The URL can be used to link to this page

AP 05-15-03SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, May 15, 2003 2:00 P.M. City Council Chambers 1900 Lake Tahoe Boulevard, 8outh Lake Tahoe, California James R. Jones, President BOARD MEMBERS Eric W. Schafer, Vice President CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEG!~NC; COMMENTS FROM THE AUDIENCF (Short non-agenda items that are within the subject matter jurisdiction of the District. Five minute limit. No action will be taken.) CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR ADOPTION OF CON~ENT CALENDAR (Any item can be discussed and considered separately upon request.) CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION Resolution of Intention to Enter into a Contract with CalPERS (California Public Employees' Retirement System) (Rhonda McFarlane, Richard Solbrig) (1) Adopt Resolution of Intention to Approve a Contract Between South Tahoe Public Utility District and CalPERS; and (2) Authorize Execution of Certification of Governing Body's Action (Note: Representative Myles Margady, J.D., LLM, Public Agency Retirement Planning, Inc., will attend this Boa~l meeting.) REGULAR BOARD MEETING AGENDA - MAY 157 2003 PAGE-2 South Tahoe Public Utility District Deferred Compensation Plan (Rhonda McFarlane) (1) Authorize the Plan Trustees to Amend the Plan Document and Adoption Agree- ment to Offer Participant Loans from the Deferred Compensation Plan Assets Commencing June 18, 2003; and (2) Adopt Resolution Amending the STPUD Deferred Compensation Plan Christiana Inn Grease Interceptor (Lisa Coyner) Extend Requirement to Install and Inspect Grease Interceptor to September 30, 2003 Al Tahoe Access Road (John Thiel) Approve License Agreement Between the District and El Dorado County for the County's Use of the Al Tahoe Access Road for Construction of the Ballfields B-Line Replacement: Phase 3 (Richard Solbrig) Receive Project Update and Direct Staff Payment of Claims Approve Payment in the Amount of $701,403.06 3:00 P.M. PRESENTATION a. Self-Insured Health Plan Presentation by BB&H Benefit Design Inc., Soozie Brooks and Deborah Babineau (1) Overview of the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (2) 2002 Plan Year Report and Current Plan BOARD MEMBER COMMITTEE REPORTS a. Executive Committee (Jones / Schafer) b. Finance Committee (Wallace / Schafer) c. Water & Wastewater Operations Committee (Jones / Becker) d. Planning Committee (Mosbacher / Schafer) BOARD MEMBER AD HOC COMMITTEE REPORTS a. Legislative Ad Hoc Committee (Wallace / Jones) b. General Manager Recruitment Ad Hoc Committee (Jones / Schafer) c. CalPERS Program Ad Hoc Committee (Wallace / Schafer) d. Administration Building Ad Hoc Committee (Jones / Schafer) 10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 11. 12. BOARD MEMBER REPORTS INTERIM GENERAL MANAGER ! STAFF REPORTS 13. 14. NOTICE OF PAST AND FUTURE MEETINGS / EVENT,- Past Meetinqs / Event- 05/01/03 - 05/03/03 - CASA Spring Conference 05/06/03 - General Manager Recruitment Ad Hoc Committee Meeting 05/06/03 - ACWA Directors' Workshop 05/07/03 - 05/09/03 - ACWA Spring Conference 05/08/03 - Finance Committee Meeting 05/09/03 - Alpine County Heise Property Tour 05/13/03 - Operations Committee Meeting _Future Meetinqs / Event,~ 05/19/03 - 12:00 P.M.- Special Board Meeting at Inn By the Lake 05/26/03 - Memorial Day Holiday 06/02/03 - 4:00 P.M. - Operations Committee Meeting at District Office 06/03/03 - 9:00 ^.M - Alpine County Board of Supervisors Regular Board Meeting 06/03/03 - 9:00 A.M. - City of South Lake Tahoe Council Meeting at City Council Chambers 06/05/03 - 2:00 P.M. - STPUD Regular Board Meeting at City Council Chambers Pursuant to Government Code Section 54956.9(a)/Conference with Le al Counsel- ~1 San Francisco County Su erior Court Case No. 999~ Pursuant to Government Code Section 54956.95 Conference with Leeal Co Re ardin Claim Received fro ,~.-- .... ., ,...~,,__ ~_u__wlrn Le al Counsel m ...,,=o o.u .m.,e ~[uss APN 18-270.11 Pursuant to Government Code Section 54956.9(a) Conference with Le al Counsel- ~mford et al. El Dorado Court Su erior Court Ca~ Pursuant to Government Code Section 54956.9(c)/Conference with Le al Counsel Antici ated Lift ation. Pioneer Trail Waterline Re lacement Near Filter Plant Pursuant to Government Code Section 54956.9(a) Conference with Le al ~ ation: STPUD vs~ ~. ;e~ ...., o ~.ce_wmt Le al Counsel- William Weaver ..... He,.; ~-..u ~ LIV~e ~[OCK (;om an Inc. ~t""' -"~-"'- · 38 MLS Pursuant to Government Code Section 54956.9(a) Conference with Leoal Co Existin Lift ation re'Me ers La,,,~.,~ ~;,-. ,,_.,~_ ,~,u. _w~m ce al [;ounsel- ~e, crates of America vs. El ........civ, ~[c; c;ourt for the Eastern District of California REGULAR BOARD MEETING AGENDA - MAY 15, 2003 PAGE - 4 g. Pursuant to Government Code Section 54956.9(a) _Conference with Le.qal Counsel- Existin.q Liti(~ation: STPUD vs. Lakeside Park Association, et al, County o, El Dorado, Superior Court Case No. SC2001016~ h. Pursuant to Government Code Section 54957.6(a) Conference with Labor Ne.qotiators: Aqency Ne.qotiators - Board of Directors, General Manaqer, ChieT EFimna~i:lesOfficer; Employee Orqani~ation- Represented and Unrepre~ei~ed Pursuant to Government Code Section 54957 Public Employee Employment: Position of General Mana.qer 15. 16. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSIO;' ~ (To the next regular meeting, June 5, 2003, 2:00 p.m.) The South Tahoe Public Utility Distdct Board of Directors regularly meets the first and third Thursday of each month. ^ complete agenda packet, including all backup information is available for review at the District office during the hours of 8:00 a.m. - 5:00 p.m. Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public hearings will not be called to order prior to the time specified. Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be bdef and directed to specifics of the item being considered. Comments on items not on the agenda can be heard ' " . during Comments from the Audience;' however, action cannot be taken on items not included on agenda. Please provide the Clen~ of the Board with a copy of all written material presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the istnct s pub c meetings. If particular accommodations for the disabled are needed (i.e., hearing aids or other disability-related aids), please contact the Clerk of the Board at (530) 544-6474, extension 203, at least 24 hours in advance of the meeting. Tape recordings are made of each Board meeting and these tapes are retained in the Board Clerk's office for 30 days. South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA ~6150 · Phone 530~544.6474 · Facsimile 530.54t.0614 South Tahoe Public Utility District 2002 Plan Year Experience benefit designs April 22, 2003 © BB&H Benefit Designs Insurance Services. Proprietary and confidential information exclusive to BB&H Benefit Designs. South Tahoe Public Utility District 2002 Plan Year Experience Executive Summary Exhibit 1 illustrates the average medical and dental claims cost per employee per month over the last six plan years. The table below summarizes the data. Dental $77.74 $76.86 $84.49 $78.57 Overall, medical claims decreased 6% compared to 2001-plan year. Employee claims cost decreased 1.7%, and dependent medical claim cost increased 2.2%. There was one large claim in excess of $30,000, which represented 5.5% of total paid medical claims. Dental costs have decreased 11%, well below dental trend. Employee claims cost decreased 16% and dependent claims cost decreased 6%. Participation in both plans remains constant. Exhibit 2 breaks out the claims between medical and dental, and then further between types of services. Hospital services represented 37% of paid claims, physician services 27% and other (drugs, lab/x-ray, mental nervous & substance abuse) represented 36%. These percentages are comparable to the previous plan year. Below we provide normative data provided by Great West Life Insurance Company, who insures more than 2.5 million plan participants in more than 6,000 life and health customers. Facility 32% 40% Physician 24% 27% Drugs 16% 15% Miscellaneous 16% 12% Dental 12% 6% Exhibit 2a illustrates a comparison between plan years 2001 and 2002. The major cost increases between years 2001 and 2002 occurred in Outpatient Hospital, Chiropractic Office Visits, Physician (MD) Office Visits, Chiropractic Office Visits and Durable Medical Equipment. Hospital services remained constant at 0.6%. Inpatient and outpatient physician services decreased 70% and 30% respectively, and Prescription Drug claims increased 15%. 88% of the claims were for medical services and 12% for dental services, comparable with last year's percentage split. The dental services were divided by 30% preventive, 15% basic and 55% major. No significant increases, compared to the 2001 plan year. · Exhibit 3 illustrates the difference between in network and out of network claims. Of the total paid, 96% of hospital claims were performed in a network facility. This percentage is up slightly compared fo 94% last year. 93% of outpatient physician services were in network compared fo 72% last year. The majority of services were Performed by network facilities, saving the plan money. · Exhibit 4 explains where the plan saves money. The majority of savings, 14% Come from PPO discounts. Coordination of benefits (where plan participant's have other coverage) represents 6% of plan savings. In most plans, CO8 represents less than 2% of plan savings. This may be due fo the high concentration of dependent COverage af the District. The plan did not have any participants who exceeded the specific stop loss entry of $60,000. On January l, 2001, the plan increased its stop loss deductible from $50,000 to $60,000. Exhibit 5 summarizes the data we used in compiling the 2002 plan year experience. Exhibit 6 compares percentage data with the previous 1998, 1999, 2000 and 2001 plan years. Overall, the coverage distribution (number of dependents and employees} remained constant. The annual health care costs per employee per year decreased 12% from last year fo $7,313. Outpatient hospital claims increased, representing 16.25% of paid medical claims. Hospital claims represented 37% of paid medical claims, comparable to 33% in 200f. Physician inpatient decreased substantially fo 4% of paid medical claims, comparable with 200l Supplies and prescription drugs remained approximately 19% of paid medical claims. This percentage is in line with national average cost of prescription drugs within the health plan. Exhibits 7 and 8 illustrate the Cumulative paid claims history between 1998 and 2002. This data was used in creating Exhibit 1. Exhibit 9 represents the paid claims compared to the aggregate attachment used fo calculate the aggregate stop loss insurance. The Cumulative Attachment Level represents the District's maximum liability. Paid claims represented 61% of the maximum liability. Medical and prescription drug claims are protected under the aggregate stop loss. The District also purchases specific stop loss fo protect exposure of large claims by the participant. No plan participant's paid claims exceeded the $60,000 specific stop loss entry point. 2 Total Medical Dollars Paid - Employee Total Medical Dollars Paid - Dependent Total Medical Dollars Paid Average Number of Employees Covered Average Cost per Covered Employee Average Cost per Covered Dependent Composite Cost per Employee Total Dental Dollars Paid - Employee Total Dental Dollars Paid - Dependent Total Dental Dollars Paid Average Number of Employees Covered Average Cost per Covered Employee Average Cost per Covered Dependent Composite Cost per Employee Taken from data prepared by CCCI. South Tahoe Public Utility District 1999 -2002 Plan Years Cost Per Employee Exhibit 1 1/1/99- 1/1/00- 1/1/01- 1/1/02- 12/31/99 12/31/00 % change 12/31/01 % change 12/31/02 % change 9 401,365.79 175,128.52 576,494.31 111 $302.69 $158.63 5434.76 47,622.13 54,679.62 102,301.75 111 $35.65 $49.75 $76.57 448,918.55 406,852.42 855,770.97 111 $337.28 $367.20 $642.95 48,170.99 64,282.49 112,453.48 111 $36.19 $58.02 $84.49 3 11.85% 132.32% 48.44% 0.00% 11.43% 131.48% 47.89% 1.15% 17.56% 9.92% 0.00% 1.53% 16.61% 10.34% 522,666.76 284,715.36 807,382.12 111 $391.22 $257.43 $604.33 60,341.31 57,782.41 118,123.72 111 $45.17 $52.24 $88.42 16.43% -30.02% -5.65% 0.00% 15.99% - 29.89% -6.01% 25.26% -10.11% 5.04% 0.30% 24.80% -9.95% 4.65% 513,708.30 -1.71% 291,057.66 2.23% 804,765.96 -0.32% 111 0.00% $384.22 -1.79% $265.08 2.97% $601.92 -0.40% 50,707.86 - 15.96% 54,335.31 -5.97% 105,043.17 - 11.07% 111 -0.30% $37.93 - 16.03% $49.49 -5.28% $78.57 - 11.14% tahoe benefit util review.sls, cost per ee 4/22/2003 South Tahoe Public Utility District 2002 Plan Year Medical /Dental Cost Pyramid Exhibit 2 Medical Payments $811,717 88% Total Payments $918,409 Hospital Services s Physician Services 5298,172 $218,400 37% 27% / Inpatient Outpatient Inpatient Outpatient $166,271 $131,902 $33,439 $17,158 56% 44% 15% 8% Medical Payments $295,145( _ $298,172 $218,400 Taken from data prepared by CCCI. • Hospital Services • Physician Services ❑ Other Office $167,803 77% MD 8 Well Chiropractic $114,538 $53,265 68% 32% Other 5295,145 36% Drugs $146,569 50% Lab/X -ray $103,548 35% Medical vs. Dental Payments $106,692 $811,717 4 • Medical Dental Dental Payments 5106,692 12% `/ lir Preventive Basic Major $31,649 $16,326 $58,717 30% 15% 55% Misc. MN /SA Services $33,575 $11,452 11% 4% $58,717 Dental Payment by Type ■ Preventive ■ Basic 7 Major tahoe benefit util review.xls, cost pyramid 4/22/2003 South Tahoe Public Utility District 2002 Plan Year Plan Year Comparison Exhibit 2a Total Payments PY 2001 PY 2002 $ Difference 925,329.70 %Difference 918,408.53 (6,921.17) -0.7% Medical Payments 805,762.38 Hospital Services 811,716.96 5,954.58 ° Inpatient 263,066.39 298,172.16 0.7 /° 165,311.99 35,105.77 13.3% Outpatient 166,270.52 958.53 ° 97,734.39 131,901.64 0.6 /° Physician Services 264,053.50 34,167.25 35.0% Inpatient 218,400.22 45,653.28 Outpatient 110,816.38 33,439.16 ( ) 17.3% 24,428.99 (77,377.22) -69.8% MD Office 17,158.28 Chiro 77,719.03 100,397.35 (7,270.71) - 29.8% Well Care 40,844.91 53,265.11 22,678.32 29.2% Other 10,244.19 14,140.32 12,420.20 30.4% 278,642.49 295,144,58 3,896.13 38.0% Other Services 6,168.21 16,502.09 5.9% Drugs 127,733.62 1,449.82 (4,718.36) - 76.5% Lab /X -ray 146,569.42 18,835.80 ° 105,443.46 103,548.27 14.7 /o Durable Medical Equipment 7,813.76 (1,895.19) -1.8% MN /SA Services 10,002.05 2,188.29 ° 31,483.45 33,574.99 2,091.54 28.0% 6.6% Dental Payments 119,567.32 Preventive 106,691.58 Basic 28,570.66 31,648.53 (12,875.74) - 10.8% 24,972.40 16,326.36 3,077.87 10.8% Major 66,024.26 (8,646.04) - 34.6% 58,716.69 (7,307.57) -11.1% Taken from data prepared by CCCI. 5 tahoe benefit util review.xls, KW Cost Comp 4/22/2003 Total Payments South Tahoe Public Utility District 2002 Plan Year Summary of Payments Exhibit 3 In Network Out of Network Medical Payments Hospital Services Inpatient Outpatient Physician Services Inpatient Outpatient MD Office Chiro Office Well Care Other Misc. Services Drugs Lab /X -ray Durable Medical Equipment MN /SA Services Dental Payments Preventive Basic Major 743,750.68 285,212.64 159,359.66 125,852.97 199,745.15 31,486.16 15,926.46 90,117.39 49,221.72 12,993.43 258,792.89 1,197.85 146,345.42 87,518.41 6,703.01 17,028.20 106,691.57 31,648.53 16,326.36 58, 716.69 67,966.28 12,959.53 6,910.86 6,048.67 18,655.06 1,953.00 1,231.82 10,279.96 4,043.39 1,146.89 36,351.69 252.00 224.00 16,029.86 3,299.04 16,546.79 Data taken from reports prepared by CCCI. 6 Total Paid 918,408.53 811,716.96 298,172.17 166,270.52 131,901.64 218,400.21 33,439.16 17,158.28 100,397.35 53,265.11 14,140.32 295,144.58 1,449.85 146,569.42 103,548.27 10,002.05 33,574.99 106,691.57 31,648.53 16,326.36 58, 716.69 % In Network 95.65% 95.84% 95.41% 91.46% 94.16% 92.82% 89.76% 92.41% 91.89% 87.68% 82.62% 99.85% 84.52% 67.02% 50.72% tahoe benefit util review.xls, Category Cost 4/22/2003 South Tahoe Public Utility District 2002 Plan Year Plan Administration Exhibit 4 Savings Repo~ Total Submitted Charges Not Covered Coordination of Benefits - Medical PPO Discount Specific Stop Loss Reimbursement Coordination of Benefits - Dental Duplicate Claims 2002 Plan Year 1,467,650.41 31,412.23 88,102.56 215,606.82 12,224.30 10,126.34 % of total 2.14% 6.00% 14.69% 0.00% 0.83% 0.69% Total Eligible Charges 1,110,178.16 Paid by Plan Paid by Participants* 918,408.53 191,769.63 · does not include duplicate charges or charges not covered by plan Taken from data prepared by CCCI. 7 tahoe benefit util review.xls, Plan Administration 4/22/2003 South Tahoe Public Utility District 2002 Plan Year Summary of Claims Exhibit 5 ~~sc COVERAGE . $ 1,928.00 $ 1,485.60 Paid by.05% basrc den Dental General Serv Charges Paid by Plan Emplolyee % Paid by Plan basic den Dental Periodontic $ 7,570.00 $ 5,672.80 $ 1,897.20 74.94% basic den Dental Endodontic $ 12,519.00 $ 9,170.80 $ 3,348.20 73.26% basic den Dental Oral Surgery $ 2,033.00 $ 1,516.40 $ 516.60 74.59% basic den DentlXray 80%after Deal. $ 541.00 $ 285.40 $ 255.60 52.75% basic Total S 24,591.00 $ 18,131.00 $ 6,460,00 major den Dental Restorative $ 36,035.82 $ 27,787.86 $ 8,247.96 major den DentaI-Prosthodoffics 77.11% majorTotal $ 53,059.00 $ 37,419.10 $ 15,639.90 70.52% misc den DentalCoord of Bene. $ 89,094.82 $ 65,206.96 $ 23,887.86 miscTotal $ (12,224.30) $ (11,793.20) $ (431.10) 96,47% $ (12,224.30) $ {11,793.20) $ (431.10) prev den Dental Sealants $ 2,127.00 $ 1,555.60 $ 571.40 73.14% prev den Dental Floride Trtmt $ 280.00 $ 260.00 $ 20.00 92.86% prev den Dental Exam $ 7,799.00 $ 7,668.00 $ 131.00 98.32% prev den DentaIXray $ 8,340.00 $ 4,595.00 $ 3,745.00 prey den Dental Cleaning 55.10% prevTotal $ 21,319.01 $ 21,068.21 $ 250.80 98.82% $ 39,865.01 $ 35,146.81 $ 4,718.20 dme med-nonPPO Durable MED Equip Non Net $ 4,371.21 $ 3,299.04 $ 1,072.17 75.47% dme Total $ 4,371.21 $ 3,299.04 $ 1,072.17 in med-nonPPO Surgery Non Network $ 8,328.84 $ 5,674.10 $ 2,654.74 68.13% in med~nonPPO Emerg Rm Dr Non Net $ 1,766.80 $ 1,236.76 $ 530.04 70.00% in Total $ 10,095.64 $ 6,910.86 $ 3,184.78 lab med-nonPPO Xray/Lab Non Network $ 21,467.45 $ 15,476.86 $ 5,990.59 72.09% lab med-nonPPO Pathology Not NetWork $ 790.00 $ 553.00 $ 237.00 70.00% lab Total $ 22,257.45 $ 16,029.86 $ 6,227.59 md-in med-nonPPO Anesthesia Not Network $ 1,350.00 $ 1,260.00 $ 90.00 93.33% md-in med-nonPPO Hosp Visits Non Network $ 990.00 $ 693.00 $ 297.00 70.00% md-in Total $ 2,340.00 $ 1,953.00 $ 387.00 md-office med-nonPPO Doctor Non Network $ 10,402.45 $ 6,582.56 $ 3,819.89 63.28% md-office med-nonPPO Chiro Non Network $ 8,528.87 $ 4,043.39 $ 4,485.48 47.41% md-office med-nonPPO PhysicaIThrapy Non Net $ 262.00 $ 183.40 $ 78.60 70.00% md-office med-nonPPO Acupuncturist Non Net $ 5,475.00 $ 3,514.00 $ 1,961.00 64,18% md-office Total $ 24,668.32 $ 14,323.35 $ 10,344.97 md-out med-nonPPO Occupational Therapy Not Net $ 1,338.93 $ 1,231.82 $ 107.11 92.00% md-out Total $ 1,338.93 $ 1,231.82 $ 107.11 misc med-nonPPO Misc. Non Network mlsc Total $ 360.00 $ 252.00 $ 108.00 70.00% $ 360.00 $ 252.00 $ 108.00 mn med-nonPPO Mental Health In Non Net $ 7,860.50 $ 6,288.25 $ 1,572.25 80.00% mn med-nonPPO Mental Hea~th Out Non Net $ 9,213.00 $ 6,792.00 $ 2,421.00 73.72% mn med-nonPPO SubstanceAbuse In Non Net $ 4,952.20 $ 3,466.54 $ 1,485.66 70.00% mn Total $ 22,025.70 $ 16,546.79 $ 5,478.91 out med-nonPPO Outpatient Hosp Nonnet $ 5,084.42 $ 3,129.27 $ 1,955.15 61.55% out med-nonPPO Ambulatory Surg Non Net $ 3,330.00 $ 2,830.50 $ 499.50 85.00% out med-nonPPO Test Non NetWork $ 179.00 $ 88.90 $ 90.10 49.66% out Total $ 8,593.42 $ 6,048.67 $ 2,544.75 rx med-nonPPO Drugs Non Network $ 159.00 $ $ 159.00 0.00% rx med-nonPPO Injection Non Network $ 330.00 $ 224.00 $ 106.00 67,88% rx Total $ 489.00 $ 224.00 $ 265.00 werl med-nonPPO Mammogram Non Net $ 600,00 $ 393.58 $ 206.42 65.60% well med-nonPPO Pap or Exam Non Net $ 553.20 $ 349.94 $ 203.26 63.26% well med-nonPPO Well Care Non Network $ 396.00 $ 297.20 $ 98.80 75.05% well med-nonPPO Immunization Non Net $ 151.66 $ 106.17 $ 45.49 70.01% well Total $ 1,700.86 $ 1,146.89 $ 553.97 dine med-PPO Prosthesis $ 481.00 $ 382.72 $ 98.28 79.57% dine med-PPO Durable Medical Equip $ 11,777.24 $ 7,063.91 $ 4,713.33 59.98% dmeTotal $ 12,258.24 $ 7,446.63 $ 4,811.61 in med-PPO Hospital Rm & Bd $ 22,405.00 $ 9,068.87 $ 13,336.13 40.48% in med-PPO Hospital Misc. Charges $ 159,697.02 $ 92,392.55 $ 67,304.47 57.85% in med-PPO Surgery $ 129,274.47 $ 72,474.78 $ 56,799.69 56.06% in med-PPO Nursery(in hospital) $ 863.74 $ 777.37 $ 86.37 90.00% Type South Tahoe Public Utility District 2002 Plan Year Summary of Claims Exhibit 5 med/dentJmisc COVERAGE Charges Paid by Plan Paid by Emplolyee % Paid by Plan in med-PPO in Total lab med-PPO lab med-PPO lab med-PPO lab med-PPO lab Total md-in med-PPO md-in med-PPO md-in med-PPO md-in med-PPO md-in med-PPO md-in Total md-office med-PPO md-office med-PPO md-office med-PPO md-office med-PPO md-office med-PPO md-office Total md-out med-PPO md-out Total misc med-PPO misc med-PPO misc med-PPO misc Total mn med-PPO mn med-PPO mn med-PPO mn med-PPO mn Total out med-PPO out med-PPO out med-PPO out med-PPO out med-PPO out Total rx med-PPO rx med-PPO rx med-PPO rx Total well med-PPO well med-PPO well med-PPO well med-PPO well med-PPO well med-PPO well Total misc misc misc misc misc misc misc misc misc misc misc misc misc misc misc misc misc Total Grand Total Facility Charges Diog.x-ray & lab X-Ray/Radiology Lab/Pathology Pathology Anesthesiologist Surgical Assist. In Hospital Dr. Visit Out of Area Emergency Emerg. Rm Dr. Visit Dr. Office Visit Chiro. Care Consultation Medical Test DPM Office Visit Physical Therapy Misc. Services PPO Fees PPO FEES Ment Health In-patient Ment Health Out-patient Mental Health Dr. Visit Substance Abuse OutPat Op Hospital Emergency Ambulatory Surgery Infusion Therapy Chemo. Admin. Ambulance Ground Tdp Prescription Drugs Thera./Diag Inject. RX Card Billing Wellness Care Wellness xray & lab Well Child Care Immunization Inject. Pap Smear Mammogram Duplicate Claim Not Covered Expense Coordination of Bene. Out of Contract Discount on Charges Refund Subrogation Correction $ 3,039.30 $ 315,279.83 $ 5,751.79 $ 89,351.24 $ 53,242.69 $ 5,973.00 $ 161,615.94 $ 22,764.00 $ 5,001.00 $ 3,566,00 $ 1,523.50 $ 12,563.61 $ 45,418.11 $ 66,783,22 $ 67,929.82 $ 10,543.50 $ 70,854.21 $ 1,822.00 $ 217,932.75 $ 26,723.65 $ 26,723.65 $ 835.40 $ 331.35 $ 327.00 $ 1,493.75 $ 5,855.60 $ 17,226.20 $ 240.00 $ 93,45 $ 23,415.25 $ 34,984.75 $ 141,525.48 $ 1,950.00 $ 1,975.00 $ 3,890.00 $ 184,325.23 $ 724.14 $ 4,293.00 $ 159,529.21 $ 164,546.35 $ 5,903.00 $ 5,102.52 $ 1,238.00 $ 2,616.00 $ 2,906.00 $ 4,324.15 $ 22,089.67 $ 10,126.34 $ 24,133.71 $ (84,384.56) $ 842.70 $ (214,107.43) $ (1,592.58) $ (4,446.00) $ 6,479.02 $ (262,948.80) $1,151,716.73 $ 2,325.05 $ 714.25 $ 177,038.62 $ 138,240.91 $ 4,329.60 $ 1,422.19 $ 55,378.51 $ 33,972.73 $ 29,660.98 $ 23,581.71 $ 5,232.20 $ 3,740.80 $ 97,227.48 $ 64,388.46 $ 13,404.50 $ 9,359.50 $ 2,063.19 $ 2,937.81 $ 11,455.66 $ (7,889.66) $ 1,390.60 $ 132.90 $ 6,665.20 $ 5,898.41 $ 34,979.15 $ 10,438.96 $ 45,396.09 $ 21,387.13 $ 54,682.25 $ 13,247.57 $ 7,274.34 $ 3,269.16 $ 46,032.66 $ 24,821.55 $ 1,411.69 $ 410.31 $ 154,797.03 $ 63,135.72 $ 17,693.30 $ 9,030.35 $ 17,693.30 $ 9,030.35 $ 672.39 $ 163.01 $ 331.35 $ $ 327.00 $ $ 1,330.74 $ 163.01 $ 5,022.06 $ 833.54 $ 13,687.84 $ 3,538.36 $ 188.59 $ 51.41 $ 18.77 $ 74.68 $ 18,917.26 $ 4,497.99 $ 27,183.22 $ 7,801.53 $ 106,300,58 $ 35,224,90 $ 1,348,74 $ 801,26 $ 1,461.24 $ 513.76 $ 3,521.00 $ 369.00 $ 139,814.78 $ 44,510.45 $ 676.14 $ 48.00 $ 2,375.26 $ 1,917.74 $ 159,529.21 $ $ 162,580.61 $ 1,965.74 $ 4,867.81 $ 1,035.19 $ 2,116.66 $ 2,985.86 $ 1,032.78 $ 205.22 $ 1,964.73 $ 651.27 $ 1,589.44 $ 1,316.56 $ 2,863.47 $ 1,460.68 $ 14,434.89 $ 7,654.78 $ $ 10,126.34 $ $ 24,133.71 $ (83,656.56) $ (728.00) $ 842.70 $ $ (93.19) $ (214,014.24) $ (1,592.58) $ $ (4,446.00) $ $ 6,435.82 $ 43.20 $ (82,509.81) $ (180,438.99 $ 918,408.53 $ 233,308.20 76.50% 75.27% 61.98% 55.71% 58.31% 58.88% 41.26% 321.25% 91.28% 53.05% 67.98% 80.50% 68.99% 64.97% 77.48% 66.21% 80.49% 100.00% 100.00% 85.77% 79.46% 78.58% 20.09% 77.70% 75.11% 69.17% 73.99% 90.51% 93.37% 55.33% 100.00% 82.46% 41.48% 83.42% 75.10% 54.70% 66.22% 0.00% 0.00% 99.14% 100.00% 0.04% 100.00% 100.00% 99.33% Coverage Distribution South Tahoe Public Utility District 2002 Plan Year Comparison with Previous Year Exhibit 6 single family 1998 Plan Year 1999 Plan Year 2000 Plan Year 2001 Plan Year 2002 Plan Year 19% 17% 17% 17% 18% 81% 83% 83% 83% 82% Annual plan Health Care Claims Costs by Employee 7,214.26 % Change Medical Cost Breakdown Hospital Non Hospital 6,142.95 8,729.30 8,311.34 7,312.77 -15% 42% -5% -12% Inpatient 22.95% 6.97% 29.58% 20.52% 20.48% Outpatient 12.91% 18.02% 8.83% 12.13% 16.25% Physician Inpatient 11.53% 18.01% 17.20% 13.75% 4.12% Outpatient 3.16% 3.89% 2.81% 3.03% 2.11% Office 14.11% 14.57% 11.95% 15.99% 12.37% X- ray /Lab 15.43% 16.43% 14.24% 13.09% 12.76% Supplies/ Drugs 19.91% 21.93% 3.78% 16.82% 19.47% MN /SA Services 2.85% 3.91% 4.14% Dental Cost Breakdown Preventive 24.41% 26.22% 27.65% 23.90% 29.66% Basic 20.93% 18.03% 16.20% 20.89% 15.30% Major 54.65% 55.75% 56.14% 55.22% 55.03% Taken from reports prepared by CCCI. 10 tahoe benefit util review.xls, prey yr comp 4/22/2003 South Tahoe Public Utility District Cumulative Paid Claims History - Medical and Prescription Claims Less Stop Loss Reimbursement Policy Year 1997 through Policy Year 2002 Exhibit 7 Jan Feb Mar April May June July Aug Sept Oct Nov Dec 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 No. of Employees 110 109 109 111 111 112 112 113 112 112 113 113 Paid Claims $50,210 $67,340 $40,903 $79,296 $46,196 557,340 $44,553 $36,615 $98,785 $128,464 $33,753 $121,314 Avg. Claim per EE 5456.45 $617.80 5375.25 5714.38 5416.18 $511.96 $397.80 5324.02 $882.01 $1,147.00 5298.69 51,073.57 Year To Date Jan -02 Feb -02 Mar -02 Apr -02 May -02 Jun -02 Jul -02 Aug -02 Sep -02 Oct -02 Nov -02 Dec -02 Cumulafive Paid Claims $50,210 $117,549 $158,452 $237,748 $283,944 $341,283 $385,836 $422,451 $521,236 $649,700 $683,452 $804,766 Cumulafive No. of Ees 110 219 328 439 550 662 774 887 999 1111 1224 1337 Avg. YTD Claim Per EE $456.45 5536.75 5483.09 5541.57 $516.26 5515.53 $498.50 5476.27 5521.76 5584.79 5558.38 5601.92 %Chg. Over Prior Year -10.9% 4.3% -36.7% -31.3% -29.4% -31.2% -28.6% -37.5% -31.3% -9.2% -11.2% -6,4% Year To Date Jan -01 Feb -01 Mar -01 Apr -01 May -01 Jun -01 Jul -01 Aug -01 Sep -01 Oct -01 Nov -01 Dec -01 Paid Claims $46,852 $49,085 $43,122 $62,334 $45,415 $73,605 $76,358 $511,979 $106,832 672,465 741,417 807,382 Cumulative Paid Claims 546.852 595,937 5139,059 5201,394 5246,808 $320,413 5376,351 $511,979 $618,811 5672,467 $741,484 $807,382 Cumulative No. of Ees 111 222 333 444 555 664 775 887 1,000 1,113 1,225 1,336 Avg. YTD Claim Per EE $422.09 5432.15 5417.60 5453.59 $444.70 $482.55 5485.61 5577.20 $618.81 5604.19 $605.29 5604.33 % Chg. Over Prior Year - 17.62% - 16.02% - 45.30% - 42.50% - 39.19% - 35.57% - 30.44% - 24.22% - 18.52% -6.18% -177% -6.01% Year To Date Jan -00 Feb -00 Mar -00 Apr -00 May -00 Jun -00 Jul -00 Aug -00 Sep -00 Oct -00 Nov -00 Dec -00 Paid Claims $55,848 $56,328 $136,718 $94,228 $55,431 592,053 $36,877 5174,160 754,4 -$41,827 766,720 855,773 Cumulative Paid Claims 555,848 5112,176 5248,894 5343,121 5398,552 5492,056 5536.877 5671,067 $754,11114 $711 2,287 5766.728 $855,771 Cumuiafive No. of Ees 109 218 326 435 545 657 769 881 993 1,106 1,219 1,331 Avg. YTD Claim Per EE 5512.37 $514.57 $763.48 5788.78 $731.29 $748.94 $698.15 $761.71 5759.43 5644.02 $628.98 5642.95 %Chg. Over Prior Year 186.21% 35.86% 72.12% 62.44% 51.74% 56.51% 48.29% 65.03% 67.72% 44.95% 44.50% 48.15% Year To Date Jan -99 Feb -99 Mar -99 Apr -99 May -99 Jun -99 Jul -99 Aug -99 Sep -99 Oct -99 Nov -99 Dec -99 Paid Claims $20,229 $65,370 $64,332 $68,583 570,852 $21,141 $68,632 4,219 451,334 492,283 $29,756 $75,460 Cumulative Paid Claims $20,229 $85,599 $149,931 $218,514 $270,856 $322,046 $368,639 541111,258 $452,332 $492,285 $529,751 $575,460 Cumulative No. of Ees 113 226 338 450 562 673 783 891 999 1108 1217 1326 Avg. YTD Claim Per EE 5179.02 5 378.76 5 443.58 5 485.59 5 481.95 $478.52 5470.80 5 461.57 5452.78 $444.30 $435.29 $433.98 % Chg. Over Prior Year 0.7% -2.0% 29.4% 43.3% 39.2% 41.2% 30.8% 25.2% 22.1% 13.4% 8.2% -2.0% Year To Date Jan, 98 Feb, 98 Mar, 98 April, 98 May, 98 June, 98 July, 98 Aug, 98 Sept, 98 Oct, 98 Nov, 98 Dec, 98 Paid Claims $19,374 $64,456 $28,256 $35,622 $41,632 Cumulative Paid Claims 519,374 222,647 276,413 $24,150 $67,116 431,768 488,228 $86,652 $83,829 $112,011 $147,710 $189,311 $222,646 $276, 111 $324,1 111 $367,111 $431,711 $488,211 $586,611 No. of Ees 109 108 110 109 111 110 111 111 111 112 112 111 Cumulative No. of Ees 109 217 327 436 547 657 768 879 990 1102 1214 1325 Avg. YTD Claim Per EE $177.74 $386.31 5342.77 5338.78 $346.14 $338.88 $359.91 $368.77 $370.82 $391.80 5402,16 $442.76 % Chg. Over Prior Year N/A 1646.3% 127.2% -13.6% -27.2% -34.3% -28.2% -33.5% -33.47 -28.0% -26.1% -28.8% Claims Information provided by Cost Containment Concepts. Paid Claims include costs of "Nervous and Mental" and Other category. 11 medical cumulative claims.rls 4/22/2003 South Tahoe Public Utility District Cumulative Paid Claims History - Dental Claims Policy Year 1997 through Policy Year 2002 Exhibit 8 Jan Feb Mar April May June July Aug Sept Oct Nov Dec 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 No. of Employees Paid Claims Avg. Claim per EE 110 109 109 111 111 112 112 113 112 112 113 113 $265 511,330 $9,679 $10,279 $8,858 $9,935 55,412 $2,705 512,062 $16,931 $2,886 $14,700 52.41 $103.95 $88.80 592.60 $79.80 $88.71 $48.32 523.94 $107.70 $151.17 $25.54 5130.09 Year To Date Jan -02 Feb -02 Mar -02 Apr -02 May -02 Jun -02 Jul -02 Aug -02 Sep -02 Oc1 -02 Nov -02 Dec -02 Cumulative Paid Claims $265 511,595 $21,275 $31,553 $40,411 $50,346 $55,758 $58,463 $70,526 $87,457 $90,343 $105,043 Cumulative No. of Fes 110 219 328 439 550 662 774 887 999 1111 1224 1337 Avg. YTD Claim Per EE 52.41 $52.95 $64.86 $71.88 573.47 $76.05 572.04 565.91 $70.60 $78.72 $73.81 $78.57 % Chg. Over Prior Year - 5962.8% - 158.1% -71.5% -50.9% -33.3% -22.9% -25.5% -24.3% -24.6% -14.4% -18.2% -12.5% Year To Date Jan -01 Feb -01 Mar -01 Apr -01 May -01 Jun -01 Jul -01 Aug -01 Sep -01 Oct -0I Nov -01 Dec -01 Cumulative Paid Claims $16,213 $30,332 $37,045 $48,171 $54,347 $62,072 $70,084 $72,654 $87,942 $100,251 $106,888 $118,124 Cumulative No. of Ees 111 222 333 444 555 664 775 887 1000 1113 1225 1336 Avg. YTD Claim Per EE $146.06 $136.63 $111.25 5108.49 $97.92 593.48 $90.43 $81.91 $87.94 $90.07 587.26 $88.42 % Chg. Over Prlor Year 63.9% 51.5% 35.9% 30.4% 24.5% 18.87. 16.0% 5.7% 14.1% 16.2% 12.5% 12.7% Year To Date Jan -00 Feb -00 Mar -00 Apr -00 May -00 Jun-00 Jul-00 Aug -00 Sep -00 Oct -00 Nov -00 Dec-00 Cumulative Paid Claims $8,385 $15,212 $23,974 $40,103 $50,586 $59,756 $66,119 $73,287 $82,510 $91,929 $103,725 $112,453 Cumulative No. of Ees 109 218 326 435 545 657 769 881 993 1106 1219 1331 Avg. YTD Claim Per EE 576.92 $69.78 $73.54 592.19 $92.82 $90.95 585.98 $83.19 $83.09 583.12 $85.09 $84.49 % Chg. Over Prior Year 45.7% 5.4% 3.1% 22.1% 25.5% 19.8% 13.3% 7.7% 10.0% 10.2% 11.5% 9.5% Year To Date Jan, 99 Feb, 99 Mar, 99 April, 99 May, 99 June, 99 July, 99 Aug, 99 Sept, 99 Oct, 99 Nov, 99 Dec, 99 Cumulative Paid Claims $5,964 $14,963 $24,104 $33,976 $41,548 $51,103 $59,446 $68,851 $75,482 $83,595 $92,871 $102,302 Cumulative No. of Ees 113 226 338 450 562 673 783 891 999 1108 1217 1326 Avg. YTD Claim Per EE $52.78 566.21 571.31 575.50 $73.93 $75.93 $75.92 $77.27 $75.56 $75.45 $76.31 $77.15 %Chg. Over Prior Year 94.9% -0.9% -4.0% -8.8% -10.0% -6.0% -3.5% 3.9% 5.5% 6.27. 4.77. -0.8% Year To Date Jan, 98 Feb, 98 Mar, 98 April, 98 May, 98 June, 98 July, 98 Aug, 98 Sept, 98 Oct, 98 Nov, 98 Dec, 98 Monthly Paid Claims $2,952 $11,551 $9,783 $11,825 $8,818 $8,143 $7,372 $4,931 $5,551 $7,370 $10,147 $14,556 Cumulative Paid Claims 52,952 $14,503 $24,286 $36,111 $44,929 $53,073 $60,444 $65,376 $70,927 $78,297 588.444 5103,000 No. of Ees 109 108 110 109 111 110 111 111 111 112 112 111 Cumulative No. of Ees 109 217 327 436 547 657 768 879 990 1102 1214 1325 Avg. YTD Claim Per EE 527.08 $66.83 574.27 $82.82 582.14 $80.78 $78.70 574.38 $71.64 571.05 $72.85 $77.74 % Chg. Over Prior Year N/A 245.6% 282.77. 202.27. 153.3% 108.7% 68.77. 56.9% 38.6% 33.2% 13.77. 9.2% Claims report Information provided by Cost Containment Concepts. 12 Denal cumulative claims.[Is 4/22/2003 Attachment Point PPO Medical & Rx EE: PPO Medical & Rx Family: South Tahoe Public Utility District Paid Claims Vs. Aggregate Attachment 2002 Plan Year Exhibit 9 1/1/2002 $534.97 $1,070.50 No. of No. of No. of Mon. Attach. *Paid Cum. Attach. Cum. Paid Month sgl fam EEs Level Claims Level Claims January, 02 20 90 110 $107,044.40 $50,209.56 $107,044.40 $50,209.56 February 19 90 109 $106,509.43 $67,011.29 3310,063.26 5117,364.28 March 19 90 109 $106,509.43 $40,143.43 $320,063.26 $157,364.28 April 19 92 111 $108,650.43 $78,064.35 $428,713.69 $235,428.63 May 19 92 112 5108,650.43 546,074.96 5537,364.12 3281,503.59 $109,185.40 $57,012.61 $646,549.52 $338,516.20 July 20 92 112 $109,185.40 $44,553.11 $755,734.92 $383,069.31 August 21 92 113 $109,720.37 $36,614.51 $865,455.29 September 20 92 112 $518,284.44 $109,185.40 $98,530.62 $974,640.69 $518,214.44 October 20 92 112 $109,185.40 $128,464.13 November 21 92 113 $1,93,546.46 $680,245.07 $109,720.37 $33,566.50 31,1193,546.46 $680,245.07 December 21 92 113 $109,720.37 $114,182.72 $1,303,266.83 $794,427.79 Totals 239 1098 1337 $1,303,266.83 $794,427.79 $1,303,266.83 % of Attachment $794,427.79 $ Saved To Date 61.04) ($508,839.04) Report based on information received from Cost Containment Concepts. *Paid claims do not include adjustments to benefits, (i.e. refunds or corrections). Claims incurred and paid within the plan year. 13 Agg SL.xls 4/23/2003 TO: FR: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Rhonda McFarlane, Chief Financial Officer RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: 6.a CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: RESOLUTION OF INTENTION TO ENTER INTO A CONTRACT WITH CALPERS (CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM) REQUESTED BOARD ACTION: (1) Adopt Resolution of Intention to approve a contract between South Tahoe Public Utility District and CalPERS; and (2) Authorize execution of Certification of Governing Body's Action DISCUSSION: The initial document required by CalPERS, before actually enterinq into a contract with them, is a certification that a Resolution of Intention to enter into a contract has been passed by the District's Board of Directors. Followinq this action, a formal vote can be conducted by District employees siqnifyinq approval or disapproval to padicipate in the CalPERS retirement system. Please note: Myles Margady, J.D. LLM, Public Aqency Retirement Planninq, Inc., will be present at the Board Meetinq. SCHEDULE: COSTS: $193,000 more than present Plan ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution of Intention; Contract (exhibit only); Summary of Major Provisions; Certification of Governing Body's Action CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES .,~/'/~ NO CHIEF FINANCIAL OFFICER: YESi~ CATEGORY: GENERAL X WATER SEWER RESOLUTION NO. RESOLUTION OF INTENTION TO APPROVE A CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies in the Public Employees' Retirement System, making their employees members of said System, and sets forth the procedure by which participation may be accomplished; and WHEREAS, one of the steps required in the procedure is the adoption by the governing body of the public, agency of a resolution giving notice of intention to approve a contract for such participation of said agency in the Public Employees' Retirement System, which resolution shall contain a summary of the major provisions of the proposed retirement plan; and WHEREAS, attached is a summary of the major provisions of the proposed plan; NOW, THEREFORE, BE IT RESOLVED, that the governing body of the above agency gives, and it does hereby give notice of intention to approve a contract between said governing body and the Board of Administration of the Public Employees' Retirement System, providing for participation of said agency in said retirement system, a copy of said contract and a copy of the summary of the major provisions of the proposed plan being attached hereto, as an "Exhibit", and by this reference made a part hereof, By: Presiding Officer Title Date adopted and approved (New Agency) CON-301 (Rev. 4/96) CalPERS EXHIBIT California Public Employees' Retirement System CONTRACT Between the Board of Administration California Public Employees' Retirement System and the Board of Directors South Tahoe Public Utility District In consideration of the covenants and agreement hereafter contained and on the part of both parties to be kept and performed, the governing body of above public agency, hereafter referred to as "Public Agency", and the Board of Administration, Public Employees' Retirement System, hereafter referred to as "Board", hereby agree as follows: All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for local miscellaneous members. Public Agency shall participate in the Public Employees' Retirement System from and after making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: Employees other than local safety members (herein referred to as local miscellaneous members). Any exclusion(s) shall remain in effect until such time as the Public Employees' Retirement System determines that continuing said exclusion(s) would risk a finding of non-compliance with any federal tax laws or regulations. If such a determination is contemplated, the Public Employees' Retirement System will meet with the Public Agency to discuss the matter and coordinate any required changes or amendments to the contract. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: a. SAFETY EMPLOYEES; AND MEMBERS OF THE GOVERNING BODY FIRST ELECTED OR APPOINTED PRIOR TO JULY 1, 1994. (Elected or appointed officials who are first elected or appointed on or after July I, 1994 or to a term of office not consecutive with a term held on June 30, 1994 are excluded pursuant to Government Code Section 20322). The percentage of final compensation to be provided for local miscellaneous members for each year of credited prior service is 0% and the percentage of final compensation to be provided for each year of credited current service is 100% and determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Supplemental to Federal Social Security). Public Agency elects to be subject to the following optional provisions: Section 21024 (Military Service Credit as Public Service), Statutes of 1976. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members of said Retirement System. 8. Public Agency shall also contribute to said Retirement System as follows: A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. 10. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. B. This amendment shall be effective on the BOARD OF ADMINISTRATION i PUBLIC EMPLOYEES' RETI,RE~fENT SYSTEM , ~, BY KENNETH W. MARZION, CHIEF ACTUARIAL & EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM __ day of BOARD OF DIRECTORS SOURTH TAHOE PUBLIC UTILITY DISTRICT BY PRESIDING OFFICE, R~,~?" Witness,D~,~ Attest: AMENDMENT ER# 4882 PERS-CON-702A (Rev. 8\02) Clerk CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Actuarial and Employer Services Division Public Agency Contract Services (916) 326-3420 SUMMARY OF MAJOR PROVISIONS 2% @ 55 Formula (Section 21354) Local Miscellaneous Members SERVICE RETIREMENT To be eligible for service retirement, a member must be at least age 50 and have five years of CaIPERS credited service. There is no compulsory retirement age. The monthly retirement allowance is determined by age at retirement, years of service credit and final compensation. The basic benefit is 2% of final compensation for each year of credited service upon retirement at age 55. If retirement is earlier than age 55, the percentage of final compensation decreases for each quarter year of attained age to 1.426% at age 50. If retirement is deferred beyond age 55, the percentage of final compensation increases for each quarter year of attained age to 2.418% at age 63. Final compensation is the average monthly pay rate during the last consecutive 36 months of employment, or 12 months if provided by the employer's contract, unless the member designates a different period of 36 or 12 consecutive months when the average pay rate was higher. DISABILITY RETIREMENT Members permanently incapacitated from performing their duties are eligible for disability retirement provided they have at least five years of service credit. The monthly retirement allowance is 1.8% of final compensation for each year of service. The maximum percentage for members who have between 10.000 and 18.518 years of service credit is one-third of their final compensation. If the member is eligible for service retirement, the member will receive the higher allowance payable, service or disability. If provided by the employer's contract, the benefit would be a minimum of 30% of final compensation for the first five years of service credit, plus 1% for each additional year of service to a maximum benefit of 50% of final compensation. INDUSTRIAL DISABILITY RETIREMENT If provided by the employer's contract, members permanently incapacitated from performing their duties as a result of a job-related injury or illness may receive 50% of their final compensation (or more by additional contract provisions). The industrial disability retirement allowance for members who entered membership in a miscellaneous category after January 1, 1980, cannot exceed the amount that would be payable for a service retirement if employment had continued to age 63. This limit may not apply if the member was disabled because of a direct violent act upon their person or as a result of hazardous and dangerous duty required for the position. If the member is eligible for service retirement, the service retirement allowance is payable if greater than the industrial disability retirement allowance. PRE-RETIREMENT DEATH BENEFITS Basic Death Benefit: This benefit is a refund of the member's contributions plus interest and up to six months' pay (one month's salary rate for each year of current service to a maximum of six months). PERS-CON-50 (Rev, 1/02) 1957 Survivor Benefit: An eligible beneficiary may elect to receive either the Basic Death Benefit or the 1957 Survivor Benefit. The 1957 Survivor Benefit provides a monthly allowance equal to one-half of the highest service retirement allowance the member would have received had he/she retired on the date of death. The 1957 Survivor Benefit is payable to the surviving spouse until death or to eligible unmarried children until age 18. 1959 Survivor Benefit: 0f provided by the employer's contract and the member is not covered under social security). A surviving spouse and eligible children may receive a monthly allowance as determine by the level of coverage. This benefit is payable in addition to the Basic Death Benefit or 1957 Survivor Benefit. Children are eligible if under age 22 and unmarried. .Pre-Retirement Optional Settlement 2 Death Benefit: (If provided by the employer's contract.) The spouse of a deceased member, who was eligible to retire for service at the time of death, may to elect to receive the Pre-Retirement Optional Settlement 2 Death Benefit in lieu of the lump sum Basic Death Benefit. The benefit is a monthly allowance equal to the amount the member would have received if he/she had retired for service on the date of death and elected Optional Settlement 2, the highest monthly allowance a member can leave a spouse. COST-OF-LIVING ADJUSTMENTS The cost of living allowance increases are limited to a maximum of 2% compounded annually unless the employer's contract provides a 3, 4, or 5% increase. DEATH AFTER RETIREMENT The lump sum death benefit is $500 (or $600, $2,000, $3,000, $4,000 or $5,000 if provided by the employer's contract) regardless of the retirement plan chosen by the member at the time of retirement. TERMINATION OF EMPLOYMENT Members who have separated from employment may elect to leave their contributions on deposit or request a refund of contributions and interest. Those who leave their contributions on deposit may apply at a later date for a monthly retirement allowance if the minimum service and age requirements are met. Members who request a refund of their contributions terminate their membership and are not eligible for any future benefits unless they return to CaIPERS membership. EMPLOYEE CONTRIBUTION,g Miscellaneous members covered by the 2% @ 55 formula contribute 7% of reportable earnings. Those covered under a modified formula (coordinated with Social Security) do not contribute on the first $133.33 earned. The employer also contributes toward the cost of the benefits. The amount contributed by the employer for current service retirement benefits generally exceeds the cost to the employee. In addition, the employer bears the entire cost of prior service benefits (the period of time before the employer provided retirement coverage under CaIPERS). All employer contribution rates are subject to adjustment by the CalPERS Board of Administration. PERS-CON-50 (Rev. 1/02) CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Actuarial and Employer Services Division Public Agency Contract Services P.O. Box 942709 Sacramento, CA 94229-2709 (916) 326-3420 CERTIFICATION OF GOVERNING BODY'S ACTION I hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the of the (governing body) (public agency) on (date) Clerk/Secretary Title PERS-CON-12 (rev. 1/96) TO: FR: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OFDIRECTORS Rhonda McFarlane, Chief Financial Officer RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: 6.5 CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: SOUTH TAHOE PUBLIC UTILITY DISTRICT DEFERRED COMPENSATION PLAN AMENDMENT REQUESTED BOARD ACTION: (1) Authorize the Plan Trustees to amend the Plan document and adoption agreement to offer Participant Loans from the Deferred Compensation Plan assets commencing June 18, 2003; and (2) Adopt resolution amending the STPUD Deferred Compensation Plan DISCUSSION: The District is enterinq into Letters of Aqreement with the Management Staff and Stationary Enqineers, Local 39. In one of the Letters of Agreement, the District agreed to allow Participant Loans from the South Tahoe Public Utility District Deferred Compensation Plan. Participant Loans are an optional provision allowed for under the Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA). SCHEDULE: The amendment will be effective June 18, 2003, and will be implemented as soon as administratively possible COSTS: Staff time BUDGETED AMOUNT REMAINING: ATTACHMENTS: Resolution ACCOUNTNO: CONCURRENCE WITH REQUESTED ACTION: GE.ERAL,,A.AGER: YES .O CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AMENDING RESOLUTION NO. 2731-01 PERTAINING TO THE SOUTH PUBLIC UTILITY DISTRICT DEFERRED COMPENSATION PLAN WHEREAS, the South Tahoe Public Utility District (District) has employees rendering valuable services; and WHEREAS, the District has established a Deferred Compensation Plan (the Plan) for such employees that serves the interest of the District by enabling it to provide reasonable retirement security for its employees, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the District has entered into Letters of Agreement with the Management Staff and Stationary Engineers, Local 39. WHEREAS, the Letters of Agreement state "As soon as administratively possible the District shall allow participant loans from individual accounts in the Deferred Compensation Plan." NOW THEREFORE, the Board of Directors of the South Tahoe Public Utility District hereby resolves the Plan trustees are hereby authorized to amend the Plan to provide participant loans effective June 18, 2003. PASSED AND UNANIMOUSLY ADOPTED by the Board of Directors of the South Tahoe Public Utility District, this 15th day of May 2003. AYES: NOES: ABSENT: /////////////// /////////////// /////////////// 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Resolution Page 2 James R. Jones, Board President South Tahoe Public Utility District ~athy Sharp Clerk of the Board and Ex-off cio Secretary to the Board of Directors SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Lisa Coyner, Manaqer of Customer Service RE: BOARD MEETING May 15, 2003 AGENDA ITEM:· ACTION ITEM NO: ~6 .c CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CHRISTIANA INN GREASE iNTERCEPTOR REQUESTED BOARD ACTION: Extend requirement to install and inspect grease interceptor to Se tember 30 2003 DISCUSSION: This item was assigned to the Operations Committee at the request of Gerald ~vent the committee did ~a s consideration. ~develo a ro ramto reduce ~remel environmentall ~ntation of the Grease Mana ement ro ram the maintenance crews have noticed si nificant decreases ~n tease ~nceresultin in ublic ~ce no interru tion in ~l rns. For all customers ~el eek sewer rates down. District staff has re uested that the Christiana inn install a 320 allon tease ~k Tahoe. MrMershon has D'~n continued on next a e. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: L~ District to Mr. Mershon CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO '~'~-/~ GENERAL WATER CHIEF FINANCIAL OFFICER: YES NO~Y~14'~*~-~ '- ~-'~--' SEWER_ X Continued from Paqe One: been ,qranted an extension on several occasions due to financial issues and not being able to find a contractor to install the interceptor prior to the end of excavation season. Mr. Mershon is requesting the Board delay installation due to this company not hav n,q capital to fund project due to poor and continuing economics in South Lake Tahoe. His company had worst revenue season in history. South Tahoe P blic Utility District April 30, 2003 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 ° Fax 530 541-0614 CERTIFIED MAIL Mr. Gerald Mershon Christiana Inn P. O. Box 18298 South Lake Tahoe, CA 96150 Re: Grease Interceptor Dear Jerry: On October 28, 2002, the South Tahoe Public Utility District mailed you a letter regarding the possibility of your water/sewer service being disconnected for failure to install a 320 gallon grease interceptor. After some discussion with you, I agreed to extend the required installation and inspection of the device through May 15, 2003. Please consider this your formal notification that your grease interceptor must be installed and inspected by May 15, 2003. You had mentioned to me your desire to go before the Board of Directors and I had given you the telephone number for the Clerk of the Board, Ms. Kathy Sharp. To date, you have not appeared before the Board to discuss your grease interceptor and the financial strain the installation will place on your business. ! urge you to contact Kathy at 544-6474, extension 203 as soon as possible to arrange for a meeting before a Board Committee or the full Board of Directors. Please feel free to contact me if you should have any further questions at 544-6474, extension 221. I look forward to hearing from you. Sincerely, Lisa M. Coynd4~ Customer Service Manager CC: ~Kathy Sharp, Clerk of the Board Greg Schrempp, Inspection Supervisor File SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: John Thiel, Senior Enqineer RE: BOARD MEETING ACTION ITEM NO: ~.~ May 15, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: AL TAHOE ACCESS ROAD REQUESTED BOARD ACTION: Approve License Agreement between the District and El Dorado County for the County's use of the Al Tahoe access road for construction of the ballfields DISCUSSION: The District has been workinq with the El Dorado County (County), California, Tahoe Conservancy (CTC), and the City of South Lake Tahoe (City) regardinq use ami maintenance of the Al Tahoe access road. The arrangement currently being proposed would .require several agreements between the various parties. The District has approached the City to determine if it would accept a dedication of the road from both the District and CTC. A dedication of the road would siqnificantlv simplify the required arrangement since the access roa~l would be a public road (no aqreements for its use would be necessary). If the City will not accepl a dedication, several agreements will need to be neqotiated and prepared between the variou~ parties to allow construction and use of the road for the ballfields and for the District's use of ;, portion of the CTC property where the access road crosses it. The County anticipates commencinq construction in June which would not allow sufficie,[ time to finalize either of the above arranqements concerninq the access road. Accordingly, stall' recommends that the Board approve the License Aqreement between the District and the County to allow the County to use the access road for construction and installation of the ballfields. SCHEDULE: As soon as possible COSTS: None ACCOUNT NO: 1029-8130 BUDGETED AMOUNT REMAINING: $574,748 ATTACHMENTS: License Aqreement CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~r~,~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER LICENSE AGREEMENT This License Agreement (Agreement) is made and entered into on this day of May, 2003, by and between the South Tahoe Public Utility District, a California Public Agency formed in 1950 pursuant to the Public Utility District Act (District), and the County of El Dorado, a political subdivision of the State of California (County), at South Lake Tahoe, California, with reference to the following facts and intentions: A. The District is the owner of certain real property and road improvements (Access Road) located in the City of South Lake Tahoe, E1 Dorado County, California, and generally described as Assessor Parcel Numbers 25-041-12 and 25-051-27 (collectively District Property); B. The California Tahoe Conservancy (CTC) is the owner of certain real property located in the City of South Lake Tahoe, E1 Dorado County, California, and generally described as Assessor Parcel Number 25-041-13 (CTC Property); C. The County and the CTC have entered into an agreement for the County to construct recreational and related improvements on the CTC Property (Improvements); and D. The County desires to obtain, and District agrees to grant, a license over the District Property to construct and install the Improvements on the CTC Property pursuant to the terms and conditions of this Agreement. NOW, THEREFORE, the parties agree as follows: 1. Grant of License. For valuable consideration, the receipt of which is acknowledged, District grants to County, its officers, agents, contractors, consultants and employees, a license (License) for access across the District Property for the purpose of constructing and installing the Improvements on the CTC Property. The County shall not be entitled to utilize the District Property and the Road for any other purpose without the District's prior written consent. The License shall terminate when the County's completes construction and installation of the Improvements or one (1) year from the date of this Agreement, which ever occurs first (Term). 2. Access Road. The County and the District shall jointly inspect and document the condition of the Access Road prior to the County using the Access Road. After the County completes construction and installation of the Improvements, the County and the District shall jointly inspect the Access Road to determine its condition and the extent of any damage, if any, caused by the County, its officers, agents, contractors, consultants and employees, in the event of any damage to the Access Road, the parties shall use their best reasonable efforts to mutually agree to the necessary repair and/or replacement of any damage to the Access Road in order to return the Access Road to its condition that existed prior to the County use. County shall be responsible for the cost of any such repair and replacement to the Access Road, the District's Property, and any other property owned by the District which occurs as a result of the County's use of the Access Road SB 329130 v1:0076270105 -1- pursuant to the License. 3. Compliance with Law. County shall comply and conduct its activities in accordance with all local, state and federal laws. County shall obtain, at its sole cost and expense, any and all permits and consents from any such governmental agencies having jurisdiction that are necessary for performance of/ts rights and obligations pursuant to this License Agreement. 4. Insurance. County, including its agents, contractors and consultants, shall procure and maintain during the Term, at its/their own cost and expense automobile liability insurance with ?mits not less than One Million Dollars ($1,000,000) per occurrence, comprehensive general liability insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence and statutory workers' compensation insurance. The District shall be named as an additional insured on such policies and shall be provided a certificate of insurance evidencing the above coverages. Each certificate of insurance shall provide a minimum of thirty (30) days advance written notice to District of any material change or cancellation of insurance required under this section 5. Indemnification. County shall indemnify, defend and hold harmless the District, its directors, elected officials, officers, agents and employees, from and against any and all claims, damages, losses, liabilities and expenses, including attorneys' fees, paralegal and legal fees and costs, which arise out of, relate to or result from the County's use of the Access Road, breach of its obligations under this Agreement, except to the extent any liability, claim, damage, loss, cost or expense that is caused Y the D~stnct s sole active neghgence or willful misconduct. 6. General Provisions. 6.1 Good Faith. Wherever in this Agreement a party has the fight to approve an act of another party, the former shall exercise such discretion in good faith and according to reasonable commercial standards. Similarly, where a party is required to satisfy a condition or complete an act in a certain fashion or within a specified time period, that party shall pursue such objectives in good faith and make all reasonable efforts to accomplish the same; the other party shall likewise in good faith cooperate and assist the other party in accomplishing this task to cause the consummation of the agreement as intended by the parties and evidenced by this Agreement. 6.2 Construction. The provisions of this Agreement should be liberally construed to effectuate its purposes. The language of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party has participated in the drafting of this Agreement and had the opportunity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. 6.3 Severability. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of SB 329130 vh 01}762701tl5 -2- competent jurisdiction to be illegal, null or void or against public policy, the remaining provisions of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable shall be modified or changed by the parties to the extent possible to carry out the intentions and directives stated in this Agreement. 6.4 Signatures - Counterparts. This Agreement may be executed in two or mom counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. This Agreement shall not be effective until the execution and delivery between each of the parties of at least one set of counterparts. The parties authorize each other to detach and combine original signature pages and consolidate them into a single identical original. Any of such completely executed counterparts shall be sufficient proof of this Agreement. 6.5 Assignment. A party shall not voluntarily or by operation of law assign, hypothecate, give, transfer, mortgage, sublet, license, or otherwise transfer or encumber all or any part of its rights, duties, or other interests in this Agreement or the proceeds thereof (collectively, Assignment), without the other party's prior written consent, which consent shall not be unreasonably withheld or delayed. Any attempt to make an Assignment in violation of this provision shall be a material default under this Agreement and shall be null and void. Absent an express signed written agreement between the parties to the contrary, no assignment of any of the rights or obligations under this Agreement shall result in a novation or in any other way release the assignor from its obligations under this Agreement. 6.6 Successors and Assigns. This Agreement shall be binding on and shall inure to the benefit of the parties and their respective heirs, legal representatives, successors and permitted assigns, except as restricted by this Agreement. 6.7 Waiver. No waiver of any provision or consent to any action shall constitute a waiver of any other provision or consent to any other action, whether or not similar. No waiver or consent shall constitute a continuing waiver or consent or commit a party to provide a waiver in the future except to the extent specifically stated in writing. Any waiver given by a party shall be null and void if the party requesting such waiver has not provided a full and complete disclosure of all material facts relevant to the waiver requested. No waiver shall be binding unless executed in writing by the party making the waiver. 6.8 Governing Law. The validity and interpretation of this Agreement shall be governed by the laws of the State of California without giving effect to the principles of conflict of laws, with venue for all purposes proper only in the County of El Dorado, City of South Lake Tahoe, State of California. 6.9 Notices. All notices, approvals, acceptances, demands and other communications required or permitted under this Agreement, to be effective shall be in writing and shall be delivered in person or by U.S. mails (postage prepaid, certified, return receipt requested) or by Federal Express or other similar overnight delivery service to the party to whom the notice is SB 329130 vi: 0076270105 -3- directed at the address of such party as follows: To: District Richard Solbrig, Interim General Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 With Copy To: Gary M. Kvistad Hatch and Parent 21 East Carrillo Street Santa Barbara, CA 93101 To: County Bruce Lee, Supervising Civil Engineer County of E1 Dorado Department of Transportation 924-B Emerald Bay Road South Lake Tahoe, CA 96150 Any written communication given by mail shall be deemed delivered two (2) business days after such mailing date and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address as provided above. 6.10 Attorneys' Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in the same action or in a separate action brought for that purpose. The ttorneys fees award by the court shall be made as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith. 6.11 Authorizations. All individuals executing this and otherdocuments on behalf of the respective parties certify and warrant that they have the capacity and have been duly authorized to so execute the documents on behalf of the entity so indicated. Each signatory shall also indemnify the other parties to this Agreement, and hold them harmless, from any and all damages, costs, attorneys' fees, and other expenses, if the signatory is not so authorized. 6.12 Entire Agreement and Amendment. This Agreement contains the entire understanding and agreement of the parties with respect to the matters considered, and there have been no promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature binding except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives their right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, SB 329131} vi: (1076270105 -4- course of conduct, waiver or estoppel. IN WITNESS WHEREOF, the parties have executed this License Agreement as of the date first stated above. SOUTH TAHOE PUBLIC UTILITY DISTRICT COUNTY OF EL DORADO By James R. Jones, President By_ Helen Baumann, Chairman, Board of Supervisors ATTEST: ATTEST: Dixie L. Foote, Clerk of the Board of Supervisors By Kathy Sharp, Clerk of the Board/ Executive Secretary By_ Deputy Clerk SB 329130 vi: 0076270105 -5 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig, Interim General Manaqer RE: BOARD MEETING MaV 15, 2003 AGENDAITEM: ACTION ITEM NO: 6.e CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: B-LINE REPLACEMENT: PHASE 3 REQUESTED BOARD ACTION: Receive proiect update and direct staff DISCUSSION: In order for the proiect to stay on schedule for construction in 2004, the environmental document must be certified in June 2003 by the District, Tahoe Reqional Planninq Agency (TRPA), and the United States Forest Service (USFS). If certification cannot be obtained by that date, and final desiqn is delayed until late July to allow certification at the Julv TRPA Governinq Board meetinq, proiect construction cannot occur until 2005. The District has been workinq has been workinq with TRPA and USFS to respond to their requests for additional information (hydro-qeoloqical testinq of TRPA-identified SEZs and field observation of potential unknown historic trails). This work has been hampered by the late snowfall and is seriously threateninq the schedule if certification is delayed until this information is received. TRPA has a board meetinq on May 28, 2003. Staff requested TRPA staff by telephone to make a presentation concerning the proiect status and schedule at their May board meeting per the Board's direction. A letter has been sent to TRPA regardinq this matter as discussed at the last Board Meeting (see attached copy). Staff requests confirmation from the Board that the approach outlined in the accompanying letter matches the Board's previous direction. SCHEDULE: Proiect required to bid by October 1,2003 for construction in 2004 COSTS: ACCOUNT NO: 9098-8828 BLNIII BUDGETED AMOUNT REMAINING: $1,559,584 ATTACHMENTS: Letter to TRPA CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~-~-~-~/./~ NO CHIEF FINANCIAL OFFICER: YES-'I?F/C-'C-,:..,-~. ,-.,NO-. CATEGORY: GENERAL WATER SEWER X South Tahoe Public Utility District May 9, 2003 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 Jerry Wells, Acting Executive Director Tahoe Regional Planning Agency P.O. Box 5310 Stateline, NV 89449-5310 Re~ South Tahoe Public Utility District Export Pipeline - Phase 3 Final EIR]EIS/EIS Schedule Dear Jerry: The South Tahoe Public Utility District (District) Board of Directors at its May 1st Board meeting, directed staff to request an appearance at the May 28, 2003 Tahoe Regional Planning Agency (TRPA) Governing Board meeting. The purpose of the appearance is to request TRPA's assistance in keeping the project on schedule to allow construction in the 2004 building season. As explained at the prior TRPA public hearing on the project, the remaining portion of the existing pipeline to be replaced has out lived it's design life by several years. Based on prior inspections, we know numerous joints of the pipeline are suffering from internal corrosion due to a failed cement liner. The District Board is very conccrned, based upon previous experience with pipes in this condition, that a rupture could cause significant environmental damage as a result of any further delays. Simply stated, we are living on borrowed time. In order for the project to stay on schedule, the environmental document must be certified at the June Governing Board meeting. Responses to all comments received during the public review period, including any necessary rewrites of the draft EIR/EIS/EIS, will be completed by the end of May except for two items. The first item is a soils/hydrology study of the Alternative E route, and the second item is a third inspection of the Alternative E route for cultural resources, to be conducted with members of the Oregon-California Trails Association (collectively Studies). The Studies were the result of comments received during the comment period that the District is endeavoring to address. However, due to late snow fall in April, and now May, results of the Studies cannot be available until late June. Waiting until July to receive the results of the Studies so the Final EIR/EIS/EIS can be certified does not leave enough time to complete final design in order to bid the construction of the project by October 1, 2003. This October 1st deadline is the latest the District can start the bid process and still allow the prospective bidders to visit the site at a mandatory pre-bid meeting prior to snow covering the ground. The 2004 construction is predicated on this schedule. The District Board believes that it is essential that all of the involved public agencies do everything reasonably possible to keep the project on schedule, even if it is out of the ordinary, in order to avoid what would certainly be an environmental disaster if the pipeline were to rupture. The District Board Jerry Wells, Acting Executive Director Tahoe Regional Planning Agency May 9, 2003 Page 2 will request that the TRPA Governing Board consider taking one of the follo~ving actions at its June 25th Board meeting in order to keep the project on schedule: Certify the Final EI:R/EIS/EIS with any results from the Studies that require mitigation being included in permit conditions for the project, or Tentatively certify the Final EIR/EIS/EIS with the understanding that final certification will occur in July after receipt of the Studies and incorporation of any mitigation measures; or Acknowledge that Alternative E is the anticipated route to be approved by TRPA, subject to any mitigation measures necessary to address the results of the Studies, thereby allowing the District to proceed with final design without compromising the environmental process, and Commit to issuing permits for construction of the project by October 1, 2003, which will allow all on site construction requirements, including TRPA permit conditions, to be included in the construction documents and bids received by the District. The above requests may appear to be last nfinute, but this project has been in plarming for almost five (5) years. Given the deteriorating condition of the pipeline, the District Board's concerns, and TRPA Board member concerns, as evidenced by comments made at the prior TRPA public hearing, indicates that moving ahead expeditiously with the project in order to protect the environment should be of the highest priority. Please consider this letter the District's request to have this matter placed on the TRPA May 28th Governing Board meeting agenda for discussion and action. Please let me know as soon as possible if the District needs to do anything else to be included on this meeting agenda. Thank you for your continuing cooperation in this matter. Sincerely, Richard H. Solbrig Interim General Manager/Engineer CC: South Tahoe PUD Board Members Melissa Joyce, TRPA Gary Weigel, USFS TRPA Board PAYMENT OF CLAIMS FOR APPROVAL Action Item 6.f Payroll 4/30/03 Total Payroll 264,585.50 264,585.50 Cost Containment - health care payments IGI Resources - natural gas LaSalle National - bond refinance Total Vendor EFT Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable 0.00 0.00 2,354.91 2,354.91 178,820.32 254,478.83 333.00 830.50 434,462.65 Grand To~l 701,403.06 Payroll EFTs & Check,~ EFT EFT EFT EFT EFT EFT EFT CHK EFT EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal-Employment Taxes & W/H Hartford Deferred Comp ManuLife Pension ManuLife Pension Loan Payments Orchard Trust Deferred Comp Stationary Engineers Union Dues United Way Contributions Employee Direct Deposits Employee Paychecks Adjustments Sub-total 4~30~03 0.00 12,130.27 70,143.10 1,600.38 0.00 6,453.42 10,440.21 0.00 120.00 137,379.97 26,318.15 0.00 264,585.50 S w a t h T a p e P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/02/2003-05/15/2003 1 Paces THU, MAY 8, 2003, 12:02 AEI - -raj: D3UAS 3- - -1eP: GL JL - -lc : C'S11E-- - -jcb: 275010 #5529----pro g: 09 <1.07 >-- repot id: CKREK'SFC Do-Fault Selection: Check Stcek ID: AP ; C edk Types: MAI,HW,RV,VH Vendor Nave Account # Description Pmxrt Check # Type ACWA 10 -22 -4930 HWAN RESU ROES ADS /LEGAL NOTICES 20 -22 -4930 FINN RESJRES DIRECTOR ADS/LEGAL NUITCES Check Total: AFLAC FEE DELTnTCN Check Total: A F L A C 10 -00 -2538 GENERAL & AIIISIRATICN 207.00 138.00 345.00 00053243 Ma 120.00 120.00 00053244 M^I A P G ANALYITCAL PttacT CHIP 10 -07 -4760 LAminuoleky. LABCIUYERY SUPPLIES 311.40 20 -07 -4760 LABPAICEI LABORATORY SUPPLIES 212.60 Check Tbta1: 524.00 00053245 NW A W W A 20 -02 -6200 AMPS TRAVEL/NIEFTII /ELYTATICN 135.00 Check Total: 135.00 00053246 Ma AERVCE- PACIFIC 10 -01 -6052 UNDERGROUND REPAIR PIPE, CYVFRS, & NAM EE 423.10 Check Total: 423.10 00053247 NW ALPEN SIERRA COFFEE COMPANY 10 -00 -6520 GENERAL & ALNETISIRATICN SUPPLIES 79.20 20 -00 -6520 GENERAL & ALPUNISIRATICN SUPPLIES 52.80 Check Total: 132.00 00053248 MW AMEC EARTH & ENVIRONMENTAL INC 10 -28 -6042 ALPINE CIUNIY AVERICAN ARBITRAEN ASS 3C 10 -22 -4445 HU4nN RESOURCES 20 -22 -4445 HUMAN RESOURCES DIRECTOR G & MAINTENANCE Check Total: PERSONNEL LE 1L Check Total: AMERICAS - SD LAKE TAHOE 10 -28 -6360 ALPINE CC NIY PROPANE Check Total: ARAPARK tNIFURM SERVICES 10 -00 -2518 GENERAL & ALNUNISIRATICIV LNIFC)RWRUGSS /TC NELS PAYAELE Check Tttal: 3,500.00 3,500.00 00053249 NW 45.00 30.00 75.00 00053250 NW 560.26 560.26 00053251 NW 1,497.38 1,497.38 00053252 MN S a i t h T a h o e P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/02/2003-05415/2003 PPac� 2 THJ, MAY 8, 2003, 12:02 EM - -rte: D LAS -- -lam: GL JL - -lo : CNSIT -- - -jdW: 275010 #J529-- - -pn�: 09 <1.0>--report id: CQRE:CS1C I�fa :l t Scl ectio: Clack Stock ID: AP ; Check Types: NW, EW, RV, VH Vetter Narre Account # DepartmEnt ARNOLD, N Description ASCOM HASLER. T EASINU AVISIA =DES LI ES B S K ANALYTICAL LAPS BASIC LABORATORY INC. BE NETT STAHELI =SNEERS BERRY- HINCKLEY INIDLEIRI S BIN; MATERIALS BLARES In SE PICARD OF REGENTS 20 -00 -2002 GENERAL & AIIlEISIRATICN 10 -38 -5020 20 -38 -5020 10 -00 -6350 20 -00 -6350 20 -07 -6110 20 -07 -6110 10 -29 -8352 10 -00 -0415 10 -04 -6024 10 -04 -4630 10 -28 -6042 20 -01 -6052 10 -21 -6520 20 -21 -6520 10 -22 -6200 CLE'ICINER SERVICE E CUSTOMER SERVICE,' GENERAL & AU'f NISIRATTCN GENERAL & ADMIINISIRATICN LABC RATCRY LABS ENUINIEERTNU GENERAL & CN HEAVY NaINIENANeC HEAVY MAJNIE1N2ANCE ALPINE CIYNIY KIND REPAIR AENIENTSTRATTCN AE IINISIRATICN H IQAN R UPILSIY BIL= SCSPEFEE Check Total: EQUIEMENT EQuip avr E T�%TEAsE Clack Tbtal: NATURAL GAS NATURAL CAS MENTICRIM NrN 0E :NU Check Total: Clerk Total : Click Total : =CD MAPLE MERCallOR Check Tbta1: GASOLINE IIWIIVICEar OIL & UAfCAN�IST Check Total: PIPE, , & MANTLES TIES Clerk Tbtal: SUPPLIES SUPPLIES IES Clack Total: TRAWL /MEEITN S /ELLATICN Amount Check # Type 1,536.40 1,536.40 80.92 53.94 134.86 162.70 494.22 656.92 450.00 450.00 25.00 25.00 4,712.50 4,712.50 2,091.70 86.39 213.51 2,391.60 509.20 583.85 1,093.05 93.96 62.63 156.59 192.00 00053253 NW 00053254 MAT 00053255 Ma 00053256 MAI 00053257 Ma 00053258 MAT 00053259 M4 00053260 M4 00053261 Mg [.D. 05/08/03 PAYMENT 0 F CLAIMS REPORT 05/02/2003-05/15/2003 FFaagq-e 03, 12:02 IM - -re4: ECUS AS- - -1eU: GL 3L - -loc: CNSI1E-- - -job: 275010 #3529-- - -pm3: 09 <1.07 >- -report. id: Q SFC on: Check Stcck ID: AP ; Check Types: F W, HW, RV, W Acocunt # �t I cscriptiai Pnart Check # Type Y LNC 20 -22 -6200 HUNAN RESOURCES DIRECTOR 20 -02 -4790 PCMPS 10 -04 -6023 HEAVY MAINTIENANCE 20 -01 -6250 10 -07 -6250 EALTH SERVICES 20 -01 -6200 20 -02 -6200 NIGIT 10 -07 -4810 20 -07 -4810 20 -29 -8354 90 -98 -8828 10 -29 -8235 10 -22 -4810 20 -22 -4810 RTW Ut D REPAIR LABORATORY LIED REPAIR LA1 tATCRY IABCRAMFY ENCNEERIEND EXPCRT PIPELINE QRANP EIL-I EE211U KHAN RE9CCRCTS HCNPaN RESOURCES DIRECItR 10 -21 -6200 AtMINISIRATICN 20 -21 -6200 AtNINISIRATICN 10 -00 -2539 GENERAL & ALMINISIRATICN 10 -04 -4314 HEAVY flI TRAVEL /MEEPIlU35 /IDmICN1 Check Tbtal: OTHER SUPPLIES Check RA-al: FILTER. DJUIP /BLDG Clerk 'Ibtal : PS /CERTIFICATT PS /CE12T'IFicATI Check Ibtal : 2 e. /ELZT,ATTCN Check Thal: WES DUES MA. TRA : is +a•ti 1 ID 1:r •1 1 FCSI FCSIASE EXPENSES WIRLN, LAKE TAHOE EL (HI SCR ELINE PBS III LPPS- CPN)amN SLIID3E HANELIN ; FACILITY PCSIA3E KCPENSES FOSIAGE EXPENSES Check Tttal: T7RAUEL� 1 / TICN Check Tbtal ECM TERM DISABILITY, UNION LClD T R 1 DISABILITY LNIcN check Tbtal : 128.00 320.00 00053262 NW 808.56 00053263 Ma 515.64 00053264 NW 00053265 NW 50.00 50.00 100.00 00053266 NW 00053267 NW 00053268 Ma 00053269 NW 808.56 515.64 184.00 92.00 276.00 28.00 107.00 5.00 10.00 16.50 13.50 9.00 189.00 32.43 21.61 54.04 3,743.22 19.64 3,762.86 THU, NAY 8 P.U.D. 12,02 PM 05/08/03 PAYMENT O F CLAIMS , REPORT 05/02/2003-05/15/2003 I: mnAS- - -le3: GL JL - -1x: C�191TE___ -job: 275010 #3529 - -- -per: 09 Q.07>- -art id: 4 FC Deff fl t Spl ectica is Check Stale ID: AP ; Check Types: Ma, HW, RV, Mi Uerrbr Mare Acaxrt # Department CARSON AMP 20 -02 -6050 AMPS CLARK PLUMBING HEST & A/C CULVER COMPANY INC D2000 EMECSS WATER & WASTEWATER DIAM ND DITCH MUTUAL WATER DICK'S FULLER - ECUGEAS DISPOSAL, EBARA TNIERNATIC kL CORP EL EY ADO COUNTY EL ECRADO oiwry 10 -28 -8285 ALPINE COUNTY 10 -27 -6620 DISTRICT INFCRvATTCN 20 -27 -6620 DISTRICT INFORD/FmCN 10 -22 -6079 HU4'w REsOLRCEs 20 -22 -6079 HUMAN RED DIRECTOR 10 -02 -8304 AMPS 10 -28 -5010 ALPINE COUNTY 10 -02 -6051 AMPS 10 -00 -6370 CORAL & ATSIRATTCV 20 -03 -7459 ELECTRICAL SHOP 20 -29 -8264 IINEs 20 -29 -8438 ENEINEERINE Description riptian WELLS Check Total: ALPINE ONLY MASTER PLAN Check Total: FUELIC TUELIC R RELATIONS EXPENSE Cock Total: SAFETY PROGRAMS SAFETY PRCGRAMS Check Tbtal: JOHNSON PS REEUTLD Check Tbtal: LAND AND ECU:DINGS Chedk Total: AMP STATIONS Check Total: REFUSE DISPOSAL Ctk Total: AL TAKE #2 250HP MOTOR REEL Check Total: WELL, CIIINDOD REERILL c1 do Total: BSIR SIN, COY�EEICAN (Rapti) Check Total: Amount Check # Type 7,740.00 7,740.00 00053270 NW 3,460.00 3,460.00 00053271 Ma 677.10 677.08 1,354.18 00053272 Ma 2,003.10 1,335.40 3,338.50 00053273 Mg 13,520.97 13,520.97 00053274 MW 3,085.00 3,085.00 00053275 NW 3.64 3.64 00053276 Ma 946.79 946.79 00053277 MV 2,229.95 2,229.95 00053278 M 375.00 375.00 00053279 MW 35.00 35.00 00053280 Mid S o u t h Tahoe P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/0_2/2003-05415/2003 Ppa� 5 THU, MAY 8, 2003, 12:02 FM - -req: DCUaAS- - -leg: G, 3L- -lac: CLEI1E- - - -j ±: 275010 #3529---- pro3: 09 <1.0>- -report id: C[Q�EX:'SFC I�tai l t ectia-i: Check Stack ID: AP ; Check mss: MW, HW, RV, VH Vendor Nacre Account # art EL ECRTEO COLNIY D;scriptiai FAMILY ENTERPRISES FEDEX G F S CHEMICAL G L I INIFPN\n NAL - G SCIS GRAINER INC, W. W. C ATPM3 PACIFIC ENE HIYH CO 10 -29 -8238 EICINE R1N3 10 -27 -6620 DISTRICT I['ILTICN 20 -27 -6620 DISLRICT INEURv TICN 10 -27 -4810 20 -27 -4810 J0 -38 -4810 20 -38 -4810 10 -29 -4810 20 -29 -4810 20 -37 -4810 20 -29 -8354 10 -29 -8235 DISTRICT RCN DISTRICT ] ECRMATICN =PIER SERVICE CFEItNER SERVICE ENCINEERau INFCRNATICN SYSTEMS ENSMEERThu ITUINEER>1n 10 -07 -4760 LABCRATCRY 10 -06 -4760 OPFRATTCNS 20 -29 -8354 EN3INEER113 10 -04 -6071 HEAVY 10 -29 -4820 FIC NEE 1N 10 -04 -6041 HEAVY NAINIENium P MP SIN, G\RCNER MIN Check Total: Vendor Total: PUBLIC RH ATICNS EXPENSE PUBLIC RE ATTCNS EXPENSE Check Total: FUSI7 EXPENSES POSTAGE EXPENSES FCSIPLE WIEN, LAKE BL (1-31 SCH Sin Check Total: Azrount Check # Type LABDRATCRY SUPPLIES Check Total: TABORA= SUPPLIES Check Ittal: WIRLN, LAKE TAFEE EL (HI SCH Check Total: OOFSUPPLIES CE SUPPLIES Check Total: FUILDIN3S 35.00 35.00 00053281 P"W 445.00 150.00 150.00 300.00 00053282 Ma 46.97 31.31 7.80 5.19 21.78 14.52 14.33 17.87 154.44 314.21 00053283 NW 67.43 67.43 00053284 Md 297.38 297.38 00053285 Ma 2,300.00 2,300.00 00053286 MW 859.03 -28.85 830.18 00053287 NW 724.24 S a i t h T a t s P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/02/2003-05/15/2003 TAN, MAY 8, 2003, 12:02 FM - -re4: fl AS- -_leg: Q, GL-_loc: ms - -- -jam: 275010 #7529 - -- -per: 09 <1.07>--report Eefanit Selection: Chedk Stook ID: AP ; Eck Types: na,HIa,Rvr Uerrbr Nang Pn cu t # Depart/Ent CRAY, MARK s HAEN OD INC, IHCP AS HIGHDESERTMICROGRAPHICS HIGH SIERRA ELEINESS SYSTEMS 20 -02 -6200 FINDS 20 -29 -8264 EIZINEERThn 20 -00 -2605 CEN RAL & AFNIINISIRATICN 10 -37 -482 20 -37 -482 0 0 �CN SYSTEMS SYSTEMS 10 -21 -6030 20 -21 -6030 10 -21 -4820 20 -21 -4820 10 -38 -6030 20 -38 -6030 IMPACGOVERNMENT SERVICES 10 -01 -6200 10 -21 -6200 20 -21 -6200 10 -06 -8328 10 -28 -6042 10 -28 -6200 10 -28 -8285 10 -28 -6071 10 -28 -6310 10 -03 -6200 20 -03 -6200 10 -00 -6520 20 -00 -6520 ADvENISIRATICN AEMINISTRATI � SIRAATIP CUSICMER SERVI CCE L6TCIIER SERVICE INDERspcuND AIR PENINISIRAITCN AEMINISTRATICN OPERATICNTS ALPINE cam ALPINE °DUE ALPINE CCCNT= Y ALPINE muNrY ELECTRICAL STCP ELECTRICAL SHDP ORAL && ALNII NI SIRATICIQ Description Check 'Total: VEL/1 ETa S/II 4TICN Check Total: Actra Qi1ST RamE Check Total: OFFICE SUPPLIES OF °r10E SUPPLIES Check Total: SERVICE CZNIRACIS OFFICE SUPPLID OFF'IC'E SUPPLIES SERVICE aNIRACIS SERVICE CrYVIR.25 Check Total: IRA is 1 eatI^ ani TRAVEL is 1 e. /EarATICN EL[t AITCN TRA • e. rZLR71TTCN SECP SUPPLJIE �• PLAN SUP SUPPLIES ,. I D r. • Pnumt Check # Type 724.24 00053288 NW 140.00 140.00 00053289 NW 152,701.00 - 842.80 151,858.20 00053290 NW 1,078.04 726.88 1,804.92 00053291 NW 107.49 71.65 56.10 37.40 225.00 150.00 647.64 00053292 NW 456.44 78.83 52.55 3,035.57 1,316.38 153.98 43.66 58.28 31.78 42.50 42.50 114.49 76.33 S o u t h ' l i t r e P.U.D. 05/08/03 P : , Y M E N T O F CLAIMS REPORT 05/02/2003-05415/2003 PPaag�e TF1(J, MAY 8, 2003, 12:02 IN - -rte: mflAS -- -leg: CL, JL- -loo: CNS1'1E- - - -jW: 275010 #J529---- prrxJ: 09 <1.07 > - -report id: QQ FC Default gpl ection: C hedk Stock ID: AP ; Chedc Types: NW, HW, RV, VH Vendor Netts Acccxnzt # Dspartment Llscripticn 10 -27 -6620 20 -27 -6620 10 -27 -6200 20 -27 -6200 10 -38 -6200 20 -38 -6200 10 -04 -6200 10 -37 -4820 20 -37 -4820 10 -37 -6200 20 -37 -6200 10 -39 -6200 20 -39 -6200 10 -29 -6200 20 -29 -6200 10 -22 -6079 20 -22 -6079 10 -22 -6670 20 -22 -6670 10 -22 -6200 20 -22 -6200 10 -02 -6200 20 -02 -6200 20 -02 -4820 10 -19 -6200 20 -19 -6200 10 -06 -4820 10 -06 -6200 10 -39 -4820 20 -39 -4820 10 -07 -4820 20 -07 -4820 10 -07 -4760 20 -07 -4760 DISTRICT INFORvATTCN DISTRICT INECRv TICK DISTRICT INFORMCCN DISTRICT INFCFMATICN (METZNER SERVICE an SERVICE HEAVY MA]:NIENANCS INFCWATICN SYSTEMS INIECRMATTCN SYSTEMS ]ThCadvATICN SYSTEMS FINANCE SYSTEMS IIu ENE NEERME HIMN RESOURCES HLFAN RESOURCES DIREc HIMN RE9aIIXFS DIRE fl PLMPS PIPS PLMPS RY\RD OF DIRKTORS OPERATICNDSID RS OPERATICNS FL'SANCE FINANCE LABORATORY LABORATORY LABORPIORY LABORATORY FSLIC RELATTCNS ECPFNEE PUELIC REATICNS ESE TRAVEL/INEEfi / CN TRAVELL/ I'lISS QV TRAVEL/EPIN3S /IDLLAT ICN TRAVEL ie 1 eaucATTCN TRAVEL 0 c. /EDUCATTCN OFF'le SUPPLIES OF1.10E SUPPLIES TRA 0 0 • ei./M=CN TRAVEL 0 1 e.CNT TRA e ie 1 c. /EatATLCN TRAVEL ie i e. /EDU=C I TRAVEL /MEEPII7 /EMTMTCN TRAVEL _ ID 1 LIECLEATICN PROGRAMS SAFETY PROGRAMS PER9CMIEL EXPENSE iD EXPENSE TRAVEL, ie a /Eaua-TCN TRA e. /EELTu CN TRAVEL ID a .../EDUCATTCN TRAVEL o • A /ECLICATTCN OF1'10E SUPPLIES TRA a ie e. /E:UATICN TRAVEL, ae e_ /E UATTCN OFM'lc SUPPLIES OFr10E / T� SUPPLIES C1F10E SUPPLIES OFr'10E SUPPLIES OFFICE SUPPLIES LAECRATOAY SUPPLIES LABORAICRY S7PPr,IES Arrount Cock # Type 182.93 121.95 27.56 18.38 1,464.65 976.42 330.01 53.34 35.56 459.59 306.37 47.85 31.88 1,783.42 1,188.94 250.09 166.72 64.71 43.13 21.00 14.00 9.25 909.24 170.10 137.60 91.71 13.98 864.18 - 35.40 - 23.60 11.33 7.55 25.77 17.17 South T a h e P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/g22003-05415/2003 8 THU, MAY 8, 2003, 12 :02 FM - -ra7: D LAS -- -leg: GL JL - -lcc: �1'1E-- - -job: 275010 #J529--- -prcg: 09 <1.0 >--report id: FC Default Selection: Check Stcck ID: AP ; Check Types: MW,HW,RV,VH Verrbr Nine Amanft # Department Lescripticn IMPACT STRATEGIES INSTY- FRINIS J &L PRO KLEENINC 10 -07 -6200 20 -07 -6200 20 -01 -6056 20 -01 -6200 20 -29 -8401 10 -21 -4830 20 -21 -4830 10 -21 -4820 20 -21 -4820 90 -98 -8828 10 -37 -8361 10 -37 -4830 20 -37 -4830 10 -29 -6027 20 -29 -6027 10 -29 -4820 20 -29 -4820 20 -29 -8354 20 -02 -6050 10 -02 -6083 20 -02 -6083 LAFDZATURY LABCRATCFU INDERgRaND REPAIR LNEERSThaND REPAIR EMINEERMB AEMMTISTRATICN AEMINISTRATICN AENDNISIRATICN ACNDNISSRATICN 2NFORMATICN SYSTEMS MIEU PITICN SYSTEMS nzumnav SYSIFNS INEERI aniNEERim ENETKoThum ENUNEERING EMNEERMB AMPS H.MPS AMPS 20 -21 -4405 AU1INISIRATICN 10 -27 -4920 DISTRICT INFCX \TICN 20 -27 -4920 DISTRICT INFCHMATTCN 10 -39 -6074 FINANCE 20 -39 -6074 FINANCE TRAVEL i /N>�'PII / RADIO ••AIRS TRAVEL i• 1 ti • r IDLLATICN SUBS RIFIT� EX C1 ER SUBSCRIPEKN19 EXPENSE O±4,10E SUPPLIES 01.1.10E SUPPLIES SELINE FHS U11 LPPS- C71MC% N SUBSCRIPLCNS EXPENSE SURSCRIYI1CNS EXPENSE OE'FiCE EQUIPMENT REPAIR Or4'10E EQUIPMENT REPAIR 014-010E SUPPLE OFE'10E SUPPLE WTRIN, LAKE TAME EL (HI SCH WF7TA SMNMY SMN:BY ACCCITCRS Check Tbtal: CENIRAC'ICF1L SERVICES Check Tbtal : FRINTI NTh Chk Tbtal: JAiNTR 2IAL SERVICES JANITORIAL SERVICES Check Total: Amcmt Check # Type 88.74 59.16 240.97 58.25 41.00 25.68 17.11 50.29 33.52 21.50 249.00 59.97 39.98 107.40 71.60 12.84 8.55 13.49 36.00 19.20 19.19 16,564.11 00053295 NW 5,000.00 5,000.00 00053296 NW 588.16 588.16 1,176.32 00053297 NW 1,708.20 1,138.80 2,847.00 00053298 MR Srttth T a h o e P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/02/2003-05/15/2003 9 9 THU, NAY 8, 2003, 12 :02 FM --rag: DE[AS- - -leg: Q, JL- -lcc: QN1S1'1E - -- -job: 275010 #J529--- -pnxg: 09 <1.07>--report id: U(RE� FC I:fanit election: CI-Eck Stork ID: AP ; Check Types: NW,HW,RV,VH Verrbr Nacre Aunt # Departrrent Land.ption JAcKsaN -HIPS{ INC. KAISER PERMnNENIE L A CHEMICAL LAB SC ENCE INC LAKE TAFRE AUIO fl fl 10 -06 -4820 OPERATTCNS 30 -00 -6745 SPITE' PIECED INSURANCE 20 -02 -6050 AMPS 10 -06 -6025 OPERATLCNS 10 -05 -5011 EI JIiMENP REPAIR 20 -05 -6011 EQUIPMENT REPAIR LAKE TAHOE CUVIV NIIY CDUFC;F; 10 -22 -6079 HUMAN RESOURCES 20 -22 -6079 H 4W REST DIRECTOR LAKE MFNE PLUAEU LAKESIDE NAPA 10 -02 -6048 RNPS 10 -01 -6073 10 -02 -6048 10 -02 -6051 10 -04 -6012 10 -04 -6022 10 -04 -6023 10-05-6013 UND ID REPAIR LIMPS PUMPS HEAVY NADTIENANCE HEAVY NAJ NIMUNIEMNCE IINANKE KULF IENI REPAIR OF'rICE SUPPLIES Check Tbta1 QAI S SELF ]NS MEDICAL PLAN Check Tbtal : WENS Cleric Total : LABORATORY EQUIPMENT Check Tbtal : AL MNET VE AUICM:TIVE Check Tbta1: SAFETY PRCGRAMS SAFETY PROGRAMS Check Ibtal: WIRER PASS PUMP STATION Check Tbtal : SMALL TOOLS UJIHER PASS LIMP STATTCNSS ST7�TICN METT�F TIRvENT EQUIPMENT GEL BLDG GENERATORS An n t Check # Type 439.51 439.51 00053299 M^1 333.00 333.00 00053300 NW 609.55 609.55 00053302 NW 151.75 151.75 00053303 M4 402.61 25.57 428.18 00053304 NW 834.00 556.00 1,390.00 00053305 NW 160.00 160.00 00053306 Ma 22.83 89.17 17.55 1.97 5.38 10.70 158.78 Snith Tahoe P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/02/2003-05415/2003 Paxxe 10 THU, MAY 8, 2003, 12:02 FM - -red: CPS - - -leg: GL CNSiTE- - - -jdx 275010 #J529--- -prc9: 09 <1.0 >--report id: CLARE SPC Default Selection: Chedk Stcck ID: AP ; Check Types: ?'W, 114, RV, VH Vendor Natte Acmnit # Department Description IAWS;N PI TS INC 10 -05 -6071 20 -05 -6071 10 -29 -6520 20 -29 -6520 10 -05-6011 20 -05 -6011 10 -03 -6071 TTM Y'S TIRE SERVICE INC. 10 -05 -6011 20 -05 -6011 M W H LASORAAORDES 20 -07 -6110 MARK ET LAB SALES 10 -07 -4760 20 -07 -4760 MARTIN., DONALD L &YARLIOREE 20 -39 -6709 20 -39 -6710 MARTIN, GERALD E & THELNA V 20 -39 -6709 20 -39 -6710 MARTIN, TONY EQUIPMENT REPAIR EQUIPMENT REPAIR ENUINEERIM EQUIPMENT REPAIR EQUIPMENT REPAIR ELEOIRICAL STOP EQJI REPAIR LABORATORY LABCI2.AIORY FINALE EII FIIE FINANCE 10 -05 -6011 EQUIPMENT REPAIR 20 -05 -6011 EQUIPMENT REPAIR SHOP SUPPLIES SEDP SUPPLIES SUPPLIES SUPPLIES AuTav 7ITVE AUI NOTIVE SHOP SUPPLIES AUTOMOTIVE AUIONOTIVE kraut Check # Type Cleric Total : Check Total: Check Total: Check Total: LABORATORY SUPPLIES LABORAICRY SUPPLIES Check Total: IRAN PRIMIPAL PAYMQNIS IIIERES2 EZPENSE Check Total: LCAN I NTERESTII EXPENSE Check Total: AUICM7ITVE AUICM7IIVE Check Total: 6.85 6.84 27.66 18.43 718.57 476.45 1,561.18 00053307 WW 247.98 247.98 00053308 NW 15.55 898.69 914.24 00053309 M4 450.00 450.00 00053310 Ma 87.99 58.66 146.65 00053311 MN 4,644.58 2,997.99 7,642.57 00053312 Ma 4,644.58 2,997.99 7,642.57 00053313 MW 12.12 12.12 24.24 00053314 Ma South Tarim P.U.D. 05/08 /03 P A M E N T OF CLAIMS REPORT' 05/02 2003 - 05/15/2003 11 THU, MAY 8, 2003, 12 :02 FM -- Ley: ECUG AS -- -leg: GL JL - -loc: CNEnE-- - -jcb: 275010 #3529-- - -pro3: 0.5.09 <1.07 > - -ixrt id: CMSPC Default Selection: Check Stcck 1D: AP ; Check Types: Ma,HW,RV,V1-I ?-u: Nate MR111T -Y," -_ LLi1S, TITIEM ME ;vASh R CARR SUPPLY OD META RESEARCH I NT2 MICRO MTICIjE LPL INSIRIMENT CO. M3EPACHER, NARY LCCT NETS TP.FDE HAFEnARE Acootrit # Department 20 -39 -6709 FII;ANCE 20 -39 -6710 F rY 10 -04 -6024 10 -02 -6071 20 -02 -6071 10 -04 -6041 20 -02 -6050 10 -02 -6048 10-04-6071 I scription HEAVY NAINTENANcE PUMPS AMPS HEAVY MAINTENANCE PIMPS PUIPS HEAVY MAINIIIIE Iii -27 -4405 DISTRICT INFICFMITCN 20 -27 -4405 DISTRICT INPcRNATICN 10 -39 -4820 FILE 20 -39 -4820 FIDE 20 -03 -6071 HECIRIC7 L SEDP 10 -19 -6200 BARD OF DIRFIC)RS 20 -19 -6200 RY1RD OF DIRF IcRS _0 -01 -6073 20 -01 -6071 20 -05 -6011 10 -03 -6071 20 -02 -6050 10 -02 -6071 ND REPAIR TIN) REPAIR EQUIPMENT ELECTRICAL S DAP FLIPS PUMPS Arent Check # Type LCYN PRINCIPAL PA 4R1IS INTEREST EXPENSE Check Ttta1: FURNACE EMRNT SHDP SUPP.LTE'S SEDP SUPPLIES BUILDINGS WPTIs LUTHER PASS AMP SATICN SEDP SUPPLIES Check Thal: SERVICES � �AL SERVICES Check Tttal: Orr10E SUPPLIES O1,1,1C:E SUPPLIES CIk Total : SFDP SUPPLIES Clerk Total: TRAVEL/ME,ETTnDS /DTICN Check Tttal 3/ALL flE SEDP SUPPLIES ALTIONDETVE SFDP SUPPLIES WFI T S SHOP Sf 7PPf TEE 2,156.33 1,391.86 3,548.19 409.81 176.41 176.40 33.29 80.35 83.85 274.86 1,234.97 3,750.00 3,750.00 7,500.00 66.19 44.13 110.32 399.25 399.25 29.89 19.92 49.81 31.08 5.83 14.86 11.98 35.62 22.89 00053315 Ma 00053316 Ma 00053317 Mil 00053318 Mg 00053319 NW 00053320 Mai Saran T a n c e P.U.D. 05/08/03 PAYMENT D E CLAIMS REPORT 05/02/2003-05/15/2003 Pace 12 THU, NAY 8, 2003, 12 :02 FM - -�: D AS- - -le3: C3, JLr -lcc: CNS1'1E-- - -jcb: 275010 #J529--- -pzoU: 09 <1.07>--report id: C[Q CSFC T faalt Sal ectim: Check Stock ID: AP ; Check Types: MCI, HW, RV, VH Vendor Narre AcocxIt # Department Leskaiption Prount Cock # Type NEVADA DIVISION OF FORESTRY NEVADA EVERY SYSTEMS TIE NEWARK ELECIRONTICS NOIAN, L7 Nei AMERICAN RIDING OFFICE EEPOT 20 -02 -6071 AMPS 10 -04 -6041 HEAVY MINIENANCE 10 -28 -6042 ALPINE CIANIY 10 -05 -6013 EQUIPMENT REPAIR 10 -03 -6041 ELECTRICAL SHOP 90 -98 -8828 EXPORT PIPELINE GRANT 10 -28 -8285 ALPINE MINTY 20 -02 -4405 PUMPS 10 -38 -5010 C STNEZ SERVICE 20 -38 -5010 CUSTOMER SERVICE 10 -29 -6520 20 -29 -6520 10 -39 -4820 20 -39 -4820 10 -29 -4820 20 -29 -4820 10 -38 -4820 20 -38 -4820 10 -37 -4840 20 -37 -4840 10 04 -4820 10 -03 -6048 ENCEEER IM FINANCE FINANCE EC=RIIU FSNIT DH CIE'IEXV R SERVICE aSICNER SERVICE 1NKA`vATICN SYSTEMS INECIfl SYSTEMS HEAVY M TIM N" EEC1RICAL SEEP S OP SUPPLIES BULUDINIGS Check lbtal: GROLNDS & MIME ANKE Check Total • GENERATORS Check Total: EUIIDI MS Check Total: SLTNE PHS III LPPS- C71MEGUN ALPINE CNIY NP?STER PLAN CSNIRACTUAL SERVICES Check Total LAND AND BUILDINGS LAND AND BUILDINGS Check Total: SUPPLIES SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OEFICE SUPPLIES OFFICE SUPPLIES DISTRICT CCM UIFR SUPPLIES DISTRICT CANRTIPR SUPPLIES OFFICE SUPPLIES LUTHER PASS Rim STATION 22.89 1.16 146.31 3,495.33 3,495.33 1,452.00 1,452.00 160.02 160.02 00053321 NW 00053322 NW 00053323 DV 00053324 NW 799.00 442.00 119.00 1,360.00 00053325 MW 514.46 342.97 857.43 00053326 NW 4.74 3.16 112.25 74.85 45.40 30.27 22.68 15.12 116.99 77.98 262.04 48.59 S-t1th T a h o e ?.U.D. 05;08,32 PAYMENT O P CLAIMS REPORT 05/0_2/2003-05/15/2003 P 13 TEN, MAY 8, 2003, 12:02 FM - -req: T 3�S -- -lei: GL ,3L, - -1o: C1�1S11E - -- -job: 275010 #,3529 - - - -p1 09 c1.07>--report id: PC Default Selection: Check Stcck ID: AP ; Check Types: NW, HW, RV, VH Vendor Matte Account # Ikgtrrtrnent Descripticn CNE CN CNE PDMSTEEL PACIFIC FF1 ACRILOCM PETTY CASH 10 -03 -4820 20 -03 -4820 10 -37 -4820 20 -37 -4820 10 -00 -0428 10 -21 -4820 20 -21 -4820 20 -39 -8446 10 -21 -6621 20 -21 -6621 E l E RICAL SHOP ELECTRICAL SHOP IINECIVATICN SYSTEMS IICN SYSTEMS A GENERAL SLRATTCN SIRATTCN AH m IS w AL• MINISTRATICN ATNDNISIRATTCN 10 -37 -4830 INFOF&ATICN SYSTEMS 20 -37 -4830 INF»TICN SYSTEMS 10 -04 -6041 HEAVY NAINIEN1ANCE 10 -00 -6310 10 -02 -6310 10 -22 -6310 10 -39 -6310 20 -00 -6310 20 -02 -6310 20 -22 -6310 20 -39 -6310 PUAPS GENERAL & AENINISIRATICN FINANCE HLWAN RESOURCES FLITS C AL & AENIIlVISIRATTCN FINANCE • RESOURCES DIRECTOR 10 -00 -6520 GENERAL & AXINTISIRATICN 20 -00 -6520 GENERAL & ALNIINIS7RATICN 20 -02 -6051 PUMPS 13 -21 -6200 AIImQISIRATTCN 20 -21 -6200 ATMLNISIRATICN Amount Check # Type OEF10E SUPPLIES 01.1.10E SUPPLIES OFl•'10E SUPPLIES OrN'10E SUPPLIES OFFICE SUPPLIES INVIIVBr OFr10E SUPPLIES 0E1.10E SUPPLIES CIS SURVEYING INCENTIVE & REOCCNITICU PR,4Z INCENTIVE & RECCGNITICN PRGR Check Total: SUEiSCRIPl'1CNS EXPENSE SUE3SC RIP1'1CN1S FX?E1 EE Check Total: ELTILDMIGS TFrrTE TEE F'PHa\N TELEPHCNE TaLEPTENE Check Total : Check Total : SUPPLIES IES SUPPLIES PIMP r CNS _ 'IRA In TRAV�[' , /NEETIN S /ECUa 5.42 5.41 85.35 56.89 1,449.20 63.62 42.40 113.80 14.18 9.45 2,659.79 00053328 MW 83.40 55.60 139.00 00053329 144 418.74 418.74 00053330 MW 251.61 232.45 14.35 10.44 20.94 41.16 9.56 6.96 587.47 00053331 MW 4.19 2.79 8.49 5.90 3.94 Rath T a l e P.U.D. 05/08/03 PAYMENT O F C L A I M S REPORT 05/02 2003 - 05/15/2003 14 THU, MAY 8, 2003, 12:02 FM - -rte: SAS - - -1 : GL JL - -lo: CNISI1U-- - -Jcb: 275010 #3529--- -prog: 09 <1.07>--report id: C PC Default Selection: Check Stock ID: AP ; Check Types: NW,I14,RU,VH Vender Marne Account nzt # Departtrent Description PIQNffiR AMERICAS IIC R SUPPLY RICH'S SMALL ENGINE SERVICE RE ECECIECNICS SCiLA1\'.t, PAUL SCCIIT INSIR1` E IIS SIDITYSHAFIXAARE 10 -28 -8285 10 -29 -6200 20 -29 -6200 10 -37 -6200 20 -37 -6200 10 -38 -6200 20 -38 -6200 20 -02 -4750 10 -06 -4750 20 -29 -8264 ALPINE COCNIY EMINEE R-1 INIEURNATTCN SYSTEMS CUSTOMER SERVICE QE'RNIER SERVICE FUIPS OPERATIONS II UMERI 10 -02 -6073 P MPS 20 -02 -6073 PLP'IPS 10 -03 -6051 FTFrTRICSL SHOP 20 -03 -6051 ELECTRICAL SDP 20 -01 -6250 LMERGROLED REPAIR 10 -03 -6021 ELECTRICAL SHDP 20 -01 -6071 UNEERGRaIND REPAIR 10 -02 -6048 PUMPS 10 -02 -6071 FLMPS 20 -02 -6071 HMPS Amxnzt Check # Type ALPINE CNIY MASlIUR PLAN 'IRA D 1 c. EELTAISCN TRAVEL 1 e. /EarAn 1 TRAVEL 0 1 e. /ELZK71TIQv TPA 71 a .(N3 IDLiATICN RA a MI 1 e. /EIZZATTQv I TRAVEL a i A /ETTCN Check Tbtal: CHLORINE RIME CALCINE C eck Tbtal: VII', GLEN RD:RI T Cneck Tbta1: SMALL 1L'lcLS SMALL TOOLS Check 'Ibtal: PLb7P STATIONS PUT STATICDIS Check Tbtal: II E5/NffI 12SELIPS/CM— IFICATI Check Tbtal: PRIKARY E:UIFMENT Check Tbtal: SHOP SUPPLE LUTHER PASS AMP STATION SHDP SUPPLIES S SHOP SUPPLIES 30.03 14.40 9.60 1.35 0.90 8.40 5.60 95.59 00053332 NW 1,822.02 330.40 2,152.42 00053333 NW 1,813.45 1,813.45 00053334 NW 25.09 16.72 41.81 00053335 NW 176.54 157.66 334.20 00053336 NW 70.00 70.00 00053337 NW 102.28 102.28 00053338 NW 8.78 18.32 1.68 1.68 South Taxe P.U.D. 05/08/03 PAYMENT O F CLAIMS R E P O R T 05/02/ 2003 -05 15/2003 Q 1 THU, NAY 8, 2003, 12:02 PM - -rap E -- 1 e3: C3 G 11E--- -jam: 275010 #3529 - - - -p J: C•09 <1.0> id: Eefault Selection: Check Stcck Vendor Nate SHERWIN-WILLIAMS SIERRA FOOTHILL iABCRA= S)ERRA PACIFIC POWER SIERRA SAFELY SILVER SIFZTE EARRTCAE SMITH ICV CLIP SaWSIPATIFGLES SOUTH LAKE TAHOE TflnGENG ID: P2 ; Check Types: NW,HR,RV,VH Aocc uit # Departrent Description Ara mt Check # Type 10 -03 -6041 ELECTRICpL SHOP 10 -05 -6013 EQUIPMENT REPAIR 10-29-520 0 -29 -6520 EN INE5 ]N3 10 -04 -6042 HEAVY NAINIEN2AICE 20 -07 -6110 LABBRATORY 10 -00 -6330 GNEEAL & AIIINISIRATICN 10-00-6740 GENERAL &ALMINISMATICN 20 -00 -6330 CORAL &AEMINISTRATICW 10 -01 -6075 LIB REPAIR 20 -C1 -6075 LIZEICRaND REPAIR 20 -29 -8401 EW>EERIE 20 -20 7 630 DISTRICT IlNFCRIPTIC 10-21-6250 TIMINISIRATICN 6250 PEMINISIRATICN BUILDINGS WS SUPPLIES SUPPLIES Check 'DS al: CROWDS & MAINIENANCE Total N NIICRTNE Cock Total ElaiIRICTTY STREET LIGHTING E E [Ecn ICTIY Check Tbral : SAFELY EQUIT/Che ckI. al SAFETY E UIPMENT// II. S t-al Check CLE1Q 1E t SERVICE CENTER Tcral - SERVICE CCNIRACIS SERVICE CCNIRACTS Etc( Toral : DES /N¢jvgER EIIPS /C=IFI= Check Tbtal: 22.38 12.80 2.93 1.95 70.92 00053339 NW 43.72 43.72 00053340 MST 41.50 41.50 00053341 Ma 46,159.34 1,389.83 16,273.19 63,822.36 00053342 MA 1,450.61 1,450.61 00053343 NW 720.04 720.04 00053344 MST 14,485.52 14,485.52 00053345 NW 58.80 39.20 98.00 00053346 144 -45.00 -30.00 -75.00 00052702 RV %th Tahoe P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/02/2003-05415/2003 Pace 16 THU, MAY 8, 2003, 12:02 FM - -re: L� : mA,S -- -leg: Q, JL - -lcc: C S17E- - - -jdx 275010 #J529--- -pro3: 09 <1.0>- -repazt id: C2 Th rc refault Selection: Clark Stock ID: AP ; Chad( Types: M^], HW, IN, VH Vercbr Nance Aocc slt # Department Description SCfllfi TN-DE NEAsPAPER AGENCY 10 -21 -4830 AINIINISIRATICN 20 -21 -4830 ALNIlNISIRATTCN SOUTH TAHOE PLLNB:MU SUPPLY SOJIH TAR" RERTSE SDK SOFTWARE INC STANDARD INStRANCE, =ANY SPl1IE T E OFFICE SUPPLY SUEiSITIUE PER L & SUN3ARD BI -TECH I1 S. 10 -04 -6023 HEAVY NPLINIMANCE 10 -04 -6041 HEW NPJNI ANCE 10 -04 -6071 HEAVY MAINIMAN E 20 -38 -6520 CUSIG/EB. SERVICE 20 -00 -6370 GENERAL & AUvfl'1ISIRATICN 10 -00 -6370 CORAL & ATYWNISIRATIEN 10 -37 -8361 INFOFMAITCN SYSTEMS 10 -00 -2531 GENERAL & ALNIINISIRATICN 10 -39 -6081 FINANCE 10 -01 -4820 LIPID REPAIR 10 -38 -4820 CUSTOMER SERVICE 20 -38 -4820 CUSTOMER SERVICE 10 -28 -4405 ALPINE COUNTY 10 -29 -8235 El\CIEERING 10 -05 -4405 D IIFMETII REPAIR 20 -05 -4405 TI uT REPAIR 20 -29 -8264 10 -37 -6200 IVFL)S'PITTCN a� SURSCRIPIICNS DTUNEE SUBSCfRII'1''.L Ns EXPENSE Check 'Dotal: FILTER ECUIP/BIJEG SHCP SUPPLIES S Check Tbta1: REFUSE DISPOSAL REFUSE DISPOSAL Check Tbtal : SOFTWARE, UB Check Total: ISM TUN DISABTT TIY M3C1 Check Total: OFFICE SUPPLY ISSUES OE'E'10E SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Check Total : CCNIRACTUAL SLL) HANELIlN SERVICES TY CENTRACIuAL SERVICES ODNIRACTIAL SERVICES WELL C4 ENICOD REERELL Check Total: TRAVE[IMEETMUS /ELLLATTCN Anumt Check # Type 124.26 82.84 207.10 00053347 Ma 86.40 17.01 1,069.88 146.78 1,320.07 00053348 Ma 159.87 1,945.80 2,105.67 00053349 MN 13,700.00 13,700.00 00053350 NW 1,449.24 1,449.24 00053351 M^1 171.56 17.92 72.18 48.11 309.77 00053352 Md 2,182.40 268.60 849.00 849.00 94.80 4,243.80 00053353 MN 75.00 S o u t h Tame P.U.D. 05/08/03 PAYMENT 0 F CLAIMS REPORT 05/02/2003-05/15/2003 pa�� 17 M-IU, MAY 8, 2003, 12:02 1M] - -�: ECUSTAS- - -leg: GL JL - -lx: CNS1'1E-- - -Icb: 275010 #3529 - - - -p : 09 <1.07 > - -tart id: CI S'FC Iefault Selection: Click Stock ID: AP ; Check Types: MA,HW,RV,VH Verrbr Narre Account # Department Desctipticn Amount Check # Type SUIFR ASSOCIATES, LYNN M. 20 -37 -6200 INECF&ATICN SYSTEMS 10 -27 -4405 DISTRICT INEC7I TTCN 20 -27 -4405 DISTRICT IINFICFM1TTCN T HCE BASIN CCNThn SERVICE 10 -00 -6370 GENERAL & AIIJTISIRATTCN TAi BLUE RIN ' MIJE CAR9a\T AREA NEWS TAME FIRE CCNIROL MME Mak= MIS TAHOE PARADISE =UT USARTfrBOOK USBANK 10 -28 -6042 ALPINE CIXNIY 10 -27 -4920 20 -27 -4920 10 -39 -4930 20 -39 -4930 10 -04 -6041 20 -27 -6660 20 -01 -4620 10 -06 -6042 10 -06 -6025 10 -37 -4820 20 -37 -4820 DISIRICT IITTCN DISIRICT INFOFMA ICN FINANCE HEAVY NYJMEvUN E DISTRICT ILTTCN UNDEMRaND REPAIR OPERAITCNS OPERATIONS. INFO RYATICN SYSTEMS MEDWATTCN SYSTEMS TRAVEL /ME INGS /E U=CN Check Total: CCNIRACICYIL SERVICES CCNIRPCIUAL SERVICES Check Tb.al : REFUSE DISPOSAL Check Total: GROUNDS & MZ INIEMAN E Check Tbtal PRINT= ADSPRIYIEDR NOTICES ADS /TEML NOTICES Check Total: ECTLDINOS Check Tbta1: WATER aNSEWATICN EXPENSE Clerk Total: DIESEL Check Total : GROUNDS NAINTIENANCE I CRY Fla IHNENP Check Total: OE'F1CN SUPPLIES OEFICN SUPPLIES 50.00 125.00 00053354 M4 2,333.33 2,333.33 4,666.66 00053355 144 1,568.00 1,568.00 00053356 Ma 21.45 21.45 00053357 MI 617.89 411.92 83.38 55.58 1,168.77 00053358 M4 00053359 WI 225.00 225.00 00053360 Ma 37.87 00053361 144 1,713.52 1,713.52 37.87 238.76 116.93 355.69 00053362 144 21.00 14.00 South 1anLc P.Li.D. 05/08/03 � / OHU, MAY 8, 2003, 12:02 PM -- : I AS A_ eg. O 1JxF CLAIMS - jcb: 275010 REPORT 2--- -p S/ 09 <1.07 - 2003 >--report 18 I:fa:1t Selectiaa: Check Stark ID: AP Vetrbr Per Check mss: rb1,HU,FcV,�� Account j$ Department T S T,ISIRICl CUM' WSW 1NEUSTRIES INC IED3D IPC WES-1ERN IP.VADA SUPPLY WESTERN POWER & EQUIP ZEE MEDICAL SERVICE 10-28-6650 ALPE% CCLLTY 10 -39 -4440 FINNAN 20 -39 -4440 F1\lA1fE 10 -01 -6052 LING REPAIR ELECTRICAL SHOP ELECTRICAL SHOP 10 -03 -5041 _0 -03 -6051 20 -01 -6052 20 -02 -6050 10 -04 -6071 10 -02 -6071 20 -02 -6071 10 -02 -6051 10 -04 -6073 10 -05 -6011 10 -00 -6520 20 -00 -6520 REPAIR FIRPS HEW NAINIENANCE PCMPS RMIDS PLMPS HEAVY NAINIII KUTAMENT REPAIR COAL & AI IINISIRATICIV GENERAL & ALNIINISIRATICIV L>ascripcion Check Total: OPERATIM PERMITS cleric Thta1: ADVISCRY ADVISORY PIPE, CAS, EULDDINQS HMP SATICNS ATE COVERS, SHOP SUPPLIES S 7PPLI5 3 SUPPLE SHALL TOOLS AUICmDEVE SUPPLIES SUPPLIES Ct ecic Total: Check 'Ibta1: Ctk Total: & NAICLES Check Tbta1: Check 7bta1: Clerk Total: A'rrxmt Check # Wice 35.00 00044970 HW 439.10 439.10 00053363 Ma 76.80 51.20 128.00 00053364 NW 100.52 100.52 00053365 NW 453.55 30.32 483.87 00053366 NW 1,457.91 250.02 607.20 34.19 34.18 105.34 54.89 2,543.73 00053367 NW 275.79 275.79 00053368 NW 31.37 20.91 52.28 00053369 NW South Tahoe P.U.D. 05/08/03 PAYMENT O F CLAIMS REPORT 05/02/2003-05/15/2003 19 pp�� THU, MAY 8, 2003, 12:02 FM - -re: ECLC AS- - -le3• GL JL - -1o: Cb1511E - -- -job: 275010 #J529-- - -prop: CK509 c1.07>--report id: CKREKSPC r fault election: Chick Vendor Nacre Stock ID: AP ; Chec.k Types: NW,HW,RV,VH Account # Decartment Desc ripticn PJ GJnt Check # Type algX ENVMMECENDILGY 10 -07 -6110 LABCRAZCRY 20 -07 -6110 LABORATORY Check Total : Grand Tbtal : 1,131.55 522.00 1,653.55 00053371 NW 429,770.69 South Tahoe P.U.D. 05/08/03 A_/ P EFT REPORT �1 -- - THU, NAY 8, 2003, 11:14 PM - -reg: LAVERNE leg: GL JL - -lcn: CNS11E-- - -jcb: 275004 #5457--- -prog: CH240 c1.06 >- -report id: 1 Vendor ID Vendor Nacre Nm Bank ID Bank P rrt coc her Type t Rec t T NO Type V42978 HATCH AND PARENT 122221686 01070134 CHO3IDM 4,691.96 TOTAL AMOUNT: 4,691.96 ND'SER OF =TES • 1 032 0• 4 29 11 • 3 ') F 4' 5':) I • 9 i+ 4 )/ ,-H'R • F SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO' BOARD OF DIRECTORS FR: Debbie Henderson, Accountinq Manaqer RE: BOARD MEETING ACTION ITEM NO: May 15, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 14.a ITEM-PROJECT NAME: CONFERENCE WiTH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. ARCO, ET AL, SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 99912u REQUESTED BOARD ACTION: Direct staff DISCUSSION: _ Pursuant to Government Code Section 54956.9(a), Closed Session ma¥ bi; held for conference with leqal counsel reqarding existing litiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNTNO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES/)~.~ NO CHIEF FINANCIAL OFFICER: yES~ CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Lisa Co her Customer Service Mana er RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 14 .b ITEM-PROJECT NAME:_ CONFERENCE WITH LEGAL COUNSEL REGARDING CLAIM RECEIVED FROM JAMES AND MILLIE RUSS APN 18-270-11 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Section 54956.95 of the California Government Code, Closed Session ma be held to discuss this liabilit claim. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,~'~,~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER_ SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbriq, Interim General Manaqer RE: BOARD MEETING May 15, 2003 AGENDA ITEM: 14.c ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. JOHN BREESE MUMFORD, ET AL., EL DORADO COUNTY SUPERIOR COUR~ CASE NO. SC20020030 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session mav be held for conference with leqal counsel reqardinq existinq litiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ACCOUNT NO: A'I-FACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~'"~.~0 NO CHIEF FINANCIAL OFFICER: YES'~"v CATEGORY: GENERAL WATER SEWER X TO: FR: RE: ACTION ITEM NO: ITEM-PROJECT NAME: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Jim HoqqatFConstruction Manaqer/Enqineer, Gary Kvistad/Leqal Counsel BOARD MEETING May 15, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: 14 .d CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - PIONEER TRAIL WATERLINE REPLACEMENT NEAR FILTER PLANT REQUESTED BOARD ACTION: Direct leqal counsel DISCUSSION: Pursuant to Government Code Section 54956.9 (c), Closed Session may bn held for conference with leqal counsel reqardinq anticipated litiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES ,~ ~.,~ NO GENERAL CHIEF FINANCIAL OFFICER: YES~¥ '~'~.~,..~ ~wNQ~ WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO.' BOARD OF DIRECTORS FR: Richard Solbriq/Interim General Manaqer, Gary Kvistad/District General Counsel RE: BOARD MEETING May 15, 2003 AGENDA ITEM:. 14.e ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME:_ CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. F. HEISE LAND & LIVESTOCK COMPANY, INC., WILLIAM WEAVER, EDDIE R. SYNDER CROCKt:FT ENTERPRISES INC. CIV S-02-0238 MLS JFM UNITED STATES DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA, SACRAMENTO, CA REQUE$ rED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may b, held for conference with leqal counsel regardinq existing litiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,~'~..~ NO CHIEF FINANCIAL OFFICER; CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT ADDENDUM TO BOARD AGENDA TO: BOARD OF DIRECTORS FR: Richard Solbrig, Interim General Manager RE: BOARD MEETING May15, 2003 AGENDA ITEM: 1,~. f ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION RE: MEYERS LANDFILL SITE: UNITED STATES OF AMERICA VS. EL DORADO COUNTY AND CITY OF SOUTH LAKE TAHOE AND THIRD PARTY DEFENDANTS, CIVIL ACTION NO. S-01- 1520 LKK GGH, UNITED STATES DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with leqal counsel reqardinq existinq litiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATrACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~-~'-~-~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER TO: FR: RE: ACTION ITEM NO: ITEM-PROJECT NAME: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Richard Solbriq, Interim General Manager BOARD MEETING May 15, 2003 AGENDAITEM: 14 .q CONSENT CALENDAR ITEM NO: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: STPUD VS. LAKESIDE PARK ASSOCIATION, ET AL., COUNTY OF EL DORADO, SUPERIOR COURT CASE NO. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with leqal counsel reqardinq existinq litiqation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: RE: BOARD MEETING ACTION ITEM NO: Richard Solbri /Interim General Maria er Rhonda McFarlane/Chief Financial Officer 14 .h May 15, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION: Direct neqotiators DISCUSSION: Pursuant to Section 54957.6 a of the California Government Code closed session ma be held re ardin labor ne otiations. A eric Ne otiators: Board of Directors General Mana er Chief Financial Officer Em Io ee Or anization: Re resented and Unre resented Em lo ees SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATrACHMENTS: ACCOUNTNO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES_-~ ~/~ NO CHIEF FINANCIAL OFFICER: YESJC'~,T~,~..~,..vN43_- CATEGORY: GENERAL WATER. SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: FR: RE: BOARD MEETING ACTION ITEM NO: ITEM-PROJECT NAME: MANAGER BOARD OF DIRECTORS Nancv Hussmann, Human Resources Director May 15, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: PUBLIC EMPLOYEE EMPLOYMENT: POSITION OF GENERAL REQUESTED BOARD ACTION: Provide direction DISCUSSION: Pursuant to Government Code Section 54957, Closed Session may be held to consider the employment of a public employee. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~'~'~ NO CHIEF FINANCIAL OFFICER: YES~'V~'~'lv',~.?''''N~ CATEGORY: GENERAL X WATER SEWER CONSENT CALENDAR ITEMS I I MAY 15, 2003 REQUESTED ACTION Auto Shop: Temporary Help (Ken Schroeder) Approve Ongoing Temporary Employment Through a Temporary Employment Agency for a Position in the Auto Shop for a Period Not to Exceed Beyond June 30, 2004, in an Estimated Amount of $900 Per Week Water Leak Locator Bid (Ken Schroeder) Reject All Bids Flagpole and Elks Club Well Drilling Project (Ivo Bergsohn) Approve Proposal from Nimbus Engineers in the Amount of $122,835 to Oversee Drilling Test Well at Flagpole and Replace- ment Well at Elks Club Delinquent Assessments: Fallen Leaf Lake (Debbie Henderson) Authorize Legal Counsel to Begin Fore- closure Proceedings on Nine (9) Fallen Leaf Lake Assessment District Properties in Arrears on their Assessments, as Provided by Resolution No. 2536, Adopted July 16, 1990 Recycled Water Master Plan (Hal Bird) Approve Budget Augmentation for Kennedy Jenks for Completion of Recycled Water Master Plan in the Amount of $31,250 Pre-tax Payroll Deduction for Employee Contributions to CalPERS (California Public Employees' Retirement System) (Rhonda McFarlane) Adopt Resolution Adopting the CalPERS Employer Pickup Program CalPERS Certification of Compliance - Government Code Section 7507 (Carol Swain) Authorize Execution of Certification of Compliance with Section 7507 of the Government Code Stating that Total Contract Cost for 2003-2004 Fiscal Year, in the Amount of $795,133.73, was Made Public CONSENT CALENDAR - MAY 15 2003 PAGE - 2 h. Sewer Enterprise Fund Budget: Fiscal Adopt Resolution Adopting the Budget for Year 2003-04 (Rhonda McFarlane) the Sewer Enterprise Fund Water Enterprise Fund Budget: Fiscal Year 2003-04 (Rhonda McFarlane) Adopt Resolution adopting the Budget for the Water Enterprise Fund November 4, 2003 Consolidated Districts Election (Kathy Sharp) District's Public Records Policy (Kathy Sharp) Adopt Resolution Declaring an Election Be Held in its Jurisdiction, Consolidation with Other Districts, Requesting Election Services Adopt Resolution Pertaining to the Revised Public Records Policy, Superseding Resolution No. 2747-02 in its Entirety South Tahoe Public Utility Distdct · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.S44.6474 · FaoeimiJe 530.541-0614 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Ken Schroeder, Manager of Maintenance RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: a. ITEM-PROJECT NAME: AUTO SHOP: TEMPORARY HELP REQUESTED BOARD ACTION: Approve ongoing temporary employment through a temporary employment aqency for a position in the Auto Shop for a period not to exceed beyond June 30, 2004, in an estimated amount of $900 per week DISCUSSION Staff requests Board extend the contract period for this temporary position throuqh June 30, 2004, at which time staff will re-evaluate the District's manpower needs for various departments. This item was reviewed by the District's Purchasinq Clerk. SCHEDULE: Remainder of this fiscal year and 2003-2004 fiscal year COSTS: Approximately $900 per week ACCOUNT NO: 1005/2005 -4405 BUDGETED AMOUNT REMAINING: <$2,141>, <$2,000> ATTACHMENTS: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Ken Schroeder, Manaqer of Maintenance RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: WATER LEAK LOCATOR BID REQUESTED BOARD ACTION: Reject all bids DISCUSSION: On March 25, 2003, the District opened bids for a leak correlator. Bids werP. received from five suppliers and ranqed from $13,281 to $34,320. No bidder met all of tho District's minimum specifications. Staff requests that the Board reiect all bids. Staff will then purchase suitable equipment for District needs which fall within the Interim General Manager'?, purchasing authority. SCHEDULE: COSTS: ACCOUNT NO: 2001-8374 $32,000 BUDGETED AMOUNT REMAINING: Al I ACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: Y ES /~-,~-,~/2 NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Ivo Berqsohn, Hydro-Geoloqist RE: BOARD MEETING ACTION ITEM NO: May 15, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: FLAGPOLE AND ELKS CLUB WELL DRILLING PROJECT REQUESTED BOARD ACTION: Approve proposal from Nimbus Enqineers in the amount of $122,835 to oversee drilling test well at Flaqpole and replacement well at Elks Club DISCUSSION: The District will be conductinq a drillinq proqram that will include the ddllinq anH installation of one replacement well (Elks Club Replacement Well) and one test well (Flagpolo Test Well). Additional hydro-geoloqic personnel are required to assist the District's Hydro Geologist and Construction Manaqer to provide full time oversiqht of all drilling and constructio. activities associated with this project. This shall include ensurinq that all site preparation and cleanup work, borehole drillinq, well cuttinqs sample collection, well Iogqinq, well construction, well development and well testinq are properly documented and conducted in accordance wi[h District specifications. Nimbus Enqineers is recommended based on review of qualifications solicited in 200? from nine firms providinq hydro-qeoloqic services and staff satisfaction with similar service:; provided by Nimbus Enqineers durinq the Glenwood Well Drillinq Project. SCHEDULE: All work to be completed from between June 1,2003 throuqh October 15, 2003 COSTS: $57,672 (estimated including Administrative costs)/Elks Club; $65,163 (estimated in- cludinq Administrative costs)/Flaqpolo ACCOUNT NO: 2029-8460/RWELKS, 2029-8440/FLAC,. BUDGETED AMOUNT REMAINING: 2029-8460 $700,000 for 2003/04, 2029-8440 $500,000 for 2003/04 and $500,000 for 2003/04 ATTACHMENTS: Letter Pro~_osal from Nimbus E_~_,qLneers CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~ ,.~ NO CHIEF FINANCIAL OFFICER: YESL~' ¥ CATEGORY: GENERAL WATER X SEWER Nimbus ( ngincc s May 1, 2003 Mr. Ivo Bergsohn, RG, CHG District Hydro-Geologist South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: Cost Estimate for Flagpole and Elks Club Well Drilling Project Dear Ivo: Attached is our Cost Estimate to provide full-time oversight of all drilling and construction activities associated with the Flagpole and Elks Club Well Drilling Project outlined in your letter dated April 18, 2003. The Cost Estimate is provided for budgetary purposes, as requested. Costs are estimated separately for Project Management, the Flagpole Well Drilling Project, and the Elks Club Well Drilling Project. Seven tasks are identified for each drilling project to include the each of the scope of work items indicated in your letter. Nimbus has reduced our customary contingency of twenty percent to ten percent for this project, since the requested scope of services includes the out-of-scope items requested by Jim Hoggatt during our oversight of the Glenwood Site work in 2002. The estimated total project cost is $122,835 including a ten percent contingency. Work Days listed on your Preliminary Project Schedule were used as a basis to estimate Nimbus Engineers' costs, given the following assumptions: · There will be no significant deviations from the Preliminary Project Schedule by the Contractor. · The Contractor will conduct field activities 12 hours per day, except as noted in your letter when a 24-hour work schedule is required. · The Lead Field Hydro-Geologist will be Mr. Frank Forsgren, who will conduct the majority of field oversight activities. · Dr. Kirk Swanson, RG, CHG, will act as Project Manager. · Meals and incidental expenses are based on Federal Per Diem rates for budgetary purposes. Nimbus could bill meals and incidental expenses at cost plus a ten-percent administrative fee at the request of the District. Page 1 3785 Baker Lane, #201 · Reno, Nevada 89509 · (775)689-8630 · Fax(775)689-8614 · nimbus(~nimbusengineers.com Cost Estimate for Flagpole and Elks Club Well Ddlling Project May 1, 2003 Lodging Per Diem is based on Federal Per Diem rates for budgetary purposes. We have identified rental properties in the area for a single person at rates of approximately $1000 to $1300 per month. In addition, approximately ten nights of motel lodging will be required during 24-hour work schedules. Nimbus will bill lodging at actual cost plus ten pement. Please review our assumptions carefully. If you find any these assumptions in error, please contact me directly so we can immediately remedy the error and provide an updated Cost Estimate. We will wait for your authorization to proceed prior to reserving a rental property. However, timely reservation will help ensure accommodations at a reasonable cost for the duration of the project. The staff of Nimbus Engineers looks forward to working with you on these important projects. We are pleased to have the opportunity to again provide professional hydrologic consulting services to the South Tahoe Public Utility District. If you have any questions, comments, or concerns regarding our Cost Estimate, please contact me in our office at (775) 689-8630, on my cell phone at (775) 240- 7489, or by email at fforsqren(~.nimbusenaineers.com. Very Truly Yours, Frank M Forsgren Hydro-Geologist cc: File Attachment: Cost Estimate For Drilling and Construction Oversight Flagpole and Elks Club Well Drilling Projects Page 2 Cost Estimate For Drilling and Construction Oversight Flagpole and Elks Club Well Drilling Project South Tahoe Public Utility District Meals and Lead Field Field Hydrc Incidental Water Project Hydro- Geologist Expenses Lodging Water Quality Manager Geologist (hours X Per Diem Per Diem Mileage (hours X $90 (hours X $8( $65 per ($46 per ($97 per ] ($ 0 35 Level Meter Probe ($60 ($50 per Task 1 Project Manage~ment ~ $1,2~--- ~ $0 -- $~-~'~' $0 F $8 $8 $2,000 Un~s a 1--'~ Task 2 Kick-off Meetin~ $540.__ $480 $0 ~ $0 $46 $0 $0 $1 Administrative Tasks Subtota CostI ~ ~ T ~ $'~'~'~ $4'~'~' 0~ ~ $3,06~ ~ Administrative Tasks Total Cost $3,372...~_ Task 3 Observe and document site p eparation $8 $7,040 r $0 $322 ~ $107 [- $0 $0 $8,051 Task 4 Observe, document, and direct ddlling program $~-- $11,200--- $6,2~"~ $736 -- $1,3~--~-- $3-~--~-- $0 $8 Task 5 Observe, document, and direct well de~ $18~0 $8,800 $0 $368 $879 $116-- $~-~--' $50 $10,253 __equi~pment and~eld_.~~ ~ -- $291 $81 $0 $8 $4,716 Un~s 52-- ---~ ~ 236 ' Task 7 Observe, document, and direct pumping duriog $18'*~-'~-- $2,240-- $1,82~ $1~ $1'-~'-~'-' $1~'-- $-~'~ ~-- $4,744 Task 8 Observe and dccument site demobilization and $0 -- $8,000 -- ~ $3~ $679-- $8~ Task 9 Prepare summary report $360 ' $1,280 $0 $0 $0 $0 $0 ~'~-~-- $1,64¢ F~aapo~oWe, Ori6~ng~'roJ~ts.~t~ ~.-TF~"~- ~2.-'~'~'~' $7.0~"~0-- ~2.--~'3~'~'-~ ~--~'---T'~b--- $---'~-- Flagp°leWeltDrillingProjectsubtotatUn/tsI 12 534 I 108 47 I 39 J2375 1 t ' E I W II rgY r . ~ Flagpole Well Drilling Project Total Cost $63,477 Task 10 Observe and documenl site preparation, ~ $7,~ $~ $322 $582-- $10--'~-- ~ Task 12 Observe, document~ and direct well de~ $180 $7,680 $8 $322 $504 $8 $60 -- $50 -- $8,796 Units 2 96 ~ 6 I I Task13 Observeanddocumentset~upoftestpumpiog ~ $4,160'--' $8 -- -- ~ --- Task 15 Observe and document site demobilization and $~ $7,5-~'--~-- $~ $36~ $5~ $10~--~-- Task 16 Prepare summary report $7----'-'~'-- $1,9'--'"~-~-- S0 -- $'~' $0 $0 $0 $8 $2,64C Elks Club Well Drilling Project Total Co~t $5S,986 To ,,ro,.ctc.t,w,thoctco.t, g.n , 1,1 ,460 ,4.04 iI ,1;0 Total Project Units 42 1,036 102 88 72 4,500 2 Project Total (with 10% Contingency) $122,835 05/01/2003 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Debbie Henderson, Accountinq Manaqer RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME:_ DELINQUENT ASSESSMENTS: FALLEN LEAF LAKE REQUESTED BOARD ACTION: Authorize Leqal Counsel to beqin foreclosure proceedinqs o~ nine (9) Fallen Leaf Lake Assessment District properties in arrears on their assessments, a:; provided by Resolution No. 2536, adopted July 16, 1990 DISCUSSION: In °rder t° c°mply with the Fallen Leaf Lake Assessment District Bond covenant, the District is required to commence foreclosure proceedings within 150 days followin0 delinquency of any assessment of installment thereof. Failure to comply with this covenant could make the District liable for unpaid assessments. SCHEDULE: Action must commence within 150 days of delinquency (by 5/9/03 for Installment No. 1 due 12/10/02; by 9/7/03 for Installment No. 2 due 4/10/03) COSTS: $2,000 (estimated) ACCOUNT NO: 1039-4480/FLLSAD BUDGETED AMOUNT REMAINING: <$25,728> ATTACHMENTS: Resolution No. 2536, Article V, Section 5.02, copy of letter sent to the ~rs CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES .~.~.~¢ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER SEWER X ARTICLE V COVENANTS OF THE DISTRICT, TAX COVENANTS Section 5.01. COLLECTION OF UNPAID ASSESSMENTS. The unpaid assessments as set forth on the list thereof on file with the Treasurer together with the interest thereto, shall be payable in annual series corresponding in number to the number of serial maturities of the Bonds issued. An annual proportion of each unpaid assessment shall be payable in each year preceding the date of maturity of each of the several series of Bonds issued, sufficient to pay the Bonds when due and such proportion of each unpaid assessment coming due in any year, together with the annual interest thereon, shall be payable in the same manner and at the same time and in the same installments as the general taxes on real property are payable, and become delinquent at the same times and in the same proportionate amounts and bear the same proportionate penalties and interests after delinquency as do the general taxes on real property. All sums received from the collection of said unpaid assessments and of the interest and penalties thereon shall be placed in the Redemption Fund. Section 5.02. FORECLOSURE. The District hereby covenants with and for the benefit of the Owners of the Bonds that it will order, and cause to be commenced within 150 days following the date of delinquency, and thereafter diligently prosecuted, an action in the superior court to foreclose the lien of any assessment or installment thereof not paid when due, pursuant to Resolution No. 2536 Page 25 and as provided in sections 8830 through 8835, inclusive, of the Bond Law. Section 5.03. NO ADVANCES FROM AVAILABLE SURPLUS FUNDS. The District shall not be obligated to advance available surplus funds of the District to cure any deficiency which may occur in the Redemption Fund, and the Resolution of Intention to make Acquisitions and Improvements No. 2517 is hereby amended to correct a statement of intention of the Board to the contrary. However, the foregoing determination shall not prevent the District, in its sole discretion, from so-advancing funds. Section 5.04. PUNCTUAL PAYMENT, COMPLIANCE WITH DOCUMENTS. The District shall punctually pay or cause to be paid the interest and principal to become due with respect to all of the Bonds in strict conformity with the terms of the Bonds and of this Resolution, and will faithfully observe and perform all of the conditions, covenants and requirements of this Resolution and all Supplemental Resolutions. Section 5.05. NO PRIORITY FOR ADDITIONAL OBLIGATIONS. The District covenants that no additional bonds or other obligations shall be issued or incurred having any priority over the Bonds in pa~nnent of principal or interest out of the Assessments. Nothing in this Resolution shall prohibit or impair the authority of the District to issue bonds or other obligations secured by and payable from Assessments which are on a parity with the Bonds, upon such terms and in such principal amounts as the District may determine. Resolution No. 2536 Page 26 Ma,y-OS-03 03:36P NBS Gov~ F~mance Grp 909 296 1998 p.02 NB$ ¢~overnmcnt M~ch 7, 2003 PETERSON pETER 0 & .TANInT L IUd: SOUTH TAIIOE PUBLIC UTILITY DISTRICT SPECIAL ASSESSMEN I DI.'I ,iNQIJENCY 90-1 - FAI,! ,EN LEA¥ LAKE ASSESSM'II;NT DISTRICT 1990-1 PROPERTY ID: 021-420-34-100 ACCOUNT ID: 021.420-34-100 Dear Property Your property is located within the above-referenced District. According to the I~l Dorado Collector, a~ of 12/i0.2002, there arc delinquent special assessment Jnstallmc,[s duc .m '.Lis properly This District was created by the to *~nd public improvcmem~ in your area. When thc Dtutfict bond~ were sold to investors to rais~ money ro pay tbr tile mxprovcmcnts A ann,redly against 3, our propeNy to pay off thc bondg. The has covenanted to thc ownc"s o{lhc bcmd~ take ce~am steps, icdudlng the eventual initiation of judicial ¢t~recloaure twoceed have special assessment delinquencies. The may need to enforce this covcmmt cvc~ only one installment. Please note taut this still applie~ even if you arc parttctpam~g ~r~ :~ ,I D, ado Coltcctor pa5~ent pltltl. Please pay thc dehnqaent special assessmcnt ~nstallmenm due on your propm%' property tax~s dircct[? lo rl~e E1 Dorado Coun[y Tax Coltecto,' If you have recentb I (800) 676-7516. S,,nacrcb', L Loraine Olvera Restmrc¢ .analyst NBS Government Finance Gro'ap 41661 I :P~tc'r0rb.c Circl{.: Neigh. Suite 225, Tc~nccula, (iA 92590 9(~.).296.1997 800.676 7516 fax 909.296.1998 'lYmcofla Stol FrancP, co South Tahoe Public Utility District CERTIFIED MAIL May 8, 2003 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150 Phone 530 544-6474 · Fax 530 541-0614 Peter O. & Janet L. Peterson RE: APN 021-420-34-100 Dear Customer: The subject of your non-payment of Secured Taxes, which include an assessment to pay the Annual Charge on the Special Assessment District Bonds secured by your property, will be on the South Tahoe Public Utility District's Agenda, for the public meeting on May 15, 2003. At that time the Attorney for the District will ask the Board of Director's for authorization to take whatever legal action is necessary to guarantee payment of these assessments. If this is necessary, we will also seek to recover all Attorney's fees, administrative fees, and other costs incurred. In lieu of these costs, it is suggested, that you contact the El Dorado County Auditor's office to determine what the proper payment should be. If the referenced taxes have already been paid, please notify us, as the most recent records we have from the County Auditor's Office indicate otherwise. Sincerely, Debbie Henderson Accounting Manager cc: Gary Kvistad, Attorney for South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: .Hal Bird, Land Application Manaqer RE: BOARD MEETING Mav 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: RECYCLED WATER MASTER PLAN REQUESTED BOARD ACTION: Approve bud(let auqmentation for Kennedy/Jenks fo~ corn letion of Rec cled Water Master Plan in the amount of 31 250 DISCUSSION: Adequate budqet does not remain to complete the preparation of the Master Plan document. See attached letter from Kenned¥/Jenks for further discussion. SCHEDULE: COSTS: $31,250 BUDGETED AMOUNT REMAINING: $463,763 A I ! ACHMENTS: Kenne_~d/Jenks letter ACCOUNT NO:. 1028-8285 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,~./~.~ NO CHIEF FINANCIAL OFFICER: YES~,'~, CATEGORY: GENERAL WATER SEWER X 05/06/03 TUE 15:28 FAX 7758277925 KENNEDY/JENKS ~002 Kennedy/Jenks Consultants 6 May 2003 Engineers & Scientists 5190 Neil Road Suite 210 Reno, Nevada 89502 775-827-7900 FAX 775-827-7925 Mr. Hal Bird Land Application Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150-7401 Subject: Budget Augmentation Request Recycled Water Master Plan K/J 007019.01 Dear Hal: We are near completion of the Recycled Water Master Plan for the District operations in Alpine County, I have reviewed our remaining budget, work yet to be completed and the contract deliverables stated in our 18 December 2000 scope of services (reference PO #P10210). It is estimated that adequate budget does not remain to complete the preparation of the Master Plan document, It is estimated that the document preparation, QNQC and final draft revisions will require an additional $25,650.00 plus meeting and preparation time for the public process requiring an additional $6,600.00. The total budget augmentation request to support the completion of the Master Plan is $31,250.00. The reasons for the budget short'fall on this project are: 1. The initial scope of services has evolved in response to public input, EIR requirements, litigation and scope refinement. The agreed upon out-of-scope services relating to aerial photography and mapping were addressed by the 6 September 2001 budget augmentation. Items that were not presented for compensation at that time were additional graphic preparation and meetings with District staff, Parsons (EIR), and Hatch & Parent in excess of the meetings originally budgeted. 2. Project Duration. The initial schedule for this project provided for approximately one year for the Master Plan completion. This schedule was significantly altered due to litigation and the need for an EIR. Although some support for litigation and EIR tasks were provided to Kennedy/Jenks in other contracts, meetings and EIR reworking of Master Plan Alternatives dipped into the Master Plan budget. I feel that the requested budget augmentation is adequate for the completion of the Master Plan document and to participate in several upcoming meetings in support of the Master Plan public process and District staff review. 05/06/03 TUE 15:29 FAX 7758277925 KENNEDY/JENKS ~003 Hal Bird South Tahoe Public Utility District 6 May 2003 Page 2 Kennedy/Jenks Consultants Thank yeu for considering this request for a budget augmentation. Kennedy/Jenks Consultants looks forward to the successful completion of the Recycled Water Master Plan and continuation of our collaborative effort towards solving the complex resource management issues in Alpine County. Very truly yours, KENNEDY/JENKS CONSULTANTS T~LS Principal Matthew Setty Project Manger TAF:MMS/kls SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Rhonda McFadane, Chief Financial Officer RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: PRE-TAX PAYROLL DEDUCTION FOR EMPLOYEE CONTRIBUTION,C; TO CALPERS (CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM) REQUESTED BOARD ACTION: Proqram Adopt Resolution adoptinq the CalPERS Employer Pickup DISCUSSION: Per the Letters of Agreement with the management staff and Stationary Engineers, Local 39, both the District and the District's emplovees will be contributing to thn CalPERS pension plan. By filinq this Resolution with CaIPERS, contributions made by District employees will be pre-tax. CalPERS received a private letter rulinq from the Internal Revenuo, Service in 1986 allowinq this tax treatment. This will reduce the employees taxable wages and defer the taxable income on the contribution amount until such time as the emplovee receives distributions from CalPERS. SCHEDULE: Adopt the Resolution prior to the implementation of CaIPERS COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution, CaIPERS Circular Letter CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES '~,~-t~' NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT TO ADOPT THE CALPERS EMPLOYER PICK-UP PROGRAM WHEREAS, the South Tahoe Public Utility District has the authority to implement Ihe provisions of section 414(h) (2) of the internal Revenue Code (IRC); and WHEREAS, the Board of Administration of the Public Employees' Retiremen System adopted its resolution re section 414(h) (2) IRC on September 18, 1985; and WHEREAS, the internal Revenue Service has stated in December 1985, that the implementation of the provisions of section 414(h) (2) IRC pursuant to the Resolution of the Board of Administration would satisfy the legal requirements of section 414(h) (2) IRC; and WHEREAS, the South Tahoe Public Utility District has determined that even though the implementation of the provisions of section 414(h) (2) IRC is not required by law, the tax benefit offered by section 414(h) (2) IRC should be provided to its employees who are members of the Public Employees' Retirement System: NOW, THEREFORE, BE IT RESOLVED: I. That the South Tahoe Public Utility District will implement the provisions of section 414(h) (2) Internal Revenue Code by making employee contributions pursuant to California Government Code section 20691 to the Public Employees' Retirement System on behalf of its employees who are members of the Public employees Retirement System. "Employee contributions" shall mean those contributions to the Public Employees' Retirement System which are deducted from the salary of employees and are credited to individual employee's accounts pursuant to California Government Code section 20691. I. That the contributions made by the South Tahoe Public Utility District to the Public Employees' Retirement System, although designated as employee contributions, are being paid by the South Tahoe Public Utility District in lieu of contributions by 10 11 12 13 t4 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 Resolution Page 2 the employees who are members of the Public Employees' Retirement System. III. That employees shall not have the option of choosing to receive the contributed amounts directly instead of having them paid by the South Tahoe Public Utility District to the Public Employees' Retirement System. IV. That the South Tahoe Public Utility District shall pay to the Public Employees' Retirement System the contributions designated as employee contributions from the same source of funds as used in paying salary. V. That the amount of contributions designated as employee contributions and paid by the South Tahoe Public Utility District to the Public Employees' Retirement System on behalf of an employee shall be the entire contribution required of the employee by the Public Employees' Retirement Law (California Government Code sections 20000, et seq.) VI. That the contributions designated as employee contributions made by South Tahoe Public Utility District to the Public Employees' Retirement System shall be treated for all purposes, other than taxation, in the same way that member contributions are treated by the Public Employees' Retirement System. PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility District this 15th day of May 2003 by the following vote: AYES: NOES: ~,BSENT: James R. Jones, Board President South Tahoe Public Utility District TTEST: Kathy Sharp, Clerk of the Board and Ex-Officio Secretary of the Board of Directors FEB i9-2883 10~42 CItY SR ADM1N SUCS Circular Letter Califorrda Public Emplol~ees' R~idr~m~nt SysCo P.O. ~x 90103 ~en~. CA 9~ 0103 (91~1 3~2-0245 Tel~om~ca~ons ~ce For ~e De~-- (gz61 445-8155 To: ?0? 54~126 P.02×03 January 22, 1986 100-t80 PUBLIC AGENCIES, COUNTY SUPERINTENDENT OF SCHOOLS, SCHOOL B~$TRICTS, BOARD MEMBERS, DIVISION & OFFICE HEADS EMPLOYER "PICK-UP" FOR SCHOOLS AND LOCAL AGENCIES The "private let%er ruling" referred to in Circular L~tt~r #100-161, dated December 18, 1985, has now been received and ia attached. This ruling officially affirms the ability for any PERS school or local employer to participate in the "pick-up" program. Based on recent inquiries there still appears to be many questions or misunderstandings about the "pick-up" program. The following will hopefully clarify many of these issues: What is the "Pick-Up" Program? Basically, the Internal Revenue Code (IRC) Section 414 (h) (2) allows public employer~ to designate required employee contrLbutions as being "picked-up" by the employer and treated as employe~ contributions for Federal aod State tax purposes only. Th~ term "pick-up" is a misnomer. Actually the member coatributions continue to be deducted from the actual gro~ salary reflected on e member's pay stub. IS the "Pick-up" Program the Same as Employer Paid ~ember contributions (EPMC)? NO! Under EPMC the employer actually pays the member contributions and the me~%ber's pay stub does not reflect a deduction from gross salary for retirement contributions. When Does the Employer Need to Adopt the "Resolution"? The employer should only adopt the r~solution when they want to implement the "pick-up" p~oqram. If the employer is under the EPM¢ program, the IRS req~l~ed resolution is not necessary. Does pERS Ne~ a Copy Of the Resolution if we Implement the "Pick-Up'~ program? No! All PERS needs is @ letter from the employer stating that they are implementing the "pick-up" program and indicatlmg the first pay period that member contributions will be reported as being "picked-up". FEB-19-2003 10=42 CITY SR RDPIlN 5UC5 ?0? 5433126 P.OJ×03 -2- Are State Taxes Covered by the "pick-Up" program? Y~s! The State Taxatio~ and Reven~e Code Section 1750~ provides that Sta~e taxes ~ollDw the provisions of IRC Section 414 (h) (2)- IS "Special Compensati0n" £overed by the 'Pick-BD" PrOgram? yes! Any compensation which is report~d~l~ to PEH$ under the Retirement Law, GovernmeDt Code Section 20022 (a) and, therefore, st~bject to retirement contributions ls covered by the "pick-up" pro,ram. If you have a~y further questions¢ please So, tact Rich A~derson at (916) 322-0245. RDW/pm Attachment ROBERT ~. WALTON, CHIEF ACCOUNTING DIVISION TOTRL P.03 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Carol Swain, Information Systems Mana§er RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ~. ITEM-PROJECT NAME: CALPERS CERTIFICATION OF COMPLIANCE - GOVERNMENT CODE SECTION 7507 REQUESTED BOARD ACTION: Authorize execution of Certification of Compliance with Section 7507 of the Government Code statinq that total annual contract cost for 2003-2004 fiscal year, in the amount of $795,133.73, was made public DISCUSSION: Upon approval of the barqaininq units, the District intends to replace the South Tahoe Public Utilitv District Pension Plan with CalPERS Government Code Section 7507 which requires that the total annual costs of a proposed contract with CalPERS be made public at a public meetinq prior to adoption of a final Resolution to ioin CalPERS, Total annual costs for the 2003-04 fiscal year are estimated to be $795,133.73. The annual cost of CaIPERS to be paid by the employer in 2003-04 is about $193,000 more than th~. South Tahoe Public Utility Pension Plan. In addition, the participants will be funding a like amount through payroll deduction. SCHEDULE: Beginninq with the first payday of fiscal year 2003-04 COSTS: $795,133.73 ACCOUNT NO: Various BUDGETED AMOUNT REMAINING: $593,849.54 (2003-04 proposed budget -additional 3.2 % not yet budgeted) ATrACHMENTS: Certification of Compliance with Government Code Section 7507 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /,~.~,,~. NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Actuarial and Employer Services Division Public Agency Contract Services P.O. Box 942709 Sacramento, CA 94229-2709 (916) 326-3420 CERTIFICATION OF COMPLIANCE WITH GOVERNMENT CODE SECTION 7507 I hereby certify that in accordance with Section 7507 of the Government Code the future annual costs as determined by the System Actuary and/or the increase in retirement benefit(s) have been made public at a public meeting of the of the (governing body) on (date) Resolution / Ordinance. (public agency) which is at least two weeks prior to the adoption of the Clerk/Secretary Title Date PERS-CON-12A (rev. 1/96) SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Rhonda McFarlane Chief Financial Officer RE: BOARD MEETING: May 15, 2003 ACTION ITEM NO: ITEM-PROJECT NAME:. AGENDA ITEM: CONSENT CALENDAR ITEM NO: SEWER ENTERPRISE FUND BUDGET: FISCAL YEAR 2003-04 REQUESTED BOARD ACTION: Ad°pt Res°lution adoptinq the budqet for the Sewer Enterpric~ ~ Fund DISCUSSION: The 2003-04 proposed budget is fully funded and on April 17, 2003 was reviewed ara ublic meetin . The 2003-04 ro osed bud et includes no rate chart e. A ear a o staff antici ated a 2% rate increase~ nificant chane that allowed the rates to sta the same is a reallocation of costs between the Sewer and Water Enter rise Funds. Shared costs are now divided 50% Sewer and 50% Water. Mana ement believes this is an e uitable s lit of the shared costs. SCHEDULE:_Must be adopted by July 1,2003 COSTS: $26,045,276 BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution SewerBud et Summa ACCOUNT NO: Various CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES .'f~,~,.~ NO CHIEF FINANCIAL OFFICER: YES~c-,~'¥'~,,,~_~,rl~ CATEGORY: GENERAL WATER SEWER X 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING THE BUDGET FOR THE SEWER ENTERPRISE FUND FOR FISCAL YEAR 2003-2004 WHEREAS, on April 17, 2003, the Board of Directors of the South Tahoe Public Utility District held a public meeting and exhibits of the Sewer Enterprise Fund Budget for the Fiscal Year 2003-2004 were made public. NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District that: The attached budget in the amount of $26,045,276 is adopted for the Fiscal Year beginning July 1,2003 and ending June 30, 2004. PASSED AND UNANIMOUSLY ADOPTED by the Board of Directors of the South Tahoe Public Utility District, this 15~h day of May 2003, by the following vote: AYES: NOES: ABSENT: ATTEST: James R. Jones, Board President South Tahoe Public Utility District Kathy Sharp, Clerk of the Board and Ex-officio Secretary to the Board of Directors SOUTH TAHOE PUBLIC UTILITY DISTRICT SEWER BUDGET SUMMARY 1999 -2000 1999 -2000 ACTUAL ACTUAL ENERPRISE CAPITAL OUTLAY FUND RESERVE 1,576,001 13,877,531 12,450,860 2.513,164 0 0 2000 -01 2000 -01 ACTUAL ACTUAL ENERPRISE CAPITALOUTLAY FUND RESERVE 1,426,267 17,350569 13,042,142 4,436,302 U w -,710 2001 -02 2001 -02 ACTUAL ACTUAL ENERPRISE CAPITAL OUTLAY FUND RESERVE. 1,369,402 ' 1,5508,384 13,219,235 ,'1,451,539 0 ' ,,?46., 0 2002 -03 2002 -03 ESTIMATE ESTIMATE 2003 -04 2003 -04 BUDGET BUDGET BEGINNING CASH BALANCES (1) REVENUES (2) BORROWINGS AVAILABLE FUNDS SALARIES (3) BENEFITS (3) MAINTENANCE & OPERATIONS (3) CAPITAL OUTLAY DEBT SERVICE (4) TOTAL CASH OUTLAYS 14, 026, 861 16,390,695 3,214,787 220,020 1,247,51.1 63,495 3,715,901 54,366 2,386,034 212,852 476,663 8.391,054 3,200,578 14,468,409 21,786,871 3,424,849 1,330,499 3,077,217 70,593 7,903,155 BALANCE BEFORE TRANSFERS CAPITAL OUTLAY FUND TRANSFERS ACCRUAL TO CASH ADJUSTMENT ENDING CASH BALANCES 5,635,807 13,190,117 - 4,209,540 4,209,540 - 49,088 AMORTIZATION (NON -CASH ITEM) DEPRECIATION (NON -CASH ITEM) 1,426,267 17,350,569 49,000 3,556,249 ' 261,657 67,496 54,690 4,954,275 2,228,9171 7,567,035 6,565,254 14,219,836 - 5,195,852 5,195,852 92,696 1,369,402 19,508,384 49,000 3,704,804 14,588,637 20,959,923 ENERPRISE CAPTAL OUTLAY ENERPRISE CAPITAL OUTLAY FUND ' RESERVE 1,453,426 ' 20,877,961 13,199,000 2,2,388,300 14,652,429 23,266,26: 3,463,555 1,381,137 3,478,296 285,734 82,521 FUND RESERVE 1,804,948 11,401,798 13,231,000 . 1,307,100 0 125506500 15,035,948 25,214,898 3,834,358 -, 393,401. 3,885,901 1,432,05E _ .111,9&. 1,410,001 4,989,906 ' : 57,7221 4,777,475 11,5)1,046 11,130 1,782 „:j 2,625 8,334,118 "7,254,20 l 10,258,938 12,081,797 6,254,519 13,705,662 - 4,801,090 4,801,090 2,371,215 1,453,426 20,877,967 49,000 3,737,797 4,393,491 11,184,470 - 2,588,543 2,588,543 - 2,371,215 1,804,948 11,401,798 49,000 3,900,008 539,300 336;400 ”. 93,075 47,700 10,582,900 408,525 10,612,675 11,468,600 • 4,423,272 13,746,298 - 2,056,876 2,056,376 - 450,000 -305.793 1,916,396 15,497,381 64,000 3,900,000 NOTES: (1) A cash reserve equal to two months of costs is maintained for operations. The remaining cash is designated for Capital Outlay projects. (2) Enterprise Fund revenue is from customer service charges and Capital Outlay Reserve revenue is from connection fees, Capital Improvement Charge, grants, and borrowings. (3) Capital Outlay includes the Engineering Depart, Enterprise Fund contains all other departments. (4) Interest expense is paid from the Enterprise Fund. Principal is paid from the Capital Outlay Reserve, TO: FR: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Rhonda McFarlane, Chief Financial Officer RE: BOARD MEETING: May 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: WATER ENTERPRISE FUND BUDGET: FISCAL YEAR 2003-04 REQUESTED BOARD ACTION: Adopt Resolution adopting the budqet for the Water Enterprise Fund DISCUSSION: The 2003-04 proposed budqet is fully funded and on April 17, 2003 was reviewed in a public meeting. The 2003-04 proposed budget includes no rate change. A year ago staff anticipated a 2% rate increase. The most siqnificant chanqe that is allowing the rates to stay the same is the MTBE settlement money received in fiscal year 2003. SCHEDULE: Must be adopted by July 1,2003 COSTS: $14,851,975 BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution, Water Budget Summary ACCOUNT NO: Various CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES '~C/~/ NO CHIEF FINANCIAL OFFICER: YE~"Y~,~',,v-,~,,-.,-NO CATEGORY: GENERAL. WATER X SEWER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING THE BUDGET FOR THE WATER ENTERPRISE FUND FOR FISCAL YEAR 2003-2004 WHEREAS, on April 17, 2003, the Board of Directors of the South Tahoe Public Utility District held a public meeting and exhibits of the Water Enterprise Fund Budget for the Fiscal Year 2003-2004 were made public. NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District that: The attached budget in the amount of $14,851,975 is adopted for the Fiscal Year beginning July 1,2003 and ending June 30, 2004. PASSED AND UNANIMOUSLY ADOPTED by the Board of Directors of the South Tahoe Public Utility District, this 15th day of May 2003, by the following vote: AYES: NOES: ABSENT: ATTEST: James R. Jones, Board President South Tahoe Public Utility District Kathy Sharp, Clerk of the Board and Ex-officio Secretary to the Board of Directors SOUTH TAHOE PUBLIC UTILITY DISTRICT WATER BUDGET SUMMARY 1999 -2000 1999 -2000 ACTUAL ACTUAL BEGINNING CASH BALANCES (1) REVENUES (2) BORROWINGS ENTERPRISE CAPITALOUTLAV FUND RESERVE 916,033 9,113,958 7,101,208 1,942,268 0 0 2000 -01 200QQ1 ACTUAL ACTUAL' ENTERPRISE CAPITAL OUTLAY FUND RESERVE 1,014,826 7,566,957 8,776,971 1,067,703 0 AVAILABLE FUNDS 8,017,239 11,056,226 9,791,797 8,634,660 2001 -02 , _ - 20['1 -02 ACTUAL " ACTUAL ENTERPRISE CAPITA'" i u4Y FUND RESERVE1 1,502,001 ,5,806,235 42,934,963 - 994,469 0 0 44,436,964 ' 6,800,704 2002 -03 2002 -03 ESTIMATE ESTIMATE 2003 -04 2003 -04 ,, 1 BUDGET BUDGET ENTERPRISE CAPITAL OUTLAY FUND ' RESERVES' 1,314,999 25,045,932 40,062,000 2,124 699 -. 41,376,999 27,178'° SALARIES (3) BENEFITS (3) MAINTENANCE & OPERATIONS (3) CAPITAL OUTLAY DEBT SERVICE (4) TOTAL CASH OUTLAYS 1,521,078 683,639 2,062,859 752,982 336,870 80,709 105,497 3,526,195 545,319 5,020,558 '4,594,590 1,881,147 55,846 736,724 • 87,528 4,930,40' • 24,178 4.238.886 710,654 584,700 8,258,927 4,991,138 1,959,975 753,139 14,864,329 672,664 88,171 13,169 3,063,203 1,454,744 18,250,107 :'4,704,085 1,982,828 255,325 763,300 12,407,97' . _ 3 + 5:i= ?,3°_ -' 619,801 15,773,852 4,45'4 ENTERPRISE CAPITALOUT FUND RESERVE 2,816,088 45,504,395 8,040,000 1,840,000 0 ' 0 10,856,088 47,344,395 2,392,526 323,599 881,825 93,150 2,720,125 "41,100 5,757,500 590,000 781,000 BALANCE BEFORE TRANSFERS CAPITAL OUTLAY FUND TRANSFERS ACCRUAL TO CASH ADJUSTMENT MTBE CONTAMINATION FUND 2,996,681 - 1,981,855 6,461,636 1,981,855 - 876,534 ENDING CASH BALANCES UNRESERVED 1,014,826 7,566,957 1,532,870 - 30,886 3,643,522 30,886 2,131,827 1,502,001 5,806235 26,186,857 - 25,011,418 139,560 ;''2,096,619 25;011,418 - 2,062,105 1,314,999 25,045,932 25,603,147 - 22,787,0519 0 2,816,088 22,717,336 22,787,059 37,077,891 8,426,504 6,584,476 __ .7,005,349 v.J ��JC 4,271,612. _ 40,338,046 - 3,015,349 , 3,015,349 47,625 6i- -36,194,789 1,303,888 - 7,158,606 RESERVED FOR MTBE REMEDIATION (5) TOTAL CASH BALANCES 0 0 37,077,891 36,194,789 1,014,826 7,566,957 1,502,001 5,806.235 1,314,999 25,045.932 2,816,088 45,504,395 1,303,886 43,353,396 AMORTIZATION (NON -CASH ITEM) DEPRECIATION (NON -CASH ITEM) 2,800 1,259,271 2,800 1,121,308 43,639 963,504 11,150 1,000,000 11,150 1,000,000 NOTES: (1) A cash reserve equal to two months of costs is maintained for operations. The remaining cash is designated for Capital Outlay projects and MTBE Remediation. (2) Enterprise Fund revenue is from customer service charges and Capital Outlay Reserve revenue is from connection fees, Capital Improvement Charge, grants, and borrowings. (3) Capital Outlay includes the Engineering Depart. Enterprise Fund contains all other departments. (4) Interest expense is paid from the Enterprise Fund. Principal is paid from the Capital Outlay Reserve. (5) In 2002 -03 and thereafter, MTBE settlement proceeds are reserved for MTBE related projects and expenses. SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Kathy Sharp, Clerk of the Board/Executive Secretary RE: BOARD MEETING May 15, 2003 AGENDAITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 4. ITEM-PROJECT NAME: NOVEMBER 4, 2003 CONSOLIDATED DISTRICTS ELECTION REQUESTED BOARD ACTION: Adopt Resolution Declarin,q an Election Be Held in its Jurisdiction, Consolidation with Other Districts, Requestin.q Election Services DISCUSSION: This Resolution, to be adopted and returned by June 27, 2003, authorizes El Dorado County Elections Department to provide the necessary election services. Terms that expire December 7, 2003: Seat 3 - Mary Lou Mosbacher; Seat 4 - Duane Wallace. SCHEDULE: Return Resolution to El Dorado County by June 27; Nomination Period begins on July 14, 2003 and ends at 5:00 p.m. on August 8, 2003; Election date: November 4, 2003 COSTS: To be determined after elections. ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Resolution, Elections Dept. cover letter, Notices of General District Election for Seats 3 and 4, Govt. Code Section 13307. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,'~ ]4,~ NO CHIEF FINANCIAL OFFICER: YES~'~ CATEGORY: GENERAL X WATER SEWER RESOLUTION NO. SOUTH TAHOE PUBLIC UTILITY DISTRICT Declaring an Election Be Held in its Jurisdiction Consolidation with Other Districts Requesting Election Services WHEREAS, it is the determination of the above-named district that an election be held on November 4, 2003, at which election the issue to be presented to the voters shall be: NOMINA-I-~ON OF CANDIDATES No. of Members To be Elected 2 0 Term Full 4 year term to expire 12/07/2007 Unexpired 2 year term to expire 12/02/2005 BE IT RESOLVED that the Elections Department of El Dorado County is hereby requested to: 1. Consolidate said election with any other election conducted on the same day. 2. Authorize and direct the Registrar of Voters, at District expense, to provide all necessary services, which shall include, but not be limited to: publications, issue nomination documents, ballots, sample ballots, election officers, polling places and canvass. 3. In the event of a tie vote, the winning candidate shall be decided by lot. PASSED AND ADOPTED on the following vote: 2003 at a regular meeting, by AYES: NOES: ABSENT: President ATTEST: Date: EL DORADO COUNTY ELECTIONS DEPARTMENT 2850 Fairlane Court P.O. Box 678001 Placerville, California 95667-8001 Phone: (530) 621-7480 Fax: (530) 626-5514 MICHELE MaclNTYRE NORMA GRAY Registrar of Voters Elections Supervisor TO: FROM: DATE: SUBJECT: Special District Secretaries Michele Mac Intyre Registrar of Voters April 28, 2003 Consolidated Districts Election to be held November 4, 2003 You will find attached the necessary forms for the upcoming CONSOLIDATED DISTRICTS ELECTION that will be held on Tuesday, November 4, 2003. Please complete the enclosed forms, make copies for your fifes and return the originals to my office NO LATER THAN FRIDAY, JUNE 27, 2003. Note: The enclosed resolution must be passed by your Board of Directors and the original, signed document returned to our office along with other completed documents. I would appreciate a current map of your District boundaries; however, if you complete the form stating that there have been no annexations of parcels or deletions of parcels from your District boundaries since December 2001- that will be sufficient. It is important that this department be aware of EVERY addition or deletion to your District boundaries. If there have been changes, you will need to obtain a current map from LAFCO, with an approved LAFCO stamp on it. There is a fee for such maps. If appointments to fill vacancies have been made by your Board since the last Consolidated Districts Election (November 6, 2001), please keep in mind that appointees only hold office until the next Consolidated Districts Election (November 4, 2003). If the term is unexpired, it shall appear on the ballot as such. Therefore, when submitting your NOTICE OF ELECTIVE OFFICES TO BE FILLED AND TRANSMITTAL OF MAP AND BOUNDARIES, please indicate these offices separately from those regularly appearing for election at this time. (Government Code Sec. 1780) The nomination period begins on July 14, 2003 and ends on August 8, 2003 at 5:00 p.m. If the incumbent for their term fails to file by the last day of the'nomination period, the time will be extended for five (5) days (August 13, 2003). Special District Secretaries April 28, 2003 Page Two Please be advised that this extension DOES NOT APPLY if there is no eligible incumbent to be elected. Note: The incumbent-may not file after August 8, 2003. ALL DECLARATIONS OF CANDIDACY PAPERS WILL BE ISSUED ONLY FROM THE ELECTIONS DEPARTMENT IN PLACERVILLE OR THE CITY CLERK'S OFFICE located at 1052 Tara Lane, in SOUTH LAKE TAHOE. It is no longer necessary to obtain signatures on a petition - the Candidates will need only to file a Declaration of Candidacy. Attached is a copy of Elections Code Sec. 13307. This pertains to standards and procedures that may be followed by your Board of Directors with regard to Candidate's Statement of Qualifications. Should your Directors make changes to existing regulations, pursuant to this section, please forward notice of such action to our department promptly. It must be a matter of record .BEFORE the nomination period opens. If your District wishes to place a measure on the ballot for the Consolidated Districts Election, your Board of Directors must adopt a resolution calling for the MEASURE election and setting forth the measure EXACTLY as it is to appear on the ballot. This resoJution must be submitted to the Elect'ohs Department NO LATER THAN 5:00 P.M. on June 27 2003. This will enable publications to take place inca timely manner. For your convenience, we have enclosed a resolution requesting the Board of Supervisors to consolidate your election with any other election conducted on said date. You may use the enclosed resolution or you may draft your own. We must have one or the other. Please address all inquiries and required documents to: Elections Department 2850 Fairlane Court, Building C Placerville, CA 95667 Please complete the areas on the forms marked with the red (X). If you do not agree with what our records show, please contact Diane Guyon at (530) 621-7490 immediately. Attachments: Resolution Notice of Consolidated Districts Election Elections Code Sec. 13307 Notice of Elective Offices to be Filled Please Note: You are required to ~ost in three or more conspicuousl~laces in the District, a notice informing the resident voters of the District of the iml~ending election and the number of available positions ul~ for election. PLEASE POST Notice of Consolidated Districts Election (Elections Code Sections 10510,12112) SOUTH TAHOE PUBLIC UTILITY DISTRICT Notice hereby is given that a Consolidated Districts Election will be held in this district on Tuesday, November 4, 2003. The names of the offices for which candidates may be nominated are as follows: Two Full Terms to be Elected will Expire 12/7/2007 Incumbents are Seat #3 - Mary Lou Mosbacher and Seat #4 - Paul Duane Wallace The qualifications of a nominee and of an elective officer of the district are as follows: Registered Voter within the District. There are measures to be voted on: Yes No Declaration of candidacy forms for eligible candidates desiring to file for any of the elective offices may be obtained from the Elections Department at 2850 Fairlane Court, Placerville, CA. Forms shall be available commencing on .luly 14, 2003, before the election, and shall be filed with the Elections Department, in person no later than 5:00 p.m., August 8, 2003, before the election. In the event that are no nominees or an insufficient number of nominees for each elective office and a petition for an election is not timely filed, an appointment to such elective office shatl be made. (Elections Code Se~ion 10515) The ~ Candidates Statement is to be paid for by: Candidate District (Please circle one) Date: April 28, 2003 Michele Mac Intyre (Registrar of Voters) INSTRUCTIONS: NOTE: FPPC Regulations Section 18530, effective October 10, 1990, provides that districts can pay for "production and dissemination of candidates statements" notwithstanding Govemment Code Section 85300 forbidding use of public funds "for the purpose of seeking elective office." NOTE: This Notice shall be published once by the Registrar of Voters at least 90 days and not more than 120 days before the general election in a newspaper of general circulation published in the district or, if none, in a newspaper having general circulation in the district published in any affected county in the district. (CC 12112) 1330Z Preparation and form of candidate statement. (a) (1) Each candidate for nonpartisan elective office in any local agency, including any city, county, city and county, or district, may prepare a candidate's statement on an appropriate form provided by the elections official The statement may include the name, age and occupation of the candidate and a brief description, of no more that 200 words, of the candidatets education and qualifications expressed by the candidate himself or herself. However, the governing body of the local agency may authorize an increase in the limitations on words for the statement from 200 to 400 words. The statement shall not include the party affiliation of the candidate, nor ' partisan political organizations, membership or activity in (2) The statement authorized by this subdivision shall be filed in the office of the elections official when the candidate's nomination papers are returned for filing, if it is for a primary election, or for an election for offices for which there is no primary. The statement shall be filed in the office of the elections official no later than the 88th day before the election, if it is for an election for which nomination papers are not required to be filed. Ifa runoff election or general election occurs within 88 days of the primary or first election, the statement shall be filed with the elections official by the third day following the governing body's declaration of the results fiom the primary or first election. (3) Except as provided in section 13309, the statement may be withdrawn, but not changed, during theperiod for filing nomination papers and until S p.m. of the next working day after the close of the nomination period. (b) The elections official shall send to each voter, together with the sample ballot, a voter's pamphlet which contains the written statements of each candidate that is prepared pursuant to this section. The statement of each candidate shall beprinted in type of uniform size and darkness, and with uniform spacing. The elections official shall provide a Spanish translation to those candidates who wish to have one, and shall select a person to provide that translation from the list of approved Spanish language translators and interpreters of the superior court of the county or from an institution accredited by the Western Association of Schools and Colleges. (c) The local agency may estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the federal Voting Rights Act of 1965, as amended. The local agency may require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included (continued on reverse side of page) Elections Code Sec 13307 (continued) in the voter's pamphlet. In the event the estimated payment is required, the receipt for the payment shall include a written notice that the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the elections official is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment the elections official may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the elections official shall prorate the excess amount among the candidates and refund the excess arnount paid within 30 days of the election. (d) Nothing in this section shall be deemed to make any statement or the authors thereof free or exempt from any civil or criminal action or penalty because of any false, slanderous, or libelous statements offered for printing or contained in the voter's pamphlet. (e) Before the nominating period opens, the local agency for that election shall determine whether a charge shall be levied against that candidate for the candidate's statement sent to each voter. This decision shall not be revoked or modified after the seventh day prior to the opening of the nominating period. A written statement of the regulations with respect to charges for handling, packaging, and mailing shall be provided to each candidate or his or her representative at the time he or she picks up the nomination papers. cand/docs/cs13 3 0 Zstm SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Kathy Sharp, Clerk of Board / Executive Secretary RE: BOARD MEETING May 15, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: DISTRICT'S PUBLIC RECORDS POLICY REQUESTED BOARD ACTION: Adopt Resolution pertaininq to the revised Public Records Policy, supersedin.q Resolution No. 2747-02 in its entirety DISCUSSION: The District's Public Records Policy was amended and approved October 3, 2002. At that time, the Public Records Act did not address issues related to security a.qainsl terrorism. The California Legislature has since amended the act to give local government the ability to deal with potential terrorism. The policy has been revised to include lanclua.~e rec~arding how to respond to public records requests that could potentially compromise the workplace security of the District's facilities, operations1 or personnel. The revisions are based on recommendations from Hatch and Parent. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Proposed resolution and revised Public Records Policy CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,~:/,~2 NO CHIEF FINANCIAL OFFICER: YES,~'~-~,~,~,~ ~ CATEGORY: GENERAL X WATER SEWER 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AMENDING THE DISTRICT'S PUBLIC RECORDS POLICY SUPERSEDING RESOLUTION NO. 2747-02 IN ITS ENTIRETY BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: WHEREAS, the California Public Records Act (Govemment Code Sections 6250, et seq., hereinafter "the Act") requires that public records in the custody of the Distdct shall be available for public inspection with the exception of specific document protected from disclosure by the Act; and WHEREAS, the District's Records Policy has been amended to incorporate changes to the Act that will ensure sound, legal guidelines are followed when responding to Public Records Request. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby directs Distdct staff to comply with the Act by conforming to the guidelines listed in the District's Records Policy, which becomes a part of this Resolution by reference herein. PASSED AND ADOPTED by the Board of Directors of South Tahoe Public Utility Distdct at its duly held regular meeting on the 15th day of May, 2003. AYES: NOES: ABSENT: DUANE WALLACE, BOARD PRESIDENT SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: KATHY SHARP, CLERK OFTHE BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT SOUTH TAHOE PUBLIC UTILITY DISTRICT PUBLIC RECORDS POLICY Gen__~era_l Public records maintained by the District shall be available for inspection dudng the regular business hours of the District. The General Manager, or his or her designee, shall be the official custodian of District records and shall make any nonexempt records freely available to the public in accordance with Government Code section 6250 et seq. The District may refuse to make available records that are exempt from disclosure pursuant to Government Code section 6254 or other applicable law ~~t [~ss~e°sVse vulnera bilit tot .Th,:, ~ ~o T_e,~o,n.'s! attack or other cdmina~aact~ ' ~tv o~-h, I~ ......... -- ........ "'= L-'ISmC['S ~acifitJes o~eratinn~ ,~,- ,~.~'..'_"_'",' wuu~u comp_romLse the ....... · -,~,,u.b or ersonnel. -- Guidance For District Em Io Employees shall not make any promise or statement assuring confidential treatment of any record g~ven to the District. All requests for inspection or copies of public records, other than forms and documents routinely distributed to the public, shall be forwarded designee t~hether a record is exem to the General Manager or his or her · t from disclosure Distri prov,de to ~~~,.d!..s_cl_o_s~ur, e. .ct employees shall not the DJs .....o.y .~coro oeemeo exempt from disclosure by the General Manager or his or her designee without express authorization from the General Manager. The General Manager shall have the sole authority to disclose exempt documents. All records created by the District's legal Counsel are protected by the attorney/client privilege and are exempt from disclosure. The General Manager or his or her designee shall not disclose such records to anyone not employed by the Distdct without first consulting with the District's legal Counsel. All Proposals submitted in response to a request for proposal (RFP) become the property of the Distdct and under Government Code § 6250 et. seq. review. The RFP should generally provide are public records which may be subject to public that except for price or other portions marked confidential (such as trade secrets when applicable) the public will have access to a submittal. However, in special circumstances where the public interest in the confidential ty of subm ttals outweighs the public interest in disclosure, the RFP may prov de for conf dentiality of submittals for that particular project. such special circumstances, the General Manager or his or her designee shall consult with the In District's legal counsel for assistance in preparing the RFP. Re_~q_uests_ for Inspectio..~n or Collies of District Recor._".~ Members of the public who wish to inspect or obtain copi-es of any public record must submit th~eir request to the office of the General Manager specifying the desired records. Requests should be specific, focused and not unreasonably interfere with the ordinary business operations of the District· The request should sufficiently descdbe records so that identification, location and retrieval of the records can be achieved in a timely manner by District Personnel, and should include the name and address of the requestor and a telephone number where the requestor can be reached for questions of clarification that will help to identify and locate the appropriate records for retrieval. The Distdct shall ~nd ositive identif cation of an erson re uestin to ins ect or receive co les of records relat n to the location construct/on o eration or maintenance of District facilities or roe alon with a statement of the u ose for the ins ection or receJ t of co les. Positive identification ma be established b a California driver's license California identification card ~dentification. If the membe . · . wr~e~ request, ,t~ ~,, oh~ ~,,~,v r~ ................ r of the public ~s unsure how to ohra.~ = shall revide assistance as re uired b Government Code Section 6253.1. ............. o,,-~'~'eques~, the DJstdct The District's Search for and Review of Responsive Records. A reasonable effort will be made to locate requested records. If the document requested cannot be located after a reasonable search, the requesting party shall so be advised. The Distdct shall, within 10 days of receipt of the request, determine whether the request, in whole or in part, seeks disclosable public records that are in the possession of the District and shall promptly notify the requestor of the determination by sending the requestor a letter of determination. In unusual circumstances, the District may extend the 10 days for the determination by up to 14 additional days by written notice, setting forth the reasons for the extension and the date upon which the determination will be made. Unusual c~rcumstances ~nc ude instances where the records are located off site, the request is for a voluminous amount of separate records, the District needs to consult with another agency having a substantial interest in the determination, or where there is a need to compile or extract data. If the District determines that the request seeks disclosable records, the Distdct will state an estimated date and time when the records will be made available in its letter of determination. The District will not delay in producing the disclosable records but may designate an estimated date for production which is later than the 10 or 14 additional days permitted by law for the initial determination in order to review, redact as necessary and copy responsive documents. If the District determines that the records requested are not disclosable, it will state the reasons therefore in its letter of determination and the name and title of the person responsible for the denial. Inspection of District Record.~ A member of the public requesting inspection of Distdct records shall be assisted by the General Manager or his or her designee during regular office hours at a time arranged between the District and requestor. The operational functions of the District will not be suspended to permit inspection of records during periods in which District personnel in the performance of their duties reasonably require such records. Physical inspection of the records shall be permitted within the District's offices and under the conditions determined by the District. Distdct employees shall not provide records deemed to be exempt from disclosure by the General Manager or his or her designee to members of the public. Upon either the completion of the inspection or the oral request of department personnel, the person conducting the inspection shall relinquish physical possession of the records. Persons inspecting District's records shall not destroy, mutilate, deface, alter, or remove any such records from the District office. The Distdct reserves the dght to have Distdct personnel present dudng the inspection of records in order to prevent the loss or destruction of records. Advance Payment Required for Copies of District Record~ After the District has completed its search for records that are responsive and disclosable, Distdct personnel shall notify the requestor that the records are available. The notice of availability shall include the number of pages and total cost for copying. District employees shall promptly provide copies of the records to the requestor upon the advance payment of ten cents ($.10) per page to cover the direct costs of duplication. Postage fees incurred in mailing such copies shall also be charged to the requestor. Copies of maps, or blueprints will be supplied at the actual cost to the District for reproduction by an outside service including the hourly wage for actual staff time spent delivering and picking up the copies. Expected costs of reproduction will be collected in advance of reproduction. Records Prepared and Filed In Accordance With the Political Reform Act Records prepared and filed in accordance with the Political Reform Act (conflict of interest code, statements of economic interest, campaign statements) are public records subject to inspection and reproduction dudng the District's regular business hours, commencing as soon as practicable, but no later than the second business day following the day the request for inspection was received. Copies shall be provided at a charge of ten cents ($.10) per page. Pursuant to Government Code Section 81008, a retrieval fee of five dollars ($5.00) per request shall be charged for copies of reports and statements which are five years old or more. Posting of the Public Records Policy A copy of this policy shall be posted in a conspicuous public place in the office of the South Tahoe Public Utility District and a copy thereof shall be made available free of charge to any person requesting such copy.