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AP 05-07-09
S111.0 _r lose SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, May 7, 2009 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Mana er Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director 1. 2. 3. 4. 5. 6. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter jurisdiction of the District. Five-minute limit. No action will be taken.) CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request) CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Ordinance No. 517-09: Administrative Code Enact Ordinance No. 517-09, Which Pg. 141 (Lisa Coyner) Incorporates the Updates and Revised Administrative Code b. Harvey Channel Culvert Pg.147 (John Thiel) Award Bid to the Lowest Responsive, Responsible Bidder (*Bid results will be presented prior to, and at the Board meeting.) REGULAR BOARD MEETING AGENDA - MAY 7, 2009 PAGE - 2 C. Valhalla Well Rehabilitation Pg. 149 (Ivo Bergsohn) d. Snowshoe Thompson Ditch No. 1 / Millich Pg. 157 Ditch Washout (Paul Sciuto) e. Payment of Claims Pg. 159 Award Contract to the Lowest Responsive, Responsible Bidder ('Bid results will be presented prior to, and at the Board meeting.) Continue Emergency Action Approve Payment in the Amount of $892,852.16 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer / Claudio) C. Executive Committee (Mosbacher / Rise) d. Planning Committee (Mosbacher / Schafer) 8. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken) 10. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken) a. Integrated Regional Water Management Plan & Proposition 84 b. Tahoe Keys Water Company 11. STAFF / ATTORNEY REPORTS (Discussions may take place; however, no action will be taken) a. NIMS Training for the Board (Ross Johnson) 12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetinas / Events 04/21/09 - Emergency Board Meeting 04/29/09 - ECC (Employee Communications Committee) Meeting 04/29109 - 05/01/09 - CASA Conference 05/04/09 - Water and Wastewater Operations Committee Meeting 05/07/09 - Finance Committee Meeting Future Meetinas / Events 05/07/09 - 6:00 p.m. - Budget Public Meeting at District 05/13/09 - 9:00 a.m. - El Dorado County Water Agency Board Meeting in Shingle Springs 05/18/09 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 05/19/09 - 05/22/09 - ACWA Conference in Sacramento 05/19/09 - 9:00 a.m. - Alpine County Supervisors Board Meeting in Markleeville 05/21/09 - 2:00 p.m. - STPUD Regular Board Meeting at District 05/25/09 - Memorial Day Holiday (District Office Closed) 05/27/09 - 8:00 a.m. - ECC (Employee Communications Committee) Meeting at District (Director Claudio is the Board representative) REGULAR BOARD MEETING AGENDA - MAY 7, 2009 PAGE - 3 13. CLOSED SESSION (Closed Sessions are not open to the public) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Pg. 181 Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of CA 14. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT (To the next regular meeting, May 21, 2009, 2:00 p.m.) Note: At 6:00 p.m., after the May 7 Regular Board Meeting, the Board of Directors will hold a Public Meeting at the District to gather public input on the 2009/10 Proposed Budget and Ten-Year Financial Plan. No Board action will be taken at this meeting. The final budget is expected to be adopted May 21, at the Regular Board Meeting. The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability-related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. wrr_•19S0'W CONSENT CALENDAR MAY 7, 2009 ITEMS REQUESTED ACTION a. Economic Stimulus Funding/State Revolving Pg. 1 Loan Fund (Lynn Nolan) b. Injury & Illness Prevention Safety Program Pg. 7 (Nancy Hussmann) C. Seasonal Help for 2009 Construction Season Pg. 71 (Michael Adams) d. Temporary Help for Underground Repair-Water Pg. 73 (Chris Stanley) e. Temporary Water Educators Pg. 75 (Shelly Barnes) f. Engineering Student Interns Pg. 77 (John Thiel) g. Indian Creek Reservoir (ICR) Oxygenation Pg. 79 (Ivo Bergsohn) Adopt Resolution No. 2858-09 Regarding the Application/Authoriza- tion/Reimbursement/Dedicated Source of Revenue, for the Grant Application Process to the State Water Resources Control Board Approve Updated Injury & Illness Prevention Safety Program Approve Contract with Substitute Personnel for Seasonal Help, Not to Exceed $50,000 Approve Contract with Substitute Personnel for Two Temporary Employees, in the Estimated Amount of $60,000 Approve Contract with Substitute Personnel for Two Temporary Water Educators, in the Estimated Amount of $20,000 Approve Contract with Substitute Personnel for Two Engineering Student Interns, in an Amount Not to Exceed $24,000 (1) Approve the Project Closeout Agreement and Release of Claims for Hobbs Electric Inc.; and (2) Authorize Staff to File a Notice of Completion with the Alpine County Clerk CONSENT CALENDAR - MAY 7, 2009 PAGE - 2 h. Luther Pass Pump Station (LPPS) Genset Pg. 87 Replacement (Ivo Bergsohn) Authorize Staff to Solicit a Request for Proposal (RFP) from Qualified Engineering Firms to Provide Design Services for a Standby Power Generation Facility i. Storage Area Network Purchase Pg. 99 (Bill Frye) j. Vehicle Idling Policy Pg. io1 (Randy Curtis) Authorize Purchase of Storage Area Network and Peripherals, in an Amount Not to Exceed $21,000 Adopt District Vehicle Idling Policy k. Diamond Valley Ranch (DVR) Master Plan and EIR Approve Amendment No. 1 to Pg. 107 (Paul Sciuto) Hauge Brueck Associates (HBA), Task Order No. 5, in the Amount of $35,234 1. Collection System Master Plan Pg. 117 (Paul Sciuto) Approve Amendment No. 1 to Brown & Caldwell, Task Order No. 6A, in the Amount of $40,684 M. Regular Board Meeting Minutes: Pg. 125 April 2, 2009 (Kathy Sharp) n. Regular Board Meeting Minutes: Pg. 129 April 16, 2009 (Kathy Sharp) o. Emergency Board Meeting Minutes: Pg. 137 April 21, 2009 (Kathy Sharp) Approve Minutes Approve Minutes Approve Minutes South Tahoe Public Utility District ■ 1275 Meadow Crest Drive ■ South Lake Tahoe, CA 96150 Phone 530.544.6474 ■ Facsimile 530.541.0614 • www.stpud.us Genera{ Manager !5outh RkharA H. 5o(br* Diract" Errfe CWWio Tahoe Js"W R. Jow M" Wu MmMohw paid fts Public Utility Diotrict. tM Meadow Crest OrW + Sough Lake Tahoe * CA 96154 Phone 534 544-6474 * Fax 534 541-0014 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Lynn Nolan, Grants Coordinator MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Economic Stimulus Funding/State Revolving Loan Fund REQUESTED BOARD ACTION: Adopt Resolution No. 2858-09 regarding the Application/Authorization/Reimbursement/Dedicated Source of Revenue, for the grant application process to the State Water Resources Control Board. DISCUSSION: The State Water Resources Control Board expects to receive approximately $450 million in economic stimulus funding that will be disbursed through the State Revolving Loan Fund (SRF) for wastewater projects. The grants staff is preparing the applications for submission to the SRF and the attached resolution is a requirement of the application process. The SWRCB expects that the majority of the economic stimulus funding will be in the form of low-interest (1 loans so the language in the enclosed resolution refers to the repayment process for the SRF. The Board will have the opportunity to review all financial details prior to accepting a funding contract on any of the submitted projects. SCHEDULE: Submission of applications by May 8, 2009 COSTS: No costs associated to the application submission ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution 2858-09 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES lmt~ NO -1- RESOLUTION NO. 2858-09 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 APPLICATION/AUTHORIZATION/REIMBURSEMENT/ DEDICATED SOURCE OF REVENUE RESOLUTION APPLICATION/AUTHORIZED REPRESENTATIVE RESOLUTION BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of Directors that the General Manager, Assistant General Manager and/or the Chief Financial Officer is hereby authorized and directed to sign and file, for and on behalf of the STPUD, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of the following list of sewer projects: 1. STPUD Luther Pass Pump Station Emergency Generation Project. BE IT RESOLVED that the STPUD hereby agrees and further does authorize the I aforementioned representative or his/her designee to certify that the Agency has and I will comply with all applicable state and federal statutory and regulatory requirements related to any financing or financial assistance received from the State Water Resources Control Board; and BE IT FURTHER RESOLVED that the General Manager, Assistant General Manager, and/or the Chief Financial Officer or his/her designee of the STPUD is hereby authorized to negotiate and execute a financial assistance agreement from the State Water Resources Control Board and any amendments or change orders thereto and certify financing agreement disbursements on behalf of the STPUD. REIMBURSEMENT RESOLUTION WHEREAS, the STPUD (the "Agency") desires to finance the costs of constructing and/or reconstructing certain public facilities and improvements relating to its water and roastewater system, including certain treatment facilities, pipelines and other nfrastructure (the "Project"); and WHEREAS, the Agency intends to finance the construction and/or reconstruction of he Project or portions of the Project with moneys ("Project Funds") provided by the State of California, acting by and through the State Water Resources Control Board State Water Board); and -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations the interest upon which is excluded from gross income for federal income tax purposes (the "Obligations"), and WHEREAS, prior to either the issuance of the Obligations or the approval by the State Water Board of the Project Funds the Agency desires to incur certain capital expenditures (the "Expenditures") with respect to the Project from available moneys of the Agency; and WHEREAS, the Agency has determined that those moneys to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Agency for the Expenditures from the proceeds of the Obligations. NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS FOLLOWS: SECTION 1. The Agency hereby states its intention and reasonably expects to I reimburse Expenditures paid prior to the issuance of the Obligations or the approval by the State Water Board of the Project Funds. SECTION 2. The reasonably expected maximum principal amount of the Project Funds is $4 Million Dollars. SECTION 3. This resolution is being adopted no later than 60 days after the date on which the Agency will expend moneys for the portion of the Project costs to be reimbursed with Project Funds. SECTION 4. Each Agency expenditure will be of a type properly chargeable to a capital account under general federal income tax principles. SECTION 5. To the best of our knowledge, this Agency is not aware of the previous adoption of official intents by the Agency that have been made as a matter of course for the purpose of reimbursing expenditures and for which tax-exempt obligations have not been issued. SECTION 6. This resolution is adopted as official intent of the Agency in order to comply with Treasury Regulation §1.150-2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of Project costs. SECTION 7. All the recitals in this Resolution are true and correct and this Agency so finds, determines and represents. I// -4- I DEDICATED SOURCE OF REVENUE RESOLUTION 2 The STPUD hereby dedicates the following source of revenue: user charges and 3 capacity charges, to payment of any and all Clean Water State Revolving Fund 4 financing on the following projects: STPUD Luther Pass Pump Station Emergency 5 Generation project. This dedicated source of revenue shall remain in effect throughout 6 the term of such financing unless a modification or change of such dedication is 7 approved in writing by the State Water Resources Control Board. 8 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution was duly adopted and passed by the Board of Directors of the South Tahoe 9 Public Utility District at a regularly scheduled meeting held on the 7th day of May, 2009, 10 by the following vote: 11 12 AYES: 13 NOES: 14 ABSENT: 15 16 Mary Lou Mosbacher, Board President 17 South Tahoe Public Utility District 18 19 ATTEST: 20 21 22 23 Kathy Sharp, Clerk of the Board 24 25 26 27 28 29 30 -5- General WAnaW Richard H. 5of" !5 h T h Directms out a oe En* Cl"lo P Hl Utilit Di t i F Js*w - Jonm ^aryLou""° u c y e r ct Oslo MW 1275 Meadow Croat Drive • South Lake Tahoe o CA 96150 Phone 5W 544-6474 9 l=ast 530 541-0614 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Nancy Hussmann, Human Resources Director MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Injury & Illness Prevention Safety Program REQUESTED BOARD ACTION: Approve updated Injury & Illness Prevention Safety Program. DISCUSSION: The Injury & Illness Prevention Safety Program (IIPP) has not been updated since January, 2001. There are a few minor changes to the policy, including changes to the Safety Suggestion Award Program, and the Injury/Illness Reporting Procedures. Recently the District had an unannounced visit by OSHA, and the Policy passed inspection, with only minor changes needed. Per the Memorandums of Understanding between the Union and the District, the Management Group and the District, this policy must be approved by the Board of Directors. SCHEDULE: Disseminate new Program 5/8/09 COSTS: -0- ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Injury & Illness Prevention Safety Program - Redline/Strikeout Version CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -7- SOUTH TAHOE PUBLIC UTILITY DISTRICT m: INJURY & ILLNESS PREVENTION SAFETY PROGRAM Implemented: 2/4/93 Updated: 9/94 & 11/98 Updated: January, 2001 Reviewed: October, 2008 Updated: May, 2009 Safety Officer: Nancy Hussmann -9- Injury & Illness Prevention Safety Program TABLE OF CONTENTS Section ' Topic Pa e I Safety Policy Statement 1 II Responsibility for Safety 2 III Safety Communication Program 6 IV Employee Compliance 10 V Safety Inspections 15 VI Safety Training 18 VII Injury/Illness Reporting Procedures 22 VIII Accident Investigations 27 IX Recordkeeping Requirements 29 X Attachments (Table of Contents) 33 Section II Responsibility for Safety The safety and health of all customers and employees of South Tahoe Public Utility District is of primary importance. As such, the Board pledges to ensure diligent and conscientious elimination of unsafe and unhealthful conditions throughout all District facilities, and expects equal diligence from all employees in the elimination of unsafe and unhealthful acts. Success in all safety and health matters depends upon cooperation among the Board, management, supervisors, and all employees, and also between each employee and his/her fellow workers. Only through such cooperation can a safety program in the best interest of all be established and preserved. 1. RESPONSIBILITIES A. The Board shall: 1. Establish a comprehensive safety and health program. 2. Ensure full compliance with all safety and health laws, rules, and regulations. B. The General Mananer shall: 1. Designate a Safety Officer to administer the program. The Human Resources Director shall be designated as the Safety Officer. 2. Ensure that a safety program which targets losses, exposures to loss, and compliance with applicable government standards is implemented. 3. Establish and support a safety committee comprised of representatives of managers as well as supervisors and employees. 4. Ensure that periodic safety and health inspections are performed to identify and eliminate unsafe and unhealthful working conditions and/or practices. 5. Ensure prompt and thorough investigation of every accident to determine the cause and appropriate corrective action to prevent recurrence. 6. Ensure that appropriate personal protective equipment is provided and enforce its use. 7. Ensure that continuing safety training and education for all personnel is provided. 8. Monitor the effectiveness of the District's Safety Program. 2 -11- 9. Provide direction for the District's loss control program. 10. Hold all employees accountable for safety and loss control. 11. Ensure appropriate safety program changes and implementation. C. The Safety Officer shall: 1. Design and implement the safety program to target losses, exposures to loss, and compliance with applicable government standards. 2. Design, implement, and conduct safety committees. 3. Conduct periodic safety inspections of all facilities as part of the District's Safety Inspection Team. 4. Initiate and participate in investigation of all accidents. 5. Coordinate determination of appropriate personal protective equipment in all aspects of work performed. 6. Ensure that employee and supervisory training is performed on an on-going basis. 7. Monitor the effectiveness of the program and make recommendations for change. 8. Design and administer the District's loss control efforts. 9. Be responsible for ensuring proper and thorough documentation of all matters relating to safety and health. 10. Recommend appropriate changes to the Safety Program on an on- going basis. D. Department Managers shall: 1. Develop general and specific safety guidelines for their departments. 2. Participate in safety committees, as appropriate. 3. Ensure that unsafe conditions and practices are corrected. 4. Actively participate in accident investigations. 5. Provide and enforce the use of applicable personal protective equipment for all work performed within their departments. 6. Coordinate on-going safety training and safety education courses for all employees in their departments. 7. Actively strive toward ensuring a safe work place. 8. Be responsible for the proper and thorough documentation of all matters relating to safety and health. 9. Be responsible for all aspects of safety within their individual departments. 3 -12- E. Supervisors shall: 1. Ensure that their employees know, understand, and follow established safety guidelines. 2. Participate in safety committees, as appropriate. 3. Conduct safety inspections of their work areas on a regular basis. 4. Conduct accident investigations immediately upon notification of an injury. 5. Provide the necessary personal protective equipment, and train personnel in its use. 6. Conduct appropriate in-house safety training and coordinate outside safety education for employees in their departments. 7. Develop proper attitudes towards safety and health in themselves and in those they supervise. 8. Maintain materials and equipment in good condition. 9. Correct unsafe conditions and practices immediately upon becoming aware of such conditions and practices. 10. Assist in ensuring proper and thorough documentation of all matters relating to safety and health. 11. Actively contribute to the continued success of the safety program by recommending appropriate changes. F. Employees shall: 1. Give their wholehearted and genuine cooperation to all aspects of safety in the workplace, including compliance with all rules and regulations. 2. Notify a supervisor in the event of an observed unsafe condition or practice. 3. Report all injuries, no matter how minor, to their supervisors. 4. Remind fellow employees of safe work practices, whenever appropriate. 5. Continuously and conscientiously perform their duties in a safe and healthful manner, using safe work practices. 2. DOCUMENT AVAILABILITY A. Copies of this written Injury and Illness Prevention Program will be given to the following supervisors and maintained for use for all employees within their department, as follows: 1. Electrical Supervisor 2. Maintenance Supervisor 3. Underground Repair - Sewer Supervisor 4. Underground Repair - Water Supervisor 4 -13- 5. Pump Station Supervisor 6. Laboratory Director 7. Land Application Manager B. Chief Plant Operator 8. Chief Financial Officer (for Accounting, Info Systems, Purchasing and Customer Service departments) B. The master copy will be maintained in the Personnel Office for use by Administration and Engineering Departments. r -14- SECTION III SAFETY COMMUNICATION PROGRAM The District believes in active, continuing communication between management and employees. It is with a two-way communication system that the continued success of the District's Safety Program is possible. Although effective communication can take on many forms, documentation of communication is crucial to maintaining a formal safety program. The District's communication system will include, but is not limited to: 1. ORIENTATION All new employees will have the opportunity to become familiar with the District's written INJURYAND ILLNESS PREVENTION PROGRAM (Safety Program). Employee orientation will be conducted at the time of hire and will stress the importance of safety in the workplace. Orientation will be a combined effort of the Safety Officer and the Department Supervisor or Program Manager, and will be documented on the Safety Orientation Checklist and Employee Acknowledgement form. (See Attachment 1) Refer to Safety Training section of this Safety Program for further information. 2. MEETINGS A. Departmental Safety Meetings The purpose of conducting periodic departmental safety meetings is to provide a forum for informing a large number of people in a variety of safety and health subjects. The meetings will be designed to: a. Secure cooperation; b. Exchange ideas; and c. Recommend potential solutions 2. The Department Manager shall present topics specific to safety issues within that department and may also include common sense safety tips which are frequently forgotten when performing day-to- day job duties. 3. For purposes of departmental safety meetings, all office employees (Administration, Engineering, and Finance) shall be considered one department. The Safety Officer will arrange for regular departmental safety meetings, and may solicit ideas for meeting topics from various office staff. 4. A summary of topics covered in the Safety Committee meeting will 6 -15- be presented, and when appropriate, recent accidents within the department shall also be discussed, with the goal of preventing any recurrence of the incident. B. Departmental Tailgate Meetings 1. Each Supervisor will conduct a weekly Tailgate Session to discuss general and job-specific safety issues and safe work practices. 2. The Employee Safety Training Attendance Record (See Attachment 2) will be used to document these regular safety meetings. C. Safety Committee Meetings The purpose of the Safety Committee is to identify safety management issues and develop or approve recommendations for solving them. The Safety Committee for South Tahoe Public Utility District is comprised of. a. Each shop steward, acting as safety representative, as set forth in the Memorandum of Understanding between Stationary Engineers Local 39 and the District. b. An employee representative from each department, designated within the department according to interest and work schedules. C. Department Supervisor d. Program Manager e. Safety Secretary and Safety Officer 2. The Safety Committee Meeting shall be held not less than once every four (4) weeks and notice of meetings will be posted to invite any interested employees to attend. The Safety Committee meeting shall address the following topics (according to OSHA guidelines): a. Review of accidents and investigations with discussion and recommendation of solutions to prevent recurrences. b. Review results of periodic, scheduled worksite inspections. C. Discussion of hazardous conditions brought to the attention of the Committee 7 -16- d. Safety training needs with recommendation of how training can be accomplished. e. Review and discussion of employee safety suggestions, with recommendation for implementation. f. Status report from Safety sub-committees. g. Any other safety issues which have been brought to the attention of the Safety Committee members. 3. Recommendations from the Safety Committee will be presented to the Program Manager and General Manager. As required by OSHA, written minutes of the Safety Committee shall be made available to all employees within a reasonable amount of time after each meeting. The minutes of the Safety Committee meeting may also be used in the Departmental Safety Meeting. Minutes shall also be available on file with the Safety Officer. 3. SAFETY COMMUNICATION A. Safety Suggestion Program It is the District's policy to maintain open communication between all employees on matters pertaining to safety. Your thoughts regarding safety are considered important and the District encourages your active participation in the District's Safety Program. Please feel free to express any of your safety concerns or suggestions during safety meetings, individually with your supervisor, or in writing by using the Safety Suggestion Form. (See Attachment 3). Safety Suggestions may also be in the form of an e-mail to the Safety Officer. Suggestions may be anonymous, however this will make it difficult to provide you with special recognition if your suggestion is implemented. Be assured that all safety suggestions will be given serious consideration, and employees will not be subject to reprisal for any suggestion submitted. 2. To encourage employee participation and safety awareness, the District has included a Safety Suggestion Incentive Program in this Injury and Illness Prevention Program. Please refer to the Employee Safety Recognition portion of this IIPP for further details. B. General Safety Communication Safety Committee Meeting Minutes will be distributed to all Committee Members, Managers and Supervisors, and attendees, and will also be posted en all bulletin beaFds sent to all 8 -17- employees via a-mail, no later than one week after the Safety Committee Meeting is held. 2. A portion of the bulletin board in each work area will be maintained to inform employees on matters of workplace safety. 3. Some safety and health information may also be disseminated through the District Newsletter, memos, and/or paycheck inserts. 4. Supervisors will notify employees, in writing on the Employee Safety Suggestion Form, of District response or resolution of any safety issue which has been brought to his/her attention. 5. Information about safety training and other safety-related information will be disseminated to all employees when applicable. Employees are also encouraged to inform the Safety Officer, Program Manager, or Department Supervisor of any safety-related information which may be of interest to all employees. 9 -18- SECTION IV EMPLOYEE COMPLIANCE 1. EMPLOYEE SAFETY RECOGNITION The South Tahoe Public Utility District has established this Safety Recognition Program to formally acknowledge employee contributions toward maintaining a safe workplace. The District is proud of those employees who maintain good safety records, and will recognize their achievements in the following manner: A. Employees who demonstrate outstanding safety practices (i.e., reporting hazards, suggestions for safety improvements, etc) will be recognized by their immediate supervisor, in the form of a memo to the employee, with a copy in the employee's personnel file. This recognition will be given at the Departmental Safety Meeting as an example to fellow employees of the diligent safety awareness of their co-workers(s). B. District-wide recognition, informing all employees of the number of days without a Lost Time Accident, will be pested-ar+d updated presented at the monthly Safety Committee Meeting, and will also be included in the Employee Newsletter. C. Supervisors will have the opportunity to recognize the outstanding safe work habits of their employees during the employee's annual performance evaluation. 2. SAFETY INCENTIVE PROGRAM A. In addition to the recognition provided above, the District has also implemented a Safety Incentive Program, as described below. It is the goal of the District that this incentive program will: 1. Reduce the frequency and severity of job-related injuries 2. Reduce the frequency and severity of lost time accidents (LTA) 3. Encourage safe work practices of all employees 4. Increase employee awareness of hazards in the workplace 5. Increase employee participation in the District's Safety Program B. The Safety Incentive Program consists of the following components: Individual Employee Incentives - The goal of the individual incentive program is to reward individual employees based on their individual safety performance. 10 -19- 2. Group (District-wide) Incentive Program - The goal of the group incentive program is to reward District employees as a whole, and to encourage the concept that safety in the workplace is a group responsibility that requires teamwork as well as individual commitment. 3. Safety Suggestion Incentive Program - The goal of the suggestion incentive program is to encourage employees to be safety conscious and to reward suggestions for improving workplace safety. C. Individual Employee Incentive (Updated 4/24/01 - f and g added) (Updated 6/20/01 - C.5a and b added) 1. The individual incentive program will consist of a system which rewards individual employees with eight (8) hours paid time off (Safety Incentive Pay, Safe-1) for achieving one year with no Accident and no "at-fault" vehicle accident. a. For purposes of this incentive program a year will be the twelve month period beginning July 1 and ending June 30, to coincide with the District's workers' compensation insurance plan. b. For purposes of this incentive program eligible employee is defined as all regular full time employees (both Union and Management staff). C. All regular part-time employees shall also be considered eligible employees, however, they will earn time -ef# Safe Incentive Pay, Safe-1, on a one-half proportional basis. d. Temporary employees are not eligible to participate in this Safety Incentive Program. e. For purposes of this program, an Accident is defined as a work related injury or illness that requires medical treatment, and which generates a formal workers' compensation claim. For purposes of this program, an "at-fault" vehicle accident is defined as any driving accident involving other vehicles or property damage, which could result in a potential liability or property claim to the District. g. All questions regarding loss of eligibility of 8 hours of 11 -20- individual incentive pay shall be presented to the Safety Incentive Sub-Committee for consideration. 2. At the end of the Year (as defined above) employee will be eligible to take the eight (8) hours accrued time off from work. a. Safety Incentive Paid Time Off must be scheduled and approved in advance by the employee's supervisor. The supervisor may grant said time off depending upon the needs of the department, so as not to create overtime within the department. b. Safety Incentive Paid Time Off earned in one Year will be accrued on the first paycheck following July 1, and must be taken by the end of the following June 30. This accrual is designated as "Safe-1" on the paycheck stub. C. Hours accrued cannot be paid in lieu of time off. 3. If an employee has a work related injury or illness (as defined in C.1.e., above) any time during the Year, he/she will not be eligible for any Safety Incentive Paid Time Off for that Year. 4. If an employee deliberately violates a safety policy and/or practice after a warning from his/her supervisor, employee will not be eligible for any Safety Incentive Paid Time Off for that Year a. Safety violations may also be subject to disciplinary action as defined in the District's Injury and Illness Prevention Program and/or the Memorandums of Understanding. 5. Effective July 1, 1996, an individual will also receive an additional 8 hours off for the Year that they achieve five (5) years with no Accidents, no "at-fault" vehicle accidents, and no safety violations. a. Employees hired between July 1, 1996 and June 30, 2001 will not receive the five-year incentive pay, but will be eligible to join the next five-year incentive period (July 1, 2001-June 30, 2006). b. Employees who incur an Accident, "at-fault" vehicle accident, or safety violation between cluly , 1996 and june July 1, 2007- June 30, 2012 will be eligible to joie for the next five-year incentive pefied award , 2806) (July 1, 2012) 131_ D. Group Incentive Prooram The group incentive program will be based on maintaining a District-wide safety record of no Lost Time Accidents (LTA). a. For purposes of this program, a Lost Time Accident is any injury or illness which results in time lost from work, and is considered "Lost Time" when the time is first lost from work. b. Time lost from work will not include time lost for the initial physician visit and emergency medical treatment. 2. Every eligible employee at the District will be given Safety Incentive Paid Time Off work (Safety Incentive Pay. Safe-6) for every six months that the District has no Lost Time Accidents. a. For purposes of the group incentive program eligible employee is defined as all regular full-time employees (both Union and Management staff). b. All regular part-time employees shall also be considered eligible employees, however they will receive time off work on a one-half (1/2) proportional basis. C. Temporary employees are not eligible to participate in this Safety Incentive Program. 3. Safety Incentive Paid Time Off Safe-6 as a result of no Lost Time Accidents will be earned and lost as follows: a. Every eligible employee at the District will accrue eight (8) hours of Safety Incentive Paid Time Off work for every six months that the District has no Lost Time Accidents. This accrual is designated as "Safe-6" on the paychecks. b. Safety Incentive Paid Time Off must be scheduled and approved in advance by the employee's supervisor. The supervisor may grant said time off depending upon the needs of the department, so as not to create overtime within the department. C. If an employee has a work-related injury or illness during the six month period which results in time lost from work, his/her Lost Time Accident will cancel the Safety Incentive time off for all District employees for that six-month period. 1. A new six month period will then begin as of the first 132- day following the Lost Time Accident date. 2. If an employee has an injury during the 6- month period that later results in a Lost Time Accident, the individual will not receive (or will have deducted from accrual) his/her Incentive Pay for that 6-month period. E. Safety Suooestion Incentive Program 1. In conjunction with the Safety Communication portion of this Injury and Illness Prevention Plan, the District will provide special recognition to employees who submit valid safety suggestions which improve workplace safety. a. To be considered valid, the safety suggestion must be submitted to the Safety Committee, using the green Safety Suggestion Form (See Attachment 3). 1. The form must be submitted to the Safety Officer a minimum of one week prior to the scheduled Safety Committee Meeting, for inclusion in the agenda. b. An e-mail suggestion shall also be considered valid, as will presentation of a su_g_aestion at the Safety Committee Meetin_a. 2. The Safety Office will review the Suggestion and if it involves research by another manager reaardin_o cost savings, etc., will bring the suggestion to the applicable party before bringing it up at the Safety Meeting. 3. During the Safety Committee Meeting, the committee will discuss the merits of the suggestion(s) received, and determine if it qualifies for an award, and state why it is warranted w+ll-vete- en the "Suggestion of the MeAth". 4. The suggestion must include certain criteria to qualify for the $50 award. a. It must demonstrate significant. measurable safet related cost savings; and/or b. Demonstrate potential for significant reduction/prevention of injuries; and/or c. Demonstrate potential for significant reductionlprevention of safety hazards. 14 -23- 5. The General Manager will review and approve (or not) the Safety Committee's recommendation, similar to the ECC_ Sun-gestions and Employee of the Month Awards at the District. 6. The employee whose suggestion is chosen as the Suggestion of the Month will receive a $50.00 award from the District. their- , PFG Spey: 3. DISCIPLINARY ACTIONS FOR SAFETY VIOLATIONS A. It is the District's intent to ensure a safe work environment and safe work practices for all employees. Failure to observe the requirements of the District's Injury and Illness Prevention Program (Safety Program) shall result in disciplinary action up to and including termination, in accordance with the Memorandums of Understanding for Union and Management employees. B. It is the supervisor's responsibility to ensure that their employees know, understand, and follow established safety guidelines described in this Safety Program. Violations of the Code of Safety Practices or any aspect of this Safety Program will result in disciplinary action and will be documented on the Safety Violation Report (Attachment 4), and shall become a permanent part of the employee's personnel file. Poor or unsatisfactory safety practices will also be brought to the attention of the employee(s), documented on the Safety Violation Report and reflected in the employee's performance review. C. Depending upon the severity of the safety violation, discipline may include, but is not limited to: 1. Documented verbal warning (Counselin_o Memo) 2. Wii#fen warming 3. Suspension without pay 4. Demotion 5. Termination of employment D. Management shall reserve the right to determine disciplinary action appropriate to the particular violation, including more severe disciplinary action for repeated violations. If a lead man, supervisor, or manager is aware that one or more of his crew is violating safety policies and does nothing about it, he will also receive the same disciplinary action as the employees violating said safety policies. 15 -24- E. The Safety Officer shall maintain a written record of all Safety Violations, using the Safety Violation Log (Attachment 5). 16 -25- Section V SAFETY INSPECTIONS It is the District's policy to ensure that a safe workplace is maintained at all times. Formal periodic safety inspections, as described below, are a part of the District's effective accident prevention program. 1. HAZARD IDENTIFICATION A. Annual Inspection - Hazards will be identified on an ongoing basis to ensure compliance with all applicable regulations. A thorough annual inspection of all plant and field facilities will be conducted with the assistance of the District's loss control consultants. B. Periodic scheduled inspections will be conducted quarterly to identify and evaluate workplace hazards and unsafe work practices. These inspections will be performed by the District Safety Inspection Team. The Safety Inspection Team will include the Safety Officer, the department supervisor and/or manager, and a minimum of two employee representatives from the Safety Inspection Sub-Committee. The inspection will be documented, as required by SB198 and IIPP Standards, (utilizing the Safety Inspection Checklist (Attachment 6) specific to the department being inspected.) The Safety Inspection Team shall have the authority to issue Safety Work Orders to correct any hazards noted. The completed Inspection Checklist shall be maintained in the permanent Safety files, and a copy will be forwarded to the Program Manager and Department Supervisor to ensure that the proper corrective action will be taken. Once all deficiencies have been corrected, it shall be so noted on the Inspection Checklist and forwarded to the Safety Officer for the permanent Safety Program records. All inspection findings, recommendations, and notice of corrections will be communicated to #ie- employees of the depaFtmen t#►eiF depaFtmental the monthly safety committee meeting. C. Periodic safe work practice inspections shall also be conducted quarterly, and will serve to identify deficiencies in employee safety training. This inspection will be conducted in conjunction with the departmental inspection referenced above and will include: 1. Observing employees performing their regular job duties to determine if safe work practices are being followed. 17 -26- 2. Inquiry to randomly selected employees within the department to ascertain their knowledge about safety issues in the workplace (Use of Personal Protective Equipment, MSDS, Emergency Procedures, Injury Reporting, Hazard Notification, etc). This portion of the periodic inspection will be documented on the applicable section of the Safety Inspection Checklist. If deficiencies are noted, the Safety Officer, the Program Manager and/or the department supervisor will conduct a special refresher training session for all employees within the department. Documentation of the above inspection and applicable training will be maintained by the Safety Officer. D. Special Inspections, limited to the specific area involved, will be conducted when: New substances, processes, procedures, or equipment are introduced to the workplace that represent a new occupational safety and health hazard. 2. Whenever the employer is made aware of previously unrecognized hazards. 3. As a routine part of every accident investigation. E. Routine Inspections will be conducted within each appropriate department to ensure that personal protective equipment, vehicles and heavy equipment are in safe operating condition, and will include: 1. Self-Contained Breathing Apparatus Daily Pre-Use Inspection Checklist (Attachment 7A) 2. Driver's Daily Vehicle Inspection Report (Attachment 76) 3. First Aid Kit Inventory Form (Attachment 7c) 4. Other daily inspections as determined by the Program Manager. The above listed inspections shall be documented on the appropriate Checklist and a summary forwarded to the Safety Officer at least monthly. Any deficiencies noted during the inspection shall be brought to the immediate attention of the department supervisor, the Program Manager, and/or the Safety Officer. F. Preventative Maintenance Inspections will be conducted within each department to ensure the proper operating condition of all applicable equipment. Frequency will be determined by the Program Manager, but shall not be less than once every six months. A summary of deficiencies i8 7 - noted, recommended action/repair, and projected date of correction, will be forwarded to the Safety Officer for the permanent Safety Program records. 2. HAZARD CORRECTION PROCEDURES Employees should notify the District of a safety hazard, in the following order: Supervisor, Dept Manager, Asst General Manager, General Manager, with concurrent notification to the Safety Officer. Whenever possible, work place hazards and unsafe work practices will be corrected as soon as they are identified. according to the following criteria: Imminent Hazard - Hazards which are immediately dangerous to all employees exposed shall be corrected within 24 hours of and declared "off- limits" until the hazard is corrected. Serious Hazard - Hazards which indicate substantial probability that an employee will suffer physical harm shall be corrected within three (3) days of and shall remain off limits until corrected. General Hazard - Any hazards which may affect the safety and health of employees. General Hazards should be brought to the attention of the appropriate personnel and shall be corrected within 14 days. Reaulatory Hazard - Deficiencies pertaining to permits, posting, record-keeping, or reporting requirement(s), as established by CAVOSHA shall be brought to the attention of the Safety Officer and will be corrected within thirty (30) days. All hazards listed above, will be documented on the yellow Hazard Notification Form, copied to the appropriate personnel, and the Safety Officer. The Safety Officer will be responsible for ensuring that all hazards are corrected within the time-frame indicated on the Hazard Notification Form. A District Equipment Work Order form may be utilized for those hazards not posing an immediate danger to employees, with a copy to the Safety Officer. All Hazards identified will be reviewed at the Safety Committee Meeting, with correction recommendations disseminated to all applicable staff. 198_ Section VI Safety Training A cornerstone requirement for the development of an effective formal accident prevention program involves the training of new employees, ongoing training for all employees, and special training for those employees assigned to new job duties. The purpose of conducting safety training for employees is to teach them new or advanced skills which enable them to perform their tasks in a safe, efficient, and productive manner. The District's goal, therefore, is to provide training on general and job-specific safety practices and procedures, which will reduce or eliminate unsafe acts that could result in employee injury or illness. 1. GENERAL SAFETY TRAINING General safety training will provide employees with overall safety practices to be followed while working for the District. Thorough training on general safety topics will: • Allow for the dissemination of procedures and rules that can be applied uniformly for situations found in all areas of the workplace. • Assist management in giving proper safety instructions to employees. • Help establish the proper safety attitude of all employees. 2. JOB-SPECIFIC SAFETY TRAINING A. Job-specific safety training will include specific safety procedures and rules to be followed whenever performing certain job operations that have the potential to cause employee injuries, and will allow employees to have a clear understanding of the task to be performed and the hazards to be avoided. This training shall be designed with the particular needs of each department in mind, and includes, but is not limited to: 1. Proper equipment use and handling 2. Personal Protective Equipment 3. Specialized operation procedures 4. Electrical safety 5. Confined Space entry procedures 6. Trenching and Shoring 7. Lock-out procedures for equipment maintenance B. Employees will receive safety training according to the guidelines listed below. All new employees will be required to read the Safety Program in its entirety, and all employees will be required to review the program annually. All training will be documented on the Safety Orientation Zq9_ Checklist and Employee Acknowledgement Form (Attachment 1) and the Employee Orientation Checklist available on the CSRMA website, which should be returned to the Safety Officer when training is completed. In order for Safety Training to be the most effective, supervisors should adhere to the following guidelines: 3. SAFETY TRAINING GUIDELINES A. New Employee Safety Orientation 1. Review the District's Safety Policy Statement with the employee, explaining management's sincere interest in accident prevention. 2. Describe the safety program in general, how it functions and what is expected of the employee. 3. Discuss the fact that accidents are preventable. 4. Explain the employee's responsibility to report any unsafe conditions or acts to their immediate supervisor, 5. Discuss the District's safety policies by summarizing each topic found in the Safety Program, (refer to the Safety Orientation Checklist for a comprehensive list of safety issues to be covered). In addition, refer the employee to the Codes of Safe Work Practices applicable to the employee's job. 6. Allow the employee to read the Safety Program to absorb the details of the safety issues inherent in their work. 7. Give the employee an opportunity to ask any questions they may have about the Safety Program which they have read or the safety procedures they will need to follow. 8. Complete the Safety Orientation Checklist and have the employee sign where indicated, acknowledging completion of training. 9. Return the completed Safety Orientation Checklist and CSRMA Em ?lovee Orientation Checklist to the Safety Officer within thirty (30) days of date of hire (or date of new job assignment). Keep one copy of the Checklist in the appropriate section of your departmental Safety Program binder. 10. When training new employees on their job duties, stress the importance of safety in each aspect of the job that they do. 11. Explain to the employee that they should not begin work on a job 210- until they have been trained on the safety issues specific to that job. 12. Stress and promote the importance of wearing the proper personal protective equipment whenever such equipment is necessary to perform a job safely. 13. Ensure that the employee is made aware that they may be working with hazardous chemicals, where they can locate the Material Safety Data Sheets (MSDS) for hazardous chemicals, and how to use them. 14. Use the CSMRA Employee Orientation Checklist as an outline of the job-specific safety issues that need to be conveyed to the employee. B. Trainina Tips for Supervisors Following are some guidelines which may assist you in effectively training new or transferred employees on the safety issues within your department. 1. Prepare the employee to accept your instruction. a. Put the employee at ease. People can't learn when they are scared or concerned about their job. b. No matter how knowledgeable a new employee appears, they deserve a complete orientation. Explain all aspects of the job from start to finish. C. Get the person interested by telling the new employee how important the job is to the final product or service. d. Make sure the employee understands the job in relation to the rest of the District=s operations. 2. Present the job duty/project and corresponding safety concerns. a. Tell, show, illustrate, ask. When an employee is encouraged to ask questions during the training stage, they are more likely to learn. Two-way communication is essential for a positive learning atmosphere. b. Give the information in small doses. Most people can grasp only six or eight main ideas at one time and really learn them. 221_ C. Reinforce key points - these are vital to a thorough understanding of what is required. d. Go slowly at first to obtain accuracy. Speed can be developed later. e. Repeat as often as necessary, because retention of new ideas varies with each individual. 3. Try out the employee's performance. a. Have the employee do the job, but watch to make sure it is being done properly and safely. Many people learn best by actually doing what they are being trained to do. b. Have the employee repeat the operation a second time, but explain what is being done and why. C. Have the employee explain the key points of the job to you. d. Give feedback to the employee to let them know how they are doing. Correct errors in a calm manner; do not shout or get mad. e. Repeat all of the above until you are sure the employee can do the job as instructed. 4. Follow up a. Put people on their own as soon as possible to give them self-confidence. b. Tell the employee who to contact if help is needed. C. Check the employee frequently at first and then less frequently as you see that the employee is able to do the job. d. Make sure the person understands the key points of the job. e. Make sure all required safety equipment is being worn properly. ?12- Section Vii Injury/illness Reporting Procedures Despite an effective Safety Program and the safety awareness of employees in their job, accidents do happen. As required by California Law, all employees are entitled to Workers' Compensation benefits when they are injured or become ill because of their job. WORKERS' COMPENSATION BENEFITS South Tahoe Public Utility District has elected to self-insure Workers' Compensation liability through the California Sanitation Risk Management Association (CSRMA). Bragg & Associates administers the program to ensure that all Workers' Compensation benefits are paid promptly and in accordance with State regulations. The District is therefore responsible for providing all medical care and treatment necessary to cure or relieve the effects of an injury or illness and all related costs are paid directly by the District. 2. INJURY REPORTING PROCEDURES The following procedures should be followed anytime an employee receives an injury (or illness) as a result of performing their normal work duties. A. First Aid The first concern after an accident occurs is the comfort and treatment of the injured employee. The injured person should not be moved unnecessarily if there is any indication of serious injury, particularly broken bones or back injuries. If necessary, medical emergency assistance should be called to the scene of the accident. If the individual is able to move, he or she should be taken to a medical facility as soon as possible after rendering any basic first aid appropriate for safe transport. Only persons who are currently certified in First Aid treatment should render this basic aid. B. Desianed Medical Facility The District has designated the Emergency Room of Barton Memorial Hospital as the primary medical facility to treat all injuries or illnesses caused by a work-related accident. Tahoe Urgent Care is an alternate medical provider that may be used in lieu of the Emergency Room at Barton. 213_ 2. In the event of a non-emergency injury involving sprains, strains or other orthopedic injuries, employees may also receive treatment from physicians at Tahoe Fracture Clinic. 3. All employees have the right to pre-select their personal physician for treatment in the event of an industrial injury. "Personal physician" means the employee's regular physician and/or surgeon who has previously directed the medical treatment of an employee and who retains the employee's medical records and history. In order to exercise this right, an employee must complete the Selection of Physician for Industrial Injury form (Attachment 9). This form must be completed prior to the occurrence of any industrial injury, and will be placed in the employee's personnel file for future reference. If no physician is pre-selected, the employee will report to the designated medical facilities indicated above. 4. After receiving initial emergency medical treatment by the designated medical providers, Workers' Compensation laws allow the District to designate a physician specializing in the field relating to the employee's injury. The Safety Officer will work closely with the employee, physicians, and the Claims Representative to ensure that the employee receives the best medical care available. C. Notification and Reporting of injury/Illness All employees are required to report injuries to their supervisor and the Human Resources Department- even minor injuries that don't result in professional medical care - immediately to thek Any delay in reporting an accident may result in delays of your Workers' Compensation benefits. 2. There are four types of incidents that are required to be reported to Cal-OSHA within eight (8) hours of the injury. The phone number to report these incidents is: 1-800-321-6742 The four Reportable Incidents are: a. Death b. Loss of Limb C. Physical Disfigurement d. Overnight Hospital Stay Any of these events should be immediately reported to the Safety Office (even on weekends at 530-577-4542) who will be responsible for reporting them to Cal-OSHA within the required time frame. 3. The Workers' Compensation Reform Act of 1989 requires that employers provide a claim form to an injured worker (or their 2§4- dependents in the case of death) within one (1) working day of notice of the injury or illness. This requirement is satisfied by giving the employee the Employee's Claim for Workers' Compensation Benefits form (Attachment 10). The employee should complete the top portion of the form, keep the green copy of the form, and return the remainder of the form to theiFsupew)sef the Human Resources Department. 4. The supervise Human Resources Department will should then give the employee the Acknowledgment of Receipt of Employee Claim form (Attachment 11), for the employee's signature. 5. The employee should also complete the Employers Report of Occupational Injury or Illness Worksheet (Attachment 12). This report should be as thorough as possible, as the information provided will be used to file the claim with the plan administrator. 6. The supervisor must also complete the Supervisor's Report of Employee Injury form (Attachment 13), which shall be returned to the Human Resources Department immediately after the incident. This report should be as thorough as possible, as the information will be used to file the claim with the plan administrator (Bragg and Associates). 7. The completed "Employee's Claim for Workers' Compensation Benefits", "Acknowledgment of Receipt of Employee Claim", "Employer's Report of Occupational Injury or Illness Worksheet", and the "Supervisor's Report of Employee Injury" forms should t ieR will be riled with Bra-cm and Associates (if applicable) and kept on file in the Human Resources Department 8. If, in the opinion of the medical provider, the employee is unable to continue work as a result of the injury, a physician's note must be sent to the Safety Officer along with the forms indicated in paragraph 6 above. The physician's note should include the date of treatment, diagnosis, and statement as to the number of days the employee must be off work. 9. If the medical provider determines that the employee is able to work, but on a restricted basis, the physician's note should specify such job restrictions and estimated length of restricted duty. See paragraph 3.B., below, for Light Duty Policy. 10. The Safety Officer will complete the lower portion of the "Employee's Claim for Workers' Compensation Benefits" form and will return a completed copy to the employee, along with a copy of the "Acknowledgment of Receipt of Employee Claim" form. 295- 11. If the employee has sought medical treatment from a licensed medical professional, the Safety Officer will complete the Employer's Report of Occupational Injury or Illness form (Attachment 12), using the information provided on the "Supervisor's Report of Employee Injury" and "Employee's Claim Form". The Safety Officer will also discuss the injury and medical status with the injured employee whenever necessary to obtain all pertinent facts prior to filing the claim with Bragg and Associates. 12. According to the Memorandums of Understanding for Union and Management Employees, the employee shall not be considered absent from duty during the time required for medical examination and/or emergency treatment; however, overtime pay shall not be paid for treatment extending beyond normal shift. During any period of disability for which payment is provided under workers' compensation insurance, the employee may elect to receive sick leave with pay in an amount equal to the difference between any compensation benefits and full pay or the employee may elect to endorse the workers' compensation insurance benefits over to the District and receive a full paycheck from the District. D. Accident Investigation After the initial medical treatment has been provided and the notification process has been completed, the Safety Officer will initiate an investigation of the accident to determine the cause and corrective measures needed to prevent a similar accident from occurring in the future. 2. This investigation will be conducted with the cooperation of the employee, supervisor and/or Program Manager, in accordance with the guidelines presented in the Accident Investigation section of this Safety Program. 3. It is the District's genuine intention to conduct this investigation with the goal of prevention, rather than blame. 3. CLAIM MANAGEMENT A. During the period of time that an injured employee is recovering from the industrial injury or illness, the Safety Officer will maintain close contact with the employee, treating physician, and the Claims Representative from Bragg & Associates, in order to: Ensure that the employee receives all benefits to which he is ?7 6- entitled, on a timely basis; 2. Be informed of the medical status of the employee, and; 3. Work cooperatively with all parties concerned so that the employee can return to work as soon as possible. B. Unht Duty Policy 1. It is the District's goal to encourage injured employees to return to work as soon as it is safe and medically feasible to do so. Many injured employees may not be able to return to their regular work immediately after an injury, but may be able to perform less physically demanding duties. 2. The treating physician is of vital importance in determining an appropriate return to work date, and will be requested to provide the District with specific information regarding the employee's medical status, to assist the District in determining appropriate light duty work (if any). The treating physician will be provided a comprehensive Job Description for the employee's regular job which includes a Job Analysis of the physical requirements for that job. The physician will also be requested to provide written, specific physical restrictions and capabilities of the employee and an opinion as to the duration of those restrictions. 3. When all relevant information is received, the Safety Officer will meet with the Program Manager and Department Supervisor to review pertinent facts and to determine if any light duty work is available, consistent with the needs of the employee and the efficient operation of the department. The employee may also be requested to participate in this meeting. The employee will then be notified of the light duty decision. The Safety Officer will then ensure that proper documentation is received from the physician in order to notify the claims administrator of the employee's return to work date. 4. The Safety Officer will continue to monitor the claim by maintaining contact with all persons involved, until the employee is released for full duty with no restrictions. 2837_ Section VIII ACCIDENT INVESTIGATIONS Effective investigation of all accidents is an important part of the District's overall accident prevention program. The main objective in conducting an investigation is to identify the cause of the accident, and make any changes necessary to prevent the accident from happening again. Accident investigation is fact-finding - not fault-finding. The District's thorough accident investigation procedures include: A. Collecting the facts; B. Determining the sequence of events that resulted in the accident C. Identifying action needed to prevent recurrence; and D. Providing follow-up to ensure that corrective action was effective. ACCIDENT INVESTIGATION PROCEDURES A. The first concern after an accident has occurred is for the comfort and treatment of any injured workers. After the affected employee(s) have received medical treatment, investigation of the accident can be initiated. B. The Department Supervisor and the Safety Officer should work together to determine the extent of investigation needed (depending upon severity of the accident), and shall conduct the investigation promptly after the accident. C. Fact-finding should be thorough and objective and should include all pertinent facts obtained, including: 1. Accident description: 2. Discussion with employee(s) and any witnesses to determine events leading up to accident; 3. The reason the cause exits. D. A summary of the accident should then be prepared using the Accident, Injury, and Illness Investigation Form (Attachment 14). E. The summary shall also document preventative measures planned or taken to prevent recurrence. This should include measures to correct unsatisfactory conditions and/or performance. A Safety Work Order should be completed, where applicable, to ensure that corrective actions 29$_ are completed. F. The Accident, Injury & Illness Investigation Form will be maintained in the Human Resources Department, after all corrections have been made. G. Accidents and corresponding investigations will be presented in summary at the Safety Committee Meetings, to ensure confidentiality for the injured worker whenever possible. N9_ Section IX RECORDKEEPINO REQUIREMENTS DEPARTMENTAL RECORDKEEPING REQUIREMENTS FOR SUPERVISORS Safety Orientation Maintain copy of completed form in departmental Sections III and Checklist & Safety Binder. Send Original to Safety Officer Acknowledgment for permanent Safety files Attachment I Employee Safety Training For supervisor's use at weekly tailgate meetings and Section III Attendance Record departmental safety meetings Obtain signatures, attach copy of training guides used, and forward to Safety Officer for permanent Safety files Attachment 2 Safety Suggestion Form Employee submits completed form to Safety officer Sections III & 1% one week prior to Safety Committee Meeting. Safety Committee determines "Suggestion of the " Attachment 3 Month then routes suggestion to appropriate person responsible for its implementation. Copy of completed form is sent to employee after implementation Original is forwarded to Safety Office for permanent Safety files. Safety Violation Report Completed by Supervisor or Manager. Section IV After obtaining all applicable signatures • Original to employee=s Personnel File Attachment 4 • Copies to employee, supervisor and • Safe Officer Safety Inspection Checklist Completed by Inspections Sub-committee, Section V as inspection is being performed. Safety Officer forwards copy to appropriate Attachment 6 Manager or Supervisor to ensure corrective action is taken. Corrections are noted on Inspection Checklist and returned to Safety Officer when complete Self-Contained Breathing Each department that uses SCBA completes Section V Apparatus Daily Inspection the checklist during their daily inspection. Checklist Completed form is sent to Safety Officer Attachment 7A for permanent Safety files. Driver's Daily Vehicle Completed daily by each applicable driver. Section V Inspection Report Maintained in department files for a period of one Attachment 7B year. 31 -40- M First Aid Kit Inventory Form Supervisor to complete once monthly. 0 Section V Forward to Safety Officer, and if inadequately stocked, send copy to Purchasing Agent. Attachment 7C Hazard Notification Form Employee completes form and submits to Section V appropriate party. Recipient distributes copies as indicated and coordinates correction of hazard. Attachment 8 When hazard is corrected, form is completed and copy sent to reporting employee Woriginal form sent to Safety Officer for permanent Safety files 2. INJURY REPORTING RECORDKEEPING PROCESS A. Employee fills out: 1. "Employee's Claim for Workers' Compensation Benefits" (Attachment 10) a. Complete numbers 1 through 7 b. Tear off green copy to show to physicians and/or pharmacies for proof of claim. 2. "Acknowledgment of Receipt of Employee Claim Form" (Attachment 11) 3. "Employer's Report of Occupational Injury" (Attachment 12) a. Complete numbers 7 through 14A b. Complete numbers 17 through 22 C. Complete numbers 29 through 36 B. Supervisor fills out: 1. "Supervisor's Report of Employee Injury" (Attachment 13) 2. "Accident, Injury & Illness Investigation Form" (Attachment 14) 3. Supervisor sends all forms to Safety Officer. C. Safety Officer: Completes process for formally filing claims with workers' compensation insurance carrier. 2. Ensures "Doctor's First Report of Occupational Injury" is filed with carrier. 32 -41- 3. Maintains and updates the OSHA 300 Log, in accordance with applicable OSHA guidelines. 4. Posts the Annual Summary of OSHA 300 Log as required. 3. ADDITIONAL DOCUMENTATION - GENERAL Safety Meeting Minutes Maintained in permanent Safety files Section III Safety Incentive The Safety Officer will maintain records Section IV Program related to injuries and lost time accidents and will notify Payroll of any additions or deletions to Safety Incentive Paid Time Off balances. Safety Violation Log Safety Officer maintains log along with copies Section IV of Safety Violation Report(s) Selection of Physician Safety Officer will make pre-designated Section VI for Industrial Injury physician form available to all employees. If an employee pre-designates a physician, Attachment 9 Safety Officer sends copy of form to Supervisor and Manager for future use in case of injury. Original is maintained in employee=s Personnel file. 33 -42- Section X ATTACHMENTS TABLE OF CONTENTS Attachment 1 Safety Orientation Checklist & Employee Acknowledgment Attachment 2 Employee Safety Training Documentation Attachment 3 Safety Suggestion Form Attachment 4 Safety Violation Report Attachment 5 Safety Violation Log Attachment 6 Safety Work Practices - Inspection Checklists Attachment 7 Safety Inspection Checklists Attachment 7A SCBA Pre-Use Inspection Report Attachment 7B Driver's Daily Vehicle Inspection Report Attachment 7C First Aid Kit Inventory Form Attachment 8 Hazard Notification Form Attachment 9 Selection of Physician for Industrial Injury Attachment 10 Employee's Claim for Workers' Compensation Benefits Attachment 11 Acknowledgment of Receipt of Employee Claim Form Attachment 12 Employer's Report of Occupational Injury Worksheet Attachment 13 Supervisor's Report of Employee Injury Attachment 14 Accident, Injury & Illness Investigation Form 34 -43- Attachment 1 SAFETY ORIENTATION CHECKLIST AND EMPLOYEE ACKNOWLEDGEMENT Employee: Date: Due Date: Date: Hire Training Safety Training Topic Training Completed District Injury & Illness Prevention Program General Code of Safe Work Practices Departmental Code of Safe Work Practices Emergency Action Plan Fire Prevention & Fire Extinguisher Programs Hazard Communication Program & MSDS Bloodborne Pathogens Program Eye Protection Policy Foot Protection Policy Confined Space Program Respiratory Protection Program Lock-Out/Tag-Out Program Welding Safety Lab Safety Hearing Conservation Program Trenching, Excavation & Shoring Procedures Employee Acknowledgement I hereby certify that I have been completed instructed in the general and job specific safe work practices that are applicable to my assigned work duties. I have also been informed of all applicable personal protection safety equipment that must be worn or used while I am performing my specific work assignments. In addition, I have been made aware of hazards that are unique to my specific assignment. I have read and understand the District's Illness & Injury Prevention Program and the other Safety Programs as noted above. Signed 35 Date -44- ATcA %2 i ~r ~ ':3 'C1 ;6`.;f: k:~~ `I:~'ii ;~,.4` .T}i~i Y:/}P; ~`.~Y: .iFFk&i'~i'.~f,'.;"'J~~Ck#s.3 I..,. Name ofI%Rd l Subject(s) Covered Training Aids Used Attendees (Please print and sign your name WOW (Use sddM P1IDI -45- A` TACOM ANT' 4 NAME. DATE: VIOLATION: (Reference applicable portion of IMP soWoo"viW40* VIOLATION # First Second Third Feurh AC77ON: Employee's Signature ~~I~a - ~ ".a &i~ure Shop Steward Safety Officer cc: Safety Violation Log file Personnel File Supervisor P*"W morel Manager -46- A 5 DM EhWADYEE ViQLMON 3 1 #E N -47- 1. Is required Perwol Probx*A Equipment worn and properly used? 2. Are ernpioyees aware of the potential hazards involve various chemicals stored or used in department? 3. Do employees know where MSDS are kept and how to use them? 4. Are employees familiar with the Emergency Action Plan and Chlorine Emeriency plan, and know what to do In case of an emergency? Do employees know the Code of Safe We* Practices for their departirmit, *Od' Mom It Code is available for their review? 6. Are employees fwniiiar wM irlury Reporting Procedures, and know what to do if they are injured? 7 Do employees know their rights and responsibilities regarding Hazard Notification and how to report a.hazard? -48- Operations, Saf ety Irv* Ctv ti- U 14aNit wasotib* fpotmagoft H*4404, YIN Firs a WOO In ace and . to in. First-aid kits ble and stocked hags n dda Handrails and chains in condition Hoses celled _ LjqhtIng operable & adequate GENERAL PLANT AREA _ Safer i t available Adequate emergency flotation devices around basins and tan A ate external Igh"n Ail flammable liquids stared awe front possible An work sites dean and orderly An spills are deened Buklity exits unobstructed dear access to all areas ~'.onstracdcn areas barricaded Curbs & sidewalks in good condition Drain covers in lace Electrical panels clear of obstades - Emergency fi ting.inAace and operational E ent OSIdy identified _ - ailable fi sMi olution a E _ ~ v u ng s ve Eyewash and shower operational _ - Fire extinguishers checked month1y t and cert sishers'sn place d~arged Fire e cti _ . , ~ ~ hydrants property ntaintalned _ Fire _ First-aid kits available and stocked 1<tarrrrrrable & No- &nUmm *flw pKILMce - General house irks Handrails and chains in good condition Hazardous waste storage area identified and locked Hoses coiled - Ladders in good condition No broken conduit _a exposed wiling _ - v No chemical or electric lines exposed to oss"s darns e b snow removal. _ No erosion problems or sink holes Non-pot.We Water signs posted South Tahoe Public Utility District Page 6 -49- Attachment 7A Self-Contained Breathing Apparatus Pre-Use Inspection Checklist For Operations. Heavy Maintenance & Pumps Departments NOTE: Clean and sanitize face piece before and after each use. Extend straps on face piece and harness Change cylinder if below 2,000 PSI RETURN TO SAFETY OFFICER WHEN COMPLETE 41 -50- ATI'AtC IB SOUTH TAUS PUK, X IPIU - 11 ACT D2iM' DA Y 3M BIRM. CHECK ANY DEFECTIVE ITEM AND GIVE DETAIW UNM *REMAM". Date: Vehicle Number: ❑ Air Compressor ❑ Horn ❑ Flags-Fly ❑ Air Lines ❑ Lights ❑ Hard Etas ❑ Battery ❑ Read-Stop ❑ Hearlft Pratecdou ❑ Brake Accessories ❑ Taff-Dash ❑ Sprhw ❑ Brakes ❑ Turn Indicators ❑ Steedog ❑ Clutch ❑ Mirrors ❑ Tires ❑ Defroster ❑ Muffler ❑ Tranion ❑ Drive Line ❑ Oil Pressure ❑ Wheels ❑ Engine ❑ Radiator ❑ Windows ❑ First Aid Kit ❑ Rear End ❑ Winced Wipers ❑ Front Axle ❑ Reflectors a Other ❑ Fuel Tanks ❑ Safety Equipment ` ❑ Heater ❑ Fire Eimer Trailer(s) Number(s): ❑ Brake Connections ❑ Hitch ❑ Times ❑ Brakes ❑ Lights - All ❑ Wheels ❑ Coupling Chains ❑ Springs ❑ Oder Remarks: ❑ CONDITION OF ABOVE VEHICLE IS SATISFACTORY ❑ VEHICLE WORK ORDER MADE OUT TO EQU&MENT RNPALR ❑ ABOVE DEFECTS CORRECTED ❑ ABOVE DEFECTS NEED NOT BE CORRECTED FOR SAFE OPERATION OF VEHICLE Driver's Signature: Supervisor's Signature: Date: Mechanic's Signature: -51- AWOU"" 7C ftn Y." 1. Adhesive dressings 2. Adhesive tape rolls, 1-inch wide 3. Eye dressing packet 4. 1-inch gauze bandage roil or compress 5. 2-inch gauze baftdage roll or compress 6. 4-inch gauze bandage roll or compress 7. Sterile gauze pads, 2-inch square 8. Sterile gauze pads, 4-inch square 9. Sterile surgical pads suitable for pressure dressings 10. Triangular bandages 11. Safety pins 12. Tv+AUw. s and sora 13. Zee Sterile Eye Wash 14. Zee Antiseptic Swab 15. Zee Clean Wipe 16. Zee 3-In-One First Aid Antiblotic Ointment -52- Attachment 8 HAZARD NOTIFICATION FORM DATE: DEPARTMENT OR WORK AREA: TYPE OF HAZARD: _ Imminent Serious General Regulatory (24 hours) (3 days) (14 days) (30 days) DESCRIBE HAZARD: (Please be as specific as possible; by describing the situation involving the hazard, listing causes or contributing factors, and providing suggested corrective action needed: REPORTED BY: REPORTED TO: DATE RECEIVED: DATE CORRECTED: Supervisor Program Manager General Manager Safety Officer SAFETY WORK ORDER 44 -53- cc: Safety Officer Date: August 1, 2004 To: All Employees From: Nancy Hussmann RE: New Procedure in Workers' Compensation for Pre-Designation of your Personal Physician As of April 19, 2004, the California Legislature enacted Senate Bill 899. This bill has changed the rules for pre-designating a personal physician to provide treatment for injuries that occur on the job. As a result of this change in the law, all previous pre-designations of personal physicians are no longer valid. Under the new law, all pre-designations of a personal physician MUST meet ALL of the following requirements found in Labor Code Section 4600(d)(1) which indicates: 1. The personal physician you select must be your "regular physician and/or surgeon" who has your medical record file and history. The physician has to have previously directed your medical treatment. 2. Your personal physician must be a medical doctor. You are no longer allowed to select a chiropractor or acupuncturist as your personal physician. 3. The personal physician you select must be a preferred provider under the District's health insurance plan. 4. The personal physician you select MUST agree to being pre-designated by you AND comply with workers' compensation laws and reporting requirements. Please be advised that if you DO NOT wish to pre-designate a treating physician, you must seek treatment at the District's designated facilities for the first 30 days of your claim. Those designated facilities are: 1. Barton Memorial Hospital Emergency Room or Occupational Medicine Department 2. Tahoe Urgent Care 3. Tahoe Fracture Clinic in the event of non-emergency orthopedic injuries In the event you have selected a new personal physician, but wish to seek treatment at the District's designated facilities, you may do so. If you wish to designate a personal physician to treat you in the event of a workers' compensation injury, please complete the new pre-designation form that is attached. This form must be first be signed by you AND then your personal physician must complete and sign the Certification of Physician form. Both forms MUST be returned to me BEFORE an injury occurs, to be valid. 45 -54- Pre-Injury Personal Physician Pre-Designation Form For Work Related Injuries Employee Name Date Employee Address Employee Phone Employer: South Tahoe Public Utility District Employer Phone 530-543-6222 Employer Address: 1275 Meadow Crest Drive South LakeTahoe, CA 96150 Employer WC Contact: Nancy Hussmann, HR Director Private Health Insurer: Universal Health Network/NPP Group 1400 Health Insurer Address: P.O. Box 30007 Reno, NV 89520-3007 Insurer Phone: 800-892-4912 I understand the Workers' Compensation Laws of the State of California indicate that if 1 have notified my employer in writing prior to the date of injury that I have a personal physician, I shall have the right to be treated by such physician from the date of injury. As defined by law, a "personal physician": 1) Must be the employee's regular physician and/or surgeon who has your medical record file and history; 2) Must be the employee's primary care physician who has previously directed the medical treatment; 3) Must be a medical doctor and not a chiropractor or acupuncturist; 4) Must be a part of the employer's non-occupation group coverage; and 5) Must agree to be pre-designated AND comply with workers' compensation laws and reporting requirements. If I am injured on the job, I would like to be treated by the physician whose information is provided below. I verify by signing below that the below physician meets the above legal requirements. I understand that the law requires me to contact the below physician who must sign the attached to prove he agrees to treat me in the event of an injury on the job, and also prove he will abide and adhere to Title 8, California Code of Regulations 9785, the Reporting Duties of the Primary Treating Physician and Labor Code 4610. 1 further understand that I am responsible for signing this document and seeking agreement and signature of the attached document from my personal physician and I am to return all of the documents to my employer. If all of these steps do not occur, I am aware my pre-designation form is invalid. If my employer does not have this completed form prior to industrial injury, I will seek medical treatment with the District's designated medical facility as noted in the District's Injury and Illness Prevention Program. Even though I am designating a personal physician, I understand that the law allows my employer to require me to undergo medical examinations by other physicians at their request and expense. Physician's Name Physician Address Physician's Phone: Medical Speciality 46 -55- I understand that the filing of this form does not relieve me from my obligation to report all injuries immediately to my supervisor and the Human Resources Director, and to complete all required reporting forms. I certify that all of the above statements are true and correct to the best of my knowledge. Employee Signature Date 47 -56- Workers' Compensation Medical Treatment Certification For Physician Pre-Desiamation Employee Name Employee Social Security # Physician Name Physician Phone # The employee listed above has selected you as a pre-designated physician for work related injuries. For your convenience, the South Tahoe Public Utility District has provided you a copy of the regulations required of a primary treating physician for treating a patient who is industrially injured (attached). As such, please verify the following information: Certification of Physician This is to certify that I am the above patient's regular, primary care physician. I have treated him/her for non-work related medical problems and I maintain his/her medical records in my office. I have read and agree with the Reporting Duties of the Primary Treating Physician, per California Code of Regulations, Title 8, Section 9785 that is attached tot his document and agree to abide by the laws when treating this employee for work-related injuries or illnesses. I acknowledge all requests for medical care relating to an industrial injury will be governed by Labor Code 4610 outlining mandatory utilization review under the guidelines of the American College of Occupational and Environmental Medicine (ACOEM). In addition, I agree to accept payment for medical treatment services provided in accordance with the California Official Medical Fee Schedule. Physician's Signature Date Print Name i. OR I decline the request to be the above employee's Treating Physician for work-related injuries. 4$7- Physician Signature Date Print Name 498- Title 8 Chapter 4.5. Division of Workers' Compensation Subchapter 1. Administrative Director -Administrative Rules Article 5. Transfer of Medical Treatment Section 49785. Reporting Duties of the Primary Treating Physician a. For the purposes of this section, the following definitions apply: 1. The "primary treating physician" is the physician who is primarily responsible for managing the care of an employee, and who has examined the employee at least once for the purpose of rendering or prescribing treatment and has monitored the effect of the treatment thereafter. The primary treating physician is the physician selected by the employer or the employee pursuant to Article 2(commencing with section 4600) of Chapter 2 of Part 2 of Division 4 of the Labor Code, or under the contract or procedures applicable to a Health Care Organization certified under section 4600.5 of the Labor Code. 2. A "secondary physician" is any physician other than the primary treating physician who examines or provides treatment to the employee, but is not primarily responsible for continuing management of the care of the employee. 3. "Claims administrator" is a self-administered insurer providing security for the payment of compensation required by Divisions 4 and 4.5 of the Labor Code, a self- administered self-insured employer, or a third-party administrator for a self-insured employer, insurer, legally uninsured employer, or joint powers authority. 4. "Medical determination" means, for the purpose of this section, a decision made by the primary treating physician regarding any and all medical issues necessary to determine the employee's eligibility for compensation. Such issues include but are not limited to the scope and extent of an employee's continuing medical treatment, the decision whether to release the employee from care, the point in time at which the employee has reached permanent and stationary status, and the necessity for future medical treatment. 5. "Released from care" means a determination by the primary treating physician that the employee's condition has reached a permanent and stationary status with no need for continuing or future medical treatment. 6. "Continuing medical treatment" is occurring or presently planned treatment that is reasonably required to cure or relieve the employee from the effects of the injury. 7. "Future medical treatment" is treatment which is anticipated at some time in the future and is reasonably required to cure or relieve the employee from the effects of the injury. 50 -59- 8. "Permanent and stationary status" is the point in time, determined by the primary treating physician, when the employee has reached maximum medical improvement or his or her condition has been stationary for a reasonable period of time. b. 1. An employee shall have no more than one primary treating physician at a time. 2. An employee may designate a new primary treating physician of his or her choice pursuant to Labor Code §§4600 or 4600.3 provided the primary treating physician has determined that there is a need for: A. Continuing medical treatment; or B. Future medical treatment. The employee may designate a new primary treating physician to render future medical treatment either prior to or at the time such treatment becomes necessary. 3. If the employee disputes a medical determination made by the primary treating physician, including a determination that the employee should be released from care, the dispute shall be resolved under the applicable procedures set forth at Labor Code §§4061 and 4062. No other primary treating physician shall be designated by the employee unless and until the dispute is resolved. 4. If the claims administrator disputes a medical determination made by the primary treating physician, the dispute shall be resolved under the applicable procedures set forth at Labor Code §§4061 and 4062. During the course of such procedures, and provided the primary treating physician has determined that there is a need for continuing or future treatment, the employee may designate a new primary treating physician of his or her choice pursuant to Labor Code §§4600 or 4600.3 to render treatment. C. The primary treating physician, or a physician designated by the primary treating physician, shall make reports to the claims administrator as required in this section. A primary treating physician has fulfilled his or her reporting duties under this section by sending one copy of a required report to the claims administrator. A claims administrator may designate any person or entity to be the recipient of its copy of the required report. d. The primary treating physician shall render opinions on all medical issues necessary to determine the employee's eligibility for compensation in the manner prescribed in subdivisions (3), (f) ad (g) of this section. The primary treating physician may transmit reports to the claims administrator by mail or FAX or by any other means satisfactory to the claims administrator, including electronic transmission. 51 -60- e. 1. Within 5 working days following initial examination, a primary treating physician shall submit a written report to the claims administrator on the form entitled "Doctor's First Report of Occupational Injury or Illness", Form DLSR 5021. Emergency and urgent care physicians shall also submit a Form DLSR 5021 to the claims administrator following the initial visit to the treatment facility. On line 24 of the Doctor's First Report, or on the reverse side of the form, the physician shall A. List methods, frequency, and duration of planned treatment(s); B. Specify planned consultations or referrals, surgery or hospitalization; and C. Specify the type, frequency and duration of planned physical medicine services (e.g., physical therapy, manipulation, acupuncture). 2. Each new primary treating physician shall submit a form DLSR 5021 following the initial examination in accordance with subdivision (e)(1). 3. Secondary physicians, physical therapists, and other health care providers to whom the employee is referred shall report to the primary treating physician in the manner required by the primary treating physician. 4. The primary treating physician shall be responsible for obtaining all of the reports of secondary physicians and shall, unless good cause is shown, within 20 days of receipt of each report incorporate, or comment upon, the findings and opinions of the other physicians in the primary treating physician's report and submit all of the reports to the claims administrator. f. A primary treating physician shall, unless good cause is shown, within 20 days report to the claims administrator when any one or more of the following occurs: 1. The employee's condition undergoes a previously unexpected significant change; 2. There is any significant change in the treatment plan reported, including, but not limited to, A. An extension of duration or frequency of treatment; B. A new need for hospitalization or surgery; C. A new need for referral to or consultation by another physician; D. A change in methods of treatment or in required physical medicine services; or E. A need for rental or purchase of durable medical equipment or orthotic devices; 3. The employee's condition permits return to modified or regular work; 52 -61- 4. The employee's condition requires him or her to leave work, or requires changes in work restrictions or modifications; 5. The employee is released from care; 6. The primary treating physician concludes that the employee's permanent disability precludes, or is likely to preclude, the employee from engaging in the employee's usual occupation or the occupation in which the employee was engaged at the time of the injury, as required pursuant to Labor Code Section 4636(b); 7. The claims administrator reasonably requests appropriate additional information that is necessary to administer the claim. "Necessary" information is that which directly affects the provision of compensation benefits as defined in Labor Code Section 3207. 8. When continuing medical treatment is provided a report shall be made no later than forty-five days from the last report of any type under this section even if no event described in paragraphs (1) to (7) has occurred. If an examination has occurred, the report shall be signed and transmitted within 20 days of the examination. Except for a response to a request for information made pursuant to subdivision (f)(7), reports requird under this subdivision shall be submitted on the "Primary Treating Physician's Progress Report" form (Form PR-2) contained in Section 9785.2, or in the form of a narrative report. If a narrative report is used, it must be entitled "Primary Treating Physician's Progress Report" in bold-faced type, must indicate clearly the reason the report is being submitted, and must contain the same information using the same subject headings in the same order as Form PR-2. A response to a request for information made pursuant to subdivision (f)(7) may be made in letter format. A narrative report and a letter format response to a request for information must contain the same declaration under penalty of perjury that is set forth in the Form PR-2: "I declare under penalty of perjury that this report is true and correct to the best of my knowledge and that I have not violated Labor Code §139.3." By mutual agreement between the physician and the claims administrator, the physician may make reports in any manner and form. g. When the primary treating physician determines that the employee's condition is permanent and stationary, the physician shall, unless good cause is shown, report within 20 days from the date of examination any findings concerning the existence and extent of permanent impairment and limitations and any need for continuing and/or future medical care resulting from the injury. The information may be submitted on the "Primary Treating 53 -62- Physician's Permanent and Stationary Report" form (Form PR-3) contained in Section 9785.3, or using the instructions on the form entitled "Treating Physician's Determination of Medical Issues Form," Form IMC 81556, or in such other manner as required by Title 8, California Code of Regulations, Section 10606. Qualified Medical Evaluators and Agreed Medical Evaluators may not use Form PR-3 to report medical-legal evaluations. h. Any controversies concerning this section shall be resolved pursuant to Labor Code Section 4603 or 4604, whichever is appropriate. i. Claims administrators shall reimburse primary treating physicians for their reports submitted pursuant to this section as required by the Official Medical Fee Schedule. 54 -63- GASSORY B. BRAGG & ASSOCIATES, INC SACRAMi€fy'i"O, CA 99841-%28 916-344-8635 FAX 916-344.2932 i 4 k DT N OF ZVM tAYEB'? WORKERS' CAA# you are irt" or become, ill bscx~lss of your 1b. You NO eotdded to gig o's se~i~r ICltlep ~P Y y tfose *Aod copy . your VM*W- You May omMsat the sti~r'e 01W of Ok*W Assisterrbe and EMorgernetlt at 1:tfKto•7~6.7>rB1 N You need in flu out this tx fn oabtpdrtklg your bona ft. An sflarial t of w&k9W gomponestim=isirir~tftl e'.l 01tfibtt~+ht~ You should also have received a pamphlet from your wrpbyw deet dWV , workers' compensation benefits and the procedures to obtain ilhorn. A4;UCIDO T lU e Iitnpleado: TaMs Data t. Mme do boy FaM Nombre Home address 2. DiroccOn 3. i d E~fo ~ Postal Date of Injury. Time of Injury oha de /a W16n (aosidenfe). Hors an que o=tW am. p.m. 4. Fe Address/place where injury happened. S. Direocdrvfugsr d6ade ocurrid el acddente. ascribe injury and pan of body afferaed. -isarba la lesi6n y As pane del cuerpo atedada. Signature of employee. 7 Firms del enrpleado. Employer: (complete this section and give the employee a copy irttrrtecAately as a receipt): Empleador. (complete eats seccion y dale lmmadiatomer to rata copra al emprsado corn recrbo): Name of employer 8' Nombre def empleador Address Okocci6n 9. Date employer first knew of injury Fecha an quo of empleador supo por primers vet de In lesidn o scddento. 10. Date claim form was provided to employee. Facha on quo se to antrego al empleado of radamo. 11 Date employer received claim form. Fecha on la quo of emploado devofW of reclamo completado of emploador. 12. Name and address of insurance carrier or adjusting agency Nombre y direcoidn de la compeft de seguros o agencia administradora de seguros. 13. Signature of employer representative. Firma del Aepresentante del Empfeador. 14. Title Telephone Tltu/o Tardiono Employer: You are required to date this form and provide copies to your Emplsedor Es requerfdo quo Ud. nacho Oslo documenio y quo provea -piss insurer and to the employee, dependent or representative who filed the claim del mismo a su compaAia de seguros y of empleado, reprosentste o persona ,in one working day of receipt of completed form from omployee. quo depends de 61, quo haya completado of redamo, dentro do tin dia hibd SIGNING THIS FORM IS NOT AN ADMISSION OF LIABILITY despu6s de habor redbido Is sofrcrtud completada do peas del empleado. EL FIRMAR ESTE DOCUMENTO NO SIGNIRCA AfMMSION DE AESPONSAWLIDAD Any person who makes or causes to be made any knowingly false or fraudulent material statement or material representation for the purpose of obtaining or denying workers' compensation benefits or payments is guilty of a felony. Toda aquella persona qua sobi8ndolo hags o cause qua se produaca cualquter falsas o fraudulentas alegaclones o representaciones con of fin de obtener o negar beneticios o pagos de componsac16n de trabaiadores lesionados as culpable de un crimen mayor. DviC.I Fo- (Aw 31421 DWC FORMA 1 (Rw I'vi -64- PAW" 4 ~ r f x. ~k '4 •'.'w, :1:~, e. 4i .thr 9'4i'~ Sr.` '~iY•'1.54!, k: N; Y,' .w,~i: .r ~ tl y' . s t ,.1.fYtf :a.Et, { R y}s~y3t}{~~ $ i ^Y•. li .f'3 %iL':1: .y,:.Y;Ti; s t 9¢. , 1 f •S' D !.fr (Mit1Y11~r. ~ i a ~ ~ «f i5 3 Oil pate) (nrne) Employer Signiature of E oYO® WC=4-IM +ii , .n: ;}f`- `jji!}f? ?:}51i xi}3fi~;',:i.'•jnr~Mr} r >al~l!?3~ir.~: r fir:.:.}-'?i:3~. _ = i 4.~!.. , •.I. _•h'-,.:?!410 00: , -65- Stats of cawarnib MPL,OYOM REPORT • Grey a: f mss, klC1 E" 91 Q R $ ow-ens, f -L ILI WNW 0 -7 «Nn ,77 1 7~7- .me9,rw: „c,. ..+.w.w,r, r. ,z, x,.w..,. , F, 2. fAi K66ftiw•Yk} OII)rr'ZIPr° , * . M l S tAC+► PROMNU6INa sm6ewLCIy tN'1 O E 4. NATURE OF 1610114ildid, e.0•: pM~Ap CorMnl er, uatelMYlie prooYr, feMA1M; hOt6(111E" E R 6. TYPE OF OYER - " O PRIVA4, Q STATE C] CRY Cl CO(MTY C] am)OL LIST, C10TMII;R0QMYAaNT. wItwFY 7. 0053YEE ;w A. E IM NOME ZBR~i (NUnib.rAMSV661 City, ZIP) 10, w Ape M P L 11 sex 12.ODC/1PA iRgWerlep61NNoM o,66bew(6YNa "I*&q 1M11BNrY66yN M1 LTMy46w- 0 f-I MALE ❑ FEMALE S E tA.EMP~ 9t1ALt yJORxB tow 1eA.fMP4~ Idnetc~paaWwreaacreeMMtwyt ~ yegrwail E ~.~per day Per week woo* tqurr - hAJMN W." M -W%"" -ee6WMl 15. GROSS WAGIBBISALAW is. 9 per~._,. oveaktle.%ots-.tRC}T Y8$.S,- p6r NO 17 DATE OFNAVY ORONSETIDPUNESS ' •t -l" wage' ~ A4 RAI. PA& VNASLE TO PDR AT LEAST ONE 871.1 OAY - Y1. 'fE1teMWNJ1 '~Bbwny r'ERvATEOFv4wYT Q YES cl NO ( Ny ` D y 25. PAID FULL WA©M FOR OAYOFMUURY OR 26.0011ARYBOWCONTO&JEW V'Ok**F T'(IN9IYL RIOTICE' i MtkT£ ol~a+Ptr 1 LASTDAY WDRXEDT ❑ YES E] NO 13 YES (D NO I OF #WWALIAM M 22, SPECIFIC WJURVALLNESS AND PART OF BODY APPECTED• MEDICAL DIAGNOSIS, V wtt6tmN. 4,9. seeono d4N puma m.phramn 4ndonrar'of eoala: Iee4lstaroMp. PMot bal. N J 30. LOCATION WHERE EVENT OR EXPOSURE OCCURRED (Nuh*er. Stmt. Gri 300. PAUNTY 208.ON 4M " Sow" U (3 ves CD NO R Y 3' DE?ARTMEM WHERE EVENiOR £%POSURE 00G7RREA, e.g , tthippalq dpnlnwM, msdru sMp T$ TT aAf @vsn' YF8 NO 0 33 EQUIPMENT. MATERIALS AND CHEMICALS THE EMPLOYEE WAS US*& Wflelf MWT 04 ExPOWlW 066WARED, w9iA4*16vie: **WV Wrat4 IsM444w; WOW. Sea 8arsl R ( 3a SPECIFIC AC TY THE EMPLOYEE WAS PERFORMING WHEN wetaT OR va"E OOCURREO, e: MMIn9"s~sm~ gFvrFp6F t Tgr.Jop(op.bdwssf►aw6k. L 6N6sra141+ r; L L 35 NOWINJURY/ILLNESS OCCURRED DESCRIBE SEOLIENCEOFEVENTS. SPECIFY CAM&ORE W UeHElREC lox OTHB UlIYATA71E88.e.!•.wer6e+'aeppedfaK• + N to ru;pect work aM slipped on soap material. As M tea, he bnrahed agauw Iratt woK trod Awned 4VM Mr4. USE SEPARATE SHEET IF NECESSARY E S S 36 NAME AND ADDRESS OF PHYSICIAN (Number and Street. City. 21PI 3611 POO14E W-4900 4 37 W HOSPITALIZED AS AN INPATIENT NAME AND ADDRESS OF HOSPITAL (NYnlbWand SINN, Oft. Z1PI 9 FHPXae"sehaBER rcnvm d by (type or of"I Signatwo TW to r Wxu I- of •992 FILING OF THIS REPORT IS NOT AN ADMISSION OF LIABILITY -66- -67- ASVtHNW 14 A *ployee ice z Job 71tk I What Won~tlgce ~I~IRy . f ~ t k UW J.6ghdAg Yen Kwon Hmm kaeping S"/+ Swr"o or• anrantg 1 Cli~andcat Dun Other , ff mw polky. Pte, or Co* +F,9 'tea M*m po&Y, pmee&m or o**j8*p.~ it k ~ n Prevent o/WAer ®eouVTnce i III. Operations Review/Awlysis (Oseek *9 ggW,,..at. &vtt~,} *w-owek-may} Rest Dutiestwh unclear Moove In fespoe~'"y 1'resxure of ie u s obscures ft* scope off4m mlsok s Hazard or probkm ntot nod Employee carelessness; rant *Rkft abM .qty Indent wo, F/wwj*w Deficient imspeWon or maimenew Hazard or problem controls not MOvaMed -68- orkvtodw to wo*#rIM0wkW t mo *r or (A ww* area HwArd orb nrrt prc,ps* end MWWAW Obak not clear or not convened two ded$iw#h4'AWats Inadequate devetep en dion tt" a*Udi'ng pwrNa excessive ids on A ANIge acmr "am Cooniinatlon betwe+are d"utments Smff inadegtrate to cover necessary, ouWa v Hazard or problem not properdy M baud IV A. What correcxive action is needed to print onothar WWrence? B. What corrective action has been fir? (btcl ng correcatiotr of u ns* condition or practice and employee ceur sdMg/cbsc4WInrrry aWon) C. WWII the Department Inspectimn ONOW& require cluetging to pr~ recurrence? If so, what wiii be needed? Supervisor's Signature of C ieted Investigation Dare Received by Siety Officer Date Acknowledgement of Corrective Action Taken Dwe -69- General Manager Richard H. 5olbrig ,rte ! ,V itircctor Ij4/l~ ,~4~1e Tahoe Ernie Ctaudb Jam" R. jonea PuMic Utility Piotrict "ary`o'►''a``" Dade R►" 12M Meadow Crwt DHve * 5outh Lake Tahoe * CA 96i5o Fhone 530 544-6474 * Fax 530 "-0614 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Michael Adams, Underground Repair Supervisor MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Seasonal Help for 2009 Construction Season REQUESTED BOARD ACTION: Approve contract with Substitute Personnel for seasonal help, not to exceed $50,000. DISCUSSION: With approximately 15-20 percent of the collection system in easements, the clearing of these easements is an important and continual part of the overall maintenance of the collection system. The clearing of these easements is done by the use of 2 seasonal employees. These employees locate manholes, clear and chip the brush, stake the location of the manholes and stencil the manhole number on the cover for easy recognition within the easements. These employees are also used as vacation stand-ins for regular employees on the Hydros and URS Construction Crew. The seasonal employees will be used from June 1, 2009, to October 16, 2009. The cost of the seasonal employees is $1,954.40 per week. SCHEDULE: As stated above COSTS: $50,000 ACCOUNT NO: 1001-4405 BUDGETED AMOUNT REMAINING: $2,523 (2008/09 Budget); $45,000 (2009/10 Budget) ATTACHMENTS: -71- Mike Adams May 21, 2009 Page 2 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES- IP- 144 CHIEF FINANCIAL OFFICER: YES NO NO CATEGORY: Sewer -72- General Manager Richard H. 507rig !5outh Tahoe. Ernie Claudio Jmrness R. Jonaa l Publ U D M~~Lou Moebwhw ti ic i iotrict ty afa vim O isa C.a.. -A- 1275 Meadow Creat Drive • South Lake Tahoe • CA Ni& Phone 530 544-6474 + Fax 5,3Q 341-061, BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Chris Stanley, Underground Repair Water Supervisor MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Temporary Help for Underground Repair Water REQUESTED BOARD ACTION: Approve contract with Substitute Personnel for two temporary employees, in the estimated amount of $60,000. DISCUSSION: Staff is presenting the yearly request for two temporary help positions. These positions assist with the workload in the water department which allow the department to meet the appropriate deadline for the construction season. These temporary employees will be recruited through Substitute Personnel and utilized from May 1, 2009, through October 31, 2009. SCHEDULE: Hire by May 1, 2009 COSTS: $60,000 ACCOUNT NO: 2001-4405 BUDGETED AMOUNT REMAINING: $20,990 (2008/09); $65,000 (2009/10) ATTACHMENTS: Budget Analysis CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES 4210,1 NO CHIEF FINANCIAL OFFICER: YES NO -73- General Manager Klchard H. Sol" Directom !5outh Tahoe Ernie ie Claudio .Aimee K. Jow U l P bl P ti it ic u lotrict y 1275 Meadow Crest Drive • South Laker Tahoe o CA 96150 Phone 53© 544-6474 # Fax 5W 341-0614 BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Shelly Barnes, Water Conservation Specialist MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Temporary Water Educators REQUESTED BOARD ACTION: Approve contract with Substitute Personnel for two temporary water educators, in the estimated amount of $20,000. DISCUSSION: For this year, reduce the number of Water Educators from three to two. These temporary employees will begin employment late May 2009, and end after Labor Day weekend 2009. They will be employed as Water Educators with the District's Water Conservation Program, under the supervision of Shelly Barnes, Water Conservation Specialist. SCHEDULE: May-September 2009 COSTS: $25,000 (estimated) ACCOUNT NO: 2038-4405/WCPROG BUDGETED AMOUNT REMAINING: $48,792 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -75- General Manager Vichard H. 5oibrig Chwtor* 5outh Tahoe Errtle Glatulio James K. Jo"60 ~wr D i li H P t u i c Uti of i ct y Ria R(a~ G'1- G~L._lW W15 Meadow Crest DrKv M South Lakes Tahoe,? o CA 96'150 Mona 550 544-6474 9 Fax 5W 541-0614 BOARD AGENDA ITEM 4f TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Engineering Student Interns REQUESTED BOARD ACTION: Approve contract with Substitute Personnel for two engineering student interns, in an amount not to exceed $24,000. DISCUSSION: The engineering department requests the assistance of two engineering students from May to September 2009. They will be working as engineering assistants on general tasks including preparation of standard details and specifications, and on new projects in progress including the Iroquois Booster Station, LPPS Generators, Final Filters Rehabilitation, and BMP implementation. SCHEDULE: May-September 2009 COSTS: Not to exceed $24,000 ACCOUNT NO: 1029-4405; 2029-4405 BUDGETED AMOUNT REMAINING: $96,184 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer & Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -77- General Manager Kichard H 5o1W4j Dima" !5outh Tahoe Ernie C , P bli ili Di U Mo►y`D„k4ooMcher u c t t y otrict 1275 MwWow Crest Drive • South Lake Tsihoe • CA 961150 Phone 534 544-6474 * Foe 5,30 541-0614 BOARD AGENDA ITEM 4g TO: Board of Directors FROM: No Bergsohn, Hydro-Geologist MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Indian Creek Reservoir (ICR) Oxygenation REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release of Claims for Hobbs Electric Inc.; and (2) Authorize staff to file a Notice of Completion with the Alpine County Clerk. DISCUSSION: Staff has performed a final inspection of the project and has found that Hobbs Electric, Inc. has met all contract requirements. Staff recommends approval of the project Closeout Agreement and Release of Claims and the filing of a Notice of Completion with the Alpine County Clerk. SCHEDULE: As soon as possible. COSTS: $0.00 ACCOUNT NO: 1029-8605-ICTMDL BUDGETED AMOUNT REMAINING: $291,321 ATTACHMENTS: Closeout Agreement and Release of Claims; Notice of Completion CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES k CHIEF FINANCIAL OFFICER: YES NO NO CATEGORY: Sewer -79- CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of , April, 2009, by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Hobbs Electric, hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of One Hundred Fifteen Thousand Dollard ($115,000.00), contract amount, and the sum of Twenty-Seven Thousand Eight Hundred Eighty-Six Dollars and Twenty-Five Cents ($27,886.251 for said Contract Change Orders Nos. 1 through 4, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT Of El Dorado County, California, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated July 28, 2008 for Purchase Order No. P20564, DISTRICT project described as Indian Creek Reservoir Oxygenation Project. B. Change Orders Nos. 1 through 4, as approved by the parties, pertaining to Purchase Order No. P20564 and shown in Payment Request No. 6, dated April 2, 2009. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P20564 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge HOBBS ELECTRIC and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated July 28, 2008 for Purchase Order No. P20564, DISTRICT project described as Indian Creek Reservoir Oxygenation Project. B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to Purchase Order No. P20564 and shown in Payment Request No. 6 dated April 2, 2009. ICR Oxygenation Project -81- 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P20564. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the Statutory lien period. 6. The presently retained amount is $ -0- Original Contract amount $ 115,000.00 Total Change Order Amount $ 27,886.25 Less: Amount Previously Paid $ 142,886.25 (Request Nos. 1 through 5) Retainage $ -0- BALANCE: $ -0- 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. after the execution of change orders, shall be as follows: Original Contract Price $115,000.00 Original Calendar Days 90 Total Adjusted Price $142,886.25 Total Adjusted Calendar Days 262 8. It is understood and agreed by the undersigneds that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. ICR Oxygenation Project -82- 2 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. Richard H. Solbrig, General Manager/Engineer Dated ATTEST: Kathy Sharp, Clerk of Board Dated Will Hobbs, Owner Hobbs Electric Dated ICR Oxygenation Project -83- 3 RECORDING REQUESTED BY: South Tahoe Public Utility District Attn: Heidi Donovan WHEN RECORDED MAIL TO: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 SPACE ABOVE THIS LINE FOR RECORDER'S USE APN: See attached legal description NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Pubic Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 3/31/2009. 8. The work of improvement completed is described as follows: Indian Creek Reservoir Oxygenation Project. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Hobbs Electric. 10. The street address of said property is See attached description location. 11. The property on which said work of improvement was completed is in the City of Woodfords County of Alpine, State of California, and is described as follows: As shown in Exhibit "A" attached hereto and made a part hereof, and commonly known as DATE: May 7, 2009 VERIFICATION FOR INDIVIDUAL OWNER: M ""'F P ~ HI.FI E!%S PV NF~es i dent I, the undersigned, declare under penalty of perjury under the laws of the State o ornia a am We owner of e a resa in erect or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE P11111 T(' 11T T l TTY DISTRICT I, the undersigned, declare under penalty of perjury under the laws of the State of Califomia that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. DA AN PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER MARY LOU MOSBACHER, Board President South Tahoe Public Utility District -84- Notice of Completion EXHIBIT "A" Notice of Completion Indian Creek Reservoir Oxygenation Project The work performed: Furnishing and installing all required electrical and process control equipment, including but not limited to: 230-volt rotary phase converter, low voltage motor control panel, building main panel, service meter pedestal, wires and cables, conduits, lighting and miscellaneous electrical equipment within the equipment room for the operation of an owner-supplied pressure swing adsorption oxygen generation and in-reservoir oxygen injection system. Location of Work: On Bureau of Land Management (BLM) lands near the west abutment of Indian Creek Reservoir main dam, Township 10 N., R. 20 E., M.D.M., Section 4, Lot 5, Alpine County California. Access to the site is obtained by 2-lane paved road (Airport Road), east from Highway 89, between Markleeville and Woodfords, Station, CA. Notice of Completion Indian Creek Reservoir Oxygenation Project EXHIBIT "A" -85- South Tahoe Public Utility District 1275 Meadow Crest Drive - South Lake Tahoe - CA 96150-7401 Phone 530 544-6474 - Fax 530 541-0614 - www.stpud.us CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, Mary Lou Mosbacher. Date Approved: Certified by: Kathy Sharp, Clerk of the Board -86- Gonerai Manaw Richard H 5oltn ig uth Tah !5ooo (eirectoro Ernie Glaudiu .tames R. Jonas page ~ Public Utility Plotrict 1275 Meadow Crest Drive • South Lake Tahoe « CA 66150 Phone 530 544-6474 • Fax 5W 541-0614 BOARD AGENDA ITEM 4h TO: Board of Directors FROM: No Bergsohn, Hydro Geologist MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Luther Pass Pump Station (LPPS) Genset Replacement REQUESTED BOARD ACTION: Authorize staff to solicit a Request for Proposal (RFP) from qualified engineering firms to provide design services for a standby power generation facility. DISCUSSION: The Luther Pass Pump Station (LPPS) currently has two trailer- mounted 1,200kW diesel-powered generators to provide emergency standby power to the pump station. One of the two generators is no longer operating and the remaining generator is obsolete. This project will be used to select a consulting engineer to develop plans, specifications and estimates of probable costs for a new replacement standby generation facility and provide engineering information and plans as needed for project construction and permitting assistance. Background information including general design requirements, scope of work, deliverables and expected schedule for this project is described in the attached RFP. SCHEDULE: The schedule for solicitation, review and selection of a Consultant for this project is as follows: o Solicit RFP o Proposal Review o Present to Board for Approval May 11 th - June 2"d, 2009 June 3`d -June 11 th, 2009 June 18th, 2009 -87- No Bergsohn May 7, 2009 Page 2 COSTS: $400,000 (estimated) ACCOUNT NO: 1029-8933 BUDGETED AMOUNT REMAINING: $200,000 (2008/09); $450,000 (2009/10) ATTACHMENTS: Request for Proposals Engineering Services for South Tahoe Public Utility District LPPS Standby Power Generation Facility (dated 04/27/09). CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -88- REQUEST FOR PROPOSALS ENGINEERING SERVICES FOR SOUTH TAHOE PUBLIC UTILITY DISTRICT LPPS Standby Power Generation Facility 1 Introduction The South Tahoe Public Utility District (District) is seeking proposals from qualified engineering firms to provide design services for a standby power generation facility at the Luther Pass Pump Station (LPPS), El Dorado County, CA. The selected consultant will be expected to assist the District: 1) develop plans, specifications and estimates of probable costs for a new standby power generation system and generator building integrated with the District's existing pump station operations; and 2) provide engineering information and plans as needed to complete project construction and fulfill air quality permitting requirements. The District will be responsible for reviewing designs and obtaining permits, as required, from appropriate regulatory agencies with jurisdiction in the Lake Tahoe Basin. 2 Backaround 2.9 LPPS The LPPS site is located on District property in a rural residential neighborhood within El Dorado County, CA. Finished floor elevation at the pumping station is approximately 6475 famsl (NAVD88). The LPPS is part of the District's export system that transports treated effluent from the wastewater treatment plant (WWTP) in South Lake Tahoe, CA to the Harvey Place Reservoir and Dam in Alpine County, CA. The LPPS is used to lift treated effluent approximately 1,240 vertical feet through 4.3 miles of pipeline (B-line). The pump station includes two 1,000 Hp, 3-stage horizontal split-case centrifugal pumps and two 700 Hp, 4- stage horizontal pumps. The pumping station has a maximum conveyance capacity, utilizing 3 pumps, of about 8.2 million gallons per day (mgd) [5,694 gallons per minute (gpm)]. The normal operating sequence at the pumping station is to use two 700 Hp pumps and one 1,000 Hp pump with the second 1,000 Hp pump held in standby mode. Discharge capacities for these pumps are presented in the following Table. ID Horsepower Discharg e 3-16-09 Pump #1 700 1606 m 2.31 m d Pump #2 700 1315 m 1.89 m d Pum #3 1,000 2618 m 3.77 m d Pum #4 1,000 2229. m 3.21 m d -89- Request For Proposal Emergency Generator Station Design 4/27/2009 Page 2 In 1994, Carollo Engineers completed an evaluation of emergency power requirements for the LPPS. Findings from this evaluation recommended that a minimum 2,000 kW generator be used at LPPS in order to power two 1,000 Hp pumps for the transmission of 7.0 mgd of treated effluent under emergency conditions (28 hours of uninterrupted standby power generator operation). Standby power at LPPS is currently provided by a 1,200 kW trailer- mounted generator. A 6,000-gallon double-walled steel above-ground storage tank and piping are used to store and convey diesel fuel to the standby generator. When operating, the standby generator is currently run "off--line" after being isolated from the Nevada Energy power distribution system. Power to the facility is currently 2300 v, 3-phase utility service, which may be upgraded to 4160 v, 3- phase utility service sometime in the future. The standby generator is capable of powering one 1,000 Hp pump and one 700 Hp pump for the transmission of 3.1 mgd of treated effluent under emergency conditions. Motor controls at the LPPS were installed in 1968 and includes a reactor starting system for the pumps. 2.2 General Design Requirements District staff has identified preliminary general design requirements for a replacement standby power system as follows: • The existing standby power generation capacity should be maintained during new facility construction, commissioning and start-up; • The District's existing treatment and export facilities should operate properly after switching to the replacement standby power system; • The new standby power system should be housed within a dedicated building. The building should be designed with an integrated crane system for engine and power generator maintenance and repairs; • The new standby power system should be capable of using the existing above-ground diesel fuel storage system to provide 28 hours of uninterrupted generator operation. The consultant shall evaluate whether the existing breakers and switchgear can also be used; • The new standby power system should be capable of operating under varying loads. Low load conditions shall consist of powering 1 x 1,000 Hp pump. High load conditions shall consist of powering 1 x 1000 Hp pumps plus 2 x 700 Hp pumps; • The new standby power system should include simple controls capable of operating manually and "off-line". The engine control panel should, at a minimum, include the following items; o AC Voltmeter o AC ammeter a Combination VM/AM selector switch o Frequency meter o Engine control o Engine shutdowns with separate failure lights -90- Request For Proposal Emergency Generator Station Design 4/27/2009 Page 3 ■ High water temperature ■ Low Oil Pressure ■ Engine over-speed ■ Engine over-crank o Engine gauges ■ Battery voltmeter ■ Water Temperature ■ Oil Pressure Running time meter o Two position Mode Switch (On-Off) o If Base Fuel Tank • Low level alarm ■ High level alarm ■ Leak alarm • The new standby generator engine should, at a minimum, include the following items; o Engine block heater with valves o Exhaust blankets o Air Cleaner o Oil Pump o Full flow oil filter o Jacket water pump o Thermostat o Exhaust manifold - dry o Blower fan & fan drive o Radiator-unit mounted o Vibration isolators o Electric starting motor o Electronic Governor o Flywheel and Enclosure o Charging Alternator o Battery box & cables o Flexible fuel & exhaust connectors • The new standby power system should be flexible and capable of accommodating potential future power upgrade to a 4160 v utility service. • The new standby power system should be adaptable and capable of accommodating changes in LPPS pump Hp; • The new standby power system should have a manufacturers provided inspection and maintenance program to ensure proper operation and maintenance; and • The new standby power system should be capable of complying with El Dorado County Air Quality Management District (AQMD) requirements and Tahoe Regional Planning Agency (TRPA) noise ordinance requirements. -91- Request For Proposal Emergency Generator Station Design 3 Scope of Work 4/27/2009 Page 4 The following paragraphs provide an abbreviated scope of work for completion of the Standby Power Generation Facility Project. The consultant team is encouraged to expand on this scope, as it deems necessary, to provide a complete work product. As currently envisioned, the project will entail the following major tasks: 1. Existing Facility Evaluation: Conduct a site visit and review engineering plans and drawings to gather available information regarding existing site conditions for completion of the pre-design memorandum; 2. Plans, Specifications and Estimates of Probable Costs (PS&E): Prepare final design drawings, technical specifications, contract documents and cost estimates for the LPPS standby power generation facility; 3. Permitting Support: At the 50% and 100% design stages of development provide site plan, building elevations, floor plans, grading plans and BMP site plan with supporting calculations to assist the District obtain AQMD and TRPA permits; 4. Construction Bid Support: Assist the District with responses to Bidder's questions during the Bid Period; 5. Facility Construction Support: Assist the District with the review of Shop Drawing submittals and developing responses to Contractor's Requests for Information (RFI) during facility Construction. Complete record drawings from District Inspector and Contractor mark-ups; and 6. LPPS Arc Flash Hazard Study: Complete a flash hazard analysis for NFPA 70E compliance on the LPPS electrical distribution system following commissioning and start-up of the standby generation facility. A short circuit study and a protective device time-current coordination study shall be completed as components of the flash hazard analysis. The final analysis shall include a prioritized list of recommendations for mitigating potential electrical arc flash and shock hazards identified during the study. 4 Deliverables At a minimum, the Consultant shall be required to provide the following deliverables for the Standby Power Generation Facility Project: • Pre-Design Technical Memorandum; • 50-percent Contract Documents including plans, specifications, and preliminary construction cost estimate; • 90-percent Contract Documents including plans, specifications, and preliminary construction cost estimate; and • Final Contract Documents including plans, specifications, and final estimate of probable construction costs. The consultant shall provide the District with; -92- Request For Proposal Emergency Generator Station Design 4/27/2009 Page 5 1) One full-size (22 x 34) set of engineering plans and specifications - paper copy plus electronic format (.doc, pdf and AutoCAD version 2007.dwg); 2) One half-size (11 x 17) set of engineering plans - paper copy plus electronic format (AutoCAD version 2007.dwg); and 3) As-built record drawings from Contractor and District Inspector mark-ups - full-size (22 x 34) paper copy plus electronic format (AutoCAD version 2007.dwg). LPPS Facility Arc Flash Hazard Study Report plus one day of District operator training. 5 District Project Team Funding for this project is anticipated to be provided through a matching-grant from the State Water Resources Control Board Revolving Loan Fund for Wastewater Facilities under the Federal Economic Recovery Act. No Bergsohn will be the District's Project Director for the Grant and will be the principal point of contact for the selected consultant. The Project Director will have overall responsibility and accountability for the project. District staff assisting Mr. Bergsohn will include: Mr. John Thiel, P.E., Principal Engineer; Mr. Jim Hoggatt, Engineering Department Manager; Mr. John Boyson, Electrical Shop Supervisor; and Mr. Paul Carrion, Equipment Repair Supervisor. 6 Technical Proposal To be considered for Engineering Services, a Technical Proposal and Cost Proposal must be submitted in two separate enveloaes. The Technical Proposal shall be a maximum of ten (10) pages, plus an initial projection of workload requirements, project schedule, and appendix material. A typical Technical Proposal should follow the format provided below. Transmittal Letter (no more than 2 pages): Include any information you believe should be highlighted from your proposal or any key considerations for the selection committee to consider that are not covered in the proposal requirements. Consultant will also include in the transmittal, any exceptions taken to the District's Standard Consulting Agreement (see attached). Firm Experience (no more than 2 pages): Provide a general overview of your firm and the firm's experience providing engineering design services for the construction of standby power systems at public facilities and performing flash-hazard analysis studies. List at least three relevant engineering design projects and two flash hazard analysis studies successfully completed by your firm over the past five years. In the Appendices, submit a copy of a flash- -93- Request For Proposal Emergency Generator Station Design 4/27/2009 Page 6 hazard analysis study report completed by the electrical engineer proposed for the project team. • Firm's Approach to Project (no more than 3 pages): Consultant shall describe its approach in implementing and managing the project to a successful completion. This includes how the consultant shall meet the stated goals within the scheduled time of completion, the ability to work with a multi- disciplinary project team, including District Staff, and other consultants if necessary. Project Team (no more than 3 pages): Describe your project team, including title, office location and contact information. Include the key individuals and sub-consultants that will actually be responsible for conducting the project's technical activities and for management of the project. Include a percent-time availability table for the project manager and key staff, who will be actively working on the design and flash-hazard analysis. An organization chart should be provided showing the inter-relation of all the project team members, both District and Consultant. • Provide a table showing an initial estimate of the workload requirements for the project. The initial projection should be an itemized staffing breakdown in spreadsheet form, indicating personnel title and estimated hours for each project team member on a per task and total project basis. This section will not include any estimates of labor costs. • Provide a Gantt chart schedule listing major tasks, milestones, duration and projected start and finish dates for the project. • Appendix materials may be provided, but is not required other than specifically identified, in addition to the ten-page proposal limit. Appendix material may not be read and if submitted should be limited to resumes of proposed key staff relevant to the scope of work. 7 Cost Proposal The Technical Proposal and Cost Proposal must be submitted in two separate enveloves. The Cost Proposal shall include the following items for each of the major tasks and activities described in the accompanying Technical Proposal: • Personnel, estimated labor hours and hourly rates for each member of the project team; • Project expenses; • Sub-consultant costs; and • Total costs. -94- Request For Proposal 4/27/2009 Emergency Generator Station Design Page 7 Cost Proposals will not be opened until after each firm's Technical Proposal has been carefully reviewed and the firm deemed most qualified has been selected. Only the Cost Proposal for the selected firm will be opened and will form the basis of negotiations for the contract. 8 Schedule The expected schedule developed for this project (RGLPPS schedule VI) is provided as an attachment. In order to maintain this schedule, the Consultant will be required to complete all engineering and design work required to achieve the listed project milestones, by the following finish dates: • Pre-design Memorandum 07/09/09 • 50% Design Development 09/03/09 • 90% Design Development 10/22/09 • 100% PS 8 E 12/07/09 • LPPS Arc Flash Hazard Study 02/24/11 The schedule for the proposal solicitation, review and consultant selection portion of this project is as follows: • RFP Solicitation • Submittal Review • Notify Successful Firm • Negotiate Contract • Present to Board for Approval 9 Evaluation Criteria 05/11/09 - 06/02/09 06/03/09 to 06/11/09 06/12/09 06/15/09 to 06/17/09 06/18/09 District staff will make a recommendation to its Board of Directors for selection of a Consultant to complete the LPPS Standby Power Generation Facility Project at the June le, 2009 regular meeting. Staff recommendation will be based on review of the Technical Proposal, focusing on the firm's approach to the project, relevant project team experience, and demonstrated ability to meet the desired schedule. Further consideration will be given to example work product and references. -95- Request For Proposal Emergency Generator Station Design 10 Submittals 4/27/2009 Page 8 Interested parties shall submit eight (8) copies of their Technical Proposal and one(1) copy of their Cost Proposal to the District by no later than 5:00 p.m., Tuesday, June 2"d, 2009. Both the Technical Proposal and Cost Proposal shall be presented in a sealed Submittal Envelope labeled "LPPS Standby Generation Facility Proposal" and addressed as follows: South Tahoe Public Utility District Attention: No Bergsohn 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 (530) 544-6474 Technical Proposals shall not exceed ten (10) pages in length (plus an initial estimate of workload requirement, project schedule and appendix material) using a minimum 11-point font size type. An example copy of a flash-hazard analysis report must be included in the appendix and will not be counted within the 10- page Technical Proposal limit. Resumes may also be included in the appendix and will not be counted within the 10-page Technical Proposal limit. Accompanying Cost Proposals shall be provided in a separate sealed envelope within the Submittal Envelope. N:1Prolects%WastwMarlLPPS Genset Replacement%RFMRGLPPS RFP final.doc -96- ID 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 .-3-- 1 19 20 21 22 23 24 25 28 27 28 29 30 31 32 0 Task Name Engineering RFP Complete DraitAFF El Board Approval • RFP toncitaiion SulNnIttal Review Negotiate Scope of Work Prepare Agenda Item Es Board Approval Engineering Planning 1 Design Facility Evaluation 50% Deakin Development 50% Review 90% Design Development -. 90% Review • 100% Plans & Specifications Permitting CEQA TRPA - PSA ACigto - Alt AQMD- PTO 1 ConsbuctIon Bid Phase Advertise tOr Bids Pre-Bid Conference BId Opening Bid Evaluation • Award Contract - Board Notice of Aivard - Notice to kneed ; LPPSArc FlashSi:tidy S hort-circult study - TIme-cunent coordination study Flash-Hazard Analysis Project RGLPPS_schedule_v1 Date: Mon 4/27/09 •-- Task Split Progress Duration larmo,..monti fffff 11111 1111 Finish 40 days? Fri 4/24/09 Thu 6/18109 1 day? Ori Fri 4/24/09 1 day? Thu 5/7/09 Thu 5/7/09 l7 days Mon 6/11/09 Tue 7 days Wed 6/3/09 Thu 8/11/09 4 days Fri siiito9 Wed6/17/69 1 day? Tue 8/9/09 Tue 6/9/09 1 day? Thu 6m8/09 Thu 6/18/69 122 days Fri 8119/09 Mon 12/7/09 15 days Fri 6/19/091 Thu 7/9/09 40 days Fri 7/10100 Thu 9/3/09 10 days Fri 9/4/09 Thu 9/17/09 26 ciays Fri 9/18/09 Thu 10/22/09 10 days Fri 10/23/09 Thu 11/5/09 20 days Tue 11/10/09 Mon 12/7/69 237 days?1 Fri 9/15/09 Mon 8/16/10 90 days Fri 9/18/09i Thu 1/21/10 126 day Fiti W18/09 I Thu 3/4/10 days? Fri 9/18/09 This 1/21/10 90 days? Tue 4/13/10 Mon 13/18/10 4s days ? ' MOn12/14/09 MM 1 day?! Mon12/14A91 Mon 12/14 1 day?! Tue l2/29109 Tue 11129104 1 Thu 1/14110 Thu 1/14h0 . 3 days Fri 1/15/10 I Tue 1/19/10 1 day? Thu 1/21/10 Thu 1/21/10 5 days Tue iikiib; Mon 2/1/10 12 days Tue2121 l� Wed 2,17116 95 days Fri 10/15/16 Thu 2124/11 30 dais ; Fri 10/15/10 Thu 11/25/10 20 days Fri 1 1/26/10 Thu 12/23/1 b 45 days I Fri Thu 2/2411 Milestone • Summary Page 1 2nd Aar artier Ma 1 Jun Project Summary wommill. 8/18 trogismoommo 3rd Quarter Jul [Aug 1 Sep External Tasks alim External Milestone Deadline 4th Quarter Oct 1 Nov 1 Dec attiMENSO fif 11/10 Mipiglat Mint 2010 1st Quarter Jan 1 Feb 1 Mar tD 0 Task Name 1 Engineering HFP 40 days? Fri 4/24/09 1 day? F114/24/09 1 ditif tifitie 20 days Mon 5/1 Met , Submittal Review 1 7 days Mon weds t ----- • Negotiate Scope ot Work 2 days Wed a/17/01i Prepare Agenda Item 1 day? Tue 8/9/09 8 j 1 Board Approval 1 der Thu affivobt 9 I Engineering Planning lk Design 122 days 1:11 6119(09 10 Facility Evaluation ---- 2 Complete Draft RFP 3 El L Board Approval 4 RFP Solidtation 1 - _ .__. I- 11 1 60% Design Development 40 days i Frl 7/1 awl Thu 9/3/09 -1- 12 I 50% Review 10 days 1 Fri 614/09 I Thu 9/17/69 -I-- 13 1 90% DeSISPI DeVelOPMein 25 days I Fri 9/18/09 10 Revie-i4 . 10 days i Fri 10/23/091 ._ 16 EIT 100% Plans & Specifications 20 days i Tue 11/10/09 I - Cion . _ ...... .2 I. 16 I Permitting 23? deyel : iiit 9/18/09 ; Mon a/16110 ---- ir' .- 1 CEQA - - 66ditys i !WO/fit& 1 iliiiiiiiiiii 18 TRPA - PSA 120 days? Fri 9/1=9 I Thu 3/4/10 ... . 19 -I- . AOMD - ATC 90 days? ! Fri 9/18/09 I Thu 1/21/10 20 1 AOK4i3- PTO O� days? Tue 4/12/10 Mon El/lem 21 I 1ConstruoUon Bid Phase 48 asp/ r Von 12114t09 Wed 2/17/10 ii -1---- -- "Kcjilifi f il i ji firdi ---------------- Tdiiif 1 i irloiTiiiiiiiii i ---- --- Pre:fildbinterence - - - 1 if? ; 24 i Bid Opening ... day? Thu 1/14/161 Thu 1/14 25 1 1 Bid Evaluation 3 dais . Fri Vitriol --- Tue l/19/10 26 lig I Award Contract - Board 1 day? ' Thu 1/21/10 I Thu 1/21/10 ....1 27 I I Notice of Award 6 days Tue 1/26/10 I Mon 2/1/10 28 r -- ! - NOice to Prnaied '; 12 days : fie 2/2/101 Wed 211 ----- ! . LPPS Arc Flash Study i 95 days Fri 10115/101 lhu 2/24t11 30 isi ; Short-circuit study 30 days Fr110/15/10 1 Thu 11/25/10 M-Cunint coordinitinn iiiii - ' - 20 dais F '11/26/1 Thu 12/22/16 .-- - - Rash:kiiirdAiiiiys is , 45 dayi Fri 12/24/10 I Thu 2/24/11 , Project: RGLPPS schedule vl Date: Tue 4/14/09 Task Split Progress Er1:77.71-77 Thu 6/18/09 1:11 4/24/09 11165/7/02 Fri 6/5/156 Tue 6/15/09 Thu 6/18/09 Tue 6/9/09 11HJ 0118/09 Von 12(7/ 7/9/09 09 Summary Project Summary . .1. 6 • Pay. 2 _ • 91111111111111111•.1 9111=11111101111. External Tasks External Agestone Deadline General Manager . 5AM,3 Diracwm !5outh Tahoe Kichard H James R. Jones PuHic Utility Pi9trict Ma"`ou►' `M Dale Rise C1_ a _1.1._.. 1275 Meadow Crest Drive + South Lake Tahoe + CA 9050 Phone 530 544-6474 * Fax 530 541-0614 BOARD AGENDA ITEM 4i TO: Board of Directors FROM: Bill Frye, Network/Telecomm System Administrator MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Storage Area Network purchase REQUESTED BOARD ACTION: Authorize purchase of Storage Area Network and peripherals, in an amount not to exceed $21,000. DISCUSSION: A Storage Area Network (SAN) will allow the District to save money on future Computer Server purchases by allowing flexible allocation and reallocation of data storage resources. A SAN will also facilitate implementing server virtualization technologies for future savings on purchasing computer servers and electrical power consumption. Staff wishes to purchase an EMC Cladion AX4-5i SAN system from a vendor using the National Joint Powers Alliance (NJPA) contract. The NJPA is a service cooperative government agency which competitively bids products and services for government agencies and non-public schools. Participating in or matching other government or purchasing coalition contracts, which have recently been competitively awarded, qualifies as having met the formal public competitive requirement. A base unit quoted at $14,921 (before tax) was used as a comparison unit to select from among four systems (of eight suggested to us) for the purpose of choosing a system that best met the needs of the District. There will be additional costs, such as a battery backup system, which will be added to the base cost quoted below, not to exceed the total budgeted amount of $21,000. SCHEDULE: Installation completed this fiscal year. COSTS: Quoted estimate of $16,228, pending final configuration. ACCOUNT NO: 2037-8896 BUDGETED AMOUNT REMAINING: $21,000 ATTACHMENTS: None -99- Bill Frye May 7, 2009 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -100- General Manager Richard H. 5olMq ,5outh Tahoe E Jam" R. Jones Public Utility Pieltrict '~~`m ' 4275 Meadow Crast DNve M South Lake Tahoe • CA 961160 Phone 530 544-6474 • Fax 554 541-0614 BOARD AGENDA ITEM 4j TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Vehicle Idling Policy REQUESTED BOARD ACTION: Adopt District Vehicle Idling Policy. DISCUSSION: Adopt Idling policy to meet the requirements of the California Air Resources Board. The District's Policy will be in effect May 7, 2009. The purpose of this policy is to reduce public exposure to diesel particulate matter and other air contaminants by limiting idling of commercial and service vehicles. This policy includes all District vehicles diesel, gas, on and off road. This policy will meet and exceed all requirements in the California E.P.A. Air Resources Board section 2485. SCHEDULE: May 7, 2009 COSTS: None, fuel savings ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: South Tahoe Public Utility District Idling Policy CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -101- South Tahoe Public Utility District Idling Policy Policy Developed April 1, 2009 Revised April 20, 2009 -103- South Tahoe Public Utility District Idling Policy No vehicle or engine subject to this policy may idle for more than 5 consecutive minutes. The idling limits took effect on June 15, 2008, the day that the off-road diesel regulation became effective under California law. The Districts policy will be in effect for all District Vehicles, Equipment, and Off Road Equipment starting May 07, 2009. Please contact Randy Curtis at 530-543-6251 for more information if this policy is unclear or you have additional questions. The California Air Resources Board's in-use off-road diesel vehicle regulation contains a limit on unnecessary idling. The regulation states: "No vehicle or engines subject to this regulation may idle for more than 5 consecutive minutes". The regulation explicitly grants exemptions to the idling limit for the following cases and will consider other circumstances on a case-by-case basis: • Idling to verify that the vehicle is in safe operating condition • Idling for testing, servicing, repairing or diagnostic purposes • Idling necessary to accomplish work for which the vehicle was designed (such as operating a crane, backhoe, loader) • Idling required to bring the machine system to operating temperature, as specified by the manufacturer • Idling necessary to ensure safe operation of the vehicle • Idling to keep equipment (including equipment windows) clear of ice and snow. • Idling when waiting in line is allowed • Idling to accomplish secondary functions, such as concrete agitation, load hoisting, pump function, or other necessary functions is allowed. Idling to provide air conditioning or heat to ensure the health and safety of the operator is allowed -104- I be An- I",(",01,11( C; Ni ,ull M11 cnkm.(c ibc Ililulk, full( } llnlicl the ( 'ablurnla I Icaltb tild tiaicty ("idle "cl 19074 • I ►r~t I unc O1lcntic a.tisL-SS(: l a nununu►u ct\ ►I I)CllaI IV ()1 $300. • ~;uh cllurnt lu'naltlc~; (an rant,c irum `E;I000 to $110,tllltl. All I)lstrlct cmpluycc,; Shall tulluw the Illling, POIl1 y aS l('r the M O 1 10)(lc ut Conduct Section 1 !i, Pa► pl al)b I; Sl'ct ll111 I H Any I.ulllluycc nl,►), be uxln'nllcll, lllsr►utiscll, llcnlutcll or othel-wi.sc disciplined lu► ~autic, ►nl IMIML!, iailulc to abllic by tl►c abovc ('uric ut Conduct and Including, hilt nut 11111ltcli to tbc' iulluM ulL;. Wllliul ur lxTtilstcnl t lul,ttiun (d Ultitlld 1)u11c►l'.` lkluptCd by the 13uald (t I)rrclCurs 1 0 ARB also recommends that fleets develop procedures for: • Training and informing staff regarding the idling policy, • Identifying fleet specific needs for its operators, such as language or reading needs (e.g. instructions in Spanish, or a class that goes over the idling limits for operators who cannot read the idling policy). • Maintaining and updating the written idling policy. • Locations where the policy will be kept or displayed. • Designating any signs or labels in the vehicle, and their meaning, that inform the operator of the idling limits. • Any corrective actions to be taken against the operator, by the employer, for violation of the idling policy. • Any additional idling requirements that apply, such as local or project-specific limits, if applicable. -106- Ganenil RlanBgtr Richard H. 5o4" s !5outh Tahoe E K. laud James ey R. Jones ~ PuNic Utility Piotrict " T''` oe 0M Meadow Crest Dr m • South Lake Tahoe + CA 96150 Phone 530 544-6474 # Fm< 530 541-0644 BOARD AGENDA ITEM 4k TO: Board of Directors FROM: Paul A. Sciuto, Assistant General Manager/ Engineer MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Diamond Valley Ranch (DVR) Master Plan and EIR REQUESTED BOARD ACTION: Approve amendment No. 1 to Hauge Brueck Associates (HBA), Task Order No. 5, in the amount of $35,234. DISCUSSION: The amendment increase is due to two items regarding the Diamond Valley Ranch Master Plan and the Draft Environmental Impact Report. First, during the Master Plan Final Review process, District staff had additional components and projects that would require HBA to perform additional evaluations to complete the Administrative Draft EIR. Additional effort is required by HBA to revise the EIR Project Descriptions with analysis, review, and incorporate the Nutrient Management Plan, to modify the EIR analysis based on receipt of the Alpine County Groundwater Report, and to incorporate the revised No Project analysis throughout the EIR. Second, the Project Manager, Eric McGrath, for the DVR Master Plan has changed engineering firms. In order to maintain consistency in personnel for this project, the District has requested that HBA use Mr. McGrath as a subconsultant to complete the Master Plan portion of this project. The increase for Eric's time in this amendment will be partially offset by the termination of the current contract with Stantec for this work. Because of these two changes to HBA's Scope of Work, they are requesting additional compensation of $35,234. SCHEDULE: As soon as possible COSTS: $35,234 ACCOUNT NO: 1029-8725/DVREIR BUDGETED AMOUNT REMAINING: <$203,917> ATTACHMENTS: Hauge Brueck Associate's proposal -107- Paul Sciuto May 7, 2009 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -108- HAUGE HECK A S S O C I A T E S www.haupb,ruack.com April 29, 2009 CALIFORNIA P 916.283-5800 F 916-313-3445 2233 Watt Avenue, Suite 295 Sacramento, CA 95825 Paul Sciuto, P.E. Assistant General Manager NEVADA South Tahoe Public Utility District P 775-589-4700 1275 Meadow Crest Drive F 775-588-4704 South Lake Tahoe, CA 96150-7401 P 0. Box 10291 310 Coria Court, Suite 209 Zephyr Cove, NV 89440 RE: Amendment #I to Work Order Diamond Valley Master Plan EIR, Task Order No. 5 Consulting Services dated the 18th day of December 2008 Dear Paul: Hauge Brueck Associates, LLC (HBA) respectfully submits Amendment #I to our Work Order for the Diamond Valley Master Plan and EIR, Task Order No. 5 Consulting Services dated the 18th day of December 2008. Amendment #1 to the Work Program incorporates the completion of the Recycled Water Master Plan, the addition of meetings, and the addition of the level of effort required to complete the Draft EIR. Amendment #1 and a detailed estimated fee are attached for your consideration. The administrative draft of the Recycled Water Master Plan will be completed by HBA as described in Task 7 Final Master Plan. Eric McGrath is assigned the preparation of the Final Master Plan. A modification of the Project description to include the center pivot irrigation rigs for Component 11 has been added. Three meetings have been added for HBA participation, a staff workshop on the Administrative final EIR and Master Plan, a staff workshop after the circulation of the DEIR and Draft Master Plan to discuss the comments received and approach to respond to the comments, and one additional meeting on the Final EIR and Master Plan to be held in Alpine County. HBA is requesting a budget reallocation and augmentation for an increased level of effort required on the Draft EIR. Additional effort was required to revise the EIR Project description with analysis, review and incorporate the Nutrient Management Plan, to modify the EIR analysis based on receipt of the Alpine County Groundwater Report, and to incorporate the revised No Project analysis throughout the EIR. The Nutrient Management Plan and Groundwater Report were not anticipated by HBA. The additional effort to conduct the No Project analysis was underestimated by HBA. Funding reallocation to Task 2 is suggested from cost savings anticipated in Task 3. Additional funding is requested for Task 2. Sincerely, Anders J. Hauge Manager -109- AMENDMENT #1 WORK ORDER DIAMOND VALLEY MASTER PLAN ANQ EIR Attachment to the Planning Services Agreement between South Tahoe Public Utility District and Hauge Brueck Associates, LLC dated November- 25, December 18, 2008. Amended text is shown in legislative format. WORK ORDER DATE: Work Order Summary: Preparation of the final Recycled Water Facilities Master Plan (Master Plan) and the environmental documentation and processing an of the Recycled Water Facilities Master Plan EIR for the South Tahoe Public Utility District Plan. Diamond Valley Mssw DESCRIPTION OF SERVICES: .Task 1 - Revised NOP & Focused Scoping The focused environmental Scoping period (NOP circulation) will be 30 calendar days. Recirculation of the NOP is required due to the addition of components to the master plan and inclusion of projects to be implemented upon certification of the EIR, since the circulation of the first NOR Scoping will be focused only on the new components. During the second scoping period, one scoping meeting will be held in Alpine County and one scoping meeting will be held at a District Board meeting in South Lake Tahoe, CA on January 15, 2009. A memorandum that summarizes the results of the scoping process will be prepared and will be used to facilitate the completion of the Master Plan, detailed Project Description, and EIR. Working with the engineer and District, update the project description and description of alternatives (up to three alternatives including the No Project Alternative) that will be used in the Administrative Draft EIR. Deliverables: Revised Presentation materials for the two public scoping meetings and public outreach and education process. A memo summarizing the issues and alternatives to be considered in the EIR. Project description and description of the alternatives to be analyzed in the EIR. Task 2 - Administrative Draft EIR Prepare a revised Administrative Draft EIR for review by District that incorporates alternative analysis, and project specific analysis for up to 4 projects that are proposed for implementation upon certification of the EIR. Modify the Project description to include center pivot irrigation rigs in Component 11 The District will provide comments on the Administrative Draft EIR to be used in preparing the Draft EIR. Protocol surveys for pygmy rabbits will be performed in the areas of the projects that are to be studied for site specific analysis. Deliverables: Wildlife survey report. Administrative Draft EIR (up to 15 copies). -110- Amendment #1 - Work Order Diamond Valley Master Plan and EIR Task 3 - Screen Check and Draft EIR Prepare the Draft EIR based on the input from District, applicable agencies and the engineer. Provide five copies of the Screen Check Draft EIR to the District for review prior to printing the Draft EIR for public circulation. Correct the Screen Check Draft EIR if necessary and produce up to 100 copies of the Draft EIR for public circulation. The Draft EIR will also be provided electronically in PDF format for use on websites or for other electronic distribution. Prepare the NOC for submittal to the State Clearinghouse. Deliverables: Screen Check Draft EIR (5 copies) and Draft EIR (up to 100 copies). Task 4 - Draft EIR Circulation The EIR will circulate for at least 45 calendar days. One public hearing will be held on the Draft EIR by the District Board approximately two weeks prior to the end of the circulation period. Comments on the Draft EIR will be received and a summary list of those who commented will be prepared. Deliverables: Presentation materials for the public hearing. Comments received on the Draft EIR and a summary list of those who commented. Task 5 -Administrative Final EIR Prepare draft responses to written and oral comments submitted during the Draft EIR public circulation period. Substantive comments will be numerically identified and responses to the comments will be keyed to the comment reference number. Comment letters and responses will be bound under a separate cover as a second volume. Changes in the EIR text necessitated by the comments will also be made and summarized on errata sheets. The second volume will also include other content requirements for a Final EIR. For purposes of providing a budget estimate for preparation of the Administrative Final EIR, we have assumed that up to 100 unique comments will be addressed (multiple copies of the same comment on a form letter will be treated as one comment), each requiring approximately one-half hour for response. An amendment of the budget and schedule will be necessary if more than 100 unique comments are received or if the response to comments requires substantial additional background data collection or analysis. A determination of the need for additional background study or analysis will be made in coordination with the District and Engineer. Provide the Administrative Final EIR to the District for review and comment. Deliverables: Administrative Final EIR (up to 15 copies). Task 6 - Final EIR The District will review the Draft responses to comments and revised EIR text, and will provide one annotated copy of the District's comments. Prepare the Final EIR by revising the Administrative Final EIR based on District comments. Up to 100 copies of the Final EIR will be produced for distribution, as well as an electronic (PDF) version for website use. Deliverables: Final EIR (up to 100 copies). Task 7 - Final Master Plan The administrative draft Master Plan will be amended to incoroorate public comments received on the draft EIR. subject to District approval. Upon receipt of the public comments, a meeting will be held with District staff to identify the changes to the administrative draft Master Plan. Five bound paper copies of a draft final Master Plan will be prepared and provided to the District for review and comment. A review meeting of the draft final Master Plan will be held with District staff to assure District concurrence of the Master Plan content. A workshop will be held with the District's Board of Directors (Board) to detail the content of the Master Plan and to receive their direction. The workshop will include a PowerPoint presentation with summary documentation and supporting graphics. As directed by the Board and District staff. the final Master Plan will be prepared. Twenty-five copies of the final Master Plan including its appendices will be provided to the District along with Adobe Acrobat portable docuWent > the entire document, HAUGE BRUE K A S S O C I A T E S PAGE 2 -111- Amendment #1 - Work Order Diamond Valley Master Plan and EIR f i h t t Di t i Pl i th f l M re digital files of the admi nistrat ive draft of the on o t Preparat e r c an requ res s e ina aster o secu t C St di f lting In c Th e final aster Plan incl uding i =porting files, data, figures an on an ec rom ces d appen su Master Plan_ will be prepared by Eric McGrath. a State of California licensed professional engiin eer, of auge Brueck and Asso ciates. Task T,$ - Board Certification of Environmental Impact Report and Master Plan AR ru oval Prepare presentation materials for the District Board meeting to consider certification of the EIR and Master Plan. Two formal presentations of the final version of the Master Plan will he conducted One presentation will be made to the Board in South Lake Tahoe, California and another will be made to p2 jest stakeholders in Al in o rn , California Prepare the Findings for the Board's resolution. Attend the District Board meeting to present the conclusions of the Environmental Impact Report and to respond to questions that may be brought up at the Board meeting. Prepare the Notice of Determination for filing with the County Clerk and State Office of Planning and Research. Deliverables: Presentation materials for Board meeting, attendance by the t_ e Project Manager and Project Engineer at up to one Board Workshop. two public review meetings one staff workshop and two Board meetings. Findings for Board approval and Notice of Determination. SCHEDULE Services will begin November 25, 2008 and will be completed in coordination with the client's objectives. Cj HAUGEBRUECK A S S O C I A T E S PAGE3 -112- Amendment #1 - Work Order Diamond Valley Master Plan and EIR ESTIMATED COSTS Hauge Brueck Associates estimates the following costs for the services included in this work order. Services will be billed according to the terms of the Planning Services Agreement. Task 1 Revised NOP & Sco ing $9,900 Task 2 Administrative Draft EIR $8 $40.718 Task 3 Screen Check and Draft EIR $44,140 $8.470 Task 4 Draft EIR Circulation $6,684 Task 5 Administrative Final EIR $8.367 Task 6 Final EIR $6,529 Task 7 Final Master Plan $21230 Task 7 $ Board Certification of EIR $34654 $7.078 TO"T"AL $;2,;42 HAUGEBRUECK A S S O C I A T E S PAGE4 -113- a yiyq gg E C S ~ S'+$oS-;S S~S";S? SSF ~S oSSSoS$SSSSSSSSSSSSSS$SSSS cgs ~ a IIII IiIIII)PI fill -114- Trk Irk 1 R..la• 00P and 8 . 4 085 Foamed Scopq Proa22 M•ega Talk 2 AelninIsltath. 0702( 004214 Sm7sy. Pry.. 1.•.808* Arrow ADEIR Proe63on (151354813 Tao3 CNA811 Sawn Cbr6 Drab EIN 45 copra) O n* 00 Proin'11o0 ( 4448.1 Task 4 138018 EIR Cka12a0n Pomo: 844 Summery L4. N Ca708.41 Racwea 8arko0p• 7448 MM./M RnO BR Staff 883 11bq car.rmn4 Rrpmd IO CvnBnrs G um* 46.narax AEEIR Pr5•2J00 (1500Pet) 788 8 01W FAR 21.411wodwho0 moo Respond a 0.11x1 Damn* FEIR ProaXl.n 140 caps) Took 1 Nod 118•10, Plan SWFh. olrp c rmnana Pepe. troll Mw Ma21w Plan IS cafnss) 844 or MeP Sna1 MAMA Plan 00000akoop bti WNW Plan Pmpare 8704 Maas Fun 6 PuMM 125 .048*) Tao 5 8••4 CMMkMIOn N E8 add Maw den Aproval 0/0.882n M Endow Too 080 40 OCTI 5001031 4.A5olal 840•.00 3084544 50018101 50080800 1 0 .4.rr E•41or 5166 1e 24 14 170 12 12 40 3131 6110 2 0 0 1 0 to 24 154 • 174 16 1A 0 10 10 0 0 0 0 0 0 0 243 Kw./ ds1..r 1.11 IMMO 5 dw Moo. ■■ $45 8 6 R 5 32 158 40 12 16 28 16 2 13 2 18 • 26 4 2 00 33.000 44 35 600 18.800 20 32300 324 535500 51 400 41 36 200 31600 22.200 10 000 5 3 33.400 35.200 31100 *5.200 31.400 1 906 11.3055 1606 22.500 21.100 14..00 0 53 20 3200 61,x5 10 3000 31.100 *5.390 ▪ F 140 0 80 E 8100 310 8390 100 31.600 14 82.000 20 13 300 3514 1500 11,000 3200 5500 1080 1.380 01.600 32.245 675 3705 3300 3440 $300 $210 370 8190 1470 380 2250 81,608 01,930 Sao Igoe 8110 1400 *1400 12.300 300 3500 1560 1941 550 5100 0 350 311 148 3100 5225 Sl 630 344 630 523 67 397 314 615 3140 1189 650 20 656 20 *300 00.330 00.100 33.410 311150 33140 840.710 #}50 43.000 TOTAL MARCH 19.2009 $0 294 02 3 10.40 91.001 5418 54.800 *Moo 619,E20 91,3!6 84,439 01.23E 6 2.178 00420 MAN MAIM 630.35e 01.11* 32.020 00,300 22.820 MOM 8. 410 *107e9T3 6440581.9.1 as roomed oa ...halt •rommlyrster. 24. Frosom and NNW. smyp.. t8.0.d 17.038 Res TV 3 fat - 18 .407.8 Addis. 6211156.,.0.*a mwprsm0 M^ f.e 'mod 00008003 04884 48 ban l.r 00008 p.,4 .ri•wn np pmxt Raw. Musa for lnw Cluck To.fad 33.000 M.lpM 57.5400. Took 2 Raba .row emu 18 last 1 43.640 trout. 51,5•4 .o lath 1 N. let for 4,.4..70M.o. .o owl pprn.. mee w 87074"4 °° 6JJN+rsk.b4P..0 0070 w 66111 T8ofmd 11....0o work*. RNA. 8888. barn 100 to 40 Tmnbd 3361 I. 1021•21 romans some .ear Ime3n Added OW fa Nmaa All mad MoC..b 20800.16 m *AM. .boded 7 Added O.. IM Home. 61te3 484144014014 prlxq.e a B.k.Mq Added 100. IA Np6. M Gr.S a 8.702.7.8. nl 4644 mot t. Hoop rd MG.a u PAPA, w lag Me Addedbm for two 00.0 , lour. torHam. 42128 tour. fa M.1e.i 4 plepx..W 0400 Cmrw* Manager fthA# l K. Sdbr4 5 th T h Dimm" ou a oe Jonas R. ,1a+re Public Utility District MaryDUO" wals" Eric % wNr 12"1 M&-Wow Cry Dr m • Swth Lake Tahm - CAW -?401 Mx m 5W 544-647$ a Fax 5W 541-M 4 • wwwo4nu us BOARD AGENDA ITEM 41 TO: Board of Directors FROM: Paul A. Sciuto Assistant General Manager/Engineer MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Collection System Master Plan. REQUESTED BOARD ACTION: Approve Amendment No. 1 to Brown & Caldwell, Task Order 6A, in the amount of $40,684. DISCUSSION: The requested amendment amount is due to the extended schedule of the project and additional effort required to manipulate District provided data for use in the condition assessment and hydraulic model development. Due to a variety of factors not in Brown & Caldwell's control the Collection System Master Plan Project has extended beyond its original schedule. The additional time resulted in more labor escalation on some staff as well as more time spent on Project Management. The additional time spent on data processing was due to the utilization of different formats used by the District for CCTV work prior to 2007. Also, the lack of wet weather during the flow monitoring periods dictated the use of a more time intensive approach for developing and calibrating the wet weather component of the hydraulic model. Because of these changes to B & C's Scope of Work, they are requesting additional compensation of $40,684. SCHEDULE: Master Plan complete by June 2009. COSTS: $40,684 ACCOUNT NO: 1029-8721/CSMSPL BUDGETED AMOUNT REMAINING: $122,189 ATTACHMENTS: B & C Amendment Request. -117- Paul Sciuto May 7, 2009 Page 2 %&vFv%oUmmcnk.t YYI I H Kt:WUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -118- 201 North Civic Dnve, Sure 115 Walnut Creek, Calilonua 94596 TeL• 925-937-9010 Fax: 925-937-9026 DRAFT April 28, 2009 Paul Sciuto, P.E. Assistant General Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: Amendment for Wastewater Collection System Master Plan Dear Mr. Sciuto: The Collection System Master Plan is nearing completion. We have developed a plan to complete the remaining worm as efficiently as possible. This plan is based on "Scenario 2" in our email correspondence to you on April 16, 2009 and includes the following highlights: ■ One day of hydraulic model training. ■ ap worksheets will be prepared for projects identified for implementation in the next 10 years. • Compile TMs and prepare an Introduction/Executive Summary for the project report. ■ Attend two additional meetings with the District. As we have discussed, some tasks have required more effort than initially budgeted and the project was delayed because of the on-going drought conditions. Consequently, we are requesting an amendment to cover the additional costs incurred during the project and complete the project as described above. The additional effort through March 2009 that was required to complete the project to date is summarized in Section 1. Section 2 describes the additional costs incurred due to labor rate escalation in 2009 which was beyond the original project schedule. As we have discussed, labor escalations are limited to administrative and lower level staff engineers. Brown and Caldwell did not adjust salaries for senior engineers in 2009. I've attached a spreadsheet illustrating this labor escalation calculation for your use. The total requested amendment amount for additional effort and labor rate escalation is $40,684. We had initially identified an amendment amount of under $37,000 after correcting our arithmetic mistake. The increase in the requested amendment is primarily due to two additional meetings with the District and an estimated project completion in June 2009. Section 1: Summary of Additional Effort Pipeline Condition Assessment. The District found additional data after we had already essentially completed our analysis. The additional data was evaluated and incorporated into the TM. For the evaluation, the data had to be converted to a common platform since the earlier data was not in the PACP format. Additional Work $6,616 ■ Erik Zallan: 28 hours * $121.18 = $3,393 (Work completed at 2008 rate) ■ Katherine Hayden: 26 hours * $123.95 = $3,223 (Work completed at 2009 rate) -119- E n v i r o n m e n t a l E n g i n e e r s C o n s u l t a n t s Mr. Paul Sduto, Assistant General Manager South Tahoe Public Lkility Distnct April 28, 2009 Page 2 DRAFT Model Development. The District undertook a significant review and updating of its GIS which delayed the model development task We performed additional coordination with the District's GIS consultant and reconciliation of network routing issues which was more work than originally anticipated (i.e. adjusting elevations on approximately on approximately 400 pipes and 50 manholes w/o data and adjusting 75 pipe reaches with adverse slopes. Additional Work $4,847 ■ Erik Zallfln: 40 hours * $121.18 = $4,847 (Work completed at 2008 rate) Flow Projections, Desio Storm and Model Calibration The on-going drought conditions in 2007 and 2008 resulted in insufficient flow monitoring data to develop wet weather flow projections for the collection system We had to use a different approach (including pump station SCADA information) to calibrate the wet weather model. This included additional efforts such as identifying historical storm events, gathering and analyzing additional rainfall data, and converting hard-copy pump station flow totalizer logs to a useable electronic format. R -factors were developed outside of the model when they normally would have been developed through the model calibration. Additional Work: $12,027 ■ Alex Park: 35 hours * $138.38 - $4,843 (Work completed at 2008 rate) • Katherine Hayden: 60 hours * $119.73 = $7,184 (Work completed at 2008 rate) Pro ject ement/Coordination The project schedule has increased from 18 months to 30 months (June 2009). Also, starting in October 2007, the District initiated periodic conference calls for the duration of the project to facilitate project coordination. Calls occurred weekly for a period of time, then bi-weekly, and then roughly monthly as the project got back on track These calls were not budgeted in the original scope of work This task was originally budgeted at approximately $1,078 per month. Actual project expenditures have been higher because of the additional phone calls. The additional effort associated with project management through the end of the project js $14,340 ■ Original Project Budget: $19,410 over 18 months ($1078/month) ■ Actual Project Expenditures: $33,750 over 30 months ($1,125/month) Section 2: Labor Escalation for Work Completed in 2009 Attached to this letter is labor rate escalation documentation for affected staff (primary staff working on the project in 2009) and resulting hourly rates. These are the five staff that have completed 95 percent of the work performed in 2009, when the labor rates jncreased. Additional Budget: $2,854 Please let us know if there is additional supporting documentation that you need. -120- CADocuments and Settings%Paul SciutoWmal SettingslTemporary Internet FIIesIOLKOSTPUD Master Plan Amendment 3ltr.doc Mr. Paul Sciuto, Assistant General Manager South Tahoe Public Utility District April 28, 2009 Page 3 DRAFT Verytruly yours, BROWN AND CALDWELL Pete Bellows, P.E. Vice President cc: Chris Peters, Brown and Caldwell Attachments -121- 00ocuments and Settings\Paul Sciuto\Local Settings1emporary Internet Files10LK801STPUD Master Plan Amendment 31tr.doc STPUD Wastewater Collection System Master Plan Estimate of Remaining Work hase hase Name ask ask Name Total Task Budget Effort Spent Scenario 2 Estimated Effort Remaining 1 Data Collection 1 Review $5,624 $7,580 $0 1 Data Collection 2 Sub-basins $2,605 $0 $0 2 Design Criteria and LOS 1 Level of Service $9,610 $12,759 $0 2 Design Criteria and LOS 2 Risk Assessment $6,803 $8,598 $0 2 Design Criteria and LOS 3 Cost Estimating $8,027 $186 $0 2__ D esign Criteria and LOS_ _ 4 Design Criteria $5,663 $5,435 $1,197 3 Flow Monitoring 1 Flow Monitoring Plan $4,890 $8,569 _ $0 3 Flow Monitoring 2 Flow Monitoring $243,061 $243,997 $0 3 Flow Monitoring 3 Land Use $5,710 $26,781 $0 3 Flow Monitoring 4 Flow Projections $9,315 $18,875 $0 3 Flow Monitoring 5 Design Storm $14,348 $6,839 $0 4 Condition Assessment 1 Criticality $9,144 $2,848 $0 4 Condition Assessment 2 Pipeline Assessment $25,821 $35,376 $0 4 Condition Assessment 3 Pump Station Assessment $29,560 $49,673 $0 4 Condition Assessment 4 Technical Memorandum $16,328 $35,672 $0 4 Condition Assessment 5 CMMS Evaluation $4,896 $3,281 $0 5 Hydraulic Model Development 1 Model Selection $1,914 $12,758 $0 5 Hydraulic Model Development 2 Model Development $17,838 $32,654 $0 5 Hydraulic Model Development 3 Model Calibration $15,858 $42,459 $0 5 Hydraulic Model Development 4 Model Training $6,030 $0 $3,114 6 System Evaluation 1 Performance Evaluation $9,171 $16,128 $0 6 System Evaluation 2 Hydraulic Im rovements $11,588 $0 $0 6 Evaluation S stem 3 1/1 Reduction $9,549 $0 $0 6 _ System Evaluation 4 Sensitivity Analysis $7,198 $1,266 $0 6 System Evaluation 5 Technical Memorandum $7,499 $4,387 $0 7 Capital Improvement Plan 1 Alternative Analysis $19,961 $4,505 $7,215 7 Capital Improvement Plan 2 Capital Projects $15,284 $1,505 $4,000 7 Capital Improvement Plan 3 Prioritization $10,065 $0 $2,000 7 Capital Improvement Plan 4 Capital Improvement Plan $4,631 $0 $2,620 8 Master Plan 1 Draft Report $37,374 $0 $8,000 8 Master Plan 2 Final Report $16,323 $0 $3,192 9 Project Management 1 Coordination $19,411 $38,584 $3,375 9 Project Management 2 Meetings $15,792 $15,481 $4,063 9 Project Management 3 Reviews $9,359 $1,006 $1,908 - - - - - - - $636,250 $637,202 $40,684 P:\132000\132364_STPUD_MP\009 Project Management\02 Agreement\STPUD Amendment 3\STPUD Amendment No. 3 Alternatives.XLS 4/28/2009 -122- STPUD Amendment No. 3 Labor Rate Escalation 2009 2008 2009 Project Cost Hours Labor Rate Labor Rate Difference Alex Park 200.00 $43.93 $45.25 $832 Chris Peters 80.75 $57.81 $57.81 $0 Erik Zalkin 272.25 $38.47 $40.40 $1,655 Katherine Hayden 87.00 $38.01 $39.35 $367 Pete Bellows 25.00 $74.52 $74.52 $0 $2,854 Note: Project Cost Difference = 2009 Hours * 2008 Labor Rate - 2009 Labor Rate * 3.15 C:\Documents and Settings\CPeters\Local Settings\Temporary Internet Files\OLK27\STPUD Amendment No 3 Labor Escalation.XLS 4/28/2009 -123- -o %3 0 w o ~I er v Yd ~ • 1950• - Ex UTI 11'1( pSOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Comp/ex World" Richard Solbri , General Manager Paul Sciuto, Assistant Manager Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 2, 2009 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, April 2, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ATTENDEES Vice President Rise, Directors Claudio, Jones, Schafer. President Mosbacher was absent. STAFF: Solbrig, Sciuto, Sharp, Hughes, Cocking, Coyner, Henderson, Brown, Swain, Curtis, Frye, Attorney Herrema. GUESTS: Steve Weaver/Nevada State Parks, Lindy Hulton/ Design Workshop. Randy Curtis led the pledge to the flag. Consent Item a. (Payroll Processing Contract) was brought forward for separate Board action. Moved Jones L -Second Schafer / Mosbacher Absent / Passed to approve the Consent Calendar as amended: a. See Consent Items Brought Forward; b. Surplus Gen-Set - Approved consignment sale of one 125 KW diesel generator with Nevada Energy Systems; PLEDGE OF ALLEGIANCE CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR -125- REGULAR BOARD MEETING MINUTES - APRIL 2, 2009 PAGE - 2 c. Purchase of Disaster Recovery Appliance - CONSENT CALENDAR Authorized purchase of PlateSpin Forge Disaster (continued) Recovery Appliance in the amount of $33,696.19; d. Approved Regular Board Meeting Minutes: March 5, 2009. CONSENT ITEM BROUGHT FORWARD FOR DISCUSSION / SEPARATE BOARD ACTION Director Jones disqualified himself from participation in this PAYROLL PROCESSING item due to a potential conflict of interest: he owns stock in CONTRACT ADP, Inc. He left the room and did not discuss or vote on (Consent Item a.) this item. Moved Schafer / Second Claudio / Mosbacher Absent / Jones Disqualified / Passed to authorize execution of payroll processing contract with ADP, Inc., in the amount of $60,610. ITEMS FOR BOARD ACTION Steve Weaver, Nevada State Parks, gave a PowerPoint presentation covering components of the Van Sickle Bi- State Park project including: project purpose and need, existing conditions, site maps, mission statements, and plans for Phases 1, 2, 3, and 4. The District has been asked to provide water and sewer service for portions of the park. In order to allow utility service, the District will have to verify that surplus sewer capacity exists, and enter into agreements with Douglas County Sewer Improvement District and Edgewood Water Company for their consent to allow the District to provide utility service in their territories. It was the consensus of the Board to direct staff to pro- ceed with the necessary analysis and prepare the agreements for Board consideration at the April 16 Regular Board meeting. No Board action. Moved Schafer / Second Jones / Mosbacher Absent / Passed to approve payment in the amount of $1,007,525.68. Water and Wastewater Operations Committee: The committee met March 30. Minutes of the meeting are available upon request. VAN SICKLE BI-STATE PARK PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS -126- REGULAR BOARD MEETING MINUTES - APRIL 2, 2009 PAGE - 3 City Issues Ad Hoc Committee: The revised water MOU BOARD MEMBER AD HOC will be routed to staff and legal counsel for review. COMMITTEE REPORTS Shelly Bames was selected to represent the District on the City's Sustainability Commission. Director Jones reported on his attendance at the District's BOARD MEMBER REPORTS Technical Review Committee meeting for local contractors on March 24. Director Claudio distributed a handout and reported on his attendance at the California Special District's Leadership Academy. Governance foundations and communication styles were some of the topics of the training. Director Schafer reported he will attend the CASA conference in Napa on April 30, May 1 and 2. Director Rise reported: the pre-bid conference he attended was very professional; he attended a green building training conference that covered sustainability; and he plans to attend two more Special District Leadership Academy training modules with Director Claudio. General Manager: Richard Solbrig reported on two items: 1) The partners in the Integrated Regional Water Manage- ment are establishing boundaries for the group to submit to comply with state requirements. The Proposition 84 process is moving slowly since funding is not readily available. Staff attended a meeting regarding the federal stimulus package to obtain funding on the wastewater side - projects submitted must be "shovel ready" and will be determined on a first-come, first-serve basis. 2) The California Tahoe Conservancy approached the District concerning a private borrowing situation that staff is currently evaluating. op1FD ~S GENERAL MANAGER REPORTS District Information Officer: Dennis Cocking reported on STAFF REPORTS the status of SB 672 (water metering exemption legislation). It was assigned to a senate committee and will be heard on May 12. He also reported the District entered in a MOU with the Fire Protection Partnership, and will be the lead agency with the United States Forest Service. -127- REGULAR BOARD MEETING MINUTES - APRIL 2, 2009 PAGE - 4 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. 3:40 P.m. UNADOPTED MINUTES Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. ADJOURNMENT Mary Lou Mosbacher, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District -128- SOUTH TA OF SOUTH TAHOE PUBLIC UTILITY DISTR "Basic Services for a Comp/ex World" Richard Solbrig, General Manager Paul Sciuto Assi t Manaa Mary Lou Mosbacher, President James R. Jones, Director BOARD MEMBERS Eric W. Schafer, Director Dale audio, Director .Mffim~ In REGULAR MEETING OF THE BOARD OF D SOUTH TAHOE PUBLIC UTILITY DIS CT APRIL 16, 2009 MINUTE The Board of Directors of the South Tahoe Publ' ti ity trict met in a regular session, April 16, 2009, 2:00 P.M., District Office, 127 ow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: President Mosbacher, Directors Schafer STAFF: Solbrig, Cocking Hoggatt ATTENDEES Rise, au Sne s, Sciuto, Sharp, Hughes, VBr. Stanley, Coyner, Curtis, R. Johking, Bird, Ryan, Attorne 'yKvistad GUESTS: Mike Connolly, D an Reb Bry, Bob Rodman/USFS, Garth Alling & Ro eck/Hauge Brueck Associates Ross Joha on ledge to the flag. PLEDGE OF ALLEGIANCE to WpWWthe -Consent Calendar as submitted: a. Vn5,. S (Geographic Information System) - Approved P al from Winzler & Kelly for Phase 2, Task 4 b. Harvey Channel Culvert Project - Authorized staff to advertise for bids for purchase of culvert; for mapping of the District's wastewater treatment plant and emergency retention basin, in the amount not to exceedS78,033; CONSENT CALENDAR -129- REGULAR BOARD MEETING MINUTES -APRIL 16, 2009 PAGE - 2 c. Arrowhead Well No. 3 Arsenic Treatment Facility - CONSENT CALENDAR Authorized An increase to Purchase Order (continued) P17219C to Carollo Engineers for additional document reproduction services during the bid phase, in the amount of $9,074; d. 2009 Sonora Waterline Replacement Project - Awarded bid to the lowest responsive, responsible bidder, Campbell Construction Company, Inc., in the amount of $2,523,932.35; e. Approved Regular Board Meeting Minutes: March 19, 2009. ITEMS FOR BOARD ACTION , This item was discussed with the Board at the April 2 VAN KL I-STATE PARK: Regular Board meeting, and staff was directed to proceed COOPE ON AGREEMENT with the necessary analysis and prepare agreements for WITH DOUGLAS COUNTY SEWER the Board's consideration. As such, an agreement was prepared with Douglas County Sewer Improvement District No. 1 (DCSID) to consent to the District's collection and treatment of sewage from the Neva portion of the park that is within DCSID's serviit During a future phase of construction, n e Ark is ready to connect the Nevada portion of the District's sewer system, staff will r the Board make the necessary finding of su s ca d y, based on the capacity information available at e. Moved Rise / Second S fer / Passed Unanimous) to authorize execution of eration Agreement to provide sewer service to N da po ' n of the park, subject to final negotiations I counsel, staff, and DCSID. This item was Z! with the Board at the April 2 Regular eting, and staff was directed to proceed wi F th th a analysis and prepare agreements for the consideration. As such, an agreement was p are i Edgewood Water Company that will allow the ' tr' to provide water service to the California portio the park that will straddle the California/Nevada border. Edgewood Water Company has been asked to provide potable water service to the Nevada portion of the park and, based on the location of its water storage tank, fire protection water service to the entire park. In order to allow utility service in this manner, the District must also enter into an agreement with Edgewood Water VAN SICKLE BI-STATE PARK COOPERATION AGREEMENT WITH EDGEWOOD WATER COMPANY -130- REGULAR BOARD MEETING MINUTES - APRIL 16, 2009 PAGE - 3 Company, pursuant to which the District would consent to Edgewood's provision of service within its service territory. Staff requested authorization to negotiate and execute the Cooperation Agreement with Edgewood Water Company to provide potable and fire protection water services to the park. Moved Jones / Second Schafer / Passed Unanimously to authorize execution of Cooperation Agreement with Edgewood Water Company for Edgewood to provide fire protection service to California portion of the park, subject to final negotiations by legal counsel, staff, and Edgewood Water Company. VAN SICKLE BI-STATE PARK COOPERATION AGREEMENT WITH EDGEWOOD WATER COMPANY (continued) On the District's behalf, Senator Dave Cox has introduced SB 672 which proposes to extend the compliance dead- lines for AB 2572 which mandated water meters on all public water systems. Due to Sierra winters and TRPA grading restrictions, the District can only install meters 1<~ during the abbreviated building season and will requ' additional time to complete that task. In addition, t extension will allow the District to concentrate its resources to complete water infrastructure imp e to protect our customers from wildfire prio fu° metering compliance. authorize Board President to sign er o upport of SB 672 to extend compliance deadli Moved Claudio / Secon chafer / Passed Unanimoi to approve payment i mount of $786,551.98. to Water and Waste erations Committee: The committee m ril Minutes of the meeting are available u on he developer of the proposed convent' nt at Stateline is foreclosing on the grope T age yltAugust 12 Board meeting will be held at t i ict in the Boardroom. The main topic discussion at their last Board meeting concerned the cost share proposals received from the water purveyors. There was a problem with EID's submission and they were denied since their projects did not meet the definition of "works." Policy 4 was PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS EL DORADO COUNTY WATER AGENCY WATER PURVEYOR REPORT -131- REGULAR BOARD MEETING MINUTES - APRIL 16, 2009 PAGE - 4 discussed at length. The Board decided to postpone approval of all the cost share proposals until their next meeting. It also appears there might not be enough money to fund all the projects submitted. 2:35 P.M. PUBLIC MEETING President Mosbacher opened the Public Meeting at 2:35 p.m. EL DORADO COUNTY WATER AGENCY WATER PURVEYOR REPORT (continued) ANGORA TANK REPLAC Julie Ryan provided a slide presentation similar to the one on February 5, but added comments from the circulation period for the environmental document. The environmental review process complies with NEPA and CEQA requirements for the project and discloses environmental impacts of the project, if any. The pre- sentation covered District's responsibility, project features (tank replacement, waterline replacement, drainage upgrades, underground backup power, brackets for solar, site security, drainage features, and new access road. The access road is required to comply with n regulations for water storage tanks. The site and landlocked, and the only viable route is USFS Burton-Santini conservancy land until fl District's parcel is reached. 'Oft The project will proceed in 2 phas foundation, waterline, electrical, drainage features in 2009; the nA demolition of old tank, and site rE i S, During the circulation p 'od from March 11 to April 10, the District ived comments from neigh- bors and agencies. a ere circulated to the Board prior to th a ing. ese comments and the District's respons ' lude: • Conce rbreased greenhouse gas emissions: Sta Bi be referenced in revisions to the e m tal document; • er inappropriate use of road: waterbars 3 d help deter skateboarding; C c n over safety hazards associated with r ting the road to the north of the existing t ove adjacent homes: plans will be modified provide for temporary barriers, removal of un rocks and debris, and increased security (by extending the chain-link fence perimeter); • Recommendation to re-route the road to the south of the existing tank: with the safety measures above, the north route is viable and off USFS property. ank, to stable -132- REGULAR BOARD MEETING MINUTES - APRIL 16, 2009 PAGE - 5 • Reminder from DHS to amend our water service permit: it will be done prior to bidding the new tank in 2010. With Board approval of the environmental document, the appropriate changes will be made and the appeal period will begin, ending on May 16. The project will be advertised on May 5, mandatory pre-bid will be held on May 19, and bids will be opened on June 2. Construction starts beginning July. ANGORA TANK REPLACEMENT PROJECT (continued) Dr. Vernon Bry presented the following concerns. • His home is located in the impact zone from any dislodged boulders or debris. • He is concerned that even with safety measures included in the project, some excavation will be required to installing them, increasing the risk to his home. • He is concerned that the District did not formally pursue with the USFS a route that goes south the existing tank, away from his home. W tt. • He is concerned that the District is disreg in the adverse human impact by building cl residences. • He is concerned that the value of his gill be impacted by the selected roa i D!ii~ Staff reiterated that the added saf are expected to fully mitigate his co r azard and R"NoX added that pursuing the alternat rou ith the USFS would delay the project and likely ied since the proposed route is viable. Staff will b available to address Mr. Bry's conc s during construction, if anything arises. Mr. Mike Connoll $staa ent a concern about adding solar panels to th and both the reflective issues and visual im a panels would be installed under a se ar t, with its own environmental process to tion. P sed M Certify the Mitigated Negative Declaration of En n ntal Impact; and (2) Authorize staff to advertise for bi r construction and sitework. Director Mosbacher abstained since she did not attend the site visit and felt she was missing key information other board members had. President Mosbacher closed the Public Meeting at 3:50 p.m. -133- REGULAR BOARD MEETING MINUTES - APRIL 16, 2009 PAGE - 6 3:50 - 4:10 P.M. Director Claudio distributed a summary of expenses incurred from the March 17 conference he attended. Directors Claudio and Rise relayed information they learned by attending the April 10 Special District Leader- ship Academy Module 2 - Setting Direction/Community Leadership conference. They both thought it was valuable training that helped to define their roles, and allowed networking with other special district employees and board members. Director Schafer reported he will attend the CASA con- ference beginning April 28. He will bring back information staff indicated they would be interested in. General Manager: Richard Solbrig reported on three itei 1) Integrated Regional Water Management Plan and Proposition 84 Process - The final submittal will be 1 by the end of April. Proposition 50 has been fund r sale of state bonds. Staff is putting together final wa - water grant applications from the federal stimu c Funding for five projects will be requested 2) Alpine County has reconsidered their ci on discontinue sharing the grant coordin o nd now wants Y2 the position. The Di es the position full-time and cannot oblig eir r uest. 3) The City received a grant to cover rchase price of the Reverse 911 emergency notificat on system. The maintenance costs will divided amongst the users. Assistant General Ugnaaer Wnaineer: Paul Sciuto reported on the prUtUA of the Heavenly Valley water rate study. District I atl Officer: Dennis Cocking distributed draft lxmwoh a in response to two public inquiries re s e consensus of the board to send the r onwritten. MEETING BREAK BOARD MEMBER REPORTS GENERAL MANAGER REPORTS STAFF REPORTS -134- REGULAR BOARD MEETING MINUTES - APRIL 16, 2009 PAGE - 7 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Land ' Site: United States of Americ El Dorado County and CWf of S%gth S-01-1520 LKK L UWk. District 4:50 P.M. 0 ATTEST: Kathy Sharp, Clerk of t South Tahoe Public U tv D iry u Mosbacher, Board President uth shoe Public Utility District -135- Vin ■gy01 On.. ~ • 1950 • is;; SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Comp/ex World" Ib Richard Solbri , General Manager Paul Sciuto ssis t Manager resident Mary Lou Mosbacher, President BOARD MEMBERS Dale _MW 79 James R. Jones, Director Eric W. Schafer, Director pie audio, Director EMERGENCY MEETING OF THE BOARD OF T SOUTH TAHOE PUBLIC UTILITY DIST E APRIL 21, 2009 MINUTES The Board of Directors of the South Tahoe PubliaUtil y Di rict met in an Emergency Session, April 21, 2009, 8:30 A.M., District Office, X175 Meadow Crest Drive, South Lake Tahoe, California. (Notice of this meeting was faxed to th . oe Daily Tribune prior to the meeting.) BOARD OF DIRECTORS: ATTENDEES President Mosbacher (via teleconfer ce)4 Directors Rise, Claudio, and Jones. Director Schafer s absent. STAFF: Solbrig, Sciuto, Sharp, ughes, Bird, Hoggatt, Coyner. ITEMS FOR BOARD ACTION On April 20, tioe Thompson Ditch No. 1 slid MILLICH DITCH / SNOWSHOE into the pausing it to backup. Water in the THOMPSON DITCH NO. 1 Millich tc vertopped the bank causing severe WASHOUT ero ' ch a entually led to the failure of the Millich .1 rflow resulted in mud and soil in and around the podfords Inn. Hal Bird showed pictures of the running water behind the hotel - there was approximately 1-foot of water, and 2-feet of mud and debris around the hotel, hot tub, and parking lot. According to the hotel manager, one hotel room might have sustained water damage to the carpet. The overflow also undermined a county road. -137- EMERGENCY BOARD MEETING MINUTES - APRIL 21, 2009 PAGE - 2 Clean up efforts began immediately after the water was MILLICH DITCH / SNOWSHOE shut off. The cause of the slide is unknown at this time. THOMPSON DITCH NO. 1 Immediate repairs are necessary to deliver water to the WASHOUT ranchers and to handle the spring run-off. (continued) A geotechnical engineer from Stantec has been contacted to perform soil samples, and Stantec will design a stable repair to the ditch and to the County road. Whiterock Construction will do the actual repairs on a time and materials basis. The area is located on a steep hillside and is very difficult to access; access agreements will have to be drawn up. The Millich Ditch will be repaired first, and then repairs will be made on the Snowshoe Thompson Ditch No. 1. Staff estimated it will take at least two weeks to make the repairs. The West Fork of the Carson River is running full, and the run-off on the hillside is a wont'. Based on the facts presented, Resolution No. 2857-09 was developed finding that this is an emergency situation involving matters upon which prompt action is necesr due to disruption of public facilities, and damage to iijol property. This damage is a sudden, unexpected occur nce that poses a clear and imminent danger requiring. irr edfate action to prevent or mitigate the loss or im ent of health, property, and essential services. As suc h rgency will not permit a delay resulting from a. ~titive solicitation for bids. The resolution also st[OVIMes that the General Manager has the authority towdet-any action in response to the emergency. Additionally, because of the emergency, the project is exempt from CEQA requirements. to: (1) Determine aemercy exists pursuant to Section 1102 of the Public act Code; (2) Determine substantial evidence was preseid to authorize an exception be made to Section 22050 0,M# Public Contract Code that this emerge " ill rot permit a delay resulting from a competitive solicita n and that this action is necessary to respeRo he emergency; (3) Adopt Resolution 2857-09; (4JAuth60 an estimated amount of $200,000 for repairs and ciea, p. It was the consensus of the Board that it would be logical at this time to do a hard-piping repair after the ditches are stabilized. Staff will research if it can be done under this emergency declaration, and if so, will proceed. -138- EMERGENCY BOARD MEETING MINUTES - APRIL 21, 2009 PAGE - 3 9:00 A.M. ADJOURNMENT Mary Lou Mosbacher, Board wide South Tahoe Public Utility o strict ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District j.. x N Y ~ fit.... -139- General Manager Richard H. 5olbrig Diracurs 5outh Taho E CUkWfo ft R. . Jor Jameu~ ili U P Mi Pl i MoSbacher t u c ty otr ct C..i.. GAL-L.... 1'x'75 Meadow Creat Drive + South Lakes Tahoe + CA 96150 Phone 530 544-6474 • Fax 530 541-0614 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Lisa Coyner, Manager of Customer Service MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Ordinance No. 517-09: Administrative Code REQUESTED BOARD ACTION: Enact Ordinance No. 517-09, which incorporates the updates and revised Administrative Code. DISCUSSION: The District maintains an Administrative Code as its compilation and codification of all of its adopted Administration, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances. From time to time, the Administrative Code must be cleaned up, as references within the Code become obsolete. The Administrative Code was last the subject of such a clean up when the Board, on November 18, 1999, passed Ordinance No. 474-99. Staff recommends adoption of Ordinance No. 517-09 to amend and supersede the current Administration, Water, Sewer, Street Lighting, and Groundwater Management Plan ordinances and replace them with the revised comprehensive Administrative Code attached hereto, in order to keep the Code's references current and otherwise accomplish necessary clean up. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Ordinance No. 517-09; South Tahoe Public Utility District Administrative Code dated May 7, 2009, have been provided to the Board members. Additional copies can be requested from the Clerk of the Board. Redline/strikeout version of the Administrative Code can be viewed upon request to the Clerk of the Board and will be available at the Board meeting. -141- Lisa Coyner May 7, 2009 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -142- ORDINANCE NO. 517-09 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AMENDING AND SUPERSEDING THE CURRENT ADMINISTRATION, WATER, SEWER, STREET LIGHTING, AND GROUNDWATER MANAGEMENT PLAN ORDINANCES AND ADOPTING THE REVISED COMPREHENSIVE ADMINISTRATIVE CODE BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: SECTION 1- POLICY AND PURPOSE The purpose of this Ordinance is to adopt the updated and revised South Tahoe Public Utility District Administrative Code. The May 7, 2009, version of this Administrative Code is attached to this Ordinance. SECTION II - DEFINITIONS For the purposes of this Ordinance, the terms used herein are defined as follows: A. The District - The South Tahoe Public Utility District. B. The Board - The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code - The compilation and codification of all of the Administrative, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for the decisions of the District, and provide the public with guidelines applicable to District operations. SECTION III - FINDINGS The Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, make the following findings: 1. The District maintains an Administrative Code as its compilation and codification of all of its adopted Administration, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances. -143- 2. From time to time, the Administrative Code must be cleaned up, as references within the Code become obsolete. 3. The Administrative Code was last the subject of such a clean up when the Board, on November 18, 1999, passed Ordinance No. 474-99. 4. The District proposes to amend and supersede the current Administration, Water, Sewer, Street Lighting, and Groundwater Management Plan ordinances and replace them with the revised comprehensive Administrative Code attached hereto, in order to keep the Code's references current and otherwise accomplish necessary clean up. 5. The Board has determined that it is in the best interest of the health and safety of District residents to adopt this ordinance to amend and supersede the current Administration, Water, Sewer, Street Lighting, and Groundwater Management Plan ordinances and replace them with the revised comprehensive Administrative Code attached hereto. SECTION IV - AMENDMENT AND SUPERSESSION OF CURRENT ADMINISTRATION, WATER, SEWER, STREET LIGHTING, AND GROUNDWATER MANAGEMENT PLAN ORDINANCES AND ADOPTION OF REVISED COMPREHENSIVE ADMINISTRATIVE CODE The current Administration, Water, Sewer, Street Lighting, and Groundwater Management Plan ordinances are amended and superseded as shown in the revised comprehensive Administrative Code attached hereto. SECTION V - SEVERABILITY If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative Code irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid. Ordinance No. 517-09 Revised Administrative Code Page 2 -144- SECTION VI - EFFECTIVE DATE This Ordinance and the revised comprehensive Administrative Code attached hereto shall take effect thirty days after its passage. PASSED AND ADOPTED the Board of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the 7th day of May, 2009, by the following vote: AYES: NOES: ABSENT: Mary Lou Mosbacher, President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board Ordinance No. 517-09 Revised Administrative Code Page 3 -145- Cjeneral kismWr Richard H. 501" T h / u a oe Ernie Glib V V P bli Utilit Pl t i Jamas R. ,1~ "a"`o'" u c y o r a Rl" IM Meadow Crmt Drive i South Lake Tahoe • CA 56150 Phone 530 5'446474,p Fax 530 5410+614 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Harvey Channel Culvert REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder. DISCUSSION: This project includes the installation of reinforced concrete box culverts for the Harvey Channel access road. Construction will be completed by District crews as designed by our Engineering Department. The Board authorized the advertisement for bids on April 16th. Bids will be opened on May 5th. A summary of all bids, along with a staff recommendation, will be distributed prior to, and at the Board meeting. SCHEDULE: Open Bids May 5. Notice of Award May 8. Receive culverts in June. Complete installation in August. COSTS: Engineers Estimate $30,000 ACCOUNT NO: 1028-8830 BUDGETED AMOUNT REMAINING: $49,310 ATTACHMENTS: To be distributed prior to, and at the Board meeting. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES_ NO CHIEF FINANCIAL OFFICER: YES NO -147- South Tahoe Public Utility District Memorandum Date: May 7, 2009 To: Board Members, Richard Solbrig, Paul Sciuto From: John Thiel, Principal Engineer Subject: Agenda Item 6b Harvey Channel Culvert ) - 6%:~ lC S ~ Xko jbo0 At 2pm on Tuesday, May 5, 2009, we closed bidding for provision of box culverts for the Harvey Channel Culvert project. Two bids were received as follows: BID # 08-09-10 FOR Precast Reinforced Concrete Box Culverts & Lifting Knuckles OPENED May 5, 2009 Jensen Precast $ 32,581.50 Estimated Delivery: June 24, 2009 Terms: Net 30 Structure Cast $ 41,036.88 Estimated Delivery: 30 days Terms: 2% 10 days, Net 30 Staff recommends bid award to Jensen Precast for $ 32,581.50. South Tahoe Public Utility District . 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 9 Facsimile 530.541.4319 . www.stpud.us General Manager Richard H. Sol" Dirftm" Gt^alio !5uth o Taho e Ernie James R. Jonar Public Utility Piotrict ' "L Dom` Dale Mae 1275 h wWow Crest Drive . South Lake Tahoe • CA 96150 Phone 530 544-6474,p Fax 530 541-064 BOARD AGENDA ITEM 6c TO: Board of Directors FROM: No Bergsohn MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Valhalla Well Rehabilitation REQUESTED BOARD ACTION: Award contract to the lowest responsive, responsible bidder. DISCUSSION: In March 2009, District crews removed the Valhalla well pump for inspection and repair following a pump failure. During disassembly and cleaning of the pump, the manufacturer reported that the pump was coated inside and out with red clay. In April 2009, the District contracted Welenco, Inc. to complete a down-hole camera survey of the Valhalla Well. Findings from the camera survey showed build-up of soft masses of reddish-brown bacteria growing on about 30 percent of the well screen. The well screen was found to be in good condition with filter pack visible through a majority of the well screen (not plugged). It is unclear whether the growths of bacteria found on the well screen caused the pump failure. However, as a preventive maintenance measure, it is recommended that the well be cleaned prior to reinstallation of the well pump. It is recommended that this work be completed prior to the Memorial Holiday weekend to enable use of this well to meet increased water demands. Request for quotes were directly solicited to five (5) C-57 well drilling contractors and an Invitation to Bid was advertised in the Tahoe Daily Tribune. Bids will be received until 5:00 p.m. on Tuesday, May 5th, 2009. Received bids will be carefully reviewed by staff. A summary of the bid, along with recommendations for award will be distributed prior to, and at the Board meeting. -149- No Bergsohn May 7, 2009 Page 2 SCHEDULE: May - June 2009 COSTS: $25,000 (estimated) ACCOUNT NO: 2002-6050 BUDGETED AMOUNT REMAINING: $9,067 ATTACHMENTS: Valhalla Well Rehabilitation - Request for Quote (dated 4/20/09); Summary of all bids and staff recommendation to be distributed prior to, and at the Board meeting. CONCURRENCE WITH REQUESTED ACTIOIN: GENERAL MANAGER: YES 4n2'A NO CHIEF FINANCIAL OFFICER: YES NO -150- CATEGORY: Water South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Telephone: (530)544-6474 Memorandum Date: May 6, 2009 Fax: (530)541-0614 To: Board Members, Richard Solbrig, Paul A. Sciuto From: Heidi Donovan, Contracts Administrator Subject: Valhalla Well Rehabilitation Project S - 0`C1 At 5:00 o'clock on the afternoon of May 5, 2009 we closed bidding for the above- referenced project. At that time we had received three (3) bids. Bids ranged from $22,060 to $45,913. The engineer's estimate was $25,000. A careful review and analysis of the three bids showed no deviations. See attached spreadsheet for a full breakdown of each bid. Carson Pump Co. is the apparent low bidder. Carson Pump Co. had no deviations. I contacted the Contractors License Board and was given the following information: License Number 745270 is current and active and expires 01/31/2010. The company is a sole ownership. Carson Pump holds a Class C57 - Well Drilling (Water) license. South Tahoe Public Utility District . 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 . Facsimile 530.541.0614 South Tahoe Public Utility District Valhall Well Rehabilitation Project (05/05/09) B1d Irreqularities: Engineer's Estimate Carson Pump Co. Humboldt Drilling & Pump Co. Zim Industries, Inc. Item Description Unit QTY Unit price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Mobilization and demobilization LS 1 $3,000 $3,000 $6,500 $6,500 $2,500 $2,500 $17,500 $17,500 2 Furnish all labor, equipment and materials for well rehabilitation LS 1 $20,000 $20,000 $14,460 $14,460 $38,144 $38,144 $26,913 $26,913 3 Reinstall District well pump, motor and hardware LS 1 $2,000 $2,000 $1,100 $1,100 $2,000 $2,000 $1,500 $1,500 PROJECT TOTAL: $25,000 $22,060 $42,644 $45,913 South Tahoe Public Utility District Valhall Well Rehabilitation Project (05/05/09) B1d Irreqularities: General Manager Richard H. 5olbrig 5outh Erne Cla dip Tahoe "~James R_ Janes FuHic Utility ~ ~ o V # o f Miry Lou fvlDak rJOr dale X63 1275 Meadow Greet Drive s South Lake Tahoe 9 CA 96130 Phone 5,30 544-6474,o Fax 5,30 541-0614 April 20, 2009 Company Contact Address City, State, Zip Re: Valhalla Well Rehabilitation - Request for Quote Dear Contractor; The South Tahoe Public Utility District (District) is seeking quotes from qualified C-57 Water Well Drilling Contractors to rehabilitate a biofouled well located approximately 0.25-mile west of Camp Richardson, El Dorado County, California (Figure 1). The Contractor will generally be required to brush the upper well casing and well screen with a large diameter poly brush, bail or airlift debris from the bottom of the well and chemically treat the well using an approved biocide for water well use. All wastes pumped from the well must be treated and disposed in an environmentally sound manner and follow all applicable state and local regulations. Following well rehabilitation, the Contractor will be required to reinstall the well submersible pump and motor set and approximately 80-feet of 6-inch column pipe with near surface connection to a Model MB pitless unit. Submitted quotes must include a work plan detailing the: 1. Physical and chemical methods proposed for well rehabilitation; 2. All labor, material, equipment and tools required to complete the project as proposed in the work plan; 3. A schedule showing expected start and finish dates for all major tasks entailed in the work plan; and 4. An itemized estimate of project costs on a time and materials, not to exceed cost basis. Quotes for this work will be received until 5:00 p.m. on Tuesday, May 5th, 2009 at the District offices located at 1275 Meadow Crest Drive, South Lake Tahoe, California. -151- Valhalla Well Rehabilitation - Request for Quote Valhalla Well April 20, 2009 The Valhalla Well is located on U.S Forest Service Property, approximately 500 feet north of the intersection of Valhalla Road and Highway 89, El Dorado County, CA. Access to the well is via a paved roadway (Figure 2). The Valhalla Well was constructed in 1999 and is a 16-inch diameter gravel packed well, cased to a total depth of 238 feet. In September 2001, a 23-sack neat cement grout plug was placed in the bottom of the well from 190 feet to total well depth. Access to the well is through a MAAS Midwest Model MB pitless unit and removable bolt down cover plate. The upper well casing extends from 5 feet (bottom of the pitless unit) to 110 feet and is constructed using a nominal 16-inch O.D. A53 Grade B steel casing (0.3125 wall). The well screen interval extends from 110 to 170 feet and is constructed using a nominal 16-inch O.D. type 304 stainless steel continuous slot wire-wrapped well screen (0.120 slot). Nominal 16-inch O.D. Type 304 stainless steel casing (0.3125 wall) occurs below the screen interval from 170 feet to 218 feet. Static water level in the well is approximately 23 feet below the top of the pitless unit flange. At a total well depth of 190 feet, the well volume is estimated at 1,745 gallons. The discharge pipe, pump and ancillary equipment have been removed from the well. In March 2009, the District removed the 150 Hp submersible pump (Byron Jackson 11" MA 8-stage) from the well, set at a depth of 98.50 feet. The well pump was delivered to the manufacturer where it was disassembled, inspected and steam cleaned. Manufacturer's inspection of the pump showed it coated with "red clay" which is believed to have clogged the pump and caused the pump shaft to stop spinning freely. The well pump has not been reinstalled in the Valhalla Well. The Contractor will be required to reinstall the pump after the well rehabilitation work is completed. In April 2009, the District contracted Welenco, Inc. to complete a down-hole camera survey of the Valhalla Well (see down-hole camera survey DVD - attached). Findings from the camera survey showed build-up of soft masses of reddish-brown bacteria growing on about 30 percent of the well screen. Samples have not been collected to identify the type of iron bacteria found on the well screen. Qualifications The Contractor shall have a current State of California C-57 license for water well drilling and construction. Include license numbers of all driller's proposed to work on this project. The Contractor shall use only personnel trained and experienced in the proper handling, storage, mixing, neutralizing and disposal of well cleaning chemicals and solutions, specifically any biocides, chemical enhancers and Valhalla Well Rehabilitation - Request for Quote April 20, 2009 neutralizing agents proposed in the work plan. The Contractor shall supply a list of completed well rehabilitation work and project references to show such experience. Contractor shall comply with all regulations of the State and El Dorado County regarding the rehabilitation of wells, the keeping and recording of records thereof, and the protection of water sources from contamination. Protection of Property During all operations the Contractor shall use care to protect existing equipment and improvements at the site. Filter fencing will be required around the site work area perimeter. During set up and well rehabilitation activity a protective layer must be placed underneath any operating equipment to catch any fluids. At completion of the work, all equipment, mixing tanks, neutralization tanks, any remaining well treatment chemicals, debris, and other items shall be removed from the site. The Contractor shall make all necessary arrangements for the proper handling, containment, storage and disposal of all waste products and debris generated during the project. Mixing Water An immediate source of clean water is not present at the site. Clean water will be attained from the District potable water supply via the nearest District-approved fire hydrant. An approved backflow preventer shall be installed by the Contractor at the District's nearest fire hydrant in accordance with Section 3.1 Fire Hydrant Use of the Districts Administrative Code (attached). The Contractor will be responsible for conveying the water from the nearest hydrant to the site and temporarily storing any water necessary for treating the well. Site visits Costs associated with any preliminary site visits the contractor deems are necessary to complete the work shall be included in the Contractor's quote. Personnel and Equipment The Contractor shall employ only competent workmen for the execution of this work and all such work shall be performed under the direct supervision of an experienced/licensed well driller. The Contractor shall provide all tools, accessories, power, fuel, materials, supplies, and other equipment; necessary to conduct efficient well rehabilitation operations. All equipment shall be thoroughly cleaned and disinfected since its last work and prior to any work on the project. _IJ3- Valhalla Well Rehabilitation - Request for Quote April 20, 2009 Delays during well rehabilitation caused by the inadequacy of the equipment shall be the responsibility of the Contractor and replacement of such inadequate equipment will be required by the District. The Contractor shall take all necessary precautions during well rehabilitation to prevent any contaminated water from entering the well or remaining on the site surface. Site Clean-Up Throughout the project work period the Contractor shall keep the work site free and clean of all rubbish and debris and shall promptly remove from the site, all unused and rejected materials and debris. At completion of the contract, all equipment, mixing tanks, neutralization tanks, any remaining well treatment chemicals, debris, and other items shall be removed from the site. The Contractor shall make all necessary arrangements for the proper handling, containment, storage and disposal of all waste products and debris generated during the project. Schedule The District needs the Valhalla Well to meet summer water demands, beginning with the Memorial Day Holiday weekend (May 22nd through the 25th). The work schedule should show the earliest start date the Contractor could mobilize to the work site and the estimated number of work days required for completing the work. The Contractor should assume that all site work shall be conducted between the hours of 8:00 a.m. and 6:30 p.m. Please contact me by email at iberQsohn(@stpud.dst.ca.us or by telephone (530.543.6204) should you have any questions or require any additional information to complete your firm's quote. Thank you in advance for responding to this RFQ. Sincerely, No Bergsohn, CHG Hydrogeologist Cc: P. Sciuto 1R4- ` - .a "tY'~, ~ ,'Y'om "i A~•= f. '-YG~ _ { f - 30 lien t.eaf i pjf (OU fj~ i 'i 3 SCE.-f•~ 1 qa ;t 1 O --i OP-O.. f ! 1 Gardner Mtrv -rF'-"'"'"'--"-~ . ' 1 u pr c- y v.. _ JfL'. w q r p • Camp m Richk dson • • - L',4 ~_~~i"-- ~ • ~ . ~ .yam, "t w 1 ` ."_•.1 S~ G°eG~ ,Ory t M 1624~ a tf is Talta villago ! x'14 I ( , =Fphoe Mt"'kC,10 r,600 lvampar4unl 346 ! Figure 1. South Tahoe Public Utility District Valhalla Well El Doarado County, CA N 1000 0 1000 2000 3000 4000 Feet -1 5- s` q q ° ° ° q I I ! ~ o I I q I I i ° VOOWLA $00 M N j W ~ Q q q ~a44aggl F J~ ff~ >u@ N a q r CY W -156- a a ST095671 tL. Orneral Manager i ichard H. 5olbrsg Dirwu" 5outh o ~ Ernte Claudia ((r„//~y \,,,rr r U H ili P Di i Jarn" R. Jones Lou Mary Masbsicher i V t u t y etr ct Dail Rive GL G..L_Jt_._ 1275 Meadow Crest DrIm • South Lake Tahoe • CA 96150 Fhone= 530 544-6474 • Fax 530 541-0614 BOARD AGENDA ITEM 6d TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager / Engineer MEETING DATE: May 7, 2009 ITEM - PROJECT NAME: Snowshoe Thompson Ditch No. 1 / Millich Ditch Washout REQUESTED BOARD ACTION: Continue Emergency Action DISCUSSION: The Board declared this an emergency on April 21, 2009. Repairs to the ditches are still underway. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every scheduled board meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action. An update will be given at the Board meeting. SCHEDULE: Repairs expected to be completed by May 21, 2009 COSTS: $200,000 (estimated) ACCOUNT NO: 1029-7075/SNOBLO; 1029-7076/MILBLO BUDGETED AMOUNT REMAINING: Unbudgeted ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTIO CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -157- PAYMENT OF CLAIMS FOR APPROVAL May 7, 2009 Payroll 4/22/09 378,818.45 Payroll 4/15/09 24,403.24 Total Payroll 403,221.69 BNY Western Trust Company 0.00 CDS-health care payments 96,516.02 Brownstein/Hyatt/Farber/Schreck legal services 31,854.30 LaSalle Bank 0.00 Union Bank 0.00 Total Vendor EFT 128,370.32 Accounts Payable Checks-Sewer Fund 219,240.83 Accounts Payable Checks-Water Fund 115,002.81 Accounts Payable Checks-Self-funded Insurance 27,016.51 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 361,260.15 Grand Total 892,852.16 Payroll EFTS & Checks 4/22109 4/15/09 EFT AFLAC Medical & Dependent Care 5,004.25 0.00 EFT CA Employment Taxes & W/H 15,436.14 1,303.69 EFT Federal Employment Taxes & W/H 89,066.45 8,836.12 CHK CalPERS Contributions 29,066.21 0.00 EFT Great West Deferred Comp 16,602.30 106.04 CHK Stationary Engineers Union Dues 2,376.64 0.00 EFT United Way Contributions 156.00 0.00 CHK CA State Disbursement Unit 460.15 0.00 EFT Employee Direct Deposits 209,140.81 0.00 CHK Employee Paychecks 11,509.50 14,157.39 Total 378,818.45 24,403.24 -159- PAYMENT OF CLAIMS Vendor Name Department / Proi Name Descrittion Acct# / Proi Code Amount Check Num Typ A -1 CHEMICAL INC GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 175.10 A -1 CHEMICAL INC GEN & ADMIN JANIT /SUPPLY INV 1000 - 0422 13.12 A -1 CHEMICAL INC GEN & ADMIN OFFICE INVENTORY 1000 - 0428 35796 Check Total: 546.18 AP- 00072514 MW ACE HARDWARE OF SO LAKE TAHOE GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 193.14 Check Total: 193.14 AP- 00072515 MW ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN VISION INS 1000 - 2530 2,652.28 Check Total: 2,652.28 AP- 00072516 MW AERVOE- PACIFIC UNDERGROUND REP PIPE /CVRS/MHLS 2001 - 6052 217.80 Check Total: 217.80 AP- 00072517 MW AHERN RENTALS HEAVY MAINT - TAHOE KEYS ANALY BUILDINGS 1004 - 6041 - TTRASH 167.36 Check Total: 167.36 AP- 00072518 MW ALPEN SIERRA COFFEE FINANCE OFC SUPPLY ISSUE 1039 - 6081 268.75 Check Total: 268,75 AP- 00072519 MW ALPINE SEPTIC & PLUMBING PUMPS LUTHER PASS 1002 - 6048 500.00 r o ' Check Total: 500,00 AP- 00072520 MW C AMERICAN ARBITRATION ASSOC HUMAN RESOURCES PERSONNEL EXPENS 1022 - 6670 37.50 AMERICAN ARBITRATION ASSOC HUMAN RESOURCES PERSONNEL EXPENS 2022 - 6670 37.50 Check Total: 75.00 AP -00072521 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,089.02 Check Total: 1,089.02 AP- 00072522 MW APOLLO PLUMBING & HTN,TERRY'S UNDERGROUND REP PIPE/CVRS /MHLS 1001 - 6052 925.00 Check Total: 925.00 AP- 00072523 MW ARETE SYSTEMS ENGINEERING - GIS SOFTWARE ARETE, GIS 2029 - 8937 - GISSFT 2,546.25 ARETE SYSTEMS INFORMATION SYS SOFTWARE, CMMS 2037 - 8982 1,522.50 Check Total: 4 068.75 AP- 00072524 MW AT &T GEN & ADMIN TELEPHONE 1000 - 6310 294.50 AT &T GEN & ADMIN TELEPHONE 2000 - 6310 294.50 Check Total: 589.00 AP-00072526 MW AT &T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 465.34 AT &T /CALNET 2 GEN & ADMIN SIGNAL CHARGES 1000 - 6320 32.12 User: THERESA Page: 1 Current Date: 04/30/2009 Report: OH_PMT_CLAIMS_BK Current Time: 18:55:44 Vendor Name AT &T /CALNET 2 AT &T /CALNET 2 AT &T /CALNET 2 AT &T /CALNET 2 AT &T /CALNET 2 AT &T/CALNET 2 ATTORNEY SERVICES ATTORNEY SERVICES BARNES, SHELLY BB &H BENEFIT DESIGNS BB &H BENEFIT DESIGNS BI STTE PROPANE BI STATE PROPANE BI -TECH SOFTWARE NATIONAL BI -TECH SOFTWARE NATIONAL BORGES & MAHONEY INC CALIF DEPT OF HEALTH SERVICES CALIF WATER RESOURCES CTRL BD CALIF WATER RESOURCES CTRL BD CALIF WATER RESOURCES CTRL BD CAROLLO ENGINEERS User: THERESA Report: OH_PMT_CLAIMS_BK Department / Proi Name PUMPS OPERATIONS INFORMATION SYS GEN &ADMIN PUMPS INFORMATION SYS HUMAN RESOURCES HUMAN RESOURCES PAYMENT OF CLAIMS Description TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE PERSONNEL EXPENS PERSONNEL EXPENS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE HUMAN RESOURCES HUMAN RESOURCES GEN & ADMIN GEN & ADMIN INFORMATION SYS INFORMATION SYS HEAVY MAINT PUMPS OPERATIONS OPERATIONS ENGINEERING ENGINEERING - ARSENIC STUDY CONTRACT SERVICE CONTRACT SERVICE PROPANE PROPANE DUES /MEMB/CERT DUES /MEMB /CERT BIOSOL EQUP /BLDG TRAVEL/MEETINGS DUES/MEMB /CERT OPERATING PERMIT OPERATING PERMIT ARSNC TRTMNT Page: 2 A / Proi Code 1002 -6310 1006 -6310 1037 - 6310 2000 - 6310 2002 - 6310 2037 - 6310 1022 - 6670 2022 - 6670 2038 - 6660 - WCPROG Check Total: 1022 - 4405 2022 - 4405 1000 - 6360 2000 - 6360 1037 - 6250 2037 - 6250 1004 - 6653 2002 - 6200 1006 - 6250 1006 - 6650 1029 - 6650 2029 - 8864 - ARSNIC Check Total: Check Total: Check Total: 75.00 Check Total: 150.00 AP- 00072530 M W 100.00 100.00 200.00 AP- 00072531 MW 613.40 Check Total: Check Total: Check Total: Check Total: 90.00 AP- 00072533 MW 170.00 170.00 AP -00072534 MW 1,008.00 317.00 Check Total: 1,325.00 AP-00072535 MW 23,057.36 Current Date: 04/30/2009 Current Time: 18:55:44 Amount Check Num Tvoe 170.05 29.70 82.70 465.34 131.58 82.69 1,459.52 AP-00072525 MW 75.00 75.00 150.00 102.30 102.30 624.50 624.50 75.00 90.00 AP -00072527 MW AP -00072528 MW 1,249.00 AP -00072529 MW 613.40 AP- 00072532 MW Vendor Name Department / Proi Name PAYMENT OF CLAIMS Quidaftn Acct#1 / Prol Code TRAVEUMEETINGS 1005 - 6200 Check Total: CARRION, PAUL EQUIPMENT REP CARRION, PAUL EQUIPMENT REPAIR TRAVEUMEETINGS 2005 - 6200 26.95 Check Total: 5190 AP-00072537 MW CDS GROUP HEALTH SELF FUNDED INS ADMIN FEE 3000 - 6741 2,663.52 Check Total: 2,663.52 AP- 00072538 MW CDW - G CORP OPERATIONS OFFICE SUPPLIES 1006 - 4820 429.57 Check Total: 429.57 AP- 00072539 MW CHATHAM, JASON UNDERGROUND REP TRAVEUMEETINGS 1001 - 6200 187.08 Check Total: 187.08 AP-00072540 MW CITY OF SOUTH LAKE TAHOE UNDERGROUND REP OPERATING PERMIT 2001 - 6650 1,200.00 Check Total: 1,200.00 AP- 00072541 MW COCKING, DENNIS DIO TRAVEUMEETINGS 1027 - 6200 233.57 COCKING, DENNIS DIO TRAVEUMEETINGS 2027 - 6200 357.56 I Check Total: 591.13 AP- 00072542 MW r CREE2 ENVIRONMENTAL LABS LABORATORY - BKRFLD TRTMT EXP MONITORING 2007 - 6110 - BKRFLD 340.00 I Check Total: 340.00 AP -00072543 MW CUEVAS, SIMON A UNDERGROUND REP TRAVEUMEETINGS 2001 - 6200 209.00 Check Total: 209.00 AP- 00072544 MW CWEA HEAVY MAINT DUES /MEMB /CERT 1004 - 6250 264.00 Check Total: 264.00 AP- 00072545 MW 02000 SAFETY INC. UNDERGROUND REP TRAVEUMEETINGS 1001 - 6200 206.82 02000 SAFETY INC. OPERATIONS TRAVELMEETINGS 1006 - 6200 620.46 02000 SAFETY INC. DIAMOND VLY RNCH TRAVEUMEETINGS 1028 - 6200 206.82 02000 SAFETY INC. ENGINEERING TRAVEUMEETINGS 1029 - 6200 310.23 D2000 SAFETY INC. UNDERGROUND REP TRAVEUMEETINGS 2001 - 6200 413.62 D2000 SAFETY INC. ELECTRICAL SHOP TRAVEUMEETINGS 2003 - 6200 206.82 D2000 SAFETY INC. ENGINEERING TRAVEUMEETINGS 2029 - 6200 310.23 Check Total: 2,275.00 AP- 00072546 MW DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 1022 - 6079 182.00 DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 2022 - 6079 182.00 User: THERESA Page: 3 Current Date: 04/30/2009 Report: OH_PMT_CLAIMS_BK Current Time: 18:55:44 23,057.36 AP-00072536 MW 26.95 Amount Check Num Type PAYMENT OF CLAIMS Vendor Name Department / Proi Name DIMilaj2n Acct# / Prof Code Amount Check Num Type Check Total: 364.00 AP -00072547 MW DELL MARKETING L P INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 1,794.21 DELL MARKETING L P INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 1,726.42 DELL MARKETING L P INFORMATION SYS COMP WKSTN, ENG 2037 - 8973 3,520.07 Check Total: 7,040.70 AP -00072548 MW DICK'S FULLER - HEAVY MAINT PRIMARY EQUIP 1004 - 6021 78.08 Check Total: 78.08 AP -00072549 MW DIONEX CORP LABORATORY LABORATORY EQUIP 1007 - 6025 979.75 DIONEX CORP LABORATORY LABORATORY EQUIP 2007 - 6025 983.01 Check Total: 1,962.76 AP- 00072550 MW DOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 5.03 Check Total: 5.03 AP-00072551 MW ED COOK TREE SERVICE PUMPS CONTRACT SERVICE 1002 - 4405 495.00 ED COOK TREE SERVICE PUMPS CONTRACT SERVICE 2002 - 4405 495.00 I Check Total: 990.00 AP-00072552 MW EL D�RADO COUNTY OPERATIONS OPERATING PERMIT 1006 - 6650 630.00 w I Check Total: 630.00 AP-00072553 MW EL DORADO COUNTY ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 2,043.00 Check Total: _Z043.00 AP -00072554 MW EL DORADO COUNTY PUMPS OPERATING PERMIT 2002 - 6650 564.00 Check Total: 564.00 AP -00072555 MW EL DORADO SAVINGS BANK GEN & ADMIN TRPA REV SEC DEP 2000 -1517 40,000.00 Check Total: 40,000.00 AP- 00072510 MW ENS RESOURCES INC DIO CONTRACT SERVICE 1027 - 4405 3,177.84 ENS RESOURCES INC DIO CONTRACT SERVICE 2027 - 4405 3,177.84 Check Total: 6,355.68 AP- 00072556 MW ENTRIX INC ENGINEERING - SUT WELL REDRILL SUT WELL REDRILL 2029 - 8463 - RWSUTR 2,300.12 Check Total: 2,300.12 AP- 00072557 MW ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 1007 - 4760 37.88 ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 2007 - 4760 40.00 Check Total: 77.88 AP- 00072558 MW User: THERESA Page: 4 Current Date: 04/30/2009 Report: OH_PMT_CLAIMS_BK Current Time: 18:55:44 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Type FEDEX DIO POSTAGE EXPENSES 1027 - 4810 6.61 FEDEX DIO POSTAGE EXPENSES 2027 - 4810 6.60 Check Total: 13.21 AP-00072559 MW FERGUSON ENTERPRISES INC. HEAVY MAINT MOBILE EQUIP 1004 - 6012 47.00 FERGUSON ENTERPRISES INC. HEAVY MAINT SECONDARY EQUIP 1004 - 60/9 6.56 FERGUSON ENTERPRISES INC. HEAVY MAINT FILTER EQBLDG 1004 - 6023 22.68 FERGUSON ENTERPRISES INC. HEAVY MAINT SHOP SUPPLIES 1004 - 6071 7.04 FERGUSON ENTERPRISES INC. HEAVY MAINT SMALL TOOLS 1004 - 6073 305.55 FERGUSON ENTERPRISES INC. HEAVY MAINT BIOSOL EQUPBLDG 1004 - 6653 40.96 FERGUSON ENTERPRISES INC. UNDERGROUND REP PIPE /CVRS/MHLS 2001 - 6052 2,984.86 Check Total: 3,414.65 AP- 00072560 MW FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007 - 4760 54.65 FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007 - 4760 126.57 Check Total: 181.22 AP- 00072561 MW GERBER LIFE INSURANCE COMPANY SELF FUNDED INS EXCESS INSURANCE 3000 - 6744 23,669.79 1 1-.. Check Total: 23,669.79 AP-00072562 MW GRAIItGER ELECTRICAL SHOP BUILDINGS 1003 - 6041 332.30 GRAINGER HEAVY MAINT GROUNDS & MNTC 1004 - 6042 346.30 GRAINGER HEAVY MAINT SHOP SUPPLIES 1004 - 6071 85.08 GRAINGER HEAVY MAINT BIOSOL EQUPBLDG 1004 - 6653 45.42 GRAINGER PUMPS PUMP STATIONS 2002 - 6051 224.44 Check Total: 1,033.54 AP- 00072563 MW GRAY, MARK B PUMPS DUES/MEMB/CERT 2002 - 6250 90.00 Check Total: 90.00 AP-00072564 MW HARTFORD, THE GEN &ADMIN LIFE INS 1000 - 2512 1,771.12 HARTFORD, THE GEN & ADMIN LTD, UNION 1000 - 2539 1,859.03 Check Total: 3,630.15 AP -00072565 MW HAUGE BRUECK ASSOCIATES LLC ENGINEERING - DVR EIR DIAM VLY MP /EIR 1029 - 8725 - DVREIR 26,683.25 Check Total: 26.25 AP -00072566 MW INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 995.09 INTERSTATE SAFETY & SUPPLY GEN & ADMIN SAFETY INVENTORY 1000 - 0425 390.55 INTERSTATE SAFETY & SUPPLY DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 139.65 User. THERESA Page: 5 Current Date: 04/30/2009 Report: OH_PMT CLAIMS_BK Current Time: 18.55:44 Vendor Name J &L PRO KLEEN INC J &L PRO KLEEN INC KIMBALL MIDWEST KIMBALL MIDWEST KIMBALL MIDWEST KRLT & KOWL RADIO KTHO AM 590 FINANCE FINANCE HEAVY MAINT EQUIPMENT REP EQUIPMENT REP LAKE TAHOE PLUMBING INC PUMPS 0 to LOOMIS FINANCE LOOMIS FINANCE Department / Proi Name DIO - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL PAYMENT OP CLAIMS User: THERESA - Page: 6 Report: OH_PMT_CLAIMS_BK Acct# / ProjCode Amount Check Num Imo Check Total: 1,525.29 AP -00072567 MW JANITORIAL SERV 1039 - 6074 1,603.50 JANITORIAL SERV 2039 - 6074 1,603.50 Check Total: 3,207.00 AP -00072568 MW SHOP SUPPLIES 1004 - 6071 183.93 SHOP SUPPLIES 1005 - 6071 105.68 SMALL TOOLS 1005 - 6073 52.20 Check Total: 341.81 AP -00072569 MW PUB RELATIONS 2027 - 6620 - PREEXT 1,296.00 Check Total: PUB RELATIONS 2027 - 6620 - PREEXT 500.00 Check Total: 1,296.00 AP -00072570 MW 500.00 AP-00072571 MW CONTRACT SERVICE 2002 - 4405 165.00 Check Total: 165.00 AP- 00072573 MW CONTRACT SERVICE 1039 - 4405 288.89 CONTRACT SERVICE 2039 - 4405 288.89 Check Total: 577.78 AP -00072574 MW MARSHALL, REX B CUSTOMER SERVICE TRAVEUMEETINGS 2038 - 6200 236.50 Check Total: 236.50 AP- 00072575 MW MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 1002 - 6073 103.33 MC MASTER CARR SUPPLY CO HEAVY MAINT PRIMARY EQUIP 1004 - 6021 109.58 MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 2002 - 6073 103.31 MC MASTER CARR SUPPLY CO ENGINEERING - FOREST MTN REHAB BS RHB,FRST MTN 2029 - 8968 - FOREST 639.63 Check Total: 955.85 AP- 00072576 MW MEEKS BUILDING CENTER PUMPS LUTHER PASS 1002 - 6048 17.07 MEEKS BUILDING CENTER PUMPS PUMP STATIONS 1002 - 6051 27.92 MEEKS BUILDING CENTER PUMPS SHOP SUPPLIES 1002 - 6071 29.66 MEEKS BUILDING CENTER HEAVY MAINT SECONDARY EQUIP 1004 - 6022 24.69 MEEKS BUILDING CENTER HEAVY MAINT SHOP SUPPLIES 1004 - 6071 16.86 Current Date: 04/30/2009 Current Tine: 18:55:44 Vendor Name MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MSC INDUSTRIAL SUPPLY CO MY OFFICE PRODUCTS MY OFFICE PRODUCTS MY OFFICE PRODUCTS MY OFFICE PRODUCTS a� MY OfiICE PRODUCTS NEVADA GENERATOR SYSTEMS NEWARK IN ONE NEWARK IN ONE OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX OFFICE MAX User: THERESA Report: OH_PMT_CLAIMS_BK Department ! Prof Name HEAVY MAINT DIAMOND VLY RNCH ENGINEERING - ICR TMDL CUSTOMER SERVICE UNDERGROUND REP PUMPS PUMPS PUMPS PUMPS PUMPS GEN & ADMIN GEN & ADMIN FINANCE GEN & ADMIN FINANCE EQUIPMENT REP ELECTRICAL SHOP ELECTRICAL SHOP GEN & ADMIN CUSTOMER SERVICE CUSTOMER SERVICE GEN & ADMIN ADMINISTRATION ENGINEERING FINANCE ADMINISTRATION PAYMENT OF CLAIMS Description SMALL TOOLS GROUNDS & •NTC O2SYS/TMDL,JCR SHOP SUPPLIES SMALL TOOLS WELLS PUMP STATIONS SHOP SUPPLIES SMALL TOOLS PUMP STATIONS OFFICE INVENTORY SUPPLIES OFFICE SUPPLIES SUPPLIES OFFICE SUPPLIES GENERATORS BUILDINGS BUILDINGS OFFICE INVENTORY OFFICE SUPPLIES OFFICE SUPPLIES OFFICE INVENTORY OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Page: 7 Acct# / Prof Code 1004 - 6073 1028 - 6042 1029 - 8605 ICTMDL 1038 -6071 2001 - 6073 2002 - 6050 2002 - 6051 2002 - 6071 2002 - 6073 2002-6451 1000 - 0428 1000 - 6520 1039 - 4820 2000 - 6520 2039 - 4820 1005 -6013 1003 -6041 2003 - 6041 1000 - 0428 1038 - 4820 2038 - 4820 1000 - 0428 1021 - 4820 1029 - 4820 1039 - 4820 2021 - 4820 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 04 /30/2009 Current Time: 18:55:44 Amount Check Num Type 190.85 56.21 111.85 15.39 10.76 38.93 63.90 29.66 17.13 650.88 AP- 00072577 MW 128.48 128.48 AP -00072578 MW 1,409.37 14.75 48.48 14.73 48.45 1,535.78 AP- 00072579 MW 980.00 980.00 AP -00072580 MW 833.74 20.53 854.27 AP -00072581 MW 106.24 179.41 179.39 465.04 AP- 00072582 MW 846.86 8.80 110.76 12.58 6.77 Vendor Name OFFICE MAX OFFICE MAX OFFICE PROFESSIONAL, THE OFFICE PROFESSIONAL, THE ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ORATECH CONTROLS INC PETEPILT TRUCK PARTS PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH User: THERESA Report OH_PMT_CLAIMS BK Department / Proi Name ENGINEERING FINANCE ADMINISTRATION ADMINISTRATION LABORATORY ENGINEERING - LABORATORY ENGINEERING - ENGINEERING - ENGINEERING - ELECTRICAL SHOP EQUIPMENT REPAIR UNDERGROUND REP PUMPS ELECTRICAL SHOP ADMINISTRATION ADMINISTRATION HUMAN RESOURCES ENGINEERING ENGINEERING CUSTOMER SERVICE PUMPS ADMINISTRATION ADMINISTRATION HUMAN RESOURCES DIO ENGINEERING EFFLUENT EVAL TWIN PEAKS BS SONORA AVE WTRLN ARSENIC STUDY PAYMEI4T OF CLAIMS Description OFFICE SUPPLIES OFFICE SUPPLIES SUBSCRIPTIONS SUBSCRIPTIONS POSTAGE EXPENSES REP EXP PUMPS POSTAGE EXPENSES BSTR, TWN PEAKS WTRLN,SNRA/SK RN ARSNC TRTMNT FILTER EQ/BLDG AUTOMOTIVE TRAVEL/MEETINGS PUMP STATIONS TRAVEL/MEETINGS SUPPLIES INCNTV & RCGNTN PERSONNEL EXPENS TRAVEUMEETINGS SUPPLIES OFFICE SUPPLIES PUMP STATIONS SUPPLIES INCNTV & RCGNTN PERSONNEL EXPENS TRAVEUMEETINGS TRAVEUMEETINGS Acct# / Proi Code Amount< Check Num Time 2029 - 4820 114.73 2039 - 4820 12.60 Check Total: 1,113.10 AP- 00072583 MW 1021 - 4830 43.50 2021 - 4830 43.50 Check Total: 87.00 AP- 00072584 MW 1007 - 4810 8.75 1029 - 8676 - EFFLEV 65.00 2007 - 4810 37.75 2029 - 7070 - TPBSTR 65.00 2029 - 7911 - SONORA 5.00 2029 - 8864 - ARSNIC 87.00 Check Total: 268.50 AP- 00072585 MW 1003 - 6023 291.73 Check Total: 291,73 AP-00072586 MW 2005 - 6011 38.04 Check Total: 3 8.04 AP- 00072587 MW 1001 - 6200 11.63 1002 - 6051 11.00 1003 - 6200 13.00 1021 - 6520 25.00 1021 - 6621 18.04 1022 - 6670 14.25 1029 - 6200 22.12 1029 - 6520 23.00 1038 - 4820 7.70 2002 - 6051 11.00 2021 - 6520 25.00 2021 - 6621 18.03 2022 - 6670 14.25 2027 - 6200 20.00 2029 - 6200 22.11 Page: 8 Current Date: 04/30/2009 Current Time: 18:55.44 PAYMENT OF CLAIMS Vendor PETTY Name Department / Proi Name pr}otio eacn Acct# / Prol Code Amount Check Num Tvoe ENGINEERING SUPPLIES 2029 - 6520 22.99 PETTY CASH CUSTOMER SERVICE OFFICE SUPPLIES 2038 - 4820 7.69 Check Total: 286.81 AP- 00072588 MW PINE CONE ACRE MOTEL UNDERGROUND REP STANDBY ACCOMODA 2001 - 6083 187.50 Check Total: 187.50 AP- 00072589 MW POWERS, TERENCE H LABORATORY TRAVELETINGS 2007 - 6200 229.30 Check Total: 229.30 AP- 00072590 MW PRAXAIR 174 PUMPS SHOP SUPPLIES 1002 - 6071 67.66 PRAXAIR 174 PUMPS SMALL TOOLS 1002.6073 32.59 PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004 - 6071 101.64 PRAXAIR 174 HEAVY MAINT SMALL TOOLS 1004 - 6073 374.03 PRAXAIR 174 LABORATORY LAB SUPPLIES 1007 - 4760 48.38 PRAXAIR 174 PUMPS SHOP SUPPLIES 2002 - 6071 67.65 PRAXAIR 174 PUMPS SMALL TOOLS 2002 - 6073 32.57 PRAXAIR 174 LABORATORY LAB SUPPLIES 2007 - 4760 48.38 1 rn Check Total: 772.90 AP- 00072591 MW PRIEli, ANTONIO UNDERGROUND REP TRAVEL/MEETINGS 2001 - 6200 209.00 Check Total: 2x9.00 AP- 00072592 MW PUMPWORKS LLC. PUMPS PUMP STATIONS 2002 - 6051 616.44 Check Total: 616.44 AP- 00072593 MW RADIO SHACK UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 102.32 Check Total: 102.32 AP-00072594 MW RAVEN BIOLOGICAL LABS LABORATORY LAB SUPPLIES 1007 - 4760 33.67 RAVEN BIOLOGICAL LABS LABORATORY LAB SUPPLIES 2007 - 4760 18.00 Check Total: 51.67 AP- 00072595 MW RED WING SHOE STORE ELECTRICAL SHOP SAFETY/EQUIP/PHY 1003 - 6075 76.26 RED WING SHOE STORE ELECTRICAL SHOP SAFETY/EQUIP/PHY 2003 - 6075 76.26 Check Total: 152.52 AP -00072596 MW REDWOOD PRINTING DIAMOND VLY RNCH - DVR NUTRIENT MG1 NUTR MGMT PLAN 1028 - 8993 - DVRNUT 430.98 REDWOOD PRINTING ENGINEERING - SNOWSHOE DITCH R ADP ENTERPRISE 1029 - 7912 - SNOBLO 45.65 Check Total: 476.63 AP- 00072597 MW User: THERESA Page: 9 Current Date: 04 /30/2009 Report: OH_PMT_CLAIMS_BK Current Time: 18:55.44 vendor Name REED ELECTRIC & FIELD SERVICE REED ELECTRIC & FIELD SERVICE RELIANCE STANDARD RELIANCE STANDARD RENNER EQUIPMENT COMPANY RICH'S SMALL ENGINE SERVICE RICH'S SMALL ENGINE SERVICE RSN SPORTS NETWORK RUIZ, JOSE SHERIAARD MULLIN SHEP'ARD MULLIN SIERRA CHEMICAL CO SIERRA CHEMICAL CO SIERRA PACIFIC POWER SIERRA PACIFIC POWER SIERRA PACIFIC POWER SIERRA SPRINGS SIERRA SPRINGS SIERRA SPRINGS SIERRA SPRINGS SIERRA SPRINGS SIERRA SPRINGS User: THERESA Report: OH_PMT_CLAIMS_BK Department 1 Proi Name ELECTRICAL SHOP HEAVY MAINT GEN & ADMIN GEN &ADMIN DIAMOND VLY RNCH PUMPS PUMPS DIO - PR EXP- EXTERNAL UNDERGROUND REP HUMAN RESOURCES HUMAN RESOURCES OPERATIONS PUMPS GEN & ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN UNDERGROUND REP PUMPS ELECTRICAL SHOP HEAVY MAINT EQUIPMENT REP PAYMENT OF CLAIMS SMALL TOOLS SMALL TOOLS PUB RELATIONS TRAVEUMEETINGS PERSONNEL LEGAL PERSONNEL LEGAL HYPOCHLORITE HYPOCHLORITE ELECTRICITY ST LIGHTING EXP ELECTRICITY SAFETY INVENTORY SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES Page: 10 Description SECONDARY EQUIP PRIMARY EQUIP LIFE INS MGMT LNG TRM DIS,MGMT SIDE MWR, TRCTR Acct# / Proi Code 1003 - 6022 1004 -6021 1000 - 2525 1000 - 2531 1028-8987 1002 - 6073 2002 - 6073 2027 - 6620 - PREEXT 1001-6200 1022 - 4445 2022 - 4445 1006 - 4755 2002 - 4755 1000 - 6330 1000 - 6740 2000 - 6330 1000 - 0425 1001 - 6520 1002 - 6520 1003 - 6520 1004 - 6520 1005 - 6520 Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 04/30/2009 Current Time: 18:55:44 Amount Check Num Tvoe 357.01 350.00 707.01 AP -00072598 MW 511.85 1,269.01 1,780.86 AP -00072599 MW 7,450.00 7,450.00 AP -00072600 MW 44.59 44.59 89.18 AP -00072601 MW 1,461.25 Check Total: 1,461.25 AP- 00072602 MW 161.00 161.00 AP- 00072603 MW 2,673.75 2,673.75 Check Total: 5347.50 AP -00072604 MW 7,490.05 1,186.75 Check Total: 8,676.80 AP -00072605 MW 63,758.79 7.93 18,986.75 Check Total: 82,753.47 AP- 00072606 MW 482.40 27.10 1.81 9.03 27.10 9.03 PAYMENT OF CLAIMS Vendor Nam Department / Proj Name NITLdiala Acct# / Prot Code Amount Check Num Tvoe SIERRA SPRINGS OPERATIONS SUPPLIES 1006 - 6520 27.10 SIERRA SPRINGS DIAMOND VLY RNCH SUPPLIES 1028 - 6520 9.03 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038 - 6520 9.03 SIERRA SPRINGS UNDERGROUND REP SUPPLIES 2001 - 6520 27.10 SIERRA SPRINGS PUMPS SUPPLIES 2002 - 6520 7.27 SIERRA SPRINGS ELECTRICAL SHOP SUPPLIES 2003 - 6520 9.03 SIERRA SPRINGS EQUIPMENT REPAIR SUPPLIES 2005 - 6520 9.03 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038 - 6520 9.03 Check Total: 663.09 AP- 00072607 MW SOLINST CANADA LTD DIAMOND VLY RNCH MONT PRGM WELLS 1028 - 8831 9,547.52 SOLINST CANADA LTD ENGINEERING DATE LOG MON WL 2029 - 8824 4,820.76 Check Total: 14,368.28 AP- 00072608 MW SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 2000 - 6370 103.71 Check Total: 103.71 AP- 00072609 MW SOUTH TAHOE REFUSE PUMPS GROUNDS & MNTC 1002 - 6042 8.88 SOUTt1/ TAHOE REFUSE PUMPS GROUNDS & MNTC 2002 - 6042 8.87 ai Check Total: 17.75 AP-00072610 MW SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 1,005.67 Check Total: 1005.67 AP- 00072611 MW SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 377.10 Check Total: 377.10 AP-00072612 MW SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 1,131.30 Check Total: 1,131.30 AP -00072613 mw SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 402.24 Check Total: 402.24 AP- 00072614 MW SOUTH TAHOE TOWING PUMPS LUTHER PASS 1002 - 6048 450.00 SOUTH TAHOE TOWING EQUIPMENT REP AUTOMOTIVE 1005 - 6011 225.00 Check Total: 675.00 AP -00072615 MW SOUTHWEST GAS GEN & ADMIN NATURAL GAS 1000 - 6350 96.76 SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 - 6350 369.50 Check Total: 466.26 AP-00072616 MW User: THERESA Page: 11 Report: OH_PMT_CLAIMS_BK Current Date: 04 /30/2009 Current Time: 18:55:44 Vendor Name SPRINGBROOK SOFTWARE INC SPRINGBROOK SOFTWARE INC SPRINGBROOK SOFTWARE INC SRECO FLEXIBLE STANLEY, WANDA SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUNGARD BI -TECH INC. SUNGARD BI -TECH INC. SUNGARD BI -TECH INC. SUNGARD BI -TECH INC. SUNCRD BI -TECH INC. TAHOE BASIN CONTAINER SERVICE TAHOE BASIN CONTAINER SERVICE TAHOE BLUEPRINT TAHOE BLUEPRINT TAHOE FIRE CONTROL TAHOE FIRE CONTROL TAHOE PARADISE CHEVRON TAHOE PRINTING TAHOE PRINTING User: THERESA Report: OH_PMT_CLAIMS_BK Department / Prol Name INFORMATION SYS INFORMATION SYS INFORMATION SYS ENGINEERING ENGINEERING INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS PUMPS PUMPS UNDERGROUND REP CUSTOMER SERVICE CUSTOMER SERVICE PAYM OF CLAIMS Description SERVICE CONTRACT SERVICE CONTRACT VAR SFTWR UPGR EQUIPMENT REP AUTOMOTIVE ENGINEERING - LT WTRTRT PTSHP TRAVELIIAEETINGS CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE TRAVEL/MEETINGS CONTRACT SERVICE SERVICE CONTRACT TRAVEL/MEETINGS GEN & ADMIN REFUSE DISPOSAL OPERATIONS SLUDGE DISPOSAL ENGINEERING - SNOWSHOE DITCH R ADP ENTERPRISE ENGINEERING - ANGORA TNK REPL TANK, ANGORA PUMP STATIONS PUMP STATIONS DIESEL PRINTING PRINTING Page: 12 Aced' / Proi Code 1037 - 6030 2037 - 6030 2037 - 8898 1005-6011 1029 - 6200 - LTWWIP Check Total: 1029 - 4405 2029 - 4405 1037 -4405 1037 - 6200 2037 - 4405 2037 - 6030 2037 - 6200 1000 - 6370 1006 - 6652 1002 - 6051 2002 - 6051 2001-4620 1038 - 4920 2038 - 4920 Check Total: Check Total: Check Total: Check Total: Check Total: 1029 - 7912 - SNOBLO 2029 - 7064 - ANGOTK Check Total: Check Total: Check Total: Check Total: Current Date: 04 /30/2009 Current TIme: 18:55:44 Check Num Type 37.50 37.50 900.00 975.00 AP-00072617 MW 1,091.10 1,091.10 AP -00072618 MW 33.22 33.22 AP -00072619 MW 304.26 304.27 608.53 AP -00072620 MW 480.62 87.50 480.63 175.55 87.50 1,311.80 AP -00072621 MW 292.50 8,593.04 8,885.54 AP -00072622 MW 95.22 251.04 346.26 AP -00072623 MW 2,331.73 2,325.18 4,666.91 AP- 00072624 MW 123.56 123.56 AP -00072625 MW 9.52 9.51 19.03 AP-00072626 MW Vendor Name TAHOE TRADING POST TAHOE TRADING POST TAHOE VALLEY ELECTRIC SUPPLY PUMPS TAHOE VALLEY ELECTRIC SUPPLY PUMPS THOMSON REUTERS/BARCLAYS THOMSON REUTERS/BARCLAYS TRPA TRPA TRPA r v N TUSTII4 LOCK AND SAFE TUSTIN LOCK AND SAFE UNIVERSAL HEALTH NETWORK USA BLUE BOOK USA BLUE BOOK VERIZON WATSON - MARLOW INC WECO INDUSTRIES INC WEDCO INC User: THERESA Report: OH_PMT_CLAIMS_BK Deoartment / Proi Name ELECTRICAL SHOP HEAVY MAINTENANC ENGINEERING ENGINEERING ENGINEERING - TWIN PEAKS BS ENGINEERING - TWIN PEAKS BS ENGINEERING - ARSENIC STUDY INFORMATION SYS INFORMATION SYS SELF FUNDED INS PUMPS PUMPS DIAMOND VLY RNCH OPERATIONS UNDERGROUND REP ELECTRICAL SHOP PAYMENT OF CLAIMS BUILDINGS BUILDINGS LUTHER PASS PUMP STATIONS DUES/MEMB/CERT DUES/MEMB/CERT BSTR, TWN PEAKS BSTR, TWN PEAKS ARSNC TRTMNT DIST.COMP SPPLIS DIST.COMP SPPLIS PPO FEE SMALL TOOLS SMALL TOOLS TELEPHONE PMPS,FLTR CHEM PIPE/CVRS/MHLS BUILDINGS / Proi Code 2003 - 6041 2004 - 6041 1002 - 6048 2002 - 6051 1029 - 6250 2029 - 6250 Check Total: Check Total: Check Total: Check Total: 2029 - 7070 - TPBSTR Check Total: 2029 - 7070 - TPBSTR Check Total: 2029 - 8864 - ARSNIC Check Total: 1037 - 4840 2037 - 4840 3000 - 6742 1002 - 6073 2002 - 6073 1028 - 6310 1006 - 8920 1001 - 6052 1003 -6041 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Page: 13 Current Date: 04 /30/2009 Current Time: 18:55:44 Check Num In 11.93 11.93 AP -00072627 MW 29.07 29.07 AP-00072628 MW 6427 8.40 72.67 AP- 00072629 MW 59.00 59.00 118.00 AP -00072630 MW 318.75 318.75 AP- 00072511 MW 76.00 76.00 AP-00072512 MW 459.00 459.00 AP- 00072513 MW 1,126.68 563.32 1,690.00 AP -00072631 MW 683.20 683.20 AP- 00072632 MW 87.72 87.71 175.43 AP -00072633 MW 210.93 210.93 AP- 00072634 MW 176.57 176.57 AP- 00072635 MW 3,243.87 3,243.87 AP- 00072636 MW 92.47 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Alma Check Num Tyne WEDCO INC ELECTRICAL SHOP BUILDINGS 2003 - 6041 43.70 WEDCO INC ELECTRICAL SHOP SMALL TOOLS 2003 - 6073 679.69 WEDCO INC ENGINEERING - FOREST MTN REHAB BS RHB,FRST MTN 2029 - 8968 - FOREST 947.99 Check Total: 1,763.85 AP- 00072637 MW WELENCO INC PUMPS WELLS 2002 - 6050 800.00 Check Total: 800.00 AP -00072638 MW WESTERN ENERGETIX INC GEN & ADMIN GASOLINE INV 1000 - 0415 5,147.57 WESTERN ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 8,237.48 WESTERN ENERGETIX INC HEAVY MAINT SHOP SUPPLIES 1004 - 6071 51.00 Check Total: 13,436.05 AP- 00072639 MW WESTERN NEVADA SUPPLY UNDERGROUND REP SHOP SUPPLIES 1001 - 6071 77.47 WESTERN NEVADA SUPPLY PUMPS PUMP STATIONS 1002 - 6051 34.41 WESTERN NEVADA SUPPLY PUMPS CK VLV, TR CRK 1002 - 7571 3,216.95 WESTERN NEVADA SUPPLY PUMPS CK VLV, TR CRK 1002 - 7572 3,252.39 WESTERN NEVADA SUPPLY HEAVY MAINT SECONDARY EQUIP 1004 - 6022 140.91 1 WESTERN NEVADA SUPPLY HEAVY MAINT SHOP SUPPLIES 1004 - 6071 31.77 WES'FRN NEVADA SUPPLY HEAVY MAINT BIOSOL EQUPBLDG 1004 - 6653 334.52 WESTERN NEVADA SUPPLY GEN & ADMIN REPAIR CLMP INV 2000 - 0406 1,353.29 WESTERN NEVADA SUPPLY PUMPS BUILDINGS 2002 - 6041 195.03 WESTERN NEVADA SUPPLY HEAVY MAINTENANC BUILDINGS 2004 - 6041 196.47 WESTERN NEVADA SUPPLY CUSTOMER SERVICE WATER METERS 2038 - 6045 26,635.06 WESTERN NEVADA SUPPLY CUSTOMER SERVICE SHOP SUPPLIES 2038 - 6071 410.53 Check Total: 35,878.80 AP -00072640 MW WHITTAKER ELECTRONICS CUSTOMER SERVICE SHOP SUPPLIES 2038 - 6071 148.95 Check Total: 148.95 AP -00072641 Mw WILLIAMS, RONNIE ELECTRICAL SHOP TRAVEL/MEETINGS 1003 - 6200 55.00 Check Total: 55.00 AP- 00072642 MW WINZLER & KELLY CONSULT ENGRS OPERATIONS - MAP UG UTILITIES PLANT GIS 1006 - 8921 - GISMAP 10,602.98 Check Total: 10,602.98 AP- 00072643 MW WOOD RODGERS INC DIAMOND VLY RNCH - DVR NUTRIENT MG1 NUTR MGMT PLAN 1028 - 8993 - DVRNUT 4,501.25 Check Total: 4,501.25 AP- 00072644 MW ZEE MEDICAL INC GEN & ADMIN SAFETY/EQUIP /PHY 1000 - 6075 202.61 User: THERESA Page: 14 Current Date: 04 /30/2009 Report: OH_PMT_CLAIMS_BK Current Tine: 18:55:44 Vendor Name ZEE MEDICAL INC ZELLMER, DAVE DIAMOND VLY RNCH User: THERESA PAYMENT OF CLAIMS Department/ Proi Name Description Accdr` / Proi Code GEN & ADMIN SAFETY/EQUIP/PHY 2000 - 6075 GROUNDS & MNTC 1028 - 6042 Sialto l Amount Check Num Type 202.60 Check Total: 405.21 AP -00072645 MW 5,000.00 Check Total: 5,000.00 AP -00072646 MW Grand Total: 413,423.19 Page: 15 Current Date: 04/30/2009 Report: OH_PMT_CLAIMS_BK Current Time: 18:55.44 — 0 Satth Tahoe P.U.D. TLE, APR 21, 2009, Check Payee ID. AP00072329 E42375 r 01 04/21/09 9:50 PM --rag: r LE -- -leg: Payee Nate JCNES, JAS R GRAND TOTALS: Tbtal Void Mild—line Written Total Void Hans Witten Tbtal Madre Written Tbtal Hand Written Ttkal reversals Tbtal Cancelled GRAND TOTAL -005 X)ID, TYPED & REVERSED W C� 31,-- -].cc: CPSSTIE - - - -j : 433007 # T037 --- pgt►: gZ200 .19> Late Check .Prrctmt Tylae Slabs Ref lb Note 04 0.00 0.00 0.00 0.00 780.29 0.00 780.29 780.29 - 108.00 - 980.00 - 50 294.75- 52'163.04 *+ 780.29 RV TR Reversed Limber of Chides Rammed- Nob= of Checks Prnoessed: Nob.= of Checks Processed• amber of Checks Pxrressed: Mauer of (becks Prnc • &tite ' of Checks accessed' 0 South Tahoe P.U.D. FRI, APR 17, 2009, 11 Cock Payee ID. AP00072424 E44654 04/17/09 :03 PM - - -req: D:N E -- -leg: Payee N3 re CI R, LISA M GRAND TOTALS: Ibtal Void Machirn Written Total Void Hari Written 1bta1 tribe Written Total Wed Written Tbtal Reels Ibta1 acrel wr7 GRAND TOTAL 1;5E1-7m - - - - je 432849 ate Clack Paomt Type Subs Ref To Note 04/16/09 108.00 RV ']R 0.00 0.00 0.00 0.00 108.00 0.00 108.00 *3339 --- pgt►: 00<1.19> riot id: C1<R - -- Reversed Unbar ce Clads accessed- nab= air of Checks wed: Natter of Checks Processed. Nurter of CAS Processed: artier of Checks PXCCe3tEed• hirrtex of Checks Processed• 0 0 0 0 1 0 ■ 0 O South 'Tahoe P.U.D. Typ & A/P GEM F Lg1E3t THU, APR 16, 2009, 9:45 PM ---r ea: r� -- -leg - -],oc: r CkETTE- -- -jab: 432757 #7304-- - -pgn: Ef(200 <1.19> Cheat Payee ID. Payee Nave Late Check Atrarit IN subs Pala) Note NEVArA ENEMY SS7EMS 04/02/09 GRAND TOTALS: 'lbtal Void Machine Written T tal Void Harrl Written 'Ibta1 Machine Written Total Ind Written 'Ibta1 Reversals Tbta1 Cancelled GRAND TOTAL AP00072341 V42935 980.00 RV 7R Reversed 0.00 0.00 0.00 0.00 980.00 0.00 980.00 Rinker of Checks Processed: Nmber of Checks Processed: Nurter of Processed- Umber of Chedcs Processed: Nunber of Checks Processed: Nutter of Checks accessed: 0 0 0 0 1 0 rpt id: c -1 South Tahoe P.U.D. WED, APR 15, 2009, Check Pie ID. AP00072269 V44390 / 9:24 PM - - -req: E- - -].eg: Payee Name WELLS MOD BANK GRAND TOTALS: Tbta1 Wi,d A hir a Written Total Vbi.d Hand Written Tbta1 Mac hire Written Tbta1 Hand Written Tbta1 Reversals Tbta1 Cance lied GRAND TOTAL VCJID, TYPED & D A/P abb: 432703 � LSD . C135Z'� - - - -j #J291 - -- pgn: BE200 <1.19> Date Check P tui t Type Subs Ref lb Note 03/19/09 50,000.00 RV TR Reversed 0.00 0.00 0.00 0.00 50,000.00 0.00 50,000.00 /Inter of Ctecks Processed- amber of Ci ecks Processed: Natter of Cheeks Processed. Miter of Checks Processed- lirricer of Checks Processed: Natter of Checks Processed: rpt id: cif - 0 0 0 0 1 0 • 0 .......... South Tahoe P.U.D. 04/10/09 VOID WEED A/ FRI, APR 10, 2009, 10:03 PM - - -x : ECNIIELIE - - -1 : GL, JI. -_kc. � 'abp 432587 #IT251 --- pgm: BK200 <1.19> rpt id: -- (leck Payee ID. Payee Name Date Check Type Slabs Pel. To Note AP00070110 T357 M] 'IDXA, 7AI,A 07/17/08 171.75 RV TR Reversed AP0007223]. E45132 RISE, ERIE 03/19/09 43.00 RV IR Reversed AP00072302 E45]39 CS ALDIO, E 1] E 04 /02/09 40.00 RV TR Reversed AP00072358 E45132 RISE, 1AT.E 04/02/09 40.00 RV TR Reversed GRAND TOTALS: Total Void Machine Written 0.00 Nurber of Checks Processed: 0 Tt tal void Hand Written 9010 0.00 Nuuk s of Ctecks gam• 0 Zeal Rio Written. 0.00 Niter of Checks Processed- 0 Total Hand Written 0.00 Number of Checks Processed. 0 '- al Reversals 294.75 Isixrber of Checks Processed- 4 fl±a1 sat/relied 0.00 tinter er of Checks Pr cased: 0 ,'_. GRAND TOTAL 294.75 General Manager Richard H. 50lbrie AO% giresu7or's 5outh Tahoc; Errde Claudio Jam" r-io"a l Mary Lewt D ity Piotrict FuHir, Uti llelow 275 Meadow Greet Drive o South Lake Tahoe o CA 96150 Phone 530 544-6474 9 Fax 530 541-0614 BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: May 7, 2009 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States.of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -181- NAIJON sacbee.com L~~_E For latest breaking news X19 STUART ISETT New York Times Dwane Van Epps, a public works official in Chelan, Wash., stands next to remnants of wooden water pipes. Nafion's aging pipes pose risk to water supply, health BY MICHAEL COOPER New York Times CHELAN, Wash. - It has been 2,000 years since the Ro- mans built their aqueducts, and 200 years since Philadel- phia began using cast-iron wa- ter mains. But the 6-inch-wide city pipe that still delivers drinking water to a block on Nixon Street in Eastern Wash- ington state uses an even more primitive technology. wood. Its planks are lashed to- gether with a coil of metal as if each section of pipe were a long, narrowbarrel. And while the small stretch beneath the ground may seem more Swiss Family Robinson than 21st cen- tury, it is not unique to Chelan. Water officials say they be- lieve that a handful of wooden water mains are still in use in South Dakota, Alaska and Pennsylvania, among other places. The pipes offer a vivid reminder of the age and fragil- ity of the nation's drinking wa- ter systems, many of which rely heavily on old pipes that re- main out of sight and mind - until they burst And they are bursting with alanning frequency these days, particularly in systems coping with septuagenarian, octogenarian, and even centu- ry-old pipes. There are an esti- mated 240,000 water main breaks each year in the United States, according to the Envi- ronmental Protection Agen- cy's Aging Water Infrastruc- ture Research Program and The dangers of the nation's aging plumbing are every- where. This year, water main breaks have stranded drivers on w:F ied-out roads around the nati,,ii, caused a mudslide in California and flooded school libraries in Minnesota and Texas. Last month, just after Gov. David Paterson attended the some water experts fear the opening of a new subway sta- problem is getting worse. tion in Lower Manhattan, ser- vicetothesubwaylinewas sus- We believe that the num- ber of breaks is increasing," pended when a water main said D. Wayne Klotz, the presi- that was installed in 1870 dent of the American Society burst, flooding the tracks. A of Civil Engineers. He warned break in Niagara Falls, N.Y., that the breaks not only waste 'spewed about 11 million gal- millions of gallons of clean, lonsofwater. treated drinking water, but also can cause tremendous damage, pointing to a major break in Maryland just before Christmas that stranded mo- torists on a flooded road. "When most people think of a leak, they think of a drip in their sink," Klotz said. 't'hese are notlikethat Theywereres- cuing people by helicopter." The new federal stimulus law provides $6 billion for wa- ter projects, with $2 billion of that directed to drinkingwater ystems. But that money is only, well, a drop in the bucket: k report released last month )y the-EPA estimated that the iaton's drinking water sys- tems require an investment of 13,whillp 1 ,vrjj~ the leis'" -i We de=I'T', So thereis plenty of oompeti- tion for the federal drinking- water money. When the state of Ohio asked for suggestions on spending its stimulus money, mayors and city man- agers put in about 1,400 re- quests for drinking-water projects totaling $3 billion, said Melissa Fazekas, a spokes- woman for the Ohio Environ- mental Protection Agency. Many of those requests sound like pleas. Pillage man- agers complained of losing a quarter, or even half of their drinking water to leaky pipes. One official said that his vil- lage's aging pipes had burst or spnmgleaks 20times smceNo- vember. Others lamented that water main breaks regularly forced them to order residents to boil their water in order to avoid contamination. VIEWPOI. e sacbee.com WRmNG FOR VIEWPOINTS The Bee is interested in your commentary on local, state or Western regional issues. Use our online form to submit your piece. Saturda , A.ri125, 2009 I The Sacramento Bee A13 THE SWARM Mix it up with members of The Bees editorial board on their biog. sacbee -cc! rm JOHN °�"�°'�'" " The Bee SMUD'S rate hike means brigh ter future would when options nproblem date w would likely be hn pts limited. When the leaders of SMUD built the upper American River hydroelec- the Sacramento Municipal tric project more than 50 years ago, of District are understandably Eros_ they took the long view. They in t of current finanaal But moving they inresoureesthaiwere me took in- trated in light pensive at the time. Those resources pressures. It is with this understand- eral legislation and regulations the thwe needed to me Peak de- ing that 1 feel compelled to offer this and energy mood when energy prices are the environmen are now about one fifth the cost of related to climate change to a highest These resources are often lo- sus t a i na bil ' i t y an d are not power and are one-fifth the co d tuf While the poor economy t cert greener a ulation xnarke Had our re clean predecessors and s- factor, it's not greener and energy-independent fu- centers 'Transmission lines e lode ndence tae a contributing centers. Transmission lines must be rgy pe cased on the short term, we would the a faced dgnifel electric fmancial dish Electric utilities contribute about built to transport the power, and the is th rig thi t d o. not have benefited te a community as S fared Sby ince electric is not -for- with some of eft lowest as st e comm rates pr SMUD. Since on need e a not for- e5 of California's carbon intermittency must backup stabilized the United in the state involve a through storage or backup supplies. rate increase profit ns t o g , we don't need financial emissions. e th Most proposals the transition now will dirtiest air basins core- t h st prof r than 8n percent reduction in M customers' bills lower in States. Power plants are a large margins to generate profits for share- emissions by 2050. a SMUD is keep SMUD linden, and poor air will add abo average resi- ut $S to the aera holders, butwe do need enough clue- the i'?tlt- cleanestutility in the United thelongtethe futurew when the stein- q ality aff public health denti a ll, ut $ to the rate.s a will era remain of power and 60 percent of our creases inthefuturewhenthedeclin- q cant progress SMUD has taken a long view in also gthelo a troth stats.We will obody likes a rate increase, ally during chaliengmg e ecOlOmlCtililES. err John DiStasio is the general manage' and Sacra Municipal Utility District. ability Thistransitioniscreatingc� Reducing our reliance proven a huge challenge. In the mittent resources such as wind and pressures on all utilities since the alternatives today are inter- on fossil fuels represents solar.Thesunshines andwmdblows costs more, according to nature's schedule. 'Phis short term, it energy is not necessarily available a the nue to cover the cows but nearly Pe u infrastructure be b to to deliver it. We States, generated from fossil fuels, ing fossil fuel supply Fossil e must any able s pay the debt service supply more market volatility. reef els ee power any bonds ilea and to build the primarily o dance on fossil have served our community for power plants, poles reliable electricity. es tren- fuels represents a huge challenge. In decades,butthey are afinite resource tial a providing reliable ain a serious environmental It's essential that we maintain a theshortterm,itcostsmore.Butmov- and carry strong credit rating to maintain our ing toward environmental sustain- cost or climate longterm health in such a capes abet' and energy independence is change, G� ow warming, Here a the right thing to do. e one impact amore re at ho e intensive business. onto a SMUD needs to find alternative Sacraiii that will cost sources of supply that are cleaner gional consequence. Sacramento is We are in midst of atransiti n ranked among the 10 moneyint future while offering the same level of reli- consistently moneyin the nearterm. State and fed- toward these challenges mere- toward a low cache n future. We will m ntal Coupled with our existing credit rating by in- have addressed hydroelectric Tesources resources improving cash flow. vestments in renewable own pay This is my community, and I want represent low-carbon a substantial the best balance of reliability, afford - m I nt h on a h rt term, co ore In the short term, costs could be ability and nm� can be best artificially suppressed by ignoring ability believe a long pending legislation that will surely be accomplished by taking add cost to fossil fuels. 'This approach view. STPUD Board Report from Ernie Claudio Administrative Code Review I - i 1. Section 3.4.3, Water Conservation Standards for Stage 1 - Normal Conditions. a. H-1, "Newly planted sod will be exempt for forty-five (45) days form the date it was installed. b. H-2, "Seeded lawns, whether by hydroseed or other means, will be exempt for sixty (60) days from the date of application. Hi Richard and Shelly, thank you very much for helping me learn about the different regulations governing turf and fertilizers in the Tahoe Basin. I believe the subject of turf is important because of the amount of water and chemical fertilizers it requires. If our community is going to live in more sustainable ways, then we will have to adopt more stringent regulations for turf and fertilizers. Our Administrative Code already has stringent regulations about water use in different stages of drought (Section 3.4 Water Shortage and Drought Response Standards). I think it would be reasonable to assume that our Administrative Code will someday have more stringent regulations for turf, especially for ornamental turf. I imagine TRPA, Lahontan and the City of South Lake Tahoe will also develop more stringent regulations in the future. I am hoping the District will be a leader in new turf regulations. 2. Section 4.6.11, Types of Waste Prohibited. Question, "Would a provision for charging according to BOD loading be beneficial to the District? Answer, "We have '130D loading' covered under Section 4.6.14, Special Agreements paragraph (d), "Fees, Costs and Expenses." The agreement may establish fees, as determined by the District in its sole discretion, for the issuance of the special permit. The agreement may require the owner and/or applicant to pay all costs and expenses incurred by the District in reviewing the application, inspecting discharge connections, sampling and testing discharges and issuing the special permits. Such fees, costs and expenses shall be paid prior to execution of the agreement and issuance of the special permit. All fees, costs and expenses incurred after execution of the agreement and issuance of the special permit shall constitute a sewer service charge that shall be billed and payable in accordance with Section 6 of this Administrative Code. Page 1 South Tahoe Public Utility District Board Meeting on May 5, 2009 Local Training / Travel Payments Report South Tahoe Public Utility District Director Claudio Special District Leadership Academy Module 2 - Setting Direction / Community Leadership Location: California Rural Water Assoc. - Sacramento Date of training: April 10, 2009 Total miles round trip: 119.34 traveled with Dale Rise in his vehicle. Food: $21.51 purchased with Dale Rise's District Credit Card. Tips: none Parking fees: none Registration: $225.00 Balance: 0 Submitted: May 7, 2009