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08-21-08 / / ( 4.., SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbrii,~ener~l~anai~r Mary Lou Mosbacher, President BOARD MEMBERS Paul Sciut?,~s~istant Manai~r Dale Rise, Vice President Jarn8sR .Jolles~.Di rector Eric W. Schafer, Director . ........... ........... Ernie Claudio, Director . ..... ..... .. ... REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 21, 2008 MINUTES ~ The Board of Directors of the South Tahoe Public Utility District met in a regular session, August 21, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: President Mosbacher, Directors Rise, Claudio, Jones. Director Schafer was excused for District business. ATTENDEES STAFF: Sol brig, Sharp, Sciuto, Henderson, W. Stanley, Whalen, C. Stanley, Adams, Coyner, Rasmussen, Barnes, Ryan, Nolan, Morse, Bird, Cocking, Curtis, Hoggatt, Brown, Frye, R. Johnson, Sherman, Eidam, Donovan, Bergsohn, Thiel, Attorney Kvistad. Julie Threewit led the pledge to the flag. PLEDGE OF ALLEGIANCE COMMENTS FROM THE AUDIENCE Julie Threewit read a letter she wrote to the editor of of the Tahoe Daily Tribune regarding her views on Director Claudio's performance since he was elected. President Mosbacher presented the Finance Department with a plaque for the annual CAFR report. District staff was thanked and recognized for their contributions to the report. PRESENTATION: Government Finance Officers Certificate of Achievement for Excellence in Financial Reporting FY 2006/07 '-' Consent Item b. (Collection System Spot Repairs 2008) CONSENT CALENDAR was brought forward for discussion prior to Board action. REGULAR BOARD MEETING MINUTES - AUGUST 21, 2008 PAGE-2 ~ Moved Jones / Second Claudio / Schafer Excused / Passed to approve the Consent Calendar as amended: a. Arrowhead Well Arsenic Treatment Facility - Approved proposal from Hauge Brueck Associates to assist with completion of the Tahoe Regional Planning Agency permitting requirements in the amount of $9,600; b. See Consent Items Brought Forward; c. Geographic Information Systems - Approved Task Order No.6 to ArEHe Systems to provide continued consulting and support services for 2008/09, in an amount not to exceed $47,183; d. Capital Outlay Accounts Rollover - Authorized staff to direct rollover funds budgeted in the 2007/2008 Fiscal Year to the 2008/2009 Fiscal Year. CONSENT CALENDAR (continued) CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I ACTION Linda Brown explained that although the lowest bidder, Hoffman SW Corp, based their bid on an ultraviolet curing process, they did not indicate so on the bid form. They agreed to utilize the ambient cure '-' process as specified for the same cost. Moved Rise / Second Jones / Schafer Excused / Passed to award bid to the lowest responsive, responsible bidder, Hoffman SW Corp (dba Pro Pipe) in the amount of $56,100. In the event the lowest bidder cannot perform according to bid specifications, approval was also given to then award the bid to the second lowest, responsive, responsible bidder, J.F. Pacific Liners, Inc., in the estimated amount of $66,450. COLLECTION SYSTEM SPOT REPAIRS 2008 (Consent Item b.) ITEMS FOR BOARD ACTION John Adamski came before the Board to request the District hold billing for sewer fees on new construction until a home is finaled and occupied. The sewer service credit, Ordinance No. 505-08, allows staff to delay the imposition of sewer service charges until six months after final sewer lateral connection inspection at the property line. However, the Ordinance became effective 05/03/08 and is not retroactive. 4., It was the consensus of the Board that since the potential for use existed, and would be impossible to monitor, to adhere to the provisions of Ordinance No. 505-08. No Board action. REQUEST TO APPEAR BEFORE THE BOARD RECEIVED FROM JOHN ADAMSKI REGULAR BOARD MEETING MINUTES - AUGUST 21,2008 PAGE-3 ~ The property owners sent a letter requesting the Board to authorize closure of their accounts since they can- not afford to pay the balances that have accrued and continue to accrue on their vacation home due to fore- closure. Lisa Coyner has been in contact with the property owner and has no record that this property was foreclosed on. She also reported there were no delinquent balances. Staff referred this customer to the Helping Hands program, and indicated Customer Service staff is willing to establish a payment plan, but no response to those offers has been received to date. Moved Rise 1 Second Claudio 1 Schafer Excused 1 Passed to deny request to close accounts. REQUEST PERTAINING TO THE PROPERTY LOCATED AT 1100 WILDWOOD AVENUE Veerkamp Engineering has nearly completed the water- 2008 JULIE LANE WATERLINE line replacement project. Staff would like to add an REPLACEMENT additional 1 ,500-feet to replace undersize waterlines located on Panther Avenue. This addition would be broken down into two sections, so in the event of an early winter, the full 1 ,500-feet of trench would not be exposed to the elements. \., The Water and Wastewater Operations Committee discussed this item and recommended approval, in order to take advantage of low prices, and to provide upgraded fire protection in the area. Moved Jones 1 Second Rise ISchafer Excused 1 Passed to approve Change Order No.1 to Doug Veerkamp General Engineering, in the amount of $252,771.28. Staff and the Water and Wastewater Operations Committee recommended adding approximately 2,500-feet of waterline to the existing project in the AI Tahoe area, citing the same reasons listed above. Moved Jones 1 Second Claudio 1 Shafer Excused 1 Passed to approve Change Order No.1 to Cruz Excavating, in the amount of $534,988. 2008 AL TAHOE WATERLINE REPLACMENT Moved Rise 1 Second Claudio 1 Schafer Excused 1 Passed PAYMENT OF CLAIMS to approve payment in the amount of $1 ,244,854.51. Dennis Cocking informed the Board that District employee, STAFF REPORT Wanda Stanley, donated a signed lithograph to hang in Conference Room 1. The Board thanked Stanley for her generosity. \. Ivo Bergsohn gave a PowerPoint presentation that covered the costs and technical information associated with this grant-funded project. 3:45 - 4:05 p.m. PRESENTATION: SOUTH TAHOE GROUNDWATER MODEL DEVELOPMENT MEETING BREAK REGULAR BOARD MEETING MINUTES - AUGUST 21, 2008 PAGE-4 ~ Water and Wastewater Operations Committee: The committee met August 18. Minutes of the meeting are available upon request. The September 15 meeting will include a tour of the Alpine County facilities. Plannina Committee: The committee will meet August 28 to continue discussion of the Diamond Valley Ranch Master Plan. City of South Lake Tahoe Issues Ad Hoc Committee: Richard Solbrig will meet with the City Manager August 28 to discuss a list of topics. BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS The agency met at the District on August 13. The main EL DORADO COUNTY WATER topic of discussion was invasive species. The District will AGENCY PURVEYOR receive 75% of the tax revenue sent to the County, and REPRESENTATIVES REPORT sent a letter to the County Auditor reconfirming Policy No.4. Director Jones reported on the Lake Tahoe Summit. Director Claudio distributed a typed board report regarding invasive species and reported on same. ~ Director Rise reported John Runnels complimented District staff for their prompt cleanup around the Iroquois Tank. John Cefalu thanked the District for the sewer service credit solutions. Director Mosbacher attended the Lake Tahoe Summit. She reminded Board members that per Board Policy, Board members should not contact staff to direct them. Any direction given to staff must be done with the approval of a majority of the Board, and then through the General Manager. \.., General Manaaer: Richard Solbrig reported on the Integrated Regional Water Management Plan and Proposition 84 meeting held August 20 at Squaw Valley. Topics included public involvement, and encouraging new members to join so all areas are represented in the plan with no overlap. Boundaries will be defined in the next couple of months. State guidelines will be distributed in December; the group is included to pursue direct implementation dollars rather than planning grants. Another meeting will be held in September to discuss possible upgrades to the plan. BOARD MEMBER REPORTS GENERAL MANAGER REPORT REGULAR BOARD MEETING MINUTES - AUGUST 21,2008 PAGE-5 -., District Information Officer: Dennis Cocking reported on the Lake Tahoe Summit, and the status of the state's budget crisis. STAFF REPORTS Interim Chief Financial Officer: Debbie Henderson reported the final estimate for 2008/09 property tax revenue was higher than expected. 5:00 P.M. ADJOURNMENT TO CLOSED SESSION AND RECONVENED TO OPEN SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. \., 5:40 P.M. ADJOURNMENT ATTEST: \.