05-21-09SOUTHTAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Comp/ex World"
Richard Solbri , General Manager Paul Sciuto, Assistant Mana er
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 21, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
May 21, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Mosbacher, Directors Rise, Schafer, Jones,
Claudio.
STAFF:
Solbrig, Whalen, Hughes, Coyner, Brown, Cullen,
Henderson, Hoggatt, Ryan, Attorney Herrema.
GUESTS:
Steve Morales, Director of Facilities, Lake Tahoe Unified
School District and Cathy Monaghan, El Dorado County
Water Agency.
Debbie Henderson led the pledge to the flag.
ATTENDEES
PLEDGE OF ALLEGIANCE
Consent Item d. (Water Enterprise Fund Budget Fiscal CORRECTION TO THE AGENDA
Year 2009-10) and Consent Item e. (Sewer Enterprise OR CONSENT CALENDAR
Fund Budget Fiscal Year 2009-10) were brought
forward for separate Board action.
Moved Schafer / Second Jones / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as amended:
a. MXU's (Radio Read) for Water Meters - (1) Authorized
exception to the bidding procedures as outlined in the
Purchasing Policy for sole source purchase of standard-
ized supplies; and (2) Authorized purchase of Sensus
MXU's from Western Nevada Supply, in the amount
of $277,475.63;
REGULAR BOARD MEETING MINUTES - MAY 21, 2009 PAGE - 2
b. Arrowhead Well No. 3 Arsenic Treatment Facility - CONSENT CALENDAR
Approved Change Order No. 1 to K. G. Walters (continued)
Construction, Inc., in the amount of $9,687.46; and
(2) Added 21 calendar days to the total contract time;
c. Indian Creek Reservoir Oxygenation Project -
Authorized an increase to Purchase Order P19870 to
MCAD for additional consulting services during the
design and installation, in the amount of $15,427.23;
d. See Consent Items Brought Forward:
e. See Consent Items Brought Forward:
f. Bureau of Reclamation Grant: Snowshoe Thompson
Ditch - Adopted Resolution No. 2861-09 to apply for
the Bureau of Reclamation grant application process;
g. November 3, 2009, Consolidated Districts Election -
Adopted Resolution No. 2862-09 for El Dorado County
declaring an election be held in its jurisdiction, consoli-
dation with other Districts, requesting election
services.
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / SEPARATE ACTION
~av These items were combined for purpose of discussion
only. Motions and votes are recorded separately and
listed below:
Board members discussed the current economic
conditions and its related impact on the budget.
Moved Jones / Second Schafer / Passed Unanimously to
adopt Resolution No. 2859-09 adopting the budget for
the Water Enterprise Fund.
Moved Jones / Second Schafer / Passed Unanimously to
adopt Resolution No. 2860-09 adopting the budget for
the Sewer Enterprise Fund; and (2) Authorize staff to
adjust the budget as appropriate when the actual Alpine
Ditch repair insurance reimbursement figure is available.
WATER ENTERPRISE FUND
BUDGET: FISCAL YEAR 2009-10
SEWER ENTERPRISE FUND
BUDGET: FISCAL YEAR 2009-10
ITEMS FOR BOARD ACTION
Lisa Coyner introduced Steve Morales, Director of Facilities
for the LTUSD. In conjunction with the construction of new
buildings at South Tahoe High School this summer, LTUSD
will install a private waterline on the High School property.
Based on the topography of the site, they are requesting the
meter and backflow prevention device be placed on High
School property, away from the property line.
REQUEST TO APPEAR BEFORE
BOARD: LAKE TAHOE UNIFIED
SCHOOL DISTRICT (LTUSD)
REGULAR BOARD MEETING MINUTES - MAY 21, 2009 PAGE - 3
In order to do this an exception to the Administrative Code
must be granted and the Board alone has the power to
grant such exceptions. District staff concurs with granting
the requested exceptions. It is understood the District will
not be responsible for the private waterline. These excep-
tions will also not impede the District's responsibility to fulfill
its own maintenance, repair or inspection procedures. For
security reason, District staff should notify LTUSD when a
site visit would occur.
Moved Jones / Second Rise / Passed Unanimouslv to
grant LTUSD an exception to the Administrative Code,
Rules and Regulation regarding location of water meter,
backflow prevention device, allowing LTUSD to install
meter and device on LTUSD's property.
REQUEST TO APPEAR BEFORE
BOARD: LAKE TAHOE UNIFIED
SCHOOL DISTRICT (LTUSD)
(continued)
The Board declared this an emergency on April 21. SNOWSHOE THOMPSON DITCH
Richard Solbrig gave a progress update on the repairs NO. 1 / MILLICH DITCH WASHOUT
that are still underway. Repairs are on schedule and he
estimates completion by June 18, 2009.
Moved Schafer / Second Jones / Passed Unanimouslv
to continue the emergency action.
Moved Claudio / Second Rise / Passed Unanimouslv
to approve payment in the amount of $929,577.23.
Water and Wastewater Operations Committee: The
committee met May 18. Minutes of the meeting are
available upon request.
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
The main topic of discussion at the May 13 meeting was EL DORADO COUNTY WATER
the budget. This District should be receiving about 50% of PURVEYOR REPRESENTATIVE
the property tax income transfers for the Tahoe Basin, in REPORT
the approximate amount of $240,000. The final budget is
expected to be formally adopted on June 3.
Director Schafer reported on the significant amount of rain BOARD MEMBER REPORTS
received during his vacation, that the Sacramento Bee
newspaper deliveries to the Tahoe Basin was discontinued,
and that Washoe County will raise their water rates by 5%
over the next five years.
Director Jones stated he took a break from the ACWA
legislative conference in Sacramento to attend the Board
meeting and will give a full report at the next Board meeting.
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REGULAR BOARD MEETING MINUTES - MAY 21, 2009 PAGE - 4
Director Claudio distributed a typed report. He reported on BOARD MEMBER REPORTS
his attendance at the Senate hearing of the Water and (continued)
Natural Resources Committee regarding SB 672 Dave Cox
(water meters) in Sacramento on May 12 with Dennis
Cocking.
Director Schafer commended staff for a remarkable job
obtaining federal stimulus monies and grants.
President Mosbacher reported on the lack of office space
in the Administration building, a bill that will change
Proposition 13, and on a commendation that will be
awarded to her family member.
General Manager: Richard Solbrig reported on three items:
(1) The Integrated Regional Water Management Plan and
Proposition 84 process continues. (2) Update of SB 672
Metering Legislation and the hearing in Sacramento on
May 12, 2009. (3) City Water MOU - has been sent
to the City for comments/signature. Current MOU expires
June 22, 2009.
Chief Financial Officer: Paul Hughes reported the hot topic
at the ACWA Conference he just attended was the property
tax grab by the State. Early predictions could be as much
as $500,000 to the District. Staff will be adjusting the budget
throughout the year for several reason and will follow-up with
recommendations from the Finance Committee to the Board.
GENERAL MANAGER REPORTS
STAFF REPORT
Senior Engineer: Julie Ryan updated the Board on the status
of the Angora Water Tank Replacement project. Staff has
recently authorized work from two consultants for the follow-
ing work: (1) Hauge Brueck Associates in the amount of
$4,850 to perform a biological evaluation. This work is being
performed at the request of the USFS, to satisfy their require-
ments for environmental documentation for the proposed
access road. This additional work brings HBA's total budget
for consultant services on this project to $59,250. (2) Western
Botanical Services in the amount of $14,859 to provide
revegetation and restoration design services primarily for the
Angora Tank Site. The mandatory pre-bid was held on
May 19, 2009. Bids are due to the District on Tuesday,
June 2, 2009. She reported the appeal period on the
environmental documents expired on May 17, 2009, and
there were no further comments or appeals.
k
REGULAR BOARD MEETING MINUTES - MAY 21, 2009 PAGE - 5
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
3:45 P.m.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. El
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
ADJOURNMENT
)j, ~1'14~: ~
Mary KfidMosbac6e'r, Bo rd Presi ent
South Tahoe Public Utility District
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ATTEST: Q
Kathy Sharp Jerk of the 66ard
South Tahoe Public Utility District
By: Chris Whalen, Assistant Board Clerk
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