10-16-08
.........
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrig, General Manager
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
OCTOBER 16, 2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
October 16, 2008, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
'-' BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Jones, Claudio,
Schafer
ATTENDEES
STAFF:
Sol brig, Sharp, Sciuto, Hughes, Bird, Hussmann,
Brown, Coyner, Bergsohn, Curtis, Thiel, Swain,
Van Gorden, B. Cuevas, R. Johnson, C. Stanley,
Rasmussen, Henderson, Attorney Herrema
Guests:
John Runnels/Citizens Alliance, Georg Krammer and
Alyssa Uchimuura/Koff & Associates,
Cathy Monagahan/EI Dorado County Water Agency
John Runnels wished President Mosbacher a happy
80th birthday.
COMMENTS FROM THE AUDIENCE
Randy Curtis led the pledge to the flag.
PLEDGE OF ALLEGIANCE
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Staff requested Consent Item 4.c. {Indian Creek
Reservoir TMDL Mitigation Pump Cable} be removed
from the agenda because a less expensive alternative
was found.
'-"
REGULAR BOARD MEETING MINUTES - OCTOBER 16, 2008
PAGE-2
Moved Schafer / Second Rise / Passed Unanimously
to approve the Consent Calendar as amended:
CONSENT CALENDAR
......... a. Identity Theft Prevention Program - (1) Adopted
proposed program in response to, and in compliance
with, the Fair and Accurate Credit Transaction Act
of 2003; and (2) Enacted Ordinance No. 511-08
adding Section 2. 1 0 to Division 2 of the
Administrative Code regarding the Identify Theft
Prevention Program;
b. Angora Tank Replacement and Access Road -
Extended contract with Hauge Brueck Associates
for consulting services, in the amount of $16,640,
for a total amount not to exceed $29,660;
c. Item removed;
d. Indian Creek Reservoir Oxygenation - Authorized
execution of the Utility Line Extension Agreement
No. 08-39009-5-57 for electric service to the
Indian Creek Reservoir oxygenation system,
(Alpine County, CA), between Sierra Pacific
Power Company and the District for $14,790;
e. Indian Creek Reservoir Oxygenation - (1) Approved
Change Order No. 1 to Hobbs Electric, in the
amount of $11,352.73; and (2) Added 48 calendar
'-' days to the total contract time;
f. Alpine County Annual Impact/Mitigation/Compensation-
Authorized payment of District's annual mitigation fee
to Alpine County in the amount of $115,700;
g. Lynn Nolan, Grant Coordinator, Employment Contract -
Terminated employment contract and added limited
term union employee;
h. Restatement of the South Tahoe Public Utility District
Deferred Compensation Plan and Trust (Plan) -
Adopted Resolution No. 2853-08 adding Paul Hughes,
Chief Financial Officer, and removing Rhonda McFarlane,
previous Chief Financial Officer, from the Plan Trustee
signature list;
I. Approved Regular Board Meeting Minutes:
September 18, 2008;
J. Approved Regular Board Meeting Minutes:
October 2, 2008.
"-"
Georg Krammer, Koff & Associates, explained the
processes and variables considered when developing
the final recommendations for the management salary
survey, including: data collection, benchmark
PRESENTATION: MANAGERS
COMPENSATION STUDY, KOFF &
ASSOCIA TES
REGULAR BOARD MEETING MINUTES - OCTOBER 16, 2008
PAGE - 3
classifications, criteria for selection of comparative
agencies, and internal relationships.
'-' Richard Sol brig explained the study was a tool to
aid in negotiating a new management MOU.
PRESENTATION: MANAGERS
COMPENSATION STUDY, KOFF &
ASSOCIA TES
(continued)
ITEMS FOR BOARD ACTION
Ivo Bergsohn reported the District solicited proposals
from four consultants to conduct a monitoring well
installation program to collect water quality data related
to the use of reclaimed water on the Diamond Valley
Ranch. Based on the results of staff's evaluation of each
firm, Farr West Engineering was recommended to conduct
the work in accordance with their proposal, and also
recommended a cost ceiling of $60,000 be set for this
work.
Moved Schafer / Second Claudio / Passed Unanimously
to approve proposal received from Farr West Engineering,
with a cost ceiling of $60,000.
Ross Johnson reported one of the operators plans to
retire in May 2009. He requested hiring an operator
now to allow time for the new person to develop the
'-' proficiency necessary to independently handle routine
operations by training for six months in advance of the
anticipated vacancy.
Moved Jones / Second Claudio / Passed Unanimously
to approve hiring an Operator 1/111 six months in
advance of an anticipated opening.
Ross Johnson reported that attempts to fill this position
for a limited term were unsuccessful. The electrical
department has been running without one of their four
employees for six months due to a medical leave of
absence. It is unknown when the absent employee
will be able to return to work. Preventative maintenance
projects have slipped and many in-house type of
improvements have had to be outsourced. Authorization
for this position will allow the department to keep up
with the current workload. Should the absent employee
return to work, the department would catch up on
deferred projects, and return to the normal four
person staff through attrition.
"-' Moved Claudio / Second Schafer / Passed Unanimously
to authorize hiring a full time permanent, Electrician 1/11
with the Electrical Department to return to four person
staff through attrition.
DIAMOND VALLEY RANCH
TEMPORARY CONTAINMENT
BASIN
OPERATIONS DEPARTMENT HIRE
ELECTRICAL INSTRUMENTATION/
TECHNICIAN 1/11
REGULAR BOARD MEETING MINUTES - OCTOBER 16,2008
PAGE - 4
John Thiel reported in compliance with CEQA, staff and
consultants completed an environmental review of the
'-' project and found it would have no significant impacts.
Moved Jones / Second Rise / Passed Unanimouslv to:
(1) Approve the initial study and the determination of no
significant effect on the environment; (2) Authorize the
preparation of a Notice of Intent to Adopt a Negative
Declaration with submittal to the State Clearinghouse;
and (3) Publish a notice in the Tahoe Tribune with
provisions for a public hearing.
Moved Schafer / Second Claudio / Passed Unanimously
to approve payment in the amount of $978,594.10.
Water and Wastewater Operations Committee: The
committee met October 13. Minutes of the meeting
are available upon request. Most of the meeting was
devoted to Complete Wireless, a company interested in
leasing a site for their tower.
'-'
City of South Lake Tahoe Issues Ad Hoc Committee:
Richard Solbrig reported a meeting with City represen-
tatives will be held October 23. Staff will discuss the
Lahontan NPDES requirements. Solbrig will meet
separately with the City Manager and request that an ad
hoc committee meeting be held (comprised of two District
Board members, and two City council members) to
discuss several other issues.
Manaqement Neqotiations Ad Hoc Committee: The
committee met October 13 to discuss the Koff salary
study.
Director Jones reported the water agency is part of a
regional river management organization called CABBY.
The District's property tax money that was shifted to the
water agency is being used to pay part of the $90,000
membership fee and there is no benefit whatsoever to
the District from their membership. Director Jones voiced
his concerns and the water agency board agreed to review
the effectiveness of CABBY. A lot of money has been
spent to date, but no grants have ever been received.
The group has spent over $300,000 per year, and will
have spent approximately $1 M by year end. Plus, they
hired three full time staff, who now wish to receive
"-" medical insurance and CaIPERS. The next water
agency meeting will be held November 12.
TWIN PEAKS BOOSTER STATION
AND WATERLINE REPLACEMENT
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPORT
REGULAR BOARD MEETING MINUTES - OCTOBER 16, 2008
PAGE - 5
Director Claudio reported he is impressed with California BOARD MEMBER REPORTS
Forward, and encouraged the Board to consider endorsing
the group after the November elections.
'-'
Director Mosbacher thanked staff for arranging a District-
wide gathering to honor her 80th birthday.
General Manaqer: Richard Solbrig reported on two items: GENERAL MANAGER REPORTS
1) Integrated Regional Water Management Plan - It is
possible that a bond will be issued under the Proposition 50
guidelines, which would be good news since grant applications
can be submittf'd without a significant rewrite of the plan.
2) He read a letbr from an appreciative customer who
participated in the turf buy-back program and complimented
Shelly Barnes on her professionalism.
Assistant General Manaqer / Enqineer: Paul Sciuto STAFF REPORTS
reported that Heavenly has requested a significant amount
of additional water to be used for snowmaking. Hydraulic
modeling is being done to determine the amount that
can be provided from Pioneer Trail to Ski Run Blvd.
Heavenly will also make improvements to their own water
supplies to help meet their demand.
3:25 P.M.
ADJOURNMENT TO CLOSED
SESSION
RECONVENED TO OPEN SESSION
"-'
3:30 P.M.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
3:30 P.M.
ADJOURNMENT
"-'
I
ATTEST:- ~-A{~I k I J ,/){ 1 , I )
Kathy Sharpt Clerk of the/Board
South TaH'~ Public Utility District
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