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AP 12-20-01Kink •1950•�ie,- 4 uTILrrY O`er' � . SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, December 20, 2001 2:00 P.M. City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California Robert G. Baer General Mana s er Duane Wallace, President Cathie Becker, Director BOARD MEMBERS Ma Lou Mosbacher, Director Richard Solbri• Assistant Mana ! er James R. Jones, Vice President Eric W. Schafer, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. ADMINISTER OATH OF OFFICE Director Becker, Seat No. 1 Director Jones, Seat No. 2 Director Schafer, Seat No. 5 3. COMMENTS FROM THE AUDIENCE (Short non - agenda items - 5 minute limit. No action will be taken.) 4. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 5. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request) 6. CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION 7. REQUEST TO APPEAR BEFORE THE BOARD (Action may be taken on this item.) a. Blaise D'Angelo, P.E. (Agent for owners' Alex Graf and Paul Gardner), Echo Creek Ranch, Old Meyers Grade, South Lake Tahoe, APN 035 - 010 -23, requesting approval of extension of 8" main with So. Upper Truckee Road and that District adopt line (approx. 500 feet) into system in perpetuity. � REGULAR B�ARD MEETING AGENDA - DECEMBER 20, 2001 PAGE - 2 8. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Election of Board Officers Elect a Board President (Kathy Sharp) b. Election of Board Officers Elect a Board Vice President (Kathy Sharp ) c. STPUD Recycled Water Master Plan Receive Letter from Mr. Hubert Bruns and (Hal Bird) Direct Staff d. Centrifuge Replacement Project (1) Waive Failure of all Bidders to Provide (Ross Johnson) an Irrevocable Letter of Credit with their Proposals; (2) Require Irrevocable Letter of Credit to be Submitted with Other pocuments After Award of Contract; (3) Reject Bid Submitted by Andritz- Ruthner, Inc. for Failure to Submit a Fully Executed Bid Bond; and (4) Award Contract to WestFalia Separator, Inc., in the Amount of $676,687.50 e. Water and/or Sewer Disconnection Authorize Staff to Implement Disconnection Procedures Procedures without Board Action (Lisa Coyner) f. Payment of Claims Approve Payment in the Amount of $578, 011. 72 9. BOARD MEMBER COMMITTEE REPORTS a. Executive Committee (Wallace / Jones) b. Finance Committee (Wallace / Schafer) c. Water & Wastewater Operations Committee (Jones 1 Becker) d. Planning Committee (Mosbacher / Schafer) 10. BOARD MEMBER AD HOC COMMITTEE REPORTS a. Federal Legislative Ad Hoc Committee (Wallace / Jones) b. Park Avenue Redevelopment Ad Hoc Committee (Jones / Schafer) c. Lakeside Park Ad Hoc Committee (Jones / Becker) d. • Special Litigation Ad Hoc Committee (Jones / Wallace) 11. BOARD MEMBER REPORTS , 12. GENERAL MANAGER / STAFF REPORTS REGULAR BOARD MEETING AGENDA - DECEMBER 20, 2001 PAGE - 3 13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 12/07/01 - California Wilderness Coalition Meeting 12/07/01 - District Christmas Party 12/10/01 - Planning Committee Meeting 12/12/01 - Employee Communications Committee (ECC) Meeting 12/12/01 - District Staff Presentation to TRPA APC re: B-Line EIR/EIS 12/13/01 - EI Dorado Water Purveyors Association (EDWPA) Meeting 12/17/01 - Operations Committee Meeting 12/19/01 - Christmas Angel Program to Barton Skilled Nursing Facility 12/19/01 - Planning Committee Meeting re: Recycled Water Master Plan 12/20/01 - Finance Committee Meeting Future Meetings / Events 12/24 & 25/01 - Office Closed for Christmas Holiday 12/31/01 - 2:00 p.m. - Operations Committee Meeting at District Office 01/01/02 - Office Closed for New Year's Day 01/02/02 - 9:00 a.m. - Alpine County Supervisors Regular Board Meeting at Markleeville 01/03/02 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers 14. CLOSED SESSION (Please note Closed Sessions are not open to the public) a. Pursuant to Govemment Code Section 54956.8/Conference with Real Propertv Negotiators Negotiating Parties: Board of Directors, Robert Baer ! General Manager Under Negotiation: Consideration of Property Purchase Property Identification: APN 01-080-80, APN 01-080-81, APN 01-080-82, APN 01-080-56, APN 01-080�0, APN 01-200-01, APN 01-200-10, APN 01-200-11 b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation• F Heise Land � Live Stock Company vs. STPUD and Does 1 throuah 10. Inclusive; AlQine County Superior Court Case No. C18644 c. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation• F Heise Land & Live Stock Company vs. STPUD and Does 1 through 10, Inclusive: Alpine County Superior Court Case No. 18733 d. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation• STPUD vs. ARCO, et al, San Francisco County Superior Court Case No. 999128 e. Pursuant to Government Code Section 54956.9(a)/Cor�ference with Legal Counsel- Existing Litigation• STPUD vs Lakeside Park Association, et al. Countv of EI Dorado, Su�erior Court Case No. SC20010165 REGULAR BOARD MEETING AGENDA - DECEMBER 20, 2001 PAGE - 4 15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, January 3, 2002 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the District ' office during the hours of 8:00 a.m. - 5:00 p.m. Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public hearings will not be called to order prior to the time specified. Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not included on agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Tape recordings are made of each Board meeting and these tapes are retained in the Board Clerk's o�ce for two years. . South Tahoe Public Utility District • 1275 M�dow Crest Drive, South Lake Tahce, CA 96150 • Phone 530.544.6474 �Facsimile 530.541.0614 AGENDA ITEM �•a SOUTH TAHOE PUBLIC UTILITY DISTRICT • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 • • Phone 530.544.6474 • Facsimile 530.541.0614 • REQUEST TO APPEAR BEFORE THE BOARD 1. Name: Biaise D'Anaelo. P.E. Agent for owner's Alex Graf and Paul Gardner) APN: 035-010-23 2. Street Address: Echo Creek Ranch, Old Meyers Grade, South Lake Tahoe 3. Mailing Address: Aqent: JWA Consulting Engineers, Inc., P.O. Box 1819. Zephyr Cove, NV 89448: Owner: 599 Tahoe Keys Blvd., Ste B-2. SLT. CA 96150 4. Phone No.: Aqent: 775 588-7178; Owner: 544-5397 Date: 11 /02/01. 11 /19/01 5. Date I wish to appear before Board: 12/17/01- Operations Committee, 12/20/01- Regular Board Meeting 6. I have discussed this matter with a member of District staff: No Yes X If "yes": Name/Department of District contact: Lisa Coyner. Tim Rieger 7. Staff Comments: Please see attached memo 8. Customer Comments: Owners propose STPUD adopt approximately 500 feet of 8" water main installed within S. U�per Truckee Rd., between U.S. 50 and Old Mexers Grade. Owners install from S. Upper Truckee to project area. 9. Action I am requesting Board take: A�prove extension of 8" main with S. Upper Truckee Rd.. and adopt said line �approx. 500 feet) into system in perpetuity. - Owner will install from S. Upper Truckee Rd., and Old Meyers Grade to project _ site. Install fire hYdrant. ri., NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. � G �E�� . '7��: /� a ,..,,. ,..� .� � , .. �. , � �..._�_ �,� � `. 5o uth Ta h oe '�� Robe�t G. Baer, General Mar�ager Pub[ic Utility DiStrict Board Member5 Cathie Becker James R. Jones Mary Lou Mosbacher Duane Wallace Eric Schafer � Fax Cover 5heet Date: Tuesday, December 18, 2001 To: Board Members From: Kathy Sharp Subject of Transmittal: Dec. 20"' Request to Appear / Echo Creek Ranch Water Service Total Number of Pages: 1 The Echo Creek Ranch project proponents (Blaise D'Angelo, Alex Graf, and Paul Gardner) attended yesterday's Operations Committee meeting to discuss two requests: 1) That the District take over the maintenance on the portion of waterline that will be in the public right-of-way; and 2) If the District would assist financially with the project by funding the portion of the waterline to be located in South Upper Truckee Road. As a result of the Operations Committee meeting, it is the committee's and staffs' recommendation that adopting the maintenance of the waterline located in the public right-of-way should be considered. They do not recommend that the District participate financially in the project. Mr. D'Angelo called today to say that they only have one request for the Board to consider Thursday— that the Board render a decision regarding maintaining the portion of waterline that is in the public right-of-way. Since the Operations Committee's recommendation was that the Distri�t shouldn't participate in the funding aspect of the project, he will eliminate that component from their request on Thursday. cc: Baer Solbrig McFarlane Coyner Hoggatt Blaise D'Angelo / JWA South Tahoe Public Utility District•1275 Meadow Crest Drive, South Lake Tahce, CA 96150 • Ph: 530.544.6474 Fax: 530.541.0614 emo To: Richard Solbrig, Rick Hydrick, Lisa Coyner From: Ivo Bergsohn Date: November 29, 2001 Subject: Echo Creek Ranch Site The following memorandum summarizes the results of an initial evaluation of the subject site. The purpose of this evaluation is to ascertain whether the Echo Creek Ranch site could potentially be used by the District as a site for a new drinking water production well. BACKGROUND On November 12, 2001, an Operations Committee Meeting was convened, along with the owners (Alex Graf and Paul Gardner) and owner's consultant (Blaise D'Angelo, JWA Consulting Engineers), regarding the proposed Echo Creek Ranch Recreational Facility. One of the topics discussed involved a proposal by the property owners to allow the District to potentially site a new drinking water well on the Echo Creek Ranch property. In order to provide an initial evaluation of the properiy for potential drinking water development, it was agreed that the property owners would provide the District with any available documentation describing the construction, water production and water quality of any existing wells located at the site. It was also agreed that the property owners would allow the District to collect samples from one of these wells (Echo Creek Ranch Well No. 2) , in order that our own water quality analyses could be completed. On November 13, 2001, Dolores Trebotich and myself collected water samples from the No. 2 Well, as observed by Alex Graf. The well was pumped for approximately 15 minutes prior to sample collection in order to get a representative sample from the water producing zone. It is estimated that approximately 560 gallons (or about 3.75 well volumes) were pumped from the well prior to sampling. The collected samples were subsequently analyzed for general water chemistry and the fotlowing metals: arsenic, iron and manganese. FINDINGS & RESULTS ► The Echo Creek Ranch property is situated approximately 2,000 feet north-northwest of the Flenderson Test Well. The property is located between US Highway 50 and Old Meyers Grade, west of South Upper Truckee Road. The site has two existing water supply wells, informally referred to as the Echo Creek Ranch No. 1 and No. 2 Wells. ► The Echo Creek Ranch No. 1 Well is believed to have been completed sometime during or before 1991. It is an 8-inch diameter well completed to a depth of 77 feet. In March 1991, a 4-hour production test for this weil showed a yield of 40 gailons per minute (gpm). Available water quality information showed that total iron was about twice the secondary maximum contaminant level (MCL). This well is no longer actively used. ► The Echo Creek Ranch No. 2 Well was completed in February 2001. This is a 6-inch diameter well completed to a depth of 182 feet. The well driller's completion report indicates that this well produces from inter-layered volcanic mud flow and stream deposits at a depth of between 170 to 182 feet. Basin-fill materials overlie these inter-layered deposits and occ�r from ground surFace to a depth of about 80 feet. The inter-layered volcanic deposits are typically grouped with the bedrock materials underlying the basin-fill aquifer. In February 2001, a 4-hour production test for this well showed a yield of 18 gpm. During recent sampling, the well produced at a calculated rate of about 37.5 gpm. ► Results of analyses perFormed on the Echo Creek Ranch No. 2 Well water samples shows a Calcium Bicarbonate water type, with relatively low alkalinity. Arsenic levels were about five times greater than the primary MCL. Total iron levels were more than six times greater than the secondary MCL (see attached summary}. CONCLUSIONS ► Well information provided by the properly owners and results of recent water quality analyses indicate that the Echo Creek Ranch property is not a viable site for drinking water ` well development. The basin-fill aquifer is relatively thin at this location and anticipated yields from this aquifer are relatively low. Anticipated well yield from the underlying bedrock aquifer is also relatively low. Results of available water quality test data indicates that groundwater from both the shallow and deep water aquifers underlying this site, does not meet California drinking water standards. Cc: B. Baer Board of Directors . � l ��/�� . � ECFiO CREEK RANCH WELL � ,,,,�, r �� 71:48:N AM n � V Y V t.i Temp EC HCO3 Turb As Fe Mn De th Date ID# C H umho m/L NTU u!L u/L u/L 11/13/2001 20011113-13 8.3 7.29 96 42.1 56.2 52 2100 40 - �-� MCL t 10 l 1300 i � 50 4� Maximum 8.3 7.29 96 42.1 56.2 52 2100 40 Minimum 8.3 7.29 96 42.1 56.2 52 2100 40 Average 8.3 7.29 96 42.1 56.2 52 2100 40 # Tests 1 1 1 1 1 1 1 1 FI CI NO2-N NO3-N Br PO4-P SO4 Depth Date ID# mq/L mq/L mq/L mq/L mq/L mq/L mq/L 11/13/2001 20011113-13 < 0.050 4.773 < 0.010 0.023 0.012 0.040 0.726 MCL 1.4 - 2.4 250 1 10 250 Maximum 0.050 4.773 0.010 0.023 0.012 0.040 0.726 Minimum 0.050 4.773 0.010 0.023 0.012 0.040 0.726 Average 0.050 4.773 0.010 0.023 0.012 0.040 0.726 # Tests 1 1 1 1 1 1 1 Ca Mg K Na Cations Anions Diff Depth Date ID# mq/L mq/L mq/L mq/L meq meq meq 11 /13/2001 20011113-13 11 2 1.4 5.8 1.00 0.85 0.15 MCL Maximum 11.0 2 1.40 5.8 0.85 0.15 Minimum 11.0 2 1.40 5.8 Average , 11.0 2 1.40 5.8 # Tests 1 1 1 1 SOUTH TAHOE PUBLIC UTILITY DISTRICT MEMORANDUM From Date: November 28, 2001 The Lab To: Lisa Croyner, Manager of Customer Service � From: Terry Powers, Laboratory Director To ic: Echo Creek Well water uali A sample was taken from the well at Echo Creek Ranch on 11/13/2001. The sa,mple was tested for inorganic chemicals and radionuclides (uranium and gross alpha). The results are tabulated below. Results M CL Temperature mg/L 8.3 pH 7.29 Conductivity Nmho 96 900 Arsenic Ng/L 52 10 Iron Ng/L 1,700 300 Manganese Ng/L 40 50 Alkalinity mg/L 42.1 Chloride mg/L 4.77 250 Fluoride mg/L ND 2.0 Nitrite-N mg/L ND 1 Nitrate-N mg/L 0.023 10 ortho-Phosphate-P mg/L 0.040 Sulfate mg/L 0.726 250 Calcium mg/L 11 Magnesium mg/L 2 Potassium mg/L 1.4 10 Sodium mg/L 5.8 Uranium pCi/L 20 Note: ND = Not detected at or above the Method Limit for Reporting mg/L = parts per million Ng/L = parts per billion MLR = Method Limit for Reporting (lowest level the method can accurately detect and report a result) MCL = Maximum contaminant level (allowed) The curjent limit for arsenic is 50 Ng/L; in 2006 the limit will be reduced to 10 Ng/L. It is a primary maximum contaminant level (MCL)and is health-based. Iron has a secondary MCL of 300 �g/L. Secondary MCL's are set to assure a supply of aesthetically pleasing water. Iron and manganese at levels above the MCL will cause red or brown staining of plumbing fixtures and laundry. South Tahoe Public Utility Districl Operations Committee Meeting November 12, 2001 Project Report Echo Creek Ranch Recreational Gr�up Facility Water System 2478 Meyers Rd. South Lake Tahoe, CA Summary of Operations Committee Meeting Objectives: Uvmers Alea� Graf and Paul Gardner request for consideration the following items pertaining to praviding ST7'UD domestic water to the proposed Echo Creek Ranch Recreational Group Facility: Operations comrnittee recogni�e unique dif�iculties in serving Proposed Project from existing domestic water distribution system. Acknowledge proposed preferred alignment for providing 5TPUD service to the Project, which would provide greater re(iability and be more environmentally sensitive; bul would cequire extension of existing STPUD domestic water distribution system along South Upper Truckee Road, Owners �urther request that STPUD recogniae that preferred aligaunent talls within a public right of way, and as such, adopt for maintenance in perpetuity, the preferred alternative as presented, Upen for discussion between Owners and STPUD, financial pa�tnering of the Project; to wh;ch the Owners would bring for discussion the possession of 7,800 gpd surface water rights from Echo Creek, ar�d lhe possibility of a designated site for a possible future STPUD well location, within the existing Echo Creek Ranch property. Project Ovcrview The Project Iocation is the Ech� �reek Ranch property (APN 035- 010- 23) located at the base of Echo summit; lyins more specifically between U.S 50 and Old Meyers Grade, and south of 5outh Upper ?ruckee Rd. The Project, termed the Echo Creek Group Center, wi11 consist of tw� ti/Z a��d `•OE�OI LO•Zl •`9ZL189S SLL `•JNIl'1f1SN0� vhlf ��8 �uaS buildings, totaling approximately 35,000 sf, which will function as a group center for retreats or similar special event functions. The Project site has one existing st�ucture which is �erved from an existing on- site well. Due to the substantial increase in floor space in the Project, and because the Project will function as a commercial facility when completed, the Fire Marshall has required the installation of a fire hydrant at the entrance to the Project, in addition to the installation of fire sprinklers within the buildings. While the Owners possess substantial water rights from Echo Creek, the installation of a wdter treatment system, and a designated fire suppression storage tank on site with fire drivers, required for a commercial enterprise would prove to be cost prohibitive and would require significant annual maintenance costs. Fur this reason, attention has turned to connecting to STPUD's system. However. Connection to �TPUD's system will require special consideration; as i}�e shortest aiternative would require the si�nificant structurai feat of crossing a pristine Echo Creek. While technically feasible, the rrnite would be costly, environmentally sensitive, and leave a crossinb which would be vulnerable potcntially to falling trees, insurance claims stemming from trespassers falling off crossing, and unc�ermining of the crossing in a major flooding event. , Uc�cription of Alternatives � In �rder to provide adequate fire flow to the Project, on the assumption that service would be provided by $TPUD, tha following three alternative alignments were considcred: Alternative A: South Upper Truckee Rd. Approach. While several hundred feet longer than the following alternative, this alignm�nt would start at the intersection of U. S. 50 and S. Upper Truckee Rd., and extend along S. Upper Truckee Rd. to Old Meyecs Grade. '1'he alignment would then proceed south along Old Meyers Grade to the entrance to the Project. While a creek crossing would also be requu�ed in this alternative, the north side of the existing South Upper Truckee bridge at Echo Creek appears to provide a straibht forward method of crossing, and would not present near the technicat chalen�es for a Creek crossinb, as posed in Alternative B, Alternative B: Bridge Crossing across Echo Creek, south ofKOA campground. White the shortest alibnment on paper, a significant impediment to the feasibility of this alternative is the need for a new bridge to support t}�e water line � the Creek. The crossing wouid be approximately l UU feet long. Directional borinb and open excavation are not feasihle here due to the pristine nature of the Creek, the depth of the creek channel at this location, and the fact that numerous large boulders are visiUle within and surrounding the Creek. While it is technically possibJe to engineer and construct a bridge - to suit the crossing, the permitting facets of such a project lead the Project Team to look - ' to a more conventional approach, as outlined in Alternative A. Alternative C: Extend and Inter-tie Christmas Valley and Flagpole Zones. This b/E e6�d `• LE�Ot GO-ZL-�oN •`9ZL188S SLL ��JNIlI(1SN0� 17Mf ��9 IUeS alternative demonstrates the �►�ssibility oPconnecting two distinct STPUD service zones, offering STPUD greater flexibility in servin� the Christmas Valley and Chiapa Dtivc/ Nonh Upper Truckee neighborhoods. bl� e��d `IE�OI lO-Zl-noN `9ZL188S SLL `JNIl�fiSNO� bh1f ��8 luaS g�� qN �F --.,._�, ---._,:.- �� i0 ��c � • �eso •w'�� Un�Ry D CONSENT CALENDAR DECEMBER 20, 2001 ITEMS REQUESTED ACTION a. Disconnection Procedures for Delinquent Authorize Implementation of the Two-Week Sewer and/or Water Accounts Disconnection Procedures for Delinquent (Christene Garcia) Accounts b. Water Disconnection Procedures: Failure to Authorize Implementation of the Two-Week Perform Annual Backflow Assembly(ies) Test Disconnection Procedures on (Tim Rieger) APN 23-201-11 c. Water Disconnection Procedures: Failure to Authorize Implemen#ation of the Two-Week Perform Annual Backflow Assembly(ies) Test Disconnection Procedures on (Tim Rieger) APN 30-370-04 d. Water Disconnection Procedures: Failure to Authorize Implementation of the Two-Week Perform Annual Backflow Assembly(ies) Test Disconneetion Procedures on (Tim Rieger) APN 23-251-30 Water Disconnection Procedures: Failure to Authorize Implementation of the Two-Week Perform Annual Bac,kflow Assembly(ies) Test Disconne�tion Procedures on (David Johnson) APN 25-241-061 f. 2002 Vehicle Purchases Authorize Purchase of Four Vehicles from (Linda Brown) the State of California's Competitively Bid Contract in the Amount of $93,061.73 g. Tahoe Regional Planning Agency Mitigation Authorize Payment to TRPA in the Amount (TRPA) Payment of $35,096 (Debbie Henderson) . h. Annual Statement of Investment Policy Adopt Resolution Estabtishing Policy for (Debbie Henderson) Management and Investment of District `` . Funds CONSENT CALENDAR - DECEMBER 20, 2001 PAGE - 2 _�� - i. Califomia Compliance with Economic Growth Authorize Staff to Send Letters to the and Tax Relief and Reconciliation Act of Governor and the California Legislature 2001 (EGTRRA) in Support of Having California Tax Law (Debbie Henderson) Comply with EGTRRA j. Prescription Drug Card Plan (1) Rescind 11/15/01 Board Action (Nancy Hussmann) Authorizing Change to Zavidow-Shows Insurance Services Network, Inc., with Access to PAID Prescriptions Drug Card Plan; and (2) Authorize Continuation of Prescription Benefits through United Provider Services, Inc. k. South Tahoe Public Utility District Deferred (1) Authorize the Plan Trustees to Restate Compensation Plan and Trust ("Plan") the Plan Document to Offer Participant's , Restatement LargerVoluntary Contribution Amounts and (Nancy Hussmann) Greater Flexibility for Distributions; (2) Adopt Resolution Authorizing Amend- ment to Plan document; and (3) Authorize the Board President to Execute the New Adoption Agreement and the Plan document I. Gardner Mountain Site Work 1 Waterline Approve Change Order No. 2 for C.B. Replacement & Forest Mountain Site Work Ebright Company, Inc., in the Amount of (John Thiel) $37,574.78 m. Keller Tank Replacement Alternatives Approve Task Order No. 1 to Carollo Evaluation Engineers in the Amount of $28,000 (Jim Hoggatt) n. November 6, 2001 Consolidated District Approve Payment to EI Dorado County in Election the Amount of $18,711.48 (Kathy Sharp) ,. ° South Tahoe Publ(c Udltty D� • 1275 FAeadow Crest Drive, Sa�th Lake Tahae, CA 9B150 • Phone 530/54A-6474 • Facsimlle 530/541-0614 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Christene Garcia, Customer Service RE: BOARD MEETING: December 20. 2001 AGENDA ITEM: ACTION IT�M NO: CONSENT CALENDAR ITEM NO: a• ITEM-PROJECT NAME: DISCONNECTION PROCEDURES FOR DELINQUENT SEWER AND/OR WATER ACCOUNTS REQUESTED BOARD ACTION: Authorize implementation of the two-week disconnection procedures for delinquent accounts DISCUSSION: The accounts on the accompanying list are all seriously delinquent. The appropriate parties have been sent a two (2) week notice of this meeting by certified mail in accordance with the District Administrative Code sections providina for payment and collection of water, sewer, and street lighting charaes. If some of the accounts are paid for prior to the Board meeting, staff will present a revised list to the Board on the day of the Board meeting. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: List of delinquent accounts. CONCURRENCE WITH REQUESTED TION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YE � NO WATER X SEWER X ACCOUNTS SUBMITTED FOR AUTHORIZATION OF DISCONNECTION PROCEEDINGS December 20, 2001 ITEM ACCT # AMT DUE 1 23-341-03-005-01 $431.71 2 23-351-03-004-01 $366.69 3 23-351-28-001-01 $800.03 4 23-381-04-009-01 $351.88 5 23-462-04-007-01 $356.71 6 23-624-14-001-01 $210.90 7 23-743-22-002-01 $352.93 8 25-232-09-001-01 $351.88 9 23-351-11-005-01 $374.06 10 25-353-07-009-01 $353.34 11 25-375-26-002-01 $369.18 12 25-401-11-008-01 $369.52 13 25-441-03-001-01 $368.19 14 25-491-01-000-01 $421.57 15 25-541-32-007-01 $402.63 1 6 25-554-08-000-01 $393.45 � 17 25-631-01-002-01 $352.93 18 25-670-15-009-01 $352.93 19 25-682-07-001-01 $352.93 2 0 25-763-15 002-01 $370.92 21 25-764-04-004-01 $389.47 22 25-821-08-003-01 $356.02 j `t 2 3 26-094-28-004-01 $352.93 2 4 26-108-18-003-01 $53535 2 5 26-112-16-009-01 $502.12 2 6 26-135-12-009-01 $352.93 2 7 26-137-12-005-01 $353.41 2 8 26-143-12-003-01 $352.93 29 26-146-14-002-01 $369.52 3 0 27-076-12-004-01 $352.93 3 1 27-101-09-006-01 $352.93 3 2 27-101-32-008-01 $352.93 33 27-112-08-005-Oi $352.90 3 4 27-113-24-000-01 $352.93 3 5 27-145-03-006-01 $352.93 3 6 27-221-17-005-01 $352.93 3 7 27-341-17-001-01 $363.01 3 8 27-352-04-006-01 $432.50 3 9 27-356-04-007-01 $396.46 4 0 27-660-02-006-01 $352.93 41 28-121-32-005-01 $352.93 42 28-190-22-001-01 $352.93 43 29-034-03-000-01 $799.17 4� 29-041-37-003-01 $1274.83 45 29-162-02-001-01 $1951.88 4 6 29-361-03-007-01 $305.76 ' 4 7 29-404-06-016-01 $502.05 4 8 30-353-12-002-01 $352.93 49 31-030-15-008-01 $686.22 5 0 31-061-14-006-01 $352.93 5 1 31-063-03-005-01 $352.93 5 2 31-075-10-001-01 $653.54 5 3 31-081-03-007-01 $2106.65 54 31-082-04-003-01 $369.52 55 31-084-OS-006-01 $352.93 5 6 31-155-03-009-01 $352.93 57 31-172-06-007-01 $352.93 5 8 31-224-13-002-01 $352.93 59 31-281-13-002-01 $653.53 60 31-318-03-003-01 $352.93 � 6 1 32-141-12-017-01 $3511.62 6 2 32-142-06-009-01 $2154.77 63 32-161-13-005-01 $2897.65 64 32-201-09-015-01 $2035.44 65 32-252-05-008-01 $352.93 6 6 32-276-09-009-01 $352.93 67 32-281-32-001-01 $411.12 6 8 32-344-01-002-01 $402.63 6 9 33-275-17-003-01 $402.63 TOTAL $40620.61 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM T0: BOARD OF DIRECTORS FR: Tim Rieaer, Inspections Supenrisor RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 6. ITEM-PROJECT NAME: WATER DISCONNECTION PROCEDURES: FAILURE TO PERFORM "� ANNUAL BACKFLOW ASSEMBLY(IES) TEST REQUESTED BOARD ACTION: Authorize implementation of the two-week disconnection procedures on APN 23-201-11 DISCUSSION: The property owner has failed to perform the annual test(s) on backflow prevention assembly(ies). as required under State law and District Administrative Code 3.3.9 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Letters of Correspondence CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES �c WATER X SEWER �--�° - -.. ..::�., o ut � oe . . .. � � � �U�J�1G Utl�(t (�15�r1Gt :.;, __.:.._, y ,, � =-�..-_ i ��' = �� / . 1275 Meadow CreSt Drive � 5outh Lake Tahoe • CA 96150 Phone 530 544-6474 � Fax 530 541-0614 10/ 4/2001 Occupancy Type: BUSIN est Franklin d Boise ID 83709 Attention: Customer . Subject: ANNTJAL TEST FOR BACKFLOW PREVENTION ASSEMBLIES As a courtesy to customers, the District sends an annual reminder of testing requirements for backflow prevention assemblies. Please be informed that your backflow assembly described below is due for its perodic test as , required by STPUD and California state law. I have enclosed a list of certified cross-connection control testers for your use. The tester you select will need to complete the necessary reports during the test and provide copies of the test results to you, the Health Department, and the Utility District, plus retain a copy for his files. If the test discloses that the assembly is not operating properly, please have the necessary repairs made and the assembly retested. The test ensures the proper operation of backflow assemblies that protect municipal water supplies from possible contamination. Please have a3.1 • testing completed by the due date listed below. Failure to comply could result in interruption of water service and administrative costs. Thank you. � � �� ./�/ f�'�i� Tim Rieger, Inspector ,. Authority: South Tahoe Public Utility District Administrative Code 3.3.9 Test Due Date: 11/16/2001 Service Number: 23-201-11 Backflow Preventer Type: RP Assembly Number: 148544 Meter: Y • CERTIFi� �AIL .,,, ou�t � oe �-, �_, ,� �� ,:. �; , . , . , �= =°�= `'� � �ubl�c Ut�l�ty nl5trict :�,� �; � - 1275 Meadow CreSt Drive • 5outh Lake Tahoe • CA 96150 November 30, 2001 Phone 530 544-6474 � Fax 530 541-0614 86��Fran in Boise ID 83709 Subject: PN 23-201-11 Dear Customer: You are in danger of having your water service disconnected. Piease be advised that on December 20, 2001 at 2:00 p.m. there will be a meeting of the Board of Directors of the South Tahoe Public Utility District. The meeting is being held � in the City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. At the meeting staff will make a request to the Board of Directors to authorize disconnection proceedings of your water service. On October 4, 2001, the District Inspectors notified you of the annual requirement to test approved backflow assembly(ies) on the water service line to your property. To my knowledge, this test has not been completed. If you have completed the test, please ca(I the District Inspections Department immediately, because we show no record of it. To avoid disconnection proceedings, please have all required tests completed immediately and send the necessary test reports to our office. The annual tests ensure the proper operation of devices that protect the municipal water supply from potential sources of backflow contamination. No further extensions can be granted. As explained in your initial test due letter, the administrative costs of enforcement are now being assessed to your account. All enforcement costs will be added to your regular water account with the District. To avoid any further costs, your immediate attention is required. You may appeal your case to the Board of Directors by attending a scheduted Board meeting. If you plan to attend the meeting, please contact the Clerk of the Board no later than December 11, 2001 at (530) 544-6474. Sincerely, �i� ��^ ��G �. Tim Rieger Inspections Supervisor TR:be T:1ToResrICUSTSVC1Tl MlB D MTDISC.TR.wpd SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Tim Rieger. Inspections Supervisor RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: �• ITEM-PROJECT NAME: WATER DISCONNECTION PROCEDURES: FAILURE TO PERFORM ANNUAL BACKFLOW ASSEMBLY(IES) TEST REQUESTED BOARD ACTION: Authorize implementation of the two-week disconnection procedures on APN 30-370-04 DISCUSSION: The property owner has failed to perform the annual test�s) on backflow prevention assembly�ies), as required under State law and District Administrative Code 3.3.9 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Letters of Correspondence CONCURRENCE WITH REQUESTED A TION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YE WATER X SEWER ✓�° �i �. �' .. �'�, O Vl V Vl D V . � ,. � �,, �. ��`` �� 'ubfic Utility di5trict :.` ,�. ..� .�� 1275 Meadow Creet Drive • 5outh Lake Tahoe � CA 96150 � f'hone 530 544-6474 • Fax 530 541-061� 10/ 4/2001 Occupancy Type: ASMBL P.O. Box 2180 Stateline NV 89449-2180 Attention: Subject: ANN[JAL TEST FOR BACKFLOW PREVENTION ASSEMBLIES As a courtesy to customers, the District sends an annual reminder of testing requirements for backflow prevention assemblies�. Please be informed that your backflow assembly described below is due for its perodic test as required by STPUD and California state law. I have enclosed a list of certified cross-connection control testers for your use. The tester you select will need to complete the necessary reports during the test and provide copies of the test results to you, the Health Department, and the Utility District, plus retain a copy for his files. If the test� discloses that the assembl� is not operating properly, please have the necessary repairs made and the assembl� retested. The test ensures the proper operation of backflow assernblies that protect municipal water supplies from possible contamination. Please have all testing completed by the due date listed below. Failure to comply could result in interruption of water service and administrative costs. Thank you. � '� �.�� Tim Rieger Inspector . Authority: South Tahoe Utility District Administrative Code 3.3.9 Test Due Date: 11/15/2001 Service Number: 30-370-041 Backflow Preventer Type: RP Assembly Number: 1023G02 Meter: �\ � � �� o ut � o e .. ,::.,:.: � �.�.:.:-� ��...�� , .. . , . �=�-- � -� �ubl�c Utlfity d�5zrict ;, /�. � 1275 Meadow CreSt Drive • 5outh Lake Tahoe � CA 96150 phone 530 544-6474 � Fax 530 541-0614 _ � � ox Stateline NV. 89449-2180 Subject: / APN 30-370-04 � Dea�� „ . . , .' A.a •T �'4✓ �F�. ..�F , �I� '. �. Z You are in danger of having your water service disconnected. Please be advised that on December 20, 2001 at 2:00 p.m. there will be a meeting of the board of Directors of the South Tahoe Public Utility District. The meeting is being held in the City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. At the meeting staff will make a request to Board of Directors to authorize disconnection proceedings of your water service. On October 4, 2001, the District Inspectors notified you of the annual requirement to test approved backflow assembly(ies) on the water service line to your property. To my � knowledge, this test has not been completed. If you have completed the test, please call the District Inspections Department irnmediately, because we show no record of it. To avoid disconnection proceedings, please have all required tests completed immediately and send the necessary test reports to our office. The annual tests ensure the proper operation of devices that protect the municipal water supply from potential sources fo backflow contamination. No further extensions can be granted. As explained in your initial test due letter, the administrative costs of enforcement are now being assessed to your account. All enforcement costs will be added to your regular water account with the District. To avoid any further costs, your immediate attention is required. You may appeal your case to the board of Directors by attending a scheduled board meeting. If you plan to attend the meeting, please contact the Clerk of the Board no later than December 11, 2001 at (530) 544-6474. Sincerely, � � ` / L � �� Tim Rieger Inspections Supervisor SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Tim Rieger. Inspections Supervisor RE: BOARD MEETING December 20, 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: d• ITEM-PROJECT NAME: WATER DISCONNECTION PROCEDURES: FAILURE TO PERFORM ANNUAL BACKFLOW ASSEMBLY�IES) TEST REQUESTED BOARD ACTION: Authorize implementation of the finro-week disconnection procedures on APN 23-251-30 DISCUSSION: The property owner has failed to perform the annual test(s) on backflow prevention assembly(ies), as required under State law and District Administrative Code 3.3.9 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Letters of Correspondence CONCURRENCE WITH REQUESTED TION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES � WATER X SEWER _�'Q �-�-�" ' � ,,,�,.., CERTIFIED MAIL , � ` R` � ;\�'"�\ O � � � O � � } --�= . �, � � � � f ublic Utifit di5trict � � �� y ,;� � . .,, , . �., � 1275 Meadow CreSt Drive • South Lake 7ahoe • CA 96150 December 4, 2001 Phone 530 544-6474 � Fax 530 541-0614 So. La e ahoe CA. 96150 � / APN # 23-251-30 Dear*�� , You are in.danger of having yourwater service disconnected. Please be advise� that on December 20, 2001 at 2:00 p.m. there will be a meeting of the board of Directors of the South Tahoe Public Utility District. The meeting is being held in the City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. At the meeting staff will make a request to the Board of Directors to authorize disconnection proceedings of your water service. On October 4, 2001, the District Inspectors notified you of the annual requirement to test approved backflow assembly(ies) on the water service line to your property. To my knowledge, this test has not been completed. If.you have completed the test, please call the District Inspections Department immediately, because we show no record of it. To avoid disconnection proceedings, please have all required tests completed immediately and send the necessary test reports to our office. The annual tests ensure the proper operation of devices that protect the municipal water supply from potential sources fo backflow contamination. No further extensions can be granted. As explained in your initial test due letter, the administrative costs of enforcement are now being assessed to your accaunt All enforcement costs will be added to your regular water account with the District. To avoid any further costs, your immediate , attention is required.� You may appeal your case to the board of Directors by attending a scheduled board meeting. If you plan to attend the meeting, please contact the Clerk of the Board no later than December � 1, 2001 at (530) 544-6474. Sincerely, � � � r ./� V ' _ "-� . Tim Rieger � Inspections Supervisor � . _ 1 . r` ''�.�.-, -----.�\\ ;:. , o ut a oe .. ,, ��=� �"= �= `' -� `' �u b l i c U t i i i ty I� i 5t r i c .. f �. ,�� ,�� 1275 Meadow CreSt Drive � 5outh Lake Tahoe • CA 96150 J �� Phone 530 544-6474 • Fax 530 541-0614 r ,' 10/ 4/2001 Occupancy Type: ASMBI So. Lake Tahoe CA 96150 �._ __ � Attention: . e� . Subject: ANNUAL TEST FOR BACKFLOW PREVENTION ASSEMBLIES As a courtesy to customers, the District sends an annual reminder of testinc requirements for backflow prevention assemblies. Please be informed that your backflow assembly described below is due for its perodic test as required by STPUD and California state law. I have enclosed a list of certified cross-connection control testers for your use. The tester you select will need to complete the necessary reports during the test and provide copies of the test results to you, the Health Department, and the Utility District, plus retain a copy for his files. If the test discloses that the assembly is not operating properly, please have the necessary repairs made and the assembly retested. The test ensures the proper operation of backflow assemblies that protect municipal water supplies from possible contamination. Please have all testing completed by the due date listed below. Failure to comply could result.in interruption of water service and administrative costs. Thank,you. �./��"'�' /t � �- . �/' Tim Rieger Inspector ' Authority: South Tahoe Public Utility District Administrative Code 3.3.9 Test Due Date: 11/18/2001 Service Number: 23-251-301 Backflow Preventer Type: RP Assembly Number: 865611 Meter: Y SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: David Johnson, Inspector RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: e. ITEM-PROJECT NAME: WATER DISCONNECTION PROCEDURES: FAILURE TO PERFORM ANNUAL BACKFLOW ASSEMBLY(IES) TEST REQUESTED BOARD ACTION: Authorize implementation of the two-week disconnection procedures on APN 25-241-061 DISCUSSION: The property owner has failed to perform the annual tests on backflow prevention assembly(ies), as required under State law and District Administrative Code 3.3.9. SCHEDULE: COSTS: ACCOUNT NO: ` BUDGETED AMOUNT REMAINING: ATTACHMENTS: Letters of correspondence CONCURRENCE WITH REQUESTED CTION: CATEGORY: GENERAL MANAGER: YE NO GENERAL CHIEF FINANCIAL OFFICER: YE 'Fc...P4,... WATER X SEWER CERTIFIED MAIL � �or A Co,r� j �� O� V � O V � b : i � �� -� � f ublic Utility DiStrict 1275 Meadow CreSt Drive � South Lake Tahoe • CA 96150 I'hone 530 544-6474 � Fax 530 541-0614 November 17, 2001 RE: APN: 25-241-06 Dear Customer: You are in danger of having your water service disconnected. Please be advised that on December 20, 2001, at 2:00 p.m. there will be a meeting of the Board of Directors of the South Tahoe Public Utility District. The meeti.ng is being held in the City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. At the meeting staff will make a request to the Board of Directors to authorize disconnection proceedings of your water service. On September 21, 2001, the District Inspectors notified you of the annual requirernent to test approved backflow assembly(ies) on the water service line to your property. To my knowledge, this test has not been completed. If you have completed the test, please call the District Inspections Department immediately because we show no record of it. To avoid disconnection proceedings, please have all required tests completed immediately and send the necessary test reports to our office. The annual tests ensure the proper operation of devices that protect the municipal water supply from potential sources of backflow contamination. No further extensions can be granted. As explained in your in.itial test due letter, the administrative costs of enforcement are now being assessed to your account. All enforcement costs will be added to your regular water account with the District. To avoid any further costs, your immediate attention is required. You may appeal your case to the Board of Directors by attending a scheduled Board meeting. If you plan to attend the meeting, please contact the Clerk of the Board no later than December 11, 2001 at (530) 544-6474. Sincerely, , G?i�� 2��--� � , David Johnson Inspector DJ: sg - . � � ' �`� .. �''� V! V' 0 � OV ' „ �,.' , i '� - �= �= � f ublic Utilit DiStrict ..:;,�� ; . . y . �� 1275 Meadow CreSt Drive • 5outh Lake Tahoe • CA 96150 Phone 530 544-6474 • Fax 530 54t-0614 9/21/2001 Occupancy Type: RESDN �� CA 95241-1570 Attention: Customer . Subject: ANNUAL TEST FOR BACKFLOW FREVENTION ASSEMBLIES As a courtesy to customers, the District sends an annual reminder of testing requirements for backflow prevention assemblies. Please be informed that your backtlow assembly described below is due for its perodic test as required by STPUD and California state law. I have enclosed a�list o� certified cross-con.*�ection control testers for your use. The tester you select wil1. need to complete the necessaxy reports during the test and provide copies of the test resu].ts to you, the Health Department, and the Utility District, plus retain a copy for his files. If the test discloses that the assembly is not operating properly, please have the necessary repairs made and the assembly retested. The test ensures the proper operation of backflow assemblies that protect municipal water supplies from possible contamination. Please have all testing completed by the due date listed below. Failure to corriply could result in interruption of water servzce and administrative costs. Thank you. � � ��,,��ir-�,,,.� �,:,, �-- . David Johr.son Inspector ' Authority: South Tahoe Public Utility District Administrative Code 3.3.9 Test Due Date: 10/26/2001 �1,1� Service Number: 25-241-061 a�� Backflow Preventer Type: RP Assembly Number: M0460 �' Meter: Y . i�. �.. : ��.�... �,, o ut � oe , . .. �,. '';; � � � � �ublic Utilit I�iStrict - � �� y �, 1275 Meadow CreSt Drive • 5outh Lake Tahoe • CA 96150 Phone 530 544-6474 • Fax 530 541-0614 9/21/2001 Occupancy Type: RESDN _ � 0 CA 95241-1570 . Attention: Customer Subject: ANNUAL TEST FOR BACKFLOW PREVENTION ASSEMBLIES As a courtesy to customers, the District sends an annual reminder of testing requirements for backflow prevention assemblies. Please be informed that your backflow assembly described below is due for its perodic test as , required by STPUD and California state law. I have enclosed a list of certified cross-connection control testers for your use. The tester you select will need to complete the necessary reports during the test and provide copies of the test results to you, the Health Departrnent, and the Utility District, plus retain a copy for his files. If the test discloses that the assembly is not operating praperly, please have the r.ecessary repairs made and the assembly retested. The test ensures the proper operation of backflow assemblies that protect municipal water supplies from possible contamination. Please have.all testing completed by the due date listed below. Failure to comply could result in interruption of water service and administrative costs. Thank you. .-�-� - , ; _. ,✓�1� /�:;�r��.�:: :. ;� David Jol�nson Inspector � ---------------------------------------------------------- Authority: South Tahoe Public Utility District Administrative Code 3.3.9 Test Due Date: 10/26/2001 l�lic� Service Number: 25-241-061 Backilow Preventer Type: RP Assembly Number: 4FJ1078 � Meter: Y C,g'l' SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Linda Brown. Purchasing Agent RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: f. ITEM-PROJECT NAME: 2002 VEHICLE PURCHASES REQUESTED BOARD ACTION: Authorize purchase of four vehicles from the State of California's competitively bid contract in the amount of $93,061.73 DISCUSSION: The following vehicles were budgeted for replacement in fiscal vear 2001- 2002: (� Car No. 4-1987 Ford Ranaer, 114.269 miles; (� Truck No. 14 - 1988 Ford Plow Truck. 63.640 miles: (3) Truck No. 21 - 1991 Dodqe Truck. 60,223 miles; (4) Truck No. 61 -1992 Ford Flatbed. 116,491 miles SCHEDULE: Order as soon as possible. delivery within the 150 day maximum COSTS: (1) $26.480.54: (2) $22.193.73*; (3� $22,193.73*; (4) $22.193.73* Total $93.061.73 *Includes cab and chassis only ACCOUNT NO: (1) 1029-8240: (2� 1003-8280: (3) 1004-8214: (4) 2001-8202 BUDGETED AMOUNT REMAINING:____�30,000 x 4=$120.000 ATTACHMENTS: None CONCURRENCE WITH REQUESTED TION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES �- �Pl� WATER X SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Debbie Henderson. Accounting Manager RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: • 9• ITEM-PROJECT NAME: TAHOE REGIONAL PLANNING AGENCY (TRPA) MITIGATION PAYMENT REQUESTED BOARD ACTION: Authorize payment to TRPA in the amount of $35,096 DISCUSSION: Per the 1995 signed MOU befinreen TRPA and numerous agencies, including the South Tahoe Public Utility District. Section D ii requires the District to pay five-percent of all new connection fees on or before December 31, of the year in which the connections have been made. SCHEDULE: Annual COSTS: 2001 -$35,096 ACCOUNT NO: 1000-6634 BUDGETED AMOUNT REMAINING: $40.000 ATTACHMENTS: Transportation Mitiqation Report May 24. 1995 - December 31. 2006 . CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES �� WATER SEWER X Transportation Mitigation Report �P� M�� e� May 24, 1995 - December 31, 2006 Connection Accrued Month Permits Fee Transport. Payments Current Finaled Revenue Mit. Fee Liabili Ma '95 15 $107 300 $0 $0 June 19 109,280 700 700 Jul 20 152 400 3,900 4 600 Au ust 21 128 200 2,800 7 400 Se tember 14 86,000 2 300 9 700 October 20 122,000 2,700 12 400 November 2 16,000 400 12,800 December 5 8,997 0 12 800 Pa ment to TRP TRPA - 12/8/95 $12,800 0 Janua '96 1 2,000 0 0 Februa 1 8 000 0 0 March 3 6,000 0 0 A ril 5 12,331 0 0 Ma 24 156 655 7,300 7 300 June'96 22 130 000 5,100 12 400 Jul 23 96 000 3,100 15,500 Au ust 15 58,000 1,900 17 400 Se tember 21 111,724 4 700 22 100 October 28 158,000 6,300 28 400 November 3 10 000 300 28 700 December 1 6,000 300 29 000 Pa ment to TRPA - 12/19/96 $29 000 0 Bal Dec. 96 5 15 724 300 300 Janua 1997 0 0 0 300 11-Dec-01 \dn Connection Accrued Month Permits Fee Transport. Payments Current Finaled Revenue Mit. Fee Liabili Februa 1997 4 8,000 0 300 March 4 8,000 0 300 A ril 8 24 000 0 300 Ma 22 154 000 5 700 6 000 June 21 151 586 6 700 12 700 Jul 27 136,931 5,400 18100 Au ust 18 76 793 2 780 20 880 Se tember 18 122 072 4 900 25 780 October 27 219 790 6 300 32 080 November 1 4,721 0 32,080 December 5 28 000 0 32 080 Pa ment to TRPA 12/31/97 $32 080 0 Janua 1998 5 54 931 0 0 Februa 1998 4 29 688 0 0 March 1998 6 113 827 4 200 4 200 A ril 1998 7 29 586 0 4 200 Ma 1998 18 72 379 2 200 6 400 June 1998 27 154,000 6,900 13 300 Jul 1998 21 196,093 6,365 19 665 Au ust 1998 27 136,000 6,000 25 665 Se tember 1998 25 146 655 5,900 31 565 October 1998 30 253,514 7 300 38 865 November 1998 4 9 880 194 39 059 . Pa ment to TRPA 12/31/98 $39 059 0 December 1998 3 6,000 0 0 Janua 1999 2 4,000 0 0 Februa 1999 4 11 724 0 0 11-Dec-01\dn March 1999 13 43,310 300 300 Connection Accrued Month Permits Fee Transport. Payments Current Finaled Revenue Mit. Fee Liabili A ril 1999 11 34,000 0 300 Ma 1999 26 196 000 9,600 9 900 June 1999 26 140,379 5 900 15 800 Jul 1999 26 164,000 6,600 22 400 Au ust 1999 24 138 000 6 500 28 900 Se tember 1999 26 156,000 7 500 36 400 October 1999 29 165,482 7,500 43,900 November 1999 3 6,000 0 43 900 Pa ment to TRPA 12/31/99 $43 900 0 December 1999 3 10 000 0 0 Janua 2000 5 16,800 0 0 Februa 2000 8 68 700 0 0 March 2000 4 14 400 0 0 A ri12000 8 21,744 0 0 Ma 2000 32 202,096 9,170 9,170 June 2000 33 219,680 9 005 18 175 Jul 2000 16 92 464 2,190 20,365 Au ust 2000 22 119,000 4 795 25,160 Se tember 2000 21 132,900 5,700 30 860 October 2000 19 103 900 4,775 35,635 November 2000 6 16,400 715 36 350 Pa ment to TRPA 12/31/00 $36 350 0 Janua 2001 4 10,685 0 0 Februa 2001 7 18,523 0 0 March 2001 9 22,550.00 0 0 A ril 2001 8 48 090.00 0 0 11-Dec-01 \d n Ma 2001 20 178,708 $6,739 6 739 June 2001 14 120 400.00 $4,794 4,794 Jul 2001 12 94 682.00 $3 815 3 815 Au ust 2001 17 115 320.00 $3 721 3 721 Se tember2001 8 63,865.00 $3,193 3193 ' Ocotober 2001 31 256,690.00 $12 835 12,835 November 2001 0 0 $0 0 Pa ment to TRPA - $ 35,097 11-Dec-01 \d n SOUTH TAHOE PUBUC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Debbie Henderson. Accountinq Manaaer RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: �• ITEM-PROJECT NAME: ANNUAL STATEMENT OF INVESTMENT POLICY REQUESTED BOARD ACTION: Adopt Resolution establishingpolicy for management and investment of District funds DISCUSSION: The present investment policy was adopted December 21. 2000. The policy requires annual adoption by the Board of Directors. There is one change that staff would like to bring to the attention of the Board. On paqe 3, line 6. under the Permitted Investments/Deposits, the wording for the LAIF inaximum has been chanaed to eliminate the "presently $20M". This eliminates the need to make changes which occur during the year and are not on the same timeline as the adoption of the annual investment policy. All other statements and requirements remain the same. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Resolution. Statement of Investment Policy . CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL X CHIEF FINANCIAL OFFICER: YE �� WATER SEWER 1 RESOLUTION NO. 2 . A RESOLUTION OF THE BOARD OF DIRECTORS 3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY 4 5 BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District, 6 County of EI Dorado, State of California, as follows: 7 WHEREAS, the South Tahoe Public Utility District enters into various investments from 8 time to time on behalf of the District; and 9 WHEREAS, the South Tahoe Public Utility District staff wish to update the Statement 10 of Investment Policy to enhance the South Tahoe Public Utility District's opportunities for 11 prudent and systematic investments. 12 NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe 13 Public Utility District that: . 14 The attached Statement of Investment Policy is hereby adopted and becomes a part 15 of this Resolution by reference herein. 16 PASSED AND UNANIMOUSLY ADOPTED by the Board of Directors of the South 17 Tahoe Public Utility District, this 20 day of December, 2001. 18 AYES: 19 NOES: 20 ABSENT: 21 22 23 Duane Wallace, Board President 24 South Tahoe Public Utility District ATTEST: � . 25 26 ' Kathy Sharp, Clerk of the Board and 27 Ex-officio Secretary to the Board of Directors 28 SOUTH TAHOE PUBLIC UTILITY DISTRICT STATEMENT OF INVESTMENT POLICY I. Statement of Intent This statement of investment policy is adopted to establish an overall policy and procedures for the management and investment of surplus or idle funds of the South Tahoe Public Utility District. This policy is effective as of its adoption by the Board of Directors. It will be reviewed by the Boazd and readopted at least once each yeaz. II. Scope of Policy This policy covers all funds and investment activities under the direct authority of the District. It does not cover funds related to District borrowing, which aze controlled by documents related to each debt issue. IIL Objectives The basic objectives of the District's investment policy aze, in order of priority: ■ Safety: Investrnents shall be made in a manner which first seeks to ensure the preservation of capital in the overall portfolio. Each investment transaction shall seek to Srst ensure that capital losses are avoided, whether they be from securities defaults or erosion of market value. ■ Liquidity: Investments shall be made whose maturity date is compatible with cash flow requirements. An adequate percentage of the portfolio should be maintained in liquid short-term securities which can be converted to cash if necessary to meet disbursement requirements. Since all cash requirements cannot be anticipated, in- vestments in securities with active secondary or retail markets is highly recom- mended. Emphasis is on mazketable securities with low sensitivity to mazket risk. ■ Return on Investment: Yield should become a consideration only after the basic requirements of safety and liquidity have been met. ■ Diversification: The investment portfolio shall be diversified to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions. The portfolio shall also be diversified with respect to the term of individual investments purchased by the District. ■ Public Trust: All participants in the investment process shall act as custodians of the public trust. Investment officials shall recognize that the investment portfolio is . subject to public review and evaluation. The overall program shall be designed and > managed with a degree of professionalism that is worthy of the public trust. x:��.��nvaxc��t.wpa 1 �aa�aea�� i�i2oioi� ■ Investments and Limitations: PERMI7TED INVESTMENTS/DEPOSITS LIMIT Government Code §53601 and 53635 U.S. govemment securities (treasuries, agencies, instrumentaliries) . . . . . . . . . . . . . . . . . . . . Unlimited Certificates of deposit . . . . . . . . . . . . . . . . . . Unlimited LAIF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . LAIF inaximum �presentl�� Passbaok accounts . . . . . . . . . . . . . . . . . . . . Unlimited; mustbe collateralized County pooled funds . . . . . . . . . . . . . . . . . . . Unlimited Commercial paper of "prune" quality of the highest ranking or highest rating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 % of portfolio Shazes of beneficial interest issued by diversified management com- panies investing in securities and obligations MTN - Medium term corporate notesl honds issued by corporations operating within the United States . . . . . . . . . . . . . . . 15% of portfolio Banlcers acceptance . . . . . . . . . . . . . . . . . . . 40% of portfolio Repurchase agreements N/A ■ Term of Investments: The term of any investment may not exceed three yeazs without express authority from the Board of Directors for each such investment. ■ Prohibition on Fioating Rate: The Disfict may purchase U. S. government securi- ties which are discount or securities bearing interest at a fixed rate; no floating rate securities may be purchased for investment of District funds. ■ Investment Poticies of Pools: The District shall review at least annually the invest- ment policies of LAIF and the El Dorado County investment pool to ascertain that its funds in these pools aze invested in accordance with the District's investment objec- tives. The Disfict shall also review the provisions of these investment policies requiring intemal controls on the investment process to ascertain that there is a division of responsibility in the investment procedures. The District sha11 not invest in pools which do not provide adequate information on their investment policies and practices. IX. Leveraging , No representative of the District is authorized to engage in margin transactions nor ',, reverse repurchase agreements or any other form of borrowing money for investment purposes under any circumstances. 3 X. Banks and Securities Dealers In selecting financial institurions for the deposit or investment of District funds, the Chief Financial Officer shall consider the creditworthiness of institutions. The Chief Financial Officer sha11 continue to monitor financial institutions' credit characteristics and financial history throughout the period in which District funds are deposited or invested. Each financial insritution must certify to the District in writing that it has received and read a copy of the District's investment policy and that it will comply with that policy in its investment recommendations to the District. XI. Ethics and Conflicts of Interest Oi�cers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Such employees and investment officials shall disclose to the District Boazd and the General Manager any material financial interests in financial institutions that conduct business within the District, and they shall further disclose any lazge personal financiaUinvest- ment positions that could be related to the performance of the District's portfolio. 4 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Debbie Henderson. Accounting Manager RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: i• ITEM-PROJECT NAME: CALIFORNIA COMPLIANCE WITH ECONOMIC GROWTH AND TAX RELIEF AND RECONCILIATION ACT OF 2001 (EGTRRA) REQUESTED BOARD ACTION: Authorize staff to send letters to the Governor and the California Legislature in support of having California tax law comply with EGTRRA DISCUSSION: New federal deferred compensation plan provisions of EGTRRA have currently not been adopted by the State of California This will complicate the District's tax reportinq and our employees' tax reporting of deferred compensation. A number of organizations are workin,g with the State legislature to have a bill introduced when the session begins in January (retroactive to Januarv 1, 2002). If California dos not conform theirtax code to EGTRRA. it could have significant implications for the District and other California local governments that are in the process of updating their 457 deferred comaensation plans. Here are some of the possible ramifications: (1) Contributions by 457 plan participants in excess of the pre-EGTRRA contribution limits could be considered excess contributions for state income tax purpose For example amounts . contributed over $8.500 (as indexed) to a 457 plan in 2002, could be permitted forfederal income � Continued on Pa4e 2: SCHEDULE: Send letters as soon as possible COSTS: Minimal District staff time ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: " None � � � ' � . - , CONCU�2RENCE WITH REQUESTED TION: CATEGORY: � GENERAL MANAGER: YES NO GENERAL � X CHIEF FINANCIAL OFFICER: YE �� WATER � SEWER Continued from Page 1: tax purposes but considered excess contributions for state tax purposes; (2) Contributions made by a 457 plan participant based on EGTRRA "age 50 catch-u� provision also could be considered excess contribution for state income tax purposes: (3) Rollovers by 457 plan participants under the new EGTRRA rules could be considered taxable distributions for state income tax purposes. For example, a rollover in 2002 by a 457 plan participant to a Traditional IRA could be considered a taxable distribution for state income tax purposes because the state would not recoqnize the rollover �rovision. (4) Participants under 457 plans may not be able to change their benefit payment sche- dules based on the new more flexible EGTRRA 457 withdrawal rules. Due to the State's current budget shortfall there is concern that there mav be some resistance to adopting EGTRRA conformity leaislation. For that reason. staff believes it is important for the District to take a position supportinq the tax conformitx. SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM . TO: BOARD OF DIRECTORS FR: Nanc�Hussmann, Human Resources Director RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: �. ITEM-PROJECT NAME: PRESCRIPTION DRUG CARD PLAN REQUESTED BOARD ACTION:�� Rescind 11/15/01 Board Action authorizing change to Zavidow-Shows Insurance Services Network. Inc., with access to PAID Prescri�tions drug card plan: and (2)Authorize continuation of prescription benefits through United ProviderServices. Inc. DISCUSSION: On 11/15/01, the Board authorized staff to enter into an agreement with Zavidow-Shows Insurance Service Network. Inc.. to provide Prescription drug Card Plan benefits through PAID Prescriptions (ZS Paid Prescriptions). effective January 1. 2002. Staff has reviewed the template Agreement provided by ZS Paid Prescriptions (ZS). and obtained verbal understandina of the provisions of the Agreement. Staff then prepared a proposed revision to the Agreement which documented verbal agreements, and which added standard, generic, contract language. ZS Paid Prescriptions would not accept the proposed Aareement chanaes without review by their legal counsel, whose fees ZS was unwillina to pay. ZS Paid Prescriptions has therefore elected to decline accepting the District as a client. The District had not yet remitted the $7.770 deposit for claims reserves. pendinq acceptance of the Agreement. Although some savinqs were expected to be realized by changing to ZS Paid Prescriptions, staff is not comfortable with an Agreement which does not clearly state a rq eed upon terms, and which does not have standard contract language. Staff therefore recommends continuing prescription benefits through the current provider. United Provider Services Inc. at the current benefit levels SCHEDULE: None needed � COSTS: No change from current ACCOUNT NO: BUDGETED AMOUNT REMAINING: ' ATTACHMENTS: None � CONCURRENCE WITH REQUESTED CTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES �c�Q�„�Q WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Nancy Hussman/Director of Human Resources. Debbie Henderson. Accounting Manager RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: k • ITEM-PROJECT NAME: SOUTH TAHOE PUBLIC UTILITY DISTRICT DEFERRED COMPENSATION PLAN AND TRUST (PLAN) RESTATEMENT REQUESTED BOARD ACTION: (1 � Authorize the Plan Trustees to restate the Plan document to offer participant's larger voluntary contribution amounts and areater flexibility for distributions: (2) Adopt Resolution authorizing Amendment to Plan document: and (3) Authorize the Board President to execute the new Adoption Agreement and the Plan document DISCUSSION: The Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA) requires certain changes be made to the District's Plan to be in compliance with the current Internal Revenue Code. In addition, EGTTRA has certain optional provisions that allow a larger amount of voluntary contributions and qreat flexibility for distributions. The Plan trustees. (Baer, McFarlane. and Hussmann) are recommendina changes that are available when they do not add to the District's administrative effort and do not increase the complexity of the Plan. Due to the number of changes involved, the trustees plan to utilize the Great West proto- type document as the District's new Plan document. Great West is one of the District's investment and record keeping providers for the Plan. SCHEDULE: EGTRRA is effective January1, 2002. Plan changes will also be effective JanuarX 1 2002 COSTS: Minimal staff time ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Adoption Agreement. Resolution CONCURRENCE WITH REQUESTED TION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES c ",�,p�p_ WATER X SEWER ADOPTION AGREEMENT FOR SOUTH TAHOE PUBLIC UTILITY DISTRICT DEFERRED COMPENSATION PLAN AND TRUST BENEFITSCORP, INC. SECTION 457 ELIGIBLE DEFERRED COMPENSATION PLAN FOR GOVERNMENTAL EMPLOYERS BENEFITSCORP, INC. SECTION 457 ELIGIBLE DEFERRED COMPENSATION PLAN FOR GOVERNMENTAL EMPLOYERS The Employer named below hereby establishes (or, as applicable, amends and restates) a Deferred Compensation Plan for eligible Employees as provided in this Adoption Agreement and the accompanying BenefitsCorp Section 457 Eligible Deferred Compensation Plan document. A. EMPLOYER INFORMATION. 1. EMPLOYER'S NAME AND ADDRESS: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 2. TELEPHONE NUMBER: 530-544-6474 3. TAX ID NUMBER: 94-1337914 4. NAME OF PLAN: South Tahoe Public Utility District Deferred Compensation Plan and Trust. 5. NAME OF PLAN ADMINISTRATOR (the Employer unless another person(s) is appointed as set forth in section 3.02 of the Plan): General Manager, Chief Financial Officer and Human Resources Director. 6. EFFECTIVE DATE. (Check box 1 OR box 2 and fill in the blank(s).) 1. [] This is a new Plan having an effective date of 2. [ X] This is an amended and restated Plan. The effective date of the original Plan was September 1, 1977. The effective date of the amended and restated Plan is Jan. 1St, ' 2002. -1- C. CUSTODY OF ASSETS. (Check each box that applies.) Internal Revenue Code ("Code") § 457(g) shall be satisfied by setting aside plan assets for the exclusive benefit of participants and beneficiaries, as follows: 1. [ x] in a trust pursuant to the provisions of Article V of the Plan. The Employer, or certain employees (or holders of certain positions with Employer) as named on page 6 of this Adoption Agreement shall be the Trustee. 2. [] in a trust pursuant to a separate written trust agreement entered into between the Employer and the bank or trust company named on page 5 of this Adoption Agreement. 3. [] in one or more annuity contracts meeting the requirements of Code § 401(fl. 4. [] in a custodial account meeting the requirements of Code § 401(fl, pursuant to a separate written agreement with the Custodian named on page 4 of this Adoption Agreement. D. ELIGIBLE EMPLOYEES. (Check each box that applies.) "Employee" shall mean: 1. [ X] any full-time employee working 40 or more hours per week 2. [ X] any permanent part-time employee working fewer than 40 hours per week 3. [ J any seasonal, temporary or similar part-time employee 4. [ X] any elected or appointed official 5. [ ] any independent contractor who performs services for and receives any type of compensation from the Employer (or any agency, department, subdivision or instrumentality of the Employer) for whom services are rendered. If Box D.4 is not checked, elected or appointed officials will not be treated as Employees and will not be eligible to participate in the Plan, without regard to whether they are treated as common- law employees or independent contractors for other purposes. The following are . the'additional requirements or limitations, if any, for one or more of the specified class(es) of employees to be eligible to participate in the Plan: New Plan participants must have completed six months service with the District. -2- E. FICA REPLACEMENT ("3121 ") PLAN. Not Applicable Check the applicable box(es) if this Plan is a retirement system providing FICA replacement retirement benefits pursuant to regulations under Code § 3121(b)(7)(F) for [ J full time employees and/or [] part-time employees, and complete the following. (Check each box that applies.) 1. [] The Employer shall make an annual contribution to each Participant's account equal to percent of such Participant's Compensation. 2. [] Each Participant is required to make an annual contribution of percent of Compensation. (Nofe: The total percentage of 1 and 2 must equal at least 7.5%.) In the event that this Plan is a retirement system providing FICA replacement retirement benefits as described above, all references to Unforeseeable Emergency distributions in the plan document shall be null and void. F. ROLLOVERS. (Check each box that applies.) 1. [ X] Rollovers from eligible Code §§ 457(b) plans SHALL BE allowed. 2. [) Rollovers from plans qualified under Code §§ 401(a), 403(a) and 403(b) SHALL BE allowed. 3. [ J Rollovers from Individual Retirement Accounts and Annuities described in Code §§ 408(a) and (b) SHALL BE allowed. G. PARTICIPANT LOANS. (Check Box 1 OR Box 2.) 1. [] The Administrator MAY direct the Trustee to make Participant loans in accordance with Article 9 of the Plan. 2. [ X] The Administrator MAY NOT direct the Trustee to make Participant loans in accordance with Article 9 of the Plan. H. QUALIFIED DOMESTIC RELATIONS ORDERS. (Check Box 1 OR Box 2.) 1. [ X J The Plan SHALL accept qualified domestic relations orders as provided in section 12.02 of the Plan. 2. ' [] The Plan SHALL NOT accept qualified domestic relations orders as ' provided in section 12.02 of the Plan. -3- This Plan and Adoption Agreement was passed and adopted at a duly held Regular Meeting of the Board of Directors of the South Tahoe Public Utility District on the 20 day of December 2001 by the following vote: Ayes: Noes: Absent: EMPLOYER'S AUTHORIZED SIGNORS: By: President of the Board South Tahoe Public Utility District Date: Attest: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District -4- CUSTODIAN Not Applicable [Complete this section only if box C.4. on page 2 was checked.] Employer has elected to meet the trust requirement of Code § 457(g) by setting plan assets aside for the exclusive benefit of participants and beneficiaries in a custodial account meeting the requirements of Code § 401(fl. The bank or trust company custodian named below shall be the "deemed trustee" of plan assets held pursuant to the custodial agreement. A. Effective , the following named bank or trust company is hereby appointed as custodian of all or a portion of the assets of the Employer's § 457 Deferred Compensation Plan: B. INDIVIDUAL(S) AUTHORIZED TO ISSUE INSTRUCTIONS TO CUSTODIAN/TRUSTEE: This appointment is duly signed on behalf of the Employer and the Custodian. EMPLOYER [Signature] [Title] [Date] CUSTODIAN [Signature] [Title] [Date] -5- TRUSTEE A. Effective January 1, 2001, the following is hereby appointed as trustee for and accepts the trust created by the Employer's § 457 Deferred Compensation Plan: Complete this section A. 1. only if box C. 1. on page 2 was checked. [] The Employer or [ X] The following named positions: General Manager, Chief Financial Officer, and Human Resources Director. Complete this section A. 2. only if box C. 2. on page 2 was checked. [] The following named bank or trust company: B. NAME(S) OF EMPLOYEE(S) AUTHORIZED TO ISSUE INSTRUCTIONS TO TRUSTEE: General Manager, Chief Financial Officer, and Human Resources Officer. These positions are presently held by Robert G. Baer, Rhonda McFarlane, and Nancy Hussmann. This Trustee appointment is duly signed on behalf of the Employer and the Trustee. EMPLOYER President of the Board South Tahoe Public Utility District TRUSTEES Robert G. Baer, General Manager Rhonda McFarlane, Chief Financial Officer Nancy Hussmann, Human Resources Director [Date] -6- - RESOLUTION N0. Benef itsCorp . Tha fbuwrnjPartnr.rrng+•v Great-West/BenefitsCorp EGTRRA Implementation Package � Resolutions Adopted This December 2 0 , 2001 Name of Plan Sponsor: south Tahoe Public utilitv District South Tahoe Public Utility District Name of Plan �f�'� �P��tion Plan and Trust Name of Board or Committee Authorized to Amend the Plan: South Tahoe Public Utility District Board President, Duane Wallace Resolution Resolved, that with respect to the above referenced eligible 457 plan, each of the amendments attached hereto is adopted effective January 1, 2002 or such other effective date as indicated on the pages attached. Further resolved that the appropriately authorized persons shall cause the plan document to be amended to reflect these new provisions. Signatures of Board/Committee 5 {i��} BenefitsCorp � ,.,/ ThePoumrojPorrnr.rinq+� . J . Great-West/BenefitsCorp EGTRRA Implernentafion Package Issue #1: Elective Deferral and Catch-up Limits; Repeal of Coordination Name of Pian Sponsor �uth Tahoe Public utility District South Tahoe Public Utility District Name of Plan; Deferred sation Plan and Trust __ I Issue EGTRRA permits the maximum regular deferral limit to be the lesser of 100% of includible compensation or $11,000 in 2002, plus $1,000 per year up to $15,000 in 2006, then indexed ir $500 i�cre:�2nts. Catch-up contributions during the three years prior to normal retirement age may be increased from $15,000 to twice the regular elective deferral limit. Deferrals to other types of elective deferral plans, such as 401(k) and 403(b), are no longer required to reduce the amount that can be contributed to the 457p1an. II. Discussion Adopting these provisions requires the plan to detete "$7,500" each place it appears ard ins�rt "the applicable dollar amount" in section 457(e)(15). Likewise, the catch-up limit would be amended by deleting the $15,000 cap and inserting "twice the applicable limit set forth in section 457(e)(15)." Delete all references to the "33 1/3" of includible compensation limit and insert "100%." Delete all language reducing deferrals to the 457 plan by amounts contributed to other elective deferral plans. I11. Great-West/BenefitsCorp Comments These are favorable changes for participants, and allow for greater account growth. IV. Staff Recommendation • Staff recommends these changes. , V.�� Board/Committee Decision a Adopt these provisions effective January 1, 2002 � Do not adopt these provisions 6 {� BenefitsCorp Thr, pnnrrojParinr.ringsv Great-West/BenefitsCorp EGTRRA Implementation Package Issue #2: Additional Contributions for Participants Age 50 and Over Name of Ptan Sponsor: south Tahoe Public Utility District Sfluth TahQe £�b1ic Utility District Name of Ptan Def_errec.' Cccnnnnn,.nsation Plan and Trust I. tssue _ EGTRRA permits employees who turn age 50 or over during the calendar year to contribute an additional amount into the pian for aA plan years - except during the three years prior to normal retirement age while they are utilizing the regular 457 catch-up provision. New Code section 414(v) sets out the additionai amount applicable to 457 plans. The additional amount is $1,000 in 2002, increasing $1,000 each year up to $5,000 in 2006. This additional amount is then indexed in $500 increments based upon cost-of- living. tl. Discussion Adopting this provision requires an amendment to the plan document allowing employees age 5Q and over to contribute additional amounts as allowed under new Code section 414(v), subject to section 414(v)(6)(C) which states that the age 50 catch-up is not available during the three years the participant is utilizing regular 457 catch-up. � III. Great-West/BenefitsCorp Comments This is a favorable change for participants, and allows for greater account growth. IV. Staff Recommendation Staff recommends this change. V. ' Board/Committee Decision � This provision is adopted effective January 1, 2002. a This provision is not adopted. 7 BenefitsCorp The Porocr ojPortncringsv Great-West/BenefitsCorp EGTRRA Implementation Package Issue #3: Flexible 457 Distributions; Required Minimum Distributions Name of Plan Sponsor: south Tahoe Public utili�y District South Tahoe Public Utility District Name of Plan: �f�'� �sation Plan and Trust I. Issue EGTRRA permits 457 plan assets to remain tax deferred until actually distributed from the plan. Under amended section 457(a), the participants' account balances are no longer taxable when "made available." The special distribution rules under 457(d) are repealed such that payments are no longer required to be paid in substantially non-increasing amounts paid at least annually. Non-spouse beneficiaries may now take distributions over life expectancy, not just 15 years. II. Discussion Adopting these provisions requires deleting plan language taxing a participant's 457 account balance at separation from service prior to an amount being paid to the participant or other beneficiary. The provisions requiring an irrevocable election at separation from service and requiring annual payments in substantially non-increasing amounts paid at least annually must be deleted. All current irrevocable elections should be treated as null and void. Amend the plan to comply with the new minimum distribution regulations. II1. Great-West/BenefitsCorp Comments While making this change will provide participants with greater flexibility, it will involve additional work by the plan sponsor and Great-West/BenefitsCorp when participants request changes to existing irrevocable election dates and/or payment amounts. Great-West will permit up to two changes in payout amounts per calendar year from each participant, free of charge. Subsequent changes in the same calendar year may involve an additional fee paid by the participant. IV. Staff Recommendation V. Board/Committee Decision � � These provisions are adopted effective January 1, 2002. � These provisions are not adopted. s Benef itsCorp Thr. I'murr nf Parinr.ringsv Great-West/BenefitsCorp EGTRRA Implementation Package Issue #4: In-Service Transfers for Purchase of DB Pian Service Credits Name of Plan Sponsor: �utn Tahoe Public utility District South Tahae Public Utility District Name of Plan Defer� Cca�pensation Plan and Trust I. Issue EGTRRA permits the plan to allow 457 pian participants to request a trustee-to-trustee transfer of assets from their 457 account to a governmental defined benefit plan for the purchase of permissible service credit (as defined in section 415(n)(3)(A)) under such plan or a repayment to which section 415 does not apply by reason of subsection (k)(3) thereof. II. Discussion Adopting this provision requires the plan to be amended to include a provision allowing trustee-to-trustee transfers pursuant to new Code section 457(e)(17. III. Great-West/BenefitsCorp Comments This is a favorable change for participants, allowing them to transfer assets from their 457 plan account to purchase permissible service credit as allowed under new Code section 457(e)(17) with pre-tax dollars. IV. Staff Recommendation V. Board Decision • � Adopt this provision effective January 1, 2002. a Do not adopt this provision. 9 Benef itsCorp Tha Pnmerajl'arincring.sv Great-West/BenefitsCorp EGTRRA Implementation Package Issue #5: Roilovers From Employer-Sponsored Plans and IRAs Name of Plan Sponsor: south Tarioe Public vtility District South Tahoe Public Utility District Name of Pian: Deferred c�nsation �1.an and Tn�st I. Issue EGTRRA permits the plan to accept rollover contributions from other types of employer-sponsored plans, including 401(a), 401(k), and 403(b) plans, and IRAs pursuant to new Code section -457(e)(16) and revised section 402(c)(8)(B) defining eligible retirement plan. II. Discussion Adopting this provision requires the plan to be amended to separately account for the dollars rolled into the plan and to determine when participants will be allowed to take distributions from their rollover accounts. Rollovers into the 457 plan from a 401(a), 401(k), 403(b) or an IRA are subject to the 10% premature distribution penalty tax if distributed from the 457 plan prior to age 59'/� III. Great-West/BenefitsCorp Comments This change allows participants to consolidate assets from plans of previous employers and personal IRAs, and allows for greater account growth within the 457 plan. While this is generally regarded as a favorable provision, there may be additional fees for recordkeeping services to accommodate rollovers from multiple sources other than IRC Section 457 Plans. IV. Staff Recommendation V. Board/Committee Decision a Adopt this provision effective January 1, 2002 and allow participants to request distributions from their rollover �� account (1) at any time, or (2) a Do not adopt this provision - io BenefitsCorp - The PnrcrrnjPanneringsv Great-West/BenefitsCorp EGTRRA lmplementation Package Issue #6: Qualified Domestic Relations Orders (QDROs) Name of Pian Sponsor: �uth Tahoe Pubiic utility District Sou�h Tahoe Public Utility District Name of Plan; Deferred Ccanpensation Plan and z�rust 1. Issue EGTRRA permits the plan to accept quafified domestic relations orders pursuant to amended IRC se�tion 414(p)(11) to transfer all or a portion of a participant's account to an alternate payee pursuant to divorce. The plan may provide for immediate payments to alternate payees and tax report such distributions to former spouse alternate payees. I1. Discussion Adopting this provision will require a plan that is currently accepting divorce orders pursuant to the Conforming Equitable Distribution Order (CEDO) private letter rulings to delete the CEDO language and replace it with a QDRO provision meeting the requirements of 414(p)(11). Plans that have not previously accepted divorce orders must add the new provision to the plan. III. Great-WestlBenefitsCorp Comments This is a favorable change for participants and alternate payees, and greatly simplifies plan administration and tax reporting. It should also reduce the number of alternate payee accounts set up under the plan. IV. Staff Recommendation V. Board/Committee Decision a X Adopt this provision effective January 1, 2002 for all previous � divorce decrees accepted by the Plan that meet (or are amended to � meet) the new requirements, as well as all future qualified orders. � Do not adopt this provision. li � �� Benef itsCor �� TheYnror.rnflai4ncring�w p Great-West/BenefitsCorp EGTRRA Implementation Package Issue #7: Mandatory Cash-out of Small Account Balances Name of Plan Sponsor �uth Tahoe Public utilitv District Name of Plan: south Tahoe Pubiic vtilitv District Deferred Ccanpensation Plan and Trust 1. Issue Plans are allowed to cash out small account balances (typicaliy $5,000 or less) without the participant's consent upon separation from senrice. EGTRRA , requires Treasury to issue regulations within three years of the date of enactment that will require all plans with a mandatory cash-out provision to designate an IRA provider to receive unclaimed small accounts. If the participant does not request the distribution in cash or direct it to another plan or IRA, the plan must send all amounts of $1,000 or more to the designated IRA provider and determine the default option for such amounts to be invested in. I1. Discussion Each plan sponsor must determine whether the plan will allow sma[1 accounts to remain in the 457 plan when a participant separates from service until age 70 '/�. If the plan sponsor chooses to force immediate cash outs of small account balances at separation from service, the plan must provide that, upon issuance of Treasury regulations, such amounts will be sent to a designated !RA provider and the default option to receive these amounts. III. Great Comments It will be up to three years before the Treasury issues regulations requiring plans to transfer mandated cash-out amounts to an IRA provider. The only accounts that will be transferred are those of participants who refuse to take the cash or tell the plan where to send the money. Great-West/BenefitsCorp will make an IRA product available to our plan sponsors when the regulations are issued, and will advise of any fees applicable to the IRA product when it is availab[e. IV. Staff Recommendation V.� Board/Committee Decision � Adopt a mandatory cash-out provision for amounts of $5,000 or less, taki�g the entire account balance, including rollovers, into consideration. � Do not adopt this provision. 12 Benef itsCorp Thr. Pou+erojParfieringsw Great-West/BenefitsCorp EGTRRA Implementation Package Issue #8: 457 Plan Loans Name of Pian Sponsor South Tahoe Public Utility District � Sauth Tahoe Public Utility District Name of Plan: �eferred Ccgnpensation Plan and Trust 1. Issue EGTRRA does not contain any provision allowing loans to participants from their 457 plan accounts. The Treasury is expected to issue regulations in the near future that will either permit or prohibit such loans. II. Discussion Adopting a provision to allow participant loans from a 457 plan would have to be contingent upon and consistent with Treasury regulations permitting such loans. Loans should be account reduction loans with repayments made via payroll deduction. The number of outstanding loans per participant should be limited. III. Great-West/BenefitsCorp Comments Our experience with loans under 401(k) plans is that participants may damage their future retirement security if repayments are not made by payroll deduction and they default on the payments. If your plan has a fee structure that is sensitive to asset levels, the availability of loans may impact your plan administrative fees by reducing plan assets by 5%-10% in the first year if loan demand is high. The positive impact of 457 plans may be a reduction in the number of unforeseeable emergency requests. Each plan sponsor will have to carefully weigh the benefits and drawbacks of offering a loan provision. If this provision is adopted, we suggest each participant be permitted no more than finro outstanding loans at any one time. Great-West charges a fee to initiate the loan, and .to service the loan each year. These fees vary from plan to plan depending on the type and number of investment options under your plan. A specific fee basis will be quoted for your plan before this provision is effective. IV. Staff Recommendation 13 V. Board/Committee Decision a Adopt a pian loan provision to become effective the later of the date specified in Treasury regulations or the date set forth in a plan loan policy adopted by this Board. a Do not adopt this provision. . � 14 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: John Thiel. Senior Engineer RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR iTEM NO: 1. ITEM-PROJECT NAME: GARDNER MOUNTAIN SITE WORK/ WATERLINE REPLACEMENT & FOREST MOUNTAIN SITE WORK REQUESTED BOARD ACTION: Approve Change Order No. 2 for C.B. Ebright Company. Inc.. in the amount of $37.574.78 DISCUSSION: The contractor perFormed additional work as detailed in Change Order No. 2. Most of the additional work was for access road improvements and installation of buried electrical conduit up to the Gardner Mountain Tanks. SCHEDULE: All work completed COSTS: $37.574.78 ACCOUNT NO: 2029-8157 BUDGETED AMOUNT REMAINING: <$3,590.00> ., ATTACHMENTS: Change Order No. 2. Budget Remainina Analysis CONCURRENCE WITH REQUESTED TION: CATEGORY: GENERAL MANAGER: YES NO GENERAL '� � CHIEF FINANCIAL OFFICER: YES LF WATER X SEWER �.��., ,w,,�,....<:;��t.. . . P.2 3-30-1995 9:5aAM: �� ` 7 CO,i � 9165aaa602 " , '�.�;;:.:.�. � " PAGE 2 �1Lt r�o �� iLi� 'ul i�: pU�` ` � :, ° ,.53G 5d1 06i . ,� ;: .. . ...,.>., �, . t . . .... , '��. . � h , � �, , :.� 4 1 . , w � � �� s�'�r .� ... ♦ ;� _ � ��.5. . �..xr1� ' . .� a ! 1a • �:1 . ' '•y��•�� I . � � CHANGE ORDER NUMBER 2 . . � ... � Project GA DIV�R MOLINTAIN SIT�WORK AND WAT�AI-I E R�PL4CEMEN7 AND FOREST MOUNTQIN SLTEWORK Cantrector C6 EBRIGHT � Date ��►cemhwr �p. 2�01 PO # 11173 Tfi�e Contract Sheil Be Chnn�ed As Followa: 1) Additionat excavation and structura! beckfill for the tank i`oundatian. Tata! far ltem 1: 53.960.00 2j Extra work ltems Includin8 addi2lcnal cfearinp t�roand tank aite; log Aauling; installation of approximately 900 fest of slectrica! conduit; accss� road imp�ovements; extra depth on infilt�ation beain; extra longth on overflow ch�nnel; �emoval of debris at ret�ining wail and filter i�nce; and raising one hydran2 to grade. Total fo� Item 2: � 33.814.78 TOTAL FOR CNANGE ORC3ER NUMBER 2 I5: S37,574.78 DaAu Amcunts Cantrect Time 8� insl Contrect � 197,424.00 P�evlous Chsn e Ordsr 16,188.88 Current ConpACt C213.682.88 THI6 CHANQE QAO�R a 37.574.76 Hew Contract Totai E251,167.66 Thts Chanps Order cvnsqtutes full and mutu�l accurd and �atiafaction fo� all lim� �nd all costa �aated to th14 chsngo. 8y ecesptence of this Ct►anq�s Order the contractor �g�ees that ths Chenge Ordsr repreaents �n �q�itebls aajustm�nt to tha contrect prlcs end Ume, end further apree� tn walva a�! right Lo fitv a �{aim �risinp out of ot a� a re�ult ot thia chanpe. o��: Authorizad Ry STPUD 8nard Preeidont � -- �'" � Date: 2- • ( - 2 — C�� Accept�d 8y ContraC � Date: �Z��f Reviawsd 8y ' o �T►+ rA � �� s'w • , .,gso•W'�� `'° �«TM °` CHANGE ORDER NUMBER 2 Project GARDNER MOUNTAIN SITEWORK AND WATERLINE REPLACEMENT AND FOREST MOUNTAIN SITEWORK Contractor CB EBRIGHT Date December 20. 2001 PO # 11173 The Contract Shall Be Changed As Follows: 1) Additional excavation and structural backfill for the tank foundation. Total for Item 1: $3,960.00 2) Extra work items including additional clearing around tank site; log hauling; installation of approximately 900 feet of electrical conduit; access road improvements; extra depth on infiltration basin; extra length on overflow channel; removal of debris at retaining wall and filter fence; and raising one hydrant to grade. Total for Item 2: $33,614.78 TOTAL FOR CHANGE ORDER NUMBER 2 IS: 537,574.78 Dollar Amounts Contract Time Ori inal Contract S 197,424.00 Previous Chan e Order 16,168.88 . Current Contract 5213,592.88 THIS CHANGE ORDER $ 37,574.78 . New Contract Total 5251,167.66 This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Date: . Authorized By STPUD Board President � Date: Accepted By Contractor Date: Reviewed By C. B. EBRIGHT, INC GENERAL ENGINEERING CA LIC # 23447 POST OFFICE BOX 7585 NV LIC #0018829 SOUTH LAKE TAHOE, CA 96158 � ��::..��:: �:.----� . .:: 7`O: JOB REFERENCE: STPUD GARDNER MOUNTAIN SOUTH LAKE TAHOE. CA SITE WORK EXTRA ................::..:.:...:..:..:.............:..........:,.,:.:.:.:,:< � �<� . . :, .� :,;.:,:::;, r{;<..>�:�.:... � :,x.:::.:::.::.:,.:� ..:,><::,;. fr��>��:;�.:: ..:.<.:..:.,.:n<::::.::.,:::><:.::: .x� •"<;s:7:£; 5�;.: :�:;:�f.,x...r • �t ....�..... .. 'N``'` . vG + ,•: •>:+.. ., rf•. �:s.+..e•...:. ,. •. y�y .:?;r.it; >n+.`.`. ...'r..r. �':+i:`.�.... .'�., � �.�::. . j 2•:o`.L':>': 4 ; � ; �,� •:,•. . .� ` � ;:'<: . ..:�. .<.. w �'�� ..•.H • ++F`�i.�i:�::? ' k+2'U•::: • v . t�.•r.•. :::::::::<:. . . �j ::::::::n: :::nx,;. ,�;.; : . + �. :.'i:iiiYiii: ....... .. . . . ' •::. ..r.. :.......... w.:... .•:n . .. .. ...........•.:::: ::::::::::.�.t�F.....Q..��•.;.::.�:<:`:..�".:.'::�: .: . . .,,. .,• . > • . ... . ., . . •.:� ....�5.:>:....�i.'�.. � ..�::,.;:::::::::.:.,,....<::::::: 4'Oiii'?:«v::: ::v ::v::.�:::.:::::^::;.;.i'.;; ............... .� .�.:. v. n . .... .�. :r.w:�{. .. �++I.}:•:�r :..r. �+.:y:.+.:>.•F.::..�/,,.n .•.+�.....,�i,...n ....:...r.... �...v. .:v..:'9.+3�:5�:0�......................... 4-Sep-01 DAILY TOTAL $ 2,366.24 9-Oct-01 DAILY TOTAL $ 1,673.29 10-Oct-01 DAILY TOTAL $ 1,718.51 11-Oct-01 DAILY TOTAL $ 2,344.92 12-Oct-01 DAILY TOTAL $ 1,095.21 13-Oct-01 DAILY TOTAL $ 3,349.77 15-Oct-01 DAILY TOTAL $ 1,554.84 16-Oct-01 DAILY TOTAL $ 389.42 17-Oct-01 DAILY TOTAL $ 1,315.68 18-Oct-01 DAILY TOTAL $ 441.84 19-Oct-01 DAILY TOTAL $ 326.28 22-Oct-01 DAILY TOTAL $ 318.42 23-Oct-01 DAILY TOTAL $ 532.56 7-Nov-01 DAILY TOTAL $ 246.28 JOB EXTRA PERSONNEL $ 1 ,130.99 JOB INVOICE TOTAL $ 7,522.58 JOB FIELD ADJUSTMENT $ 564.99 SUB-TOTAL 26,891.83 MARGIN 25% 6,722.96 TOTAL $ 33,614.78 Terms: Net 10 days Interest will be charged at the rate of 1 1!2°� PER MONTH (18% PER YEAR) on past due amounts RMc 13-Dec-01 Gardner Mountain Tank 1 2029-8157 BUDGET REMAINING ANALYSIS: All Years 2001/02 Spent to date 172,095 170,275 Outstanding Purchase Orders- Ebright & Co. 1,496 1,496 1,496 1,496 Total Spent � Encumbered 173,591 171,772 Budget 170,000 168,182 Over Budget -3,592 -3,590 Note 1: The amount over budget reduces the Capital Outlay Reserve. R:\Private\Rhonda\Budget�Agenda SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoaaatt. Construction Manager/Enqineer RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: m• ITEM-PROJECT NAME: KELLER TANK REPLACEMENT ALTERNATIVES EVALUATION REQUESTED BOARD ACTION: Anprove Task Order No.1 to Carollo Engineers in the amount of $28.000 DISCUSSION: The completion of this project will address District concerns overthe security and reliabilitv of the two existing bolted steel water storaae tanks at this location The existing tanks are located on a shelf that was cut into a steep hillside covered in boulders ranging from less than one-foot in diameterto several yards in diameter The tanks appearto be in serviceable condition but have no foundation. Differential settlement has occurred in one tank and both tanks are well over finrentv vears old. Boulders have rolled down the hillside and across the cut shelf in the past The existinq tanks are not designed to withstand the potential impact of larqe boulders that could come down the slo�e. The District's intent is to replace the existing tanks with a single 300 000 gallon new tank situated on the aroperty to reduce the potential for impact Additionally the District is lookinqto include in structures to protect the tank from rolling boulders The existing tanks would be dismantled and aossibly used elsewhere in the District water system SCHEDULE: COSTS: $28.000 ACCOUNT NO: 2029-8356 BUDGETED AMOUNT REMAINING: Unbudgeted (FY2002). $400.000 (FY 2003 proposed� �. ATTACHMENTS Carollo letter dated 12/11/01 Exhibit A CONCURRENCE WITF�`REQUESTED CTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES ��c WATER X SEWER � �� O ��O Dvtdicatr.d to creative, res7�u��.s�ve, quality solutions e n G 1 n e e r 5 fnr tltose we serue. December 11, 2001 300.84 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA. 96150 � Attention: Mr. Jim Hoggatt Subject: Keller Tank Replacement Alternatives Evaluation Dear Jim: Carollo Engineers (Carollo) is pleased to submit this Proposal to evaluate replacement alternatives for the Keller Water Storage Tanks. This proposal is based on our understanding of the engineering services requested by the District staff at our meeting of November 29. The services to be provided by Carollo under this proposal are presented in our Scope of Services (Exhibit A, attached). This Scope has been divided into tasks based upon our understanding of the project. The proposed engineering cost for the completion of the tasks contained in the Scope is $28,000. The development of this cost is detailed in the attached Labor Hour and Cost Proposal (Exhibit B). It is our understanding that this project will be administered under the 1988 Master Agreement (as amended to allow the engineer to carry errors and omissions insurance not less than $5,000,000 aggregate with a deductible of not more than $500,000) between Carollo Engineers and the South Tahoe Public Utility District. Engineering - fees will be based on the current fee schedule (Exhibit C). The project team for the completion of this project will be Mr. Robert Gillette, Principal-in-Charge, Jack Burnam, Project Manager, Don Pawluk, Project Engineer. Please review the material contained herein and, if acceptable, submit them to the Board of Directors for approval. Please do not hesitate to contact us with any questions. Sincerely, � CA LLO ENGINEERS, P.C. a - � v/ , �etRobert A. Gillette, P.E. Principal o� ack Burnam, P.E. H:1Client�Stpud SEAUCeller Tank Rp�cmnt Altm Eval.doc 2500 VENTURE OAKS WAY, SUITE 320 • SACflAMENTO, CALIFORNIA 95833 •(916) 565-4888 • FAX (916) 565•4880 EXHIBiT A SOUTH TAHOE PUBLIC UTILITY DISTRICT SLUDGE HANDLING FACILITIES AND ODOR CONTROL PACKAGE Scope of Services The following describes the Scope of Services for the engineering effort to complete the evaluation of alternatives for the replacement of the Keller Water Storage Tanks. This scope of services covers only the evaluation phase of the replacement project. A separate scope of services will be developed and submitted to the South Tahoe Public Utility District (District) once a replacement alternative is chosen. These engineering services are to be provided by Carollo Engineers (Engineer) as requested by the South Tahoe Public Utility District (District). INTRODUCTION The completion of this project will address District concerns over the security and reliability of the two existing bolted steel water storage tanks at this location. The existing tanks are located on a shelf that was cut into a steep hillside covered in boulders ranging from less that 1 foot in diameter to several yards in diameter. The tanks appear to be in serviceable condition but have no foundation, differential settlement has occurred in one tank and, are well over twenty years old. Boulders have rolled down the hillside and across the cut shelf in the past. The existing tanks are not designed to withstand the potential impact of the large boulders that could come down the slope. The District's intent is to replace the existing tanks with a single 300,000 gallon new tank situated on the property to reduce the potential for impact. Additionally, the District is looking to include in the project structures to protect the tank from rolling boulders. The existing tanks would be dismantled and possibly used elsewhere in the District water system. Once the chosen alternative is identified, a revised scope of services will be submitted to complete the design and construction phases of the project. PROJECT TASKS The following Tasks are included in the Scope of Services for this analysis. Task 1- Alternative Identification and Evaluation Engineer will evaluate two types of tanks to replace the existing bolted steel tanks. The two tank types will be welded steel and reinforced concrete. While welded steel has been the material of choice for the other tank replacement projects that have been completed, the potential structural requirements for this project make it necessary to evaluate the use of reinforced concrete. , Engineer will evaluate three potential replacement alternatives. These are: 1) New 300,000 gallon welded steel tank designed to withstand the impact of roughly a 3 ton boulder. 2) New 300,000 gallon reinforced concrete tank designed to withstand the impact of a(roughly) 3 ton boulder. \\SEA�DATA\DATA\Client\Stpud_SEA\Keller Tank Rplcmnt Altrn Eval.doc 3) New 300,000 gallon tank that includes the construction of a protective barrier separate from the tank to protect it from being impacted by a rolling 3 ton boulder. This alternative will have two subalternatives. a) Welded steel tank. b) Reinforced concrete tank. The evaluation criteria will include: 1) Requirements for cathodic protection 2) Constructability 3) Material Advantages/Disadvantages 4) Planning level estimates of probable construction cost Each of the alternatives will be evaluated in a matrix format in each of the above categories. A preferred alternative will be developed and presented. The work herein will be presented in a technical memorandum to the District. One additionat site visit with structural personnel is envisioned prior to completing the development and evaluation of alternatives. DISTRICT PROVIDED INFORMATION 1. Topographic Survey of the storage tank site. If at all possible it would be helpful to have the survey extend up the slope above the tank site as far as possible. 2. Geotechnical report for the soils in the area of the water storage tanks. (District will provide a backhoe for potholing as required.) 3. Plans for the utilities that will have to be avoided or tied into. 4. Review comments on the Draft Technical Memorandum. ENGINEER DELIVERABLES Task 1 1. Draft Technical Memorandum (5 copies) 2. Final Technical Memorandum (5 copies) SCHEDULE Board Approval of Contract December 20, 2001 Perform Site Visits January, 2002 Submit Draft Technical Memorandum January 31, 2002 Receive District Comments February 8, 2002 Submit Final Technical Memorandum February 15, 2002 �\SEA�DATA\DATA\Client\Stpud_SEA�Keller Tank Rplcmnt AIVn Eval.doc PElEll) ONOG PJlB GAG PIG tEVB) 3fi $164.00 paacrlD Ir. 8189 00 $164.00 $ 8 40 6 60 32 I SoeTae Pic U1RaY District K8HSsaluat iace nt LABOR Tare AND 05t PROPOSAL GAROLLO LABOR LABOR TOTAL WP CBOR Pg 877 DO Old) HOURS 564.00 00 $79.00 $ 3394 16 28 23,034 208 $ OR 0 180 $ 28,428 8 0 8 TOTAL -{ASK TOTAL Ea(PENSES PEGE M' pnntin0 Ohs 0$0. Waage 0 955.171w Mlles 61od9 $ 3.074 150.35 E _roes 280 24,399 1,065 8 1.365 $ 280 50 100 $ Protect Management Task 1Ki Technical Meeting slum PrePa�tton Task 2 • Rest %MagaTata Oestgn acceptance of following Toast To Be Detennlnad R 2 2 Subtotal Task g14dit+4 AesiMance otkr++Ingac�P�naBOfTaskSubtotal To Be Detain' paalsta^c° 1 abuctIon ot7ask Task 4 •Con WOMAN acceptance SuMSlotat To Se Detonated TOTALS 12/1112001 126 PM 4 0 2 2 40 88 18 8 0 0 $ 0 206 $ 8 $26 426.00 ott $280 $200 $100 $1,085 tee $28.073 $26.000 OostPlopOttal1 Exhibit C CAROLLO ENGINEERS, PC FEE SCHEDULE As of March 1, 2001 Northern California Houriv Rate Engineers/Scientists (E/S) E/S I $77.00 E/S I I 87.00 E/S I I I 106.00 E/S IV 122.00 E/S V 136.00 E/S VI 151.00 E/S VI I 164.00 E/S VIII 181.00 Principal 189.00 Engineering Aides (EA) EA I 45.00 EA I I 58.00 EA I I I 74.00 EA IV 92.00 EA V 105.00 EA VI 117.00 EA VII 128.00 Engineering Technicians (ET) ET I 46.00 ET I I 51.00 ET I I I 57.00 ET IV 64.00 ET V 79.00 ET VI 91.00 ET VII 104.00 ET VIII 121.00 Support Staff Office Aides 38.00 Clerical 57.00 Word Processors 64.00 Computer Computer Equipment (PC) 12.00 Word Processor (Processing Time) 12.00 CAD (Processing Time) 18.00 � Travel and Subsistence at cost � Mileage .35/mile Subconsultant Cost + 10% Other Direct Costs Cost + 10% This fee schedule is subject to annual revisions due to labor adjustments. � \\SEA\DATA\DATA\Client\Stpud_SEA\Keiler Tank Rplcmnt Altrn Eval ExhbtC-FeeSched.doc SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Kathv Sharp, Clerk of the Board RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: n• ITEM-PROJECT NAME:_ NOVEMBER 6. 2001 CONSOLIDATED DISTRICTS ELECTION REQUESTED BOARD ACTION: Approve payment to EI Dorado County in the amount of $18.711.48 DISCUSSION: SCHEDULE: COSTS: $18,711.48 ACCOUNT NO: 1019/2019-6610 BUDGETED AMOUNT REMAINING: $13.000 : ATTACHMENTS: Cost breakdown. Statement of Votes Cast . CONCURRENCE WITH REQUESTED T10N: CATEGORY: � GENERAL MANAGER: YES NO GENERAL X - CHIEF FINANCIAL OFFICER: YES � WATER SEWER EL DOR.ADO ELECTIONS DEPARTMENT' COUNTY 2850 Fairlane Court p �P� o �p P,O. Box 678001 a y Placerville, California 95667-8001 W � Phone: (530) 6Z1-7480 Fag: (530) 626-5514 � � MICI�LE MacINTYRE NORMA GRAY �'9[IFOR��P Registrar of Voters Elections Supervisor November 26, 2001 Subject: Election Biliing Enclosed is our invoice for the November 6, 2001 Consolidated Districts Election. Piease note that you have not been billed for the cost of absentee ballots. Your district's actual cost per registered voter is noted on the invoice. The per voter costs ranged from $1.41 to $13.83. Also included are the Statement of Vote and a Certificate of Result of the Official Canvass. If you have any questions, piease contact my office at (530) 621-7480. Sincerely, %' i1,� , MICHELE MAC INTYRE Registrar of Voters Enclosures , --� � A� ��--�O�LIC�JJ-O_.. __.-----_._____—. . ELECTI�NS DEPARTMENT -- � - � COUNTY 2850 Fairlane Court � �P� � � P.O. Box 678001 o � y Placerville, California 95667-8001 W� � Phone: (530) 621-7480 Faz: (530) 626-5514 �t � � NIICHELE MacINTYRE NORMA GRAY � Registrar of Voters Elections Supervisor CERTIFICATE OF REGISTRAR OF VOT'ERS RESULT OF THE OFFICIAL CANVASS STATE OF CALIFORNIA ss. COUNTY OF EL DORADO I, MICHELE MAC INTYRE, Registrar of Voters of the County of EI Dorado, State of California, do hereby certify that, in pursuance of the provisions of Elections Code Section 15300, et seq., I did canvass the results of the votes cast in the Consolidated Districts Election held in said County on November 6, 2001, for District candidates that were submitted to the vote of the voters, and WHEREAS, the Statement of Votes Cast, to which this certificate is attached, shows the whole number of votes cast for each candidate in said efection, in said County and in each of the respective precincts herein, and that the totals of the respective columns and the totals as shown for each candidate, therefore. IT IS HEREBY STATED tha� the attached Statement of Votes Cast is deemed to be full, true and correct. Witness my hand and Officiai Seal this 8�' day of November, 2001 �,.,�..c..�.e:.e.�.� �k. M.IC�lELE MAC IMYRE Regi��trar of Voters iNVOacE Consolidated Districts Election November 6, 2001 South Tahoe Pubtic Utility District Description Shared Costs Actual Costs Notice of Election Publication $ $ 76.69 Polling Place Notice Publication 149.81 Official Sam le and Precinct Ballots 5 100.50 Printin 58.02 Professional Services 1 800.00 Posta e/Frei ht 5 705.59 Ballot Pre aration/Proofin 661.64 Staff/Election Ni ht On-Site Su ort 6 535.74 Extra Hel Em lo ees 3 937.41 Overhead 80.4% ICRP A lied to Labor 8 420.41 Pick-u /Delive of Su lies 380.85 Pollin Places/Precinct Workers 20 296.20 Certificates/Envelo es/Misc Su lies 392.16 Rosters 685.12 Total Costs $ 48,873.14 � Number of Eligible Voters 48,488 13,279 Shared Cost Per Registered Voter $ 1.008 District's Portion of Shared Costs =.4�8 TOTAL AMOUNT DUE �8 .48 Actual Cost per Registered Voter =$1.409 Please remit payment to: EI Dorado County Elections Dept P 0 Box 678001 , Placerville CA 95667 _ Billed 11/26/Ol Page 1 ROV28109 CONSOLIDATED DISTRICTS ELECTION HELD ON TUESDAY NOVEMBER 6, 2001 O F F I C I A L F I N A L S U M M A R Y R E P O R T Date 11/07/2001 Time 15:45:55 LAKE TAHOE USD (No. to vote for- 2) (# /PCT 23) (# /RPT 23) (% /RP 100.0) FALLEN LEAF LAKE CSD FULL TERM (No. to vote for 2) (# /PCT 2) (# /RPT 2) (t /RP 100.0) GRIZZLY FLATS CSD (No. to vote for 2) (# /PCT 1) (# /RPT 1) ( % /RP 100.0) EL DORADO IRRIGATION DIVISION 2 (No. to vote for 1) (# /PCT 16) (# /RPT 16) ( % /RP 100.0) WENDY L DAVID 2104 45.1 ART DARROW 56 43.0 DONALD CHERRY 69 21.5 PAUL T CONVERSE 529 24.3 JONNIE R CRAWFORD 854 18.3 JOHN T GRECO 36 27.6 ART ELLIS 139 43.4 JOHN FRASER 1160 53.3 MADELINE FERNALD 1706 36.5 LINDA L RAMSEY 38 29.2 FRED A STRAUSS 112 35.0 FREDERICK L MARSH 47 2.1 CAROL J LOUIS 439 20.1 LATROBE FIRE (#/per 2) FALLEN LEAF LAKE CSD (# /PCT 2) SOUTH LAKE TAHOE PUD (# /PCT 18) EL DORADO IRRIGATION (# /PCT 19) (# /RPT 2) SHORT TERM (# /RPT 2) (# /RPT 18) DIVISION 4 (# /RPT 19) (No. to vote for 2) ( % /RP 100.0) (No. to vote for 1) ( % /RP 100.0) (No. to vote for 1) ( % /RP 100.0) (No. to vote for 1) (t /RP 100.0) CHUCK DOMECQ 83 44.3 DAVID MC DOWELL 46 58.9 CATHIE A BECKER 1184 42.8 THOMAS FORTUNE 734 28.8 DENNIS CARROLL 86 45.9 HUDSON BRADFORD BRETT 14 17.9 DAVID J KELLY 793 28.6 BETH BYER 102 4.0 LINDA PRINTZ 18 9.6 DIANA DOBBINS SEDER 18 23.0 ROY C HAMPSON 787 28.4 GEORGE A WHEELDON 1708 67.1 Page 2 ROV28109 CONSOLIDATED DISTRICTS ELECTION HELD ON TUESDAY NOVEMBER 6, 2001 O F F I C I A L F I N A L S U M M A R Y R E P O R T Date 11/07/2001 Time 15:45:55 SOUTH LAKE TAHOE USD (# /PCT 61) FALLEN LEAF LAKE (# /PCT 61)' SOUTH LAKE TAHOE (# /PCT 61) EL DORADO IRRIGATION (# /PCT 61) UNIFIED SCHOOL DISTRICT (# /RPT 61) COMMUNITY SERVICES DIST (# /RPT 61) PUBLIC UTILITY DISTRICT (# /RPT 61) DIVISION 4 (# /RPT 61) ( % /RP 100.0) ( % /RP 100.0) ( % /RP 100.0) ( % /RP 100.0) ELIGIBLE PRECINCTS 23 ELIGIBLE PRECINCTS 2 ELIGIBLE PRECINCTS 18 ELIGIBLE PRECINCTS 19 PRECINCTS REPORTING 23 100.0 PRECINCTS REPORTING 2 100.0 PRECINCTS REPORTING 18 100.0 PRECINCTS REPORTING 19 100.0 DISTRICT REGISTRATION 13352 DISTRICT REGISTRATION 114 DISTRICT REGISTRATION 13279 DISTRICT REGISTRATION 10655 REGISTRATION REPORTING 13352 100.0 REGISTRATION REPORTING 114 100.0 REGISTRATION REPORTING 13279 100.0 REGISTRATION REPORTING 10655 100.0 TURNOUT BY ABSENTEE 758 5.6 TURNOUT BY ABSENTEE 0 0.0 TURNOUT BY ABSENTEE 758 5.7 TURNOUT BY ABSENTEE 880 8.2 TURNOUT AT THE POLLS 2204 16.5 TURNOUT AT THE POLLS 79 69.2 TURNOUT AT THE POLLS 2189 16.4 TURNOUT AT THE POLLS 1709 16.0 TURNOUT COMBINED -> 2962 22.1 TURNOUT COMBINED -> 79 69.2 TURNOUT COMBINED -> 2947 22.1 TURNOUT COMBINED -> 2589 24.2 LATROBE (# /PCT 61) GRIZZLY FLATS (# /PCT 61) EL DORADO IRRIGATION (# /PCT 61) ELECTION TOTALS (# /PCT 61) FIRE PROTECTION DIST (# /RPT 61) COMMUNITY SERVICES DIST (# /RPT 61) DIVISION 2 (# /RPT 61) (# /RPT 61) ( % /RP 100.0) ( % /RP 100.0) ( % /RP 100.0) ( % /RP 100.0) ELIGIBLE PRECINCTS ' 2 ELIGIBLE PRECINCTS 1 ELIGIBLE PRECINCTS 16 ELIGIBLE PRECINCTS 61 PRECINCTS REPORTING 2 100.0 PRECINCTS REPORTING 1 100.0 PRECINCTS REPORTING 16 100.0 PRECINCTS REPORTING 61 100.0 DISTRICT REGISTRATION 565 DISTRICT REGISTRATION 482 DISTRICT REGISTRATION 10041 DISTRICT REGISTRATION 35095 REGISTRATION REPORTING 565 100.0 REGISTRATION REPORTING 482 100.0 REGISTRATION REPORTING 10041 100.0 REGISTRATION REPORTING 35095 100.0 TURNOUT BY ABSENTEE 56 9.9 TURNOUT BY ABSENTEE 55 11.4 TURNOUT BY ABSENTEE 798 7.9 TURNOUT BY ABSENTEE 2547 7.2 TURNOUT AT THE POLLS 45 7.9 TURNOUT AT THE POLLS 125 25.9 TURNOUT AT THE POLLS 1417 14.1 TURNOUT AT THE POLLS 5500 15.6 TURNOUT COMBINED -> 101 17.8 TURNOUT COMBINED -> 180 37.3 TURNOUT COMBINED -> 2215 22.0 TURNOUT COMBINED -> 8047 22.9 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: KathYSharp Clerk of the Board RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: 8 • a CONSENT CALENDAR ITEM NO: 1TEM-PROJECT NAME: ELECTION OF BOARD OFFICERS REQUESTED BOARD ACTION: Elect a Board President DISCUSSION: This election is held in accordance with Board Policy No. 2050 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: PolicY No. 2050 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL X CHIEF FINANCIAL OFFtCER: YE �Y1�tc.,.�-.,,,.�NO WATER SEWER South Tahoe Public Utility District Board Policy Manual Board President and Vice President 2050 2050.10 The annual organizational meeting shall take place the second meeting in December. At the annual meeting the Board shall elect a President and a Vice-President from among the members of the Board for the next calendar year. 2050.20 The President of the Board shall preside at all meetings of the Board, maintain order, review and approve the Board agenda prior to its publication, enforce the rules of the Board at all meetings, sign all bonds, notes, titles, and leases and other legal instruments ordered to be executed by the Board, appoint all standing committees, ad hoc committees, and all special committees, unless otherwise ordered by a majority of the Board. 2050.30 In case of the resignation, absence, or disability of the President, the Vice-President shall perform the duties of the President. In case of the absence or disability of both the President and Vice-President, the Board shall choose a President pro tempore, who shall pertorm all of the duties of the President. 2050.31 When the President disqualifies themself from participating in an agenda item or declares partisan in the debate on any item, the Vice President shall pertorm the duties of the presiding officer. 2050.40 The President shall have all the rights of any member of the Board, including the right to move, second, discuss, and vote on any and all questions before the Board. 2050.50 The President has the power to call Special Meetings and Emergency Meetings of the Board Policy #2050 Adoption Date: 4/1/93 Amended: 5/21/98 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Kath�Sharp Clerk of the Board RE: BOARD MEETING December 20, 2001 AGENDA ITEM: ACTION {TEM NO: 8 ' b CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: ELECTION OF BOARD OFFICERS REQUESTED BOARD ACTION: Elect a Board Vice President DISCUSSION: This election is held in accordance with Board Policv No. 2050 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Policy No 2050 , ..... �, �� R�,�,��,�R��,� .......... .... ..... ... .... ... .... ........ ............. CONCURRENCE WITH REQUESTED CTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL� CHIEF FINANCIAL OFFICER: YES O WATER SEWER South Tahoe Public Utility District Board Policy Manual Board President and Vice President 2050 2050.10 The annual organizational meeting shall take place the second meeting in December. At the annual meeting the Board shall elect a President and a Vice-President from among the members of the Board for the next calendar year. 2050.20 The President of the Board shall preside at all meetings of the Board, maintain order, review and approve the Board agenda prior to its publication, enforce the rules of the Board at all meetings, sign all bonds, notes, titles, and leases and other legal instruments ordered to be executed by the Board, appoint all standing committees, ad hoc committees, and all special committees, unless otherwise ordered by a majority of the Board. 2050.30 ln case of the resignation, absence, or disability of the President, the Vice-President shall pertorm the duties of the President. In case of the absence or disability of both the President and Vice-President, the Board shall choose a President pro tempore, who shall perForm all of the duties of the President. , 2050.31 When the President disqualifies themself from participating in an agenda item or declares partisan in the debate on any item, the Vice President shall perform the duties of the presiding officer. 2050.40 The President shatl have all the rights of any member of the Board, including the right to move, second, discuss, and vote on any and all questions before the Board. 2050.50 The President has the power to call Special Meetings and Emergency Meetings of the Board Policy #2050 Adoption Date:4/1/93 Amended: 5/21/98 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Hal Bird / Land Application Manager RE: BOARD MEETING December 20, 2001 AGENDA ITEM: ACTION ITEM NO: 8 • � CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: STPUD RECYCLED WATER MASTER PLAN REQUESTED BOARD ACTION: Receive letter from Mr. Hubert Bruns and direct staff. DISCUSSION: Shirley Taylor, on behalf of Mr. Bruns, requested the Board consider this letter. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED A TION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES O WATER SEWER X �ubert �runs 1530 Foothill Rd �iarkle�ville, CA. 96120 Nove�nb�r 10, 200I STPUD 12'�5 Meado�v �r�t I�r. South Lake Tahoe, C�. 961�0 I�ear Members, It is our understanding that you want some input on the future of the ef�u�ent from Tahoe. Sinc� I have bee� involved in the waters of Tahoe sinc� 1�55, I wi11 briefly review some of the history of events leading up to the use o�' your effluent on lands in Alpine County. I was a me�nber of the Cali�ornia-Nevada �ornpact Commission on water that divide�. t�e water of Tahoe between the two states. +Our studies made us awa,re of the use of water and the problems that may have existed in every area of the Lake in both states. 1�s most of you know, the top six fe�t or sa of Tahoe is claime�i by interests in Nevada. When the C�.lifornia leg�slatu�e requested that al1 effluent be exported from the basir�, the Nevada interests bevame very concerned. I was appointed chairman of a committee consisting of repre- sentitives from both states with the purpose of finding a satisfac- tory method of export and avoiding a prolonged court battle. In short, our conclusion was that any water exported from the south end of the Lake must reach the Carson R.iver and be used in Nevada. All arrangements were made and documents were signed permitting STPUD to pump the effluent over Luther Pass and to pipe it through Diamond Valley and discharge it into Indian Creek beyond any ranches in Alpine Co. Shortly before work was to begin � received a call from Sacramento saying that they had dis- 2 cove�e� �n a�reement between the two states rr�ade earlier that prohibited either sta.te from discharging treated effluent into any inters�ate str�am. That call was from Orville Abbott, a g�ntleman with whom I had previously worked, and who was at that time the executive officer of the Davis Grunsky Funds. I�e also told me that if we could find a storage site and people willing to use the effluent for irrig�tion, Davis Grunsky would fund a rese�-voir i� Alpine Co. In order for that plan to work, we had to reneg�tiate with Ne�ada. I personally went back to the Nevada people to try to v�ork out an agre�ment allowing the effluent to be used in Californi�. Althoug� it took several months to g�t the original a�reement to export, it took only a one day mee�ting for Nevada to agre� for the ef�luent to be used in California.. We should appreciate the fact th�.t . Nevada was agreeable. � My neighbor, Chris Gansberg, and I had in the previous two years take� e�gine��s to every possible site in this area for the purpose �f building our own private reservoir. The only sit�e that we found would not be able to take the effluent and for a time we we�e at a total loss. The other two routes that your district had consider�d, one over Echo and one over Dag��t Pass into Carson Valley, had be�n prohibited for various reasons. One night I woke up about midnight and somehow thoug�t about , the site where the original Indian Creek Reservoir was built. This happened to be the best part of our cattle range which we had to give up. I asked the local soil conservation engineers if they could investigate to se� if it would accommodate the effluent. About three months later the dam was underway. Some of the landowners including myself did considerable research before agre�ing to ta,ke the effluent and as a result felt it would be very acceptable. Other people felt differently. We were the targets of unlimited criticism. We would not only ruin our own land but would also reduce the value of other land in the area. Alpine Co. should not be the septic tank for Tahoe and many other things. We received telephone calls and letters urging us not to take it. 3 Over the years we have enjoyed significant be�efits from the use of effluent for irrigation, especially in the dry years. At the same time there were some hardships. In the early years, we were basically on our own. We accepted the risks, built and maintained the ditch sys�em and fought the public r�lation and political battles. We applie� e�f'iue�t to our fields in the winter and spring when we did not ne�d it to preyent your reservoir from spilling and the substantial fines that would have resuited. We believe that we took the district out of an impossible situation. When we ag�r��d to tak� the effluent, your district was faced with a deadline after which you would have faced se�vere financial pe�alties. At that time, there was not a single person connecte�l with your district that had the slightest clue of what to do. I r�member attending meetings in Sacramento dealing solely with the effluent proble�n in South Tahoe, where there was not even a representative of S'TPUD present. �lith respe�t to the re�ommendation to charge us to dispose of the ef�iuent, I personally find that to be somewhat unrealistic in as much as our taking it has benefited the district financially much rnore than it has us. Also, it would be very difficult, if not impossible, for some of the current users to contract for purchased water. We can all use supplementa.l water, but not for the whole s�ason and not at the same time every year. We surly would not continue to let fresh water go down the river early in the season just so we could buy effluent. We believe that we have cooperated with the district through the years and would sincerely appreciate having our contracts extended as the district offered and we agreed to a few months ago. We well recogni2e that the district must be assured that they have a reliable place to adequately dispose of.their effluent in the future and will certainly cooperate to that end. We do wonder why those of us who have disposed of the effluent in a mutually beneficial relationship for some 30 years were not a participant in the process that resulted in these elaborate options in your `master plan' . 4 . Lastly, I would like tv address the districts' acquisition of the : I-�eise property. Obviously that would be a tremendous advantage for STPUD. However, I would urge you to cansider the downstream users on Indian Creek. Even though it is not addr�ss�d in the EIR, if you change the historical use of water in Diamond Valley you will s�verely impact the downs�tream users. The elimination of tail water and ground water recharg� that othe�s have depended on for over a hundred years will definitely cause a negative i�pact. Thank you for your consideration. Sincerely, � , ,, _ �,, SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Ross Johnson. Manager of Wastewater Operations RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: 8• d CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CENTRIFUGE REPLACEMENT PROJECT REQUESTED BOARD ACTION: (� Waive failure of all bidders to provide an irrevocable letter of credit with their proposals: (2) Require irrevocable letter of credit to be submitted with other documents after award of contract: (3) Reject bid submitted by Andritz-Ruthner Inc for failure to submit a fully executed bid bond: and (4) Award contract to WestFalia Separator Inc in the amount of $676,687.50 DISCUSSION: Bids were opened November 9. 2001. A summary of the issues involved with the bids was sent to all bidders and is attached. The Westfalia Separator Inc bid amount was increased 0.25 aercent to account for the recent sales tax increase. Westfalia Separator Inc performed on-site testing with and will provide a Model CA-458 decanter centrifuge not the Model CC-450 as stated in Addendum No. 2. SCHEDULE: COSTS: $676,687.50 ACCOUNT NO: 1029-8235. 8234. 8236 SHFOCP BUDGETED AMOUNT REMAINING:_ $344.485 (FY 2002). $3.600.000 (FY 2003 proposed) ATTACHMENTS: Letter from Richard Solbrig dated December 11 2001 CONCURRENCE WITH REQUESTED CTION: CATEGORY: GENERALMANAGER: YES NO GENERAL - CHIEF FINANCIAL OFFICER: YE NO WATER SEWER X �� ::� o u t /// P :i `yV{d# w% ��.. V• O V � � �"��` � 1�ubfic Utility DiStrict ,\ _ .� 1275 Meadow CreSt Drive � 5outh Lake Tahoe • CA 96150 f'hone 530 544-6474 � Fax 530 541-0614 December 11, 2001 Mr. David McDonald (Via Fax & U.S. Mail: 817.468.3967) Andritz 1010 Commercial Blvd. Arlington, TX 76001 Mr. John Robbins (Via Fax & U.S. Mail: 510.259.1259) Westfalia Separator, Inc. 19530 Cabot Boulevard Hayward, CA 94545 Mr. Michael Berry (Via Fax & U.S. Mail: 804.236.1364) Alfa Laval Inc. 5400 International Trade Drive Richmond, VA 23231 RE: Centrifuge Replacement Project Dear Gentlemen: The South Tahoe Public Utility District (District) pre-qualified your companies to supply equipment for its Centrifuge Replacement Project (Project). The District received timely proposals from your respective companies. When evaluating the proposals, the District noted that none of the bidders provided the required irrevocable letter of credit (Letter of Credit) with their proposal as required by the Contract Documents. The District's staff intends to recommend waiving this irregularity since all bidders failed to comply with this requirement. If waived by the District's Board of Directors, it is the District's stafPs opinion that none of the bidders would receive a competitive advantage over the other bidders. The District will require the lowest responsive and responsible bidder to submit the Letter of Credit after award of the Contract with the other documents to be submitted by it. SB 283512 vl: 007627.0115 December 11, 2001 . Page 2 The District's staff believes that the bids submitted by Andritz and Alfa Lava1 are non- responsive for various reasons including, but not limited to, failure to submit a fully executed bid bond and qualify/changing the terms of the Contract Documents upon which the Contract would be awarded. Accordingly, the District's staff intends to recommend rejection of these two (2) bids and award of the Contract to Westfalia Separator, Inc., at the District's next regularly scheduled Board of Directors' meeting on Thursday, December 20, 2001 at 2:00 p.m. If you have questions concerning the above, please contact me at (530) 544-6474, extension 202. - �� Richard Solbrig, Assistant neral ManagerBngineer South Tahoe Public Utility District SB 283512 vl: 007627.0115 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Lisa Coyner, Customer Service Manaaer RE: BOARD MEETING December 20. 2001 AGENDA ITEM: ACTION ITEM NO: 8. e CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: WATER AND/OR SEWER DISCONNECTION PROCEDURES REQUESTED BOARD ACTION: Authorize staff to implement disconnection procedures without Board action DISCUSSION: Due to customer confidentiality issues, staff recommends that disconnection notices and lists should only contain the APN number, not the customers' names or addresses. This matter was assiqned to the Planning Committee and the following issues were reviewed: (1) Does implementation of disconnection procedures required Board a�,proval? A survey of similar agencies showed that STPUD is the only District who puts their disconnections on an aqenda for Board approval. The survey participants felt this is a staff level responsibility. (2) If the Board decides disconnection procedures requires action by the Board, should the customers names and addresses be deleted from the lists and notices to ensure customer confidentialitv? It is the staffs recommendation to eliminate the need forthe Board to a�prove disconnections as this is a routine duty and to amend the Administrative Code to reflect this is a staff level procedure. The Planning Committee will report their recommendations at the Board meetina SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YE Y�k'��.�,Q WATER X SEWER X ��'--- rY1 � �. out a oe ! .__�.�:. � � ��, �� . . . . . � �� ublic Utility I�iStrict � . �; ; �� — 1275 Meadow CreSt Drive • 5outh Lake Tahoe • CA 96150 I'hone 530 544-6474 • Fax 530 541-0614 Billing Process 1. Customer receives first bill 2. Customer receives "reminder letter" 3. Customer receives green "reminder notice" on door of residence 4. Customer receives "in danger of discorulection" letter 5. Customer receives letter by certified mail . 6. Customer receives "48-Hour notice" on door SOUTH TAHOE PUBLIC UTILITY DISTRICT Customer Service Office (530) 544-6474 1275 Meadow Crest Drive South Lake Tahoe, CA 96150-7400 � DUE UPON RECEIPT SERVICE ADDRESS ACCOUNT NUMBER FOR SERVICE FROM TO AMOUNT DUE TO AVOID PENALTIES, PAYMENT MUST BE RECEIVED BY POSTMARKS NOT ACCEPTED. RETURNTHIS PORTION WITH PAYMENT SOUTH TAHOE PUBLIC UTILITY DISTRICT CUSTOMEA NAME Customer Service Office (530) 544-6474 SERVICE ADDRESS 1275 Meadow Crest Drive South Lake Tahoe CA 96150-7400 �' � � • • �• PREVIOUS METER READING ACCOUNT NUMBER CURRENT READING BILLING DATE CONSUMPTION BILLING PERIOD MEASURED IN CU. FT. FROM 1 CU. FT. = 7.48 GAL. TO "E" INDICATES ESTIMATED CONSUMPTION COST/CU. FT. DELINQUENT DATE • � � RETAIN FOR YOUR RECORDS - PLEASE SEE BILLING POLICY AND ADDRESS CHANGE ON REVERSE. November 30, 2001 RE: Dear Our records show that you are delinquent in the payment of your water/sewer bill. If you are financially unable to pay your bill, or have not defaulted on a past payment arrangement you may request a special arrangement to be made that will enable you to pay your bill over a reasonable period of time. In order to make such a request, contact South Tahoe Public Utility District, at the address shown above, by telephone or in person during regular business hours. Unless you pay the overdue amount or make satisfactory arrangements for payment, your � service will be disconnected. If your payment has been mailed, please disregard this notice. Should you feel this notice is in error, you may obtain additional information by contacting us, either in person or by telephone. Thank you Christene Garcia Collections/Customer Service Rep. E ` � / � - u3 ��' ��, �` � , !: s�. � tAik � - 0"�T • � . � « �.e� - 4+ � � �.. .. 1 .. _� ....... §k � 4 �,_ t � � Y .� � � � �� I II I x '-.z I I i I � ; �� .:x' I c��,� il � � III FINAL NOTICE November 30, 2001 RE: Dear Mr. Pozniak: Your water and/or sewer service account is delinquent and overdue. The balance due on said account as of this date is $352.93. Payment must be made within two (2) weeks from this date or we will start disconnection proceedings. In the event your water and/or sewer is disconnected there will be a$50.00 re-connect charge and the entire amount of your bill will be due. There will be no further extensions. Payment shall be made at the South Tahoe Public Utility District office a 1275 Meadow Crest Dr. Mailed payments must be received in our office within the two week period.. If your payment has been mailed please disregard this letter. If you have any questions please call customer Service at (530) 544-6474 ext.223. Sincerely, Christene Garcia Customer Service/Collections CERTIFIED MAIL November 27, 2001 FIELD(N) FIELD(MA 1) FIELD(MA2) NOTICE OF MEETING AUTHORIZING DISCONNECTION OF WATER/SEWER SERVICE Please be advised that on December 6, 2001 at 2:00 p.m., there will be a meeting of the Board of Directors of the SOUTH TAHOE PUBLIC UTILITY DISTRICT to be held in the South Tahoe City Council Chambers located at 1900 Lake Tahoe Boulevard, South Lake Tahoe, Califomia. At the rneeting, a request will be made for the Board of Directors to authorize disconnection proceedings for the property described below: Service Address: FIELD(SA) Account Number: FIELD(AN) Total Amount Due: FIELD(AD) To avoid disconnection payment must be made at the South Tahoe Public Utility District office located at 1275 Meadow Crest Drive, South Lake Tahoe, California 96150. No further correspondence will be sent following Board authorization. The property will b� posted with a 48 hour notice following authorization. Payment must be received in our office by December 6, 2001. Any affected person may appear before the Board of Directors at the above noted meeting by contacting the Customer Service Department prior to the meeting at (530) 544-6474. Sincerely, Christene Garcia Collections/Customer Service South Tahoe Public Utility District 48-HOUR NOTICE TERMINATION OF SERVICE Noticia de 48 horas terminacion de servicio (lea detras de esta tarjeta) will occur on for � FAfLURE TO PAY TO PREVENT TERMINATION AMOUNT $ DUE IN OFFICE BY / / Payment MUST be made by cash or cashier's check at the South Tahoe Public Utility District located at 1275 Meadow Crest Drive, South Lake Tahoe South Tahoe Public Utility District ACCOUNT# The water/sewer service to this property has been disconnected due to non-payment. To arrange for restoration of service, please phone Customer Service at 544-6474 or write to 1275 Meadow C rest D r. South Lake Tahoe, CA 96150 . . . Lisa Goyner From: Christene Garcia Sent: Tuesday, November 20, 2001 3:55 PM To: Lisa Coyner Cc: Bob Baer Subject: Board Authorization for Disconnect I have spoken to severai water districts around the lake and here is what they do regarding disconnect Tahoe City PUD They have a board of Directors. They turn there uncoilectabie accounts over to the Tax roii every year. In the event that they da have to tum water off they do not get Board Authorization. No Tahoe PUD They have a Board of Directors. The sewer only customers are liened if not paid. They turn water off for non payment and do not have to have Board authorization. � Squaw Valley PUD They have a Board of Directors. They turn delinquent accounts over to taxes. Tahoe Donnor PUD They do have a Board of Directors. They turn water off and do not have to have Board approval. In the event that it is a high profile customer the General Manager makes that decision. Lukins Govemed by the PUC Tahoe Keys Water They have a Board of Directors. They setdom turn water off, however that decision is made by the water service manager. ZC Water They do have a Board of Directors. They do not need Board Authorization. Disconnect policies are through their ordinances. i .� e'n.r.ra1,�✓/,an��cr �obr,rL G. G'aer — -- - - - - - _. - 5ou�th � oe �:-n��:��: Ci+ri�tarher H. 5!!ohm ..'arr.e� �. ,ionr. s � � �iiHfV L`✓� �fii'vlJ.iG�Cf '` � ��' �ul�lic Utility DiStrict GaancWaliace : P�Ti'J!,7Y? �l'JCf:J1a`�IIB •-__. —_ . 1275 Meadow CreSt Drive • 5outh Lake Tahoe • CA 96150 Pnone 53U 544-647<F • �ax 530 541-0614 Memorandum Dt: October 30, 2001 To: Board of Directors Cc: Robert Baer, Richard Solbrig, Rhonda McFarlane Fr: Lisa Coyner, Customer Service Manager Re: Listing Customers Subject to Disconnection BACKGROUND An issu� recently came up at a Board meeting as to whether customer names, addresses and/or assessor parcel numbers should be included on the disconnection list for Board approval. In the past, the District has, from time to time, varied its practice from including names, addresses and/or APN numbers. Currently, the District only lists assessor parcel numbers of the customers subject to disconnection. The purpose of this memorandum is to provide the Boaxd with an analysis and recommendation upon which to make a decision as to the type of information that should be included on the list of customers subject to disconnection. In preparing this memorandum, staff reviewed research prepared by the District's attorney. DISCUSSION The primary issue is to determine the type of information the District may provide when listing customers and/or properties subject to disconnection. In making such a decision, the Board must balance a customer's right to privacy against the purpose(s) sought to be achieved by the Board identifying customers and properties subject to disconnection. ss zsooi� �i: oo�6zzooio As a general rule, a customer has a right to privacy unless, as in this case, a reason for additional information (names and/or addresses) outweighs that right. In this situation, the listing of names and/or addresses of properties subject to disconnection does not appear to further the District's purpose of providing a list of properties subject to disconnection. The District has already provided notice to these customers regardi.ng disconnection. The only purpose for listing the properties is to allow the Board to authorize disconnection for specific listed properties/customers as required by the District's Administrative Code. While the listing of additional information (names and addresses) may provide some opportunity for interested persons to be aware that water and/or sewer service may be disconnected, that interest does not appear significant since the District has already provided the requisite notice of disconnection directly to these customers. Accordingly, a customer's right to privacy seems to outweigh any marginal benefit to the customer by avoiding disconnection. The disclosure of a customer's name may prove to be quite embarrassing, especially in a sma11 community like South Lake Tahoe. Staff also understands that some Board members prefer that the names and/or addresses be included so that if they knew someone listed for disconnection, they could contact them personally. VVhile the best of intentions undoubtedly underlie this practice, the District could be exposed to liability for not treating a11 customers equally. In other words, some customers are getting special notice (treatment) from the District in order to avoid disconnection while others are not. RECOMMENDATION Staff recommends that the Board continue its current practice of only listing assessor parcel numbers for the properties subject to disconnection. Staff also recommends that the Board adopt a policy re�arding the type of information that should be listed with respect to customer disconnection of services. After the Board decides the type of information to include in the customer disconnection list, staff will prepaze a policy for adoption by the Board. sB 2sooi� ��: oo�6zzooio HATCH AND PARENT INTEROFFICE MEMORANDUM To: Gary Kvistad F�LE No: 7627.10 FROM Tamlyn M. Hunt DA�: October 29, 2001 Su�CT: Legality of Disclosing Customers' Names at Risk of Disconnection I. ISSUE Determine whether the South Tahoe Public Utility District (District) may disclose the names of their customers who are at risk of disconnection. Disclosure of names would occur in the agenda for Board members' meetings. II. ANSWER It is likely that a court would find the customers' names should not be disclosed. Article I, Section 1, of the California Constitution guarantees all people the right to privacy. The Public Records Act ("Act"), the California equivalent of FOIA, was created to shed light on the internal operations of government. The "catchall exemption" of Government Code section 6255 allows a government agency to withhold records if it can demonstrate that, on the facts of a particular case, the public interest served by withholding the records clearly outweighs the public interest served by disclosure." (City of San Jose v. Superior Court (1999) 74 Ca1.App.4th 1008, 1017.) The Act is designed for situations involving a party requesting information from a government agency, rather than a situation involving the desire of an agency to disclose information spontaneously, as in this case. However, it is applicable, at least by analogy, in that the two exemptions, listed above, state when an agency may disclose private information about individuals. I was not able to find any case law exactly on point, so it is necessary to use general principles and similar cases to provide guidance in this situation. The balancing test of the catchall exemption appears to favor nondisclosure in the present case because no additional light would be shed on the operations of the District by disclosing the names of customers at risk of disconnection. Listing the APNs of those properties at risk serves exactly the same function as listing the names of the customers at risk because it alerts interested parties to the fact that the District's Board of Directors (Board) is about to decide whether or not to disconnect water service to the listed parcels. Listing the names of the owners of those parcels would have no greater effect on informing observers of this activity by the Board. Rather, it may instead embarrass customers at risk of disconnection. The purpose of listing the parcels is not to SB 279932 vl: 007627.0010 October 29, 2001 Page 2 provide notice to the owners of those pazcels (notice has already been provided by the District) but simply for the Board to authorize disconnection as required by the District's Administrative Code. It has been argued that publishing the names of customers at risk of disconnection will allow concerned Board members to notify those customers one more time before their water is shut off. However, those customers have been notified at least twice prior to the publication of their APN numbers in the Board agenda. The additional opportunity for providing notice to those customers is most likely outweighed by those customers' right to privacy. However, this is by no means a certain conclusion as the at risk customers may benefit by having one more opportunity for notice being given in that their water supply may not be cut off if they act in time to avoid disconnection. However, as a side note, if Board members are contacting selected at risk customers, they may be exposing the District to liability for not contacting all at risk customers listed for disconnection. Alternative means aze available for obtaining the information sought. (Id. at 1024.) If certain Board members wish to obtain names, they can use the already published APN numbers to find the owners of those parcels. Though this may entail more work, it will save the potential embarrassment and threat to privacy that disclosing names will likely cause. III. DISCUSSION A. General Principles Article I, Section 1, of the California Constitution guarantees all people the right to privacy. (Scull v. Superior Court (1988) 206 Cal.App.3d 784, 790.) Section 6250 et seq. of the Government Code contains the Public Records Act ("Act"), the California equivalent of the federal Freedom of Information Act ("FOIA"). Federal jurisprudence may be used in construing California's Act. (Times Mirror Co. v. Superior Court (1991) 53 Cal.3d 1325, 1338.) The Act expressly sets forth its purpose: "In enacting this chapter, the Legislature, mindful of the right of individuals to privacy, fmds and declares that access to information concerning the right of individua.ls to privacy, finds and declares that access to information concerning the conduct of the people's business is a fundamental and necessary right of every person in this sta.te." (Gov. Code § 6250.) Courts have added that the Act was passed "to ensure public access to vital information about the government's conduct of its business." (CBS, Inc. v. Block (1986) 42 Ca1.3d 646, 656 (emphasis added).) Disclosure of public records involves two fundamental, sometimes contradictory, interests: 1) prevention of secrecy in government, 2) protection of individual privacy. (Black Panther �arty v. Kehoe (1974) 42 Cal.App.3d 645, 651.) Therefore the public's right to know is not absolute. (City of San Jose v. Superior Court (1999) 74 Cal.App.4th 1008, 1017.) Further, there are two express exemptions from the general disclosure requirements: 1) "materials SB 279932 vl: 007627.0010 October 29, 2001 Page 3 expressly exempt from disclosure ..., 2) the `catchall exemption' of section 6255, which allows a govemment agency to withhold records if it can demonstrate that, on the facts of a particular case, the public interest served by withholding the records clearly outweighs the public interest served by disclosure." (Id.) . It is the balancing test of the catchall exemption that is probably applicable to the present situation. The burden of proof is on the party seeking nondisclosure. That party must demonstrate a"clear overbalance on the side of confidentiality. (Id. at 1018.) "The purpose of the party seeking disclosure cannot be considered." (Id. ) The U.S. Supreme Court has stated that "disclosure of records regarding private citizens, identifiable by name, is not what the framers of the FOIA had in mind." (Id. ) Courts ha.ve found that individuals have a substantial interest in keeping their home addresses secret. (Id ) This rule is applicable to the present situation because disclosing the names of those at risk of being disconnected is similaz to disclosure of their home addresses. The basic principle to keep in mind when requesting individuals' names and addresses is the Act information requests should be designed to "shed light on any agency's performance of its statutory duties." (Voinche v. F.B.I. (D.D.C. 1996) 940 F.Supp. 323, 330.) "Courts have also recognized that the public interest in disclosure is minimal, even when the requester asserts that personal contact is necessary to confirm government compliance with mandatory duties, where the requester has alternative, less intrusive means of obtaining the information sought." (Ciry of San Jose, supra, 74 Ca1.App.4th 1008, 1020.) Finally, where "disclosure of names and addresses is necessary to allow the public to determine whether public officials have properly exercised their duties by refraining from the arbitrary exercise of official power, disclosure has been upheld. (CBS, supra, 42 Cal.3d at p. 656 [revealing identity of concealed weapons permit holders permits public ascertainment of whether law applied evenhandedly]. ... New York Times v. Superior Court (1990) 218 Cal.App.3d 1579, 1585 [disclosure of excess water users will ensure individuals do not receive special privileges]." (Ciry of San Jose, supra, 74 Ca1.App.4th 1008, 1020.) In City of San Jose, supra, 74 Ca1.App.4th 1008, the court found that a newspaper was not entitled to receive the names and addresses from the City of San Jose of individuals who had complained about noise from the local airport. The court found that the individuals' interest in privacy clearly outweighed the public interest in disclosure under the particular facts of the case because airport noise complainants had a significant interest in nondisclosure of their names, disclosure of such information would have a chilling efFect on future complaints, the public interest in disclosure of personal information about complainants was minimal, and the newspaper had alternative means of contacting and interviewing the complainants. (Id. at 1023- 1024.) City of San Jose is not directly applicable because it involves a party seeking to disclose the names of individuals contained in the public record. In the present case, it is Boazd members that seek disclosure. In effect, our client seeks to determine whether it may disclose such SB 279932 vl: 007627.0010 October 29, 2001 � Page 4 information if it wants to, as opposed to determining whether it must disclose such information when it is requested from an outside party. Even though City of San Jose is not exactly on point, the general legal principles cited by this case are applicable. Under these principles, (see Section III(B) below) it is advisable that the Boazd should not disclose individuals' names threatened with disconnection. In New York Times v. Superior Court, the court reached the opposite conclusion as in Ciry of San Jose. In this case, plaintiff sought to obtain the names of people who violated a local water rationing ordinance. The court applied substantially the same analysis as that in City of San Jose and found that "the mere assertion by the water district of possible hazassment or physical endangerment does not `clearly outweigh' the public interest in disclosure of' the names. (New York Times, supra, 218 Ca1.App.3d 1579, 1581.) The court also stated: "The [Water] District's fear that outraged citizens will misunderstand the information sought is speculative and does not outweigh the public's right to be informed of the District's implementation of the [rationing] ordinance." (Id. at 1586.) The court was concemed about accountability of the Water District to the public if names were not released because anonymity would prevent concemed parties from checking on the District's enforcement of the ordinance. (Id. at 1587.) This case supports permissive disclosure of at risk customers' names by the Tahoe Water District, but may be distinguishable (see discussion below). B. Applying General Principles and Appropriate Cases to the Present Case Keeping in mind that the purpose of the Act is to shed light on the operations of the government, it is likely that a court would find the customers' names should not be disclosed. The `catchall exemption' of section 6255 ... allows a government agency to withhold records if it can demonstrate that, on the facts of a particular case, the public interest served by withholding the records clearly outweighs the public interest served by disclosure." (Id.) This balancing test appears to favor nondisclosure because no light at all would be shed on the operations of the District by disclosing the names of customers at risk of disconnection. Listing the APNs of those properties at risk serves exactly the same function as listing the names of the customers at risk because it provides the Board and interested parties that the Board is about to decide whether or not to disconnect water services to the listed parcels. Listing the names of the owners of those parcels would have no greater effect on of this activity by the Board. Rather, it may embarrass parties at risk of disconnection. It has been argued that publishing the names of customers at risk of disconnection will allow concerned Board members to notify the at risk customers one more time before their water is shut off. However, the at risk customers have been notified at least twice prior to the publication of their APN numbers in the Board agenda. The additional opportunity for providing notice to at risk customers is likely outweighed by the risk of embarrassment to the at risk SB 279932 vl: 007627.0010 October 29, 2001 Page 5 customers. However, this is by no means certain as the at risk customers may benefit by having one more opportunity for notice being given in that their water supply may not be cut off if they act in time to avoid disconnection. Also, alternative means are available for obtaining the information sought. (Id. at 1024.) If certain Board members wish to obtain this information, they can use the already published APN numbers to find the owners of those parcels. Though this may entail more work for the interested party, it will save the potential embarrassment and threat to privacy that disclosing names will likely cause. New York Times is distinguishable from the present case and from City of San Jose because the latter two cases deal with government functions that will benefit minimally or not at all from disclosure of individuals' names. In New York Times, the court found that disclosing names of people who had violated the rationing ordinance may further the purpose of the ordinance in that it would provide an additional incentive to people not to violate the ordinance. In the present case, no benefit, or at most a minimal benefit, will result from disclosing the names of at risk customers at Board meetings. When considered in conjunction with the other opportunities for receiving notice prior to disclosure of the customers' names at the Board meeting, it is likely that one more opportunity for notice is a marginal benefit at best. In addition, City of San Jose, a later case than New York Times, states that even when a governmental function may be improved through greater public disclosure, if this improvement can be achieved through less intrusive means then such disclosure should not be allowed. (City of San Jose, supra,74 Ca1.App.4th 1008,1020.) ♦♦♦ TMH:tmh SB 279932 vl: 007627.0010 Action Ytem $.f Payment of Claims Payment of Claims December 20, 2001 Ck# Name Amount FOR APPROVAL December 20, 2001 Payrolll2/12/01 • $ 279,803.39 Total Payroll $ 279,803.39 Cost Containment - health care payments $ 27,433.14 IGI Resources - natural gas $ 0.00 LaSalle Bank - fund transfers $ 0.00 Total Vendor EFT $ 27,433.14 Accounts Payable Checks Sewer Fund $ 138,145.54 Accounts Payable Checks Water Fund $ 127,700.32 Accounts Payable Checks Seif-funded Ins $ 543.00 Accounts Payable Checks Grant Funds $ 4,386.33 Total Accounts Payable $ 270,775.19 Grand Total $ 578,011J2 PAYROLL RELATED CHECKS 12/12/01 EFT URM & Dependent Care/AFLAC $ 818,8g EFT Employment Dev Dept $ 12,922.35 EFT Direct Deposit $ 131,p2g.gg EFT The Hartford $ 1,358.84 EFT ManuLife Pension $ 0.00 EFT ManuLife Pension Loan Payments $ 6,540.37 EFT Orchard Trust Co. $ �p,42�,p� EFT US Bank $ 77,810.62 EFT Time Out Fitness $ 0.00 EFT United Way $ 77.18 Chiid Support Collection Program $ 37.50 Stanislaus Co Family Support Div $ 134.50 Stationary Engineers Local 39 $ 0.00 Net Payroll $ 38,652.25 Adjustments Sub-total $ 279,803.39 M:WCCTDup\aPSPREADIPMTOFCLM.W82 11Dec-01 P.O.D. R C1W,'rIW= RV, 4tH D AP Check Types: ============= - LABORATORY C W r)7 •'4760 STORY PRODUCT GROUP 20-07"4760 LAI)OR� P ,., s1NFiL`i`TICgL P• �. 80--02 -6200 PUMPS 10 -07 -4760 LABORATORY 20 -Q7 -4760 LABORATORY SYSTEMS MINISTRATION GENERAL -� MINISTRATION 10 -00~ 10-00 - 20 -29 -8290 ENGINEERING Tahoe 01, 10 :20 DEC 1" P A' M 2G 1211'3:01 CARC'L.YN-- .-leg AM - -reQ� T 0 F JL - -loc: C L A I M S CNSI T E - -- -,lob Stack I Department -�-� Selection: Cheri, Account # C: {spar __ —a - - -- ,ault gele Acca - -__ -- = = °- ta1STRATION Name _ _ 0. y1 -43x0 ADMINISTRATION odor _ - A W W A CAL -NEV SECTION ACCLAIM ID PRODUCTS ADVANTAGE LASER PRODUCTS INC ALPEN SIERRA COFFEE COMPANY ALPINE SANITARY SUPPLY 10-37`"4920 INFORMATION SYSTEMS 20-17-4920 INFORMATION 10-00-6520 GENERAL ADMINISTRATION 20 O r4 ADMINISTRATION 6C,20 GENERAL ?� AD {)422 GENERAL *ON 2 SUPPLY 1210 7/2001 -107m °report y0' R E P O R T prog'• C1009 231692 ii.S28`�5 Amount Check 4 - Tyip� s=s ......=.,..z..= _ _ 200.00 0004863+ MW Description L IE5 v - Total: - 200,00 OFFICE SUPPLIES {heck 29.5 19.20 00046631 MW LABORATORY SUPPLIES 48.00 STORY Check Total: MW LABOR STINGS /EDUCATION TRgVEL /ME Check Total: LABORATORY SUPPLIES LABORATORY SUPPLIES Total: SMACKER CONSTRUCTy ENGINEERING 20 -2c� -8156 10-02-7195 PUMPS GRANT TN gt EttV1RONMENTAL INC 8z90 ENGINEERING IPE-LIk�E AMEC EAR 94 q�s_g8 ?_`? EXPORT CUSTOMER SERVICE AMERICAN CANCER SOCIETY AMERICAN CHEMICAL SOCIETY APPLIED PROCESS TECHNOLOGY INC ARAMARK UNIFORM SERVICES 38 -6520 SERVICE 20 -38 -x'520 CUSTOMER PRINTING PRINTING SUPPLIES SUPPLIES SUPPLIES JANITORIAL TREATMENT, Check Total: Check Total: SUPPLIES INVENTOR Check Total: ARROWHEAD WL 43 Check Total: ECHO VIEW, REPLACE MP STATION BYPASS L TAW, ECHO TREAT N ARROWHEAD WL TREATMENT' ll DIP TO END BL1.NE PHASE {hack TL 10-07-6250 LABORATORY 20 -07 -6250 LABORATORY 20 -28 -0290 ENGINEERING ,518. GENERAL €,. ADMINISTRATION 10-00 °�-` . ,_-18 -5020 CUSTOMER SERVICE SUPPLIES SUPPLIES Check Total: DUES MEMBERSHIPS & MEMBERSHIPS Total: DUES TREATMENT, ARROWCheDck Total: UNIFORM/RUGS/TOWELS PAYABLE UNIFORM /R Check Total: 'EQUIPMENT RENTAULEASE 15. 00, 00048632 40,67 67.,91 00048633 MW 406.80 678.00 00048634 MW 78.60 52.40 00048635 MW 1.31 .00 390.66 162.11 00045636 MW 552.77 170.00 00p46637 MW 1.70•Q0 6,978.66 4,416.00 2,015.00 4,364.00 00048638 MW 19,073.66 86.40 57.60 On048a39 MW 144.00 82.20 37.00 00048640 MW 4, 550.00 00048641 MW 575.03 00049642 MW 81.97 South Tahoe P.U.D. 12/13/01 P A Y M E N T 0 F" C L A I M S R E P O R T 12/07/2001-12/20/2001 Page 2 THU, DEC 13, 2001. 10:20 AM - -req: CAROLYN-- -lea: GL. JL- - -ioc: CNSITE-- - -joh: 2:37692 #J2895--- -prog: Ci<.509 <1.07>--report id: CKRECSPC Default Selection: Check Stock ID: AP > Check Types: MW,HW.RV,VH Vendor Name Account # Department Description Amount Check # Type. AVISTA UTILITIES AWARDS OF TAHOE B B & H BENEFIT DESIGNS BACON CO INC, EDWARD R BAER, ROBERT G BATTERY SPECIALISTS BERRY- HINCKLEY INDUSTRIES BI STATE PROPANE 20 -38 -5020 CUSTOMER SERVICE EQUIPMENT RENTAL /LEASE Check Total: 10 -00 -6350 GENERAL & ADMINISTRATION NATURAL GAS 20 -00 -6350 GENERAL & ADMINISTRATION NATURAL GAS 10 -19 -4820 BOARD OF DIRECTORS 20 -19 -4820 BOARD OF DIRECTORS 10 -22 -4405 HUMAN RESOURCES 20 -22 -4405 HUMAN RESOURCES DIRECTOR 10-05-6011 EQUIPMENT REPAIR 20 -19 -6200 BOARD OF DIRECTORS 20 -03 -6051 ELECTRICAL SHOP 10 -28 -4630 ALPINE COUNTY 10 -00 -0415 GENERAL & ADMINISTRATION 10 -02 -4630 PUMPS 20-02-4630 PUMPS Check Tntal: OFFICE SUPPLIES OFFICE SUPPLIES Check Total: CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Total.: AUTOMOTIVE Check Total: TRAVEL /MEETINGS /EDUCATION Check Total: PUMP STATIONS Check Total: OIL & LUBRICANTS GASOLINE INVENTORY OIL &c LUBRICANTS OIL & LUBRICANTS Check Total: 10 -01 -6360 UNDERGROUND REPAIR PROPANE BLUE RIBBON TEMP PERSONNEL 10 -38 -4405 CUSTOMER SERVICE 20 -38 -4405 CUSTOMER SERVICE Check Total: CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Total: BUREAU OF LAND MANAGEMENT 10 -28 -5010 ALPINE COUNTY LAND AND BUILDINGS Check Total: C C P INDUSTRIES INC. 10 -00 -0421 GENERAL & ADMINISTRATION SHOP SUPPLY INVENTORY Check Total: C S D A 10 -21 -6250 ADMINISTRATION DUES & MEMBERSHIPS 20 -21 -6250 ADMINISTRATION DUES & MEMBERSHIPS Check Total: C S R M A 10 -38 -4520 CUSTOMER SERVICE 10 -02 -4521 PUMPS 20 -02 -4521 PUMPS MISC LIABILITY CLAIMS CSRMA LIABILITY CLAIMS CSRMA LIABILITY CLAIMS 54.64 136.61 00048643 MW 6. 606.02 354.84 6,960.86 00048644 MW 110.44 73.60 184.04 00048645 MW 750.00 500.00 1,250.00 00048646 MW 582.18 582.18 00048647 MW 157.00 157.00 00048648 MW 304.53 304.53 00048649 MW 300.84 1.609.28 9.88 9.89 1,929.89 00048650 MW 4.59 4.59 00048651 MW 519.38 62.02 581.40 00048652 MW 4,700.00 4,700.00 00046653 MW 326.21 326.21 00048654 MW 1,310.40 873.60 2,184.00 00048655 MW 634.75 970.19 970.18 South Tahoe Q.U.D. 12/13/01 THU, DEC 13, 2001, 10:20 AM - -req: Default Selection:: Vendor Name P A Y M E N T O F CAROLYN- - -leg: GL 0L - -1oc: R E P O R T 12/07/2001 - 12/20/2001 Page 3 j ONSITE --- ;obs 237692 #02695 -- -prop: CK509 C1.07 ? -- report id: CKRECSPC Check Stock ID: AP Check Types: MW,HW,RV,VH Account # Department C S U S FOUNDATION INC. C W E A CALGON CARBON CORP CALIF DEPT OF HEALTH SERVICES CALIF DEPT OF HEALTH SERVICES CALIFORNIA OVERNIGHT CANADA LIFE CAPITOL ENGINEERING LAI3 INC CIRCLE E SYSTEMS COCKING, DENNIS CONCIERGE, OPERA PLAZA D & L FOUNDRY & SUPPLY INC DEL VECCHIO, DEANNE Description 20 -38 -4521 CUSTOMER SERVICE 20 -02- -6200 PUMP'S 10 -02 -6250 PUMPS 20 -02 -4405 PUMPS 10 -02 -4740 PUMPS 10 -02 -6250 PUMPS 20 -01 -6250 UNDERGROUND REPAIR 20 -29 -6250 ENGINEERING 20 -02 -6250 PUMPS 20 -29 -8290 ENGINEERING 10 -07 -4810 LABORATORY 20 -07 -4810 LABORATORY 10•- 00-2539 GENERAL & ADMINISTRATION 10 -04 -4405 HEAVY MAINTENANCE 20 -02 -6051 PUMPS 10 -28 -8285 20 -27 -6200 10 -27 -6300 20 -19 -6200 20 -19 -4477 ALPINE COUNTY DISTRICT INFORMATION DISTRICT INFORMATION BOARD OF DIRECTORS BOARD OF DIRECTORS 10 -01 -6052 UNDERGROUND REPAIR 10 -27 --4940 DISTRICT INFORMATION Amount Check # Type CSRMA LIABILITY CLAIMS Tci +dl. TRAVEL /MEETINGS /EDUCATION Check Total: DUES & Check Total: CONTRACTUAL SERVICES CARBON Check Total: DUES & MEMBERSHIPS Total.: DUES & MEMBERSHIPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS Total: Vendor Total: TREATMENT, ARROWHEAD WL #3 POSTAGE EXPENSES POSTAGE EXPENSES Check Total: LONG TERM DISABILITY, UNION Check Total: CONTRACTUAL SERVICES Check Total: PUMP STATIONS Check Total: ALPINE CNTY MASTER PLAN TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check- Total: TRAVEL /MEETINGS /EDUCATION LEGAL LITIGATION MTBE Check Total: PIPE, COVERS, & MANHOLES Check Total: AUDIO /VISUAL PRODUCTIONS 4,403.70 6,978.82 00048656 MW 254.16 254.16 00048657 MW 70.00 70.00 00048658 MW 898.80 7,982.50 8,881.30 00048659 MW 120.00 120.00 00048660 MW 1,205.00 665.00 1,320.00 3,190.00 00048661 MW 3,310.00 8.00 70.77 28.23 107.00 00048662 MW 2,547.14 2,547.14 00049663 MW 400.00 400.00 00048664 MW 458.46 458.46 00048665 MW 69.00 186.80 165.60 421.40 00048666 MW 130.00 865.00 995.00 00048667 MW 5,077.15 5,077.15 00048668 MW 1,035.00 South Tahoe P.U.D. 12/13/01 PAYMENT 0 F CLAIMS REPORT 12/07/2001-12/20/2001 Page 4 THU, DEC 13, 2001, 10:20 AM --reg: CAROLYN—leg: GL ONSITE----joh: 237692 #J2895---prog: CK509 <1.07>--report id: CKRECSPC Default Selection: Check Stock ID: AP Check Types: MW,HW,RV,VH Vendor Name Account # Department Description Amount Check # Type DICK'S FULLER - 20-27-4940 DISTRICT INFORMATION AUDIO/VISUAL PRODUCTIONS Check Total: 10-02-6051 PUMPS PUMP STATIONS • DONOVAN, HEIDI 10-29-6200 ENGINEERING 20-29-6200 ENGINEERING DOUGLAS DISPOSAL Check Total: TRAVEL/MEETINGS/EDUCATION TRAVEL/MEETINGS/EDUCATION Check Total: 10-00-6370 GENERAL & ADMINISTRATION REFUSE DISPOSAL - - Check Total: EDDY, LAVERNE 10-21-6621 ADMINISTRATION 20-21-6621 ADMINISTRATION ELLIOTT DIAMOND INC INCENTIVE & RECOGNITION PRGR INCENTIVE & RECOGNITION PRGR Check Total: 20-29-8290 ENGINEERING TREATMENT, ARROWHEAD WL #3 Check Total: 690.00 1,725.00 00048669 MW 41.00 41.00 00048670 MW 13,62 9.09 22.70 00048671 MW 75.00 75.00 00048672 MW 119.40 79.60 199.00 00048673 MW 454.48 154.48 00048674 MW FEDEX 10-39-4810 FINANCE POSTAGE EXPENSES 12.21 20-39-4810 FINANCE POSTAGE EXPENSES 8.13 Check Total: 20.34 00048675 MW FORD COMPANY, GENE 20-02-6051 PUMPS PUMP STATIONS 160.97 Check Total: 160.97 00048676 MW GEOTRANS INC 10-37-8262 INFORMATION SYSTEMS SOFTWARE, GIS 1,415.98 Check Total: . 1,415.98 00048677 MW GRAINGER INC, W. W. 10-04-6041 HEAVY MAINTENANCE BUILDINGS 148.08 Check Total: 148.08 00048678 MW GUARDIAN, THE 10-00-2531 GENERAL & ADMINISTRATION LONG TERM DISABILITY. MGMT 1,745.42 Check. Total: - 1.745.42 00048679 MW HAEN CO INC, THOMAS 20-29-8290 ENGINEERING TREATMENT, ARROWHEAD WL #3 12,845.61 Check Total: 12,845.61 00048680 MW HEWLETT PACKARD 10-37-6030 INFORMATION SYSTEMS SERVICE CONTRACTS 594.74 .Ch.eck Total:. 594.74 00048681 _ MW HIGH SIERRA BUSINESS SYSTEMS 10-21-4820 ADMINISTRATION OFFICE SUPPLIES 95.97 20-21-4820 ADMINISTRATION OFFICE SUPPLIES 63.98 Check Total: 159.95 00048682 MW HOBAN CO, DON 10-29-6520 ENGINEERING 20-29-6520 ENGINEERING SUPPLIES SUPPLIES Check Total: 40.44 26.96 67.40 00048683 MW South Tahoe P.U.D. 12/13/01 P A Y M E N T O F C L A I M S R E P O R T 12/07/2001-12/20/2001 Page 5 THU, DEC 13, 2001, 10:20 AM - -req: CAROLYN -- -leg: GL JL- --loc: ONSITE -- -- -job: 237692 #J2895-- -prog: CK509 2.1.07 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW, HW, RV, VH Vendor Name Account # Department Description HUGO BONDED LOCKSMITH HYDROTECH INC 20 -29 -8290 ENGINEERING 20 -02 -6041 PUMPS 10 -01 -6055 UNDERGROUND REPAIR 10 -02 -7395 PUMPS Amount Check # Type I M P A C GOVERNMENT SERVICES 10 -01 -6200 UNDERGROUND REPAIR 10 -38 -6200 CUSTOMER SERVICE 20 -3S -6200 CUSTOMER SERVICE 10 -28 -8285 ALPINE COUNTY 20 -19 -6200 BOARD OF DIRECTORS 20 -02 -6200 PUMPS 10 -28 -6200 ALPINE COUNTY 10 -03 -6200 ELECTRICAL SHOP 20 -03 -6200 ELECTRICAL SHOP 10 -39 -6200 FINANCE 20 -39 -6200 FINANCE 10 -27 -6620 DISTRICT INFORMATION 20 -27 -6620 DISTRICT INFORMATION 10 -38 -6030 CUSTOMER SERVICE 20 -38 -6030 CUSTOMER SERVICE 10 -38 -4610 CUSTOMER SERVICE 20 -38 -4610 CUSTOMER SERVICE 10-04-6200 HEAVY MAINTENANCE 20 -19 -6310 BOARD OF DIRECTORS 10 -01 -4520 UNDERGROUND REPAIR 20 -27 -6660 DISTRICT INFORMATION 10 -21 -6621 ADMINISTRATION 20 -21 -6621 ADMINISTRATION 10 -29 -6200 ENGINEERING 20 -29 -6200 ENGINEERING 10 -02 -7395 PUMPS 10 -22 -4830 HUMAN RESOURCES 20 -22 -4830 HUMAN RESOURCES DIRECTOR 10 -06 -6075 OPERATIONS 10 -01 -6075 UNDERGROUND REPAIR 20 -01 -6075 UNDERGROUND REPAIR 10 -33 -6075 CUSTOMER SERVICE 20 -38 -6075 CUSTOMER SERVICE 10 -29 -6075 ENGINEERING 20 -29 -6075 ENGINEERING 10 -39 -6075 FINANCE 20 -39 -6075 FINANCE 20- 02- 48220 PUMPS 20 -29 -8290 ENGINEERING 10 -02 -6200 PUMPS 10 -06 -6073 OPERATIONS 10 -06 -4820 OPERATIONS TREATMENT, ARROWHEAD WL #3 BUILDINGS Check Total.: INFILTRATION °: INFLOW TALLAC PUMP STATION BYPASS L Check Total: TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TRAVELIMEETINGS /EDUCATION ALPINE CNTY MASTER PLAN TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION PUBLIC RELATIONS EXPENSE PUBLIC RELATIONS EXPENSE SERVICE CONTRACTS SERVICE CONTRACTS GASOLINE GASOLINE TRAVEL /MEETINGS /EDUCATION TELEPHONE MISC LIABILITY CLAIMS WATER CONSERVATION EXPENSE - INCENTIVE & RECOGNITION PRGR INCENTIVE & RECOGNITION PRGR TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION TALLAC PUMP STATION BYPASS L SUBSCRIPTIONS - EXPENSE SUBSCRIPTIONS EXPENSE SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS- SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS OFFICE SUPPLIES TREATMENT, ARROWHEAD WL #3 TRAVEL /MEETINGS /EDUCATION SMALL TOOLS OFFICE SUPPLIES 150.53 2.61 153.14 00048684 MW 2,900.00 8,200.00 11,100.00 00048685 MW 127.22 201.65 22.83 68.00 975.46 237.82 42.28 14.55 14.54 601.44 400.93 382.05 254.69 965.58 643.72 15.15 10.10 24.36 21.95 263.94 290.00 31.96 21.30 6.40 -11.42 13.10 90.00 60.00 14.22 82.90 82.90 17.77 13.03 8.29 4.74 8.27 4.73 59.31 22.15 230.19 53.90 5.14 South Tahoe P.U.D. 12/13/01 P A Y M E N T O F C L A I M S R E P O R T 12/07/2001 - 12/20/2001 Page 6 THU, DEC 13, 2001, 10:20 AM - -req: CAROLYN -- -leg: GL JL - -loc: ONSITE - -- -job: 237692 # #J2095-- -prog: CK509 <1.07>--report id: CKRECSPC Default Selection: Check Stock ID: AP Check Types: MW, HW, RV, VH Vendor Name Account # Department INSTY - PRINTS INTERSTATE SAFETY & SUPPLY .JOHNSON. ROSS V JONES, J R 10 -06 -6200 10-19-6200 10-07-6025 20-07-6025 20 -07 -6200 10-19-4820 20 -19 -4820 10 -21 -4820 20-21-4820 10 -21 -6200 20 -21 -6200 10 -37 -4840 20 -37 -4840 10 -02 -6083 20 -02 -6083 Description OPERATIONS BOARD OF DIRECTORS LABORATORY LABORATORY LABORATORY BOARD OF DIRECTORS BOARD OF DIRECTORS ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION INFORMATION SYSTEMS INFORMATION SYSTEMS PUMPS PUMPS 10 -07 -4820 LABORATORY 20 -07 -4820 LABORATORY 20 -19 -4820 BOARD OF DIRECTORS 10 -00 -0425 GENERAL & ADMINISTRATION 10 -39 -6077 FINANCE 10 -06 -6200 OPERATIONS 20 -19 -6200 BOARD OF DIRECTORS KAISER FOUNDATION HEALTH PLAN 30-00-6745 SELF FUNDED INSURANCE KRAGEN AUTO SUPPLY LAKE TAHOE AUTO VILLAGE LAKE TAHOE VISITORS MAP LAKESIDE NAPA 10 -00 -0421 GENERAL & ADMINISTRATION 10 -05 -6011 EQUIPMENT REPAIR 20 -05 -6011 EQUIPMENT REPAIR 20 -27 -6660 DISTRICT INFORMATION 10-02-6051 PUMPS 10 -02 -4630 PUMPS 10 -02 -6071 PUMPS 20 -02 -6071 PUMPS 10 -03 -6073 ELECTRICAL SHOP Amount Check #+ Type TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION LABORATORY EQUIPMENT LABORATORY EQUIPMENT TRAVEL /MEETINGS /EDUCATION OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION DISTRICT COMPUTER SUPPLIES DISTRICT COMPUTER SUPPLIES STANDBY ACCOMODATIONS STANDBY ACCOMODATIONS Check Total: OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Total: SAFETY SUPPLIES INVENTORY INVENTORY FREIGHT /DISCOUNTS Check Total: TRAVEL /MEETINGS /EDUCATION Check Total: TRAVEL /MEETINGS /EDUCATION Check Total: CLAIMS SELF INS MEDICAL PLAN Check Total: SHOP SUPPLY INVENTORY Check Total: AUTOMOTIVE AUTOMOTIVE Check Total: WATER CONSERVATION EXPENSE Check Total: PUMP STATIONS OIL & LUBRICANTS SHOP SUPPLIES SHOP SUPPLIES SMALL TOOLS 56.95 17. 37 240.84 160.56 398.64 39.54 26.36 119.94 79.96 9.32 6.21 23.39 15.59 89.74 59.82 7.741.45 00048688 MW 44.43 29.61 57.78 131.82 00048689 MW 585.50 13.08 598.58 00048690 MW 287.04 287.04 00048691 MW 41.40 41.40 00048692 MW 543.00 543.00 00048693 MW 49.69 49.69 00048694 MW 23.21 23.21 46.42 00048695 MW 375.00 375.00 00048696 MW 157.36 76.78 1.66 1.65 55.16 h Tahoe U.D. DEC 1 20 .r_ JL--la C- ONSITE - -- joh E37692 #!25' 5 - -- prau: CK509i' 07-repay t ld PAYMENT OF 9 REPORT 12I07J2001 -1 Amount Check # Type 12113101 10:20 AM -req: MW, H4d: RV, VH Check Types: ID. A Check Stock !election: ndor Name - ===== - Account Department PIAINTEPdANGE - - `- 10 -p4 -6012 HEAVY MAINTENANCE. 10 -p4 6041 10-04-6042 HEAVY MAINTENANCE A IN TEN F - 05-6011 EQUIPMENT REPAIR 05 - EQUIPMENT REPAIR 1 0-05- 6013 EQUIPMENT EI 01 -6073 UNDERGROUND REPAIR 10-02-7195 PUMPS 10-29 -6042 ALPINE 10 -02 -6073 PUMPS ,S TIRE SERVICE INC. LILLY LOOMIS FA00 & co. M W H LABORATORIES MARTIN, DONALD L & MARJORIE MARTIN, GERALD E & T HE-LMA V MARTIN- WOBELLAS, LOUISE MC CROMiETER CARR SUPPLY CO MG MASTER MEEWS BUILDING CENTER COUNTY Description - - MOBILE EQUIPMENT BUILDING MAIiVTEN ,hiGE GROUND AUTOMOTIVE AUTOMOTIVE GENERATORS TAULAC PUMPTOOLS STATION BYPASS L SMALL TOOLS PUMP GROUNDS & MAINTENANCE Check Total: SMALL TOOLS EQUIPMENT REPAIR G56011 EQUIPMENT REPAIR 4405 FINANCE 2fl59 -4405 FINANCE 20-07 -6110 LABORATORY 20-19 -6709 FINANCE 20 -19 -6710 FINANCE 20--39 -6709 F INA CE E 20- 39 -6710 ,r 20_39 -6709 FINA 20-19 -6710 FINANCE 20 -02 -6051 PUMPS 6051 PUMPS CAL SHOP �� 01 ELECTRICAL r,3 -6041 EL.- c 10 -0E 6071. PUMPS 10'0` - 20_ 02-6071 PUMPS PUMPS 20 -02 -5050 PUMPS MAINTENANCE 10-04-604E UNDERGROUND REPAIR 10-01-6073 PUMPS 10 -02 -6048 PUMPS 10-02-6051 P -6071 PUMPS AUTOMOTIVE AUTOMOTIVE Check Total: CONTRACTUAL SERVICES CONTRACTUAL SERVICES Total: h14! Check 150.00 00049700 150.00 ING Total: 4,005.22 .00 MONITOR Check 3.637.35 00045701 MW PRINCIPAL PAYMENTS 7,642.57 LOAN INTEREST EXPENSE Total: 4,005.22 3,637.35 00046702 MW PRINCIPAL PAYMENTS 7,645.57 LOAN PR1.NG INTEREST EXPENSECheck Total: 1,959 7 1,696.0 0004°703 MW PRINCIPAL PAYMENTS 1,548.19 9. LOAN PRIM {al: MW INTEREST EXPENSE Total: 00048704 4.9.35 81.01 660.62 241.14 21.13 86.68 MW .320.55 00048705 i, 191.13 499 45 22.1.76 287.16 391.68 271.41 53.45 430.38 105.88 5, _81, 1e. 00048697 MW 6.25 MW 4,135.54 00048898 M 4,141.79 264.59 440•.99 00049699 MW PUMP STATIONS PUMP STATIONS HOP SUPPLIES SHOP SHOP SUPPLIES WELLS MAINTENANCE Total: GROUNDSc MA Check SMALL TOOLS PUMP STATION LUTHER . t PUMP STATIONS SHOP SUPPLIES Check Total: 7.14 127.70 90.41 14.94 South Tahoe P.U.D. 12/13/01 PAYMENT 0 F CLAIMS REPORT 12/07/2001-12/20/2001 Page 8 THU, DEC 13, 2001, 10: 20 AM --re.: CAROLYN---leg: GL JL--loc: ONSITE----job: 237692 #J2295---prog: CK509 <1.07>--report id: CKRECSPC Default Selection: Check Stock ID: AP Check Types: MW,HW,RV,VH Vendor Name MINISOFT Account 4 Department MOSBACHER, MARY LOU MOUNTAIN CELLULAR N 9 I SOLUTIONS INC 20-02-6073 PUMPS 10-04-6081 HEAVY MAINTENANCE 10-04-6022 HEAVY MAINTENANCE 10-04-6041 HEAVY MAINTENANCE 10-04-6042 HEAVY MAINTENANCE 10-04-6071 HEAVY MAINTENANCE 20-29-8290 ENGINEERING 10-28-6042 ALPINE COUNTY 10-37-4030 INFORMATION SYSTEMS 20-37-6030 INFORMATION SYSTEMS 10-19-6200 BOARD OF DIRECTORS 10-38-6310 CUSTOMER SERVICE 20-38-6310 CUSTOMER SERVICE 10-02-6310 PUMPS 20-02-6310 PUMPS 10-21-6310 ADMINISTRATION 20-21-6310 ADMINISTRATION 10-29-6310 ENGINEERING 20-29-6310 ENGINEERING 10-01-6310 UNDERGROUND REPAIR - 20-01-6310 UNDERGROUND REPAIR 10-28-6310 ALPINE COUNTY 10-39-6310 FINANCE 20-39-6310 FINANCE 10-07-6310 LABORATORY 20-07-6310 LABORATORY 10-27-6310 DISTRICT INFORMATION 20-27-6310 DISTRICT INFORMATION 10-03-6310 ELECTRICAL SHOP 20-03-6310 ELECTRICAL SHOP. 10-05-6310 EQUIPMENT REPAIR 20-05-6310 EQUIPMENT REPAIR 10-07-4760 LABORATORY 20-07-4760 LABORATORY NATIONAL BUSINESS FURNITURE 20-01-4820 UNDERGROUND REPAIR NELS TAHOE HARDWARE 10-02-6051 PUMPS 20-03-6073 ELECTRICAL SHOP 10-04-6071 HEAVY MAINTENANCE Description SMALL TOOLS PRIMARY EQUIPMENT SECONDARY EQUIPMENT BUILDINGS GROUNDS & MAINTENANCE SHOP SUPPLIES TREATMENT, ARROWHEAD WL #3 GROUNDS & MAINTENANCE • - Check Total: SERVICE CONTRACTS SERVICE CONTRACTS Check Total: TRAVEL/MEETINGS/EDUCATION Check Total: TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE Check Total: LABORATORY SUPPLIES LABORATORY SUPPLIES Check Total: OFFICE SUPPLIES PUMP STATIONS SMALL TOOLS SHOP SUPPLIES Check Total: Amount Check 4 TYP-e 27.54 7.68 76.07 294.73 10.07 40.76 76.12 24.59 787.75 00048706 MW 429.00 286.00 715.00 00048707 MW 37.26 37.26 00048708 MW 21.33 14.22 92.42 104.50 22.24 14.82 48.60 32.40 26.12 40.59 16.93 6.79 4.53 10.54 7.03 11.88 7.92 5.66 5.66 5.66 5.66 505.50 00048709 MW 44.80 29.86 74.66 00048710 MW 1,223.65 1,223.65 00048711 MW 17.48 11.76 15.64 South Tahoe P.U.D. 12/13/01 PAYMENT 0 F CLAIMS REPORT 12/07/2001-12/20/2001 Page 9 THU, DEC 13, 2001, 10:20 AM --req: CAROLYN---leg: GU ONSITE----job: 237692 #U2895---prog: CK509 <1.07)--repart id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department NOVALYNX CORP 10-07-4760 LABORATORY OFFICE DEPOT BUSINESS SERV DIV 10-29-4820 20-29-4820 10-00-0428 10-39-4820 20-39-4820 10-19-4820 20-19-4820 10-37-4840 20-37-4840 20-37-4820 10-39-6081 10-37-4820 10-21-4820 80-21-4820 PACIFIC BELL PACIFIC UNION CO. 10-00-6310 10-01-6310 20-01-6310 10-05-6310 20-05-6310 10-39-6310 20-39-6310 10-02-6310 20-02-6310 10-06-6310 10-07-6310 20-07-6310 10-21-6310 20-21-6310 10-22-6310 20-22-6310 10-37-6310 20-37-6310 20-19-4477 20-00-0308 ENGINEERING ENGINEERING GENERAL & ADMINISTRATION FINANCE FINANCE BOARD OF DIRECTORS BOARD OF DIRECTORS INFORMATION SYSTEMS INFORMATION SYSTEMS INFORMATION SYSTEMS FINANCE INFORMATION SYSTEMS ADMINISTRATION ADMINISTRATION GENERAL & ADMINISTRATION UNDERGROUND REPAIR UNDERGROUND REPAIR EQUIPMENT REPAIR EQUIPMENT REPAIR FINANCE FINANCE PUMPS PUMPS OPERATIONS LABORATORY LABORATORY ADMINISTRATION ADMINISTRATION HUMAN RESOURCES HUMAN RESOURCES DIRECTOR INFORMATION SYSTEMS INFORMATION SYSTEMS BOARD OF DIRECTORS GENERAL & ADMINISTRATION PEDERSEN UNDERGROUND PAYING 20-29-8290 ENGINEERING PETTY CASH 10-00-6520 GENERAL & ADMINISTRATION 20-00-6520 GENERAL & ADMINISTRATION Description Amount Check # Type Check Total: LABORATORY SUPPLIES Check Total: OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES INVENTORY OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES DISTRICT COMPUTER SUPPLIES DISTRICT COMPUTER SUPPLIES OFFICE SUPPLIES OFFICE SUPPLY ISSUES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Total: TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE Check Total: LEGAL LITIGATION MTBE MISC PREPAIDS Check Total: TREATMENT, ARROWHEAD WL #3 Check Total: SUPPLIES SUPPLIES 44.88 00048712 MW 101.30 101.30 00048713 MW 50.79 33.85 512.56 49.80 29.87 8.66 123.34 134.95 89.96 23.03 74.46 29.60 22.02 14.68 1,197.57 00048715 MW 673.32 7.37 7.37 7.61 7.61 11.03 7.36 32.32. 17.22 14.67 11.87 7.91 9,64 6.43 9.10 6.06 123.74 82.50 1,043.13 00048716 MW 5,100.00 1,000.00 6,100.00 00044920 HW 1,039.03 1,039.03 00048717 MW 5.02 3.35 th Tahoe r DEC 1_, !fault _ O F P A Y fit` ECif JL- "lac: 13/01 leg_ 1�/ CARr�LYN - °- T• e 0.'. i, a : 20 AM • Selection: Check R E P O R T 12 /0u1 011100 T0i 217692 +J4 395 - Pr a <1.07>--report id: CKRtti�, C L A I M S ON3ITE -- -- job: Stock ID: AP Che` ? ;P e a: Md,il, RV, V- Department _ _ _ - _ . _ ... Description OFFICE SUPPLIES TRAVEL/MEETINGS/EDUCATION ETINGSIEDUCATIO 1 o-o-4520 UNDERGROUND REPAIR i- " - r..-. Account 20-02 -6200 PUMPS R I C AL. SHOP 1.�- Qa -4sa LABORATORY 2.0 J7"` s20 LABORATORY TOR DIRECTORS 10-19-4020 BOARD OF DIRECTORS 20_19 -68 0 BOARD OARD OF DIRECTORS 20-1` - Ase ADMINISTRATION 21-4820 ADMINISTRATION e .,1 -4eao ADMIN RATION lo-2 _ a ADMINISTRATION 1 66,-1 20- 21 -b62 1 ADMINISTRATION DMIN IS T RA TIQ N 22_6520 HUMAN MAN RESOURCES 20 -2E -652 ES ORC DIRECTOR 00 CUSTOMER SERVICE 20-27-6660 AINFORMATION 10 -,se"8 c0 LP INE COUNTY 10-29-620 ENGINEERING 20 -29 -6200 ENGINEERING 10-19-4S20 CUSTOMER SERVICE 10-38-4220 CUSTOMER SE t ER VICE - CUSTOMER 10 -l36 e -6520 F 141ANCE 10 -39 -6200 FINANCE 24-39_6600 10 -06 -4750 OPERATIONS PIONEER AMERICAS INC PLANET ti TP.ATION 10-21.-6621 ADMINIS 20 -21 -.6621 ADMINISTRATION OLLYWOQtSlLA1�E TAHOE POWERS, PHYLLIS hLtIDL 17_07 -62Q0 LABORATORY 0` 07-boo LABORATORY 10- 6075 PUMPS 20-02-6075 PUMPS 10-06-6075 075 10-19--6075 FINANCE 20 -39 -6075 FINANCE MAINTENANCE ,10_04-6075 HEAVY 20-01-6052 UNDERGROUND REPAIR 20-89-3290 EN GINEERING : -x,054 ELECTRICAL SHOP QUENVOLD'S R SUPPLY TRAVEL, r SUPPLIES OFFICE SUPP LIES OFFICE SUPPLIES SUPPLIES 5 TI0 OFFICE ETINGS /EDUCA TRAVEL /ME OFFICE SUPPLIES p1 PRGR OFFICE I cEN & RECOGNIT ON PRGR INCENTIVE SUPPLIES SUPPLIES EXPENSE WATER CONSERVATION CONSERVATION PLAN ALPINE CNTY MASTER TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION OFFICE SUPPLIES OFFICE SUPPLIES TRAVEL/MEETINGS/EDUCATION SUPPLIES TRAVEL /i1 TIN TRAVEL /MEE GS /EDUCATION Check Total: Amount Check 0 lype 1.71 2.00 16.00 2.08 5.38 x6e 0.42 140.p4 13.67 9.12 15.84 10.56 7.16 4.76 33.60 10.00 22.34 13.22 6.82 43.81 29.21 50.40 92.18 53.44 650.79 CHLORINE 9.: RECOGNITION PRGR INCENTIVE R,• RECOGNITION PRGR INCENTIVE Check Total: INCENTIVE .RAVEL /MEET TION EDUCA Total: TRAVEL/MEETINGS/EDUCATION RAVELiMEE INGS/ Chock � ,gICALS SAFETY EQUIPMENT /PH SICAL3 UIPME,NT /PHY rALB SAFETY EQUIPMENT/PHYSICALS SAFETY EQUIPMENT/PHYSICALS NT /.PH OUIPMEI.IT /PHYSICALS SAFETY EQUIPMk SAFETY EDUIPMENT /PHYSICAbal: Total: Check SAFETY tt MANHO L # 3 Check E' ARROWHEAD Total: TREATMENT, REPAIR/MO-CC WATER TANUS Check Total: 00046718 Mw 2,805.75 00048719 MW 1,986.61 1,259.p6 00048720 MW 3 147.67 n 86.53 6.33 00046721 MW 392.6` 392.62 451.02 62.92 41.94 156.76 00048722 MW 1,497.68 695.29 Mw 6b2:95 00046723 1,356.24 3.72 1P. /07!2001- S2J2412�Qprt E N T 0 r C L A I abS 217692 # REPORT 12/07/2001-12/20/2001 C /20 :1.4/2_1 p P p Y M GL ,lt._- --� l o c: ONS I TE -- -- s 12/13it11 nth Tahoe P.U.S. - -req; CAROLYN- _ -1e1: 1, DEC 13. 8041, 10: a0 AM Amount Check # Type Check Types: Description z == = = == 11.31 • Check Stock t ===== ===== = 17.11 fault Selection: Depa, ^tmen _- _ -_ __-_= _`_ -- Accaunt - ___ ~- _= = = -- AUTOMOTIVE 17.11 o MW _- SMALL TOOLS 25 000487 4 ,rydar hta�ne 6011 EQUIPMENT REPAIR TOOLS -- -================ 10 Q5- REPAIR SMALL Check Total: =========== - -_ -_ 10 -05 -6073 EQUIPMENT 562.SO MW r C� 61,13 EQUIPMENT REPAIR 00048725 2 _. - 562.80 PRIMARY EQUIPMENT Total: Page ,. id: CKRECSPC REED ELECTRIC SAFETYLINE SAh1I -NUT CO INC SCOTTYS HARDWARE SHAW CONSTRUCTION CO SHENADt MOTORS SHELL OIL CO SHIELDS HARPER ?; CO INC SIERRA ENVIRONMENTAL SIERRA FOOTHILL LABORATORY SIERRA PACIFIC POWER SIERRA SPRING WATER CO 10- 04- 6021 HEAVY MAINTENANCE 10 -01 -6075 UNDERGROUND REPAIR 20 -29 -8290 ENGINEERING 10 -022 -6051 PUMPS - 20- 02-6050 PUMPS 20 -29 -8290 ENGINEERING i0 -O5 -6011 EQUIPMENT REPAIR 20-.05-•6011 EQUIPMENT REPAIR 10- 28-4610 ALPINE COUNTY 10--28 -b042 ALPINE COUNTY 20 -07 -6110 LABORATORY 10-07 -6110 LABORATORY 20 -07 -6110 LABORATORY 10 -00 -6740 GENERAL u- ADMINISTRATION 10 -00 -6330 GENERAL & ADMINISTRATION a0 -oo- -6330 GENERAL u ADMINISTRATION UNDERGROUND REPAIR PUMPS ELECTRICAL SHOP ELECTRICAL SHOP HEAVY MAINTENANCE OPERATIONS SAFETY EQUIPMENT/PHYSICALS OUIPMEN7l l Check Total: TREATMENT, ARROW Check WTotal: PUMP STATIONS WELLS 10--01 -6520 20 -01- 6520 10- 02 -6520 10 -03 -6520 20 -03 -6520 10 -04 -6520 10- 06 -n520 Check Total: TREATMENT, ARROWHEAD WL #3 Check Total: AUTOMOTIVE AUTOMOTIVE GASOLINE Check Total: Check Total: GROUNDS w MAINTENANCE Check Total: MONITORING MONITORING MONITORING Check Total: Check Total: STREET LIGHTING EXPENSE ELECTRICITY ELECTRICITY SUPPLIES SUPPLIES SUPPLIES SUPPLIES • SUPPLIES SUPPLIES SUPPLIES Check Total: 31.39 MW 31.39 00048726 104.76 104.76 00048727 MW 19.20 32.09 MW 51.29 00048728 1,502.50 1,502.50 00048729 67.43 67.40 MW 134.83 00048730 8.00 MW g.00 00048731 286.43 MW 286.43 p0O4E3732 254.00 MW 254.00 00048733 269.50 38.50 MW 308.00 00048734 1..423.25 38,489.15 15,318.16 55,230.56 00048735 MW 76.58 76.58 51.05 25.53 2.5.53 102.08 102.08 th Tahoe P.U.D. DEC 13, 2001, ,fault; Seyection: endor Name - 10:20 12/13/01 AM r ' g 0 F M 'F N T c CAROL1N - - -leg C t A I M S ONSITE- -- J `hack 5t ^`k ID. AP .heck Types: MW,MW,RV,VM SLOPE INDICATOR CO SOW FLAttE DRIVE ICON SOUNDBTRATEGIEB SOUTH LAKE. TAME, CITY OF SOUTH TAHOE BLOCt'' SOUTH TAHOE PLUMBING SUPPLY SOUTH TAHOE PUB UTILITY DIRT Atment EUI Al ,-! - 'o5' -1Sao EQUIPMENT REF ccaunt # Depar- NT REPAIR PM LABORATORY 2 -07 -4760 LABORATORY n 07 -4760 RACORY 10 -07 -6025 LABORATORY 20_07 -61025 10-38_61665 CUSTOMER SERVICE 20 -27 -6660 DISTRICT INFORMATION SOUTH TAHOE REFUSE SPEED PHOTO SUBSTITUTE PERSONNEL & 10-29-8130 ENGINEERING 20- 01-6052 UNDERGROUND REPAIR HEAVY MAINTENANCE 10- 04071 PUMPS ae 20 Q2 -6071 PUMPS 2001--1.2 /Eur; eport 12�ur' 1.071 -_ R E P fu k T rag: CI>`509 :.. Description esc rip ri °n -_- SUPPLIES SUPPLIES Check Total: Amount Check # 25.53 25,53 510.49 257.42 171.62 12.8` 8.20 LABORATORY SUPPLIES LABORATORY SUPPLIES LABORATORY EQUIPMENT LABORATORY EQUIPMENT CheGk Total: GREASE MANAGEMENT 1ANP,GEMENCheck Total: WATER CONSERVATION EXPENSE Check Total: ADMIMSTR PLAN,ROAD /HDORfRS hI Check Total: PIPE COVERS' & MANHOLES Check Total.: SECONDARY EQUIPMENT SHOP SUPPLIES SHOP SUPPLIES �•TRAT 18N v ADMINISTRATION 10- 00_6740 GENERAL R ' ADMINISTRATION 20-00-6380 GENERAL & WAIN ADMINISTRATION .0 GENERAL & ADM 10-00_6, .-r REPAIR 10-01-4620 UNDERGROUND DUND REPAIR Oi- REPAIR 20 -01' AG75 UNDERGROUND REPAI 10 -0 4_4 20 HEAVE' MAINTENANCE ADMINISTRATION t O- Cl -bbc.. i ADMINISTRA'i ION eo 1.1-'3290 ENGINEERING E GRAN 20 -9 88 ,EXPORT PIPELINE T X0_98 -t382� PUMPS 10--02 -739 20 -01 -4405 UNDERGROUND REPAIR in -27 -4405 DISTRICT INFORMATION Check Total: STREET LIGHTING EXPENSE WATER OTHER UTILITIES Check Total: REFUSE DISPOSAL- Crock Total'. OFFICE SUPPLIES OFFIC PPL1 S OFFICEQUIPMENT/PHYSICALS E SUPPLIES INC ENTIVE o RECOGNITION P; G , ECO NITI N pR Gt TREAT ENT, ARROWHEAD END BONE PHASE II DIP TBYPASS L PUMP STATION B Total: T Al -LAC CONTRACTUAL SERVICE Total: CONTRACTUAL SERVICES 00048736 OW 449.53 00048737 MW OG044918 SW 2,756.00 2,7561.00 914.00 00040739 MW 200.00 00048759 MW 28.46 00048740 MW 729 4 72.42 1681.19 00048741 MW 17,00 2,544.71 MW 146.64 00048742 2sip2.35 1,27 .79 00048743 MW 1,272.79 7.97 7.96 0.4B 15.19 24.23 18.13 2.2.33 4.27 114.71 00045744 MW 1,144.50 48745 MW 1144. 50 000 e,111.13 South Tahoe P.U.D. 1e/13/01 P A Y M E N T 0 F C L A I M S R E P O R T 1e/07/e001-1e/20/e001 Page 13 THU, DEC 13, 2001. 10:20 AM --req: nAnoLvm---lpn: GL JL--loc: omazTs----job: e3769e #J2895---nron: cu509 «1.07»--report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: ww.*w.pv.vH Vendor Name _ Account # Department Description Amount Check # Type TAHOE T C M DIGITAL SOLUTIONS 10-21-6070 ADMINISTRATION - Check Total: e.333.33 00048746 MW SERVICE CONTRACTS 163.30 Check Total: 163.30 00048747 MW BASIN CONTAINER SERVICE 10-00-6370 GENERAL o ADMINISTRATION REFUSE DISPOSAL 704.00 TAHOE Check Total: 784.00 00048748 MW OFFSET PRINTING INC 10-05-4820 EQUIPMENT REPAIR TAHOE 20-05-4820 EQUIPMENT REPAIR PARADISE CHEVRON TED'S ELECTRIC TURNER m ASSOCIATES INC U o A BLUE BOOK U a DEPT OF LABOR OFFICE SUPPLIES OFFICE SUPPLIES check Total: 7.76 7.76 15.5e 000*87*9 MW 20-01-46e0 UNDERGROUND REPAIR DIESEL 58.38 Check Total: 58.38 00048750 MW 10-03-6071 ELECTRICAL SHOP SHOP SUPPLIES e5.55 Check Total: 25.55 00048751 MW e0-29-4405 ENGINEERING CONTRACTUAL SERVICES 300.00 Check Total: 300.00 0004875e MW 10-01-6073 UNDERGROUND REPAIR SMALL TOOLS 579.07 Check Total: 579.87 00048753 MW 10-e2-44*5 HUMAN RESOURCES PERSONNEL LEGAL 20-2e4445 HUMAN RESOURCES DIRECTOR PERSONNEL LEGAL Check Total: V S POSTMASTER 10-00-030* GENERAL & ADMINISTRATION 20-00-0304 GENERAL & ADMINISTRATION U a POSTMASTER 10-38-4810 CUSTOMER SERVICE e0-38-4810 CUSTOMER SERVICE • 'UNITED PARCEL SERVICE 10-00-4810 GENERAL u ADMINISTRATION 20-00-4810 GENERAL & ADMINISTRATION POSTAGE PREPAID. POSTAGE PREPAID Check Total: POSTAGE EXPENSES POSTAGE EXPENSES Check Total: 1,260.00 840.00 2,100.00 00040754 MW 3,000.00 2,000.00 5.000.00 00048755 MW 1,500.00 1,000.00 2,500.00 00048756 MW-- Vendor Total: 7,500.00 POSTAGE EXPENSES POSTAGE EXPENSES c»ec» rutal: 300.00 200.00 500.00 00048757 MW v w n oopponATzow 10-07-4760 LABORATORY LABORATORY SUPPLIES 583.70 20-07-4760 LABORATORY LABORATORY SUPPLIES 3E19.15 Check Total: 97e.85 00048758 MW v3pzmG_rnEzG*T SYSTEM 10-01-605e UNDERGROUND REPAIR pIps, oovsao, &.MANHOLES ' 239.41 � Check Total: ezp �z noo 759 MW ^ � — :.YQ1,12 Check Total:. 0.00 00044919 VH South Tahoe F . U . D . 12/13/01 P A Y M E N T O F C L A I M S R E P O R T 12/07/2001 - 12/20/2001 Page 14 THU, DEC 11, 2001, 10:20 AM --rep: CA00LYN -- --leg: nL JL - -lec: ONSITE - -- -•job: 237692 4J2895 -- -prop: Cf ^509 x_1.07== -- report id: CKRECSPC Dei'ault Selection: Check Stock ID: AP ; Check Types: MW, HW, RV, VH Vendur Name Account # Department WEDCO INC WESTERN NEVADA SUPPLY WITHROW OXYGEN SERVICE ZYMAX ENVIROTECHNOLOGY 10 -03 -6073 ELECTRICAL SHOP 10 -03 -6071 ELECTRICAL SHOP 10 -03 -6041 ELECTRICAL SHOP 20 -03 -6073 ELECTRICAL_ SHOP 20 -38 -6045 20 -02 -6051 20 -01 -6052 20 -01 -6071 10 -02 -6071 20 -02 -6071 10 -02 -6073 20 -02 -6073 10 -07 -4760 20 -07 -4760 10 -04 -6071 20 -29 -8290 Description CUSTOMER SERVICE PUMPS UNDERGROUND REPAIR UNDERGROUND REPAIR PUMPS PUMPS PUMPS PUMPS LABORATORY LABORATORY HEAVY MAINTENANCE ENGINEERING 10 -07 -6110 LABORATORY 20 -07 -6110 LABORATORY SMALL TOOLS SHOP SUPPLIES BUILDINGS SMALL TOOLS Amount Check # Type Check Total: WATER METERS PUMP STATIONS PIPE, COVERS, °< MANHOLES Check Total: SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SMALL TOOLS SMALL TOOLS LABORATORY SUPPLIES LABORATORY SUPPLIES SHOP SUPPLIES TREATMENT, ARROWHEAD WL #3 Check Total: MONITORING - MONITORING Check Total: Grand Total: 350.17 91.60 46.05 98.90 586.72 00048760 MW 11,049.07 909.50 575.36 12,533.93 00048761 MW 24.31 21.00 21.00 26.75 26.75 21.60 14.40 661.08 259.19 1,076.08 00048762 MW 1,249.50 6,015.50 7,265.00 00048763 MW 270,775.19 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer. General Manager RE: BOARD MEETING December 20 2001 AGENDA ITEM: 14.a ACTION 1TEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH REAL PROPERTY NEGOTIATORS REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Government Code Section 54956.8. Closed Session may be held for conference regarding property neaotiations. Negotiating Parties: Board of Directors, Robert Baer / General Manager Under Negotiation: Consideration of Property Purchase Property Identification: APN 1-080-80 APN 1-080-81 APN 1-080-82 APN 1-080-5fi APN 1-080-60 APN 1-200-01 APN 1-200-10 APN 1-200-11 .:N SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTAGHMENTS: CONCURRENCE WITH REQUESTED CTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL „ CHIEF FINANCIAL OFFICER: YE O � WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer. General Manaaer RE: BOARD MEETING _ December 20. 2001 AGENDA ITEM: 14.b ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: F. HEISE LAND & LIVESTOCK vs. STPUD and DOES 1 THROUGH 10• INCLUSIVE• ALPINE COUNTY SUPERIOR COURT CASE NO. C18644 � REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a) Closed Session may be held for conference with legal counsel regardingexisting litigation SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YES c WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer. General Manaaer RE: BOARD MEETING December20. 2001 AGENDA ITEM: 14.c ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: F. HEISE LAND & LIVESTOCK vs. STPUD and DOES 1 THROUGH 10• INCLUSIVE• ALPINE COUNTY SUPERIOR COURT CASE NO. C18733 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a). Closed Session may be held for conference with legal counsel regarding existing litiaation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: � ATTACHMENTS: CONCURRENCE WITH REQUESTED CTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YE M��c,,.,Q.c, WATER SEWER X � SOUTH TAHOE PUBLIC UTIIITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer. General Manager : RE: BOARD MEETING December 20. 2001 AGENDA ITEM: 14. d ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: STPUD VS. ARCO. ETAL. SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 999128 � REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a). Closed Session may be held for conference with legal counsel regardin4 existinq litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: � ATTACHMENTS: CONCURRENCE WITH REQUESTED CTION: CATEGORY: GENERAL MANAGER: YES NO GENERAL CHIEF FINANCIAL OFFICER: YE �aFc,,..Q,.c WATER X SEWER �: � SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Robert Baer. General Manager RE: BOARD MEETING December 20 2001 AGENDA ITEM: 14. e ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: STPUD VS LAKESIDE PARK ASSOCIATION SUPERIOR COURT CASE NO. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Govemment Code Section 54956.9L). Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: . . . ATTACHMENTS: CONCURRENCE WITH REQUESTED CTION: CATEGORY: GENERAL MANAGER: YES NO GENERA� CHIEF FINANCIAL OFFICER: YE ^��i;�g�la WATER X _ SEWER