07-17-08
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
" Richard Solbri~, General Manajer
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Mana~r
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 17,2008
MINUTES
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The Board of Directors of the South Tahoe Public Utility District met in a regular session,
July 17, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer
ATTENDEES
STAFF:
Sol brig, Sharp, Sciuto, Henderson, Bergsohn, Brown,
Ryan, Donovan, Adams, Curtis, C. Stanley, Hussmann,
Hoggatt, Bird, R. Johnson, Cocking, Coyner, S. Gray,
Barnes, Pinkel, Attorney Herrema
GUEST:
Bob King/Sierra Valley Electric
Ross Johnson led the pledge to the flag. PLEDGE OF ALLEGIANCE
Staff requested Consent b. (Bidders List - Sewer Line CORRECTIONS TO THE AGENDA
Spot Repair) be removed from the agenda. It will be OR CONSENT CALENDAR
placed on a future agenda for the Board's consideration.
Consent Items e. (Helping Hands Outreach Memorandum CONSENT CALENDAR
of Understanding) and f. (June 19, 2008, Regular Board
Meeting Minutes) were brought forward for discussion
4..., prior to Board action.
REGULAR BOARD MEETING MINUTES -JULY 17, 2008
PAGE-2
Moved Schafer / Second Jones / Passed Unanimouslv
to approve the Consent Calendar as amended:
4..,
a. Surplus Vehicles and Generator - Authorized
First Capitol Auction, Inc., to sell District
surplus equipment at public auction;
b. Item removed;
c. EI Dorado County Erosion Control Invoices:
Apalachee Phase I - Approved payment to EI
Dorado County, in the amount of $14,801.55;
d. Final and Secondary Effluent Pump Station -
Approve Change Order No.1 to Pacific Mechanical
Corporation, in the amount of $11,759.56;
e. See Consent Items Brought Forward;
f. See Consent Items Brought Forward.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I BOARD ACTION
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Director Claudio received clarification regarding how
the program was funded.
Moved Schafer / Second Jones / Passed Unanimously
to authorize execution of Amendment I with EI Dorado
County.
Director Claudio requested that his board report regard-
ing biosolids be changed to reflect that people were
getting sick from breathing the dust from biosolids.
Moved Claudio / Second Schafer / Passed Unanimously
to approve June 19, 2008, Regular Board Meeting
Minutes with the change as described above.
HELPING HANDS OUTREACH
(H20) PROGRAM-MEMORANDUM
OF UNDERSTANDING
(Consent Item e.)
REGULAR BOARD MEETING
MINUTES: JUNE 19, 2008
(Consent Item f.)
ITEMS FOR BOARD ACTION
Ivo Bergsohn reported two bids were received at the
July 15 bid opening. A careful reyiew and analysis showed
one minor deviation on the part of the apparent low bidder,
Hobbs Electric - they took their bid book apart and only
submitted the Bid Forms section. This was reviewed by
legal counsel who recommended the deviation be waived
as a minor irregularity.
t The second low bidder, Bob King, Sierra Valley Electric,
... came before the Board to protest award of the bid to Hobbs
Electric claiming that rules contained in the specifications
were not followed. Staff explained that the deviation was
not material as Hobbs Electric did not gain any competitive
INDIAN CREEK RESERVOIR TMDL
MITIGATION PROJECT
REGULAR BOARD MEETING MINUTES - JULY 17, 2008
PAGE-3
f..,
advantage by their actions, and minor irregularities are
commonly waived.
INDIAN CREEK RESERVOIR TMDL
MITIGATION PROJECT
(continued)
Mr. King also asserted Hobbs Electric lacked the
experience necessary for this project. Staff responded
that Hobbs Electric met all the qualifications needed to
submit a bid.
Moved Jones / Second Claudio / Passed Unanimously
to award the bid to the lowest responsive, responsible
bidder, Hobbs Electric, in the amount of $115,000, and
to waive the minor bid irregularity as described above.
Ross Johnson reported the four-person electrical depart- TEMPORARY ELECTRICIAN I
ment is short staffed since two permanent employees are
dealing with medical issues. Preventive maintenance
projects have slipped and what could have been in-house
improvements had to be outsourced. The authorization
of a temporary electrician will allow the department to
keep up with the current workload.
Johnson reported the word "temporary" used in the job
notice would be changed to "limited term" as defined in
the MOU. This change will allow staff to fill the position
rather than using a temporary agency.
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Moved Schafer / Second Jones / Passed Unanimously
to authorize a full time, limited term Electrician I or II
position for a period of one year.
Bob King, Sierra Valley Electric, requested that the PA YMENT OF CLAIMS
Board withhold payment to one vendor and approve
the remainder of the Payment of Claims except for that
one. After discussing, the Board determined this was a
dispute between two private individuals that did not
involve the District's Payment of Claims.
Director Rise left the room for the discussion and the
vote due to a perceived conflict of interest - one of the
parties involved in the dispute is his customer.
Moved Schafer / Second Jones / Rise Abstained / Passed
to approve payment in the amount of $2,253,862.78.
Water and Wastewater Operations Committee: The
committee met July 14. Minutes of the meeting are
ayailable upon request. Staff and committee members
4.., responded to several questions and reviewed items listed
on the committee's agenda.
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - JULY 17, 2008
PAGE-4
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Finance Committee: The committee met July 14. Minutes
of the meeting are available upon request. Staff and
committee members summarized the discussions that took
place during the meeting.
The agency will meet at the District on August 13. Board
members are encouraged to attend.
Richard Solbrig reported a letter of agreement will be sent
to the EI Dorado County Auditor stating that the District
was in agreement that issuance of the tax revenue was
in compliance with the agency's Policy No.4.
3:15 - 3:30 P.M.
Director Claudio distributed a typed Board Report and
reported on: aspects of the CASA spring conference, a
Lahontan presentation to the City Council, an upcoming
conference at UC Davis and sample agenda, recent
Brown Act legislation, Lahontan's meeting re: TMDLs,
and storm water.
'-'
Director Schafer reported he will attend a CASA Conference
in August, and also reported on Lukins Water Company pro-
posed rate increase.
General Manaqer: Richard Solbrig reported on three
items:
1) He reported on water usage and sewage flows to the
plant over the 4th-of-July holiday period.
2) Letters and notices were sent inviting the public
to two meetings: Arrowhead Well NO.3 project (no
public came), and Forest Mountain Tank project
(eight people participated). The District is proactive
in contacting the public asking for feedback and
holding community meetings to seek input in District
activities.
3) The Integrated Regional Water Management Plan
process is moYing forward.
LeQal Counsel: Brad Herrema reported on the progress
of the State Water Resources Control Board's recycled
water policy. An extension has been requested.
District Information Officer: Dennis Cocking reported
, on federal funding for water infrastructure and associated
.." appropriations request; a water bond totaling 9.2 billion
dollars has been proposed for November's ballot; and the
property tax shift issue is no longer being considered as
a way to generate state revenue.
BOARD MEMBER STANDING
COMMITTEE REPORTS
(continued)
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
MEETING BREAK
BOARD MEMBER REPORTS
GENERAL MANAGER REPORTS
STAFF REPORTS
REGULAR BOARD MEETING MINUTES - JULY 17, 2008
PAGE-5
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Clerk of the Board: The Board set August 12 as the
date to hold their Workshop on. Topics for the agenda
will be decided on by the Board's President and
Vice President.
STAFF REPORTS
(continued)
Directors Rise, Claudio, and Schafer will attend
Ethics Training on July 18.
Assistant General ManaQer / EnQineer: Paul Scuito
reported the Jr. Engineer position was filled by Peter
Lavallee, who will begin work on July 28.
4:10 P.M.
(There was nothing to discuss in Closed Session.)
ADJOURNMENT TO CLOSED
SESSION AND RECONVENED TO
OPEN SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
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4:10 P.M.
ADJOURNMENT
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