06-05-08
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard..Solbri~,.. General~ana~~r
Mary Lou Mosbacher, President
BOARD MEMBERS
Pa~I.~~iu~o,Assi stan~~~naier
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 5, 2008
MINUTES
t.
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
June 5, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake
Tahoe, California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Schafer.
Directors Jones and Claudio were absent.
ROLL CALL
ST AFF:
Sol brig, Sciuto, Henderson, Whalen, Cocking, Coyner,
Adams, Brown, Bergsohn, C. Stanley, Hoggatt,
Pinkel, Donovan, Carrion, Curtis, Ryan, R. Johnson,
Attorney Herrema.
GUEST:
Ron Bianchini, President, Delta Excavating, Inc.
Shelly Barnes led the pledge to the flag.
PLEDGE OF ALLEGIANCE
CONSENT CALENDAR
Moved Schafer / Second Rise / Jones and Claudio
Absent / Passed to approve the Consent
Calendar as submitted:
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a. Computerized Maintenance Management System
Software Replacement - Authorized staff to negotiate
and execute a contract with Maintenance Connection
for software purchase and installation, conversion,
integration with ArcGIS, Springbook, SCADA and
IFAS, and training services, in an amount not to
exceed $155,000;
REGULAR BOARD MEETING MINUTES - JUNE 5, 2008
PAGE-2
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b. Indian Creek Reservoir TMDL Mitigation - Authorized
staff to advertise for bids to complete the electrical
and process control work;
CONSENT CALENDAR
(continued)
c. South Upper Truckee Well No.3 Controls Building/
Corrosion Control Treatment Facility - Authorized
increase to Purchase Order No. P16097 - Task Order
24F to Boyle Engineering for added engineering work
required to complete the design of the heating,
ventilation and air conditioning (HV AC) modifications,
in the amount of $8,900;
d. Diamond Valley Ranch Master Plan and EIR - Approved
Amendment No.2 to Stantec Consulting, Inc., Task
Order No.4 to perform additional task, in the amount
of $147,112;
e. Sewer Enterprise 2008-09 Appropriations Subject to
Limitation - Adopted Resolution No. 2847-08 setting
the limitation on appropriations for fiscal year 2008-09;
f. Approved Regular Board Meeting Minutes:
May 1, 2008.
ITEMS FOR BOARD ACTION
6.,
Lisa Coyner addressed the Board. On February 1, 2006, ORDINANCE NO. 509-08: WATER
the California Fire Code was adopted by local fire depart- CAPACITY FOR PRIVATE FIRE
ment jurisdictions requiring residential sprinkler systems PROTECTION SERVICE
due to reduced fire flows. She pointed out that there are
two reasons a sprinkler system is required: (1) The fire
hydrant within 250-feet of the project does not produce
the required flow; or (2) The project area is 5,000 square
feet or greater. She explained some areas that now
comprise the District's service boundaries, which were
previously purchased from private water companies, still
have undersized lines and the District is in the ongoing
process of replacing and upsizing these lines to meet
current fire flow requirements. In the cases where the
project is under 5,000 square feet, staff felt customers
should not have to pay the water capacity charges due
to insufficient flows, and customers who have already
paid these charges should receive refunds.
Coyner requested this Ordinance be made retroactive to
February 1, 2006, and also emphasized this amendment
does not apply to projects that are 5,000 square feet or
larger.
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Moved Rise / Second Schafer / Jones and Claudio
Absent / Passed to enact Ordinance No. 509-08 to
amend Administrative Code regarding water capacity
charges for private fire protection.
REGULAR BOARD MEETING MINUTES - JUNE 5, 2008
PAGE-3
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Julie Ryan reported the bid opening took place on
May 29, 2008. Only one bid was received from Crosno
Construction, Inc., in the amount of $653,000. The
engineer's estimate for this project was $630,000. This
project includes fabrication and erection of the Country
Club Tank and the re-coating of Forest Mountain Tank
due to fire damage incurred in the Angora fire. She re-
ported there was one minor irregularity in the bid - the
contractor's insurance certificate was sent under
separate cover. Due to time constraints, and the fact
that the lone bid was well within range of the
engineer's estimate, she recommended the minor
irregularity be waived and the bid be awarded to
Crosno Construction, Inc.
Moved Rise / Second Schafer / Jones and Claudio
Absent / Passed to waive the minor bid irregularity and
award bid to Crosno Construction, Inc., in the amount
of $653,000.
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(Note: Action Items 6b and 6c were combined for
purposes of discussion only. Motions and votes are
recorded separately and listed below.)
Jim Hoggatt reported nine (9) bids were received on
Julie Lane. The apparent low bidder, Delta Excavating,
Inc., showed a serious irregularity. The hand written
total amount of the bid was written incorrectly, therefore
the controlling bid price is unintelligible. On that basis,
District counsel and staff recommend rejecting the low
bid as non-responsive.
He also reported seven (7) bids were received on Tata
Lane/Granite Mountain. The apparent low bidder, Delta
Excavating Inc., showed two minor irregularities. Staff
recommended waiving these minor irregularities and
award the bid to Delta Excavating, Inc.
Ron Bianchini, President, Delta Excavating addressed
the Board. He asked the Board to waive the irregularity
on Julie Lane and award the bid to his company. He
apologized for the errors which occurred in both bids.
He stated the bid runner that was sent was young. He
sent a letter this morning via fax to District staff out-
lining the errors in both bids, and cited sections of the
bid specifications he believed the Board could use to
waive the errors. The Board was provided a copy. He
requested if the irregularity on the Julie Lane bid is not
waived, that he be allowed to withdraw his bid on the
Tata Lane/Granite Mountain project.
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Moved Schafer / Second Rise I Jones and Claudio
Absent / Passed to reject the Julie Lane Waterline
replacement bid received from Delta Excavating,
Inc., as non-responsive; and to award the bid to
Doug Veerkamp General Engineering, in the amount
of $498,333.
COUNTRY CLUB TANK
REPLACEMENT
JULIE LANE WATERLINE
REPLACEMENT
TATA LANE/GRANITE MOUNTAIN
WATERLINE REPLACEMENT
REGULAR BOARD MEETING MINUTES - JUNE 5, 2008
PAGE-4
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Moved Rise / Second Schafer 1 Jones and Claudio
Absent / Passed to allow Delta Excavating, Inc., to
withdraw the Tata Lane/Granite Mountain Waterline
replacement bid due to clerical errors and to release
the bid bond forthwith; and to waive the minor bid ir-
regularities and award the bid to Cruz Excavating, Inc.,
in the amount of $897,655.
Moved Schafer / Second Rise 1 Jones and Claudio
Absent / Passed to approve payment in the amount of
$2,670,081.44.
Director Rise reported he attended the June 4 meeting of
the water agency along with Richard Solbrig and Dennis
Cocking. The main topic of this meeting was approval of
the agency's proposed budget for 2008/09. The budget
was adopted and included a cost sharing agreement with
EID (EI Dorado Irrigation District) for a study to be perform-
ed regarding potential power production for the West Slope
of EI Dorado County. The study was estimated to cost
approximately $215,000 and was labeled a priority two
project.
3:05 to 3: 15 P.M.
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Director Schafer commented on the timely declaration of
the Governor to issue a dissertation on water conservation
in California and issuing a edict to be mindful of water
conservation.
WATERLINE REPLACEMENT
(continued)
PA YMENT OF CLAIMS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVE REPORT
MEETING BREAK
BOARD MEMBER REPORTS
General Manaqer: Richard Solbrig reported on three GENERAL MANAGER REPORTS
items: (1) Washington D.C. representation contract termi-
nation notice to Crosspointe Partners, Jeff Fedorchak and
his acceptance of the termination; (2) Utility relocation for
county erosion control projects and the follow-up meeting
on June 4, 2008, with county officials re: funding and re-
prioritizing projects to keep them running; (3) TRPA is
reviewing a study done approximately five years ago by
the Army Corp of Engineers re: wastewater agencies
around the lake, and the recommendation of this study to
re-Iocate sewer system lines that are in the shore zones.
TRPA is recommending adding stream environment
zones to the recommendation.
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Interim Chief Financial Officer: Debbie Henderson
report on two items: (1) Property tax revenue based
on growth rate estimates from the EI Dorado County
Assessor's Office for the 2008/09 fiscal year; and
(2) Hazard Mitigation Grant Program - Notification
of approval on the District's application for the first
phase.
STAFF REPORTS
REGULAR BOARD MEETING MINUTES - JUNE 5, 2008
PAGE-5
6.,
District Information Officer: Dennis Cocking updated
the Board on legislative activities in Sacramento
regarding the property tax shift and the status of the
State's budget.
STAFF REPORTS
(continued)
4:00 P.M.
ADJOURNMENT TO CLOSED
SESSION
RECONVENE TO OPEN SESSION
4:10 P.M.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956. 9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
No reportable Board action.
Pursuant to Government Code
Section 54956. 9(b)/Conference
with Legal Counsel - Liability Claim
against District received from Smith
Deskin Group
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4:10 P.M.
ADJOURNMENT
osbacher, Board President
Tahoe Public Utility District
ATTEST:
Kat y Sharp.
By: Chris en, Assistant Board Clerk
South Tahoe Public Utility District
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