AP 01-14-00 SpecialSOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
NOTICE OF SPECIAL BOARD MEETING
[Revised Agenda]
Friday, January 14, 2000
10:00 A.M.
District Conference Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Robert G. Baer, General Manager
Christopher H. Strohm, President
James Jones, Director
BOARD MEMBERS
Ma Lou Mosbacher, Director
Richard Solbrig, Assistant Manager
Pembroke Gochnauer, Vice President
Duane Wallace, Director
AGENDA
1. CALL SPECIAL MEETING TO ORDER
2. ITEMS FOR BOARD ACTION
REQUESTED BOARD ACTION
a. U.S.D.A. FOREST SERVICE
SPECIAL USE PERMIT FOR
GARDNER MOUNTAIN WELL
b. GARDNER MOUNTAIN WELL PUMP
AND CONTROL BUILDING
(Richard Solbrig)
3. ADJOURNMENT
AUTHORIZE TERMS OF LONG -TERM
SPECIAL USE PERMIT
APPROVE CONSULTANT SERVICES FOR
CAROLLO ENGINEERS TO DESIGN
ELECTRICAL COMPONENTS FOR THE
WELL IN THE AMOUNT OF $33,200
South Tahoe Public Utility District • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 • Phone: 530/544 -06474 • Facsimile: 530/541 -0614
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Nick Zaninovich, Staff Engineer
RE: BOARD MEETING , January 14 , 2000 AGENDA ITEM:
ACTION ITEM NO: b
CONSENT CALENDAR ITEM NO:
ITEM- PROJECT NAME: GARDNER MOUNTAIN WELL PUMP AND CONTROL BUILDING
REQUESTED BOARD ACTION: Approve consultant services for Carollo Engineering to design
electrical components for the well in the amount of $33,200.
DISCUSSION: Staff has solicited a proposal from Carollo Engineers for the design of the
electrical components of the Gardner Mountain Well. Design services under this proposal shall
include electrical pump control, lighting, heating, backup generator, and limited telemetry - related
design. Staff recommends the Board approve the proposal in the amount of $33,200.
SCHEDULE: Electrical design to be complete January 24, 2000.
COSTS: $33,200. ACCOUNT NO: 2029 - 7021 /GMPUMP
BUDGETED AMOUNT REMAINING: ($1,999.)
ATTACHMENTS Carollo proposal.
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES�n NO
CHIEF FINANCIAL OFFICER: YES
NO
CATEGORY:
GENERAL
WATER X
SEWER
12/28/99 TUE 12:00 FAX 916 565 4880
4 carOLLD
e n G l n e e r s
December 28, 1 999
300.84
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, California 96150
CAROLLO ENGINEERS —SACTO STPUD
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Attention: Mr. Nick Zaninovich
Subject: Gardner Mountain Water Well Electrical Design Assistance
Dear Nick:
Carollo Engineers (Carollo) is pleased to submit this proposal to assist the South Tahoe
Public Utility District (District) with the electrical design and construction for the new
Gardner Mountain Water Well. This proposal is based on our understanding of the
engineering services requested by the District (as discussed with District staff and
presented in our memorandum of December 20, 1999).
The services to be provided by Carollo under this proposal are limited to the design of the
electrical system for the new Gardner Mountain Water Well and emergency generator. The
new generator is to be designed to run the 150 horsepower well pump and station
appurtenances during power outage events. The system will be designed for a manual
start, an automatic transfer switch is not included. Specifications will be developed for the
electrical work undertaken as part of this design. The District will complete all other
required drawings, specifications, and other related work for the remainder of the
installation including grading, paving, pipe identification and Installation, Carollo will
provide shop drawing review for submittals on the electrical system as requested by the
District.
Our Scope of Work (Exhibit A, attached) is based upon our understanding of the project.
The proposed engineering cost for the completion of the tasks contained in the Scope is
$33,200. The development of this cost is detailed in the attached Labor Hour and Cost
Estimate (Exhibit B). It is our understanding that this project will be administered under the
1988 Master Agreement (as amended to allow the engineer to carry errors and omissions
insurance not less than $5,000,000 aggregate with a deductible of not more than $500,000)
between Carollo Engineers and the District. Engineering fees will be based on the current
fee schedule (Exhibit C).
The project team for the completion of this project will be Mr. Robert Gillette, Principal -in-
charge, Mr. Jack Burnam, Project Manager and Mr. George Hughes, Project Engineer.
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2500 VENTURE OAKS WAY, SUITE 320 • SACRAMENTO, CALIFORNIA 95833 • (916) 565 -4888 • FAX (916) 565 -4880
0002
12/28/99 TUE 12101 FAX 916 565 4880
Mr. Nick Zaninovich
South Tahoe Public Utility District
December 28, 1999
Page No. 2
CAROLLO ENGINEERS -SACTO STPUD
Please review the material contained herein and, if acceptable, submit them to the Board of
Directors for approval.
Please feel free to contact us with any questions.
Sincerely,
CAROLLO ENGINEERS, P.C.
Robert A. Gillette, Principal
viszt„L.
Jack Burnam II, P.E.
RAG /JLB:kjp
Attachments: Exhibit A - Scope of Work
Exhibit B - Labor Hour and Cost Estimate
Exhibit C - Fee Schedule
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2500 VENTURE OAKS WAY, SUITE 320 • SACRAMENTO, CALIFORNIA 95833 • (916) 565 -4888 • FAX (916) 565 -4880
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12/28/99 TUE 12:01 FAX 916 565 4880
CAROLLO ENGINEERS -SACTO STPUD
EXHIBIT A
SOUTH TAHOE PUBLIC UTILITY DISTRICT
GARDNER MOUNTAIN WATER WELL ELECTRICAL DESIGN
Scope of Work
The following describes the Scope of Work for the engineering effort to complete the design,
bidding, and construction services associated with the electrical design for the new Gardner
Mountain Water Well. These engineering services are to be provided by Carollo Engineers
(Engineer) as requested by the South Tahoe Public Utility District (District).
The District is to provide all required geotechnical, topographic survey and plan and profile
drawings of the existing building that will house the new electrical system for the Gardner
Mountain Water Well site. This proposal assumes that the District will develop the bidding
documents for this project. Technical specifications will be provided by the engineer for the
work included in the electrical design.
Task 1 - Design Electrical System for the new Gardner Mountain Water Well
Consultant shall develop plans for the complete electrical system for this water well pump
station. District shall have the power dropped from the nearest power source and brought to
the building. Consultants work shall begin here. All electrical equipment shall be installed in
the existing building. District shall provide a plan of the building and shall indicate any areas
that are not to be used in the electrical layout. It is the intent of the District to run all conduit
connecting the equipment to the controls under the new slab floor that is to be poured. This
means that the electrical layout has to be completed before the slab can be poured. Electrical
equipment shall include:
1. Well pump - Well pump motor is 150 horsepower. Well pump shall be operated
by a VFD designed as part of this project.
2. PLC - PLC will be capable of accepting an automatic transfer switch at a later
date If the District should so decide. No automatic transfer switch is to be
installed as part of this project. Switching from land power to emergency power
shall be done manually,
3. Emergency Generator - Consultant shall size the new emergency generator
based on data supplied from the District on pump horsepower, fan motors,
lighting, etc. The emergency generator shall be sized to operate all station
components during a power outage including: pump, lights, fans, building
heater, etc. NOTE, the recommended emergency generator shall be capable of
operating a VFD. Because the switch from land power to emergency power
shall be manual there may be significant time between power loss and start up
of the emergency generator. For this reason, the design shall also include a
panel either in the main panel or separate from it that will allow a small portable
generator to be plugged in to light 2 to 3 lights within the building and that can
power up the block heater on the emergency generator. This will be used to
warm the unit before starting after shutdown. Louvers shall be manually
operated.
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12/28/99 TUE 12:02 FAX 916 565 4880
CAROLLO ENGINEERS -SACTO --'-O STYLI@
4. Automatic Transfer Switch (ATS) - will not be provided as part of this project but
a spot should be designated for its future installation and conduit between the
PLC and the ATS location should be installed to ease future installation.
5. Variable Frequency Drive (VFD) - well pump shall be operated by a VFD that
will be integrated into the system.
6. Other electrical controls to be included in the design include: block heater for
the emergency generator, building (space) heater, battery charger, lighting
• circuits, signals to and from the discharge flow meter, electronic pressure meter,
draw down meter, chlorine feed (metering pumps), etc.
7. The District will coordinate with Sierra Pacific Power to have a power drop
installed for the new pump station. However, the Consultant shall assist the
District with the likely installation of a pad mounted step down transformer on
the outside of the new building and an electric meter inside the building. Sierra
Pacific Power employees will be allowed access to the building to read the
meter.
8. The design shall include an "emergency power kill" button located within the
building but accessible from a pedestrian door without requiring an employee to
actually enter the building.
9. Power will also have to be provided to the District installed telemetry, this system
will also have to be powered by the emergency power system. Partial list of
signals that will be sent to the treatment plant via the telemetry system include:
pump status, generator on /off, discharge flow, draw down meter, and any alarm
signals.
10. NOTE: The well pump is located approximately 500 feat from the pump building
and at a depth of approximately 300 feet. Overall length of the wires to the
pump from the pump building could be 800 feet for power and signal for the
down -hole sensor. This will have to be considered in the design of the system.
The Engineer will make recommendations regarding the need to prepurchase long lead time
electrical equipment based on the District's proposed construction completion schedule.
Task 2 - Electrical Specifications
Engineer shall develop technical specifications for the electrical work to be completed in this
project. The District shall develop front end documents and any technical specifications
required to complete work on other parts of the new well location.
Task 3 - Construction Services
Engineer shall review shop drawing submittals relating to the electrical system and standby
power and respond to questions on an "as needed" basis, at District request. The Labor Hour
and Cost Estimate for this Item is based on review of 6 shop drawings at 8 hours per shop
drawing and a total time of eight (8) hours responding to questions forwarded by the District.
Effort exceeding that stated will be considered a change in scope.
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12/28/99 TUE 12:03 FAX 916 565 4880 CAROLLO ENGINEERS -SACTO STPUI)
DISTRICT PROVIDED INFORMATION
1. Site plans and profiles for the existing building to house the new electrical
egi]ipment (profiles to include inside walls that the new electrical equipment Is to
be attached to.) Data should be supplied in AutoCAD 14.0 format.
2. Shop drawings for review.
3. Questions from the District or forwarded by the District for response.
CAROLLO ENGINEERS DELIVERABLES
1. CAD drawings (1 hard copy (stamped and signed) and electronic file In
AutoCAD Release 14.0 each site) for the electrical design for the Gardner
Mountain Water Well.
2. Specifications for the electrical equipment for the Gardner Mountain Water Well.
3. Written review comments on shop drawings submitted for review by the
Contractor to the District ( and forwarded by the District to Carollo Engineers).
SCHEDULE
Board Approval of Contract
Plans and Profiles of the existing well building
Design Review with District Staff /Site Visit
100% Design Submittal
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3
January 6, 2000
January 6, 2000
January 10, 2000
January 24, 2000
l006
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Task No.
CAROLLO ENGINEERS -SACTO - -' STPUD
EXHIBIT
SOUTH TAHOE PUBLIC UTIUTY DISTRICT
GARDNER MOUNTAIN WATER WELL ELECTRICAL DESIGN
Labor Hour and Cost Estimate)
Labor Hours Cost Estimate
Task 1 - Electrical System Design
Principal (P)
Engineer ( EVIII)
Engineer (EV)
Engineer Technician (ETVI)
Word Processing
Subtotal Task 1
Task 2 - Electrical Specifications
Principal (P)
Engineer (EVIII)
Engineer (EV)
Engineer Technician (ETVI)
Word Processing
Subtotal Task 2
Q007
Estimate Rate Total
1
32
16
40
4
93
1
32
24
0
16
$180.00 $180.00
$174.50 $5,584.00
$133.00 $2,128.00
$88.50 $3,540.00
$87.50 $270.00
$180.00
8174.50
$133.00
$88.50
$87.50
$11,702.00
$180.00
$5,584.00
$3,192.00
50,00
51,080.00
73 $10,036.00
Task 3 - Construction Services
Principal (P) 2 $180.00 5380.00
Engineer (EVIII) 32 $174.50 $5,584.00
Engineer (EV) 24 $133.00 33,192.00
Engineer Technician (ETVI) 4 $88.50 $354.00
Word Processing 4 $87.50 3270.00
Subtotal Task 5 e9
39,760.00
Subtotal $31,498.00
OTHER DIRECT COSTS
Mileage - 2 trips at
Reproduction
Word Processing Time@
CAD Processing Time@
Eng. Computer Time @
Subtotal Other Direct Costs
SUBTOTAL
USE
$0.35 per mile
$12,00 per hour
$18.00 per hour
$12.00 per hour
14:100_8Arn8OUd-BAMOadnaGfuet 1
500 miles
19.00 hours
35.00 hours
13.00 hours
$175.00
$500.00
$228.00
$830.00
$158.00
ease=
51,689.00
$33,167.00
' 533,200.00 1
12/28/99 TUE 12:03 FAX 916 565 4880
CAROLLO ENGINEERS -SACTO -*-* -* STPUD
CAROLLO ENGINEERS, PC
2000 FEE SCHEDULE
Hourly Rate
Engineers /Sclentists (E /S)
E/S I $78.75
E/S II 88.50
E/S III 102.50
E/S IV 116.50
E/S V 133.00
E/S VI 142.50
E/S VII 158.00
E/S VIII 174.50
Principal 180.00
Engineering Aides (EA)
EA I 35.00
EA II 67.50
EA III 73.75
EA IV 87.50
EA V 98.50
EA VI 110.75
EA VII 121.00
Engineering Technicians (ET)
ET I 42.25
ET II 48.25
ET III 55.00
ET IV 61.50
ETV 76.25
ET VI 88.50
ET VII 101.50
Support Staff
Office Aides 35.25
Clerical 54.25
Word Processors 67.50
Computer
Computer Equipment (PC) 12.00
Word Processor (Processing Time) 12.00
CAD (Processing Time) 18.00
Travel and Subsistence at cost
Mileage .35 /mile
Subconsultant Cost + 10%
Other Direct Costs Cost + 10%
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