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AP 02-03-00 SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, February 3,2000 2:00 P.M. City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California Robert G. Saer, General Manager Richard SOlbrig, Assistant Manager Christopher H. Strohm, President BOARD MEMBERS Pembroke Gochnauer, Vice President James Jones, Director Mary Lou Mosbacher, Director .-.".....-..,..." ,', ......".,.'."..." '.' ,...',"....... ......... .w..............,,~"'."o.. .~",....... "." "M.'.'''. .."" ..... ..,.....,., . ". ." . Duane Wallace. Director . <0 .".",..... '.'.. .. .............. ,......, " .. . 1. PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non-agenda items - 5 minute limit.) 3. CORRECTIONS TO AGENDA OR CONSENT CALENDAR 4. CONSENT CALENDAR 5. CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION 6. REQUEST TO APPEAR BEFORE THE BOARD (Action may be taken on these items.) a. Harold Singer, Lahontan Regional Water Quality Control Board b. Mike Chandler, City of SL T Fire Department 7. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. DISTRICT FACILITIES PLANNING DIRECT STAFF (Rhonda McFarlane, Richard Solbrig) b. U.S. FOREST SERVICE SPECIAL AUTHORIZE EXECUTION OF LONG USE PERMIT FOR GARDNER TERM SPECIAL USE PERMIT MOUNTAIN WELL (Richard Solbrig) REGULAR BOARD MEETING AGENDA. FEBRUARY 3, 2000 PAGE.2 c. GARDNER MOUNTAIN WELL PUMP AND CONTROL BUILDING (Richard Solbrig) d. PAYMENT OF CLAIMS APPROVE CONSULTANT SERVICES FOR CAROLLO ENGINEERS TO DESIGN ELECTRICAL COMPONENTS FOR THE WELL IN THE AMOUNT OF $33,200 APPROVE PAYMENT IN THE AMOUNT OF $667,750.49 8. BOARD MEMBER COMMITTEE REPORTS a. Executive Committee (Strohm/Gochnauer) b. Finance Committee (Wallace/Gochnauer) c. Water & Wastewater Operations Committee (Jones/Strohm) d. Planning Committee (Mosbacher/Gochnauer) 9. BOARD MEMBER AD HOC COMMITTEE REPORTS a. Special Litigation Ad Hoc Committee (StrohmlWallace) b. Federal Legislative Ad Hoc Committee (Wallace/Jones) 10. BOARD MEMBER REPORTS 11. GENERAL MANAGER I STAFF REPORTS 12. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS Past Meetings I Events 01/24/00 - County Water Agency Quarterly Meeting 01/25/00 - Water Quality Coalition Meeting 01/26/00 - Lahontan TMDL Meeting 01/31/00 - Operations Committee Meeting 02/01/00 - Alpine County Regular Board Meeting re: STPUD Monitoring 02/01/00 - City Council Regular Meeting re: A-Line Easement 02/03/00 - Executive Committee Meeting Future Meetings I Events 02/04/00 - 9:00 a.m. - Finance Committee Meeting at District Office re: Auditor Interviews 02/09/00 - 3:00 p.m. - Lahontan Underground Tanks Meeting 02/10/00 - 9:00 a.m. - Finance Committee Meeting at District Office re: Budget Review 02/14/00 - 4:00 p.m. - Operations Committee Meeting at District Office 02/15/00 - 9:00 a.m. - Finance Committee Meeting at District Office re: Budget Review 02/15/00 - 9:00 a.m. - Alpine County Regular Board Meeting at Markleeville 02/15/00 - 6:00 p.m. - City Council Regular Meeting at City Council Chambers 02/16/00 - 1 :30 p.m. - Alpine County Agreements Meeting at Markleeville 02/17/00 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers 13. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a}/Conference with Legal Counsel Existing Litigation: Schwake v. STPUD. Federal Case No. CV-N-93-851-DWH REGULAR BOARD MEETING AGENDA.. FEBRUARY 3. 2000 PAGE..3 b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation - STPUD v. ARCO. et al. San Francisco County Superior Court Case No. 999128 c. Pursuant to Goyernment Code Section 54956.8/Conference re: Real Property Negotiations Negotiating Parties: District staff (Bob Baer, Richard Solbrig); District Board of Directors; U. S. Forest Service Under Negotiation: Property Terms Property Identification: APN 19-081-09 d. Pursuant to Government Code Section 54956.9(b)&(c)/Conference with Leaal Counsel re: Pendina Litiaation (two cases) ~I "Pursuant to Government Code Section 54957.6/Conference with labor Neaotiator +- ~gency Negotiator: Robert Baer () b Unrepresented Employee Position: Human Resources Director 14. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT South Tahoe Public Utility Distric:t ~ 1275 MeadoN Crest Drive, South Lake Tahoe, CA 96150 . Phone 5301544-6474' Facsimile 5301541-0614 " ~OUIH- I A-H-Oe, PU~L-I? U,IL--I,y [/I~,P,I?, FACiliTIES FINANCIAL PLANNING 1 FACiliTIES PLANNING District Infrastructure Since July 1995 · Total Investment $41 million · Export Pipeline · Sewer Pump Stations · Sewer Lines .Alpine County Facilities · Waterlines . Water Tanks · New Wells 2 EMPLOYEE EFFICIENCY · Our field crews receive modern vehicles and state of the art equipment to do their jobs efficiently · Support staff wants to be equally efficient · The biggest obstacle to reaching that goal is the present Administration Building PRESENT BUilDING INEFFICIENCIES · Lack of adequate work, meeting, and storage space · Overall work environment: ventilation, heating, cooling · Departmental organization and logistics · Restroom shortage · Lack of accommodation to the disabled 3 4 '. GENERAL PUBLIC CONCERNS Safety and Security · Customers must go to the Wastewater Treatment Plant for services · Wastewater Treatment Plant security is compromised with the public on site · Customers are not trained in emergency chlorine procedures 5 :...~----~--_. -.~~ ----------. NEW HEADQUARTERS BUILDING & CONNECTING ROAD ON AL TAHOE BOULEVARD Preferred Solution · Least disruptive to the District business during construction · Removes customers from the WWTP · Removes District traffic, chemical deliveries, and sludge disposal activities from neighborhood roads · Provides support staff with efficient work environment and the public with meeting rooms · Will allow future expansion if needs of the District increase 7 NEIGHBORHOOD CONCERNS Safety and Security · Chemical deliveries occur through the nearby residential neighborhood · Traffic to and from the District impacts the neighborhood · Transition to sludge disposal by land application will further impact the District's neighbors I _I 6 CONSTRUCTION COSTS Proposed Headquarters Building 15,000 Square Feet Road Connecting to WWTP 1,500 feet · Total cost $4.3 million · $200 per square foot due to local government prevailing wage requirements · Building Cost $3 million · Road $380,000 · Other $340,000 · Future cost increases $580,000 8 .. I ----- CONSTRUCTION COSTS DEPRECIATED OVER THE USEFUL LIFE OF THE FACILITIES · Building life expectancy 40 years .Average cost per year $93,000 · Building cost per square foot per month is 52 cents 9 PROPOSED CONSTRUCTION SCHEDULE · Planning costs $200,000 in fiscal year 2000/01 · Site improvements and road construction 2001/02 I . Building construction begins May 2004. 11 EMPLOYEE PRODUCTIVITY Headquarters Staff: Thirty-three Existing Employees · Four percent total improvement in productivity will pay for the depreciated annual construction costs ,,----..--. - ---- --- 10 PROPOSED CONSTRUCTION SCHEDULE · Schedule of road construction coincides with STAR recreation proposal for ballfields · Schedule of road construction will coincide with possible change in the District's sludge disposal method · Building construction will occur after the export pipeline project is complete 12 " FINANCING THE PROJECT . Funding will be from the Sewer Enterprise Fund . Finances have improved allowing for full self funding of the project during the proposed schedule . Reserves will still be adequate to allow for future costs of the export pipeline in 2020 and 2030 13 OTHER FUNDING OPTIONS . The building could be built in two phases . Phase 1 in 2004/05 - $2.1 million . Phase 2 in 2007/08 - $2.3 million . Costs increase $200,000 . Administration staff are separated for three years . The building could be financed with a bank qualified loan . The annual debt service over 20 years is $390,000 . Self funding saves the District's customers $3.5 million in interest expense 15 FINANCING THE PROJECT (Cont.) . Sources of improvements in District's finances - During the last two fiscal years the District has controlled operating costs generating $3 million in budget savings for the Sewer Enterprise Fund - Over our five year planning horizon revenue increases are being projected for property taxes $2.1 million, interest income $1.9 million, and connection fees $1.5 million (since 1998) - The Federal government partnered with the District to rebuild the export pipeline saving local residents $10.65 million 14 OUTSTANDING DEBT . Present debt . Grant Anticipation Loan $2.5 million . State Loan $118,000 . Equipment Leases $100,000 . All present debt will be repaid by 2002/03 . Repayment of State Loan frees up $62,000 per year of debt service that has been in place for 35 years 16 " PRESENT BUILDING · Operations employees remain at the \NINTP · Laboratory staff remain in the present building · Water Operations Manager and Hydrogeologist remain in the present building · Pump crews relocate to the present building -- 17 MISSION STATEMENT It is the purpose of the South Tahoe Public Utility District to: · Ensure the community has an adequate supply of high quality water for all of its needs; · Provide reliable collection, treatment, and reuse of wastewater, resulting in the protection of the unique environment of Lake Tahoe and Alpine County; · Carry out District responsibilities with the safety and health of customers and employees as our primary concern; 19 I ,- SURPLUS PROPERTY · Renting Fountain Shop and the Santa Fe Road properties will generate $40 t 000 per year for the Water Enterprise Fund i_ _____ ___un 18 MISSION STATEMENT (Cont.) It is the purpose of the South Tahoe Public Utility District to: · Perform all services efficiently and in a cost effective manner, in keeping with a responsible financial plan; · Share information with our customers to foster and maintain a well-informed community; · Encourage our staff to develop and realize their full potential in meeting District needs. 20 ", MISSION STATEMENT Proposed Headquarters Building and Road . Solidly aligned with the District's mission statement . Commitment to customer safety . Commitment to customer health . Commitment to providing services in an efficient and cost-effective manner 21 CONCLUSION (Cent.) Proposed Headquarters Building and Road A District Leadership Opportunity . The proposal allows the District to exemplify an employer furnishing good working conditions to its employees . The building can be constructed in an environmentally friendly way to steward natural resources . Proposal promotes employee productivity and will assist the District in retaining and attracting quality employees 23 CONCLUSION Proposed Headquarters Building and Road A District Leadership Opportunity . The facility will enable District employees to better serve the community of South Lake Tahoe . The proposal provides the District the opportunity to serve the community in a safer and more secure environment . The proposal will provide a facility that is friendly to persons with disabilities I_~_~- ___~_____ ul 22 CONCLUSION (Cont.) Proposed Headquarters Building and Road A District Leadership Opportunity . The proposal will support the community efforts of the STAR group by sharing a common road to the proposed ballfields and providing overflow parking at the District's Headquarters Building after business hours 24 .. BOARD DIRECTION Financial Planning . Direct staff concerning inclusion of project costs in the Five-Year Forecast 25 THE END 2001 2004 2002 YEAR 2000 26 2005 2003 AGENDA ITEM 6 a SOUTH TAHOE PUBLIC UTILITY DISTRICT .1275 Meadow crest Drive, South Lake Tahoe, CA 96150. . Phone 9161544-6474. Facsimile 9161541..0614. REQUEST TO APPEAR BEFORE THE BOARD 1. Name: Harold Sinoer. Lahontan APN n/a 2. Street Address: 2501 Lake Tahoe Blvd.. South Lake Tahoe, CA 96150 3. Mailing Address: Same as above. 4. Phone No.: 542-5412 Date: January 26, 2000 5. Date I wish to appear before Board: Februarv 3. 2000 6. I have discussed this matter with a member of District staff: No Yes~ If "yes": Name/Department of District contact: Bob Baer 7. Staff Comments: See attached letter to Lahontan from Bob Baer 8. Customer Comments: 9. Action I am requesting Board take: Review Special Discharoe Permit NOTE: COMPLETION OF THE ABOVE INFO~MATION IS VOLUNTARY AND NOT A PRECONDITION FOR A~ANCE. ~OUIH- ,..- A++Oe- PUf::'L..-I? UilL..-I"iY I?I~iP1l?i 1275 Meadow Crest Drive' South Lake Tahoe, CA 96100 Phone: (530) 544-6474 . Facsimile: (530) 541-0614 Robert G. Saer, General Manager eo <'7 A-F'1 r7 t,'1f::. tv! eo E':-F'1 ? Christopher H. Strohm James R. Jones Mary Lou Mosbacher Duane Wallace Pembroke Gochnauer January 25, 2000 Mr. Harold Singer, Executive Director California Regional Water Quality Control Board Lahontan Region 2501 Lake Tahoe Boulevard South Lake Tahoe, CA 96150 Hand Delivered Re: Special Discharoe Permit: Tahoe Tom's and Mevers Beacon Remediation Sites Dear Harold: On January 12, 2000, you sent me a letter requesting a waiver of two conditions of the Special Discharge Permit for Tahoe Tom's and Meyers Beacon remediation systems. The first issue was the requirement that the property and business owner also sign the permit. The purpose of the requirement is to assure payment to the District. The EAR funds are used to pay the District for the cost of the permit. During our meeting, you also told me the cost of the cleanup will most likely exceed the funds in the EAR account. Since the fund pays our invoices 60 to 90 days after they are submitted, how can you assure the District will recover its costs when the funds are expended? The second, and more important issue, is the indemnification clause. The District's legal counsel has provided an opinion that the State can enter into a permit containing an indemnity clause (see attachment). Our wastewater operations manager has informed my that there have been two recent violations of the Special Use Permit discharge standards (see attached memorandum). He has ordered the system off-line until the permit has been signed. I agree with his action; the District must be indemnified before the discharge from the Special Use Permit resumes. If you would like to appeal my decision, you can request relief from the District's Board of Directors. I have attached the form to request to appear before the Board. If yOU would like to appear at the February 3.2000. Board meetino. please return the form to Kathv Sharp. Clerk of the Board. no later than 1 :00 p.m.. January 26. 2000. Sincerely, ~'l.t..A--' obert G. Baer eneral Manager RGB/ks Enclosures cc: STPUD Board of Directors, R. Johnson, D. Cocking, G. Kvistad/Hatch & Parent HATCH AND PARENT INTEROFFICE MEMORANDUM To: Gary M. K vistad FILE No: 7627.8 FROM: John D. Bakker DATE: January 19,2000 SUBJECT: STPUD: Indemnification, Gift of Public Funds? FACTS: The Lahontan Regional Water Quality Control Board (Lahontan) requested a special discharge permit from the District for the discharge of water from a remediation system operated by Lahontan. This Permit involves discharges to the sewer system of groundwater that has been through a process to remove MTBE. The District issues such permits by agreement only, and the standard agreement contains a provision in which the permittee agrees to indemnify the District for any liability the District might incur because of the discharges under the permit. Lahontan's Executive Director claims that Lahontan is prohibited from entering into the special discharge permit because to agree to indemnify the District would violate Article XVI, Section 6 of the California Constitution. (See Letter from Mr. Singer to Mr. Baer, dated January 12, 2000, attached. ) ISSUE: Would Lahontan's agreeing to indemnify the District violate Article XVI, Section 6 ofthe California Constitution? CONCLUSION: No. DISCUSSION: "Article XVI, Section 6 of the California Constitution is known generally as a prohibition on "gifts of public funds." It prohibits any political corporation or subdivision of the State from making a gift of "any public money or thing of value to any individual, municipal or other corporation. . .." (Cal. Const., art. XVI, ~ 6.)1 The giving of public money or thing of value is not considered a "gift," however, if the purpose of the contribution is (i) for a "public purpose" and (ii) that public purpose is one within the jurisdiction of the appropriating board or body making the expenditure. (Schettler v. County of Santa Clara (1977) 74 Cal.App.3d 990.) Accordingly, the Attorney General has opined on numerous occasions that a public agency's pledge to indemnify its counterpart in a contract does not constitute a gift of public I The full text of Article XVI, Section 6 is attached to the letter from Lahontan, dated January 12,2000. S8 225505 v 1:07627.0008 STPUD: Indemnification, Gift of Public Funds? January 19,2000 Page 2 funds. (9 Ops. Cal. Atty. Gen. 87 (1947); 59 Ops. Cal. Atty. Gen. 665 (1976); 78 Ops. Cal. Atty. Gen. 238 (1995).) In one such case, the Attorney General stated: To constitute a gift . . . , there must be a gratuitous transfer of property, made voluntarily and without consideration. [Citation] Indemnity clauses are common-place in the business world, and its is a reasonable and practical conclusion that the cost of indemnity is reflected in the negotiated contract price. . . . (59 Ops. Cal. Atty. Gen., at p. 667.) It is certainly a valid conclusion that the cost of indemnity is reflected in the contract price in this instance. Furthermore, even if indemnity provision were not supported by sufficient consideration, since it serves a public purpose, it would not constitute a "gift." (See id., at p. 667.) For instance, a provision in which a county agreed to indemnify the owners of private land on whose property county-maintained trails would cross was found not to be a "gift" because the provision "serves a public purpose by promoting the laudable goal of inducing owners to make their properties available for recreation." (78 Ops. Cal. Atty. Gen. 238.) We have little doubt that a court would find that Lahontan is pledging to indemnify the district for a public purpose-that of ensuring water quality. Thus, contrary to the statement in Mr. Singer's letter, Lahontan can indemnify the District without running afoul of Article XVI, section 6 ofthe California Constitution. - END OF :MEMO - '!\ 58225505 v 1:07627,0008 e Winston H. Hickox Secretary for Environmental Protection California Regional Water Quality Control Board Lahontan Region Internet Address: http://www.mscornm.coml-rwqcb6 2501 Lake Tahoe Boulevard, South Lake Tahoe, California 96150 Phone (530) 542-5400 . FAX (530) 544-2271 January 12,2000 Robert G. Baer, General Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Dear Mr. Baer: SPECIAL DISCHARGE PERMIT AGREEMENT I am in receipt of the proposed agreements addressing the discharges from Tahoe Toms and Meyers Beacon. As we discussed, there are two issues that we need to resolve concerning the agreement. The first issue concerns signatories to the agreement. You indicated that the intent of having the site owner and operator sign the agreement was to provide added levels of assurance that the District would be paid. We discussed the potential problems that we would likely encounter in trying to acquire these signatures. Based on our discussion, it was my understanding that you would be willing to recommend that the District Board modify the agreement to eliminate the need for the site owner and operator signatures on the agreements for sites where the Regional Board is addressing the problems using EAR funds. The second issue concerns the indemnification clause. Pursuant to Article XVI, Section 6 of the State Constitution (enclosed), the State cannot indemnify the District. Therefore, I would respectfully request that this section be removed from the agreements for sites where the Regional Board is the permittee. Ifnecessary, I will be available at the District's January 20, 2000 meeting (late in the afternoon) to attempt to answer any question that you or your Board may have on these issues. Thank you for your consideration of these unique issues. SZL Harold J. Singer Executive Officer Enclosure HJS/psw [Tahoe Toms) California Environmental Protection Agency o Recycled Paper Gray Davis Governor CA CONST Art. 16, s 6 West's Ann.Ca1.Const. Art. 16, 9 6 WEST'S ANNOTATED CALIFORNIA CODES CONSTITUTION OF THE STATE OF CALIFORNIA 1879 ARTICLE XVI. PUBLIC FINANCE Copr. lO West Group 2000. All rights reserved. Current through 1999 portion of 1999-2000 Reg. Sess. and 1 st Ex. Sess. 9 6. Public credit or funds; loan or gift; public ownership of corporate stock; veterans aid; transfer of funds Sec. 6. The Legislature shall have no power to give or to lend, or to authorize the giving or lending, of the credit of the State, or of any county, city and county, city, township or other political corporation or subdivision of the State now existing, or that may be hereafter established, in aid of or to any person, association, of corporation, whether municipal of otherwise, or to pledge the credit thereof, in any manner whatever, for the payment of the liabilities of any individual, association, municipal or other corporation whatever; nor shall it have power to make any gift or authorize the making of any gift, of any public money or thing of value to any individual, municipal or other corporation whatever; provided, that nothing in this section shall prevent the Legislature granting aid pursuant to Section 3 of Article XVI; and it shall not have power to authorize the State, or any political subdivision thereof, to subscribe for stock, or to become a stockholder in any corporation whatever; provided, further, that irrigation districts for the purpose of acquiring the control of any entire international water system necessary for its use and purposes, a part of which is situated in the United States, and a part thereof in a foreign country, may in the manner authorized by law, acquire the stock of any foreign corporation which is the owner of, or which holds the title to the part of such system situated in a foreign country; provided, further, that irrigation districts for the purpose of acquiring water and water rights and other property necessary for their uses and purposes, may acquire and hold the stock of corporations, domestic or foreign, owning waters, water rights, canals, waterworks, franchises or concessions subject to the same obligations and liabilities as are imposed by law upon all other stockholders in such corporation; and Provided, further, that this section shall not prohibit any county, city and county, city, township, or other political corporation or subdivision of the State from joining with other such agencies in providing for the payment of workers' compensation, unemployment compensation, tort liability, or public liability losses incurred by such agencies, by entry into an insurance pooling arrangement under a joint exercise of powers agreement, or by membership in such publicly-owned nonprofit corporation or other public agency as may be authorized by the Legislature; and Provided, further, that nothing contained in this Constitution shall prohibit the use of State money or credit, in aiding veterans who served in the military or naval service of the United States during the time of war, in the acquisition of, or payments for, (1) farms or homes, or in projects of land settlement or in the development of such farms or homes or land settlement projects for the benefit of such veterans, or (2) any business, land or any interest therein, buildings, supplies, equipment, machinery, or tools, to be used by the veteran in pursuing a gainful occupation; and Provided, further, that nothing contained in this Constitution shall prohibit the State, or any county, city and county, city, township, or other political corporation or subdivision of the State from providing aid or assistance to persons, if found to be in the public interest, for the purpose of clearing debris, natural materials, and wreckage from privately owned lands and waters deposited thereon or therein during a period of a major disaster or emergency, in either case declared by the President. In such case, the public entity shall be indemnified by the recipient from the award of any claim against the public entity arising from the rendering of such aid or assistance. Such aid or assistance must be eligible for federal reimbursement for the cost thereof. And provided, still further, that notwithstanding the restnctlOns contained in this Constitution, the treasurer of any city, county, or city and county shall have power and the duty to make such temporary transfers from the funds in custody as may be necessary to provide funds for meeting the obligations incurred for maintenance purposes by any city, county, city and county, district, or other political subdivision whose funds are in custody and are paid out solely through the treasurer's office. Such temporary transfer of funds to any political subdivision shall be made only upon resolution adopted by the governing body of the city, county, or city and county directing the treasurer of such city, county, or city and county to make such temporary transfer. Such temporary transfer of funds to any political subdivision shall not exceed 85 percent of the anticipated revenues accruing to such political subdivision, shall not be made prior to the first day of the fiscal year nor after the last Monday in April of the current fiscal year, and shall be replaced from the revenues accruing to such political subdivision before any other obligation of such political subdivision is met from such revenue. SOUTHT AROE PUBLIC UTILITY DISTRICT Date: To: From: Regarding: January 25, 2000 Robert G. Baer Ross Johnson, Manager of Wastewater Operations Tahoe Tom's Remediation Site Since Lahontan took over the project, the Tahoe Tom's remediation system has had two discharge samples in violation of our Special Discharge Permit requirements. One occurred on January 6,2000, when 2.0 ppb MTBE was detected (see attached notice). Kevin Ryan ofCDM Engineers & Contractors Inc. infonned me of a second violation, 0.6 ppb MTBE, today by phone. Mr. Ryan has agreed to keep the system off-line until the new Special Discharge Pennit is signed. 00Ll1-~-t -r A+-+Oe/ PUF"t.,.IC. UiIL~II"'r O\~.,-rP.)iC--r 1275 Meadow Crest Drive . South Lake Tahoe, CA 96150 Phone: (530) 544-6474. Facsimile: (530) 541.Q614 Robert G. Baer, General Manager {70~P')t::' t.-1e-M~e,p;~ Christopher H. Strohm James R. Jones Mary Lou Mosbacher Duane Wallace Pembroke Gochnauer January 18, 2000 Mr. Kevin Ryan CDM. Engineers & Contractors Inc. 7025 Longley Lane, Suite #20 Reno, NV 89511 Re: MTBE Breakthrough Event Dear Mr. Rayn: This letter is a follow-up to your lab report for samples collected at the Tahoe Tom's remediation site on January 6, 1999. A MTBE concentration of2.0 ppb was detected in the system effluent. The South Tahoe Public Utility District's current policy is to require redesign (including third party review) of systems that repeatedly fail to meet discharge requirements. Typically the redesign requirement is initiated after the third breakthrough event. This is the first violation since CDM took over the site. Weekly sampling is required until the system runs for six months without a discharge violation, at which time sampling can be reduced to every two weeks. You can contact me at (530) 544-6474 ext. 241, with any questions. Sincer~ ,/j /' "....<,../ ,,' ,~. /"""" /' /,~/ ~ .,/ ..,,::::::-, , " -'" " ,..:/' / ,.-" . ",.~ (.. ......, - ;::,../ "''''~~ Ross V. JohnsoI.l;;'::~-' Manager ofW~tewater Operations cc: Ivo Bergson Richard So Ibrig L. Dernbach, R WQCB AGENDA ITEM 6.b SOUTH TAHOE PUBLIC UTILITY DISTRICT .1275 M8lICIow Crest DrIve, South Lake Tahoe, CA 96150. . Phone 9161544-6474. Facsimile 9161541-0614. REQUEST TO APPEAR BEFORE THE BOARD 1. Name: Mike Chandler. City of South Lake Tahoe Fire Deoartment APN n/a 2. Street Address: 2101 Lake Tahoe Blvd.. South Lake Tahoe, CA 96150 3. Mailing Address: Same as above. 4. Phone No.: 542-6167 Date: Januarv 25, 2000 5. Date I wish to appear before Board: Februarv 3,2000 6. I have discussed this matter with a member of District staff: No Yes~ If "yes": Name/Department of District contact: Richard Solbrio 7. Staff Comments: See attached memo from Richard Solbrig 8. Customer Comments: See attached letter from Brad Bennett 9. Action I am requesting Board take: Consider amendinQ orevious Board action re: Gardner Mountain Transmission Proiect. '," NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. !\;!I.' Mission is: \Forking tugether to o'eate the h, .'"tfuture .Ir r our 1..',lnmlll1ity City of Sonth Lake Tahoe "making a positive difference noU''' Board Members South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Dear Board Members: January 25, 2000 The City of South Lake Tahoe Fire Department recently became aware of your action to improve the water system in the Gardner Mountain area. The Fire Department wholeheartedly supports any improvement to the fire protection systems of this community. Unfortunately we became aware of this after the Board took action. We are requesting that this item come before you again so that we might present our views from a public safety perspective. We support Option 1 (14" main on Emerald Bay Road) for the following reasons: . It ties two disparate water systems together allowing for an increased overall system advantage (i.e. Water can be moved quickly from any point in the system to any other point in the system. . A 14" main is able to move twice as much as a 10" main. Attached is a chart comparing the relative volumes of existing pipe sizes and sizes being considered. Size in inches Area of cross section in Relative to 14" . h 160.00 1 40.00 120.00 1 00.00 Square Inches 80.00 60.00 40.00 20.00 0.00 square me es 14 153.94 same 12 113.10 3/4 10 78.54 1/2 8 50.27 1/3 6 28.27 Less than 1/5 4 12.57 Less than 1/6 Page 1 of 2 Volume by Pipe Size 14 12 10 8 6 4 Pipe Size in Inches Fire DepaJ1Jnenl . 2101 lA1ke Tahoe Boulewd . Soutb lA1ke Tahoe, raJifornia 96150-6426 . (530) 542-6160 . (530) 541-0634 FAX Our Mission is: W'orki1lg together to create the hest future for our CO 111 nl II 11 ily .city of SoutbLake 'Tahoe "making a positive difference now" · Development has been and will continue to be curtailed. The option that was adopted provides for 1500 gallons/minute of fire flow. This is the minimum amount that will allow commercial development. Developers have been turned away from this area in the past and may continue to be turned away based on available water supplies for fire protection. · This area has long been a concern for the Fire Department because of the lack of water for fire fighting. There are several existing commercial structures that lack adequate fire flow now. Fire protection in this community would benefit greatly by providing sufficient amounts of water to protect these and future structures. The community would also benefit by the addition of water for fire fighting along this major firebreak. While recognizing that Option 1 does not provide specific benefit to all portions of Gardner Mountain, we believe that Option 1 provides the basis of a good grid system. We believe that the public safety aspects of this option, as well as the increased potential for future water systems based on a good backbone will provide longer lasting benefit to the commumty. Sincerely, I If. ~~ ~~ i~~et; , Director of Safety Services Fire Department. 2101 Lake Tahoe BouIemd . South Lake Taho~ California 96150-6426 . (530) 542-6160 . (530) 541-0634 FAX ~OU-rH .,- A-HO~ PUt?L-I? UilL-liY I?I.e>ip,l?i Robert G. Baer, General Manager e:>OA-PJl? tv1e.tv1e:>e.PJ6> Christopher H. Strohm James R. Jones Mary Lou Mosbacher Duane Wallace Pembroke Gochnauer ~~tv10F'JA-NI/Utv1 Date: January 26, 2000 To: Board Members From: Richard Solbrig, Assistant Manager/Engineer Subject: City of SL T Fire Department Comments on Gardner Mountain Transmission Project We have rerun the model to allow the system to deliver 2500 gpm to Roger Ave. or Lake Tahoe Blvd. with 20 psi residual pressure. Lines will be installed accordingly. We have also incorporated into our plans connecting the dead ends on Roger and at the cable TV building on Highway 89-which will improve circulation and fire flow in the area just north of the Y. This was requested by Mike Chandler at a meeting between the fire dept. and District staff. District staff still strongly recommends alternative 3A-this is the option that builds the District's water system correctly-it provides improved fire protection for current District customers, and it provides easy connection points for future expansion into the area along Highway 89 that is currently undeveloped. It also allows for a future large trunk line to be installed along the highway in the event additional water supply is developed out in the USFS property. Staff does not believe the District should invest a considerable amount of money ($400,000 - $500,000) now in planning for that possibility. District staff met with Gary Marchio of the City Planning Department to discuss the options before Christmas. District staff was certainly not avoiding input on the options. In summary, District staff believes 3A offers the best improvements to the Gardner Mtn. water zone-and utilizes current customer revenues to serve current customers. Future customers can then pay for future development through mainline extensions and connection fees, plus the District does not give the appearance of intending to serve customers who are not in the District's service area. South Tahoe Public Utility District .1275 MeadON Crest Drive, South Lake Tahoe, CA 96150. Ph: 5301544-6474 Fax: 530/541-0614 CONSENT CALENDAR ITEMS FEBRUARY 3, 2000 REQUESTED ACTION '='.:\I~~~~;U~.:l~JoJ'~'t.i"~~;.";u.,~4"",,,-Ut'\lW~~~~--:.o~'IolOi;tilllll;....g.~n1Jll".::.i~~.ItD"~W~"~~~~ a. DISCONNECTION PROCEDURES FOR AUTHORIZE IMPLEMENTATION OF THE DELINQUENT SEWER AND/OR WATER TWO-WEEK DISCONNECTION PRO- ACCOUNTS CEDURES (Christene Garcia) Q ALPINE COUNTY STORAGE BUILDING APPROVE PROPOSAL FOR GEO- AND OFFICE TECHNICAL INVESTIGATION (Nick Zaninovich) (f;J ALPINE COUNTY STORAGE BUILDING AUTHORIZE STAFF TO ADVERTISE FOR AND OFFICE BIDS (Nick Zaninovich) d. CEDARAVENUE WATER SERVICE AUTHORIZE STAFF TO ADVERTISE FOR (Jim Hoggatt) BIDS e. A-LINE PHASE 3 APPROVE EASEMENT AGREEMENT (Jim Hoggatt) WITH THE CITY OF SOUTH LAKE TAHOE ACROSS TROUT CREEK MEADOW f. VEHICLE PURCHASE: CAR NO.3 APPROVE PURCHASE OF VEHICLE REPLACEMENT FROM THE STATE BID LIST IN THE (Richard Solbrig) AMOUNT OF $33,312.73 g. B-L1NE REPLACEMENT PHASE 3 APPROVE FINAL DESIGN CONTRACT (Richard Solbrig) FOR CAROLLO ENGINEERS IN THE AMOUNT OF $309,200 h. NOVEMBER 2,1999 CONSOLIDATED APPROVE PAYMENT TO EL DORADO DISTRICTS ELECTION COUNTY IN THE AMOUNT OF $12,530.32 (Kathy Sharp) CONSENT CALENDAR - FEBRUARY 3, 2000 PAGE-2 i. SPECIAL BOARD MEETING MINUTES: JANUARY 14, 2000 (Kathy Sharp) SPECIAL BOARD MEETING MINUTES: JANUARY 20, 2000 (Kathy Sharp) APPROVE MINUTES j. APPROVE MINUTES South Tahoe Public Utility District. 1275 MeaclON Crest Drive, South Lake Tahoe, CA 96150 . Phone 5301544-6474' Facsimile 5301541-0614 .... SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Christene Garcia. Customer Service Reoresentative RE: BOARD MEETING Februarv 3. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 4.a . . X>6~~->.-":"''''~ ~~ ITEM-PROJECT NAME: DISCONNECTION PROCEDURES FOR DELINQUENT SEWER AND/OR WATER ACCOUNTS REQUESTED BOARD ACTION: Authorize imolementation of the two-week disconnection orocedures for delinQuent accounts. DISCUSSION: The accounts on the accomoanving list are all seriouslv delinQuent. The aoprooriate oarties have been sent a five (5) day notice of this meeting bv certified mail in accordance with the District Administrative Code sections oroviding for oavment and collection of water. sewer. and street lighting charges. If some of the accounts are oaid orior to the Board meeting. staff will oresent a revised list to the Board on the day of the Board meeting. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: List of delinQuent accounts. ACCOUNT NO: ~ill.X->>:XX-:;.-:-~~....x-x->~~~~~~'" . CONCURRENCE WITH REQUESTED ~: GENERAL MANAGER: YES . NO I CHIEF FINANCIAL OFFICER: YESrY\t. ~c:.A ~v- NO CATEGORY: GENERAL WATER SEWER x x , " " y {;~r 1" J~--Lb.a.1 UPDATED BOARD LIST FEBRUARY 3, 2000 Ctlv\~~ i~-tyVl ..... A ACCOUNTS SUBMITTED FOR AUTHORIZATION OF DISCONNECTION PROCEEDINGS Februarv 3. 2000 ITEM ACCT. # NAME SERVo ADDRESS AMT.DUE 1 23-341-19-001-01 Denise Rond 842 GIorene Ave $962.02 2 23-351-03-004-01 Steve Cook 928 GIorene Ave $301.85 :; 23-3~3-61-668-61 'f ahuc 3Ci~Ui FIaLa 1188 Tkd 3l :g 3 4 2, ''1.3! 4 23-442-10-006-01 Steve Mortara 640 Tata Lane $335.97 5 25-032-21-000-01 Crystalle Chambers 3632 Mackedie Wy $823.53 6 25-193-19-004-01 J Edwin Lee 1480 Herbert Ave $335.97 .>0. .., 1j-381-11-682-81 Bdtoft MeliTa!) If 3539 ',Fister 1.aRe $371.21 8 25-552-01-009-01 E P Darvas 3120 Pioneer Tr $423.77 , 9 25-593-04-007-01 Robert Bolinger 2485 Del Norte St $370.52 / 10 25-681-07-003-01 Wayne Aozasa 1324 Herbert Ave $352.10 / 11 25-793-04-003-01 Mark Davis 2434 Wagon Train Tr $352.10/ 12 25 833 84 887 81 Chari,! J':'n"" 21 ~ 1 MaHhall Tr $420.06 13 26-032-11-000-01 Bear Enterprises/Betschart 827 Lakeview Ave $851.26 / 14 26-046-11-000-01 Lorraine Babb 980 Lakeview Ave $370.52 / 1::; 26 18) 23 994 91 Mep:ia l.aua g81 Mnnl"<:tn Avl" $861.89 - ~C; 26 11~-le-688-61 A Lee Lew i:s 926 Mude:stu Ave $J6J.~0 17 26-114-28-000-01 Michael Aboumrad 946 Modesto Ave $1202.45 / 18 26-114-29-008-01 Michael Aboumrad 950 Modesto Ave $2503.67 (" / 19 26-114-30-006-01 Michael Aboumrad 954 Modesto Ave $653.44 20 26-131-09-004-01 Jacalyn Andrews 819 Sonoma Ave $352.10 , ~ - 21 26-136-13-665-61 RobClt Galkgo! 2977 Oa1d6aa Ave $352.19 22 26-242-13-001-01 Darrell Hughes 961 Trout Creek Ave $352.10 ,,/ 23 26 252 13 000 01 G R Atrmndsoa 961 CAve Ru"k An, $381.85 24 27-124-14-008-01 Charles Coleman 3613 Aspen Ave $408.09 / 25 27-125-14-005-01 Cindy Armstrong 3605 Larch Ave $352.10 / 2G 27 1)4 26 eel 91 PiereBIl Gl:tiai 3725 ~\SflIR AA",U8 $J01.i5 27 27-144-04-007-01 Rebecca Covington 3773 Pioneer Tr $1519.23 ~ 28 27-156-06-006-01 Tiny Tykes Of Tahoe 3738 Tamarack Ave $1122.21 W 29 27 161 2899991 gllllem IBR 1195 ~ki RlHi ,A.'le $2741.16 JO 27 161 39 996 91 glalem IBR 1195 Ski Rl:tft Blva $105J.50 31 27-225-11-009-01 William Frank 1100 Long Valley Ave $352.10 / 32 27-312-12-003-01 Chris Robb 3616 Birch Ave $474.53 / 33 27-331-14-009-01 Leawood Apartments 3715 Blackwood Rd $2171.05 / 34 27 -341-01-009-01 Joaquin Murphy 3522 Blackwood Rd $355.46 / 35 27-356-04-007-01 Delores Echeverria 3523 Blackwood Rd $362.74 3G 2fe-4 16 005 01 Me\. ift Laae lG53 Takela Dr $1197.25 37 28 043 01 996 91 MelviB Laah 11 8 1 WilWc\,QOQ f.N@ $7H.ge 3a 28 081 06 005 01 A@br@Q8 NIMEeT)' J~74 PieBeer Trl $619.60 39 28-123-05-007-01 Steven Nornhold 3770 Overlook Crt $452.95 ,/ 40 28-301-40-006-01 James Nordell 3348 Pine Hill Rd $662.59 / 41 29-031-05-001-01 Michael Jordan 4117 Azure $320.50 / 42 2~-041-63-665-() I F1C~u:kHn Muoie 4147 MAu2cUdtA Av' $504.25 43 29-041-30-008-01 Pacifica Resort Holding 921 Pine Ave $2883.50 .; 44 29-041-57-001-01 Pine Frost Inn 4113 Manzanita Ave $2896.62 / 45 29-061-09-018-01 Driftwood Lodge 4155 Poplar St $1486.98 rp 46 29-095-06-004-01 Lakeside Mobilehome Park 3987 Cedar Ave $4423.57 / 47 29-181-01-003-01 Rebecca Covington 3763 Pioneer Trl $1519.23 ff " , 48 29-1~~35-001-01 Rebecca Covington 3773 Pioneer Trl $1210.21 49 29-18~-027-01 Rebecca Covington 3773 Pioneer Trl $1086.29 50 29-190-05-013-01 Red Carpet Inn #1 4100 Lake Tahoe Blvd $2838.65 0(' 51 29-190-05-021-01 Red Carpet Inn #2 4100 Lake Tahoe Blvd $841.88 re 52 29-371-J8-004-01 Sergio De Pasquale 3681 Primrose Rd $352.10 f ~OC>" S"3 '9 4Q2-0:7 000 01 JQt:ge CiiRet:oi Jgj7 FiEtYerea /',':13 $352. Ie 54 29-404-06-016-01 John Molnar 1121 Keller Ave $530.45 / 55 31-053-08-005-01 Ray Goodenough 2237 Winnemucca Ct $370.25 ~f 56 31-061-07 -000-01 Thomas Carey 1048 River Dr $335.98 I 57 31-084-03-001-01 Cunningham & Davis 2599 William Ave $352.10 / 58 31-084-05-006-01 Ariel Sanchez 2623 William Ave $375.67 / 59 31-094-02-002-01 Dennis Schleisman 1041 Marjorie Ave $367.91 I' 60 31-111-09-009-01 Bradford House 1090 Lodi Ave $352.10 / 61 31-114-08-005-01 William Martinez 1084 Stockton Ave $370.52 / 62 31-141-15-003-01 Martimiano Loyola 2498 Armstrong Ave $370.77 / 63 31 192 19907 91 PeEire Villa19Q9& 2j99 KWgel .f>, v, $H2.j 1 64 31-202-09-006-01 Stephanie Keusseff 2688 Osborne Ave $352.10 / 65 31-203-19-003-01 Daniel Grimes 2662 Kubel Ave $335.97 / 66 31-204-03-005-01 Jon Holley 1254 0 Malley Ave $335.98 ()~ / 67 31-222-08-006-01 Mary Riley 1225 Reno Ave $352.10 Gary Clelan 2596 Fountain Ave $371.39 ,- 68 31-226-08-007-01 69 31-255-08-006-01 Brad Lund 929 Rubicon Tr $323.04 ,/ 70 31-290-02-006-01 Time Out 2565 Lake Tahoe Blvd $2804.75 .::0... 71 11 321 15001 01 Rebert Dykes 2844 3ilvClwuod Cl :!lJ IU.UI 72 32-130-00-007-01 Camp Richardson Highway 89 $11913.62 73 32-152-01-009-01 Douglas Brand 1190 Bonanza Ave $312.39 ".. 74 32-221-11-001-01 James Dalton 1316 Kyburz Ave $318.01 7Y , ( 75 32-241-03-006-01 George Klingler 1173 Tata Lane $354.82 / 76 32 252 91 997 91 Deera Gl'imes 1919 D St $397. Hl 77 32 26-4 12 aa9 01 Mithae1Zwijaez 1396 Tata Lftfte $352.10 78 32-281-32-001-01 Denise Clarke 1260 Margaret Ave $351.3 8 79 32-283-28-005-01 Tim Boten 1901 F St $346.81 / ao 32291 11 00601 Tahoe Valley ToU~ome& 1055 Tata A"e $69B.47 81 32-361-11-635-61 'f.m.ut: Vt:ldt: Mtf1l 1686 Julit: LlUlt: $36628.41 TOTAL DUE $112,128.01 .. \ , ~ ACCOUNTS SUBMITTED FOR AUTHORIZATION OF DISCONNECTION PROCEEDINGS Februarv 3. 2000 ITEM ACCT. # NAME SERVo ADDRESS AMT. DUE 1 23-341-19-001-01 Denise Rond 842 Glorene Ave $962.02 2 23-351-03-004-01 Steve Cook 928 Glorene Ave $301.85 3 23-393-02-008-01 Tahoe Senior Plaza 1100 Third St $3427.32 4 23-442-10-006-01 Steve Mortara 640 Tata Lane $335.97 5 25-032-21-000-01 Crystalle Chambers 3632 Mackedie Wy $823.53 6 25-193-19-004-01 J Edwin Lee 1480 Herbert Ave $335.97 7 25-381-11-002-01 Belton Mouras Jr 3539 Victor Lane $371.21 8 25-552-01-009-01 E P Darvas 3120 Pioneer Tr $423.77 9 25-593-04-007 -01 Robert Bolinger 2485 Del Norte St $370.52 10 25-681-07-003-01 Wayne Aozasa 1324 Herbert Ave $352.10 11 25-793-04-003-01 Mark Davis 2434 Wagon Train Tr $352.10 12 25-833-04-007-01 Charles Jones 2191 Marshall Tr $420.06 13 26-032-11-000-01 Bear Enterprises/Betschart 827 Lakeview Ave $851.26 14 26-046-11-000-01 Lorraine Babb 980 Lakeview Ave $370.52 15 26-103-23-004-01 Melvin Laub 881 Modesto Ave $861.89 16 26-114-10-008-01 A Lee Lewis 926 Modesto Ave $363.90 17 26-114-28-000-01 Michael Aboumrad 946 Modesto Ave $1202.45 18 26-114-29-008-01 Michael Aboumrad 950 Modesto Ave $2503.67 19 26-114-30-006-01 Michael Aboumrad 954 Modesto Ave $653.44 20 26-131-09-004-01 Jacalyn Andrews 819 Sonoma Ave $352.10 21 26-136-13-005-01 Robert Gallegos 2977 Oakland Ave $352.10 22 26-242-13-001-01 Darrell Hughes 961 Trout Creek Ave $352.10 23 26-252-13-000-01 G R Amundson 961 Cave Rock Ave $301.85 24 27 -124-14-008-01 Charles Coleman 3613 Aspen Ave $408.09 25 27-125-14-005-01 Cindy Armstrong 3605 Larch Ave $352.10 26 27-134-26-001-01 Pierena Guidi 3725 Aspen Ave $301.85 27 27-144-04-007-01 Rebecca Covington 3773 Pioneer Tr $1519.23 28 27 -156-06-006-01 Tiny Tykes Of Tahoe 3738 Tamarack Ave. $1122.21 29 27-161-28-000-01 Slalom Inn 1195 Ski Run Ave $2741.16 30 27-161-30-006-01 Slalom Inn 1195 Ski Run Blvd $1053.50 31 27-225-11-009-01 William Frank 1100 Long Valley Ave $352.10 32 27-312-12-003-01 Chris Robb 3616 Birch Ave $474.53 33 27-331-14-009-01 Leawood Apartments 3715 Blackwood Rd $2171.05 34 27-341-01-009-01 Joaquin Murphy 3522 Blackwood Rd $355.46 35 27-356-04-007-01 Delores Echeverria 3523 Blackwood Rd $362.74 36 27-364-16-005-01 Melvin Laub 1053 Takela Dr $1107.25 37 28-043-01-006-01 Melvin Laub 1181 Wildwood Ave $753.96 38 28-081-06-005-01 Zehrens Nursery 3574 Pioneer Trl $619.60 39 28-123-05-007 -01 Steven Nomhold 3770 Overlook Crt $452.95 40 28-301-40-006-01 James Nordell 3348 Pine Hill Rd $662.59 41 29-031-05-001-01 Michael Jordan 4117 Azure $320.50 42 29-041-03-005-01 Franklin Moore 4147 Manzanita Ave $504.25 43 29-041-30-008-01 Pacifica Resort Holding 921 Pine Ave $2883.50 44 29-041-57-001-01 Pine Frost Inn 4113 Manzanita Ave $2896.62 45 29-061-09-018-01 Driftwood Lodge 4155 Poplar St $1486.98 46 29-095-06-004-01 Lakeside Mobilehome Park 3987 Cedar Ave $4423.57 47 29-181-01-003-01 Rebecca Covington 3763 Pioneer Trl $1519.23 48 29.181-35-001-01 Rebecca Covington 3773 Pioneer Trl $1210.21 49 29.181-35-027-01 Rebecca Covington 3773 Pioneer Trl $1086.29 50 29.190-05-013-01 Red Carpet Inn #1 4100 Lake Tahoe Blvd $2838.65 51 29.190-05-021-01 Red Carpet Inn #2 4100 Lake Tahoe Blvd $841.88 52 29-371-18-004-01 Sergio De Pasquale 3681 Primrose Rd $352.10 53 29-402-07 -000-01 Jorge Cisneros 3857 Fiqueroa Ave $352.10 54 29-404-06-016-01 John Molnar 1121 Keller Ave $530.45 55 31-053-08-005-01 Ray Goodenough 2237 Winnemucca Ct $370.25 56 31-061-07 -000-01 Thomas Carey 1048 River Dr $335.98 57 31-084-03-001-01 Cunningham & Davis 2599 William Ave $352.10 58 31-084-05-006-01 Ariel Sanchez 2623 William Ave $375.67 59 31-094-02-002-01 Dennis Schleisman 1041 Marjorie Ave $367.91 60 31-111-09-009-01 Bradford House 1090 Lodi Ave $352.10 61 31-114-08-005-01 William Martinez 1084 Stockton Ave $370.52 62 31-141-15-003-01 Martimiano Loyola 2498 Armstrong Ave $370.77 63 31-192-10-007-01 Pedro Villalobos 2599 Kubel Ave $352.51 64 31-202-09-006-01 Stephanie Keusseff 2688 Osborne Ave $352.10 65 31-203-19-003-01 Daniel Grimes 2662 Kubel Ave $335.97 66 31-204-03-005-01 Jon Holley 12540 Malley Ave $335.98 67 31-222-08-006-01 Mary Riley 1225 Reno Ave $352.10 68 31-226-08-007-01 Gary Clelan 2596 Fountain Ave $371.39 69 31-255-08-006-01 Brad Lund 929 Rubicon Tr $323.04 70 31-290-02-006.01 Time Out 2565 Lake Tahoe Blvd $2804.75 71 31-321-15-001-01 Robert Dykes 2844 Silverwood Ct $370.01 72 32-130-00-007-01 Camp Richardson Highway 89 $11913.62 73 32-152-01-009-01 Douglas Brand 1190 Bonanza Ave $312.39 74 32-221-11-001-01 James Dalton 1316 Kyburz Ave $318.01 75 32-241-03-006-01 George Klingler 1173 Tata Lane $354.82 76 32-252-01-007-01 Debra Grimes 1910 D St $307.10 77 32-264-12-009-01 Michael Zwijacz 1396 Tata Lane $352.10 78 32-281-32-001-01 Denise Clarke 1260 Margaret Ave $351.38 79 32-283-28-005-01 Tim Boten 1901 F St $346.81 80 32-291-11-006-01 Tahoe Valley Townhomes 1055 Tata Ave $6953.47 81 32-301-11-035-01 Tahoe Verde MHP 1080 Julie Lane $30028.42 TOTAL DUE $112,128.01 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Nick Zaninovich. Associate Engineer RE: BOARD MEETING February 3. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 4.b ~~>>Y~"->>.."'<>>~>>~~ v ITEM-PROJECT NAME: ALPINE COUNTY STORAGE BUILDING AND OFFICE REQUESTED BOARD ACTION: Approve prooosal for geotechnical investigation. DISCUSSION: Staff is currently preoaring a design I build oackage to construct an ecuipment storage I office building near Harvey Place Reservoir in Alpine Countv. It is necessary to perform a geotechnical investigation to obtain information required for the design I build contractor. The District is currently soliciting a proposal from AGRA to perform the investigation, and will oresent the prooosal to the Board prior to the Feb. 3. 2000 Board meeting. SCHEDULE: Construct in summer 2000 COSTS: To be determined ACCOUNT NO: 1028-8036 BUDGETED AMOUNT REMAINING: $109.000 ATTACHMENTS Proposal to be delivered prior to Board meeting .......;w: >>>).j.Y.<<"~z.o.-..0>>>>>:-W/~:...<<<<->>::..:-X>(<<<.;.ov.:.X<<<<<wXlVVO<<.>;v..""'"V>>":":<<<<<~<<"..'">>:<<Vx.ooo.>>>>>>',^,,<<v>"~:-'~"'-:'>>~ CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YE~ NO CHIEF FINANCIAL OFFICER: YE '. ..J!9 CATEGORY: GENERAL WATER SEWER X ~p~Co~ b. t South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Phone: (530) 544-6474 Fax: (530) 541-0614 DATE: February 1, 2000 TO: Christopher H. Strohm, President Pembroke Gochnauer, Vice President Mary Lou Mosbacher, Director Jim Jones, Director Duane Wallace, Director FROM: Nick Zaninovich, PE#~ Associate Engineer ~ SUBJECT: Attachment to Consent Calendar Item No. 5b, February 3,2000 Meeting AGRA Geotechnical Investigation Proposal Attached please find the subject proposal for your review. The amount of this proposal is not to exceed $5,000.00. Staff recommends that the Board approve the subject proposal. If you have any questions or comments regarding this matter, please feel free to contact me at Extension 267, or stop by and see me. 1 8AGRA ENGINEERING GLOBAL SO~UTlONS AGRA Earth & Environmental Inc. 7110 Vista l30uleverd Suite 1 DD SplIrks Nev.dll USA 89434 Tel (775) 331-Z315 Fu (775)33104153 FAX Transmission ~ To: Fax: From: Fax Operator: Subject: Nick Zaninovich/Jim Hoggatt 530 5446014 ~ /" Paul Kaplan lT~ Sharon Elser Geotech Proposal Office and Shop Bldg Company: Date: File No: Charge No: Total Pages: STPUD January 31, 2000 PNOO-1-11 6 (ine!. cover sheet) As we discussed. Hard copies are in the mail. TIllS (ex i. confidential, If you 11111 not !tie illtand8Cll'WClplent, Ill.... nlllllY u. by lsJBphDlllllall18ct) Ind elther rlIlum the fell tg "Illy !MIl or deelroy it We will r1IlmllU~e you fgr any IlOSlage, If yOU 11'1 not the In\endtKI reetplet'1~ eny UIlI by you ot this lex ia Iiltlelly prohibited. t i , I i >> , . AGRA fNGINEllllNG GlOIIAL SOLUTIOi'll AGRA E.nth & Envlronmtnta" 'nc. 780 Vllta Boulev8rd, SilItw 100 SDarks. NevadS 89434-45656 Tal (775) 331-2375 F811 (775) 331-4153 January 31, 2000 AEE Proposal No. PNOO-1-11 South Tahoe Public Utility District 1275 Meadow Crest Drive South Ll!Ike Tehoe, California 96150 Attention: Mr. Nick Zaninovich, P.E. Associate Engineer RE: GEOTECHNICAL INVESTIGA rlON Office and Shop Building Alpine County, California Dear Nick, In response to your request, our proposel for the performance of 2S geotechnical investigation of the site of the referenced project is presented herein. The purpose of the investigation will be to evaluate the proJ)erties of the geotechnical profile beneath the site to J)rovide criteria for the design of foundations and other earthwork elements of the project. Our understanding of the details of the project, upon which the proposal is based, the proposed scope of work. fees, other contractual items and schedule are given in the following sections. 1. PROJECT DESCRIPTION Details of the project were provided to us during a visit to the project site with Jim Hoggan Nick Zanino...ich, and ~iliilRar8 'Jcn8C3ehtr of South Tahoe Public Utility District. fkC lSi r-c::( It is understood that a shOp and office building are to be constructed on a graded pad near the Alpine County Reservoir. The proposed structure will be !l two-story wood frame or block building with c~ncrete slab on grade. The structure will be used as a shop and parking area for District vehicles and equipment. The upper level will be an office area. Since construction equipment will be parked in the lower level, l!l high bay structure will be required. Foundation loading is expected to be low to moderate. We understand that the proposed site area may overlie uncontrolled fill containing buried stumps, trees and organic materIal from previous construction activities beneath the building ~fl 900'ON ~t90 lv~ 0~~ ~ HL~~3 ~~8~ L.1::91: 00/1:~/1:0 South TahoB Public Utili1Y District Geotechnical Investigation Office end Shop Building Alpino Countv, California AEE Proposel No. PNOO- 1 -, 1 January 31, 2000 Page 2 i f footprint. A test pit excavated by the District outside of the fenced area confirmed that buried trees and stumps are present in the immediate site area. 2. SCOPE OF WORK 2.1 FIELD INVESTIGATION We plan to mobilile and demobilize our field engineer or geologist and auxiliary vehicle to and from the site. It is understood that the District will provide a backhoe and an operator to excavate and backfill the test pits. 2.1.1 Field Surveys We will lay out our program of test pits from existing survey monuments or surface features, based on site plans or plats of site surveys furnished by others. Where sufficiently accurate topographic mapping is available, we will estimate the surface elevations of the test pits. 2.1.2 Subsurface Investigation Due to the probability of encountering buried organic material within the graded and fenced pad, we propose to pothole the Grea to depths of 10 feet or refusal on rock, strongly cemented materials or other obstructions. Bulk sampling. open-end drive sampling. Shelby tube sampling or tube sampling by other methods appropriate for the soils involved will be performed at intervals to be determined in the field by our field representative. For budgeting purposes. we have assumed a full day of test pitting will be required to fully define the extent of the uncontrolled fill and buried organic meterials. Based upon our knowledge of conditions in the general area of the site, it is believed that this exploration program will define the geotechnical profile in sufficient detail for purposes of design. However. should the investigation reveal unexpected conditions, or if the depth of uncontrolled fill is greater than the excavation limits of the backhoe, recommendations for any additional work required will be presented .verbally upon our review of the data by our project engineer. 2.2 LABORATORY ANALYSIS Laboratory tests will be performed as considered necessary for engineering analysis. Tests which may be necessary for the project include moisture content. density, grain-size analysis, Anerberg limits. consolidation, expansion and direct shear. OAGRA tNGINElRING CiLOIAL. SOLUTIO"',; ~0~ 900.0N v190 lv~ 0~~ ~ H~~~3 ~~8~ Lol:9"!: 00/1~/10 If I .'. South Tahoe Public Utility District GeotechniclIl Investigation Office and Shop Building Alpine County, California AEE Proposal No. PNOo-1-11 January :3 1, 2000 Page 3 2.3 ENGINEERING ANALYSIS & REPORT Engineering analysis of the data collected in the field and laboratory investigations will be made. Three copies of a geotechnical investigation rsport will be submitted, end will include the following: . Logs of test pit!, II site phm showing their locetions, and a description of procedures and equipment used in the exploration program. . Results of laboratory tests and a description of test methods. . A discussion of the foundation system or alternative systems recommended for consideration for the project. . Recommended foundation bearing pressures or capacities, foundation depths and geometries, and criteria for design for the resistance of lateral loads. . Estimated foundation settlements. . Guide specifications for site grading. . Special treatment recommended for any expansive soils. "collapsing" soils. man-made fills or other moisture sensitive materials that may be present beneath the site. a Discussion of geotechnical conditions for foundation end earthwork construction presented for use in the preparation of preliminary construction cost estimates. . Recommended temporary and permanent cut and fill slopes. The basic fee quoted in Section 3.1 includes the routine minor consultation with the prime professional and other members of the design team normally involved with this type of project, and, if required, the submission of one adden~um clarifying the details of the report. Where extensive consultation or major addend!! !Ire necessary as a result of substantial changes in the project det8il~. additional fees will be involved, 3. FEES, TERMS OF PAYMENT Ii WARRANTY 3.1 FEES Charges for the investigation, as desoribed in Section 2. wtll be made on the basis of our Unit Fee Schedule. a copy of which is attached. Estimated total ch8rges for the project are as follows: OAGRA ENGINEERING GLOIAL ~OLUTIONS v0~ 900 "ON v190 lv~ 0~~ ~ H~~~3 ~~9~ L.l:91 00/1~/'J:0 Soutn Tanoe Public Utility District Geotechnical Investigation Office and Shop Building Alpine County, California AEE Proposal No. PNOD-1-11 January 31, 2000 Page 4 .. ':~i:j:p'",ii~.~ .:::: <: :.. '.""1."'" . ............,.'.'." ,Estjmeud Fees. ' " . .... .... I .,~ II" .. ..too M""'." 'I.,.,..' ""'h', Field Investigation $850 - $1.100 Laboratory Analysis $800 - $1 ,1 00 Engineering Analysis and Report Preparation $2.200 . 92.800 ,.. :. :. tmL:eititfi.'lff~h~~~f :: ..::::;;;::: ...... .,.. ....... ..- """,,:, $3.650-. $ S~OOO Additional charges which might arise from changes in project details and scope of work will be made on the basis of our StandiJrd Unit Fee Schedule. Charges for providing quality assurance testing and related services during construction will be made on the basis of our Unit Fee Schedule. An estimate of charges will be provided upon request once a construction schedule has been determined. 3.2 TERMS OF PAYMENT Terms of payment are net 30 days, P2Iyments not received within 30 days will be charged interest at the rate of 1.5 percent per month for an effective annual rate of 18 percent. If this matter is placed in the hands of an attorney for collection, the signatory agrees to pay, in addition to fees and interest due herein, reasonable attorneys fees. 3.3 WARRANTY Our professional services will be performed, our findings obtained, l!fld our recommendations prepared in accordance with generally accepted engineering principles and practices. This warr2lnty is in lieu of all other warranties either express or Implied. 4. SCHEDULE The field investigation will begin within 3 to 5 days after notice to proceed. It is estimated that 1 full day will be required to complete the field investigation. Preliminary verbal recommendations will be available within 2 days after completion of the field investigetion. The final report will be submitted in about 15 working days after completion of the field investigation. OAGRA 'HatNte,UNG G~OlAlIO\.VTIQNS 50~ 900'ON v190 1v5 0~5 ~ Hl~~3 ~~9~ ,,1:91 00/1~/10 L t South Taholl Public Utility Oiatrict Geotechnical Inv8ctigation Office and Shop Building Alpine County, California AEE Proposal No. PNOO-1." January 3 1 , 2000 Page 5 Should you have any questions concerning this proposal, we would appreciate the opportunity to review and clarify, We appreciate your consideration of our firm for the geotechnical engineering services required for the project, Respectfully submitted, AGRA Earth & Environmentllll, Inc. Reviewed by: ~~ ~~ Paul Kaplan, P.E. Unit Manager Robert B. Valceschini, P.E. Materials Services Manager PK/RBV Ing Ene. Unit Fee Schedule 121 Addressee (2) J:\M8rk8tlnglpro-Oo..8ng\PnOO.'.11pro.WPd OAGRA EHGINUIUNG GLDIAL SOlU"IO"'~ 90~ 900'ON v190 1vS 0~S ~ H~~~3 ~~9~ ,,1:91 00/1(/10 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Nick Zaninovich. Associate Engineer RE: BOARD MEETING February 3. 2000 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 4.c ACTION ITEM NO: 'I. ~~h>>O<<<<-CV>>~X<>-:<<'I.~~<<<<<<<<<>>~~ ITEM-PROJECT NAME: ALPINE COUNTY STORAGE BUILDING AND OFFICE REQUESTED BOARD ACTION: Authorize staff to advertise for bids. DISCUSSION: Staff is currently oreparin9 a design I build orooosal. Staff recommends Board authorize staff to bid the proiect so that construction can begin as soon as possible this summer. ~..:'->>X<<-~~"I.~)X<vx<<>...W->>'k>>"">JV"<".. :h>>'I.:;'X<<N>>>.J.:/'<<W>>.vx-..V":-:""''-~'.<0...'''><X><XV\NC>jyi;.. <<tX0>>X'I.>>~~:->>X~>>C>>>>>>>C*"~'VX<< CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: VESt:::=. NO CHIEF FINANCIAL OFFICER: YES <. ~ CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoggatt. Construction Manager RE: BOARD MEETING February 3. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 4. d ~->>>>.."'>.."'<~ vC~.o.X.:;.vx"'->>N",^,"'<..;:.:x.o.X<<-:"""":<<r.~ :voc<<:->>>>>>~~~,. ITEM-PROJECT NAME: CEDAR AVENUE WATER SERVICE REQUESTED BOARD ACTION: Authorize staff to advertize for bids. DISCUSSION: Cedar Avenue water service consist of an 8-inch waterline being installed from the 19-inch line in Pioneer Trail across Highway 50 and tying into an existing 6-inch line that provides water to our customers on the North side of Highway 50 and Cedar Avenue. The new 8- inch line will be installed by iack and boring under Highway 50. Once this line is installed and placed into service. the District can then abandon the existing 8-inch line in Highway 50 from Midway to Pioneer Trail. Staff recommends Board authorize staff to advertize for bids. Schedule: Advertize 2/22/00 to 3/14/00: Pre-bid 3/8/00: Open bids 3/14/00: Evaluate bids 3/14/00 to 3/16/00: Board award 3/16/00: Notice. SCHEDULE: Proceed 4/17/00: Complete construction 6/30/00 COSTS: $100.000 ACCOUNT NO: 2029-7015/CEDARW BUDGETED AMOUNT REMAINING: ($751) <f y 2000): $100.000 (f y 2001) ATTACHMENTS N/A :<<-X<<,<<",,>>"'<<-:->>'X>:>jo:<<VMOOC./'^~~<<<<<<<<v>>=<<W".<<-o->>....:<<...v....NM-.""'>>:<<<<<<'=-:J('v"~'.=-~<<>C<:<<<: ~"<<<<",,,"......"...">VC<<>>."'<<<0X :-:x<>>;>>..>>"<<" CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YE~~O CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoggatt. Construction Manager RE: BOARD MEETING February 3. 2000 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 4.e ACTION ITEM NO: X*>>".-Y. >>x<<<<<~~ " . ITEM-PROJECT NAME: A-LINE PHASE 3 REQUESTED BOARD ACTION: Aoprove Easement Aoreement with the City of South Lake Tahoe across Trout Creek Meadow. DISCUSSION: The property from Meadow Crest. at the Wastewater Treatment Plant. to the intersection of Barbara and Martin Avenues is owned by the City of South Lake Tahoe and Caltrans. The easement is the location of the new 30-inch export line being installed in A-Line Phase 3 by directional drilling. Staff recommends Board aporove the easement as shown in attachment. The City of South Lake Tahoe is scheduled to aoprove on Feb. 1. 2000. SCHEDULE: COSTS: None BUDGETED AMOUNT REMAINING: ATTACHMENTS Grant of Easement I Permanent Pipeline Agreement ACCOUNT NO: . ~~v.%.VX'::>>:-:>>M'\.~~:<<-o.<y,.,:r:<<.>i.'\.<>>G<>>>>>:-"~{">>;..:x;.:;...>^"X>0O{<:o.: ~ >.'\.'CV>>x.:. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YEtrr F'r:vJ..~O CATEGORY: GENERAL WATER SEWER X RECORDING REQUESTED BY: AND WHEN RECORDED MAIL TO: SOUTH TAHOE PUBLIC UTILITY DISTRICT Robert G. Baer General Manager/Engineer 1275 Meadow Crest Drive South lake Tahoe, CA 96150 This Space Reserved for Recorder Gov. Code, 9 27361.6 No fee per Government Code 9 6103 No document transfer tax per Rev.& Taxation Code 9 11922 Assessor's Parcel No. 25~061-26 & 27 GRANT OF EASEMENT PERMANENT PIPELINE AGREEMENT FOR VALUABLE CONSIDERATION, receipt of which is acknowledged, City of South Lake Tahoe, (Grantor), GRANTS to the SOUTH TAHOE PUBLIC UTILITY DISTRICT, a California publ ic agency formed in 1950 pursuant to the Public Util ity District Act (District), the following easement: (I) a permanent easement for a force sewer main pipeline as part of the A-Line Phase III Relocation Project, as more fully described below in this Grant of Easement (Grant of Easement). 1. PERMANENT EASEMENT. A non-exclusive, permanent easement in gross to survey, install, construct, reconstruct, enlarge, lay, alter, operate, patrol, remove, add to, increase the size of, relay, replace, inspect, repair, monitor and maintain a force sewer main conduit, consisting of one or more underground pipelines as part of the A-Line Phase III Relocation Project (Permanent Easement). The District shall have the right to increase, from time to time, the size and number of pipelines laid within the Permanent Easement. This Permanent Easement, as necessary in orderto accomplish the purpose stated above, shall be in, over, on, through, within, under and across the "Easement Area" of the "Real Property" as defined in this section. The "Easement Area" which comprises the Permanent Easement is described in the attached Exhibit "A," which is incorporated by this reference. The "Real Property" is that certain land previously acquired by Grantor in Book 2068 at Page 356 of Official Records in the County of EI Dorado, State of California, which is incorporated by this reference. The Permanent Easementshall be SUBJECTTOTHE FOLLOWING TERMS AND CONDITIONS: a. Plans. The pipelines installed within the Easement Area shall be referred to as the "District Facilities." Plans for the District Facilities as they exist from time to time shall be maintained at the District's principal offices. b. Access. The District shall have the right of ingress and egress to, from, and along the Easement Area at any time, without prior notice, including the right to use lanes, drives, rights-of-way and roadways within the Real Property which now exist or which may later be constructed, as shall be convenient and necessary for the purpose of exercising the rights established in this Grant of Easement provided, however, that nothing in this Grant of Easement shall prevent or limit Grantor's right to close such roadway, lanes or rights-of-way and to provide the District with reasonable alternative access, nor shall the District acquire any right to demand the continued operation of any such constructed lanes, drives, rights-of-way or roadways provided that the District is allowed reasonable access to the Easement Area. In crossing through the Real Property, the District shall close gates promptly. c. Operations. The District shall conduct its . operations in a safe and workmanlike manner and, on completion of any act provided for in this Grant of Easement and promptly restore the area affected by the work to a safe condition. The District shall be entitled to keep the EasementArea free of any and all vegetation which endangers the integrity of the District Facilities orwhich interferes with the District's rights described in this Grant of Easement, and the District shall be entitled to re-establish vegetation following construction, maintenance, repair, and similar District activity which the District determines necessary and appropriate to protect District facil ities or to replace previously existing vegetation. d. Earth cover. The District shall have the right to maintain at least four (4) to five (5) feet of earth cover, in the District's discretion, over the District Facilities which are located underground. Grantor shall not conduct, or permit others to conduct, grading operations or use, or permit others to use, explosives within the Easement Area to the extent that the District Facilities may be damaged or the ground surface elevation within the Easement Area changed more than one (1) foot upward or downwards from the ground elevation upon completion of installation of the District Facilities, without the District's prior written consent, which consent shall not be withheld unreasonably. e. Existing structures. This Permanent Easement is subject to all existing structures, fencing, canals, irrigation ditches, laterals, pipelines, roads, lanes, highways, railroad, electrical transmission facilities, telephone and telegraph lines, and all future uses which do not directly or indirectly, interfere with or endanger the District's exercise of the rights described in this Grant of Easement; provided, however, the District shall have the right to clear and keep clear from the Easement Area all explosives, and buildings, structures, and facil ities of a permanent nature which interfere with the District's use of the Easement Area, unless such encroachments were approved by the District in accordance with Paragraph f, below. In addition to any other legal and equitable remedies for violations of this paragraph, the District shall have the right to do all things necessary and proper to remove any such explosives and unapproved improvements, at the expense of the person responsible for the violation. 2 City SLT Grant of Easement:wpd f. Interference. In order to provide Grantor clear direction regarding types of improvements the District determines to interfere with the District's easement rights under this Grant of Easement, no roadways, utility crossings, permanent surface improvements, trees and vines, fences, field dividers, and permanent encroachments of any kind shall be placed within the Easement Area withoutthe prior written consent ofthe District, wh ich consent shall not be withheld unreasonably. g. Restoration. The District shall restore the Easement Area to as near its original condition for its present uses after both original construction and any operation and maintenance activities as is practical and consistent with the rights in this Grant of Easement. The District shall be responsible for the cost of the temporary relocation, reconstruction, and replacement cost for existing facilities orfacilities rightfully installed within the EasementArea, as is made necessary by the exercise of the District's rights under this Easement Deed, all such work to be done in such manner as to assure continuation of service ofthe relocated facilities. The existing and rightfully installed facilities may include but not be limited to fences, roads, drainage facilities and the like. h. Hazardous materials. No hazardous or toxic materials shall be stored or allowed to spill onto the ground within 100 feet of the edge of the Easement Area. However, it is the intent of this section thatthe application of fertilizers, pesticides, and herbicides shall be allowed, so long as such appl ication is consistent with industry standards and governmental regulations. If Grantor becomes aware of the storage or spillage of hazardous or toxic materials in violation of this paragraph, Grantor shall immediately advise the District. I. Other easements. Subsequent to this Grant of Easement, Grantor shall not grant any easements of any kind whatsoever to others over or under or around the Easement Area without prior written approval of the District, which approval shall not be unreasonably withheld. The District's right to consent to other easements does not pertain to any area of the Real Property other than the Easement Area. j. Hold harmless. District hereby agrees to, and shall, hold Grant'or, its elective and appointive boards, officers, agents and employees, harm less from any I iability for damage or claims for damage for personal injury, including death, as well as from claims for property damage wh ich may arise from District's or any of District's subcontractor's operations under this Permanent Pipeline Agreement, whether such operations be by District or its subcontractors, or by anyone or more persons directly or indirectly employed by, or acting as agent for, District or any of its subcontractors. District agrees to, and shall, hold Grantor, its elective and appointive boards, officers, agents and employees, harmless from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations. Operations includes, but is not limited to, all actions set forth in Paragraph 1, as well as any contamination caused by District's use of the easement granted herein. 3 City SL T Grant of Easement.wpd District agrees to provide all costs of any necessary legal defense and all attorneys fees incurred in defending any claim, whether or not actually filed in any court. k. Compliance with laws: District shall comply with all applicable federal, state, regional and local laws, codes, ordinances and regulations, including obtaining and complying with all applicable permits to construct the subject export pipeline. 2. GENERAL PROVISIONS: a. Covenants. The grant of easements and the rights, duties and obligations of the parties shall be construed as covenants runn ing with the land. b. Attornevs' fees. If any action is necessary to enforce the provisions of this Grant of Easement, the prevailing party shall be entitled to recover actual attorneys' fees, paralegal fees, litigation costs and expenses, which may be determined by the court in the same action or in a separate action brought for that purpose. The award shall not be computed in accordance with any court's schedule, but shall be sufficient to reimburse for all fees, expenses and costs actually incurred in good faith, regardless of the size of the judgment or award. c. Severabilitv. If any term, provision, covenant or condition of this Grant of Easement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null or void or against public policy, the remaining provisions of this Grant of Easement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. The term, provision, covenant or condition that is so inval idated, voided or held to be unenforceable shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Grant of Easement. d. Construction. The language of all parts of th is G rant of Easement shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party has participated in the drafting of this document and had the opportunity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. e. Successors and Assigns. Except as restricted herein, this Grant of Easement shall be binding on and shall inure to the benefit of the parties and their respective heirs, legal representatives, successors and ass igns. f. Governing law. The validity and interpretation of this Grant of Easement shall be governed by the laws of the State of California, with venue for all purposes to be proper only in the County of EI Dorado, State of California. 4 City 8L T Grant of Easement.wpd g. Notices. All notices, approvals, acceptances, demands and other communi- cations required or permitted hereunder, to be effective shall be in writing and shall be delivered either in person or by mailing the same by United States mail (postage prepaid, registered or certified, return receipt requested) or by Federal Express or other similar overnight delivery service to the party to whom the notice is directed at the address of such party as follows: DISTRICT: South Tahoe Public Utility District 1275 Meadow Crest Drive South lake Tahoe, CA 96150 Attn: Robert G. Baer, General Manager With Copy To: Gary Kvistad, Esq. Hatch and Parent 21 East Carrillo Street Santa Barbara, CA 93101 GRANTOR: City of South Lake Tahoe 1052 Tata Lane South Lake Tahoe, CA 96150 Attn: City Manager With Copy to: Catherine L. DiCamillo, Esq. City Attorney 1052 Tata Lane South Lake Tahoe, CA 96150 Any written communication given by mail shall be deemed delivered two (2) business days after such mailing date and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address as herein provided. 5 City SL T Grant of Easement.wpd h. Entire Agreement. This Grant of Easement contains the entire understand ing and agreement ofthe parties and there have been no prom ises, representations or agreements by any party except as stated in this Grant of Easement. This Grant of Easement may be altered, amended or modified only by an instrument in writing, executed by the parties to th is Agreement and by no other means. EXECUTED th is _ day of ,2000 GRANTOR Mayor, City of South Lake Tahoe APPROVED AS TO FORM: Attest: Catherine L. DiCamillo City Attorney Angela Peterson, City Clerk 6 City SL T Grant of Easement.wpd ACKNOWLEDGMENT State of California ) ) ss. County of EI Dorado ) On , before me, , personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal 5 ignature: Notary Public 7 City 8L T Grant of Easement.wpd CERTIFICATE OF ACCEPTANCE. GOV. CODE SECTION 27281 This is to certify that the interest in real property conveyed by the Grant of Easement dated ,2000 from City of South Lake Tahoe to the South Tahoe Public Utility District, a public agency formed pursuant tothe Public Utility District Act, is hereby accepted by the undersigned officer on behalf of the South Tahoe Public Utility District pursuant to authority conferred by resolution of the Board of Directors ofthe South Tahoe Public Utility District, adopted on November 16, 1989, and consents to recordation thereof by its duly authorized officer. DATED: By: 8 City 8L T Grant of Easement.wpd ACKNOWLEDGMENT State of California County of EI Dorado ) ) ) 55. On , before me, , personally appeared ROBERT G. BAER, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the with in instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person(s), or the entity(ies) upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal Signature of Notary Public 9 City SL T Grant of Easement.wpd b. j ,L..1. 1\ Wf"'~\ 'I' I 1""\ EASEMENT DESCRIPTION 25 foot wide easement, the cente~line. of which is described as follows: All that real property situate in the County of El Dorado, State of California, described as follows: All that portion of the West one half Lot 11 of Section 3 Township 12 North, Range 18 East, M.D.B.& M., more particularly described as follows: COMMENCING at the most Easte~lv corner of Lot 1, Block 56 of Tahoe Sie~~a Subdivision No.3: as said lot and block are shown on the Official Map of said Tahoe Sierra Subdivision No.3, filed in the office of the County Recorder of the County of El Dorado, State of California, on July 5, 1946, in Map Book A, Map No. 45, said point being located on the Southwesterly line of a 40 foot County Road called Martin Avenue; thence North 49038' East 40.00 feet to a point on the Northeasterly Right-of-Way line of said County Road, said point being 1:he most Southerly corner of Lot d9 B'~c~ ~7 T-hoe S;~rr- Sun' c'i~Ti~;on No -j' tnenco Sour~ dOo2?' ... I ~ 'wi ..... _, c.. .J... _ _ _ ::::. _ " _ _ . ., _........ - __':'.L - - East 257.20 feet along said Northeasterly Right-of-Way line; thence leaving said Right-of-Way line North 59039'20" East' 88.97 feet to the TRUE POINT OF BEGINNING; thence continuing North 59039'20" East 879.26 feet to a point on the Northerly Boundary line of that certain property conveyed to the City Of South Lake Tahoe, a municipal corporation, in Book 2068, Official Records of El Dorado County I at Page 356 and the terminus of this eaSe!ne!lt. (I \~ {f'(:;;" ',~ " ( J " ~ ~, t..-,\ w w en '.- It) ~ ..i- N N Frl ,., Ul ~ ISCALE: 1"=200' 582.72' N 88"59'9" E N co b .0 Co ;!; Co ;z City of South Loke Tchoe Sk. 2068/Pg. :356 3: . b .... co ,., ,..; :or <.0 N ~ in z S 81'55'30. E 180.04' /:;:/- /-;--:/ -'i.:/ -'i.:/ -'i:/ .'i.:/ /'i:/ /:/ ~ .{"~... ~~~~() - .~~ / _/":l~ ,/ -::; ~ \ /' .::;. y- /. - :,..</ _//:~ ./--:"~:/ \...25' EASEMENT ./' -::;' , /, :..-'" .s .? >.? S"1' 'S.9_ ,Jo_ (}'o ~ Point of Beginning N 7410.00' 35'30" w Ln . CX) 0 m 0 r<] .... b r<] r.Il ci .' ~ I"\<:l ,C) ~'oJ~":J<O b<~ ~ w ",,0 ci .' ~ !:)~:bC) bi ."'j bc~ ~ == b v. . ,., CX)O r<]' ,01 ""It) Ul w ~b ci 0 o :q. N Ul d~ ~NAKEN~G ~JtRN~~N!ADAL P.O. BOX 18971, SOllTH I..AKt TAHOE. CALIFORNIA 911151 (530) M2-2001 BOUNDARY .I< TOPOGRN'HIC SUR\IEYS RESIDENTIAL DESIGN SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig. Assistant Manager/Engineer RE: BOARD MEETING February 3, 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 4. f '~~:->>'~*:<<->>~~:-:<<~,<<",,'X<<~,,<<<< >>~vX>OO-..">>C<<<:~>X>>>~~"V"..<<~ ~v.'V>>>>..'OoX ITEM-PROJECT NAME: VEHICLE PURCHASE: CAR NO.3 REPLACEMENT REQUESTED BOARD ACTION: Approve purchase of vehicle from the State bid list in the amount of $33,312.73 DISCUSSION: The District purchases most of its small vehicles through the State of California. Deoartment of General Services bid list. due to the comoetitive orice received. This vehicle will replace Car No.3 (1987 Suburban) in the Engineering Deoartment. which has over 165.000 miles on it. The vehicle ourchased will be No. 32 on the list of available vehicles from the State. This vehicle (Car NO.3) is being reolaced this year. rather than Truck No.4 which was in the current budget. due to the recommendation of the District's auto mechanics. SCHEDULE: As soon as possible COSTS: $33.312.73 ACCOUNT NO: 1029-8045 BUDGETED AMOUNT REMAINING: $25.000 ATTACHMENTS Bid lists. Paul Carrion memo >>CV>>>>........jl.."XV'X~:<<.:-:VM>'"..-:~~<vzVC<..""'.I'....>.r <<<<."<vx<....<<.N"X<<-OC<<-'....>>>>X<<.:-..~<-:<v>x.,:,,<<<~~ -":<<v>>.."X<<<<V.~.....<~ CATEGORY: GENERAL WATER SEWER X CONCURRENCE WITH REQUESTED GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE. {f''\.J.(~o Contract 1- 00 -23 -20 Page 6 FOB Point: Sacramento State Stock No. Item Group Description Brand Model Unit Price Cash Discount Vendor 2320- 009 - 0400 -6 1 I Mini Pickup, Regular Cab, 2WD, 4- Cylinder, 4340 GVW, 6' Bed Ford Ranger 511,577.00 5500 -20 Days Folsom Lake Ford 2320 - 009 - 0414 -6 2 II Mini Pickup, Regular Cab, 2WD, 6- Cylinder, 4900 GVW, 6 -1/2' Bed Dodge Dakota 512,360.00 5500 -20 Days Swift Auto World 2320 - 009 - 0405 -5 3 11 Mini Pickup, Regular Cab, 4WD, 6- Cylinder, 5310 GVW, 6-1/2' Bed Dodge Dakota $14,045.00 5500 -20 Days Swift Auto World 2320 - 000-0037 -3 4 II Mini Pickup, Extended Cab, 2WD, 6- Cylinder, 5300 GVW, 6-1/2' Bed Dodge Dakota 514,572.00 5500 -20 Days Swift Auto World 2320-009 -0402-0 5 III Pickup, Regular Cab, 2WD, 8- Cylinder, 6400 GVW, 6-1/2' Bed Dodge BR1500 513,825.00 5500 -20 Days Swift Auto World 2320-000-0038 -5 6 III Pickup, Extended Cab, 2WD, 8- Cylinder, 6400 GVW, 6-1/2' Bed Dodge BE1500 516,420.00 5500 -20 Days Swift Auto World 2320- 009 - 0415 -8 7 IV Pickup, Regular Cab, 2WD, 8- Cylinder, 8800 GVW, 8' Bed Dodge BR2500 516,842.00 5500 -20 Days Swift Auto World 2320- 000-0001 -4 8 IV Pickup, Extended Cab, 2WD, 8- Cylinder, 6300 GVW, 8' Bed GMC Sierra 519,087.00 5500 -20 Days Lasher Auto Center 2320- 009-0403 -1 9 V Pickups Regular Cab, 2WD, 8- Cylinder, 8800 GVW, 8' Bed Dodge BR2500 517,507.00 5500 -20 Days Swift Auto World 2320- 000 -0030-0 10 V Pickup, Extended Cab, 2WD, 8- Cylinder, 8600 GVW, 8' Bed Chevrolet C2500 819,399.00 5500 -20 Days Malta Chevrolet 2320- 000 - 0002 -6 11 V Pickup, Crew Cab, 2WD, 8- Cylinder, 9000 GVW, 8' Bed Chevrolet C3500 822,312.00 5500 -20 Days Maita Chevrolet 2320-000-0003 -8 12 V Pickup, Regular Cab, 2WD, Turbo Diesel, 8600 GVW, 8' Bed Chevrolet C2500 820,699.00 5500 -20 Days Maita Chevrolet 2320-000-0006-3 13 V Cab & Chassis, Regular Cab, 2WD, 8- Cylinder,8800 GVW Dodge BR2500 516,676.00 8500-20 Days Swift Auto World 2320-009-0404-3 14 VI Pickup, Regular Cab, 4WD, 8- Cylinder, 6400 GVW, 6-1/2' Bed , Dodge BRI500 $17,475.00 5500 -20 Days Swift Auto World 2320 -009-0409 -2 15 VI Pickup, Extended Cab, 4WD, 8- Cylinder, 6600 GVW. 6-1/2' Bed Dodge BE1500 • 520,134.00 5500-20 Days Lasher Dodge 2320 -009 - 0417 -1 16 VII Pickup, Regular Cab, 4WD, 8- Cylinder, 8600 GVW, 8' Bed Chevrolet ` K2500 520,228.00 5500 -20 Days Maita Chevrolet 2320 - 009 -0433-0 17 VII Pickup, Extended Cab, 4WD, 8- Cylinder, 8600 GVW, 8' Bed GMC Sierra 522,273.00 5500 -20 Days Lasher Auto Center 2320-009 - 0406 -7 18 VII Cab & Chassis, Regular Cab, 4WD, 8- Cylinder, 8800 GVW Dodge BR2500 518,644.00 5500 -20 Days Lasher Dodge 2320-009- 0471 -7 19 I Mini Van, 8- Passenger, 5950 GVW GMC Safari 518,786.00 5500 -20 Days Lasher Auto Center 2320-000 - 0031 -2 r 20 1 Mini Van, 8- Passenger, AWD, 6100 GVW Chevrolet Astro 521,228.00 8500 -20 Days Good Chevrolet 2320-009 - 0419 -5 21 II Van, 8- Passenger, 7700 GVW Dodge B2500 518,462.00 5500 -20 Days Swift Auto World 2320. 009 -0420 -1 22 III Van, 12-Passenger, 7700 GVW Dodge B2500 519,199.00 8500 -20 Days Lasher Dodge 2320 -009- 0470 -5 23 IV Van, 15-Passenger, 9500 GVW GMC Savona 521,634.00 5500 -20 Days Lasher Auto Center 2320 - 009-0020 -7 24 IV Van, 15-Passenger, 8700 GVW Dodge B3500 520,978.00 5500-20 Days Lasher Dodge 2320 - 000 -0004-0 25 V Mini Van, Cargo, 5600 GVW Chevrolet Astro 516,983.00 5500.20 Days Maita Chevrolet 2320 -000 -0022 -1 26 V Mini Van, Cargo, AWD, 5850 GVW Chevrolet Astro 519,499.00 5500.20 Days Maita Chevrolet 2320 -009 - 0421 -3 27 VI Van, Cargo, 6600 GVW Dodge B1500 514,831.00 5500 -20 Days Swift Auto World 2320 -000 - 0005 -1 28 VII Van, Cargo, 9200 GVW Dodge 133500 818,157.00 5500 -20 Days Lasher Dodge 2320 - 233 -0107 -8 29 I Utility Vehicle, 4 -Door, 4WD, 4900 GVW Jeep Cherokee 520,249.00 5500 -20 Days Swift Jeep 2320 - 233 -0108-0 30 11 Utility Vehicle, 4 -Door, 4WD, 6400 GVW Dodge Durango 526,574.00 5500 -20 Days _ Lasher Dodge 2320 - 233 -0113 -3 31 - Ili Utility Vehicle, 4 -Door, 4WD, 7200 GVW Ford Expedition 527,396.00 5500 -20 Days Downtown Ford Sales 2320 - 233 -0114 -5 32 IV Utility Vehicle, 4 -Door, 4WD, 8900 GVW Ford Excursion 529,899.00 5500 -20 Days Downtown Ford Sales 2320- 000-0026 -9 33 I Pickup, Regular Cab, 2WD, 10500 GVW, 135" WB (DRW) Dodge BR3500 518,935.00 5500 -20 Days Lasher Dodge 2320 - 009 - 0460 -2 34 I Cab & Chassis, Regular Cab, 2WD, 11000 GVW, 139" WB (DRW) Dodge 13R3500 518,155.00 5500 -20 Days Swift Auto World 2320-009-0412-2 35 I Cab & Chassis, Regular Cab, 4WD, 11000 GVW, 139" WB (DRW) Dodge 883500 520,516.00 5500 -20 Days Lasher Dodge 2320-000 -0047 -6 36 I Cab & Chassis, Extended Cab, 11000 GVW, 162" WB (DRW) Ford F350 520,788.00 5500 -20 Days Folsom Lake Ford 2320-000-0009-9 37 I Cab 8c Chassis, Crew Cab, 2WD, 11000 1000 GV W, 176" WB (DRW) Ford F350 521,685.00 5500 -20 Days Folsom Lake Ford 2320- 000 -0027-0 38 II Cab & Chassis, Regular Cab, 2WD, 15000 GVW, 135" WB (DRW) Chevrolet C3500 HD 521,898.00 $500 -20 Days Good Chevrolet Contract 1- 00 -23 -20 Page 18 SPECIFICATION #2320- 91G -05: Utility Vehicles Item #29 4WD 4 -Door Utility Vehicle Item #30 4WD 4 -Door Utility Vehicle Item #31 4WD 4 -Door Utility Vehicle Item #32 • 4WD 4 -Door Utility Vehicle Make & Model Jeep Cherokee SE Dodge Durango Ford Expedition Ford Excursion Air Conditioning Included Included Included Included Alternator 124 Amps 136 Amps 130 Amps 130 Amps Axle, Limited Slip Included Included Included Included Axle Ratio 3.55 3.55 3.73 4.3 Battery 500 cca 600 cca 650 cca 650 cca Brakes Power Front Disc Brakes Power Front & Rear Disc Brakes; Front & Rear Anti -Lock Braking System Power Front & Rear Disc Brakes; Front & Rear Anti -Lock Braking System Power Front & Rear Disc Brakes; Front & Rear Anti -Lock Braking System Bumpers, Front & Rear Manufacturer's Standard Manufacturer's Standard • Manufacturer's Standard Manufacturer's Standard Cooling System (Manufacturer's Optional) Heavy Duty with Coolant Recovery Heavy Duty with Coolant Recovery Heavy Duty with Coolant Recovery Heavy Duty with Coolant Recovery Engine 6- Cylinder, 242 ", SFI (4.0L) V8, 360 ", SEFI (5.9L) V8, 330 ", SEFI (5.4L) VIO, 415 ", SEFI (6.8L) Fuel Tank Capacity . 20 Gallons 25 Gallons 30 Gallons 30 Gallons Gauges Not Required Included Included Included GVW 4900 Lbs. 6400 Lbs. 7200 Lbs. 8900 Lbs. Heater Included Included Included Included Hood Release, Inside Not Required Included Included Included Hubs Front Disconnect Front Disconnect Front Disconnect Front Disconnect Mirrors, Exterior, Left & Right Manufacturer's Standard Manufacturer's Standard Low- Mount, Swing -Away, 5" x 8" (Appx.) Low- Mount, Swing -Away, 5" x 8" (Appx.) Radio w /Antenna AM/FM ETR Stereo AM/FM ETR Stereo w /Cassette AM/FM ETR Stereo w /Cassette AM/FM ETR Stereo w /Cassette Restraint System (Air Bags) Dual Air Bags Dual Air Bags Dual Air Bags Dual Air Bags Shock Absorbers, Front & Rear Included Included Included Included Skid Plate System, Under - Carriage Maximum Available Maximum Available" Maximum Available** . Maximum Available" Speed Control Included Included Included Included Stabilizer Bars, HD, Front & Rear Included Included Included Included Steering, Power Included Included Included Included Steering, Tilt Included Included Included Included Transmission (with Manufacturer's Standard Water /Oil Transmission Cooler) 4 -Speed Automatic with Overdrive 4 -Speed Automatic with Overdrive 4 -Speed Automatic with Overdrive 4 -Speed Automatic with Overdrive Upholstery Cloth Cloth Cloth Cloth Wheels & Tires (5)S All Twain P225/75R15 OWL All Terrain P235/75R15 OWL All Twain P255/70RI6 OWL All Twain LT265/75R16 OWL Wheelbase 101.4" 115.9" 119" 137" Wipers, intermittent _ Included Included Included Included •Spare Tire Shall Be Mounted & Secured On Production -Type Carrier. All Tires & Wheels Shall Be Same Brand, Tread Design, Size, Load Range & Appearance. **Includes Front Differential, Fuel Tank & Transfer Case Skid Plates All -vinyl seats do not meet specification! Do not accept all -vinyl unless you are given a credit by the dealer) SOUTH TAHOE PUBLIC UTILITY DISTRICT MEMORANDUM OT: December 27, 1999 TO: Richard Sol brig R FR: Paul Carrion 'c.-/ RE: Vehicle Replacement VEHICLE # MilEAGe YEAR TYPE Car3 163,516 1987 Chevrolet Suburban 4x4 Truck 15 110,563 1986 Pickup 4x4 Truck 4 * 101,777 1986 Pickup 4x4 Both of these vehicles have excess mileage (Car #3 has had 17,308 miles put on it just this past year), and both are using oil. Truck 15 has very bad rust; Car 3 has a rear differential noise. Both of these should be replaced. * In a previous memo, I suggested replacing Truck #4. This vehicle has just had the transmission overhauled and is in much better shape than Car #3. Therefore, I recommend keeping Truck #4 at least one more year. SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbria. Assistant Manager/Engineer RE: BOARD MEETING February 3. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 1'1- ~~x>>xorN <~ ITEM-PROJECT NAME: B-L1NE REPLACEMENT PHASE 3 REQUESTED BOARD ACTION: Approve final design contract for Carollo Engineers in the amount of $309.200 DISCUSSION: In order to meet the current proposed construction schedule of the summer of 2002 for this final section of export pipeline in the Lake Tahoe Basin. final design needs to commence at this time. Completing an initial design layout this summer will allow District staff to walk the proposed alignment both this summer and next summer with staff of the regulatory agencies involved. During these pipeline route walks. exact location ofthe pipeline will be adiusted to reflect information obtained from the archeological and bird surveys (these surveys were approved at the January 20 Board meeting). District staff recommends approving the final design contract to Carollo Engineers. Note: Contract includes services through construction. '~...<<>i:<< ~:-x<<~...:<<<<-.v:-:;.x<-X>'".II.":<<-:<<J'''':<<->>:><>>:<>'''X>O<X>''^'''>>:-..~...>O''...xv.V~~<<->>X << CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO . CHIEF FINANCIAL OFFICER: YE6 +~"^P ~O CATEGORY: GENERAL WATER SEWER X blLuj., Pu 5# )4.1J 5'1- Q.~(, ~ fR'79.!-.!-rQ !kdi(:a/('f{ (f, ''r,'!alu..}t'. j'('.~J1()fl:it I ~e. 'Ill (.tit ty ....filu' ":ons "Of' thi,se lIP -:nT(J, January 13, 2000 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA. 96150 Attention: Mr. Richard Solbrig Subject: B-Line Replacement Phase 3 Project Dear Richard: Carollo Engineers (Carollo) is pleased to submit this proposal for the design and construction of the B-Line Replacement Phase 3 Project. This is a pivotal project for the South Tahoe Public Utility District (District). This project will complete the District's goal of replacing all the export system force main within the Tahoe Basin. This will also be the most difficult reach of export pipeline to replace both environmentally and in a construction sense. This proposal is based on our discussions with District staff and our knowledge of the export system upstream and downstream of the project location. Our Scope of Work (Exhibit A. attached) is based upon our understanding of the project. The proposed engineering cost for the completion of the tasks contained in the Scope is $309,200. The development of this cost is detailed in the attached Labor Hour and Cost Estimate (Exhibit B). It is our understanding that this project will be administered under the 1988 Master Agreement (as amended to allow the engineer to carry errors and omissions insurance not less than $5,000,000 aggregate with a deductible of not more than $500,000) between Carollo Engineers and the District. Engineering fees will be based on the current fee schedule (Exhibit C). The project team for the completion of this project will be Mr. Robert Gillette, Principal-in-charge, Mr. Jack Burnam, Project Manager and Ms. Heather Brusitori, Project Engineer. Please review our Scope and Level of Effort and, if acceptable, submit them to the Board of Directors for approval. Please contact us with any questions. Very truly yours, CAROLLO ENGINEERS ~~ Robert A. Gillette, Principal 1(~-'1g: Jack Burnam n, P.E. H:\BD_SAClStpud_SAC\300.80 B-Line Plwse 3 Pipeline Proposal.doc 2500 VENTURE OAKS WAY, SUITE 320 0 SACRAMENTO. CALIFORNIA 95833 0 (91 e) se5-4888 0 FAX (91 e) 5e5-4880 1 ~~ ~ -'ile EXHIBIT A SOUTH TAHOE PUBLIC UTILITY DISTRICT B-LINE REPLACEMENT PHASE 3 PROJECT Scope of Work The following descnbes the Scope of Work for the engineering effort to complete design, bidding and construction services associated with the replacement of the existing export pipeline (B-Line)between the Luther Pass Pump Station and the new pipeline installed in the Forest Service Campground (at approximately existing Station 45+00). The installation of the replacement pipe will include two crossings of Grass Lake Creek that will have to be completed using an open cut method (trenchless methods are not applicable in this terrain). The design process for this (final) reach ofB-Line Replacement (Phase 3) is anticipated to take two years. Actual construction is scheduled for the summer of2002. This is to allow for environmental surveys for forest carnivores and spotted owl. This will also allow time for the completion of permitting agency site walks, revisions to address agency concerns and project permitting. The pipeline will follow a new route between the tie in locations at either end. This is being done to reduce environmental impacts (physical and visual) to the extent possible and to address agencies concerns raised during preliminary route identification. The new route will also provide the District with greater access to the pipeline to complete standard operation and maintenance procedures. Blasting will be required to excavate the granite predominate in this area. One crossing of State Highway 89 will also be required and will have to be completed using open cut and cover methods. A portion of the new pipeline will be installed in the existing Forest Service Campground Road (between State Highway 89 and the tie in at approximate existing Station 45+00). An export system shut down will be required to connect the new pipeline to the existing discharge at the Luther Pass Pump Station and at the connection in the Forest Service Campground. Traffic control will be required to complete the installation of the new pipeline across State Highway 89 and (possibly) to maintain homeowner access on Grass Lake Road (assuming the Luther Pass Pump Station is used as a staging area), The completion of this project will conclude the replacement ofthe B-Line between the Luther Pass Pump Station and the top of Luther Pass and will also finish the replacement of the entire force main within the Lake Tahoe Basin. The design includes a surge evaluation, geotechnical investigation, route survey (as required to supplement the existing survey), seismic evaluation of the new piping system and, a plan for revegetation. The surge evaluation will be completed by Flow Science Inc. to determine if the new route and/or pipeline will create surge pressures exceeding the H:\BD_SAC\SlpUd_SAC\300.80 B-line Phase 3 Pipeline Proposal.doc 2500 VENTURE OAKS WAY, SUITE 320 0 SACRAMENTO, CALIFORNIA 95833 0 (916) 565-4888 0 FAX (916) 565-4880 2 capacity of the existing surge suppression system on the B-Line. The geotechnical investigation will be completed by AGRA Environmental and will include boring and soil testing to determine the requirements for pipe bedding/installation, blasting and, the corrosion potential of the soils to be encountered. The supplemental route survey will be completed by G.S. Concepts and will be used to develop the required plan and profile for the construction drawings. An analysis of the seismic constraints posed by the use of welded steel pipe in a seismic zone 3 area will be completed by Raz Konyalian. Revegetation requirements will be completed by Western Botanical Services. All five firms will be subconsultants to Carollo Engineers (Engineer). Except as noted herein, all other engineering services contained within the following tasks are to be provided by Engineer as required by the District. Task I - New Pipeline Evaluation Engineer shall confirm the required pipeline materials available for a system that is operating in the pressure range of the Luther Pass Pump Station. Calculations on pipeline diameter will be based on a maximum flow through the pipeline of 12 million gallons per day (mgd) as set forth in the August, 1988 Master Plan. The completion ofthis task shall also include: . Seismic design criteria will be evaluated by Raz Konyalian based on the assumed use of welded steel pipe. Recommendations for bedding and installing fleXIbility in the new pipeline will be presented (ifrequired). . An evaluation of potential coating and lining materials and methods will be conducted. . A surge control analysis to confirm the capabilities of the existing surge suppression system and detennine the effect that the new (longer) route will have on the system. The results of this analysis shall be used to specify the pressure rating for the pipe. This work will be completed by Flow Science Inc., as a subconsultant to Engineer. . Sizing the new pipeline to reduce friction losses and meet required flow (12 mgd) using export pumps located a the Luther Pass Pump Station. . Support to the District's environmental consultant preparing the ENNeg. Dec. for the project. This Scope of Work is based on 40 hours for this support. Effort exceeding that stated will be considered a change in scope. The results of this task will be summarized in a letter report. Task 2 - Geotechnical Investigation A geotechnical investigation will be conducted by AGRA Environmental as a subconsultant to the Engineer to classify the soils that will be encountered during the installation of the new pipeline. The completion of this task shall include a maximum of7, H:\BD_SAClStpud_SAC\300.80 B-Line Phase 3 Pipeline ProposaLdoc 2500 VENTURE OAKS WAY, SUITE 3200 SACRAMENTO, CALIFORNIA 95833 0 (916) 565-4888 0 FAX (91 e) 5e5-4880 3 10 foot deep excavations spaced at equipment accessible locations on the chosen pipeline route. Excavations are being used in this case to observe the rock content of the soils in the chosen route. Three inch or larger cobble could cause refusal of a drill rig while an excavator would be able to work around the cobble. Tentative excavation sites have been identified at three locations on the South Upper Truckee Road, two on either side of Highway 89 and two on the campground road leading to the tie in with the existing pipeline at (approx.) Station 45+00. Final excavation placement will be determined in the field by the geotechnical consultant. Spacing will be based on the review of available soils infonnation along the project route as researched by the subconsultant and access for excavation equipment. The work by the subconsultant shall also include seismic testing for the entire route of the new pipeline. A geotechnical evaluation report shall be prepared by AGRA. The report shall include: 1. The identification of possible excavation problems due to the existing geology. The geotechnical consultant shall comment on the probable need for blasting and the rip-ability ofthe rock for pipeline installation. 2. Soil stability during excavation. Recommendations will be made regarding required side slopes to prevent caving during pipeline installation and the use of a trench box or shoring. 3. The location of groundwater (if encountered). Comments shall also address possible seasonal fluctuations of groundwater that may be expected at each bore hole location. 4. The location of other materials encountered that may effect the installation of the new pipeline as well as the reconstruction of the effected roadway and recommended procedures for accommodating these materials during pipeline installation and roadway reconstruction. 5. An evaluation of the corrosiveness of the soils along the chosen pipeline route including recommendations for protecting the new pipeline (ifrequired). I 6. Recommend bedding materials and methods based on the results of the geotechnical analysis. 7. Seismic infonnation required to complete design of high pressure steel pipe. The geotechnical report, prepared for purposes of the design, including the results of the boring and soil testing, will be provided to the District. Task 3 - Survey A design survey, extending 75 feet to each side of the approximate centerline of the preliminary pipeline route has already been completed and will be incorporated into this H:\BD_SAClSlpUd_SA0JOO.80 B-Line Phase 3 Pipeline ProposaI.doc 2500 VENTURE OAKS WAY, SUITE 320 0 SACRAMENTO, CALIFORNIA 95833 0 (916) 565-4888 0 FAX (916) 565-4880 4 project. It is anticipated that additional survey/topographic information will be required to address changes/re-alignment raised by pennitting agencies. This additional work will be completed by G.S. Concepts (who completed the original survey) as a subconsultant to the Engineer. The survey shall include the location of the following elements and shall use the same basis of bearing and controls as the original survey: Contour lines (at 5' foot intervals, 1 foot intervals for slopes less than 5 percent) Trees (trunk diameter and type of tree) Rock outcrops Fence lines Property lines Boring locations Location of the existing export pipeline Utility manhole or valve box locations Other visible utility locations (telephone, gas, power, etc.) Archeological sites identified as part of the environmental review process (if any). The results of the survey will be provided to the Engineer by the subconsultant in Auto CAD , release 14.0 compatible format, such that the information can be laid out on plan and profile sheets at 40 scale for the construction drawings and can be easily incorporated into the original survey. The surveyor will also be required to: . Stake the construction easement and center line of pipe for the Contractor layout at 100 foot stations and at standard angle points (11 ~, 22 Yz, 45 and 90 degree angles). Staking construction easement and center line of pipe will be required at least three times: I) for final agency walk prior to finalizing the plans for the project, 2) for the prebid walk and, 3) just prior to Contractor start of construction. The surveyor shall establish offsets and control points as required to re-establish the easement and centerline should they be damage or lost in the interim between agency walks, prebid and the beginning of construction. It is important to note that there could be up to 8 months between the different walks. The Contract Documents shall require the Contractor to be responsible for maintaining all monuments and control points after construction begins. . Provide the survey and legal descriptions required by the District to obtain construction and permanent easements for pipeline construction. Task 4 - Pipeline Design Design of the new reaches of the export pipeline shall incorporate the findings of Tasks 1,2,3. The completion of this task shall include: H:\BD_SAC\SCpwCSAC\300.80 B.Line Phaso 3 Pipelino ProposaL doc 2500 VENTURE OAKS WAY, SUITE 3200 SACRAMENTO, CALIFORNIA 95833 0 (916) 565-4888 0 FAX (916) 565-4880 5 . Preparation of plan and profile construction drawings of the new pipeline based on the survey completed under Task 3 and comments received from the District, other utilities and environmental process documentation. . Developing pipe bedding requirements based on the recommended pipeline route and the geotechnical investigation completed under Task 2. Requirements for corrosion control will also be addressed based on the results of the geotechnical investigation. . Preparing construction specifications and contract documents utilizing District front end documents. Construction specifications and contract documents will incorporate any requirements developed during the environmental process and any grant requirements. This task includes 40 hours for the incorporation of special requirements from the environmental process or granting agency. Additional effort can be added and will be treated as a change in scope. . Designing the pipeline connections at the tie-ins to the existing export pipeline (B-Line). Task 5 - Bidding Services Engineer shall respond to questions from the District during bidding and prepare a maximum of two (2) addenda (if required). The Labor Hour and Cost Estimate for this task is based on the preparation of two addenda (at 40 hours each) and a total time responding to questions of 56 hours. Attendance at the District led Prebid Conference is also included. A total labor effort of 158 hours is budgeted for this task. Effort exceeding that stated will be considered a change in scope. Task 6 - Construction Services Engineer shall review shop drawing submittals and respond to questions on an "as needed" basis, at District request. The Labor Hour and Cost Estimate for this item is based on the review of 15 shop drawings at 8 hours each and a total time of24 hours responding to questions forwarded by the District. The completion of record drawings from District markups shall only be undertaken by the Engineer at the District's request. The cost for completing record drawings would be negotiated with the District prior to initiating the work. A total1abor effort of 166 hours is budgeted for this task. Effort exceeding that stated will be considered a change in scope. Task 7 - Meetings/Site Visits Engineer shall attend and prepare minutes for 6 meetings/site visits upon the request of the District. The Labor Hour and Cost Estimate for this item is based on a total of 8 hours for travel and attendance at each meeting, 6 hours of preparation for each meeting and 4 H:\BD_SAOStpud_SAC\300.80 B-Line Phase 3 Pipeline PropoaaI.doc 2500 VENTURE OAKS WAY, SUITE 320 0 SACRAMENTO, CALIFORNIA Q5833 0 (g1lS) 565-4888 0 FAX (916) 565-4880 6 hours to develop and distnbute the meeting minutes. A total labor effort of 217 hours is budgeted for this task. Effort exceeding that stated will be considered a change in scope. Task 8 - Permits/Agency Coordination Engineer shall assist the District, as requested, with obtaining pennits for the construction of the project. A total labor effort of250 hours is budgeted for this task. Effort exceeding that stated will be considered a change in scope. Any additional field inspection/services desired by the District will be negotiated as an amendment to this agreement prior to commencement of construction. DISTRICT PROVIDED INFORMATION 1. Environmental/pennitting documents with any requirements that need to be included in the construction plans and specifications or contract documents. This includes the location of any archeological or environmental sites that need to be included in the construction drawings. 2. Front end documents for contract documents. 3. With assistance of surveying subcontractor, easements for construction and permanent access. ENGINEER DELIVERABLES 1. Letter report identifying pipeline size (diameter), route and materials of construction. ( 5 copies) 2. Geotechnical Report (2 copies) 3. Plan and profile construction drawings and contract documents (1 hard copy and electronic files). Engineer shall submit 5 hard copies of the plans and specifications for review at the 50 percent, 90 percent and, 100 percent design. Following the completion of revisions based on the 100 percent review, Engineer shall submit one (1) copy ready set of plans and specifications to the District. Engineer shall produce 75 sets of plans and specifications for the bid process. Additional sets shall be produced if so requested by the District. The cost for producing extra sets of plans and specifications will be reimbursed by the District at the cost for the additional work. 4. Written comments on shop drawings submitted for review by the Contractor to the District (and forwarded by the District to Engineer). H:\BD_SAClStpud_SAC\300.80 B-Line Phase 3 Pipeline ProposaI.doc 2eOO VENTURE OAKS WAY, SUITE 3200 SACRAMENTO, CALIFORNIA 95833 0 (91 e) eee-4888 0 FAX (91 e) 5e5-4880 7 5. Legal description for boundaries of easements both permanent and temporary as requested by the District and completed by surveying subcontractor. PROJECT SCHEDULE Action Approve Design Contract Route Selection Pipeline Evaluation/Surge Analysis Complete: Survey (as required) Geotechnical Investigation Corrosion Potential Evaluation Seismic Design of Steel Pipe 50% Submittal of Plans and Specifications District Review Comments 90% Submittal of Plans and Specifications District Review Comments 100% Submittal of Plans and Specifications Authorize to Bid Advertise Pre-Bid Conference Open Bids Award Contract Date February 3, 2000 May 2000 through June 2001 May 2000 May 2000 through June 2001 August 31, 2000 October 31,2000 October 31, 2000 October 31,2000 December 31, 2000 July 20, 2001 July 27,2001 August 24, 2001 September 20,2001 September 24, 2001 October 16,2001 October 30,2001 December 6, 2001 H:\BD_SAC\Stpud_SAC\300.80 B-Line Phase 3 Pipeline Proposal.doc 2500 VENTURE OAKS WAY, SUITE 320 0 SACRAMENTO, CALIFORNIA 95833 0 (916) 565-4888 0 FAX (91e) 5e5-4880l8 EXHI~IT B SOUTH TAHOE PUBLIC UTILITY DISTRICf B-Line Replacement Project Phase 3 Labor Hour and Cost Estimate Labor Hours Cost Estimate ~ask No. Estimate Rate Total rrask I - New Pipeline Evaluation Principal (P) 2 $180.00 $360.00 Engineer (EVl) 4 $142.50 $570.00 Engineer (EV) 40 $133.00 $5,320.00 Engineer (E/SII) 64 $88.50 $5,664.00 Engineer Technician (ETVI) 16 $88.50 $1,416.00 Word Processing 8 $67.50 $540.00 Subtotal Task. 1 134 $13,870.00 Task 2 - Geotechnical Investigation Principal (P) 1 $180.00 $180.00 Engineer (EVI) 2 $142.50 $285.00 Engineer (EV) 48 $133.00 $6,384.00 Word Processing 4 $67.50 $270.00 Subtotal Task 2 55 $7,119.00 Task 3 - Survey Principal (P) 0 $180.00 $0.00 Engineer (EV) 48 $133.00 $6,384.00 Word Processing 4 $67.50 $270.00 Subtotal Task 3 52 $6,654.00 Task 4 - Pipeline Design Principal (P) 8 $180.00 $1,440.00 Engineer (EVI) 40 $142.50 $5,700.00 Engineer (EV) 224 $133.00 $29,792.00 Engineer (E/SII) 180 $88.50 $15,930.00 Engineer Technician (ETVI) 360 $88.50 $31,860.00 Word Processing 48 $67.50 $3,240.00 Subtotal Task 4 860 $87,962.00 trask 5 - Bidding Services Principal (P) 2 $180.00 $360.00 Engineer (EVl) 2 $142.50 $285.00 Engineer (EV) 40 $133.00 $5,320.00 Engineer (E/SII) 40 $88.50 $3,540.00 Engineer Technician (ETVI) 8 $88.50 $708.00 Word Processing 8 $67.50 $540.00 Subtotal Task 5 100 $10,753.00 300.80 B-Une Replacement Phase 3 Cost Est..xls EXHIBIT B SOUTH TAHOE PUBLIC UTILITY DISTRICT B-Line Replacement Project Phase 3 Labor Hour and Cost Estimate Labor Hours Cost Estimate ask No. Estimate Rate Total ask 6 - Construction Services Principal (P) 2 $180.00 $360.00 Engineer (EVI) 4 $142.50 $570.00 Engineer (BY) 64 $108.50 $6,944.00 Engineer (ElSIn 80 $88.50 $7,080.00 Word Processing 16 $67.50 $1,080.00 Subtotal Task 6 166 $16,034.00 Task 7 . Meetings/Site Visits Principal (P) 1 $180.00 $180.00 Engineer (EVI) 4 $142:50 $570.00 Engineer (BY) 108 $133.00 $14,364.00 Engineer (ElSII) 96 $88.50 $8,496.00 Word Processing 8 $67.50 $540.00 Subtotal Task 7 217 $24,150.00 Task 8 - Permits! Agency Coordination Principal (P) 2 $180.00 $360.00 Engineer (BY) 120 $133.00 $15,960.00 Engineer (E/SIn 120 $88.50 $10,620.00 Word Processing 8 $65.25 $522.00 Subtotal Task 8 250 $27,462.00 Subtotal Labor Hour Estimate $194,004.00 OTHER DIRECT COSTS Seismic Pipeline Design (Raz Konyalian) $33,000.00 Geotechnical Investigation - AGRA Earth & Environmental $35,000.00 Survey - G.S. Concepts (SBE) $15,000.00 Surge Analysis - Flow Science Inc. $3,000.00 Erosion Control- Western Botanical Services (WBE) $9.000.00 Mileage - 11 trips at 200 miles @ $0.35 per mile $770.00 Printing $2,000.00 CAD Processing Time @ 307 hours $18.00 per hour $5,526.00 Word Processing Time @ 83 hours $12.00 per hour $996.00 Engineering Computer@ 116 hours $12.00 per hour $1,392.00 Subtotal Other Direct Costs $105,684.00 Mark up on external ODe's= 10 percent $9,500.00 SUBTOTAL OTHER DIRECT COSTS $115,184.00 OTAL $309,188.00 USE $309,200.00 300.80 B-Une Replacement Phase 3 Cost Est..xls CAROLLO ENGINEERS, PC 2000 FEE SCHEDULE Engineers/Scientists (E/S) E/S I E/S II E/S III E/S IV E/S V E/S VI E/S VII E/S VIII Principal Engineering Aides (EA) EAI EAII EAIII EAIV EAV EAVI EAVII Engineering Technicians (ET) ETI ETII ETIII ETIV ETV ETVI ETVII Support Staff Office Aides Clerical Word Processors Computer Computer Equipment (PC) Word Processor (Processing Time) CAD (Processing Time) Travel and Subsistence Mileage Subconsultant Other DIrect Costs J :\KMANUAL\FEE\PetI2000.wPD Hourlv Rate $78.75 88.50 1 02.50 116.50 133.00 142.50 158.00 174.50 180.00 35.00 67.50 73.75 87.50 98.50 110.75 121.00 42.25 48.25 55.00 61.50 76.25 88.50 101 .50 35.25 54.25 67.50 12.00 12.00 18.00 at cost .35/mile Cost + 1 0% Cost + 1 0% SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Kathy Sharp. Clerk of the Board RE: BOARD MEETING Februarv 3. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ~^- ~.'::;:';.M;;.:<,'.s..w"",.~o~,1t~a>:.c:r~,.J;lS~!.-\l.~<'J.II.-~:ZIil'::'; < "". ~_~ ,,,..,,~ "lI.~ ::3-"~~m.L':;,;ii:;J;.:..'1'~-:o:.~- _.....,.~~:o..~It:~l<>.,,;t;;l't:<l>lt~~;:"''"^"'.._~'l',.:,'O''7.'..l.4o'''.-..~~~~...::~~''a~ :.0.-- SCHEDULE: COSTS: $12.530.32 ACCOUNT NO: 1019/2019-6610 BUDGETED AMOUNT REMAINING: ---113.800 ATTACHMENTS: Cost breakdown. Statement of Votes Cast L.:J,;S,' 1 "...;'TJ.;;:'J,.:.:.. 'C.'I..l:.. "~l~oJ;:;".."l'.'=':.~~'n,~,~r..o;j; ..._" . "',..<'1... .l;..\. ~ L'.~ ..~" ... ," >_ '~~L<I.... "","'lC~_,.",.\,,:'< .,,,,~r '\Io!;""~,,,-):,;;,:l;lol."" a:._~_..J ..z...~U&t~... ~c.J.1;.~.'V';:;O. _:S;)~t~~" .-.:-=,~. ~U;1J...c.li....'.:I:.Ii!9i ~':<, ..~t:~>J.:lIi~....~...~ CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO CATEGORY: GENERAL X WATER SEWER ELDORADO COUNTY ELECTIONS DEPARTMENT = 2850 Fairlane Court P.O. Box 678001 Placerville, California 95667-8001 Phone: (530) 621-7480 Fax: (530) 626-5514 MICHELE MacINTYRE Registrar of Voters NORMA GRAY Elections Supervisor TO: DISTRICT SECRETARY ITREASURER FROM: MICHELE MAC INTYRE Registrar of Voters SUBJ: Cost Statement for Consolidated Districts Election Held November 2, 1999 DATE: January 12, 2000 After receiving all the necessary election cost information for the Consolidated Districts Election held on November 2, 1999, I am ready to submit the attached cost breakdown for your review and remittance. Districts participating in elections incur two types of costs. The first type: costs that are directly attributable to the conduct of the District's election. The second type: shared costs that are incurred for the election, in general, on behalf of all the districts participating. In addition, please note that districts are NOT charged any costs associated with absentee ballots. The costs are covered by the Elections Department and reimbursed through the claims process with the State of California. You may make payment for the amount due from this notice or have the amount transferred from the District's account to the Election Dept. (091000), General Revenue Account 3250. I have enclosed a copy of the Statement of Vote for your District files. Should you have any questions, please contact me at your earliest convenience. INVOICE Consol idated Districts Election November 2, 1999 South Tahoe Public Utility District Item Description Actual Cost Shared Cost 1. Polling Places/Precinct Workers $ 2,299.38 $ 2. Official Ballots 1,269.30 3. Sample Ballot Postage 1,861.72 4. Booklets 2,362.35 5. Supplies, Certificates, Envelopes 207.33 6. Pick-up/Delivery of Supplies 141.90 7. Rosters 1,977.38 8. Set-up Polling Places/Workers 1,981.88 9. Extra Help 8,119.40 10. Election Night On-site Support 995.00 11. Misc Notices, Programming, Ballot Preparation 4,266.81 Total Actual Costs $8,141.98 Total Shared Costs $ 17,340.47 * STPUD I S Portion of Shared Costs $4,388.34 TOTAL AMOUNT DUE II $12,530.32// * $17,340.47 (shared costs) divided by 53,155 (number of registered voters for all contests) = $.33 (cost per registered voter) $.33 X 13,298 (number of registered voters in STPUD) = $4388.34 Actual cost per registered voter = $ .94 Date Billed: January 12, 2000 / ,6rpu/:) ~. CERTIFICATE OF REGISTRAR OF VOTERS RESULT OF THE OFFICIAL CANVASS STATE OF CALIFORNIA ) ) ss. COUNTY OF EL DORADO ) I, MICHELE MAC INTYRE, Registrar of Voters of the County of EI Dorado, State of California, do hereby certify that, in pursuance of the provisions of Elections Code Section 15300, et seq., I did canvass the results of the votes cast in the Consolidated General Election held in said County on November 2, 1999, for District candidates that were submitted to the vote of the voters, and WHEREAS, the Statement of Votes Cast, to which this certificate is attached, shows the whole numbers of votes cast for each candidate election, in said County and in each of the respective precincts herein, and that the totals of the respective columns and the totals for each candidate are hereby recorded, therefore IT IS HEREBY STATED that the attached Statement of Votes Cast is deemed to be full, true and correct. Witness my hand and Official Seal this 4th day of November, 1999. '--~ UY1u iA{),6 ~t;;;~1 MICHELE MAC INTYRE 0 Registrar of Voters '-' I \. I ....( '-:lV- ',' L:, \ ( ./ 1 OFFICIAL STATEMENT OF VOTES CAST AT THE CONSOLIDATED DISTRICTS ELECTION HELD NOVEMBER 2ND, 1999 SOUTH TAHOE PUD age N1.JI!lber 5.003.001 R T T S J S M S M E U U 00 o A o A G R R U y U R U R I N N T C T IC T Y - S 0 0 H E H H T U U A L E T T T W T T 0 R A E A W A U E P H L H I H D E o L o T o M R E S E T E 0 V C E S 0 E P B P R P B T N U L U S U A E T D A D D C R A C H S G K E E S R T 0 N E ONSOl. PREC. NO. 20000 ~ C 321 O.O~ 111 ONSOl. PREC. NO. 20000 61t 15 25.0 631 1 6 ONSOl. PREC. NO. 20001 ~ C 4 0.0' a 31 2 ONSOl. PREC. NO. 20001 771 21 28.0' 80 1 10 ONSOl. PREC. NO. 200011 I 4 0.0' 18 1 ONSOl. PREC. NO. 200011 69 20 28.9 90 1 7 ONSOl. PREC. NO. 200025 I 7 0.0' 1<;\ 3 ONSOl. PREC. NO. 200025 83 24 28.8 100 11 12 ONSOl. PREC. NO. 500001 . 7] 0.0' 28 1 251 ONSOl. PREC. NO. 500001 114 29 25.8' 1351 221 1131 ONSOl. PREC. NO. 50000 / 6 0.0' 23 151 251 I ONSOl. PREC. NO. 50000 1001 16 16.5' 73 S1 6S1 I I ONSOl. PREC. NO. 500005 ' 5 0.0' 131 71 2S1 I I ONSOl. PREC. NO. 500005 120 2321 19.2' 841 151 1041 I 1 ONSOl. PREC. NO. 50000 2S1 0.0' a 71 151 I 1 I ONSOl. PREC. NO. 50000 81 1811 22.3' 851 S1 70 I ONSOl. PREC. NO. 50000 751 O.O~ 30 8 331 I I ONSOl. PREC. NO. 50000 94 22Q 23.Vf 108 121 9Q I 1 1 ONSOl. PREC. NO. 50000 0 3(;/ O.O~ 9. 51 171 I I I I ONSOl. PREC. NO. 50000 950 1621 17. O~ 621 111 841 I I I I I ONSOl. PREC. NO. 50000 . a 531 O.O~ I 171 111 241 1 I 1 I I I ONSOl. PREC. NO. 50000 9121 1741 19.m:l 6S1 12 76 I I I I I I ONSOl. PREC. NO. 50001 . 0 5S1 O.O~ I 26 2 22 I I , 1 1 1 I ONSOl. PREC. NO. 50001 6831 216 31 .6~ 128 111 651 I I 1 I 1 I I I ONSOL. PREC. NO. 500011 . 0 411 O.O~ 12 S1 18 1 I I 1 I I I ONSOl. PREC. NO. 500011 1 0 Q(;/ 1271 12.6~ 42 151 5(;/ I I I I 1 1 I 1 ONSOl. PREC. NO. 50001 0 551 O.O'-i 16 (;/ 30 I I I 1 I 1 I ONSOl. PREC. NO. 50001 637\ 1621 25.4% I 60 121 7S1 ! 1 I I ONSOl. PREC. NO. 50001 0 30 0.0' I 111 71 11; I , i I I 1 I ONSOl. PREC. NO. 50001 5771 951 16.4' I 42 9. 36 I I I I I I ONSOl. PREC. NO. 999021 3441 8(;/ 25.0' 1 30 141 33 I I 1 I I ONSOl. PREC. NO. 99902 J: 7lj1 40 50.6' 171 6 121 1 i I I I ONSOl. PREC. NO. 99902 .J 88 31 36.0' 8 11 171 1 i 1 I I I I I ~--- TOT A l S ---- 13298 376/5 28.3' 151/ 3231 1598 I 1 I I I I I I I I I 1 I ! I 1 I , I I 1 1 T I , I I I I i 1 I 1 1 1 I I I I I I I I I I I I 1 I I 1 1 I I I I I I I I I ! i I 1 I I I I I I , I I I , ! I , I i , , I 1 I SU~;;o!AR Y OFFICIAL STATEMENT OF VOTES CAST AT THE CONSOLIDATED DISTRICTS ELECTION HELD NOVEMBER 2ND, lY99 SOUTH TAHOE PUD Page Nunber 6.903.001 R T T S J S M S M E U U o 0 o A o A . G R R U Y U R U R I N N T C T K T Y S 0 0 H E H H T U U A L E T T T \J T T 0 R A E A \J A U E P H L H I H 0 E o L o T o M R E S E T E 0 V C E S 0 E P B P R P B T N U L U S U A E T o A D o C R A C H S G K E E S R T 0 N E UP DISTRICT 1 ( ( 0.0. a ( Q I UP DISTRICT 2 291 100 34.4. 3871 7~ 4451 UP DISTRICT 3 ( ( 0.0. a ( a UP DISTRICT 4 a a 0.0. a a a UP DISTRICT 5 10381 2761 26S 113a 24 11531 I I I ITY OF PLACERVILLE a ( 0.0. a ( ( ITY OF SOUTH LAKE TAHOE 84311 21031 24.9~ 868 18! 8771 I NINCORPORATED AREA 48671 16631 34.1. 6511 13 721 I I I I I I I I I I URNOUT BY ABSENTEE a 76 . 0.0. 2411 10<;1 32~ I I URNOUT AT THE POLLS 13298 3001 22.5~ 1270 2141 126~ I I I I URNOUT COMBINED 13298 376/ 28.3. 15171 3231 1598 I I I I I I I I I I I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I ! I I I ! I I I I I I i I I I I I ! I I I I 1 I I I I I I I I I ! I I I I I I I I I I I I I i I I 1 I I I I I I I I I I I I I f I I I I I I I I I I I I I I I I i I I I I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ! I I I I I : i ~ I I I I I I i I I I : : , 4lt(~"'~ e()"5e~, :Tre-I'J? _ ~ i ~~^-, ':'a.AY ~~\~ h ~~~ ~i.2 ~~~\~ rJP~ 1'IJ ~ SOUTH TAHOE PUBLIC UTILITY DISTRICT<l~~~~~ ."~; "Basic Services for a Complex World" - ~~~ert,Bae~~~E:~~r.~I"~~n~f!=r..""". .... .'. ". ",,".'._ .,........,.. . ..., .~,~."...... ...~_.." ~i~~~~?~~~I~r.i.~,.,~~~.i,~~.~!..~~.~C3:~:r. Christopher H. Strohm, President BOARD MEMBERS Pembroke Gochnauer, Vice President ;-.~~ -..., ." .~~~ ,~o.~.,~?~~~cher~ ~i~~or.,.",.".. .0. '.' ......,.... .~!?~a~.:.,~~!.I~~:~..':lir.~?r James Jones, Director SPECIAL MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT January 14, 2000 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a special session, January 14,2000, 10:00 A.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Strohm, Directors Wallace, Jones, Gochnauer, Mosbacher. STAFF: Baer, Solbrig, Sharp, Taylor, Cocking, Hoggatt. Attorney Kvistad participated via speakerphone. GUESTS: Andy BourellelTahoe Daily Tribune, Ed Gee, Colin Westl U.S. Forest Service, Scott Brooke/Brooke & Shaw, Joyce Blackstone. ITEMS FOR BOARD ACTION (Action Items a. and b. were combined for the purpose of this discussion and Board action.) U.S.D.A. FOREST SERVICE SPECIAL USE PERMIT FOR GARDNER MOUNTAIN WELL USFS representatives presented the Board a draft Special Use Permit for the Gardner Mountain well site. A lengthy discussion was held regarding various terms and conditions contained in the proposed permit. GARDNER MOUNTAIN WELL PUMP AND CONTROL BUILDING SPECIAL BOARD MEETING MINUTES - JANUARY 14, 2000 PAGE-2 Moved Jones/Second Gochnauer/Passed Unanimously to table Action Items a. and b. to the Regular Board meeting on January 20, 2000, to allow sufficient time to review and respond to the Special Use Permit. 11 :40 A.M. ADJOURNMENT Christopher H. Strohm, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District <//:\ ~ ^' "';~.' ," '~\,'~t '".,," ~~~::;,~~:j) '" ,~,~." ~p ~ \'~ ~4D#J) ,".' ~~ SOUTH TAHOE PUBLIC UTILITY DISTRIC~b I$~.e) It At" P '" (J,~ C"n$$,lV1 ;;:-r,I1'? ~ "Basic Services for a Complex World" Robert Baer, General Manager Richard Sol brig, Assistant Manager ~ Christopher H. Strohm, President BOARD MEMBERS James Jones, Director Mary Lou Mosbacher, Director Duane Wallace, Director SPECIAL MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 20, 2000 MINUTES The Board of Directors ofthe South Tahoe Public Utility District met in Special Session, January 20, 2000, 1 :00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Strohm, Directors Wallace, Jones, Gochnauer, Mosbacher. ROLL CALL STAFF: Baer, Solbrig, Sharp, Taylor, Hydrick, Hoggatt, Cocking, Attorney Kvistad. 1 :05 P.M. ADJOURNMENT TO CLOSED SESSION 1 :55 P.M. RECONVENE TO REGULAR SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION The Board directed negotiators regarding this item. Pursuant to Section 54956.8 of California Government Code/Conference regarding Real Property Negotiations: Negotiating Parties - District Staff (Bob Baer, Richard Solbrig, General Counsel), District Board of Directors Under Negotiation: Property Terms Property ID: APN 19-081-09 No Board action. SPECIAL BOARD MEETING MINUTES. JANUARY 20, 2000 PAGE. 2 1 :55 P.M. ADJOURNMENT Christopher H. Strohm, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of Board South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Rhonda McFarlane. Chief Financial Officer: Richard Solbrig. Assistant Manager/Engineer RE: BOARD MEETING February 3. 2000 AGENDA ITEM: ACTION ITEM NO: 7. a CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: DISTRICT FACILITIES PLANNING REQUESTED BOARD ACTION: Direct Staff DISCUSSION: In 1998. Ward-Young Architects comoleted the South Tahoe Public Utility District Facility Needs Study. The obiective of the study was to serve as a basis for orioritizina and imolementing building facility imorovements. The study concluded that the current Administration Building is inadequate for the District staff, and that the District should construct a new building. In 1999 Ward-Young Architects undertook a second study to assist the District in transitioning from the current situation to the ultimate goal of the new facility. Larry Young and Anna Bunker- Klovstad of Ward-Young Architects will attend the Board meeting to explain the results of their second study. Staff will discuss the financial implications of proceeding with the architects recommendations. Staff reauests direction from the Board concerning inclusion of costs in the District's formal Five-Year Forecast. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS Interim Facilities Plan can be reviewed uoon request to the Clerk of Board ACCOUNT NO: ~~:.:..:.=->>:vx<<<<<<><:~ CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YE~~NO CATEGORY: GENERAL X WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbria, Assistant Manaoer/Engineer RE: BOARD MEETING Februarv 3. 2000 AGENDA ITEM: ACTION ITEM NO: 7. b CONSENT CALENDAR ITEM NO: "'" ~- SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Letter to Gary Weigel dated January 28. 2000 ACCOUNT NO: it~~~...z~~~~~'.lI.;~~Zt~~ SUllX CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~ NO CHIEF FINANCIAL OFFICER: YES ( NO ~ c:tL~---.Q ~~ , CATEGORY: GENERAL WATER X SEWER iboUI~ I A-~oe- PUe::'L.-IC- U "l1L.-I"lY l?1~"lPJIC-"I 1275 Meadow Crest Drive. South Lake Tahoe, CA 96150 Phone: (530) 544-6474 . Facsimile: (530) 541-0614 Robert G. Saer, General Manager f:?OA-PJI? f-1Bf-1f:?BPJ..;? Christopher H. Strohm James R. Jones Mary Lou Mosbacher Duane Wallace Pembroke Gochnauer January 28, 2000 Mr. Gary Weigel U.S. Forest Service Lake Tahoe Basin Management Unit 870 Emerald Bay Road, Suite 1 South Lake Tahoe, CA 96150 Hand Delivered Re: District Comments on USFS Draft Permit for Gardner Mountain Well Dear Gary: I have combined the comments of the District's Board members, staff, and legal counsel on the draft Special Use Permit for the Gardner Mountain Well. Our comments are numbered to correspond with the paragraph numbers of the draft permit, which are as follows: 1 st PP. The property should be revised to NE1/4 of the NE 1/4 of Section 36. 2nd PP. The maintenance activities that the District is responsible for must be specifically defined in the agreement. Please explain why the District's operation of this public well at cost (no profit) for the benefit of its customers is considered a commercial use. The size of the well site is 25' x 45'. The District will not be using the entire length of the 10" line. We will be using 6,380 feet, rather than 6,722 feet. These figures should be confirmed and coordinated with the appraiser. The District requires exclusive occupancy of the Forest Service building due to size of the equipment and security purposes. 3rd PP. The District will provide the Forest Service an operating plan for the well and other District owned facilities as necessary or required by the permit. The District does not require any other fire protection or emergency Mr. Gary Weigel January 28, 2000 Page 2 mutual aid for these facilities or other arrangements referenced in this paragraph. This paragraph should be removed as it does not serve any purpose. If there are other agreements, those should be separately negotiated, as there is no reason to tie them to the permit. LA. Please explain and provide copies of the applicable secretary's regulations to which this permit is subject. LB. Describe the cases in which the authorized officer would delegate authority to a subordinate officer and identify the title of the subordinate office. I.C. Describe the dispute resolution process if this permit is not subject to the Contract Disputes Act. I.D. Final determination of amendments, etc.,is currently in the hands of the USFS and must be subject to agreement by the District. District needs to control activities that affect the well. There should also be a meet and confer requirement. I.F. The District recognizes the well site and pipeline area are not for its exclusive use, as is typical with most of the District's facilities located in roads, etc. The determination, if there is a dispute, must be left to some dispute resolution process and not the sole discretion of the USFS; otherwise, either permitted other uses or those which would "materially interfere" with the District's use must be spelled out. I.G. The water system must be secure for health and safety reasons. As an example, the building will contain chlorine for disinfection of the water supply. The District would be willing to accompany Forest Service staff any reasonable business time you would like to inspect the interior of the building. There must be reasonable notice to the District. I.H. The District must be able to assign the permit in the unlikely event another entity acquires the District and/or all of its facilities and customers. The entire District system is a single package. II.A. The District must have the right to extend the permit beyond the initial term. The standards and terms for extension must be negotiated, referenced and/or included in the permit. Mr. Gary Weigel January 28, 2000 Page 3 II.B. The District well will be operational, but not necessarily pumped continuously, throughout the term of the permit (365 days per year) which presumably qualifies. If this well operation does not comply with this requirement, please explain. II.D. We prefer the following language used in the Camp Richardson Special Use Permit: "Unless sooner terminated or revoked by the authorized officer, in accordance with the provisions of the authorization, this authorization shall expire and become void on December 31,2029. A new special-use authorization to occupy and use the same National Forest System land will be granted prior to termination of the prior permit, provided the holder complies with the then- existing laws and regulations governing the occupancy and use of National Forest lands, holder has notified the authorized officer not less than six months prior to the date that the current permit expires, holder has substantially and materially complied with the terms of the permit, and the holder has not materially, repeatedly and knowingly violated the permit terms and conditions which violation, if any, has not been corrected." II.E. This term is not usually used in Special Use Permits and makes the extension absolutely at the discretion of the USFS. The permit should be reissued on the same terms and conditions or as otherwise agreed by the District and the USFS. II.F. Presumably "NAB means not applicable. However, the District will have a contractor doing much of the work so this provision must be modified. III.B. The approval of the engineer should not be unreasonably withheld. III.C. The standard for maintenance of the building is fine. The other improvements for the water system should just be required to be kept in compliance with applicable laws, etc. DHS, not the USFS, has jurisdiction over these improvements. III.F. This section prohibits the District from assigning the permit, but see discussion in I.H., above. IV.B. A similar provision should be added for the USFS to indemnify the District from its activities since some occur on the same land or adjacent to each other. Mr. Gary Weigel January 28, 2000 Page 4 IV.D. The right to cure should only occur after notice and the District is given an opportunity, but failed, to cure or commence to cure within a reasonable time. IV.F. Although no duty to inspect is fine, if the USFS knows of a hazardous or dangerous condition, it should have a duty to warn/notice. V.A. Please provide the basis for revocation, i.e., referenced standards, situations to which applicable. Please provide copy of appeal process and standards. V.C. The 90 day limitation is fine unless it cannot be completed within that time, then the correction period should be longer. V.D. Well abandonment we understand, but this should not apply to the pipeline. VI.A. There should be some notice prior to termination for nonpayment since people or computers are not perfect. This is a drastic result due to an inadvertent oversight or computer error. VI.B. Please describe the difference between the rental special use permit fee and the rental fee referenced in this section. If there is no difference, then that must be made clear. On the other hand, if there is a difference, this provision should be deleted since, as we understand, there are no other fees than what has been discussed. The fees should also be listed in section VI., or referenced to an attachment. VI.D. The third paragraph of this section is repetitive of the last two sentences of section VI.C., and should be deleted. This section does not appear to define the term "delinquency" which needs to be defined. A notice of delinquency should be provided to the District since it has dire consequences of termination. VII.B. The permit provides for several discretionary decisions on the part of the USFS. Please provide the standards under which this discretion is exercised. VII.F. Please provide a copy of the Operations and Maintenance Plan if it is anything different than the one to be prepared by the District and submitted to the USFS. In the second paragraph of this section, the District's equipment in the building cannot become the property of the USFS since it will be removed by the District prior to termination. This provision also needs to be clarified in light of the requirement of section V.D., to remove improvements versus becoming the property of the USFS. Mr. Gary Weigel January 28, 2000 Page 5 VII.K. This paragraph should be revised to read as follows: "This authorization does not convey any legal interest in water rights as defined by applicable state law nor does it involve federal reserved water rights. This authorization shall not have any affect on the District's existing and/or future water rights." VII.L. This provision should be subject to the District being given adequate time to find additional water sources if the USFS is allowed to take the well or related improvements. The District should be compensated by the USFS for the cost of replacing the well, taking into account its remaining useful life. The use of the pipeline or the well should be considered since one is not of any value without the other. VII.M. Well Cappina. This section should be revised to read: " Upon abandonment or termination of this permit, the holder will properly destroy the well in accordance with State Well Standards to assure that the groundwater supply is protected and preserved for further use. If the well becomes the property of the USFS and the USFS desires the well to be destroyed as described above, then the USFS shall assume all responsibility and liability relating to the well, including indemnifying the District from any liability or loss relating to the well after becoming the property of the USFS. VII.N. This section must be deleted in its entirety since the District is the owner of the water rights utilized in this situation, not the USFS, and there are no issues relating to federal reserved water rights. The provision would make sense if the USFS owned the water rights. If the USFS desires water service from the District, it can become a customer and subject to the protections afforded customers by the District's ordinances, rules and regulations. VII.O. This provision should be rewritten in its entirety to read as follows: " The right of the District to extract water from the well including, but not limited to, challenges by the USFS or third parties to curtail, change or in any way modify the District's operation and use of the well, shall be subject to applicable state laws." VII.P. This should be changed to a disclaimer of any warranties concerning the quality of the water. The District is not assuming all risks if, for example, the USFS . causes contamination or knows of contamination but fails to inform the District. Mr. Gary Weigel January 28, 2000 Page 6 Vll.a. The District will have additional comments on this section when the appraisal is complete at which time the section needs to be revised. Also, this section should be moved to section VI which describes fees. VII.R. This section presumably only applies to improvement that the District is making to the Building. If otherwise, please provide scope. The reference should be changed from clause V.2 to clause VII.U.2. VII.S. The reference to clause V.1 (c) should be changed to clause VII.U.1 (c) and reference to clause V to clause VII.U. VII.T. There are other provisions in the permit regarding construction of improvements, ownership and vesting of title in the USFS. These various provisions need to be coordinated. VII.U. The language of the section is discretionary by use of the word "may" while other provisions in the permit concerning the Granger- Thye Offset Agreement are mandatory by use of the word "shall". This inconsistency needs to be corrected. A copy of the Agreement needs to be provided to the District. VII.U.3. This section appears to be unnecessary since the cost of improvement to the building are likely below the threshold amount. If the USFS is going to require such an agreement, a copy must be provided for review and approval by the District, as well as the USFS' anticipated costs. VII.X. Typographic error in this section. VII.Y. We are not operating a "Federally Owned Drinking Water System." This is a well site only and a small part of the District's overall water system. This provision should be deleted in its entirety as the District's system cannot become subject to the requirements of the USFS as a federally owned drinking water system. The USFS, if it desires water service from the District, must do so as a customer of the District, just as the District serves other USFS facilities. In that event, water service will be from this well and other District wells depending on operations. Last PP: This section seems to imply that there are other fees that the District might expect to see from USFS. If so, please identify and provide an estimate. Mr. Gary Weigel January 28, 2000 Page 7 In addition to the above specific comments to the provisions of the permit, the following additional general comments are provided for your consideration in preparing the revised permit: 1. A provision must be added to address the USFS' plans to drill its own water well to ensure that it is located a sufficient distance from the District's well so that neither well interferes with the other well. We can provide recommended language for this provision. 2. The well, pipeline installed by the District, and use of USFS' pipeline must be considered as one entire project authorized under this permit. In other words, if anyone component was terminated or taken by the USFS then the other components become essentially useless. 3. Please identify which of the provisions in the permit are mandatory, which apply specifically to wells, and which are discretionary. We would like to meet with you at the District office, on Wednesday, February 2,2000, at 2:00 p.m. to discuss these items so the permit can be finalized as soon as possible. Please contact Kathy Sharp, at extension 203, to let her know if you are available. After we meet, we request that your response to the above items be prepared in writing. In the meantime, if you have any questions please call immediately. We look forward to working with you to finalize the permit. Sincerely, IM4~) Richard Solbrig ~. a Assistant Manager/Engineer RS/ks Enclosure cc: District Board of Directors Robert G. Baer, General Manager Gary Kvistad, Hatch & Parent Ed Gee, Acting Forest Supervisor, L TBMU Colin West, USFS, L TBMU Authorization ID ELD400816 Contact ID STPUD Expiration Date: 12/31/2029 DRAFT_ FS-2700-4 (8/99) OMS 0596-0082 U.S. DEPARTMENT OF AGRICULTURE Forest Service SPECIAL USE PERMIT AUTHORITY: ORGANIC ADMINISTRATION ACT June 4,1897, GRANGER-THYE ACT, SECTION 7 April 24, 1950, FEDERAL LAND POLICY AND MGMT ACT, AS AMENDED October 21, 1976 South Tahoe Public Utility District of 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150-7401 (hereinafter called the Holder) is hereby authorized to use or occupy National Forest System lands, subject to the conditions set out below, within Lake Tahoe 8asin Management Unit described as NE1/4NW1/4 Section 36, T13N., R17E., and portions of the N1/2 of Section 6, T12N., R18E., MDM as shown on attached exhibits A-_, This permit covers 2.34 acres. This permit is issued for the purpose of: Operation and maintenance of South Tahoe Public Utility District commercial water well (.02 acre/30' X 30'), 2,100 linear feet of 14" waterline (.48 acre/2,1 00' X 10'), joint occupancy and maintenance of a Forest Service building and site (.13 acre/7S' X 75'), use and maintneance of 6,722 linear feet of 10" and 750 linear feet of 6" waterline (1.71 acre/6,722' X 10' & 750' X 10'). The facilities are located within the Taflac Historic Site, Camp Richardson Resort and adjacent to Highway 89. As part of this authorization, the South Tahoe Public Utility District and U. S. Forest Service will develop operating plans, agreements, procedures etc., addressing water needs for fire protection, emergency mutual aid, basic services, and for contingencies not specifically addressed in this permit. The above described or defined area shall be referred to herein as the "permit area". TERMS AND CONDITIONS I. AUTHORITY' AND GENERAL TERMS OF THE PERMIT A. Authoritv. This permit is issued pursuant to the authorities enumerated at Title 36, Code of Federal Regulations, Section 251 Subpart 8, as amended. This permit, and the activities or use authorized, shall be subject to the terms and conditions of the Secretary's regulations and any subsequent amendment to them. B. Authorized Officer. The authorized officer is the Forest Supervisor or a delegated subordinate officer. C. License. This permit is a license for the use of federally owned land and does not grant any permanent, possessory interest in real property, nor shafl this permit constitute a contract for purposes of the Contract Disputes Act of 1978 (41 U.S.C. 611). Loss of the privileges granted by this permit by revocation, termination, or suspension is not compensable to the holder. D. Amendment. This permit may be amended in whole or in part by the Forest Service when, at the discretion of the authorized officer, such action is deemed necessary or desirable to incorporate new terms, conditions, and stipulations as may be required by law, regulation, land management plans, or other management decisions. E. Existinq Riqhts. This permit is subject to all valid rights and claims of third parties. The United States is not liable to the holder for the exercise of any such right or claim. F. Nonexclusive Use and Public Access. Unless expressly provided for in additional terms, use of the permit area is not exclusive, The Forest Service reserves the right to use or allow others to use any part of the permit area, including roads, for any purpose, provided, such use does not materially interfere with the holder's authorized use. A final determination of conflicting uses is reserved to the Forest Service. G. Forest Service Richt of Entrv and Insoection. The Forest Service has the right of unrestricted access of the permitted area or facility to ensure compliance with laws, regulations, and ordinances and the terms and conditions of this permit. H. Assianabilitv. This permit is not assignable or transferable. If the holder through death, voluntary sale or transfer, enforcement of contract, foreclosure, or other valid legal proceeding ceases to be the owner of the improvements, this permit shall terminate. I. Permit Limitations. Nothing in this permit allows or implies permission to build or maintain any structure or facility, or to conduct any activity unless specifically provided for in this permit. Any use not specifically identified in this permit must be approved by the authorized officer in the form of a new permit or permit amendment. 11. TENURE AND ISSUANCE OF A NEW PERMIT A. Expiration at the End of the Authorized Period. This permit will expire at midnight on 12/31/2029. Expiration shall occur by operation of law and shall not require notice, any decision document, or any environmental analysis or other documentation. B. Minimum Use or Occuoancv of the Permit Area. Use or occupancy of the permit area shall be exercised at least 365 days each year, unless otherwise authorized in writing under additional terms of this permit. C. Notification to Authorized Officer. If the holder desires issuance of a new permit after expiration, the holder shall notify the authorized officer in writing not less than six (6) months prior to the expiration date of this permit. D. Conditions for Issuance of a New Permit. At the expiration or termination of an existing permit, a new permit may be issued to the holder of the previous permit or to a new holder subject to the following conditions: 1. The authorized use is compatible with the land use allocation in the Forest Land and Resource Management Plan. 2. The permit area is being used for the purposes previously authorized. 3. The permit area is being operated and maintained in accordance with the provisions of the permit. d The holder has shown previous good faith compliance with the terms and conditions of all prior or other existing permits, and has not engaged in any activity or transaction contrary to Federal contracts, permits, laws, or regulation. E. Discretion of Forest Service. Notwithstanding any provisions of any prior or other permit, the authorized officer may prescribe new terms, conditions, and stipulations when a new permit is issued. The decision whether to issue a new permit to a holder or successor in interest is at the absolute discretion of the Forest Service. F. Construction. Any construction authorized by this permit may commence by NA and shall be completed by NA. If construction is not completed within the prescribed time, this permit may be revoked or suspended. III. RESPONSIBILITIES OF THE HOLDER A. Comoliance with Laws. Reaulations. and other Leaal Reauirements. The holder shall comply with all applicable Federal, State, and local laws, regulations, and standards, including but not limited to, the Federal Water Pollution Control Act, 33 U.S.C. 1251 et sea., the Resource Conservation and Recovery Act, 42 U.S.C. 6901 et sea., the Comprehensive Environmental Response, Control, and Liability Act, 42 U.S. C. 9601 et sea., and other relevant environmental laws, as well as public health and safety laws and other laws relating to the siting, construction, operation, and maintenance of any facility, improvement, or equipment on the property. B. Plans. Plans for development, layout, construction, reconstruction, or alteration of improvements on the permit area, as well as revisions of such plans, must be prepared by a qualified individual acceptable to the authorized officer and shall be approved in writing prior to commencement of work. The holder may be required to furnish as-built plans, maps, or surveys, or other similar information, upon completion of construction. C. Maintenance. The holder shall maintain the improvements and permit area to standards of repair, orderliness, neatness, sanitation, and safety acceptable to the authorized officer and consistent with other provisions of this authorization. If requested, the holder shall comply with inspection requirements deemed appropriate by the authorized officer. D. Hazard Analvsis. The holder has a continuing responsibility to identify all hazardous conditions on the permit area which would affect the improvements, resources, or pose a risk of injury to individuals. Any non-emergency actions to abate such hazards shall be performed after consultation with the authorized officer. In emergency situations, the holder shall notify the authorized officer of its actions as soon as possible, but not more than 48 hours, after such actions have been taken. E. Chance of Address. The holder shall immediately notify the authorized officer of a change in address. F. Chance in Ownershio. This permit is not assignable and terminates upon change of ownership of the improvements or control of the business entity. The holder shall immediately notify the authorized officer when a change in ownership or control of business entity is pending. Notification by the present holder and potential owner shall be executed using Form FS-2700-3, Special Use Application and Report, or Form FS-2700-3a, Request for Termination of and Application for Special-Use Permit. Upon receipt of the proper documentation, the authorized officer may issue a permit to the party who acquires ownership of, or a controlling interest in, the improvements or business entity. IV. L1A,BILlTY For purposes of this section, "holder" includes the holder's heirs, assigns, agents, employees, and contractors. A. The holder assumes all risk of loss to the authorized improvements. B. The holder shall indemnify, defend, and hold the United States harmless for any violations incurred under any such laws and regulations or for judgments, claims, or demands assessed against the United States in connection with the holder's use or occupancy of the property. The holders indemnification of the United States shall include any loss by personal injury, loss of life or damage to property in connection with the occupancy or use of the property during the term of this permit. Indemnification shall include, but is not limited to, the value of resources damaged or destroyed; the costs of restoration, cleanup, or other mitigation; fire suppression or other types of abatement costs; third party claims and judgments; and all administrative, interest, and other legal costs. This paragraph shall survive the termination or revocation of this authorization, regardless of cause. C. The holder has an affirmative duty to protect from damage the land, property, and interests "of the United States. D. In the event of any breach of the conditions of this authorization by the holder, the authorized officer may, on reasonable notice, cure the breach for the account at the expense of the holder. If the Forest Service at any time pays any sum of money or does any act which will require payment of money, or incurs any expense, including reasonable attorney's fees, in instituting, prosecuting, and/or defending any action or proceeding to enforce the United States rights hereunder, the sum or sums so paid by the United States, with all interests, costs and damages shall, at the election of the Forest Service, be deemed to be additional fees hereunder and shall be due from the holder to the Forest Service on the first day of the month following such election. E. With respect to roads, the holder shall be proportionally liable for damages to all roads and trails of the United States open to public use caused by the holder's use to the same extent as provided above, except that liability shall not include reasonable and ordinary wear and tear. F. The Forest Service has no duty to inspect the permit area or to warn of hazards and, if the Forest Service does inspect the permit area, it shall incur no additional duty nor liability for identified or non-identified hazards. This covenant may be enforced by the United States in a court of competent jurisdiction. V. TERMINATION, REVOCATION, AND SUSPENSION A. General. For purposes of this permit, "termination", "revocation", and "suspension" refer to the cessation of uses and privileges under the permit. "Termination" reters to the cessation of the permit under its own terms without the necessity for any decision or action by the authorized officer. Termination occurs automatically when, by the terms of the permit, a fixed or agreed upon condition, event, or time occurs. For example, the permit terminates at expiration. Terminations are not appealable. "Revocation" refers to an action by the authorized officer to end the permit because of noncompliance with any of the prescribed terms, or tor reasons in the public interest. Revocations are appealable. "Suspension" reters to a revocation which is temporary and the privileges may be restored upon the occurrence of prescribed actions or conditions. Suspensions are appealable. B. Revocation or Suspension. The Forest Service may suspend or revoke this permit in whole or part for: 1. Noncompliance with Federal, State, or local laws and regulations. 2. Noncompliance with the terms and conditions of this permit. 3. Reasons in the public interest. 4. Abandonment or other failure of the holder to otherwise exercise the privileges granted. C. Oooortunitv to Take Corrective Action. Prior to revocation or suspension for cause pursuant to Section V (8), the authorized officer shall give the holder written notice of the grounds for each action and a reasonable time, not to exceed 90 days, to complete the corrective action prescribed by the authorized officer. D. Removal of Imorovements. Prior to abandonment of the improvements or within a reasonable time following revocation or termination of this authorization, the holder shall prepare, for approval by the authorized officer, an abandonment plan for the permit area. The abandonment plan shall address removal of improvements and restoration of the permit area and prescribed time frames for these actions. If the holder fails to remove the improvements or restore the site within the prescribed time period, they become the property of the United States and may be sold, destroyed or otherwise disposed of without any liability to the United States. However, the holder shall remain liabie for all cost associated with their removal, including costs of sale and impoundment, cleanup, and restoration of the site. VI. FEES A. Termination for Nonpayment. This permit shall automatically terminate without the necessity of prior notice when land use rental fees are 90 calendar days from the due date in arrears. B. The holder shall pay in advance an annual rental determined by the authorized officer in accordance with law, regulation, and policy. The annual rental will be adjusted by the authorized officer to reflect changes in fair market value or annual adjustments using the Consumer Price Index-Urban (CPI-U). C. Pavment Due Date. The payment due date shall be the close of business on December 31stt of each calendar year payment is due. Payments due the United States for this use shall be deposited at USDA - FS, C/O Bank of America, File 71652, P.O. Box 60000, San Francisco, CA 94160-1652, in the form of a check, draft, or money order payable to "Forest Service, USDA." Payments shall be credited on the date received by the designated Forest Service collection officer or deposit location. If the due date for the fee or fee calculation statement falls on a non workday, the charges shall not apply until the close of business on the next workday. D. Late Pavment Interest. Administrative Costs and Penalties Pursuant to 31 U.S.C. 3717, et seq., interest shall be charged on any fee amount not paid within 30 days from the date the fee or fee calculation financial statement specified in this authorization becomes due. The rate of interest assessed shall be the higher of the rate of the current value of funds to the U.S. Treasury (i.e., Treasury tax and loan account rate), as prescribed and published by the Secretary of the Treasury in the Federal Register and the Treasury Fiscal Requirements Manual Bulletins annually or quarterly or at the Prompt Payment Act rate. Interest on the principal shall accrue from the date the fee or fee calculation financial statement is due. In the event the account becomes delinquent, administrative costs to cover processing and handling of the delinquency will be assessed. A penalty of 6 percent per annum shall be assessed on the total amount delinquent in excess of 90 days and shall accrue from the same date on which interest charges begin to accrue. Payments will be credited on the date received by the designated collection officer or deposit location. If the due date for the fee or fee calculation statement falls on a non-workday, the charges shall not apply until the close of business on the next workday. Disputed fees are due and payable by the due date. No appeal of fees will be considered by the Forest Service without full payment of the disputed amount. Adjustments, if necessary, will be made in accordance with settlement terms or the appeal decision. If the fees become delinquent, the Forest Service will: Liquidate any security or collateral provided by the authorization. If no security or collateral is provided. the authorization will terminate and the holder will be responsible for delinquent fees as well as any other costs of restoring the site to it's original condition including hazardous waste cleanup. Upon termination or revocation of the authorization, delinquent fees and other charges associated with the authorization will be subject to all rights and remedies afforded the United States pursuant to 31 U.S.C. 3711 et seq. Delinquencies may be subject to any or all of the following conditions: Administrative offset of payments due the holder from the Forest Service. Delinquencies in excess of 60 days shall be referred to United States Department of Treasury for appropriate collection action as provided by 31 U.S.C. 3711 (g), (1). The Secretary of the Treasury may offset an amount due the debtor for any delinquency as provided by 31 U.S.C. 3720, et seq.) VII. OTHER PROVISIONS ..-. A. Members of Conaress. No Member of or Delegate to Congress or Resident Commissioner shall benefit from this permit either directly or indirectly, except when the authorized use provides a general benefit to a corporation. B. Aooeals and Remedies. Any discretionary decisions or determinations by the authorized officer are subject to the appeal regulations at 36 CFR 251, Subpart C, or revisions thereto. C. Suoerior Clauses. In the event of any conflict between any of the preceding printed clauses or any provision thereof and any of the following clauses or any provision thereof, the preceding printed clauses shall control. D. Insurance Clause-Government Owned Imorovements. The holder shall repair, replace, or restore any damage to or loss of the premises covered by this authorization caused by fire or other casualty including consequential damages to said premises resulting from fire or other casualty, including fires or other casualties beyond the control of and without the fault of the holder, and shall have in force fire and other casualty insurance covering the Government-owned improvements, the use of which is permitted by this authorization. Such fire and other casualty insurance shall be in the amount of ten thousand dollars ($10,000) and shall name the United States as beneficiary of proceeds payable as a result of claims for damage for fire or other casualty. The holder shall furnish the Forest Service an authenticated copy of the insurance policy prior to occupancy and use. The policy shall also contain a specific provision or rider to the effect that the policy will not be cancelled or its provisions changed before 30 days written notice to the authorized officer. E. Reveaetation of Ground and Surface Restoration. The holder shall be responsible for prevention and control of soil erosion and gullying on lands covered by this authorization and adjacent thereto, resulting from construction, operation, maintenance, and termination of the authorized use. The holder shall so construct permitted improvements to avoid the accumulation of excessive heads of water and to avoid encroachment on streams. The holder shall revegetate or otherwise stabilize all ground where the soil has been exposed as a result of the holder's construction, maintenance, operation, or termination of the authorized use and shall construct and maintain necessary preventive measures to supplement the vegetation. F. Maintenance and Alteration of Government Imorovements. The holder shall maintain the present improvements, as well as any future improvements, appurtenances, and furnishings in full conformance with the Operations and Maintenance Plan entitled ** which is hereby made a part of this authorization. If during the term of this authorization, the Government-owned improvements are altered, reconstructed, or modified in any way, the material, equipment, fixtures, or other appurtenances which are affixed to or made a part of said improvements in connection with the alteration project shall become a part of the property. Ownership shall immediately accrue to the Government, regardless of whether said work is performed by the holder or any other party. G. Pesticide Use. Pesticides may not be used to control undesirable woody and herbaceous vegetation, aquatic plants, insects, rodents, trash fish, etc., without the prior written approval of the Forest Service. A request for approval of planned uses of pesticides will be submitted annually by the holder on the due date established by the authorized officer. The report will cover a 12-month period of planned use beginning 3 months after the reporting date. Information essential for review will be provided in the form specified. Exceptions to this schedule may be allowed. subject to emergency request and approval, only when unexpected outbreaks of pests require control measures which were not anticipated at the time an annual report was submitted. Only those materials registered by the U.S. Environmentai Protection Agency for the specific purpose planned will be considered for use on National Forest System lands. Label instructions will be strictly followed in the application of pesticides and disposal of excess materials and containers. H. Archeoloaical-Paleontoloaical Discoveries. Tne holder shall immediately notify the authorized officer of any and all antiquities or other objects of historic or scientific interest. These include, but are not limited to, historic or prehistoric ruins, fossils. or artifacts discovered as the result of operations under this authorization, and shall leave such discoveries intact until authorized to proceed by the authorized officer. Protective and mitigative measures specified by the authorized officer shall be the responsibility of the holder. I. Sians. Signs or advertising devices erected on National Forest System lands shall have prior approval by the Forest Service as to location, design, size, color, and message. Erected signs shall be maintained or renewed as necessary to neat and presentable standards, as determined by the Forest Service. J. ImDrovement Relocation. This authorization is granted with the express understanding that should future location of United States Government-owned improvements or road rights-of-way require the relocation of the holder's improvements, such relocation will be done by, and at the expense of, the holder within a reasonable time as specified by the authorized officer. K. Water Riahts. This authorization does not convey any legal interest in water rights as defined by applicable State law. L. Termination or Revision of Authorization for Governement Improvements. If during the term of this authorization, the Forest Service determines the public interest requires revision of the conditions of use or the termination of the use of Government-owned improvements, the use of which is permitted by this authorization, said conditions of use may be revised or the use terminated or suspended at the discretion of the Regional Forester. M. Well CaDDina. Upon abandonment or termination of this permit, all drilled wells will become the property of the United States. Casing will be left.in place and the well will be capped by welding a steel plate over the casing. N. Future Public Needs._ The holder guarantees priority use to the United States of water devolped under this permit should future public needs therefor occur during the life of said permit. Said future public needs will include, but not limited to, such things as additional wildlife needs, fire needs, and recreation and administrative needs. The United States will not pay the holder for this water since it comes from National Forest System lands. The only reimbursement to the holder would be a reasonable delivery fee based on additional expenses incurred by the holder to meet the above mentioned future public needs. O. Water Riahts. Extraction of water from this project shall be curtailed if any difficulties arise concerning prexisting water rights in the area or a significant adverse environmental impact, surface or subsurface, occurs as a result of said water extraction. P. Potability of Water. It is expressely understood by the holder, and the holder hereby acknowledges, that the Forest Service is not responsible in any manner for the potability of the water developed under this permit. Holder assumes any and all risks and/or hazards as to the potability of such water. FOR aGe REVIEW Q. Fee Aporoach for the Richt to Extract Water and for Other Authorized Uses. The annual fee for this authorization will be based upon the following approaches: (1) An independendent appraisal reviewed and approved by the Forest Service will determine the market value and basis for the right to extract water. The initial fee will be based on national rates being charged for the right to extract comparable quantities of water until the appraisal process is completed within 12 months of the signing of this permit. Upon such determination, the fee will be adjusted accordingly., (2) The annual fee for the occupancy and use of Forest Service facilities will be based upon 6% of their appraised value and indexed to the CPI. , (3) The f.ee for installation, use and mailJt~nan~e, of the holde2-pipl$es wil~ be .det~rmined by use of the, annual linear fee schedule. ~~h Z ,/t?!!c:<.~r :-t.ii-.t>t~!-;t~'-;fC./wc:..z~ 7-fld.(..d!...,;.Z7C:; The Holder agrees to deposit $ which will be applied toward the annual fee to be established as part of this clause. R. Granoer-Thve Fee Offset Aoreement. Government maintenance and reconditioning projects shall be performed in accordance with an annual Granger-Thye fee offset agreement as provided in c:ause V.2 of this permit. S. Holder Maintenance and Reconditionino Plan.. The holder at its expense shall perform holder maintenance and reconditioning as defined in clause V.1 (c) of this permit under a holder maintenance and reconditioning plan approved by the Forest Service. The holder maintenance and reconditioning plan shall describe required holder maintenance and reconditioning responsibilities and their frequency. The work performed under this plan shall not be subject to fee offset under clause V. T. Alteration of Government Imorovements.. If during the term of this permit any government-owned improvements are altered in any way, the material, equipment, fixtures or other appurtenances that are affixed to or made a part of those improvements in connection with the alteration shall become the property of the United States, regardless of whether the work is performed by the holder or any other party. The holder shall not be entitled to any compensation for that property, other than to the extent it qualifies for fee offset under clause V. U. Granger Thve-Fee Offset. Pursuant to 16 U.S.C. 580d, the Forest Service may offset all or part of the permit fee by the amount paid by the holder for maintenance or reconditioning deemed to be the government's responsibility, as defined below, of government-owned improvements and their associated land. 1. Definitions (a) Maintenance. Preserving or keeping in proper condition or rebuilding, repairing, or replacing. Maintenance does not include construction of new facilities. (b) Reconditioning. Restoring a facility to its original condition or to meet current national or state standards, such as the Uniform Federal Accessibility Standards, Americans With Disabilities Act Accessibility Guidelines, the Uniform Building Code, or state water quality standards. Reconditioning does not include construction of new facilities. (c) Holder Maintenance or Reconditioning. Maintenance or reconditioning that neither materially adds to the value of the property nor appreciably prolongs its life. The work serves only to keep the facility in an ordinary, efficient operating condition. From an accounting or tax perspective, it is work that may be expensed, but not capitalized. Examples include but are not limited to interior decorating, interior painting, vandalism repair, repair of broken windows, light bulb replacement, cleaning, unplugging drains, drive belt replacement, preventive maintenance, lubrication of motors, greasing, servicing, inspecting, oiling, adjusting, tightening, aligning, watering, weeding, sweeping, waxing, refinishing picnic tables, routine housekeeping, and general snow removal. In fulfilling these responsibilities, the holder shall obtain any licenses and certified inspections required by regulatory agencies and follow state and local laws, regulations, and ordinances and industry standards or codes applicable to the permitted operation. (d) Government Maintenance or Reconditioning. Renovation, reconditioning, improvement and maintenance are actions that arrests deterioration, improves and upgrades facilities and appreciably prolongs the life of the property. Examples include but are not limited to installing a new roof, new floor, or new siding; rebuilding boilers; replacing pipes, pumps, and motors; repairing or maintaining the paths, lands, walks, walls, or landscaping adjacent to other government-owned structures; replacing vault toilets with flush facilities, paving interior roads, upgrading facilities, and installing utilities; and performing exterior painting and refinishing. Exterior painting that repairs unsightly visual marks caused by everyday use does not meet the definition outlined above. Government maintenance or reconditioning, whether performed by the holder or the Forest Service, shall be performed at the sole discretion of the authorized officer. 2. Granger-Thye Fee Offset Agreement. Before issuance of this permit and before each operating season thereafter, the Forest Service and the holder shall enter into an annual Granger- Thye fee offset agreement. The agreement shall enumerate the portion of the permit fee that shall be offset by government maintenance and reconditioning and shall specify which projects are to be used for offset that year. The agreement shall also include standards for completion of the projects and examples of allowable costs. The agreement shall specify whether the concessionaire shall be required or has the option to enter into a collection agreement to have the Forest Service perform the work. 3. Collection Agreements for Forest Service Oversite for Major Government Maintenance and Reconditioning Projects. The Forest Service may require the holder to enter into a collection agreement ._,1. with the Forest Service to pay the cost of a Forest Service employee administering and overseeing major government maintenance and reconditioning projects and offset those costs against the holder's annual permit fee. For purposes I')f this clause only, a major government maintenance and reconditioning project is one costing $25,000 or more. Allowable costs include monitoring to ascertain that work is being done to Forest Service standards. Allowable costs do not include routine permit administration by the Forest Service. If the Forest Service exercises this option, a separate collection agreement shall be executed by the parties and made a part of this permit. W. Disputes. Appeal of any provisions of this authorization or any requirments thereof shall be subject to the appeal requlations at 36 CFR 251, Subpart C, or revisions thereto. X. Ooeratina Plans. The holder shall provide an Operating Plan. The plan shall be prepared in consultation with the authorized officer or designated representative and covre operation and maintenanc of facilities, dates or season of operations, and other information required by the authorized officer to manage and evaluate the occupation and/or use of National Forest System lands. The provisions of the Operating Plan and the annual revisions shall become a part of this authorization and shall be submitted by the holder and approved by the authorized officer or their designated resresentatives(s). This Operating Plan is hereby made a part of the authorization. Y. Drinking Water Systems. Include this clause in all authorizations where the holder is the supplier of water, as owner or operator, and is responsible for the operation and maintenance of a drinking water system that provides water to the public for human consumption. If the permit is authorized under the Granger-Thye Act, or the permit otherwise authorizes the holder to operate a Federally owned water system or parts of a Federally owned wa.ter system, attach a copy of the form "Operation of Federally Owned Drinking Wate.r Systems" (Form FS-2700-4h - Appendix F) to the permit. Review FSM 7420 for statutes, regulations, and additional Forest Service policies that are applicable to drinking water systems. Consult with the unit's facilities engineer or environmental engineer on specific requirements or possible revisions for special situations. The authorized officer should ensure that qualified personnel administer authorizations that include the operation and maintenance of drinking water systems. 1. The holder, as the water supplier and owner or operator of the drinking water system, is responsible for compliance with all applicable Federal, State, and local drinking water laws and regulations for the operation and maintenance of a public water system. This includes, but is not limited to, developing, operating, and maintaining the system, and conducting drinking water testing and taking the appropriate corrective and follow-up actions in accordance with Federal, State, and any other applicable requirements. For the purposes of this authorization, public water systems are defined in the Safe Drinking Water Act, as amended (42 U.S.C. 300f et seq.), and in the National Primary Drinking Water Regulations, Title 40, Code of Federal Regulations, part 141 (40 CFR part 141), or by State regulations if more stringent. 2. When the permit holder operates Federally owned systems (for example, when the permit is authorized under the Granger-Thye Act), the holder shall meet additional requirements for public and nonpublic water systems consistent with FSM 7420. Requirements under FSM 7420 applicable to the permit holder are set forth in an appendix to the permit entitled "Operation of Federally Owned Drinking Water Systems" (Form FS-2700-4h-Appendix F). 3. For Federally owned systems, the holder shall notify and consult with the Forest Service within 24 hours or on the next business day after notification by the laboratory of a sample that tests positive for microbiological contamination. The holder shall notify and consult with the Forest Service within 48 hours of notification of a maximum contaminant level violation or an acute violation. 4. The holder shall retain all records as required by applicable laws and regulations. The holder agrees to make the records available to the Forest Service and to any other regulatory agency authorized to review Forest Service activities. Copies of microbiological test results for Federally owned water systems shall be forwarded monthly to the Forest Service by the 15th of the month following the sampling date. Copies of other required records for Federally owned systems shall be forwarded annually to the Forest Service within 15 days of the end of the operating season for seasonal sites or within 15 days of the end of the calendar year for year-round operations. The holder shall surrender all records for a Federally owned system to the Forest Service upon permit termination or revocation. 5. For Federally owned systems, the holder shall provide the name of the water system operator in writing to the Forest Service and notify the authorized officer within 72 hours of a change in personnel. Accorcing to :he Paperwork Reduction Act 011995. no persons are required to respond to a oollectlon of information unless it displays a valid OMS controi numoer. The valid OMS Control number !or this information collection Is 0596-0082. This Information is needed by the Forest Service to evaluate requests to use National Forest System lands and manage those lands to protee: ,1atural resources, administer the use. and ensure puciic health and sefety, This imormation is required to obtain or retain a beneli!. The authority for that requirement is arovided by the Organic Act of 1897 and the Federal Lana Policy ana Managemem Act of 1976, which authorize the Secretary of AgrlOJlture to promulgate rules ano regulations tor authoriZing and managing NationaJ ForeSt SyStem ianas. These Statutes. along with tha Term Permit Act. National Forest Ski Area Permit Act. Granger-Thye Act, Mineral LeaSing Act. Alaska Term Permit Act, Act 01 September 3, 1954, Wilderness Act, NabonaJ ForeSt Roads and Trails Act, Ac: of November 16. 1973, Archeological Resources Protection Ac:. and Alaska National IntereSt Lands Conservation Ac:. authonze the Secretar/ of Agnculrure to issue authonzations lor the use and occupancy of National Forest SYStem lands. The Secretary of Agnculture's regulallons at 36 CFR Pan 251, Subpan S, eStaoilsn proceoures for issuing those authorizations, The Privac,/ Act of 1974 (5 U.S.C. 552a) and the Freedom at Information Act 15 U.S.C. 552) govern the confidentiality to be provided for Information received by the Forest Service Public reoonlng burden for collection of information, if reoueSted. is estimated to averege 1 hour per resoonse tor annual tinanoai information: average 1 hour per resoonse to prepare or upaate ooeration andlar maintenance plan: average 1 hour per resoonse for inspection repans: ano an average of 1 hour for eaon request that may include such things as reoons. lags, faciilty ana user information, sualease information, and other Similar mIscellaneous information recueSts. This indudes the time for reviewing Instructions. searoning exiStIng data sources. gathering ana maima;ning the data needed, and compieting and reviewing the collection of information. This permit is accepted subject to the conditions set out above. HOLDER NAME: South Tahoe Public Utility District U.S. DEPARTMENT OF AGRICULTURE Forest Service 6y: By: (Holder Signature) (Authorized Officer Signature) (Holder Signature) (Title) Date: Date: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig. Assistant Manager/Engineer RE: BOARD MEETING February 3. 2000 AGENDA ITEM: ACTION ITEM NO: 7.e CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: GARDNER MOUNTAIN WELL PUMP AND CONTROL BUILDING REQUESTED BOARD ACTION: Aoorove consultant services for Carollo Engineering to design electrical components for the well in the amount of $33.200. DISCUSSION: Staff has solicited a proposal from Carollo Engineers for the design of the electrical components of the Gardner Mountain Well. Design services under this proposal shall include electrical pump control. lighting. heating. backup generator. and limited telemetry - related design. Staff recommends the Board approve the oroposal in the amount of $33.200. .... .n ... CONCURRENCE WITH REQUESTED ASTION: GENERAL MANAGER: YES . NO CHIEF FINANCIAL OFFICER: YEr=- NO CATEGORY: GENERAL WATER X SEWER .1..., ""\), uJ J.LL .i._. VV .r~L.\. ~..l-U ';0'; 'iOQU \..M\ULLU c.,'loi~.~.t:.l\~-.:)tl.l-1U 777 ~ It'l,1J ~V\J... ~ ~B.':'9.!-.h~ VI'dir-rlled It, crealilH'. rt'~Jl(l/I.~i'l!r. fIllaliCy SlJllIJ.ifm.~ for lIu~wl U!I'Sfm'e. December 28, 1999 300.84 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Attention: Mr. Nick Zaninovich Subject: Gardner Mountain Water Well EI&ctricaJ Design Assistance Dear Nick: Ce.rollo Engineers (Carollo) Is pleased to submit this propose.! to assist the South Tahoe Public Utility District (District) with the electrical design and construction for the new Gardner Mountain Water Well. This proposal is based on our understanding of the engineering services requested by the District (as discussed with District staff and presented in our memorandum of December 20,1999). The services to be provided by Carollo under this proposal are limited to the design of the electrical system for the new Gardner Mountain Water Well and emergency generator. The new generator is to be designed to run the 150 horsepower well pump and station appurtenances during power outage events. The system will be designed for a manual start, an automatic transfer switch is not included. Specifications will be developed for the electrical work undertaken as part of this design. The District will complete all other required drawings, specifications, and other related work for the remainder of the installation Including grading, paving, pipe identification and Installation. Carollo will provide shop drawing review for submittals on the electrical system as requested by the District. Our Scope of Work (Exhibit A, attached) is based upon our understanding of the project. The proposed engineering cost for the completion of the tasks contained in the Scope is $33,200. The development of this cost is detailed in the attached Labor Hour and Cost Estimate (exhibit B). It is our understanding that this project will be administered under the 1988 Master Agreement (as amended to allow the engineer to carry errors and omissions insurance not less than $5,000,000 aggregate with a deductible of not more than $500,000) between Carollo Engineers and the District. Engineering fees will be based on the current fee schedule (Exhibit C). The project team for the completion of this project will be Mr. Robert Gillette, Principe.!-in- charge, Mr. Jack Burnam, Project Manager and Mr. George Hughes, Project Engineer. H:\BD _SAC\SqsudJlAC\GanlNllllr.WIld 2500 VENTURE OAKS WAY, SUITE 320 . SACRAMENTO. CALIFORNIA 95833 . (916) 565-4888 . FAX (916) 565-4880 ~.. _...., v v l. L. L ..L.... ~ V..L. r a...\. ~.l U \) 0 J 'i 0 () U <Vlli~ULLU l:.~'u ll'l:.l:.K::>- ::>A(;i U ->->-> SIPLlJ Mr. Nick Zaninovich South Tahoe Public Utility District December 28, 1999 Page No.2 Please review the material contained herein and, if acceptable, submit them to the Board of Directors for approval. Please feel free to contact us with any questions. Sincerely, CAROLLO ENGINEERS, P.C. f)U-Il.~,. .. Robert A. Gillette, Principal p~~ t1 Jack Bumam II, P.E. RAG/JLB:kjp Attachments: Exhibit A - Scope of Work Exhibit 8 - Labor Hour and Cost Estimate Exhibit C - Fee Schedule H:\BO J&AC'\Slpud_ SAC\Gardllllrl.lr.wpcI 2500 VENTURE OAKS WAY, SUITE 320 . SACRAMENTO. CALIFORNIA 95833 . (91 a) 5a5-~aa8 . FAX (916) 565.4880 lli:lIJIJ.} ..... _'" ...... .. ~I...... ..J.._. U J.... J.-~j"..i.. -;j-I~lJUv 'tOQV L-i\i\ULLU L"ld.'LLl\.)-.):H..ILJ ~~~ .)lrul) EXHIBIT A SOUTH TAHOE PUBLIC UnLITY DISTRICT GARDNER MOUNTAIN WATER WELL ELECTRICAL DESIGN SCODe of Work The following describes the Scope of Work for the engineering effort to complete the design, bidding, and construction services associated with the electrical design for the new Gardner Mount~in Water Well. These engineering services are to be provided by Carollo Engineers (Engineer) as requested by the South Tahoe Public Utility District (District). The District is to provide all required geotechnical, topographic survey and plan and profile drawings of the existing building that will house the new electrical system for the Gardner Mountain Water Well site. This proposal assumes that the District will develop the bidding documents for this project. Technical specifications will be provided by the engineer for the work included in the electrical design. Task 1 - Design Electrical System for the new Gardner Mountain Water Well Consultant shall develop plans for the complete electrical system for this water well pump station. District shall have the power dropped from the nearest power source and brought to the building. Consultants work shall begin here. All electrical equipment shall be installed in the existing building. District shall provide a plan of the building and shall indicate any areas that are not to be used in the electrical layout. It is the Intent of the District to run all conduit connecting the equipment to the controls under the new slab floor that is to be poured. This means that the electrical layout has to be completed before the slab can be poured. Electrical equIpment shall Include: 1. Well pump - Well pump motor is 150 horsepower. Well pump shall be operated by a VFD designed as part of this project. 2. PLC - PLC will be capable of accepting an automatic transfer switch at a later date If the District should so decide. No automatic transfer switch is to be installed as part of this project. Switching from land power to emergency power shall be done manually. 3. Emergency Generator - Consultant shall size the new emergency generator based on data supplied from the District on pump horsepower, fan motors, lighting, etc. The emergency generator shall be sized to operate all station components during a power outage Including: pump, lights, fans, building heater, etc. NOTE, the recommended emergency generator shall be capable of operating a VFD. Because the switch from land power to emergency power shall be manual there may be significant time between power loss and start up of the emergency generator. For this reason, the design shall also include a panel either in the main panel or separate from it that will allow a small portable generator to be plugged in to light 2 to 3 lights within the building and that can power up the block heater on the emergency generator. This will be used to warm the unit before starting after shutdown. Louvers shall be .manually operated. H:IBD_SAC\SlPUltSAC\GlItd..sccpe.wpd ~vv~ ~ ._ _ _ . ., _ ... ..... >J...... ~ ~ '. I. -# ~ '4 -.........~.................... ....... .......~'..............~~ ~~...'J'" '" 4. Automatic Transfer Switch (ATS) - will not be provided as part of this project but a spot should be designated for its future installation and conduit between the PLC and the A TS location should be installed to ease future instaJlation. 5. Variable Frequency Drive (VFD) - well pump shaJl be operated by a VFD that will be integrated Into the system. 6. Other electrical controls to be included in the design include: block heater for the emergency generator, building (space) heater, battery charger, lighting . circuits, signals to and from the discharge flow meter, electronic pressure meter, draw down meter, chlorine feed (metering pumps), etc. 7. . The District will coordinate with Sierra Pacific Power to have a power drop installed for the new pump station. However, the Consultant shall assist the District with the likely Installation of a pad mounted step down transformer on the outside of the new building and an electric meter inside the building. Sierra Pacific Power employees will be allowed access to the building to read the meter. 8. The design shall include an "emergency power kill" button located within the building but accessible from a pedestrian door without requiring an employee to actually enter the building. 9. Power will also have to be provided to the District installed telemetry, this system will also have to be powered by the emergency power system. ?artialllst of signals that will be sent to the treatment plant via the telemetry system Include: pump status, generator on/off. discharge flow, draw down meter, and any alarm signals. 10. NOTE: The well pump is located approximately 500 feet from the pump building and at a depth of approximately 300 feet. Overall length of the wires to the pump from the pump building could be 800 fset for power and signal for the . down-hole sensor. This will have to be considered In the design of the system. The Engineer will make recommendations regarding the need to prepurchase long lead time electrical equipment based on the District's proposed construction completion schedule. Task 2 - Electrical Specifications Engineer shall develop technical specifications for the electrical work to be completed in this project. The District shall develop front end documents and any technical spectfications requirecJ to complete work on other parts of the new well location. Ta.k 3 . Construction Service. Engineer shall review shop drawing submittals relating to the electrical system and standby power and respond to questions on an lias needed" basis, at District request. The Labor Hour and Cost Estimate for this Item is based on review of 6 shop drawings at B hours per shop drawing and a total time of eight (8) hours responding to questions forwarded by the District. Effort exceeding that'stated will be considered a change in scope. H;\BD _SAC\91pud_SAC\GardnerScope.wpd 2 -c.;.. 'J' DISTRICT PROVIDED INFORMATION 1. Site plans and profiles for the existing builcHng to house the new electrical equipment (profiles to inctude Inside walls that the new electrical equipment Is to be attached to.) Data should be supplied in AutoCAD 14.0 format. 2. Shop drawings for review. 3. Quastions from the District or forwarded by thli District for response. CAROLLO ENGINEERS DEUVERABLES 1. CAD drawings (1 hard copy (stamped and signed) and electronic fUe In AutoCAD Release 14.0 each site) for the electrical design for the Gardner Mountain Water Well. 2. Specifications for the electrical equipment for the Gardner Mountain Water Well. 3. Written review comments on shop drawings submitted for review by the Contractor to the District (and forwarded by the District to Carollo Engineers). SCHEDULE Board Approval of Contract Plans and Profiles of the existing well building Design Review with District Staff/Site Visit 100% Design Submittal January S, 2000 January S, 2000 January 10, 2000 January 24, 2000 H:\80 _SAC\Slpllll_8AC\ca.rdMlScape.. 3 EXHIBIT B SOUTH TAHOE PUBLIC UTIUTY DISTRICT GARDNER MOUNTAIN WATER WELL ELECTRICAL DESIGN Labor Hour and eo. Eatlmate Task No. Labor Hours Estimate Cost Estimate Rate Total Task 1 - 8ectrlcaJ System Design Principal (P) engineer (EVlII) Engineer (EV) Engineer Technlci~ (ETVI) Word Processing 1 $180.00 $180.00 32 $174.50 $5,584.00 16 $133.00 $2,128.00 40 $88.50 $:3,540.00 4 $67.50 $270.00 S3 $11,702.00 Subtotal Task 1 Task 2 - 8ectrical Specifications Principal (P) Engineer (EVII1) Engineer (EV) Engineer Technician (ETVI) Word Processing $180.00 $180.00 32 $174.50 $5,584.00 24 $133.00 $3,192.00 0 $88.50 $0.00 16 $67.50 $1,080.00 73 $10,036.00 Subtotal Task 2 Task 3 - COnstruction Services Prlnclpal (P) Engineer (EVlII) Engineer (EV) Engineer Technician (ETVI) Word Precessing 2 $180.00 $360.00 32 $174.50 $5,584.00 24 $133.00 $3,192.00 4 $88.50 $354.00 4 $67.50 $270.00 66 $9,7eo.00 $31,4Q8.00 Subtotal Task 5 Subtotal OTHER DIRECT COSTS Mileage - 2 trips at Reproduction Word Processing Tlme@ CAD Processing TilTlil@ Eng. Computer Time @ Subtotal Other Direct Costa $0.35 per mile 500 miles $175.00 $500.00 $228.00 $630.00 $158.00 $1,esg.00 $12.00 per hour $18.00 per hour $12.00 per hour Hl.OO hours 35.00 hours 13.00 hours SUBTOTAL $33.187.00 USE , $33,200.00 1ol:I,lID_~_~"- CAROLLO ENGINEERS, PC 2000 FEE SCHEDULE Engineers/ScIentists (E/S) ElS I E/S II E/S III E/S IV E/SV E/SVI E/S VII ElS VIII Principal Engineering Aides (EA) EAI EAII EAIII EAIV EAV EAVl EAVII Engineering Technicians (El) ETI ETII ETIIl ETIV ETV ETV\ ETVII Support Staff Office Aides Clerical Word Processors Computer Computer Equipment (PC) Word Processor (Processing Time) CAD (Processing Time) Travel and Subsistence Mileage Subconsultant Other Direct Coats \\SaD-wp\OAT A\WPlKMANUAL\FEE\PIlt\2000.WPD Hourly Rate $78.75 88.50 , 02.50 116.50 133.00 142.50 158.00 174.50 180.00 35.00 61.50 73.75 87.50 98.50 11 0.75 121 .00 42.25 48.25 55.00 61.50 76.25 88.50 101.50 35.25 54.25 67.50 12.00 12.00 18.00 at cost .35/mile Cost + 10% Cost + 10% Payment of Claims Enterprise Funds February 3, 2000 Acti on item 7. d Ck# Amount Name FOR APPROVAL FEBRUARY 3, 2000 Total Payroll 01/26/00 Total Payroll IGI Resources Wire Transfer Medical Claims-CCC Total Wire Transfers Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable PA YROLL RELATED CHECKS 01/26/00 Grand Total EFT EFT EFT #35790 #35791 EFT EFT EFT EFT EFT #35792 #35793 #35794 EFT EFT URM & Dependent Carel AFLAC Employment Dev Dept Direct Deposit Child Support Collection Program EI Paso Co District Court The Hartford ManuLife Pension Loan Payments ManuLife Pension The NPC Companies US Bank Stanislaus Co Family Support Div Stationary Engineers Local 39 Phill Torney-Pension Loan Pmt Reimb Time Out Fitness United Way Net Payroll Adjustments Sub-total T:\ACCnoHlQPSPREADlPMTOFCLM. WB227 -Jan-OO 256,505.23 $256,505.23 $7,642.12 0.00 $7,642.12 252,437.89 146,513.06 410.00 4,242.19 $403,603.14 $667,750.49 649.13 8,602.20 100,870.52 37.50 413.50 2,068.07 6,718.66 37,596.62 9,661.44 56,104.32 359.00 2,610.34 169.09 84.00 31.28 30,529.56 0.00 $256,505.23 South Tahoe P.U.D. THU, JAN 27, 2000, Page 1 01/27/00 P A Y M E N T 0 F C L A I M S R E P O R T 01/21/ 2000- 02/03J2000 2:40 Pt --red: DEBBIE----leg: GL JL - -1oc; ONSITE- ---job_ 176113 #J135-- --prog 500 <1060300ort id CKRECSPC Default Selection! Check. Stock. ID: AP , Check. Types: MW,HW,RV,VH Account # Department Description Amount Check # Type A C W A SERVICES CORP (ASC) 10 -00 -2530 GENERAL & ADMINISTRATION EMPLOYEE VISION Name 2,212.76 Check Tota 2,212.76 00042398 MW ISION INS 16.81 GROUNDS & MAINTENANCE 16.81 A -1 CHEMICAL INC 10 -02 -6042 PUMPS GROUNDS & MAINTENANCE 16 31 10 -04 -6042 HEAVY GROUNDS & MAINTENANCE 32.64 10-04-6042 OPERA MAINTENANCE GROUNDS & MAINTENANCE 732 65 10-06-6042 OPERATIONS 2gj.75 00042399 MW 10 -00 -0422 GENERAL & ADMINISTRATION JANITORIAL SUPPLIEShINkE TOR A -1 GLASS SERVICE INC ADVANCED POLYMER SYS INC AFLAC 10 -03 -6021 ELECTRICAL SHOP PRIMARY EQUIPMENT 10 -07 -4760 LABORATORY 20 -07 -4760 LABORATORY 10 -00 -2532 GENERAL & ADMINISTRATION 10 -00 -2539 GENERAL & ADMINISTRATION AGRA EARTH & ENVIRONMENTAL INC 20- 29-4405 ENGINEERING ALL SEASONS PLUMBING & HEATING 20 -01 -4520 UNDERGROUND REPAIR ALPEN SIERRA COFFEE COMPANY 10- 00-6520 GENERAL & ADMINISTRATION 20 -00 -6520 GENERAL & ADMINISTRATION 10 -03 -6071 ELECTRICAL SHOP 10 -01 -6052 UNDERGROUND REPAIR ALPINE SANITARY SUPPLY APOLLO PLUMBING ASSOCIATES COMMERCIAL CORP ATKIN5Or1-ANDEL50N- AVISTA UTILITIES BARTON MEMORIAL HOSPITAL 10 -39 -6709 FINANCE 10- 39-6710 FINANCE Check Tote LABORATORY SUPPLIES LABORATORY SUPPLIES Sheck Tota INSURANCE SUPPLEMENT AFLAC FEE Check Tota CONTRACTUAL SERVICES Check Iota MISC LIABILITY CLAIMS Sck Tota SUPPLIES SUPPLIES SHOP SUPPLIES Check Tota Check Tota PIPE, COVERS, & MANHOLES Check Tote LOAN PRINCIPAL PAYMENTS INTEREST EXPENSE Check Tota 10-2-4445 HUMAN RESOURCES PERSONNEL LEGAL 20 -22 -4445 iiOMAN RESOURCES DIRECTOR PERSONNEL LEGAL 10 -00 -6350 GENERAL & ADMINISTRATION NATURAL GAS 20 -00 -6350 ,GENERAL & ADMINISTRATION NATURAL GAS 10 -06-6075 OPERATIONS Check Tota Check Tote SAFETY EQUIPMENT /PHYSICALS 49.76 49.76 00042400 MW 122.28 81.52 203.80 00042401 MW 772.38 69.75 842.13 00042402 MW 96.00 96.00 00042403 MW 90.00 90.00 00042404 MW 81.60 54.40 136.00 00042405 MU 37.54 37.54 00042406 MW 806.00 806.00 00042407 MW 7,355.31 2,489.69 9.245.00 00042408 MU 391.38 2260.92 652.30 00042409 MU 185.=2 294 95 3,480.17 00042410 MU 238.80 Sout `'e `?.U.D. 4-1/2.7/00 P n _ ,w t r L .. u f 7 0:/2' 1000 - 02!01/2009 '4.2v THU, JAN 27, 2000, 2:40 PM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE - -- -jab: 176113 #1135--- -prog: CKS09 (1A06) -- report Id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department Description 10 -29 -6075 ENGINEERING 20 -29 -6075 ENGINEERING BAY TOOL & SUPPLY INC 10-00-0421 GENERAL & ADMINISTRATION BERRY - HINCKLEY INDUSTRIES 8I STATE PROPANE BI -TECH SOFTWARE NATIONAL BIRD, HAL BLUE RIBBON TEMP PERSONNEL BOYLE ENGINEERING CORP C C H INC C C P INDUSTRIES INC. C S R M A C W E A 10 -02 -4630 PUMPS 20 -02 -4630 PUMPS 10-00 -0415 GENERAL & ADMINISTRATION 20 -01 -6360 UNDERGROUND REPAIR 20 -01 -8906 UNDERGROUND REPAIR 10 -37 -6250 INFORMATION SYSTEMS 20 -37 -6250 INFORMATION SYSTEMS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS Check Tota Amount Check # Type 47.76 31.84 318.40 00042411 MW SHOP SUPPLY INVENTORY 285.45 Check Tota 285.45 00042412 MW OIL & LUBRICANTS OIL & LUBRICANTS GASOLINE INVENTORY Check Tota 4.72 4.72 2,211.42 2,220.86 00042413 MW PROPANE 17.72 REPLACE TRUCK #25 202.70 Check Tota 220.42 00042414 MW DUES & MEMBERSHIPS DUES & MEMBERSHIPS Check Tota G0.00 40.00 100.00 00042415 MW 10 -28 -6200 ALPINE COUNTY TRAVEL /MEETINGS /EDUCATION 144.00 Check Tote 144.00 00042416 MW 20 -01 -4405 UNDERGROUND REPAIR CONTRACTUAL SERVICES 1,754.14 Check Tota 1,754.14 00042417 MW 20 -02 -8076 PUMPS BOYLE STUDY 15,449.08 Check Tota 15,449.03 00042418 MW 10 -39 -4820 FINANCE OFFICE SUPPLIES 20 -39 -4820 FINANCE OFFICE SUPPLIES Check Tota 60.83 40.55 101.38 00042419 MW 10 -00 -0422 GENERAL & ADMINISTRATION JANITORIAL SUPPLIES INVENTOR 93.82 Check Tota 93.82 00042420 MW 10 -00 -0301 GENERAL & ADMINISTRATION 20-00-0301 GENERAL & ADMINISTRATION 10 -00 -4510 GENERAL & ADMINISTRATION 20 -00 -4510 GENERAL & ADMINISTRATION 20 -01 -6250 UNDERGROUND REPAIR 10 -03 -6250 ELECTRICAL SHOP 10 -06 -6250 OPERATIONS CAL SOUTH INDUSTRIES 10 -06 -8817 OPERATIONS INSURANCE PREPAID INSURANCE PREPAID INSURANCE EXPENSE INSURANCE EXPENSE Check Tota DUES & MEMBERSHIPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS Check Tota 105,250.80 70,167.220 - 223,238.60 - 15,492.40 136,687.00 00042421 MW 30.00 55.00 55.00 140.00 00042422 MW AUTO CL2 FEED EQUIP 4,429.43 Check Tota 4,429.43 00042423 MW South Tahoe P.U.D. 01/27/00 P A Y M E N T O F C L A I M S R E P O R T 01/21/2000-02/03/2000 Page 3 THU, JAN 27, 2000, 2:40 PM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE-- - -job: 176113 #J135--- -prog: CK509 <1AOG > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department Description CALIF DEPT OF WATER RESOURCES 10 -06 -6250 OPERATIONS CAROLLO ENGINEERS CAROLLO ENGINEERS 20 -29 -8077 ENGINEERING Amount Check # Type DUES & MEMBERSHIPS Check Tota TANK - FLAGPOLE ROOF Check Tota 90 -98 -8947 EXPORT PIPELINE GRANT A LINE WWTP TO UTPS 90 -98 -8829 EXPORT PIPELINE GRANT B LINE DIP TO END 90 -98 -8828 EXPORT PIPELINE GRANT B LINE LPPS TO CAMPGROUND Check Tota CHEMEX LABS 10 -07 -6110 LABORATORY CLARK PLUMBING HEATING & A/C 10 -02 -6051 PUMPS COBRA PRO LUPY-TIAN, THE MONITORING PUMP STATIONS Vendor -Tota Check Tota Check Tota 10 -22 -4405 HUMAN RESOURCES CONTRACTUAL SERVICES - 20-22-4405 20 -22 -4405 HUMAN RESOURCES'DIRECTOR CONTRACTUAL SERVICES Check Tota 10 -21 -6030 ADMINISTRATION 20 -21 -6030 ADMINISTRATION SERVICE CONTRACTS SERVICE CONTRACTS Check Tota D & L FOUNDRY & SUPPLY INC 10 -01 -6052 UNDERGROUND REPAIR PIPE, COVERS, & MANHOLES Check Tota DATCO DAVI LABORATORIES DIGITAL MEDIA GROUP - -N S RESOURCES INC - E -THREE 10 -22 -6079 HUMAN RESOURCES SAFETY PROGRAMS 20 -22 -6079 HUMAN RESOURCES DIRECTOR SAFETY PROGRAMS Check ota 20 -07 -6110 LABORATORY 10 -21 -4920 ADMINISTRATION 20 -21 -4920 ADMINISTRATION 10 -21 -4405 P. 1INISTRATION 10 -06 -8027 OPERAT. NS -- 10 -00 -2605 GENERAL & ADMINISTRATION ELECTRICAL SPECIALTY PARTS 10 -05 -6011 EQUIPMENT REPAIR 10 -02 -6011 PUMPS MONITORING PRINTING PRINTING Check Tota Check Tota - CONTRACTUAL SERVICES - Check Tota .SECONDARY PUMP & VFD ACCRD CONST RETNGE Check Tota AUTOMOTIVE & GENERATORS AUTOMOTIVE & GENERATORS 50.00 50.00 00042424 MU 1,368.75 1,368.75 00042425 MW 2,421.41 733.50 366.75 3,521.66 00042426 MW 4,890.41 168.70 168.70 00042427 MW 62.77 62.77 00042428 MW 24.00 16.00 40.00 00042429 MW 96.64 - . - -- 64.43 161.07 00042430 MW 2,949.38 2,949.38 00042431 MU 573.30 382.20 955.50 00042432 MW 425.00 425.00 00042433 MW 80.63 53.75 134.38 00042434 MW 142.30 142.30 00042435 MW 37,156.00 - !,715.60 33,440.40 00042436 MW - 175.00 182.10 South :‘:hoe P U D . O 1 wis00 ? .. " i O F C L .. 1 P O P. T 01/21/d4" 0 -02: .'2000 Pa -ae 4 THU, JAN 27, 2000, 2:40 PM - -req: DEBBIE - -- -Leg: GL JL - -Loc: ONSITE - -- -Jot: 176113 #J135 - -- -prog: CKS09 <1A063 -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW.HW,RV,VH Vendor !Jame Account # Department ENVIRONMENTAL STANDARDS FEDEX Description Amount Check # Type 20 -07 -4405 LABORATORY 10 -07 -4810 LABORATORY 10 -01 -4820 UNDERGROUND REPAIR 20-01 -4820 UNDERGROUND REPAIR 20 -02 -4810 PUMPS 20 -29 -8078 ENGINEERING 90 -98 -8947 EXPORT PIPELINE GRANT 10 -39 -4810 FINANCE 20 -39 -4810 FINANCE 20 -07 -4810 LABORATORY 10-19-4820 BOARD OF DIRECTORS 10 -29 -4810 ENGINEERING 20 -29 -8023 ENGINEERING 90 -98 -8828 EXPORT PIPELINE GRANT 90 -98 -8829 EXPORT PIPELINE GRANT 20 -21 -4810 ADMINISTRATION FRUIT GROWERS LABORATORYINC 10 -07 -6110 LABORATORY G B C SCIENTIFIC EQUIP.INC 10 -07 -6030 LABORATORY 20 -07 -6030 LABORATORY G C S WESTERN POWER J EQUIP 20 -05 -6011 EQUIPMENT REPAIR G E CAPITAL GRAINGER PARTS OPERATIONS GRANITE CONSTRUCTION GRAY, MARK B HARDING LAWSON ASSOC 10-33-5020 CUSTOMER SERVICE 20 -38 -5020 CUSTOMER SERVICE 10 -04 -6021 HEAVY MAINTENANCE 10 -00 -2605 GENERAL & ADMI: 3TRATION 10 -02 -6250 PUMPS 20 -02 -6250 PUMPS 20-29-8082 ENGINEERING HUGO BONDED LOCKSMITH 10 -06 -6071 OPERATIONS Check Tota CONTRACTUAL SERVICES Check Tota POSTAGE EXPENSES OFFICE SUPPLIES OFFICE SUPPLIES POSTAGE EXPENSES TANK - RAILROAD A LINE WWTP TO UTPS POSTAGE EXPENSES POSTAGE EXPENSES POSTAGE EXPENSES OFFICE SUPPLIES POSTAGE EXPENSES TANK, FOREST MTN B LINE LPPS TO CAMPGROUND B LINE DIP TO END POSTAGE EXPENSES Check Tota MONITORING Check Tota SERVICE CONTRACTS SERVICE CONTRACTS Check Tota AUTOMOTIVE & GENERATORS Check Tota EQUIPMENT RENTAL /LEASE EQUIPMENT RENTAL /LEASE Check Tota PRIMARY EQUIPMENT ACCRD CONST RETNGE Check Tota Check Tota DUES & MEMBERSHIPS DUES & MEMBERSHIPS Check Tota WATERLINE - PARK AVE Check Tota SHOP SUPPLIES 7.10 00042437 MW 12,057.43 12,057.43 00042438 MU 58.50 8.43 8.43 10.81 10.12 36.11 225.73 17.16 58.67 16.62 10.12 10.12 5.87 5.86 25.20 307.75 00042440 MW 130.00 130.00 00042439 MU 2,151.00 1,434.00 3,585.00 00042441 MW 861.83 861.83 00012442 MW 51.48 34.32 85.80 00042443 MW 615.63 615.63 00042444 MW 14,984.26 14,984.26 00042445 MW 42.50 42.50 85.00 00042446 MU 1,024.222 1,024.22 00042447 MW 3 41 South Tahoe P.U.D. 01/27/00 P A Y M E N T O F C L A I M S R E P O R T 01/21/2000- 02/03/2000 Page 5 THU, JAN 27, 2000, 2:40 PM - -req: DEBBIE - -- -leg: GL JL- -lo.:' ONSITE- -- -job: 176113 #J135--- -grog: CK509 (1A06)- -report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department Description Amount Check # Type IDEXX DISTRIBUTION CORP. IMPACT STRATEGIES INDUSTRIAL SCIENTIFIC INSTY- PRINTS INTERSTATE SAFETY & SUPPLY J & L PRO KLEEN JOB'S PEAK PRIMARY CARE Check Tota 3.41 00042443 MW 20 -07 -4760 LABORATORY LABORATORY SUPPLIES 22,067.28 Check Tota 2.067.28 00042449 MW 10 -21 -4405 ADMINISTRATION CONTRACTUAL SERVICES 4.444.00 Check Tota 4,444.00 00042450 MW 10 -01 -6075 UNDERGROUND REPAIR SAFETY EQUIPMENT /PHYSICALS 345.13 Check Tota 345.13 00042451 IIW 20-02-4820 PUMPS OFFICE SUPPLIES 197.61 Check Tota 197.61 00042452 MW 10 -00 -0421 GENERAL & ADMINISTRATION SHOP SUPPLY INVENTORY 91.48 Check Tota 91.48 00042453 MW 10 -39 -6074 FINANCE 20 -39 -6074 FINANCE 10 -01 -6075 UNDERGROUND REPAIR 20 -01 -6075 UNDERGROUND REPAIR 10 -06 -6075 OPERATIONS KAISER FOUNDATION HEALTH PLAN 30 -00 -6745 SELF FUNDED INSURANCE KLINE OD, STEVEN L LAKE TAHOE PLUMBING LEXIS LAW PUBLISHING LILLY'S TIRE SERVICE INC. 10 -01 -6075 UNDERGROUND REPAIR 20 -01 -6075 UNDERGROUND REPAIR 20-01-4520 UNDERGROUND REPAIR 20 -02 -4520 PUMPS 10 -21 -4830 ADMINISTRATION 20 -21 -4830 ADMINISTRATION 10 -05 -6011 EQUI'MENT REPAIR 20 -05 -6011 EQUIPMENT REPAIR 10 -04 -6012 HEAVY MAINTENANCE LOOMIS FARGO & CO. 10 -39 -4405 FINANCE 20 -39 -4405 FINANCE JANITORIAL SERVICES JANITORIAL SERVICES Check Tota SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT / PHYSICAL5 Check Tota 1,615.80 1,077.20 2,693.00 00042454 MW 237.50 242.50 190.00 670.00 00042455 MW CLAIMS SELF INS MEDICAL PLAN 410.00 Check Tota 410.00 00042456 MW SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS Check Tota MISC LIABILITY CLAIMS MISC LIABILITY CLAIMS Check Tota SUBSCRIPTIONS EXPENSE SUBSCRIPTIONS EXPENSE Check Tota AUTOMOTIVE & GENERATORS AUTOMOTIVE & GENERATORS MOBILE EQUIPMENT Check Tota CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Tota 104.50 104.50 209.00 00042457 MW 140.00 60.00 200.00 00042458 MW 195.44 130.29 325.73 00042459 MW 131.81 131.80 11.51 275.12 00042460 MW 229.80 153.20 383.00 00042461 MW - . . P U . F . :1.'27/00 P 1 E s O , _ _ M S P E P O R T 01.21/:000- 07'13/:_n 00 P; 6 THU, JAN 27, 2000, 2.40 PM - -req: DEBBIE-- - -1eg: GL JL - -loc: ONSITE - -- -job: 176113 #J135--- -prog: CK509 (1A06 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department Description Amount Check # Type LUCENT TECHNOLOGIES 10 -39 -6709 FINANCE 10 -39 -6710 FINANCE LUCKSINGER, MARK 10 -39 -4440 FINANCE MANAGEMENT CONCEPTS INC 90 -98 -8947 EXPORT PIPELINE GRANT MC MASTER CARR SUPPLY CO 10 -04 -6021 HEAVY MAINTENANCE 10-04-6022 HEAVY MAINTENANCE MICRO WAREHOUSE MOTION INDUSTRIES INC N P E L R A LOAN PRINCIPAL PAYMENTS INTEREST EXPENSE Check Tota 521.07 168.91 689.98 00042462 MW ADVISORY 225.00 Check Tota 225.00 0004 22463 MW A LINE WtJTP TO UTPS 440.00 Check Tota 440.00 00042464 MU PRIMARY EQUIPMENT SECONDARY EQUIPMENT Check Tota 10 -37 -4840 INFORMATION SYSTEMS DISTRICT-COMPUTER SUPPLIES 10- 04-6024 HEAVY MAINTENANCE 10 -22 -6250 HUMAN RESOURCES 20 -22 -6250 HUMAN RESOURCES DIRECTOR OFFICE DEPOT BUSINESS SERV DIV 10 -00 -0428 GENERAL & ADMINISTRATION 10 -39 -4820 FINANCE 20-39-4820 FINANCE PACIFIC DELL ----- PARSONS HBA POWERS, TERENCE H QUENVOLD'S RADIO SHACK ACCOUNTS REC. 588.79 291.02 870.81 00042465 MW 585.75 Check Tota 585.75 00042466 TIU FURNACE EQUIPMENT 591.33 Check Tota 591.33 00042467 MW DUES & MEMBERSHIPS DUES & MEMBERSHIPS Check Tota OFFICE SUPPLIES INVENTORY OFFICE SUPPLIES OFFICE SUPPLIES Check Tota 96.00 64.00 160.00 00042468 MU 1,113.22 14.64 9.76 1,137.62 00042469 MW 10 -00 -6320 GENERAL -& ADMINISTRATION ' SIGNAL CHARGES 278.11 20 -00 -6320 GENERAL 3 ADMINISTRATION SIGNAL CHARGES 619.75 10 -27 -6310 DISTRICT INFORMATION TELEPHONE 9.49 20 -27 -6310 DISTRICT INFORMATION TELEPHONE 6.33 10 -00 -6310 GENERAL & ADMINISTRATION TELEPHONE 131.93 10 -02 -6310 PUMPS TELEPHONE 84.30 20 -02 -6310 PUMPS TELEPHONE 56.81 Check Tota 1,186.72 00042470 MW 20 -29 -8079 ENGINEERING 20 -29 -8083 ENGINEERING 10 -07 -6200 LABORATORY 20 -07 -6200 LABORATORY 10 -04 -6075 HEAVY MAINTENANCE 10 -04 -4820 HEAVY MAINTENANCE TANK - RAILR 3,352.01 TANK, FOREST 1 3,113.53 Check Tota 6,475.54 00042471 MU TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Tota 85.08 56.72 141.80 00042472 MW SAFETY EQUIPMENT /PHYSICALS 144.79 Check Tota 144.79 00042473 MW OFFICE SUPPLIES 37.51 South Tahoe P . U . D . 01/27/00 P A Y M E N T O F C L A I M S R E P O R T 01/21/2000- 02/03/2000 Page 7 THU, JAN 27, 2000, 2:40 PM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE - -- -job: 176113 #J135--- -prog: CK509 <1A06 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name __ RITE AID PHARMACY ROSS HEATHER - SECURED STORAGE_ SELTEK SHEHADI MOTORS Account # Department 10 -37 -4840 INFORMATION SYSTEMS 20 -37 -4840 INFORMATION SYSTEMS 20 -05 -6011 EQUIPMENT REPAIR Description DISTRICT COMPUTER SUPPLIES DISTRICT COMPUTER SUPPLIES AUTOMOTIVE & GENERATORS Check Tota 10 -39- 652220 FINANCE SUPPLIES Check Tota 10 -06- 6520 OPERATIONS 10 -21- 4820 ADMINISTRATION 20 -21 -4820 ADMINISTRATION 10 -02 -8987 PUMPS 10 -05 -6011 EQUIPMENT REPAIR 20 -05 -6011 EQUIPMENT REPAIR SIERRA ELECTRONICS 10 -01 -6056 UNDERGROUND REPAIR 10 -01- 6030 - UNDERGROUND REPAIR 20 -01 -6030 UNDERGROUND REPAIR 10 -02 -6030 PUMPS 20 -02 -6030 PUMPS 10 -03 -6030 ELECTRICAL SHOP 20 -03 -6030 ELECTRICAL SHOP 10 -04 -6030 HEAVY MAINTENANCE 10 -05 -6030 EQUIPMENT REPAIR 20- 05-6030 EQUIPMENT REPAIR 10 -07 -6030 LABORATORY 20-07-6030 LABORATORY 10 -21 -6030 ADMINISTRATION 20 -21- 6030 -. ADMINISTRATION 10 -28 -6030 ALPINE COUNTY 10- 29-6030 ENGINEERING 20 -29 -6030 ENGINEERING 10 -37 -6030 INFORMATION SYSTEMS 20 -37 -6030 INFORMATION SYSTEMS 10 -38- 6030 CUSTOMER SERVICE 20-38 -6030 CUSTOMER SERVICE 10 -39 -6030 FINANCE 20 -39 -603' FINANCE 3, 421 44, SIERRA PACIFIC POWER 10 -00 -6330 GENERAL & ADMINISTRATION 20 -00 -6330 GENERAL & ADMINISTRATION SUPPLIES Check Tota OFFICE SUPPLIES OFFICE SUPPLIES Check Tota UPGRADE EQUIPMENT @ BIJOU PS Check Tota AUTOMOTIVE & GENERATORS AUTOMOTIVE & GENERATORS Check Tata RADIO REPAIRS /REPLACEMENT SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS Check Tota ELECTRICITY ELECTRICITY Check Tota Amount Check # Type 20.24 13.50 42.89 -- 114.14 00042474 MW 1.06 1.06 00042475 MW 240.00 - 240.00 00042476 MW 32.40 - - _- 21.60 54.00 00042477 MW 15,109.55 15,109.55 00042478 MW 158.52 158.51 317.03 00042479 MW 96.00 90.05 -- 90.04 43.47 43.47 - 9.32 9.31 24.84 6.21 6.21 3.73 2.48 3.73 2.48 - - - 6.21 29.81 19.87 - 3.73 2.48 14.90 9.94 3.74 2.48 524.50 00042480 MW 47,988.2220 36,127.53 84,115.73 00042481 MW Sou *.h Tah.e P.U.O. 61,'27/00 r`' t, Y t: c e C L r: 5 f 0 P. T 01.!21/000- 02/07/2000 Ft r THU, JAN 27, 2000, 2:40 PM - -req. DEBBIE - -- -leg: GL JL - -1oc: ONSITE - -- -job: 176113 *J135 - -- -prog: CK509 <1A06 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account 0 Department Description SIERRA PROMOTIONS 10-27-6620 DISTRICT INFORMATION 20 -27 -6620 DISTRICT INFORMATION SIERRA SPRING WATER CO 10 -01 -6520 UNDERGROUND REPAIR 20 -01 -6520 UNDERGROUND REPAIR 10 -02 -6520 PUMPS 10 -03 -6520 ELECTRICAL SHOP 20 -03 -6520 ELECTRICAL SHOP 10 -04 -6520 HEAVY MAINTENANCE 10 -06 -6520 OPERATIONS 10 -05 -6520 EQUIPMENT REPAIR 20 -05 -6520 EEQUIPMENT REPAIR SIERRA -NET INC. 10 -37 -4405 INFORMATION SYSTEMS 20 -37 -4405 INFORMATION SYSTEMS SOURCE, THE 10 -38 -7019 CUSTOMER SERVICE SOUTH SHORE MOTORS 10 -0E -6011 EQUIPMENT REPAIR ST.JUDE'S RANCH FOR CHILDREN 10 -21 -6520 ADMINISTRATION 20 -21 -6520 ADMINISTRATION SUBSTITUTE PERSONNEL 44 10 -21 -4405 ADMINISTRATION 10 -39 -2504 FINANCE T R P A 20 -229 -8075 ENGINEERING T R P A 20 -29 -8083 ENGINEERING TAHOE BLUEPRINT TAHOE VALLEY ELECTRIC SUPPLY Amount Check 0 Type PUBLIC RELATIONS EXPENSE PUEBLIC RELATIONS EXPENSE Check Tota SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES Check Tote CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Tote 575.10 398.31 973.41 00042482 MW 28.22 28.22 18.31 9.41 9.40 37.63 37.63 9.41 9.40 188.13 00042483 MW 240.00 160.00 400.00 00042464 MW PRINTER, HIGH SPEED, CUST SV 4,824.00 Check Tota 4,824.00 00042485 MW AUTOMOTIVE & GENERATORS 12.08 Check Tota 12._3 00042486 MW SUPPLIES SUPPLIES Check Tota CONTRACTUAL SERVICES SUSPENSE TANK - RAILROAD TANK, FOREST MTN Check Tote Check Tote Check Tota 11.70 7.80 19.50 00042487 MW 778.60 348.00 1,126.60 00042488 MW 1,065.00 1,065.00 00042489 MW 1,065.00 1,065.00 00042490 MW Vendor Tota ,130.00 20 -29 -7079 ENGINEERING WELL - GARDNER MTN 20 -02 -4820 PUMPS OFFICE SUPPLIES 10 -03 -6024 ELECTRICAL SHOP 10- 03 -60E1 ELECTRICAL SHOP 20 -03 -6050 ELECTRICAL SHOP FURNACE EQUIPMENT PUMP STATIONS WELLS Check Tote Check Tata 52.02 6.44 53.46 00042491 MW 1,453.82 183.26 324.70 1,961.78 00042492 MW South Tahoe P.U.D. 01/27/00 P A Y M E N T O F C L A I M S R E P O R T 01/21/2000-02/03/2000 Page THU, JAN 27, 2000, 2:40 PM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE-- - -Job: 176113 #J135--- -prog: CK509 (1A06 > -- report id: CKRECSPC Default Selection Check StJCk ID: AP , Check Types. MW,HW,RV,VH Vendor Name Account # Department Description Amount Check # Type TEICHERT PRECAST 10 -01 -6052 UNDERGROUND REPAIR PIPE, COVERS, & MANHOLES 311.03 Check Tota 311 03 00042493 MU U S A BLUE BOOK 10 -06 -6022 OPERATIONS SECONDARY EQUIPMENT 655.00 Check Tota 555.00 00042494 MU VIKING FREIGHT SYSTEM 10 -01 -6052 UNDERGROUND REPAIR PIPE, COVERS, & MANHOLES 55.08 Check Teta 55.08 00042495 MW VOID Check Tota 0.00 00042394 VH WATER ENVIRONPIENT FEDERATION 10 -06 -6250 OPERATIONS WEDCO INC WESTERN NEVADA SUPPLY 10 -03 -6041 ELECTRICAL SHOP 20 -03 -6041 ELECTRICAL SHOP 20 -03 -6050 ELECTRICAL SHOP 20 -01 -6052 UNDERGROUND REPAIR 10 -04 -6021 HEAVY MAINTENANCE 20- 02-6051 PUMPS WILLIAMS SCOTSMAN INC 90 -98 -8947 EXPORT PIPELINE GRANT 20 -00 -5010 GENERAL & ADMINISTRATION ZYMAX ENVIROTECHNOLOGY DUES & MEMBERSHIPS 95.00 Check Tota 95.00 00042496 MW BUILDINGS BUILDINGS WELLS Check Tota PIPE, COVERS, & MANHOLES PRIMARY EQUIPMENT PUMP STATIONS Check Tota A LINE WWTP TO UTPS LAND AND BUILDINGS Check Tota 165.14 165.14 1639 346.67 00042497 MW 2,414.10 57.90 125.76 2,595.76 00042495 MW 232.69 99.72 332.41 00042499 MW 10 -07 -6110 LABORATORY MONITORING 2,841.51 20 -07 -6110 LABORATORY MONITORING 1,373.49 Check Tota 4.215.00 00042500 MW Grand Tota 403,603.14 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Saar. General Manaoer RE: BOARD MEETING ACTION ITEM NO: February 3. 2000 AGENDA ITEM: 13. a CONSENT CALENDAR ITEM NO: -J.otr-<M_i:;::;.l.:"Jv~~_k,""-::'<<~.....:::'~~~~~J:.~,m:t~~b.._~S~~J:lIf~~...:iI:~}l'.~...'.la'~~.r;~~'Iot1.T~~~~_~~'..",~.zM. ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - SCHWAKE V. STPUD. FEDERAL CASE NO. CV-N-93-851-DWH REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of California Government Code. Closed Session may be held for conference with leoal counsel reoardino existino Iitioation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: ,_""",,~"~~_ _..,,~f.;,.li.."'_ _ ~ ~ ~'~I- _,~ ,'""" ~ r~b.n..J~:"M",' _ A. _ U~-,..;:;:..~."" .Ui. {.:.Mi~="',L~.......t ....~.U<\.<: "L;;.l::~:.ac);~" 'l."'_;.N'.::f,".~ ~ 1,JJ'j;& "1:~;:u~,......~~~~'~-..;:''-f.''''-~.~~'' ~"1i"i't &;.:!.'i:d:.. '~4<...~ ;';;"'I.~_~~' ~,",' "~"_"':'."':I CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~ NO CHIEF FINANCIAL OFFICER: YE~O CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Saer. General Manager RE: BOARD MEETING ACTION ITEM NO: Februarv 3. 2000 AGENDA ITEM: 13. b CONSENT CALENDAR ITEM NO: ~..!f.;;J;;.~~~..f''''~:<..o-'' ~.""'l...,_,",,, ~-"",~...",,;';l'I[t<<JGIii':~~~~~~l> ,;rIICJ:;~~\..lJ,.~;;'~<:;~ "",:y~;rAt,.;.fC;,.?:t~"'_~'&;_~~'f'I;.\:(:o.",~~a.;i~~;wj;'~~'Z..:...o.Z"~~",- ~ :w.:I..~~~:\:;;: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - STPUD V. ARCO. ET AL, SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 999128 REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of California Government Code. Closed Session may be held for conference with legal counsel reaardin9 existing Iitiaation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: """,,,,",, ,I_~~ ~ - ."__l ~"..<.t~ .,........"'....... _....l..'<.M.""'U:.l ~~ ~( . ,~,.......J "'._ .~,.. '_"l"-"',"'t:.,,,~":..~ '._-..J. _l",":r~J:"'.,;r$~~~;!"'J.l;f...."'",,~ 't<."iJ';"n:.'C.~*"'Of',:."..."l(n=:x;.i~V"_<l.:::ii<V'..=r~~_"J'" .~~y ->.J,V-lf;.JilV._h CONCURRENCE WITH REQUESTED GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YE NO NO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrio. Assistant Manaoer/Engineer RE: BOARD MEETING February 3. 2000 AGENDA ITEM: 13. c ACTION ITEM NO: ~",,",, "'-.J;......~:)l.i>'~::Jif r~" ~..;w l~.1;;:~.~i~:cld,.Cl;;;.-.$I."A't.~;!"-'" _~"'''' :')......~ _~A,'';:..;r--_'"'.::::~q."'a''''"~"'1_1~''-'~_~:l.~..~W~'!:'$Ii~.;:t;.;~~~~~f''',..&'-~~~~ CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH REAL PROPERTY NEGOTIATORS REQUESTED BOARD ACTION: Direct neootiators. DISCUSSION: Pursuant to Section 54956.8 of California Government Code. Closed Session may be held for conference reaarding Droperty negotiations. Neaotiatina Parties: District staff. United States Forest Service Under Negotiation: Property terms Property Identification: APN 19-081-09 SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: _ ,-,,_ _~, (ct.... ...~.... "'_ ~~'41 ij;,;..'hJt ,-".::.r.r'.o;iJ~~..;s__..:s .J J~. ~ <:!.l~J.Y't'".::~{ C;-"''''''''t:''Z::U:JX"='!t1!:J',,",,,,,-W,,",=~;;;-:ld::OlII:J_'''''''.~'1.:~\~1;t:~'.,.~~:\!'I.<~tTA;~~~r::;>:'loC.'Y''''';1'':::',",,U.,_V:~fI~.c.~V-=~ ~,..u..;z;'::l"~ CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YEM~~NO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Baer. General Manaoer RE: BOARD MEETING ACTION ITEM NO: February 3. 2000 AGENDA ITEM: 13.d CONSENT CALENDAR ITEM NO: ~..:,'<j;;....~....... _...~ u=,~'.t':.>.l.\~'OJo:...j~,~,z.lol.'~ Ci.'.:.L<'._J'f~...",,,~,,,,,,, IF,,Y<ll''"..<=lc~-.J;r..'''-.o:.~.l;:l';f ~....<11...~1.,i!\T'~",,::~~~~'\;l\'W<3l'~~:;-..l'~itiJi:2 ~~~"lt"~~~~~ SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: .. l"-"~ ,~J' ^~<;"1. I>': h;."'. l....tJ'.......,'<'~J'<"~lr" -...._.A.I...;UO';' ~, .~.o:J<=2' :.;:'-...':.,i'tkik <<7: .' ~......,..,,~~~':..;a'"":'''.:'':,;A..!f_'l<1.'.I:iti:lI.f.i.IiC-':. ':;~~~~4:J:"",>:jJl~itt:;;::~"~'~w"~",<;;..Q.",r.;:,a~~~J'..r, ~",,~:o;:J CONCURRENCE WITH REQUESTED GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YE NO o CATEGORY: GENERAL WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Baer. General Manager RE: BOARD MEETING February 3. 2000 AGENDA ITEM: 13.e ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ~~~....;N;l""2.Il'..~~~..:r.'o<.:l~~~',,"~~~~o;"">tCI"~~~'~"'~~:;I~~~i'~~..'.~\:JO~,".laWo\.~~~o:DIlIt ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATOR REQUESTED BOARD ACTION: Direct negotiator. DISCUSSION: Pursuant to Section 54957.6 of the California Government Code. Closed Session may be held reoardino neootiations. Aaency Negotiator: Bob Baer Unrepresented Employee Position: Human Resources Director SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: ~;:- ~, J': ~ '/; ".,.;a;,:J,~ ,~~. ("''''''';!4~ 1.> .~ ;;uf;,~.."-~t.~"",~ -!.....~ >;.'L'-'::f",-" J.,.. !:.n'_.N;"(',.l~,",- ~.A'bIM':l,q;, ......_" ~.!(;~~~~. ~Ol:JIO'. ~"'-'1t.. j,~ "- ..... ~ :u<!..':lr.....~~t.r..J',,""~h......""'-.~'5,~.~ i!Q;r..:~~;:o.<f~W~"lIl ~'" c:;,.~a.~~-.;nir.,.~~~'!'!'li'W'".. 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J f TABLE OF CONTENTS REPORT SUMMARy.................................................. ..................................................... ................................. 3 INTRODUCTION.................................................................................................................................................. 3 INTERIM FACILITY NEEDS ......... ................... .......... ................... .......... ............................. ............................. .... 4 CONCLUSIONS ................................................................................................................................................... 4 Option #J: Filter Building ........................................................................................................................... 4 Option #2: Blower Building.............................. .......... ................... .......... ................... .......... .................... ... 5 Option #3: Tahoe Paradise Office ............................................................................................................... 5 Option #4: Post Office ......... .......................... ............. ................... .......... ........................................... ..... .... 5 Option #5: Modular Building.................... ........ ..... ..... ........ ........... .......... ................... ....... ... ................... .... 5 Option #6: Al Tahoe Boulevard................................................................................................................... 5 Pros & Cons: .... ................... .......... ............................. ................... .......... .......... ......... .......... ................... .... 6 RECOMMENDATION ......................................................................................................................................... 10 REVIEW OF THE BUILDING F ACILITIES............................................................................................................. 11 REVIEW OF THE SITE.................. ....................................................................................... ............................... 11 Property.. .......... ................................................ .......... ................... ............. ...... .. .. .. . ... . ... ...... .. ... ...... ........ .. 11 Options Identification Site Plan.................... ............................. ............................................................ 12 AI Tahoe Blvd Site Plan........................................................................................................................ 13 Accessibility for the Disabled......... ................... .......... ................... .......... .... ..... ... ....... ..... ..... ........ ............. 14 STUDY FINDINGS ....... ................................ ................... ...... ................ ............................ .......... ..................... 15 ADMINISTRATIVE OFFICE SPACE NEEDS ......................................................................................................... 15 AREA S UMMARlES ..................... ................. ............ ........... ............................................... ............ ....... ............ 16 Existing Administration Building Current Configuration ..................................................................... 17 And Key Plan of Depar1Inent Areas...................................................................................................... 17 Existing Administration Building Blank Floor Plan ............................................................................. 18 OPTION INVESTIGATION ............ ............................. ............................. ............................. ................... ............ 19 J). Filter Building .................. ........ ................... ............. ......... ....... ....................... ...... ................. .............. 19 A: Operations Department... .......... ......... ..... ...... ................ ...... ....... ......... .......... .... ..... ....................... ........ 19 B: Engineering Department....................................................................................................................... 20 Filter Building Proposed Floor Plan with Engineering ......................................................................... 22 Administration Building Reconfiguration without Engineering............................................................ 23 2). Blower Building................. ................................................................................................................... 24 Blower Building Proposed Floor Plan.......... ............... .... ........................... ............................... ............ 26 Administration Building Reconfiguration............................................................................................. 27 3). Tahoe Paradise Office .......................................................................................................................... 28 Tahoe Paradise Office floor plans ......................................................................................................... 30 Administration Building Reconfiguration ....... ....... ........... ...... ..................... ................................. ........ 31 4). Post Office Building........ ......................... ..... ..... ............. .......... ................. ............ ................... ............ 32 New Floor Plan...................................................................................................................................... 35 Administration Building Reconfiguration............................................................................................. 36 5). Modular Building.. .......... ................... ........... ............ ... ... ... .......................... .................... ..... ..... ... ........ 37 Administration Building Reconfiguration (Alternatives A, B & E) ...................................................... 41 Administration Building Reconfiguration (Alternative C).................................................................... 42 Administration Building Reconfiguration (Alternative D).................................................................... 43 6). Al Tahoe Blvd. ......................................................................................................................................44 Phase I of the new Headquarters ...........................................................................................................46 Administration Building Reconfiguration............................................................................................. 47 STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 1 j RECO MMEND A TI 0 N S ..................... ..... ....... ................. ..................... ............... ..... ................. ...................... 52 SHORT TERM (2-3 YEARS) ............................................................................................................................... 52 MID TERM (3-5 YEARS) ................................................................................................................................... 52 LONG TERM (5 YEARS OR MORE)..................................................................................................................... 52 OVERALL RECOMMENDA nON .. .......... ................... ...... .... ....................................... ...... ............. ...................... 53 SITE RECOMMENDATIONS................................................................................................................................ 53 Access to the Site & Signage...................................................................................................................... 53 Site Circulation and Security ..................................................................................................................... 54 Parking...................................................................................................................................... ................. 54 Safety............................................................................................................................. ............................. 54 STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 2 ;a f REPORT SUMMARY Introduction The South Tahoe Public Utility District was established in 1950 and supplies most of the water and all sewer services to the South Lake Tahoe area. The Treatment Plant Site is located in EI Dorado County at 1275 Meadow Crest Drive off of State Highway 50 and Martin Drive in South Lake Tahoe. The Administration Building is located on the Treatment Plant Site. This regional facility became operational in 1954 and has continually expanded its services and upgraded its facilities to accommodate the needs of the community. As a result of the STPUD expansion of services, the number ofSTPUD personnel has greatly increased, as detailed in the Facility Needs Study. The Board and Management have identified problems with the adequacy of the existing Administration Building which adversely impact the staffs' ability to perform administrative and operational responsibilities efficiently. Analysis of these problems indicates that the quality of the office environment, location of personnel, and lack of storage area are compromising the quality and efficiency of work performed by the staff. The STPUD Board of Directors authorized Ward-Young Architects to study the utilization of the existing building facilities and to formulate a needs assessment report. This needs assessment is now being used as a basis for prioritizing and implementing building facility improvements. These improvements will enable the STPUD to operate more efficiently and provide better services to the community. Based on the information provided in the Facility Needs Study and additional facilities information from management, Ward-Young Architects has prepared_this Interim Facility Plan to assist the District in transitioning from the current situation to the ultimate goal of the new facility. The South Tahoe Public Utility District constructed the original portion of the existing Administration Building in 1959. Since that time, the District's staff has increased for several reasons including: . expansion of the District's services . the purchase of water systems . increased regulation . expansion of the Engineering Department . an increase in capital improvements . District performance of construction inspections . growth in the District's service area (South Lake Tahoe and EI Dorado County) . formation of the Information Systems Department for the management and maintenance of advanced information exchange technology. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 3 > REPORT SUMMARY (CONTINUED) The original Administration Building at the Treatment Plant Site was built 39 years ago for a staff of approximately 8-10 people. While the Administration Building has been expanded and remodeled several times, this building is no longer capable of providing sufficient space for current and future needs. The changing functional relationships of the departments and changing needs in technology exchange are major contributors to the need for an upgraded facility to effectively provide services to the community. The Facility Needs Study evaluated the utilization of the existing buildings and formulated a needs assessment report of the building facilities that are currently needed and could be needed in the next 20 years. The Facility Needs Study recommended a new Administration Building. The District anticipates a 3 to 5 year time frame to fmancially prepare and construct this facility. During this time, the District needs temporary facilities to accommodate their current needs. Interim Facility Needs As the District is preparing for construction of a new administration facility, the following four alternatives have been evaluated for their suitability to provide an interim solution: 1. Moving a portion of the staff to the Filter Building. 2. Moving a portion of the staff to the Blower Building. 3. Moving the Engineering Department to the Tahoe Paradise Office. 4. Moving the Customer Service Department to the existing Post Office Building. 5. Installing temporary modular buildings on the Treatment Plant Site. 6. Constructing Phase I of the future headquarters on Al Tahoe Blvd. Conclusions The primary need for STPUD is adequate space for current and future employees, storage or reference materials and equipment. An additional 5,500 square feet of office space is needed to accommodate just the current needs and four future small offices. The secondary need is for more efficient offices and workspaces, better accessibility for reference materials, and a more comfortable office climate. The following is a brief review of the six options investigated: Option #1: Filter Building The Filter Building is approximately 175 from the Administration Building located on the Treatment Plant Site. The building previously housed carbon colwnns for the filtering process. It currently houses pumps and filtering equipment and storage for chemicals used during the filtering process, as well as building materials, files, and parts. The ceiling is approximately 35 feet above the concrete slab floor. This would allow for three levels of offices and storage space. The Operations Department or the Engineering Department would be easily accommodated in this space. The use of this space would require major renovations, handicap accessibility upgrades, and acoustic treatments to separate the noise generated by the pumps. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 4 .. f REPORT SUMMARY (CONTINUED) Option #2: Blower Building The Blower Building is approximately 265 feet from the Administration Building located on the Treatment Plant Site. The building currently houses the compressors generating air for the Aeration Basins adjacent to the Blower Building. An addition could be installed on the roof of the existing building adding the space required for the Operations Department. The Operations Department staff desires this option because it would give them visual control of the entire Treatment Plant Site concurrently with visual control of the monitoring equipment. It is unknown at this time if the existing structure would need to be significantly altered to accommodate the expansion. Option #3: Tahoe Paradise Office The Tahoe Paradise Office is currently occupied by a few of the Engineering Department staff. The building behind the office is currently used as vehicle storage. These two buildings could be combined to accommodate the entire Engineering Department. This would require renovation of the existing buildings and accessibility upgrades. A local cable company occupies a third building on this site and owned by the District. This is a very old trailer set on temporary fOWldations and is not recommended as a viable option for District occupancy. Option #4: Post Office The Post Office Building located on Pioneer Trail and Black Bart is currently leased to the U.S. Postal Service. The Facility Needs Study identified the Customer Service Department as an important ftmction to separate from the Treatment Plant Site. The existing building would need to be expanded to accommodate the entire Customer Service Department staff. Water and sewer services would need to be brought to the site. Parking and road improvements are already provided. Option #5: Modular Building Several possible locations for a temporary modular building exist on the Treatment Plant Site. There are a few locations close to the Administration Building that would allow the occupants to utilize the existing support facilities (restrooms, IWlchroom, fax, etc.). The most desirable locations for temporary buildings in terms of space, air and sOWld quality are a significant distance from the Administration Building. A modular building at one of these locations would need to include support facilities. The size of the modular building would increase with the addition of support facilities. Option #6: AI Tahoe Boulevard The Al Tahoe Blvd parcel owned by the District was recommended as the future STPun Headquarters by the Facility Needs Study, dated October 1, 1998. The design and construction of the District's new Headquarters in phases is investigated as Option #6. Option #6 has been investigated with two alternatives; #6-A would provide a building to accommodate the Customer Service Department and a Board Meeting Room. Alternative #6-B would include the District Information Officer and/or the Human Resources Department. STPUD Interim Facility Plan- Draft Report by Ward-YoWlg Architects dated March 30,1999 5 .. REPORT SUMMARY (CONTINUED) Pros & Cons: Option #lA: Filter Building With the Operations Department Pros: 1. Utilization of existing facilities. 2. Maintains all personnel on Treatment Plant Site. 3. Provides a separate area for the Operations Department. 4. Provides 600 to 800 square feet of space in the Administration Building. Option #lB:.Filter Building With the Engineering Department Pros: 1. Utilization of existing facilities. 2. Maintains all personnel on Treatment Plant Site. 3. Engineering Department personnel are maintained in one building. 4. Provides 1300 to 1400 square feet of space in the Administration Building. 5. Can accommodat~ needs of STPUD for 5 to 7 years. Cons: 1. Does not provide enough square footage gain in the Administration Building to accommodate the current and future needs. 2. Cost of improvements, including the installation of an elevator for disabled accessibility to levels above the ground floor. 3. Continued public access to Treatment Plant Site. 4. Very limited Treatment Plant Site security (Operations would not have visual control of the entrance gate). 5. Cost of moving monitoring equipment not necessary once the new building is constructed. Cons: 1. Cost of improvements, including the installation of an elevator for disabled accessibility to levels above the ground floor. 2. Continued public access to Treatment Plant Site. 3. Limited Treatment Plant Site security (the site would have to remain open to the public). 4. Separation of the Assistant Manager / Engineer from the rest of the Administration personnel. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 6 " t REPORT SUMMARY (CONTINUED) Option #2: Blower Building Pros: 1. Utilization of existing facilities. 2. Maintains all personnel on Treatment Plant Site. 3. Provides a separate area for Operations personnel. 4. Provides 600 to 800 square feet of space in the Administration Building. 5. Allows for improved visual monitoring of the Treatment Plant Site by the Operations Department. Option #3: Tahoe Paradise Office Pros: 1. Provides needed workspace to perform staff duties efficiently at Administration Building. 2. Allows the organization of staff by departments. 3. Potentially less costly interim solution to space needs. 4. The Tahoe Paradise Office can still be utilized after the new building is constructed. 6. Can accommodate needs of STPUD for 3 to 5 years. Cons: 1. Does not provide enough square footage gain to accommodate the current and future needs of the District. 2. Cost of improvements, including the installation of an elevator for disabled accessibility to levels above the ground floor. 3. Continued public access to Treatment Plant Site. 4. Cost of moving monitoring equipment not necessary once the new building is constructed. Cons: 1. Separation of Engineering Department from the rest of the Administration Staff. 2. Potential to lower standards of customer service as the Engineers will not be available at the Treatment Plant Site. 3. Separation of the Assistant Manager / Engineer from the Engineering Department. 4. Site improvements may be required at Tahoe Paradise Office and cost is tmknown. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 7 J f REPORT SUMMARY (CONTINUED) Option #4: Post Office Building Pros: 1. Provides separation of public from Treatment Plant Site. 2. Minimal disruptions to existing facilities. 3. Building, site improvements and parking exist. Cons: 1. Separation of Customer Service Department from the rest of the Administration Staff. 2. Potential to lower standards of customer service as the Engineers will not be available at the Customer Service Building. 5. Does not provide enough square footage gain to accommodate the current and future needs of the District. 3. The expanded Post Office would not be utilized by the District once the new Administration Building is constructed. Option #5: Modular Building Site Alternatives A-E illustrated on Option Identification Plan Pros: 1. Minimal disruption to existing facilities. 2. Potential for leasing building. 3. Potentially less costly interim solution to space needs.- 4. Possibility to keep public off Treatment Plant Site with Modular Building site Alternative D. 5. Maintains all personnel on or near Treatment Plant Site. 6. Modular Building site Alternative C creates excess space in Administration Building for future staff / needs. Cons: 1. May require some site improvements or parking displacement. 2. Modular Building site Alternatives A, B & E are very short-term solutions. 3. Modular Building site Alternatives A, B, D & E do not provide enough square footage to accommodate the current needs. STPUD Interim Facility Plan - Draft Report by Ward- Young Architects dated March 30, 1999 8 i REPORT SUMMARY (CONTINUED) Option #6: Al Tahoe Blvd. Alternatives A & B Pros: 1. Minimal disruption to existing facilities. 2. Cost effective as monies are spent toward future Headquarters & not on an interim facility. 3. Reduces public visits to the Treatment Plant Site. 4. Reduces traffic through the residential area. 5. Maintains all personnel near Treatment Plant Site. 6. Connection road from the Treatment Plant Site to Al Tahoe Blvd would eliminate the transport of carbon columns through residential area. Cons: 1. Initial cost will be high due to site infrastructure improvements required. 2. Separation of the Customer Service Department from the rest of the Administration Personnel. 3. Separation of the Human Resources Department from the rest of the Administration personnel. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 9 i REPORT SUMMARY (CONTINUED) Recommendation Due to the restricted accessibility of the existing Administration Building and the safety concerns of having the public on the Treatment Plant Site, Ward-Young Architects recommends the construction of the new Headquarters Building away from the Treatment Plant Site. Contingent on the District's ability to make the required capital expenditures and/or obtain fmancing, a reasonable time frame for completion and occupancy of a new Headquarters Building, as recommended by the Facility Needs Study, is 5 years. The phasing of this building would provide a cost effective interim solution by utilizing capital ultimately needed for completion of the new Headquarters Building. The recommendation of this report is to combine the interim solution with the long-term goal of the new Headquarters Building. Option #6 provides an interim solution accommodating the Customer Service Department, the Hwnan Resources Department and the District Information Officer in Phase I of the new Headquarters Building on Al Tahoe Blvd. The vacated 1000 square feet in the existing Administration Building would provide enough space to accommodate the current needs of the District. Option #6 satisfies the majority of the STPUD staff needs and could include the construction of a Board Meeting Room / Emergency Operations Center. By relocating these departments, a gain of over 1,000 square feet is realized in the Administration Building. This option does not create the largest increase in space for the remaining Administration Building but does provide the unique potential to construct a Board Meeting Room / Emergency Operations Center. The Al Tahoe option also maintains all personnel near the Treatment Plant Site. More importantly, this option would minimize the public access to the Treatment Plant Site, reduce traffic through the residential area and include a path between the existing Administration Building and the new Headquarters Building. As funds are available, this path could be turned into a private road for the District eliminating the transport of chemicals through residential areas. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 10 REPORT SUMMARY (CONTINUED) Review of the Building Facilities A detailed evaluation of the existing Administration Building inadequacies was performed for the Facility Needs Study (pages 19 through 22). This evaluation identified over 50 specific problems with the Administration Building. The following is a generalized list of the issues identified: 1. Size of office or space is inadequate for use. 2. Shared files and equipment in offices cause disruptions. 3. More meeting room areas are needed. 4. Inadequate storage. 5. Inadequate ventilation. 6. Inadequate natural light. 7. Passage ways and exits do not meet current Americans with Disabilities Act regulations. 8. The distances between employees in the same department are not efficient. 9. Offices are needed for the Hydrogeologist, the Human Resources Assistant, the Network Systems Administrator, the Computer Systems Technician and a future Administration Secretary. Review of the Site Property The STPUD Administration Building and Treatment Plant are located on 18.46 acres. STPUD also owns 5 adjoining parcels totaling 137.32 acres (see Facility Needs Study pages 23 through 27). Residential areas, United States Forest Service land and the Lake Tahoe Conummity College border the treatment plant site. The Emergency Retention Basin is located on a 41. 72-acre parcel adjacent to Pioneer Trail. This parcel includes a small Post Office Building and parking lot, which is leased to the United States Post Office. The District also owns 3 buildings on 2 lots in Tahoe Paradise. As previously discussed in the Facility Needs Study, Meadow Crest was originally owned by STPUD and was dedicated to the City of South Lake Tahoe. The road is currently maintained and plowed by STPUD. The District is exploring the possibility of acquiring the ownership of the road again. Site plans of the Treatment Plant Site showing the interim facilities options and the Al Tahoe parcel follow this section. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 11 REPORT SUMMARY (CONTINUED) Accessibility for the Disabled The California Administrative Code or CAC (now the California Code of Regulations, CCR), Title 24, Part 2, that regulates access design and requirements for non-residential and publicly-funded multi-family buildings was first adopted in 1982. As state regulations underwent various revisions, the Federal Government prepared for and adopted two landmark access bills, the U.S. Fair Housing Amendments Act (FHAA) of 1988 and the Americans with Disabilities Act (ADA) of 1990. These federal requirements differed in many ways from established California access laws. Importantly, these federal access acts constitute an amendment to the U.S. Civil Rights Act of 1964 and establishes that access is a civil right of individuals with disabilities and, further, that the withholding of such rights through construction of inaccessible buildings in part or in whole is a federal crime that can result in substantial civil penalties. A detailed explanation of state and federal disabled access requirements is included in the Facility Needs Study (pages 28 to 30). Our interpretation of the federal law, under Title II- Public Services, is that all public buildings and programs must now satisfy ADA accessibility requirements. California's Title 24 requires accessibility standards to be met for new buildings and alterations to existing buildings. The District should seek the advice of their legal counsel relating to employee accessibility issues and possible exemptions for specific areas due to job requirements. STPUD Interim Facility Plan - Draft Report by Ward- Young Architects dated March 30, 1999 14 " STUDY FINDINGS Administrative Office Space Needs The primary need for the Administration Building is more space for the current employees, future employees, storage and equipment. The Facility Needs Study identified several serious concerns with the adequacy of space and the use of the existing Administration Building. These concerns include: 1. The Hwnan Resource Director needs a private office to handle confidential personnel issues. A larger office with area for confidential files and employee meetings is needed. 2. The Hwnan Resources assistant also needs a separate office. 3. A small meeting room is needed to hold the daily meetings that take place in the Administration Building. 4. A temporary office space is needed for auditors, board members, attorneys, and to prepare mailings. 5. The Library needs to be separated from the Conference Room to allow consistent access of resource materials. 6. Better ac_cess to equipment (copiers, typewriters, faxes, etc.) without disturbing employees is needed. 7. Files and equipment should be removed from the halls to provide accessible paths of travel and better circulation throughout the Administration Building. 8. A private area available to the Customer Service Department is needed for tasks requiring concentration and serving customers with private [mancial matters. 9. A central location for storage of the Customer Service Department files is needed for consistent access and reducing the disruptions to the Customer Service Manager. 10. The Customer Service Manager needs an office large enough to hold meetings for 3 to 4 people. 11. A Board Room / Emergency Operations Center is needed at the Administration Building. The concept of this interim plan is to relocate people from the existing Administration Building to a new or renovated area. By gaining area in the existing Administration Building, the District can alleviate some of the above conditions. STPUD Interim Facility Plan - Draft Report by Ward-YotUlg Architects dated March 30, 1999 15 STUDY FINDINGS (CONTINUED) It should be noted that none of the presented options of this Interim Facility Plan adequately accommodate the space needs of the STPun staff. Each of the options investigated will have a positive impact on the current situation. However, none of the solutions resolve all the concerns with the existing Administration Building. Acquiring some space (in a remote location to the Administration Building) does not solve the efficiency, communication, management supervision, and coordination problems that were identified in the Facility Needs Study. It is important to remember these options are only temporary solutions on route to the ultimate goal of a new, modem facility. The existing Administration Building is now 40 years old. In the last 40 years, the staffhas grown by more than 10 times its original size and multiple departments have been created to service the community's increased needs. The changing needs in technology exchange and the disabled access requirements render the building antiquated. The electrical and mechanical systems are not providing adequate environmental control and waste energy. The demands for space, environmental control, communication technology, and public services have grown beyond the capacity of the current Administration Building and make the current Administration Building inadequate for present and future District needs. Area Summaries The Facility Needs Study presented the square footage required for each employee and equipment. Please refer to the Area Summaries on page 41. This chart shows the existing square footage for each space requirement and the programmed square footage needed to adequately accommodate the function of each space. The chart was used as a reference during the reconfiguration of the existing Administration Building areas. The following page contains the existing Administration Building floor plan with a legend showing the four departments which would be moved in the Interim Plan: the Operations Department, Customer Service Department, Engineering Department and the Human Resources Department with the District Information Officer. Also included is a blank floor plan of the existing Administration Building for the Districts use. STPUD Interim Facility Plan - Draft Report by Ward- Young Architects dated March 30, 1999 16 . STUDY FINDINGS (CONTINUED) Option Investigation 1). Filter Building This option proposes to relocate the Operations Department or the Engineering Department to the existing Filter Building. Moving the Operations Department out of the Administration Building would produce 700 to 800 square feet of new usable space in the Administration Building. Moving the Engineering Department would produce up to 1,400 square feet of new usable space. The Filter Building is located on the Treatment Plant Site approximately 175 feet from the existing Administration Building. The building is constructed of steel and metal siding with small windows located approximately 30 feet above the finished floor. It was originally built in 1958 to house steel tanks for chemicals. These chemicals are added to the effluent as it passes through the filtering system. An addition was constructed in 1966 to house the carbon colwnns, which have since been removed. The building still houses the chemical tanks, pumps and fIlter equipment on the basement floor and along the east wall. The building also contains the #3 water pumps for the Treatment Plant Site. The metal siding is not insulated and noise generated by the mechanical systems permeate the building. Remodeling of the Filter Building would be extensive in order to provide adequate workspaces for the Operations Department or Engineering Department employees. Sound attenuation and insulation in the offices would be required to minimize the noise from the pumps and actuator valves throughout the lower levels of the building. If showers, a locker room and a lunchroom are required for the Operations Department, the expense will increase. Accessibility requirements will probably necessitate significant additional costs for an elevator. The greatest advantage of use of the Filter Building for additional administrative space is the opportunity to keep the staff in a reasonably close proximity to each other. This option also allows the District to utilize existing, under utilized space on the Treatment Plant Site. A: Operations Department By relocating the Operations Department to the Filter Building, the Administration Building gains approximately 790 square feet. Moving the Operations Department requires the monitoring equipment, plant radio and SCADA equipment to be relocated. The Opperations Department also requires showers and lockers. Moving these items would be expensive. This option does not provide enough square footage gain in the existing Administration Building to justify the expense that the District would incur. Therefore, this option was eliminated in favor of the Engineering Department moving to the Filter Building. STPUD Interim Facility Plan - Draft Report by Ward- YOW1g Architects dated March 30, 1999 19 ~ STUDY FINDINGS (CONTINUED) B: Engineering Department The option of moving the Engineering Department into the Filter Building is more cost effective for the District than moving the Operations Department. The space vacated by the Engineering Department totals over 1,400 square feet. This provides enough space to accommodate all the concerns with the existing Administration Building except the need for a Board Room / Emergency Operations Center. The items below are keyed to the floor plan "Option One: Engineering Relocated": 1. The Director of Human Resources and her assistant each have private offices, private entrances and ample room to meet with people. 2. The Hydrogeologist has an office space and it is located near the Water Operations Manager. 3. The P.C./Network Systems Administrator, Computer Systems Tech and Computer Operator have offices located near each other and near the Information Systems Manager. 4. The Finance Secretary and Purchasing Clerk have private offices away from office equipment. 5. The Customer Service Department has a new, dedicated area for files and tasks that require privacy. 6. The Customer Service Department Manager's office is expanded to allow meetings with customers and Service Representatives. 7. The District Information Officer has an enlarged office to facilitate use of media equipment. 8. By providing four separate areas for copiers and equipment, much of the congestion in the copier room would be alleviated. Three of these copiers already exist in the Administration Building but are poorly utilized because of their locations. 9. One temporary office for board members, auditors and attorneys is provided. 10. A second Conference Room is provided. 11. Separation of the large Conference Room and the Library is provided. 12. Most members of the Engineering Department have private offices. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 20 STUDY FINDINGS (CONTINUED) This option saves the District the expense of moving the Monitoring Equipment and provides the existing Administration Building with ample room to accommodate the current needs. There is one temporary offices that could be used for permanent or temporary employees should the District need them before a Headquarters Building is constructed. The area of the Filter Building investigated currently stores water meters and equipment, laboratory supplies and equipment and provides administration storage for files. These items displaced in the Filter Building would need to be accommodated in another location the Treatment Plant Site. The only issue not resolved with this solution is the need for a Board Room / Emergency Operations Center. Without constructing an addition to the existing Administration Building, a Board Meeting Room could not be provided on the Treatment Plant Site. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 21 . STUDY FINDINGS (CONTINUED) 2). Blower Building This option proposes to construct an addition on the top of the Blower Building at the Treatment Plant Site. This addition would house the Operations Department offices, monitoring equipment, lunchroom, showers and lockers. Extending the existing stairs to the roof would access the addition. The Blower Building was built in 1984 and is located on the Treatment Plant Site approximately 265 feet from the existing Administration Building. The building is constructed of concrete and concrete masonry units. No windows and only a few louvers penetrate the 20 feet of wall above ground. The building houses compressors that supply air to the Aeration Basins adjacent to the Blower Building. Alterations to the Blower Building would include adding stairs (and structural reinforcing if necessary). Existing stairs on the east side of the building only access the basement. New stairs could be added in this space to access a roof addition. Once accessed, the addition could provide more than adequate spaces for the Operations Department employees. If showers, a locker room and a lunchroom are required, the expense will increase. Accessibility requirements will probably necessitate significant additional costs for an elevator. The greatest advantage of adding on to the Blower Building is the opportunity for the Operations Department to have visual control of the entire Treatment Plant Site. The combination of monitoring equipment and visual observation of the Treatment Plant Site can be very effective for identifying possible operational and security problems on the site. By relocating-the Operations Department to the Blower Building, the Administration Building gains approximately 790 square feet. This square footage gain is not adequate to accommodate the current needs in the Administration Building and certainly is not a long term solution. Also, the issues not affected by this solution include the need for a small Meeting Room, separation of the Library and Conference Room and a Board Room / Emergency Operations Center. The impacts on the Administration Building reconfiguration are as follows: 1. The Director of Human Resources and her assistant each have private offices, private entrances and ample room to meet with people. 2. The Hydrogeologist has an office space and it is located near the Water Operations Manager. 3. The P.C./Network Systems Administrator and Computer Systems Technician have offices located near each other and near the Information Systems Manager. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 24 STUDY FINDINGS (CONTINUED) 4. The Finance Secretary and Purchasing Clerk have private offices away from office equipment. 5. The Customer Service Department has a new, dedicated area for files and tasks that require privacy. 6. The Customer Service Department Manager has an enlarged office to facilitate meetings with customers and Service Representatives. 7. The District Information Officer has an enlarged office to facilitate use of media equipment. 8. One temporary office is provided for board members, auditors and attorneys. 9. Most members of the Engineering Department have private offices. 10. By providing four separate areas for copiers and equipment, much of the congestion in the copier room would be alleviated. Three of these copiers already exist in the Administration Building but are poorly utilized because of their locations. This option requires the construction of a roof-top addition to an existing structure. This structure was not originally designed to accommodate another floor. While a structural engineering analysis of adding a second floor to the Blower Building was not included as part of this report, it is likely that significant construction costs would be incurred for this option. The need for additional engineering must be considered with this option. As with the Filter Building Option, moving the Operations Department requires the monitoring equipment, plant radio and SCADIA equipment to be relocated. This will be an expensive endeavor. The Facility Needs Study recommended the Operations Department and Laboratory Staff remain in the existing Administration Building after the new Administration Building is constructed. If this option is to be seriously considered, the District must plan for additional capital expenditures. STPUD Interim Facility Plan - Draft Report by Ward- YOWlg Architects dated March 30, 1999 25 STUDY FINDINGS (CONTINUED) 3). Tahoe Paradise Office This option proposes to relocate the Engineering Department to the existing Tahoe Paradise Office. Moving the Engineering Department (not including the Assistant Manager / Engineer) would produce up to 1,200 square feet of new usable space in the Administration Building. The Tahoe Paradise Office is located approximately 6.5 miles away from the Treatment Plant Site. STPUD owns three buildings located on two adjacent parcels. A cable company currently occupies one of the buildings and the District occupies the other two buildings. The building occupied by the cable company is a trailer that is seriously dilapidated. Renovation of this building would not be cost effective. The existing floor plan for the District occupied buildings follows this section. Currently, the larger building is used as a temporary office during summer construction projects for the Engineering Department. The smaller building houses diesel equipment and construction materials. F or a moderate investment, the two buildings could be combined and renovated. With the addition of walls to connect the two buildings, partition walls for offices, and some mechanical/plumbing upgrades, this facility could provide adequate office facilities for the Engineering Department. Following this section is a 1,992 square foot floor plan showing one possible layout for the combined building. By relocating the Engineering Department, not including Assistant Manager / Engineer, the Administration Building gains approximately 1,200 square feet. This square footage alleviates most of the space needs of the existing Administration Building as shown on the Administration Building Reconfiguration drawing following this section. The items below are keyed to the floor plan: 1. The Director of Human Resources and her assistant each have private offices, private entrances and ample room to meet with people. 2. The Hydrogeologist has an office and is located near the Water Operations Manager. 3. The P.C./Network Systems Administrator and Computer Systems Technician have adequate offices and are located near each other. 4. The Finance Secretary and Purchasing Clerk have adequate office space. However, the Finance Secretary is still sharing an office with the copier. 5. The Customer Service Department has a new, dedicated area for files and tasks that require privacy. 6. The Customer Service Department Manager has an enlarged office to facilitate meetings with customers and Service Representatives. STPUD Interim Facility Plan- Draft Report by Ward-Young Architects dated March 30, 1999 28 STUDY FINDINGS (CONTINUED) 7. The District Information Officer has an enlarged office to facilitate use of media equipment. 8. One temporary office is provided for board members, auditors and attorneys. 9. By providing four separate areas for copiers and equipment, much of the congestion in the copier room would be alleviated. Three of these copiers already exist in the Administration Building but are poorly utilized because of their locations. 10. A small Conference Room is provided. 11. All members of the Engineering Department have private offices. The major issues not affected by this solution include the desire to keep the public away from the Treatment Plant Site, separation of the Conference room and Library and the need for a Board Room / Emergency Operations Center. The other serious flaw in this solution is the separation of the entire Engineering Department from the rest of the Administration staff including Richard Solbrig, Assistant Manager / Engeneer. It is generally accepted that the separation of the staff is undesirable. Another benefit of this option is the potential future use of the improved building. The other options investigated so far invest District capital in facilities for which their would not be a need after the new Administration Building is constructed. The Tahoe Paradise Office could be maintained as a field office during the construction phase of District projects and as space for temporary employees. It also could be leased or sold if rendered obsolete by the new Administration Building. Therefore, the capital invested could be utilized for a much longer period of time than the 2 to 5 years of the other temporary solutions. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 29 STUDY FINDINGS (CONTINUED) 4). Post Office Building This option proposes to relocate the Customer Service Department to the existing Post Office Building on Black Bart Avenue. Moving the Customer Service Department would produce approximately 1,000 square feet of new usable space in the Administration Building. The new area would provide a centrally located area for the Information System Department and ample room for them to work on equipment. The Post Office Building is located just over one mile from the Treatment Plant Site on Pioneer Trail and Black Bart Avenue on land owned by the District and leased to the V.S.P.S. The building is wood framed with T 1-11 siding and only a few small windows high on the buildings walls. It was built in 1987 by the Vnited States Postal Service. The building has an overhang above the entry, paved parking and vehicular access from Black Bart. Electricity is the only utility servicing the building at this time. The improvements to this property were paid for by the U.S.P.S. The District would need to consult their counsel for the legal aspects of acquiring these improvements if the lease with the V. S.P. S. is terminated. The existing Post Office building is approximately 1,190 square feet. The current square footage occupied by the Customer Service Department is approximately 1,200 square feet not including circulation and ancillary areas (bathrooms, copy rooms, lunchroom, etc). Therefore, the Post Office Building would need to be expanded. The proposed floor plan includes a 20 foot extension to the rear of the building. This provides a total of 1,730 square feet. As the floor plan indicates, the following are the square footage comparisons: Room Lobby I Reception Customer Service Reps Managers Office Inspectors Storage Existing S.F. 200 423 176 256 153 New S.F. 80 357 205 274 160 New Spaces Lunchroom Restrooms Plotter I Copier I Fax Room - Circulation 117 80 117 . 340 Total =_ 1,208 1,730 Compared to the other remodeling I addition options, an expansion of this building would be less capital intensive. The greatest expense is anticipated to be the extension of water and sewer services to the building. The cost of this undergroWld construction is estimated at $15,000. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 32 STUDY FINDINGS (CONTINUED) The greatest advantage of expanding the Post Office Building is the opportunity to separate the public from the Treatment Plant Site. While this separation will give the District greater security and reduced risk, the separation of the Customer Service Department is generally not favorable from an operations standpoint. However, in a temporary situation this benefit may off set the drawbacks of the Customer Service Department separation. The inefficiencies this option alleviates in the existing Administration Building are shown on the Administration Building Reconfiguration drawing following this section. The items below are keyed to the floor plan: I. The Director of Human Resources and her assistant each have private offices, private entrances and ample room to meet with people. 2. The Hydrogeologist has an office and is located near the Water Operations Manager. 3. The P.C./Network Systems Administrator and Computer Systems Technician have offices located near each other and near the Information Systems Manager. 4. The Finance Secretary and Purchasing Clerk have private offices away from office equipment. 5. The District Information Officer has an enlarged office to facilitate use of media equipment. 6. Both Staff Engineers have private offices. 7. One temporary office is provided for board members, auditors and attorneys. 8. By providing three separate areas for copiers and equipment, much of the congestion in the copier room would be alleviated. These copiers already exist in the Administration Building but are poorly utilized because of their locations. The concerns not resolved by this solution are as follows: 1. The need for a small Meeting Room. 2. Separation of the Library and Conference Room. 3. Providing a Board Room / Emergency Operations Center. 4. The Contracts Administrator is not closer to the Construction Manager and Staff Engineers. STPUD Interim Facility Plan - Draft Report by Ward- Young Architects dated March 30, 1999 33 STUDY FINDINGS (CONTINUED) 5. The Customer Service Department does not have a separate, private area for files and tasks that require privacy. 6. The Customer Service Manager's office is reduced in size and will not be able to accommodate meetings with multiple people. Overall, the amount of square footage gained in the existing Administration Building by this option does not satisfy the needs of the STPUD staff. It also makes a poor situation worse for the Customer Service Department. A larger addition to the Post Office Building could be constructed. However, this option remains limited in its ability to resolve the concerns with the existing Administration Building. The separation of the Customer Service Department from the rest of the administrative staff is not desirable due to the potential for lowering the quality of service provided to the STPUD customers. This option is not recommended as capital-effective or satisfactory. STPUD Interim Facility Plan - Draft Report by Ward- YOlUlg Architects dated March 30, 1999 34 STUDY FINDINGS (CONTINUED) 5). Modular Building This option proposes to provide the interim space needed by locating a modular (pre- manufactured) building on the Treatment Plant Site. Modular buildings of many different sizes can be purchased or leased by the STPUD for a temporary solution to the District's needs. These buildings typically start at 480 square feet and can be expanded to accommodate the needs of the facility. Several locations exist on the Treatment Plant Site for a modular building. As shown on the South Tahoe P.D.D. Facilities Site Plan in the Report Summary at the front of this report, five possible locations have been identified for locating a modular building. Alternatives A, B and E are within a reasonable walking distance to the Administration Building and therefore, the ancillary facilities can be used (restrooms, lunchroom, equipment, etc.). These options would be adequate only as a very short term solution. The space gained by moving the Purchasing Agent, Purchasing Clerk and Inspectors would be approximately 512 square feet. This square footage along with some minor adjustments in the floor plan will alleviate the following problems: 1. The Director of Human Resources and her assistant each have private offices, private entrances and ample room to meet with people. 2. The Hydrogeologist has an office and is located near the Water Operations Manager. 3. The P.C./Network Systems Administrator has a private office that is an adequate size for his needs. He is also located relatively near the Information Systems Manager and Computer Systems Technician. 4. The Contract Administrator and the Construction Manager are more centrally located to each other, the Staff Engineer and files. 5. Both Staff Engineers have private offices. While many of the issues remain unresolved by this solution, it is an excellent option for a very temporary solution to the immediate needs of new office spaces: an office for the Hydrogeologist, the Staff Engineer, and the Network Administrators. If the District anticipates that a new Administration Building will be constructed in less than five years, one of these options is optimal. Alternatives C and D are located at a distance that would be prohibitive of staff sharing ancillary facilities. Therefore, these buildings are larger to provide 'in-house' facilities. STPUD Interim Facility Plan- Draft Report by Ward-Young Architects dated March 30, 1999 37 STUDY FINDINGS (CONTINUED) Alternative C is a triple wide modular totaling approximately 2,880 square feet. This would accommodate the entire Engineering Department (not including the Assistant Manager / Engineer). The modular would have a lunchroom, restrooms and a plotter / copier area. The location of this alternative is shown at the northeast area of the Treatment Plant Site. Other possible modular building locations exist at the Treatment Plant Site. The shown location provides very desirable views as well as excellent sound and air quality. The cost of the site improvements would include bringing utilities to the new building as well as paving for parking. This alternative provides a gain of 1,166 square feet for the Administration Building. This gain alleviates most of the problems with the existing Administration Building, as shown on the Administration Building Reconfiguration drawing following this section. The items below are keyed to the floor plan: 1. The Director of Human Resources and her assistant each have private offices, private entrances and ample room to meet with people. 2. The Hydrogeologist has an office and is located near the Water Operations Manager. 3. The Information Systems Manager, P.C./Network Systems Administrator, Computer Systems Technician and Computer Operator have adequate office space located near each other. 4. The Finance Secretary and Purchasing Clerk have private offices away from office equipment. 5. The Customer Service Department has a new area for files and tasks requiring privacy. 6. The Customer Service Department Manager has an enlarged office to facilitate meetings with customers and Service Representatives. 7. The District Information Officer has an enlarged office to facilitate use of media equipment. 8. The Contract Administrator and the Construction Manager are more centrally located to each other, the District Engineer and files. 9. Both Staff Engineers have private offices. 10. One office for a future or temporary employee is provided. 11. By providing four separate areas for copiers and equipment, much of the congestion in the copier room would be alleviated. Three of these copiers already exist in the Administration Building but are poorly utilized because of their locations. STPUD Interim Facility Plan- Draft Report by Ward-Young Architects dated March 30,1999 38 STUDY FINDINGS (CONTINUED) 12. The Library is separated from the Conference Room. 13. A small Conference Room is provided. 14. One temporary office is provided for board members, auditors and attorneys. The only serious defect in this solution is the lack of the Board Room / Emergency Operations Center which is not expected to be resolved on the Treatment Plant Site. Alternative C solves almost all of the issues and will provide a better working environment for the District staff for five to seven years. If this alternative is pursued by the District and is expected to accommodate the needs of the current and future District staff for more than five years, the existing inefficiencies will again be realized. Alternative C maximizes the square footage gained in the Administration Building and allows for the best overall modular solution. Alternative D relocates the Customer Service Department from the Administration Building (as in Option #4; the Post Office) to just outside the Treatment Plant Site current boundary. As previously discussed in the Facility Needs Study, the District is pursuing the ownership of Meadow Crest Drive. A double wide modular would provide nearly 2,000 square feet for the Customer Service Department. This nearly doubles the departments existing area. The square footage gained in the Administration Building by removing the Customer Service Department is approximately 1,000 square feet. Many of the District's needs are resolved by this square footage gain even though it is not as much square footage as the previous option. The following concerns are resolved: 1. The Director of Human Resources and her assistant each have private offices, private entrances and ample room to meet with people. 2. The Hydrogeologist has an office and is located near the Water Operations Manager. 3. The P.C./Network Systems Administrator and Computer Systems Technician have offices located near each other and near the Information Systems Manager. 4. The Finance Secretary and Purchasing Clerk have private offices away from office equipment. 5. The District Information Officer has an enlarged office to facilitate use of media equipment. 6. The Contract Administrator and the Construction Manager are more centrally located to each other, the District Engineer and files. 7. Both Staff Engineers have private offices. STPUD Interim Facility Plan - Draft Report by Ward-Ymmg Architects dated March 30, 1999 39 STUDY FINDINGS (CONTINUED) 8. The Purchasing Clerk and Purchasing Agent are located closer to each other and their shared files. 9. One temporary office is provided for board members, auditors and attorneys. 10. By dedicating the office near the microfilm to a copy room, some of the congestion in the primary copier room would be alleviated. The issues not affected by this solution include the need for a small Meeting Room, copier congestion, separation of the Library and Conference Room and a Board Room / Emergency Operations Center. Also, the Customer Service Department does not have a separate area for tasks that require privacy and the Customer Service Manager's office would not be inlarged. The lack of a small meeting room and separate library facility significantly contribute to the inefficiencies of the existing Administration Building. Removing the Customer Service Department from the Administration Building also separates departments that have critical corrumlllication requirements. It is generally accepted that the separation of the Customer Service Department from the Engineering Department, Information Systems Department and the Finance Department is undesirable. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 40 . , STUDY FINDINGS (CONTINUED) 6). AI Tahoe Blvd. This option proposes to relocate the Customer Service Department and possibly the Human Resources Department with the District Information Officer to Phase I of the new Headquarters Building on Al Tahoe Boulevard. Phase I of the new Headquarters Building may also include a Board Room / Emergency Operations Center. The Facility Needs Study recommended the construction of a new Headquarters Building as the best resolution to the existing Administration Building inefficiencies. A new building resolves many issues that additions to the existing building could not provide effectively. These include the desire to minimize the public traffic on the Treatment Plant Site, the need for a Board Meeting Room / Emergency Operations Center, and the existing buildings poor heating / ventilation system and non-conformance to ADA. In this Interim Solution, the District would construct the first phase of the Headquarters Building. The District could in the future add on to the building in subsequent phases as the capital became available. This location is an adequate site for foreseeable future needs. The proposed location for the new Headquarters Building is the District owned parcel on Al Tahoe Blvd. located northwest of the Treatment Plant Site. The greatest advantage of developing this site is the opportunity to separate the public from the Treatment Plant Site. While this separation will give the District greater secwity and reduced risk, the separation of the Customer Service Department is generally not favorable from an operations standpoint. However, in a temporary situation this benefit may offset the drawbacks of the Customer Service Department separation. Moving the Gustomer Service Department would produce approximately 1,000 square feet of new usable space in the Administration Building. If the Hwnan Resource Department and the District Information Officer are also relocated, almost 1,300 square feet of vacated space becomes available in the existing Administration Building. This amount of available space in the existing Administration Building would provide ample room for the current needs of the District Staff. Alternative A proposes to relocate only the Customer Service Department to a new Building at the Al Tahoe site. This would produce essentially the same result as Option #4 for the existing Administration Building. Please refer to the Study Findings on pages 32 to 34 and the subsequent Administration Building Reconfiguration on page 36 of this report. Alternative B proposes to relocate the Human Resources Department and the District Information Office to Phase I of the new Headquarters Building. This would create 1,300 square feet of available space in the existing Administration Building resolving the space needs identified in the Facility Needs Study. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 44 . .:1 STUDY FINDINGS (CONTINUED) The inefficiencies this option alleviates in the existing Administration Building are shown on the Administration Building Reconfiguration drawing following this section. The items below are keyed to the floor plan: 1. A Library is provided separate from the Conference Room. 2. The Hydrogeologist has an office space and it is located near the Water Operations Manager. 3. The P.C./Network Systems Administrator and Computer Systems Technician have offices located near each other and near the Information Systems Manager. 4. The Finance Secretary and Purchasing Clerk have private offices away from office equipment. 5. A small conference room is provided. 6. Both Staff Engineers have private offices. 7. One temporary office is provided for board members, auditors and attorneys. 8. By providing three separate areas for copiers and equipment, much of the congestion in the copier room would be alleviated. These copiers already exist in the Administration Building but are poorly utilized because of their locations. 9. A space is-provided for a future staff position. 10. The Customer Service Department has a public cOlUlter separated from the work stations of the staff. 11. The Customer Service Department has a separate area for files and tasks that require pnvacy. 12. The Customer Service Department Manager has an enlarged office to facilitate meeting with customers and Service Representatives. 13. The Director ofHwnan Resources and her assistant each have private offices, private entrances and ample room to meet with people. 14. The District Information Officer has an enlarged office to facilitate use of media equipment. 15. The South Tahoe Public Utility District has its own Board Room / Emergency Operations Center located away from the Treatment Plant Site. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 45 . " CONSTRUCTION COST Each of the options has unique costs associated with the construction / addition / remodel. The cost of the Administration Building reconfiguration must be factored into each cost. The cost for the changes to the Administration Building can vary greatly depending upon the extent of the remodeling. The anticipated reconfiguration / remodeling can range between $40 and $80 per square foot. Variables that can contribute significant costs are upgrading the electrical and lighting systems, renovating the HV AC system, new fmishes, and the extent of demolition and new wall construction. In all the existing Administration Building reconfigurations, there are soft costs associated with the reconfiguration. Some are small (relocating shelving) and others may be significant. The cost of moving the HP Printer would be an example of a significant cost due to wiring and the requirement for an air conditioned space. These costs must be factored into the total cost of the project. The following is a review of the possible construction costs for each option: Option #1: Filter Building with the Engineering Department Relocated Assuming the District could fmd an alternative to the requirement for handicap accessibility to the Filter Building, the scope of the improvements would include: . Seven offices with interior walls (approximately 2,500 square feet) . Sound isolation from the noise of the pumps . Insulation in exterior walls . Ode restroom (approximately 100 square feet) . Mechanical (heating and ventilating) . Electrical . Plumbing The construction costs would be approximately $150,000. An elevator and handicap accessibility upgrades will cost an additional $60,000. Options #2: Blower Building with the Operations Department Relocated Estimating the cost of constructing an addition on the roof on an existing building is difficult to do with much accuracy. The original building was not designed or engineered to accommodate a new story. A structural engineer would first need to evaluate the original drawings and calculations and investigate the existing building to determine if the addition is feasible. A structural engineer's analysis is needed to evaluate the feasibility and associated costs of adding a second floor to the existing building. The scope of the improvements for the addition would include: STPUD Interim Facility Plan - Draft Report by Ward- Y OWlg Architects dated March 30, 1999 48 . " CONSTRUCTION COST (CONTINUED) . New Stairs . Exterior walls . Roof structure (2,000 s.f.) . Demolition and seismic upgrades . Relocating the monitoring equipment . Lunch room (approximately 325 s.f.) . Offices (approximately 450 s.f.) · Two restrooms / showers / locker rooms (approximately 525 s.f.) . Mechanical . Electrical . Plumbing The construction costs would be approximately $400,000. An elevator and handicap accessibility upgrades will cost an additional $60,000. Option #3: Tahoe Paradise Office with the Engineering Department Relocated The improvements to this building are anticipated to be lower than most other options. Handicap accessibility is achieved by adding a door at groWld level to the rear of the building. The scope of the improvements to the Tahoe Paradise Office would include: . Exterior walls and roof over storage area . Lunch room (approximately 125 s.f.) . Offices, circulation and ancillary spaces (approximately 1,000 s.f.) . Mechanical . Electrical . Plumbing . Site paving (for parking) . New heated diesel equipment storage The construction costs would be approximately $130,000. STPUD Interim Facility Plan - Draft Report by W ard- Y OWlg Architects dated March 30, 1999 49 .. f' ~ CONSTRUCTION COST (CONTINUED) Option #4: Post Office with the Customer Service Department Relocated This option is one of the least costly alternatives. The addition to the back, the alterations to the interior and the installation of rest rooms will cost approximately $140,000. The only site improvements required are the water and sewer service extension from Black Bart to the building, costing approximately $15,000. The existing approach and parking lot are acceptable to service the Customer Service Department. This brings the total cost of improvements to approximately $155,000. An additional administrative cost would be the need for a receptionist at the existing Administration Building. However, as discussed in the recommendation of this report this option is not preferred. . Addition and alterations = $140,000 · Water & sewer services = $15,000 The construction cost would be approximately $140,000 + Options #5: Modular Building Alternatives AlBIE: A 24' x 40' modular is approximately $64,000 for the building and $5,000 to $30,000 for the site work, depending upon the location. The interior walls could be movable partitions at approximately $10 per linear foot. The interior partitions could also be constructed of 2x4 stud walls at approximately $20 per square foot. Alternatives CID: Many options exist with the addition of more modular sections, restrooms and interior walls. The site work could be $10,000 or escalate to $40,000 if the location was not convenient for utilities. Again, the cost of a Receptionist at the existing Administration Building would need to be factored in for Alternative D. Leasing the modular building is an option. However, a lease is only cost effective if very short term. After 2 or 3 years, it is more cost effective to purchase the building. The following is a break down ofthe options and their corresponding costs: . Basic modular (24' X 40') . Site work . Each restroom . Additional 24' X 40' sections . Interior walls (40' X 72') $65,000 $ 5,000 to $40,000 $10,000 $60,000 $57,000 The construction costs would be approximately $197,000 to $232,000 (for a 40' X 72' modular). STPUD Interim Facility Plan - Draft Report by Ward- Young Architects dated March 30, 1999 50 .. (. . CONSTRUCTION COST (CONTINUED) Options #6: Al Tahoe Blvd This option is the most capital intensive. However, the capital spent on this "Interim Solution" will be the start of the new Headquarters Building. This option allows the District to start the process now for the new building instead of waiting another 5 years or more. The District will also have the benefit of phasing the development of the building and connector road at the pace the capital is available. The scope of the improvements to construct Phase I of the new Headquarters Building on Al Tahoe Blvd are as follows: . Site improvements (driveway, paving, parking, landscaping) . Utility connections . Path to the Treatment Plant Site . 5,500 s.f. building (including a Board Meeting Room) The construction costs would be approximately $1,100,000. Conclusion: The options investigated in this report range in cost from $130,000 to $1,100,000. They also span the gamut of solutions from small remodels to the construction of a new, modernized facility. The least expensive solutions are also the short-term solutions. Some of these solutions can be completed in a relatively short amount of time where others will take planning and agency processing. W ard- Young Architects has offered their services in evaluating and estimating these options. Now, the District needs to perform an economic analysis of the investment according to the duration this "Interim Solution" is expected to satisfy the needs of the STPUD staff. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 51 '" .. . RECOMMENDATIONS An improved workspace environment will benefit the morale and efficiency of the District staff and will result in improved services to the public. There are several options for providing interim solutions to the administrative space needs prior to construction of a new Headquarters Building. Short Term (2-3 years) If the anticipated time required to complete construction of a new facility is anticipated at only 2-3 years, the District should consider a small modular building. Option #5, Alternatives A, B, and E are all low initial cost, short-term solutions. While these options do not accommodate all the needs of the District staff, the urgent requirements are met (office space for those that do not have offices). The District staff would be required to continue to work with the inefficiencies identified in the Facility Needs Study until the new, modernized Administration Building is constructed. Mid Term (3-5 years) The least initial cost solution is to move the Engineering Department to the Tahoe Paradise Office. This option can be done with minimal impact to the Administrative Staff, does not require the relocation of expensive monitoring equipment, provides the most square footage gain in the Administration Building and can be useful (or sold) after the new building is constructed. While the space per employee recommended by the Facility Needs Study has not been met, most of the inefficiencies have been resolved with this solution. The reconfiguratio_n of the Administration Building could be done as a modernization or a simple wall moving project. The District could hire two or three more employees before overcrowding becomes a serious problem again. Long Term (5 years or more) The option that provides the best solution for adequate workspace for the District staff for five years or more is Option #6, Phase I of the new Headquarters Building on Ai Tahoe Blvd. Option #6 satisfies the majority of the S TPUD staff needs and could include the construction of a Board Meeting Room / Emergency Operations Center. This option also provides the unique potential to construct a Board Meeting Room / Emergency Operations Center. The Al Tahoe option also maintains all personnel near the Treatment Plant Site. Most importantly, this option would minimize the public access to the Treatment Plant Site and reduce traffic through the residential area. STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 52 ... ., . RECOMMENDATIONS (CONTINUED) Overall Recommendation A major flaw of providing an Interim Solution for only 2-3 years is the risk that the new building would not be constructed within this time frame. If only small modulars were added to the Treatment Plant Site, the Administration Building could quickly revert back to inefficient conditions. As employees are added, auxiliary facilities (restroom, lunchrooms, copiers, faxes, etc.) need to be added or expanded. Due to the restricted accessibility of the existing Administration Building and the safety concerns of having the public on the Treatment Plant Site, Ward-Young Architects recommends the construction of the new Headquarters Building away from the Treatment Plant Site. Contingent on the District's ability to make the required capital expenditures and/or obtain fmancing, a reasonable time frame for completion and occupancy of a new Headquarters, as recommended by the Facility Needs Study, is five years. The phasing of this building would provide a cost effective interim solution by utilizing capital ultimately needed for completion of the new Headquarters Building. The recommendation of this report is to combine the interim solution with the long term goal of the new Headquarters Building. Option #6 provides an interim solution accommodating the Customer Service Department, the Human Resources Department and the District Information Officer in Phase I of the new Headquarters Building on Al Tahoe Blvd. The vacated space in the existing Administration Building would accommodate the current needs of the District. Site recommendations Access to the Site & Signage From any direction visitors, deliveries and employees must travel through residential areas to access the site. Reduction of some of this vehicular traffic would be desirable. None of the interim solutions investigated alleviate this traffic. There are two entrances to the plant from Meadow Crest Drive. The first is the crew access road that leads to the Lower Shop Area. The second entrance is further north and considered the main entrance. The Administration Building is located directly to the east of the main entrance. This is the public and administration employee access to the site. Visitor parking is provided in front of the Administration Building and employee parking is provided beyond the propane tanle Signage is needed to direct the public to the second entrance and to the Administration Building. STPUD Interim Facility Plan - Draft Report by Ward- YOlll1g Architects dated March 30, 1999 53 .. " . RECOMMENDATIONS (CONTINUED) Site Circulation and Security A detailed description of the site circulation and security is provided in the Facility Needs Study. There was significant concern that the public has access to the entire treatment plant during the Administration Building operating hours. After hours the gates are closed and access is limited, but the plant is not completely secure. Access is monitored by visual observation of the gate by the operations personnel. If the Operations Department were to be moved to the Blower Building, they would still have visual observation of the main entrance. However, the Operations Department staff would not be in a convenient location to intercept someone accessing the site. Traffic patterns, for the most part, would remain tUlchanged by the proposed interim plans. Option #5, Alternative D (Customer Service in a Modular on Meadow Crest Drive) and Option #4 (Customer Service in the Post Office Building) would have some notable impacts. If the Customer Service Department were moved to the Post Office Building, the public vehicular traffic to the Treatment Plant Site would be greatly reduced. However, public vehicular traffic would still need access to the Treatment Plant Site for interaction with the Engineering Department. If the Customer Service Department is moved to a modular on Meadow Crest Drive, public vehicular traffic would still affect the surrotUlding residential neighborhoods. However, with this option, public parking could be provided on Meadow Crest Drive and vehicular access to the Treatment Plant Site could be restricted with a security gate. Parking The existing parking is adequate for the District's current staff. Ifmore employees are hired, or the access to the site is increased additional parking will be needed. Two of the proposed locations for the modular buildings occupy existing parking spaces, resulting in the need to create additional parking elsewhere. Safety Public and employee safety is of great concern to the STPUD. The need for public access to the District's wastewater treatment facility in order to conduct business, obtain permits for new or remodel construction, and to pay sewer and water bills exposes the public and administration staff to the potential dangers of treatment plant operation. Highest among these dangers is exposure to chlorine gas. Approximately six liquid chlorine one-ton cylinders are in storage at the treatment plant (about 200 feet away from the Administration Building and visitors' parking). Also, delivery and handling of full cylinders occurs on a routine basis. Other dangers are fire due to propane or natural gas leaks, and general industrial type accidents. STPUD Interim Facility Plan - Draft Report by W ard- Young Architects dated March 30, 1999 54 , ..- & . RECOMMENDATIONS (CONTINUED) There are multiple options that reduce some ofthis exposure risk. Option #5, Alternative D where the Customer Service Department is moved to a modular building on Meadow Crest Drive; Option #4 where the Customer Service Department is moved to the Post Office Building; Option #5 where the Customer Service Department is moved to Phase I of the new Headquarters Building; and Option #6 where the Customer Service Department is moved to Al Tahoe Blvd. Any of these options would result in fewer public visits to the Treatment Plant Site and keep the Customer Service Department at a safer distance from the inherent risks of the Treatment Plant Site operations. End ofSTPUD Interim Facility Plan STPUD Interim Facility Plan - Draft Report by Ward-Young Architects dated March 30, 1999 55