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SOUTHTAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Comp/ex World"
Richard Solbri , General Manager Paul Sciuto, Assistant Mana er
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 7, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
May 7, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer
STAFF:
Solbrig, Sciuto, Sharp, Hughes, Coyner, Adams, Thiel,
C. Stanley, Barnes, Cullen, Cocking, Frye, Hussmann,
Brown, Bergsohn, Curtis, Attorney Herrema
GUESTS:
Duane Wallace, Gary Bowen
Duane Wallace led the pledge to the flag.
Shelly Barnes reported on water conservation programs
ATTENDEES
PLEDGE OF ALLEGIANCE
COMMENTS FROM THE AUDIENCE
planned for the summer, including:
• Water Right Day in Right Way program (odd/even days).
• Two water educators will be hired this season (instead
of three) starting at the end of May.
• The third season of the turf buy back program will
continue.
• Rebates for water efficient vegetation for those in the
Angora fire area.
• Water Upon Request Restaurant program.
• Hotel/Motel Towel Reuse program.
• Water Rebate programs for certain low-flow appliances.
REGULAR BOARD MEETING MINUTES - MAY 7, 2009 PAGE - 2
Moved Schafer / Second Claudio / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as submitted:
4W a. Economic Stimulus Funding/State Revolving Loan
Fund - Adopted Resolution No. 2858-09 regarding the
application/authorization/reimbursement/dedicated
source of revenue, for the grant application process to
the State Water Resources Control Board;
b. Injury & Illness Prevention Safety Program - Approved
updated Injury & Illness Prevention Safety Program;
c. Seasonal Help for 2009 Construction Season -
Approved contract with Substitute Personnel for
seasonal help, not to exceed $50,000;
d. Temporary Help for Underground Repair: Water -
Approved contract with Substitute Personnel for two
temporary employees, in the estimated amount of
$60,000;
e. Temporary Water Educators - Approved contract with
Substitute Personnel for two temporary water
educators, in the estimated amount of $20,000;
f. Engineering Student Interns - Approve contract with
Substitute Personnel for two engineering student
interns, in an amount not to exceed $24,000;
g. Indian Creek Reservoir Oxygenation - (1) Approved the
Project Closeout Agreement and Release of Claims for
Hobbs Electric, Inc., and (2) Authorized staff to file a
Notice of Completion with Alpine County Clerk;
h. Luther Pass Pump Station Genset - Authorized staff to
solicit a Request for Proposal from qualified engineering
firms to provide design services for a standby power
generation facility;
i. Storage Area Network Purchase - Authorized purchase
of storage area network and peripherals, in an amount
not exceed $21,000;
j. Vehicle Idling Policy - Adopted District Vehicle Idling
Policy;
k. Diamond Valley Ranch Master Plan and EIR - Approved
amendment No. 1 to Hauge Brueck Associates,
Task Order No. 5, in the amount of $35,234;
1. Collection System Master Plan - Approved amendment
4W No. 1 to Brown & Caldwell, Task Order No. 6A, in the
amount of $40,684;
m. Approved Regular Board Meeting Minutes:
April 2, 2009;
REGULAR BOARD MEETING MINUTES - MAY 7, 2009 PAGE - 3
n. Approved Regular Board Meeting Minutes: CONSENT CALENDAR
April 16, 2009; (continued)
o. Approved Emergency Board Meeting Minutes:
April 21, 2009.
ITEMS FOR BOARD ACTION
From time to time, the Administrative Code must be ORDINANCE NO. 517-09:
cleaned up, as references within the code become ADMINISTRATIVE CODE
obsolete. The last time this was done was in 1999.
Moved Claudio / Second Rise / Passed Unanimouslv to
enact Ordinance No. 517-09, which incorporates updates
and revised Administrative Code.
This project includes the installation of reinforced concrete HARVEY CHANNEL CULVERT
box culverts for the Harvey Channel access road. Construc-
tion will be completed by District crews as designed by the
engineering department.
John Thiel reported two bids were received at the May 5
bid opening.
Moved Jones / Second Rise / Passed Unanimouslv to
award bid to the lowest responsive, responsible bidder,
Jensen Precast, in the amount of $32,581.50.
In March, the pump for this well failed. An inspection and
well survey was completed, and found that the pump was
coated inside and out with red clay, and the well screen
had a large build-up of bacteria. It is unclear what actually
caused the pump failure, but as a preventive measure, it
was recommended that the well be cleaned prior to the
installation of the pump.
No Bergsohn reported requests for quotes were solicited,
and three bids were received at the May 5 bid opening.
Moved Schafer / Second Claudio / Passed Unanimouslv
to award the bid to the lowest responsive, responsible
bidder, Carson Pump Company, in the amount of $22,060.
The Board declared this an emergency on April 21. Paul
Sciuto gave a progress update on the repairs that are still
underway. He estimated the Millich Ditch would cost
approximately $190,000 to fully repair, and the Snowshoe
Thompson Ditch No. 1 would cost $320,000 (including
900-feet of 36-inch piping).
VALHALLA WELL REHABILITATION
SNOWSHOE THOMPSON DITCH
NO. 1 / MILLICH DITCH WASHOUT
Moved Jones / Second Rise / Passed Unanimouslv
to continue the emergency action.
REGULAR BOARD MEETING MINUTES - MAY 7, 2009 PAGE - 4
Moved Claudio / Second Schafer / Passed Unanimously
to approve payment in the amount of $892,852.16.
Water and Wastewater Operations Committee: The
committee met May 4. They toured the Alpine County
ditch site, and the Indian Creek aeration system project.
Finance Committee: The committee met May 7. Topics
of discussion included: private bond placement proposal,
and projects eligible for grant funding. The District is in
the forefront of easing the economic burden on its rate-
payers by qualifying for various grants.
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
Director Schafer reported: on the waters of the U.S. Act BOARD MEMBER REPORTS
legislation, that property taxes could be at risk again, and
on his attendance at the CASA Conference (where he will
serve on the federal legislative committee).
Director Claudio distributed a typed report and spoke
about his suggested administrative code changes related
to discouraging the use of sod.
Director Rise reported he attended the ECC (Employee
Communications Committee) meeting and talked about
how employee contracts significantly impact the rates.
General Manager: Richard Solbrig reported on four items: GENERAL MANAGER REPORTS
(1) The Integrated Regional Water Management Plan and
Proposition 84 process continues. The grant application was
submitted. A MOU for Prop. 84 funding will be developed
with the partners who formally adopted an Integrated
Regional Water Management Plan. El Dorado County still
has not adopted one, which means they will not be able to
vote on which projects will be funded.
(2) Tahoe Keys Water Company - Missing information has
been requested. Staff will tour their system, office, and well
sites before finalizing their evaluation of the system.
(3) NIMS Training - Training is required for staff and decision
makers under the FEMA emergency program. At this time,
staff is unsure if this training is required for Board of Directors.
(4) A TRPA legislative oversite committee may be formed,
with California and Nevada representatives serving on it.
District Information Officer: Dennis Cocking reported on STAFF REPORT
the progress of SB 672 (metering legislation).
REGULAR BOARD MEETING MINUTES - MAY 7, 2009 PAGE - 5
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
4W No reportable Board action.
3:30 P.M.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. El
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
ADJOURNMENT
Mary osbacher, Board-President
South Tahoe Public Utility District
ATTEST: Q.
Kathy Sharp, erk of the B rd
South Tahoe "'Public Utility District