AP 03-05-09
SOUTH TAHOE PUBLIC UTILITY DISTRICT
IIBasic Services for a Complex World"
REGULAR BOARD MEETING AGENDA
Thursday, March 5, 2009
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbri ,General Mana er
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant General Mana er
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
2. COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject
matter jurisdiction of the District. Five-minute limit. No action will be taken.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered
separately upon request)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION I ACTION
6.
ITEMS FOR BOARD ACTION
REQUESTED BOARD ACTION
a. Ordinance No. 515-09: MTSE Ordinance
Pg. 31 Amendment
(Paul Hughes)
Enact Ordinance No. 515-09,
Amending Section 3.6.3 of Division 3
of the Administrative Code Regard-
ing Limitations on the Use of Funds
Received from MTSE Settlements
b. MTSE Reserve Fund
Pg.37 (Paul Hughes)
Adopt Resolution No. 2856-09
Approving a Lending of the MTSE
Reserve Fund to the Water Fund, Up
to a Maximum of $1,100,000
REGULAR BOARD MEETING AGENDA - MARCH 5, 2009
PAGE-2
c. Sonora / Ski Run / AI Tahoe Waterlines
Pg. 41 (Paul Sciuto)
d. Board Policy 2130: Training, Education,
Pg. 43 and Conferences
(Kathy Sharp)
e. Board Policy 2140: Business Expense,
Pg.49 Credit Card, Vehicle Use & Reimbursement
(Kathy Sharp)
f.
Pg.59
General Manager 2009 Salary Range
(Nancy Hussmann)
(Note: The Board will convene to Closed Session
at the end of the meeting and then reconvene to Open
Session to take action on this item.)
g.
Pg.61
Payment of Claims
Authorize Staff to Advertise for Bids
(1) Direct Staff to Make Additional
Modifications if Desired; and
(2) Approve Amendments Clarifying
Benefits Derived from Board
Participation, and Adding that
Conflict of Interest Form 700 Filers
are Designated to Receive Ethics
Training
(1) Direct Staff to Make Additional
Modifications if Desired; and
(2) Approve Amendments Using
Internal Revenue Services
Guidelines for Meal Reimbursement
Rates, and Identifying Authorized
Expenses
(1) Establish 2009 Salary Range for
General Manager Position; and
(2) Authorize Salary Adjustment
Approve Payment in the Amount of
$1,104,302.79
7. BOARD MEMBER STANDING COMMITTEE REPORTS
(Discussions may take place; however, no action will be taken)
a. Water & Wastewater Operations Committee (Jones / Rise)
b. Finance Committee (Schafer / Claudio)
c. Executive Committee (Mosbacher / Rise)
d. Planning Committee (Mosbacher / Schafer)
8. BOARD MEMBER AD HOC COMMITTEE REPORTS
a. City of South Lake Tahoe Issues Ad Hoc Committee (Mosbacher / Jones)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken)
11. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken)
a. Integrated Regional Water Management Plan & Proposition 84
b. Utility Management Conference
12. STAFF I ATTORNEY REPORTS (Discussions may take place; however, no action will be taken)
a. Legislative Update from ACWA Washington D.C. Conference (Dennis Cocking)
b. Lake Tahoe South Shore Chamber of Commerce Membership (Paul Sciuto)
REGULAR BOARD MEETING AGENDA - MARCH 5, 2009
PAGE - 3
13. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS
Past Meetinas I Events
02/23/09 - 02/27/09 - ACWA Washington D.C. Conference
02/24/09 - Finance Committee Meeting
02/25/09 - ECC (Employee Communications Committee) Meeting
03/02/09 - Water and Wastewater Operations Committee Meeting
03/04/09 - Board Budget Workshop
03/05/09 - City Issues Ad Hoc Committee Meeting
Future Meetinas I Events
03/10/09 - 10:00 a.m. - City Issues Ad Hoc Committee Meeting at District
03/11/09 - 9:00 a.m. - EI Dorado County Water Agency Meeting in Shingle Springs
03/16/09 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District
03/17/09 - 9:00 a.m. - Alpine County Supervisors Meeting in Markleeville
03/19/09 - 2:00 p.m. - STPUD Regular Board Meeting at District
03/25/09 - 8:00 a.m. - ECC (Employee Communications Committee) Meeting at District
(Director Schafer is the Board representative)
03/30/09 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District
14. CLOSED SESSION (Closed Sessions are not open to the public)
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Pg. 75 Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado
County and City of South Lake Tahoe and Third Party Defendants, Civil Action
No. S-01-1520 LKK GGH, United States District Court for the Eastern District of CA
b. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Pg. 77 Negotiators
Unrepresented Employee Position: General Manager
Agency Negotiators: Executive Committee, Board of Directors
15. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
16. ADJOURNMENT (To the next regular meeting, March 19,2009,2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete
agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of
8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have
been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the
order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order
prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda
items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on
the agenda can be heard during .Comments from the Audience;" however, action cannot be taken on items not on the agenda.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Backup to any agenda item(s)
not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon
request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of
the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability-related
aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the
meeting.
ITEMS
CONSENT CALENDAR
MARCH 5, 2009
REQUESTED ACTION
a. 2009 Water Meters and Parts
Pg.1 (James Cullen)
(1) Waive Bidding Procedures, as
Outlined in the Purchasing Policy, for
Standardized Equipment to be
Purchased from the Sole Area
Supplier; and (2) Authorize
Purchase of Water Meters and Parts
from Western Nevada Supply, in the
Amount of $42,548.86 Plus Tax
b. Ordinance No. 513-09: Water Meter
Pg. 5 Responsibility
(Lisa Coyner)
Enact Ordinance No. 513-09,
Superseding Ordinance No. 504-08
and Amending Section 3.2.5 of
Division 3 of the Administrative Code
Regarding District Water Meter
Responsibility
c. Ordinance No. 514-09: Right of Entry By
Pg. 9 District
(Lisa Coyner)
Enact Ordinance No. 514-09,
Amending Section 3.2.5 of Division 3
of the Administrative Code
Regarding Right of Entry By District
d. Final 1 Secondary Effluent Pump Station
Pg.13 (Julie Ryan)
Approve Proposal from Winzler &
Kelly for Additional Construction-
Related Professional Services, in
the Amount Not to Exceed $75,000
e. Regular Board Meeting Minutes:
Pg.19 February 5,2009
(Kathy Sharp)
Approve Minutes
f. Regular Board Meeting Minutes:
Pg.27 February 19, 2009
(Kathy Sharp)
Approve Minutes
South Tahoe Public Utility District. 1275 Meadow Crest Drive. South Lake Tahoe, CA 96150
Phone 530.544.6474 · Facsimile 530.541.0614 · www.stpud.us
South Tahoe
Public Utility District
General Motn.tlf
Richard H. Bolt>!-
Dlrutot
Ernlc Claudl
J*'W It JCl'IIl
MMy Lou MoeMcN
I)" JOe
1Z75 Maaow CrtJ&t DrIve · South La~ Tahoe. CA 9615
Phone 5!0 544-6414 · Fax !530 541-061
BOARD AGENDA ITEM 4a
TO:
FROM:
MEETING DATE:
Board of Directors
James Cullen, Inspection Supervisor
March 5, 2009
ITEM - PROJECT NAME: 2009 Water Meters and Parts
REQUESTED BOARD ACTION: (1) Waive bidding procedures, as outlined in the
Purchasing Policy, for standardized equipment to be purchased from the sole area
supplier; and (2) Authorize purchase of water meters and parts from Western Nevada
Supply, in the amount of $42,548.86 plus tax.
DISCUSSION: Staff would like to purchase water meters needed for the 2009
construction season. The District only purchases water meters and parts manufactured
by Sensus. Western Nevada Supply is the sole source supplier for Sensus in this area.
Staff has the necessary budget for the annual purchase of water meters to be installed
in residential and commercial projects. This purchase order is part of the annual water
meter ordering for the 2009 building season.
The District's purchasing agent has reviewed this item.
SCHEDULE: As soon as possible.
COSTS: $42,548.86 plus tax. Customer will reimburse the full cost of each meter
purchased for new construction.
ACCOUNT NO: 2038-6045
BUDGETED AMOUNT REMAINING: $242,037
ATTACHMENTS: Quote from Western Nevada Supply
CONCURRENCE WITH REQUESTED W-:
GENERAL MANAGER: YES' NO
CHIEF FINANCIAL OFFICER: YES NO
CATEGORY: Water
-1-
-~~
,. ,.- -;,
. "=:I" .... u' €. -/fj::JBll
WESTERN NEVADA SUPPLY
* * QUO TAT ION * *
TO: SOUTH TAHOE PUD
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150-74
DATE: 02/09/09
EFFECTIVE 02/09/09
JOB: WATER METER
TERMS: NET 30
FOB: FFA
PREP. BY ARNESON,
NO . 31 7 701
TO 12/31/09
BARNEY
WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING MATERIAL
*** FREIGHT AND SALES TAX NOT INCLUDED ***
================================================================================
Qty Part Number
Description
Price... Extended
================================================================================
1
===> WATER METER
81 WKZll01097
SENSUS MXU 520R SINGLE PORT
150.00 12150.00
60 WZNS707754
SRII 3/4 TRPL 100 CU FT WTR MTR
EPOXY COATED NSF61
205.70 12342.00
10 WZNS707762
W120 1-1/2 TREO TRPL 100 CU FT WTR
EPOXY COATED NO STRAINER
791.14 7911.40
6 WZNS707763
WI60 2 TREO TRPL 100 CU FT WTR MTR
EPOXEY COATED NO STRAINER
929.56 5577.36
50 WAZ1EOI001
5/8 X 2-1/2 BRZ BOLT & NUT
6.45 322.50
20 WZNS709116
PMM 1 TRPL 1000 GAL WTR MTR
SENSUS EPOXEY NSF61
212.28 4245.60
1 TOTAL
-FJ
2
-I.
THE MATERIAL LISTED ABOVE IS QUOTED PER THE PLANS AND SPECS
PROVIDED TO US, AND, WHETHER SPECIFIED OR NOT, WILL BE SUBJECT
TO THE ENGINEER'S APPROVAL.
/
-3-
South Tahoe
Public Utility District
General M.t".,.
Richard H. SoIprf(j
Directors
Ernie Claudio
Jam4e Jl:. J~
Mary Lou Mo.I1acher
DsIo fI:lee
1215 Meadow Cm6t Driw · South la~ Tahoe. CA 96160
PhOh8 530 544-6474 · Fax 530 541-0614
BOARD AGENDA ITEM 4b
TO:
Board of Directors
FROM:
MEETING DATE:
Lisa Coyner, Manager of Customer Service
March 5, 2009
ITEM - PROJECT NAME: Ordinance No. 513-09: Water Meter Responsibility
REQUESTED BOARD ACTION: Enact Ordinance No. 513-09, superseding Ordinance
No. 504-08 and amending Section 3.2.5 of Division 3 of the Administrative Code
regarding District water meter responsibility.
DISCUSSION: District staff and customers have experienced some confusion
regarding the responsibility of each in the repair and replacement of water meters. Staff
desires to amend the Administrative Code to clearly describe the responsibility and to
ensure that the Code is in accordance with industry standards.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Ordinance No. 513-09
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES----r-- NO
CATEGORY: Water
-5-
ORDINANCE NO. 513-09
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
AMENDING SECTION 3.2.5 OF DIVISION 3 OF THE ADMINISTRATIVE
CODE REGARDING DISTRICT WATER METER RESPONSIBILITY
BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility
District, County of EI Dorado, State of California, as follows:
SECTION I - POLICY AND PURPOSE
The purpose of this Ordinance is to adopt certain amendments to the
Administrative Code regarding responsibility for water meter repair and replacement.
SECTION II - DEFINITIONS
For the purpose of this Ordinance, the terms used herein are defined as follows:
A. The District - The South Tahoe Public Utility District.
B. The Board - The Board of Directors of the South Tahoe Public Utility
District.
C. Administrative Code - The compilation and codification of all of the
Administrative, Water, Sewer, Street Lighting and Groundwater Management
Plan Ordinances of the District, which establish the authority and the principles
for decisions of the District, and provide the public with guidelines applicable to
District operations.
SECTION III - FINDINGS
The Board of Directors of the South Tahoe Public Utility District, County of EI
Dorado, State of California, make the following findings:
1. District staff and customers have experienced some confusion regarding the
responsibility of each in the repair and replacement of water meters;
2. The District desires to amend the Administrative Code to clearly describe the
responsibility of each of the District and its customers in the repair and replacement
of water meters;
3. The Board of Directors has determined that it is in the best interest of the District
and its customers to adopt this Ordinance describing the responsibility of each in the
repair and replacement of water meters.
-7-
1 ..
SECTION IV - SECTION 3.2.5 AMENDED TO DIVISION 3 OF THE
ADMINISTRATIVE CODE
Administrative Code Section 3.2.5 shall be amended to read as follo~:
J?p;--ft
"3.2.5 District Meter ResDonsibilitv. The District shall maintain, repair and
replace all water meters, risers, boxes and appurtenances. Such duty as described in this
Section ends at the Meter Tail or Meter Flange located on the outlet side of the meter box
or meter pit, depending on the meter type. The property owner shall install, maintain,
repair and replace, as necessary, the water service downstream from the outlet of the
meter box. The property owner's maintenance, in good repair, of such meter parts shall
be subject to the provisions of Section 6.5 of the District's Administrative Code."
SECTION VI - SEVERABILITY
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance and its implementing rules and regulations is for any reason held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining
portions of this Ordinance or the Administrative Code. The Board of Directors declares
and determines that it would have passed section, subsection, subdivision, paragraph,
sentence, clause or phrase thereof of this Ordinance and its implementing rules and
regulations and the Administrative Code irrespective of the fact that anyone or more
sections, subsections, subdivision, paragraphs, sentences, clauses or phrases may be
determined to be unconstitutional or invalid.
SECTION VII - EFFECTIVE DATE
This Ordinance amending the above reference section to the Administrative Code
shall take effect thirty (30) days after its passage.
PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public
Utility District at its duly held regular meeting on the 5th day of March, 2009 by the
following vote:
AYES:
NOES:
ABSENT:
Mary Lou Mosbacher, President
South Tahoe Public Utility District
A TrEST:
Kathy Shatp, Clerk of the Board
Ordinance No. 513-09
Water Meter Responsibility
Page 2
-8-
South Tahoe
Public Utility District
&:I'ltwal M.1I~
RiChard H. Soluriq
Directol'lll
Ernie ClaudIo
Jal'l1el!l ~. JOMe
Mary Lou Mo.l1ac1w
D.te li:I..
1215 Meadow Cnwt Drive · South Lt~ T~oe . CA 96150
Phone f530 544-6474 · Fsx 530 541-0614
BOARD AGENDA ITEM 4c
TO:
FROM:
MEETING DATE:
Board of Directors
Lisa Coyner, Manager of Customer Service
March 5, 2009
ITEM - PROJECT NAME: Ordinance No. 514-09: Right of Entry by District
REQUESTED BOARD ACTION: Enact Ordinance No. 514-09 amending Section 3.2.5
of Division 3 of the Administrative Code on right of entry by District.
DISCUSSION: District staff determined that the language in the current Administrative
Code Section 3.2.6 regarding right of entry by District staff was not clear enough in
allowing staff or their representative the ability to install water meters on private
property. Water meters are owned by the District in accordance with Ordinance No.
513-09 and therefore, staff requires access to install, maintain and repair these devices.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Ordinance No. 514-09
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES-F-- NO
CATEGORY: Water
-9-
ORDINANCE NO. 514-09
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
AMENDING SECTIO~OF DMSION 3 OF THE ADMINISTRATIVE
CODE REGARD~G RIGHT OF ENTRY BY DISTRICT
S_~,,~
BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility
District, County of EI Dorado, State of California, as follows:
SECTION I - POLICY AND PURPOSE
The purpose of this Ordinance is to adopt certain amendments to the
Administrative Code regarding the right of entry by District staff to install, repair and
maintain water meters.
SECTION II - DEFINITIONS
For the purpose of this Ordinance, the terms used herein are defined as follows:
A. The District - The South Tahoe Public Utility District.
B. The Board - The Board of Directors of the South Tahoe Public Utility
District.
C. Administrative Code - The compilation and codification of all of the
Administrative, Water, Sewer, Street Lighting and Groundwater Management
Plan Ordinances of the District, which establish the authority and the principles
for decisions of the District, and provide the public with guidelines applicable to
District operations.
SECTION III - FINDINGS
The Board of Directors of the South Tahoe Public Utility District, County of EI
Dorado, State of California, make the following findings:
1. The District desires to amend the Administrative Code to ensure the right of
entry on private property for the installation, repair and maintenance of District-
owned water meters;
2. The Board of Directors has determined that it is in the best interest of the
District and its customers to adopt this Ordinance defining the right of entry.
-11-
'~
SECTION IV - SECTION 3.2.6 AMENDED TO DIVISION 3 OF THE
ADMINISTRATIVE CODE
Administrative Code Section 3.2.6 shall be amended to read as follows:
"3.2.6 Riehl of Entrv bv District. Authorized representatives of the District shall
have the right of ingress and egress across any property at reasonable times for any
purpose reasonably related to the installation, maintenance, repair, and reading of meters
or for servicing waterlines." 1--er:J.~
SECTION VI - SEVERABILITY
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance and its implementing rules and regulations is for any reason held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining
portions of this Ordinance or the Administrative Code. The Board of Directors declares
and detennines that it would have passed section, subsection, subdivision, paragraph,
sentence, clause or phrase thereof of this Ordinance and its implementing rules and
regulations and the Administrative Code irrespective of the fact that anyone or more
sections, subsections, subdivision, paragraphs, sentences, clauses or phrases may be
detennined to be unconstitutional or invalid.
SECTION VII - EFFECTIVE DATE
This Ordinance amending the above reference section to the Administrative Code
shall take effect thirty (30) days after its passage.
PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public
Utility District at its duly held regular meeting on the 5th day of March, 2009 by the
following vote:
AYES:
NOES:
ABSENT:
Mary Lou Mosbacher, President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
Ordinance No. 514-09
Right of Entry by District
Page 2
-12-
South Tahoe
Public Utility District
General MlI~
Richard H. 5al~
DiI"ttCtor'&
E~CIaldIo
J.",. It Jon.
Mar:v Lou MotbachAlr
D.~
1Z75 Madow Crmst; Drive · South Lake Tah~ . CA 96160
PhOI18 530 544 6414 · Fax 530 541.0614
BOARD AGENDA ITEM 4d
TO:
Board of Directors
FROM:
MEETING DATE:
Julie Ryan, Senior Engineer
March 5, 2009
ITEM - PROJECT NAME: FinallSecondary Effluent Pump Station
REQUESTED BOARD ACTION: Approve proposal from Winzler & Kelly for additional
construction-related professional services, in the amount not to exceed $75,000.
DISCUSSION: Construction of the Final/Secondary Effluent Pump Station project was
awarded by the Board on December 20, 2007, to Pacific Mechanical Corporation
(PMC). The Notice to Proceed with construction was issued on January 14, 2008, and
construction is expected to be complete July 8,2009. To support the District with
construction management and engineering services during construction, on January 3,
2008, the Board authorized $228,065 to the project designer, Winzler & Kelly (W&K), for
as-needed construction-related services. Subsequently, the Board authorized an
additional $249,672 on August 7,2008, to account for effort above and beyond the level
of effort they had originally anticipated.
By the end of 2008, the budget for office engineering services had been nearly
depleted. However, W&K has continued to respond to staff requests for assistance,
responding to Contractor questions and reviewing submittals, while drawing against the
budget that was earmarked for preparation of the as-built drawings, project
management and site visits.
Together, staff and W&K have revisited the project status, and agree that W&K's
participation in the project should be diminishing. The pumps have been installed' and,
barring any setbacks, the automation system should be operational within the next few
weeks. Most of the submittals for the project have been reviewed and approved, with
the exception of O&M Manuals. The remaining demolition activities will be overseen
mostly by District staff, but staff expects questions will arise that will need W&K support.
Staff also anticipates the need for W&K's support to review remaining Change Order
requests as they come in. W&K will begin preparation of the as-built drawings as soon
as markups are provided by the Contractor.
-13-
Julie Ryan
March 5, 2009
Page 2
W&K has provided a scope of work and cost estimate for what staff expects will cover
all remaining as-needed services (attached), which fall into the categories "site support"
and "office engineering". This work will be completed as an extension to the existing
Task Order No.4 with W&K.
SCHEDULE: January 3, 2008, through December 31, 2009
COSTS: Not to exceed $75,000
ACCOUNT NO: 1029-8676
BUDGETED AMOUNT REMAINING: $1,.018,186
ATTACHMENTS: Supplemental Task Order, Scope of Work and Task Order Budget
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
CATEGORY: Sewer
NO
NO
-14-
-# '\XIINZLER&KELLY
CONSULTING ENGINEERS
February 25, 2009
Julie Ryan
Senior Engineer
South Tahoe Public Utility District
1275 Meadow'Crest Drive
South Lake Tahoe, CA 96150
Subject: Final and Secondary Effluent Pump Stations Task Order Request
Dear Ms. Ryan:
Winzler & Kelly Consulting Engineers respectfully submits our Task Order request to the South
Tahoe Public Utility District for an amendment to our ongoing construction support budget for
the Final and Secondary Effluent Pump Stations project.
This Task Order would be executed in accordance with Winzler & Kelly's Master Agreement
with the District. The Final and Secondary Effluent Pump Stations construction support is
defined by the following attachments:
1. As-Needed Scope of Work.
2. Budget Table detailing the fee not to exceed $75,000.
We look forward to continued service to the District. Please feel free to contact me at 916-799-
3114 if there are any questions or a need for additional information.
Sincerely,
WINZLER & KELLY
r2::L.~
Senior Project Manager
Attachments
'f" 3410 Industrial Blvd., Suite 102, West Sacramento, CA 95691 'f"
tel 916.372.6606 fax 916.372.6616
www.w.;s-k.com
South Tahoe Public Utility District
Final and Secondary Effluent Pump Stations
Task Order Scope of Work
Phase 1 - Current Condition of Pump Stations and Pre-Design (Complete)
Phase 2 - Selected Alternative Design (Complete)
Phase 3 - Construction
Task 4 - Construction Support
General Project Understanding and Approach
The construction project consists of new final and secondary effluent pwnp stations (FEPS and SEPS), a
new electrical building, a new sampler building, and other new ancillary facilities at the District's
Wastewater Treatment Plant site. The secondary pumps will deliver secondary effluent from the
breakpoint chamber to the filters. The final pumps will deliver filter effluent from the filters to the export
line. The pump station structure will consist of two concrete wet wells (one for the SEPS and one for the
FEPS), separated by a common partition wall, constructed within the limits of the existing Holding Pond
#l.The new electrical building will house the variable frequency drives and other electrical controls for
the new pump station, a 400 kw diesel engine generator, and other electrical, instrumentation and
telephone services. The new sampler building will house the sampler and sampling station for the
secondary and final effluent, poly-aluminum cWoride (PAC) bulk storage and injection system, a
tempered-water emergency shower and eyewash station, pump controls and other electrical controls.
Both the electrical building and sampler building will be of CMU-construction and will be lighted; the
sampler building will be plwnbed with both tempered and cold water from the adjacent Sodium
HypocWorite Building. Associated work will include demolition of the existing CWorine Contact Basin,
Excess & Return Building, Meter House, Electrical Building, Secondary Effluent Pump Station and Final
Effluent Pump Station. Associated unused piping will also be abandoned. Associated work will also
include site work, grading, paving, and landscaping.
Subtasks 4.1, 4.2, and 4.3 Bid Phase Services (Complete)
Subtask 4.4 As-Needed Construction Site Support Services Amendment
Winzler & Kelly will provide other construction site support services:
· Attend and document contractor preconstruct ion meeting.
· At District's request, attend and provide technical support for jobsite meetings, including bi-
weekly coordination meetings.
· At District's request, provide input to District field directives in order to resolve conflicts caused
by varying site conditions and other project unknowns.
· At District's request, perform supplemental design engineer inspection of key contractor work for
conformance to the plans and specifications, including inspection reports and photo
documentation.
· Provide as-needed support during pre-final and final inspections.
· Provide as-needed support during commissioning.
Note: The District will provide separately from this scope of work all shoring, dewatering and soils
submittals review, testing and inspections for the project during construction. If changed conditions are
encountered during construction, the District may choose to negotiate additional geotechnical services on
an as-needed basis. Additionally, the District will contract separately for hazardous materials abatement
and clearance reporting prior to commencing demolition activities.
Scope of Work
-1- -16-
Rev. 1 2-25-09
Subtask 4.5 As-Needed Office Engineering Support Services Amendment
Winzler & Kelly will provide the following office engineering support services:
· Provide design engineer review of contractor technical submittals for conformance to the plans
and specifications.
· Provide design engineer resolution of contractor requests for information (RFls).
· At District's request, assist with the change order (CO) process.
· At District's request, provide support for claims management, i.e., help identify potential claims
and make recommendations to resolve them.
· Receive and review warranties.
Scope of Work
-2--17-
Rev. 1 2-25-09
MK Task Order Budget (2- 25-09)
STPUD: Final /Secondary Effluent PS Project
Construction Services Amendment
Task Description
Phase 1 - Current Condition of PS and Pre-Design (Complete)
Phase 2 - Selected Alternative Design (Complete)
Phase 3 - Construction
Task 4 - Construction Support
Subtasks 4.1,4.2 & 4.3 Bid Phase Services (Complete)
Subtask 4.4 As- Needed Construction Site Support Services Amend
Jobsite meetings
0D Other Construction Support Services including:
Field directives input, Specialty inspections,
Final inspection support, and Commissioning Support
Subtask 4.5 As- Needed Office Engineering Support Services Amend
Technical sal review
Technical RFrs
Other Office Services, including: Change orders
input, Claims management support, Warranties review,
and Permitting Assistance
Subtotal - Task 4
TOTAL HOURS PER CLASSIFICATION:
WINZLER & KELLY LABOR
PM
$215
/HR
2
8
16
Sr Proi Eng
6175
/HR
8
4
40
24
24
100
100
Civil/Mech
$140
/HR
8
8
44
30
24
114
114
S17,500 615,960
Struc/Arch
6150
/HR
16
8
8
32
32
$4,800
Elecfnst
6155
/HR
8
8
40
30
24
110
110
617,050
Eng/Sci
$115
/HR
8
4
16
24
8
60
60
$6,900
CADD
$115
MR
0
0
60
WP /Clerk
670
/HR
2
2
20
16
8
48
48
63,360
Total
W&K
Hours
34
26
178
140
112
490
490
W&K
Office
Comedo n
$204
$156
61,068
$672
$2,940
2,940
Total
W&K
$5,024
$3,816
626,498
620,690
$18,072
$74,100
674,100
FEE COMPUTATION
Travel
& Other
6150
$100
6250
6200
$200
6900
6900
Total
$5,174
63,916
626,748
620,890
$18,272
675,000
$75,000
26
TOTAL W&K LABOR COSTS PER CLASSIFICATION: $5,590
Notes: 1. Other direct costs and subcontractors include a 10% administrative fee.
2. Budgetary allowances for as- needed support established by the District
3. Labor rates effective until Task Order completed (i.e., until end of 2009).
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
\M~\m~
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Richard Solbri , General Mana er
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Mana er
Dale Rise, Vice President
James R. Jones, Director
Eric W. Schafer, Director
Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
FEBRUARY 5, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
February 5, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer
ATTENDEES
STAFF:
Solbrig, Sharp, Hughes, Cocking, Bird, C. Stanley,
Curtis, Barnes, Brown, Donovan, Coyner, Eidam, Ryan,
Hoggatt, Bergsohn, Thiel, Attorney Herrema
GUESTS:
Anders HaugelHauge Brueck Associates; Sean Gill,
Doug AllenlResource Development Company;
Dennis CardozalAlpine County Public Works Director;
John RunnelslCitizens Alliance; Mike Berg/Carpenters
Local 1789; Eric GrahamlMaxwell Research; Dan
Johnson, Douglas Jones, John StonelByars Contruction
Company; Leilani and Mike Connolly; Vernon and Reba
Bry; Rich Daily; John Bain; Todd Gansberg; Kent
Neddenriep; Ken Weitzman; Penny Stewart
Dennis Cardoza led the pledge to the flag.
PLEDGE OF ALLEGIANCE
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
The change order amount for Consent Item e.
was changed from $41,807.17 to $42,534.25.
-19-
~
REGULAR BOARD MEETING MINUTES - FEBRUARY 5, 2009 PAGE. 2
Moved Claudio 1 Second Schafer 1 Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as amended:
a. Ordinance No. 512-09: Cross Connection Program -
Enacted Ordinance Adding Section 3.3.6(d) and
amending Section 3.3.4, of the Administrative
Code regarding cross connection program exempt-
ing installation of backflow prevention assemblies
on hydronic heating systems;
b. Indian Creek Reservoir Oxygenation - (1) Approved
Change Order No.3 to Hobbs Electric for $9,743.83;
and (2) Added 33 calendar days to the total con-
tract time;
c. Arrowhead Arsenic Treatment Facility Project -
Approved the "Purchase and Sale Agreement
(for Potential Land Coverage Rights)" for the
purchase and transfer of 1, 173 square feet of
potential land coverage rights from the Califor-
nia Tahoe Conservancy to the District property
located at 1961 Arrowhead Avenue, EI Dorado
County, California, (APN 034-294-04) in the
amount of $7,038;
d. Replacement of Country Club Tank - Approved
amendments to existing Task Order No.8 for
tank design with Brown and Caldwell, in the
amount not to exceed $9,987.20;
e. Final and Secondary Effluent Pump Station -
Approved Change Order No.5 to Pacific
Mechanical Corporation, in the amount of
$42,534.25;
f. Markleeville Public Utility District - Approved
and authorized execution of disclosure of
relationship and waiver of potential conflict of
interest;
g. Approved Regular Board Meeting Minutes:
January 15, 2009.
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ITEMS FOR BOARD ACTION
The Twin Peaks Booster Station is to be located on the
District's Industrial Well No. 1 property, as well as on a
portion of the adjacent property owned by Delta Tahoe.
The District has been negotiating for a lot line adjustment
and the purchase of 3,515 square feet of property. The
District's appraisers completed a property appraisal which
resulted in a valuation of $28,500 for the land plus another
-20-
TWIN PEAKS BOOSTER STATION
AND WATERLINE PROJECT
REGULAR BOARD MEETING MINUTES - FEBRUARY 5, 2009
PAGE -3
$26,732.50 for the existing coverage. Negotiating parties
agreed to complete the purchase of the lot for $28,500
upon close, the District will retain all existing coverage on
site, and will hold the additional value of the coverage for
future coverage purchase and transfer to a project
identified by Delta Tahoe. If they have not identified such
a project within three years, the District will make a final
payment of $26,732.50 to complete the transaction.
Moved Schafer 1 Second Rise 1 Passed UnanimouslY
to authorize staff and counsel to complete property
acquisition from Delta Tahoe for an amount not to
exceed $59,000.
2:15 P.M. PUBLIC SCOPING MEETING
President Mosbacher opened the Public Scoping Meeting
at 2:15 p.m. to receive public comments.
Anders Haugel Hauge Brueck Associates, gave a Power-
Point presentation regarding the revised Notice of
Preparation of a Draft Environmental Impact Report for
the District's Recycled Water Facilities Master Plan.
He covered: CEOA, focused Notice of Preparation,
new components in the plan, new project alternatives,
Phase I projects, project map, scoping purpose and
District responsibility, and the next steps of the pro-
cess. The draft EIR will be circulated this spring, and
the final EIR is expected in late fall or early winter.
No public comments were received and the Scoping
Meeting was closed at 2:25 p.m.
No Board action.
Moved Schafer 1 Second Rise 1 Passed Unanimously
to approve payment in the amount of $2,279,036.24.
2:30 P.M. PUBLIC MEETING
President Mosbacher opened the Public Meeting
at 2:33 p.m. to receive public comments.
John Thiel reported the District has approved the Initial
Study and the determination of no significant effect on
the environment, prepared a Notice of Intent to Adopt
a Negative Declaration with submittal to the State
Clearinghouse, and published such notice in the Tahoe
Tribune. After a review period of over 30 days, staff
has received no comments or questions on the proposed
action.
-21-
TWIN PEAKS BOOSTER STATION
AND WATERLINE PROJECT
(continued)
SOUTH TAHOE PUBLIC UTILITY
DISTRICT RECYCLED WATER
FACILITIES MASTER PLAN
~f)
PAYMENT OF CLAIMS
TWIN PEAKS BOOSTER STATION
AND WATERLINE PROJECT
.~
j
REGULAR BOARD MEETING MINUTES - FEBRUARY 5, 2009
PAGE-4
No public comments were received and the Public
Meeting was closed at 2:37 p.m.
Moved Schafer 1 Second Jones 1 Passed Unanimously
to: (1) Certify the Negative Declaration of Initial Study
and Negative Declaration of Environmental Impact;
(2) Approve the additional "De Minimis" finding that
the project will have no effect on wildlife resources,
and (3) Authorize staff to submit a California Depart-
ment of Fish and Game Certificate of Fee Exemption.
Ten bids were received at the January 27, 2009,
bid opening. Resource Development Company (RDC)
submitted the low bid of $1,743,395.00. They had
two minor irregularities in their bid that staff recom-
mended be waived: (1) The total bid amount written
in words was $1,743.395.00. The numbers presented
in the bid items were calculated to be $1,745,433.50.
The project specifications state the amount written in
words shall govern. (2) They wrote in the surety broker
in the space provided instead of the surety company
and agent. The project specifications all the Board to
waive these minor irregularities.
Two bid protests were received: (1) Byars Construc-
tion Company, who based their protest on the fact
that they believed their bid was on time for the 2:00 p.m.
bid acceptance deadline; and (2) The Carpenters Union,
who based their protest on allegations that the low
bidder (ROC) should not be considered responsible
and that they failed to screen subcontractors by listing
the company FenceCorp.
After hearing from legal counsel, staff and represent-
tatives of both protests, it was the consensus of the
Board: (1) That the representative from Byars Cons-
truction was not in line, and did not meet the 2:00 p.m.
bid acceptance deadline. (2) That ROC was a responsive,
responsible bidder, with a license that is in good
standing, and the allegations made by the Carpenters
Union against the subcontractor FenceCorp have no
bearing on ROC.
Moved Jones 1 Second Schafer 1 Claudio Voted No 1
Passed to waive minor bid irregularities (described above)
and to award the bid to the lowest responsive,
responsible bidder, Resource Development Company,
Inc., in the amount of $1,743,395.00; contingent upon
finalizing the purchase of the lot from Delta Tahoe, and
receiving the lot line adjustment from the City of South
Lake Tahoe.
(Director Claudio voted no due to doubts he had about
the ability of RDC to act in a responsible manner during
the construction of the booster station.)
-22-
TWIN PEAKS BOOSTER STATION
AND WATERLINE PROJECT
(continued)
TWIN PEAKS BOOSTER STATION
AND WATERLINE PROJECT
REGULAR BOARD MEETING MINUTES - FEBRUARY 5, 2009
PAGE-5
3:30 - 3:35 P.M.
2:45 P.M. PUBLIC MEETING
MEETING BREAK
ANGORA TANK REPLACEMENT
PROJECT
President Mosbacher opened the Public Meeting
at 3:35 p.m. to receive public comments.
This project includes replacement and upsizing the
Angora Tank, the waterline that feeds the tank, and
installation of an access road.
Julie Ryan gave a PowerPoint presentation that
covered: environmental documentation (CEQA/NEPA),
scoping purpose, District responsibility, project features,
access road features, comments received to date
(impact to historic resources, visual impact, concerns
over security, need for a permanent road, need for a
paved road, and consideration of alternative routes),
and the project schedule.
An access road is needed to construct the new facilities,
and to provide access to the site for future maintenance,
inspection and repair, as required by the California Water-
works Standards. A number of routes to the site were
considered, and the proposed route was found to be
the most stable and the shortest in length, with the
least potential environmental impacts.
Many of the public comments received had to do with
the proposed access road. Neighbors John Bane and
Skip Bry expressed their concerns regarding the paving
of the access road. They cited the visual impacts it
would have, and questioned the need for the road to
be paved, since it will be used infrequently and will
not be plowed. The District solicited support from the
jurisdictional agencies for this project prior to proceeding
with the environmental documentation process. TRPA
gave conditional support for the project, with the
stipulation that the road be paved in accordance with
their Code of Ordinances. Thus, the project was
developed to include a paved road. However, upon
receiving the concerns from the public over a paved
road, TRPA has revisited the need for pavement, and
has concluded that they would waive the paving
requirement if the appropriate features were added
to the project to control and infiltrate runoff and prevent
erosion. The District will propose to TRPA that the road
be surfaced with compacted recycled base.
Public members made two requests with respect to
consideration of alternate routes. (1) A request that
the District revisit the two routes that were previously
eliminated. These routes were dismissed bec'ause the
steep grades are not stable or safe. (2) A request that
the District route the top of the access road to the
-23-
REGULAR BOARD MEETING MINUTES - FEBRUARY 5, 2009
PAGE-6
south of the tank instead of to the north. The north
access road was selected because it minimizes the
visibility of the new road from Lake Tahoe Boulevard,
Sawmill Pond, and the rest of Mountain View Estates.
Ryan proposed to minimize the visible impact by
digging the surface of the road into a notch, which
will also increase the stability of the slope.
The public also expressed concerns that the new access
road would attract recreationists to the site. This
concern will be alleviated by installing a chain-link fence
around the tank pad and a swing-arm gate at the
entrance to the access road to provide security for
both the tank and the access road.
Ryan will take all comments received to the jurisdiction-
al agencies, especially the United States Forest Service,
since the proposed road falls mostly on their property.
The Public Meeting was closed at 4:40 P.M.
No Board action.
4:40 - 4:50 P.M.
Finance Committee: The committee met February 5
and discussed the Integrated Regional Water
Management Plan and Proposition 84 grant funding.
They also discussed the District's application for the
economic stimulus package, sharing of the grant
coordinator position, and outsourcing payroll.
Director Schafer reported on his attendance at the CASA
conference and distributed a summary.
He also listened by speakerphone to a Town Meeting
sponsored by Congressman McClintock.
Director Claudio distributed a typed report that covered
President Obama's state of the economy speech "A
National 20-Point Recovery Plan."
He also distributed a typed letter he sent to the District's
Washington D.C. representatives urging them to convince
senators to enact Obama's "American Recovery and
Reinvestment Plan." Board members reminded him that
direction can only be given by of a majority of the Board.
Director Mosbacher encouraged those traveling to the
same meetings to carpool to save on travel costs.
-24-
ANGORA TANK REPLACEMENT
PROJECT
(continued)
~
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MEETING BREAK
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER REPORTS
REGULAR OARD MEETING MINUTES - FEBRUARY 5, 2009
PAGE - 7
General Manaoer: Richard Solbrig reported that Tahoe
Keys Property Association contacted him to see if the
District would be interested in purchasing their water
company. He responded the Board would likely evaluate
the system like they did with Lukins Water Company.
Leoal Counsel: Brad Herrema reported on AB 632, a
designlbuild law that could impact projects related to
wastewater facilities.
He also reported that the recycled water policy does
not apply to agricultural irrigation water as of yet.
District Information Officer: Dennis Cocking reported
the State's budget will likely be voted on soon. The
District's appropriation request is expected to be reviewed
after the economic stimulus package is in place.
He also reported that a new Tahoe Restoration Act
coalition will be formed to discuss reauthorization. The
group will not be an adversarial one like the last one
was.
Manaoer of Field Ooerations: Randy Curtis reported that
he received a request to lease District property for a cell
tower at the Glenwood Well Site. He distributed a com-
parison of fees charged by other agencies, and talked
about security, access, SCADA interference for tanks,
and alternate sites.
GENERAL MANAGER REPORT
~
~~
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~~~
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
6:02 P.M.
Pursuant to Government Code
Section 54956. 9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of J1.merica vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
ADJOURNMENT
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board -25-
South Tahoe Public Utility District
~~
~ .~~\~
.~ SOUTH
JJOPTfO MlNlITIS
TAHOE PUBLIC UTILITY DISTRICT
~~Basic Services for a Complex World"
Richard Solbri , General Mana er
Mary Lou Mosbacher, President
BOARD MEMBERS
Paul Sciuto, Assistant Mana er
Dale Rise, Vice President
Ernie Claudio, Director
James R. Jones, Director
Eric W. Schafer, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
FEBRUARY 19, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
February 19, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe
California. ,
BOARD OF DIRECTORS: ATTENDEES
President Mosbacher, Directors Rise, Claudio, Schafer.
Director Jones was absent.
STAFF:
Sciuto, Sharp, Hughes, Brown, Bergsohn, Curtis, Nolan,
Coyner, Cocking, Attorney Kvistad.
GUESTS:
Dave Backman/K.G. Walters, Chris Twomey/C2Me,
Jim HaenlJim Haen Engineering.
Linda Brown led the pledge to the flag. PLEDGE OF ALLEGIANCE
Jim Haen, representing the Woodfords Fire Department, COMMENTS FROM THE AUDIENCE
thanked District staff Hal Bird, Wes Long, and Paul
Schlange, for their commitment to training and
for being an invaluable asset to Alpine County.
Jim Haen and Chris Twomey reported they were
retained by Lukins Brothers to develop a water system
master plan that should result in upgrades to their
system. Since Lukins has no storage due to the areas
flat topography, use of interties and inclusion into
the District's system will be recommended. The master
plan will emulate the District's system since it sets
the standard in South Lake Tahoe.
-27-
"~
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REGULAR BOARD MEETING MINUTES - FEBRUARY 19, 2009
Consent Item a. was brought forward for discussion
prior to Board action.
Moved Rise 1 Second Schafer 1 Jones Absent 1 Passed
to approve the Consent Calendar as amended:
b. Surplus Vehicle - Authorized Baxtin Management
Group to auction District surplus vehicle.
PAGE-2
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
CONSENT ITEM BROUGHT FORWARD FOR DISCUSSION I SEPARATE BOARD ACTION
Director Claudio received clarification regarding the
project priority list and application process.
Moved Schafer 1 Second Claudio 1 Jones Absent 1
Passed to adopt Resolution No. 2855-09 regarding
the Applicationl Authorization/Reimbursementl
Dedicated Source of Revenue, for the Grant
Application process to the State Water Resources
Control Board.
ECONOMIC STIMULUS FUNDINGI
STATE REVOLVING FUND LOAN
(Consent Item a.)
ITEMS FOR BOARD ACTION
Ivo Bergsohn reported 11 bids were received at the
February 11 bid opening.
Moved Schafer 1 Second Rise 1 Jones Absent 1 Passed
to award bid to the lowest responsive, responsible
bidder, K.G. Walters Construction Co., in the amount of
$730,600.
Moved Claudio 1 Second Schafer 1 Jones Absent 1 Passed
to approve payment in the amount of $1,187,481.93.
Water and Wastewater Operations Committee: The
committee met February 17. Minutes of the meeting
are available upon request.
Finance Committee: The committee met February 10
to review the 2009/10 budget. Another meeting is
scheduled to discuss a potential rate increase and
the need to continue forward with construction projects.
They will also discuss borrowing from the MTBE fund
in order to go forward with projects while the bidding
climate is so favorable.
ARROWHEAD WELL NO.3
ARSENIC TREATMENT FACILITY
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
MlNlnEs
Agency representatives met with Congressman McClintock. EL DORADO COUNTY WATER
They did not include the District, the basin, or any east PURVEYOR REPRESENTATIVE
slope issues. REPORT
-28-
REGULAR BOARD MEETING MINUTES FEBRUARY 19,2009
PAGE-3
Director Schafer complimented staff on their preparation
for budget review - they did a good job.
Director Rise reported he will attend the ACWA conference
in Washington D.C. with Director Jones and Dennis Cocking.
Director Claudio distributed typed reports and reported on
sustainable wastewater treatment, and budget saving
ideas from County Supervisor Sweeney.
BOARD MEMBER REPORTS
Assistant General Manaaer/Enaineer: Paul Sciuto STAFF REPORTS
reported on three items:
1) Integrated Regional Water Management Plan (IRWMP)
& Proposition 84 - The state is moving forward on
certain processes within the Proposition 84 grants,
such as the IRWMP.
2) Staff sent a request for information to Tahoe Keys
Water Company pertaining to design, operations, finance,
regulatory, and customer service. When received, the
District will systematically review the water system and
also determine impacts to District customers.
3) An ad hoc committee to assist with issues related to
Heavenly snowmaking was appointed (Directors Schafer
and Rise).
District Information Officer: Dennis Cocking reported the
state budget was finally passed.
3:00 - 3:15 P.M.
3:45 P.M.
MEETING BREAK AND ADJOURN_
MENT TO CLOSED SESSION
RECONVENED TO OPEN SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reoortable Board action.
3:45 P.M.
Pursuant to Government COde
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
ADJOURNMENT
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board -29-
South Tahoe Public Utility District
South Tahoe
Public Utility District
~ne,.al Manaqer
Ricnar-d H. Sollme
DinlGtOt"&
EmieClaw:l1o
Jam4!llS R. JOMlJ
Mal)' Lou Motl:I.achm-
Dale ~l!le
1215 Mt'llldow Crmse Drfw · South La~ Ta~ . CA 96160
Phone 530 544 6474. Fax 530 541-0614
BOARD AGENDA ITEM 6a
TO:
Board of Directors
FROM:
Paul Hughes, Chief Financial Officer
MEETING DATE:
March 5, 2009
ITEM - PROJECT NAME: Ordinance No. 515-09: MTBE Ordinance Amendment
REQUESTED BOARD ACTION: Enact Ordinance No. 515-09 amending Section 3.6.3
of Division 3 of the Administrative Code regarding limitations on the use of funds
received from MTBE settlements.
DISCUSSION: During the February 10th Finance Committee budget review meeting
and the March 4th Board Workshop budget review meeting, there was discussion and
desire to allow a lending of the MTBE Reserve funds to the Water Fund to complete
certain waterline projects identified by the District.
Ordinance 482-02, Section 3.6.3 restricts the use of the MTBE funds for the costs and
expenses associated with addressing damages from MTBE contamination of
groundwater resources and the Water System. Section 3.6.6 of the Ordinance states
that Section 3.6 may be amended, modified or terminated by the District by no less than
an affirmative vote of four of the District's five Board of Directors.
Amending Ordinance 515-09 attached, will allow a one time lending, upon Board
Resolution approval, of the MTBE funds to the Water Fund during Fiscal Year 2009/10,
up to a maximum of $1,100,000. This is the only exception granted under the amending
Ordinance. Any other future loans would require a change to the Ordinance language.
SCHEDULE: NIA
COSTS: NIA
ACCOUNT NO: NIA
BUDGETED AMOUNT REMAINING: NIA
ATTACHMENTS: Ordinance No. 515-09
-31-
Paul Hughes
March 5, 2009
Page 2
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES-r NO
-32-
CATEGORY: Water
ORDINANCE NO. 515-09
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
AMENDING SECTION 3.6.3 OF DIVISION 3 OF THE ADMINISTRATIVE
CODE REGARDING LIMITATIONS ON THE USE OF FUNDS RECEIVED
FROM MTBE SETTLEMENTS
BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility
District, County of EI Dorado, State of California, as follows:
SECTION I - POLICY AND PURPOSE
The purpose of this Ordinance is to amend the District's Administrative Code to
allow, upon Board approval, a one time lending from the MTBE Contamination Fund
Reserve to the Water Fund during Fiscal Year 2009/10 for the purpose of completing
certain waterline replacement projects.
SECTION II - DEFINITIONS
For the purpose of this Ordinance, the terms used herein are defined as follows:
A. The District - The South Tahoe Public Utility District.
B. The Board - The Board of Directors of the South Tahoe Public Utility
District.
C. Administrative Code - The compilation and codification of all of the
Administrative, Water, Sewer, Street Lighting and Groundwater Management
Plan Ordinances of the District, which establish the authority and the principles
for decisions of the District, and provide the public with guidelines applicable to
District operations.
SECTION III - FINDINGS
The Board of Directors of the South Tahoe Public Utility District, County ofEI
Dorado, State of California, make the following findings:
I. The District, in response to MTBE contamination of its groundwater supply
source, initiated an action to recover damages related to this contamination and
contamination of the District's Water System;
2. Based on the uncertainty of the cost and expense of addressing the MTBE
contamination of the groundwater supply and Water System, the Board adopted
Ordinance 482-02 added Administrative Code section 3.6.3 to ensure that funds
received by the District as a result of that action were used responsibly and solely for
addressing the damages from MTBE contamination;
-33-
3. Administrative Code section 3.6.3 limits the use of the MTBE Contamination
Fund to the costs and expenses of addressing damages from MTBE contamination, as
described therein. Section 3.6.6 of the Administrative Code provides that section
3.6.3's limitations may be amended or modified by no less than an affirmative vote of
four of the District's five Board of Directors;
4. The District desires to complete certain waterline replacement projects during
Fiscal Year 2009/10 while pricing is favorable and very competitive. In order to fund
those waterline replacement projects, the Board of Directors desires to allow a one-
time borrowing by the Water Fund of a portion of the MTBE Contamination Fund.
5. Based on the MTBE Contamination Fund use restrictions in Administrative
Code section 3.6.3, the Water Fund's borrowing from the MTBE Contamination Fund
can be accomplished only through the amendment of section 3.6.3.
6. The Board desires to amend section 3.6.3 in order to allow a one time Water
Fund borrowing from the MTBE Contamination Fund for the funding of certain
waterline replacement projects during Fiscal Year 2009/10, by no less than an
affirmative vote of four of the District's five Board of Directors approving the terms
and repayment of such borrowing.
7. The Board of Directors has determined that it is in the best interest of the
District and its customers to adopt this Ordinance, amending the Administrative Code
to allow a one time lending from the MTBE Contamination Fund to the Water Fund
to fund certain waterline replacement projects during Fiscal Year 2009/10.
SECTION IV - SECTION 3.6.3 AMENDED TO DIVISION 3 OF THE
ADMINISTRATIVE CODE
Administrative Code Section 3.6.3 shall be amended to read as follows:
"3.6.3 Use of MTBE Funds. The funds received by the District from the action
shall be deposited in the MTBE Contamination Fund and, with the exception of the Fiscal
Year 2009/10 lending described below, shall be used solely and exclusively for the costs
and expenses associated with addressing damages from MTBE Contamination of
groundwater resources and the Water System. These costs and expenses include, but
shall not be limited to, the following:
a.
Capital costs for land, improvements to land, easements,
buildings, building improvements, wells, replacement water
supplies, water lines, vehicles, machines, equipment, and all other
tangible or intangible assets that are used in operations;
b.
Operating costs such as public and private utility costs, chemicals
and other supplies, consulting costs, lobbying, legal expenses and
fees, and laboratory costs and supplies;
Ordinance No. 515-09
MTBE Amendment
Page 2
-34-
c. District staff labor and related overhead costs;
d. All costs related to borrowing of funds such as interest expense,
loan fees and similar customary costs; and,
e. Other related costs and expenses as determined by the District.
Notwithstanding the use limitations described in this section 3.6.3, during Fiscal
Year 2009/10, by no less than an affirmative vote of four of the District's five Board of
Directors, the Water Fund may borrow up to $1,100,000 from the MTBE Contamination
Fund to complete certain waterline replacement projects identified by the District. All
funds borrowed will be repaid, along with accrued interest, subject to terms approved by
no less than an affirmative vote of four of the District's five Board of Directors."
SECTION VI - SEVERABILITY
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance and its implementing rules and regulations is for any reason held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining
portions of this Ordinance or the Administrative Code. The Board of Directors declares
and determines that it would have passed section, subsection, subdivision, paragraph,
sentence, clause or phrase thereof of this Ordinance and its implementing rules and
regulations and the Administrative Code irrespective of the fact that anyone or more
sections, subsections, subdivision, paragraphs, sentences, clauses or phrases may be
determined to be unconstitutional or invalid.
SECTION VII - EFFECTIVE DATE
This Ordinance amending the above reference section to the Administrative Code
shall take effect thirty (30) days after its passage.
PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public
Utility District at its duly held regular meeting on the 5th day of March, 2009, by the
following vote:
AYES:
NOES:
ABSENT:
A TIEST:
Mary Lou Mosbacher, President
South Tahoe Public Utility District
Kathy Sharp, Clerk of the Board
Ordinance No. 515-09
MTBE Amendment
Page 3
-35-
South Tahoe
Public Utility District
Genera' "b.~
Richard H. 501Urie
Dir~
ErnieCt.wIlo
J..~ R. ~
M.~lou~
Dalh ~
1215 Msadow CI"6ei't Drive · South LakB Ta~ . CA 961!50
Phone 530 544-&474. Fsx 530 541.0614
BOARD AGENDA ITEM 6b
TO:
Board of Directors
FROM:
Paul Hughes, Chief Financial Officer
MEETING DATE:
March 5, 2009
ITEM - PROJECT NAME: MTBE Reserve Fund
REQUESTED BOARD ACTION: Adopt Resolution 2856-09 approving a lending of the
MTBE Reserve Fund to the Water Fund, up to a maximum of $1,100,000.
DISCUSSION: During the February 10th Finance Committee budget review meeting
and the March 4th Board Workshop budget review meeting, there was discussion and
desire to allow a lending of the MTBE Reserve funds to the Water Fund to complete
certain waterline projects identified by the District.
The Board has adopted Ordinance 515-09 amending Ordinance 482-02, Section 3.6.3,
allowing a one time lending, upon Board Resolution approval, of the MTBE funds to the
Water Fund during Fiscal Year 2009/10, up to a maximum of $1,100,000 to be repaid
with accrued interest during Fiscal Year 2010/11. This is the only exception granted
under the amending Ordinance. Any other future loan approvals would require
amending the Ordinance language by no less than an affirmative vote of four of the
District's five Board of Directors.
The $1,100,000 of the loan proceeds would be available to complete waterline
replacement projects. District staff is interested in moving forward with waterline
replacement projects to take advantage of current favorable market pricing conditions.
SCHEDULE: Loan proceeds available for FY 2009/10 with repayment in FY 2010/11
COSTS: Maximum MTBE Reserve loan amount is $1,100,000
ACCOUNT NO: NIA
BUDGETED AMOUNT REMAINING: NIA
ATTACHMENTS: Resolution No. 2856-09
-37-
~
Paul Hughes
March 5, 2009
Page 2
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES-F-- NO
-38-
CATEGORY: Water
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RESOLUTION NO. 2856-09
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
APPROVING A LENDING OF THE MTBE RESERVE FUND
TO THE WATER FUND
WHEREAS, current waterline replacement prices have decreased significantly
from the prior year, and the District is in the position to move forward with certain
waterline projects if funding were available; and
WHEREAS, the Board of Directors has adopted Ordinance 515-09 amending
Ordinance 482-02 Section 3.6.3 "Use of MTBE Funds", which will allow for a short term
lending of the MTBE Funds to the Water Fund; and
WHEREAS, the requested lending amount and repayment tenn will not affect the
timeline or cash reserve available for the scheduled MTBE projects; and
NOW, THEREFORE, BE IT RESOLVED, the Board of Directors of the South
Tahoe Public Utility District authorizes a loan from the MTBE Reserve Fund to the
Water Fund up to $1,100,000 for certain waterline replacement projects. The loan will
be repaid during Fiscal Year 2010/11 upon the District's receipt of a $15,000,000
borrowing currently scheduled for the second half of Fiscal Year 2010/11, or earlier.
Interest will accrue on the borrowed balance at a rate equal to the interest rate earned
on the remaining MTBE Contamination Fund balance.
This Resolution shall be effective upon the effective date of Amending
Ordinance 515-09.
/II
III
//1
1/1
/II
-39-
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
2 Resolution was duly adopted and passed by the Board of Directors of the South Tahoe
3 Public Utility District at a regularly scheduled meeting held on the 5th day of
4 March, 2009 by the fOllowing vote:
5
6
7
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AYES:
NOES:
ABSENT:
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
-40-
South Tahoe
Public Utility District
General M.t11~
J::ichard H. Salp~
DifUtOn)
EmleC'-uJ1o
J.",. It Jonee
M.ryLou ~
D.~
12'75 MMdow Crest. Dr1v6 · South Lake Tahoe. CA 96160
PhOI18 530 544 6474. Fax 530 541-0614
BOARD AGENDA ITEM 6c
TO:
FROM:
MEETING DATE:
Board of Directors
Paul A. Sciuto, Assistant General Manager/Engineer
March 5, 2009
ITEM - PROJECT NAME: SonoralSki RunlAI Tahoe Waterlines
REQUESTED BOARD ACTION: Authorize staff to advertise for bids.
DISCUSSION: Staff has completed plans and specification for the above referenced
project and is seeking the Board's approval to start advertising for bids. If the Board
approves a loan from the MTBE Reserve Fund, the SonoralSki project will be bid with
three additive alternates for the AI Tahoe Waterline totaling 6200 lineal feet and will be
included in the SonoralSki Run project. If the borrowing from the MTBE Reserve Fund
is not approved, only the Sonora/Ski Run Waterline project totaling 7000 lineal feet will
be bid. The schedule for this project is as follows:
· Advertise March 9, 2009 to April 7, 2009
· Mandatory Pre-bid Meeting March 24, 2009
· Open Bids April 7, 2009
· Board award contract to lowest responsive responsible bidder April 16, 2009
· Approximate Notice to Proceed April 30, 2009
· Start construction May 11, 2009
SCHEDULE: As soon as possible
COSTS: $1,300,000 to $2,400,000
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATt' ACHMENTS: None
CONCURRENce WITH REQUESTED ACTION:
GENERAL MANAGER: YES flH.J
CHIEF FINANCIAL OFFICER: YES ~
f
CATEGORY: Water
NO
NO
-41-
South Tahoe
Public Utility District
GtlI1M'sl Man.tger
Richard H. 501~
Di~
EmleCl.tudfo
Ja"'H It Jorw
Mar:Y Lou ~
Dafe ~
1275 Meadow Cnset DrIve · South Lsm Tah~ . CA 96160
Phone 530 544-6414. Fax 5aO 541-0614
BOARD AGENDA ITEM 6d
TO:
FROM:
Board of Directors
Kathy Sharp, Executive Services Manager
MEETING DATE:
March 5, 2009
ITEM - PROJECT NAME: Board Policy Section 2130: Training, Education, and
Conferences
REQUESTED BOARD ACTION: (1) Direct staff to make additional modifications if
desired, and (2) Approve amendments clarifying benefits derived from Board
participation, and adding that Conflict of Interest Form 700 filers receive ethics training.
DISCUSSION: (1) This policy has been amended to include benefits derived from
Board members attending training, educational conferences, professional meetings, or
other gatherings of value.
(2) AB 1234 (Ethics Law) requires that the Board's policy designates which employees
will obtain ethics training. Since it was first written in 2006, AB 1234 has been
broadened to include staff who participate in decision making on behalf of the District.
These are all the employees who file Form 700 under the District's Conflict of Interest
Code.
The suggested amendments to the existing policy are shown in underline and strikeout.
If further consideration is necessary, this policy can be included in a future agenda
packet to allow time for further review.
SCHEDULE:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Board Policy 2130
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES ~
CHIEF FINANCIAL OFFICER: YES
CATEGORY: General
NO
NO
-43-
South Tahoe Public Utility District
Board Policy Manual
2130.10 Members of the Board are encouraged to attend educational
conferences, professional meetings, or other aatherinas of value
when the purposes of such activities are directly related to the
Directors duties that will improve District operations. Attendance at
such educational conferences, aRd-professional meetings or other
aatherings are considered a part of an official's performance of their
official duties for the District. Henoe, there is no limit to the numbef
of Directors attending 0 particular oonferenoe or seminar when it is
apparent that their attendance is benefioial to the District.
The benefits include:
1. The oooortunity to discuss the community's concerns with
reaional. state. and national aovernment officials on Districj
positions:
2. Particioation in reaional. state. and national oraanizations
whose activities affect the District:
3. Attendina educational seminars to imorove Board members'
skills and information levels.
2130.11 "Junkets" (a tour or journey for pleasure at public expense,
including social, recreational, and entertainment events),
however, will not be permitted.
2130.20 It is the polioy of the South Tahoe Publio Utility District to enoourage
Board de~lelopment and exoellenoe of performance by reimbursing
expenses for tuition, travel, lodging and meals as 0 result of training,
educational courses, partioipation with professional organizations,
and attendance at 10001, state, and national oonferenoes not deemod
unreasonable, by a majority of the Board. J\II reimbursement of
actual and neoessary expenses sholl be pursuant to District Polioy
21 ~O. [Moved to Policy 2140.61 and amended]
-45-
~
...........-..,'.'.'...'..',....'..,..'............,...............'....,'............
", ., ../',
't' . _ '..
2130-2
2130.3~0 Attendanoe by Directors at assooiation oonferenoes are allowed. All
atAef requests shall be approved by the Board of Directors prior to
incurring any reimbursable costs and are subiect to the current
approved budaet.
2130.4~0 Upon request, District administrative staff shall be responsible for
making arrangements for per diem, travel, lodging and registration
for Directors attending approved functio.ns.
2130.~0 Expenses to the District for Board of Directors' training, education
and conferences should be kept to a minimum by utilizing
recommendations for transportation and housing accommodations
put forth by the District's Travel Policy. It should be borne in mind
that public funds are being spent and that only a reasonable level of
expense is warranted. Authorized business expenses shall not
include costs associated with a Board member's spouse, family, or
friends.
2130.~1 A director shall not attend a conference or training event for
which there is an expense to the District if it occurs after they
have announced their pending resignation, or if it occurs after
an election in which it has been determined that they will not
retain their seat on the Board. A Director shall not attend a
conference or training event when it is apparent that there is
no significant benefit to the District.
2130.650 Upon returning from seminars, workshops, or conferences where
expenses are reimbursed by the District, Directors will either prepare
a written report for distribution to the Board, or make a verbal report
during the next regular meeting of the Board. Said report shall detail
what was learned at the session(s) that will be of benefit to the
District, and the total costs associated with the conference.
Materials from the session( s) may be delivered to the District office
to be included in the District library for the future use of other
Directors and staff.
2130.70 Any disputed, unsubstantiated, inoomplete, or late oxpense reports
'NiII be submitted to tho Exeoutive Committee for resolution. [This
is stated in Policy 2150.40]
-46-
'atf.n.,--....ncf
2130-3
2130.8~O All District directors and designated staff shall receive two hours of
training in general ethics principles and ethics laws relevant to public
service within one year of election or appointment to the Board of
Directors, and at least once every two years thereafter, pursuant to
Government Code Sections 53234 through 53235.2.
2130.8~1 Staff members designated by the Board are as follow~
General Manager, ,^.ssistant General Manager, Chief Finanoe
Offioer, and Clerk of the Board. Staff members desianated by
the Board include all staff who are desianated filers of the
Conflict of Interest Form 700.
2130.8~2 All ethics training shall be provided by entities who have
consulted with the California Attorney General and the Fair
Political Practices Commission.
2130.8~3 Directors and designated staff shall obtain proof of
participation after completing the ethics training.
2130.8~4 District staff shall maintain records indicating both the dates
that the directors completed the ethics training and the name
of the entity that provided the training. These records shall be
maintained for at least five years after directors receive the
training, and are public records subject to disclosure under the
California Public Records Act.
2130.8~5 District staff shall provide the Board of Directors with
information on available training that meets the ethics training
requirements of this policy at least once every year.
2130.8~6 Ethics training may consist of either a training course or a set
of self-study materials with tests, and may be taken at home,
in person, or online.
2130.8~7 Any District director that serves on the board of another
agency is only required to take the training once every two
years.
Adoption Date: 6/18/92
Amended: 04/01/93
Amended: OS/21/98
Amended: 03/02106
-47-
South Tahoe
Public Utility District
General ManaeM
Richard H. 501Uri~
Dt~
EmleC~io
J.mt'l!J It. Jone.
M.a~ Lou ~her
D~ R1ee
1215 Meadow C."et Drive · South Lake Tahoe. CA 9616C
Phone 530 544 6474. Fax 530 041-0614
BOARD AGENDA ITEM 6e
TO:
FROM:
Board of Directors
Kathy Sharp, Executive Services Manager
MEETING DATE:
March 5, 2009
ITEM - PROJECT NAME: Board Policy Section 2140: Business Expense, Credit Card,
Vehicle Use & Reimbursement Policy
REQUESTED BOARD ACTION: (1) Direct staff to make additional modifications if
desired; and (2) Approve amendments using Internal Revenue Services (IRS)
guidelines for meal reimbursement rates, and identifying authorized expenses.
DISCUSSION: AB 1234 (Ethics Law) requires that the Board adopt policies covering
the reimbursement of authorized expenses relating to travel, lodging, meals, and other
activities that Board members might incur in the course of performing their official
duties. The government code also requires local agencies to specify what types of
occurrences qualify for reimbursement. This policy has been amended to define
authorized expenses under Section 2140.60.
The per diem rates for meals required while traveling on District business are based on
the Federal GSA published rates in the IRS Publication 1542. The rates are based on
the travel destination city and range from $39 to $64 per day. (The IRS guidelines are
already applied to mileage and lodging rates.)
The suggested amendments to the existing policy are shown in underline and strikeout.
If further consideration is necessary, this policy can be included in a future agenda
packet to allow time for further review.
SCHEDULE:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Board Policy 2140
-49-
.~
,
Kathy Sharp
March 5, 2009
Page 2
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
-50-
CATEGORY: General
South Tahoe Public Utility District
Board Policy Manual
2140.10 The purpose of these guidelines and regulations is to furnish rules
and procedures for members of the Board of Directors in incurring
expenses for the purpose of furthering the interests of the District
and for claiming reimbursements for such purposes.
2140.20 Expenditures for lodging, meals, transportation and other activities
should provide for reasonable comfort and convenience. It should
be borne in mind, however, that public funds are being spent and
that only a reasonable level of expense is warranted. Authorized
business expenses shall not include costs associated with a Board
members' spouse. To receive reimbursement for out of pocket
expenses Board Members must complete the District's Business
Expense Report within 30 days after the end of the month in which
the transaction took place.
2140.30 Since circumstances vary considerably in those instances where
Directors must incur expenses, care by those incurring expenses,
and supervision by those approving expense accounts is the most
effective method of control over expenditures. When expenses that
might be regarded as out of the ordinary are foreseen, instructions or
approval should be sought by a majority of the Board before
incurring the expense.
2140.40 A majority of the Board may reject or reduce claims for
reimbursement resulting in any unauthorized expenses including but
not limited to travel, inappropriate selection of class of transportation,
lodging, or meals. Any disputed, unsubstantiated, incomplete or late
expense reports may be submitted to the Executive Committee for
consideration of extenuating circumstances. If the Executive
Committee determines extenuating circumstances exist, they may
approve the claim.
-51-
'il
~
.' V.ft.~f'
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2140-2
2140.41
In the event an appeal is submitted by a member of the
Executive Committee, the remaining Executive Committee
member shall appoint one other Board Member to assist in
resolving the appeal.
2140.50
Definitions:
2140.51 "Travel" shall mean attendance at meetings, conferences, or
other functions on District business at other than the District
headquarters or temporary headquarters or, normal meeting
places or, in the Directors residences or places of business.
2140.52 "Overnight travel" shall mean travel which prevents Directors
from spending their usual sleeping hours at their residences.
2140.53 "Business meal" shall be one in which Directors provide
themselves and non-employees meals and beverages (except
alcoholic beverages), ordinarily associated with normal eating
customs under circumstances which are generally considered
to be conductive to furthering the business of the District and
where the subject matter of the discussion is of importance to
the District.
2140.54 "Mileage reimbursement" shall mean the sum of business
miles driven outside of the District's service boundaries
(commuting expenses between a Board Member's residence
and places of business within the District's service boundaries
are not reimbursable; however, for the purpose of this section,
mileage within Alpine County is considered to be outside of
the District's service boundaries and shall be eligible for
reimbursement) times the currently approved established
Internal Revenue Service standard mileage rate to reflect
reimbursement for the use of a personal vehicle. The Internal
Revenue Service standard mileage rates are desianed to
compensate the driver for aasoline. insurance. maintenance-/.
and other expenses associated with oDerating the vehicle.
This amount does not include bridae and road tolls. which are
also reimbursable. The IRS standard mileage rate is a
simplified
-52-
2140.60
2140.61
2140.62
method usaBto oompute BeBuoIions for oar oxpenses i~::'
of oaloulating the operating and fixed oosts (gasoline, .
anoo, oto.). Mileage reimbursement claims shall be submitted
per Section 2140.20.
2140.540 Directors who are paid mileage reimbursement
for use of privately owned automobile for District
business, shall possess a valid drivers license,
and maintain insurance on such automobile with
proper liability coverage.
Authorized Expenses:
[Moved here from Policy 2130] It is the policy of South Tahoe
Public Utility District to encourage Board development and
excellence of performance by reimbursing authorized
expenses inourred for tuition, travel, lodging and meals as 0
result of training, eduoational oourses, partioipation ':lith
professional organizations, and attondanoe at local, state, and
national oonferenoes, not deemed unreasonable, by a majority
of the Board.
The followina tvoes of activities aenerallv constitute authorized
exoenses:
1. Communicating with reoresentatives of regional, state
and national governme~n District oositions:
2. Attendina educational seminars desianed to imorove
officials' skills and information levels:
3. Particioatina in reaional. state and national oraaniza-
tions whose activities affect the District's interests.
Exoenses may include miscellaneous exoenses not
soecificallv identified above. however a Board member
reauesting reimbursement for miscellaneous exoenses n~
soecificallv identified above shall have the burden of
establishina the oractical need for incurrina the exoense in
order to conduct official duties. All reimbursement of exoenses
shall be oursuant to District Policv 2140.
-53-
"'ill
nl.~; Cr.~tl Card, Vehicle
< '., (.a~t.)
2141-4
2140.6t~ Travel - Expenses may include District business telephone
calls, District business meals, common carrier fares, rental of
automobiles, parking fees, and mileage reimbursement for the
use of personal automobiles as described in Section 2140.54
above.
2140.~ Overnight Travel - Expenses may include business telephone
calls, including one telephone call per day to Director's family,
common carrier fares, rental of automobiles, use of personal
vehicles, meals and lodging, baggage handling and other
expenses essential to the business of the District and the
ordinary personal comfort of the traveler. Expenses incurred
by any family members accompanying the Director are not
reimbursable.
2140.632 Rental Vehicles - The rental of a vehicle while traveling on
District business is allowable under this policy and can be
arranged by the District in conjunction with a Directors' travel
plans. Rental rates should be reasonable and economical.
The use of rental vehicles should be coordinated among
Directors traveling on District business to the same location.
The use of hotel/airport shuttle buses or taxis, depending on
the amount of expected business use, is encouraged.
2140.64~ Business Meal - Business meal expenses may inolude the
cost of meals and be'/erages ordinarily assooiated \vith normal
eating oustoms, exoept for alooholio beverages.[That definition
is already in section 2140.53]
Receiots for meals shall not be required. Per diem checks
subject to the current Internal Revenue Service rate in effect
at the time of travel for the primary destination will be issued
orior to deoarture. Issuance of oer diem checks is the
preferred method for meals. (View the oer diem rate for your
orimarv destination at www.gsa.aov).
Partial meal and incidental eXDense allowances can be oaid
for multiole day conferences. seminars. and business that
reauire oartial day travel. No meal allowance will be orovided
if meals are included in the conference or trainina Dackaae.
-54-
2140..5
Use of District credit card for trainino related travel is
discouraoed. Should YOU decide to utilize vour credit caret:
bear in mind that meals charoed to credit cards will onlv be
allowed UP to the amount of the established Internal Revenue
Service rate. Any overaoes must be repaid to the District uoon
submittal of reimbursement reauest.
A Director who provides a business meal for a guest or guests
must provide on their expense report the guest or guests
name or names and the business reason for the expense.
2140.667 Transportation - The type of transportation used shall be
based on the lowest cost to the District after all costs are
considered as follows:
a. Travel by common carrier bus or train shall not be required;
b. Air travel shall be by coach or economy class;
c. Auto mileage reimbursement for personal auto use, or any
form of transportation, for anyone trip in excess of 250 miles
one way shall not exceed the sum of the following:
(1) Round trip coach/economy air fare to the ultimate
destination traveled; and,
(2) The cost of travel (taxi, shuttle, rental car, other
ground transportation) from home, to and from
the departure airport, and to and from the arrival
airport to the location of the business meeting,
convention, etc.
This travel transportation policy is not intended to cause
excessive use of personal time to achieve the absolute lowest
travel cost.
Any Director who obtains an airline ticket paid by the District
for the purpose of combining personal travel with District
travel, or for travel with a family member, shall, prior to receipt
of such tickets, make payment for the portion of cost attributed
to personal travel or to the family member's travel.
2140.668 Accommodations - All hotel/motel accommodations will be
made in accordance with the District travel policy except that
when authorization to exceed 125% of the Internal Revenue
Service room rates is needed it shall be approved by the
-55-
~~~
IXPln'.f,
'mb.....ftl
eifel. "...fcle
,.o.t.)
2140..8
Board President or in the Board President's absence, the
Vice-President. No accommodations should exceed the cost
of the conference host hotel. Documentation of the authoriza-
tion shall accompany the credit card statement or Business
Expense Report as appropriate.
2140.61,i Other reasonable expenses deemed in the best interest of the
public and approved by the Board President will be
reimbursable. In the event a request is submitted by the
Board President, the Vice-President shall be responsible for
authorizing the request.
2140.70
If neoessary, per diem funds will be advonoed to Direotors on tro'/ol
status. ^ per diem oash advanoe requost form must be submitted in
advanoe of the evont to allow prooessing time.
The preferred method for Davment of travel and incidentals is oer
diem. Per diem funds will be advanced to Directors on travel status.
A comoleted travel form must be submitted in advance of the event
to allow processing time. Should a oer diem be received that is
ultimatelv not needed. that amount should be reoaid to the District
upon return from travel.
2140.80 Use of a District Credit Card - District credit cards are to be used by
Directors while acting in an official capacity for the District. Each
Director will receive a copy of the District's Cal Card Procedures
specifying the District's internal controls followed for credit cards.
Use of a District credit card in any manner determined by the Board
as inappropriate or outside of the established regulations could
result in the loss of credit card privileges. Credit cards are issued to
members of the Board by the District's accounting office after taking
office. Credit cards may be retained by the Director until leaving
office unless the Board President asks the Director to return the
credit card at an earlier date. Credit cards retained at the District will
be held by the accounting office for safe keeping. Use of the District
credit cards for any personal expenses are disallowed. If, inadver-
tently in the course of use of the credit cards, expenses that are
unsubstantiated by receipts or not allowed under this policy are
charged to the credit card, the amount will be identified and
subtracted from the allowable total or if necessary a Director will be
asked to reimburse the District.
-56-
, It Car., Vehicle
e y (een")
214,..7
Monthly credit card statements will be given to each Board member
for their review and signature. Once statements are distributed, they
must be returned to accounts payable along with accompanying
transaction receipts within five working days.
2140.90
Petty Cash - A petty cash fund exists for the purpose of advancing to
or reimbursing Directors of the District for miscellaneous District
expenses necessarily incurred in carrying out their duties. Requests
for reimbursement must be accompanied by a receipt.
Adoption Date: 7/2/98
Amended: 01/18/01
Amended: 03/16/06
Amended:
-57-
South Tahoe
Public UtifityDistrict
General Manll4t
Richard H. 50lvri
Dir&:tor
EI'TIle ClJuIil.
J~~. Jonm
Mary Lou MoeNcM
Da'6 Rll!Ic
1215 MMdow C.....e Drive · South LaktJ Tah~ . CA ae1fX
Pho~ 530 544-6474 · Fax 530 541-00~
BOARD AGENDA ITEM 6f
TO:
FROM:
Board of Directors
Nancy Hussmann, Human Resources Director
MEETING DATE:
March 5, 2009
ITEM - PROJECT NAME: General Manager 2009 Salary Range
REQUESTED BOARD ACTION: (1) Establish 2009 salary range for General Manager
position; and (2) Authorize salary adjustment.
DISCUSSION: The contract for the General Manager provides for a salary adjustment
effective January 22, 2009, which shall be set between 95% and 105% of the survey
maximum for the three industry surveys utilized for the General Manager position. All
survey figures have been received and presented to the Executive Committee. The
General Manager also met with the Executive Committee regarding his past and future
goals.
Due to the poor economy, the Executive Committee and the General Manager
"negotiated that the salary range be set at 96.3% of the Salary Survey Average. This
equates to a 2% salary adjustment, and in no way reflects poor performance on the part
of the General Manager. The Salary Survey Average Maximum for 2009 is $15,641.
Therefore, 96.3% of that average equates to $15,062 I maximum salary. The
minimim point of the salary range is determined by reduc ng the maximum in 5%
increments through six steps within the range.
SCHEDULE: Notify payroll of salary adjustment retroacti e to January 22, 2009.
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
h)6~ )
:f
-59-
,,1
Nancy Hussmann
March 5, 2009
Page 2
CONCURRENCE WITH REQUESTED AC~ION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YESt- NO
-60-
CATEGORY: General
PAYMENT OF CLAIMS
FOR APPROVAL
March 5, 2009
Payroll 2/25/09
Total Payroll
BNY Western Trust Company
CDS-health care payments
Brownstein/HyatUFarberlSchreck legal services
LaSalle Bank
Union Bank
Total Vendor EFT
Accounts Payable Checks-Sewer Fund
Accounts Payable Checks-Water Fund
Accounts Payable Checks-Self-funded Insurance
Accounts Payable Checks-Grants Fund
Total Accounts Payable
Grand Total
Payroll EFTs & Checks
EFT
EFT
EFT
CHK
EFT
CHK
EFT
CHK
EFT
CHK
AFLAC Medical & Dependent Care
CA Employment Taxes & W/H
Federal Employment Taxes & W/H
CalPERS Contributions
Great West Deferred Comp
Stationary Engineers Union Dues
United Way Contributions
CA State Disbursement Unit
Employee Direct Deposits
Employee Paychecks
Total
-61-
2/25/09
591.99
16,083.45
93,501.82
28,133.19
16,441.71
2,376.73
142.00
460.15
205,807.69
13,445.54
376,984.27
376,984.27
376,984.27
0.00
91,324.64
33,258.07
0.00
0.00
124,582.71
378,463.34
224,272.47
0.00
0.00
602,735.81
1,104,302.79
Vendor Name
A -1 CHEMICAL INC
ACE HARDWARE OF SO LAKE TAHOE
AERVOE- PACIFIC
AERVOE- PACIFIC
AFLAC
AHERN RENTALS
ALPEN SIERRA COFFEE
ALPINE EYECARE LLC
ALPINE EYECARE LLC
ALPINE METALS
AMERICAN CHEMICAL SOCIETY
AMERICAN CHEMICAL SOCIETY
AMERIPRIDE UNIFORM SERVICES
APOLLO PLUMBING & HTN,TERRY'S
ARETE SYSTEMS
ARETE SYSTEMS
ASPEN PUBLISHERS INC.
ASPEN PUBLISHERS INC.
User: THERESA
Report: OH_PMT_CLAIMS BK
Deoartment / Proi Name
GEN & ADMIN
ELECTRICAL SHOP
CUSTOMER SERVICE
CUSTOMER SERVICE
GEN & ADMIN
HEAVY MAINT
FINANCE
CUSTOMER SERVICE
CUSTOMER SERVICE
FINANCE
FINANCE
PAYMENT OF CLAIMS
Npsdatign
OFFICE INVENTORY
SMALL TOOLS
SHOP SUPPLIES
SHOP SUPPLIES
SUPP INS W/H
SHOP SUPPLIES
OFC SUPPLY ISSUE
SAFETY /EQUIP /PHY
SAFETY/EQUIP /PHY
HEAVY MAINT SHOP SUPPLIES
LABORATORY
LABORATORY
GEN & ADMIN
UNDERGROUND REP PIPE/CVRS /MHLS
DUES/MEMB /CERT
DUES /MEMB /CERT
UNIFORM PAYABLE
ENGINEERING - GIS SOFTWARE ARETE, GIS
INFORMATION SYS SOFTWARE, CMMS
PRINTING
PRINTING
Page: 1
Acct# / Por i Code
1000 - 0428
Check Total:
Check Total:
Amount Check Num ha
119.72
119.72 AP -00072049 MVI
1003 - 6073 21.32
21.32 AP -00072050 M
1038 - 6071 696.96
2038 - 6071 696.96
Check Total: 1,393.92 AP- 0007205I M
1000 - 2532 927.28
Check Total: 927,28 AP- 00072052 MW
1004 - 6071 26.92
Check Total: - - 26 - 92 AP- 00072053 MW
1039 - 6081 192.25
Check Total: 192.25 AP -00072054 MW
1038 - 6075 168.00
2038 - 6075 168.00
Check Total: 336.00 AP-00072055 MW
1004 - 6071 89.15
Check Total: 89.15 AP -00072056 MW
1007 - 6250 160.00
2007 - 6250 160.00
Check Total: _ 320.00 AP -00072057 MW
1000 - 2518 985.63
Check Total: 985.63 AP- 00072058 MW
1001 - 6052 255.00
Check Total: 255.00 AP- 00072059 MW
2029 - 8937 - GISSFT 1,312.50
2037 - 8982 1 ,732.50
Check Total: 3 045_00 AP 00072060 M W
1039 - 4920 86.98
2039 - 4920 86.98
173.96 AP -00072061 M W
Check Total:
Current Date: 02/25/2009
Current Time: 14:50:55
V odor Narn�e
AT &T /CALNET 2
AT &T /CALNET 2
AT &T /CALNET 2
AT &T /CALNET 2
AT &T /CALNET 2
AT &T /CALNET 2
AT &T /CALNET 2
BARTON HEALTHCARE SYSTEM
BARTON HEALTHCARE SYSTEM
BARTON HEALTHCARE SYSTEM
BB &H BENEFIT DESIGNS
BB &H BENEFIT DESIGNS
BI $,ATE PROPANE
BROWN & CALDWELL CONSULTANTS
CALIF WATER AWARENESS CAMPGN
CAPITAL RUBBER CO LTD
CAPITOL WEBWORKS LLC
CAPITOL WEBWORKS LLC
CAROLLO ENGINEERS
CAROLLO ENGINEERS
CDW - G CORP
CDW - G CORP
User: THERESA
Report: OH_PMT CLAIMS BK
fie artment / Prni Nom...
GEN & ADMIN
PUMPS
OPERATIONS
INFORMATION SYS
GEN & ADMIN
PUMPS
INFORMATION SYS
OPERATIONS
FINANCE
FINANCE
HUMAN RESOURCES
HUMAN RESOURCES
UNDERGROUND REP
ENGINEERING - COLL SYS MASTER
DIO - PR EXP- EXTERNAL
PUMPS
DIO
DIO
ENGINEERING - TWIN PEAKS BS
ENGINEERING - ARSENIC STUDY
OPERATIONS - PLANT SCADA
INFORMATION SYS
PAYMENT OF CLAIMS
Page: 2
notion
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
SAFETY/EQU I P/PHY
SAFETY/EQUIP/PHY
SAFETY /EQUIP /PHY
CONTRACT SERVICE
CONTRACT SERVICE
PROPANE
COLL SYS MST PLN
PUB RELATIONS
PUMP STATIONS
CONTRACT SERVICE
CONTRACT SERVICE
BSTR, TWN PEAKS
ARSNC TRTMNT
PLNTSCADA SYSTEM
DIST.COMP SPPLIS
Acct# / proi ode
1 000 - 6310
1002 - 6310
1 006 -6310
1037 - 6310
2000 - 6310
2002 - 6310
2037 - 6310
1006 - 6075
1039 -6075
2039 - 6075
1022 - 4405
2022 - 4405
2001 - 6360
Check Total:
1029 - 8721 - CSMSPL
Check Total:
2027 - 6620 - PREEXT
Check Total:
2002 - 6051
1027 - 4405
2027 - 4405
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
2029 - 7070 - TPBSTR
2029 - 8864 - ARSNIC
Check Total:
1006 - 8328 - PSCADA
1037 - 4840
Current Date: 02/25/2009
Current Time: 14:50:55
A tN Chech m Tvoe
15.41
86.93
29.62
82.66
15.40
41.90
82.65
354.57 AP- 00072062 MW
134.00
89.50
89.50
_. 313.00 AP -00072063 MW
624.50
624.50
1249_00 AP -00072064 MW
78.36
78.36 AP -00072065 MW
43,967.45
43 967.45 AP -00072066 MW
500.00
500.00 AP -00072067 MW
262.19
262.19 AP -00072068 MW
70.00
70.00
140_00 AP -00072069 MW
84,024.19
12,631.35
96 655.54 AP -00072070 MW
3,781.14
516.51
Vendor Name Department ! Proi Name alaFedatism CDW - G CORP INFORMATION SYS Act !Pro Cod Amount Check Num Type
SERVER, IFAS 1037 - 8981
CDW - G CORP INFORMATION SYS 1,331.79
DIST.COMP SPPLIS 2037 - 4840
516.50
Check Total: _6 145.94 AP -00072071 Mq
CHIEFFO, MIKE HEAVY MAINT TRAVEUMEETINGS
1004 - 6200 30.80
User: THERESA
Report: OH_PMT_CLAIMS BK
PAYMENT OF CLAIMS
Page: 3
Check Total: 30.80 AP- 00072072 MW
CITY NATIONAL BANK GEN & ADMIN - EFFLUENT EVAL
CONST RETAINAGE 1000 - 2605 - EFFLEV
2,126.71
Check Total: 2,126,71 AP- 00072073 MW
CLAUDIO, ERNIE BOARD OF DIR TRAVEUMEETINGS
CLAUDIO, ERNIE 1019 - 6200 21.50
BOARD OF DIR TRAVEUMEETINGS
2019 - 6200 21.50
Check Total: 43.00 AP -00072074 MW
COMPLIANCE POSTER COMPANY HUMAN RESOURCES SUBSCRIPTIONS
1022 -4830 125.55
COMPLIANCE POSTER COMPANY HUMAN RESOURCES SUBSCRIPTIONS
2022 -4830 125.55
Check Total: 251.10 AP- 00072075 MW
CREEK ENVIRONMENTAL LABS LABORATORY - ALP CO MTBE CONT MONITORING
1007 - 6110 - ACMTBE 340,00
Check Total: 340.00 AP -00072076 MW
CWE4 SIERRA SECTION LABORATORY TRAVEL/MEETINGS
1007 - 6200 67.50
CW A SIERRA SECTION LABORATORY TRAVEL/MEETINGS
2007 - 6200 67.50
Check Total: 135.00 AP- 00072077 MW
DICK'S FULLER - HEAVY MAINT MOBILE EQUIP
1004 -6012 195.34
Check Total: 195.34 AP- 00072078 MW
DIVERSIFIED SYSTEMS INTNL INC ELECTRICAL SHOP BUILDINGS
1003 -6041 254.07
Check Total: 254.07 AP-00072079 MW
DOUG VEERKAMP GEN ENGINEERING GEN & ADMIN - WTRLN, JULIE LN CONST RETAINAGE
2000 - 2605 - JULIE7 39,287.71
Check Total: 39,287.71 AP-00072080 MW
DOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL
1000 - 6370 20.12
Check Total: 20.12 AP- 00072081 MW
EL DORADO COUNTY ENGINEERING - C CLUB TNK REPL TANK, COUNTRY CL
EL DORADO COUNTY 2029 - 7063 - CLUBTK 68,00
ENGINEERING - WL,GRANITE /IRON WL,GRANITE MTN
2029 - 7069 - GRANWL 68.50
Check Total: 136.50 AP 00072082 M W
ELECTRICAL EQUIPMENT CO INC ELECTRICAL SHOP
VFD, TALLAC (2) 1003 - 8909
8,884.55
Check Total: __13,884.55 AP -00072083 MW
Current Date: 02/25/2009
Current Time: 14:50:55
PAYMENT OF CLAIMS
Vendor Name Deoartrnent / Proi Name
EMPIRE SAFETY & SUPPLY UNDERGROUND REP
plindplion / Pr Code
EMPIRE SAFETY & SUPPLY SAFETY /EQUIP /PHY Amount Check rum Tyke
UNDERGROUND REP 1001 - 6075 398.05
SAFETY /EQUIP/PHY
2001 - 6075
323.25
ENTRIX INC ENGINEERING - SUT WELL REDRILL
SUT WELL REDRILL 2029 - 8463 - RWSUTR
860.67
EQUIPCO
LABORATORY _ Total:
LABORATORY EQUIP 860.67 AP 00072085 MW
EQUIPCO LABORATORY 1007 - 6025
LABORATORY EQUIP 328.35
2007 -6025 328.35
FAST FABRICATORS LLC PUMPS Check Total: _g —�0 AP- 00072086 MW
PUMP STATIONS 1002 - 6051
563.53
Check Total: 563.53 AP 00072087 M W
Check Total: 721.27 AP- 00072084 MW
FASTFRAME OPERATIONS
OFFICE SUPPLIES 1006 - 4820
334.43
Check Total: — -- -
334,43 AP- 00072088 MW
FEDEX DIO
FEDEX POSTAGE EXPENSES 1027 - 4810
DIO POSTAGE EXPENSES 18.13
FEDEX 2027 -4810 18.13
i ENGINEERING - ARSENIC STUDY ARSNC TRTMNT
o, 2029 -8864 - ARSNIC 11.88
Ln
FERGUSON ENTERPRISES INC. PUMPS Check Total: 48.14 AP- 00072089 MW
FERGUSON ENTERPRISES INC. SHOP SUPPLIES 1002 - 6071
HEAVY MAINT GROUNDS & MNTC 1.10
1004 - 6042 14.34
FERGUSON ENTERPRISES INC. PUMPS
FERGUSON ENTERPRISES INC. SHOP SUPPLIES 2002 - 6071
HEAVY MAINTENANC BUILDINGS 1.10
2004 - 6041 19.69
FISHER SCIENTIFIC LABORATORY Check Total: 36.23 AP- 00072090 MW
FISHER SCIENTIFIC LAB SUPPLIES 1007 - 4760
LABORATORY LAB SUPPLIES 291.40
2007 - 4760 227.88
Check Total: 519.28 AP- 00072091 MW
GFS CHEMICAL LABORATORY
GFS CHEMICAL LAB SUPPLIES 1007 - 4760
LABORATORY LAB SUPPLIES 61.15
2007 - 4760 105.27
GRAINGER GEN & ADMIN Check Total: _ 166.42 AP- 00072092 MW
GRAINGER JANIT /SUPPLY INV 1000 - 0422
HEAVY MAINT BUILDINGS 232.74
GRAINGER HEAVY MAINT 136.73
1004 - 6041
GRAINGER GROUNDS & MNTC 1004 - 6042
EXPORT/FRCE MAIN
HEAVY MAINT 587.70
1004 - 6047
134.52
User: THERESA
Report: OH_PMT CLAIMS BK
Page: 4
Current Date: 02/25/2009
Current Time: 14:50:55
Vendor Name
GRAINGER
GRAINGER
HACH - GLI International
HACH - GLI Intemational
User: THERESA
Report: OH_PMT_CLAIMS BK
Department / Proi Name
PUMPS
HEAVY MAINTENANC
LABORATORY
LABORATORY
PAYMENT OF CLAIMS
Page: 5
Araajgn
PUMP STATIONS
BUILDINGS
A / Proi Code
2002 - 6051
2004 - 6041
Amount
157.56
360.60
Check Total: _1,609.85
AP -00072093 M
LABORATORY EQUIP 1007 - 6025
174.60
LABORATORY EQUIP 2007 - 6025
201.56
HARTFORD, THE GEN & ADMIN Check Total: 376.16 AP- 00072094 MW
LIFE INS
HARTFORD, THE GEN & ADMIN 1000 - 2512 1,706.73
LTD, UNION 1000 - 2539
1,795.17
HAUGE BRUECK ASSOCIATES LLC ENGINEERING - DVR EIR Check Total: k501.90 AP- 00072095 MW
DIAM VLY MP /EIR 1029 - 8725 - DVREIR
HAUGE BRUECK ASSOCIATES LLC ENGINEERING - ARSENIC STUDY 12,307.23
ARSNC TRTMNT 2029 - 8864 - ARSNIC
699.00
HENDERSON, DEBBIE Check Total: 13 00006.23 AP- 00072096 MW
FINANCE TRAVEL/MEETINGS 1039 - 6200
HENDERSON, DEBBIE FINANCE 106.50
TRAVEL/MEETINGS 2039 - 6200 106.50
1 Check Total: 213.00 AP- 00072097 MW
Hog OF CALIFORNIA EQUIPMENT REP AUTOMOTIVE
1005 -6011 113.28
HOL1r OF CALIFORNIA EQUIPMENT REPAIR AUTOMOTIVE
2005 -6011 180.75
Check Total: 294.03 AP -00072098 MW
IDEXX DISTRIBUTION CORP. LABORATORY LAB SUPPLIES
1007 - 4760 72.79
IDEXX DISTRIBUTION CORP. LABORATORY LAB SUPPLIES
2007 - 4760 71.11
Check Total: 143.90 AP 00072099 MW
INTERNATIONAL MAILING EQUIP CUSTOMER SERVICE OFFICE SUPPLIES
1038 -4820 110.28
INTERNATIONAL MAILING EQUIP
CUSTOMER SERVICE OFFICE SUPPLIES
2038 -4820 110.28
J &L PRO KLEEN INC Check Total: 220.56 AP -00072100 MW
FINANCE JANITORIAL SERV 1039 - 6074
J &L PRO KLEEN INC FINANCE 1,603.50
JANITORIAL SERV 2039 - 6074
1,603.50
LAKE VALLEY FIRE DISTRICT Check Total: 3 207.00 AP 00072101 MW
PUMPS LAND & BUILDINGS
2002 - 5010 5,049.42
Check Total: 5049.42 AP- 00072102 MW
MC MASTER CARR SUPPLY CO PUMPS
MC MASTER CARR SUPPLY CO 404.76
PUMP STATIONS
PUMPS 1002 - 6051
SHOP SUPPLIES 1002 - 6071
60.86
Current Date: 02/25/2009
Current Time: 14:50:55
Check Num TVpe
yglosisithign
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
METROTECH INC
MORSE, DONIELLE
MORSE, DONIELLE
MUNICIPAL FINANCIAL SERVICES
MY OFFICE PRODUCTS
NETVAD
NE1 AD
NEVADA GENERATOR SYSTEMS
OFFICE MAX
OFFICE MAX
OFFICE MAX
OFFICE MAX
OFFICE MAX
OFFICE MAX
ONTRAC
ONTRAC
User: THERESA
Report: OH_PMT CLAIMS BK
D Pattment / Proj Name
PUMPS
PUMPS
PUMPS
PUMPS
CUSTOMER SERVICE
FINANCE
FINANCE
GEN &ADMIN
INFORMATION SYS
INFORMATION SYS
PUMPS
NORTHERN CA BACKFLOW PREV ASSO CUSTOMER SERVICE
GEN & ADMIN
UNDERGROUND REP
ENGINEERING
FINANCE
ENGINEERING
FINANCE
ENGINEERING - EFFLUENT EVAL
LABORATORY
PAYMENT OF CLAIMS
Page: 6
SMALL TOOLS
PUMP STATIONS
SHOP SUPPLIES
SMALL TOOLS
SMALL TOOLS
TRAVEL/MEETINGS
TRAVEL/MEETINGS
ENGINEERING - HV VLY ADDL WTR CONTRACT SERVICE
OFFICE INVENTORY
CONTRACT SERVICE
CONTRACT SERVICE
GEN,FOREST MTN
DUES /MEMB /CERT
OFFICE INVENTORY
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
REP EXP PUMPS
POSTAGE EXPENSES
Acct# / Proi _9ge
1002 - 6073
2002 - 6051
2002 - 6071
2002 - 6073
2038 - 6073
1039 - 6200
2039 - 6200
1000 - 0428
1037 - 4405
2037 - 4405
2002-7073
2038 - 6250
1000 - 0428
1001 - 4820
1029 - 4820
1039 - 4820
2029 - 4820
2039 - 4820
Check Total:
Check Total:
Check Total:
2029 - 4405 - HVNWTR
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
1029 - 8676 - EFFLEV
2007 -4810
Check Total:
Current Date: 02/25/2009
Current Time: 14:50:55
Amount
144.51
885.77
131.06
144.56
1,771.52
323.01
323.01
27.50
27.50
55.00
8,560.00
8 560.00
389.97
389.97
C ck Num Tvoe
AP -00072104 MW
AP- 00072105 MW
AP -00072106 MW
AP-00072107 MW
AP- 00072108 MW
187.50
187.50
375.00 AP -00072109 MW
32,700.00
_32 700.00 AP- 00072110 MW
20.00
20.00 AP- 00072111 MW
1,263.18
109.42
25.56
38.25
25.60
38.23
1500.24 AP -00072112 MW
9.00
16.50
25.50 AP- 00072113 MW
Vendor Name
PACIFIC MECHANICAL CORP
PACIFIC MECHANICAL CORP
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PINE CONE ACRE MOTEL
PRAXAIR 174
PRAXAIR 174
PRAXAIR 174
PRAXAIR 174
PRIETO, ANTONIO
QUALITY CONTROL SERVICES
QUALITY CONTROL. SERVICES
RED WING SHOE STORE
RENO GAZETTE- JOURNAL
RSN SPORTS NETWORK
RSN SPORTS NETWORK
User: THERESA
Report: OH_PMT CLAIMS BK
Department / Proi Name
GEN & ADMIN - EFFLUENT EVAL
ENGINEERING - EFFLUENT EVAL
PUMPS
HEAVY MAINT
ADMINISTRATION
PUMP STATIONS
TRAVEL/MEETINGS
INCNTV & RCGNTN
DIAMOND VLY RNCH - DVR NUTRIENT MGM NUTR MGMT PLAN
FINANCE
UNDERGROUND REP
ADMINISTRATION
DIO
FINANCE
UNDERGROUND REP
PUMPS
HEAVY MAINT
ENGINEERING - ICR TMDL
PUMPS
UNDERGROUND REP
LABORATORY
LABORATORY
UNDERGROUND REP
ENGINEERING - ARSENIC STUDY
DIO - PR EXP- EXTERNAL
DIO - PR EXP - EXTERNAL
PAYMENT OF CLAIMS
Page: 7
Description
CONST RETAINAGE
REP EXP PUMPS
OFFICE SUPPLIES
TRAVEUMEETINGS
INCNTV & RCGNTN
TRAVEUMEETINGS
OFFICE SUPPLIES
STANDBY ACCOMODA
SMALL TOOLS
SHOP SUPPLIES
O2SYS/TMDL,ICR
SMALL TOOLS
TRAVEUMEETINGS
LABORATORY EQUIP
LABORATORY EQUIP
SAFETY /EQUIP /PHY
ARSNC TRTMNT
PUB RELATIONS
PUB RELATIONS
Acct# / Proi Code Amount Check Num Type
1000 - 2605 - EFFLEV - 2,126.71
1029 - 8676 - EFFLEV 142,355.09
Check Total: 140 228.38 AP -00072114 MW
1002 - 6051 10.00
1004 - 6200 10.00
1021 - 6621 24.99
1028 - 8993 - DVRNUT 50.00
1039 - 4820 1.51
2001 - 6200 102.00
2021 - 6621 24.99
2027 - 6200 100.00
2039 - 4820 1.50
Check Total: 324.99 AP- 00072115 MW
2001 - 6083 250.00
Check Total: 250.00 AP- 00072116 MW
1002 - 6073 7.41
1004 - 6071 143.32
1029 - 8605 - ICTMDL 124.69
2002 - 6073 7.41
Check Total: - __ 282.83 AP -00072117 MW
2001 - 6200 33.00
Check Total: 33.00 AP -00072118 MW
1007 - 6025 37.50
2007 - 6025 37.50
Check Total: 75.00 AP- 00072119 MW
2001 - 6075 160.28
Check Total: 160.28 AP-00072120 MW
2029 - 8864 - ARSNIC 133.01
Check Total: 133.01 AP- 00072121 MW
1027 - 6620 - PREEXT 730.63
2027 - 6620 - PREEXT 730.62
Current Date: 02/25/2009
Current Time: 14:50:55
Vendor Nerve
RUDE BROS BAGEL
RUTHERDALE, JEREMY
RUTHERDALE, JEREMY
SAFETY CENTER INC
SAFETY CENTER INC
SIERRA CHEMICAL CO
SIERRA FOOTHILL LABORATORY
SIERRA NEVADA MEDIA GROUP
SIERRA NEVADA MEDIA GROUP
SIEPA NEVADA MEDIA GROUP
SIERRA NEVADA MEDIA GROUP
SIERRA NEVADA MEDIA GROUP
SIERRA PACIFIC POWER
SIERRA PACIFIC POWER
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
User: THERESA
Report: OH_PMT CLAIMS BK
OPERATIONS - ER TRAINING
PUMPS
PUMPS
UNDERGROUND REP
UNDERGROUND REP
PUMPS
GEN & ADMIN
GEN & ADMIN
P Da ent / Proi Name
ENGINEERING - ICR TMDL
HUMAN RESOURCES
LABORATORY
HUMAN RESOURCES
ENGINEERING - ANGORA TNK REPL
ENGINEERING - ARSENIC STUDY
UNDERGROUND REP
PUMPS
ELECTRICAL SHOP
HEAVY MAINT
EQUIPMENT REP
OPERATIONS
DIAMOND VLY RNCH
CUSTOMER SERVICE
UNDERGROUND REP
PUMPS
PAYMENT OF CLAIMS
Naragign
TRAVEL/MEETINGS
TRAVEL/MEETINGS
TRAVEL/MEETINGS
TRAVEUMEETINGS
TRAVEUMEETINGS
HYPOCHLORITE
O
ADS /LGL NOTICES
SFTWR, LIMS
ADS /LGL NOTICES
TANK, ANGORA
ARSNC TRTMNT
ELECTRICITY
ELECTRICITY
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
Page: 8
Accts! / Pr -02
Check Total:
1006 - 6200 - 911TRN
Check Total:
1002 - 6200
2002 - 6200
1001 - 6200
2001 - 6200
2002-4755
Check Total:
1029 - 8605 - ICTMDL
Check Total:
1022 - 4930
2007 - 8622
2022 - 4930
2029 - 7064 - ANGOTK
2029 - 8864 - ARSNIC
Check Total:
1000 - 6330
2000 - 6330
1001 - 6520
1002 - 6520
1003 - 6520
1004 - 6520
1005 - 6520
1006 - 6520
1028 - 6520
1038 - 6520
2001 - 6520
2002 - 6520
Check Total:
Check Total:
Check Total:
Current Date:
Current Time:
Amount
1,461.25
52.00
52.00
48.40
48.40
96.80
600.00
600.00
_ 1.200.00
271.37
- 271.37
195.00
195.00
605.01
58.38
605.00
118.76
161.91
1549.06
69,017.08
20,519.64
89 536.72
24.26
1.62
8.09
24.26
8.09
24.26
8.09
8.09
24.26
6.41
02/25/2009
14:50:55
Chetz —h k Num Tvne
AP -00072122 MW
AP- 00072123 MW
AP- 00072124 MW
AP -00072125
AP -00072126
AP- 00072127
MW
MW
MW
AP -00072128 MW
AP -00072129 MW
Vendor Name
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SOUTH TAHOE REFUSE
SOUTH TAHOE REFUSE
SOUTH TAHOE REFUSE
SOUTHWEST GAS
SOUTHWEST GAS
STANLEY, WANDA
STANLEY, WANDA
STANTEC CONSULTING INC
STANTEC CONSULTING INC
STAITITEC CONSULTING INC
STANTEC CONSULTING INC
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
TAHOE BASIN CONTAINER SERVICE
TAHOE BASIN CONTAINER SERVICE
TAHOE BLUEPRINT
TAHOE BLUEPRINT
TAHOE PARADISE CHEVRON
User: THERESA
Report: OH_PMT_CLAIMS BK
Department / Proi Name
ELECTRICAL SHOP
EQUIPMENT REPAIR
CUSTOMER SERVICE
GEN & ADMIN
GEN & ADMIN
PUMPS
GEN & ADMIN
GEN & ADMIN
ENGINEERING - LT WTRTRT PTSHP
ENGINEERING - LT WTRTRT PTSHP
ENGINEERING - EFFLUENT EVAL
ENGINEERING - DVR EIR
ENGINEERING - WTRLN, GLEN RD
ENGINEERING - WTRLN,AL TAHOE
HUMAN RESOURCES
ENGINEERING
HUMAN RESOURCES
ENGINEERING
GEN & ADMIN
OPERATIONS
ENGINEERING - BIJOU MEADOWS ER
ENGINEERING - BIJOU MEADOWS ER
UNDERGROUND REP
PAYMENT OF CLAIMS
Page: 9
I5crit>tion
SUPPLIES
SUPPLIES
SUPPLIES
REFUSE DISPOSAL
REFUSE DISPOSAL
GROUNDS & MNTC
NATURAL GAS
NATURAL GAS
TRAVEL/MEETINGS
TRAVEL/MEETINGS
REP EXP PUMPS
DIAM VLY MP /EIR
WTLN, GLEN RD
WTLN, AL TAHOE
CONTRACT SERVICE
CONTRACT SERVICE
CONTRACT SERVICE
CONTRACT SERVICE
REFUSE DISPOSAL
SLUDGE DISPOSAL
OFFICE SUPPLIES
OFFICE SUPPLIES
DIESEL
Acct# / Proi Co e
2003 - 6520
2005 - 6520
2038 - 6520
1000 - 6370
2000 - 6370
2002 - 6042
1000 - 6350
2000 - 6350
Check Total:
1029 - 6200 - LTWWIP
2029 - 6200 - LTWWIP
Check Total:
1029 - 8676 - EFFLEV
1029 - 8725 - DVREIR
2029 - 8714 - GLENWL
2029 - 8811 - ATWL08
Check Total:
1022 - 4405
1029 - 4405
2022 - 4405
2029 - 4405
1000 - 6370
1006 - 6652
Check Total:
Check Total:
Check Total:
Check Total:
1029 - 4820 - ECBIJM
2029 - 4820 - ECBIJM
Check Total:
2001 - 4620
Current Date: 02/25/2009
Current Time: 14:50:55
Amount Check Num Type
8.09
8.09
8.09
161.70 AP -00072130 MR
3,106.08
207.42
9.45
3,322.95 AP 00072131 MW
170.64
165.11
33515 AP- 00072132 MW
30.47
30.46
60.93 AP -00072133 MW
23,558.43
30,715.33
664.10
525.00
55462.86 AP - 00072134 MW
1,424.85
333.71
1,424.85
333.71
3,517.12 AP 00072135 MW
812.96
10,353.89
11,166.85 AP -00072136 MW
5.36
5.36
10.72 AP- 00072137 MW
288.03
Vendor Name attm
D@c ent / Prei i me
ri i Acct# ! Proi -ode
Amount glitra Num Tvoe
Check Total: 288.03 AP- 00072138
MP
TAHOE TRADING POST OPERATIONS
SAFETY/EQUIP /PHY 1006 - 6075
301.31
Check Total: 301.31 AP- 00072139 Mq
TRPA
ENGINEERING - ARSENIC STUDY
ARSNC TRTMNT 2029 - 8864 - ARSNIC
76.00
UNITED PARCEL SERVICE GEN &ADMIN Check Total:
POSTAGE EXPENSES 76.00 AP 00072048 MA
UNITED PARCEL SERVICE GEN & ADMIN 1000 - 4810 200
POSTAGE EXPENSES 500.00
2000 -4810
500.00
Check Total: _ 1,000.00 AP- 00072140 MW
USA BLUE BOOK OPERATIONS
LAB SUPPLIES 1006 - 4760
264.47
Check Total: 264.47 AP- 00072141 MW
VERIZON DIAMOND VLY RNCH
TELEPHONE 1028 - 6310
224.14
WATER ENVIRONMENT FEDERATION ELECTRICAL SHOP Check Total: _224.14 AP- 00072142 MW
DUES/MEMB /CERT 1003 - 6250
217.00
WATER WORKS IND SOLUTIONS LLC UNDERGROUND REP Check Total: 217.00 AP- 00072143 MW
WAR WORKS IND SOLUTIONS LLC UNDERGROUND REP TRAVEUMEETINGS 1001 - 6200
TRAVEUMEETINGS 39.94
2001 - 6200 124.95
WECO INDUSTRIES INC Check Total: _ 89 AP 00072144 MW
UNDERGROUND REP 164 SHOP SUPPLIES
1001 - 6071 420.31
WEDCO INC ELECTRICAL SHOP Check Total:
420_31 AP- 00072145 MW
WEDCO INC BUILDINGS 1003 -6041
ELECTRICAL SHOP BUILDINGS 266.14
2003 - 6041 371.98
WESTERN NEVADA SUPPLY PUMPS Check Total: 638.12 AP 00072146
SHOP SUPPLIES MW
WESTERN NEVADA SUPPLY PUMPS
1002 -6071 85.19
SHOP SUPPLIES 2002 - 6071
85.18
WINZLER & KELLY CONSULT ENGRS OPERATIONS - MAP UG UTILITIES Check Total: 170.37 AP- 00072147 MW
PLANT GIS 1006 - 8921 - GISMAP
2,463.50
WOOD RODGERS INC DIAMOND VLY RNCH - DVR NUTRIENT MGl NUTR MGMT PLAN Check Total: 2_,463.50 AP -00072148
MW
1028 - 8993 - DVRNUT 1,698.75
ZEE MEDICAL INC GEN &ADMIN Check Total: 1 698.75 AP- 00072149 MW
ZEE MEDICAL INC SAFETY /EQUIP/PHY 1000 - 6075
SAFETY/EQUIP /PHY
GEN & ADMIN 265.74
2000 - 6075
265.74
User: THERESA
Report: OH BK
PAYMENT OF CLAIMS
Page: 10
Current Date: 02/25/2009
Current Time: 14:50:55
Vendor Name Department / Proi Name
PAYMENT OF CLAIMS
User: THERESA
I I
Report: OH_PMT_CLAIMSBK Page:
rtsiom Acct# Proi Code
Check Total:
Grand Total: 604,853.00
wo*at filad*L.
Aso* 0 40011100.040001 LL
arianst earn= lIfe,165AM.
Current Date: 02/25/2009
Current Time: 14:50:55
Mount Check Num Type
531.48 AP-00072150
0
Szuth 'Mire 'ILE, FEB 42 , P.U.D. 11:43
Check Rayee ID.
AP00070389 100 2
AP00071818 V44790
AP00071886 V22200
02/24/09
PM - - -req:
Payee Name
FL 1g/ ' — Et: MABEE
ICAL GENERATItz
SCCIT5Z HARD1ARE
GRAND TOTALS:
Tbtal Void Mom Whitten
Total Void Hand Written
'Ibtal Machim Witt
Total Hand Written
Tbta Reversals
Ibtal Cenelled
GRAND TOTAL
GL JI,- z ED CI�I - - - -j p 430067 #Jn75 -C
rate Type Subs Nel I � L 200 <1.19> id: Q _l
0 8/2 1/08 � Nye
1,904.11 RV 'ER
02/05/09 200.00 RV TR
02/05/09 13.08 RV TR
0.00
0.00
0.00
0.00
2,117.19
0.00
2,117.19
Reversed
Reversed
Re
Number of Checks wed:
/tarter cif Checks Pxcx ssed:
Umber of Checks Processed:
Hitter of Clzrks Processed:
Aztec of Checks Processed:
Nurter of Checks wed:
0
0
0
0
3
0
South Tahoe
Public Utility District
G"neral MtI"~
Richard H. 5ofbr;,
Dlr<<t:on
Ernie C~k
JamH It Jonet
Mal)/lou ~
Dal" ~
1215 MMdow Cl"6&t Drive · South Lake Tah~ . CA 9616C
Phone 530 544-6474 . Fax 530 541-Q61A
BOARD AGENDA ITEM 14a
TO:
FROM:
Board of Directors
Richard H. SOlbrig, General Manager
MEETING DATE: March 5, 2009
ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Meyers Landfill Site - United States of America vs. EI Dorado County and City
of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK
GGH, United States District Court for the Eastern District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
A IT ACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~ NO
CATEGORY: Sewer
-75-
South Tahoe
Public Utility District
General Man,
Richard H. So/
DirtJct
Ernie ClaL
Jal'r\M Jt JOt
Mary Loti MotbM(;
D.~
1215 M~ Cre&t Drive · South Lake Tah~ . CA 961.
Phone 530 544 6474. Fa< 530 641-oE
BOARD AGENDA ITEM 14b
TO:
Board of Directors
FROM:
MEETING DATE:
Executive Committee (Mosbacher I Rise)
March 5, 2009
ITEM - PROJECT NAME: Conference with Labor Negotiators
REQUESTED BOARD ACTION: Direct Negotiators
DISCUSSION: Pursuant to section 54957.6(a) of the California Government Code,
Closed Session may be held regarding contract negotiations for unrepresented
employee position.
Unrepresented Employee Position: General Manager
Agency Negotiators: Executive Committee, Board of Directors
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
A 11 ACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
CATEGORY: General
NO
NO
-77-
2008 Evaluation of Goals
2007/08 Stated Goals Richard Comments Board Comments
Review sprinkler system Connection "capacity" fees District needs to develop a
service and backflow reduced if need for Fire Dept info sheet for all
installation requirements for sprinklers due to main size. new District items, incl
residential construction. Backflow device approved where District responsibility
locations expanded to ends. Mtg wlL VFD needed
include just inside on backflow location
foundation. interpretation prior to March
24 mtg with contractors.
Extend or renew the WWTP Discussing with newly
Future Connections Plan. assigned staff at TRPA.
For erosion control project Fed grants being received
grants, complete the for current projects.
negotiations with EDC and Coverage for District
the CSL T on legal expenses for some projects
responsibility for relocating require extra lobbying and
utilities, and apply to CTC assistance from elected
for costs not covered by representatives.
Fed arant.
Complete, and review Participated in workshop on
AWWA/WEF 2007 best practices, resulting in
Benchmarking survey and 2008 survey being
report. Participate in eliminated in favor of
workshop on best practices revising questions. 2007
in industry. survey not completed due
to workload from Angora
fire.
Adopt a fair compensation Declining Groundwater
policy to mitigate impacts of ordinance adopted by Bd.
Bayview Well operation on
nearby private wells.
Participate in the State's District participated in Nov Schedule for Reverse 911
Disaster Recovery Training 6, 2008 training exercise. Notification System known?
Process for Lake Tahoe. City contract just signed.
Complete the design of an Final design of system
oxygen system for ICR to completed. Installation by
meet long term TMDL District staff and
phosphorus goal. subcontractors largely
Construct ditch completed.
replacement with pipeline Upper Dressler Ditch
project for a portion of project completed.
Upper Dressler Ditch.
Complete arsenic treatment Pre-purchase of treatment
svstem desian for system completed.
1
2007/08 Stated Goals Richard Comments Board Comments
Arrowhead Well No 3 . Installation designed and
out to bid.
Construct treatment system Treatment system in
for SUT Well No.3. operation for summer,
2008.
Complete sewer system Work continues with pump
Master Plan. station field evaluations and
sewer system model
development.
No further developments.
Respond to any Ivo meets quarterly with
developments from LRWQCB staff on various
LRWQCB on Nitrate cleanup sites.
groundwater study at
WWTP and ERB, and PCE
contamination study at the
Y area.
Commence a Master Plan Treatment plant parcels'
for the future use of District mapping underway, with
property. TRPA coverage calcs and
future expansions being
identified. Potential
surplus, or tradable parcels
being identified throughout
system.
Assist in establishing new Program for most cost District approaching grants
grant funded rebate effective components ready as if they are delayed only.
programs for water to launch in early 2009 with Not stopping work on them
conservation. Prop 50 funds(Prop 40 completely as City, for
funds exhausted). example.
Finalize Master Plan and Draft MP completed. Draft
Program EIR for Alpine EIR review by staff
County facilities. completed. Ready for public
review process.
Continue to conduct public Budget meetings
meetings for the budget scheduled. Meeting with
process and for every major Contractors set for March
District project and policy 25 on code changes
change. review. Interaction with
neighbors at SUT Well
almost completed.
Participate in Pathway 2007 Continue to attend all
process, and EIP 2 meetings. Reviewed
development, through TI E proposed financial plan for
meetinQs. EIP 2, and language for
2
2007/08 Stated Goals Richard Comments Board Comments
Draft Basin Plan
amendments.
Work with the Board of To be scheduled.
Directors, through a Expanded discussion part
workshop format, to of budget process.
publicize the StrateQic Plan.
Evaluate District Continually review District
participation in CASA membership and
membership. participation in industry
organizations.
Provide support and Budget and scheduling for
encouragement for staff is provided by District
appropriate training to attend worthwhile
opportunities at outside training opportunities.
conferences.
Communicate Strategic Schedule presentations to
Planning process with interested outside
outside agencies and audiences.
public.
Job descriptions updated,
advanced certifications
encouraged through
Continue developing a financial payment, cross
Succession Plan for District training opportunities
staff positions, particularly considered, hiring overlaps
advanced certifications. where appropriate done
Assist in Update of Sewer Adopted by Board. District should consider
Capacity Fees. freezing increases per
Dale.
Continue to participate in Consent Decree and
political discussions Settlement Agreement with
concerning Meyers Landfill USFS nearing completion.
suit, including potential Settlement Agreement with
mediation efforts. Support EDC near complete as well.
ongoing technical Design for landfill cap 50%
investigations and analysis complete. In situ treatment
of site. system for plume pilot test
ongoing.
Review proposed This is a continuing effort-
legislation with lobbyists to the latest being the
understand impacts to potential use of Prop 1 A for
District. State funding.
Pursue TRA grant funds for Appropriation requests
waterline upsizing project, have been submitted to
including possible Federal Doolittle, Feinstein, and
3
2007/08 Stated Goals Richard Comments Board Comments
Section 219 grants through Boxer's offices on behalf of
the Corps, in conjunction the Tahoe Basin coalition.
with TCPUD and NTPUD.
Complete salary survey for Nonexempt salary survey
nonexempt positions, completed, and
including possible internal adjustments incorporated
benchmarking of wage into salary scales over
scales. Review exempt remaining three years of
position salary survey contract. Management
results with management team salary survey
team. completed. Due to
economic downturn, one
year contract with COLA
only negotiated for
management staff.
Pursue Proposition 50, Prop 50, Round 2 grant
Round 2, and Proposition denied. Arsenic treatment
84, grants for all applicable grant submitted. Prop 84
projects. grants will be submitted in
2009 with expanded
partnership, incl EDC.
Provide information and Projects to be funded by
input to the County Water Water Agency for 09-10 to
Agency concerning funding be submitted by March 1.
levels for Tahoe Basin, per
new Policy No.4.
Negotiate update to Update to agreement
Lakeside Park settlement completed. Further
agreement for Convention discussions ongoing due to
Center service. developer input.
Construction agreement
with developer still
unsigned due to
developer's loss of funding.
Assist Board in evaluating Legal contract updated in
proposed legal 07. Proper use of legal
representation contract. services ongoing with staff.
Continue to prioritize Ongoing effort with staff.
projects to improve security
at District facilities
Encourage staff to work Attend safety committee
safely, in order to reduce meetings regularly, with
number of lost time suggestion program in
accidents. place.
Continue to develop the Asset Management system
4
2007/08 Stated Goals Richard Comments Board Comments
Advanced Asset being developed on large
Management Program for projects with consultants,
District facilities, including and by staff through
evaluating the best CMMS CMMS. NewCMMS
for District staff use for selected by staff, with
tracking maintenance work. training ongoing.
Promote upgrading staff Ongoing effort to improve
procedures, where efficiency. Payroll system,
appropriate, such as with customer billing, and
the payroll system for hiringladvertising software
recording hours of work service recent examples.
Continue influencing staff to GIS system development
more fully utilize autocadl on going effort by staff, incl
GIS capabilities for their widespread use by staff.
everyday tasks. Mapping for USFS SUP
application the latest
benefit.
Effectively manage Feedback from adjustments
unforeseen emergencies to our processes from
and/or issues that may Angora Fire, and
arise during the year. reevaluating our sewer
lateral inspectionltesting
program are recent
examples.
Updated:
Jan. 2009
5
2009 Goals
2009 Stated Goals Richard Comments Board Comments
Renegotiate need for Due to TRPA new Basin
Future Connections Plan Plan process, and the end
of the pathway 2007
process, the need for a new
study may be able to be
reevaluated.
Work with EDC staff to get This process is underway
County to adopt IRWMP as as part of the Prop 50/84
basis for coordinating grant program.
erosion control efforts
Coordinate LRWQCB District will have to
permit requirements with incorporate NPDES storm
CSLT water permit requirements
in waterline project specs,
incl SWPPP.
Revise backflow program A review of the past year's
experiences by Customer
Service will be done, incl
feedback from Contractors.
Develop new water service Financial calculations
agreement with Heavenly nearing completion. Rate
Ski Resort formulation and contract
details to be negotiated.
Contain IRC TMDL project Installation nearing
costs completion using District
crews, plus selected
subcontractors for diving
and electrical work. Project
on schedule and within
budget.
Arsenic treatment system Installation design for pre-
for Arrowhead Well NO.3 purchased equipment
completed and out to bid.
Construction to be
1
2009 Stated Goals Richard Comments Board Comments
completed in 2009.
Conduct final neighborhood Ivo Bergsohn pursuing Mary Lou wanted to make
meeting for SUT Well NO.3 contact with interested sure that she was invited to
neighbors, incl sharing of all future meetings.
radon and noise testing on
site.
Continue master planning Immediate aim of this effort
effort for District-owned is to identify sites eligible
properties for demolition/restoration
grant funded projects in
order to surplusltrade
properties with CTC.
Negotiate new SUP with By spring, assuming
USFS for sewer system Meyers landfill lawsuit
settlements, District will
submit SUP application and
start negotiation process.
Place new final and New station to be When does District get rest
secondary pump station operational by March 1. of parking lot back? Middle
into service Final demolition of 1959 of next summer when
structures to be completed demolition is completed.
in June.
Finalize Master Plan & Program EIR process to be
Program EIR for the completed by summer, incl
recycled water operation specific construction
projects on DVR.
Construction on those to
commence in the fall.
Continue to conduct public Budget process Also, comparison to overall
meetings for the budget presentations to be future master planned
process and for every major expected to include needs.
District and policy change savings, budget reductions,
and capital project deferrals
initiated by District staff as
part of the budget
preparation.
Participate at TIE meetings Involvement needed in
in developing TRPA's EIP 2 order to protect District
interests during EIP 2
financial planning, TRPA
2
2009 Stated Goals Richard Comments Board Comments
Basin Plan update, and
TRA renewal.
Reduce City water usage Discussions ongoing, incl
through CSL TIDistrict water CouncillBd ad hoc
MOU discussions committee meeting.
Sustainability concept being
applied to turf usage.
Continue to develop/incor- Strategic goals to be
porate strategic planning emphasized in capital
process into annual project prioritization and
planning and budget need for M&O
process expenditures.
Continue to develop a Developing "how to" Mary Lou is definitely in
Succession Plan for District manuals for many favor of hiring from within,
staff positions positions, a list of overlap and saving advertizing
training times for various costs. Evaluation of
positions, and benefits of early hiring for
encouragement of retiring employees needs to
advanced certification be done prior to any future
testing for staff by early hirings.
reimbursing costs.
Negotiate a new MOU for One year contract with
the management staff COLA only for 2009 just
completed. Economic
conditions to be evaluated
prior to commencement of
negotiations in fall for new
MOU.
Conduct employee reviews Only two of three due by 1- Understandable given facts
for all five direct reports 1-09 completed, due to of situation.
family emergency. All three
remaining reviews to be
completed by mid-March.
Finalize settlement These should be done by
agreements with USFS and spring. Once finalized, the
EDC over Meyers lawsuits SUP process for the
District's sewer system will
commence.
3
2009 Stated Goals Richard Comments Board Comments
Pursue TRA grant funds for The 2008 $5M request will
waterline upsizing projects, be pursued early in 2009
as part of the Tahoe Basin with the aid of ENS.
Coalition Additional funding to be
pursued as part of Federal
economic stimulus plan.
Pursue TRA grant funds for Multiple grant applications
waterlines and conservation under Prop 50/84 are
with regional partnerships anticipated, incl District
under I RWMP participation to some
degree in storm water grant
programs.
Inform CSL T of permitting District has already initiated
and payment issues with this request for assistance,
convention center both with the City manager
redeveloper and the Council Ad Hoc
Committee.
Negotiate property tax The City's Redevelopment
implications of new Project along the Highway
redevelopment proposal 50 corridor from the "Y" to
form CSL T Herbert Ave is scheduled
for initiation through 2009.
The District already has
specialty counsel under
contract to assist in this
effort.
Identify potential grant Lynn Nolan is doing an
programs for future District excellent job coordinating
planned projects this effort with the Eng
Dept. The addition of the ~
time grant accountant
position ensures that Lynn
will have the time for this
effort.
Develop 2009-10 fiscal year Department level budgets
budget have already been
prepared, with a 0%
increase for M&O targeted,
as well as the capital
project prioritization list
approved by the Board.
Continue to prioritize Projects to be scheduled as
projects to improve security time and budget allow.
4
2009 Stated Goals Richard Comments Board Comments
and safety at District Prioritization based upon
facilities experience of staff with
current level of vandalism
and importance of facility.
Encourage staff to work Attend safety committee
safely, in order to reduce meetings when available.
the number of lost time Safety incentive program in
accidents place. Workers Comp Mod
Factor improved for last
year, saving District money.
Participate in disaster District staff attended
training drill for the south follow-up meetings to
shore of Lake Tahoe evaluate process. District
will participate in future
drills to ensure FEMA
funding eligibility. District
has cost shared with other
agencies in Basin for
Reverse 911 phone
system.
Continue to assist in Trained on new CMMS
developing the Advanced system. Will continue to
Asset Management search for examples and
Program for District benchmarking evaluations
facilities for program development at
conferences.
Effectively manage My expectation is that the
unforeseen emergencies unfolding developments
andlor issues that may surrounding the economic
arise during the year situation will take much
time and effort over the
coming year.
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Cal EMA
California Emergency
Management Agency
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The Public Officials Initiative
Working with the University of California at San Diego, the California Emergency Management
Agency (Cal EMA) has developed a preparedness initiative focusing on elected and appointed
public officials who have a pivotal role in managing public messaging and restoring confidence
in government following a catastrophic event. Developed and delivered in collaboration with the
UC Institute on Global Conflict and Cooperation at UC San Diego and in partnership with UC
Center Sacramento, this program provides a tremendous benefit to public leaders in California.
The program, called the Public Officials Initiative, is
based on the need for leaders and experts who are trained
on managing the aftermath of both manmade and natural
disasters in California. The customized training focuses
on elected officials roles and responsibilities, lessons
learned from previous disasters and crisis communications
during an "Incident of National Significance", defined by
the U.S. Department of Homeland Security as one of more
than a dozen scenarios which includes terrorist attacks
using weapons of mass destruction as well as catastrophic
natural disasters.
These seminars are available to city council
members, mayors, board of supervisors, police and
fire chiefs, public health officers and their senior
staffs, often in conjunction with the annual
statewide homeland security exercise, Golden
Guardian. An interactive online curriculum will be
available as an adjunct and be made available as a
resource to all current and newly elected public
officials in California.
The University of California Institute on Global
Conflict and Cooperation (IGCC) facilitates
innovative, rigorous research into the causes of
international conflict and cooperation. I GCC is
committed to educating problem-solvers and
peacemakers through its highly-respected research
and training activities. For more information on
IGCC and its programs, visit http://igcc.ucsd.edu
"Just as California mandates
trainingfor all law enforcement
officers, including chiefs, so too
should this program be mandated
for mayors, city councils, and
other elected and appointed
leaders. Great program!
- Official from Orange County
Public Officials Workshop Agenda
(Two hour duration)
1. Agenda/Introduction-Review goals of the session and key topics to be
covered
2. Disaster Response-What changes as a result of a disaster? Discussion of
role, activities of others; how terrorist events alter response
3. State Operations-Provide an understanding and context for the roles of
others during events and relationship among local, state and federal agencies
through the State Emergency Management System (SEMS) and the National
Response Plan (NRP)
4. Media and Messaging-How the media responds; what the media
expectation is during a disaster; how to work with reporters; crisis
communications needs and tools
5. Break
6. The Public Official Role-How to best manage time and team during an
event of consequence.
7. Golden Guardian & Exercises-How exercises can benefit senior elected
officials and their staffs; briefing on Golden Guardian statewide exercise
senes
8. Debrief and Critique/ Questions-Examination of key topics; identify areas
for future focus
For more information contact:
Michael Sicilia
Program Manager
California Emergency Management Agency
Public Officials Initiative
(916)324-4616
Michael. Sicilia@ohs.ca.gov