06-19-08
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrig, General ManaHer
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Mana~er
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 19, 2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
June 19, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake
Tahoe, California.
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BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer
ATTENDEES
STAFF:
Solbrig, Sharp, Sciuto, Henderson, W. Stanley,
Cocking, C. Stanley, Van Gorden, T. Powers, Adams,
Hoggatt, Curtis, Frye, Swain, Hussmann, R. Johnson,
Attorney Herrema
GUESTS:
Dave Galicia/G.B. General Engineering, Cathy Monaghan/
EI Dorado County Water Agency, John Runnels
Nancy Hussmann led the pledge to the flag.
PLEDGE OF ALLEGIANCE
COMMENTS FROM THE AUDIENCE
John Runnels reported he will send a registered letter
to the District documenting the condition of the
District-owned lot on Iroquois Circle. It needs fuel
reduction work and maintenance.
6.
Consent Items b. (Information Tech. Strategic Plan),
e. (Julie Lane Waterline Replacement), f. (lata Lane /
Granite Mountain Waterline Replacement), and g. (2008
Asphalt Patching and Paving Services), were brought
forward for discussion prior to Board action.
CONSENT CALENDAR
REGULAR BOARD MEETING MINUTES - JUNE 19, 2008
PAGE-2
Director Jones noted the costs associated with Consent CONSENT CALENDAR
Item h. (Sodium Hypochlorite Supplies) increased 41 % (continued)
since last year.
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Moved Jones / Second Schafer / Passed Unanimouslv
to approve the Consent Calendar as amended:
a. Laboratory Information Management Systems -
Authorized staff to develop and send request for
proposals to providers,
b. See Consent Items Brought Forward;
c. Annual Software Support Costs for Utility Billing
Software - Approved payment to Spring brook
Software, Inc., for software support, in the
amount of $18,133.55;
d. Purchase of Computers for Fiscal Year 2008-2009 -
Authorized purchase of budgeted computers, in the
estimated amount of $93,400 (including tax);
e. See Consent Items Brought Forward;
f. See Consent Items Brought Forward;
g. See Consent Items Brought Forward;
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h. 2008-2009 Sodium Hypochlorite Supplies - Awarded
bid to the lowest responsive, responsible bidder,
Sierra Chemical Co., in the estimated amount of
$34,969.25;
i. Accounting Temporary Services - Authorized contract
with AccounTemps for temporary personnel through
August 2008, in the amount of $17,000;
j. Approved Regular Board Meeting Minutes:
May 15, 2008;
k. Approved Public Meeting Minutes:
May 15, 2008.
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I BOARD ACTION
(Note: Consent Items e. and f. were combined for the
purpose of discussion. Motions and votes are recorded
separately and listed below.)
JULIE LANE WATER LINE
REPLACEMENT
(Consent Item e.)
Director Jones led a discussion related to the significant
tee increases imposed by the City of South Lake Tahoe
across the board tor encroachment fees, paving and
patches, inspections, permit fees, etc.
TATA LANE/GRANITE MOUNTAIN
WA TERLlNE REPLACEMENT
(Consent Item f.)
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REGULAR BOARD MEETING MINUTES - JUNE 19, 2008
PAGE-3
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Jones recommended approval ot these projects to avoid
construction delays; however, it was the consensus of
the Board that an Ad Hoc Committee will be appointed
by the Board President to meet with city managers and/or
council members to discuss the impacts of such huge
increases.
Moved Schafer / Second Rise / Passed Unanimously
to approve payment to the City of South Lake Tahoe
for the encroachment permit fee for the Julie Lane
Waterline Replacement project, in the amount of
$7,475.
Moved Jones / Second Schafer / Passed Unanimously
to approve payment to the City of South Lake Tahoe
for the encroachment permit fee for the Tata Lane/
Granite Mountain Waterline Replacement project, in the
amount of $12,210.23
In response to a question from Director Rise, staff
recapped the history as to why the District did not per-
form patching and paving services in-house.
Moved Jones / Second Rise / Passed Unanimously to
award bid to the lowest responsive, responsible bidder,
G.B. General Engineering, Inc., in the estimated amount
of $255,127.83.
\,. Director Mosbacher expressed her opinion that this
work could be done in-house by staff. Carol Swain
explained it was part of the technology direction
assessment and strategic plan development project.
It is necessary to finalize the GIS portion, but during
the process it became clear that there is need for
additional services to determine how to best
leverage GIS technologies and what initiatives and
projects should be included in the strategic plan.
Moved Schafer / Second Jones / Passed Unanimously
to authorize increase to Purchase Order No. P19827
for added consulting services required to expand
and complete the GIS Assessment and Planning, in
the amount ot $8,750.
CONSENT ITEMS E. AND F.
(continued)
2008 ASPHALT PATCHING AND
PAVING SERVICES
(Consent Item g.)
INFORMATION TECHNOLOGY
STRATEGIC PLAN
(Consent Item b.)
ITEMS FOR BOARD ACTION
After the Angora Fire, the City of South Lake Tahoe REVERSE 911 NOTIFICATION
(CSL T) has pursued the purchase of a geospatial data SYSTEM
based notification system to mass communicate via
telephone emergency and other important messages to
selected geographic areas. For the District, this would
be water shutoffs, construction project notices, water
quality alerts, etc. The CSL T selected a system with the
most capabilities. Their research also revealed that the
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REGULAR BOARD MEETING MINUTES - JUNE 19, 2008
PAGE-4
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costs per customer would be greatly reduced if the
system was applied county-wide. Thus, a partnership
with the District, EI Dorado County, the City of Placer-
ville, and the EI Dorado Irrigation District has been
formed utilizing a MOU (Memorandum of Understand-
ing). A Homeland Security Grant is expected to pay
for most if not all of the initial purchase price of
the system, as well as ongoing operation and main-
tenance costs in future years. The MOU is written
committing the various agencies to a maximum of the
amount of funds they had budgeted for such a system.
For the District, this is $20,000 for the 2008-09 fiscal
year. Future year operation and maintenance costs will
be shared equally between the partners, if not grant
funded, and will be $2,844 per year per agency for the
five-year agreement. The CSL T has already approved
the purchase of this system and in the event the grant
does not come through, will pay approximately half the
associated costs.
Discussions took place regarding the system's operation-
al features and various uses, bid selection procedures,
the tact that Lake Valley Fire Department and the Lake
Tahoe Unified School District already have separate
systems in place, and the procedure for programming
information into the database.
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Moved Jones / Second Rise / Mosbacher Voted No /
Passed to authorize execution of the Memorandum of
Understanding for a county-wide reverse 911 System
upon final approval by staff and legal counsel.
Director Mosbacher voted no and stated Lake Valley
Fire Department and the Lake Tahoe Unified School
District should have been contacted to see if all systems
could be combined to save money and be more efficient.
If that was not feasible, she would be in favor of moving
forward.
Moved Schafer / Second Rise / Passed Unanimously
to approve payment in the amount of $1,001,075.12.
3: 15 - 3:30 P.M.
Water and Wastewater Operations Committee: The
committee met June 16. Minutes of the meeting are
ayailable upon request. Director Jones reported the costs
for all the projects planned had gone up significantly,
and hoped a 4% rate increase would be adequate.
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Director Schafer reported on four items:
1) Staff will bring the Board calendar to the next meeting
so an alternate date can be selected since the New Year's
holiday falls on a regular Board meeting day.
REVERSE 911 NOTIFICATION
SYSTEM
(continued)
PA YMENT OF CLAIMS
MEETING BREAK
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - JUNE 19, 2008
PAGE-5
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2) The Goyernor's edict declaring a drought should be
sent to the newspaper.
3) Referring to the Information Technology Strategic
Plan consent item that was brought forward earlier in the
meeting, he stated a consultant would be more aware of
the yarious technologies ayailable and also know more
about the big picture than in-house staff would. He
reminded board members that staff's recommendations
are considered carefully before being brought to the Board.
Sometimes the use of consultants, while not desirable, is
necessary in many cases.
Director Claudio reported on three items:
1) He distributed a handout and reported people were
getting sick from breathing the dust from biosolids. He
stated this could impact Nevada. He was reminded that
this was not applicable to the District since biosolids are
sold to Bently Agrodynamics and used to make compost.
2) Lake Valley Fire Department responded to the fire in
Paradise, outside of Chico.
3) A bill (AB 32) states that sludge ponds are not
considered naYigable waters of the U.S.
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Director Rise reported on two items:
1) He met with staff regarding Proposition 84 and the
plans to meet with two EI Dorado County supervisors to
discuss the county's inyolyement.
2) The Carson Riyer Subconservancy group will take a
bus tour of Alpine County. District staff will giye a
presentation about the District's master plan in Alpine
County.
President Mosbacher reported on two items:
1) She attended the Lake Valley Fire Department's
board meeting and their staff was yery appreciatiye
of the ordinance that the District passed that will help
with fire protection.
2) She reminded board members that as members of
the board, they represent the District through their
actions. Unless they haye been assigned as liaisons
to other agencies, they should not imply that through
their individual attendance, that they represent the
entire Board.
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General Manaaer: Richard Solbrig reported on three
items:
1) Meetings will be held with EI Dorado County and
the Integrated Regional Water Management Plan
group to discuss grant funding from Proposition 84
(a water bond passed by yoters).
BOARD MEMBER REPORTS
(continued)
GENERAL MANAGER REPORTS
REGULAR BOARD MEETING MINUTES - JUNE 19,2008
PAGE-6
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2) He requested Board ad hoc committees be assigned
to assist with management negotiations, and issues
with the City of South Lake Tahoe.
3) Producing hypochlorite on-site would be more costly
than going to bid, and would take years to payback.
GENERAL MANAGER REPORTS
(continued)
Assistant General Manaqer/Engineer: Paul Sciuto STAFF REPORTS
reported he attended the AWWA national conference.
Topics in the forefront included: asset management,
retirement of the baby boomer generation and the
need to recruit and retain qualified employees, and how
infrastructure was in a state of neglect across the
nation. He also gave a presentation on the "lessons
learned" from the Angora fire.
District Information Officer: Dennis Cocking reported
on three items: the Governor's drought declaration and
water conservation programs, federal funding for fuel
reduction and defensible space, and the property tax
4:35 P.M.
ADJOURNMENT TO CLOSED
SESSION
RECONVENE TO OPEN SESSION
4:36 P.M.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
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No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1 520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
No reportable Board action.
Pursuant to Government Code
Section 54956.9(b)/Conference
with Legal Counsel - Liability Claim
against District received from Smith
Design Group
4:36 P.M.
ADJOURNMENT
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