11-06-08
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrig, General Manager
~.~ai)' Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
NOVEMBER 6, 2008
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
November 6, 2008, 2:20 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
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BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Jones, Claudio,
Schafer
ATTENDEES
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Brown, Ryan, Coyner,
Nolan, Curtis, Attorney Kvistad
Guests:
John Runnels/Citizens Alliance, Andrew Strain and
Casey Blann/Heavenly Valley, Cathy Monagahan/
EI Dorado County Water Agency, Adam Jensen/
Tahoe Daily Tribune
Linda Brown led the pledge to the flag. PLEDGE OF ALLEGIANCE
John Runnels distributed a typed statement he read COMMENTS FROM THE AUDIENCE
aloud urging the District to assist ratepayers in sharing
the burden of the current economic conditions.
Moved Jones / Second Schafer / Passed Unanimouslv CONSENT CALENDAR
to approve the Consent Calendar as submitted:
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a. License Agreement with Heavenly Land, Lmited
Partnership - Authorized execution of a license
agreement with Heavenly Valley allowing access
to the David Lane Booster Station property for
soils investigation;
REGULAR BOARD MEETING MINUTES - NOVEMBER 6, 2008
PAGE-2
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b. Pickup Truck: % Ton Regular Cab - Awarded bid to
the lowest responsive, responsible bidder, Hansel
Ford, Inc., in the amount of $20,578.23;
c. Forklift - (1) Waived the minor bid irregularity; and
(2) Awarded bid to the lowest responsive, responsible
bidder, Case Power and Equipment, in the amount of
$54,301.25;
d. Country Club Tank and Waterline Replacement
Sitework - Approved Change Order No.1 to
Hangtown General Engineering, in the amount
of $1,488.82
e. 2008 AI Tahoe Waterline Replacement - Approved
Change Order No.2 to Cruz Excavating, in the
amount of $64,890;
f. Association of California Water Agencies (ACWA):
2009 Annual Membership Dues - Approved Payment
to ACWA, in the amount of $16,475;
g. Approved Regular Board Meeting Minutes:
October 16, 2008.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
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Heavenly Valley would like to increase the quantity and
improve the reliability of water that the District supplies
to them for snowmaking. This agreement will provide
the framework for the planning, design, and construction
of facilities through which the District can deliver
increased water supplies, including the development
of terms and conditions for supplying such water. It
also defines reimbursement provisions for District
incurred costs and costs related to the agreement, and
the facilities. A rate and/or agreement for water service
for snowmaking will also be developed. Heavenly will
pay for all improvements unless some of the projects
benefit the District.
Andrew Strain, Heavenly Valley, reported the agreement
was developed in a spirit of cooperation, with benefits
for both.
\..,
Moved Jones / Second Claudio / Passed Unanimouslv
to: (1) Authorize execution of a Water Facility Agreement
with Heavenly Valley; and (2) Allow staff to negotiate
minor changes to the draft agreement.
WATER FACILITY AGREEMENT
WITH HEAVENLY VALLEY, LIMITED
PARTNERSHIP
REGULAR BOARD MEETING MINUTES - NOVEMBER 6, 2008
PAGE - 3
In order for Heavenly Valley to increase their water supply HEAVENLY VALLEY SNOWMAKING
for snowmaking, and prior to committing capital dollars to
the construction of any facilities, they would like the District
to provide an analysis of water service rates for their off-
season water consumption. Municipal Financial Services
submitted a proposal to provide a comprehensive analysis
of both water service rates and capacity charges for
Heavenly Valley's unique situation. Heavenly will pay for
the rate study which will be based on numerous variables
specific to snowmaking, existing and needed facilities,
volume of water, etc. Groundwater recharge capabilities
will also be assessed to ensure there will be no detrimental
impacts to the District's customers. Staff pointed out the
quantity of water requested is not extremely large, and the
demand will be only for short periods of time during the
winter.
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Moved Schafer / Second Jones / Passed Unanimouslv
to approve the proposal from Municipal Financial Services
to evaluate the capital and operating costs, in the amount
of $21,760.
Moved Schafer / Second Rise / Passed Unanimously
to approve payment in the amount of $2,365,636.58.
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Water and Wastewater Operations Committee: The
committee met November 3. Minutes of the meeting
are available upon request. Randy Curtis gave a brief
report on the collection system master plan.
Plannina Committee: The committee attended two
public meetings in Alpine County regarding the
Diamond Valley Ranch Master Plan.
City of South Lake Tahoe Issues Ad Hoc Committee:
Richard Sol brig reported he will meet with the City
Manager to develop an agenda for the respective Board
ad hoc committees. The City appointed Council members
Bidwell and Crawford to serve as their ad hoc committee.
Manaaement Neaotiations Ad Hoc Committee: The
committee met to discuss the Koff salary study and
requested additional information before their next
meeting.
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Director Jones introduced Cathy Monaghan, from the
water agency. She gave a brief report concerning a
recent water and power authority meeting.
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
REGULAR BOARD MEETING MINUTES - NOVEMBER 6, 2008
PAGE - 4
Director Jones reported EI Dorado County is cutting
staff in the Tahoe Basin. Plan checks will have to be
~ sent to Placerville next year.
Director Claudio thanked staff for the presentation on
the Diamond Valley Ranch Master Plan.
BOARD MEMBER REPORTS
Director Mosbacher reported on her attendance at the
Meyers Roundtable meeting. The California Conservation
Corp must relocate due to complaints from neighbors
and expressed interest in the District's Santa Fe property
(which is not available for use).
General Manaaer: Richard Solbrig reported on two items: GENERAL MANAGER REPORTS
1) Integrated Regional Water Management Plan - Lynn
Nolan is running the regional meetings and has set up
templates for partners to describe projects they want to
submit. The use of consultants to help with components
is under consideration.
2) An emergency scenario drill was held that tested
communications between several agencies during a
disaster. Participation in this drill is a requirement if
FEMA funding is ever needed.
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3:30 - 3:45 P.M.
MEETING BREAK
Customer Service Manager: Lisa Coyner gave an update STAFF REPORTS
on the impacts of the excess sewer unit transfer ordinance.
A letter was sent to customers who have five sewer units
or more, resulting in 34 properties that suspended billing
(totaling a loss of $103,000 per year in revenue). There
are still 75 commercial properties and 30 more residential
properties remaining that need their sewer units counted.
Assistant General Manaaer / Enaineer: Paul Sciuto
reported on his meeting with City staff regarding Lahontan
requirements. He also reported on his attendance at the
WEFTEC conference, where he presented his paper on
Angora fire response.
He also informed the Board that the retention on the AI Tahoe
and Julie Lane waterline projects was reduced to 5%.
Chief Financial Officer: Paul Hughes reported District
investments have not been impacted since his last
report.
\., 4:40 P.M.
ADJOURNMENT TO CLOSED
SESSION
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REGULAR BOARD MEETING MINUTES - NOVEMBER 6, 2008
PAGE - 5
5:05 P.M.
RECONVENED TO OPEN SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
5:05 P.M.
ADJOURNMENT
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