08-07-08
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbri~, General Manaiter
Mary Lou Mosbacher, President
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BOARD MEMBERS
Paul Sciut~, Assistant ~ana~er .
Dale Rise, Vice President
James R. Jones, Director
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Eric W. Schafer, Director
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Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUGUST 7, 2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
August 7, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
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BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer
ATTENDEES
STAFF:
Sol brig, Sharp, Sciuto, Henderson, Brown, W. Stanley,
C. Stanley, Coyner, Van Gorden, Ryan, B.Cuevas,
Levallee, Adams, R. Johnson, Hoggatt, Barnes, Curtis,
Nolan, Bird, Attorney Herrema
Julie Ryan led the pledge to the flag.
Peter Lavallee, who recently filled the Junior
Engineer position, was introduced to the Board.
PLEDGE OF ALLEGIANCE
COMMENTS FROM THE AUDIENCE
Staff requested Action Item b. (Authorized Bidders:
Sewer Line Spot Repair Services) be removed from
the agenda as this item was satisfactorily resolved
prior to the Board meeting.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Consent Item b. (Liability Claim Against STPUD) was
brought forward and moved to the Action Calendar as
Item a., in order to allow for adjournment to Closed
Session prior to Board action.
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Moved Schafer / Second Claudio / Passed Unanimouslv
to approve the agenda with adjustments described
above.
REGULAR BOARD MEETING MINUTES - AUGUST 7, 2008
PAGE-2
Moved Rise / Second Claudio / Passed Unanimouslv
to approve the Consent Calendar as amended:
CONSENT CALENDAR
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a. Unpaid Assessments - Adopted Resolution
No. 2849-08, Authorizing Delinquent Accounts to
be Added to the 2008/2009 EI Dorado County Tax
Assessor's Roll;
b. Moved to Action Calendar as Item a.;
c. Plant GIS (Geographic Information System) -
Approved proposal from Winzler & Kelly for
Phase 1, Task 1, 2, and 3, for mapping of the
District's wastewater treatment plant and
emergency retention basin, in the amount not
to exceed $56,404;
d. Computerized Maintenance Management System -
Approved Task Order No.7 to Arete Systems to
provide consulting and support services, in the
estimated amount of $6,520;
e. Sewer Collection System Master Plan - Approved
Task Order No. 8 to Arete Systems for data
management services, in the estimated amount
of $4,200;
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f. Final/Secondary Effluent Pump Station - Approved
proposal from Winzler & Kelly for additional
construction-related professional services in the
amount not to exceed $249,672;
g. California Tahoe Conservancy Grant Funds for Water
Quality BMP Upgrades at District Facilities - Extended
Northwest Hydraulic Consultant, Inc., contract for
consulting services by $215,000 to a total amount
not to exceed $365,000;
h. 2008 Construction Inspection and Material Testing -
Approved amendment to Task Order No.1 for Stantec
to provide additional construction inspection and
testing services for the 2008 Construction season,
in the amount of $79,817.50;
I. Twin Peaks Booster Station and Waterline Replacement -
Approved Task Order No. 01 A amendment to Carollo
Engineers for additional professional services, in the
amount of $71,678;
J. Approved Regular Board Meeting Minutes:
July 3, 2008;
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k. Approved Regular Board Meeting Minutes:
July 17, 2008.
REGULAR BOARD MEETING MINUTES - AUGUST 7, 2008
PAGE-3
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Paul Sciuto distributed copies of the site plan for the
facility and reported the project being designed now,
will go out to bid in early January, and construction
will begin in May, 2009. A public meeting was held
at the site, but no public attended. Comments on the
project are due by August 12.
PRESENTATION: PROJECT
STATUS REPORT ON ARROW-
HEAD WELL ARSENIC TREATMENT
DESIGN FACILITY
ITEMS FOR BOARD ACTION
Pursuant to Section 54956.9(b) of the California
Government Code, the Board adjourned to closed
session at 2:25 p.m. to discuss the merits of the
claim with legal counsel and staff. They reconvened
to open session at 2:55 p.m.
Moved Schafer 1 Second Claudio 1 Mosbacher Voted
No 1 Passed to reject claim based on staff's recom-
mendation. (Director Mosbacher voted no because
she felt paying the claim would be less expensive.)
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Julie Ryan reported the Board previously approved
Brown and Caldwell (B&C) design replacement of tanks
at Angora and Country Club sites, and their initial pro-
posal assumed that these two sites would be done in
concurrence. Since then, the Angora tank project was
delayed until 2009. Accordingly, B&C will incur additional
costs for the design of the Angora Tank since the
schedule was extended and the activities will not be
streamlined with Country Club Tank. To preserve some
of the economy of scale achieved by designing and
constructing two tanks at a time, staff proposed to extend
B&C's scope of work to include design of a replacement
tank at the Echo View site, which is the next tank in line
for replacement.
Moved Jones 1 Second Schafer 1 Passed Unanimously
to approve amendments to existing Task Order for tank
design with Brown and Caldwell in the amount not to
exceed $89,401.90.
Staff noticed a vendor name was listed incorrectly and
requested that payment be removed to allow additional
time to fix the error.
Moved Schafer 1 Second Claudio 1 Passed Unanimously
to approve payment in the revised amount of
$4,248,627.03.
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Water and Wastewater Operations Committee: The
committee met August 4. Minutes of the meeting are
available upon request. Staff and committee members
reviewed topics of discussion.
LIABILITY CLlAM AGAINST STPUD
RECEIVED FROM JOHN A.
BOMARITO
REPLACEMENT OF ANGORA TANK
AND ECHO VIEW TANK
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - AUGUST 7,2008
PAGE-4
Finance Committee: The committee met July 31 in
regards to the Grant Coordinator Position. (See
~ General Manager report.)
Plannina Committee: The committee met August 7 to
discuss the Diamond Valley Master Plan.
City of South Lake Tahoe Issues Ad Hoc Committee:
The committee met August 1 to develop a list of topics
for Richard Solbrig to discuss with the City Manager.
Water agreements, paving, etc. will be part of the list.
Lukins CPUD rate increase hearing will be August 22.
The agency will meet at the District on August 13.
Board members were encouraged to attend.
3:30 - 3:45 P.M.
Director Jones reported on the Safe Drinking Water Sub-
committee meeting he attended on August 1. He learned
there is excess money left from a study ACWA did, and
the District might be eligible for a refund.
~ Director Claudio distributed a typed board report and
reported on some of the items it contained: ethics training,
Bown Act, and the 2008 water bond proposal.
Director Rise brought up a citizen accusation that was
made against an employee. Randy Curtis explained the
situation; the citizen made an incorrect assumption.
Director Mosbacher made a statement in response to the
public who complain about the new administrative
building and summarized its benefits.
She also noted several employees were acknowledged
for their professional and helpful assistance and requested
they be filed in the personnel files for: Rex Marshall,
Jeri Callian, Doug VanGorden, and Lynn Nolan.
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General ManaQer: Richard Solbrig reported on six
items:
1) An emergency drill will be held in November;
2) He reported on the results of the recruitment for Chief
Financial Officer interviews;
3) The shared grant coordinator position will be terminated
by Alpine County and is expected to be retained full-time
by the District;
BOARD MEMBER STANDING
COMMITTEE REPORTS
(continued)
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
MEETING BREAK
BOARD MEMBER REPORTS
GENERAL MANAGER REPORTS
REGULAR BOARD MEETING MINUTES - AUGUST 7, 2008
PAGE-5
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4) Utility relocation issues for erosion control projects
and private sewer laterals relocations;
5) An update on the IRWMP (Integrated Regional Water
Management Plan) and Proposition 84. The next meeting
is August 20. Partners were ask to discuss this with the
community who is invited to give input into the process.
6) The Lake Tahoe Summit will be held August 16.
GENERAL MANAGER REPORTS
(continued)
Assistant General Manaoer / Enoineer: Paul Sciuto reported STAFF REPORTS
the District will host a sewer lateral class on September 3.
Leoal Counsel: Brad Herrema gave an update on the State
Water Resources Control Board's recycled policy. It does
not include agricultural interests at this time.
Clerk of the Board: Kathy Sharp reported on City Council
candidates.
4:55 P.M.
(There was nothing to discuss in Closed Session.)
ADJOURNMENT TO CLOSED
SESSION AND RECONVENED TO
OPEN SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
6..,
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
See Page 3 for action on this item.
Pursuant to Government Code
Section 54956.9(b)/Conference with
Legal Counsel - Liability Claim
Against STPUD Received from
John A. Bommarito
4:55 P.M.
ADJOURNMENT
~ ATTEST:"
,./
Clerk of th ' Board
Public Utility District
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