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AP 08-17-00 /' SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, August 17, 2000, 2:00 P.M. City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California Robert G. Baer, General Manager Richard SOlbrig, Assistant Manager Christopher H. Strohm, President BOARD MEMBERS Pembroke Gochnauer, Vice President James Jones, Director Mary Lou Mosbacher, Director Duane Wallace, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non-agenda items - 5 minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Approved by a single vote. Any item can be discussed and considered separately upon request.) 5. CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Test and Sentinel Well Drilling Project (Thiel) Award Contract to Lowest Responsive, Responsible Bidder b. 2:30 P.M. Public Hearing Groundwater Management Plan (Hydrick, Bergsohn, Kvistad) Adopt Resolution No. 2709-00: Intention to Draft a Groundwater Manage- ment Plan Pursuant to the Groundwater Management Act (Water Code Section 10750, et. seq.) for the Purpose of Implementing the Plan and Establishing a Groundwater Management Program " REGULAR BOARD MEETING AGENDA - AUGUST 17, 2000 PAGE-2 Public Hearing Continued: 1) Open Hearing 2) Staff Reports 3) Public Comments 4) Board Member Comments 5) Board Action 6) Close Hearing c. Compensation for General Manager (Strohm/Gochnauer) Payment of Claims Authorize Annual Incentive Award Award d. Approve Payment in the Amount of $846,954.03 7. BOARD MEMBER COMMITTEE REPORTS a. Executive Committee (Strohm/Gochnauer) b. Finance Committee (Wallace/Gochnauer) c. Water & Wastewater Operations Committee (Jones/Strohm) d. Planning Committee (Mosbacher/Gochnauer) 8. BOARD MEMBER AD HOC COMMITTEE REPORTS a. Special Litigation Ad Hoc Committee (StrohmlWallace) b. Federal Legislative Ad Hoc Committee (Wallace/Jones) c. Park Avenue Redevelopment Ad Hoc Committee (Gochnauer/Jones) d. Lakeside Park Ad Hoc Committee (Jones/Gochnauer) 9. BOARD MEMBER REPORTS 10. GENERAL MANAGER I STAFF REPORTS 11. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings I Events 08/07/00 - 2:00 p.m. - Finance Committee Meeting at District Office 08/09/00 - 8:00 a.m. - EPA Arsenic Stakeholder Meeting at Reno 08/14/00 - 4:00 p.m. - Operations Committee Meeting at District Office Future Meetings I Events 08/23/00 - 3:30 p.m. - Finance Committee Meeting at District Office 08/25/00 - 8:00 a.m. - MTBE Action Committee Meeting at Timber Cove Lake Room 08/25/00 - 8:30 a.m. - Sierra Nevada FrameworklACWA Meeting at North Tahoe, Conference Center 09/04/00 - Labor Day Holiday 09/06/00 - 2:00 p.m. - STPUD Regular Board Meeting at Council Chambers REGULAR BOARD MEETING AGENDA - AUGUST 17, 2000 PAGE-3 12. CLOSED SESSION (Please note Closed Sessions are not open to the public) (Note: Items not discussed during today's 1:00 Special Board Meeting were continued to this Regular Board Meeting.) a. Pursuant to Government Code Section 54956.9(a)/Conference with Leaal Counsel Existing Litigation: South Tahoe Redevelopment Aaency vs. STPUD. EI Dorado County Superior Court. Case No. SC20000090 b. Pursuant to Government Code Section 549~6:91b)/Conference with Leaal Counsel: Anticipated Litiaation (two cases 1 ' c. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel Existina Litiaation: Mountain Cascade Inc.. and Valley Enaineers. Inc. vs. STPUD Board of Directors and STPUD. County of EI Dorado. Superior Court Case No. SC20000050 d. Pursuant to Government Code Section 54956.9(a)/Conference with Leaal Counsel Existina Litiaation: Schwake vs. STPUD. Federal Case No. CV-N-93-851-DWH e. Pursuant to Government Code Section 54956. 9( a)/Conference with Leaal Counsel Existing Litigation: STPUD vs. ARCO. et al. San Francisco County Superior Court Case No. 999128 f. Pursuant to Government Code Section 54957,6(a)/Conference with Labor Neaotiators: Agency Negotiators: Board Executive Committee Unrepresented Employee Position: General Manager 13. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 14. ADJOURNMENT (The Board will adjourn to the next regular meeting, September 7, 2000, 2:00 p.m.) -' The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. Agendas are available for review at the District office. Iter;ns on this agenda are numbered for identification purposes only and will not necessarily be considered .in the order in which they appear on the agenda. Designated times are for particular items only. Public hearings will not be called to order prior to the time specified. Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not included on agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Tape recordings are made of each Board meeting and these tapes are retained in the Board Clerk's office for two years. South Tahoe Public Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, cA 96150 . Phone 530.544.6474 . Facsimile 530.5~1.0614 ITEMS CONSENT CALENDAR AUGUST 17, 2000 REQUESTED ACTION \ c. d. e. f. Water Disconnection Procedures: Failure to Perform Annual Backflow Assemby(ies ) Test (Rieger) Authorize Implementation of the Two- Week Disconnection Procedures on the Property Located at 3081 Egret Way APN 36-582-07 b. A) Authorize an Exception to the Bidding Procedure as Outlined in the Purchasing Policy for Sole Providers; B) Award the Lining of Five Manholes to Tejon Constructors in the amount of $17,300 Manhole Lining (Schroeder) Railroad Tank (Hoggatt) Approve Change Order No 1 to Morse Tank Construction Inc., in the amount $3,262 Railroad Tank Site Work & Forest Mountain Tank Site Work and Pump House (Hoggatt) Approve Change Order No. 2 to Thomas Haen Company in the amount of $2,800 Diamond Ditch Irrigation System Repair (Hoggatt) Approve Change Order No.3 to Ford Construction Inc., in the amount of $656 Diamond Ditch Irrigation System Repair (Hoggatt) A) Approve Change Order No.4 to Ford Construction Company for $130,000, and a 608 Calendar Day Time Extension; B) Approve the Closeout Agreement and the Release of Claims; and C) Authorize Staff to file Notice of Completion with Alpine County Approve a $42,000 Amendment to Carollo Engineers for Task Order No. 45 - A Line Replacement Phase III Approve Change Order No. 1 to Thomas Haen Company, Inc. in the amount <$88,400> g. A Line Phase III (Hoggatt) (Hoggatt) h. Flagpole Tank Roof Replacement (Solbrig) CONSENT CALENDAR - AUGUST 17, 2000 PAGE-2 i. Capital Outlay Accounts Rollover (Solbrig) Authorize Staff to Rollover Funds Budgeted in 1999-2000 Fiscal Year to to 2000-2001 Fiscal Year j. Assistant Clerk of the Board (Sharp ) Appoint Administrative Assistant Position as the Assistant Clerk of the Board and Authorize them to act in the Clerk's Absence k. Regular Board Meeting Minutes: July 20, 2000 (Sharp) Approve Minutes South Tahoe PUblic Utility District. 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. Phone 530.544.6474. Facsimile 530.541..Q614 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Tim Rieger. Inspections Supervisor RE: BOARD MEETING August 17. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: a ITEM-PROJECT NAME: WATER DISCONNECTION PROCEDURES: FAILURE TO PERFORM ANNUAL BACKFLOW ASSEMBL Y(IES) TEST REQUESTED BOARD ACTION: Authorize implementation of the two-week disconnection procedures on the oroperty located at 3081 Egret Way. APN 36-582-07 DISCUSSION: The prooerty owner has failed to perform the annual test on the backflow prevention assembly(ies), as required under State law and District Administrative Code 3.3.9. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Letters of Correspondence CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE~-F~~,JlO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT 1950-2000 50 YEARS OF EXCELLENCE 1275 Meadow Crest Drive · South Lake Tahoe,California 96150 Phone (530) 544-6474' Fax (530) 541-0614 6/ 2/2000 Occupancy Type: RESDN Mr. Raymond Podesto 3081 Egret Wy 551 Oakbrook Dr Modesto CA 95354-1630 Attention: Mr. Raymond Podesto Subject: ANNUAL TEST FOR BACKFLOW PREVENTION ASSEMBLIES As a courtesy to customers, the District sends an annual reminder of testing requirements for backflow prevention assemblies. Please be informed that your backflow assembly described below is due for its perodic test as required by STPUD and California state law. I have enclosed a list of certified cross-connection control testers for your use. The tester you select will need to complete the necessary reports during the :est and provide copies of the test results to you, the Health Department, ~nd the Utility District, plus retain a copy for his files. If the test liscloses that the assembly is not operating properly, please have the ~ecessary repairs made and the assembly retested. rhe test ensures the proper operation of backflow ~ssemblies that protect ~unicipal water supplies from possible contamination. Please have all ~esting completed by the due date listed below. Failure to comply could result in interruption of water service and administrative costs. Thank you. k. f427 ,i'im Rieger j,r Inspector ~~========================================================================== ~uthority: South Tahoe Public Utility District Administrative Code 3.3.9 ~est Due Date: 7/16/2000 Service Number: 36-582-07 ackflow Preventer Ty~e: RP Assembly Number: 39612 Meter: \ SOUTH TAHOE PUBLIC UTILITY DISTRICT 1950-2000 50 YEARS OF EXCELLENCE 1275 Meadow Crest Drive · South Lake Tahoe,California 96150 Phone (530) 544-6474 · Fax (530) 541-0614 CERTIFIID l\'LUL August 2, 2000 Mr. Raymond Podesto 551 Oakbrook Dr. Modesto CA 95354-1630 Subject: 3081 Egret Way APN # 36-582-07 Dear Mr. Podesto: You are in danger of having your water service disconnected. Please be advised that on August 17, 2000 at 2:00 p.m. there will be a meeting of the Board of Directors of the South Tahoe Public Utility District. The meeting is being held at the City Council Chambers, 1900 Lake Ta..~oe Boulevard, South Lake Tahoe, California. At the meeting staff will make a request to the Board of Directors to authorize disconnection proceedings of your water service. . On June 2, 2000 the District Inspectors notified you of the annual requirement to test approved backflow assembly(ies) of the water service line to your property. To my knowledge, this test has not been completed. If you have completed the test, please call the District Inspectors Department immediately, because we show no record of it. To avoid disconnection proceedings, please have all required tests completed immediately and send the necess~-y test reports to our office. The annual tests ensure the proper operation of devices that protect the municipal water supply from potential sources ofbackflow contamination. No further extensions can be granted. As explained in your initial test due letter, the administrative costs of enforcement are now being assessed to your account. All enforcement costs 'will be added to your regular water account with the District. To avoid furt.her costs. your immediate attention is required. You may appeal your case to the Board of Directors by attending a scheduled Board meeting. If you plan to attend the meeting, please contact the Clerk of the Board no later than August 8, 2000 at (530544-6474. Sincerely, Tim Rieger Inspections S upen"isor -R:mm SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Ken Schroeder. Manager of Maintenance RE: BOARD MEETING August 17. 2000 AGENDA ITEM: ITEM-PROJECT NAME: CONSENT CALENDAR ITEM NO: MANHOLE LINING b ACTION ITEM NO: REQUESTED BOARD ACTION: A) Authorize an exception to the bidding procedure as outlined in the ourchasing policy for sole source providers: B) Award the lining of five manholes to Teion Constructors Inc.. in the amount of $17.300. DISCUSSION: The District has identified five manholes that reauire lining. These manholes are a source of inflow and infiltration and are in need of internal sealing. The Multiolexx Liner System (PVCO 18-10) used by Teion Constructors Inc.. is a sole source patented process that has been used by the District previously on other manholes. and is the only repair method the District has used that will stand uo to the outside groundwater oressure. This patented process is owned by Terre Hill Concrete Products and licensed to Teion Constructors Inc. For this reason staff requests waiving formal bidding process and authorize the repairs to be made by Teion Constructors Inc. SCHEDULE: To be comoleted prior to October 15. 2000. or wet weather COSTS: $17.300 ACCOUNT NO: 1001-6055 BUDGETED AMOUNT REMAINING: $96.308 ATTACHMENTS: Teion Constructors price quote and copy of installation license. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YESty)(.4="w-.a.#voMO CATEGORY: GENERAL WATER SEWER X "'", .... TeJon CON~TlVC'TORS 'NC. Uc..sed Ins,.".' For T.,,. I'" ......U.I Mulliplexx Liner Syalem August 2. 2000 Mr. Mike Adams South Lake Tahoe Public Utilities District 1275 Meadow Crest Drive South Lake Tahoe. CA 96150 Dear Mr. Adams: In response to your invitation to bid on the Multlplexx Uner Sy.tem, (PVCP 18-10) for the referenced prOJect, we Ire pleased to make the following proposal. We will fumish all labor, equipment. materials and insurance to complete the work for the prices listed below: BID ITEM. MANHOLE. VtF UNIT PRICE 1, K-26. #009 12.25 LS $ 3,750.00 2, L-35, .051 (Flat Top) 6.25 LS 3,400,00 3, K-35. #010 10,60 LS 3,32500 Unbolt & Remove Failed Infiltration Bands LS 225.00 4. K-25, #059 11,20 LS 3.450.00 Remove & Replace Drop Pipe lS 150,00 5 Q-22. #086 7.80 lS 3.000,OQ GRAND TOTAL S17.3oo.oo The preceding prices are subject to the following Standard Conditions: 926 East Avenue P-8 Palmdale, CA 93550 . (661) 273-8570 page 2 0'3 1. Tejon Constructors. Inc. will not start work until proper Califomia Preliminary Notice information has been provided to Tejon Constructors, Inc, by your personnel. 2 All work to be performed In accordance with the manufacturer's recommended procedures, generally accepted construction procedures, and all applicable safety standards, 3. Payments in full to be made within 35 days of completion of each liner, Interest will be charged at the maximum legal rate per annum on past due accounts, Retention shall not apply, 4, The warranty period and terms for the liner is as provided by the manufacturer, see specifications #5 In addition, the installer has a one (1) year warranty against defects in workmanship, starting from the date of acceptance of work. 5 If bond is required, add 2.75% to the total bid, 6, It Is understood that the Multiplexx Liner System is not intended to replace structural integrity. You agree to furnish sufficient inspection and restoration to satisfy yourself that all manholes are structurally sound enough to allow the manufacturers recommended cleaning and application procedure and that all linen; are properly installed and acceptable for payment purposes prior to our leaving the job. It after pressure cleaning it is determined by Tejon Constructors, Ine that the manhole walls cannot be lined Of are unsuitable for lining, Manhole resloration will be by others, or Tejon Constructors. Inc will restore the walls at an hourly rate of S260.00. 7. This proposal is void if not accepted within 20 days. 8, Should either party to this agreement bring suit in court to enforce the terms of this agreement. any judgment awarded shall include court costs and reasonable attorney's fees to the successful pany 9. South Lake Tahoe PU.D, to provide a source of water near each manhole. 10, Traffic control includes "Road Construction Ahead" & "Men Working" signs and cones, Any traffic control needing detours. arrow board, or flagmen is excluded, and must be done by others SPECIAL CONDITIONS: a) Laterals and mains entering the manhole above the liner limit must be bypassed by others prior to manhole lining, M,H. K.25, '1059. b) The proposal i8 based on a minimum 5 Manhole Contract. c) District to allow Tejon Constructors Inc. to dump trash at treatment plant. d) District to prollide truck access to all manholes, EXCLUSIONS: a) Construction water costs. meter costs or meter moving costs, b) Notifications. c) Manhole restoration or structural repair, except if employed for that purpose as stated in Paragraph 6 above. d) Manhole step replacement. e) Bypass or sewage now control f) Night time work or weekend work. g) Channel re-hab, including channel Infiltration prevention, h) Trame control plan. 926 East Avenue P.8 . Palmdale. CA 9~SSO . 1661) 273.8570 Pig. Jot:! Thank you for the opportunity of submitting this bid. In the event that our proposal is acceptable to you, please have your authorized agent sign in the space provided below and retum the original to us, Keep a copy for your files, This offer then becomes a binding agreement. Very Truly Yours. TEJON CONSTRUCTORS, INC. ~.JJ MI HAE . SMITH Liner Operations Manager OSHA PERMIT '2000-902523 Cllss . A" license #445036 Attachments: Manufacturer's Specifications end Procedures ACCEPTED BY: AGENCY: South Lake Tahoe Public Utilities District DATE: 926 East Avenue P.8 . palmdale, CA 93550 . (661) 275-8570 May 3, 1999 Mr. Mike Smith Tejon Constructors Inc. 926 East Ave. P-S, Palmdale, CA 93550 Phone 661-273-8570 Fax 661-273-8785 Subject: Installation license Dear Mr. Smith; Herewith Terre Hill Concrete Products grants license to Tejon Constructors Inc. as installer of the Multiplexx Liner and related prOducts in the State of California. This installation license agreement is made in recognition of Tejon Constructors's Inc. proven experience and expertise in the installation of the patented process. Tejon Constructor's commits to purchase the liner products exclusively from Terre Hill Concrete Products. The Mu tiplexx Liner is a proprietary product protected under US Patent 5,106,440. erre Hill Composites Sincerely MrtIG liner Operations Mal)l:Iger Tejon Constructors Inc. A\PROP034. WPD Ce Bob lazarchick CONCRETE BLOCK & BRICK DIVISION. PRECAST CONCRETE DIVISION TERRE HILL, PA 17581 PHONE: (717) 445-3100 FAX: (717) 445-3108 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoggatt. Construction Manager RE: BOARD MEETING ACTION ITEM NO: August 17. 2000 AGENDA ITEM: CONSENT CALENDAR ITEM NO: c ITEM-PROJECT NAME: RAILROAD TANK REQUESTED BOARD ACTION: Approve Change Order NO.1 to Morse Tank Construction Inc. in the amount of $3.262. DISCUSSION: The itemized parts of Change Order No. 1 are as follows: 1. Part "A" in the amount $2.262 covers the cane fiber required to be installed between the steel tank floor and the concrete foundation which was not identified on the contract drawings to be furnished by the tank contractor or the site work contractor. Staff requested that Morse Tank provide and install the cane fiber. 2. Part "B" in the amount of $1.000 is for oroviding an additional one-half hour every day after they complete welding for a fire watch. as called for in the soecifications. When District staff applied for the burn oermit. the USFS had changed the requirement to one hour. Morse Tank Construction Inc. will orovide a time and material basis not to exceed $1.000. Staff recommends the Board approve Change Order No.1 in the amount $3.262 to Morse Tank Construction. SCHEDULE: As soon as possible. COSTS: $3.262 BUDGETED AMOUNT REMAINING: ATTACHMENTS: Change Order No.1 ACCOUNT NO: 2029-8078 $137.342 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YEs(Y1(+:-~~O CATEGORY: GENERAL WATER X SEWER CHANGE ORDER NUMBER 1 Project Railroad Tank Contractor Morse Construction GrouD Date Auaust 17, 2000 PO# 9597 The Contract Shall Be Changed As Follows: A) Provide and install cane fiber sheets under the tank bottom and the concrete foundation for a lump sum amount of $2,262.00. See attachment "A" for breakdown of all cost. Total for Item "A" is $2,262.00 B) Provide an additional half hour of fire watch after the last welding or grinding activity. Work to be performed on time and material not to exceed $ 1 ,000.00. See attachment "B" for hourly cost. Total for item "B" is $ 1 000.00 TOTAL FOR CHANGE ORDER NUMBER 1 IS $3,262.00 $147,128.00 $ 0.00 $147,128.00 $ 3,262.00 $150,390.00 This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By MORSE CONSTRUCTION GROUP, INC. ~y\U~ k Phone: (4251 258-2731 Seattle: (425) 485-7461 Fax: !425j 259-6355 5500 South First Avenue Everett, WA 98203-4116 August 3, 2000 South Lake Tahoe PUD 441 N Hwy 101 South Lake Tahoe, California 97498 Attn: Jim Hoggat Construction Manager (530) 544-6474 Re: Change Order No.1 Additional Cane Fiber Tank Under-layment 250,OOO-Gallon Pre-Treatment A WW A Water Tank Location: South Lake Tahoe Area Jim, This change order is priced to add the following work scope to Morse Construction subcontract with the South Lake Tahoe PUD. See below for work scope and price increase breakdown. Work Scope Change: Morse to provide and install cane fiber sheets under the tank bottom versus using sands as the cushion for the tank. Sand cushion was the past responsibility of the South Lake Tahoe PUD. Price Worksheet: (Worksheet includes OH & profit) Increase from 7 sheets to 78 sheets (1f2"x 4ft x8ft) = 71 x 23.75 = 1686.25 Drafting Changes to Drawings 2hrs x 40.63 = 81.62 Field Installation from 2hrs to 10 hrs = 8 x 61.89 = 495.12 1.) Price for additional Cane Fiber material, handling & Labor: $ 2,262.00 Change Order Price: Line item 1: Two-thousand Two-hundred Sixty-two Dollars and 00/100 Change to Contract Days: .5 day Please call if there are any questions. With ~egards~ ) .Bf~ C/fv.u.u Rick Homer Project Manager cc: Morse Project File 2521-ST-6621 MORSE ~vr~ Phorr&: (4ZS1258',131 Suactlo: /425) 485.7461 Fax: (425) 259-6355 5500 South First AVP'(1ue EVBrulC. WA 98203-4116 CONSTRUCTION GROUp, INC. August 9, 2000 South Lake Tahoe PUD 441 N Hwy 101 South Lake Tahoe, California 97498 Artn: Jim Hoggar Construction Manager (530) 544-6474 Re: Change Order NO.2 Additional 1/2hr Firew:ltch per Permit Restriction 250,OOO-Gallon Pre-Treatment A WW A Water Tank Location: South Lake Tahoe Area Ji~ This change order is priced to add the following work scope to Morse Construction subcomract with the South Lake Tahoe PUD. See below for work scope and price increa.se breakdown. Work Scope Change: Morse to provide additional V:z hr of firew\ltch above the original 1I2hr of firewatch (total 1hr). Firewatch to starr after the last welding or burning activity. This is a daily occurrence. Price Worksheet: (Worksheet includes OR & profit at overtime rate 1 1/2) Murk Fiero (Foreman) = 48.09 (hr mtc) +24.03 (Fringe/tax) = $72.12 72.12 (cost) x 1.15 (OH) = 82.94 (cost & Of{) x 1.10 (Profit) = 91.23 1.) Price for Mark Fiero fire w atc:h rime per man-hour: $ 91.23 Change Order Price: Line item I: Ninety-one Dollars and 231100. Change to Contrclct Days: 0 Please call if there are any questions. With Regards, Rick Horner Project Manager cc: Morse Project File 2521-ST~6621 ~m~/m0'd t?!90 !bS 0~S:0l SS~9-6S2~S2b NOIl-n~lS1,ro~ _J' '_ 3S~OW:WOet-l ~O;:-:OlT [;:l~r.:I:1_'::r:l_"'r-rw SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoggatt. Construction Manager RE: BOARD MEETING August 17. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: d ITEM-PROJECT NAME: RAILROAD TANK SITE WORK & FOREST MOUNTAIN TANK SITE WORK AND PUMP HOUSE REQUESTED BOARD ACTION: Approve Change Order No. 2 to Thomas Haen Company in the amount $2.800. DISCUSSION: Staff has received a requestfrom neighbors on Forest Mountain Road to provide a gate on the access road. Apoarently the area is being used after-hours as a party spot and the residents are concerned about the security and safety of their neighborhood. Thomas Haen Company auoted a cost of $2.800 to provide and install a U.S. Forest Service style gate. SCHEDULE: As soon as possible. COSTS: $2.800 BUDGETED AMOUNT REMAINING: ATTACHMENTS: Change Order No.2 ACCOUNT NO: 2029-8078. 2029-8083 $137.342. $167.224 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YEffi. ~~..~ CATEGORY: GENERAL WATER X SEWER CHANGE ORDER NUMBER 2 Project Railroad Tank Sitework and Forest Mountain Tank Sitework and Pumo Station Contractor Thomas Haen Comoanv. Inc. Date August 9. 2000 PO# 9456 The Contract Shall Be Changed As Follows: Provide and install, for the lump sum amount of $2,800.00, a 24-foot U.S. Forest Service- type gate for Forest Mountain Tank access road. The location shall be determined in the field by the District's representative. TOTAL FOR CHANGE ORDER NUMBER 2 IS $2,800.00 Ori inal Contract Previous Change Order Current Contract THIS CHANGE ORDER New Contract Total $296,070.00 $117,544.49 $413,614.49 $ 2,800.00 $416,414.49 121 CALENDAR DAYS 121 CALENDAR DAYS This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time. and further agrees to waive all right to file a claim arising out of or as a result of this change. Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By 8-09-2000 7:.15AH FPm1 THOHAS HAEN CO. I ~\IC. 530 541 1 1 53 P.l ~ ~ 1 \ \ , REduEST FOR INFORMATION OR CLARIFICATfON SL\ \ - o~ \~\ .5 12.{/{) TO: 1 I t-::,C- REQUEST # I ARCHITECT'S JOB #: I" DAT~: 8- 9- c ~ INFORMATION REQUESTED . f,'jfo%..l C 7; )/J-9JA!/ J9- !S I Sl/JA( ;//J-U C IJ./;//: O~' /~ I :J,,'/''l_J} II/V ;7>rJf7/- ..Y7IN/C/[. , ) I,. 7 ..Y-~: /-H) / /c /) f;o/V J' .. . ~ , I I I l I I Co. i") (/.h .-IMh g/ 1800' Ple*se respond by I Request received o~: , , t : ~ f ! ~ -:4, ~ - r Signed REPLY FROM: I DATE: Centra clor. InspeClo~ REPLY , Project Manager. Project Engineer. sub.Contractor. Others: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoggatt. Construction Manager RE: BOARD MEETING: August 17. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: e ITEM-PROJECT NAME: DIAMOND DITCH IRRIGATION SYSTEM REPAIR REQUESTED BOARD ACTION: Approve Change Order No. 3 to Ford Construction Company Inc. in the amount of $656. DISCUSSION: Change Order No. 3 is for adjusting Bid Quantities to Final Quantities as shown in the attached Change Order. SCHEDULE: As soon as possible. COSTS: $656 BUDGETED AMOUNT REMAINING: ATTACHMENTS: Change Order Number 3 and Budget Analysis CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YEsfn<.. ':F~ CATEGORY: GENERAL WA TER SEWER X CHANGE ORDER NUMBER 3 Project DIAMOND DITCH IRRIGATION SVSTEM REPAIR Contractor FORD CONSTRUCTION COMPANY, INC. Date Auqust 3, 2000 PO# 7138 The Contract Shall Be Changed As Follows: A. Increase Bid Item No.5 quantity from 32 LF to 40 LF at the unit price of $82.00 per LF for an increase of $656.00 Total for Item A - $656.00 B. Increase Bid Item No. 14 quantity from 720 CV to 890 CV at the unit price of $10.00 per CV for an increase of $1,700.00. Total for Item B - $1,700.00 C. Decrease Bid Item No. 15 quantity from 170 CV to 0 CV at the unit price of 10.00 per CV for a decrease of $1,700.00. Total for Item C is $-1,700.00 TOTAL PRICE INCREASE OF $656.00 $316,486.00 $ 5,558.99 $322,044.99 $ 656.00 $322,700.99 45 Calendar Days 45 Calendar Days This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By RMc CONCRETE LINER FOR DIAMOND DITCH BUDGET REMAINING ANALYSIS: Spent to date Outstanding Purchase Orders- Agra Earth & Environmental Thomas Haen Engineering Total Purchase Orders Total Spent & Encumbered Budget Over Budget All Years 499,544 960 3,696 4,656 504,201 340,000 (164,201) 10-Aug-00 1999-00 139,984 960 3,696 4,656 144,640 o (144,640) Note 1: Amount exceeding the budget reduces Capital Outlay Reserve. R:\Private\Rhonda\Budget\Agenda SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoggatt. Construction Manager RE: BOARD MEETING August 17. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: f ITEM-PROJECT NAME: DIAMOND DITCH IRRIGATION SYSTEM REPAIR REQUESTED BOARD ACTION: A) Aoprove Change Order No.4 to Ford Construction Company Inc.. in the amount of $130.000. and a 608 calendar day time extension: B) Approve the Closeout Agreement and Release of Claims: and C) Authorize staff to file a Notice of Comoletion with Alpine County. DISCUSSION: Ford Construction Company Inc.. (FCC) submitted a Change Order request for $239.000 for extra work resulting from heavy rain and snow damage to the portion of Diamond Ditch that had nearly been completed in January 1999. Staff has been negotiating with FCC and their insurance company for over a year. their claim was reiected claiming there was insufficient soils investigation. While staff agrees some of the damage was due to the lack of soils investigation. FCC did not properly protect their work. Staff met with Don Ford and Randy Vergara ofthe FCC and agreed to $130.000 settlement. SCHEDULE: As soon as possible. COSTS: $130.000 ACCOUNT NO: 1028-8980 BUDGETED AMOUNT REMAINING: 1999/2000 <$144.640> ATTACHMENTS: Chance Order No.4: Closeout Agreement. Release of Claims: Notice of Completion. and Budget Analysis CATEGORY: GENERAL WATER SEWER X CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE~ CHANGE ORDER NUMBER 4 Project DIAMOND DITCH IRRIGATION SYSTEM REPAIR Contractor FORD CONSTRUCTION COMPANY. INC. Date August 3. 2000 PO# 7138 The Contract Shall Be Changed As Follows: A. Install underdrains and cutoff walls under the ditch; repair concrete-lined ditch from Sta 0 + 00 to Sta 26 + 50 by pressure grouting and jetting voids, replacing panels and core holes with concrete, and caulking cracks; remove concrete ditch liner from Sta 26 + 50 to Sta 37 + 39; and install a 36-inch diameter HOPE SDR41 pipe from Sta 26 + 50 to Sta 37 + 39 including bedding with 3/4-inch drain rock in filter fabric, and concrete headwall with flared end and concrete end wall. TOTAL COST IS $130,000.00 AND 608 CALENDAR DAYS :::::::<::;::::::::::::::::,~::::::::: ...... ......,.,............,.,.,.,.........,.,....,.....,...-.-...-.-.-.-.,.-..,.-....,. ;::::;':';:;:::::::::::::::::::::::::::::::::::::::;:::::::::::::::::::::~::~::::::::: ""......",'......"",.............,"',...., "",,'...,.... "....................,.."..",..........'""",...., .,"""'....""" ,... "'1 lilllllDOn.~~lillpq~tilinlmiliiilllillllli!leo~tt$al1i;i!!,; $316.48600 45 Calendar Days $ 6,21499 $322,70099 $130,00000 $452,700 99 45 Calendar Days 608 Calendar Days 653 Calendar Days I".".....""".'.'."..'..."..'..'......'......"..'...."..' . ... . .....--.....---.... j:~;mm:~~~:m:~:~:~:j:~~:~:~:~~:~1:1:m:1:~:~:j:~1:1:W:fi.~m~~:~:~m .........,.,.,.,.,........... ........,.,..,.,.,...'..'........... .,..,.,...........,.,.....'.'......... .,.,...,........,.,.,-'............'. .......-.-...-.-...,.....,.:.:.:.:.........:. ...-...-...-.......,.,.,...........,......... .......-.-.-.-.......,.,.....,.......... ...,...-.-...-.-...,.,.,.,'.,.:............. ..................,...... .......................... ;::::>:'::::::;:;:;::::::::::.~:::::::.:.:.:.::;.::, ....-.-.-..,...'.'.:._,.:.:._.....:.:".:.:.:.:. Original Contract Previous Change Order Current Contract THIS CHANGE ORDER New Contract Total This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract prIce and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this 17th day of August, 2000, by and between South Tahoe Public utility District, hereinafter referred to as "DISTRICT", and FORD CONSTRUCTION COMPANY, INC., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of Three Hundred Sixteen Thousand, Four Hundred Eight-Six Dollars and Zero Cents($316,486.00), contract amount, and the sum of One Hundred Thirty Six Thousand, Two Hundred Fourteen Dollars and Ninety-Nine Cents ($136,214.99) for said Contract Change Orders Nos. 1 through 4, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated September 18, 1998 for Purchase Order No. 7138 DISTRICT project described as DIAMOND DITCH IRRIGATION SYSTEM REPAIR. B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to Purchase Order No. 7138 and shown in Payment Request No.3, dated August 3, 2000. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR'S completion of Purchase Order No. 7138 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge FORD CONSTRUCTION COMPANY, INC. and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated September 18, 1998 for Purchase Order No. 7138 DISTRICT project described as DIAMOND DITCH IRRIGATION SYSTEM REPAIR. B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to Purchase Order No. 7138 and shown in Payment Request No. 3 dated August 3, 2000. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. 7138. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the Statutory lien period. 6. The presently retained amount is $ 15,635.85 Original Contract amount $316,486.00 Total Change Order Amount $136,214.99 Less: Amount Previously Paid (Request Nos. 1 through 2 ) $297,081.15 Retainage $ 22,635.05 BALANCE: $132,984.79 The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by Alpine County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR'S rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. 7138 after the execution of change orders, shall be as follows: Original Contract Price Original Calendar Days Total Adjusted Price Total Adjusted Calendar Days $316,486.00 45 $452,700.99 608 8. It is understood and agreed by the undersigneds that the facts wi th respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: rrA general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigneds acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigneds acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigneds further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigneds and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. ROBERT G. BAER, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED FORD CONSTRUCTION COMPANY, INC. DATED GC-4 NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is SOUTH TAHOE PUBLIC UTILITY DISTRICT 3. The full address of the owner is 1275 Meadow Crest Dri ve South Lake Tahoe, CA 96150 4. The nature of the interest or estate of the owner is; In fee. (If other than fee. strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee") 5. The full names and full addresses of all persons, if any, who hold ti tie with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6, A work of improvement on the property hereinafter described was completed on Auqust 3. 2000 Concrete ditch lining including installation of ~nder drains and under the ditch and recanstruct1"on of a diversion structure. 7. fhe name of the contractor, if any, for such work 0 Improvement was FORD CONSTRUCTION COMPANY. INC. September (If no contractor for work of improvement as a whole, insert "none".l 8. The property on which said work of improvement was completed is in the city of Wade Va 11 ey . The work done was: cutoff wa 11 s 18. 1998 (Date of Contract) County of Alp i ne . State of California, and is described as tallows: Diamant Ditch Irriqation System Repair 9. The street address of said property is N/A (If no street address has beenofficlaily aSSigned, insert "none" ,) ~~~ August 17, 2000 Verification for Individual Owner Signature ot owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Genera 1 Manaqer / Enq i neer the declarant of the foregoing ("President of", "Manager ot", "A partner ot", "Owner of"; etc.) notice of completion; I have read said. notice of completion and know the contents thereof; the same is true of my own knowledge. , I declare under penalty of perjury that the foregoing is true and correct. Executed on August 17, 2000 (Date of signature.) ~I South Lake Tahoe , ~~-. at , California. (City where signed.) (Personal signature of the individual who is swearing that the contents of the notice of completion are true.) NOTICe: OF COh4PLETION-WOLCCTTS FORM 11 14-R",v, 6.74 8 pt. type or larger RMc CONCRETE LINER FOR DIAMOND DITCH BUDGET REMAINING ANALYSIS: Spent to date Outstanding Purchase Orders- Agra Earth & Environmental Thomas Haen Engineering Total Purchase Orders Total Spent & Encumbered Budget Over Budget All Years 499,544 1999-00 139,984 960 3,696 4,656 504,201 340,000 (164,201 ) 10-Aug-00 960 3,696 4,656 144,640 o (144,640) Note 1: Amount exceeding the budget reduces Capital Outlay Reserve. R:\Private\Rhonda\Budget\Agenda SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoggatt. Construction Manager RE: BOARD MEETING August 17. 2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 9 ITEM-PROJECT NAME: A LINE PHASE III REQUESTED BOARD ACTION: Approve an amendment to Carollo Engineers Task Order Number 45 in the amount of $42.000. DISCUSSION: In June of 1999. the District requested that Carollo Engineers and Bennett and Staheli Engineers develop a specification to pre-qualify horizontal directional drilling contractors for the proiect. and to assist District staff in evaluating the pre-qualifications. This was not included in their original Task Order (see Carollo's letter dated July 1. 1999), Carollo Engineers are now requesting a $42.000 amendment to Task Order 45 to cover some of these additional costs. Carollo's letter dated August 8. 2000. lists the break down of the additional costs. SCHEDULE: As soon as possible. COSTS: $42.000 ACCOUNT NO: 9098-8947 BUDGETED AMOUNT REMAINING: $1.596.458 ATTACHMENTS: Carollo Engineer's correspondence dated July 1. 1999. and August 8. 2000 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE~~e:::.~O CATEGORY: GENERAL WATER SEWER X tI k-LvPk 3#/1 0 'lq [-f., SoLd^'- {~ ~ f!.<!--- ~\\..e- ~ 5=R':"9.!-.hQ Dedicated to crel!tive, responsive, quality solutions for those we serve. July 1, 1999 3869C.10 Mr. Jim Hoggatt, Construction Manager~ South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Subject: Prequalification Specification for Horizontal Directional Drilling Contractors Dear Jim: Per your request, Carollo Engineers is developing a specification to be used to prequalify horizontal directional drilling (HDD) contractors for the A-Line Replacement Phase 3. We agree that it is important for the District to obtain a good HDD contractor to complete the installation of the new pipeline under Trout Creek and associated meadow, As we have discussed, the preparation of the prequalification package was not included in our original scope of work. We are not asking to amend our scope of work at this time. The purpose of this letter is simply to let you know that we are completing an out of scope item. We will request an amendment to our contract only if necessary to stay within budget. Please contact us with any questions. Sincerely, CAROLLO ENGINEERS, P.C, /tU~ Jack Burnam II, P.E. JLB:kjp H:\Final\Stpud _ SAC\3869C1 O\Llr\Owner\prequaJ.wpd 2500 VENTURE OAKS WAY, SUITE 320 . SACRAMENTO, CALIFORNIA 95833 . (916) 565.4888 . FAX (916) 565.4880 ~ fR':'9.!-hQ fJerli('(lted to "I'eatill", r'es!/(I!/SI,Ii!', quai/iIJ S(J!lilj!JI~, ,1(/r !,/Wse we sen'!:, 'So t,:i5 e-lGp -- h~ August 8, 2000 3869,10&.20 ~ Mr. Jim Hoggatt South Tahoe Public Utility District 1275 Meadow Crest Drive South lake Tahoe, CA 96150 Subject: Amendement to Task Order 45 - A-Line Replacement Phase 3 Dear Mr. Hoggatt: The purpose of this letter is to request that our current contract be amended to include the cost for two work items requested by the District that were not included in the original scope of work. Each of the additional work items is described below with an associated cost. Horizontal Directional Driller (HDD) Prequalification Package Bennett/Staheli Engineers and Carollo spent approximately one month developing a prequalification package to identify horizontal directional drillers that had the experience and equipment to complete the work that the District was proposing, In addition to the prequalification package there was one mandatory "pre-bid" meeting and time spent in the evaluation of the submitted prequalification packages and preparing a list of qualified drillers to be included in the bid for the overall project. The additional cost breakdown for this item is presented below: HDD Prequalification Package (Bennett/Staheli Engineers) 4 weeks X 5 days/week X 6 hours per day X $130/hour = $15,600 No miscellaneous expenses are included for Bennett/Staheli Carollo Engineers additional expense on HDD Prequalification Package 3 weeks X 5 days/week X 5 hours/day X $129/hour = $9,700 Construction Inspection The existing subcontract with Bennett/Staheli was based on full time construction inspection for a two-week period. The contractor has scheduled the drilling and pullback over a three to four week period. This request also includes that additional cost for this item (based on working 6 days per week, 10 hours per day (at Kimberlie Staheli's charge out rate of $130/hour). Miscellaneous expenses are estimated at 7 percent, and will be billed at actual cost with no markup. H:\Final\S tpud SAC\3869C .20\Ltr\JHoggatl. doc 2500 VENTURE OAKS WAY, SUITE 320 . SACRAMENTO, CALIFORNIA 95833 . (916) 565-4888 . FAX (916) 565-4880 South Tahoe Public Utility District August 8, 2000 Page 2 The additional cost breakdown for this item is presented below: Additional 2 weeks X 6 days/week X 10 hours/day X $130/hour = $15,600 Miscellaneous Expenses (@7 percent) = $1,100 Lodging is being billed directly to the District The total amendment request is $42,000 Please feel free to contact us should you have any questions. Very truly yours, C;Z~E~S. P.C. Jack Burnam II, P,E. RAG/JLB:emf H:\final\Slpud SAC\3869C.2O\J..trIJHoggatt.doc 2500 VENTURE OAKS WAY, SUITE 320 . SACRAMENTO, CALIFORNIA 95833 . (916) 565.4888 . FAX (916) 565.4880 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig. Assistant Manager I Engineer RE: BOARD MEETING August 17.2000 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: h ITEM-PROJECT NAME: FLAGPOLE TANK ROOF REPLACEMENT REQUESTED BOARD ACTION: Aoprove Change Order Number 1 to Thomas Haen Comoanv. Inc.. for a credit price of <$88.400>. DISCUSSION: This Change Order deletes the internal coating system for the concrete tank. Tom Haen offered the entire amount as listed in his schedule of values submitted to show the breakdown of his bid. The coating system is not essential to the operation of the storage tank. and is not required by any codes or regulations. SCHEDULE: Proiect to be completed by October 15. 2000. COSTS: <$88.400> credit ACCOUNT NO: 2029-8077 -FLAGRF BUDGETED AMOUNT REMAINING: ($141.189.22) + Rollover $33.133 = <$106.056> ATTACHMENTS: Change Order Form. Thomas Haen letter. and Budget Anaylsis CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YEsh1C+7_..J)" J{9 CATEGORY: GENERAL WATER X SEWER CHANGE ORDER NUMBER 1 Project FLAGPOLE TANK ROOF REPLACEMENT Contractor THOMAS HAEN COMPANY. INC. Date AUGUST 7, 2000 PO # 9683 The Contract Shall Be Changed As Follows: Delete the concrete tank coating system (Division 7 of the Specifications), for a credit price of $88,400.00. $355,900.00 $ 0.00 $355,900.00 $(88,400.00) $267.500.00 70 Calendar Days 70 Calendar Days This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By 7-28-2000 9: 32At-1 FROt-1 THOt-1AS HAEr\~ CO. rr\lc. 5,38 5.:11 115,3 P.3 ~ -'i~ i \ ~ THOMAS H~EN COMPANY. INC. General Engineering & Building Contractor CONTRACTOR'S UC. CA 1#447064 NV I/00143Z1A P.O BOX 899S 1012 INDUSTRIAL-Ave. SOUTH LAKE TAHOE. CA 96158 (530) 541.4700 FAX (530) 541.1153 1 , I / July 28, 2000 , i South Tahoe public Utility District 1275 Meadot Crest Drive So. Lake TahOe~ Ca. 96150 Attn: Richar~ S~lbrig ! :1 . " i i \ Ref: Flagpole Tank Roof Replacement ~ .1 , q t :i ~ :! Dear Richardt , ['I The credit pr~el~o delete the concrete'tank coating system is $88,400.00. i! \ ' Thank You, i ij ~ , ~~ Thomas Hae~ :; ; f :: i ;, ! l ! I II f , , I ~ r ~ I , " :1 I I . I f " t ~ I r 1 I: RMc Flagpole Tank Roof Replacement BUDGET REMAINING ANALYSIS: Spent to date Outstanding Purchase Orders- Thomas Haen Co. Inc. Carollo Engineers Total Spent & Encumbered 1999/2000 Budget Rollover 2000/01 Budget Total Budget Over Budget All Years 24,999 355,900 35,158 391,058 416,057 35,133 274,868 310,001 (106,056) 10-Aug-OO 2000/01 131 355,900 35,158 391,058 391,189 35,133 250,000 285,133 (106,056) Note 1: Amount exceeding the budget reduces Capital Outlay Reserve. R:\Private\Rhonda\Budget\Agenda SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig. Assistant Manager I Engineer RE: BOARD MEETING August 17. 2000 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ; ACTION ITEM NO: ITEM-PROJECT NAME: CAPITAL OUTLAY ACCOUNTS ROLLOVER REQUESTED BOARD ACTION: Authorize staff to rollover funds budgeted in 1999-2000 fiscal year to 2000-2001 fiscal vear. DISCUSSION: Each year budgeted funds that were not expended on caoital proiects. and which will be needed to complete those proiects in the new fiscal year. are transferred ( or rolled over) from the old budget to the new one. SCHEDULE: Capital proiects to be completed by June 30. 2001 COSTS: As listed on accompanying table ACCOUNT NO: Various BUDGETED AMOUNT REMAINING: Various ATTACHMENTS: Capital Outlay Rollover Table CATEGORY: GENERAL WATER X SEWER X CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YESJ'"Yt: r~~ WATER CAPITAL OUTLAY ACCOUNT ROLLOVERS From 1999-2000 to 2000-2001 Fiscal Year DEPARTMENT ACCOUNT DESCRIPTION AMOUNT NO. Information Systems 20-37-8086 Web Filtering Software $ 5,000 Information Systems 20-37-8088 Laser Check Software $ 6,000 Information Systems 20-37-8939 Corel Software Upgrade $ 5,000 Information Systems 20-37-8960 Indexing Software $ 3,000 Pumps 20-02-8066 Pave Cold Creek Booster PS $ 25,000 Pumps 20-02-8069 Sentinel Well Bakersfield $ 12,000 Pumps 20-02-8076 Boyle Study $173,084 Pumps 20-02-8851 Clement Barn Foundation $ 10,000 Underground 20-01-8061 Vehicle to Replace #34 $ 34,233 Repair Engineering 20-29-7021 Pump House, Gardner $146,322 Mountain Well Engineering 20-29-7099 Well - Gardner Mountain $ 16,995 Engineering 20-29-7100 Tank - Replace Lookout $ 4,918 Engineering 20-29-7177 Tank - Christmas Valley $ 12,000 Engineering 20-29-8077 Roof Flagpole Tank #1 $ 35,745 Engineering 20-29-8079 Waterline, Gardner Mountain $ 10,000 Phase 1 Engineering 20-29-8083 Tank - Forest Mountain Replace $ 6,596 Engineering 20-29-8084 Water Resources Exploration $ 14,200 Engineering 20-29-8092 Pump Station, Forest Mountain $ 7,818 Replace Engineering 20-29-8153 Gardner Mountain $400,000 Transmission Line SEWER CAPITAL OUTLAY ACCOUNT ROLLOVERS From 1999.2000 to 2000-2001 Fiscal Year DEPARTMENT ACCOUNT NO. DESCRIPTION AMOUNT Information Systems 10-37-8958 Indexing Hardware $ 7,600 Pumps 10-02-8031 Pump, Johnson P.S. $15,000 Pumps 10-02-8051 Pump, Johnson P.S. $15,000 Pumps 10-02-8806 Kiva Roof $12,000 Pumps 10-02-8987 Bijou P.S. Equipment Upgrade $84,272 Export Pipeline Grant 90-98-8431 ERB Standby Power $41,000 Export Pipeline Grant 90-98-8947 A-Line WWTP to UTPS $40,000 Alpine County 10-28-8034 Dirt Road Improvements $ 4,100 Alpine County 10-28-8036 Building, Office and Equipment $ 1,500 Storage SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Kathy Sharp, Clerk of the Board / Executive Secretary RE: BOARD MEETING August 17. 2000 AGENDA ITEM: CONSENT CALENDAR ITEM NO: j ACTION ITEM NO: .d.'.".'..".."............ ....y............. ......... ".........,. . ..y.",..,.. ..,. .. ,oW. ,... ....,.... .. ..y..........,....,...". ..... .........",.,...,..,............"",.,..,........ .........,.".,.....,.,.."",.,.,.""",.....................,......,...",.,... ITEM-PROJECT NAME: ASSISTANT CLERK OF THE BOARD REQUESTED BOARD ACTION: Appoint Administrative Assistant position as the Assistant Clerk of the Board and authorize them to act in the Clerk's absence. DISCUSSION: In the past. Assistant Clerks were appointed by their name, rather than title. This will authorize any person who fills the Administrative Assistant position to act as Clerk of the Board in the Clerk's absence. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None. ACCOUNT NO: '" '" '" ...... ',"," ".... '" . .. ......... .....\.... ................. ........... ," ......... .. CATEGORY: GENERAL X WATER SEWER CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE~ ~ _ D ~,.Ji9: ~~,.,. ;t'~"., ;J Consent Item: k ~~.; ~ $> ~ WOPI);, !&~ 411*" ~~ ~/11i1~~ ~ SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" ...~~~,~.~,..~~,~E!.,.5~.~,~:~~"~,,,,~,~.~,~.~.~E.,.,,..,.""""",., ,'"'""",y.'.",."',',',,,..,,,. ,','.....'..,',",..,."..,..',.,'....,'".,.'.'.,.,.,.,.,...,"""",.,.,.,',.,.,.....'.,',',""."""""i'i'""""~,i.,?~"~E~".,,~:~,I,~E!~.~,,.,~;~,i,~!,~,~,!,"~,~,~.~Q~,~" Christopher H. Strohm, President BOARD MEMBERS Pembroke Gochnauer, Vice President ...,'~.~.~,:~.,"~.?~,~,~,~,..~,~..~:,~~.?..~.,.,.,.,.,.,.,.,',.,',.,',',',',',',','.','""",'.',.,'.."".,...."...,.......,"",.~.~,'.Y.....~~,~.,.,.~.?,~,~,~,~.~.~"~~.,.,~.,~E:.~!?,~""""""",."."...,"'".,""""""""",.,"""""~,~"~,~:.Y.Y.~,'.I~~:.'".~,i,~~,~~9.~'" .................. REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 20,2000 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, July 20, 2000,2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Strohm, Directors Wallace, Gochnauer, Mosbacher. Director Jones was absent. ROLL CALL STAFF: Baer, Solbrig, Sharp, Callian, McFarlane, Noble, Cocking, Swain, Powers, Hydrick, Schroeder, Hoggatt, Bergsohn, Bird, Hrbacek, Johnson, Attorney Kvistad. GUESTS: Steve Arita/Western States Petroleum Association, Peter Krueger/Nevada Petroleum Marketers Association (also representing the California Independent Oil Marketers Association), Christine White, Aura Mattis, and Denis Brown/Equiva Services LLC; Virginia Huber/EI Dorado County Environmental Management, John Cefalul Fox Service Station, Bob Maloff/Lake Tahoe Inn, Stan Hansen/American Ski Corporation, Margie Daum, Leslie Burnside/Harding Lawson Associates, David Kelly, Joyce Blackstone. REGULAR BOARD MEETING MINUTES - JULY 20, 2000 PAGE-2 Staff requested Consent Item b. (water disconnection procedures for APN 32-291-30) be removed, as the situation has been satisfactorily resolved. Consent Item d. was brought forward for discussion prior to Board action. Moved Mosbacher/Second Strohm/Jones Absent/Passed to approve the Consent Calendar as amended: a. Authorized implementation of the two-week sewer and/or water disconnection procedures for delinquent accounts; b. Item Removed; c. Fallen Leaf Mainline Manhole Repair - Authorized increase to Purchase Order No. 8691 in the amount of $3,813.25; d. See Consent Items Brought Forward; e. Natural Gas Purchase Agreement - Authorized renewal of agreement with term of 12-18 months at market price; f. Park Avenue Redevelopment Waterline Project- Approved Change Order NO.2 to City of South Lake Tahoe for White Rock Construction in the amount of $2,288; g. Gardner Mountain Well Project - Authorized expenditure of remaining funds of $11,200 to complete electrical design services by Carollo Engineers. CONSENT CALENDAR CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / BOARD ACTION Director Gochnauer received clarification regarding this item. Moved Gochnauer/Second Mosbacher/Jones Absent/ Passed to authorize purchase of budgeted computers in an amount not to exceed $67,000 (including tax). COMPUTER PURCHASES (Consent Item d.) ITEMS FOR BOARD ACTION Richard Sol brig reported two bids for this project were opened at the July 19, 2000 bid opening. Since the bid amount significantly exceeded the engineers estimate, a FLAGPOLE TANK ROOF REPLACEMENT REGULAR BOARD MEETING MINUTES - JULY 20, 2000 PAGE-3 credit change order will be issued to reduce the scope of FLAGPOLE TANK ROOF painting in the amount of $88,400, which will bring this REPLACEMENT item into line with the budgeted amount. Sol brig stated the (continued) second lowest bidder included the same painting contractor and had quoted the exact same price for the item of work to be deleted. Attorney Kvistad stated that he has reviewed this item and the District is within their legal rights to reduce the work to be performed. Moved Gochnauer/Second Wallace/Jones AbsenUMosbacher Voted No/Passed to award the bid to the lowest responsive, responsible bidder, Thomas Haen Company, in the amount of $355,900. (Director Mosbacher voted no due to her concern that the second low bidder should have been notified of the reduced scope-of -work. ) Attorney Kvistad reported as a result of the public input GROUNDWATER MANAGEMENT received during the Board's public hearing held on PLAN July 6, 2000, it was decided it would be beneficial to extend the time period prior to its adoption in order to allow more time for public participation and to fully address all concerns raised. He reviewed the revised schedule and the various meetings that will be held prior to the Plan's anticipated adoption in November. John Cefalu, Peter Krueger, Christine White, and Steve Arita thanked the Board and staff for their consideration in extending the timeline to include full participation by all interested parties. No Board action. PUBLIC HEARING The District has developed a Groundwater Management Plan for the purpose of regulating, managing, con- serving and protecting the local groundwater resources. The Public Hearing on July 6, 2000 was continued to this date. President Strohm opened the public hearing at 2:55 p.m. CONTINUED PUBLIC HEARING: GROUNDWATER MANAGEMENT PLAN ORDINANCE - CONDUCT PUBLIC HEARING REGARDING THE ADOPTION OF THE GROUND- WATER MANAGEMENT PLAN PURSUANT TO CALIFORNIA WATER CODE 10750, ET. SEQ. Open Public Hearina REGULAR BOARD MEETING MINUTES - JULY 20, 2000 PAGE-4 Attorney Kvistad reiterated that the adoption and implementation of the Plan will be extended in order to allow additional time for public participation and to receive input from the expanded Stakeholders' Advisory Group. Written comments received in advance of the hearing were distributed to Board members and are on file at the District office. John Cefalu, Fox Service Station made the following comments: * He clarified he is on the mailing list and requested any and all related information in advance. *Hopes the District is not creating a third layer of regulation. *AB 3030 section re: economic impacts should include any and all impacts. Ordinance states it would have minimal impacts considering the benefits. Should know true impacts by doing an economic survey. Next version should include economic analysis (not just a statement, but a true analysis) that includes permit fees, remediation costs, etc., so they can be confident in knowing the true costs. President Strohm closed the Public Hearing at 3:05 p.m. No Board action. 3:05 P.M. 3:15 P.M. Staff Report Public Comments Close Public Hearina MEETING BREAK MEETING RESUMED ITEMS FOR BOARD ACTION Diane Noble reported that in May 2000, the District severed and abandoned a large portion of the 6-inch waterline that bisected the Park Avenue Redevelopment area in the vicinity of Lake Tahoe Inn (L TI). The waterline was severed to the west of L TI's two 2-inch metered water services. The District's maintenance manager, Ken Schroeder, was at the location of the waterline abandonment and was approached by a L TI employee. The employee told REQUEST TO APPEAR BEFORE THE BOARD: Lake Tahoe Inn, Bob Maloff REGULAR BOARD MEETING MINUTES - JULY 20, 2000 PAGE-5 Schroeder that L TI had an additional water service line connection which fed off the 6-inch line where it was being abandoned and led Schroeder to an old laundry shed where there was a 2-inch unmetered water service line down in the floor. This unreported water service line connection served 178 rooms, a swimming pool, and some landscaping. The District did not install the line and never knew it existed. Noble copied the property owner, Bob Maloff, on the District's administrative code covering unreported connections and billed him three years back charges, connection fees, and penalties. The Operations Committee toured the site, and met with Mr. Maloff and Stan Hansen, American Ski Corporation. Mr. Maloff intends to sell the property to American Ski Corporation so the water credits that are associated with the existing service hookup can be utilized. Mr. Maloff summarized the history of L Tl's purchase, development, and water connection plans. In 1970, the water company, owned by Hoffman, determined where the waterlines would be located. The District subsequently bought the water company and installed two meters. Mr. Maloff had no understanding of what was being metered and what was not. He only recently became aware that the old water lateral fed a part of the L TI property and it was never connected to a meter. Stan Hansen reported that in the meantime, American Ski Corporation has expressed interest in purchasing the L TI property for future development. The option to buy expires in 2002. While Mr. Maloff understands he must pay for three years back-charges for water usage, the issue of who pays for the connection fee is unclear. Mr. Maloff requested that the Board delay the decision regarding payment of the con- nection fee until 2002. After considerable discussion, the following recommendations were made: · L TI will pay three years back charges for 2-inch metered service. The water use calculations will be made using L Tl's average consumption of two existing 2-inch metered services during the past four quarters. · L TI will pay water connection fees no later than July 20, 2002. REQUEST TO APPEAR BEFORE THE BOARD: Lake Tahoe Inn, Bob Maloff ( continued) ~ REGULAR BOARD MEETING MINUTES - JULY 20, 2000 PAGE-6 · If American Ski Corporation or other future developer acquires L TI before the water connection fee is paid, then such developer will make application for water in the regular manner, and all water demand "credits" for pre- vious service provided by the District's Administrative Code. L TI will disclose this point of agreement to future developer. · The District will waive penalties. . The District's legal counsel will draft an agreement for approval by L TI and District. L TI will pay the legal and administrative costs of creating and recording the agreement. It was the consensus of the Board to direct staff to summarize the recommendations and put it on a future agenda for Board approval. The Board will then direct legal counsel accordingly. No Board action. Moved Gochnauer/Second Wallace/Jones Absent/Passed to approve payment in the amount of $1,234,193.04. Hal Bird reported Harding Lawson & Associates have been contracted by the District to prepare a land application study. The draft study will be presented at the end of August. He introduced Leslie Burnside, from Harding Lawson & Associates, who gave a pre- sentation using maps to illustrate the options related to application of recycled water on lands in Alpine County. Ms. Burnside distributed a handout to the Board that stated the goal of the study is to develop a tool or quick reference of recommended application rates to ensure protection of groundwater resources for domestic wastewater application on existing and potential reuse areas based on the soil groupings and USGS topographic base. A question and answer period followed. 4:15 P.M. 4:30 P.M. REQUEST TO APPEAR BEFORE THE BOARD: Lake Tahoe Inn, Bob Maloff ( continued) PAYMENT OF CLAIMS PRESENTATION: Alpine County Land Application Study (Harding Lawson & Associates) MEETING BREAK MEETING RESUMED AND ADJOURNED TO CLOSED SESSION REGULAR BOARD MEETING MINUTES - JULY 20, 2000 PAGE-7 ACTION I REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION Mr. Sher, Miller, Sher & Sawyer, participated in this closed session via speakerphone. He updated the Board regarding this item. No Board action. Legal counsel and staff updated the Board and received direction regarding this item. No Board action. Legal counsel and staff updated the Board and received direction regarding this item. No Board action. Legal counsel updated the Board regarding this item. No Board action. Legal counsel updated the Board regarding this item. No Board action. 6:00 P.M. Finance Committee: The committee met July 20 to discuss the following topics: 1) Third-quarter financial statements, 2) Annual audit, 3) Self-insurance financial report, 4) Access road cost-sharing with Measure S group, and 5) Bank of America settlement. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel, Existing Litigation: STPUD vs. ARCO, et. ai, San Francisco Superior Court Case No. 999128 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel, Existing Litigation: South Tahoe Redevelopment Agency vs. STPUD, EI Dorado County Superior Court. Case No. SC20000090 Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: Pending Litigation (one case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel, Existing Litigation: Schwake vs. STPUD, Federal Case No. CV-N-93-851-DWH Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel, Existing Litigation: Mountain Cascade Inc., and Valley Engineers, Inc. vs. STPUD Board of Directors and STPUD, County of EI Dorado, Superior Court Case No. SC20000050 RECONVENED TO REGULAR SESSION BOARD MEMBER STANDING COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - JULY 20, 2000 PAGE-8 Water and Wastewater Operations Committee: The committee met July 17. A tour of the Lake Tahoe Inn was included, as part of the meeting. BOARD MEMBER STANDING COMMITTEE REPORTS (continued) Richard Sol brig reported on the status of the export line project. Federal Leaislative Ad Hoc Committee: Director Wallace reported on the status of the Lake Tahoe Restoration Act. BOARD MEMBER AD HOC COMMITTEE REPORTS He also reported efforts are underway to deny funding to EPA for implementation of the TMDL rule. Director Wallace reported on his recent trip to Russia. BOARD MEMBER REPORTS He toured Lake Baikal's sewage treatment plant. It is a secondary plant that discharges into the lake. He offered the District's assistance to help refine their process. District Information Officer: Dennis Cocking reported on STAFF REPORTS three items: 1) SB 1522 (use of recycled water for fire protection) passed through an assembly committee with no problems. The Appropriations Committee will consider the bill in mid-August. Since there is no cost to the State, it expected to pass. From there, it will be considered by the full Assembly. 2) The community seems to have embraced the voluntary odd/even watering schedule. 3) The MTBE Political Action Committee will meet August 25. Every water agency in California that has been impacted by MTBE were invited to attend. The purpose of the group is to share information and to bring efforts to the forefront with state and federal agencies. Richard Solbrig reported on three items: 1) The waterline project for Gardner Mountain Transmission line started this week. 2) The permanent equipment for Gardner Mountain well . is currently out for bid. 3) His staff attended an arsenic conference. The arsenic issue is the most expensive water rule ever proposed. REGULAR BOARD MEETING MINUTES - JULY 20, 2000 PAGE-9 6:28 P.M. ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District ADJOURNMENT Christopher H. Strohm, Board President South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: John Thiel. Staff Engineer RE: BOARD MEETING August 17. 2000 AGENDA ITEM: ACTION ITEM NO: 6. a CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: TEST AND SENTINEL WELL DRILLING PROJECT REQUESTED BOARD ACTION: Award contract to the lowest responsive. responsible bidder. DISCUSSION: This contract includes the drilling of three test wells and one sentinel well. One test well is located on the District's Henderson property and two are located on County right-of- ways at the end of Washoan and Seneca Streets. The sentinel well is located within the County right-of-way on Sioux Street. Three contractors attended the mandatory pre-bid meeting on August 9. 2000. Bids will be opened on Wednesday. August 16, 2000 at 2:00 pm. A bid summary and staff recommendation for award will be distributed prior to the Board meeting. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YEstnL~~ CATEGORY: GENERAL WATER X SEWER p-e(rj-yl '; ~ou,-~ ,- A++O~ PUf?L.-I? UilL.-liY I:7I~iP')l?i 1275 Meadow Crest Drive South Lake Tahoe CA 96150 (530) 544-6474 FAX (530) 541-0614 AGENDA ITEM 6a. Action Calendar 1v1e.1v10F;A-t'JOUIv1 To: Jim Hoggatt, John Thiel, Ivo Bergsohn, Board of Directors Fr: Sue Hrbacek, Contracts Administrator Re: Test Well and Sentinel Well Drilling Project Date: August 16, 2000 ~:':;:{.~:,:;:';;:;;,:,>>W.:.;,:,:{,;,:",:,:,:,~:,W,.{'.'.~~~"~~;,:,:<<,~:,,>>:,:,:,~:,:-:-:->>x':-:,:,:{,:,'.:.:.:.~m.:......:.~:.:.:.>>:<<.:.:.>>.>>."X.7.,,:.:;;;:;:.:{.:.:.~:~,...:.;.;;:;x.:;;-v:.-:;z.>>>.,>,;,-,:{':':(':':;:-{:':':':-":':-"X{~':':':':<<'>X': :.:.:.:.:.:..':.:.:.,:.:.:.:.:.:.:.:.:.:~{o}>:-.":';':->Jo:',..'<<'x';':';<<v-'>:-:':'''':',{':':{':';':'':{.:.:.:.:,:{.:.:.:.;.:.:.:.:{.~:.:.:.:.:.:.:.:.:.:~.:-.">>>:-:.~:.:.:.:{.:.:.:',r-:,x.:<<->>:-.":<<>'''x':':':'':':':.:.:.:.:, At 2 o'clock this afternoon we opened two sealed bids for the above referenced project. Beylik Drilling, Inc. submitted their bid for $287,494.00. Lang Exploratory Drilling's bid was for $340,814.00. The engineer's estimate was $250,000.00. A breakdown of the two bids is on the spreadsheet attached. As you can see, there were minor deviations in each bid. There were no mistakes found in the bid prices. I have also provided you with a list of subcontractors (none for Beylik) and the equipment and material suppl iers for each. I received the following information from the Contractors License Board regarding the apparent low bidder, Beylik Drilling, Inc.: License Number: 306291 Status: Current and active Type of business: Corporation Expiration date of license: March 31, 2002 Beylik holds the/following licenses: C-57 Water well drilling; A General Engineering; SC-61 They are licensed in the County of Orange. cc: Richard Sol brig Linda Brown Q Q Q ~ co" ,... .... ~ C) ::) q:; >- It ~ ~ CI) e co I C) 3: ....I ~ Q ....I m ~ uj ~ .-; a1 CI) ~ q:; ....I m 3t .... 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EQUIPMENT AND MATERIAL SUPPLIER 1. Drilling fluid additives Baroid 2. Concrete and grout mixes Sierra Tahoe Ready Mix 3. Screens Roscoe Moss 4. Casing Cal-Sierra 5. Sand Lonestar 6. Well covers Roscoe Moss / Cristy SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Rick Hydrick. Manager of Water Operations: Ivo Bergsohn. Hvdrogeologist: and Gary Kvistad. General Counsel RE: BOARD MEETING August 17. 2000 AGENDA ITEM: ACTION ITEM NO: 6.b CONSENT CALENDAR ITEM NO: 2:30 P.M. PUBLIC HEARING ITEM-PROJECT NAME: GROUNDWATER MANAGEMENT PLAN REQUESTED BOARD ACTION: Adopt Resolution No. 2709-00: Intention to Draft a Groundwater Management Plan (Plan) oursuant to the Groundwater Management Act (Water Code Section 10750, et. seq.) for the ourpose of imolementina the Plan and establishing a groundwater management program. DISCUSSION: The District oreviouslv adooted a Resolution of Intention to draft a Groundwater Management Plan on August 13. 1998. Staff develooed the draft Plan. which was suooosed to be adopted within two years. After a second oublic hearing was held on July 6. 2000, it was decided it would be beneficial to extend the time oeriod orior to its adoption to allow more time for public particioation and to fully address all concerns raised. Due to the time extension. the two year limitation exoired. In order to continue with the development and adootion of the Plan, the District must adopt another Resolution of Intention to Draft a Groundwater Management Plan. SCHEDULE: The Plan would be develooed over the next four to six months COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS Notice of Public Hearing. Resolution No. 2709-00 CATEGORY: GENERAL WATER X SEWER CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES rn<..:~~--..Q~t-NO>-- BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT NOTICE IS HEREBY GIVEN that the Board of Directors of the South Tahoe Public Utility District will conduct a public hearing regarding the District's intent to adopt a Resolution of Intention to Draft a Groundwater Management Plan pursuant to the Groundwater Management Act (Water Code section 10750 et seq.). The District will conduct the public hearing at a regular Board Meeting to be held at the City Council Chambers, located at 1900 Lake Tahoe Boulevard, South Lake Tahoe, California, at 2:30 p.m. on Thursday, August 17, 2000. Interested persons are invited to attend. Pu.-bll~ ~ T~ :J)~f!::J Tr~~ C"Y) ALA-S' .3 cL ALL-5' II) ~ 58242854 v 1:07627.0001 UNADOPTED 1 RESOLUTION NO. 2709-00 2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT 3 OF INTENTION TO DRAFT A GROUNDWATER MANAGEMENT PLAN PURSUANT TO THE GROUNDWATER MANAGEMENT ACT 4 (WATER CODE, ~~ 10750 et seq.) 5 6 WHEREAS, the South Tahoe Public Utility District (District) owns and operates over 7 thirty municipal drinking water wells (Wells) for the purpose of providing a safe and reliable source 8 of drinking water to the District's customers; and 9 WHEREAS, the continued operation of the Wells by the District is necessary to maintain 10 overall District water supplies and system reliability for its customers; and 11 WHEREAS, man-made contaminates including, but not limited to, methyl tertiary butyl ether 12 (MTBE), ethanol, and tertiary butyl alcohol (TBA) (collectively Contaminants) are chemical 13 compounds used in the blending of gasoline as an octane booster to meet Federal Clean Air Act 14 requirements for oxygenates in wintertime oxygenated gasoline and in federally reformulated gasoline; 15 and 16 WHEREAS, unlike some other hydrocarbons in gasoline, the Contaminats are very water 17 soluble and poorly adsorbed into soils allowing them to move with groundwater flow, largely 18 unretarded; and 19 WHEREAS, the Contaminants are leaking into the groundwater from underground storage 20 tanks (USTs) or leaking pipelines; and 21 WHEREAS, some of the Contaminants, such as MTBE, can be tasted at very low 22 concentrations and the Department of Health Services has promulgated a maximum contaminate 23 levels (MCLs) to protect the public from exposure to the Contaminants in drinking water at levels 24 that are harmful to health and has also set secondary maximum contaminant levels for taste and odor; 25 and 26 WHEREAS, the Contaminats have been detected in many of the Wells and the aquifers 27 within the vicinity ofthe Wells, which in several instances exceed the MCLs health advisory level and 28 taste and odor threshold for the Contaminants; and 1 WHEREAS, the Contaminants now in use or which may be developed and used in the future 2 pose a existing and future risks to the District's groundwater supplies and to the health and safety of 3 its customers; and 4 WHEREAS, the District has expended well in excess of $1,000,000 in responding to 5 contaminated groundwater from several of the Wells, the costs of which are expected to continue 6 in the future in order for the Distrcit to supply reliable and safe water to its customers, and 7 WHEREAS, to avoid further contamination of the Wells and the groundwater, more effective 8 regulation of groundwater quality is necessary to protect the District's source of supply of water and 9 the health and safety of its customers; and 10 WHEREAS, the Legislature has found and declared that groundwater is a valuable natural 11 resource in California, and should be managed to ensure both its safe production and its quality; and 12 WHEREAS, it is the expressed intent of the Legislature to encourage local agencies to work 13 cooperatively to manage groundwater resources within their jurisdictions; and 14 WHEREAS, the Groundwater Management Act (Water Code, ~ ~ 10750 et seq.) authorizes 15 a local agency whose service area includes a groundwater basin which is not subject to groundwater 16 management pursuant to other provisions of law or a court order, to adopt and implement a 17 Groundwater Management Plan; and 18 WHEREAS, the District is a local agency authorized to adopt a Groundwater Management 19 Plan pursuant to the provisions of the Groundwater Management Act; and 20 WHEREAS, Water Code section 10753.2 requires that, before preparing a Groundwater 21 Management Plan, a local agency must first hold a public hearing to consider whether to adopt a 22 Resolution of Intention to Draft a Groundwater Management Plan; and 23 WHEREAS, The District previously adopted a Resolution of Intention to Draft a 24 Groundwater Management Plan on August 13, 1998 but the two year time period in which to adopt 25 a Groundwater Management Plan has expired before the Groundwater Management Plan could be 26 adopted, and 27 WHEREAS, following the publication of notice required by law, the District held a public 28 hearing on August 17, 2000, to receive public comment on whether or not it should adopt a second - 2 - 1 Resolution of Intention to Draft a Groundwater Management Plan in order to allow sufficient time 2 to respond to comments and finalize the groundwater Management Plan for adoption; and 3 WHEREAS, after considering the public comment and other information presented at the 4 hearing, the Board of Directors of the District determined that it is in the best interest of the District 5 to complete drafting a Groundwater Management Plan. 6 NOW, THE-REFORE,-BE IT RESOLVED AS FOLLOWS: 7 1. The Board of Directors of the District deems it advisable and in the best interest of the 8 District to draft a Groundwater Management Plan. 9 2. The District, by adopting this Resolution, declares its intention to draft a Groundwater 10 Management Plan pursuant to Water Code section 10750 et seq. 11 3. The General Manager is directed to take any additional action necessary and appropriate 12 to implement this Resolution. 13 4. This Resolution shall take effect immediately. 14 WE, THE UNDERSIGNED, certifY that the above Resolution was duly and regularly 15 adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regular 16 meeting duly held on the 17th day of August, 2000, by the following vote: 17 AYES: 18 NOES: 19 AB SENT: 20 21 22 23 ATTEST: 24 CHRISTOPHERH. STROHM, BOARD PRESIDENT SOUTH TAHOE PUBLIC UTILITY DISTRICT 25 26 27 28 KATHY SHARP, CLERK OF THE BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT - 3 - SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Executive Committee (Strohm/Gochnauer) RE: BOARD MEETING AUQust 17.2000 AGENDA ITEM: ACTION ITEM NO: 6.e CONSENT CALENDAR ITEM NO: ............................................................................."..................."............"...................................................................................................................................................... ITEM-PROJECT NAME: COMPENSATION FOR GENERAL MANAGER REQUESTED BOARD ACTION: Authorize annual incentive award DISCUSSION: The Agreement for Professional Services for General ManaQer, approved by the Board on September 16. 1999. provides incentive compensation at the sole discretion of the Board of Directors based upon their annual review of Baer's 1999/2000 performance. The Board convened to Closed Session to discuss merits of his performance. and per the Brown Act. will reconvene to Open Session to decide on compensation matters. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: .w............................w....................................................w.......w,....w............w.....ww........w...w......w.,.,w.... .,w...............w..........."...............w...w...........................................................................................w.................................................................................................w........ CATEGORY: GENERAL X WATER SEWER CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES\'Y1L~,_tl.I~~ Payment of Claims August 17, 2000 Action Item: 6.d Ck# Amount Name FOR APPROVAL AUGUST 17, 2000 Total Payroll 08/09/00 Total Payroll U,S, Bank IGl Resources Cost Containment Total Vendor EFT Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable PAYROLL RELATED CHECKS 08/09/00 EFT EFT EFT #36366 EFT EFT EFT EFT EFT #36367 # EFT EFT URM & Dependent Carel AFLAC Employment Dev Dept Direct Deposit Child Support Collection Program The Hartford ManuLife Pension Loan Payments ManuLife Pension Orchard Trost Co, US Bank Stanislaus Co Family Support Div Stationary Engineers Local 39 Time Out Fitness United Way Net Payroll Adjustments Sub-lotal ,) 14.CCl\PMTOFCJ..M..,..g21I).AlIO-OO Grand Total 2,088.64 9,839.93 105,311.33 37.50 1,618.07 19,907.19 0.00 11,791.69 60,638.95 359.00 0,00 0,00 31.28 32,605,64 (0,20) $244,229.02 244,229,02 $244,229.02 $54,095,34 $12,293.89 107,264.84 , $173,654.07 299,571.79 112,607.94 7,510,32 9,380,89 $429,070,94 $846,954.03 U' ':> AI -I o Z '- m ;1 o '" :> r :J: o ~, " ... f ,-, I '" ,', , C- O -J '}1 c " fT. ::J :> '-I .... 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OJ '" Ol :z c -< I.f' Z n c "" "TJ C :n J> ...; fT1 t:> '" , ,= '" , '" <:> rl) 1/1 ~ '" ;:::.~ ~ '" .n r ~,:J' '" c .....) '" r>1 Q C - !'j -- r:: ~ ,.... ,.... c.~ n 1 ; I I .l II ,~... .:;: .:; c' __ ( ..;;. (.j ".' -.1 -. r ~ l~ ;"..t....:.;. Q -:.' :J -~ -J. -....; -J ~J r7' \1' - 0 0 ,! r7: :: .~ ~ ~ T' :( ~ f'"~ tj I; V .- " iJ C' () t1, ~, ::0 "'0 :> "=" ,- -< c c ~ ~, TO r.; I" :., ,r, r- ;-' -.:: ::..~ ~ .::,l :)., ':-: --; ,-, .-": r:' .:: " -:r '- ..- .~ :1 '0) i ,- ,- ~rn ~1 I', .'1 ,_, C C \. "1: l.o"\ ;;, .~ -I o "'''' v-J:l,- -,J-" COlf'J~,.ol~O COll''lfom'-!lCO ~ ..... r}1 lJ1 - Vl o o o ... ... OJ '" .... 2 .: -< :J: ::1 o '" ?t -< G' n1 t., rn '" " i"l no: ;v ";'1 ,. :> ., --: c '.J .." 7.' '."'C ,- -~ -{ "'D-;'J ,- 1- fl1 111 IJ} .:\~ .- q, ;:; "" '" -; n' '" ;:; u " l'~ f' It ,.. o ;:. ;;; o c ::; .. n :r .. n .. " ...; 11 <: " '0 II .. c ,', -., '" c -! 'J) ~ t..> ,= C ~ n .. ", " ,~ :;. c...; .n e., :r .... c' 0'" 'to o " r,' oC 0' ?C' c. ". '-' to .:c, :;. ':-:1 " ,-, <:: , .. .:' c ]., " ...; I , ~, 1;' 0> <.I :; '" " ,'- ,,- I c:: -" '.-! '.Y'.. ,t} :: :.l -:1 i.li -.:) no :"0::: ~ l,f"J ~, -= r,., ....:r c, -, >c <:7> ';CJ ..--;-, ...., , -J , "';1 r,.) q, 0 '0 c c. 0 Cl. n "" "1l< 1'100 n ,. '" 'to- n .l~ SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Diane Noble. Manager of Customer Service RE: BOARD MEETING ACTION ITEM NO: August 17. 2000 AGENDA ITEM: 12.a CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: SOUTH TAHOE REDEVELOPMENT AGENCYVS. STPUD. EL DORADO COUNTY SUPERIOR COURT. CASE NO. SC20000090 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a). Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CATEGORY: GENERAL WATER X SEWER CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES~t='",~O~~ SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Saer. General Manager RE: BOARD MEETING August 17. 2000 AGENDA ITEM: 12. b ACTION ITEM NO: CONSENT CALENDAR ITEM NO: SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE~ CATEGORY: GENERAL WATER SEWER - -------- -------- 11, SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig. Assistant Manager I Engineer RE: BOARD MEETING ACTION ITEM NO: August 17. 2000 AGENDA ITEM: 12.e CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: MOUNTAIN CASCADE. INC.. AND VALLEY ENGINEERS. INC. VS. STPUD BOARD OF DIRECTORS AND STPUD. COUNTY OF EL DORADO. SUPERIOR COURT CASE NO. SC20000050 REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Government Code Section 54956.9(a). Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YESfY't.~A~'-,.",HO . CATEGORY: GENERAL WATER X SEWER ~l SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Baer. General Manager RE: BOARD MEETING ACTION ITEM NO: August 17.2000 AGENDA ITEM: 12.d CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: SCHWAKE VS. STPUD. FEDERAL CASE NO. CV-N-93-851-DWH REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Government Code Section 54956,9(a). Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE~ CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Bob Saer. General Manager RE: BOARD MEETING ACTION ITEM NO: August 17. 2000 AGENDA ITEM: 12,e CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: STPUD VS, ARCO. ET AL. SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 999128 REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE~~~~ CATEGORY: GENERAL WATER X SEWER ~-~ , SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Executive Committee (Strohm I Gochnauer) RE: BOARD MEETING ACTION ITEM NO: AU9ust 17. 2000 AGENDA ITEM: 12.f CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION: Direct negotiators, DISCUSSION: Pursuantto Section 54957,6 (a) ofthe California Government Code. Closed Session may be held regarding contract negotiations for unrepresented employee position Agency Negotiators: Board Executive Committee Unreoresented Emoloyee Position: General Manager SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YE~'f~~ CATEGORY: GENERAL X WATER SEWER