AP 08-07-08
SOUTH TAHOE PUBLIC UTILITY DISTRICT
IIBasic Services for a Complex World"
REGULAR BOARD MEETING AGENDA
Thursday, August 7, 2008
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South lake Tahoe, California
Richard Solbrii' General Manager
Mary Lou Mosbacher, President
13 .- c4
BOARD MEMBERS
14''"\
Eric W. Schafer, Director
Ernie Claudio, Director
Paul Sciuto, Assistant General Manai:.
Dale Rise, Vice President
James R. Jones, Director
1.
CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
2.
COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject
matter jurisdiction of the District. Five-minute limit. No action will be taken.)
3.
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
4.
ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered
separately upon request)
5.
CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE ACTION
6.
PRESENTATION
a. Project Status Report on Arrowhead Well Arsenic Treatment Facility Design
(Ivo Bergsohn)
7.
ITEMS FOR ~OARD A~TION ~, REQUESTED BOARD ACTION
q. Li o...b. h~y Clo_J......__-Jkt'\nvP-<..1 :yy~ C~y-d-)
lEh Replacement of Angora Tank and Approve Amendments to Existing
Pg.91 Echo View Tank Task Order for Tank Design with
(Julie Ryan) Brown and Caldwell (B&C) in the
Amount Not to Exceed $89,401.90
'-D ~~,~-re::"D(v-P~,
"" Authorized Bidders (Sewerline Spot
Pg. 103 Repair Services)
(Linda Brown, Mike Adams)
Authorize Staff to Bar HydroTech
Incorporated from District Bids
REGULAR BOARD MEETING AGENDA - AUGUST 7,2008
PAGE - 2
8.
c. Payment of Claims Approve Payment in the Amount of
cf. Pg.111 $4~6~,Q23.03
BOARD MEMBER STANDING COMMITTEE REPORTS Lf..:;;:).t.ja:;J ~7,~
(Discussions may take place; however, no action will be taken)
a. Water & Wastewater Operations Committee (Jones / Claudio)
b. Finance Committee (Schafer / Rise)
c. Executive Committee (Mosbacher / Rise)
d. Planning Committee (Mosbacher / Schafer)
9. BOARD MEMBER AD HOC COMMITTEE REPORTS
a. Management Negotiations Ad Hoc Committee (Schafer/Rise)
b. City of South Lake Tahoe Issues Ad Hoc Committee (Mosbacher/Jones)
10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
11. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken)
12. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken)
a. Chief Financial Officer Recruitment
b. Grant Coordinator Position Status Report
c. Utility Relocation for Erosion Control Projects
d. Integrated Regional Water Management Plan & Proposition 84
13. STAFF I ATTORNEY REPORTS (Discussions may take place; however, no action will be taken)
a. District Sponsored Sewer Lateral Class (Paul Sciuto)
b. Recycled Water Policy (Brad Herrema)
c. Legislative Report (Dennis Cocking)
14. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS
Past Meetinas I Events
07/18/08 - AB 1234 Ethics Training
07/31/08 - Finance Committee Meeting
08/01/08 - City Issues Ad Hoc Committee Meeting
08/04/08 - Operations Committee Meeting
08/07/08 - Planning Committee Meeting
Future Meetinas I Events
08/12/08 - 1 :30 p.m. - Board Workshop at District
08/13/08 - 9:00 a.m. - EI Dorado County Water Agency Regular Meeting at District
08/18/08 - 3:30 pm. - Water and Wastewater Operations Committee Meeting at District
08/19/08 - 9:00 a.m. - Alpine County Supervisors Regular Meeting in Markleeville
08/20/08 - Annual CASA Conference Begins in Monterey
08/21/08 - 2:00 p.m. - STPUD Regular Board Meeting at District
08/27/08 - 8:00 a.m. - ECC (Employee Communications Committee) Meeting at District-
Director Jones is Board representative
15. CLOSED SESSION (Closed Sessions are not open to the public)
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Pg. Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado
127 County and City of South Lake Tahoe and Third Party Defendants, Civil Action No.
S-01-1520 LKK GGH, United States District Court for the Eastern District of CA
REGULAR BOARD MEETING AGENDA - AUGUST 7, 2008
PAGE-3
b. Pursuant to Government Code Section 54956.9(b )/Conference with Legal Counsel-
Pg. Liability Claim against STPUD received from John A. Bommarito
129
16. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
17. ADJOURNMENT (To the next regular meeting, August 21,2008,2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete
agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of
8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have
been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the
order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order
prior to the time specified.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda
items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on
the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting.
*Backup to agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the
Board meeting, and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of
the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (Le., disability-related
aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the
meeting.
CONSENT CALENDAR
AUGUST 7,2008
ITEMS
REQUESTED ACTION
a. Unpaid Assessments
Pg. 1 (Sandy Gray)
fY)o~=J ~ Q <!-h inI -f-pr1\ a -
~ b. Liability Claim Against STPUD Received from
Pg. 7 John A. Bommarito
(Lisa Coyner)
c. Plant GIS (Geographic Information System)
Pg.21 (Ross Johnson)
d. Computerized Maintenance Management System
Pg.29 (Wanda Stanley)
e. Sewer Collection System Master Plan
Pg.37 (Wanda Stanley)
f. Final/Secondary Effluent Pump Station
Pg.45 (Julie Ryan)
g. California Tahoe Conservancy (CTC) Grant
Pg. 51 Funds for Water Quality BMP Upgrades at
District Facilities
(Julie Ryan)
Adopt Resolution No. 2849-08,
Authorizing Delinquent Accounts to
be Added to the 2008/09 EI Dorado
County Tax Assessor's Roll
Reject Claim
Approve Proposal from Winzler &
Kelly for Phase 1, Task 1,2, and 3,
for Mapping of the District's Waste-
water Treatment Plant and
Emergency Retention Basin, in the
Amount Not to Exceed $56,404
Approve Task Order NO.7 to Arete
Systems to Provide Consulting and
Support Services, in the Estimated
Amount of $6,520
Approve Task Order NO.8 to Arete
Systems for Data Management
Services, in the Estimated Amount of
$4,200
Approve Proposal from Winzler &
Kelly for Additional Construction-
Related Professional Services in the
Amount Not to Exceed $249,672
Extend Northwest Hydraulic Consul-
tant, Inc., Contract for Consulting
Services by $215,000 to a Total
Amount Not to Exceed $365,000
CONSENT CALENDAR - AUGUST 7, 2008
PAGE - 2
h.
Pg.61
2008 Construction Inspection and Material Testing
(Jim Hoggatt)
Approve Amendment to Task Order
No. 1 for Stantec to Provide Additional
Construction Inspection and Testing
Services for the 2008 Construction
Season, in the Amount of $79,817.50
i. Twin Peaks Booster Station and Waterline
Pg. 69 Replacement
(Jim Hoggatt)
Approve Task Order No. 01A
Amendment to Carollo Engineers for
Additional Professional Services, in
the Amount of $71,678
j. Regular Board Meeting Minutes:
Pg. 79 July 3, 2008
(Kathy Sharp)
Approve Minutes
k. Regular Board Meeting Minutes:
Pg. 85 July 17, 2008
(Kathy Sharp)
Approve Minutes
South Tahoe Public Utility District. 1275 Meadow Crest Drive · South Lake Tahoe, CA 96150
Phone 530.544.6474 · Facsimile 530.541.0614. www.stpud.us
~l~
~Mrd H. Solllrft
South Tahoe
Public Utility Di6trict
~
EmIo ClUIo
~m. It Jl)tW
MMy.Lou ~
o.to ll:Jeo
1215 M~ Ct'88t .DrlvB. 50uth t.a~ Tahoe. CA 96160
PhoM 530 544-6474 · Fa< !550 541-('.)614
BOARD AGENDA ITEM 4a
TO:
Board of Directors
FROM:
Sandy Gray, Customer Service Supervisor
MEETING DATE:
August 7, 2008
ITEM - PROJECT NAME: Unpaid Assessments
REQUESTED BOARD ACTION: Adopt Resolution No. 2849-08, authorizing delinquent
accounts be added to the 2008/09 EI Dorado County Tax Assessor's Roll.
DISCUSSION: Exhibit A is a list of the delinquent accounts (sewer and/or water and/or
street lighting) to be added to the 2008/09 EI Dorado County Tax Assessor's Roll as
provided by Resolution No. 2849-08.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Resolution No. 2849-08, Exhibit A
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES____ NO
CATEGORY: Sewer and Water
-1-
BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility
District, County of EI Dorado, State of California, as follows:
9
1. The District authorizes the Auditor-Controller of the County of EI Dorado to
10
place on the Secured Property Tax Roll for FY 2008-2009, and for each and every year
thereafter until rescinded by this Board, the special parcel tax for the purposes of sewer
12 service and/or water service and/or street lighting per the standing agreement between
13 the South Tahoe Public Utility District and the County of EI Dorado based on the
14 information delivered to the Auditor-Controller by the District by the statutory deadline of
15 August 10 of each year.
16 2. It is further declared that said unpaid charges set forth in Exhibit "A" are
17 added to and made a part of the annual assessment levied upon said certain parcels of
18 land therein referred to and shall become a lien upon said parcels of land.
19 PASSED AND ADOPTED at a duly held Regular Meeting of the Board of
20 Directors of the South Tahoe Public Utility District on the 7th day of August, 2008, by
the following vote:
AYES:
NOES:
23
ABSENT:
24
25
26
27 ATTEST:
28
29 Kathy Sharp, Clerk of the Board
30
21
22
1
2
3
4
5
6
7
RESOLUTION NO. 2849-08
A RESOLUTION OF SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADDING TO AND MAKING A PART OF THE ANNUAL ASSESSMENT LEVIED
UPON THE LAND WHICH SEWER SERVICE AND/OR WATER SERVICE AND/OR
STREET LIGHTING WAS USED AND CHARGES THEREFORE UNPAID AT THE
TIME OF FIXING THE RATE OF TAXES FOR THE 2008-2009 FISCAL YEAR
RESCINDING RESOLUTION NO. 2836-07
8
11
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
-3-
FY 2008/09 ANNUAL CERTIFICATION OF DIRECT CHARGE
As agreed by South Tahoe Public Utility District, hereinafter referred to as "District", and El
Dorado County, hereinafter referred to as "County", in paragraph 12 of the "Agreement for Collection of
Special Taxes, Fees, and Assessments", the District hereby certifies that the special taxes, fees, or
assessments listed below, to be placed on the County's Secured Property Tax bills by the District, meet
the requirements of Proposition 218 that added Articles XITIC and XIIID to the State Constitution.
The District agrees to defend, indemnify and hold harmless the County, the Board of
Supervisors, the Auditor-Controller, its officers and employees, from litigation over whether the
requirements of Proposition 218 were met with respect to such special taxes, fees, or assessments.
If any judgment is entered against any indemnified party as a result of not meeting the
requirements of Proposition 218 for such special taxes, fees, or assessments, the District agrees that
the County may offset the amount of any judgment paid by an indemnified party from any monies
collected by the County on the behalf of the District, including property taxes, special taxes, fees, or
assessments.
CITY COUNCIL/BOARD OF DIRECTORS/SCHOOL BOARD
DATE
FY 2008/09 Special Taxes, Fees, or Assessments to be Placed on the Secured Property Tax Bills:
TAX CLASS
660
DESCRIPTION
Sewer service, water service, and/or street lighting
218 ANNUAL CERTIFICATION FORM - REVISED 7/25/07.DOC. REVISED 7/28/08
-4-
APN AMT
18-230-13 180.66
21-251-14 539.56
22-043-03 451.56
22-051-45 636.22
22-061-50 602.02
22-071-11 274.70
22-232-10 752.56
22-322-05 615.82
22-421-42 354.62
22-421-52 362.64
22-421-56 375.22
23-172-16 814.14
23-181-45 2,427.74
23-182-27 1,277.32
23-221-23 873.06
23-311-19 385.40
23-351-04 570.68
23-542-02 191.64
23-542-04 451.54
23-554-02 730.06
23-624-04 1,393.44
23-632-05 1,080.46
23-761-04 669.02
23-772-09 351.24
23-784-01 789.48
23-903-13 870.38
23-911-02 1,005.94
23-571-17 583.06
23-652-01 242.74
23-653-25 714.70
23-654-01 368.30
23-683-06 546.96
23-784-01 714.48
25-592-05 1,140.06
25-901-12 846.40
26-044-04 1,472.78
26-083-05 1,308.76
26-096-07 1,199.96
26-097-02 1,070.96
26-243-15 980.76
27-076-20 784.04
27-113-24 774.06
27-136-19 363.04
27-144-23 3,201.98
27-156-05 600.06
27-221-17 963.06
27-225-15 771.74
28-051-10 963.06
29-041-02 2,991.58
29-082-22 4,292.74
29-415-08 1,539.14
-5-
"Exhibit A" Resolution 2849-08
08-07-08
29-610-03 2,031.14
30-352-01 774.08
30-353-12 992.50
31-111-08 694.04
31-152-07 771.74
31-226-10 1,307.64
31-232-04 971.24
31-251-02 3,794.72
31-257-07 6,978.78
31-281-13 1,468.24
32-141-12 5,289.64
32-151-09 966.78
32-221-06 570.70
32-281-05 1,015.00
32-364-04 1,118.86
32-371-04 325.80
32-371-09 358.68
32-371-13 360.72
32-371-21 180.66
32-371-24 368.74
32-371-25 363.96
32-381-02 180.66
33-151-07 354.90
33-371-33 395.36
33-372-19 774.06
33-413-28 650.40
33-501-13 1,244.52
33-856-09 883.82
34-172-02 827.34
34-221-24 2,144.38
34-253-15 1,506.16
34-321-19 2,024.56
34-321-21 879.52
34-692-15 590.28
34-727-10 1,309.50
34-825-19 1,418.36
35-143-01 1,330.38
36-401-14 940.22
36-462-06 286.08
95,905.70
"Exhibit A" ~ution 2849-08
08-07-08
~IMA~
Richard H. 50llHie
South Tahoe
Public Utility Di6trict
~
Ernie CIJIu.lIo
JaltlH R. .JoMe
Mary Lou Mt>>l1JtCher
[)fi,. F:.ItlIJ
1215 MoatJow Cf'8tttDrfv. · 60uth LaktJ TahOcl . CA 96160
PhOM 550 544-6474 · Fax 530 541-0614
BOARD AGENDA ITEM 4b
TO:
FROM:
Board of Directors
Lisa Coyner, Manager of Customer Service
MEETING DATE:
August 7, 2008
ITEM - PROJECT NAME: Liability Claim against STPUD received from John A.
Bommarito
REQUESTED BOARD ACTION: Reject claim.
DISCUSSION: A claim was filed against the District for damages to plumbing as a
result of water service being restored to the property. The District maintains that staff
did not turn on the water service (see attached letter from Rex Marshall and Service
Request Detail) and that water service was turned on at the District's valve by someone
other than District staff. The District is very specific in it's requirement that someone
representing the property must be present whenever water service is turned on or off.
Resulting damage was not caused by District actions.
Staff recommends denial of this claim.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Liability Claim, Letter from Rex Marshall to property owner, Service
Request Detail from Water Service Representative Tony Prieto, Recommend Denial
Letter
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES--W--- NO
CATEGORY: Water
-7-
South Tahoe
Public Utility District
1275 Meadow Crest Drive. South Lake Tahoe. CA 96150-7401
Phone 530 544-6474. Fax 530 541-0614. www.stpud.us
July 28, 2008
John A Bommarito
26182 Glen Canyon Drive
Laguna Hills, CA 92653
Re: APN: 34-593-06
2136 Shawnee Street, South Lake Tahoe, CA
Dear Mr. Bommarito:
I am in NCOipt of Your claim received July 2" 2008 fur ~ges to your house located at
2136 Shawnee Street in South Lake Tahoe, California.
The District's Board of Directors wiD CODSider your" It ita A:upat 1, 2008 Board
meeting, which will be held at the District offices, 1275 Meadow Crest Drive, at 2:00pm.
At the meethI& District IIatf will mcoJlIJIIIDd rejectiag YOW' claim. You ate certainly
welcome to 8UeJJd and expIWJ your vieWI d.IrCJctly to tho BoIrd at that time, or
coml111lllk:aW with the s.d ill _ pdcJrte.......... .... CODtaCt MI. Kathy
Sharp, CIork olfhe BoenI. It S4J.G03 it you iMoo4.."..
I am hippy to di8cuu this t\utbcr with you if you wiab. Pleuo caIl_ at IDlY time at
(530) S43-6221.
Lisa M.
Manager 0 Customer Service
Cc: Carl Wamm & Co., IusuraIlce Acljusters
Property file
-9-
FORM: TORT CLAIl\1 FOR MONEY OR DA.!'1AGES
{GOYl Code Trtle 1, Div. 3.6, ~S 810 et seq.]
Claim of[IN'SERTN.t\.ME OF CLAlMA.NT], )
)
[INSERT NAME OF CLAIMANT] )
)
)
)
)
)
)
)
J
)
VS.
South Tahoe Public Utility District
LI~~9~'VED BY
IVI. COYNER
JUL 2 2 2008
See attached Instructions
Section 1: Claimant Information
:J"t) HN A. ~--'fVU.~
Name of.Claimant
Gc,\C02. 6waN ~ 0IUu..
Mailing Address .
Section 2: Claim Information
.' .
No.
TORT CLAIM
FOR MONEY OR DAMAGES
(GOVEAATME1\T'f CODE SEC. 810 et seq..)
~ if - 5<1 ':b-[)~
('310) nb-~,
Telephone Number (include area code)
~~~
City
<'A- ~~
State Zip Code
4'
Is the.Claim on Behalf of a Minor?
Yes1No
If yes, please indicate:
Relationship to Minor:
Date of Birth of Minor:
....
Incident Date: .:J'\)N~ '2.00~
Month/DaylY ear
4(,b~.f- .("t' ce 0\- o~
. P\)~ '-..t.--n> q"e' ~....
Dollar Amount of Chum: O'...,~ -
S'q I CU +t
*.::::
If the Amount Exceeds $10,000, Indicate Type of Civil Case: _Limited _ Non-Limited
Explain How The Dollar Amount Claimed Was Computed
(Attach supporting documentation for the amount claimed) , . ~
( uSof\' ~ ,~UL ~ W'C~ ~~1--'\r- It) ~ OA;w.1'ri\1O fQN. \..eft<. ,-' p,~ \III:>
Gc:lP~. . I .".. ,-r.wr ~ '.
~ ~ ~ - ... P-...N
Describe the specific damage or injury incurred as a result of the inci nt f\)~
N~~~~'~~~=Z ~ ~~7""P,~~:~VJ)
~ ~o..a w~ No ~ ~ ~~t'
. .
-10-
Location of incident (if applicable, include street address, city or county, highway number, post
mile nwnber and direction of travel).
~ 1..1"..s~ -60"">' u::w..G: ~ CA. q~lro
,
Explain the circumstances that led to the alleged damage or injury. State all facts that support
your claim against the District and why you believe the District is responsible for the alleged
damage, or injury. Ifkno\\n, provide the name(s) of the District employee(s) who allegedly
caused the injury, damage or loss. (Ifmore space is needed, please attach additional sheets.)
See.. ~ lA:t~?o OWks ~~)l~ l'I- ~()
Section 3: Insurance Information (must be completed if claim involves an automobile)
Has the claim for the alleged damage/injury been filed or will it be filed with your insurance
carrier? _Yes _No
. ...
Name of Insurance Carrier
Amount of Deductible
Policy,Number
.
Insurer's Telephone Number (include area code)
Insurer's Mailing Address
City
State
Zip Code
Are you the registered owner? _Yes _ No
Make:
Model:
Year:
Section 4: Representative Information
(Must be filled out if claim is being filed by an attorney or authorized representative)
:::t: ~ -()pJ ~
Name of Attorney/Representative:
Attomey/Representati ve' s Telephone Nltifibet:
Attomey/Representative s Mailing Address:
-11-
City
State
Zip Code
Section 5: Notice and Signature
Penal Code Section 72 provides that every person who, with intent to defraud, presents for allowa.'1ce or for
payment to any State Board or Officer, or to any county, town, city, district. ward, village, board or officer,
authorized to allow Qr pay the same if genuine, any false or fraudulent claim, bill, account, voucher or "riting is
guilty~~
~ ..,(~Iu~
Signature of Claimant Date
~
Signature of Attorney/ Representative (ifappHcable) Date
. ..;
,. .
......
-12-
South Tahoe
Public Utility District
1275 Meadow Crest Drive. South Lake Tahoe. CA 96150-7401
Phone 530 544-6474. Fax 530 541-0614. www.stpud.us
July 8, 2008
John Bommarito
26182 Glen Canyon Drive
Laguna Hills, CA 92653
Re: 2136 Shawnee Street
APN: 34-593..06
Dear Mr. Bommarito:
Thank you for your letter addressed to Chris Stanley, Supervisor of tile Underground
Repair Water Department at the South Tahoe Public UtUJty DJtttiet. Mr. 5taI*y referred
your letter to me as I am, responsible for providine iuf~ to our imunmce carrier
and working with them to resolve any p0SSibJe daim ... d1c Dis&rid..
The Calif.Omi4 Tort CIaima Act mquites tbat you complete a claim tbrm provided by the
District I have enclosed a claim fonn for your review BOd completion. Once the form
has been received by our office. it will be sent to oW' ~ adjuster, Carl Warren and
Company, forl'8Yiew and ~ .
If you have any questions, please fuel ftee to COJJ1agt me dirocdy at ('30) S43'()221.
-13-
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Lisa M. Coyner
Manager of Customer Service
cc: Property file
South Tahoe
Public Utility District
1275 Meadow Crest Drive - South Lake Tahoe - CA 96150-74<
Phone 530 544-6474- Fax 530 541-0614- www.stpud.l
July S, 2008
John Bommarito
26182 Glen Canyon Drive
Laguna Hills, CA 92653
Re: 2136 Shawnee Street
APN: 34-593.06
Dear Mr. Bommarito:
Thank you for your letter addressed to Chris S1aDley, Supervisor of the Underground
Repair Water Department at the South Tahoe Publie Udllty Distrlet Mr. StaoI8y teferred
your letter to me as I am responsible for poviding infOl'lJ'altiOll to our iDsunIoce earrier
and wotking with them to nsolve any possible daim .,nlM the District.
The Ca1Jfomja Tort CIahns Act~. that you complete a claim tbrm provided by the
District I have enelosed a claim fonn for your review and completion. Once the form
bas been received by our om., it will be sent to our insurance adjuster, Carl Warren and
Company, for review and prDltfflf"na.
If you have any quesdons, phIlO _I he to comaet me dirvctly at ('30) 543'""221.
Lisa M. Coyner
Manager of Customer Service
cc: Property file
-14-
June 28, 2008
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150-7401
Attention: Mr. Chris Stanley, Supervisor, Underground Repair Department
Subject property: 2136 Shawnee, South Lake Tahoe, CA 96150
Dear Mr. Stanley,
I am contacting you at the suggestion of Mr. Doug Van Gordon, with whom I have
spoken to on several occasions to resolve a water pressure matter that ultimately caused
damage to my home.
Briefly, I contacted Ieri in your Customer Service Department some weeks ago, asking
that the low water pressure to my house be investigated and resolved. She was most
excellent in her handling and scheduling of the work, and assured me that she would keep
me abreast of what was found at the property.
Shortly thereafter, Jeri and I spoke again wherein she indicated that a work crew would
be at the site within a week and would have to shut down the water to cure the problem;
what the cure would be she wasn't yet aware. Once the work was about to commence
she would contact me to tell me the water was off, then again BEFORE the water was
turned back on.
From that point on, a period of silence took place until I got a fedex letter (copy attached)
from Rex Marshall, infonning me that the water had been turned off, work completed,
but water not yet turned back on since there is no one at the property (Randy Llewellyn
our caretaker is always available with a phone call, which Jeri was informed of). I acted
. on the June 11 letter the same day I received it, and ultimately reached Rex the next
morning to arrange for water service again. This was critical, as you can see in the letter,
because some recently installed landscaping was at risk.
Lo and behold, though, when your staff and our caretaker got to the site, water service
had already been restored at the site. Because neither I, Randy, nor anyone from the
landscaper turned the water back on in such a dangerous manner, I was referred to Doug
Van Gordon who, after a series of phone conversations, suggested that I seek you out to
resolve the matter.
It is clear to me that, in spite of both established protocol and the plans Jeri had set to get
this done safely, someone at STPUD turned the water back on without anyone inside the
-15-
RECEIVED BY
LISA M. COYNER
JUL 0 3 2008
property to relieve the pressure in the line. This resulted in a few known problems and
one problem we expect to surface in the near future:
1. The 140lbs (per our plumber) of pressure going into our house for some
undetermined amount of time destroyed the pressure relief valve under the house
and caused a leak at a nearby elbow junction. This cost $466.93 to repair.
2. The failure to notify me that the water was to be turned off caused my hot water
recirculating pump to run dry for what, in all accounts, appears to be days. I
consulted with Scott Leonard about this and was informed that the pump is likely
damaged and, at best, now has a shortened life. It is running but no one really
knows how much damage was done at this time. Of course, had everyone done
what was scripted, I could have had Randy in to unplug the pump, averting any
damage.
As a result of all this, it was suggested that I send this off to you to consider my request
that STPun should reimburse me for the costs (determined and yet-to-be-detennined) to
repair the damage caused. Therefore, please accept this letter as my request for:
1. Full reimbursement for the cost of repair work performed by Mountain Plumbing,
in the amount of $466.93.
2. Provide work authorizati4>n for Leonard Plumbing and Mechanical to replace the
hot water recirculating pump adjacent to my hot water heater.
I would appreciate your consideration of the above request in light of how this request for
work was handled relative to how Jeri had set out to accomplish. I also want to also let
you know how incredibly friendly and professionally leri, Rex and Doug have been
throughout the process; they are all just super people.
Best regards,
My contact infonnation is below:
John Bommarito
26182 Glen Canyon Drive
Laguna Hills, CA 92653
Home phone: 949 360 7170
Work phone: 3105365001
Cell phone: 310 850 9690
-16-
South Tahoe
Public Ut,Hity Diatrict
1~75 Meadow Crest Drive- South Lake Tahoe - CA 96150-7401
Phone 530 544-6474 - Fax 530541-0614 - www.stpud.u~
r
June 11. 2008
JOHN BOMMARfTO
261'82 GLEN CAfW'ON DR
LAGUNA HillS, dA 92653 .
RE:2136 Sha'4lI:l&e .SJ
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Mr. Bommarito:
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On June 11. 2QQS one ofiour water te " "$sure relief valve
at the abovemel'ttlQn_ property as y,,- :~ <fiC!l. not turn
the water service back .on after this u r.was .P.,rtelfto8resulting
increased water pres'ure could po _ am.cItj";llIl)ture some oraD,. ~our
water fixtures. We can not turn your r servi..ti* on untit, someone is at
your property. Unforfttnately our maA 'ced(~~e thinks to be new sod
installed. We could not contact you bYi.one as we do not have a number listed
for your 8oooU......"....t and I was unaDle to _.";'..- C anum-e. r via the intern. et. Pease calf
us at your earliest convenience so we ... amanse a time when our technician
can meet $GAte.Ae at your property to.tol$ your water service.
Rex Marshall
Customer Service Representative
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South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
(916)544-6474 Fax (916)541-0614
Service Request Detail
Report Date
071281200808:19 AM
Submitted By REX MARSHALL
Page 1
Service #
Problem
Address
11757
WON WATER ON
2136 SHAWNEE ST
SOUTH LAKE TAHOE CA 96150-
Call Date 0611312008 08:09
Taken By REX MARSHALL, REX
Source
o Customer Contact Requested
Priority
Responsibility
Project
Budget #
Duration of Call 00:00
, of Calls 1
Schedule
Inspect
Resolve
(resolved) i
Inspected from 0611312008 08:09 AM to 0611312008 09:09 AM by TPRIETO TONY PRIETO. j
Resolved at 061131200809:09 AM with code COMP COMPLETED. No work orders are required
Location
Area
District
Parcel
Template Type
Asset
Sub-Area
Map #
AlP #
Name
Flrst,MI
Address
BOMMARITO
JOHN,
Title
City
StatelProvlnce
Country
E-Mail
Day Phone
Call Date
Comments
CALLER REQUESTED WATER TURN ON AFTER PRV HAD BEEN REMOVED FROM HIS PROPERTY @ HIS REQUEST
o Foreign
Z1PIPC
Reference #
(310)850-9690 x
0611312008 08:09
Evening Phone
Taken By
(530)544-2363 x
REX
There are no additional callers for this service number
Comments
I SOME OTHER THAN A STPUD EMPLOYEE TURNED WATER BACK ON AT STPUD SERVICE VALVE
Lisa Coyner
From: Chris Stanley
Sent: Friday, July 25, 2008 10: 17 AM
To: Lisa Coyner
Cc: Randy Curtis
Subject: Claim for 2136 Shawnee
The owner of this property is saying we turned the water back on to his house after we took out a prv that was on
our $ide of the valves. This sI8t8m8nt is inc:onBct, Benito the lead man of the job called me on the phone to make
sure we Wlnted to leave it off. When my crvw left the job the wafer was off and no one on my crew tumed it back
on.
7/28/2008
-20-
~neral ~
Richard H. Solllrle
South Tahoe
Public Utility Diatrict
Dintctor'&
Ernie ClatHiIlo
Jam. R. JonM
MMy Lou ~
o..to I':Iee
1Z15 Meadow CrMt DM · South Lag TshOtJ . CA 96150
P'hone 550 544-6474 · Fsx 530 541-0614
BOARD AGENDA ITEM 4c
TO:
Board of Directors
FROM:
Ross Johnson, Manager of Plant Operations
MEETING DATE:
August7,2008
ITEM - PROJECT NAME: Plant GIS (Geographic Information System)
REQUESTED BOARD ACTION: Approve Proposal from Winzler & Kelly for Phase I, Task 1,
2, and 3, for mapping of the District's Wastewater Treatment Plant and Emergency Retention
Basin, in the amount not to exceed $56,404.
DISCUSSION: The treatment plant site has undergone more than a dozen major
modifications and improvements since its original construction in 1959. Numerous in-house
changes have never been accurately captured in a single document. Some of the older plan
sets are inaccurate and difficult or impossible to read. The lack of accurate comprehensive
plant drawings leads to significant operation, design, construction problems and costs. A
modern GIS mapping system will allow more accurate electronic documentation of future
changes as well as a formal means to capture existing individual knowledge. Staff
recommends the professional services of Winzler & Kelley for this project because of their
associated work on the Final and Secondary Effluent Pump Stations. In this specific case staff
considered the RFP process added no value to the District.
SCHEDULE: August 2008
COSTS: Not to exceed $56,404
ACCOUNT NO: 1006-8921
BUDGETED AMOUNT REMAINING: $100,000
ATTACHMeNTS: Winzler & Ke11y Task Order Request
CATEGORY: Sewer
CONCURRENce WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-21-
-# ~ZLER&.KELLY
CONSULTING ENGINEERS
June 16,2008
Mr. Paul Sciuto, P.E.
Assistant General ManagerlEngineer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: Final and Secondary Effluent Pump Stations Design Task Order Request
Dear Mr. Sciuto:
Winzler & Kelly is pleased to submit our Task Order request to the South Tahoe Public Utility
District for mapping of the District's Wastewater Treatment Plant and Emergency Retention
Basin.
This Task Order would be executed in accordance with Winzler & Kelly's Master Agreement
with the District. The GIS database mapping is defined by the following attachments:
1. Scope of Work.
2. Schedule with deliverable milestones.
3. Budget Table detailing the fee for PHASE 1 not to exceed $56A04.
We look forward to continued service to the District. Please feel free to contact me at 916-372-
6606 if there are any questions or a need for additional infonnation.
Sincerely,
WINZLER & KELLY
Aaron D Sullivan, P.E.
Staff Engineer
Attachments
II .l410 Industrial Bhd. Suire 102, West Saaamento, CA 95691 (E
teI916.372.6606 fax 916.372.6616
www.w-end-k.com
(E
-23-
SOUTH TAHOE PUBLIC UTILITIES DISTRICT
WWTP AND ERB GIS DATABASE MAPPING
SCOPE OF SERVICES
This scope delineates the effort and deliverables for utility mapping services for the South Tahoe
Public Utilities District (District). Winzler & Kelly is to develop a comprehensive Geographic
Infonnation System database of below-grade assets and utilities for the District's Wastewater
Treatment Plant (WWTP) and Emergency Retention Basins (ERB).
The proposed scope includes five Tasks conducted during two phases. Phase One would include
Tasks 1,2 and 3:
Task 1.0 - Geodatabase Desitm Criteria
To ensure the capture of relevant facility map data for current and future use by District staff, the
project would begin by establishing Geodatabase Design Criteria for mapping efforts. These
criteria would detennine parameters and guidelines for collecting, identifying, and recording of
WWTP and ERB assets and utilities.
Using the existing database as the baseline model, Winzler & Kelly will both extract from and
build upon the database to create geodatabase design criteria to meet the needs of the WWTP and
ERB mapping effort. During this task W &K, with the assistance of the District, will determine if
existing datasets will adequately capture asset information inside the plant boundaries, as well as
develop new datasets when warranted. In addition, effort during this task will:
. Clarify types of point data sets - valves, manholes, hydrants, vaults, etc.
. Clarify types of line data sets - pipes, conduit, etc.
. Clarify types of polygon data sets - buildings, vaults, clarifiers, etc.
· Identify naming conventions of assets and utilities.
. Reference existing Hansen Database (if applicable).
. Identify dataset type for each asset (point vs. line vs. polygon)
. Identify data fields for each asset dataset. (valve vs. pipe vs. conduit)
. Capture of abandoned assets.
· Capture of surface features related to underground utilities or assets.
. Identify tie-ins to the existing assets mapped in the District's geodatabase.
· Identification of above-ground assets which serve as references for underground
assets and utilities.
· Identify any assets to be excluded from the initial mapping effort due to size,
location, or service.
· Capture source data (drawing, institutional knowledge, etc.) for underground utilities
and assets.
· Identify if mapping of assets, utilities, and services inside or underneath building
envelopes should be included.
· Identify any mapping of assets, utilities, and services outside the WWTP and ERB
property boundaries that should be included as part of the project (eg. 30" ERB Line)
A kick off meeting between the W &K team and District staff is included in this task to introduce
team members and discuss and agree upon the design criteria for use throughout the mapping
1
-24-
effort. Upon conclusion of this task, a technical memorandum prepared by Winzler & Kelly will
be issued to detail the agreed upon criteria for asset and utility mapping at the WWTP and ERB.
Task 2.0 - Site Survey and Maoum!:
W &K will enlist the services of Turner & Associates again to complete an entire survey of the
plant. The survey will be tied to the California State Plan Coordinate System and will include all
surface features and site improvements at the WWTP and ERB. Due to the large area requiring
survey, an aerial survey is proposed. The completed topographic map would then be imported in
the GIS database, establishing the base map upon which the utilities and assets will be recorded.
Task 3.0 - Historical Drawin2lDoeument Review
Winzler & Kelly will review the available District drawings and other related documents to
identitY the underground services and utilities which tie the plant systems together. W &K
already has many of these historical documents on file from the F /SEPS project and is familiar
with many more that reside at the District's office. Completion of this task, along with the
District's current geodatabase and the completed survey of the WWTP and ERB will allow W&K
to estimate the necessary level-of-effort on the remaining two tasks. W &K would also begin
red1ine drawings during this task for use during geomapping work in Task 4.
Phase Two would include Tasks 4 and 5:
Task 4.0 - Undemround UtilitY and Asset Maoom!: OOC)
Using Turner's survey as a base map and building from the mapped F/SEPS project area, W &K
will take the underground services and utilities identified during the drawing and document
review task and, following the established design criteria guidelines, map them onto the GIS
database map.
Part of this task would require attempting to reconcile potential conflicting information from the
historical documents with the help of District staff. This task would be completed through three
subtasks, a 50010, 90%, and 100% Design phase, with a draft site utility map deliverable for
District review during each subtask. A breakdown of the subtasks is as follows:
· Task 4.1 - 50% Design - GIS map of all relevant surface utilities and assets and 50%
complete mapping of underground utilities and assets with data
fields.
· Task 4.2 - 90% Design - GIS map completed to 90% including data fields with corrected
data incorporated from the 50% review.
· Task 4.3 - 100% Design - GIS map of all underground utilities per the agreed Design
Criteria Guidelines incorporating all information from the
50% and 90% designs.
Upon submission of the 50o/~ 9()0/~ and 100010 Designs, a meeting would follow a review period
to identitY data problems and inconstancies. Additionally, as the mapping will not involve
verification through potholing efforts, eliciting 'institutional knowledge' of utility locations from
District staff that may not reside in the historical drawings will also be captured during review
meetings. The key goal during each meeting will be to agree upon areas or specific utilities
requiring additional information and clarification for the eventual completion of the
Comprehensive WWTP and ERB Geodatabase Map.
2
-25-
Task 5.0 - ComDleted WWTP and ERB Site Geodatabase MaD OOC)
W &K will finish incorporating District feedback from the final I 00% review and issue the
comprehensive GIS database map of the WWTP and ERB in electronic format. The electronic
file in ArcGIS 9.2 format will be compatible with the District's existing geodatabase.
Additionally, the survey completed by Turner will also be provided to the District in AutoCAD
2008 format. As an option, Winzler & Kelly can also provide the maps, GIS and topographic, in
paper format as well; sheet sizes, scales, and page COWlts would need to be determined prior to
delivery of the hardcopy maps.
3
-26-
SOUTH TAHOE PUBLIC UTILmES DISTRICT
WWTP AND ERB GIS DATABASE MAPPING
PROJECT SCHEDULE
Assuming a Notice to Proceed on July 7,2008, the project schedule is as follows:
TASK
Task 1.0 - Geodatabase Design Criteria
. Kickoff and Design Criteria Guidelines Meeting -
. Design Criteria Guidelines Technical Memorandum - Draft
. District Review Period
. Design Criteria Guidelines Technical Memorandum - Final
Task 2.0 - Site Survey and Mapping
. Turner Survey of WWTP and ERB
Task 3.0 - Historical DrawinglDocument Review
. Historical DrawinglDocument Review
Task 4.0 - Underground Utility and Asset Mapping
. Task 4.1 - 50% Design.
o District Review Period of 50% Design
o 50% Design Review Meeting
. Task 4.2 - 900A Design.
o District Review Period of90% Design
o 90% Design Review Meeting
. Task 4.3 - 100% Design
o District Review Period of 100% Design
o 100% Design Review Meeting
Task 5.0 - Completed WWTP and ERB Site Geodatabase Map
4
-27-
DATE
7/21
7/25
7/28-8/5
8/8
7/21-7/25
7/28-8/25
8/11-9/5
9/8-9/16
9/16
9/17-10/3
10/6-10/14
10/14
10/15-10/19
10/27-11/4
11/4
11/14
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R:icNira H. SolllrilJ
South Tahoe
Public Utility Dietrict
~
Ernie Claudio
-"tmee It Jon<<t
Mftry Lou MoeI:w:Iw
D.~
.,.
121!5 M~ Cmet Driv6 · South tAM Tahoe. CA 96'50
P'hoM 530 544-6474 · Fax fS30 t541-t?614
BOARD AGENDA ITEM 4d
TO:
FROM:
MEETING DATE:
Board of Directors
Wanda Stanley, Engineering Specialist
August 7,2008
ITEM - PROJECT NAME: Computerized Maintenance Management System
REQUESTED BOARD ACTION: Approve Task Order NO.7 to Arete Systems to
provide consulting and support services, in the estimated amount of $6,520.
DISCUSSION: The District maintains a Geographic Information System (GIS) to assist
in the management of its wastewater and water supply facilities. The District is also
implementing a new Computerized Maintenance Management System (CMMS):
Maintenance Connection. The intent of this task order is to provide consulting and
support services during the implementation of the new CMMS, specifically in the area of
integration of the CMMS and GIS. Anticipated tasks in this effort are outlined in the
attached Scope of Work.
SCHEDULE: August 1 - June 30, 2009
COSTS: $6,520 (estimated)
ACCOUNT NO: 2037-8982
BUDGETED AMOUNT REMAINING: $48,205
ATTACHMENTS: Arete Systems Task Order No.7, Scope of Work, Budget
CATEGORY: Water
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-29-
ARETE SYSTEMS
TASK ORDER NO. 7
CONSULTING SERVICES
This Agreement is made and entered into as of the 30th day of July 2008 by and between
South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and ARETE
SYSTEMS, hereinafter referred to as "CONS U L T ANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated July 15t, 2007 and as specifically hereinafter set forth, the parties do hereby
agree as follows:
I. PURPOSE
The purpose of this Task Order is for CMMS Implementation Support.
2. SCOPE OF WORK
The items of work include Modify existing schema for CMMS needs; review and
update GIS Domains (valid-value lists) to match CMMS; review CMMS - GIS viewer
options; coordination with CMMS vendor during implementation; and coordination
with District during implementation.
3. STAFFING
Staffing will be under the direction of Alexander Johnson, P.E., Principal.
CONSULTANT shall not change staffing without approval by DISTRICT. Any
changes shall provide for equivalent qualifications as far as possible and practical.
4. TIME OF PERFORMANCE
The work items will be performed between August 1, 2008, and June 30, 2009.
5. PAYMENT
Payment to CONSULTANT for services performed under this Task Order shall be at a
rate of $105.00 per hour for the GIS/Database Architect rate and $80 per hour for the
GIS Analyst rate. Any other staff will be charged in accordance with CONSULTANT'S
fee schedule for the person assigned to the project task.
The cost ceiling for this Task Order is $6,520.00 and will not be exceeded except as
provided in Article IV of the Master Agreement
-31-
6. LABOR CODE REQUIREMENTS
All State of California prevailing wage laws must be complied with in the performance
of work related to this Task Order. These include, but are not limited to, labor Code
Sections 1 720 through 1860.
7. EFFECTIVE DATE
This Task Order No.7 will become effective upon execution by both parties and shall
serve as a Notice to Proceed upon execution by District.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and
Clerk of the Board of the South Tahoe Public Utility District, and CONSULTANT has caused
this Agreement to be executed the day and year first above written.
August 7, 2008
Richard Sol brig, General Manager
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Alexander Johnson, P.E., Principal
Arete Systems
-32-
^
ete
==:;. -.- E::: .............. ~
112 Alamo Ave.
Santa Cruz, CA 95060-3002
831-420-0772
Ms. Wanda Stanley
South Tahoe Public utility District
1275 Meadow Crest Dr.
South Lake Tahoe CA 96150
30 July 2008
Dear Ms. S~ley:
As requested, please find attached a proposal for Data Management and GIS Services in
support of the Maintenance Connection CMMS implementation effort.
If you have any questions regarding this proposal, please do not hesitate to call me at
831-420-0772.
Sincerely,
Alexander M. Johnson, P.E.
End: Scope of Work
Cost Estimate
-33-
South Tahoe Public Utilitv District
Fiscal Year 2008.2009
CMMS System Implementation Support
Scope of Work
Introduction
The South Tahoe Public Utility District (STPUD) maintains a Geographic Information
System (GIS) to assist in the management of its wastewater and water supply facilities.
The district is also implementing a new Computerized Maintenance Management System
(CMMS): Maintenance Connection. The intent of this task order is to provide consulting
and support services during the implementation of the new CMMS, specifically in the
area of integration of the CMMS and GIS. Anticipated tasks in this effort are outlined
below:
Task 1. Modify existina GIS schema for CMMS needs
To facilitate integration. the existing GIS GeoDatabase schema will need to be modified.
Anticipated modification include:
- Removal of fields used solely to support the old CMMS (Hansen).
- Creation and population of a unique identifier field to support Maintenance
Connection
Addition of GIS attribute fields for synchronization of the CMMS and GIS
Deliverable: Updated GeoDatabase FeatureClasses and FeatureDatasets, installed and
working on the District's ArcSDE GeoDatabase.
Task 2. Review and update GIS Domains to match CMMS
Various attribute fields are restricted in their content to GeoDatabase domains (a.k.a.
valid-value lists). This task provides for review and update of the domain contents to
match the valid-value lists in the CMMS. Review and recommendations of methods to
keep these lists in synchronization will also be provided.
Deliverable: Updated GeoDatabase Domains, installed and working on the District's
ArcSDE GeoDatabase.
-34-
Task 3. Review CMMS GIS viewer options
The CMMS displays geographic features through a GIS viewer embedded in the system.
There are two options for its implementation: a built-in viewer, or using an external web
viewer. This task will look at the feasibility and cost implication of each option, and
provide a recommendation to the District on the best course of action.
Deliverables: Letter Report recommendation.
Iu.k 4. CMMS vendor Implementation coordination
During implementation activities, contractor will be available for as-needed consultation
with the CMMS vendor, either on-site or by telephone, at the District's request.
Jask 5. District Implementation coordination
During implementation activities, contractor will be available for as-needed consultation.
Contractor will provide on-call technical support and training services as requested by the
GIS manager or the District System Administrator. These activities may be accomplished
over the phone on on-site as requested by the GIS manager.
-35-
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Rich8rd H. S~
South Tahoe
PubUc Utility Dietrict
Director'&
ErnleClaud10
Jam"" It JOlW
Ma~ Lou htoHacIw
D.1l:Iee
12'15 MMtJow Creet Drtw · South Lake Tahoe · CA 96150
Phone 530 544-6474 · Fax 630 541-0614
BOARD AGENDA ITEM 4e
TO:
Board of Directors
FROM:
Wanda Stanley, Engineering Specialist
MEETING DATE:
August 7, 2008
ITEM - PROJECT NAME: Sewer Collection System Master Plan
REQUESTED BOARD ACTION: Approve Task Order NO.8 to Arete Systems for data
management services, in the estimated amount of $4,200.
DISCUSSION: The District is currently developing a new Sewer Collection System
Master Plan. Arete Systems has been requested to assist the District during this effort,
providing consulting and advice on how the data from the Geographic Information
System (GIS) can help in the development of the Plan. This may include helping the
District integrate GIS data into the sewer system hydraulic model used in the master
plan. Anticipated activities are outlined in the attached Scope of Work.
SCHEDULE: August 1 - June 30, 2009
COSTS: $4,200 (estimated)
ACCOUNT NO: 1029-8721/CSMSPL-CSL T
BUDGETED AMOUNT REMAINING: $140,5692008/09, <$62,486> 2007/08
ATTACHMENTS: Arete Systems Task Order No.8, Scope of Work, Budget
CATEGORY: Sewer
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-37-
ARETE SYSTEMS
TASK ORDER NO.8
CONSULTING SERVICES
This Agreement is made and entered into as of the 7th day of August 2008 by and between
South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and ARETE
SYSTEMS, hereinafter referred to as "CONSULTANT".
In consideration of the mutual promises, covenants, and conditions as addressed in the Master
Agreement dated July 1st, 2007 and as specifically hereinafter set forth, the parties do hereby
agree as follows:
I. PURPOSE
The purpose of this Task Order is for Sewer Master Plan Support.
2. SCOPE OF WORK
The items of work include additional editing and corrections to manhole data,
additional editing and corrections to APN and sewer unit data, additions and
corr.edion~ to the Access database, and on-going coordination with Brown and
Caldwell.
3. STAFFING
Staffing will be under the direction of Alexander Johnson, P.E., Principal.
CONSULTANT shall not change staffing without approval by DISTRICT. Any
changes shall provide for equivalent qualifications as far as possible and practical.
4. TIME OF PERFORMANCE
The work items will be performed between July 1, 2008, and June 30, 2009.
5. PAYMENT
Payment to CONSULTANT for services performed under this Task Order shall be at a
rate of $105.00 per hour for the GIS/Database Architect rate. Any other staff will be
charged in accordance with CONSULTANT'S fee schedule for the person assigned to
the project task.
The cost ceiling for this Task Order is $4,200.00 and will not be exceeded except as
provided in Article IV of the Master Agreement
-39-
6. LABOR CODE REQUIREMENTS
All State of California prevailing wage laws must be complied with in the performance
of work related to this Task Order. These include, but are not limited to, labor Code
Sections 1 720 through 1860.
7. EFFECTIVE DATE
This Task Order No.8 will become effective upon execution by both parties and shall
serve as a Notice to Proceed upon execution by District.
IN WITNESS WHEREOF, this Agreement is executed by the General Manager and
Clerk of the Board of the South Tahoe Public Utility District, and CONSULTANT has caused
this Agreement to be executed the day and year first above written.
August 7, 2008
Richard Solbrig, General Manager
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Alexander Johnson, P.E., Principal
Arete Systems
-40-
^
ete
~-.-~.............~
112 Alamo Ave.
Santa Cruz, CA 95060-3002
831-420-0772
Ms. Wanda Stanley
South Tahoe Public utility District
1275 Meadow Crest Dr.
South Lake Tahoe CA 96150
30 July 2008
Dear Ms. Stanley:
As requested, please find attached a proposal for Data Management Services in support of
the Sewer Collection System Master Plan effort.
If you have any questions regarding this proposal, please do not hesitate to call me at
831-420-0772.
Sincerely,
Alexander M. Johnson, P.E.
EncI: Scope of Work
Cost Estimate
-41-
South Tahoe Public Utilitv District
Fiscal Year 2008-2009
Sewer Collection System Master Plan Support
ScoDe of Work
The District is currently developing a new Sewer Collection System Master Plan.
Contractor will assist the District during this effort, providing consulting and advice on
how the data from the GIS can help in the development of the Plan. This may include
helping the District integrate GIS data into the sewer system hydraulic model used in the
Master plan.
Anticipated activities include:
- Assisting setting up data entry systems for pipe diameter as-built information.
- Importing and updating as-built information into the GIS
- Review of parcel information for zoning and other information to assist with
demand forecasting activities.
- Assistance in prioritizing sewer features for field collection of information for the
Sewer Master plan.
Deliverables: Updated GIS attributes. Maps as appropriate. Letter report describing
coordination activities and new data generated.
-42-
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-43-
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South Tahoe
Public Utility Diatrict
Directon;
EmfoClaud1o
JaItW R. Jono6
t.Ut'y Lou Mo6I1A1ch1Sr
D4M Riee
er
1Z16 MMelow Cnsst DrIvtJ · 50uth Lskb Tahoe · CA 96160
P'hoM f550 544-6474 · Fsx 530 541-0614
BOARD AGENDA ITEM 4f
TO:
FROM:
MEETING DATE:
Board of Directors
Julie Ryan, Senior Engineer
August 7, 2008
ITEM - PROJECT NAME: Final/Secondary Effluent Pump Station
REQUESTED BOARD ACTION: Approve proposal from Winzler & Kelly for additional
construction-related professional services in the amount not to exceed $249,672.
DISCUSSION: Construction of the Final/Secondary Effluent Pump Station project was
awarded by the Board on December 20,2007, to Pacific Mechanical Corporation
(PMC). The Notice to Proceed with construction was issued on January 14, 2008, and
construction is expected to be complete July 8,2009. To support the District with
construction management and engineering services during construction, on January 3,
2008, the Board authorized $228,065 to the project designer, W&K, for as-needed
construction-related services.
Over the first 7 months of the approximately 18 month construction project, W & K's
services have been utilized more than the District originally anticipated, especially for
office-based engineering and construction management tasks. The additional costs can
be primarily attributed to three activities.
1. To keep track of the numerous questions and suggestions from the Contractor
that inevitably arise in a project as complex as this one, the District has required
that every question and suggestion be documented in a Request for Information
(RFI). Because they are the project designers, W & K reviews every technical
RFI and drafts a formal response. The Contractor has been proactive in bringing
forth questions and suggestions, and there have been more than 7 technical
RFls so far.
2. To ensure that the project is constructed in accordance with the Contract
Documents, while encouraging participation of staff from both Engineering and
Operations, the District has established a rigorous process for reviewing and
approving Shop Drawing submittals from the Contractor. Many of the more than
60 Shop Drawings that have been submitted thus far have required numerous
revisions and iterations.
-45-
"(
Ryan
August 7, 2008
Page 2
3. To provide in-person consulting and to participate in construction meetings,
Winzler & Kelly has, at the request of staff, visited the project site more often
than was originally anticipated.
District staff and W&K did not know to what level their participation would be required
during construction, and so the original estimate for office support services was
essentially an educated guess. The original budget for office services (approximately
$120,000) has been completely used up, and District staff expects that up to an
additional $235,000 in effort will be required of W & K over the remainder of the
construction period. About half of the original budget for field services (approximately
$30,000) has been used, but about 2/3 of the work has yet to be completed. District
staff expects that an additional approximately $15,000 in effort may be required before
the end of construction.
W&K has provided a scope of work and cost estimate for this additional as-needed work
(attached). This work will be completed as an extension to the existing Task Order NO.4
with W&K.
SCHEDULE: January 3,2008, through December 31,2009
COSTS: Not to exceed $249,672
ACCOUNT NO: 1029-8676
BUDGETED AMOUNT REMAINING: $1,546,9952008/09, <$238,837> 2007/08
ATTACHMENTS: Supplemental Task Order Scope of Work and Task Order Budget
CATEGORY: Sewer
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES--'U:14-- NO
CHIEF FINANCIAL OFFICER: YES---W-- NO
-46-
# 'VVINZLER&KELLY
CONSULTING ENGINEERS
July 15, 2008
Julie Ryan
Senior Engineer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: Final and Secondary Eflluent Pump Stations Task Order Request
Dear Ms. Ryan:
Winzler & Kelly Consulting Engineers respectfully submits our Task Order request to the South
Tahoe Public Utility District for an amendment to our ongoing construction support budget for
the Final and Secondary Eflluent Pump Stations project.
This Task Order would be executed in accordance with Winzler & Kelly's Master Agreement
with the District. The Final and Secondary Effluent Pump Stations construction support is
defined by the following attachments:
1. As-Needed Scope of Work.
2. Budget Table detailing the fee not to exceed $249,672.
We look forward to continued service to the District. Please feel free to contact me at 916-799-
3114 ifthere are any questions or a need for additional information.
Sincerely,
WINZLER & KELLY
r2::1p.~
Senior Project Manager
Attachments
T 3410 Industrial Blvd., Suite 102, West Sacramento, CA 95691 T
teI916.372.6606 fax 916.372.6616
www.lIlV:k.com
South Tahoe Public Utility District
Final and Secondary Effluent Pump Stations
Task Order Scope of Work
Phase 1 - Current Condition of Pump Stations and Pre-Design (Complete)
Phase 2 - Selected Alternative Design (Complete)
Phase 3 - Construction
Task 4 - Construction Support
General Project Understanding and Approach
The construction project consists of new fInal and secondary effluent pump stations (FEPS and SEPS), a
new electrical building, a new sampler building, and other new ancillary facilities at the District's
Wastewater Treatment Plant site. The secondary pumps will deliver secondary effluent from the
breakpoint chamber to the filters. The final pumps will deliver fIlter effluent from the filters to the export
line. The pump station structure will consist of two concrete wet wells (one for the SEPS and one for the
FEPS), separated by a common partition wall, constructed within the limits of the existing Holding Pond
#1.The new electrical building will house the variable frequency drives and other electrical controls for
the new pump station, a 400 kw diesel engine generator, and other electrical, instrumentation and
telephone services. The new sampler building will house the sampler and sampling station for the
secondary and fInal effluent, poly-aluminum chloride (PAC) bulk storage and injection system, a
tempered-water emergency shower and eyewash station, pump controls and other electrical controls.
Both the electrical building and sampler building will be of CMU-construction and will be lighted; the
sampler building will be plumbed with both tempered and cold water from the adjacent Sodium
Hypochlorite Building. Associated work will include demolition of the existing Chlorine Contact Basin,
Excess & Return Building, Meter House, Electrical Building, Secondary Effluent Pump Station and Final
Effluent Pump Station. Associated unused piping will also be abandoned. Associated work will also
include site work, grading, paving, and landscaping.
Subtasks 4.1, 4.2, and 4.3 Bid Phase Services (Complete)
Subtask 4.4 As-Needed Construction Site Support Services Amendment
Winzler & Kelly will provide other construction site support services:
. At District's request, attend and provide technical support for jobsite meetings, including bi-
weekly coordination meetings.
. At District's request, provide input to District field directives in order to resolve conflicts caused
by varying site conditions and other project unknowns.
. At District's request, perfonn supplemental design engineer inspection of key contractor work for
confonnance to the plans and specifIcations, including inspection reports and photo
documentation.
. Provide as-needed support during pre-fInal and final inspections.
. Provide as-needed support during commissioning.
Note: The District will provide separately from this scope of work all shoring, dewatering and soils
submittals review, testing and inspections for the project during construction. If changed conditions are
encountered during construction, the District may choose to negotiate additional geotechnical services on
an as-needed basis. Additionally, the District will contract separately for hazardous materials abatement
and clearance reporting prior to commencing demolition activities.
Scope of Work
-1--48-
Rev.2 7-15-08
Subtask 4.5 As-Needed Office Engineering Support Services Amendment
Winzler & Kelly will provide the following office engineering support services:
· Provide design engineer review of contractor technical submittals for conformance to the plans
and specifications.
· Provide design engineer resolution of contractor requests for information (RFIs).
· At District's request, assist with the change order (CO) process.
· At District's request, provide support for claims management, i.e., help identify potential claims
and make recommendations to resolve them.
· Receive and review warranties.
Scope of Work
-2--49-
Rev.2 7-15-08
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South Tahoe
Public Utility Dietrict
Director&
Ernie CI.ud1o
Jaltl6t'l R. J0M6
Mary Lou MottUAlCher
Date Il:Itwl
r1c 5c or
General M..~r
RIchard H. Sol~
1215 Meadow CrNt Drive · South LakB Tahoe · CA 96150
PhOI18 530 544-6474. Fsx 530 541-0014
BOARD AGENDA ITEM 4g
TO:
FROM:
MEETING DATE:
Board of Directors
Julie Ryan, Senior Engineer
August 7, 2008
ITEM - PROJECT NAME: California Tahoe Conservancy (CTC) Grant Funds for
Water Quality BMP Upgrades at District Facilities
REQUESTED BOARD ACTION: Extend Northwest Hydraulic Consultants, Inc. (nhc)
contract for consulting services by $215,000 to a total amount not to exceed $365,000.
DISCUSSION: CTC has awarded to the District an additional $250,000 in planning
funds for the 2008 funding year, for a total award of $450,000. The Board accepted
these additional grant funds at the January 17, 2008, Board meeting. This funding is to
be used to hire consultants and/or pay for staff costs to evaluate eighteen District
facilities and design BMPs in collaboration with CTC (and other local and regional
agencies, as appropriate).
The original scope with nhc included data collection, alternatives evaluation, design and
environmental documentation for a short-list of sites because the original funds were
insufficient to provide these services for all 18 sites. With this augmentation, the scope
of the original contract with nhc has been extended to include all 18 sites, some
additional environmental documentation services have been added, and some SEZ
restoration planning activities have been added for the Cold Creek Filter Plant and
Iroquois Tank site. Nhc's scope of work, cost estimate, and schedule for completion of
services is attached. This work will be completed as an extension to the existing task
order.
SCHEDULE: July 2007 to December 2008
COSTS: $215,000
ACCOUNT NO: 1029-8737 and 2029-8745
BUDGETED AMOUNT REMAINING: $74,1982008/09, $96,5742007/08;
$64,1982008/09, $87,0832007/08
ATTACHMENTS: Supplemental Task Order Scope of Work and Cost Estimate
-51-
Julie Ryan
August 7,2008
Page 2
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-52-
CATEGORY: Sewer & Water
Amendment No.1
Scope of Work
For the South Tahoe Public Utility District
Comprehensive Facility-Wide Erosion Control Project
Northwest Hydraulic Consultants
August 1, 2008
The South Tahoe Public Utility District (District) authorizes Northwest Hydraulic Consultants,
Inc. (nhc) to continue planning and engineering design services necessary to implement a
Comprehensive Facility-Wide Erosion Control Project. Specifically, nhe and its sub consultants
(herein referred to as the nhe project team) will provide services to the District by 1) collecting
additional data for site assessments and base maps, 2) developing preferred alternatives for water
quality improvement for each site, 3) preparing design drawings for preferred alternatives at each
site, 4) developing cost estimates, and 5) supporting the District during the environmental
pennitting process.
This amendment augments the existing scope of work (31 August 2007), adding activities under
a $250,000 augmentation from the California Tahoe Conservancy (CTC) to the District's
existing Erosion Control Planning Grant, for a total of $450,000 in planning funds. A
breakdown of the complete scope of work for this project is included in Table 1. The activities
being added to the scope of work under this augmentation include the following:
1. Work to be perfonned under Tasks 1.2 through 1.5, and Task 2 (Table 1) has been
augmented to include all 18 District sites contained in the Existing Conditions Analysis
Memorandum (ECAM), dated January 2008.
a nhc will complete water quality design to a minimum level of 90% for all 18
District sites using a streamlined formulating and evaluating alternatives (FEA)
process.
a In the case that budget remains after completing 90% design, nhe will finalize
water quality design for specific sites based on the District's direction.
2. Work to be performed for Task 1.4.2 (Prepare Brief Design Memo) has been
consolidated into other tasks and is no longer a separate task or deliverable. The
following approach was used to consolidate the task:
a Under the original scope, Task 1.4.2 called for nhe to summarize each
recommended alternative. This task will be completed as part of the deliverable
for Task 1.3 (i.e. Formulating/Evaluating Alternatives Memorandum).
a Under the original scope, Task 1.4.2 called for nhe to develop an outline of
technical specifications for construction documents and the major conditions set
forth by the specifications. The task will be completed as part of the deliverable
for Task 1.4.1 (Develop Draft Construction Documents).
3. Task 2.1 has been added to complete a Biological Evaluation/Biological Assessment
(BE/BA) for sites with federal property (i.e. Keller, Black Bart, and Iroquois Pond). See
Task 2.1 for a description of the work to be performed.
Amendment 1
August 1, 2008
1
South Tahoe PUD
-53-
4. The spatial area of the Cold Creek Filter Plant, included within the work performed under
Tasks 1.2 through 1.5, and Task 2 (Table 1) is defined as follows:
o The portion of the Cold Creek Filter Plant site bounded by the intersection with
Pioneer Trail to the west, and the beginning of the District's sewer line access
road to the east, will be included in the streamlined FEA process and completed to
a 90% design. All areas of disturbance within this boundary to the north and
south, as noted in the ECAM, will be included in the analysis.
o Task 3.1 has been added to the scope to begin planning SEZ restoration for areas
that are outside the boundaries described above but are associated with the Cold
Creek Filter Plant. These areas include the District's sewer line access road
leading from the filter plant and surface water impoundment located upstream
from the filter plant. See Task 3.1 for a description of the work to be performed.
5. Task 3.2 has been added to initiate the planning and design ofSEZ restoration activities
associated with the Districts surface water impoundment associated with the Iroquois
Tanks site. See Task 3.2 for a description of the work to be performed.
Table 1. Tasks in Scope of Work
Task Description
1 Project Planning and Design
1.1 Existing Conditions Analysis
1.2 Data Collection
1.3 Formulating and Evaluating Alternatives
1.4 Design and Construction Documents
1.5 Grant Support
2 Environmental Compliance and Permitting Support
2.1 BE/BA Documentation
3 SEZ Restoration Planning
3.1 Cold Creek SEZ
3.2 Iroquois Pond
Below is a task-by-task description of the changes to the scope of work under this augmentation.
For a complete description of the activities originally included under these tasks, refer to the
existing scope of work (31 August 2007).
TASK 1 - PROJECT PLANNING AND DESIGN
TASK 1.1 - EXISTING CONDITIONS ANALYSIS
The ECAM was completed by the nhe project team to the District's satisfaction. No
additional is work proposed under this amendment.
Amendment 1
August 1, 2008
2
South Tahoe PUD
-54-
TASK 1.2 - DATA COLLECTION
Work under this task has expanded to include all 18 District sites. The nhe project team
will collect information and data for all 18 sites based upon the existing scope (31 August
2007) and the findings and recommendations documented in the ECAM.
Task Deliverables: No formal deliverable
TASK 1.3 - FORMULATING AND EVALUATING ALTERNATIVES
Work under this task has expanded to include all 18 District sites. The nhe project team
will complete the streamlined approach for formulating and evaluating alternatives, as
described in the ECAM, for all 18 sites based upon the existing scope (31 August 2007).
Task Deliverables: Same as existing scope.
TASK 1.4- DESIGN AND CONSTRUCTION DOCUMENTS
Work under this task has expanded to include all 18 District sites. The nhe project team
will complete 90% design for all 18 sites based upon the existing scope (31 August
2007). Task 1.4.2 has been consolidated into Task 1.3 and 1.4.1 as described above.
Task Deliverables: Same as existing scope.
TASK 1.5 - GRANT SUPPORT
Work under this task is expanded by an additional 40 professional hours (contract total of
48 professional hours) to continue to support the District on future grant applications.
Task Deliverables: No formal deliverable
TASK 2 - ENVIRONMENTAL COMPLIANCE AND PERMITTING SUPPORT
Work under this task has expanded to include all 18 District sites. The nhe project team will
continue to provide compliance support to the District by coordinating with regulatory agency
staff to define environmental compliance requirements early in the planning process. The
District will lead the environmental permitting process. The nhe project team will provide
support to the District for environmental permitting when directed by the District.
Work under this task is expanded by an additional 80 professional hours (contract total of 100
professional hours). For the purposes of this scope of services, this task assumes the following
types of environmental documentation will be required: 1) CEQA Categorical Exemption or
CEQA Negative Declaration; 2) NEP A categorical exclusion for sites with federal property; and,
3) Initial Environmental Checklist (IEC) for TRP A. More comprehensive environmental
documentation is not anticipated and is not included within this scope.
Task Deliverable: No formal deliverable
Amendment 1
August 1,2008
3
South Tahoe pun
-55-
TASK 2.1 - BIOLOGICAL EVALUATION 1 BIOLOGICAL ASSESSMENT DOCUMENTATION
Three sites will involve work on federal property (Keller, Black Bart, and Iroquois Pond).
For NEP A review, the USFS L TBMU requires that three analyses be combined into one
report: I) biological evaluation/biological assessment (BE/BA); 2) Management Indicator
Species (MIS) Analysis; and, 3) TRP A Species Analysis. The nhe project team will
complete wildlife and plant assessments for the three sites and prepare a draft (L TBMU
review) and a final report. LTBMU's low-level effects template will be used for the
report.
Task Deliverables: Draft and Final versions of combined report for Keller, Black Bart,
and Iroquois Pond that satisfies USFS L TBMU requirements for BE/BA, Management
Indicator Species (MIS) Analysis, and TRP A Species Analysis.
TASK 3 - SEZ RESTORATION PLANNING
Task 3 has been added to the scope to initiate planning of SEZ restoration activities associated
with the Cold Creek SEZ and the Iroquois Pond.
TASK 3.1 - COLD CREEK SEZ
nhe will review background information on previous and on-going projects related to
restoration of Cold Creek and conduct a site reconnaissance. nhe will prepare a brief
memorandum summarizing key design considerations for the Cold Creek SEZ focusing
on restoration opportunities associated with the District's access road along Cold Creek,
and the surface water impoundment owned by the District. The design considerations
will identify key issues that need to be addressed to proceed with a comprehensive SEZ
restoration project. nhe will also identify locations along the District's access road and
surface water impoundment where small-scale, near-term restoration could improve
water quality in the SEZ. nhe will recommend methods for near-term restoration that
can be implemented by District crews and/or the California Conservation Corps at each
location.
Task Deliverables: Memorandum with content as described above.
TASK 3.2 -IROQUOIS POND
The nhe project team will initiate planning and design of SEZ restoration activities for
the Iroquois Pond, located to the south of the Iroquois Tanks on USFS property. Work to
be performed will include data collection, topographic surveying and creation of a
basemap, interpretation of information, development of a preliminary design for SEZ
restoration absent a formal alternatives evaluation, and a preliminary cost estimate.
Task Deliverables:
. Preliminary design - typically referred to as a 30% Design-Level Drawing
. Brief memorandum describing SEZ restoration aspects of the preliminary design
. Preliminary cost estimate
Amendment 1
August 1, 2008
4
South Tahoe PUD
-56-
SCHEDULE AND COSTS
The total amount granted by the CTC for planning the District's Comprehensive Facility-Wide
Erosion Control Project is $450,000. Of this amount, the District has reserved $85,000 for
project administration and participation of District staff, leaving $365,000 for consultant
services. Attachment 1 provides a comparison by task for consultant services under the original
contract and the augmentation.
Attachment 2 provides a detailed budget breakdown by task and subtask for the new total
contract amount, detailing staffhours and sub consultant participation.
The revised schedule for the amended scope of work is included as Attachment 3. Four sites are
not linked to the schedule shown in Attachment 3: Cold Creek Barn, Echo View Tank, Mountain
View Well, and Ralph Tank and Well. These four sites will be completed to 90% design
following the above scope (using the BMP Toolbox) once the District provides direction to nhe
regarding the long-range plan for each site.
Amendment 1
August 1,2008
5
South Tahoe PUD
-57-
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Ge~l Man~
Richard H. 5ol~
South Tahoe
Public Utility Di6trict
Dlnsctol"6
Ernie Cl.twllo
Jam. It JOI1IJ&
Mary Lou ~
Dale ~
1Z16 MttatJow Cnwt Driv6 · South LskB Tah06 · CA 96160
Phone 530 544-6474 . Fax 530 541-0614
BOARD AGENDA ITEM 4h
TO:
Board of Directors
FROM:
Jim Hoggatt, Construction Manager/Engineer
MEETING DATE:
August 7, 2008
ITEM - PROJECT NAME: 2008 Construction Inspection and Material Testing
REQUESTED BOARD ACTION: Approve amendment to Task Order No.1 for Stantec
to provide additional Construction Inspection and Testing Services for the 2008
construction season, in the amount of $79,817.50.
DISCUSSION: Stantec's original Task Order 1, approved by the Board at the
February 21, 2008, meeting, approved one inspector for the Inspection and Material
Testing for the 2008 construction season. The plan was for District staff to hire a Jr.
Engineer by end of May 2008. This position would fill the need for an additional
construction inspector. Staff was not able to fill this position until July 28, 2008. Staff
requested Stantec to provide an additional inspector to help cover all the construction
projects starting in mid-June 2008.
Staff requests the Board approve this amendment to furnish an additional inspector until
the end of August 2008, and Mike Magee until the end of October 2008. This will give
staff time to bring the new Jr Engineer up to speed.
SCHEDULE: As soon as possible
COSTS: $79,817.50
ACCOUNT NO: Varies - See Board Clerk for details
BUDGETED AMOUNT REMAINING: See above
ATTACHMENTS: Stantec proposal
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-61-
CATEGORY: Sewer & Water
.
Stantec Consulting Inc.
6980 Sierra Center Parkway Su~e 100
Reno NV 89511
Tel: (775) 850-0777
Fax: (175) 850-0787
Stantec
July 17, 2008
Mr. Jim Hoggatt
SOUTH TAHOE PUBLIC UTILITY DISTRICT
1275 Meadows Crest Drive
South Lake Tahoe, CA 96150
RE: Inspection and Materials Testing Services
Dear Mr. Hoggatt:
Stantec Consulting Inc. is pleased to provide a cost proposal to provide inspection and materials testing
on various projects during the 2008 construction season. The following are descriptions of our typical
services.
Construction Inspection
Stantec provides complete inspection services encompassing a service range from full quality
control programs to quality assurance audits to spot inspections. Our field personnel are ANSI,
ICBO, NICET, ACI, WAQTCtNAQTC, and AWS certified to perform specific levels of construction
inspection, including, but not limited to asphalt placement monitoring and testing, mass grading,
pipeline installation and backfill, concrete placement, masonry installation, prestress operations,
mechanical, electrical, structural steel, welding, and bolting. Our extensive, diversified staff allows
us to provide the appropriate personnel at the required proficiency to satisfy the demands of the
project. Stantec's QCtA personnel are cross-trained in both inspection and testing. This approach
allows on-site inspectors to conduct sampling and testing which often eliminates the expense of a
technician to conduct materials testing, thus providing cost-effective services to our clients.
USC Special Inspection Services
In addition to the building Inspections required by the International Building Code in Section 108,
projects constructed under the auspices of the IBC are required to have the Owner employ one or
more special inspectors to provide inspection of the following items during the construction:
. Reinforced concrete
. Bolts in concrete
. Moment-resisting concrete frame
. Reinforcing steel
. Prestressing steel tendons
. Welding
-63-
Stantec
Mr. Jim Hoggatt
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 17,2008
Page 2
. High-strength bolting
. Structural masonry
. Reinforced gypsum concrete
. Insulating concrete fill
. Spray-applied fireproofing
. Piling, drilled piers, and caissons
. Shotcrete
. Special grading/Structural fill
Our extensive, diversified staff allows us to provide the appropriate personnel at the required
proficiency to satisfy the demands of the project. We have one of the largest staffs of certified
inspection personnel in the area. Most of Stantec's QC/A personnel are cross-trained in both
inspection and testing. This approach allows on-site personnel to conduct materials sampling and
testing which very often eliminates the additional expense of an added technician to conduct
materials testing.
Material Testing Services
For many years, Stantec has provided Quality Control and Quality Assurance programs for
monitoring materials production and testing. We have met the requirements of federal, state and
local agencies for quality control and quality assurance monitoring and documentation.
Stantec maintains one of the largest materials testing laboratories in the area. We are accredited
by the American Association of State Highway and Transportation Officials (AASHTO) and the
Cement and Concrete Reference Laboratory (CCRL) and continue to participate in their
proficiency sample testing and accreditation programs. Our laboratory is currently certified for the
testing of asphalt, soils, and concrete.
Stantec also complies with ASTM E329 and ASTM D3666 for tests of concrete, steel and
bituminous materials; ASTM D3740 and ASTM E543 for testing and inspection of soils, rock and
non-destructive; and ASTM E548 for all work not in connection with concrete, steel, bituminous
materials, or non-destructive tests.
Rapid turnaround of materials testing has always been a priority at Stantec. Without timely and
accurate laboratory test results, field operations can be delayed. Stantec has maintained a solid
reputation for quick laboratory turnaround. Most test results are computerized with a 24-hour
turnaround. Regularly, when material testing must be expedited, test results can be obtained
within a few hours. Computerized results allow for quick calculation and retrieval of results for
most testing done in our laboratory. Results are reviewed by a Registered Professional Engineer
-64-
Stantec
Mr. Jim Hoggatt
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 17,2008
Page 3
for accuracy and compliance with the applicable specifications prior to release. Results are often
em ailed or faxed immediately after completing the test.
Our laboratory and field testing technicians are certified under the Nevada Alliance for Quality
Transportation Construction (NAQTC) criteria for asphalt, soils, aggregate, and soil density.
Additionally, our testers are ACI certified for both laboratory and field testing.
We propose to provide Mike Magee and Darryl Millard to perform these services. Mr. Magee has been
providing these services for STPUD for several years and will remain available for the entire 2008
construction season. And, as per our conversation, Mr. Millard's services are anticipated to go through
August.
It is understood that this cost proposal is to be based on providing Mike Magee, 50 hours per week from
August 11 to October 31, 2008 and Darryl Millard, 50 hours per week from August 11 to August 29, 2008.
The following is our estimate based on this information:
Estimated Fee.
$63,000.00
15,750.00
6,817.50
No Char e
10,000.00
$79,817.50
· All labor rates based on prevailing wages.
Attached is our fee schedule for field personnel and laboratory testing.
We look forward to the opportunity to work with you this year. If you have any questions or require further
information, please do not hesitate to call.
Sincerely,
ST ANTEC CONSULTING INC.
~~~~n/~
Senior Associate
Construction Support Services
JVL:MNC:jwl
Enclosure
v:152805\pnlmoIlonlmlnor proposaIs\2008\SlPU(Llnsp_IT1IUesLservfces~etter _07 .17.os.doc
-65-
.
Stantec
PERSONNEL BILLING RATES
Techniclan Regular
Techniclan Overtime
Project Manager
EQUIPMENT CHARGES
Nuclear Densometer (Soils)
Nuclear Densometer (Asphalt-Thin Lift)
Coring Machine Bit Wear (4-inch diameter)
MISCELLANEOUS CHARGES
Vehicles
Per Diem
OUtside Services
SOIL TESTING
Sieve Analysis
Coarse Combined Sieve Analysis
Plasticlty Index
Sand Equivalent
Moisture Determination of Soil
Hydrometer Analysis
Clay Lumps and Friable Particles
Moisture-Density Curve
Moisture-Density Curve (Rock Corrected)
Moisture-Density Checkpoint
R-Value
CBR (ASTM 01883)
CBR (AASHTO T-193 - 3 point)
Consolidation - 4 point - 1 rebound
Direct Shear - 3 point
Unconfined compression
FHA Swell Test
Swell Test (AASHTO T-116)
Soil Resistivity
pH Measurement
Ring Moisture Density
Soluble Sulfates
Durability Index
Permeability
Triaxial Shear
Density Tests, sampling
January 4, 2008
STANDARD FEE SCHEDULE
INSPECTION AND MATERIALS TESTING SERVICES
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Page 1 013
-66-
STANTEC CONSULTING INC.
6980 Sierra Center Parkway Suite 100
Reno, NV 89511
Tel: (775) 850-0777 Fax: (775) 850-0787
$ 99.00 per hour
129.00 per hour
147.00 per hour
No Charge
No Charge
6.00 per Inch
$ 0.505 per mile
100.00 per man per day
Cost + 15%
$ 80.00
105.00
90.00
80.00
20.00
210.00
75.00
180.00
250.00
65.00
250.00
450.00
450.00
200.00
250.00
90.00
75.00
80.00
100.00
50.00
60.00
55.00
120.00
upon request
hourly rate
hourly rate
AGGREGATE TESTING
Sieve Analysis
Plasticity Index
Dry Rodded Unit Weight of Aggregate
Specific Gravity and Absorption of Aggregate
Sodium Sulfate Soundness (1 sieve)
Organic Impurities
lightweight Pieces in Aggregate
Mortar Making Properties of Sand (ASTM C87)
Cleanness Test of Aggregate
Flat and Elongated Partides
Fractured Faces
LA Abrasion
Potential Reactivity
Sampling, Material Preparation
$ 80.00
90.00
70.00
80.00
70.00
80.00
100.00
500.00
120.00
100.00
100.00
120.00
Cost + 15%
hourly rate
CONCR~SONRYTESTING
Compressive strength of concrete cylinder
Hold cylinders
Rexural strength of concrete beams
Compressive strength of concrete cores
Compressive strength of gunite cylinder
Compressive strength of grout sample
Compressive strength of mortar cylinder
Unit weight of cylinder or core
Absorption, moisbJre and unit weight of masonry unit
Lineal shrinkage of masonry block
Compressive strength of masonry block
Efflorescence test of masonry units
Splitting tensile strength of conaete
Compressive strength of masonry prisms (8-1nch)
Compressive strength of masonry prisms (12-1nch)
Absorption of Conaete Cores
Conaete Shrinkage Beam
Young's Modulus of Cylinders
Restrained Expansion Beam
Oven Dry Unit Weight of Conaete Cylinder
Rapid Chloride Penneability per Age
Concrete Mix Design
Sampling, Sample Preparation. Batch Plant Inspection, Cylinder Pickup
$ 18.00
14.00
75.00
40.00
20.00
17.00
17.00
55.00
65.00
70.00
60.00
75.00
70.00
110.00
140.00
80.00
50.00
100.00
100.00
40.00
300.00
hourly rate
houriy rate
ASPHALT TESTING
Asphalt cement content
Asphalt aggregate sieve analysis
Marshall Properties of asphalt conaete
Coating and stripping test
Swell test of asphaltic concrete
Unit weight of asphalt cores
Rice specific gravity
Index of Retained Strength
Sampling, Sample Preparation, Batch Plant Inspection
$ 120.00
80.00
200.00
75.00
75.00
70.00
100.00
550.00
hourly rate
ASPHALT MIX DESIGN
Marshall mix design from bin samples/point
Hveem mix design from bin samples/point
Open grade mix design from bin sampies
Hveem Stabilometer (1 point)
Sampling, Sample Preparation
$ 500.00
500.00
700.00
250.00
hourly rate
Page 2 of3
-67-
.
Stantec
~
STRUCTURAl STEELlFIREPROOFING
Density Determination of fireproofing
Sampling and thickness determination of fireproofing
Bend test of weld
Tensile test of steel or weld
Maaoetch
$ 70.00
hourly rate
50.00
75.00
100.00
NONDESTRUCTIVE EXAMINATION
Level III Services
Radiographic Examination (2 Men)
Magnetic Particle, Uquid Penetrant, Ultrasonic Examinations
Elevated Conaete Slab X-ray
Welder Qualifications
Procedure Qualifications
Welder Qualification Update
College Welder Qualifications
Mobile Darkroom
Mobile Darkroom Mileage
Film
4%)(10
4%X17
14X17
Magnetic Particle, Liquid Penetrant, Ultrasonic Examination
Welder Qualification Test Procedure
Visual Weld Inspection
140.001hr
177.00Ihr
140.001hr
275.00 each
300.00
350.00
150.00
150.00
20.00 per hour
1.25 per mile
9.00
10.00
24.00
hourly rate
hourly rate
hourly rate
NOTE:
Overtime will be charged at tlme-and-one-half. Quoted
prices are available upon request for a variety of
miscellaneous laboratory and field testing as well as for
complete testing and observation programs.
NDE Laboratory Services chargeable at 2 hours minimum.
NDE Field Services chargeable at 4 hours minimum.
Test prices shown are for laboratory work only and include reporting routine results. Sampling, recommendations, conclusions,
comments and reports are billed at the houriy rate. An additional service fee of 20% will be added to all rush orders.
v:I52805\prDmotionlrRnor proposalsl2OO8IslpucUnsp_mat_tes'-SllIVtceslstpud_fee_schedute_Ol-04.08.doc
-68-
.
..
Page 3 of 3
Gene,..1 Manager
RJchart:l H. 5ol~
South Tahoe
Public Utility Di6trict
Di~
Ernie Claudio
Janw R. JOMe
MJtry Lou MoH.ac1w
Dale Riee
'tit
127!3 Meadow Cr86t DrIve · South Lake Tahoe · CA 96150
Phone 530 544-6474 . Fax 550 541-0614
BOARD AGENDA ITEM 4i
TO:
Board of Directors
FROM:
Jim Hoggatt, Construction Manager/Engineer
MEETING DATE:
August 7, 2008
ITEM - PROJECT NAME:Twin Peaks Booster Station and Waterline Replacement
REQUESTED BOARD ACTION: Approve Task Order No. 01A amendment to Carollo
Engineers for additional professional services, in the amount of $71 ,678.
DISCUSSION: Carollo Engineers (CE) has completed the planning portion of the Twin
Peaks Booster Station and Waterline Replacement project and starting the final design.
With the planning of the project being complete, staff can now proceed forward with the
environmental permitting. Staff has asked CE to provide a proposal to do this work
which amounts to $60,326 of the Task Order amendment. The remaining balance of
$11,352 is for additional work staff requested CE to perform that was not part of the
original contract. For example, staff extended the area of the aerial survey to include
area that is part of a future project and to provide a boundary survey. The survey will
provide information for the increase in the size of the lot staff is trying to obtain.
Task Order 01A is an amendment to Task Order NO.1 for planning and design services.
SCHEDULE: As soon as possible
COSTS: $71,678.00
ACCOUNT NO: 2029-70701TPBSTR
BUDGETED AMOUNT REMAINING: $160,6592008/09, <$124,345> 2007/08
ATTACHMENTS: Carollo's proposal amendment 01A, Scope of Services, Budget
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
CATEGORY: Water
-69-
C CR~r""
Engineers...Working Wonders With Water.
July 30, 2008
Project No.: 7979A.10 T05
Mr. Jim Hoggatt
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: Twin Peaks Booster Station and Waterline Replacement Project
Additional Professional Services
Dear Jim:
Carollo Engineers (Carollo) is pleased to provide you,a proposal for additional professional
services for the Twin Peaks Booster Station and Waterline Replacement project (Project). The
attached Task Order No. 1A (T01A), which will amend our original Task Order No.1, describes
the scope of work and associated costs necessary for project approval and permitting through
the various regulatory agencies. Please note that this T01A does not include scope and costs
associated with the anticipated Community Plan amendment thru the Tahoe Regional Planning
Agency (TRPA) and the City of South Lake Tahoe (City) for the project site access issue as we
have been discussing over the past few days.
This T01A also includes the additional services for the aerial survey and geotechnical work as
previously approved by you and your staff.
Should you have any questions and/or require additional information please contact us at your
earliest convenience.
Sincerely .
CAROLLO ENGINERS
~~~^
Tim F. Taylor. PE
Project Manager
TFT :tft
Enclosures
TASK ORDER NO. 01A
SOUTH TAHOE PUBLIC UTILITY DISTRICT
OWNER
AND
CAROLLO ENGINEERS, A Professional Corporation
ENGINEER
This Task Order is issued by the OWNER and accepted by ENGINEER pursuant to the mutual
promises, covenants and conditions contained in the Agreement between the above named
parties dated the 3rd day of May, 2007, in connection with:
Twin Peaks Booster Station and Waterline Replacement Project
(Project)
PURPOSE
The purpose of this Task Order is to provide additional professional services that include
additional aerial survey coverage, boundary survey, additional geotechnical testing and
approval and permitting processing services to obtain approvals from regulatory agencies.
ENGINEER'S SERVICES
SCOPE OF SERVICES
Task 1 - Project Initiation and Data Collection
1.7 - Surveying.
a) ENGINEER shall set additional aerial control pre-marks to be used for the aerial
extension to be performed for the Project. Sufficient horizontal and vertical control points
shall be established to ensure that photographic mapping meets previously defined
requirements. ENGINEER shall provide contact prints for the aerial extension meeting
similar requirements as previously defined. No additional topographic mapping is
included in this additional work.
b) ENGINEER shall perform a record map search and/or title report search to identify the
property boundaries and easements associated with the project site. ENGINEER shall
provide OWNER with a computer plotted map showing the boundaries, property corner
monuments, and easements associated with the project site. ENGINEER shall prepare a
legal description of planned parcel site and a plat map that includes information provided
in the legal description shown on a drawing for OWNER's use in property acquisition.
OWNER shall provide title reports as necessary to complete this subtask.
1.8 - Geotechnical. ENGINEER shall provide additional sampling and analysis of the soils along
the waterline alignment to characterize corrosion potential of metallic pipeline materials.
C:\Data\STPUDITwtn PeakslContracts17979A.10 Carollo Task Order No 01A.doc
Page 1 of 4
-72-
Task 6. Approval Processing/Permitting
The final permitting for the OWNER's Project will be completed under this task.
6.1 EI Dorado County (County) Encroachment Permit.
6.1.1 County Encroachment Permit. Final permitting for roadway encroachment and
pipeline encroachment within County road rights-of-way will be completed under
this subtask.
6.2 California Environmental Quality Act (CEQA) Compliance. OWNER will be the lead
agency for action under CEQA. CEQA compliance for the Project, and for the Minor Land
Division will involve the following subtasks:
6.2.1 Prepare project description, checklist and initial study for the purposes of initial
environmental evaluation. Consult with other agencies as applicable.
6.2.2 Based on the evaluation in the initial study, prepare Negative Declaration or
Mitigated Negative Declaration, as applicable.
6.2.3 Prepare and assist STPUD with posting of Notice of Intent to Adopt Negative
Declaration or Mitigated Negative Declaration, as applicable. Notice will be
provided to the State Clearinghouse in addition to interested agencies and the
public. Facilitate public distribution of environmental document.
6.2.4 Prepare responses to comments received, if any, on the proposed environmental
document.
6.2.5 Assist STPUD with public hearing process for review and adoption of the
environmental document.
6.2.6 Prepare Notice of Determination (NOD) and assist STPUD with filing of the NOD
with the State Clearinghouse.
6.3 City of South Lake Tahoe (City). Subtasks will be completed in accordance to City
requirements as follows:
6.3.1 Encroachment Permit for pipeline encroachment within City road rights-of-way.
This subtask will be accomplished through the Department of Public Works
(DPW).
6.3.2 Minor Boundary Line Adjustment (MBLA) Project Application for modifications to
the boundaries of the existing OWNER and Delta Tahoe Inc. parcels. This'
subtask will be accomplished through the City DPW.
6.3.3 Minor Design Review for the pump station building and site. This subtask will be
completed through the City's Community Development Department - Planning
Division. This subtask assumes that no variances will be required, and that the
project complies with Citywide and Community Plan design requirements.
C:\Data\STPUD\Twln Peaks\Contracts\7979A.10 Carollo Task Order No 01A.doc
Page 2 of 4
-73-
6.4 Regional Quality Control Board - Lahontan Region (Lahontan).
6.4.1 Prepare and Submit Notice of Intent (NOI). Prepare NOI and supporting
documentation (Report of Waste Discharge). and file for coverage with the State
Water Quality Control Board under General Permit 05-007 CAG616002. The
State then provides to the regional board (Lahontan) for review and approval.
6.4.2 Prepare and Submit Stormwater Pollution Prevention Plan (SWPPP). Develop
SWPPP in accordance with the content requirements under the General Permit
described above and submit to Lahontan for review and approval.
6.5 Tahoe Regional Planning Agency (TRPA). Several subtasks will be completed with the
TRPA. Each of these subtasks will be completed through permit issuance by the hearing
body (Governing Board or Hearings Officer).
6.5.1 Site Assessment Applications will be required for the existing OWNER's parcel
and the existing Delta Tahoe Inc. parcel. This will require preparation of site
plans for both parcels, with coverage calculations. The site plan for the Delta
Tahoe Inc. parcel will be prepared from existing aerial information, combined with
field verification by the ENGINEER. The site plan for the existing OWNER's
parcel will be prepared from existing ground survey information.
6.5.2 Public Service Project Application for the pipelines, structure, and proposed site
development will be completed and submitted.
6.5.3 Minor Boundary Une Adjustment (MBLA) Application for the new parcels. This
application may need to demonstrate that the total land coverage remains below
existing verified coverage, and thus may require a project area deed restriction
on both parcels.
6.6 California Department of Health Services (Ca DOHS).
6.6.1 ENGINEER shall develop the plans and specifications in accordance with
California Department of Public Health (DPH) requirements. ENGINEER shall
prepare a transmittal letter to DHS to transmit the 90 percent plans and
specifications for DPH review, comment, and approval.
6.6.2 Resolution of comments and resubmittal of final plans and specifications shall be
made. Upon completion of the final construction, ENGINEER shall submit a letter
to DPH certifying that the project was constructed in accordance with the
approved plans and specifications.
C:lData\STPUD\Twln Peaks\Contracts\7979A.10 Carollo Task Order No 01A.doc
Page 3 of 4
-74-
TIME OF PERFORMANCE
The estimated time of completion for this Task Order No. 01A is one hundred eighty (180) days
from notice to proceed.
PAYMENT
Payment shall be per Exhibit "A".
EFFECTIVE DATE
This Task Order No. 01A is effective as of the _ day of
,2008.
IN WITNESS WHEREOF, duly authorized representatives of the OWNER and of the
ENGINEER have executed this Task Order No. 01A evidencing its issuance by OWNER and
acceptance by ENGINEER.
CAROLLO ENGINEERS,
A Professional Corporation
OWNER
Accepted this _ day of
2008
By:
By:
Partner
Officer
By:
Partner
C:\Data\STPUD\Twln Paaks\Contracts\7979A.10 Carollo Task Order No 01A.doc
Page 4 of 4
-75-
AUERBACH ENGINEERING CORP.
GRAPHIC SCALE
o 500
civil engineering. land surveying. environmental planning
p.O. box 5399.tahoe city. ca 96145
phone: (530) 581-1116 fax: 581-3162
1000
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~ SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrii' General Manayer
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 3, 2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
July 3, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer
ATTENDEES
STAFF:
Solbrig, Sharp, Sciuto, Henderson, Bergsohn, Brown,
Coyner, Cocking, Curtis, Attorney Herrema
GUEST:
John Runnels
Linda Brown led the pledge to the flag. PLEDGE OF ALLEGIANCE
Director Claudio received clarification regarding Consent CONSENT CALENDAR
Item c. He requested Consent Item d. (Special Board
Meeting Minutes of May 29, 2008) be brought forward
for discussion and a separate vote.
Moved Schafer 1 Second Jones / Passed Unanimouslv
to approve the Consent Calendar as amended:
a. Annual Polymer Purchase Contract - Authorized
contract extension with Polydyne, Inc., in the
estimated amount of $150,000;
-79-
REGULAR BOARD MEETING MINUTES - JULY 3, 2008 PAGE - 2
b. Resolution No. 2848-08: Affordable/Low Income CONSENT CALENDAR
Housing Developments - Adopted Resolution (continued)
outlining policy and procedures for granting priority
water and sewer services to proposed developments
of low income housing units;
c. Agreement for Legal ServiceslCity of South Lake
Tahoe and Redevelopment Agency Project No.2 -
(1) Authorized execution of agreement with Murphy
& Davis, LLP, to provide advice and consultation;
and (2) Approved Task Order No.1 in the amount
of $5,000;
d. See Consent Items Brought Forward;
e. Approved Regular Board Meeting Minutes:
June 5, 2008.
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I BOARD ACTION
Director Claudio disagreed with the minutes. He stated
they should reflect that he wanted the Board to vote
against the rate increase due to tough economic times,
and that his no vote was in recognition of the people
who filed valid protests.
Moved Schafer / Second Rise / Claudio Voted No / Passed
to determine that the May 29, 2008, Special Board Meeting
Minutes were accurate and approved them as written.
SPECIAL BOARD MEETING
MINUTES: MAY 29, 2008
(Consent Item d.)
ITEMS FOR BOARD ACTION
The District has implemented requirements for installing a
backwater valve for many years. However, at the request of
the District's insurance carrier, staff recommended adding
a section to the Administrative Code to formally document
the requirements. The only change to current practice is
that an affidavit will be filed on the property title if the home-
owner refuses to install the backwater prevention device.
This will protect the District, and future buyers.
Moved Jones / Second Schafer 1 Passed Unanimously to
enact Ordinance No. 510-08 adding sections 1.1.12 to
Division 1 and 4.3.12 to Division 4 of the Administrative
Code regarding sewer backwater prevention devices.
The District needs a concrete block building to house
equipment for the ICR (Indian Creek Reservoir) oxy-
genation system. The Bureau of Land Management
(BLM) issued a right-of-way permitting the District to
construct this building. In order to match an existing
-80-
ORDINANCE NO. 510-08: SEWER
BACKWATER PREVENTION
DEVICES
INDIAN CREEK RESERVOIR TMDL
MITIGATION PROJECT
REGULAR BOARD MEETING MINUTES - JULY 3, 2008
PAGE-3
BLM structure, staff contacted BlM for information to
assist with the design. Per BlM's direction, staff con-
tacted ROMTEC which is contracted to provide pre-
engineered buildings to meet BlM facility needs.
Purchase of the building package from ROMTEC will
allow the building to be constructed in a manner that
matches the design of the existing BLM structure, and
is cost-efficient by minimizing staff time required to
procure building materials and eliminating potential
excess material costs. Staff compared the quote from
ROMTEC and found it to be in-line with the preliminary
estimate prepared by Brown & Caldwell.
INDIAN CREEK RESERVOIR TMDL
MITIGATION PROJECT
(continued)
Discussions followed regarding the competitive bidding
process, and the timing for the project. Since the building
will be built on BLM land, following the same design as
the existing structure as requested by BlM was a major
consideration. The cost is reasonable and ROMTEC is on
the California Multiple Awards schedule, so government
pricing is available. Staff believes that this purchase
falls within the "special circumstances" exception in the
Purchasing Policy as the structure will be constructed on
BLM land to match the existing BLM structures, and the
fact that the BlM directed the District to ROMTEC as its
preferred supplier of such structures.
The foundation is separate from the building package.
Concrete will be delivered July 11.
Moved Jones / Second Claudio / Passed Unanimouslv
to: (1) Authorize exception to the bidding procedures
as outlined in the Purchasing Policy for Special Circum-
stances (Exception 4); and (2) Authorized contact with
ROMTEC for the purchase of a pre-engineered
16'-8" x 16'-8" x 9'4" H concrete building package, in
the amount of $35,390.21.
The January 1, 2009, regular Board meeting date falls BOARD CALENDAR - MEETING
on the New Year's holiday. The Board discussed DATE FALLS ON HOLIDAY
alternate meeting dates.
Moved Schafer / Second Rise 1 Passed Unanimouslv
to hold the regular Board meeting on Tuesday,
December 30, 2008 (starting at 10:00 a.m. if the
Ordinance allows).
Moved Schafer / Second Claudio / Passed Unanimouslv PA YMENT OF CLAIMS
to approve payment in the amount of $2,918,204.30.
Director Schafer reminded Board members to be sure
to submit any requests for reimbursement to accounting
so they can be charged to the proper fiscal year.
-81-
REGULAR BOARD MEETING MINUTES - JULY 3, 2008
3:00 - 3: 1 0 P.M.
Water and Wastewater Operations Committee: The
committee met June 30. Minutes of the meeting are
available upon request. Director Jones reported that
in order to keep the committee updated, the managers
of plant operations and field operations will alternate
their attendance at committee meetings. He also noted
the District has gone 11-12 years without a single dis-
charge violation. That is quite an accomplishment and
he congratulated the Operations Department.
Paul Sciuto reported that the T ata and Julie Lanes
waterline projects were underway.
District-owned properties will be reviewed for potential
uses and possible trade with the CTC (California Tahoe
Conservancy).
Executive Committee: The committee met earlier in
the day. Director Mosbacher reported that two ad hoc
committees were assigned:
Management Negotiations Ad Hoc Committee:
(Schafer/Rise)
City of South Lake Tahoe Issues Ad Hoc Committee:
(Mosbacher/Jones)
The committee also determined a Board workshop
was needed and discussed potential topics. The Clerk
of the Board will solicit additional topics and coordinate
a date for the workshop.
The July 9 meeting of the water agency was cancelled.
Their August 13 meeting will be held at the District and
will be noticed to allow the full Board's participation.
Director Jones noted that since the Exxon oil spill dragged
on so long, they were only held accountable for actual
cleanup costs - no punitive damages were included. He
stated that the District made a good decision by accepting
conditions of the MTBE settlement, since getting a court
decision takes so long.
Director Claudio reported on a Lahontan presentation
regarding the amount of particulates that enter the lake;
the progress of the AI Tahoe waterline project and
associated paving costs; and the pilot study at the
District on July 14 of a new system to replace sand
filters with. -82-
PAGE-4
MEETING BREAK
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - JULY 3, 2008 PAGE - 5
President Mosbacher reported that Alpine County super- BOARD MEMBER REPORTS
visors changed the order of their closed sessions on their
agenda; a new material is being developed to use as a
filter for storm water runoff; clarified a rumor that employees
receive triple time for sick leave; Lukins Water Company is
planning a rate increase; and voiced her displeasure with
a recent letter to the editor where the writer put down the
new building and boardroom. She reviewed the benefits of
the new building over the previous situation.
Director Schafer also took issue with the letter to the editor,
especially the part about unnecessary rate increases. He
stated the writer did not have enough information to base
that statement on.
Assistant Manaoer/Enoineer: Paul Sciuto reported on the STAFF REPORT
June 23 meeting with two EI Dorado County supervisors.
They discussed utility relocation for erosion control projects,
but most of the meeting revolved around Proposition 84
(Prop. 84), and the plan to include the County in the
Integrated Regional Water Management Plan (IRWMP)
group of applicants. The group will decide as a whole what
projects are eligible for funding and which to apply for.
General Manaoer: Richard Solbrig reported on the IRWMP GENERAL MANAGER REPORT
and Prop. 84 - A coalition of agencies around the Lake
Tahoe Basin met to discuss the approach to Prop. 84.
The CTC would like to take the lead since they are running
out of erosion control grant money, however; the coalition
acknowledged it will operate under the IRWMP, and remain
in charge to blend priorities and projects.
District Information Officer: Dennis Cocking reported
the anniversary of the 1997 Presidential Summit will
be hosted by Dianne Feinstein at Valhalla in August.
Legal Counsel: Brad Herrema reported on the State
Water Resources Control Board's plan to implement
the draft recycled water policy. The use of recycled
water for irrigation purposes will not be included in
the plan due to the heavy opposition they received.
Clerk of the Board: Kathy Sharp stated the Board
previously directed her to look into televising Board
meetings on the local government channel or on RSN.
She reported on her meetings with the City Clerk, staff
from RSN, and other large and small special districts. She
also researched agenda streaming of board meetings, and
linking MP3 recordings of Board meetings to the District's
STAFF REPORTS
-83-
REGULAR BOARD MEETING MINUTES - JULY 3, 2008
PAGE.6
web site. Due to many factors, it was the consensus
of the Board to direct staff not to spend any more time
on this issue and to continue to utilize the District's
web site to post Board agendas and meeting minutes.
STAFF REPORTS
(continued)
4:45 P.M.
(There was nothing to discuss in Closed Session.)
ADJOURNMENT TO CLOSED
SESSION AND RECONVENED TO
OPEN SESSION
ACTION 1 REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
No reportable Board action.
Pursuant to Government Code
Section 54956.9(b)/Conference
with Legal Counsel - Liability Claim
against District received from Smith
4:45 P.M.
ADJOURNMENT
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
-84-
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~ SOUTH TAHOE PUBLIC UTILITY DISTRICT .
"Basic Services for a Complex World"
Richard solbri~, General Manager
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 17,2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
July 17, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer
ATTENDEES
STAFF:
Sol brig, Sharp, Sciuto, Henderson, Bergsohn, Brown,
Ryan, Donovan, Adams, Curtis, C. Stanley, Hussmann,
Hoggatt, Bird, R. Johnson, Cocking, Coyner, S. Gray,
Barnes, Pinkel, Attorney Herrema
GUEST:
Bob King/Sierra Valley Electric
Ross Johnson led the pledge to the flag. PLEDGE OF ALLEGIANCE
Staff requested Consent b. (Bidders List - Sewer Line CORRECTIONS TO THE AGENDA
Spot Repair) be removed from the agenda. It will be OR CONSENT CALENDAR
placed on a future agenda for the Board's consideration.
Consent Items e. (Helping Hands Outreach Memorandum CONSENT CALENDAR
of Understanding) and f. (June 19, 2008, Regular Board
Meeting Minutes) were brought forward for discussion
prior to Board action.
-85-
REGULAR BOARD MEETING MINUTES - JULY 17, 2008
PAGE-2
Moved Schafer / Second Jones / Passed Unanimouslv
to approve the Consent Calendar as amended:
a. Surplus Vehicles and Generator - Authorized
First Capitol Auction, Inc., to sell District
surplus equipment at public auction;
b. Item removed;
c. EI Dorado County Erosion Control Invoices:
Apalachee Phase I - Approved payment to EI
Dorado County, in the amount of $14,801.55;
d. Final and Secondary Effluent Pump Station -
Approve Change Order No. 1 to Pacific Mechanical
Corporation, in the amount of $11,759.56;
e. See Consent Items Brought Forward;
f. See Consent Items Brought Forward.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I BOARD ACTION
Director Claudio received clarification regarding how
the program was funded.
Moved Schafer / Second Jones / Passed Unanimouslv
to authorize execution of Amendment I with EI Dorado
County.
Director Claudio requested that his board report regard-
ing biosolids be changed to reflect that people were
getting sick from breathing the dust from biosolids.
Moved Claudio / Second Schafer 1 Passed Unanimouslv
to approve June 19, 2008, Regular Board Meeting
Minutes with the change as described above.
HELPING HANDS OUTREACH
(H20) PROGRAM-MEMORANDUM
OF UNDERSTANDING
(Consent Item e.)
REGULAR BOARD MEETING
MINUTES: JUNE 19, 2008
(Consent Item f.)
ITEMS FOR BOARD ACTION
Ivo Bergsohn reported two bids were received at the
July 15 bid opening. A careful review and analysis showed
one minor deviation on the part of the apparent low bidder,
Hobbs Electric - they took their bid book apart and only
submitted the Bid Forms section. This was reviewed by
legal counsel who recommended the deviation be waived
as a minor irregularity.
The second low bidder, Bob King, Sierra Valley Electric,
came before the Board to protest award of the bid to Hobbs
Electric claiming that rules contained in the specifications
were not followed. Staff explained that the deviation was
not material as Hobbs Electric did not gain any competitive
-86-
INDIAN CREEK RESERVOIR TMDL
MITIGATION PROJECT
REGULAR BOARD MEETING MINUTES - JULY 17, 2008
PAGE-3
advantage by their actions, and minor irregularities are
commonly waived.
INDIAN CREEK RESERVOIR TMDL
MITIGATION PROJECT
(continued)
Mr. King also asserted Hobbs Electric lacked the
experience necessary for this project. Staff responded
that Hobbs Electric met all the qualifications needed to
submit a bid.
Moved Jones / Second Claudio / Passed Unanimously
to award the bid to the lowest responsive, responsible
bidder, Hobbs Electric, in the amount of $115,000, and
to waive the minor bid irregularity as described above.
Ross Johnson reported the four-person electrical depart- TEMPORARY ELECTRICIAN I
ment is short staffed since two permanent employees are
dealing with medical issues. Preventive maintenance
projects have slipped and what could have been in-house
improvements had to be outsourced. The authorization
of a temporary electrician will allow the department to
keep up with the current workload.
Johnson reported the word "temporary" used in the job
notice would be changed to "limited term" as defined in
the MOU. This change will allow staff to fill the position
father than using a temporary agency.
Moved Schafer / Second Jones / Passed Unanimously
to authorize a full time, limited term Electrician I or II
position for a period of one year.
Bob King, Sierra Valley Electric, requested that the PA YMENT OF CLAIMS
Board withhold payment to one vendor and approve
the remainder of the Payment of Claims except for that
one. After discussing, the Board determined this was a
dispute between two private individuals that did not
involve the District's Payment of Claims.
Director Rise left the room for the discussion and the
vote due to a perceived conflict of interest - one of the
parties involved in the dispute is his customer.
Moved Schafer 1 Second Jones / Rise Abstained / Passed
to approve payment in the amount of $2,253,862.78.
Water and Wastewater Operations Committee: The
committee met July 14. Minutes of the meeting are
available upon request. Staff and committee members
responded to several questions and reviewed items listed
on the committee's agenda.
BOARD MEMBER STANDING
COMMITTEE REPORTS
-87-
REGULAR BOARD MEETING MINUTES - JULY 17,2008
PAGE-4
Finance Committee: The committee met July 14. Minutes
of the meeting are available upon request. Staff and
committee members summarized the discussions that took
place during the meeting.
The agency will meet at the District on August 13. Board
members are encouraged to attend.
Richard Solbrig reported a letter of agreement will be sent
to the EI Dorado County Auditor stating that the District
was in agreement that issuance of the tax revenue was
in compliance with the agency's Policy No.4.
3:15 - 3:30 P.M.
Director Claudio distributed a typed Board Report and
reported on: aspects of the CASA spring conference, a
Lahontan presentation to the City Council, an upcoming
conference at UC Davis and sample agenda, recent
Brown Act legislation, Lahontan's meeting re: TMDLs,
and storm water.
Director Schafer reported he will attend a CASA Conference
in August, and also reported on Lukins Water Company pro-
posed rate increase.
General Manaoer: Richard Sol brig reported on three
items:
1) He reported on water usage and sewage flows to the
plant over the 4th-of-July holiday period.
2) Letters and notices were sent inviting the public
to two meetings: Arrowhead Well No.3 project (no
public came), and Forest Mountain Tank project
(eight people participated). The District is proactive
in contacting the public asking for feedback and
holding community meetings to seek input in District
activities.
3) The Integrated Regional Water Management Plan
process is moving forward.
LeQal Counsel: Brad Herrema reported on the progress
of the State Water Resources Control Board's recycled
water policy. An extension has been requested.
District Information Officer: Dennis Cocking reported
on federal funding for water infrastructure and associated
appropriations request; a water bond totaling 9.2 billion
dollars has been proposed for November's ballot; and the
property tax shift issue is no longer being considered as
a way to generate state revenue.
-88-
BOARD MEMBER STANDING
COMMITTEE REPORTS
(continued)
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
MEETING BREAK
BOARD MEMBER REPORTS
GENERAL MANAGER REPORTS
STAFF REPORTS
REGULAR BOARD MEETING MINUTES - JULY 17, 2008
PAGE-5
Clerk of the Board: The Board set August 12 as the
date to hold their Workshop on. Topics for the agenda
will be decided on by the Board's President and
Vice President.
STAFF REPORTS
(continued)
Directors Rise, Claudio, and Schafer will attend
Ethics Training on July 18.
Assistant General Manaoer / Enoineer: Paul Scuito
reported the Jr. Engineer position was filled by Peter
Lavallee, who will begin work on July 28.
4:10 P.M.
(There was nothing to discuss in Closed Session.)
ADJOURNMENT TO CLOSED
SESSION AND RECONVENED TO
OPEN SESSION
ACTION 1 REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reoortable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
4:10 P.M.
ADJOURNMENT
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
-89-
~M'al MAnae&'
Rfchar.:t H. 50lbrle
South Tahoe
Public Utility District
D1~
ErnleCl.ud1o
J_ee R. JoMlI,
~lou~
0..16 ~
1276 MBSlJow C....e DM -South Lake Tah~ - CA 96160
Phone 530 54-4 0474. Fax 530 5+1-0614
BOARD AGENDA ITEM 7a
TO:
Board of Directors
FROM:
Julie Ryan, Senior Engineer
MEETING DATE:
August 7, 2008
ITEM - PROJECT NAME: Replacement of Angora Tank and Echo View Tank
REQUESTED BOARD ACTION: Approve amendments to existing Task Order for tank
design with Brown and Caldwell (B&C) in the amount not to exceed $89,401.90.
DISCUSSION: At the November 15, 2007, meeting, the Board approved the proposal
from B&C for the design of replacement tanks at Angora and Country Club sites. Their
initial proposal assumed that these two sites would be designed, bid and constructed in
concurrence. The Angora Tank replacement project was delayed until 2009, as the
District pursues establishing an access road to this land-locked site. Accordingly, B&C
will incur additional costs for the design of this tank, since the schedule was extended
and the activities will not be streamlined with Country Club Tank. B&C estimates that an
additional $20,075.52 will be needed to complete the Angora Tank design, beyond their
original estimate; a detailed cost estimate is attached. This work will be completed as an
extension to the existing Task Order No.8 with B&C.
To regain some of the economy of scale achieved by designing and constructing two
tanks at a time, District staff proposes to extend B&C's scope of work to include design
of a replacement tank at the Echo View site. This aging tank is in poor condition and is
slated for replacement in 2011, according to the 2007 capital planning effort. However,
more water projects are being constructed in 2008 than were accounted for during 2007
planning, so the schedule for constructing Echo View will likely move forward. The
schedule for replacement of this tank will be revisited in September during the 2008
capital planning effort. B&C has provided a scope of work and cost estimate for the
design of Echo View Tank (attached) in the amount $69,326.38. This work will be
completed as an extension to the existing Task Order No.8 with B&C.
-91-
Julie Ryan
August 7, 2008
Page 2
SCHEDULE: November 2007 to October 2010
COSTS: Not to exceed $89,401.90
ACCOUNT NO: 2029-7064 and 2029-8809
BUDGETED AMOUNT REMAINING: $635,291 2008/09, $108,105 2007/08;
$02008/09, $02007/08.
ATTACHMENTS: Revised Task Order Scope of Work and Cost Estimates.
ATEGORY: Water
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES-12l!:- NO
-92-
South Tahoe Public Utility District
2008 Tanks Replacement Project
Angora Tank
level of Effort and Cost
July 24, 2008
Project Management
!' Coordinate all project administration tasks,
lmanage staff, and monitor the budget and
ischedule.
I. Prepare a project management plan;
'monitor job progress. expenditures, and
j perfonnance; and prepare monthly invoices
land project progress reports.
;'>~ :~\ '.~ ,:,,;;'; ~._~;:;' ~,~ ',Y.;, '. ,VI. "
002 ,Final O.slgn 8.00 0.00 4.00 8.00 8.00 4.001 4.00
j. Prepare a draft final design package I
lconslstlng of plans (3 for site work and 8 for I
,tank constnJctlon), technical specifications, I
land an opinion of probable construction cost
I(AACE, Intemational Class 1 estimate with
,10 percent contingency allowance). I
! - Addrass the District's review comments on
Ithe draft design package In the final design
!package. I
1- Prapare a final design package consisting I
j
tf plans, technical specifications, and an I
opinion of probable construction cosl
r Conduct project meetings via telephone. I
! No on-site project meetings will be
conducted.
.'.> ~ 1- '-": .'<,.
003 BIdding Services 12.00 0.00 2.00 12.00 0.00 2.00 0.00, 2.00:
. Attend two pre-bld conferances (one for I
lsitework and one for tank construction). ;
i
1- Provide answers to technical questions by i
IprospectIve bidders. i
. Prepara up to two addenda for each bid I
period (four addenda total). I
/~i/":;:>L)< .:j}' ',\,
004 Engineering Services During 18.00 2.00 4.00 0.00 0.00 12.00 0.00
Construction I ,
. Review and take action on the construction ! ;
1 I
contractor's shop drawing submittals, in I
I accordance with contract provisions, for , ,
, i
r"''''' ... ,- of ".I,mom "... · j I
I
the new tank. I
- The estimated level of effort is based on a I
total of 16 submittals and re-submittals for
I both the sltework (first phase) and tank I
lconstructlon (second phase).
. Brown and Caldwell will charge the I
contractor for their labor effort on the second I
I and subsequent re-submittals,
Labor Group" Effort Rate. dollars per hour
168.65
95.85
216.56
217.10
134.73
119.98
159.99
64.29
-93-
38.00 1,773.18 5,585.52
304.00
0.00
0.00
0.00
0.00
i
I
!
i
i
i
;
240.00
0.00
450.00
450.00
690.00
6,120.66
,~"i::~,{~~~> ~ ;'~(... :
0.00
30.00 1,724.02 5,430.66
0.00
I
I
i
I
i
;
;(~~> /~~"
.~,~~;.<;
0.00
36.00 1,986.38 6,257.10
288.00
0.00 .
0.00
0.00
288.00
6,545.10
. i
I
I
I
I
, '/,~("-./.~,!,~
v,~~<~ ~~
67.60
Ii I, \ I \ \ \' I l ',l ) \ I [ i
-94-
SOUTH TAHOE PUBLIC UTILITY DISTRICT
2008 TANKS REPLACEMENT PROJECT
ECHO VIEW TANK
SCOPE OF WORK
JULY 24, 2008
This section presents our wlClerstanding of the project description and our planned scope of work to
provide engineering design, bidding, and construction support services for the District's Echo View Tank
Replacement Project.
Project Description
Accotding to discussions with District staff, the scope of work for the Echo View Tank Replacement
Project includes the following major activities associated with the sitework (first phase) and tank
construction (second phase):
· First submittal to the District: foundation design, plans and details, and project-specific
recommendations for the District's standani specifications for concrete and reinfon::ing steel
· Second submittal to the District: tank design plans, details, and specifications and cathodic
protection design plans, details, and specifications
· Bjddinf support services: attendance of two pre- bid conferences (one for sitework and one for
tank construction), providing answers to technical questions by prospective bidders, and
preparation of up to two addenda for each bidding period (four addenda total)
· O>nstruction support services: reviewing contractor's submittals for concrete, stee~ tank design,
cathodic protection, and coatings
Scope of Services Provided by the District
Based on our discussions with the District, we understand that the District will be responsible for the
following scope of services:
· Provide an electronic topographic survey for the tank site
· Provide a geotechnical report for the tank site
· Procure any project permits including permits with the Tahoe Regional Planning Agency
· Perform water modeling to determine the capacity of the tank
· Decommission the existing tank
· Design the site grading at the tank site
· Design new pipelines, if any, at the tank site
· Program SCADA equipment
· Release the bidding documents to potential bidders, advertise, and receive and open bids
· Transmit submittals, requests for infonnation, and change orders to contractors
· Provide construction management and perform inspections during construction
Pagel oD
-95-
Scope of Services Provided by Brown and Caldwell
The scope below is based on information provided by the District. The design services will consist of the
following major tasks: project management, 90 pen:ent design, final design, engineering services during
bidding, and engineering services during construction.
Task 6-Proiect Manaaement
Our project management includes coordinating all project administration tasks, managing staff, and
monitoring the budget and schedule. Specifically, we will prepare a project management plan; monitor job
progress, expenditures, and perlormancej and prepare monthly invoices and project progress reports.
Task 7-90 Percent Deslan
We will prepare a 90 pen:ent design package consisting of plans, technical specifications, and a preliminary
opinion of probable construction cost. 1his task includes the services below.
Task 7.1-Kickoff Meeting. We will conduct a two-hour kickoff meeting with the District to establish
project expectations and design preferences.
Task 7.2-Review Existing Information, Topographic Site Maps, and Geotechnical Report. As
described previously, the District will provide the electronic topographic survey, site maps, and
geotechnical information for the existing tank. 1his information will be provided to Brown and Caldwell
within one week of the date of the Notice-to-Proceed. We will review the existing information and
identify potential issues. Brown and Caldwell will identify information or items not previously provided by
the District but needed for the design, e.g., additional geotechnical intetpretation.
Task 7.3-Prepare 90 Percent Design Package. Be will perlorm the following tasks: (a) design the
tank and associated appurtenancesj (b) prepare reservoir mixing manifold layout and sizing; (c) design
concrete ringwall foundation for each reservoir, provide necessaty detail drawings, and prepare structural
calculations; (d) design the cathodic protection system; (e) design the interior coating and exterior paint
systems; (f) design the electrical and instrumentation improvements associated with the tank; and (g)
prepare an opinion of probable construction cost (AACE, International Class 2 estimate).
Task 7.4-Submit 90 Percent Design Package. We will submit the 90 pen:ent submittal package to
the District for review and approval. The 90 pen:ent submittal will consist of design drawings prepared in
AutoCAD format, Divisions 1 through 17 of the technical specifications in CSI Word format, and a
preliminary (budget) opinion of probable construction cost (AACE, International Class 2 estimate).
Task 8-Final Desian
We will address the District's review comments on the 90 pen:ent design package in the final design
package, and will prepare a final design package consisting of plans, technical specifications, and an
opinion of probable construction cost. 1his task includes the services below.
Task 8.1-Prepare Final Design Package. We will address review comments, complete the final
design including the plans, specifications, and a final opinion of probable construction cost (AACE,
International Class 1 estimate with 10 pen:ent contingency allowance), and submit one pre-advertising set
of the design package to the District for approval.
Task 8.2-Submit Final Design Package. We will give the District one pre-advertising set of the
design package for approval including hard copy and CAD drawings and specifications on m.
Task 9-Enaineerlna Services Durina Biddina
We will attend two pre-bid conferences (one for sitework and one for tank construction), provide answers
to technical questions by prospective bidders, and prepare up to two addenda for each bid period (four
addenda total).
Page 2 of 3
-96-
1\1 \. \ I II \ III
Task 10-Engineering Services During Construction
Engineering sezvices during construction will be performed in accordance with the following tasks.
Task 1 O.1-Revlew Shop Drawing Submittals. We will review and take action on the con.struction
contractors shop drawing submittals, in accordance with contract provisions, for materials and pieces of
equipment unique to the new tank. The estimated level of effort is based on a total of 16 submittals and
re-submittals for both the sitework (first phase) and tank constroction (second phase). Brown and
Caldwell will charge the contractor for their labor effort on the second and subsequent re-submittals.
Page3 of 3
-97-
South Tahoe Public Utility District
2008 Tanks Replacement Project
Echo View Tank
Level of Effort and Cost
July 24,2008
008
009
010
24.00
12.00
18.00
0.00
0.00
0.00
8.00
16.00
8.00
0.00
0.00
2.00
0.00
12.00
0.00
Labor Group .. Effort Rate. dollars per hour
64.29
168.65
-99-
95.85
216.56
217.10
134.73
119.98
159.99
&~
92.00
736.00
14943.21
30.00
240.00
6120.66
,~, .
. .
36.00
288.00
600.00
918.00
7175.10
";;~".,
~><;' ~~,,&~.t~.
'"
67.60
l~ J" ~: \\ \ ' l \ I f) '.\ ! I 1
-100-
Brown and Caldwell Billing Rate Table
South Tahoe Public Utility District
2008 Tanks Replacement Project
July 24, 2008
Title/Discipline Team Member Rate *
Project Officer/QA/QC Bill Faisst $216.56
Project Manager Jill Cunningham $168.65
Monitoring Manager Pete Bellows $234.74
Project Assistant Cara Ingebrigtsen $95.85
Chief Designer Manny Chaves $134.73
Structural QA/QC Edgardo Quiroz $217.10
Structural Lead Randall Block $159.99
Structural CAD Theresa Umadhay $119.98
Cost Estimator Butch Matthews $176.94
Cost Estimator Jim Warford $155.67
Word Processor Deanna Tanner $77.27
Accountant Margaret Fellows $59.31
QA/QC - Project Quality Officer Bob Grace $224.15
QA/QC - Coordination AI Shen $200.56
QA/QC - Constructability Carlos Garcia $164.05
QA/QC - CAD Fred Burke $140.96
Note: * Rates are calculated based on current hourly rates with a 3.15 multiplier. Rates do not include the $8
per hour Associated Project Cost, which includes telephone, mail, photocopying, and computer use.
-101-
GtlI1eral Ms"..-
Richard H. 501tn1e
South Tahoe
Public Utility District
DlrtlCtOr6
Ernie Clawflo
Ja~ It JQlW
Mary Lou ~JlCIwr
DaIol':IM
..
1Z15 Meselow Cr8et DIive . 50uth Lake Tsh04 · CA 96150
Phone 530 544-6474 · Fax 530 541-0014
BOARD AGENDA ITEM 7b
TO:
Board of Directors
FROM:
Linda Brown, Purchasing Agent
Mike Adams, Underground Repair - Sewer Supervisor
MEETING DATE:
August 7,2008
ITEM - PROJECT NAME: Authorized Bidders (Sewerline Spot Repair Services)
REQUESTED BOARD ACTION: Authorize staff to bar HydroTech Incorporated from
District bids.
DISCUSSION: In July 2007, the Board awarded the Sewerline Spot Repair Services
bid to HydroTech Incorporated. During the execution of the contract, staff found
HydroTech to be sub-par in their administrative preparation, in scheduling and follow-
through, in preparation and quality of equipment for the work, in work speed, and in the
quality and representation of the work. (See the attached letter for specific details.)
Staff believes that HydroTech does not fit the Public Contract Code's definition of a
responsible bidder (Ita bidder who has demonstrated the attribute of trustworthiness, as
well as quality, fitness, capacity, and experience to satisfactorily perform the public
works contract") and recommends barring HydroTech Incorporated from future bidding
opportunities.
SCHEDULE: As soon as possible
COSTS: None
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Inclusive letter to HydroTech Incorporated, response from
HydroTech, and District response.
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
CATEGORY: Sewer
-103-
;
General Manager
Richard H. 50111rig
South Tahoe
Public Utility District
Directors
EmlB Claudio
JamBs R. Jones
Mary Lou Mosl>acher
Dale Rise
Eric Schafer
July 29, 2008
1275 Meadow Crest Drive - South Lake Tahoe - CA 96150-7401
Phone 530 544-6474- Fax 530 541-0614- www.stpud.us
Mr. Kevin Brazell, VP
Hydro Tech Inc
155 Lyon Drive
Femley NV 89408
by fax & mail
Regarding: Spot Repair Services Contract
Subject: Notice of Intent to Debar HydroTech, Inc. 7-8-2008
Dear Mr. Brazell,
The District is providing comments in response to your 7/1512008 letter (which was in response to our 7/8108
letter? In order to provide others with the correlation between our written correspondence, initial District
comments are numbered, HydroTech's responses are in italics, and current District responses are in boldface.
1 staff was required to request Insurance certificates multiple times.
The Mproject_ bid on 7-9-2007, we were told on 7-10-2007 the District would issue a PO when and if the
contract was awarded by the Board. Hydro Tech was not notified by the District as to award until we
inquired by phone about a week and a ha" later. After learning we were being awarded the contract, the
Insurance certificates were sent and on 7-26-2007. On 7-26-2007 HydroTech received a call from the
District that a change from our standard Insurance form was needed. The modified insurance certificate
was received from our insurance company and timely sent to the District on 8-1-2007. HydroTech finally
received an executed PO from the D1strlct on 8-13-2007 in response to our written request. We do not
see any issue here.
I requested insurance certificates 7/10, 7120, & 7126; and I corresponded with HydroTeeh's insurance agent
8/1.
2 Staffwas required to requ8streferences multiple times.
This is an odd complaint as a/I of the references required were included with the submlted bid package
and no additional references were ever requested from Hydro Tech, Inc.
It is true that "all of the references required were included" with this re-bid contract. It is not
true that ''Q2 additional references were ever requested from HydroTech. HydroTech did not
supply the required 3 satisfactory references with the original &/8 bid opening, necessitating
additional requests for references on 6/21, 6/23 & 6126.
3 Staff's multiple phone calls and messages were not returned until staff wrote to HydroTech to
schedule the work (2 % months after bid award).
HydroTech did return the District's phone caN as evidenced by our phone bills. Thft contrac;t
awardAssuanc9 of the PO was not until 8-13-2007 and HydroT8Qh did have other contract
commitments to complete. The a/lowed contract time was until -June 30, 2008-. Hydro Tech had a
preconstructlon meeting on 1()"5-2008 and began work on 10-29-2007 and completed the spot repair
installs on 11-27-2oo7(less than 30 days) Including numerous District caused delays to be discussed
later In this document.
-105-
The contract was Issued 8/1 immediately after receiving the required Insurance documents from
HydroTech. Because HydroTech would not return phone calls to discuss or even tentatively
schedule the work, the District sent a certified letter on 1011 to begin a dialog. The contract was
required to be completed by 12131, and only possibly extended due to "severe weather and/or
cold temperatures delays".
4 HydroTech scheduled the work but did not show.
Hydro Tech called and delayed our start with the District due to an equipment repair issue which we
completed and then rescheduled our start date.
It seems that no one received the phone call that HydroTech claims to have made.
5 On another day, HydroTech showed up without scheduling or notification to the District.
Hydro Tech had clearly scheduled with the District and the District was aware we were working on the
project but the oversight manager for the District was off on personal leave and nobody else seemed to
know what they were supposed to provide contractually.
The lead UIR person was expecting a minimum 24 hour request notice for work assistance but
no calls were received by him, by me or recorded on the voice mall of the "oversight manager".
6 HydroTech was ill-prepared to begin work:
HydroTech did not have confined space equipment on site Initially.
Hydro Tech does not generally enter the manholes during the instaHation of spot repairs, it is not
needed. When later it became necessary to enter, all confined space entry equipment needed was
provided by HydroTech onslte.
It is standard industry practice to have confined space equipment on sewer job sites (In case it
is needed).
7 HydroTech had insufficient cable to perfonn the work (the District provided rope as a backup)
Hydro Tech had not been provided any maps or plans that showed the lenrjhs of pipes until we arrived
on site. "is true we did not have suf1iclent length of cable on our winches, but only because we were
unaware of the existing lengths. The district at no time provided rope (HydroTech purchased additional
rope on 10130, the second day Of the job) we have receipts showing we pufchased rope at the time we
needed it. Arguably this was a District responsibility.
A spreadsheet of the sites InCludinsrdistanee were prOvTdeClwalll the bid documentS(II1C1 also
included in HydroTech's response attachments). HydroTech should obviously have been aware
of the lengths of cable needed. The District crew member assigned to assist HydroTech
appantntly gave HydroTech approximately 20 ft of rope so that they could complete the first
sewerllne repair.
8 Tag line was twine not rope
It should first be noted that the spec/fIcations state "District crews wiD clean and tag lines as required. "
This would make it the District's responsibility for providing and installing tag lines, not Hydro Tech's.
Our successful methods, for over twenty years, are to pull in a high strength twine and then use it to
install a rope if needed. So yes, our tagline was twine not rope, was using rope as a tag/lne a contract
requirement; there was no specification requiring rope Instead of twine. We would have been happy to
use rope if it was specified.
It Is standard industry practice to "assist" the repair contractor in tagging the lines to be
repaired. Although HydroTech claims to have 20 years of success with their l'high strength"
twine, the 2 District crew members assigned to assist on 11" documented that the Une "broke
many times".
-106-
The District needed to manufacture a crank handle for HydroTech's winch and supply other
needed tools
The district at no time manufactured any crank for our winch, some adjustments had to be made to the
crank but we made these adjustments using a simple hammer.
Per a note to the file, a District employee supplied a "hammer, wrench, handle, and cable
coupler".
10 HydroTech's fuel draw for their generator was not installed properly which caused HydroTech to run out
of fuel during installation
The fuel draw was installed by the vehicle manufacturer, and set to stop picking up at 318 of a tank At
the time of bid we were unaware that the easement that we would be working in would have such
sloped ground for the truck At the time we had 31 of a tank of fuel but it was on an extreme slant, when
we attempted to start the generator it would not pick up fuel, we did not run out of fuel whOe In the
process of spot repair instal/ation. Hydro Tech sent our accompanying pickup over to get a can of gas
fueled up and continued with our worle This Is aI/ a non-issue and does not involve the Distriot.
HydroTech's running out of fuel is an Issue for the District because it causes work stoppage and
additional District time. The site (F28, TL 117 -116) in question is on Cathedral street and is a flat
area.
11 HydroTech did not have 8- material on hand until the end of the project (the District's priority of
repair sites was not considered)
This is factually incorrect, as directed by the District we began on their priority repairs those being the
B"I/nes Cathedral and Washoe. We did have 8" equipment and materials onsIte at the beginning of the
project however our new 8 "packer blew on 11-8-2007 and we had to get it repaired which did take a bit
of time. This did not take us away from timely completing the balance of the work HydroTech
specifically followed the District's direction of order for repair installations.
The District did have an 8" site needing priority repair (preferably within the first week), but
HydroTech did not have 8" material available. It does not matter whether they had 8" equipment
available if they did not have the material.
12 HydroTech's operation took approximately twice as long as other contractors utiUzed by the
District for similar projects (and which causes additional District time requirements).
Hydro Tech cannot comment on how long other contractors take to perform work and the District has
not produced any substantiating documentation to confirm this claim. There was not a particular time for
each repair installation Included in this bid.
It is true that the District does not list any time requirements for completion of installations in its
contract, yet it expects that contractors will take comparable time in their installations. The
District's statement that HydroTech's operation takes substantially longer and requires
substantially more District staff time stands.
There are many instances wherein the District delayed and/or prolonged our work Each has been
identified however we have not yet sent a Notice of Potential Claim for this extra word and have not
made demand for payment for the same, e.g.;
Our comments follow in response to your statement that the "District delayed andlor prolonged
HydroTech's work":
1112108-District was unable to completely remove/clean roots and HyeJroTech had to
wait several hours for approval from Jim to install the repair over the remaining roots.
The District removes as many roots as possible. It has never been an issue with other
contractors that we are "unable to comDletelv removelclean roots".
-107-
1112/08-'MJile pre inspecting the designated repair at Lookout Dr. we found no lateral at
the location and footage designated by the District, the paperworl< provided showed a
repair needed at 165' measured downstream, upon his arrival Jim was able to detennlne
that there was a problem wAhe District's logs they gave us and that the lateral to be
repaired was actually at 200'. Delay of several hours.
HydroTech was TVing In the wrong direction from the manhole at Lookout Drive. The District
did n2l"have a prOblem wlDistrict logs".
111512008-Hydro Tech attem{Xed to install repair by 10th over roots but was unable to
ffnd defect at the location Indicated, we were able to ffnd a portion which was rusted and
Don Petty gave approval to install at that spot instead. Delay of several hours.
Sewerllnes do not rust. The appearance of rust is actually an indication of an area that
Infiltration & Inflow has occurred, and it was the spot that required repair.
11/6I08-HydroTech spent over 2 hours time at Tata st. attempting to ffnd deterioration In
pipe where indicated by the District. Don Petty came to truck and also found no defect,
and directed no spot repair to be installed.
We agree with this statement.
During our scheduled worl<, the District would not allow Hydro Tech to work on Monday
through Wednesday prior to Thanksgiving because they said they -did not have enough
personnel to worl<". This was not listed as non worl<ing days. Delay of three days.
The holiday delay did not mean additional mobilization or travel time for HydroTech.
11127/OB-On highway 50 HydroTech was Instructed that there was a defect in one line
which was to be repaired. Hydro Tech crawled our equipment through the pipe and could
not ffnd the defect. After calling and discussing with the District we found that the
Dlstrict's logs and/or disc were mislabeled and the problem to be repaired was actually In a
One across the street. Delay of several hours.
All of tltls Infonnatlon should be confirmed with Jim Hammond and Don Petty.
We agree with this statement.
.______ H._~ .
13 One patch failed. Two patches require re-work. Re-work & failure rate (at 13%) is higher
than other contractors utilized by the DIstrict for similar projects.
Hydro Tech will repair these three areas, it should be noted that the two -re-worl< patches -are only for
some minor wrinkling, which we will grind smooth. As to the patch that has 'failed -, It wilt be replaced
as per the contract. We are not aware of any failure rate of any other contractors, and the District has
not provided any documentation to substantiate this claim. Once repaired the patches are no longer
failed. Since the contract includes defects being corrected It obviously contemplates that their may be
some problems to be corrected, so there can be no breach of contract here.
HydroTech was notified that the 2 rework patches consisted of:
A patch that is partially blocking a factory tap
and a spot repair that a "camera can not drive through"
There is no documentation of other contractors because there was no need for re-work or
repairs of the work In the previous spot repair contracts. Again, the point was that HydroTech's
re-work and failure rate is higher than Its competitors.
-108-
,../4""
There was poor representation of repairs completed in HydroTech's OVD's.
This is the first we have heard of this Issue and do not understand what standard they are using. There
Is no substantiating documentation to support this allegation. Hydro Tech provided an adequate post
video to the District and It was accepted by the District. The contract allows ten days from receipt for the
District's inspection and confonnance and to address any and all deffclencies. There were never any
comments or questions about quality or quantity of worl<,
HydroTech's DVDs were "grainy". Typically, we see a "before repair" clip followed by an "after
repair" clip. HydroTech grouped before-cllps followed by group after-clips, and most of the time
locations were not identified. This obviously makes It more difficult for the District to decipher
locations and compare results. HydroTech's videos were not consistent and also did not
include audio of location/descriptions. On one occasion, we received a 30 minute video of
street shots not repair sites.
On a side note, we provided an Information Systems Department employee for approximately an
hour to assist HydroTech's crew In the technicalities of how to produce a video.
16 The District was also "obligated" (per HydroTech's bank) to review HydroTech's DVDs every
week so that Invoices could be "signed" and faxed to them (additional District time required and
time constraints imposed).
At no time during this project has Hydro Tech ever violated or not perform all requirements of this
contract. To now move to get us debarred from future worl< for the above petty and unsubstantiated non-
contract reasons is certainly against good public policy and Calffomla Public Worl<s COde, and slanders
our good name and reputation, which we cannot allow.
I
The District Is required to award contracts to the lowest responsive, "responsible" bidder. The
California Public Contract Code defines a responsible bidder as one who has "demonstrated the
attribute of trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily
perform the public works contract."
HydroTech calls our complaints "petty", but there is a cumulative effect in working with HydoTech and
the amount of time they take from District staff Is substantial (whether in the office or in the field). The
quality of their work is sub-par and that takes additional District resources (for correspondence and for
u..etance during warranty repair work).
S/noe the conception of this contract there have been many spurious comments to and about us that we have
had to answer to. If the District wishes to discriminate and exclude us from bidding and use their preferred, but
more expensive contractor, why are they not intellectually honest enough to state their intentions and only use a
sole source bid instead of all these trumped up accusations against Hydro Tech?
Hv.droTech first made these accusations (spurious comments, discrimination) when I asked them to
provide additional references and was attempting to verify the District reference they gave. (The lead
employees are no longer with the District so I needed to review a comprehensive file and also asked
Mike Adams to review their work In the field sO that it could be determined "if It was holding up").
I have been the District Purchasing Agent for over 18 years. There has never been an accusation made
towards me for "discrimination" nor have I ever been accused of being "less than honest". I am very
offended by these comments. I truly wished that the contract with HydroTech would work out well.
Competition is always a good thing, and we have only had 1 to 3 bidders for this contract in the past. I
can also sincerely and honestlv state that I believe it is in the best interests of the District to cease
doing business with HydroTech. They do not exhibit quality and fitness in their work or in their
dealings.
Why has Hydro Tech been singled out for this special treatment? Is this retaliation because we would not agree
to provide at a free demonstration UV light cured spot repair for the District? You have in the past bragged to
Hydro Tech about Mr. Adams ability to -get lots of free stuff for the District". The District claims they want to see
a UV liner demonstration however they have twice decUned to attend a UV spot repair and/or top hat
demonstration in Carson City. The Districts actions belle their words.
-109-
:.!
This accusation does not really merit response. Suffice to say that HydroTech was one of many
vendors asked to provide a free demonstration. They were not "singled out".
In summary, there has not been presented by the Dlsdrlct any contract violations or sufficient cause to terminate
or disbar only slander and Innuendo even questIoning our "trustworthiness-. Hydro Tech would request the
Board reject this action. If any form of debarment Is to move forward, Hydro Tech WOuld request a hearing to
review the contract section particulars that were violated and/or a court action to decide the same. Our good
worl< with STPUD goes back over 15 years, has been exemplary, and we have also balled them out In a few
emergencies; we will strenuously defend ourselves to clear our good name.
I believe that HydroTech's response to our complaints is also indicative of their lack of quality as a
contractor. Their response has been to try to negate everything Distrlcrt staff has stated, to call it petty,
and to make accusations. They have also continued on with their standard mode of operation. During
the weeks since my first letter regarding this matter, HydroTech has repeatedly stated that they would
complete warranty repairs as per the contract. However, they stalled the work claiming they did not
receive the video we sent (until we sent them proof that we had sent it). Then we were "advised" via a
faxed letter received on a Friday at 3:30 p.m. to have a crew ready the foUowlng Monday morning at
9:00a.m. to assist In completing their warranty repairs. (We have repeatedly asked for a minimum 24
hour workday notice.) And finally, there was the actual warranty repair work - HydroTech crews
showed up late(-S Vi hours) the first day scheduled, their camera broke down twice, they have had
Insufficient cable to complete repairs at 2 of the sites, and a District employee has had to standby 1 Vi
days while HydroTech completed only 1 ofthe 3 warranty repairs.
Hydro Tech has shown no concern that their work style or work has not met District (or Industry)
standards. When a contractor will not admit to any shortcomings, it is apparent that they will not be
striving to Improve. As previously stated, District staff intends to recommend to the District Board of
Directors at their regularly scheduled meeting on August 7, 2008 (2:00 p.m.) to disallow HydroTech Inc.
from future bidding opportunities.
As mentioned In my July 18, 2008 letter, If HydroTech wishes to stop this action, they may write a letter
by July 31, 2008 Indicating that they will not bid on District public works contracts (see the 7118108 letter
for the specifics).
Sincerely ,
d~~
Linea Brown
Purchasing Agent
.. ce:STPUD Board of Directors
Brad Herrema, Brownstein Hyatt Farber Schreck
-110-
PAYMENT OF CLAIMS
FOR APPROVAL
AU9ust 7, 2008
Payroll 7/16/08
Payroll 7/30/08
Total Payroll
BNY Western Trust Company
CDS-health care payments
Brownstein/HyattlFarber/Schreck legal services
LaSalle Bank
Union Bank
Total Vendor EFT
Accounts Payable Checks-Sewer Fund
Accounts Payable Checks-Water Fund
Accounts Payable Checks-Self-funded Insurance
Accounts Payable Checks-Grants Fund
Total Accounts Payable
Grand Total
Pavroll EFTs & Checks
EFT
EFT
EFT
CHK
EFT
CHK
EFT
CHK
EFT
CHK
AFLAC Medical & Dependent Care
CA Employment Taxes & W/H
Federal Employment Taxes & W/H
CalPERS Contributions
Great West Deferred Comp
Stationary Engineers Union Dues
United Way Contributions
CA State Disbursement Unit
Employee Direct Deposits
Employee Paychecks
359,292.55
361,289.12
720,581.67
692,028.28
273,984.25
0.00
0.00
0.00
966,012.53
1,351,757.01
1,156,891.82
0.00
58,680.00
2,567,328.83
\~LJ g.JIo~Lb 3
7/16/08 7/30/08
705.30
14,759.55
88,793.08
26,531.96
16,306.05
2,273.36
82.00
460.15
196,536.08
12,845.02
508.91
14,901.66
88,735.57
26,637.69
16,306.05
0.00
82.00
460.15
200,416.06
13,241.03
Total
361,289.12
359,292.55
-111-
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c;el1<<sl ~
Richard H. 5olt1r/4
South Tahoe
Public Utility Diatrict
DI~
EmItJ CIUJo
JalMlJ R. Jotw
~ Lou Moet1~
O.e RIee
1216 Msadow Crw1; DM . South lskB Tah08 · CA 00'60
PhDM 500 544-6474 · Fax 530 541-0614
BOARD AGENDA ITEM 15a
TO:
Board of Directors
FROM:
Richard H. Solbrig, General Manager
MEETING DATE: August 7, 2008
ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Meyers Landfill Site - United States of America vs. EI Dorado County and City
of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK
GGH, United States District Court for the Eastern District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
A 11 ACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES n NO
CATEGORY: Sewer
-127-
GeM"al M.tnaeer
Richard H. 5oll1ri4
South T a hoe
Public Utility Dietrict
DlrtIG'tOnt
Ernie Claudio
Jalt1<l\lJ R. Jonee
Mary Lou Moet1a.:twr
Dale ~
..
1275 Meadow Crest Drive · South Lake Tahoo · CA 961!50
PhOM 530 54 4 6474' fsx 550 541-0614
BOARD AGENDA ITEM 15b
TO:
Board of Directors
FROM:
Lisa Coyner, Customer Service Manager
MEETING DATE: August 7, 2008
ITEM - PROJECT: Liability Claim against STPUD received from John A. Bommarito
REQUESTED BOARD ACTION: Reject Claim.
DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code,
Closed Session may be held for a conference with legal counsel.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES---12ld:..- NO
CATEGORY: General
-129-
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STPUD Board Report from Ernie Claudio
August 7, 2008
1) EI Dorado LAFCO 2008 Ethics Tainting Program.
a. Presented by Andrew Morris of Best Best & Krieger.
i. Andy is the firms' resident solid waste and recycling
expert, involved in solid waste franchising, waste
disposal issues, AB 939 solid waste diversion
compliance, development of construction and
demolition waste programs.
a. Contact information: (916) 325-4000,
Andrew. Morris@bbklaw.com
b. Some interesting facts came out during the program:
1. The public does not have the right to pull an item from the Consent Agenda.
Members of the public needs to have a Board Member pull the item. Some agencies do
grant this privilege to the public.
2. An absent Board member is participating at a Board meeting by speakerphone
from his hospital room. The Brown Act requires the hospital room be accessible to the
public and the hospital room be noticed 72 hours in advance of the meeting.
3. A "Conflict of Interest" requires that the Board Member leave the room. However,
during the Public Comment the Board Member may reenter the room and speak as a
member of the Public. But there is a risk of the "Appearance of Impropriety".
4. How Government Code section 1 090 differs from the Political Reform Act with
respect to "Conflict of Interest". Mr. Morris gave the example of a Board entering a
contract with a Board member disqualifying himself because of a conflict of interest.
Under the Political Reform Act the contract would be valid, however, under 1 090 it does
not matter if the Board member disqualifies himself the contract is invalid.
5. A member of the public has the right to ask for copies of past minutes and other
public documents. He can be charged for the cost of the copies bunt not the staff time
used to produce the copies.
a. When a member of the public is asking for copies of public documents,
the agency is not allowed to ask, "Who are you?" "Why do you want the
copies?" etc.
b. When a member of the public is asking for copies of public documents
and he is confused about which documents he wants or his request is
incomprehensible, the agency is obligated to help the person figure out what he
is looking for.
c. The agency is not required to produce new documents, for example, a
summary of data.
Page 1
:~
STPUD Board Report from Ernie Claudio
August 7, 2008
-------------------------------------------------------------------------------------------------------------------
A. Associations of California Water Agencies (ACWA) welcomes the new
Water Bond Proposal by Gov. Schwarzenegger and U.S. Feinstein
a. Elements of the Proposal scheduled for the November 2008 ballot:
i. Restore Delta ecosystem allowing California to control its own water systems,
ii. Improved water conveyance to reduce water shortages,
iii. Increased water storage to ensure the state's water supply,
iv. Capture excess water in wet years,
v. Increased conservation and tools to use water more efficiently.
B. $812 million in remaining bond funds from Propositions 1 E, 84, 50 and 13.
Sacramento is pressing for the immediate appropriation of these funds
through SB_1XX and AB_2175 for programs such as:
a. Flood control,
b. Groundwater cleanup,
c. Delta sustainability,
d. Integrated regional water management,
e. Surface storage investigation.
C. Lahontan Region Water Quality Control Board meeting July 23-24, Truckee, CA.
Item 11: Adopt the Army's proposed remedy for the Abandoned Landfill and
Southern Sites Area in Honey Lake Valley (40 miles southeast of Susanville).
a. The groundwater at these adjoining sites (about 30 acres) contains
dissolved chlorinated solvents. The highest concentration of trichloroethene
(TCE) is 150 micrograms per liter, 30 times the maximum contaminant level
for drinking water.
b. The Army is proposing to use in-situ reactive zone (IRZ) dechlorination.
The IRZ is created in the subsurface by injecting a dilute food-grade
molasses solution that enhances native anaerobic microbial growth.
c. The molasses acts as food for the microbes and the microbes
consume both the molasses and the chlorinated solvents in
groundwater. The chlorinated solvents are degraded to less
chlorinated intermediates and finally to chlorine salts, carbon
dioxide, and water.
Page 2
STPUD Board Report from Ernie Claudio
August7,2008
D. In-Situ Remediation of MTBE (methyl-tert-butyl-ether).
Successful methods of MTBE remediation have been developed
using chemical oxidation and aerobic bioremediation.
a. Hydrogen peroxide and ozone are effective in MTBE remediation.
b. Ozone is generated on-site and installed using pulsed injection ports.
c. Carbon dioxide and water are the end products of complete oxidation.
d. Laboratory experiments prepared with water from Port Hueneme
groundwater showed that MTBE was rapidly metabolized after inoculation
with MC-100.
i. MC-100 is a high-activity MTBE degrading bacterial consortium.
ii. Field tests at Port Hueneme showed MTBE concentrations decreased
after 30 days and throughout the 261-day experiment eventually to
less than or equal to 0.001 to 0.01 mg/L.
e. Jetting as a remedial technology, is usually a more economical and less
disruptive to site activities than the more conventional approaches.
i. Remediation Injection Process (RIPD) is a proprietary form of jetting,
uses high-pressure injection technology.
f. Information retrieved from: http://www.ebsinfo.comrrM108.pdf
Environmental Bio-Systems, Inc. 707 View Point Road, Mill Valley, CA USA
e-mail: augerpro@sbcglobal.net Tel: 415-381-5195 Fax: 415-381-5816
E. Port Hueneme, Naval Base Ventura County, CA.
a. This project is the first to document a full-scale cost- effective remedy for
the in situ treatment of an MTBE-impacted aquifer and other dissolved
gasoline components.
b. This project demonstrates that MTBE-impacted ground water can be
remediated in situ via engineered aerobic biodegradation under natural-flow
conditions.
c. Information retrieved from: http://stinet.dtic.mil/cgi-
bin/GetTRDoc?AD=ADA421267&Location=U2&doc=GetTRDoc. pdf
Defense Technical Information Center
8725 John J. Kingman Rd. Suite 0944 Ft. Belvoir, VA 22060-6218
Phone: (703) 767-8265; E-mail: private-stinet@dtic.mil
Page 3
.?
Tour of Upper Truckee River and Marsh
Wednesday, August 13, 2008
5:30 PM - 7:00 PM
Please join the Upper Truckee River Watershed
Stewardship Group on a walking tour of the Upper
Truckee River (UTR) and Marsh on Wednesday, August
13tt).
Guided by a representative of the California Tahoe
Conservancy, the tour will educate participants about
the UTR, how it relates to the ecological function of Lake
Tahoe, and the different alternatives that exist for
restoration of the area.
For additional infornlation and to register, please contact
Raina at 530-541-5388 or raina@keeptahoeblue.org
Experts warn Calitbrma taces water catastrophe
page 1 or ~
~ CAuFORNIA FARM BURFAU FEDERATION
EDerts warn California faces w~ter caQistmghe
By Kate Campbell
Assistant Editor
A congressional field hearing in Fresno this week was
among a number of forums bringing attention to the
worsening water disaster In California. Government
officials are reviewing the scope of the aisls and
looking for solutions to severe water shortages that
threaten crops and jobs.
Mendota Mayor Robert Sliva testified that his city--
located on the west side of the San Joaquin Valley
and heavily dependent on nearby farms for jobs and
economic actlvlty--already had unemplovment levels
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Fallowed fields lead to lost Jobs In the Central Valley, and
officials warn that next year could be worse.
. reaching more than 30 percent, and that jobless rates will Increase as the harvest season ends.
Lester Snow, director of the state Department of Water Resources, testified that "2008 Is a disaster,
but 2009 could be the worst drought in California history."
He emphasized to congressional leaders, including subcommittee chair Rep. Grace Napolitano, D-
Santa Fe Springs, and Reps. Jim Costa, D-Fresno; Devin Nunes, R-visalia; and George Radanovlch, R-
Mariposa; that the state will end Its water year Oct. 1 at 58 percent below normal precipitation, "but
more disturbing is that we will end the year with the lowest water carryover in four decades."
"The drought and water supply problems In California are severe and stand to grow worse if the dry
weather continues and if steps are not taken to turn the situation around," California Farm Bureau
Federation warned the House Natural Resources Subcommittee on Water and Power In a
submitted before the subcommittee hearing.
"While the problems may be specifiC to California, the resulting impact will affect consumers across
the country," Farm Bureau stressed. ''Tight world food supplies are already leading to sharply higher
food prices."
CFBF First Vice President Paul Wenger, who attended the hearing, said afterward, "We cannot
conserve our way out of this drought. Not only is this a drought of historic proportions, it's also
happening at a time of very different circumstances than in the past.
"Cropping patterns in the Central Valley have changed since the last severe drought," he said. "There
are more permanent and value-added crops than ever before. These crops can't be fallowed. They
require a stable water supply."
DWR Director Snow said problems created by the drought are symptoms of a lack of investment in
water infrastructure and lack of a comprehensive water plan. He warned that failure to respond to this
http://www.cfbf.com/agalertJAgAlertStory.cfin?ID= 11 05&ck=AF21DOC97DB2E27E 1357... 7/24/2008
Experts warn California faces water catastrophe
Page 2 of2
water crisis puts more than $400 billion in direct support for the state's economy in jeopardy.
Although panelists stopped short of recommending a comprehensive list of immediate and long-term
actions, there was much criticism of the Endangered Species Act, with a number of panelists calling
for reform. And, the state Legislature was strongly criticized for past inaction on water infrastructure
improvements.
"This is a wake-up call for California," Farm Bureau's Wenger said. "Those who testified made it clear
we need more water storage in California. We've already waited too long to act on storage.
"This isn't just about agriculture," he said. "This crisis affects everybody. It's a disgrace that we find
ourselves in this situation today."
Read more:
Permission for use Is granted, however, credit must be made to the California Farm Bureau Federation
when reprinting this Item.
1.++_./1..___.. ~A..C ~~_I^~nl~_1 A ~A l~_C+~.... ^~.,m-ll (\~g.^t,-A....") 1 nnl""O"'7n"Q,,)"C,,)'7"Cl '1<:'7
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South Tahoe
Richard Sol brig, General Manager
Public Utility District
Board Members
Ernie Claudio
James R. Jones
Mary Lou Mosbacher
Dale Rise
Eric Schafer
Fax Cover Sheet
Date:
August 6,2008
To:
Board Members
From:
Kathy Sharp
Total Number of Pages: 5
Subject:
Consent Item 4b - Liability Claim Received from John Bommarito
Board Members:
Attached is some backup for tomorrow's meeting from John Bommarito.
c: '-'Coyner
...-sol brig
'-'Sciuto
vHenderson
to-Audience Binder
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cA'"""'"'-\
South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474. Facsimile 530.541.0614 · www.stpud.us
Kathy Sharp
From: Lisa Coyner
Sent: Wednesday, August 06,200811:25 AM
To: Kathy Sharp
Subject: FW:
From: John Bommarito [rnailto:jb@western.org]
Sent: Tuesday, August 05,20088:15 AM
To: Usa Coyner
SUbject:
Good morning Ms. Coyner.
Please be advised that, yesterday, I spoke twice with Pat of Tahoe Outdoor Living. In these conversations, we
accomplished two things:
1. Pat reiterated that no one from his company attempted to restore water service while working on the front
lawn. Moreover, he reaffirmed that, when he laid the sod down there was water service to the house or he
wouldn't have put the sod down and, instead contacted me. Not only is this logical and credible, it is
affirmed by my caretaker who, in response to Rex Marshall's letter and at my request, was at my property
the very next morning only to find that, in fact, water service had been mysteriously restored already. Both
parties have provided logical and credible explanations which, also, were confirmed by Doug Van Gordon
who also went out there that day only to surprisingly find the water on. Pat is providing a written
representation to me to that affect, which I hope to provide to you in time for your Wednesday board
meeting. I find it interesting that, once these chain of events began to unfold late in the day, Doug Van
Gordon began indicating a reluctance to speak with me further in my attempt to find out who, potentially, on
his work crews turned the water on without authorization. It was then that he referred me to Chris Stanly
instead.
2. In an attempt to uncover what actually transpired and resolve the matter, I also learned that Pat attempted
to contact your associates yesterday, only to be cut off by a supervisor; the reason given as indicated by
Pat was that there was threatened litigation so no one was to speak on the matter further.
I respectfully suggest that you consider the aforementioned seriously in preparation for your staff recommendation
to the Board on VVednesday. In the event that the claim is ultimately denied by the Board, at the meeting I am
unable to attend, I respectfuHy request a writing as soon as possible thereafter so I may include it in my petition to
the Court as part of my original filings. I would also request that you inform me of the party for whom service of
process can be made at your office.
Venue wilt be Santa Ana, California.
Thank you for your attention to this matter.
John Bommarito
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T-835 P.001/003 F-518
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828 Eloise Avenue South Lake Tahoe, CA 96150
Phone: 530-544-8873 F~; 5~.a876
Fax
T. John Bornmenm
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Attention: John Bommerito
Regarding 2136 Shawnee Street South Lake Tahoe, CA 96150
June 7, 2008- Turned sprinkler system on.
June 9, 2008..InstalJed small landscape, sod, and perennials. Adjusted the
sprinklers for correct coverage and set the timer.
June 13,2008. Sprinkler valve was stuck open On zone 2 (dirt in the
solenoid), timer sending delay signal (replaced timer), and set the timer for
existing plants to go on Monday, Wednesday, and Friday. For the new sod,
Tuesday, Thursday, Saturday, and Sunday.
June 25, 2008- Repaired a broken riser and installed pressure reducer valve.
818 ~ A\IInUe, South r..keTahoe, ealrbnia 9ll15O
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