07-03-08
6.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrig, General Ma~er
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
Dale Rise, Vice President
James R. Jones, Director
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Eric W. Schafer, Director
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Ernie Claudio, Director
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 3, 2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
I.. July 3, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
.., California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer
ATTENDEES
STAFF:
Sol brig, Sharp, Sciuto, Henderson, Bergsohn, Brown,
Coyner, Cocking, Curtis, Attorney Herrema
GUEST:
John Runnels
Linda Brown led the pledge to the flag. PLEDGE OF ALLEGIANCE
Director Claudio received clarification regarding Consent CONSENT CALENDAR
Item c. He requested Consent Item d. (Special Board
Meeting Minutes of May 29, 2008) be brought forward
for discussion and a separate vote.
Moved Schafer / Second Jones / Passed Unanimously
to approve the Consent Calendar as amended:
a. Annual Polymer Purchase Contract - Authorized
I.. , ' contract extension with Polydyne, Inc., in the
..., estimated amount of $150,000;
REGULAR BOARD MEETING MINUTES - JULY 3, 2008
PAGE-2
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b. Resolution No. 2848-08: Affordable/Low Income
Housing Developments - Adopted Resolution
outlining policy and procedures for granting priority
water and sewer services to proposed developments
of low income housing units;
c. Agreement for Legal Services/City of South Lake
Tahoe and Redevelopment Agency Project No.2 -
(1) Authorized execution of agreement with Murphy
& Davis, LLP, to provide advice and consultation;
and (2) Approved Task Order No.1 in the amount
of $5,000;
d. See Consent Items Brought Forward;
e. Approved Regular Board Meeting Minutes:
June 5, 2008.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I BOARD ACTION
Director Claudio disagreed with the minutes. He stated
they should reflect that he wanted the Board to vote
against the rate increase due to tough economic times,
and that his no vote was in recognition of the people
who filed valid protests.
6.
Moyed Schafer / Second Rise / Claudio Voted No / Passed
to determine that the May 29,2008, Special Board Meeting
Minutes were accurate and approved them as written.
SPECIAL BOARD MEETING
MINUTES: MAY 29,2008
(Consent Item d.)
ITEMS FOR BOARD ACTION
The District has implemented requirements for installing a
backwater yalye for many years. Howeyer, at the request of
the District's insurance carrier, staff recommended adding
a section to the Administratiye Code to formally document
the requirements. The only change to current practice is
that an affidayit will be filed on the property title if the home-
owner refuses to install the backwater prevention deyice.
This will protect the District, and future buyers.
Moyed Jones / Second Schafer / Passed Unanimously to
enact Ordinance No. 510-08 adding sections 1.1.12 to
Division 1 and 4.3.12 to Division 4 of the Administrative
Code regarding sewer backwater preyention devices.
The District needs a concrete block building to house
., equipment for the ICR (Indian Creek Reservoir) oxy-
.." genation system. The Bureau of Land Management
(BLM) issued a right-of-way permitting the District to
construct this building. In order to match an existing
ORDINANCE NO. 510-08: SEWER
BACKWATER PREVENTION
DEVICES
INDIAN CREEK RESERVOIR TMDL
MITIGATION PROJECT
REGULAR BOARD MEETING MINUTES - JULY 3, 2008
PAGE-3
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BLM structure, staff contacted BLM for information to
assist with the design. Per BLM's direction, staff con-
tacted ROMTEC which is contracted to provide pre-
engineered buildings to meet BLM facility needs.
Purchase of the building package from ROMTEC will
allow the building to be constructed in a manner that
matches the design of the existing BLM structure, and
is cost-efficient by minimizing staff time required to
procure building materials and eliminating potential
excess material costs. Staff compared the quote from
ROMTEC and found it to be in-line with the preliminary
estimate prepared by Brown & Caldwell.
Discussions followed regarding the competitive bidding
process, and the timing for the project. Since the building
will be built on BLM land, following the same design as
the existing structure as requested by BLM was a major
consideration. The cost is reasonable and ROMTEC is on
the California Multiple Awards schedule, so government
pricing is available. Staff believes that this purchase
falls within the "special circumstances" exception in the
Purchasing Policy as the structure will be constructed on
BLM land to match the existing BLM structures, and the
fact that the BLM directed the District to ROMTEC as its
preferred supplier of such structures.
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The foundation is separate from the building package.
Concrete will be delivered July 11.
Moved Jones / Second Claudio / Passed Unanimously
to: (1) Authorize exception to the bidding procedures
as outlined in the Purchasing Policy for Special Circum-
stances (Exception 4); and (2) Authorized contact with
ROMTEC for the purchase of a pre-engineered
16'-8" x 16'-8" x 9'4" H concrete building package, in
the amount of $35,390.21.
The January 1, 2009, regular Board meeting date falls
on the New Year's holiday. The Board discussed
alternate meeting dates.
Moved Schafer / Second Rise / Passed Unanimously
to hold the regular Board meeting on Tuesday,
December 30, 2008 (starting at 10:00 a.m. if the
Ordinance allows).
INDIAN CREEK RESERVOIR TMDL
MITIGATION PROJECT
(continued)
BOARD CALENDAR - MEETING
DATE FALLS ON HOLIDAY
Moved Schafer / Second Claudio / Passed Unanimously PA YMENT OF CLAIMS
to approve payment in the amount of $2,918,204.30.
Director Schafer reminded Board members to be sure
". . to submit any requests for reimbursement to accounting
.... so they can be charged to the proper fiscal year.
REGULAR BOARD MEETING MINUTES - JULY 3, 2008
PAGE-4
3:00 - 3: 1 0 P.M.
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Water and Wastewater Operations Committee: The
committee met June 30. Minutes of the meeting are
available upon request. Director Jones reported that
in order to keep the committee updated, the managers
of plant operations and field operations will alternate
their attendance at committee meetings. He also noted
the District has gone 11-12 years without a single dis-
charge violation. That is quite an accomplishment and
he congratulated the Operations Department.
Paul Sciuto reported that the Tata and Julie Lanes
waterline projects were underway.
District-owned properties will be reviewed for potential
uses and possible trade with the CTC (California Tahoe
Conservancy).
Executive Committee: The committee met earlier in
the day. Director Mosbacher reported that two ad hoc
committees were assigned:
.. Management Negotiations Ad Hoc Committee:
~ (Schafer/Rise)
City of South Lake Tahoe Issues Ad Hoc Committee:
(Mosbacher/Jones)
The committee also determined a Board workshop
was needed and discussed potential topics. The Clerk
of the Board will solicit additional topics and coordinate
a date for the workshop.
The July 9 meeting of the water agency was cancelled.
Their August 13 meeting will be held at the District and
will be noticed to allow the full Board's participation.
Director Jones noted that since the Exxon oil spill dragged
on so long, they were only held accountable for actual
cleanup costs - no punitiye damages were included. He
stated that the District made a good decision by accepting
conditions of the MTBE settlement, since getting a court
decision takes so long.
.' Director Claudio reported on a Lahontan presentation
\., regarding the amount of particulates that enter the lake;
the progress of the AI Tahoe waterline project and
associated paving costs; and the pilot study at the
District on July 14 of a new system to replace sand
filters with.
MEETING BREAK
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - JULY 3, 2008
PAGE-5
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President Mosbacher reported that Alpine County super-
visors changed the order of their closed sessions on their
agenda; a new material is being developed to use as a
filter for storm water runoff; clarified a rumor that employees
receive triple time for sick leave; Lukins Water Company is
planning a rate increase; and voiced her displeasure with
a recent letter to the editor where the writer put down the
new building and boardroom. She reviewed the benefits of
the new building over the preYious situation.
BOARD MEMBER REPORTS
Director Schafer also took issue with the letter to the editor,
especially the part about unnecessary rate increases. He
stated the writer did not have enough information to base
that statement on.
Assistant Manaoer/Enqineer: Paul Sciuto reported on the STAFF REPORT
June 23 meeting with two EI Dorado County supervisors.
They discussed utility relocation for erosion control projects,
but most of the meeting revolved around Proposition 84
(Prop. 84), and the plan to include the County in the
Integrated Regional Water Management Plan (IRWMP)
group of applicants. The group will decide as a whole what
projects are eligible for funding and which to apply for.
'-' General Manaoer: Richard Solbrig reported on the IRWMP GENERAL MANAGER REPORT
and Prop. 84 - A coalition of agencies around the Lake
Tahoe Basin met to discuss the approach to Prop. 84.
The CTC would like to take the lead since they are running
out of erosion control grant money, however; the coalition
acknowledged it will operate under the IRWMP, and remain
in charge to blend priorities and projects.
District Information Officer: Dennis Cocking reported
the anniversary of the 1997 Presidential Summit will
be hosted by Dianne Feinstein at Valhalla in August.
STAFF REPORTS
Legal Counsel: Brad Herrema reported on the State
Water Resources Control Board's plan to implement
the draft recycled water policy. The use of recycled
water for irrigation purposes will not be included in
the plan due to the heavy opposition they received.
Clerk of the Board: Kathy Sharp stated the Board
previously directed her to look into televising Board
meetings on the local government channel or on RSN.
She reported on her meetings with the City Clerk, staff
.. from RSN, and other large and small special districts. She
.... also researched agenda streaming of board meetings, and
linking MP3 recordings of Board meetings to the District's
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REGULAR BOARD MEETING MINUTES - JULY 3, 2008
PAGE-6
web site. Due to many factors, it was the consensus
of the Board to direct staff not to spend any more time
on this issue and to continue to utilize the District's
web site to post Board agendas and meeting minutes.
4:45 P.M.
(There was nothing to discuss in Closed Session.)
STAFF REPORTS
(continued)
ADJOURNMENT TO CLOSED
SESSION AND RECONVENED TO
OPEN SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
No reportable Board action.
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4:45 P.M.
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Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America VS. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
Pursuant to Government Code
Section 54956.9(b)/Conference
with Legal Counsel - Liability Claim
against District received from Smith
ADJOURNMENT
ATTEST: ~/.{) JIL-t ' '=S : j('Lrrif.'}
Kathy Sharp, Clerk of the Bard
South Tah&e Public Utility District
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