06-18-09
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"'
Richard Solbri , General Manager Paul Sciuto, Assistant Manager
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 18, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
June 18, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS: ATTENDEES
President Mosbacher, Directors Rise, Claudio, Schafer,
Jones
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Whalen, Brown, Torney,
R. Johnson, Curtis, Ryan, Cullen, Cocking, Bergsohn,
Hoggatt, Wilson, J. Henderson, Attorney Herrema
GUESTS:
Chris Strohm, Duane Wallace
Phill Torney led the pledge to the flag. PLEDGE OF ALLEGIANCE
Former Board member, Chris Strohm, presented his idea COMMENTS FROM THE AUDIENCE
for the District to provide bottle filling taps in high
pedestrian areas to dissuade people from using bottled
water. This would provide the District with a unique
marketing tool, demonstrate the District cares for the
environment and educate people that the District's tap
water meets or exceeds the quality of bottled water.
Staff will work with Mr. Strohm to explore the idea further.
Moved Schafer / Second Jones / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. Polymer Contract Renewal - Authorized one year
renewal option of polymer contract with Polydyne
Inc., in the estimated amount of $152,250;
REGULAR BOARD MEETING MINUTES -JUNE 18, 2009 PAGE - 2
b. Temporary Help for Inspections - Approved CONSENT CALENDAR
contract with Substitute Personnel for two (continued)
temporary employees, in the estimated amount
of $60,000;
c. 2009-2010 Sodium Hypochlorite Supply - Awarded
bid to the lowest responsive, responsible bidder,
Sierra Chemical Co., in the estimated amount of
$29,864.25;
d. Annual Software Support Costs for Computerized
Maintenance Management System Software -
Approved payment to Maintenance Connection, Inc.,
for software support in the amount of $14,772.96;
e. Annual Software Support Costs for Utility Billing
Software - Approved payment to Springbrook
Software, Inc., for software support in the amount
of $17,822.04;
f. Indian Creek Reservoir Oxygenation - (1) Approved
the Project Closeout Agreement and Release of
Claims for Underwater Resources, Inc., and
(2) Authorized staff to file a Notice of Completion
with the Alpine County Clerk;
g. Arrowhead Well No. 3 Arsenic Treatment Facility -
Authorized an increase to Purchase Order P17219C
to Carollo Engineers for added construction support,
in the amount of $31,580;
h. Country Club Tank and Waterline Replacement
Sitework - (1) Approved Change Order No. 1 to
Crosno Construction, in the amount of $962.50;
(2) Approved the Project Closeout Agreement and
Release of Claims for Crosno Construction; and
(3) Authorized staff to file a Notice of Completion
with El Dorado County Clerk;
i. Resolutions for Department of Health Services
Water Grants - Adopted Resolution No. 2864-09
and Resolution No. 2865-09 approving grant/loan
funding for Arrowhead Well Arsenic Treatment
and Water Conservation / Meter Installation Projects;
j. Twin Peaks Booster Station and Waterline Replace-
ment - Approved Task Order amendment to Carollo
Engineers for additional professional services, in
the amount of $15,600;
k. Lake Tahoe Boulevard 12-Inch Steel Waterline
Replacement - Approved Task Order to Carollo
Engineers to furnish plans and specs, in the amount
of $83,801;
REGULAR BOARD MEETING MINUTES - JUNE 18, 2009 PAGE - 3
1. El Dorado County Erosion Control Project CONSENT CALENDAR
40 Reimbursement - Authorized staff to pay invoices (continued)
received for relocation or protection of District
facilities during erosion control projects, in the
amount of $10,399.36;
m. 2009 Materials Testing Services - Approved pro-
posal from Construction Material Engineering to
provide a material testing technician and perform
all material testing, in the amount of $41,355;
n. Approved Regular Board Meeting Minutes:
May 21, 2009.
Phill Torney gave a PowerPoint presentation using the PRESENTATON: "Older Pump
Luther Pass Trout Creek Pump Stations as examples Stations - Keep'em Running"
to highlight the level of maintenance his experienced By: Phill Torney, Pump Crew
crew puts into keeping the pump stations running. Supervisor
ITEMS FOR BOARD ACTION
No Bergsohn reported the need for a standby power LUTHER PASS PUMP STATION
generation facility was identified over the course of the GENSET REPLACEMENT
past year. A study by Carollo Engineers recommended
two generators be installed since one alone does not
have sufficient capacity to operate the pump station
under emergency conditions.
Five RFPs were received. After careful review and scoring
based on several criteria, staff recommended the Board
approve the selection of AECOM (formerly Boyle Engineers)
to provide engineering information, and plans as needed for
the project and permitting.
Moved Rise / Second Claudio / Passed Unanimouslv to
approve proposal from AECOM and issue a Task Order in
the amount of $235,010 to provide engineering design
services for a standby power generation facility at the Luther
Pass Pump Station.
Paul Sciuto reported the pipeline on Millich Ditch was SNOWSHOE THOMPSON DITCH
extended approximately 1,100 feet, and included one NO. 1 / MILLICH DITCH WASHOUT
manhole. Water is flowing through the ditch and repairs
have been completed. The stabilization and revegetation
of the slope is all that is left to be done. The total
estimated amount for Millich Ditch is $207,000. Repairs
to Snowshoe Thompson are expected to be $390,000.
The District's insurance company is evaluating the claims
and amounts.
REGULAR BOARD MEETING MINUTES - JUNE 18, 2009 PAGE - 4
Moved Schafer / Second Jones / Passed Unanimouslv SNOWSHOE THOMPSON DITCH
to continue the emergency action. NO. 1 / MILLICH DITCH WASHOUT
(continued)
Moved Jones / Second Schafer / Passed Unanimouslv PAYMENT OF CLAIMS
to approve payment in the amount of $877,709.31.
Water and Wastewater Operations Committee: The BOARD MEMBER STANDING
committee met June 15. Minutes of the meeting are COMMITTEE REPORTS
available upon request.
Director Schafer reported he converted his lawn to BOARD MEMBER REPORTS
a low-maintenance, low-water use landscape.
Director Mosbacher reported on her discussions with
TRPA staff about the pros and cons of grass and
artificial turf.
General Manager: Richard Solbrig reported on two items: GENERAL MANAGER REPORTS
1) Integrated Regional Water Management Plan (IRWMP)
and Proposition 84 Process - Staff met with grant partners.
The projects list will be updated and they will work towards
updating the IRWMP for additional partners to adopt, since
it is important to have in place to qualify for grants. Prop. 84
could take some time as the state does not have any bond
money.
2) City Water MOU - City staff is reviewing the draft MOU
and working through their questions with their legal counsel.
Assistant General Manager/Engineer: Paul Sciuto gave STAFF REPORTS
an update on the grants and loans programs available
through the State Revolving Fund. He also reported on
efforts to comply with requirements of the federal grant
that was distributed to five agencies around the Lake
Tahoe Basin.
District Information Officer: Dennis Cocking reported the
state would not raid property tax revenues to balance
the budget with. He also reported the District's Washington
D.C. legislative representative, David French, would be visiting
on June 30.
Clerk of the Board: Kathy Sharp reported on preparations
for the next Board Workshop.
3:40 P.M. ADJOURNMENT TO CLOSED
SESSION
REGULAR BOARD MEETING MINUTES - JUNE 18, 2009 PAGE - 5
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
4W No reportable Board action. Pursuant to Government Code
Section 54956.9(x)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. El
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
No reportable Board action. Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: Tahoe Asphalt, Inc., and
Tahoe Asphalt Materials Company,
LLC, vs. STPUD, Case No.
SC20090104, El Dorado Superior
Court
3:50 P.M. RECONVENED TO OPEN SESSION
AND MEETING ADJOURNMENT
4
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
Katy har , C er of-the oard
South Taho Public Utility District
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