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AP 03-02-00 - SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, March 2, 2000 2:00 P.M. City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California ",'_~'> .r~,,,~..,,,_~,,<,,,,,,,""-''-''N'': ,..<,." ,,~~,""-' '. '-""'" Richard Sol brig, Assistant Manager . .. ... ...... ... . Pembroke Gochnauer, Vice President Robert G. Saer, General Manager Christopher H. Strohm, President BOARD MEMBERS James Jones, Director Mary Lou Mosbacher, Director "~,,,,,_,,,~_,,,~"_.'~'_",~'"''''''''''''''_. ,. ..... ,......_v..........~... .......". ... '" .... .... ...... ..........., Duane Wallace, Director ..-.. ...."... ..."...... -............,.... , 1. PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non-agenda items - 5 minute limit.) 3. CORRECTIONS TO AGENDA OR CONSENT CALENDAR 4. CONSENT CALENDAR 5. REQUESTS TO APPEAR BEFORE THE BOARD (Action may be taken on Item a.) a. Gary Oswald, for Safeway Inc., requesting waiver of Ordinance related to transferring of sewer hookups. b. John Upton reporting on the South Tahoe Alliance for Recreation. 6. CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION a. U.S. FOREST SERVICE SPECIAL USE PERMIT FOR GARDNER MOUNTAIN WELL (Richard Sol brig) REQUESTED BOARD ACTION AUTHORIZE EXECUTION OF LONG-TERM SPECIAL USE PERMIT 7. ITEMS FOR BOARD ACTION REGULAR BOARD MEETING AGENDA - MARCH 2, 2000 PAGE-2 c. PAYMENT OF CLAIMS APPROVE CONSULTANT SERVICES FOR CAROLLO ENGINEERS TO DESIGN ELECTRICAL COMPONENTS FOR THE WELL IN THE AMOUNT OF $33,200 APPROVE PAYMENT IN THE AMOUNT OF $500,110.49 b. GARDNER MOUNTAIN WELL PUMP AND CONTROL BUILDING (Richard Solbrig) 8. BOARD MEMBER COMMITTEE REPORTS a. Executive Committee (Strohm/Gochnauer) b. Finance Committee (Wallace/Gochnauer) c. Water & Wastewater Operations Committee (Jones/Strohm) d. Planning Committee (Mosbacher/Gochnauer) 9. BOARD MEMBER AD HOC COMMITTEE REPORTS a. Special Litigation Ad Hoc Committee (StrohmlWallace) b. Federal Legislative Ad Hoc Committee (Wallace/Jones) 10. BOARD MEMBER REPORTS 11. GENERAL MANAGER I STAFF REPORTS 12. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS Past Meetinas I Events 02/18/00 - Gardner Mountain Well Special Use Permit Ad Hoc Committee Meeting 02/22/00 - Finance Committee Meeting re: Budget Review 02/22/00 - Federal Legislative Ad Hoc Committee Meeting 02/23/00 - Executive Committee Meeting 02/24/00 - ACWA Safe Drinking Water Subcommittee Meeting 02/27/00-03/1/00 - ACWA Washington D.C. Conference 02/28/00 - Operations Committee Meeting 03/01/00 - Executive Committee Meeting 03/01/00 - Groundwater Management Plan Stakeholders Advisory Group Meeting Future Meetinas I Events 03/07/00 - 9:00 a.m. - Alpine County Regular Board-Meeting at Markleeville 03/07/00 - 6:00 p.m. - City Council Regular Meeting at City Council Chambers 03/08/00 - 8:00 a.m. - Employee Communications Committee Meeting 03/09/00 - 7:00 p.m. - Lahontan Regional Board Meeting at Victorville 03/13/00 - 4:00 p.m. - Operations Committee Meeting at District Office 03/15/00 - 1 :30 p.m. - Alpine County Agreements Meeting at Turtle Rock Park 03/16/00 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers 03/21/00 - 9:00 a.m. - Alpine County Regular Board Meeting at Markleeville 03/21/00 - 1 :00 p.m. - Board Workshop 2000/01 Budget Review at District Office 03/21/00 - 3:00 p.m. - Bi-weekly Lahontan Underground Storage Tank Meeting at District 03/21/00 - 6:00 p.m. - City Council Regular Meeting at City Council Chambers 04/03/00 - 4:00 p.m. - Operations Committee Meeting at District Office REGULAR BOARD MEETING AGENDA. MARCH 2. 2000 PAGE.3 13. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation: Schwake v. STPUD, Federal Case No. CV-N-93-851-DWH b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existing Litigation - STPUD v. ARCO, et al. San Francisco County Superior Court Case No. 999128 c. Pursuant to Government Code Section 54956.8/Conference re: Real Property Neaotiations Negotiating Parties: District staff (Bob Baer, Richard Solbrig); District Board of Directors; U. S. Forest Service Under Negotiation: Property Terms Property Identification: APN 19-081-09 d. Pursuant to Government Code Section 54956.9(b)/Conference with Leaal Counsel re: Pendina Litigation (one case) e. Pursuant to Government Code Section 54957/Conference with Legal Service Neaotiators Agency Negotiators: Robert Baer, Board of Directors District General Counsel: Hatch & Parent f. Pursuant to Government Code Section 54957.6(a)/Conference with. Labor Neaotiators Agency Negotiators: Robert Baer, Board of Directors Employee Organization: International Union of Operating Engineers, Stationary Local 39, AFL-CIO g. Pursuant to Government Code Section 54957.6 (a) /Conference with Labor. Neaotiator Agency Negotiator: Robert Baer Unrepresented Employee Position: Human Resources Director 14. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT South Tahoe Public Utility District. 1275 MeadOYl Crest Drive, South Lake Tahoe, CA 96150 . Phone 530.544.6474 .. Facsimile 530.541.0614 AGENDA ITEM 5.a SOUTH TAHOE PUBLIC UTILITY DISTRICT .1276 Meadow Crest Drive, South Lake Tahoe, CA 96150. . Phone 630.544.6474. Facsimile 530.541.0614. REQUEST TO APPEAR BEFORE THE BOARD 1. Name: Gary W. Oswald. for Safeway Inc. 2. Street 'Address: Safeway Store Procosed #1824. Rep!. #4170 (on site) 1020 Johnson Lane. South Lake Tahoe. CA 96150 3. Mailing Address: Gary Oswald. 1833 Wellington East. Carson City. NV 89703 Safeway Incoo 5918 Stoneridge Mall Rdoo Pleasanton. CA 94588 4. Phone No.: G.O. 775.883.4344/ Safeway Incoo 925.467.3000 Date: Feb. 15.2000 5. Date I wish to appear before Board: March 2. 2000 6. I have discussed this matter with a member of District staff: No Yes --1L. If "yes": Name/Department of District contact: Diane Noble 7. Staff Comments: Staff believes this reauest is reasonable and does not unduly compromise the rules and regulations of the District. All fees will be caid and there is no chance for discharges from both locations occurring simultaneously. 8. Customer Comments: Safeway proposes to build on the adiacent vacant lot and keep the existing store ocen until the day before the new store opens. The October 15th to May 1 st "no digs" restrictions reauire certain work to be chased over two building seasons. Safeway controls two motels that will be closed. razed and the Transferable Rights. including sewer capacity. transferred to the new store proiect. Safeway would crefer to operate the motels until two months prior to the new store opening. at which time Safeway will sever and cap the laterals and have them inspected. A December 2000 or January 2001 opening is our best estimate. assuming grading starts June 1. 2000. This estimate date could be pushed back if delays are encountered with one or more of the governmental bodies. Section 4.8.14 (ft, (g) and (h) of your Ordinance requires disconnect and inspection of sewer and waterlines within 30 days after the transfer is aooroved. It also requires the razed area restored to natural condition before the Board or Manager will authorize the transfer of sewer units. Safeway would like to take advantage of the sewer transfer oolicy. but needs a olan review by STPUD. It is our understanding the City Building Department requires STPUD's sign off prior to starting their olan check. 9. Action I am requesting Board take: Safeway is requesting the Board's approval to authorize reimbursing Safeway the difference between the cost of a new sewer hookup and the cost of a transferred sewer hookup once Safeway has met the reauirements in Section 4.8 of your Ordinance relating to the transferring of hookups. Safeway will pay the new hookup fee upon the comoletion of the plan review by STPUD. Safeway would have up to August 31.2001 to meet the Transfer requirements for this proiect and receive a reimbursement for the transferred sewer units. This "outside" date will give Safeway time to restore the razed area to a natural condition during the oermitted ground disturbance period May 15t to October 15th. NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. SOUTH TAHOE PUBLIC UTILITY DISTRICT 1950-2000 50 YEARS OF EXCELLENCE 1275 Meadow Crest Drive · South Lake Tahoe,California 96150 Phone (530) 544-6474. Fax (530) 541-0614 February 18, 2000 Mr. Gary Oswald 1833 Wellington East Carson City, NV 89703-7448 Re: Safeway Store #1824 -APN 27-180-19 Dear Mr. Oswald: We have completed our initial review of the plans submitted for the new store. Based on the plans received we have determined that the new store will require 264 fixture units or 53 sewer units. The following cost breakdown represents the current sewer connection fees for the purchase of new sewer capacity for your project: Sewer Connection Fee 53 sewer units @ $2,100 per sewer unit Sewer Permit Fee Total = $111,300.00 = 50.00 $111,350.00 However, since you ultimately intend to transfer sewer capacity to the new store instead of purchase new capacity, I have calculated the fees associated with transferred capacity below and have enclosed a Sewer Transfer Application for your use: Transfer 53 sewer units @ $1,016 per sewer unit Sewer Permit fee Estimate of Inspection fee(s) for each secondary parcel @ $50 per parcel = $53,848.00 = 50.00 Total = 150.00 $54,048.00 As you know, the water connection fees are based on your projection of use as submitted on your Water Evaluation Application which you already have. The District staff will review your application and calculate fees. A two-year monitoring period of actual use during peak months follows occupancy at the new store; supplemental water connection fees or a partial refund of these initial water connection fees may be due at that time. The South Tahoe Public Utility District does not provide water through a 2%" metered connection. We can provide service through either a 2" or 3". Please let us know which size you will need for the store. 1 \ G. Oswald, Safeway February 18, 2000 Page two Following are the South Tahoe Public Utility District requirements which need to be included on the final set of plans for approval: 1. Enclosed are the current District requirements for the installation of both the sewer and water supply to the new store. Please include these in the plans. 2. The District will require that all waste excluding the restrooms and Pharmacy areas will discharge to the grease interceptor. The grease interceptor sizing will be based on the District's Grease Interceptor sizing policy (enclosed). The sizing calculation need to be included in the final plans. 3. Both the domestic water supply and fire supply will require the approved backflow assemblies be installed at their point of connection to the public water system. The fire system will require a Reduced Pressure Detector Assembly. The domestic supply will require a Reduced Pressure Principle Assembly. Enclosed are details for both assemblies. The details are to be included in the final set of plans. To prevent water outages due to annual testing and maintenance you may want to consider installing parallel assemblies. 4. Enclosed are details for water meter installations please include on the final set of plans the meter detail for the size meter you intend to install. 5. On the final set of plans for the new store please include a description of the abandonment of the sewer and water connections for the old store #4170. These facilities must be abandoned to the District's satisfaction and may include termination back to the public sewer and water main. All fees are due upon plan approval. We look forward to reviewing the final plans for this project. Should you have any questions regarding the above requirements, please feel free to contact Diane Noble or me. Sincerely, ;1~ f~~ Tim Rieger Inspections Supervisor Enclosures cc: Diane Noble, Customer Service Manager AGENDA ITEM II h SOUTH TAHOE PUBLIC UTILITY DISTRICT 01275 Meadow Crest Drive, South Lake Tahoe, CA 96150 0 o Phone 530.544.6474 0 FacsImile 630.541.0614 0 REQUEST TO APPEAR BEFORE THE BOARD 1. Name: John Upton 2. Street 'Address: 954 Edgewood Circle. South Lake Tahoe. CA 96150 3. Mailing Address: Same as above 4. Phone No.: 541.0525 Date: Februarv 9. 2000 5. Date I wish to appear before Board: March 2.2000 6. I have discussed this matter with a member of District staff: No Yes -1L If "yes": Name/Department of District contact: Rhonda McFarlane 7. Staff Comments: Staff has oarticipated in periodic meetings for the last two years. 8. Customer Comments: STAR wishes to continue working with the District on the athletic fields and related driveway/oarking on L TCC. State and District orooerty located on AI Tahoe Boulevard. 9. Action I am requesting Board take: Receive information on the STAR proiect. offer comments and guidance. NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. Feb-22-00 03:43P P.04 DRAFT Briefing Paper - STAR Ballot Measure Section 1. Backefound and a Brief History of STAR. The South Tahoe Alliance for Recreation (STAR) was founded at the request of and funded by EI Dorado County. The County had previously played only a small role in providing recreational services to the Tahoe Basin and its efforts to create a regional park were frustrated by significant community resistance as to the location, scope of development, and method of financing of the proposed facility. However, all of the participants in the controversy recognized the need for community recreation facilities. particularly for youth. The real questions were: I) exactly what are the recreational priorities 2) where could the facilities best be located and 3) how could they be financed? STAR was created to address those issues in a way which would make economic and environmental sense to the community. Thirty group members, representing all affected government agencies, recreation advocates. environmental groups, business organizations, and neighborhood proponents, met for a year to create a South Shore Recreation Facilities Master Plan. After conceptual approval of that plan by all stakeholders, further work was done to finalize an implementation strategy which would result in development of that facilities called for in the plan, assuming voter approval of the financing mechanism. In order to assure that the proposal submitted to the voters would have a reasonable probability of obtaining the 2/3 vote required under Proposition 218. a voter survey was conducted by the Chamber of Commerce using funds privately raised for that purpose. That survey indicated that there will be significant challenges in successfully passing a recreation ballot measure. The proposal set forth below. however, contains the elements which the survey indicated will give the measure the highest probability of success. It will not please all of the stakeholders. It will. however, represent a significant fIrst step in meeting the immediate recreation needs and a means by which to build credibility as to the community's ability to successfully meet cost, environmental protection. and recreation objectives. Section 1. Ballot Measure Structure. Successful recreation ballot measures have several common characteristics. They are: 1) responsiveness to voter priorities 2) a price tag perceived as reasonable by the voters 3) the availability of matching funds to make voting for the measure a "good dear. 4) a sunset so that perfonnance can be measured before further funding is provided S) clear accountability for use of the funds and periodic public reporting or expenditures. The STAR measure meets those criteria, although with some variation on the central themes. The voters surveyed identified as the top priorities bike trails, an ice rink, maintenance of existing facilities, and ball fields. These priorities were different from those stated by recreation 1 Feb-22-00 03:44P P.os facility users and indicated there is a need to make the case that existing ballfields are beyond capacity and user conflicts exist. The relatively recent "Field of Screams" article is a cogent example. Be that as it may, it seems clear that a ballot measure must contain all of these priorities in some fashion to gamer 2/3 support. The survey indicated that 2/3 of the voters would be likely to support $12 per year for eight years to fund recreation, and an additional $6 per year to bring the facilities on line sooner. This would raise (at $12) approximately $275,000 per year. While this amount would fund matching monies for available bike trail grants and maintenance needs, it is insufficient to build any new facilities, specifically the ice rink or ballfields. Without those components the measure is unlikely to succeed. Therefore, the ballot measure working group determined that there needed to be two components: capital construction and maintenance. Since the fInancing required exceeds the registered voters' stated willingness to pay a differential rate for the business community needs to be computed and the support of businesses secured. With the above in mind, the proposed measure covers all residential and commercial parcels within the City of South Lake Tahoe and the unincorporated portions of EI Dorado County on the South Shore. The boundaries of the proposed taxing district are proposed to be generally concurrent with the existing Lake Tahoe Unified School District boundaries. Based upon those assumptions, the nwubers look like this: Matching Funds and Maintenance of Facilities 1. Matching and Maintenance Funds for Class I Bike Trails (25 miles x $5000 per mile per year) $125,000 per year* .The city presently bas four miles, County two miles. Matching funds would make available approximately S11 million from state and federal grants. Maintenance Funds for Tahoe Paradise Park $50,000 per year Maintenance Funds for College Site fields $50,000 per year Total $225,000 Capital Construction (20 year Bonds Supported by Special Tn) Four fields at College Site $750,000 in bonds $750,000 in County matching funds available Subtotal $1.5 Million 2 Feb-22-00 03:44P P.06 lee Rink $3.5 Million Total $4.25 Million + cost of issuance This approach appears to be consistent with the survey results as to local residents' willingness to pay for recreational facilities. While it requires a higher tax rate for the business community, both the Chamber and the Lodging Association have indicated their willingness to support of and actively campaign for the measure. With such support from the people paying the bill, the conclusion from the voter survey should not materially change. That assumption will, however, be reviewed with the polling finn before a final decision is made. The availability of matching funds also meets the "it's a good deal" criterion. The inclusion of the ice rink in the ballot measure is, ultimately, a decision for the City Council. An argument can certainly be made that the City could fund the project itself based upon projected revenues with the general fund covering any shortfall. If the project is successful, it supports itself. While analysis is still Wlderway, City staff has stated that they would not be comfortable proceeding with the project Wlless the debt service was covered from other sources. For that reason, examination of other alternatives continued with STAR working in conjunction with the ice rink subcommittee of the City COWlcil. The committee has indicated their support for the inclusion of the ice rink in the ballot measure. Certainly, being able to tell the voters that construction will start on the ice rink immediately after the measure is adopted would be a benefit to the campaign. SUBset ProvisioB The proposed ballot measure "sunsets" the funding after twenty-five years to accommodate the need for the insurance of the bonds. Accountability and Reporting The ballot measure as structured provides very specific funding allocations to the managing entities for each project. It requires that the entities jointly produce a biannual report and audit of expenditures to be published and mailed to each registered voter. Section 3. Land Transfer Issues. The proposed AI Tahoe Recreation site is presently in three ownerships: Lake Tahoe Community College, the South Tahoe Public Utility District, and the State of California. The attached site plan has been reviewed by STPUD and L TCC staff and directly addresses the express use and operational concerns. It further provides for the maximum possible joint use of the facilities by all three entities in the fonn of shared fields, shared parking, and shared access roads. Prudent planning for use of these resources now will save money for the tax and rate payers later. The state of California has a slightly different perspective and set of issues. The land 3 Feb-22-00 03:45P P.07 necessary for the Al Tahoe Recreation Area is presently held by CalTrans, but is slated for transfer to the Tahoe Conservancy. If the land goes to Conservancy ownership, securing its use for local recreation would be problematic on a number of fronts. Therefore, as part of the STAR process, County staff is prepared to recommend that the county acquire the 16-acre parcel involved from the State at its appraised value under the existing procedures for intergovernmental transfer. , To insure that use of the contiguous corridor for presently unknown transportation pwposes is not foreclosed, the property would be encumbered with an appropriate deed restriction. That restriction, and the general configuration of the parcel will make the price reasonable for recreation purposes. Conservancy staff is presently working through these and other issues and sensitivity to the various concerns is essential to a successful conclusion. The ballot measure will not proceed unless this issue has been successfully resolved. Ballot Measure LIDguage Based on the results of the survey as well as the ballot measure working group's experience conducting local Tahoe elections, the following ballot language is proposed: In order to construct and maintain bike paths, an ice rink and ballfields in the City of South Lake Tahoe, EI Dorado County, and Tahoe Paradise Resort Improvement District, as more fully described in the ballot materials, as well as be eligible to receive local, state, and federal matching funds, should the South Tahoe Recreation Joint Powers Authority increase property taxes in the South Shore of Tahoe Basin in the amount of $18 per year on residential properties and for commercial properties in the amount set forth in the ballot materials. The tax will end at that time in twenty-five (25) years unless new voter approval is obtained and the funds received can only be spent as follows: Issue Bonds to Provide: a) $750.000 to match funds available to the County of El Dorado to construct four ballfie1ds and support facilities at the Lake Tahoe Community College (total $ 1.5 million). b) $3.5 million to the City of South Lake Tahoe to construct an ice skating rink on land owned by the City. Provide on going annual revenue for: c) $50.000 per year to the Tahoe Paradise Resort Improvement District to maintain the existing facilities at Tahoe Paradise Park. d} $50,000 per year to maintain the fields being constructed at the Lake Tahoe Community College. . 4 Feb-22-00 03:46P P.OS e) $125,000 per year to provide funds to match available state and federal grants to construct and maintain 2S miles of new bike trail on the South Shore. Financial Structure The program would be financed by a special property tax raising $500,000 plus per year, over a period of twenty-five years. $4,250,000 of that amount would be in the form of bonds, with the balance available annually in cash. The bonds would be issued and annual distributions made by a Mello-Roos District based joint powers authority with a City and County representative. The authority would be required to distribute the funds as set forth in the ballot measure. Upon approval the ballot measure concept by aU entities, Mello-Roos specialists will be brought in to form the district, subject to 2/3 voter approval. The tax rate will not exceed $18 per year for a single family lot, nor $2,400 per year for any commercial property. The JP A will be required to make an annual report of the expenditures made which would be a matter of public record. Facilities Management The principals under which the new facilities will be operated and managed were of concern to the entities involved. All have now agreed on the following: 1. The City will operate and manage the fields and support facilities at the College site. 2. The College will have priority use of one field during its instructional hours. That field will be available for community use after that time. 3. Scheduling of the fields will be done by the Athletic Coordinating Council. 4. To the maximwn extent possible, the City and the College will cooperate in creating joint athletic programs. 5. If desired, one of the fields will be designated as the LTUSD "floating acre" so that the existing deed condition on the College site can be released. 6. Facilities planning will be coordinated with STPUD to encourage sharing of costs for the access road and an overflow parking area. Condusion The 8T AR proposal, while not perfect, is the only presently viable strategy for meeting the goals of the local residents and business community. It will not be easy to pass, and may require additional work just to place it on the ballots, but it is achievable. Without such a collaborative effort, no single component can successfully move forward. STAR asks for your support so that the Chamber can take the necessary steps to put the measure on the ballot and let the voters decide the community's reaeation future. 8tarlbriefmg paper 12.27.99.as s ~ ~J""" , , , " \ \ \ \ \ \ \ , s;c ,*,\6 :--- \' \ ~ \ "2-tYO ; \ .. .. -~ , .. \ , .. \ \ \ \ , I \ , , .. I' .- . , ; , . \ ( t , , I , I' . J I - - _..- , , I" , I .- .". , ) J I" ........ --... . , I F I ..... I . / I' , I I . 1 , /' , I I' , j I I t I I I j/ . . I I I" I I I I { I I I I I , , J I I I , I I I I I I , I I \ \ ; , , I , \ \ \ , , I I t \ , \ , I \ \ ~ \ .. \ \ . \ I \ \ .. .. , \ I \ \ .. .. \ "- I , \ "- .. .. I I I .. \ I ~~~ . ' I $O~ ~-e.. ~ ~c.~o'" .....x.\\..l"\~ CONSENT CALENDAR MARCH 2,~ ITEMS REQUESTED ACTION a. CEDAR AVENUE WATERLINE SERVICE (Richard So/brig) AUTHORIZE STAFF TO FILE AN EXEMPTION NOTICE FOR CECA WITH THE EL DORADO COUNTY CLERK APPROVE MINUTES b. REGULAR BOARD MEETING MINUTES: JANUARY 20, 2000 (Kathy Sharp) South Tahoe Public Utility District. 1275 Meadow Cl'8St DriYa, South Lake Tahoe, CA 96150 . Phone 5301544-8474 . Facsimile 53OI54H161 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbria. Assistant Manaaer/Enaineer RE: BOARD MEETING March 2. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 4.a .. ... ................. .......,............. ................... .... ........ .......... ....... ..... . ... . ............... ...... . CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~ NO CHIEF FINANCIAL OFFICER: ~s~ ~ _NO CATEGORY: GENERAL WATER X SEWER NOTICE OF EXEMPTION TO: Office of Planning and Research 1400 Tenth Street Sacramento, CA 95814 FROM: So. Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 -1L County Clerk County of EI Dorado 360 Fair Lane Placervi/le, CA 95667 Project Title: WATER LINE REPLACEMENT UNDER HIGHWAY 50 FROM PIONEER TRAIL TO CEDAR AVENUE Project Location - Specific: Water line from 3936 Pioneer Trail (opposite Echo Road), under that private parcel, then under Highway 50 to the entrance to Cedar Avenue on the north side of Highway 50. Project Location - City: Project Location - County: South Lake Tahoe EI Dorado Description of nature, purpose, and beneficiaries of project: Replace old 6-inch lines with new 8-inch line for reliability and to meet California Water Works Standards. Beneficiaries are District ratepayers, and, from a fire protection standpoint, the general public. Name of public agency approving project: South Tahoe Public Utility District Name of person or agency carrying out project: South Tahoe Public Utility District Exempt Status: Class 1 exemption pursuant to Section 15301 (b) Reasons why project is exempt: Minor alteration to existing public utility involving no expansion' of use. Contact person: Area Coderr elephone/Extension Richard H. Solbrig, P.E. (530) 544-6474 ext. 202 , , {i' ~ -.t \'/;'1'" ~~ "SOUTH TAHOE PUBLIC UTILITY DISTRIC;<)I~tr Consent Item 4.b "Basic Services for a Complex World" Robert Saer, General Manager Richard SolbriQ, Assistant Manager :i&:" ........ ... ............ ...... .... ,...... ....... .:"(:.......... '::~~~,("("""""" ........ ... ..... ..... ..... ................ .... 'ft' .... '...: ....... :::ttQ:~t..t'I't'1'1't'1't'(::.: ... ....J.t!:~~).~~!:!:!JX(Q:!)X~f.I't".. "iI'liJ(fl~Q~!Xti:(...:...... ......... :i~@:, Christopher H. Strohm, President BOARD MEMBERS Pembroke Gochnauer, Vice President James Jones, Director Marx Lou Mosbacher, Director Duane Wallace, Director ~!.. 't' 'U1Y Y( Yiil 'UUIl'l'Ul' '(Ufi"J"J'lYiiJii'iiiiJ;('i,I)'tj;'(j"i't'1I'($xe)xtiii.i.i.(t'ii..i)'jiiiiiiiiila'IJ'I'1'I'1'I'(J))'fi:fii:ffiijiiiiiiii.iiJ'C1"1't'it't't'(i(((t'1't't'I))'t'( '(i1'e:a.(J'J'J'I't'I'1'1n.....t"!...tli(I(B:(IXB:(t:J..IX((.:((e)x!"i....(~:.ffi.$X!~.iifHf:m:e)1)).n.(w>>:v:~(t.J~":J.'(.iiiJ.:.:ii.iji:iJ.(ii:DX((Q:fi)1i REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 20, 2000 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, January 20, 2000, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Strohm, Directors Wallace, Jones, Gochnauer, Mosbacher. STAFF: Baer, SOlbrig, Sharp, Taylor, Hoggatt, Hydrick, Cocking, Johnson, Noble, Zaninovich, Hrbacek, Schroeder, Attorney Kvistad. GUESTS: Andy BourellefTahoe Daily Tribune; Valerie Kauffman/ EI Dorado County Environmental Management; Anjanette Hoefer, Linda Massey, Ed Gee, Colin West, Gary Weigel! U.S. Forest Service; Scott Brooke/Brooke & Shaw; Mike Weber/Camp Richardson, Brig Ebright, Joyce Blackstone, David Kelly, Roy Hampson. Staff requested Consent Item c. (disconnection procedures for APN 30-370-041) be removed as situation was satis- factorily resolved. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Consent Items f., g., h., and i. were brought forward for discussion prior to Board action. REGULAR BOARD MEETING MINUTES - JANUARY 20, 2000 PAGE-2 Moved Gochnauer/Second Mosbacher/Passed Unanimously to approve the Consent Calendar, as amended: a. Alternate Fuel Vehicle Purchase - Approved purchase of alternate fuel vehicle from State Bid List in the amount of $27,759.64; b. Truck 34 (Water Service Truck) Replacement - Authoriz- ed staff to advertise for bids for purchase of a Ford truck cab and chassis; c. (Item Removed); d. Railroad and Forest Mountain Tanks - Approved Task Orders 51 and 52 for Carollo Engineers to provide the structural design in the amount of $30,335; e. Highway 50 / Midway Road Waterline - A) Approved Project Closeout Agreement and Release of Claims for G. B. Construction; and B) Authorized staff to file a Notice of Completion with EI Dorado County Clerk; f. (See Consent Items Brought Forward); g. (See Consent Items Brought Forward); h. (See Consent Items Brought Forward); I. (See Consent Items Brought Forward); J. Approved Regular Board Meeting Minutes: December 16, 1999; k. Approved Regular Board Meeting Minutes: January 6, 2000; I. Approved Special Board Meeting Minutes: January 10, 2000. CONSENT CALENDAR ITEMS FOR BOARD ACTION (Note: This Public Meeting was noticed in the Tahoe Daily Tribune on January 13, 2000.) PUBLIC MEETING: RISK MANAGE- MENT REGULAR BOARD MEETING MINUTES - JANUARY 20, 2000 PAGE-3 Ross Johnson reported in order to comply with the Chemical Safety Information, Site Security and Fuel Regulatory Relief Act (PL 106-40), the District must hold a public meeting to "describe and discuss the local implications of the District's Risk Management Plan." Using an overhead slide presentation, Johnson presented a summary of worst-case chlorine related disasters, and an off-site consequence analysis. Moved Gochnauer/Second Jones/Passed Unanimously to authorize certification of public meeting held to FBI and EPA. General Manager, Bob Baer, reviewed the status of the project. All Board member comments regarding the pro- posed Special Use Permit were received. Ed Gee, U.S. Forest Service, said the appraisal process should be based on the guidelines contained in a letter dated November 18, 1999, from the USFS Washington D.C. office. The process still includes references to royalties for water pumped from the well site, which Board members and staff strongly disagree with. After considerable dis- cussion over the terms and conditions of the Special Use Permit, and the appraisal process, Board members ex- pressed reluctance to continue with the project until a Special Use Permit is secured. No Board action. President Strohm stated the District is doing everything possible, in a timely manner, to facilitate the appraisal process in order to get the well on-line by this summer. Moved Jones/Second Wallace/Passed Unanimously to table consideration of this item to the next Regular Board Meeting. PUBLIC MEETING: RISK MANAGE- MENT PLAN (continued) U.S. FOREST SERVICE SPECIAL USE PERMIT FOR GARDNER MOUNTAIN WELL GARDNER MOUNTAIN WELL PUMP AND CONTROL BUILDING Moved Wallace/Second Gochnauer/Passed Unanimously PAYMENT OF CLAIMS to approve payment in the amount of $727,469.92. CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I BOARD ACTION Director Gochnauer received clarification regarding back- fill testing requirements. 2000 MATERIALS TESTING AND INSPECTION (Consent Item f.) REGULAR BOARD MEETING MINUTES - JANUARY 20, 2000 PAGE-4 Moved Gochnauer/Second Jones/Passed Unanimously to approve AGRA Earth & Environmental, Inc. proposal to provide inspection and material inspection for the 2000 construction season in an amount not to exceed $100,000. (Consent, Items g. and h. were combined for the purpose of this discussion and vote.) Director Mosbacher inquired how the project would be impacted in the event designated birds are found. Richard Sol brig responded a portion of the project would be completed after the reproductive cycle of the birds are complete. Moved Mosbacher/Second Gochnauer/Passed Unanimouslv to: 1) Approve Task Order No. 25 for Parsons HBA to com- plete Willow Flycatcher surveys in the amount of $4,200; and 2) Approve Task Order No. 26 for Parsons HBA to continue bird surveys and to complete a cultural resources study in the total amount of $51,290. Director Jones received clarification regarding the length of the comment period. Dennis Cocking reported specific language in the draft letter will be completed by the February 4, 2000 deadline. Moved Jones/Second Gochnauer/Passed Unanimously to approve the draft letter in concept. Specific language can be developed with no further Board action necessary. Water and Wastewater Operations Committee: The committee met January 17. Minutes of the meeting are available upon request. Federal Leaislative Ad Hoc Committee: Director Wallace reported he will go to Washington D. C., if needed, to ad- dress the USFS Special Use Permit issue for the Gardner Mountain Well. He will also provide testimony for the Lake Tahoe Restoration Act, on behalf of the SL T Chamber of Commerce. Director Mosbacher reported on her attendance at the Alpine County Agreements meeting, and the Meyer's Roundtable Meeting. She also relayed details regarding the underground storage tank proposed to be installed during construction of the new CHP facilities in Meyers. 2000 MATERIALS TESTING AND INSPECTION (Consent Item f. continued) B-Line PHASE II (Consent Item g.) B-L1NE PHASE III (Consent Item h.) U.S. EPA RADON RULE (Consent Item L) BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER REPORTS REGULAR BOARD MEETING MINUTES - JANUARY 20, 2000 PAGE-5 Director Jones will attend the February 9 MTBE subcom- BOARD MEMBER REPORTS mittee at ACWA. Strategies for legislation will be discussed. (continued) General Manaaer: Bob Baer reported on two items: 1) Lahontan staff attended the Alpine County Areements meeting on January 19 to discuss updating the ranchers permits. Other meeting topics included: what happens to water rights when ranchers add, sell, or subdivide a ranch; and recycled water use in Nevada. 2) Lahontan Chief Executive Officer, Harold Singer, has requested the Board waive two conditions of the Special Discharge Permit for the Tahoe Tom's remediation site. He requested the lessee be allowed to sign the permit rather than the property owner. He also objected to the indemnity clause protecting the District in the event of an MTBE breakthrough into the sewer system. Mr. Singer's request will be included for consideration at the February 3, 2000 regular Board meeting. Baer reported he will draft a letter to Lahontan pointing out that their cleanup requirements are inconsistent from site to site. At one site, the cleanup level required was greater than the secondary drinking water standard. Assistant General Manaaer: Richard Solbrig reported the City of South Lake Tahoe's fire department division chief, Mike Chandler, will appear before the Board at the next Board meeting to share the fire department's perspective regarding the route for the Gardner Mountain Transmission pipeline. He will request that a short section of pipeline (approximately 500') be added to the end of Roger Ave., for the purpose of eliminating two "dead-ends," to enhance fire protection in that area. 3:35 P.M. 3:45 P.M. 5:15 P.M. GENERAL MANAGER I STAFF REPORTS MEETING BREAK MEETING RESUMED AND ADJOURNED TO CLOSED SESSION RECONVENE TO REGULAR SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION REGULAR BOARD MEETING MINUTES - JANUARY 20, 2000 PAGE - 6 This item was not discussed. Pursuant to Section 54956.9(a) of California Government Code/Con- No Board action. ference with Legal Counsel Existing Litigation: Schwake v. STPUD, Federal Case No. CV-N-93-851-DWH Legal counsel updated the Board regarding this item. Pursuant to Section 54956.9(a) of California Government Code/Con- No Board action. ference with Legal Counsel: Existing Litigation - STPUD v. ARCO, et ai, San Francisco County Superior Court Case No. 999128 The Board directed negotiators regarding this item. Pursuant to Section 54956.8 of California Government Code/Confer- No Board action. ence re: Real Property Negotiations: Negotiating Parties - District staff (Bob Baer, Richard Sol brig, General Counsel), District Board of Directors; Under Negotiation - Property Terms Property Identification: APN 19-081-09 Legal counsel updated the Board regarding these cases. Pursuant to Section 54956.9(b) & (c)/ Conference with Legal Counsel re: No Board action. Pendina Litigation (two cases) The Board directed the negotiator regarding this item. Pursuant to Section 54957.6/Confer- ence with Labor Negotiator No Board action. Agency Negotiator: Robert Baer Unrepresented Employee Position: Human Resources Director 5:30 P.M. ADJOURNMENT Christopher H. Strohm, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Sol brig. Assistant Manager/Engineer RE: BOARD MEETING March 2. 2000 AGENDA ITEM: ACTION ITEM NO: l.a CONSENT CALENDAR ITEM NO: ^' .,.... .".'VO.,.,.".,."...... ........ ,.,. .,......................, " ......",,"''''.....,........... ,.................. ,... .,.. .,..... .... ,................ . ,... .,. .,.,.......... ..... .,.,.,........ .,.,.,.,.,.,.,.,........... .,.,.,. .,............ .,.,.,.,.,.,......... ........ ..,.,.,.,.. .,. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS Letter to Ed Gee 2/23/00. District staff memorandum. Special Use Permit :0:; . ... .. .. ," ...... ...... ...... .......... . ... . .. .. ............. ...... ....... ............ ............................................................................................. .............,........................................... CONCURRENCE WITH REQUESTED GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YE NO NO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT 1950-2000 50 YEARS OF EXCELLENCE 1275 Meadow Crest Drive · South Lake Tahoe,California 96150 Phone (530) 544-6474 . Fax (530) 541-0614 February 23, 2000 Ed Gee, Acting Forest Supervisor Lake Tahoe Basin Management Unit 870 Emerald Bay Road, Suite 1 South Lake Tahoe, CA 96150 Dear Ed: Thank you for taking the time to meet with us on February 18, 2000, to discuss the Special Use Permit for the Gardner Mountain Well. It was important that we were able to communicate our joint concerns face-to-face; sometimes much is lost in the exchange of letters. We were pleased to learn of our mutual goal to finalize the Special Use Permit in a minimum amount of time. In order to expedite the process, we have provided you with a draft of the Special Use Permit our staff feels is acceptable to recommend for approval to the Board of Directors at our March 2, 2000 regular meeting. I have reviewed the draft permit and will also recommend approval to the other Directors. The draft is attached to a memorandum that I requested District staff prepare in connection with the revisions to the permit. Please review these materials at your earliest convenience. In order for the permit to be placed on our March 2 meeting agenda, I will contact you tomorrow (Thursday, February 24) to address any questions or concerns you may have about the revised permit. I appreciate your prompt attention to this very important issue facing both of us. We wish to ensure that our investment in the well is realized and in place to meet the water supply needs of our customers this upcoming year as our water resources are very limited due to the continuing MTBE contamination. Thank you for your active and high profile leadership in support of finalizing the Special Use Permit for the well. I believe that by your active involvement that the permit can be finalized in time for the District Board meeting. A meeting with the Forest Service regional office to finalize the permit will hopefully not be necessary, which would only further delay issuance of the permit. In accordance with the Board's prior commitment, I have instructed the District's staff to continue Ed Gee, U.S. Forest Service February 23,2000 Page 2 cooperating with your staff and do whatever is necessary to finalize the permit. We look forward to working with you and your staff on this, and many other future matters. Sincerely, ~ jr: .~- Christopher H. Strohm President, Board of Directors CHS/ks Ene. cc: Colin West, USFS Gary Weigel, USFS Robert Baer, STPUD Richard Solbrig, STPUD STPUD Board of Directors ./ South Tahoe Public Utility District MEMORANDUM To: Chris Strohm, Board President FRoM: j District Staff cc: Board Members Gary M. Kvistad DATE: February 23,2000 SUBJECT: Special Use Permit for Gardner Mountain Well; United States Forest Service (USFS letter dated February 8, 2000) After receiving the draft Special Use Permit for the Gardner Mountain well from the United States Forest Service (USFS), the District staff, Board Members and legal counsel provided their comments. District staff then consolidated and summarized those comments in a January 28,2000 letter to the USFS. The District subsequently received responses and supporting documents from the USFS in a February 8, 2000 letter from Colin West, Engineering and Recreation Staff Officer. The District staffhas now completed review of Mr. West's correspondence, attached documents, and the revised permit. The purpose of this letter is to provide you and the other Board Members with District staff's comments concerning the revised draft permit. Although a number of issues have been resolved, there are still several significant concerns with respect to the revised draft Special Use Permit submitted by the USFS. There are essentially three categories of the District staff's issues and concerns. The first relates to water right and completion of the permit fee clause based upon the appraisal. The second category involves permit renewal, notice and cure for breaches, revocation and delinquency, and ownership and removal of improvements/facilities. The final category generally consists of less significant issues of a general nature. Although it may seem like there are numerous areas of concern, significant progress has been made in developing the permit. The redlined revisions can remain in the permit as drafted or, if desired, included in an addendum to be attached to the permit In accordance with your direction, District staff has alsQ prepared a redlined draft of the Special Use Permit incorporating revisions recommended by the District staff and which have also been reviewed with you. A copy of the redlined draft ofthe Special Use Permit is attached. The District's issues and concerns are summarized in this memorandum and are organized by the section numbers of the revised draft Special Use Permit (item 10 attached to Mr. West's letter.) 1 st PP. The typographical error concerning the well site location has been corrected. The exhibit reference must be completed. 2nd PP. The operation and Maintenance plan is addressed in section VII.F, below. The size of the well site is now correct. After the G.P.S. is completed, the lineal footage number for Chris Strohm, Board President February 23,2000 Page 2 the pipeline must be adjusted to reflect actual conditions. The Code of Federal Regulations that was referenced by the USFS presumably applies to the term "Commercial Use or Activity" since there is no definition of a "Commercial Well.". The definition fits the District's intended use/activity of the well site for the purpose of extractirlg water pursuant to the District's water rights for sale at cost to the District's customers. The reference to the joint use of the red barn has been removed so this issue is resolved. 3rd PP. The reference to other agreements with the USFS has been removed so this issue is resolved. The District is always willing to continue working with the USFS on other areas of separate or common interest. I. A. The referenced materials are being reviewed to fully understand the authorities upon which the permit is issued and those terms and conditions to which the permit is subject. However, as this seems to be a standard phrase, it most likely does not present a problem. I.B. Pursuant to FSM 2704.3, only the Chief, Regional Forester, and Forest Supervisor have authority to administer the type of Special Use Authorization that the District is obtaining from the USFS. Other lower ranking USFS officers do not have that authority. However, Title 36 CFR 251 apparently allows all USFS officers (comprehensive list included in statute) to administer Special Use Authorizations. We need to verify with the USFS that the more detailed rules contained in FSM 2704.3 govern this situation. I. C. The referenced materials are being reviewed to understand the scope and procedures for appeals. If there are any decisions that might be made concerning the permit itself or pursuant to its provisions that would not be appealable, we need to obtain a list of those items from the USFS. Prior section VII.W Disputes has been removed from the permit which also addressed this issue. The reason for removing it needs to be explained by the USFS. I.D. Pursuant to FSM 2714, any amendment requires the mutual agreement of the USFS and the District since the permit will be for a term. We need to confirm that our understanding is correct. However, the permit language confli~ts with FSM 2714 which provides the authorized officer with discretion to unilaterally amend the permit. This provision needs to be changed to conform to FSM 2714. 1.F. The language in the permit allowing use of the permitted area appears satisfactory. As stated by the USFS, the key is the USFS and District agreeing on any other use of lands occupied by the District. If the District disputes a use allowed by the USFS, that decision must be appealable. As so, this provision is acceptable, but the last sentence should be removed to clarify that decisions from this section are appealable. 1. G. The USFS intention not to enter the permitted premises without District personnel Chris Strohm, Board President February 23, 2000 Page 3 present is satisfactory. However, the permit language does not conform to the USFS stated intentions. A sentence should be added to clarify that the USFS access to the permitted areas and facilities will be done only after notice to the District so District personnel can accompany the USFS officer, except in the event of emergencies. J.H. The assignment explanation in FSM 2716.1 is understood. The District does not anticipate assigning the well or any other facilities on USFS lands. Accordingly, this section does not present any further issue. IT. A. As we understand from the USFS explanation, thirty (30) years is the maximum allowable term. Renewability is discussed in section IT.D, below. IT.B. The physical existence of the well and other facilities on USFS lands is sufficient to satisfy the requirements of this section. This understanding must be confirmed. IT.D. According to the USFS, this section is a standard provision for this type of permit. However, the decision whether to renew the permit is discretionary even if all the listed conditions are satisfied. It seems only fair that the permit should be renewed if all the conditions are satisfied especially since, in this situation, the public (the District's customers) would suffer a great hardship if the permit were not renewed. A sentence should be added to this section explaining that the permit will be renewed upon satisfaction of the listed conditions and such other terms as the USFS and the District mutually agree upon (consistent with section J.D., above, regarding amendments). The proposed changes reflect the good faith relationship with the USFS. The public would not benefit if the permit were not renewed. IJ.E. The affect of this section is discussed in connection with section IT.D., above and needs to be changed for those reasons. IT.F. As construction may occur during any period of time as mentioned in the USFS explanation, it seems clearer to simply change to first ''NA'' to "date of this permit" and change the second "NA" to "December 31, 2029" for the permit. This will avoid any ambiguity that might occur from using the designation ''NA,'' as someone might infer that no construction is allowed. This change is consistent with the USFS explanation as well. IV. A. This assumption of risk is acceptable except as to losses caused by the USFS for which they should be responsible. This change is consistent with the revisions to section VII.P regarding potability of the water. IV.B. The District's indemnification of the USFS is acceptable. However, the USFS should have a reciprocal indemnification provision to the extent the USFS causes damage to the District's Facilities or injury to others. The District's ability to pursue the USFS via other remedies is quite limited due to the number of governmental immunities applicable to the USFS which is the reason a contractual remedy for indemnification is important. Chris Strohm, Board President February 23,2000 Page 4 IV.C. This provision should be qualified to limit the District's affirmative duty to protect USFS property to the areas ofUSFS authorized use. IV.D.. Although the USFS agrees with the District's comment, additional language needs to be added to this provision with respect to written notice and the cure period. In addition, the second sentence with respect to enforcement of the permit and incurring costs, should be made reciprocal. Under California law this is automatic pursuant to the California Civil Code, but would not be applicable with respect to this permit. IV.F. The referenced sections that were provided by the uses, FSM 2716.51 through 2716.53, are presumably a sub-part ofFSM 2716.5. We need to confirm that our understanding is correct. However, these sections only address inspections for permit compliance and do not address the issue of inspecting the permit areas for hazards and warnings. This section needs to be changed to add a provision that the USFS will warn of any known hazards and be responsible for not warning of those conditions. V. A. FSM 2716.3 provides further guidance with respect to revocation and implies that a period oflonger then 90 days for a cure is acceptable depending on the circumstances. The permit language in section V.C should be modified to conform to this standard. The permit also provides for revocation in the public interest which is inconsistent with FSM 2716.3 which provides that the land is required for a higher public use. This discrepancy must be corrected. However, we still need a definition of higher public use, otherwise this provision is left wide open. V.C. As the USFS agrees with our prior comment and FSM 2716.3 allows for longer than 90 day cure periods, this provision needs to be changed to reflect this concept. V.D. The permit should provide that neither the well (except for abandonment), pipeline or other improvements that are permanently affixed to the real property will be required to be removed and, as stated, those improvements become the property of the USFS. Equipment and fixtures that are not permanently affixed to the real property and can be removed without material damage will be removed and remain the property of the District. It is important that the USFS and District both understand their respective obligations and rights to avoid disagreements in the future. This type of provision can be easily added and is standard in a number of agreements such as licenses and leases. VIA. The permit language does not conform to the explanation of written notice given at 30, 60 and 90 day intervals and the opportunity to correct. The explanation given by the USFS concerning actual procedures is acceptable to the District. Accordingly, this section needs to be revised to conform to USFS practices. VI.B. The language contained in this section was previously contained in section VI.C. since the prior language of this section was deleted. The new permit fee language will be added to Article VI. The work done by the appraiser has confirmed the method of valuing the well site and that the pipeline area value is currently being developed. Accordingly, we need to obtain the Chris Strohm, Board President February 23,2000 Page 5 revised permit fee provision since the issues concerning the method of valuation have been resolved. The exact amount of the valuation can be inserted later when the appraiser completes the appraisal. Per the USFS comment, the current rental fee provision has been removed and will be replaced with a new one, as discussed above. VI.C. This language was contained in section VI.D of the prior draft permit. The District understands that the repetitive language will remain in the permit which is not necessarily problematic since the provisions are not conflicting, although the redundancy is not preferred for clarity. The term delinquency still needs to be defined in this section. The notice requirements should be referenced to section VI.A. or restated in this section. The provision concerning security or collateral is in conflict with the notice provisions and right to cure since this provision provides that it will terminate immediately upon fees becoming delinquent without any requirement for notice or right to cure. This section needs to be changed to be consistent with other provisions of the permit. VI.D This new section provides that fees will be subject to revision in accordance with USFS policy on fee changes per A-R5-4. We need to obtain a copy of this policy as it was not included with the USFS letter. This is an entirely new provision that was added to the permit without any discussion. VIT.B. The appeal ability of discretionary decisions and determinations seems clear. However, we need to confirm if there is any other action(s) that the USFS is able to take under the permit which do not fall within the scope of the District's appeal rights. These are important to the District since the District would have no recourse in such situations. We also need to understand why section VIT. W dispute was removed from the permit. VIT.F. The District will prepare an operation and maintenance plan pursuant to this section and submit it to the USFS for comment and approval so that it can be completed at the same time as the permit. The name of the plan will be "Operations and Maintenance Plan for Gardner Mountain Well and Pipeline Facilities". This plan name can be inserted into this section. The requirements to remove improvements must be coordinated with section YD,. above, where we addressed clarifying the language concerning removal and ownership of improvements. VIT.K. This section can remain as drafted rather then making the changes previously suggested. However, in that event, additional language must be added to reflect that this provision does not affect water rights of either party as it is limited to providing the District with land access. VIT.L. The District understands from the USFS explanation that this clause only applies to government owned facilities. As previously explained, the USFS' taking of either the pipeline or the red barn (both of which are owned by the USFS), essentially makes the well and other District improvements of no use or value. Consequently, this provision needs additional language Chris Strohm, Board President February 23,2000 Page 6 that, in such event, the USFS will provide adequate notice to the District if termination is sought in the public interest. The District must be given the opportunity to install new facilities on USFS land for use of the well. Ifnot, the USFS must allow the District to continue use of the facilities until replacement facilities are in place. In either case, the USFS must pay the District the fair market value of the facilities that are rendered useless and of no further value by a USFS decision to prematurely terminate the use. VII.M. This clause does not comply with California well abandonment requirements and would expose the District to liability to the State of California and other third parties that might be injured as a result of following the USFS' required course of action mandated by this clause. There are two possible alternatives to this clause which provide the USFS with a choice to address the disposition of the well upon termination. First, the USFS could simply allow the District to transfer the well upon termination without abandonment and assume all related liability, including indemnification of the District. Second, if the well is simply abandoned, this clause can be changed to simply require the District to abandon the well in accordance with state requirements. VII.N. As previously stated, this section should be deleted in its entirety since the District is utilizing its own water rights. This provision applies to situations where the permit holder is utilizing USFS water rights. If the USFS still requires this provision in the permit, then an explanatory sentence must be added to state that it is a standard USFS provision and does not apply to the water extracted by the District since the District is utilizing its own water rights. VII. O. This provision does not conform to applicable state law regarding impacts of pumping ground water. The provision, if it remains in the permit, should simply state that current state law will govern any adverse difficulties or impacts resulting from the District's pumping of the well. VII.P. As previously stated, this clause should be changed to a disclaimer of warranties concerning the quality of water produced from the well which accomplishes the same result for the USFS as provided in the first sentence. The second sentence of this clause is unacceptable as the District is not assuming all risks if, for example, the USFS causes contamination of the well. If a third party causes such contamination, the USFS would not be responsible and the District would be required to pursue that party for contaminating the well which is a responsibility the . . District would regularly expect to undertake. vn.Q. As this provision (formally vn.R) only applies to government owned facilities, the clause is acceptable as drafted. vn.R. The references to other clauses in this provision (formally vn.S) have been corrected so this provision is acceptable as drafted. vn.S. This provision is satisfactory as drafted and no further explanation is necessary. Chris Strohm, Board President February 23,2000 Page 7 vn.T.2. As the Granger-Thye Fee Offset Agreement is required to be negotiated and entered into before the permit is issued, we need to obtain a draft of the agreement for the District's review and comment. The District and the USFS can then meet to work out any details. It is essential that this agreement be developed immediately so it does not hold-up issuance of the permit: j vn.T.3. This clause concerning collection agreements does not appear to be applicable. If required, then we need to obtain a draft of the agreement for the District's review and comment as it is required to become part of the permit. The District and the USFS can then meet to work out any details. It is essential that this agreement be developed immediately so it does not hold-up issuance of the permit. vn.U. The District will prepare an Operating plan for the well and submit it to the USFS. Presumably this plan can be part of the Operation and Maintenance Plan as required by section VII.F above. vn.v. This clause comes as a package. Accordingly, it should either be deleted in its entirety or an explanatory provision added to it that explains that only the first paragraph is applicable to this permit, the District's water system, the well is not a federally owned or operated water system, and that the subsections 2,3, and 4 are inapplicable to this permit. Former section VII.W has been deleted without an explanation or reference. As the portion of the code of Federal Regulations referenced in this section establishes the appeal regulation for appeals under this permit, this clause needs to be added back into the permit. Last PP. As no other fees are anticipated or included within the permit, this provision is acceptable as drafted. Authorization ill ELD400816 Contact ill STPUD Expiration Date: 12/31/2029 DRAFT FS-2700-4 (8,99> OMB 0596-0082 u.s. DEPARTMENT OF AGRICULTURE Forest Service SPECIAL USE PERMIT AUTHORITY: ORGANIC ADMINISTRATION ACT June 4,1897, GRANGER-THYE ACT, SECTION 7 April 24,1950, FEDERAL LAND POLICY AND MGMT ACT, AS AMENDED October 21, 1976 South Tahoe Public Utility District of 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150-7401 (hereinafter called the Holder) is hereby authorized to use or occupy National Forest System lands, subject to the conditions set out below, within Lake Tahoe Basin Management Unit described as NEl/4NEl/4 Section 36, Tl 3N., RI7E., and portions of the Nl/2 of Section 6, Tl2N., RI8E., MOM as shown on attached exhibits A--. This permit covers 2.27 acres. This permit is issued for the purpose of: Operation and maintenance of South Tahoe Public Utility District commercial water well and site including 100' linear feet of barricade posts along Valhalla road (.03 acre/25' X 45'),2,100 linear feet of 14" waterline (.48acrel2, 100' X 10'), occupancy and maintenance of a Forest Service building (12' X 32') and site (.12 acre/78' X 68'), use and maintenance of 6,380 linear feet of 10" and 750 linear feet of 6" Forest Service waterline (1.64 acres/6,380' XIO', 780' X 10'). The facilities are located within the Tallac Historic Site, Camp Richardson Resort and adjacent to Highway 89. The above described or defined area shall be referred to herein as the "permit area". TERMS AND CONDmONS I. AUTHORITY AND GENERAL TERMS OF THE PERMIT A Authoritv. This permit is issued pursuant to the authorities enumerated at Title 36, Code of Federal Regulations, Section 251 Subpart B, as amended. This permit, and the activities or use authorized, shall be subject to the terms and conditions of the Secretary's regulations and any subsequent amendment to them. B. Authorized Officer. The authorized officer is the Forest Supervisor or a delegated subordinate officer. C. License. This permit is a license for the use offederally owned land and does not grant any permanent, possessory interest in real property, nor shall this permit constitute a contract for purposes of the Contract Disputes Act of 1978 (41 U. S. C. 611). Loss of the privileges granted by this permit by revocation, termination, or suspension is not compensable to the Holder. D. Amendment. This permit may be amended in whole or in part by mutual written agreement of the Forest Service and the Holder when, the partiesat ax disGu.tion of ax Autholi1:cd oftiCGI, sllGh AGtton is deemed it necessary or desirable to incorporate new terms, conditions, and stipulations as may be required by law, regulation, land management plans, or other management decisions. E. Existing Rights. This permit is subject to all valid rights and claims of third parties. The United States is not liable to the Holder for the exercise of any such right or claim. S8 228396 v 1 :07627.rxm F. Nonexclusive Use and Public Access. Unless expressly provided for in additional terms, use of the permit area is not exclusive. The Forest Service reserves the right to use or allow others to use any part of the permit area, including roads, for any purpose, provided, such use does not materially interfere with the holder's authorized use. A final dctGlmimttion of conflicting t1SGS is rescned to the Forest Scn ieG. G. Forest Service Right of Entrv and Insoection. The Forest Service has the right of unrestricted access of the permitted area or facility to ensure compliance with laws, regulations, and ordinances and the terms and conditions of this permit. Except in the event of an emergency requiring immediate access, the Forest Service's right of unrestricted access is subject to the Holder receiving prior notice, given a reasonable time in advance, so the Holder can accompany the Forest Service during such access to the permitted areas or facilities. H. AssiJmabilitv. This permit is not assignable or transferable. If the Holder through death, voluntary sale or transfer, enforcement of contract, foreclosure, or other valid legal proceeding ceases to be the owner of the improvements, this permit shall terminate. I. Permit Limitations. Nothing in this permit allows or implies permission to build or maintain any structure or facility, or to conduct any activity unless specifically provided for in this permit. Any use not specifically identified in this permit must be approved by the authorized officer in the form of a new permit or permit amendment. II. TENURE AND ISSUANCE OF A NEW PERMIT A. ExPiration at the End of the Authorized Period. This permit will expire at midnight on 12/31/2029. Expiration shall occur by operation of law and shall not require notice, any decision document, or any environmental analysis or other documentation. B. Minimum Use or Occuoancv of the Permit Area. Use or occupancy of the permit area shall be exercised at least 365 days each year, unless otherwise authorized in writing under additional terms of this permit. C. Notification to Authorized Officer. If the Holder desires issuance of a new permit after expiration, the Holder shall notify the authorized officer in writing not less than six (6) months prior to the expiration date of this permit. D. Conditions for Issuance of a New Permit. At the expiration or termination of an existing permit, a new permit shallmay-be issued to the Holder of the previous permit or to a ftG.. holdc.r subject to the following conditions: 1. The authorized use is compatible with the land use allocation in the Forest Land and Resource Management Plan. 2. The permit area is being used for the purposes previously authorized. 3. The permit area is being operated and maintained in accordance with the provisions of the permit. 4. The Holder has shown previous good faith compliance with the terms and conditions of all prior or other existing permits, and has not engaged in any activity or transaction contrary to Federal contracts, permits, laws, or regulation. E. Discretion of Forest Service. Notwithstanding any provisions of any prior or other permit, the Forest Service and the Holder may agree upon atlthor.i2:Gd officer l11aJ prGscribt new terms, conditions, and stipulations when a new permit is issued The dc.c.ision 'Whether to issttC a l'lC'W pc.nnit to a holdc.r or StlCcessor in mtcIGst is at tbe absoltttt diSC.ICtiOll oftllG FOIGSt SCf\ieG. F. Construction. Any construction authorized by this permit may commence by the date of this permitNA and shall be completed by December 31, 2029-NA. If construction is not completed within the prescribed time, this permit may be revoked or suspended. III. RESPONSffiILITIES OF THE HOLDER A. Comoliance with Laws. Regulations and other Legal ReQuirements. The Holder shall comply with all applicable Federal, State, and local laws, regulations, and standards, including but not limited to, the Federal Water Pollution Control Act, 33 U.S.C. 1251 et sea., the Resource Conservation and Recovery Act, 42 U.S.c. 6901 et sea., the Comprehensive Environmental Response, Control, and Liability Act, 42 U.S. C. 9601 et seg., and other relevant environmental laws, as well as public health and safety laws and other laws relating to the siting, construction, operation, and maintenance of any facility, improvement, or equipment on the property. 58 228396 v 1 :07627.cxm B. Plans. Plans for development, layout, construction, reconstruction, or alteration of improvements on the permit area, as well as revisions of such plans, must be prepared by a qualified individual acceptable to the authorized officer and shall be approved in writing prior to commencement of work. The Holder may be required to furnish as-built plans, maps, or surveys, or other similar information, upon completion of construction. C. Maintenance. The Holder shall maintain the improvements and permit area to standards of repair, orderliness, neatness, sanitation, and safety acceptable to the authorized officer and consistent with other provisions of this authorization. If requested, the Holder shall comply with inspection requirements deemed appropriate by the authorized officer. D. Hazard Analvsis. The Holder has a continuing responsibility to identify all hazardous conditions on the permit area which would affect the improvements, resources, or pose a risk of injury to individuals. Any non-emergency actions to abate such hazards shall be performed after consultation with the authorized officer. In emergency situations, the Holder shall notify the authorized officer of its actions as soon as possible, but not more than 48 hours, after such actions have been taken. E. Chance of Address. The Holder shall immediately notify the authorized officer of a change in address. F. Change in Ownershio. This permit is not assignable and terminates upon change of ownership of the improvements or control of the business entity. The Holder shall immediately notify the authorized officer when a change in ownership or control of business entity is pending. Notification by the present Holder and potential owner shall be executed using Form FS-2700-3, Special Use Application and Report, or Form FS-2700-3a, Request for Termination of and Application for Special-Use Permit. Upon receipt of the proper documentation, the authorized officer may issue a permit to the party who acquires ownership of, or a controlling interest in, the improvements or business entity. IV. LIABllJTY For purposes of this section, "holder" includes the holder's heirs, assigns, agents, employees, and contractors. A The Holder assumes all risk of loss to the authorized improvements. except losses caused by the Forest Service and its perntittees. contractors, agents and employees. B. The Holder shall indemnify, defend, and hold the United States harmless for any violations incurred under any such laws and regulations or for judgments, claims, or demands assessed against the United States in connection with the holder's use or occupancy of the property. The holder's indemnification of the United States shall include any loss by personal injury, loss of life or damage to property in connection with the occupancy or use of the property during the term of this permit. Indemnification shall include, but is not limited to, the value of resources damaged or destroyed; the costs of restoration, cleanup, or other mitigation; fire suppression or other types of abatement costs; third party claims and judgments; and all administrative, interest, and other legal costs. This paragraph shall survive the termination or revocation of this authorization, regardless of cause. The Forest Service shall indemnify, defend and hold the Holder harmless for any violations incurred under any such laws and regulations or for judgments, claims or demands assessed against the Holder in connection with the Forest Senice's use or occupancy of the property. The Forest Service's indemnification of the Holder shall include any loss by personal injury, loss oflife or damage to property in connection with the ownership or use of the property during the term of this permit. Indemnification shall include, but is not limited to all costs incurred by Holder: third party claims and judgments; and all administrative, interest and other legal costs. This paragraph shall survive the termination or revocation of this authorization, regardless of cause. C. The Holder has an affirmative duty to protect from damage the land, property, and interests of the United States for which this authorization applies D. The Forest Service shall provide the Holder with written notice of the breach and provide Holder an opportunity to cure the breach, for a period not exceeding ninety (90) days unless Holder requires more than ninety (90) days to cure the breach, provided the Holder diligently pursues curing the breach to completion. In the event of any breach of the conditions of this authorization by the Holder, which is not cured by Holder as provided above, the authorized officer may, on reasonable written notice, cure the breach for the account at the expense of the Holder. If the Forest Service at any time pays any sum of money or does any act which will require payment of money, or incurs any expense, including reasonable attorney's fees, in instituting, prosecuting, and/or defending any action or proceeding to enforce the United States rights hereunder, the sum or sums so paid by the United States, with all S8 228386 v 1 :07627.CXXS inte~, costs and damages shall, at the election of the Forest Service, be deemed to be additional fees hereunder and shall be due " ' from the Holder to the Forest Service on the first day of the month following such election. If the Holder at any time pays any sum of money or does any act which will require payment of money, or incurs any expense, including reasonable attorneys' fees in instituting, prosecuting and/or defending any action or proceeding to enforce the holder's rights hereunder, the sum or sum so paid by the Holder, with all interests, costs and damages shall, at the election of Holder, be due from the Forest Service to the Holder and may, at the election of the Holder, offset against any fees payable under this permit. E. With respect to roads, the Holder shall be proportionally liable for damages to all roads and trails of the United States open to public use caused by the holder's use to the same extent as provided above, except that liability shall not include reasonable and ordinary wear and tear. F. The Forest Service has no duty to inspect the permit area or to warn of hazards not actually kno\\-n to the Forest Service and, if the Forest Service does inspect the permit area, it shall incur no additional duty nor liability for idGntifkd or non-identified hazards which are not actually discovered by the Forest Service. This covenant may be enforced by the United States in a court of competent jurisdiction. V. TERMINATION, REVOCATION, AND SUSPENSION A General. For purposes of this permit, "termination", "revocation", and "suspension" refer to the cessation of uses and privileges under the permit. "Termination" refers to the cessation of the permit under its own terms without the necessity for any decision or action by the authorized officer. Termination occurs automatically when, by the terms of the permit, a fixed or agreed upon condition, event, or time occurs. For example, the permit terminates at expiration. Terminations are not appealable. "Revocation" refers to an action by the authorized officer to end the permit because of noncompliance with any of the prescribed terms, or for reasons in the public interest. Revocations are appealable. "Suspension" refers to a revocation which is temporary and the privileges may be restored upon the occurrence of prescribed actions or conditions. Suspensions are appealable. B. Revocation or SUSPension. The Forest Service-may suspend or revoke this permit in whole or part for: 1. Noncompliance with Federal, State, or local laws and regulations. 2. Noncompliance with the terms and conditions of this permit. 3. Reasons in the public interest. 4. Abandonment or other failure of the Holder to otherwise exercise the privileges granted C. Oooortunitv to Take Corrective Action. Prior to revocation or suspension for cause pursuant to Section V (B), the authorized officer shall give the Holder written notice of the grounds for each action and a reasonable time, not to exceed 90 days, to complete the corrective action prescribed by the authorized officer. If the corrective action cannot be reasonably completed in ninety (90) days, the Holder shall be entitled to additional time to complete the corrective action provided the Holder diligently pursues correction until completion. D. Removal of ImDrovements. Prior to abandonment of the improvements or within a reasonable time following revocation or termination of this authorization, the Holder shall prepare, for approval by the authorized officer, an abandonment plan for the permit area. The abandonment plan shall address removal of improvements and restoration of the permit area and prescribed time frames for these actions. If the Holder fails to remove the improvements or restore the site within the prescribed time period, they become the property of the United States and may be sold, destroyed or otherwise disposed of without any liability to the United States. However, the Holder shall remain liable for all cost associated with their removal, including costs of sale and impoundment, cleanup, and restoration of the site. The Holder shall be entitled to remove all equipment, fixtures and appurtenances that Holder installed or constructed in the permit area provided such equipment, fixtures and appurtenances can be removed from the permit area without material damage to the S8 228396 v 1 :07627.r:D:Yi3 Forest Service's property. Except as otherwise provided in this permit, the Holder shall not be required to remove or destroy any other improvements constructed or installed by the Holder. VI. FEES A Termination for Nonoavment. This permit shall automatically terminate without the necessity of furtherprior notice when land use rental fees are 90 calendar days from the due date in arrears, provided the Forest Service has given the Holder prior written notice of nonpayment 30, 60 and 90 days after each event of nonpayment which automatic termination could occur. B. Pavment Due Date. The payment due date shall be the close of business on December 31st of each calendar year payment is due. Payments due the United States for this use shall be deposited at USDA - FS, C/O Bank of America, File 71652, P.O. Box 60000, San Francisco, CA 94160-1652, in the form of a check, draft, or money order-payable to "Forest Service, USDA" Payments shall be credited on the date received by the designated Forest Service collection officer or deposit location. If the due date for the fee or fee calculation statement falls on a non workday, the charges shall not apply until the close of business on the next workday. C. Late. Pavment Interest: Administrative Costs and Penalties Pursuant to 31 U.S.C. 3717, et seq., interest shall be charged on any fee amount not paid within 30 days from the date the fee or fee calculate on financial statement specified in this authorization becomes due. The rate of interest assessed shall be the higher of the rate of the current value of funds to the U.S. Treasury (i.e., Treasury tax and loan account rate), as prescribed and published by the Secretary of the Treasury in the Federal Register and the Treasury Fiscal Requirements Manual Bulletins annually or quarterly or at the Prompt Payment Act rate. Interest on the principal shall accrue from the date the fee or fee calculation financial statement is due. In the event the account becomes delinquent, administrative costs to cover processing and handling of the delinquency will be assessed A penalty of 6 percent per annum shall be assessed on the total amount delinquent in excess of 90 days and shall accrue from the same date on which interest charges begin to accrue. Payments will be credited on the date received by the designated collection officer or deposit location. ,If the due date for the fee or fee calculation statement falls on a non-workday, the charges shall not apply until the close of business on the next workday. Disputed fees are due and payable by the due date. No appeal of fees will be considered by the Forest Service without full payment of the disputed amount. Adjustments, if necessary, will be made in accordance with settlement terms or the appeal decision. If the fees become delinquent, the Forest Service will: Liquidate any security or collateral provided by the authorization. If no security or collateral is provided, the authorization will terminate and the Holder will be responsible for delinquent fees as well as any other costs of restoring the site to it's original condition including hazardous waste cleanup, provided the Forest Service has given the Holder prior written notice of delinquency 30, 60 and 90 days after each event giving rise to a delinquency and provide the Holder with a reasonable opportunity to cure the delinquency. Upon termination or revocation cf the authorization, delinquent fees and other charges associated with the authorization will be subject to all rights and remedies afforded the United States pursuant to 31 U.S.C.-3711 et seq. Delinquencies may be subject to any or all of the following conditions: Administrative offset of payments due the Holder from the Forest Service. Delinquencies in excess of 60 days shall be referred to United States Department of Treasury for appropriate collection action as provided by 31 U.S.C. 3711 (g), (1). The Secretary of the Treasury may offset an amount due the debtor for any delinquency as provided by 31 U.S.C. 3720, et seq.) D. Fee Change. The permit fee will be subject to revision should Forest Service Policy on Fees Change.(A-R5-4) S8 228396 v 1 :07627.ocrs FOR OGC RE"IIE".V Al'PRO"lAL. Thb clauS(. and 01 modifications the.eof, 01 plevinsl, ApplOlCd mandAhu" fcc daaK(s) ...iII bc llS(.d AS a b.uis fOI K(" Fce. ADDloach EOI the. Ri!bt to E:rtllKt Watt. and EOI Otbel Aut~.izcd lJsc.s. The. ammai fe.e. Eo. tb's aatnliz."ti~n "ill be based upon tht fullo~iDg appfoachtS. (1) An ittdcpcftdcnt appraisal.rc;.ic"td and appm.Gd by thG Forest SCf vieG will dctGlmmc thG malkGt .al1'IC and basis MI thG right to G2rtraGt ,,!ter. ThG initial fCG will be based 01'l national ratc.s beittg cflalgGd for tlx right to Gxtract compalablG qttalltities of ftatc.1 tmtil tlx appraisal proGess is completed witbin 12 I\wnths ofthG signing oftbis permit. Upon sl1Gh dctc.rmination, thG rcc will be adjusted accordingI,., (2) The. ml1112al feG for tl~ OGetlpa1lGJ aM ase ofFolest SGnieG facilitiGS lVm be based upon 6% ofthcit appraised val1'lC and inckxcd to thG CPl. , (3) Thc. feG for installation, ase and maintcnal~G oftlx holdc.rs pipelincs will be detGl1l1incd by asG of tlx amltlal Hnc.m kG SGhedule. The Holder llglCGS to deposit $ Gstablishtd as part of this tlaasc. wl1ich lVill be applied tcmard thG ammal kG to be E. Permit Fee. [permit fee provision to be inserted in this clause.] VII. OTHER PROVISIONS A Members of Congress. No Member of or Delegate to Congress or Resident Commissioner shall benefit from this permit either directly or indirectly, except when the authorized use provides a general benefit to a corporation. B. Appeals and Remedies. Any discretionary decisions or determinations by the authorized officer are subject to the appeal regulations at 36 CFR 251, Subpart C, or revisions thereto: C. Suoerior Clauses. In the event of any conflict between any of the preceding printed clauses or any provision thereof and any of the following clauses or any provision thereof, the preceding printed clauses shall control. D. Insurance Clause-Government Owned ImDrovements. The holder-shall repair, replace, or restore any damage to or loss of the premises covered by this authorization caused by fire or other casualty including consequential damages to said premises resulting from fire or other casualty, including fires or other casualties beyond the control of and without the fault of the Holder, and shall have in force fire and other casualty insurance covering the Government-owned improvements" the use of which is permitted by this authorization. Such fire and other casualty insurance shall be in the amount often thousand dollars ($10,000) and shall name the United States as beneficiary of proceeds payable as a result of claims for damage for fire or other casualty. The Holder shall furnish the Forest Service an authenticated copy of the insurance policy prior to occupancy and use. The policy shall also contain a specific provision or rider to the effect that the policy will not be cancelled or its provisions changed before 30 days written notice to the authorized officer. E. Revegetation of Ground and Surface Restoration. The Holder shall be responsible for prevention and control of soil erosion and gullying on lands covered by this authorization and adjacent thereto, resulting from construction, operation, maintenance, and termination of the authorized use. The Holder shall so construct permitted improvements to avoid the accumulation of excessive heads of water and to avoid encroachment on streams. The Holder shall revegetate or otherwise stabilize all ground where the soil has been exposed as a result of the holder's construction; maintenance, operation, or termination of the authorized use and shall construct and maintain necessary preventive measures to supplement the vegetation. F. Maintenance and Alteration of Government ImDrovements. The Holder shall maintain the present improvements, as well as any future improvements, appurtenances, and furnishings in full conformance with the Operations and Maintenance Plan entitled "Operations and Maintenance Plan for Gardner Mountain Well Facilitiesto be. CG4Iplc.tcd" which is hereby made a part of this authorization. If during the term of this authorization, the Government-owned improvements are altered, reconstructed, or modified in any way, the material, equipment, fixtures, or other appurtenances which are affixed to or made a part of said improvements in connection with S8 228396 v 1 :07627.lXm the alteration project shall become a part of the property, except that equipment, fixtures and other appurtenances which can be ICmoved without materially damaging the government owned improvements may be removed by the Holder. Ownership shall immediately accrue to the Government, regardless of whether said work is performed by the Holder or any other party. G. Pesticide Use. Pesticides may not be used to control undesirable woody and herbaceous vegetation, aquatic plants, insects, rodents, trash fish, etc., without the prior written approval of the Forest Service. A request for approval of planned uses of pesticides will be submitted annually by the Holder on the due date established by the authorized officer. The report will cover a 12-month period of planned use beginning 3 months after the reporting date. Information essential for review will be provided in the form specified. Exceptions to this schedule may be allowed, subject to emergency request and approval, only when unexpected outbreaks of pests require control measures which were not anticipated at the time an annual report was submitted. Only those materials registered by the U.S. Environmental Protection Agency for the specific purpose planned will be considered for use on National Forest System lands. Label instructions will be strictly followed in the application of pesticides and disposal of excess materials and containers. H. Archeological-Paleontological Discoveries. The Holder shall immediately notify the authorized officer of any and all antiquities or other objects of historic or scientific interest. These include, but are not limited to, historic or prehistoric ruins, fossils, or artifacts discovered as the result of operations under this authorization, and shall leave such discoveries intact until authorized to proceed by the authorized officer. Protective and mitigative measures specified by the authorized officer shall be the responsibility of the Holder. I. Signs. Signs or advertising devices erected on National Forest System lands shall have prior approval by the Forest Service as to location, design, size, color, and message. Erected signs shall be maintained or renewed as necessary to neat and presentable standards, as determined by the Forest Service. 1. Imorovement Relocation. This authorization is granted with the express understanding that should future location of United States Government-owned improvements or road rights-of-way require the relocation of the holder's improvements, such relocation will be done by, and at the expense of, the Holder within a reasonable time as specified by the authorized officer. K. Water Rights. This authorization does not convey any legal-interest in water rights as defined by applicable State law nor shall this authorization be interpreted to affect either party's existing or future water rights as this authorization is limited to land access with the Holder exercising its own water rights. L. Termination or Revision of Authorization for Government Imorovements. If during the term of this authorization, the Forest Service determines the public interest requires revision of the conditions of use or the termination of the use of Government-owned improvements, the use of which is permitted by this authorization, said conditions of use may be revised or the use terminated or suspended at the discretion of the Regional Forester. If the Forest Service revises the conditions of use or terminates the use of government owed improvements, use of which is permitted by this authorization, such that the Holder's facilities must be relocated to enable the Holder to receive the benefit of this permit, the Forest Service shall allow the Holder a reasonable time in which to relocate holder's use and facilities to another location on Forest Service lands as reasonably necessary for holder's use as permitted by this authorization. If relocation or modification to holder's use or improvements occurs prior to the termination date of this authorization, the Forest Service shall pay the Holder the cost of relocating and reconstructing such facilities and improvements required to be modified and/or relocated as a result of the Forest Service's revision of conditions or termination under this clause. M. Well Caooing. Upon abandonment or termination ofthis permit, all drilled wells will become the property of the United States. Casing "iH be left in plac.' and thG "ell "ill be cap})Cd h, "c.lding a steel plat, 0"( thG ...asing.At the election of the Forest Service, the Holder shall either leave the well in place without modification, except removal of the holder's pumps and equipment, or destroy the well in accordance with the State of Cali fomi a well standards. If the well is to become the property of the Forest Service, and is not destroyed by the Holder, the Forest Service shall indemnify, defend and hold the Holder harmless from all liabilities, claims, actions, costs and ex-penses related to the well arising after termination of this permit. N. Future Public Needs. The Holder guarantees priority use to the United States of water developed under this permit should future public needs therefor occur during the life of said permit. Said future public needs will include, but not limited to, such things as additional wildlife needs, fire needs, and recreation and administrative needs. The United States will not pay the Holder for this 58 228396 v 1 :07ff27.rx:rs water since it comes from National Forest System lands. The only reimbursement to the Holder would be a reasonable delivery fee based on additional expenses incurred by the Holder to meet the above mentioned future public needs. Although included within this permit, the Forest Service and the Holder mutually agree that this provision is inapplicable to the Holder and holder's water rights upon which water will be extracted from the well located on the permitted area and that the Forest Service shall not have any priority over the water developed by the Holder from the well, except as provided by applicable federal and state law. a._Water Rights. Extraction of ..,atc.r nOtA this projc.c:t shall be. GmtailGd lit any difficulties arise concerning Pf"xistiftg water rights irithe area or a significant adverse environmental impact, surface or subsurface, occurs as a result of said water extraction, state law shall be applicable to any such difficulties or impacts. P. Potability of Water. It is expressly understood by the Holder, and the Holder hereby acknowledges, that the Forest Service makes no representation or warranty concerningis not responsible. in an, mantiGr for the potability of the water developed under this permit. Holder assumes any and all risks and/or hazards as to the potability of such water, except losses or hazards caused by the Forest Service and its permittees, contractors, agents and employees. Q. Granger-Thve Fee Offset A21'eement. Government maintenance and reconditioning projects shall be performed in accordance with an annual Granger-Thye fee offset agreement as provided in clause T.2 of this permit. R Holder Maintenance and Reconditionilllz Plan.. The Holder at its expense shall perform Holder maintenance and reconditioning as defined in clause T.l (c) of this permit under a holder maintenance and reconditioning plan approved by the Forest Service. The holder maintenance and reconditioning plan shall describe required holder maintenance and reconditioning responsibilities and their frequency. The work performed under this plan shall not be subject to fee offset under clause T. S. Alteration of Government Imorovements.. If during- the term of this permit any government-owned improvements are altered in any way, the material, equipment, fixtures or other appurtenances that are affixed to or made a part of those improvements in connection with the alteration shall become the property of the United States, regardless of whether the work is performed by the Holder or any other party. The Holder shall not be entitled to any compensation for that property, other than to the extent it qualifies for fee offset under clause T. T. Granger Thve-Fee Offset. Pursuant to 16 U.S.C. 580d, the Forest Service may offset all or part of the permit fee by the amount paid by the Holder for maintenance or reconditioning deemed to be the government's responsibility, as defined below, of government-owned improvements and their associated land 1. Definitions (a) Maintenance. Preserving or keeping in proper condition or rebuilding, repairing, or replacing. Maintenance does not include construction of new facilities. (b) Reconditioning. Restoring a facility to its original condition or to meet current national or state standards, such as the Uniform Federal Accessibility Standards, Americans With Disabilities Act Accessibility Guidelines, the Uniform Building Code, or state water quality standards. Reconditioning does not include construction of new facilities. (c) Holder Maintenance or Reconditioning. Maintenance or reconditioning that neither materially adds to the value of the property nor appreciably prolongs its life. The work serves only to keep the facility in an ordinary, efficient operating condition. From an accounting or tax perspective, it is work that may be expensed, but not capitalized.. Examples include but are not limited to interior decorating, interior painting, vandalism repair, repair of broken windows, light bulb replacement, cleaning, unplugging drains, drive belt replacement, preventive maintenance, lubrication of motors, greasing, servicing, inspecting, oiling, adjusting, tightening, aligning, watering, weeding, sweeping, waxing, refinishing picnic tables, routine housekeeping, and general snow removal. In fulfilling these responsibilities, the Holder shall obtain any licenses and certified inspections required by regulatory agencies and follow state and local laws, regulations, and ordinances and industry standards or codes applicable to the permitted operation. (d) Government Maintenance or Reconditioning. Renovation, reconditioning, improvement and maintenance are actions that arrests deterioration, improves and upgrades facilities and appreciably prolongs the life of the property. Examples include but are not limited to installing a new roof, new floor, or new siding; rebuilding boilers; replacing pipes, pumps, and motors; repairing or maintaining the paths, lands, walks, walls, or landscaping adjacent to other government-owned structures; replacing vault toilets SB 2283El6 v 1 :07627.rx:J:S with flush facilities, paving interior roads, upgrading facilities, and installing utilities; and performing exterior painting and refinishing. Exterior painting that repairs unsightly visual marks caused by everyday use does not meet the definition outlined above. Government maintenance or reconditioning. whether performed by the Holder or the Forest Service, shall be performed at the sole discretion of the authorized officer. 2. Granger-Thye Fee Offset Agreement. Before issuance of this permit and before each operating season thereafter, the Forest ~ervice and the Holder shall enter into an annual Granger- Thye fee offset agreement. The agreement shall enumerate the portion of the permit fee that shall be offset by government maintenance and reconditioning and shall specify which projects are to be used for offset that year. The agreement shall also include standards for completion of the projects and examples of allowable costs. The agreement shall specify whether the concessionaire shall be required or has the option to enter into a collection agreement to have the Forest Service perform the work. 3. Collection Agreements for Forest Service Oversite for Major Government Maintenance and Reconditioning Projects. The Forest Service may require the Holder to enter into a collection agreement with the Forest Service to pay the cost of a Forest Service employee administering and overseeing major government maintenance and reconditioning projects and offset those costs against the holder's annual permit fee. For purposes of this clause only, a major government maintenance and reconditioning project is one costing $25,000 or more. Allowable costs include monitoring to ascertain that work is being done to Forest Service standards. Allowable costs do not include routine permit administration by the Forest Service. If the Forest Service exercises this option, a separate collection agreement shall be executed by the parties and made a part of this permit. U. ()peratin~ Plans. The Holder shall provide an Operating Plan. The plan shall be prepared in consultation with the authorized officer or designated representative and cover operation and maintenance of facilities, dates or season of operations, and other information required by the authorized officer to manage and evaluate the occupation and/or use of National Forest System lands. The provisions of the Operating Plan and the annual revisions shall become a part of this authorization and shall be submitted by the Holder and approved by the authorized officer or their designated representative(s). This Operating Plan is hereby made apart of the authorization. V. Drinking Water Systems. The holder's water system, including that portion located on the permitted area, is not a federally o\\ned system. Consequently, only clause VII. V.l is applicable to this permit. The remaining prO\,isiollS of this clause, paragraphs VII.V.2 through VII. V. 5 are not applicable and shall have no force or effect \\1th respect to Holder or this permit. 1. The Holder, as the water supplier and owner or operator of the drinking water system, is responsible for compliance with all applicable Federal, State, and local drinking water laws and regulations for the operation and maintenance of a public water system. This includes, but is not limited to, developing, operating, and maintaining the system, and conducting drinking water testing and taking the appropriate corrective and follow-up actions in accordance with Federal, State, and any other applicable requirements. For the purposes of this authorization, public water systems are defined In the Safe Drinking Water Act, as amended (42 U.S.C. 300fet seq.), and in the National Primary Drinking Water Regulations, Title 40, Code of Federal Regulations, part 141 (40 CPR part 141), or by State regulations if more stringent. 2. When the permit holder operates Federally owned systems (for example, when the permit is authorized under the Granger-Thye Act), the Holder shall meet additional requirements for public and nonpublic water systems consistent with FSM 7420. Requirements under FSM 7420 applicable to the permit holder are set forth in an appendix to the permit entitled "Operation of Federally Owned Drinking Water Systems" (Form FS-2700-4h-Appendix F). 3. For Federally owned systems, the Holder shall notify and consult with the Forest Service within 24 hours or on the next business day after notification by the laboratory of a sample that tests positive for microbiological contamination. The Holder shall notify and consult with the Forest Service within 48 hours of notification of a maximum contaminant level violation or an acute violation. sa 22B396 v 1 :07627.c:x:m 4. The Holder shall retain all records as required by applicable laws and regulations. The Holder agrees to make the records available to the Forest Service and to any other regulatory agency authorized to review Forest Service activities. Copies of microbiological test results for Federally owned water systems shall be forwarded monthly to the Forest Service by the 15th of the month following the sampling date. Copies of other required records for Federally owned systems shall be forwarded annually to the Forest Service within 15 days of the end of the operating season for seasonal sites or within 15 days of the end of the calendar year for year-round operations. The Holder shall surrender all records for a Federally owned system to the Forest Service upon permit termination or revocation. 5. For Federally owned systems, the Holder shall provide the name of the water system operator in writing to the Forest Service and notify the authorized officer within 72 hours of a change in personnel. W. Disputes. Appeal of any provisions of this authorization or any requirements thereof shall be subject to the appeal regulations at 36 CPR 251, subpart C, or revisions thereto. According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0082. This information is needed by the Forest Service to evaluate requests to use National Forest System lands and manage those lands to protect natural resources, administer the use, and ensure public health and safety. This information is required to obtain or retain a benefit. The authority for that requirement is provided by the Organic Act of 1897 and the Federal Land Policy and Management Act of 1976, which authorize the Secretary of Agriculture to promulgate roles and regulations for authorizing and managing National Forest System lands. These statutes, along with the Term Permit Act, National Forest Ski Area Permit Act, Granger-Thye Act, Mineral Leasing Act, Alaska Term Permit Act, Act of September 3, 1954, Wilderness Act, National Forest Roads and Trails Act, Act of November 16,1973, Archeological Resources Protection Act, and Alaska National Interest Lands Conservation Act, authorize the Secretary of Agriculture to issue authorizations for the use and occupancy of National Forest System lands. The Secretary of Agriculture's regulations at 36 CPR Part 251, Subpart B, establish procedures for issuing those authorizations. The Privacy Act of 1974 (5 U.S.C. 552a) and the Freedom oflnformation Act (5 U.S.C. 552) govern the confidentiality to be provided for information received by the Forest Service Public reporting burden for collection of information, if reauested. is estimated to average 1 hour per response for annual financial information; average 1 hour per response to prepare or update operation and/or maintenance plan; average 1 hour per response for inspection reports; and an average of 1 hour for each request that may include such things as reports, logs, facility and user information, sublease information, and other similar miscellaneous information requests. This includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This permit is accepted subject to the conditions set out above. By: U.S. DEPARTMENT OF AGRICULTURE Forest Service By: (Authorized Officer Signature) HOLDER NAME: South Tahoe Public Utility District (Holder Signature) ( Title) (Title) Date: Date: S8 228396 v 1 :07627.0009 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig. Assistant Manager/Engineer RE: BOARD MEETING March 2. 2000 AGENDA ITEM: ACTION ITEM NO: 7.b CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: GARDNER MOUNTAIN WELL PUMP AND CONTROL BUILDING REQUESTED BOARD ACTION: Approve consultant services for Carollo Engineering to design electrical comoonents for the well in the amount of $33.200 DISCUSSION: Staff has solicited a proposal from Carollo Engineers for the design of the electrical components of the Gardner Mountain Well. Design services under this prooosal shall include electrical pump control. lighting. heating. backuo generator. and limited telemetry - related design. Staff recommends the Board aporove the proposal. SCHEDULE: Electrical design to be completed as soon as possible. COSTS: $33.200 ACCOUNT NO: 2029-7021/GMPUMP BUDGETED AMOUNT REMAINING: ($1.999) ATTACHMENTS Carollo proposal. . . ......... . ........ .. ,... . .. ... . CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YE~lb- NO CHIEF FINANCIAL OFFICER: YE&~NO CATEGORY: GENERAL WATER SEWER x -4. _ _.~ OJ OJ .L.............. _ . ..,J'J j. ~lo.....~ J J.. U V U oJ "1: U t) V .......tl..l\UL.LU L..~l...I.1..'tL:.L:.IC.J ..);1.lvlU -,-,""7 ..)lL-LU ~ ~.!=!~9!-.hq DI'fJi(:(tlod tll r.I'eaLit'f', rrsp(I/r.~i1!r, fJllOlit.IJ sullf,li'm.~ for IIw.nl U}f .~I~rI'e. December 28, 1999 300.84 South Tahoe Public Utility District 1275 Meadow Crest Drive South lake T shoe, California 96150 Attention: Mr. Nick Zaninovich Subject: Gardner Mountain Water Well Electrical Design Assistance Dear Nick: Carollo Engineers (Carollo) Is pleased to submit this proposal to assist the South Tahoe Public Utility District (District) with the electricai design and construction for the new Gardner Mountain Water Welt. This proposal is based on our understanding of the engineering services requested by the District (as disCUSSQd with District staff and presented in our memorandum of December 20,1999). The services to be provided by Carollo under this proposal are limited to the design of the electrical system for the new Gardner Mountain Water Well and emergency generator. The new generator is to be designed to run the 150 horsepower well pump and station appurtenances during power outage events. The system will be designed for a manual start, an automatic transfer switch is not included. Specifications will be developed for the electrical work undertaken as part of this design. The District will complete all other required drawings, specifications, and other related work for the remainder of the installation Including grading, paving. pipe identification and Installatlon~ Carollo will provide shop drawing review for submittals on the electrical system as requested by the District. Our Scope of Work (Exhibit A, attached) is based upon our understanding of the project. The proposed engineering cost for the completion of the tasks contained in the Scope is $33,200. The development of this cost is detailed in the attached Labor Hour and Cost Estimate (exhibit B). It is our understanding that this project will be administered under the 1988 Master Agreement (as amended to allow the engineer to carry errors and omissions insurance not less than $5,000,000 aggregate with a deductible of not more than $500,000) between Carollo engineers and the District. Engineering fees will be based on the current fee schedule (Exhibit C). The project team for the completion of this project will be Mr. Robert Gillette, Principal-in- charge, Mr. Jack Burnam, Project Manager and Mr. George Hughes, Project Engineer. M:\BD_8AC\Stpud _SAC\Gard""Ur.wpd 2500 VENTURE OAKS WAY, SUITE 320 . SACRAMENTO, CALIFORNIA 95833 . (9161 565-4888 . FAX (916) 565-4880 ~I.JU_ . ...~ ~...... .......... ........... v .....U'l.VL.o......"" .L,..,UJ.~"C.L;.I'\J-..Jn\JJ.v -"-'" .....4.4......., Mr. Nick Zaninovich South Tahoe Public Utility District December 28, 1999 Page No.2 Please review the material contained herein and, if acceptable, submit them to the Board of Directors for approval. Please feel free to contact us with any questions. Sincerely, CAROLLO ENGINEERS, P.C. ~.~..,. Robert A. Gillette, Principal I.L~..;J 11 Jack Bumam II, P.E. RAG/JL8:kjp Attachments: Exhibit A - Scope of Work Exhibit B - Labor Hour and Cost Estimate Exhibit C - Fee Schedule H:\BD _SAC\Slpud_SAC\GMlnerLtr.wpd 2500 VENTURE OAKS WAY, SUITE 320 . SACRAMENTO. CALIFORNIA 95933 . (916) 565.~888 . FAX (916) 565.~880 ~ _ _ .. _. 1 _ ,. ........ ........ U U V V '1 U U U \...~'U\V.L.LU ~.'H".Il.H:..i.:.!\,)-.)."\\.....lLJ ~~-~ ,')i.t"LU EXHIBIT A SOUTH TAHOE PUBLIC UT1LITY DISTRICT GARDNER MOUNTAIN WATER WELL ELECTRICAL DESIGN Scope of Work The following describes the Scope of Work for the engineering effort to complete the design, bidding, and construction services associated with the electrical design for the new Gardner Mount~in Water Well. These engineering services are to be provided by Carollo Engineers (Engineer) as requested by the South Tahoe Public Utility District (District). The District is to provide all required geotechnical, topograpl:tic survey and plan and profile drawings of the existing building that will house the new electrical system for the Gardner Mountain Water Well site. This proposal assumes that the District will develop the bidding documents for this project. Technical specifications will be provided by the engineer for the work included in the electrical design. Ta.k 1 - Duisn Electrical System for the new Gardner Mountain Water Well Consultant shall develop plans for the complete electrical system for this water well pump station. District shall have the power dropped from the nearest power source and brought to the building. Consultants work shall begin here. All electrical equipment shall be installed In the existing building. District shall provide a plan of the building and shall indicate any areas that are not to be used in the electrical layout. It is the Intent of the District to run all conduit connecting the equipment to the controls under the new slab floor that is to be poured. This means that the electrical layout has to be completed before the slab can be poured. Electrical equipment shall Include: 1. Well pump - Well pump motor is 150 horsepower. Well pump shall be operated by a VFD designed as part of this project. 2. PLC - PLC will be capable of accepting an automatic transfer switch at a later date If the District should so decide. No automatic transfer switch is to be Installed as part: of this project. Switching from land power to emergency power shall be done manually. 3. Emergency Generator - Consultant shall size the new emergency generator based on data supplied from the District on pump horsepower, fan motors, lighting, etc. The emergency generator shall be sized to operate all station components during a power outage Including: pump, lights, fans, building heater, etc. NOTE, the recommended emergency generator shall be capable of operating a VFD. Because the switch from land power to emergency power shall be manual there may be ilgnificant time between power loss and start up of the emergency generator. For this reason, the design shall also include a panel either in the main panel or separate from it that will allow a small portable generator to be plugged in to light 2 to 3 lights within the building and that can power up the block heater on the emergency generator. This will be used to warm the unit before starting after shutdown. Louvers shall be manually operated. H:\SD-,MC\SlpurCSAC\GardlWScclpe.wpd 1 ~vv"'t 4. Automatic Transfer Switch (ATS) - will not be provided as part of this project but a spot should be designated for its future installation and conduit between the PLC and the A TS location should be installed to ease Mure installation. 5. Variable Frequency Drive (VFD) - well pump shail be operated by a VFD that will be integrated Into the system. 6. Other electrical controls to be Included in the design include: block heater for the emergency generator, building (space) heater, battery charger, lighting . circuits, signais to and from the discharge flow meter, electronic pressure meter, draw down meter, chlorine feed (metering pumps), etc. 7. . The District will coordinate with Sierra Pacific Power to have a power drop installed for the new pump station. However, the Consultant shall assist the District with the likely installation of a pad mounted step down transformer on the outside of the new building and an electric meter inside the building. Sierra Pacific Power employees will be allowed access to the building to read the meter. 8. The design shall Include an "emergency power kill" button located within the building but accessible from a pedestrian door without requiring an employee to actually enter the building. 9. Power will also have to be provided to the District installed telemetry, this system will also have to be powered by the emergency power system. Partial list of signals that will be sent to the treatment plant via the telemetry system Include: pump status, generator on/off, discharge flow, draw down meter, and any alarm signals. 10. NOTE: The well pump is located approximately 500 feet from the pump building and at a depth of approximately 300 feet. Overall length of the wires to the pump from the pump building could be BOO feet for power and signal for the . down-hole sensor. This will have to be considered in the design of the system. The Engineer will make recommendations regarding the need to prepurchase long lead time electrical equipment based on the District's proposed construction completion schedule. Taak 2 - Electrical Speclflcatlona Engineer shall develop technical specifications for the electrical work to be completed in this project. The District shall develop front end documents and any technical specifications required to complete work on other parts of the new well location. . Task 3 - Conatruction S.Nlcu Engineer shall review shop drawing submittals relating to the electrical system and standby power and respond to questions on an "as needed" basis, at District request. The Labor Hour and Cost Estimate for this Item Is based on review of 6 shop drawings at 8 hours per shop drawing and a total time of eight (8) hours responding to questions forwarded by the District. Effort exceeding that'stated will be considered a change in scope. H:\BD_aAC\S1pud_&AC\GardrwlSl:DIl'I.wpd 2 DISTRICT PROVIDED INFORMA liON 1. Site plans and profiles for the existing builcHng to house the new electrical equipment (profiles to include Inside walls that the new electrical equiprnent Is to be attached to.) Data should be supplied in AutoCAD 14.0 format. 2. Shop drawings for review. 3. Questions from the District or forwarded by th& District for response. CAROLLO ENGINEERS DELIVERABLES 1. CAD drawings (1 hard copy (stamped and signed) and electronic file In AutoCAD Release 14.0 each site) for the electrical design for the Gardner Mountain Water Well. 2. Specifications for the electrical equipment for the Gardner Mountain Water Well. 3. Written review comments on shop drawings submitted for review by the Contractor to the District (and forwarded by the District to Carollo Engineers). SCHEDULE Board Approval of Contract Plans and Profiles of the existing well building Design Review with District Staff/Site Visit 100% Design Submittal January 6, 2000 January 6,2000 January 10, 2000 January 24, 2000 H:\BO _8~ud_8AC\ca.nlrwr8cope.wpd 3 EXHIBIT B SOUTH TAHOE PUBUC UT1UTY DISTRICT GARDNER MOUNTAJN WATER WELL ELECTRICAL DESIGN Labor Hour and Colt Eatlmate Task No. Labor Hours Estimate Cost Estimate Rate T ota! T8IIk 1 - 8ectrlcaJ System Design Principal (P) engineer (EVl11) Engineer (EV) Engineer Technician (ETVI) Word Processing 1 $180.00 $180.00 32 $174.50 $5,584.00 18 $133.00 $2,128.00 40 $88.50 $:3,540.00 4 $67.50 $270.00 B3 $11,702.00 Subtotal Task 1 Task :2 - 8ectrical Specifications PrIncipal (P) Engineer (EVII1) Engineer (EV) Engineer Technician (ETYI) Word Processing 1 $180.00 $180.00 32 $174.50 $5,584.00 24 $133.00 $3,1 Q2.00 0 $88.50 $0.00 16 $e7' .50 $1,080.00 73 $10,036.00 Subtotal Task 2 Task 3 - Construction Services Principal (P) Engineer (EVlll) Engineer (EV) engineer Technician (ETVI) Word Processing 2 $180.00 $360.00 32 $174.50 $5,584.00 24 $133.00 $3,192.00 4 $88.50 $354.00 4 $87.50 $270.00 Be $Q,7lSO.00 $31,4Q8.00 Subtotal Task 5 Subtotal OTHER DIRECT COSTS Mileage - 2 tripa at Reproduction Word Processing Tlme@ CAD Proces81ng Time@ Eng. Computer Time @ Subtotal Other Direct Costs $0.35 per mile 500 miles $175.00 $500.00 $228.00 $e30.00 $158.00 $1,eeQ.OO $12.00 per hour $18.00 per hour $12.00 per hour 1a.OO houTa 35.00 hours 13.00 hours SUBTOTAL $33,187.00 USE $33,200.00 k\llll_IAC\S....d_IIAC\CIor..._ CAROLLO ENGINEERS, PC 2000 FEE SCHEDULE Engineers/Scientists eElS) E/S I E/S II E/S III E/S IV E/SV E/SVI E/S VII E/SVIII Principal Engineering Aides (EA) EAI EAII EAIII EAIV EAV EAVI EAVII Engineering Technicians (El) ETI ETII ETIIl ETIV ETV ETVI ET VII Support Staff Office Aides Clerical Word Processors Computer Computer Equipment (PC) Word Processor (Processing Time) CAD (Processing TIme) Travel and Subsistence Mileage Subconsultant Other Direct Costs \\S80-wpIOAT A\WP\KMANUAL\FEE\Plt\2000,WPO HourlY Rate $78.75 88.50 , 02.50 116.50 133.00 142.50 158.00 174.50 180.00 35.00 67.50 73.75 87.50 98.50 110.75 121.00 42.25 48.25 55.00 61.50 76.25 as.50 101.50 35.25 54.25 67.50 12.00 12.00 18.00 at cost .35/mile Cost + 10% Cost + 10% Action Item 7.c Payment of Claims Enterprise Funds March 2, 2000 Ck# Amount Name FOR APPROVAL MARCH 2, 2000 Total Payroll 02/23/00 Total Payroll 256,018.30 $256.018.30 I GI Resources EFT Medical Claims-CCC Total Vendor EFT $13,483.07 63,221.09 $76,704.16 Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable 76,791.82 55,190.44 0.00 35,405.77 $167,388.03 Grand Total $500,110.49 PAYROLL RELATED CHECKS 02/23/00 EFT EFT EFT #35877 EFT EFT EFT EFT EFT #35878 #35879 EFT EFT URM & Dependent Care/AFLAC Employment Dev Dept Direct Deposit Child Support Collection Program The Hartford ManuLife Pension Loan Payments ManuLife Pension The NPC Companies US Bank Stanislaus Co Family Support Div Stationary Engineers Local 39 Time Out Fitness United Way Net Payroll Adjustments 1,803.16 8,712.05 100,213.86 37.50 2,068.07 6,627.65 37,634.30 9,661.44 56,100.36 359.00 2,610.34 84.00 31.28 30,075.29 0.00 Sub-total $256.018.30 T .\ACCTlOHIQPSPREADlPMTOFCLM. WB224-Feb-OO South Tahoe P.U.D. 02/24/00 P A Y M E N T O F C L A I M S R E P O R T 02/18/2000- 03/02/2000 Page 1 THU, FEB 24, 2000, 8:56 AM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE - -- -job: 178162 11J1035 -- -prog: CK509 <1A06 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account * Department Description A C W A SERVICES CORP (ASC) 10 -00 -2530 GENERAL & ADMINISTRATION Amount Check * Type EMPLOYEE VISION INS 2,212.76 Check Tota 2,212.76 00042645 MW AFLAC 10 -00 -2532 GENERAL & ADMINISTRATION INSURANCE SUPPLEMENT 753.64 Check Tota 753.64 00042646 MW AGRA EARTH & ENVIRONMENTAL INC 20 -29 -8078 ENGINEERING 20 -29 -8083 ENGINEERING TANK, RAILROAD - REPLACE TANK, FOREST MTN - REPLACE Check Tote ALPEN SIERRA COFFEE COMPANY 10 -00 -6520 GENERAL & ADMINISTRATION _ SUPPLIES 20 -00 -6520 GENERAL & ADMINISTRATION SUPPLIES ALPINE ENTERPRISE 20 -27 -4830 DISTRICT INFORMATION ALPINE METALS ALPINE SANITARY SUPPLY Check Tota 799.84 904.84 1,704.68 00042647 MW 116.30 55.20 171.50 00042648 MW SUBSCRIPTIONS EXPENSE 20.00 Check Tota 20.00 00042649 MW 10 -04 -6071 HEAVY MAINTENANCE SHOP SUPPLIES 10 -02 -6051 PUMPS PUMP STATIONS 10-00-6520 GENERAL & ADMINISTRATION 20 -00 -6520 GENERAL & ADMINISTRATION 10 -03 -6071 ELECTRICAL SHOP 20 -03 -6071 ELECTRICAL SHOP 10 -04 -6071 HEAVY MAINTENANCE 10 -00 -0422 GENERAL & ADMINISTRATION Check Tota SUPPLIES SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES JANITORIAL SUPPLIES INVENTOR Check Tota 16.30 26.43 42.73 00042650 MW 79.62 79.61 13.41 13.40 224.47 187.69 598.20 00042651 MW AMERIGAS - SO LAKE TAHOE 10 -28 -6042 ALPINE COUNTY GROUNDS & MAINTENANCE 58.99 20 -02 -4610 PUMPS GASOLINE 80.27 Check Tota 139.26 00042652 MW AMSTERDAM PRINTING & LITHO 10 -27 -6620 DISTRICT INFORMATION PUBLIC RELATIONS EXPENSE 302.63 20 -27 -6620 DISTRICT INFORMATION PUBLIC RELATIONS EXPENSE 201.76 Check Tota 504.39 00042653 MW AVISTA UTILITIES 10 -00 -6350 GENERAL & ADMINISTRATION NATURAL GAS 60.42 20 -00 -6350 GENERAL & ADMINISTRATION NATURAL GAS 249.31 Check Tote 309.73 00042654 MW AXELSON IRON SHOP 10-04-6023 HEAVY MAINTENANCE FILTER EQUIP /BLDG 86.87 Check Tota 86.87 00042655 MW BARTON MEMORIAL HOSPITAL 10 -04 -6075 HEAVY MAINTENANCE SAFETY EQUIPMENT /PHYSICALS 79.60 Check Tote 79.60 00042656 MW BECK /YOUNG OPTOMETRIC CORP 10 -02 -6075 PUMPS SAFETY EQUIPMENT /PHYSICALS 136.00 20 -02 -6075 PUMPS SAFETY EQUIPMENT /PHYSICALS 136.00 Check Tota 272.00 00042657 MW South Tahoe P . U . D . 0222/24/00 P A T M E N T O F C L A I M S R E P O R T 02/18/2000 -03/02 /2000 Page 2 THU, FEB 24, 2000, 8:56 AM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE - -- -job: 178162 1131035 -- -prog: CK509 (1A06 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department Description Amount Check # Type == = =_== = = = =_ = = ==__ === ==c ==== _- - - - - -_ _ _ = == =s=ac=r==a == == = = = == = = = = == = = == BEL ART PRODUCTS INC 10 -07 -4760 LABORATORY 20 -07 -4760 LABORATORY BERGE INC, J & H 10 -07 -4760 LABORATORY BERGSOHN, IVO 10 -21 -6621 ADMINISTRATION 20 -21 -6621 ADMINISTRATION BERRY - HINCKLEY INDUSTRIES 10 -04 -6024 HEAVY MAINTENANCE 10 -00 -0416 GENERAL & ADMINISTRATION 10 -00 -0415 GENERAL & ADMINISTRATION BI -TECH SOFTWARE INC 10 -37 -6200 INFORMATION SYSTEMS 20 -37 -6200 INFORMATION SYSTEMS LABORATORY SUPPLIES LABORATORY SUPPLIES Check Tota 35.32 19.80 55.12 00042658 MW LABORATORY SUPPLIES 38.42 Check Tota 38.42 00042659 MW INCENTIVE & RECOGNITION PRGR INCENTIVE & RECOGNITION PRGR Check Tota FURNACE EQUIPMENT DIESEL INVENTORY GASOLINE INVENTORY _ Check Tota TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Tota 30.00 20.00 50.00 00042660 MW 119.59 3,439.60 1,826.02 5,385.21 00042661 MW 1,980.00 1,320.00 3,300.00 00042662 MW BIRD, HAL 10 -28 -6200 ALPINE COUNTY TRAVEL /MEETINGS /EDUCATION 51.00 Check Tota 51.00 00042663 MW BLUE RIBBON TEMP PERSONNEL 20 -01 -4405 UNDERGROUND REPAIR CONTRACTUAL SERVICES 2,015.20 Check Tota 2,015.20 00042664 MW C U E A 10 -06 -6250 OPERATIONS DUES & MEMBERSHIPS 55.00 Check Tota 55.00 00042665 MW CAROLLO ENGINEERS 20 -29 -8077 ENGINEERING TANK - FLAGPOLE ROOF 1,222.50 Check Tota 1,222.50 00042666 MW CAROLLO ENGINEERS 90 -98 -8947 EXPORT PIPELINE GRANT A LINE WWTP TO UTPS 3,425.25 90 -98 -8829 EXPORT PIPELINE GRANT B LINE DIP TO END 1,589.25 90 -98 -8828 EXPORT PIPELINE GRANT B LINE LPPS TO CAMPGROUND 1,222.50 Check Tota 6,237.00 00042667 MW Vendor Tota 7,459.50 CARSON PUMP 20 -02 -4405 PUMPS CONTRACTUAL SERVICES 1,500.00 Check Tota 1,500.00 00042668 MW CHEVRON USA 10 -04 -6200 HEAVY MAINTENANCE TRAVEL /MEETINGS /EDUCATION 51.81 Check Tota 51.81 00042669 MW CLARK PLUMBING HEATING & A/C 10 -02 -6051 PUMPS PUMP STATIONS 139.42 Check Tota 139.42 00042670 MW COOK TREE SERVICE, ED 20-02-6041 PUMPS BUILDINGS 980.00 Check Tota 980.00 00042671 MW South Tahoe P . U . D . 02/24/00 P A Y M E N T O F C L A I M S R E P O R T 02/18/2000-03/02/2000 Page 3 THU, FEB 24, 2000, 8:56 AM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE - -- -job: 178162 #J1035-- -prog: CK509 <1A06 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department Description CRAIG CONSTRUCTION INC, L N .90 -98 -8947 EXPORT PIPELINE G- RANT 90 -98 -2605 EXPORT PIPELINE GRANT E N S RESOURCES INC EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY FEDEX FISHER SCIENTIFIC 10 -21 -4405 ADMINISTRATION 20 -29 -7100 ENGINEERING 20 -29 -8660 ENGINEERING 10 -06 -6650 OPERATIONS 20 -29 -7015 ENGINEERING 10 -07 -4810 LABORATORY 10 -19 -4820 BOARD OF DIRECTORS 20 -19 -4820 BOARD OF DIRECTORS 10 -29 -4810 ENGINEERING 20 -02 -4810 PUMPS 90 -98 -8947 EXPORT PIPELINE GRANT '20 -29 -8882 ENGINEERING 20 -29 -8083 ENGINEERING 90 -98 -8828 EXPORT PIPELINE GRANT 90 -98 -8829 EXPORT PIPELINE GRANT 10 -28 -8036 ALPINE COUNTY 20 -07 -4810 LABORATORY 20 -29 -7099 ENGINEERING 10- 39-4810 FINANCE 20 -39 -4810 FINANCE 10 -07 -4760 LABORATORY 20 -07 -4760 LABORATORY FRIEDEL OFFICE MACHINES, SCOTT 10 -39 -6027 FINANCE 20 -39 -6027 FINANCE G B CONSTRUCTION 20 -00 -2605 GENERAL & ADMINISTRATION G E CAPITAL 10 -38 -5020 CUSTOMER SERVICE Amount Check * Type A LINE WWTP TO UTPS ACCRD CONST RETNGE Check Tota CONTRACTUAL SERVICES Check Tota TANK - REPLACE LOOKOUT_ Check Tota TANK - FLAGPOLE Check Tota OPERATING PERMITS _. Check Tota WTRLN- CEDAR AVE Check Tota Vendor Tota POSTAGE EXPENSES OFFICE SUPPLIES OFFICE SUPPLIES POSTAGE EXPENSES POSTAGE EXPENSES A LINE WWTP TO UTPS AMPEROMETRIC TITRATOR TANK, FOREST MTN - REPLACE B LINE LPPS TO CAMPGROUND B LINE DIP TO END _ BUILDING,_OFFICE /EQUIP STORA POSTAGE EXPENSES WELL - GARDNER MTN POSTAGE EXPENSES POSTAGE EXPENSES Check Tota LABORATORY SUPPLIES LABORATORY SUPPLIES Check Tota OFFICE EQUIPMENT REPAIR OFFICE EQUIPMENT REPAIR Check Tota ACCRD CONST RETNGE Check Tota EQUIPMENT RENTAL /LEASE 32,214.00 - 3,221.40 28,992.60 00042672 MW 36.04 36.04 00042673 MW -35.00 - 35.00 00040161 RV - 35.00 - 35.00 00040162 RV 598.62 598.62 00042674 MW 35.00 35.00 00042675 MW 563.62 24.96 22.56 15.04 10.12 30.93 152.36 10.12 10.12 17.95 5.86 10.42 62.66 26.17 7.96 5.31 412.54 58.84 39.23 98.07 27.00 18.00 45.00 00042676 MW 00042677 MW 00042678 MW 6,924.06 6,924.06 00042679 MW 51.48 South Tahoe P . U . D . 02/c4/00 P A Y M E N T O F C L A I M S R E P O R T 02/18/2000- 03/02/2000 Page 4 THU, FEB 24, 2000, 8:56 AM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE - -- -job: 178162 *J1035 -- -prog: CK509 (1A06 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name === =____= Account 11 Department GNOMON INC GRICE INDUSTRIES INC INSTY- PRINTS J & L PRO KLEEN JOB'S PEAK PRIMARY CARE JONES, J R 20 -38 -5020 CUSTOMER SERVICE 10 -28 -4405 ALPINE COUNTY 20 -01 -6073 UNDERGROUND REPAIR 10 -00 -0428 GENERAL & ADMINISTRATION 10 -39 -6074 FINANCE 20- 39-6074 FINANCE 10 -02 -6075 PUMPS 20 -02 -6075 PUMPS 10 -01 -6075 UNDERGROUND REPAIR 10 -06 -6075 OPERATIONS 20 -19 -6200 BOARD OF DIRECTORS JORDAN'S TRUCK & TRAILER EQUIP 20 -02 -8068 PUMPS K R L T& K O W L RADIO LILLY'S TIRE SERVICE INC. LOOMIS FARGO 4 CO. LUCENT TECHNOLOGIES M C I WORLDCOM 10 -27 -6620 DISTRICT INFORMATION 20 -27 -6620 DISTRICT INFORMATION 10 -05 -6011 EQUIPMENT REPAIR 10 -39 -4405 FINANCE 20 -39 -4405 FINANCE 10 -39 -6709 FINANCE 10- 39-6710 FINANCE 10 -21 -6310 ADMINISTRATION 20 -21 -6310 ADMINISTRATION 10 -27 -6310 DISTRICT INFORMATION 20 -27 -6310 DISTRICT INFORMATION 10 -07 -6310 LABORATORY 20 -07 -6310 LABORATORY 10 -06 -6310 OPERATIONS Description Amount Check ti Type __ _ _ __ = _ _ = == = = == = == = = == SC.= ========= .======== EQUIPMENT RENTAL /LEASE Check Tota CONTRACTUAL SERVICES Check Tota SMALL TOOLS Check Tote OFFICE SUPPLIES INVENTORY Check Tota JANITORIAL SERVICES JANITORIAL SERVICES Check Tota SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS Check Tota TRAVEL /MEETINGS /EDUCATION Check Tota VEHICLE TO REP #17 Check Tota PUBLIC RELATIONS EXPENSE PUBLIC RELATIONS EXPENSE Check Tota AUTOMOTIVE & GENERATORS Check Tota CONTRACTUAL SERVICES CONTRACTUAL SERVICES Check Tota LOAN PRINCIPAL PAYMENTS INTEREST EXPENSE Check Tota TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE 34.32 85.80 00042680 MW 1,507.50 1,507.50 00042681 MW 605.00 605.00 00042682 MW 506.63 506.63 00042683 MW 1,615.80 1,077.20 2,693.00 00042684 MW 95.00 95.00 95.00 95.00 380.00 00042685 MW 134.45 134.45 00042686 MW 2,002.36 2,002.36 00042687 MW 168.00 112.00 280.00 00042688 MW 10.50 10.50 00042689 MW 229.80 153.20 383.00 00042690 MW 524.13 165.85 689.98 00042691 MW 8.19 5.47 0.05 0.03 1.27 0.85 0.32 South Tahoe P.U.D. 02/24/00 P A Y M E N T O F C L A I M S R E P O R T 02/18/2000- 03/02/2000 Page 5 THU, FEB 24, 2000, 8:56 AM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE - -- -job: 178162 #J1035-- -prog: CK509 (1A06)-- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department MC MASTER CARR SUPPLY CO Description Amount Check # Type 10 -01 -6310 UNDERGROUND REPAIR TELEPHONE 0.36 20 -01 -6310 UNDERGROUND REPAIR TELEPHONE _ 0.35 10 -02 -6310 PUMPS TELEPHONE 1.83 20 -02 -6310 PUMPS TELEPHONE 1.83 10 -22 -6310 HUMAN RESOURCES TELEPHONE 0.39 20 -22 -6310 HUMAN RESOURCES DIRECTOR TELEPHONE 0.26 10 -00 -6310 GENERAL & ADMINISTRATION TELEPHONE 319.37 Check Tota 340.57 00042692 MW 10 -02 -6051 PUMPS 20 -02 -6051 PUMPS 10 -03 -6041 ELECTRICAL SHOP MOTION INDUSTRIES INC 10 -04 -6024 HEAVY MAINTENANCE MOUNTAIN CELLULAR PUMP STATIONS PUMP STATIONS BUILDINGS Check Tota FURNACE EQUIPMENT Check Tota 10 -21 -6310 ADMINISTRATION TELEPHONE 20 -21 -6310 ADMINISTRATION TELEPHONE 10 -29 -6310 ENGINEERING TELEPHONE 20 -29 -6310 ENGINEERING TELEPHONE 10 -01 -6310 UNDERGROUND REPAIR TELEPHONE 20 -01 -6310 UNDERGROUND REPAIR TELEPHONE__ 10 -07 -6310 LABORATORY TELEPHONE 20 -07 -6310 LABORATORY TELEPHONE 10 -02 -6310 PUMPS TELEPHONE 20 -02 -6310 PUMPS TELEPHONE '10 -03 -6310 ELECTRICAL SHOP TELEPHONE 20- 03-6310 ELECTRICAL SHOP TELEPHONE 10-05 -6310 EQUIPMENT REPAIR TELEPHONE 20 -05 -6310 EQUIPMENT REPAIR TELEPHONE 10 -38 -6310 CUSTOMER SERVICE TELEPHONE 20 -38 -6310 CUSTOMER SERVICE TELEPHONE 10 -28 -6310 ALPINE COUNTY TELEPHONE 10 -27 -6310 DISTRICT INFORMATION TELEPHONE 20 -27 -6310 DISTRICT INFORMATION TELEPHONE 10 -39 -6310 FINANCE TELEPHONE 20 -39 -6310 FINANCE TELEPHONE N B S GOVERNMENT FINANCE GROUP 10 -39 -4405 FINANCE NATIONAL BUSINESS FURNITURE Check Tota 1,307.80 130.94 - 114.44 1,553.18 00042693 MW 712.04 712.04 00042694 MW 14.74 9.84 101.29 67.54 31.30 50.44 10.28 6.86 33.37 47.42 5.81 5.80 5.86 5.85 13.99 9.33 20.94 6.85 4.57 6.79 4.53 463.40 00042695 MW CONTRACTUAL SERVICES 51.65 Check Tota 51.65 00042696 MW 10 -19 -4820 BOARD OF DIRECTORS OFFICE SUPPLIES 20 -19 -4820 BOARD OF DIRECTORS OFFICE SUPPLIES NATIONAL GROUNDWATER ASSN 20 -02 -6250 PUMPS Check Tota 117.32 78.21 195.53 00042697 MW DUES & MEMBERSHIPS 105.00 Check Tota 105.00 00042698 MW South Tahoe P . U . D . 02/24/00 P A Y M E N T O F C L A I M S R E P O R T 02/18/2000- 03/02/2000 P,,ge 6 THU, FEB 24, 2000, 8:56 AM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE - -- -job: 178162 #J1035-- -prog: CK509 <1A06 > -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Vendor Name Account # Department Description _ _ Amount Check # Type ===== = as 3 mt i = 9= == m 9= = 3c a C == = = m= m.= = ==.99.99999999999.4=9.9999.99.999229 99.99999999999994=.9= m9m aim mm m =999 OFFICE DEPOT BUSINESS SERV DIV 10 -39 -4820 FINANCE OFFICE SUPPLIES 20 -39 -4820 FINANCE _ OFFICE SUPPLIES 10 -37 -4820 INFORMATION SYSTEMS OFFICE SUPPLIES 20 -37 -4820 INFORMATION SYSTEMS OFFICE SUPPLIES 10 -00 -0428 GENERAL & ADMINISTRATION OFFICE SUPPLIES INVENTORY 10 -22 -4820 HUMAN RESOURCES OFFICE SUPPLIES 20 -22 -4820 HUMAN RESOURCES DIRECTOR OFFICE SUPPLIES 10 -38 -4820 CUSTOMER SERVICE __ OFFICE SUPPLIES 20 -38 -4820 CUSTOMER SERVICE OFFICE SUPPLIES 10 -00 -6081 GENERAL & ADMINISTRATION OFFICE SUPPLY ISSUES Check Tota PACIFIC BELL PARSONS HBA POLLARD CO, J G PORT OF SUB'S R & K LAWN & GARDEN R J SAFETY SUPPLY CO. INC. R SUPPLY RADIO SHACK ACCOUNTS REC. RED WING SHOE STORE 10 -00 -6310 GENERAL & ADMINISTRATION 10 -02 -6310 PUMPS 20 -02 -6310 PUMPS 10 -27 -6310 DISTRICT INFORMATION 20 -27 -6310 DISTRICT INFORMATION 10 -00 -6320 GENERAL & ADMINISTRATION 20 -00 -6320 GENERAL & ADMINISTRATION 20 -29 -8078 ENGINEERING 20 -29 -8083 ENGINEERING 20 -01 -6073 UNDERGROUND REPAIR 10 -39 -6200 FINANCE 20 -39 -6200 FINANCE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE SIGNAL CHARGES SIGNAL CHARGES Check Tote TANK, RAILROAD - REPLACE TANK,FORESTMTN - REPLACE Check Tota SMALL TOOLS ChecY. Tote TRAVEL /MEETINGS /EDUCATION TRAVEL /MEETINGS /EDUCATION Check Tota 20 -00 -2605 GENERAL & ADMINISTRATION ACCRD CONST RETNGE 10 -00 -0421 GENERAL 4 ADMINISTRATION 20 -01 -6052 UNDERGROUND REPAIR 10 -02 -6051 PUMPS 10 -02 -6051 PUMPS 20 -02 -6051 PUMPS 10 -04 -6075 HEAVY MAINTENANCE 10 -01 -6075 UNDERGROUND REPAIR Check Tota SHOP SUPPLY INVENTORY Check Tote PIPE, COVERS, & MANHOLES PUMP STATIONS PUMP STATIONS PUMP STATIONS Check Tota Check Tota SAFETY EQUIPMENT /PHYSICALS SAFETY EQUIPMENT /PHYSICALS Check Tota 173.89 115.94 -21.08 -14.04 801.41 65.20 43.47 200.05 133.37 56.05 1,554.26 _00042699 MW 147.01 70.12 _ 41.18 9.50 6.34 275.05 612.96 1,162.16 00042700 MW 699.83 1,015.81 1,715.64 00042701 MW 748.50 748.50 00042702 MW 17.28 11.52 28.80 00042703 MW 3,075.68 3,075.68 00042704 MW 76.90 76.90 00042705 MW 208.92 194.96 403.88 00042706 MW 9.90 9.89 19.79 00042707 MW 151.12 350.78 501.90 00042708 MW 42!24/00 T oe P.U.D. 56 AM - -req HU, South FEB R4, 2000, 8: HU _._ AP � Ch Check Stock ID' Selection: Account 8 -s Default -- E P 7 R p R 5- °Pro9 CK C L A I M S 178162 117103 P Y M E L TL - -Ie� pNSITE �ot� A G __Type DEBBIE----leg: �- Amount Check moo_ __=_ tt� � VH -- ._ - __� -..=00==.0========0 ___ _= 1 .OTb .92 40QA27p9 - M Check Types: MW�►iW, DesCr=QtiO(1 -= =mss ='== _ = ===92 s == ___ eck Iota 6 OePartmenty=- =ss == z=s' = CHLORINE Gh 3 g0 05 Vendo=r=s = = = °s =====% SIERRA CHEMICAL C SIERRA _ -- SIERRA ELECTRONICS SIERRA PACIFIC POWER SIERRA SPRING WATER CO 10-06-4750 OPERATIONS EQUIPMENT REPAIR 20-05-601A --6030 UNDERGROUND NDERGROUND REPAIR 0 20-01"0030 PUMPS 20 -02- 10-03-6030 ELECTRICAL- SHOP 20-03-6030 ELECTRICAL ICAL AIR _10-04-6030 HEAVY MAINTENANCE 10-05'6030 EQUIPMENT REPAIR 10-07 -fi030 LABORATORY.- 24- 07 ADMINISTRATION 10-21-6030 2 6030 ADMINISTRATION 20 -21 -6030 ALPINE 10 -29 -6030 ENGINEERING ,. 20-37- 030 INFORMATION SYSTEMS 3T -6030 INFORMATION SYSTEMS 84_37 -6030 INFORM SERVICE - - 10-386030 CUSTOMER SERVICE 20 -38 -6030 CUSTOMER NANCE -- 10 -39 -6030 FINANCE 20-39-6030 SOUTH SHORE MOTORS SOUTH SIDE AUTO BODY AUTOMOTIVE & GENERATORS SERVICE -CONTRACTS � - -- CONTRACTS SERVICE CTS CONTRA SERVICE CONTRACTS_-_ _- _ 5ERVICE_ - SERVICE CONTRACTS CT S SERVICE CONTRACTS - SERV I CE - - -- SERVICE CONTRACTS CTS SERVICE CONTRACTS SERVICE -" SERV_ICE_C TRACTS SERVICE CONTRACTS SERVICE CONTRACTS - SERVI CONTRACTS SERVICE SERVICE CONTRACT SERVICE CONTRACTS SERVICE CONTRACTS SERVICE CONTRACTS SERVICE C0NTR_ACTS__ _" SERVICE CONTR CONTRACTS SERVIGE ONTRACT$ _- ck SERVICE . Check EXPENSE I SPRAT I ON ADMIN GENERAL & ADMINISTRATION 10 -p0 -6740 GENERAL & ADM 10-00-6330 0 p0 -6330 GENERAL & ADMINISTRATION pUND REPAIR 6520 UNDERGR REPAIR 10 -01 -6520 UNDERGROUND 10-02-6E20 PUMPS SNOOP 20 -03 6520 ELECTRICAL SHOP HOP MAINTENANCE AIN 10_04 -6520 OPERATIONS 10 -06 -6520 EQUIPMENT REPAIR 20- 05~552o EQUIPMENT REPAIR e 601 EQUIPMENT REPAIR 20- 05.'6011 EQUIPMENT REPAIR i1 EQUIPMENT REPAIR R 10 -05 -6011 EQUIPMENT REP 24_05 60 STREET LIGHTING ELECTRICITY ELECTRICITY SUPPLIES IES SUPP SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES Tota _Check Iota Check Iota AUTOMOTIVE GENERATORS GENERATORS Check Iota AUTOMOTIVE � AUTOMOTIVE & GENERATORS VE & GENERATORS AUTOMOTIVE 9,91 90, 04 . 43.47 - 49.32 9.31 24.84 6.21 6.21 3.73 2.48 3.73 2.48 6.21 29.81 13.73 2.48 14.90 3.74 2,48 7g8.41 Q0042710 MW 5.41 47,323.05 MW 23,645.$1 o00a?T11-- T0,`�T4. 2T _ 19.83 19.83 - 1 6.62 6.62 26,44 26.62 . - - - -- 6.62 40042712 M 132.24 2,66 1.78 4,44 00042713 144.12 144.11 South Tahoe P . U . D . 02/24/00 P A Y M E N T O F C L A I M S R E P O R T 02/18/2000- 03/02/2000 Page 8 THU, FEB 24, 2000, 8:56 AM - -req: DEBBIE - -- -leg: GL JL - -loc: ONSITE-- - -job: 178162 *J1035 -- -prog: CK509 (1A06) -- report id: CKRECSPC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,VH _Vendor Name Account.* Department SOUTHWELL CONTROLS LTD INC SUBSTITUTE PERSONNEL & TAHOE FIRE CONTROL TAHOE VALLEY ELECTRIC SUPPLY __TWEEDS UPHOLSTERY __U S A BLUE BOOK U S POSTMASTER VOID VOID _ - - - - -_- 10 -07 -6025 LABORATORY Description = = = = == = Amount_ Check * _ Type = = == _= = = == = == = = == = = = = = = = == = = == Check Tota LABORATORY EQUIPMENT Check Tota 288.23 00042714 MW 508.98 508.98 00042715 MW 10 -21 -4405 ADMINISTRATION CONTRACTUAL SERVICES 643.49 10 -39 -4405 FINANCE 20 -39 -4405 FINANCE 20 -21 -4405 ADMINISTRATION 10 -05 -6011 EQUIPMENT REPAIR 20- 05-6011 EQUIPMENT REPAIR 10 -03 -6041 ELECTRICAL SHOP 20 -01 -6073 UNDERGROUND REPAIR 10- 05-6011 EQUIPMENT REPAIR 10 -03 -7346 ELECTRICAL_ SHOP 10 -02 -6075 PUMPS 10 -06 -4790 OPERATIONS '10 -38 -4810 CUSTOMER SERVICE 20 -38 -4810 CUSTOMER SERVICE WARD -YOUNG ARCHITECTURE & PLAN 10- 29-8047 ENGINEERING ____ _WEDCO__ INC WEINTRAUB GENSHLEA & SPROUL 10 -03 -6073 ELECTRICAL SHOP CONTRACTUAL SERVICES 648.00 _ _ CONTRACTUAL SERVICES _____ ___._. __ __ -- 432.00 CONTRACTUAL SERVICES 123.66 Check Tota 1,847.15 00042716 MW AUTOMOTIVE & GENERATORS 112.93 AUTOMOTIVE & GENERATORS 112.93 check _rota. 225.86 _00042717 _ MW__ BUILDINGS SMALL __TOOLS Check Tota 231.01 101.28 _ —_ -- - - -_ __ -- -- 332.29 00042718 MW AUTOMOTIVE &_GENERATORS_ 155.67 Check Tota 155.67 00042719 MW CHLORINE ANALYZER 1,484.85 SAFETY EQUIPMENT /PHYSICALS 128.62 OTHER SUPPLIES 401.34 __- Check Tota 2,014.81 0.0042720 __MW POSTAGE EXPENSES POSTAGE EXPENSES____ Check Tota Check Tota Check Tota Vendor Tota ADMINBLDG IMPROVEMENTS __ SMALL TOOLS 10 -38 -4480 CUSTOMER SERVICE LEGAL-REGULAR 20 -38 -4480 CUSTOMER SERVICE LEGAL- REGULAR WEINTRAUB GENSHLEA & SPROUL 10 -38 -4480 CUSTOMER SERVICE 20 -38 -4480 CUSTOMER SERVICE LEGAL- REGULAR LEGAL- REGULAR Check Tota Check Tota Check Tota Check Tota 120.00 80.00 200.00 00042721 MW 0.00_00042639 _VH 0.00 00042641 VH 0.00 341.99 341.99 00042722 MW 141.17 141.17 00042723 MW - 2,721.60 -1,814.40 - 4,536.00 00042631 RV 1,842.00 1,228.00 3,.070._00 _00042640 HW P -South ndO e P 'U • 1 _ - • 02/2-4/- 0 0 A Y E6_ 0N R =AS3 O= C L A I M S b M ON = = —RO E P - G � 0 --3 SNU, P£B 24, 2p00 $'S6 AM_.req pE $g1E_ ^IeG; 6L iT$62 0J� � - _lP_CJ r� G h O - rS`0 � k SCOK� 5 - a a °_ ' _ --cOV t Department s _ Qe ScriPt 4 '- � h--- e c k pQ_ 3. �0pp4� 4- E T a = ' sss`ems aa as = = == sa am a ^a —a =_m s=a= o_=__'� = =,s = = =¢Sa$ "= =am _s : = Vendor .1 ,466•p0 Qefavlt Selection Check Stock ID: ' Check 'Types: MW.W,RV.VH . TERN NEVADA SUPPLY -2 0- 1_ '6_ 52 UNpERGROUNpREP ASR PIPE, COVE�NNpLES --10-04 -6071 HEAVY MAINTENANCE _Q4 -b02 2 NAVY MAIN £ANCE 10-p4�6p VY M AI N SENANCE - PINE, SUPPLIES SECONDARY 1 ES QUP8L G _ 40.92 2 3 UNDERGROUND REPAIR SM AL4 SOOV 2724 and- SOT -- - 167:358'03 071 00 M— MW YCtAX ENVIROSECKNOL00 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: . BOARD OF DIRECTORS FR: Bob Baer. General Manaoer RE: BOARD MEETING March 2. 2000 AGENDA ITEM: 13.a ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ""'"'" ..' .. ,-' ."",yo' '. .'" . . '- .." ,/'"""..:' "" .. .;.>: ....y..."..;-;. /...<<.\yu......-..........,..c...:1;.:.",,:;.. ^ v ,,<.{". ..,' '.. ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - SCHWAKE V. STPUD. FEDERAL CASE NO. CV-N-93-851-DWH REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of California Government Code. Closed Session mav be held for conference with leoal counsel regardino existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: .Y~~">'.I'~'>6<~~'~~'\.W..'I.,': ~~~ , .X..' " '..~ .. "" CONCURRENCE WITH REQUES~: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE R-rYA:- NO CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob. Baer. General Manaoer RE: BOARD MEETING March 2.2000 AGENDA ITEM: 13.b ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ~M,. " ." " "; .~,\.......;..:..,,"X.,;...^.....)<:-,......;..:^,", ... .. . ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - STPUD V. ARCO. ET AL. SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 999128 REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of California Government Code. Closed Session may be held for conference with legal counsel reoardino existing litioation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: .::<<......~y.X>IY~~~~~"''/Y:>6t.46/:~~~~~X'I~~..,:i.:>c"..~,=<)I}(\,j:\<x.,('~ ? ~ -" .? CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YE"~ NO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Sol brig. Assistant Manaoer/Enoineer RE: BOARD MEETING March 2. 2000 AGENDA ITEM: 13.c ACTION ITEM NO: CONSENT CALENDAR ITEM NO: W I\.~~ '... >" .<...... ,......sr; ......, ...." "^<" '".,/.,.. ".. ,,'".. '1./.,,<;,,">:-> .".....";<.,",,,.y.,.';S"".N.V..V.,...JI,Y;.;,,.,. ".. "."/;., ITEM-PROJECT NAME: CONFERENCE WITH REAL PROPERTY NEGOTIATORS REQUESTED BOARD ACTION: Direct neootiators. DISCUSSION: Pursuant to Section 54956.8 of California Government Code. Closed Session may be held for conference reoardino prooerty neootiations. Neootiatino Parties: District staff. United States Forest Service Under Neootiation: Prooertv terms Property Identification: APN 19-081-09 SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: .; .. .".-....,,, ,," " .'. ,.... .~/, <, ~ , .. . /".../... y" /') ~'$ '-"v CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YEr.1~~ NO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Baer. General Manager RE: BOARD MEETING March 2. 2000 AGENDA ITEM: 13.d ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ..... . ......... . . . .... .......... .................................................................. ., SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: Y->>Y>.~ ~~. ~ ON: , , , CONCURRENCE WITH REQUESTED GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YE NO NO CATEGORY: GENERAL WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Baer. General Manaoer RE: BOARD MEETING March 2. 2000 AGENDA ITEM: 13.e ACTION ITEM NO: &$J'/:xfN'N..Xi9V;.!'.~~ :<...'\.~ ~ . '- ;. . ..... ..-:. '. ,r;> 'X '" v' ,. '''." , ,<';" ,...... . CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION: Direct neootiators DISCUSSION: Pursuant to Section 54957 of the California Government Code. Closed Session may be held regarding negotiations. Agency Negotiators: Robert Baer. Board of Directors District General Counsel: Hatch & Parent SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: ",,,V::<<<<-~~"<<<~jo~~~~:..;...y..^~v~.->>X>VO-x-o-::<<~ . .... . :>ox ".,.., ..... ,.. . j. 'j'"' . CONCURRENCE WITH REQUESTE~~: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES' NO CATEGORY: GENERAL WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Baer. General Manager RE: BOARD MEETING March 2.2000 AGENDA ITEM: 13.f ACTION ITEM NO: CONSENT CALENDAR ITEM NO: .~y",~ ___ __,^'~m ",,,.. v ,''', ......~,~~.v .,~.. .,....""...~,,__. 'v.''''''''' ~.' ~"",."..,,'''''. ~.." ,~,,,,..,,,,., '.<.,. ...'^...........................,..w.w.........v.,~~....... .W 'w~~ .' ~., ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION: Direct neaotiators. DISCUSSION: Pursuant to Section 54957.6(a) of the California Government Code. Closed Session may be held for the purpose of directina the neootiating team. Aaency Negotiators: Robert Baer. Board of Directors Employee Organization: International Union of Operatina Engineers. Stationary Local 39. AFL-CIO SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: ~ ......>>JV..~~~.... ". O<<<<,.k:.-"......x-c.::<<M....~.~~~, ,.~>~... .. .,... . .,y"'X"OV':~;<<N^. CONCURRENCE WITH REQUESTED GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YE v. NO NO CATEGORY: GENERAL X WATER SEWER "Y'~ ~---~---,.- '-'''o/'''",.,..~"():~,,Jl. SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Baer. General Manaoer RE: BOARD MEETING March 2. 2000 AGENDA ITEM: 13.q ACTION ITEM NO: CONSENT CALENDAR ITEM NO: .nXl)j<.......-);r~~~ ~~~ . .!' .'- .!' ." ...... . . . ....;- '>- .%.,,,> -t.;"'" .'>-'.~'" . ... ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATOR REQUESTED BOARD ACTION: Direct negotiator. DISCUSSION: Pursuant to Section 54957.6 of the California Government Code. Closed Session may be held regarding neootiations. Aoencv Neootiator: Bob Baer Unrepresented Emplovee Position: Human Resources Director SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: "v<; ~,(/."~~~"">>Y^W~oQ<~~~,,>--,..<<<<,,~~ .. .. ^...... CONCURRENCE WITH REQUESTED GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YE NO NO CATEGORY: GENERAL X WATER SEWER