03-05-09
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrii' Gen_e~al Mana~er ._
Mary Lou Mosbacher, President
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BOARD MEMBERS
".. Pa.ul ~ciuto, Assi~tant Manaier .
Dale Rise, Vice President
James R. Jones, Director
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Eric W. Schafer, Director
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Ernie Claudio, Director
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MARCH 5, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
March 5, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South lake Tahoe,
California.
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BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer.
ATTENDEES
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Cocking, Brown, Hoggatt,
Cullen, Coyner, Curtis, Hussmann, Attorney Kvistad.
James Cullen led the pledge to the flag.
PLEDGE OF AllEGIANCE
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
Two minor changes were made to the Ordinances
on Consent Items b. and c.
Moved /Rise / Second Claudio / Passed Unanimouslv
to approve the Consent Calendar as amended:
a. 2009 Water Meter Parts - (1) Waived bidding
procedures, as outlined in the Purchasing Policy,
for standardized equipment to be purchased from
the sole area supplier; and (2) Authorized purchase
of water meters and parts from Western Nevada
Supply, in the amount of $42,548.86, plus tax;
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REGULAR BOARD MEETING MINUTES - MARCH 5, 2009
PAGE-2
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b. Ordinance No. 513-09: Water Meter Responsibility -
Enacted Ordinance No. 513-09, superseding
Ordinance No. 504-08 and amending Section 3.2.5
of Division 3 of the Administrative Code regarding
District water meter responsibility, (including inclusion
of the word "install" in section 3.2.5);
CONSENT CALENDAR
(continued)
c. Ordinance No. 514-09: Right of Entry by District -
Enacted Ordinance No. 514-09, amending Section 3.2.6
of Division 3 of the Administrative Code regarding
right of entry by District, (including corrected section
number, and inclusion of the word "replacement" in
Section 3.2.6);
d. Final/Secondary Effluent Pump Station - Approved
proposal from Winzler & Kelly for additional
construction related professional services, in the
amount not to exceed $75,000;
e. Approved Regular Board Meeting Minutes:
February 5, 2009;
f. Approved Regular Board Meeting Minutes:
February 1 9, 2009.
ITEMS FOR BOARD ACTION
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Ordinance No. 482-02 restricts the use of the MTBE
funds for the costs and expenses associated with
addressing damages from MTBE contamination. The
ordinance states that it may be amended, modified or
term inated by a 4/5 vote of the Board.
ORDINANCE NO. 515-09:
MTBE ORDINANCE AMENDMENT
There was discussion and desire expressed by the
Finance Committee, and at a Board workshop, to
allow a one time lending of the MTBE reserve funds
to the water fund during Fiscal Year 2009/10, up to
a maximum of $1,100,000, to complete certain
waterline projects identified by the District.
Subsequent to the posting of the regular meeting
agenda, staff learned the District received a federal
grant that allows up to $2-1 /2M to be used for water-
line projects. Staff recommended going forward with
the borrowing, and only use the money if award of
the federal grant is delayed.
Moved Jones / Second Schafer / Passed Unanimouslv
to enact Ordinance No. 515-09, amending Section 3.6.3
of Division 3 of the Administrative Code regarding
limitations on the use of funds received from MTBE
settlements.
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REGULAR BOARD MEETING MINUTES - MARCH 5, 2009
PAGE-3
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This resolution lays out the terms for lending MTBE
funds to the water fund. The loan will be repaid during
Fiscal Year 2010/11 or earlier. Interest will accrue on
the borrowed balance at a rate equal to the interest
rate earned on the remaining MTBE fund balance.
Moved Schafer / Second Jones / Passed Unanimously
to adopt Resolution No. 2856-09, approving a lending
of the MTBE Reserve Fund to the Water Fund, up to a
maximum of $1,100,00.
The plans and specifications for these projects are
complete. With the approval of the lending of MTBE
funds, the Sonora/Ski Run project will be bid with
three additive alternates for the AI Tahoe Waterline
totaling 6,200 lineal feet and will be included in the
Sonora/Ski Run Waterline project. This is being
recommended in order to take advantage of the lower
prices resulting from the current economic conditions.
The AI Tahoe project components are discretionary.
Moved Claudio / Second Rise / Passed Unanimously
to authorize staff to advertise for bids.
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This policy has been amended to include benefits
derived from Board members attending training,
educational conferences, professional meetings, or
other gatherings of value.
It also was amended to include ethics training for all
staff who participate in decision making on behalf of
the District, which are all employees who file Form 700
under the District's Conflict of Interest Code.
Moved Schafer / Second Rise / Passed Unanimously
to approve amendments clarifying benefits derived
from Board participation, and adding the Conflict of
Interest Form 700 filers are designated to receive
ethics training.
AB 1 234 requires that the Board adopt policies
covering the reimbursement of authorized expenses
relating to travel, lodging, meals, and other duties,
and to also specify what types of occurrences
qualify for reimbursement.
The per diem rates for meals required while traveling
on District business are based on the Federal GSA
published rates in the IRS Publication 1542. The
rates are based on the travel destination city and
range from $30 to $64 per day.
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IRS guidelines are already applied to mileage and
lodging rates. The policy was amended to reflect
the current staff travel guidelines that are in place.
MTBE RESERVE FUND
SONORA / SKI RUN / AL TAHOE
WA TERLlNES
BOARD POLICY SECTION 2130:
TRAINING, EDUCATION, AND
CONFERENCES
BOARD POLICY SECTION 2140:
BUSINESS EXPENSE, CREDIT
CARD, VEHICLE USE &
REIMBURSEMENT POLICY
REGULAR BOARD MEETING MINUTES - MARCH 5, 2009
PAGE-4
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Moved Jones / Second Rise / Passed Unanimously
to approve amendments using Internal Revenue
Services guidelines for meal reimbursement rates, and
identifying authorized expenses.
The contract for the General Manager provides for a
salary adjustment based on an average of applicable
salary surveys. The Executive Committee met to
discuss the survey figures and to review his past and
future goals. Due to the poor economy, it was recom-
mended a 2% salary adjustment be made, which is
consistent with the management staff's adjustment.
It should be noted that this recommendation in no
way reflects poor performance on the part of the
General Manager.
Moved Claudio / Second Schafer / Passed Unanimously
to set the 2009 salary range for the General Manager
at 96.3% of survey maximum and authorized the
monthly salary adjustment.
Moved Claudio / Second Schafer / Passed Unanimously
to approve payment in the amount of $1,104,302.79.
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Water and Wastewater Operations Committee: The
committee met March 2 . Minutes of the meeting
are available upon request. Staff gave an update on the
Angora Tank project environmental process, and the
City's proposed grading ordinance.
Finance Committee: The committee met February 24
regarding the proposed 2009/10 budget and presented
their recommendations at the March 4 Board budget
workshop.
2:58 - 3:08 P.M.
Citv Issues Ad Hoc Committee: The committee met
March 5 in preparation for meeting with City repre-
sentatives on March 10. Topics of discussion included:
modification or elimination of street surcharge in return
for maintaining current water deliveries to the City,
zeroscaping for a city memorial area, elimination of the
City water MOU, water conservation, and a water
connection for Linear Park.
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Director Jones reported on his attendance at the
February 11 County Water Agency board meeting. The
major topic of discussion was related to a recent audit
that was performed on reporting procedures.
BOARD POLICY SECTION 2140:
BUSINESS EXPENSE, CREDIT
CARD, VEHICLE USE &
REIMBURSEMENT POLICY
(continued)
GENERAL MANAGER 2009
SALARY RANGE
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
MEETING BREAK
EL DORADO COUNTY WATER
PURVEYOR REPRESENTATIVE
REPORT
REGULAR BOARD MEETING MINUTES - MARCH 5, 2009
PAGE - 5
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Director Jones reported on the recent trip to Washington
D.C. including: lobbying efforts, meetings held, the
$5M federal grant awarded to the District for waterline
replacement projects, and the probability of receiving
additional funding over the next four years.
BOARD MEMBER REPORTS
Director Rise, who also trayeled to Washington, D.C.,
reported on the importance of maintaining legislative
contacts, and felt that the legislative efforts were very
beneficial and professional.
Director Claudio reported on the Obama administration
and the state of the current economy.
President Mosbacher reported that the Board should
submit their travel projections for the upcoming fiscal
year, and on a solar power salesman from Alpine County.
General ManaQer: Richard Solbrig reported on the status GENERAL MANAGER REPORTS
of the Integrated Regional Water Management Plan, and
on the joint utility conference he attended that focused on
asset management and risk analysis.
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District Information Officer: Dennis Cocking reported on
the Tahoe Restoration Act reauthorization efforts, and on
training for public officials related to public messages
conveyed during emergency situations.
STAFF REPORTS
Assistant General ManaQer / Engineer: Paul Sciuto
reported that representatives from the Lake Tahoe
South Shore Chamber of Commerce met with staff as
part of their on-going efforts to enlist District member-
ship. After discussion was held, it was the consensus
of the Board that their previous decision not to join still
stands.
LeQal Counsel: Attorney Kyistad reported plans were
delivered of the bi-state park being proposed at
Stateline that involyes roads, utility work, services,
sanitation, potable water, etc. The District's input was
requested. Their plans will be presented at the March 16
Water and Wastewater Committee meeting, and at the
April 2 Regular Board meeting.
ATTEST:
4: 55 P.M.
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