 $6,000.00 $6500.00 $6,500.00 $5,250.00
Provide and install fire
21 hydrant, valve, and
I piping EA 8 6.000 $48 000.00 $4 700.00 $37,600.00 $5 300.00 $42400.00 $6,000.00 $48 000.00 $5,900.00
Abandn and remove
22 existing fire hydrants
and retum to District
Yds EA 6 1,000 $6.000.00 $800.00 $4 800.00 $800.00 $4,800.00 $500.00 $3,000.00 $500.00 --
23 Cut, cap and abandon
existing water mains EA 5 1000 $5000.00 $500.00 $2500.00 $490.00 $2,450.00 $1,000.00 $5,000.00 $550.00
Replace concrete rolled .-
24 curb and gutter to
match existing LF 33 125 $4 125.00 $100.00 $3300.00 $88.00 $2 904.00 $60.00 $1 980.00 $110.00
PROJECT TOTAL: $1,000,000.00 $452,094.00 $498,333.00 $539,897.00
T1L1TY DISTRICT'S
EPLACEMENT PROJECT
~RY
.nstructlon Inc. Wolin and Sons Hanatown Gen'l Ena. Burdick Excavatin" MKD Construction L.N.Cralg Construction
Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
$30,000.00 $40 000.00 $40000.00 $44,799.04 $44,799.04 $57,000.00 $57,000.00 $46 526.00 $46 526.00 $14435.50 $14435.50
$12,500.00 $30 000.00 $30 000.00 $60 089.00 $60 089.00 $18000.00 $18,000.00 $50 000.00 $50,000.00 $91 080.00 $91,080.00
$8 000.00 $12220.00 $12220.00 $7500.00 $7500.00 1$24,000.00 $24000.00 $5,000.00 $5000.00 $3000.00 $3 000.00
$3 000.00 $3.00 $3,600.00 $6.46 $7 752.00 $5.20 $6240.00 $4.00 $4800.00 $4.67 $5,604.00
$92 287.50 $5.50 $88 275.00 $4.70 $75435.00 $5.50 $88,275.00 $6.00 $96,300.00 $4.95 $79,447.50
$29 347.50 $5.00 $32,250.00 S6.05 $39 022.50 $3.75 $24187.50 $5.00 $32 250.00 $6.49 $41 860.50
,
$0.00 $0.00 $0.00 $0. OIl $0.00 $0.00
$12,155.00 $59.00 $11,033.00 $62.56 $11,698.72 $64.00 $11,968.00 $75.00 $14,025.00 $121.05 $22 636.35
$188 700.00 $59.00 $185,555.00 $59.63 $187,536.35 $60.00 $188700.00 85.00 $267,325.00 $119.07 $374475.15
$24,000.00 $1,575.00 $25 200.00 $1 818.21 $29091.36 $1 500.00 $24,000.00 $1,500.00 $24,000.00 $1,201.00 $19,216.00
$2300.00 $1 893.00 $1,893.00 $2,279.00 $2 279.00 $1,850.00 $1 850.00 $1,999.99 $1,999.99 $1,400.00 $1 400.00
$2,550.00 $2290.00 $2,290.00 $2 466.00 $2,466.00 $2 200.00 $2,200.00 $2500.00 $2,500.00 $1 752.00 $1 752.00
$5 500.00 $3365.00 $3,365.00 $4441.00 $4441.00 $4,150.00 $4,150.00 $3500.00 $3,500.00 $5,916.00 $5 916.00
$14 000.00 $4,073.00 $8,146.00 $4 803.00 $9 606.00 $4,250.00 $8500.00 $5000.00 $10,000.00 $7,817.00 $15634.00
$24 300.00 $2240.00 $20 160.00 $2 049.00 $18441.00 $1 725.00 $15,525.00 $2 032.89 $18,296.01 $1,540.00 $13860.00
$2,500.00 $2 444.00 $2,444.00 $2 357.00 $2,357.00 $2 000.00 $2,000.00 $2,077.00 $2,077.00 $2 256.00 $2 256.00
$2,900.00 $1 518.00 $1,518.00 $2 256.00 $2 256.00 $2400.00 $2,400.00 $1,654.00 $1,654.00 $1,075.00 $1 075.00
i
1$3,750.00 $2695.00 $2,695.00 $2 505.00 $2,505.00 $2500.00 $2,500.00 $1 338.00 $1,338.00 $1,800.00 $1 800.00
1$10 000.00 $9 108.00 $9,108.00 $6 315.00 $6,315.00 $6650.00 $6650.00 $7 371 .00 $7 371.00 $8 791.00 $8 791.00
I $11 700.00 $11,700.00 $6315.00 $6,315.00 $6650.00 $6650.00 $7,171.00 $7 171.00 $8,791.00 $8 791.00
,$10000.00
1$13,000.00 $16,414.00 $16,414.00 $8931.00 $8931.00 $9 000.00 $9000.00 $10000.00 $10000.00 $15637.00 $15637.00
i $4,947.00 $4,947.00 $3,184.00 $3184.00 $3250.00 $3,250.00 $4,000.00 $4000.00 $3 604.00 $3 604.00
,$5,250.00
I
1$47200.00 $5 379.00 $43,032.00 $3 893.50 $31,148.00 $6000.00 $48 000.00 $6000.00 $48,000.00 $6,513.00 $52,104.00
,
$3000.00 $726.00 $4356.00 $700.00 $4,200.00 $950.00 $5,700.00 $1,000.00 $6 000.00 $1 200.00 $7200.00
$2 750.00 $500 00 $2,500.00 $650.00 $3,250.00 $1 800.00 $9,000.00 $1,650.00 $8,250.00 $1,155.00 $5,775.00
$3 630.00 $177.00 $5,841.00 $42.91 $1 416.03 $130.00 $4290.00 $49.00 $1 617.00 $50.00 $1 650.00
$552,620.00 $568,542.00 $572,034.00 $574,035.50 $674,000.00 $799,000.00
General M.t~
Richard H. SolVrlf
South Tahoe
Public Utility District
Dlrcctof'lp
Ernie Claudio
JStl1e6 R. .JtlMit
Mary Lou Motrh.aclw
Dale ~
ric Schafer
1275 Meaaow CrBSt Drive · South Lake Tahoe · CA 96160
Phone 530 544-6474 · Fax 530 541-0014
BOARD AGENDA ITEM 6d
TO:
Board of Directors
FROM:
MEETING DATE:
Jim Hoggatt, Construction Manager/Engineer
June 5, 2008
ITEM - PROJECT NAME: Tata LanelGranite Mountain Waterline Replacement
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible
bidder.
DISCUSSION: Staff held a mandatory pre-bid conference on May 23,2008, at 10:00
a.m., in which seventeen (17) general contractors attended. Bids for the project will be
opened on June 3, 2008, at 2:00 p.m. A summary of all bids, along with staff
recommendation for award will be provided prior to, and at the Board meeting.
SCHEDULE: As soon as possible
COSTS: Engineers Estimate $1,100,000
ACCOUNT NO: 2029-8866fTATAWL & 2029-7069/GRANWL
BUDGETED AMOUNT REMAINING: $396,157 2007108, $1,200,000 2008/09;
<$3,077> 2007/08, $50,000 2008109
ATTACHMENTS: Bid Summary (to be provided prior to, and at the Board meeting)
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES--1l.U::.- NO
CATEGORY: Water
-47-
" '
\.
~
\..,
.Ii
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-0614
Memorandum
Date:
June 3, 2008
To:
Board Members, Richard H. Sol brig, Paul A. Sciuto
From:
Heidi Donovan, Contracts Administrator
Subject:
2008 Tata Lane / Granite Mountain Waterline Replacement Project
At 2:00 o'clock this afternoon we received and opened seven (7) sealed bids for the
above-referenced project. Bids ranged from $755,020 to $1,410,933. The engineer's
estimate was $1,234,625. A careful review and analysis of the three low bids showed
only minor deviations. See attached memo explaining bid irregularities in the three low
bids, and spreadsheet for full breakdown of each bid.
Delta Excavating, Inc. is the apparent low bidder. Delta Excavating, Inc.'s bid contained
two minor irregularities.
I contacted the Contractors License Board and was given the following information:
License Number 575524 is current and active and expires 8/31/09.
The company is a corporation.
Delta Excavating, Inc. holds a Class A - General Engineering license.
cc: JLVIA f-toggCltt
Li,^,dCl lSt'ow,^,
South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474. Facsimile 530.541.0614
\..,
\..
\.
~
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-0614
Memorandum
Date:
June 3, 2008
To:
Board Members, Richard H. Sol brig, Paul A. Sciuto
From:
Heidi Donovan, Contracts Administrator
Subject:
Bid Irregularities of three low bids for
2008 Tata Lane / Granite Mountain Waterline Replacement Project
With respect to the irregularities regarding ttle three low bids from the above-referenced
project, it has been noted:
Delta Excavating Inc.: Low bid, $755,020.
· Their bid was turned in showing a written amount of (both in words and numbers)
$755,020. However, when I entered their unit prices into the summary spreadsheet
the total shows $754,520. This was due to the fact that Delta Excavating entered a
unit price of $500 for Bid Item 26. However, Bid Item 26 had been deleted in
Addendum 2.
· Delta Excavating Inc. failed to handwrite (in words) Bid Item 7B.
Cruz Excavating, Inc.: Second Low bid, $897,655.
· Failed to handwrite (in words) the words "five hundred" for Bid Item 2.
Doug Veerkamp General Engineering Inc.: Third low bid, $913,965.
. Their bid was turned in showing a written amount of (both in words and numbers)
$913,965. However when their bid unit prices were entered into the summary
spreadsheet, the total showed $913,065. This was due to the fact that Doug
Veerkamp General Engineering entered a unit price of $900 for Bid Item 26.
However, Bid Item 26 had been deleted by Addendum 2.
South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474. Facsimile 530.541.0614
.:oVU 1" "'"\'
2008 TATA LANE I GRANITE Me
It.
3.50
5.000.00
6.00
70
.LF
IF
70
47.00 $1 (l045.(
70
_,: ~_ tc _~' I ~ 1,11 .~k-_
Sid items 8-12 shaH be for transfer of water servlGe connecllons to the new water main. per
std Detail Drawings, loci new valve boxes and cove/$, metet'S, tapping saddles. piping fittings,
rrI1W corp stops. new curb stoPS. lnlcer wile. ellcavation (lnoludlng trenohless method).
bedding. backfin, comp.action and testing, abandoning existing services. at at
78 2000 $117000.00 1 475.00 115 050;0
4 2200 000.00 1 $50.00 200.0
3500 1 625.00
26 3000
EA 8 4OO.0l
EA 3 6000 7 500.00 22 5OO.()(
EA 1000 500.00 500.0(
6
7
147 60.00 820.00
15000 5 000.00 .00
2000 3 000.00 3QOO.OO
1 2500 1 000.00
0
8 6.00
570 .00 .00
IF 570. 80 $25080..00 52.00 $29 640;00
5000 4 000.00 000.00
S 1 5000
on new 8" water main
1 3
1 3.
1 3
1 3000
OTAl:
'VaLl\; v IILII Tun; 1 KI\; I ':)
.TAlN WATERLINE REPLACEMENT PROJECT
DSUMMARY
*J... ~t! .,. II~J t t.}~ ^.... '! "'..... /J .!., ',*r ~a~:Jr. '" .1."><" !.t .. · , , ~,'
$1290.00 $100 620.QCl $1.500.00
$1.360.00 $5.440.00 $1 600.00
$1 550.00 $1 550.00 $1 700.00
$1 770.00 $1.900..00
U 1
9
B./WI"" 1 .00 $11 .00
..000;00 1.00 $2 950.00
55.600.00 544.800.00 $5.200.00
$7200.00 $21 600..00 56 500.00
$870.00 1870.00 $670.00
.00 $1.200.00
1.00 S3.ftO,OO S910.00
188.00 512.936.00 5120.00
SI.300.oo $1.300.00 13.500.00
51 400.00 $1 400.00. 56.400.00
$3.900.00 $3.9OO.0Ct 54.400.00
$(too
56.43 $3.215. 56.
$0.00
$58.00 $33,060.00 569.25
$700.00
$700.00
52 000.00
III. $2400.00
1. . ~u, r- -.'.
'. '-- 1 . r- .~
12. . _ .1. . ' . 1.00
1 000.00. ,.500.00
$913.0 .
$117 (100.00 51.415.00 S115 050.00 51.000.00 S78~000.OO SI.201.00 593678.00
.. .^^.~ $1 550.00 S6.201).00 51 312,00 S5 248.00 $1.350.00 55 <100.00
$1 700.00 S2300.00 S2 aoo.oo 51611.00 S1611.00 S1400.00 $1 400.00
549.400.00 $2 700.00 S70 200.00 51 292.00 ttl592.00 $1 539.85 S40.036.10
. 9.llQ. 11 .17 1 0 $.
It , . 12 .. : 1:3:15:00 ---S11ttf'-11 m:OO
s~ . . .:=~ .. ~....: ~: s~-:-... s~~:
541,600.00 $5.700.00 $45600.00 55700;00 U.'\600.oo S5751.00 $4600tl.00
$19500.00 $20,700.00 S6656.00 $19968.00 57951.00 $23853.00
1870.00 $.J;OO.oo $500.00
$7200.00 :1m 53~t
$6 190,01) S3.850.
517 640;00 S8B.OO $11 760.00
$3 5(l(),OO, ~10.000.00 510,000.00
S6400.00 52.1iOO.00 $2 500.00
14,400.00,
$0.00
$3 250.
52.500.00
$2 500.00
10.00
450.
$0.00
10.00
$39,472.50
$98.50
$56 145.00
$2 000.00
$6 (100.00
18.000,00
5652.00 $652.00 $1 200.00 $1 200.00
S744~ 14464.00 $500,00 5.3.000.00
$70). "-921.00 5300.00 ~2 100.00
522.00 53 234..00 us.oo 56.615,00
$8331.00 56 331.00 $3614..00 Sa 614.00
$3 572.00 $3572.00 $3000.00 5.3.000.00
52 352.00 $2 352.00 52000.00 52 000.00
$1199.00 so.on $0.00
.' 420.00 59.57 785.00
$0.00 $0.00
549.00 $27930.00 5131.00 574670.00
S3368.00
53 368.00
$5 518.00
$5 518.00
S2IOO' ........... .00. .9.000..... 851..... .,00. .....2.1.6.9216.00..
$5..;(fOr- . .' I-- . '.1-- . i-- . .$$8, 1--.00
54. ' 7 .00 !J ,00.00. il.1M. 150.00
$5.. .' 7,J !.OO .00. $9200. 9200.00
$5.. 7 250.00 1 2 .00 693.00 .' . $927$.00 9.275.00
$922.775.G(1 $9$5,917.50 $1,047,l!O1." $1.410.933.90
PAYMENT OF CLAIMS
FOR APiROVAL
June 2008
Payroll 5/21/08
Payroll 5/22/08
Total Payroll
353,698.95
33,268.10
386,967.05
BNY Western Trust Company
CDS-health care payments
Brownstein/HyatUFarber/Schreck legal services
LaSalle Bank
Union Bank
Total Vendor EFT
869,447.67
91,960.59
31,451.70
156,572.80
0.00
1,149,432.76
Accounts Payable Checks-Sewer Fund
Accounts Payable Checks-Water Fund
Accounts Payable Checks-Self-funded Insurance
Accounts Payable Checks-Grants Fund
Total Accounts Payable
681,691.91
432,500.36
19,489.36
0.00
1,133,681.63
Grand Total
2, 670,O{J1.44
Pavroll EFTs & Checks 5/21/08 OS/22/08
EFT AFLAC Medical & Dependent Care 2,336.76
EFT CA Employment Taxes & W/H 14,038.17 2,080.72
EFT Federal Employment Taxes & W/H 86,202.44 11,639.61
CHK CalPERS Contributions 26,159.64
EFT John Hancock Pension Loan Pmts 1,092.70
EFT Great West Deferred Comp 16,241.05
CHK Stationary Engineers Union Dues 2,093.95
EFT United Way Contributions 86.00
CHK CA State Disbursement Unit 460.15
EFT Employee Direct Deposits 194,329.01
CHK Employee Paychecks 10,659.08 19,547.77
Total 353,698.95 33,268.10
-49-
PAYMENT OF CLAIMS
Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Type
A -1 CHEMICAL INC GEN & ADMIN JANIT /SUPPLY INV 1000 - 0422 1,531.03
A -1 CHEMICAL INC GEN & ADMIN OFFICE INVENTORY 1000 - 0428 178.83
Check Total: 1,709.86 AP- 00069642 MW
AEAP ADMINISTRATION SUBSCRIPTIONS 1021 - 4830 20.50
AEAP ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 20.50
Check Total: 41.00 AP- 00069643 MW
AERVOE- PACIFIC GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 191.08
AERVOE- PACIFIC CUSTOMER SERVICE SHOP SUPPLIES 1038 - 6071 314.70
AERVOE- PACIFIC CUSTOMER SERVICE SHOP SUPPLIES 2038 - 6071 261.00
Check Total: 766.78 AP- 00069644 MW
AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 135.00
Check Total: 135.00 AP- 00069645 MW
ALL ELECTRIC MOTORS INC PUMPS LUTHER PASS 1002 - 6048 2,261.34
Check Total: 2_261.34 AP- 00069646 MW
ALLEGRA PRINT & IMAGING ENGINEERING - WTRLN, JULIE LN WTRLN, JULIE 2029 - 7067 - JULIE7 1,062.61
V' Check Total: — 1,062.61 AP-04497547 MW
0
ALPEN SIERRA COFFEE FINANCE OFC SUPPLY ISSUE 1039 - 6081 232.50
Check Total: 232.50 AP- 00069648 MW
ALPINE EYECARE LLC UNDERGROUND REP SAFETY/EQUIP/PHY 2001 - 6075 286.00
Check Total: 286.00 AP- 00069649 MW
ALSBURY, MARY INFORMATION SYS TRAVEL/MEETINGS 1037 - 6200 61.11
ALSBURY, MARY INFORMATION SYS TRAVEL/MEETINGS 2037 - 6200 61.10
Check Total: 122.21 AP- 00069650 MW
APG ANALYTICAL PRODUCT GROUP LABORATORY LAB SUPPLIES 1007 - 4760 465.00
APG ANALYTICAL PRODUCT GROUP LABORATORY MONITORING 1007 - 6110 15.00
APG ANALYTICAL PRODUCT GROUP LABORATORY LAB SUPPLIES 2007 - 4760 405.00
APG ANALYTICAL PRODUCT GROUP LABORATORY MONITORING 2007 - 6110 15.00
Check Total: 900.00 AP- 00069651 MW
APOLLO PLUMBING & HTN,TERRY'S UNDERGROUND REP PIPE /CVRS /MHLS 1001 - 6052 1,025.87
Check Total: 1,025.87 AP- 00069652 MW
ARAMARK UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,965.79
User: THERESA
Page: 1 Current Date: 05/28/2008
Report: OH_PMT_CLAIMS_BK Current Time: 18:19:23
PAYMENT OF CLAIMS
Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Type
Check Total: 1 965.79 AP- 00069653 MW
ARETE SYSTEMS ENGINEERING - COLL SYS MASTER COLL SYS MST PLN 1029 - 8721 - CSMSPL 1,155.00
Check Total: 1,155.00 AP- 00069654 MW
ASSOCIATED LABORATORIES LABORATORY MONITORING 1007 - 6110 , 490.00
Check Total: 490.00 AP- 00069655 MW
AT &T GEN & ADMIN SIGNAL CHARGES 1000 - 6320 1.06
Check Total: _ 1.06 AP- 00069657 MW
AT &T GEN & ADMIN TELEPHONE 1000 - 6310 294.50
AT &T GEN & ADMIN TELEPHONE 2000 - 6310 294.50
Check Total: 589.00 AP- 00069658 MW
AT &T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310
503.33
AT &T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 198.83
AT &T /CALNET 2 OPERATIONS TELEPHONE 1006 - 6310 22.00
AT &T /CALNET 2 INFORMATION SYS TELEPHONE 1037 - 6310 82.81
AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 7.17
AT&rCALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 503.32
AT &f /CALNET 2 PUMPS TELEPHONE 2002 - 6310 143.54
AT &T /CALNET 2 INFORMATION SYS TELEPHONE 2037 - 6310 82.81
AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 7.17
Check Total: 1,550.98 AP- 00069656 MW
BANK OF AMERICA OPERATIONS HYPOCHLORITE 1006 - 4755 7,981.29
Check Total: 7,981.29 AP -00069659 MW
BAY TOOL & SUPPLY INC GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 174.44
BAY TOOL & SUPPLY INC GEN & ADMIN SMALL TOOLS INV 1000 - 0423 377.02
Check Total: 551.46 AP- 00069660 MW
BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006 - 6652 2,196.34
Check Total: 2,196.34 AP -00069661 MW
BLAKE'S FLORAL DESIGN ADMINISTRATION SUPPLIES 1021 - 6520 25.00
BLAKE'S FLORAL DESIGN ADMINISTRATION SUPPLIES 2021 - 6520 24.99
Check Total: 49.99 AP- 00069662 MW
BLUE RIBBON TEMP PERSONNEL FINANCE - LT WTRTRT PTSHP CONTRACT SERVICE 1039 - 4405 - LTWWIP 27.34
User: THERESA Page: 2 Current Date: 05/28/2008
Report: OH_PMT_CLAIMS_BK Current Time: 18:19:23
Vendor Name
BLUE RIBBON TEMP PERSONNEL
BLUE RIBBON TEMP PERSONNEL
BLUE RIBBON TEMP PERSONNEL
BLUE RIBBON TEMP PERSONNEL
BLUE RIBBON TEMP PERSONNEL
BUTZ, GARTH
CALIF DEPT OF HEALTH SERVICES
CALIF DEPT OF HEALTH SERVICES
CALIF DEPT OF HEALTH SERVICES
CALIF DEPT OF HEALTH SERVICES
CALIF WATER RESOURCES CTRL BD
N
CAROLLO ENGINEERS
CAROLLO ENGINEERS
CDS GROUP HEALTH
CHIEFFO, MIKE
CITY NATIONAL BANK
COCKING, DENNIS
COCKING, DENNIS
CREEK ENVIRONMENTAL LABS
CREEK ENVIRONMENTAL LABS
CREEK ENVIRONMENTAL LABS
User: THERESA
Report: OH_PMT_CLAIMS_BK
Department / Proi Name
FINANCE
ENGINEERING - WL,GRANITE /IRON
ENGINEERING - WTRLN,AL TAHOE
FINANCE
FINANCE - WTR CONS PROG
UNDERGROUND REP
LABORATORY
LABORATORY
OPERATIONS
PUMPS
PUMPS
ENGINEERING - TWIN PEAKS BS
ENGINEERING - ARSENIC STUDY
SELF FUNDED INS
HEAVY MAINT
GEN & ADMIN - EFFLUENT EVAL
DIO
DIO
LABORATORY
LABORATORY - ARHD3 TRTMT EXP
LABORATORY - BKRFLD TRTMT EXP
PAYMENT OF CLAIMS
Description
CONTRACT SERVICE
WL,GRANJTE MTN
WTLN, AL TAHOE
CONTRACT SERVICE
CONTRACT SERVICE
TRAVEUMEETINGS
OPERATING PERMIT
OPERATING PERMIT
DUES /MEMB /CERT
DUES /MEMB /CERT
DUES /MEMB /CERT
BSTR, TWN PEAKS
ARSNC TRTMNT
PPO FEE
TRAVEUMEETINGS
CONST RETAINAGE
TRAVEUMEETINGS
TRAVEUMEETINGS
MONITORING
MONITORING
MONITORING
Acct# / Proi Code
1039 - 4405
2029 - 7069 - GRANWL
2029 - 8811 - ATWL08
2039 - 4405
2039 - 4405 - WCPROG
Check Total:
2001 - 6200
1007 - 6650
2007 - 6650
1006 - 6250
2002 - 6250
1002-6250
1007 - 6110
2007 - 6110 - AH3EXP
2007 - 6110 - BKRFLD
Check Total:
Check Total:
Check Total:
Check Total:
2029 - 7070 - TPBSTR
2029 - 8864 - ARSNIC
Check Total: 13,393.82
3000 - 6742 2,296.64
Check Total: 2.296.64
1004 - 6200 28.28
Check Total: 28.28
1000 - 2605 - EFFLEV 44,723.00
Check Total: 44,723.00
1027 - 6200 259.53
2027 - 6200 259.53
Check Total:
Page: 3 Current Date: 05/28/2008
Current Time: 18:19:23
Amount Check Num Type
956.90
82.02
54.68
956.90
109.36
2,187.20 AP- 00069663
65.00
65.00 AP -00069664
1,857.50
1,857.50
3,715.00 AP -00069665
140.00
90.00
230.00 AP -00069666
170.00
170.00 AP -00069667
6,364.57
7,029.25
AP -00069668
AP -00069669
AP- 00069670
AP -00069671
MW
MW
MW
MW
MW
MW
MW
MW
MW
519.06 AP -00069672 MW
540.00
265.00
265.00
Vendor Name
CRUZ EXCAVATING INC
CRUZ EXCAVATING INC
CUES INCORPORATED
CWEA
CWEA
CWEA
CWEA
CWEA
CWEA
DELL MARKETING L P
DELL MARKETING L P
DELEMARKETING L P
DICK'S FULLER -
ED COOK TREE SERVICE
EMPIRE SAFETY & SUPPLY
EMPIRE SAFETY & SUPPLY
EMPIRE SAFETY & SUPPLY
ENS RESOURCES INC
ENS RESOURCES INC
ENTRIX INC
ENVIRONMENTAL EXPRESS
User: THERESA
Report: OH_PMT_CLAIMS_BK
Department / Proi Name
GEN & ADMIN - WTRLN,AL TAHOE
ENGINEERING - WTRLN,AL TAHOE
UNDERGROUND REP
UNDERGROUND REP
PUMPS
LABORATORY
DIAMOND VLY RNCH
UNDERGROUND REP
LABORATORY
INFORMATION SYS
INFORMATION SYS
INFORMATION SYS
UNDERGROUND REP
PUMPS
GEN & ADMIN
UNDERGROUND REP
UNDERGROUND REP
DIO
DIO
ENGINEERING - AIRPORT WL EVAL
LABORATORY
PAYMENT OF CLAIMS
Page: 4
Description
Acct# / Proi Code
Check Total:
CONST RETAINAGE 2000 - 2605 - ATWL08
WTLN, AL TAHOE 2029 - 8811 - ATWL08
Check Total:
INFILTRTN /INFLOW 1001 - 6055
DUES /MEMB /CERT 1001 - 6250
DUES /MEMB /CERT 1002 - 6250
DUES /MEMB /CERT 1007 - 6250
DUES /MEMB /CERT 1028 - 6250
DUES /MEMB /CERT 2001 - 6250
DUES /MEMB /CERT 2007 - 6250
DIST.COMP SPPLIS 1037 - 4840
DIST.COMP SPPLIS 2037 - 4840
REPL LPTP UGW 2037 - 8870
SMALL TOOLS 1001 - 6073
GROUNDS & MNTC 2002 - 6042
SAFETY INVENTORY 1000 -0425
P I PE/CVRS/MHLS 1001 - 6052
PIPE /CVRS /MHLS 2001 - 6052
CONTRACT SERVICE 1027 - 4405
CONTRACT SERVICE 2027 - 4405
AIRPORT WL EVAL
LAB SUPPLIES 1007 - 4760
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
2029 - 7068 - AIRWLI
Check Total:
Current Date: 05/28/2008
Current Time: 18:19:23
Amount Check Num I Q
1,070.00 AP- 00069673 MW
- 14,869.60
148,696.05
133,826.45
1,400.00
1.400.00
300.00
61.00
118.50
166.00
222.00
184.50
1 052.00
725.56
725.53
2,467.11
3,918.20
391.84
AP- 00069677 MW
391.84 AP -00069678 MW
AP- 00069679 MW
AP -00069680 MW
AP -00069681 MW
AP- 00069682 MW
680.00
680.00
412.35
2,215.61
2,215.61
4,843.57
3,127.85
3,127.85
6 255.70
3,390.40
3,390.40
47.50
AP- 00069674 MW
AP- 00069675 MW
AP- 00069676 MW
Vendor Name
ENVIRONMENTAL EXPRESS
ETS
FAST FABRICATORS LLC
FAST FABRICATORS LLC
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
to
FISHER SCIENTIFIC
FISHER SCIENTIFIC
FISHER SCIENTIFIC
FISHER SCIENTIFIC
FRYE, WILLIAM
FRYE, WILLIAM
GEOTEST
GEOTEST
GERBER LIFE INSURANCE COMPANY
GESSFORD MFT MAC, PAUL
GESSFORD MFT MAC, PAUL
User: THERESA
Report: OH_PMT_CLAIMS_BK
Deoartment / Proi Name
LABORATORY
LABORATORY
UNDERGROUND REP
PUMPS
PUMPS
PUMPS
PUMPS
HEAVY MAINT
HEAVY MAINT
UNDERGROUND REP
PUMPS
PUMPS
LABORATORY
LABORATORY
LABORATORY
LABORATORY
INFORMATION SYS
INFORMATION SYS
LABORATORY
LABORATORY
SELF FUNDED INS
HUMAN RESOURCES
HUMAN RESOURCES
PAYMENT OF CLAIMS
Description
LAB SUPPLIES
MONITORING
PIPE /CVRS/MHLS
PUMP STATIONS
LUTHER PASS
SHOP SUPPLIES
SMALL TOOLS
SECONDARY EQUIP
SHOP SUPPLIES
PIPE /CVRS /MHLS
SHOP SUPPLIES
SMALL TOOLS
LAB SUPPLIES
OFFICE SUPPLIES
LAB SUPPLIES
OFFICE SUPPLIES
TRAVEUMEETINGS
TRAVEL/MEETINGS
LAB SUPPLIES
LAB SUPPLIES
EXCESS INSURANCE
CONTRACT SERVICE
CONTRACT SERVICE
Page: 5
Acct# / Proi Code Amount Check Num Tyne
2007 - 4760 56.51
104.01 AP -00069683 MW
1007 - 6110 735.00
735.00 AP -00069684 MW
2001 - 6052 1,950.28
2002 - 6051 592.15
2 542.43 AP -00069685 MW
1002 - 6048 13.19
1002 - 6071 2.87
1002 - 6073 26.29
1004 - 6022 58.15
1004 - 6071 28.96
2001 -6052 2,478.72
2002 - 6071 2.87
2002 - 6073 26.29
Check Total: _ 2,637.34 AP -00069686 MW
1007 - 4760 445.72
1007 - 4820 402.91
2007 - 4760 415.71
2007 - 4820 485.83
Check Total: 1,750.17 AP- 00069687 MW
1037 - 6200
2037 - 6200
1007 - 4760
2007 - 4760
3000 - 6744
1022 - 4405
2022 - 4405
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Current Date: 05/28/2008
Current Time: 18:19:23
188.56
188.55
377.11 AP -00069688 MW
96.80
83.00
179.80 AP -00069689 MW
15,822.52
15,822.52 AP- 00069690 MW
208.75
208.75
GRAINGER
GRAINGER
GRAINGER
HACH - GLI International
HACH - GLI International
HARTFORD, THE
HARTFORD, THE
HAUGE BRUECK ASSOCIATES LLC
HEMPHILL, JAY
HEII ANDEZ, LAZARO
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
INFOSEND
INFOSEND
INFOSEND
INFOSEND
INFOSEND
INFOSEND
INFOSEND
INFOSEND
User: THERESA
Report: OH_PMT_CLAIMS_BK
Department / Proi Name
HEAVY MAINT
HEAVY MAINT
PUMPS
LABORATORY
LABORATORY
GEN & ADMIN
GEN & ADMIN
ENGINEERING - ICR TMDL
GEN & ADMIN
UNDERGROUND REP
HUMAN RESOURCES
CUSTOMER SERVICE
HUMAN RESOURCES
CUSTOMER SERVICE
DIO
CUSTOMER SERVICE
CUSTOMER SERVICE
CUSTOMER SERVICE
DIO
CUSTOMER SERVICE
CUSTOMER SERVICE
CUSTOMER SERVICE
PAYMENT OF CLAIMS
Description
SECONDARY EQUIP
SHOP SUPPLIES
WELLS
LAB SUPPLIES
LAB SUPPLIES
LIFE INS
LTD, UNION
O2SYS/TMDL,ICR
UB SUSPENSE
TRAVEL/MEETINGS
SERVICE CONTRACT
SERVICE CONTRACT
SERVICE CONTRACT
SERVICE CONTRACT
PRINTING
CONTRACT SERVICE
POSTAGE EXPENSES
PRINTING
PRINTING
CONTRACT SERVICE
POSTAGE EXPENSES
PRINTING
Page: 6
Acct# / Proi Code
1004 - 6022
1004 - 6071
2002 - 6050
1007 - 4760
2007 - 4760
1000 - 2512
1000 - 2539
1029 - 8605 - ICTMDL
Check Total:
2000 - 2002
Check Total:
2001 - 6200
Check Total:
1022 - 6030
1038 - 6030
2022 - 6030
2038 - 6030
1027 - 4920
1038 - 4405
1038 - 4810
1038 - 4920
2027 - 4920
2038 - 4405
2038 - 4810
2038 - 4920
Check Total:
Check Total:
Check Total:
Check Total:
Check Total: 299.66 AP -00069697 MW
918.88
165.73
3,694.16
2,672.62
918.88
165.75
3,694.16
2,672.63
Check Total: 14,902.81 AP- 00069698 MW
Current Date: 05/28/2008
Current Time: 18:19:23
Amount Check Num RN
417.50 AP -00069691 MW
86.62
133.70
328.75
549.07 AP- 00069692 MW
20.13
32.96
53.09
1,962.09
1,758.62
3,_720.71
400.00
400.00
600.00
600.00
45.00
45.00
72.65
77.19
72.64
77.18
AP -00069693 MW
AP- 00069694 MW
AP -00069695 MW
AP- 00069640 MW
AP- 00069696 MW
Vendor Name
INTEGRATED ASSET SERVICES
INTEGRATED ASSET SERVICES
INTERSTATE SAFETY & SUPPLY
INTERSTATE SAFETY & SUPPLY
J &L PRO KLEEN INC
J &L PRO KLEEN INC
JENSEN PRECAST
JONES, MICHAEL
LAKESIDE NAPA
LAKESIDE NAPA
LAKPSIDE NAPA
LAKE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
LAKESIDE NAPA
Les Schwab
LIVE WIRE MEDIA PARTNERS
User: THERESA
Report: OH_PMT_CLAIMS_BK
Department / Proi Name
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
FINANCE
FINANCE
UNDERGROUND REP
OPERATIONS
EQUIPMENT REP
DIO - PR EXP - EXTERNAL
PUMPS
PUMPS
HEAVY MAINT
EQUIPMENT REP
EQUIPMENT REP
EQUIPMENT REP
DIAMOND VLY RNCH
ENGINEERING - EFFLUENT EVAL
UNDERGROUND REP
PUMPS
PUMPS
EQUIPMENT REPAIR
EQUIPMENT REPAIR
EQUIPMENT REPAIR
EQUIPMENT REPAIR
PAYMENT OF CLAIMS
Description
UB SUSPENSE
UB SUSPENSE
SHOP SUPPLY INV
SAFETY INVENTORY
JANITORIAL SERV
JANITORIAL SERV
PIPE /CVRS /MHLS
DUES /MEMB /CERT
PUMP STATIONS
SMALL TOOLS
SHOP SUPPLIES
AUTOMOTIVE
GENERATORS
SMALL TOOLS
GROUNDS & MNTC
REP EXP PUMPS
SHOP SUPPLIES
PUMP STATIONS
SMALL TOOLS
AUTOMOTIVE
MOBILE EQUIP
GENERATORS
SMALL TOOLS
AUTOMOTIVE
PUB RELATIONS
Page: 7
Acct# / Proi Code
1000 - 2002
2000 - 2002
1000 - 0421
1000 - 0425
1039 - 6074
2039 - 6074
1001 - 6052
1006 - 6250
1002 - 6051
1002 - 6073
1004 - 6071
1005 -6011
1005 - 6013
1005 - 6073
1028 - 6042
1029 - 8676 - EFFLEV
2001 - 6071
2002 - 6051
2002 - 6073
2005 - 6011
2005 - 6012
2005 - 6013
2005 - 6073
1005-6011
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
2027 - 6620 - PREEXT
Current Date: 05/28/2008
Current Time: 18:19:23
Amount
237.79
340.76
578.55
603.65
332.74
936.39
1,603.50
1,603.50
3K:17.00
719.78
71
130.00
130.00
35.39
6.00
139.49
614.76
111.37
39.09
326.67
93.80
82.16
42.92
6.00
834.01
464.79
187.20
39.09
3,022.74
112.32
112.32
336.00
Check Num Type
AP- 00069699 MW
AP- 00069700 MW
AP- 00069701 MW
AP- 00069702 MW
AP- 00069703 MW
AP- 00069704 MW
AP- 00069705 MW
PAYMENT OF CLAIMS
Vendor Name Department / Proi Name Description Acct# / Proi Code
Amount Check Num Type
Check Total: 336.00 AP- 00069706 MW
LOOMIS FARGO & CO. FINANCE CONTRACT SERVICE 1039 - 4405 289.50
LOOMIS FARGO & CO. FINANCE CONTRACT SERVICE 2039 - 4405 289.49
Check Total: 578.99 AP 00069707 MW
MC MASTER CARR SUPPLY CO PUMPS LUTHER PASS 1002 - 6048 686.79
MC MASTER CARR SUPPLY CO HEAVY MAINT PRIMARY EQUIP 1004 - 6021 369.24
MC MASTER CARR SUPPLY CO PUMPS PUMP STATIONS 2002 - 6051 330.24
MC MASTER CARR SUPPLY CO ENGINEERING - SUT WELL REDRILL SUT WELL REDRILL 2029 - 8463 - RWSUTR 148.68
Check Total: 1,534.95 AP- 00069708 MW
MENGORE, JOSEPH OPERATIONS DUES /MEMB /CERT 1006 - 6250 170.00
Check Total: 170.00 AP- 00069709 MW
MICHAELS CYCLE WORKS INC EQUIPMENT REP AUTOMOTIVE 1005 - 6011 4.29
MICHAELS CYCLE WORKS INC EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 4.29
Check Total: 8.58 AP 00069710 MW
MICROCHECK INC LABORATORY LAB SUPPLIES 1007 - 4760 348.66
MICROCHECK INC LABORATORY LAB SUPPLIES 2007 - 4760 299.54
Check Total:
648.20 AP- 00069711 MW
MID MOUNTAIN COMMUNICATIONS EQUIPMENT REP AUTOMOTIVE 1005 - 6011 67.50
MID MOUNTAIN COMMUNICATIONS EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 67.49
MID MOUNTAIN COMMUNICATIONS EQUIPMENT REPAIR RADIO - RPRS /RPLCM 2005 - 6056 75.00
Check Total: 209.99 AP 00069712 MW
MUELLER, MARTY OPERATIONS DUES /MEMB /CERT 1006 - 6250 170.00
Check Total: 170.00 AP - 00069713 MW
MWH LABORATORIES LABORATORY MONITORING 2007 - 6110 180.00
Check Total: 180.00 AP - 00069714 MW
MY OFFICE PRODUCTS ENGINEERING OFFICE SUPPLIES 1029 - 4820 3.80
MY OFFICE PRODUCTS FINANCE OFFICE SUPPLIES 1039 - 4820 64.11
MY OFFICE PRODUCTS ENGINEERING OFFICE SUPPLIES 2029 - 4820 3.80
MY OFFICE PRODUCTS FINANCE OFFICE SUPPLIES 2039 - 4820 64.11
Check Total: 135.82 AP 00069715 MW
NEXLEVEL INFORMATION TECH INC INFORMATION SYS - IT STRATEGC PLN CONTRACT SERVICE 1037 - 4405 - ITPLAN 930.00
User: THERESA Page: 8 Current Date: 05/28/2008
Report: OH_PMT_CLAIMS_BK Current Time: 18:19:23
User: THERESA
PAYMENT OF CLAIMS
Vendor Name
Acct# / Prof Code
NEXLEVEL INFORMATION TECH INC INFORMATION SYS - IT STRATEGC PLN CONTRACT SERVICE 2037 - 4405 - ITPLAN 930.00
Check Total: 1,860.00 AP- 00069716 MW
O I CORP LABORATORY LAB SUPPLIES 1007 - 4760 134.69
O I CORP LABORATORY LAB SUPPLIES 2007 - 4760 144.69
Check Total: 279.38 AP- 00069717 MW
OFFICE MAX GEN & ADMIN OFFICE INVENTORY 1000 - 0428 1,395.43
OFFICE MAX OPERATIONS OFFICE SUPPLIES 1006 - 4820 57.28
OFFICE MAX ENGINEERING OFFICE SUPPLIES 1029 - 4820 0.41
OFFICE MAX INFORMATION SYS OFFICE SUPPLIES 1037 - 4820 25.48
OFFICE MAX FINANCE OFFICE SUPPLIES 1039 - 4820 7.17
OFFICE MAX ENGINEERING OFFICE SUPPLIES 2029 - 4820 0.41
OFFICE MAX INFORMATION SYS OFFICE SUPPLIES 2037 - 4820 25.47
OFFICE MAX FINANCE OFFICE SUPPLIES 2039 - 4820 7.15
Check Total: 1,518.80 AP- 00069718 MW
ONTRAC LABORATORY POSTAGE EXPENSES 1007 - 4810 6.00
ONTRAC LABORATORY POSTAGE EXPENSES 2007 - 4810 5.00
m
i
Department / Prof Name Description
PACIFIC MECHANICAL CORP GEN & ADMIN - EFFLUENT EVAL CONST RETAINAGE 1000 - 2605 - EFFLEV - 44,723.00
PACIFIC MECHANICAL CORP ENGINEERING - EFFLUENT EVAL REP EXP PUMPS 1029 - 8676 - EFFLEV 447,230.00
Check Total: 402,507.00 AP- 00069720 MW
PARKER, KENNETH OR CHARLOTTE GEN & ADMIN UB SUSPENSE 2000 - 2002 300.00
Check Total: 11.00 AP- 00069719 MW
Page: 9
Check Total: 300.00 AP- 00069641 MW
PETTY CASH PUMPS STANDBY ACCOMODA 1002 - 6083 38.85
PETTY CASH BOARD OF DIR TRAVEL/MEETINGS 1019 - 6200 9.41
PETTY CASH ADMINISTRATION SUPPLIES 1021 - 6520 1.34
PETTY CASH HUMAN RESOURCES SUPPLIES 1022 - 6520 10.17
PETTY CASH FINANCE TRAVEUMEETINGS 1039 - 6200 33.54
PETTY CASH FINANCE SUPPLIES 1039 - 6520 4.29
PETTY CASH PUMPS STANDBY ACCOMODA 2002 - 6083 38.85
PETTY CASH EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 10.00
PETTY CASH BOARD OF DIR TRAVEUMEETINGS 2019 - 6200 9.40
PETTY CASH ADMINISTRATION SUPPLIES 2021 - 6520 1.35
Current Date: 05/28/2008
Report: OH_PMT_CLAIMS_BK Current Time: 18:19:23
Amount Check Num
ho
Vendor Name
PETTY CASH
PETTY CASH
PETTY CASH
PINKEL,MICHELE
PINKEL,MICHELE
PRAXAIR 174
PRAXAIR 174
PUBLIC AGENCY RETIREMENT
PUBLIC AGENCY RETIREMENT
QUALITY CONTROL SERVICES
QUALITY CONTROL SERVICES
In
RACK -IT TRUCK RACKS
RACK -IT TRUCK RACKS
RADIO SHACK
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
User: THERESA
Report: OH_PMT_CLAIMS_BK
Deoartment / Proi Name
HUMAN RESOURCES
FINANCE
FINANCE
ENGINEERING
ENGINEERING
HEAVY MAINT
UNDERGROUND REP
FINANCE - MANULIFE ADMIN
FINANCE - MANULIFE ADMIN
LABORATORY
LABORATORY
EQUIPMENT REP
EQUIPMENT REPAIR
UNDERGROUND REP
UNDERGROUND REP
PUMPS
PUMPS
OPERATIONS
ENGINEERING
CUSTOMER SERVICE
UNDERGROUND REP
PUMPS
PUMPS
ENGINEERING
ENGINEERING - WTRLN,AL TAHOE
PAYMENT OF CLAIMS
Description
SUPPLIES
TRAVEL/MEETINGS
SUPPLIES
TRAVEL/MEETINGS
TRAVEL/MEETINGS
SHOP SUPPLIES
SMALL TOOLS
ADVISORY
ADVISORY
LABORATORY EQUIP
LABORATORY EQUIP
AUTOMOTIVE
AUTOMOTIVE
SHOP SUPPLIES
SHOP SUPPLIES
OFFICE SUPPLIES
PUMP STATIONS
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
SHOP SUPPLIES
OFFICE SUPPLIES
PUMP STATIONS
OFFICE SUPPLIES
WTLN, AL TAHOE
Page: 10
Acct# / Proi Code
2022 - 6520
2039 - 6200
2039 - 6520
1029 - 6200
2029 - 6200
1004 -6071
2001 - 6073
1007 -6025
2007 - 6025
1005 - 6011
2005 - 6011
2001 - 6071
1001 - 6071
1002 - 4820
1002 - 6051
1006 - 4820
1029 - 4820
1038-4820
2001 - 6071
2002 - 4820
2002 - 6051
2029 - 4820
Check Total:
Check Total:
Check Total:
1039 - 4440 - MANULF
2039 - 4440 - MANULF
Check Total:
Check Total:
Check Total:
Check Total:
2029 - 8811 - ATWLO8 0.00
Current Date: 05/28/2008
Current Time: 18:19:23
Amount Check Num Type
10.17
33.53
4.28
205.18 AP 00069721 MW
51.28
51.27
102.55 AP 00069722 MW
146.99
282.74
429.73 AP - 00069723 MW
1,000.00
1,000.00
2,000.00 AP MW
204.00
204.00
408.00 AP 00069725 MW
10.78
10.77
21.55 AP- 00069726 MW
19.34
19.34 AP- 00069727 MW
316.35
76.47
79.09
132.23
395.44
276.81
212.57
64.44
106.28
265.71
Vendor Name
REDWOOD PRINTING
RENO GAZETTE- JOURNAL
RENO GAZETTE- JOURNAL
ROYCE TECHNOLOGIES
RYAN, JULIE
SACRAMENTO BEE, THE
SACRAMENTO BEE, THE
SAFETY KLEEN CORP.
SAFETY KLEEN CORP.
SCHgFER, ERIC
SCHAFER, ERIC
SCHLANGE, PAUL
SCIUTO, PAUL
SCIUTO, PAUL
SIERRA CHEMICAL CO
SIERRA NEVADA CLASSIFIEDS
SIERRA NEVADA CLASSIFIEDS
SIERRA NEVADA CLASSIFIEDS
SIERRA PACIFIC POWER
SIERRA PACIFIC POWER
User: THERESA
Report: OH_PMT_CLAIMS_BK
Department / Proi Name
CUSTOMER SERVICE
ENGINEERING - C CLUB TNK REPL
ENGINEERING - WTRLN, JULIE LN
PAYMENT OF CLAIMS
Description
OFFICE SUPPLIES
TANK, COUNTRY CL
WTRLN, JULIE
ELECTRICAL SHOP
ENGINEERING - C CLUB TNK REPL TANK, COUNTRY CL
ENGINEERING - C CLUB TNK REPL
ENGINEERING - WTRLN, JULIE LN
PUMPS
PUMPS
BOARD OF DIR
BOARD OF DIR
DIAMOND VLY RNCH
ENGINEERING
ENGINEERING
PUMPS
HUMAN RESOURCES
HUMAN RESOURCES
DIO - PR EXP- EXTERNAL
GEN & ADMIN
GEN & ADMIN
TANK, COUNTRY CL
WTRLN, JULIE
ADS /LGL NOTICES
ADS /LGL NOTICES
PUB RELATIONS
Page: 11
Acct# / Proi Code
2038 - 4820
PRIMARY EQUIP 1003 - 6021
OIL & LUBE 1002 - 4630
OIL & LUBE 2002 - 4630
TRAVEUMEETINGS 1019 - 6200
TRAVEUMEETINGS 2019 - 6200
TRAVEUMEETINGS 1028 - 6200
DUES/MEMB /CERT 1029 - 6250
DUES /MEMB /CERT 2029 - 6250
HYPOCHLORITE 2002 - 4755
ELECTRICITY 1000 - 6330
ST LIGHTING EXP 1000 - 6740
Check Total:
2029 - 7063 - CLUBTK
2029 - 7067 - JULIE7
Check Total:
Check Total:
2029 - 7063 - CLUBTK
Check Total:
2029 - 7063 - CLUBTK
2029 - 7067 - JULIE7
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
1022 - 4930
2022 - 4930
2027 - 6620 - PREEXT
Check Total:
Current Date: 05/28/2008
Current Time: 18:19:23
Amount Check Num Type
186.00
2,111.39 AP- 00069728 MW
129.91
121.81
251.72
404.62
404.62
76.00
76.00
692.11
651.88
AP -00069729 MW
AP -00069730 MW
AP -00069731 MW
1,343.99 AP- 00069732 MW
127.89
127.89
255.78 AP- 00069733 MW
17.17
17.17
34.34 AP -00069734 MW
123.22
123.22 AP -00069735 MW
62.50
62.50
125.00 AP -00069736 MW
1,220.23
1,220.23 AP- 00069737 MW
754.37
754.36
6,295.66
7 804.39 AP -00069738 MW
72,624.84
27.79
PAYMENT OF CLAIMS
Vendor Name Department / Prol Name Description Acct# / Prof Code Amount Check Num TvPe
SIERRA PACIFIC POWER GEN & ADMIN ELECTRICITY 2000 - 6330 42,775.83
Check Total: 115.428.46 AP- 00069740 MW
SIERRA PACIFIC POWER CO ENGINEERING - ICR TMDL O2SYS/TMDL,ICR 1029 - 8605 - ICTMDL 1,000.00
Check Total: 1,000.00 AP- 00069739 MW
SIERRA SAFETY UNDERGROUND REP SAFETY /EQUIP /PHY 1001 - 6075 1,894.55
Check Total: 1,894.55 AP- 00069741 MW
SIERRA SPRINGS GEN & ADMIN SAFETY INVENTORY 1000 - 0425 964.80
SIERRA SPRINGS UNDERGROUND REP SUPPLIES 1001 - 6520 26.73
SIERRA SPRINGS PUMPS SUPPLIES 1002 - 6520 1.79
SIERRA SPRINGS ELECTRICAL SHOP SUPPLIES 1003 - 6520 8.91
SIERRA SPRINGS HEAVY MAINT SUPPLIES 1004 - 6520 26.73
SIERRA SPRINGS EQUIPMENT REP SUPPLIES 1005 - 6520 8.91
SIERRA SPRINGS OPERATIONS SUPPLIES 1006 - 6520 26.73
SIERRA SPRINGS DIAMOND VLY RNCH SUPPLIES 1028 - 6520 8.91
SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038 - 6520 8.91
SIERRA SPRINGS UNDERGROUND REP SUPPLIES 2001 - 6520 26.73
SIERRA SPRINGS PUMPS SUPPLIES 2002 - 6520 7.14
SIERRA SPRINGS ELECTRICAL SHOP SUPPLIES 2003 - 6520 8.91
SIERRA SPRINGS EQUIPMENT REPAIR SUPPLIES 2005 - 6520 8.91
SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038 - 6520 8.91
Check Total: 1,143.02 AP- 00069742 MW
SKELLY, CHRIS INFORMATION SYS OFFICE SUPPLIES 1037 - 4820 79.13
SKELLY, CHRIS INFORMATION SYS TRAVEUMEETINGS 1037 - 6200 61.56
SKELLY, CHRIS INFORMATION SYS OFFICE SUPPLIES 2037 - 4820 79.12
SKELLY, CHRIS INFORMATION SYS TRAVEL/MEETINGS 2037 - 6200 61.56
Check Total: 281.37 AP- 00069743 MW
SOUTH LAKE TAHOE, CITY OF UNDERGROUND REP PIPE /CVRS /MHLS 2001 - 6052 1,160.00
SOUTH LAKE TAHOE, CITY OF PUMPS - AIRPORT WL EVAL PUMP STATIONS 2002 - 6051 - AIRWLI 700.00
SOUTH LAKE TAHOE, CITY OF ENGINEERING - WTRLN, GLEN RD WTLN, GLEN RD 2029 - 8714 - GLENWL 3,487.50
Check Total: 5,347.50 AP- 00069744 MW
SOUTH TAHOE NEWSPAPER AGENCY ADMINISTRATION SUBSCRIPTIONS 1021 - 4830 80.82
SOUTH TAHOE NEWSPAPER AGENCY ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 80.81
User: THERESA
Page: 12 Current Date: 05/28/2008
Report: OH_PMT_CLAIMS_BK Current Time: 18:19:23
Vendor Name
SOUTHWEST GAS
SOUTHWEST GAS
SOUTHWEST VALVE LLC
SPRINGBROOK SOFTWARE INC
SPRINGBROOK SOFTWARE INC
SPRINGBROOK SOFTWARE INC
SPRINGBROOK SOFTWARE INC
STANDARD INSURANCE COMPANY
STANTEC CONSULTING INC
STANTEC CONSULTING INC
STAgTEC CONSULTING INC
STArSTEC CONSULTING INC
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUTER ASSOCIATES, LYNN M.
SUTER ASSOCIATES, LYNN M.
TAHOE BLUEPRINT
TAHOE BLUEPRINT
TAHOE BLUEPRINT
TAHOE BLUEPRINT
Tahoe Daily Tribune
Tahoe Daily Tribune
User: THERESA
Report: OH_PMT_CLAIMS BK
Deaartment / Prof Name
GEN & ADMIN
GEN & ADMIN
PUMPS
INFORMATION SYS
INFORMATION SYS
INFORMATION SYS
INFORMATION SYS
GEN & ADMIN
ENGINEERING -
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING - COLL SYS MASTER
UNDERGROUND REP
DIO
DIO
ENGINEERING -
ENGINEERING -
ENGINEERING
ENGINEERING -
EFFLUENT EVAL
- DVR EIR W
- TRLN,AL TAHOE
- ARSENIC STUDY
SEWER LN,D ST
W TR MN,D ST
- WTRLN, JULIE LN
WTRLN, TATA
DIO - PR EXP - EXTERNAL
DIO - PR EXP - EXTERNAL
PAYMENT OF CLAIMS
NATURAL GAS 1000 - 6350
NATURAL GAS 2000 - 6350
ALT VLV, STLN TK 2002 - 7555
CONTRACT SERVICE 1037 - 4405
SERVICE CONTRACT 1037 - 6030
CONTRACT SERVICE 2037 - 4405
SERVICE CONTRACT 2037 - 6030
LNG TRM DIS,MGMT 1000 - 2531
REP EXP PUMPS
DIAM VLY MP /EIR
WTLN, AL TAHOE
ARSNC TRTMNT
COLL SYS MST PLN
CONTRACT SERVICE
CONTRACT SERVICE 1027 - 4405
CONTRACT SERVICE 2027 - 4405
OFFICE SUPPLIES
OFFICE SUPPLIES
WTRLN, JULIE
WTRLN, TATA LN
PUB RELATIONS
PUB RELATIONS
Page: 13
Pescrintion
Acct# / Proi Code
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
1029 - 8676 - EFFLEV
1029 - 8725 - DVREIR
2029 - 8811 - ATWL08
2029 - 8864 - ARSNIC
Check Total:
1029 - 8721 - CSMSPL
2001 - 4405
Check Total:
Check Total:
1029 - 4820 - HAENSL
2029 - 4820 - HAENWL
2029 - 7067 - JULIE7
2029 - 8866 - TATAWL
Check Total:
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Current Date: 05/28/2008
Current Time: 18:19:23
Amount Check Num Do
161.63 AP- 00069745 MW
68.24
340.16
408.40 AP- 00069746 MW
14,011.81
14,011.81 AP -00069747 MW
562.50
24.35
562.50
24.35
1,173.70 AP -00069748 MW
1,465.74
1465.74 AP -00069749 MW
36,657.00
16,207.40
445.00
5,748.40
59,057.80 AP- 00069750 MW
548.40
1,986.38
2,534.78 AP -00069751 MW
1,225.00
1,225.00
2,450.00 AP -00069752 MW
5.36
5.36
1,171.78
515.58
1698.08 AP- 00069753 MW
2,275.00
5,460.00
Vendor Name Department / Pro' Name
PAYMENT OF CLAIMS
Amount Check Num Type
7,735.00 AP- 00069754 MW
TAHOE FIRE CONTROL HEAVY MAINT FILTER EQ/BLDG 1004 - 6023 643.00
TAHOE FIRE CONTROL EQUIPMENT REP SAFETY /EQUIP /PHY 1005 - 6075
335.53
TAHOE FIRE CONTROL EQUIPMENT REPAIR SAFETY /EQUIP /PHY 2005 - 6075 335.53
Check Total: 1,314.06 AP- 00069755 MW
TAHOE MOUNTAIN NEWS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 250.00
Check Total: 250.00 AP- 00069756 MW
TAHOE TRADING POST HEAVY MAINT SHOP SUPPLIES 1004 - 6071 27
Check Total: 27.69 AP -00069757 MW
TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 2003 - 6041 184.P7
Check Total: 184.27 AP -00069758 MW
THOMAS HAEN CO INC ENGINEERING - SUT WELL REDRILL SUT WELL REDRILL 2029 - 8463 - RWSUTR 117,481.01
Check Total: 117481.01 AP- 00069759 MW
THOMSON -WEST ENGINEERING DUES /MEMB /CERT 1029 - 6250 53.50
THOMSON -WEST ENGINEERING DUES /MEMB /CERT 2029 - 6250 53.50
rn
L.) Check Total: 107.00 AP- 00069760 MW
i
TOURNEY, ROBERT HEAVY MAINT TRAVEUMEETINGS 1004 - 6200 24.75
Check Total: 24.75 AP -00069761 MW
TURNER & ASSOCIATES INC ENGINEERING - EFFLUENT EVAL REP EXP PUMPS 1029 - 8676 - EFFLEV 2,531.25
Check Total: 2.531.25 AP- 00069762 MW
UNITED PARCEL SERVICE GEN & ADMIN POSTAGE EXPENSES 1000 - 4810 1,000.00
UNITED PARCEL SERVICE GEN & ADMIN POSTAGE EXPENSES 2000 - 4810 1,000.00
Check Total:
2 000,00 AP- 00069763 MW
UNITED RENTALS INC DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 8,010.20
UNITED RENTALS INC EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 293.60
Check Total: 8,303.80 AP- 00069764 MW
UNIVERSAL HEALTH NETWORK SELF FUNDED INS ADMIN FEE 3000 - 6741 1,370.20
Check Total: 1,370.20 AP -00069765 MW
USA BLUE BOOK ENGINEERING - EFFLUENT EVAL REP EXP PUMPS 1029 - 8676 - EFFLEV 2,000.00
Check Total: 2,000.00 AP- 00069766 MW
UTC SPECTRUM SERVICES ELECTRICAL SHOP BUILDINGS 1003 - 6041 525.00
User: THERESA
Report: OH_PMT CLAIMS_BK
Page: 14
Description Acct# / Prol Code
Check Total:
Current Date: 05/28/2008
Current Time: 18:19:23
PAYMENT OF CLAIMS
Vendor Name Department / Prol Name Description Acct# / Proi Code Amount Check Num Dm
Check Total: 525.00 AP- 00069767 MW
VERIZON DIAMOND VLY RNCH TELEPHONE 1028 - 6310 190.46
Check Total: 190.46 AP- 00069768 MW
WEDCO INC PUMPS PUMP STATIONS 1002 - 6051 28.04
WEDCO INC PUMPS SMALL TOOLS 1002 - 6073 38.94
WEDCO INC ELECTRICAL SHOP BUILDINGS 1003 - 6041 107.59
WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 1003 - 6071 188.05
WEDCO INC PUMPS PUMP STATIONS 2002 - 6051 28.04
WEDCO INC PUMPS SMALL TOOLS 2002 - 6073 38.93
WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 2003 - 6071 364.80
Check Total: 794.39 AP- 00069769 MW
WESTERN ENERGETIX INC GEN & ADMIN GASOLINE INV 1000 - 0415 9,388.23
Check Total: 9,388.23 AP- 00069770 MW
WESTERN ENVIRONMENTAL LABORATORY MONITORING 1007 - 6110 175.00
Check Total: 175.00 AP 00069771 MW
WETERN NEVADA SUPPLY UNDERGROUND REP PIPE /CVRS /MHLS 1001 - 6052 245.05
WES 'rERN NEVADA SUPPLY HEAVY MAINT SECONDARY EQUIP 1004 - 6022 21.63
WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE /CVRS /MHLS 2001 - 6052 10,052.03
WESTERN NEVADA SUPPLY UNDERGROUND REP SMALL TOOLS 2001 - 6073 4.81
WESTERN NEVADA SUPPLY PUMPS RPR/MNTC WTR TKS 2002 - 6054 47.68
WESTERN NEVADA SUPPLY CUSTOMER SERVICE WATER METERS 2038 - 6045 17,455.50
Check Total: 27,826.70 AP- 00069772 MW
WILLIAM A DOWNEY OD INC FINANCE SAFETY /EQUIP/PHY 1039 - 6075 114.50
WILLIAM A DOWNEY OD INC FINANCE SAFETY /EQUIP /PHY 2039 - 6075 114.50
Check Total: 229.00 AP- 00069773 MW
WOLF ENVIRONMENTAL LINING SYS OPERATIONS EMRGNCY RET /BAS 1006 - 6040 4,828.00
Check Total: 4,828.00 AP- 00069774 MW
ZELLMER, DAVE DIAMOND VLY RNCH CONTRACT SERVICE 1028 - 4405 4,960.00
Check Total:
4 960.00 AP- 00069775 MW
ZION, LLOYD & ANN CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 2,920.00
Check Total: 2,920.00 AP- 00069776 MW
User: THERESA
Page: 15 Current Date: 05/28/2008
Report: OH_PMT_CLAIMS_BK Current Time: 18:19:23
User: THERESA
Department / Prof Name
PAYMENT OF CLAIMS
Description Acct# / Proi Code
Grand Total:
Page: 16 Current Date: 05/28/2008
Report: OH_PMT CLAIMS_BK Current Time: 18:19:23
Amount Check Num Type
1,133,681.63
South Tahoe
Public Utility District
Direct.or5
Ernie Claudio
Jllm~ R. JOl1eI'i
Mal')llou Moel7scMr
Dale Rlee
nG
Gel'leral Man~
Richard II. 501~
1216 M~ow Creet Drive. South Lake Tahoe · CA 96150
Phone 550 544-6474 · Fax 530 541-0614
BOARD AGENDA ITEM 13a
TO:
Board of Directors
FROM:
Richard H. Solbrig, General Manager
MEETING DATE: June 5,2008
ITEM - PROJECT: Conference with Legal Counsel- Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Meyers Landfill Site - United States of America vs. EI Dorado County and City
of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK
GGH, United States District Court for the Eastern District of Califomia.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED AC1.:19N:
GENERAL MANAGER: YES rfl:J:I..J NO
CHIEF FINANCIAL OFFICER: YES---1tll:..-- NO
CATEGORY: Sewer
-67-
G~I MAn.tgei-
Richart! H. 501i:1rl4l
South Tahoe
Public Utility District
Director&
Ernie Claudio
Jame6 It JOMlt
t.Ulry Lou MMDacher
Dille (ijee
rk; Schafer
f275 MeatAow Cre5t Drive · South l.8kB Tahoe. CA 96150
Phone 530 544-6474 · Fsx 530 541-0614
BOARD AGENDA ITEM 13b
TO:
Board of Directors
FROM:
Richard SOlbrig, General Manager,
Paul Sciuto, Assistant General Manager/Engineer
MEETING DATE: June 5, 2008
ITEM - PROJECT: Liability Claim Against STPUD received from Smith Design Group
REQUESTED BOARD ACTION: Reject Claim.
DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code,
Closed Session may be held for conference with legal counsel.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES-1f1JJL NO
CHIEF FINANCIAL OFFICER: YES--.14d:.- NO
CATEGORY:
-69-
~--
South Tahoe Public Utility District ro s - &
Board of Directors ~Ut/1/) VV\-\-
Speaker Comment Card J
(One card per item)
Please print. Fill out completely and return to the Board Clerk.
Agenda Item No. or Subject as Listed on Agenda: lJ; ~ ~ 0
Title I Affiliation: Q.. 0 \I" ~\~C1.-\.AJ(~,,". 'Of:: c,A G- x.c.cJ. :)G- .""-' tAL., pr.~ ;'c~L....
Address: t!~;!_;~~~L- ~--
Phone: c~.}~-"" f'+~ - ((900
~.. I am available to respond to questions.
o I wish to testify on this agenda item.
o I am in favor of the proposed item.
o I am opposed to the proposed item.
o Other comments:
South Tahoe
Public Utility District
~~ ~J ULrv t
~1 J- lo c..
G, -~ . os-. C"*,,) Vf\~1
1275 Meadow Crest Drive. South Lake Tahoe. CA 96150-7401
Phone 530 544-6474. Fax 530 541-0614. www.stpud.us
June 5, 2008
Ron Bianchni, President
Delta Excavating, Inc.
P.O. Box 400
Antioch, CA 94509
Via Fax: 925-778-1001
Re: 2008 Julie Lane Waterline Replacement Project
Dear Ron:
This will confirm our phone conversation on June 4,2008 pertaining to the Delta
Excavating, Inc. Bid for the 2008 Julie Lane Waterline Replacement Project. On
the advice of the District's legal counsel, Staff will recommend to the District
Board of Directors at the 2 p.m. June 5, 2008 meeting to reject Delta Excavating,
Inc.'s Bid due to the major irregularity as the controlling bid price is unintelligible,
and award the contract to next low bidder. The controlling bid price is described
in Section 00 20 00 Instruction to Bidders; Part 2 Procedures; Paragraph 2.03.D
in part states that "In the event of a difference between prices shown in words
and numerically, the amount stated in written words shall govern." I provided your
firm a copy of the bid you submitted in which the total bid amount was written as
"four hundred fifty four and ninety four dollars no/100."
You are more than welcome to attend the Board Meeting to present your side.
Please let me know ASAP if you intend to attend.
Sincerel~ ..f'I A <Al----
Jibog~\
Engineering Department Manager
cc: Doug Veerkamp General Engineering Inc.
.06/05/2008 09:53 9257781001
DELTA EXC
PAGE 01/05
DELTA EXCAVATING. INC.
307 FULTON SHIPYARD ROAD
POST OFFICE BOX <<Kl
ANTIOCH. CAUFORNIA 94509
(925) nS-l000 FAX (925) 778-1001
To: Jl~ l-\o ~
Fax: ~O 6. LY
Phone: 6~O 6t..\<-\-LPLQg
Re:
ittal
~t I'
From: _ L' __lU:lC,VW'U
Pages: ~
Date: Vf')_ O~
(J Urgent 0 For P.eoJiew 0 Please Comnent 0 Please Reply
o Plense Recycle
. CommentS
.06/05/2008 09:53
9257781001
DELTA EXC
PAGE 02/05
June 5, 2008
South Tahoe Public utifrties Disbict
1275 Meadow Crest Drive
South lake Tahoe, California 96150
Attn: Board of Directors
Subj: Tam Lane/Granite Mountain Water1ine Project Replacement
Julie Lane Water1ine Replacement project
Dear Board Members,
On Tuesday June 3, 2008 Della Excavating bid and was the apparent low bidder for both the above referenced
projects. Per our discussion with Mr. Jim Hoggatt, Engineering Dept. Manager, we have determined that Delta
Excavating, Inc made a series of clerical efTO\"S on both projects, To the best of my knowledge, they are as
follows.
Tala Lane
1. In the Total Bid, we wrote in words "Seven hundred fifty five thousand and twenty dollars" in
the section requiring the numerical total. In the line reserved for the Total Bid written in words,
we did not write words, but rather "'$755,020" .
2. Bid item 26 was eliminated in Addendum 2. We incorrectly induded Item 26 for a cost of $500.
3. Bid item 78 we incorrectly made a clerical error in a unit price of $42/LF rather than the $72/LF
we had calculated for our bid. In addition we did not write in the unit price for item 7B.
4. Our bid runner then carried the numerical error on from items 2 and 3 above and incorrectly
calculated the bid total as $755,020. The correct total should have been $851,570 per the
attached.
Julie Lane
1. The total numerical amount was "$452,094"'. The total hand written amount appears to be
"four hundred fifty four and ninety four dollarsJl. The hand written varies from the numerics I in
that the 3n1 digit is a "2" in the numerical and a "'four" for the hand written amount. Plus the
hand written amount does not have the word "thousand" in it where it could have been placed
to have made it clearer.
The sum of these 8IT01S is embarrasSing to Delta Excavating and I would like tQ apologize on behalf of 0eltB1
Excavating to the Distlict Board and staff for this confusion.
",is morning we received Mr. Hoggatt's letter and Della Excavating disputes that the Julie Lane bid has a major
irregularity whoe being silent on the Tala Lane project. Our revieW of the speetficatIons is stated below and
given the fact that there is no categorization for irregularities with regards to major or minor cIassiflcationS.
Rather, the Board has full disaetion to waive irregularities In the interest of the pubfrc good.
DElTA EXCAVAl1NG, INC., P.O. BOX <4OO,ANTJOCH, CA 94509 (925) 778-1000 FAX (925) 778--1001
.06/05/2008 09:53
9257781001
DELT A EXC
PAGE 03/05
June 5, 2008
The specffications anticipate that clerical eITOI'S can occur and the Invitation to Bid last paragmph of Section 00
10 00 states "The South Tahoe Public Utility Distnct reserves the right to reject any or aU bids, to waive any
informality in a bid, and to make awards to the lowest responsive, responsible bidder in the best interest of the
District. M
In furtherance of this principle of District abt1ities to waive irregularities, Section 00 20 00 2.07A sIa1es II The
District reseNeS the right to accept or reject any or all Bids when deemed best for the public good, and to waive
any Bid informality, irregularity, and nonconformity when deemed best for the pubrlC good."
We acknowledge Paragraph 2.030 of Section 00 20 00 which states "The amounts for prices shall be shoYm
numerically unless requested to also be stated in writing. In the event of a differenCe between prices shown in
words and numericaUy, the amount stated in written words shall govern. In the event of a diJference in the'totaI
amount of the Bid items and the total amount of the Bid, the total amount of the Bid shaI govem.M
However Paragraph 3.06A of Section 0020 00 states Ihe bidder's toeal price shaM be based on the follo\Ning,
as applicable: 1. Total of 1ump sum items for constn.lction of the entire work depicted... 2. The sum of unit
prices applied to the specific quantities. . . ..
The net of these specifications' intent is cIeaf1y to allow the true intent of the Bidder to be dete1Tnined by the
Distrlct and not a cleriml error fD detennine the \I3lidlty of a bid.
If we had fiUed in evefYthing correctly, our bid forTata Lane would have been $851,570 and our bid for Julie
Lane would have been $452,094. Delta is willing in the interest of the District's rats payers to complete the Tata
Lane project for Ihe amount of $755,020 and the Julie Lane project fer the amount of $452,094. These are the
amounts that were numerically written for the \'Ml projects. However, we can not hold the Tata laIe bid pries
Individually based on the dericaI error submitted. If the Dis1rict is not able to waive the irregularities in the Julie
Lane bid then DeItB will either proceed with Tata Lane for the $851,570 amount or Delta will be forced to
withdrawn our bid due to the clerical error.
Again, I apologize for the confusion caused by Delta and we await the District's decision. I Wll be present at
tDday's Board meeting should you have any questions.
Thank you in adVance fa' your consideration.
R
Ily'l
- -D~~.
Roo Biandlini
President
.'Delta Excavating, Inc.
Co: Jim Hoggatt, Engineering Department Manager
Enclosure
. Page 2
.06/05/2008 09:53
TO:
ATTN:
EMAIL:
r
PROJECT:
SPECIFICATIONS;
DATED::
SCOPE OF WORK:
ncM
1
2
3
4
5
6
7A
78
7C
8
9
10
11
12
13
14
15
16
17
18
19
20
DELTA EXC
~r;.LIA I:;A~AVAIINb. INl,.
307 FULTON SHIPYARD RD.
P.O. BOX 400
ANllOCH. CA 94509
OFACE 925-778-1000 EXT 3DS FAX 925-178-1001
-PROPOSAL 1-
South Tahoe Public Utility Dl9trtet
9257781001
TATA TAHOe WATER LINE
PER PLANS AND SPECS BY
DATE:
TIME:
PROPOSAL NO:
PHONE:
FAX:
r
PAGE 04/05
03.Jun-oe
01 :38PM
08205
RECErJED:
DELTA EXCAVATING, INC. PROpOSE TO JNSTALL, BACKFILL AND TEST
ALL UNDERGROUND WET UTILITIES IN STRICT ACCORDANCE TO PLANS AND
SPECIFICATIONS. A SOILS REPORT HAS BEEN REVIEWED.
JOB: TATA TAHOE WATERLINE REPLACEMENT
QUANTITY UNIT UNIT PRICE
DESCRIPTION
Mobilization and Demobilization
-see Bid Fonn for Definition-
Provide traffic control
Provide. install and maintain
erosion control.
Asphalt Trench Patch in City
Intersection
Provide and Install 3" thick trench
pavement restoration, complete
and in place.
2"mill & 2"asphalt overlay for
intersections complete & in place
Provide and Install 8" DIP Class
350 Waterline
Provide and Install 8" PVC C900
(DR 14) Waterline
Provide and Install 8" PVC C900
(DR 18) Waterline
Provide and Install 3/4" single
water service
Provide and Install 1" single water
service
Provide and Install 1.5" single
water service
Provide and Install 3/4" Double
water service
Provide and Install a 1" meter
Station 1+00 valve assembly
Station 14+17 valve assembly
Station 30+40 valve assembly
Station 49+92 valve assembly
Provide and Install Fire Hydrant,
Valve, and Piping
Provide and Install Fire Hydrant,
we" main Valve. and Piping
Abandon and Remove Existing fire
hydrants and return to District
yards
Cut, Cap and abandon existing
Water main
DELTA EXCAVATING, INC. Confidential
1,200
23,250
12,200
4,900
3,235
1,665
78
26
1
1
1
1
1
1
1
LS
LS
1
LS
SF
SF
SF
LF
LF
LF
EA
4
EA
EA
EA
EA
LS
LS
LS
LS
1
8
EA
3
EA
1
EA
6
EA
$65,000.00
$10,000.00
$6,500.00
$4.00
$4.00
$3.5Q
AMOUNT
$65,000.00
$10,000.00
$6,500.00
$4,800.00
$93,000.00
$42,700.00
Not Used this bid
$72.00 .
$3B.oo
$1,500.00
$1,500.00
$1,800.00
$1,700.00
$1,200.00
$4,400.00
$5,600.00
$5,400.00
$5,600.00
$4,700.00
$4,800.00
$800.00
5700.00
$232,920.00
$63,270.00
$117,000.00
$6,000.00
$1,600.00
$44,200.00
$1,200.00
$4,400.00
$5,800.00
55,400.00
$5,600.00
$37,600.00
$14,400.00
$800.00
$4.200.00
Page 1 of 2
,06/05/2008 09:53 9257781001 DELTA EXC PAGE 05/05
Abandon and Remove Existing
blow-offs and return to complete &
21 in place 7 EA $800.00 $5,600.00
Replace and concrete roller curb
22 and gutter to match existing 147 LF $100.00 $14,700.00
Granite Mountain Portion of Waterline Replacement Project
Mobilization and Demobilization
23 "'See Bid Form for Oefinition- 1 lS $6,000.00 $6,000.00
24 Provide traffic control 1 LS $4,000.00 $4,000.00
Provide. install and maintain
25 erosion control. 1 LS $4,000.00 $4,000.00
Installation and Maintenance of
shoring and soil stabilization for
worker safety in accordance with
26 OSHA and District 1 LS $500.00 $500.00
Provide and Install 3" thick trench
pavement restoration, complete
27 and in place. 500 SF $4.00 $2,000.00
Provide and Instan 8" DIP Class
2BA 350 Waterline 570 LF Not Used this bid
Provide and Install 8" PVC C900
288 (DR 18) Waterline . 570 LF $44.00 $25,080.00
Provide and Install Temp by-pass
29 Forest Dr. & Granite Circle 1 LS $1,500.00 $1,500.00
Provide and Install Temp by-paSS
30 Granite Circle & Iron Circle 1 LS $1,500.00 $1,500.00
31 Station 1+00 valve assembly 1 LS $4,400.00 $4,400.00
32 Station A3+95 valve assembly 1 ' LS $5,600.00 $5,600.00
33 Station 81 +00 valve assembly 1 LS $5,600.00 $5,600.00
34 station B3+69 valve assembly 1 LS $5,400.00 $5,400.00
TOTAL TATA TAHOE WATeRLINE REPLACEMENT $862,070.00
DELTA EXCAVATING, INC. ConfidenIIal
Page 2 of2