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AP 06-18-09 • ~t t s~w~' • 1e30 Lu"Ty SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, June 18, 2009 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri , General Manager Paul Sciuto, Assistant General Mana er Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter jurisdiction of the District. Five-minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. PRESENTATION a. "Older Pump Stations - Keep'em Running" (Phil) Torney) 7. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Luther Pass Pump Station (LPPS) Genset Approve Proposal from Selected Pg. 73 Replacement Consultant to Provide Design (Ivo Bergsohn) Services for a Standby Power Generation Facility in Accordance with the District Request for Proposals Dated April 27, 2009 (A summary of proposals and recommendation will be provided at the Board meeting.) REGULAR BOARD MEETING AGENDA -JUNE 18, 2009 PAGE - 2 b. Snowshoe Thompson Ditch No. 1 / Continue Emergency Action Pg. 75 Millich Ditch Washout (Paul Sciuto) C. Payment of Claims Approve Payment in the Amount of Pg. 77 $877,709.31 8. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer / Claudio) C. Executive Committee (Mosbacher / Rise) d. Planning Committee (Mosbacher / Schafer) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken) 11. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken) a. Integrated Regional Water Management Plan & Proposition 84 b. City Water MOU C. Update on Grants/ Loans Programs 12. STAFF / ATTORNEY REPORTS (Discussions may take place; however, no action will be taken) a. California Budget Update (Dennis Cocking) b. Federal Legislative Update (Dennis Cocking) 13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetinas / Events 06/15/09 - Water and Wastewater Operations Committee Meeting Future Meetinas / Events 06/24/09 - Noon - Employee Recognition & Longevity Awards Event at District 06/29109 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 07/02/09 - 2:00 p.m. - STPUD Regular Board Meeting at District 07/03/09 - Independence Day Holiday (District Office Closed) 07/07/09 - 9:00 a.m. - Alpine County Supervisors Regular Board Meeting in Markleeville 07/08/09 - 9:00 a.m. - El Dorado County Water Agency Board Meeting in Shingle Springs 14. CLOSED SESSION (Closed Sessions are not open to the public) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Pg. 97 Existing Litigation re: Meyers Landfill Site: United States of America vs. Et Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of CA b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Pg. 99 Existing Litigation: Tahoe Asphalt, Inc. and Tahoe Asphalt Materials Company, LLC, vs. STPUD, Case No. SC20090104, El Dorado Superior Court REGULAR BOARD MEETING AGENDA - JUNE 18, 2009 PAGE - 3 15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, July 2, 2009, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Cleric of the Board with a copy of all written material presented at the meeting. 'Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability-related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. ~OJr ..r~.... Aya r` a r• 1 s 5 a• a CONSENT CALENDAR JUNE 18, 2009 ITEMS REQUESTED ACTION a. Polymer Contract Renewal Authorize One Year Renewal Option pg. 1 (Ross Johnson) of Polymer Contract with Polydyne Inc., in the Estimated Amount of $152,250 b. Temporary Help for Inspections Approve Contract with Substitute Pg. 3 (James Cullen) Personnel for Two Temporary Employees, in the Estimated Amount of $60,000 C. 2009-2010 Sodium Hypochlorite Supply Award Bid to the Lowest Respon- Pg. 5 (Randy Curtis) sive, Responsible Bidder, Sierra Chemical Co., in the Estimated Amount of $29,864.25 d. Annual Software Support Costs for Approve Payment to Maintenance Pg. 9 Computerized Maintenance Management Connection, Inc., for Software System Software Support in the Amount of $14,772.96 (Carol Swain) e. Annual Software Support Costs for Utility Billing Approve Payment to Springbrook Pg. 13 Software Software, Inc., for Software Support (Carol Swain) in the Amount of $17,822.04 f. Indian Creek Reservoir Oxygenation (1) Approve the Project Closeout Pg. 17 (Ivo Bergsohn) Agreement and Release of Claims for Underwater Resources, Inc., and (2) Authorize Staff to File a Notice of Completion with the Alpine County Clerk g. Arrowhead Well No. 3 Arsenic Treatment Facility Authorize an Increase to Purchase Pg. 25 (Ivo Bergosohn) Order P17219C to Carollo Engineers for Added Construction Support, in the Amount of $31,580 CONSENT CALENDAR -JUNE 18, 2009 PAGE - 2 h. Country Club Tank and Waterline Replacement (1) Approve Change Order No. 1 to Pg. 29 Sitework Crosno Construction, in the Amount (Julie Ryan) of $962.50; (2) Approve the Project Closeout Agreement and Release of of Claims for Crosno Construction; and (3) Authorize Staff to File a Notice of Completion with El Dorado County Clerk i. Resolutions for Department of Health Services Adopt Resolution No. 2864-09 and Pg. 39 Water Grants Resolution No. 2865-09 Approving (Lynn Nolan) Grant/Loan Funding for Arrowhead Well Arsenic Treatment and Water Conservation/Meter Installation Projects j. Twin Peaks Booster Station and Waterline Approve Task Order Amendment to Pg. 43 Replacement Carollo Engineers for Additional (Jim Hoggatt) Professional Services, in the Amount of $15,600 k. Lake Tahoe Boulevard 12-Inch Steel Waterline Approve Task Order to Carollo Pg. 47 Replacement Engineers to Furnish Plans and (Jim Hoggatt) Specs, in the Amount of $83,801 1. El Dorado County Erosion Control Project Authorize Staff to Pay Invoices Pg. 55 Reimbursement Received for Relocation or (Jim Hoggatt) Protection of District Facilities During Erosion Control Projects, in the Amount of $10,399.36 M. 2009 Materials Testing Services Approve Proposal from Construction Pg. 59 (Jim Hoggatt) Material Engineering to Provide a Material Testing Technician and Perform all Material Testing, in the Amount of $41,355 n. Regular Board Meeting Minutes: Approve Minutes Pg. 67 May 21, 2009 (Kathy Sharp) South Tahoe Public Utility District ■ 1274 Meadow Crest Drive ■ South Lake Tahoe, CA 96150 Phone 530.544.6474 - Facsimile 530.541.0614 - www.stpud.us General Manager Richard H. 5o" wuwwuo'°°'~a~ . Er»te Glsudio bouth Tahoe W James R. Jow PuRG Utility Pletri M'",'`~'~ 1275 Meadow Croat Drim • South Lake Tahoe • CA 96V Phone 53054 4-6474 • Fax 541-0e~ BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Ross Johnson, Manager of Plant Operations MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Polymer Contract Renewal REQUESTED BOARD ACTION: Authorize one year renewal option of polymer contract with Polydyne Inc., in the estimated amount of $152,250* DISCUSSION: Polymer is used as a dewatering aid in the biosolids handling process. Full- scale treatment plant testing of the three manufactured polymer products was completed in early 2007. Due to the time-consuming and disruptive nature of the process, bids were solicited for a one-year contract with four one-year renewal options. Polydyne Inc. has offered this second renewal term with no price increase (after a 11 % increase in 2008). Staff recommends renewal. *The total dollar amount is based upon an estimated usage quantity for the period of July 1, 2009, through June 30, 2010. The actual quantity may vary but unit prices remain firm. SCHEDULE: COSTS: $152,250 ACCOUNT NO: 1006-4755 BUDGETED AMOUNT REMAINING: $32,573(2009/10) ATTACHMENTS: None CONCURRENCE WITH REQUESTED ION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -1- C"n"i msnsgar Richsrd H. 5olW4 VWWt" ANN, 0 U t Ta o Ernie Glaudk~ E./ Jamas R. Jones PuHlc Utility Pletrict, VAID rim Eft MdM 1275 Meadow Cr+ PrIm • South Lake Tahoe • CA 9054 Fhone 554 544-6474 • Fmx 530 541-0614 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: James W. Cullen, Inspections Supervisor MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Temporary Help for Inspections REQUESTED BOARD ACTION: Approve contract with Substitute Personnel for two temporary employees, in the estimated amount of $60,000. DISCUSSION: These positions will assist staff in meeting the mandatory State requirement of reading existing water meters by locating and collecting meter box lids, cutting holes in lids, and installing insulation so that meters can be read. Work will be performed from approximately mid-June through mid-November. SCHEDULE: Hire upon Board approval of contract COSTS: $60,000 (estimated) ACCOUNT NO: 2038-4405 BUDGETED AMOUNT REMAINING: $23,792 (2008/09); $19,187 (2009/10) ATTACHMENTS: CONCURRENCE WITH REQUESTED A N: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -3- General Manager Richard H. 501" o Tahoe. JamEn* Clau" " r- 'W" Pluumilov UMV111111ty Diatrict M~I~~ IM l &ulow Crest DrIm • South Lake Tahoe • CA 96ZO Phone 530 544.6474 • F x S301541-06o BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Randy Curtis, Manger of Field Operations MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: 2009-2010 Sodium Hypochlorite Supply REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder, Sierra Chemical Co., in the estimated amount of $29,864.25*. DISCUSSION: Request for bids was sent to thirteen suppliers. Two suppliers responded and on June 9, 2009, bids were opened, with Sierra Chemical Co. being the low bid. *The total dollar amount is based upon an estimated quantity that the District will use in the coming fiscal year. The actual quantity and grand total may vary, but the unit prices are firm. SCHEDULE: July 1, 2009 through June 30, 2010 COSTS: $29,864.25 ACCOUNT NO: 2002-4755 BUDGETED AMOUNT REMAINING: $27,000 ATTACHMENTS: Bid results CONCURRENCE WITH REQUESTED A N: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -5- ,South Tahoe PRWl o Ott' IUtu A%stri at BID RESULTS - 619109 OPENING SODIUM HYPOCHLORITE DRUMS Bid # 09-10-04 term: 7/1109-6/30/10 estimated 500 drums $ 29,864.25 Sierra Chemical Co 37,500.00 Thatcher Company of California Genera! ManaW Richard H. 5ol" !5outh Tahoe DireitWlo Ernie Claudb Jame R. Jones PuHic Utility Ph5traict Mary Lou Moobacha- ~ [Meadow Cruet Drhne • a~auth Lake Tahoe • C.A 9180 Phone &W 544-6494 • Fax WO 541-OFi14 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Carol Swain, Information Systems Manager MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Annual Software Support Costs for Computerized Maintenance Management System Software. REQUESTED BOARD ACTION: Approve payment to Maintenance Connection, Inc. for software support in the amount of $14,772.96. DISCUSSION: The District's annual software support costs for the Computerized Maintenance Management System software application, which handles all maintenance work orders as well as assisting with asset management decisions, is 18% of the original software purchase price. The result of this formula is $14,772.96 for the fiscal year of 7/1/09 - 6/30/10. These services are needed for daily phone support to resolve issues and for updates to fix any problems that maybe encountered, as well as updates to the software. Staff requests that the Board approve renewal of the support contract with Maintenance Connection, Inc. for the upcoming fiscal year 2009-10. SCHEDULE: 7/1/09 - 6/30/10 COSTS: $14,772.96 ACCOUNT NO: 1037-6030 and 2037-6030 BUDGETED AMOUNT REMAINING: $97,265(2009/10) ATTACHMENTS: Invoice copy CONCURRENCE WITH REQUESTED A ION: CATEGORY: Sewer & Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -9- Maintenance Connection, Inc. Invoice 1477 Drew Avenue, Suite 103 DATE INVOICE # Davis, CA 95618 1/23/2009 7615 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 F Terms Net 30 Quantity Description Price Each Amount 1 One Year Platinum Level Support & Upgrade Renewal (July 2009 14,772.96 14,772.96 to July 2010) Thank you for your business. Billing Questlons:14888-6673434 x3 or bllling@malntenanceoonnectlon.com Total $14,772.96 Please remit to Maintenance Connection, Inc., 1477 Drew Avenue, Suite 103, Davis, CA 95618 -11- General Manwr Richard H. Sol" !5outh Tahoe DErectara ow jamm K. Emit CWAlo Public Utility Dotrict Dade Rh+s er 1275 Meadow Crest Drive • South take Tahoe • CA 961150 Phone 550 544-6474 • Fax 550 541-0614 BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Carol Swain, Information Systems Manager MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Annual Software Support Costs for Utility Billing Software REQUESTED BOARD ACTION: Approve payment to Springbrook Software, Inc., for software support in the amount of $17,822.04. DISCUSSION: The District's annual software support costs for the Utility Billing software application and its peripheral components is 20% of the original software purchase price, plus a 3% CPI factor added each year. The results of this formula is $17,822.04 for the fiscal year of 7/1/09 - 6/30/10. These services are needed for daily phone support to resolve issues and for updates to fix any problems that maybe encountered, as well as minor new releases. Staff requests that the Board approve renewal of the support contract with Springbrook Software, Inc. for the upcoming fiscal year 2009-10. SCHEDULE: 7/1/09 - 6/30/10 COSTS: $17,822.04 ACCOUNT NO: 1037-6030 and 2037-6030 BUDGETED AMOUNT REMAINING: $97,265 (2009/10) ATTACHMENTS: Invoice copy CONCURRENCE WITH REQUESTED A ION: CATEGORY: Sewer & Water GENERAL MANAGER: YES r NO CHIEF FINANCIAL OFFICER: YES NO -13- S rin brook / g 111 SW Fifth Ave., Suite 2900, Portland, OR 97204 r03/0212009 0011796 South Tahoe PUD 1275 Meadow Crest Drive South Tahoe, CA 96150 07/01/2009 Annual Software Maintenance: 7/i01/09 - 6/3012010: GIS Maintenance 723.25 723.25 Progress Maintenance: 5 User 788.82 788.82 Meter Interface Maintenance 723.25 723.25 UB Maintenance 10,101.42 10,101.42 Custom: Billing Register 11250 11250 Custom: Aging Report 112.50 112.50 Custom: Past Due Repot 11250 11250 App Server Maintenance 1,205.42 1,205.42 BI-Tech Maintenance 602.72 602.72 Central Cash Maintenance 2,651.93 2,651.93 Custom: CR Enter Window 157.50 157.50 Custom: Audio-tel Interface 417.73 417.73 Custom:UB Billing Export Maint 112.50 112.50 PLEASE DETACH BOTTOM PORTION & REMIT WITH YOUR PAYMENT For questions please contact us at 503.820.2200 or billinginquidesQsprbrk.com Customer Name: South Tahoe PUD Customer No: 002221 Account No: 0002221 07/01/2009 0011796 Please remit payment by the due date to: SPRINGBROOK SOFTWARE 111 SW FIFTH AVENUE SUITE 2900 TOTAL AMOUNT DUE: $17,822.04 PORTLAND, OR 97204 AMOUNT PAID: -15- General Manow Rk*orA H. 501" Dimcwm 5outh ism" R- Jorl oo PuUmilic. U.4tvillilty Dietrict ~„UV ~ 1275 Meadow Crust Drive • South Laken Tahoe * CA 96150 Phone 530 544-6474 # Fax 530 5141-tJM4 BOARD AGENDA ITEM 0 TO: Board of Directors FROM: No Bergsohn, Hydro-Geologist MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Indian Creek Reservoir (ICR) Oxygenation REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release of Claims for Underwater Resources Inc.; and (2) Authorize staff to file a Notice of Completion with the Alpine County Clerk. DISCUSSION: Staff has performed a final inspection of the project and has found that Underwater Resources, Inc. has met all contract requirements. Staff recommends approval of the project Closeout Agreement and Release of Claims and the filing of a Notice of Completion with the Alpine County Clerk. SCHEDULE: As soon as possible COSTS: $0.00 ACCOUNT NO: 1029-8605/ICTMDL BUDGETED AMOUNT REMAINING: $247,158 ATTACHMENTS: Closeout Agreement and Release of Claims, Notice of Completion. CONCURRENCE WITH REQUESTED ION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -17- CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of June 2009 by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Underwater Resources Inc., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of One Hundred Seventy-Three Thousand Seven Hundred Seventy-Eight Dollars and Thirty-Eight Cents ($173,778.38), contract amount, and the credit amount of One Thousand Two Hundred Seventy Dollars and Eighty-Four Cents (-$1,270.84) for said Contract Change Order No. 1, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated September 26, 2008 for Purchase Order No. P20765, DISTRICT project described as Indian Creek Reservoir Projects. B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order No. P20765 and shown in Payment Request No. 4, dated June 18, 2009. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P20765 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge UNDERWATER RESOURCES INC. and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated September 26, 2008 for Purchase Order No. P20765, DISTRICT project described as Indian Creek Reservoir Projects. B. Change Order No. 1 and as approved by the parties, pertaining to Purchase Order No. P20765 and shown in Payment Request No. 4 dated June 18, 2009. -19- 1 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P20765. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the Statutory lien period. 6. The presently retained amount is $ 8,625.38 Original Contract amount $173,778.38 Total Change Order Amount $ -1,270.84 Less: Amount Previously Paid $163,882.16 (Request Nos. 1 through 4) Retainage $ 8,625.38 BALANCE: $ -0- The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. P20765 after the execution of change orders, shall be as follows: Original Contract Price $173,778.38 Original Calendar Days 120 Total Adjusted Price $172,507.54 Total Adjusted Calendar Days 210 8. It is understood and agreed by the undersigneds that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." -20- 2 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission. or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. SOUTH TAHOE PUBLIC UTILITY DISTRICT By: RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED UNDERWATER RESOURCES, INC. By: THOMAS R. BELCHER, PRESIDENT DATED -21- 3 RECORDING REQUESTED BY: South Tahoe Public Utility District Attention: Heidi C. Baugh WHEN RECORDED MAIL TO: Heidi C. Baugh South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 SPACE ABOVE THIS LINE FOR RECORDER'S USE APN: Indian Creek Reservoir, Portions of Sections 3 and 4, Township 10 N., Range 20 E., M.D.M NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is SOUTH TAHOE PUBLIC UTILITY DISTRICT 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 5/29/2009. 8. The work of improvement completed is described as follows: Dive Services for Indian Creek Reservoir Oxygenation Project. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Underwater Resources, Inc. 10. The street address of said property is Indian Creek Reservoir, Portions of Sections 3 and 4, Township 10 N., Range 20 E., M.D.M. 11. The property on which said work of improvement was completed is in the City of Unincorporated area near Markleeville and Woodfords, County of Alpine, State of California, and is described as follows: As shown in Exhibit "A" attached hereto and made a part hereof, and commonly known as DATE: June 1818, 2009 ENr VERIFICATION FOR INDIVIDUAL OWNER: Ih~~~FI~~ ofowNERBOARD PRESIDENT I, the undersigned, declare under penalty of SAUth Tahoe P11h ow 1 1 i V District perjury under the laws of the State of California thaat I am the e owner r of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON-INDIVIDUAL OWNER: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Boar President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. June 18, 2009 at South Lake Tahoe, California DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER Mary Lou Mosbacher, Board President South Tahoe Public Utility District -22- Notice of Completion EXHIBIT "A" Notice of Completion Dive Services for Indian Creek Reservoir Oxygenation Project The work performed: Commercial diving services in underwater engineering and construction to complete two (2) projects at the Indian Creek Reservoir Recreation Site, Alpine County, CA. The first project entailed the installation of an in-reservoir oxygenation system. The second entailed the inspection, construction planning and replacement of two underwater hydraulic valve actuator lines (each line is approximately 250 feet (275 ft) in length and %Z-inch in diameter - to be verified in the field). The site of the work: in Indian Creek Reservoir (ICR); Portions of Sections 3 and 4, Township 10 N., Range 20 E., M.D.M. ICR is a 3,160 acre-foot capacity fresh water reservoir, located in the northeast portion of Alpine County, California. M M Notice of Completion Dive Services for Indian Creek Reservoir Oxygenation Project EXHIBIT "A" -23- o$s~~irss For A COM South Ta-hoe Public Utility Ph5trict 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401 Phone 530 544-6474 • Fax 530 541-0614 • www.stpud.us CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, Mary Lou Mosbacher. Date Approved: Certified by: Kathy Sharp, Clerk of the Board -24- General Msm4er Kkhsrd H. Sol" Ctaullo on" !5outh Tahoe Ernie J PuMic Utility Plotrict D& rim - Eft M& 1275 Meadow Cr+eat Dr Im • 55outh Lake Tahoe • CA 9615o Phone 5W 544-6474 • Fax 5W 541-0014 BOARD AGENDA ITEM 49 TO: Board of Directors FROM: No Bergsohn, Hydro-Geologist MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Arrowhead Well No. 3 Arsenic Treatment Facility REQUESTED BOARD ACTION: Authorize an increase to Purchase Order P1 7219C to Carollo Engineers for added construction support, in the amount of $31,580. DISCUSSION: In March 2008, the Board approved a proposal from Carollo Engineers (Carollo) for engineering final design, permitting support and construction support services for the Arrowhead Arsenic Treatment Facility project. Construction support services entailed developing responses to Contractor Requests for Information (RFIs) and final production of record drawings. As Carollo is the design engineer of record on the project, District staff has requested that Carollo also review a significant portion of the shop drawing submittals received from the Contractor. Because of this added engineering review, Carollo has expended the budgets originally allocated for preparing the Final Startup Protocol for submission to CDPH and generation of record as-built drawings. It is believed that the majority shop drawing reviews and RFIs for this project have been completed. However, a number of shop drawings and RFIs will likely need to be reviewed and developed through completion of the project. The budget increase includes additional funds to complete this anticipated work. Authorization of the requested increase will raise the contract ceiling to a total amount of $350,460. SCHEDULE: As soon as possible COSTS: $31,580 ACCOUNT NO: 2029-8864/ARSNIC BUDGETED AMOUNT REMAINING: $321,013 ATTACHMENTS: Contract Amendment for Construction Services, Carollo Engineers, June 3, 2009. -25- No Bergsohn June 18, 2009 Page 2 CONCURRENCE WITH REQUESTED ION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -26- Engineers... Working Wonders With Water" June 3, 2009 743313.12 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Attention: Mr. No Bergsohn Subject: Contract Amendment for Construction Services Dear Ivo: Per our discussion and your direction, we are requesting the additional funds described herein to complete the remaining construction services for completion of the Arrowhead Arsenic Treatment Project. Our original contract included reviewing RFis and change orders. We had 200 hours budgeted for this work with an associated budget of $32,950. Additionally, the District asked us to perform shop drawing review. As we discussed, when we negotiated the budget we had assumed that since the most technical submittals would be associated with the pre- purchased equipment from Severn Trent, we expected the District would be reviewing shop drawings from the general contractor, as has been the case on previous projects. As discussed, Carollo has utilized the original budget hours to also review shop drawings and agreed to notify the District if and when hours remaining in the construction services budget are low. To date Carollo Engineers has reviewed 78 shop drawing submittals from the general contractor and estimates a number of additional submittals and resubmittals as we have discussed. The table below contains the specific requests based upon the agreed upon budget. This request is based on the assumption that the District will review all remaining O&M manual submittals, the disinfection program submittals, and landscaping submittals. We also have not included time for on-site services at startup or inspection. If the District would like to have someone from Carollo on-site during start-up or inspection please let us know. Construction Service Anticipated Hours Cost Start-up Protocol 52 $8,390 Record Drawings 61 $8,980 Shop Drawings 100 $18,610 RFIs and PCOs 30 $5,600 Total Estimated Additional Budget Needed $41,580 Remaining Original Budget $10,000 Required Additional Funds $31,580 c Mr. No Bergsohn South Tahoe PUD June 2, 2009 Page 2 Based on our estimate of remaining work from your direction and accounting for our current remaining project balance of $10,000, we request an additional $31,580. Please feel free to contact me with any questions or comments regarding this letter. Sincerely, CAROLL ENGINEERS, P.C. Chris C eveland, P.E. cc: R. Gillette Y.. ~"q V7 X P'3. ~Pt pn. ~ - ?ksl f''kb~. ;a ~j~ fl~~ ~y x M Ganaral Manager Richard H. 5olbrig WftUm laudio ou 5th o e Erma C JumWR. Jones Mary LM M"Wdor Public Utility Pir7trict 175 Meadow Cnwt urine # &mth Lake Tahoe * CA WW Phone 530 544-6474 i Fax 8550 541-0614 BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Country Club Tank and Waterline Replacement Sitework REQUESTED BOARD ACTION: (1) Approve Change Order No. 1 to Crosno Construction, in the amount of $962.50; (2) Approve the Project Closeout Agreement and Release of Claims for Crosno Construction; and (3) Authorize staff to file a Notice of Completion with the El Dorado County Clerk. DISCUSSION: Change Order No. 1 addresses two work items that are beyond the scope of the Contract, one credit for cost-saving changes in work, and a change to the contract time. 1. After performing an adhesion testing on the pre-existing exterior coating at Forest Mountain Tank, it was found that the surface preparation requirements identified in the Contract Documents were more rigorous than was necessary to prepare the tank for re- coating. Staff modified the requirements, accordingly. This reduction in the level of effort for surface preparation for the tank exterior has resulted in a Lump Sum credit to the District in the amount <$7,550.00>. 2. Due to time constraints, the District opted to eliminate the cast-in-place anchor bolts from the previous contract for the tank foundation, and add epoxy bolts to this Contract for the bolted steel tank. The addition of epoxy bolts to the Contract was performed on a Lump Sum basis for an additional cost of $3,700.00. 3. During Construction it was established that a requirement for vacuum-testing the floor of the bolted steel tank after erection had been inadvertently omitted from the Contract Documents. This testing is necessary to inspect the tank floor for leaks after the bolts are tightened and prior to filling the tank. The vacuum test was performed on a Lump Sum basis for an additional cost of $4,812.50. -29- Julie Ryan June 18, 2009 Page 2 4. Due to delays in the erection of the tank, problems with the interior coating, and delays in leak testing the tank and performing punch-list items due to weather conditions, the Contractor could not complete the project within the Contract Time. Staff recommends that the Contract Time be extended by two-hundred thirty-three days (to May 28, 2009) to account for these delays. There is no cost impact associated with this time extension. Staff has performed a final inspection of the project and found that Crosno Construction has met all the contract requirements. Staff recommends approval of the project Closeout Agreement and Release of Claims, and the filing of a Notice of Completion with the El Dorado County Clerk. SCHEDULE: As soon as possible COSTS: <$7,550.00> FMCOAT; $8,512.50 CLUBTK ACCOUNT NO: 2029-8995; 2029-7063 BUDGETED AMOUNT REMAINING: $32,940; <$171,197> ATTACHMENTS: Change Order No.1, Closeout Agreement and Release of Claims, Notice of Completion CONCURRENCE WITH REQUESTED A ION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -30- CHANGE ORDER NUMBER 1 Project: Country Club Tank Replacement 804'e►-1151.,#S%st Contractor CROSNO CONSTRUCTION Urnm a5~ Date: June 18, 2009 PO # P20410 The Contract Shall Be Changed As Follows: A. Amend Pay Item 3, to include a credit for all labor, equipment, materials and subcontractor costs not expended preparing the surface of the exterior of Forest Mountain Tank for coating. The total savings for this item is <$7,550.00> as detailed in the Change Quotation #1 dated September 4, 2008 (attached). This item addresses in full the savings for the work modification requested by the District in Construction Memo #1, dated July 23, 2008. TOTAL FOR ITEM A IS <$7,550.00> TOTAL FOR CHANGE ORDER #1 IS A + B + C+ D = $962.50 k, .71 Original Contract $ 653,000.00 92 Previous Change Orders $ 0 0 Current Contract $ 653,000.00 92 THIS CHANGE ORDER $ 962.50 233 New Contract Total $ 653,962.50 1325 Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change In contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted In Individual description(s). Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By -31- 1 B. Add Pay Item 6, to include labor, equipment, materials and subcontractor costs necessary to install anchor bolts at the existing concrete ringwall foundation for the Country Club Tank. The total cost for this item is $3,700.00 as detailed in the Change Quotation #2, dated October 9, 2008 (attached). This item addresses in full the additional cost for the work requested by the District in Construction Memo #2, dated August 6, 2008. TOTAL FOR ITEM B IS $3,700.00 C. Amend Pay Item 5C to include all labor equipment, materials and subcontractor costs necessary to perform vacuum testing on the floor of Country Club Tank. The additional cost for this item is $4,812.50 as detailed in Change Quotation #3 (attached). This item addresses in full the additional cost for the work requested by the District in Construction Memorandum #5, dated October 8, 2008. TOTAL FOR ITEM C IS $4,812.50 D. Change the Contract Time, identified in Section 007200, Part 2.04, of the Contract Specifications, from ninety two (92) days to three-hundred twenty-five (325) days to account for delays in completing the erection of the tank, coating repairs, leak testing and weather. This is a no-cost change, with a net difference in cost for this item of $0. TOTAL FOR ITEM D IS $0.00 TOTAL FOR CHANGE ORDER #1 IS A + B + C + D = $962.50. -32- 2 CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of 2009 by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Crosno Construction Inc., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of Six Hundred Fifty-Three Thousand Dollars ($653,000.00), contract amount, and the sum of Nine Hundred Sixty-Two Dollars and Fifty Cents ($962.50) for said Contract Change Order No. 1, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated June 26, 2008 for Purchase Order No. P20410, DISTRICT project described as Country Club Tank Replacement. B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order No. P20410, and shown in Payment Request No. 6, dated June 18, 2009. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P20410 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge CROSNO CONSTRUCTION INC., and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated June 26, 2008 for Purchase Order No. P20410, DISTRICT project described as Country Club Tank Replacement. B. Change Order No. 1 as approved by the parties, pertaining to Purchase Order No. P20410 and shown in Payment Request No. 6 dated June 18, 2009. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P20410. COUNTRY CLUB TANK REPLACEMENT -33- -1 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the Statutory lien period. 6. The presently retained amount is $ 32,698.12 Original Contract amount $653,000.00 Total Change Order Amount $ 962.50 Less: Amount Previously Paid $621,264.38 (Request Nos. 1 through 6) Retainage $ 32,698.12 BALANCE: $ -0- The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained 1 amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. P20410 after the execution of change orders, shall be as follows: Original Contract Price $653,000.00 Original Calendar Days 92 Total Adjusted Price $653,962.50 Total Adjusted Calendar Days 325 8. It is understood and agreed by the undersigneds that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the- parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. COUNTRY CLUB TANK REPLACEMENT -34- _2 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. SOUTH TAHOE PUBLIC UTILITY DISTRICT By: RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED CROSNO CONSTRUCTION INC. By: WADE CROSNO, PRESIDENT DATED COUNTRY CLUB TANK REPLACEMENT -35 _3 RECORDING REQUESTED BY: South Tahoe Public Utility District Attention: Heidi C. Baugh WHEN RECORDED MAIL TO: Heidi Donovan South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 SPACE ABOVE THIS UNE FOR RECORDERS USE APN: 34-771-01/02/04 & 33-565-14 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is SOUTH TAHOE PUBLIC UTILITY DISTRICT 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 5/28/2009. 8. The work of improvement completed is described as follows: Country Club Tank Replacement Project. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Crosno Construction Inc. 10. The street address of said property is 1705 Skyline @ Crystal Air Drive. 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe County of El Dorado, State of California, and is described as follows: As shown in Exhibit "A" attached hereto and made a part hereof, and commonly known as DATE: June 18, 2009A7UE,Q~yp~ HKT L1"IUJI~KGEI"0 sident VERIFICATION FOR INDIVIDUAL OWNER: SO u 0 - u I 1C U 1 1 t 1 strl Ct I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON-INDIVIDUAL OWNER: 5011TH TAHOF 21161 Ir UTILITY DISTRICT I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. 6/18/09 at South Lake Tahoe, California DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER MARY LOU MOSBACHER, Board President South Tahoe Public Utility District -36- Notice of Completion EXHIBIT "A" Notice of Completion Country Club Tank Replacement Project The site of the work is located (1) in the Country Club Highlands Neighborhood near South Lake Tahoe in the County of El Dorado, between 1695 and 1705 Skyline Drive, and (2) in the Tahoe Paradise Neighborhood, above Forest Mountain Drive. The work to be performed consists of fabrication, erection, lining and coating of a 345,000 gallon steel tank, with appurtenances, at the Country Club Tank Site, and exterior surface preparation and re-coating of the existing Forest Mountain Tank. The tank foundation at the Country Club Site will be constructed by others. /N Notice of Completion Country Club Tank Replacement EXHIBIT "A" -37- Ss~~,oss For A Cofi !e+ ~o South Tahoe Public Utility district 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401 Phone 530 544-6474 • Fax 530 541-0614 • www.stpud.us CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, Mary Lou Mosbacher. Date Approved: Certified by: Kathy Sharp, Clerk of the Board -38- Gawsi MAnaw Richard H. 5ol" Directom 5outh Tahoe Emit Clwdiu JAmas R. Jon" Public Utility Dotrict msry`°un" Edo $dyhr 2M Meadow Crest DrIm * South Lake Tahoe a CA 96150 Phone 5W 544-6474 * Fm 530 541-0614 BOARD AGENDA ITEM 41 TO: Board of Directors FROM: Lynn Nolan, Grants Coordinator MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Resolutions for Department of Health Services Water Grants REQUESTED BOARD ACTION: Adopt Resolution No. 2864-09 and Resolution No. 2865-09 approving grant/loan funding for Arrowhead Well Arsenic Treatment and Water Conservation/Meter Installation projects. DISCUSSION: STPUD was approved for two projects for American Reinvestment and Recovery Act (ARRA) funds from the California Department of Health Services State Revolving Loan Fund. The first project is the Arrowhead Well Arsenic Treatment project and the state approved $515,300 in grant funds and $515,300 in loan funds. The second project is Water Conservation/Water Metering and the state approved $4,387,500 in grant funding for this project that consists of installing approximately 1200 water meters in low income communities, as well as performing water surveys for these households to replace leaking water fixtures. In order to qualify for these funds, a full application must be submitted with the approval of the Board. SCHEDULE: Final applications will be submitted by June 30, 2009. COSTS: No costs associated with this item. ACCOUNT NO: NA BUDGETED AMOUNT REMAINING: NA ATTACHMENTS: Resolution No. 2864-09 - Arrowhead Arsenic Treatment and Resolution No. 2865-09 - Water Conservation/Water Metering. CONCURRENCE WITH REQUESTED ION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -39- 1 RESOLUTION NO. 2864-09 2 A RESOLUTION OF THE BOARD OF DIRECTORS OF 3 THE SOUTH TAHOE PUBLIC UTILITY DISTRICT APPROVING APPLICATION SUBMISSION TO THE STATE DEPARTMENT OF 4 PUBLIC HEALTH FOR ARRA FUNDING FOR THE ARROWHEAD ARSENIC TREATMENT PROJECT 5 6 WHEREAS, the South Tahoe Public Utility District (STPUD) has the authority to 7 construct, operate, and maintain the Arrowhead Well ; and 8 WHEREAS, the South Tahoe Public Utility District desires to enhance the 9 provision and protection of the drinking water supplied to the consumers of Arrowhead 10 Well, therefore; 11 BE IT RESOLVED by the STPUD Board of Directors that, pursuant and subject 12 to all of the terms and provisions of the American Recovery and Reinvestment Act 13 (ARRA) and amendments thereto, application be made to the State of California 14 Department of Public Health for funding; and 15 BE IT FURTHER RESOLVED that the President of the Board of Directors of said 16 STPUD is hereby authorized and directed to cause the necessary data to be prepared 17 and application to be signed and filed with the State of California Department of Public 18 Health. 19 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 20 Resolution was duly adopted and passed by the Board of Directors of the South Tahoe 21 Public Utility District at a regularly scheduled meeting held on the 18th day of 22 June, 2009, by the following vote: 23 AYES: 24 NOES: 25 ABSENT: 26 Mary Lou Mosbacher, Board President 27 South Tahoe Public Utility District 28 ATTEST: 29 30 Kathy Sharp, Clerk of the Board -41- 1 RESOLUTION NO. 2865-09 2 A RESOLUTION OF THE BOARD OF DIRECTORS OF 3 THE SOUTH TAHOE PUBLIC UTILITY DISTRICT APPROVING APPLICATION SUBMISSION TO THE STATE DEPARTMENT OF 4 PUBLIC HEALTH FOR ARRA FUNDING FOR THE WATER CONSERVATION/WATER METERING PROJECT 5 6 WHEREAS, the South Tahoe Public Utility District (STPUD) has the authority to 7 construct, operate, and/or maintain a water conservation program and water meter 8 installation; and 9 WHEREAS, the South Tahoe Public Utility District desires to enhance the 10 provision and protection of the drinking water supplied to the consumers of STPUD, 11 therefore; 12 BE IT RESOLVED by the STPUD Board of Directors that, pursuant and subject 13 to all of the terms and provisions of the American Recovery and Reinvestment Act 14 (ARRA) and amendments thereto, application be made to the State of California 15 Department of Public Health for funding; and 16 BE IT FURTHER RESOLVED that the President of the Board of Directors of said 17 STPUD is hereby authorized and directed to cause the necessary data to be prepared 18 and application to be signed and filed with the State of California Department of Public 19 Health. 20 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 21 Resolution was duly adopted and passed by the Board of Directors of the South Tahoe 22 Public Utility District at a regularly scheduled meeting held on the 18th day of 23 June, 2009, by the following vote: 24 AYES: 25 NOES: 26 ABSENT: 27 Mary Lou Mosbacher, Board President 28 South Tahoe Public Utility District ATTEST: 29 30 Kathy Sharp, Clerk of the Board -42- General ManA w Richard H. Sol" DiweCtt►rru 5outh Tahoe Erma ClaWla .oMm K. Janes Public Utility Diotrkict ' ry`°" owe e IM Mostiam Crest DrIw • South Lake Tahoe a CA 90150 Mons 530 544-0474v Fox 5W 541-0614 BOARD AGENDA ITEM 4j TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Twin Peaks Booster Station and Waterline Replacement REQUESTED BOARD ACTION: Approve Task Order amendment to Carollo Engineers for additional professional services, in the amount of $15,600. DISCUSSION: Carollo's original Task Order was to provide one set of reproducible project plans and specs for the above project. The project plans and specs were to large, at that time, to have them reproduced locally. Staff requested that Carollo furnish approximately 100 sets for bidding and construction for the project. SCHEDULE: As soon as possible COSTS: $15,600 ACCOUNT NO: 2029-7070/TPBSTR BUDGETED AMOUNT REMAINING: <$2,882> ATTACHMENTS: Carollo request letter dated May 19, 2009 CONCURRENCE WITH REQUESTED AVON: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -43- C~PWAM 910% Engineers... Working Wonders With Water" May 19, 2009 , Project No. 7979A.10 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Attention: Mr. Jim Hoggatt Subject: Twin Peaks Booster Station and Waterline Replacement Project Additional Budget Request Dear Jim: At the request of the South Tahoe Public Utility District (STPUD), Carollo Engineers (Carollo) was asked to provide printing and support services for the bid specifications for the Twin Peaks Booster Pump Station (Project) project. These services were not part of the original scope of services under Purchase Order No. P19972. This letter requests an increase in the Project budget of $15,600 to cover the expenses of printing and shipping the approximately 100 sets of Project specifications to STPUD during the bidding process. This includes both outside services and in-house coordination expenses. These expenses have already been invoiced and paid by the STPUD and background information was provided with the invoiced costs. If necessary, we can provide additional copies of this information at your request. Should you have any questions and/or require additional information, please contact us at your earliest convenience. Sincerely, CAROLLO ENGINEERS, P.C. Tim F. Taylor, PE Associate TFT:tft 2500 Venture Oaks Way, Suite 320. Sacramento, California 95833 P. 916.565.4888 F 916.565.4880 STPUD Later doc caroft cef17 -45- General MAnaw Kichard H. Sol" Wea" Jmwo !5oh ut Erma Tahoe James R. ~onee► PuHic Utility Patr~ict " DOW Rift 1M Moselow Qis4 Drim • South Lake Tahoe + CA SOW Mons 530 544-6474 • laic 530 541-0614 BOARD AGENDA ITEM 4k TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Lake Tahoe Blvd 12-inch Steel Waterline Replacement REQUESTED BOARD ACTION: Approve Task Order to Carollo Engineers to furnish plans and specs, in the amount of $83,801. DISCUSSION: Staff request Carollo Engineers provide final plans and specs for replacing the existing 12-inch steel water main in Lake Tahoe Blvd from Industrial Way to Saw Mill Pond. This is the second and final phase of the Twin Peaks Booster Station. The District has experienced quite a few leaks over the years on this stretch of pipe line. SCHEDULE: As soon as possible COSTS: $83,801 ACCOUNT NO: 2029-7070/TPBSTR BUDGETED AMOUNT REMAINING: <$2,882> ATTACHMENTS: Carollo Task Order CONCURRENCE WITH REQUESTED A ION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -47- TASK ORDER NO. 003 SOUTH TAHOE PUBLIC UTILITY DISTRICT OWNER AND CAROLLO ENGINEERS, A Professional Corporation ENGINEER This Task Order is issued by the OWNER and accepted by ENGINEER pursuant to the mutual promises, covenants and conditions contained in the Master Agreement between the above named parties dated the 3nd day of May, 2007, in connection with: Lake Tahoe Blvd. 12-inch Steel Waterline Replacement Project (Project) PURPOSE The purpose of this Task Order is to provide additional professional services that include the final development of construction documents for the 12-inch waterline replacement within Lake Tahoe Blvd. To facilitate alternatives allowing construction within the same trench and/or trenchless technologies, it was determined during the design development that the original project be re-scoped to split the effort into two bid packages. This scope is intended to define the effort necessary to complete the second bid package from approximately 50 percent complete to final bid documents. These services include support to the District to complete the environmental and permitting processes for the Project. District staff will complete the major portion of the environmental and permitting. ENGINEER'S SERVICES SCOPE OF SERVICES TASK 1 - UTILITY COORDINATION Task 1.1 - Contact Utility Companies. The ENGINEER will identify and contact the utility companies within the pipeline corridor and provide the plan and profile sheets to the utilities for confirmation of existing utilities. Task 1.2 - Coordinate Design with Utility Companies. The ENGINEER will coordinate the design of the waterline replacement with the utility companies to identify and potential conflicts and utility relocations as required. CAData1STPUD1Twin Peaks\Conlractsk7979A.10 Carollo Task Order No 003.doc Page 1 of 4 -49- TASK 2 - DEVELOP PLANS AND SPECIFICATIONS Task 2.1 - Prepare Plans and Specifications. The construction plans and specifications will be developed under this task. The plans and specifications will include the ability for the District to bid three different construction methods of replacing the existing 12-inch waterline as described below: • Remove and Replace. This scenario will include the option of removing the existing 12-inch waterline and replacing with a 12-inch waterline in the same trench. The two pipe materials that will be allowed are ductile iron pipe (DIP) and polyvinylchloride (PVC) pipe. The entire pipeline will be fully restrained. • Cured-in-Place. This scenario will include the option of lining the existing 12-inch waterline with a cured-in-place liner and then cured by either steam or ultra-violet light. • Pipe Bursting. This scenario will include the option of the contractor cutting the existing steel waterline and then bursting the pipe to pull in a 12-inch waterline. The pipe material that will be allowed under this option is butt fusion welded PVC pipe. The ENGINEER will also look into the applicability of DIP for this application. Task 2.2 - Prepare 90% Plans, Specifications and Estimate (PS&E). The ENGINEER will provide, to the District, six (6) copies of 90% plans, specifications and cost estimate for review. The ENGINEER will provide five (5) half size and one (1) full size set of plans. Task 2.3 - Assist District to Obtain Permits. The ENGINEER will assist the District in obtaining the necessary permits required for construction, operations and maintenance of the Project components. The District will apply for the permits and the ENGINEER will provide technical support for the permits. Task 2.4 - Provide FINAL Plans, Specifications and Estimate (PS&E). The ENGINEER will provide, to the District, six (6) copies of the FINAL (Bid ready) plans, specifications and cost estimate. The ENGINEER will provide five (5) half size and one (1) full size set of plans, one camera ready set of specifications and the FINAL estimate. The FINAL documents will include: • Construction specifications for all work undertaken on the project. • All plans and specifications will be in accordance with the latest DISTRICT standards. Detailed engineer's estimates for the project. • Final specifications will be written in Microsoft Word 2000 or later as specified by DISTRICT with copies provided to DISTRICT on CD recordable compact discs. • Electronic versions of the drawings in AutoCAD 2006 or later. • All spreadsheets provided to DISTRICT will be on Microsoft Excel 2000 or later as specified by DISTRICT. • Printing of construction drawings and specifications for bidding purposes will be accomplished by the District. C:\Data\STPUD\Twin Peaks\Contracts\7979A.10 Cardlo Task Order No 003.doc Page 2 of 4 -50- TASK 3 - ENGINEERING SERVICES DURING CONSTRUCTION Task 3.1- Bidding Assistance. ENGINEER shall provide assistance to DISTRICT during construction bidding to include attending the mandatory pre-bid meeting, answering prospective bidders' questions, providing bid addenda as needed, and assisting DISTRICT in reviewing the bids for completeness and accuracy. Task 3.2 - Review Shop Drawings. ENGINEER shall review and approve shop drawings submitted by contractor. Task 3.3 - Review and Answer RF/s. ENGINEER shall review and answer contractor submitted requests for information. Task 3.4 - Assist in Preparation of Change Orders. ENGINEER shall assist DISTRICT construction management staff with preparation and review of construction change orders as required. Task 3.5 - Prepare Cost Estimates for Extra Work. ENGINEER shall prepare and review cost estimates for extra work items as required Task 3.6 - Construction Meetings. ENGINEER shall attend and participate in construction progress meetings when requested by DISTRICT. It is assumed that the ENGINEER will attend two (2) construction meetings for budgeting purposes. Task 3.7 - Prepare Record Drawings. ENGINEER shall prepare record drawings based on the contractor's redlined markups of the contract document. ENGINEER shall submit record drawings with all approved changes delineated and highlighted with a revision cloud, revision number, and revision date in the revision block on all affected plan sheets. TASK 4 - PROJECT MANAGEMENT Task 4.1 - Coordination. ENGINEER will coordinate with DISTRICT staff and project team to ensure efficient transfer of project information. Task 4.2 - Project Management. ENGINEER will perform the overall project management of the Project following ENGINEER's typical procedures for resource allocation, scheduling of work, quality management, and invoicing. TIME OF PERFORMANCE The estimated time of completion for this Task Order No. 003 is one hundred twenty (120) days from notice to proceed for Tasks 1 and 2, and Tasks 3 and 4 will be complete by December 31, 2010 after completion of construction. PAYMENT Payment shall be per Exhibit "A". CADats%STPU1ATwin PeakstContractsV979A.10 Carollo Task Order No 003.doc Page 3 of 4 -51- EFFECTIVE DATE This Task Order No. 003 is effective as of the day of , 2009. IN WITNESS WHEREOF, duly authorized representatives of the OWNER and of the ENGINEER have executed this Task Order No. 003 evidencing its issuance by OWNER and acceptance by ENGINEER. CAROLLO ENGINEERS, OWNER A Professional Corporation Accepted this day of 2009 By: By: Partner Officer By: Partner C:\Data\STPUD\Twln Peaks\ContrWs\7979A.10 Carollo Task Order No 003.doc Page 4 of 4 -52- EXHIBIT A ESTIMATED ENGINEERING HOURS AND COSTS South Tahoe Public Utility District Twin Psalm Waterline Replacement Protect TASK TASK 1 - UTIUTY COORDINATION 1 1 Contact Utility Companies 1.2 Coordinate Design with May Companies TASK 3 • ENGINEERING SERVICES DURING CONSTRUCTION 3.1 Bidding Assistanos 3.2 Review Shop Drawings 3.3 Review and Answer RFIs 3.4 Assist I Preparation of Change Orders 3.5 Prepare Cost Estimates for Extra Work 3.6 Construction Meetings 3.7 Prepare Record Drawings TASK 4. PROJECT MANAGEMENT 4.1 Coordination 42 Project Management Column Task 1 Total Hours Task 1 Total Budget TASK 2 - DEVELOP PLANS AND SPECIFICATIONS 2.1 I Prepare Plans and Specifications 2.4 90% Plans, Specifications and Estimate (PS&E) 2.SJAssist District to Obtain Permits 2.4 I Provide FINAL Plans, Specifications and Estimate (PS&E) Task 2 Total Hours Task 2 Total Budget Task 3 Total Hours Task 3 Total Budget Task 4 Total Hours Task 4 Total Budget TOTALS Labor Hours Costs CAROUO $210 *127 *127 8140 jab 1 [ 2 [ 3 [ 4 [ O 4 0 0 4 2 12 0 0 0 2 16 0 0 4 *420 32,032 80 80 8352 16 80 0 80 18 a 24 0 40 a 4 16 0 a 0 4 40 0 40 18 32 180 0 168 40 86,720 *20,320 $0 823,520 *3,520 2 4 0 4 2 o 8 0 0 1 o 8 0 4 1 2 4 0 4 1 O 4 0 0 1 4 18 0 0 1 2 18 0 16 0 10 60 0 28 7 82,100 *7,620 $0 *3,920 8616 6 4 0 0 4 8 4 0 0 4 16 8 0 0 a $3,380 $1.016 $0 $0 $704 60 [ 244 [ 0 1 196 [ 59 812,500 830.988 $0 327,440 *6,192 Subtotals Hours Budget [ 6 7 e $eeo 14 81,944 22 $2,900 192 $28,128 80 *11,032 26 $3,992 100 812,928 400 $54,090 12 81,664 9 *1,104 13 $1,884 11 $1,576 e *596 21 82,980 34 34,892 105 $14,260 18 *2,540 16 82,540 32 559 35,080 $76,220 PECE 39.50 8 376 8133 8210 81,824 $780 $288 3950 83,300 8114 see 8124 8105 848 8200 *323 81,060 8152 1152 $5,310 OTHER DIRECT COSTS Subconsultants Auerbach Slantec Subtotals Survey Geotech 9 1 10 1 13 so 80 so so so so so 80 so $2 80 30 so so so so so so so s6 so $0 80 $0 $0 10 $0 80 8200 $1,190 30 80 *0 30 $0 3100 *0 80 $0 $0 $0 850 $0 so so so s0 50 s0 Sub - contractor Mine, Costa Trawl and Printing 10.0% 14 [ 15 I 18 $0 350 *0 s0 350 30 to $100 80 *0 $200 $0 $0 *200 8132 *0 $0 $0 80 *100 $0 80 8500 *130 $0 8132 $0 *0 $0 $0 *0 $0 80 80 $0 81,056 3200 $0 80 8150 $0 $0 $950 $1,320 COST SUMMARY Total ODCs 17 $126 8183 *309 *2,024 *1,092 8286 81,050 $4,432 $248 *a8 *124 $105 $48 *1,256 3523 82,356 $252 3202 $454 17,561 Total 18 $988 $2,127 83,109 $28,152 812.124 84,258 313,978 358,512 31,910 31,190 31,788 31,681 3644 $4,216 *5215 *16,646 $2,792 32,742 15,534 *83,301 Genera! WnAW Richard H..1aolbHq CJirecttrr uth Tahoe Er"W Claudio !5o ~ Jamft ey K. Jon" PMUH11100. uUtillity LD16tvirilout PAW Klee 127'5 Meadow Crept Ptim • South Late Tahoe • CA 96150 Phone 530 544-C3474 • Fox 530 541-0614 BOARD AGENDA ITEM 41 TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: El Dorado County Erosion Control Project Reimbursement REQUESTED BOARD ACTION: Authorize staff to pay invoices received for relocation or protection of District facilities during erosion control projects, in the amount of $10,399.36. DISCUSSION: District staff received two invoices from El Dorado County for relocation or protection of our water and sewer facilities for the following erosion control projects: (1) Apalachee Phase 313, in the amount of $2,351.36, for adjusting a sanitary sewer manhole and clean out to grade. (2) Angora 3 Erosion Control, in the amount of $8,048.00, is for concrete encasing water mains and adjusting manhole covers to grade. SCHEDULE: As soon as possible COSTS: $10,399.36 ACCOUNT NO: 1001-6043 and 2001-6043 BUDGETED AMOUNT REMAINING: $12,949; $156,652 ATTACHMENTS: El Dorado County Invoices. CONCURRENCE WITH REQUESTED A ION: CATEGORY: Sewer & Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -55- COUNTY OF EL DORADO DEPARTMENT OF TRANSPORTATION 00 MAINTENANCE DIVISION Do a~ 2441 Neadington Road t 2860 MAIN OFFICE: oz Fairlane Court Placerville CA 95667 Placerville %y D rville CA e CA W 95867 ) Phone: (530) 6424909 Phone: (530) 621.5900 Fax: (530) 642-9236 Fax: (530) 626-0367 f February 4, 2009 South Tahoe Public Utility District A~C /,k7 Attention: Jim Hoggatt \ 1275 Meadow Crest Drive 1 \ South Lake Tahoe, CA 96150 S : Angora 3 E)osion Control [ ject (95160/64) Please find our invoice listed below for charges in the amount of $8,048.00 relating to the construction of the above refers project. INVOICE 094 o0 WO 95164 (Schedule 1)6 Pay Estimate # I V & C Conn Onl-0100/2008 , ~C3 Line Item #28 - R13tttto SMH 6e $ 600.00 Line Item #29 - Concrft Enos a itt /L ~Q~ 1,800.00 I Sub-total ,1 iVt $ 2,400.00 WO 95 1 60/95 1 64 (Sdwdtdo 1 & 2) 1 Pay Estimate #2 V & C C1 111-09/20/2008 Line Item #29 - Cone" 8umoomt $ 600.00 Line Item #67 - Warp Cart at t 011ty Cover 250.00 Line Item #99 - Rotate SW 300.00 Line Item # 100 - Cot omo 6hosament 2,700.00 Sub-total $ 3,850.00 WO 95160 (Schedule 2) Pay Estimate-Semi-Final V &C Coast, 09/21-10/31/2008 Line Item # 100 - Conerft Ftcasement $ 1,800.00 Sub-total $ 1,800.00 TOTAL CHARGES ON PAY ESTIMATES $ 8,050.00 Reverse 07/08 Cantu $twharp from Inv. 08-2 Project 95151 (All contract surcha lm wom eliminated) (2.00) TOTAL. AMOUNT DUE WO# 95160/64 $ 8,048.00 PAYMMT IS DUE 30 DAYS FROM DATE OF INVOICE. t -57- c~ eA6. 'fr l-o H~ COUNTY OF EL DORADO DEPARTMENT OF TRANSPORTATION 140 MAINTENANCE DIVISION JAMES W. WARE, P.E. MAIN OFFICE: °0 2441 Headington Road Interim Director of Transportation 2850 Fairlane Court Q 0 - Placerville CA 95667 Placerville CA 96667 i Z W i Phone: (530) 642-4909 Phone: (530) 621.5900 ~r o d Fax: (530) 642.9238 -7 Fax: (530) 526-0367 a0 T ,f,oa~ J February 4, 2009 South Tahoe Public Utility District , Attention: Jim Hoggatt G 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: Apalachee Phase 3B Erosion Control Project (95183) Please find our invoice listed below for charges in the amount of $2,351.36 relating to construction of the above referenced project. INVOICE 09-4 16 WO 95183 0` Pay Estimate #3 Herback General Eng. 08/16-09/15/2008 ~0 Line Item #21 - Adjust SMH to Grade $ 1,851.36 Sub-total $ 1,851.36 Pay Estimate #4 Herback General Eng. 09/16-10/10/2008 Contract Change Orders - #06 SCO & WV Adjustments: $ 500.00 Sewer Clean Out (SCO) NB Jicarilla Dr. Water Valve (WV) SB Jicarilla Dr. Sub-total $ 500.00 J TOTAL AMOUNT DUE WON 95183 $ 2,351.36 PAYMENT IS DUE 30 DAYS FROM DATE OF INVOIC . I have also attached the Retention Release Pay Estimate from Herback General Engineering (for reference) as all retention has been paid/released. Please remit payment to: El Dorado County Department of Transportation Attn: Jenny Hassler t~1o~ v '4 2850 Fairlane Court lµ Placerville CA 95667 If you require additional information, please contact me at (530) 621-5917 or Oy e-mail at ihassler6&,co.et-dorad0.ca.us -58- General MatiAW Richard H aof" Tahoe Directo m u t Erie Claudio .3*mWR..Jonds Public Utility Dotrict 0.00 Ithm X1'5 Meadow Crest Prim • &outh Lake Tahoe • CA 96150 Phone 530 544-6474 * Fax 5W 541-0614 BOARD AGENDA ITEM 4m TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: 2009 Materials Testing Services REQUESTED BOARD ACTION: Approve proposal from Construction Material Engineering to provide a material testing technician and perform all material testing, in the amount of $41,355. DISCUSSION: Staff requested Construction Material Engineering, formally STANTEC, to furnish materials testing technician on a limited bases and laboratory materials testing for the 2009 construction season. The 165 hours for the material testing technician is for supplementing District staff efforts for the inspection on asphalt paving and concrete. The material test will consist of testing concrete cylinder, asphalt content and gradation, and compaction curves. The District does not have the capabilities of performing these tests. SCHEDULE: As soon as possible COSTS: $41,355 ACCOUNT NO: Varies BUDGETED AMOUNT REMAINING: ATTACHMENTS: Construction Materials Engineers proposal CONCURRENCE WITH REQUESTED A N: CATEGORY: Sewer & Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -59- E CONSTRUCTION MATERIALS ENGINEERS INC. 6980 Sierra Center Parkway, Suite 9 Reno, W 89511 June 3, 2009 Mr. Jim Hoggett SOUTH TAHOE PUBLIC UTILITY DISTRI 1275 Meadows Crest Drive South Lake Tahoe, CA 96150 RE: Materials Testing Services Dear Mr. Hoggatt: Construction Materials Engineers, Inc. is pleased to provide a cost proposal to provide a material testing technician and laboratory testing on various projects during the 2009 construction season. The following are descriptions of our typical services. Material Testing Services For many years, CME has provided Quality Control and Quality Assurance programs for monitoring materials production and testing. We have met the requirements of federal, state and local agencies for quality control and quality assurance monitoring and documentation. CME maintains one of the largest materials testing laboratories in the area. We are accredited by the American Association of State Highway and Transportation Officials (AASHTO) and the Cement and Concrete Reference Laboratory (CCRL) and continue to participate in their proficiency sample testing and accreditation programs. Our laboratory is currently certified for the testing of asphalt, soils, and concrete. CME also complies with ASTM E329 and ASTM D3666 for tests of concrete, steel and bituminous materials; ASTM D3740 and ASTM E543 for testing and inspection of soils, rock and non-destructive; and ASTM E548 for all work not in connection with concrete, steel, bituminous materials, or non-destructive tests. Rapid turnaround of materials testing has always been a priority at CME. Without timely and accurate laboratory test results, field operations can be delayed. CME has maintained a solid reputation for quick laboratory turnaround. Most test results are computerized with a 24-hour turnaround. Regularly, when material testing must be expedited, test results can be obtained within a few hours. Computerized results allow for quick calculation and retrieval of results for most testing done in our laboratory. Results are reviewed by a Registered Professional Engineer for accuracy and compliance with the applicable specifications prior to release. Results are often emailed or faxed immediately after completing the test. Our laboratory and field testing technicians are certified under the Nevada Alliance for Quality Transportation Construction (NAQTC) criteria for asphalt, soils, aggregate, and soil density. Additionally, our testers are ACI certified for both laboratory and field testing. office 775-851-82051 fax 775-851-8593 1 www.cme-corp.com 60 -61- Mr. Jim Hoggatt SOUTH TAHOE PUBLIC UTILITY DISTRICT June 3, 2009 Page 2 It Is understood that this cost proposal is to be based on providing a material testing technician for an estimated 165 hours. The following is our estimate based on this information: Material Testing Technician -165 hours $16,830.00 Vehicle - Estimated 5,000 miles 0.5051mile 2,525.00 Testing Equipment Nuclear gauge, concrete equipment) No Charge Laboratory Testing 22,000.00 Estimated Fee" $41,355.00 *All labor rates based on prevailing wages. Attached is our fee schedule for field personnel and laboratory testing. We look forward to the opportunity to work with you this year. If you have any questions or require further Information, please do not hesitate to call. Sincerely, CONST CTION MATERIALS ENGINEERS, INC. Jus g P ct Man ger JMc me-cor .c vl (7 ) 772-0658 Martin N. Crew, P President mcrewftme-corp.com cell: (775) 720-4785 JVL:MNC:jwl Enclosures v:~pro~raGonvNnor propo.a.~ane~2oo91s~d_~.~«,M:_~.s~oMyu~►er oe.oso9.aoc -62- CONSTRUCTION MATERIALS ENGINEERS INC. June 3.2009 STANDARD FEE SCHEDULE INSPECTION AND MATERIALS TESTING SERVICES SOUTH TAHOE (+UBW UTILITY DISTRICT PERSONNEL BILLING RATES Geotechnical Engineer $157.00 per hour Field Geologist 122.00 per hour Technician Regular 102.00 per hour Technician Overtime 133.00 per hour Project Manager 150.00 per hour Word Processing 72.00 per hour EQUIPMENT CHARGES Nuclear Densometer (Soils) No Charge Nuclear Densometer (Asphalt-Thin Lift) No Charge Coring Machine Bit Wear (44nch diameter) 6.00 per inch MISCELLANEOUS CHARGES Vehicles $ 0.505 per mile Per Diem 100.00 per man per day Outside Services Cost + 15% SOIL TESTING Sieve Analysis $ 85.00 Coarse Combined Sieve Analysis 105.00 Plasticity Index 90.00 Sand Equivalent 80.00 Moisture Determination of Sall 20.00 Hydrometer Analysis 210.00 Clay Lumps and Friable Particles 80.00 Moisture-Density Curve 180.00 Moisture-Density Curve (Rock Corrected) 250.00 Moisture-Density Checkpoint 70.00 R-Value 250.00 CBR (ASTM DI W3) 450.00 CBR (AASHTO T-193 - 3 point) 450.00 Consolidation - 4 point -1 rebound 200.00 Direct Shear - 3 point 250.00 Unconfined compression 90.00 FHA Swell Test 75.00 Swell Test (AASHTO T-116) 80.00 Soil Resistivity 100.00 pH Measurement 50.00 Ring Moisture Density 60.00 Soluble Sulfates 55.00 SOIL TESTING (continued) Durability Index 120.00 Permeability upon request Triaxial Shear hourly rate Density Tests, sampling hourly rate Paps 1 of 3 -63- AGGREGATE TESTING Sieve Analysis $ 85.00 Plasticity Index 90.00 Dry Rodded Unit Weight of Aggregate 75.00 Specific Gravity and Absorption of Aggregate 85.00 Sodium Sulfate Soundness (1 sieve) 70.00 Organic Impurities 80.00 Lightweight Pieces in Aggregate 100.00 Mortar Making Properties of Sand (ASTM C87) 500.00 Cleanness Test of Aggregate 120.00 Flat and Elongated Particles 100.00 Fractured Faces 100.00 L.A. Abrasion 140.00 Potential Reactivity Cost+ 15% Sampling, Material Preparation hourly rate CONCRETIUMASONRY TESTING Compressive strength of concrete cylinder $ 20,00 Hold cylinders 15.00 Flexural strength of concrete beams 75.00 Compressive strength of concrete cores 40.00 Compressive strength of gunite cylinder 40.00 Compressive strength of grout sample 20.00 Compressive strength of mortar cylinder 20.00 Unit weight of cylinder or core 55.00 Absorption, moisture and unit weight of masonry unit 85.00 Lineal shrinkage of masonry block 70.00 Compressive strength of masonry block 80.00 Efflorescence test of masonry units 75.00 Spillting tensile strength of concrete 70.00 Compressive strength of masonry prisms (84nch) 110.00 Compressive strength of masonry prisms (124nch) 140.00 Absorption of Concrete Cores 80.00 Concrete Shrinkage Beam 50.00 Young's Modulus of Elasticity per Age 100.00 Restrained Expansion Beam 100.00 Oven Dry Unit Weight of Concrete Cylinder 40.00 Rapid Chloride Permeability per Age 300.00 Concrete Mix Design hourly rate Sampling, Sample Preparation, Batch Plant Inspection, Cylinder Pickup hourly rate ASPHALT TESTING Asphalt Cement Content (Reflux Method) $ 250.00 Asphalt Cement Content (Non-Reflux Method) 120.00 Asphalt aggregate sieve analysis 85.00 Marshall Properties of asphalt concrete 200.00 Coating and stripping test 75.00 Swell test of asphaltic concrete 75.00 Unit weight of asphalt cores 70.00 Rice spedfic gravity 100.00 Index of Retained Strength 550.00 Sampling, Sample Preparation, Batch Plant Inspection hourly rate Page 2 of 3 -64- ASPHALT MIX DESIGN Marshall mix design from bin samples/point $ 500.00 Hveem mix design from bin sampkW oint 500.00 Open grade mix design from bin samples 700.00 Hveem Stabilometer (1 point) 250.00 Sampling, Sample Preparation hourly rate STRUCTURAL STEELIFIREPROOFING Density Determination of fireproofing $ 70.00 Sampling and Thickness detenninadon of fireproofing hourly rate Bend test of weld 50.00 Tensile test of steel or weld 75.00 Macroetch 100.00 NONDESTRUCTNE EXAMINATION Level III Services 145.00/hr Radiographic Examination (2 Men) 190.0Olhr Magnetic Particle, Liquid Penetrant Ultrasonic Examinations 145.001hr Elevated Concrete Slab X-ray 300.00 each Weider Qualifications 325.00 Procedure Quallfications 375.00 Weider Qualification Update 150.00 College Welder Qualifications 150.00 Mobile Darkroom 20.00 per hour Mobile Darkroom Mileage 1.25 per mile Film 414X10 9.00 4%X17 10.00 14X17 24.00 Magnetic Particle, Liquid Penetrant Ltitrasonic Examination hourly rate Welder Qualification Test Procedure hourly rate Visual Weld inspection hourly rate NOTE: Overtime will be charged at lime-and-one-half. Quoted prices are available upon request for a variety of miscellaneous laboratory and field testing as well as for complete testing and observation programs. NDE Laboratory Services chargeable at 2 hours minimum. NDE Field Services chargeable at 4 hours minimum. Test prices shown are for laboratory work only and include reporting routine results. Sampling, recommendations, conclusions, comments and reports are billed at the hourly rate. An additional service fee of 20% will be added to all rush orders. r.1 WM§OnWnOrproposals~ans1Z0091etpu0 rrrterlsls teat_arybtpW Ise sehedule~_05 3-08.dw Paps 3 or 3 -65- CONSTRUCTION MATERIALS F.A ENGINEERS INC. 6980 Sierra Center Parkway Suite 90 Reno NV 89511 Tel: (775) 851-8205 Fax: (775) 851-8593 To: Jim Hoggatt From: Verdie Legg Company: STPUD Email: vlegg@cme-corp.com Fax: (530) 544-6359 Phone: (775) 851-8205 Date: June 3, 2009 Fax: (775) 851-8593 File: Cell: (775) 772-0658 6 Page(s) total includes cover sheet. Original will follow by mail The content of this Fax Transmittal is Confidential. If the reader is not the Intended recipient or Its agent, be advised that any dissemination, distribution, or copying of the content of this Transmittal is prohibited. If you have received this Transmittal in error, please notify the sender immediately and return the original to us by mail at our expense. Thank you. Reference: Proposal for Inspection and Materials Testing Services t V;0MMo0wnlm - aop-Wsic-VOOsu pLa_y-e«rels~-tes c dW"_oe ai.os.doc -66- / GOVT A-y0lc sewer •1950•`I~s~et~v UTILITY p~ SOUTHTAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Comp/ex World" Richard Solbrig, General Manager Paul Sciuto, Assistant Manager Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MAY 21, 2009 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, May 21, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ATTENDEES President Mosbacher, Directors Rise, Schafer, Jones, Claudio. STAFF: Solbrig, Whalen, Hughes, Coyner, Brown, Cullen, Henderson, Hoggatt, Ryan, Attorney Herrema. GUESTS: Steve Morales, Director of Facilities, Lake Tahoe Unified School District and Cathy Monaghan, El Dorado County Water Agency. Debbie Henderson led the pledge to the flag. PLEDGE OF ALLEGIANCE Consent Item d. (Water Enterprise Fund Budget Fiscal CORRECTION TO THE AGENDA Year 2009-10) and Consent Item e. (Sewer Enterprise OR CONSENT CALENDAR Fund Budget Fiscal Year 2009-10) were brought forward for separate Board action. Moved Schafer / Second Jones / Passed Unanimously CONSENT CALENDAR to approve the Consent Calendar as amended: a. MXU's (Radio Read) for Water Meters - (1) Authorized exception to the bidding procedures as outlined in the Purchasing Policy for sole source purchase of standard- ized supplies; and (2) Authorized purchase of Sensus MXU's from Western Nevada Supply, in the amount of $277,475.63; -67- REGULAR BOARD MEETING MINUTES - MAY 21, 2009 PAGE - 2 b. Arrowhead Well No. 3 Arsenic Treatment Facility - CONSENT CALENDAR Approved Change Order No. 1 to K. G. Walters (continued) Construction, Inc., in the amount of $9,687.46; and (2) Added 21 calendar days to the total contract time; c. Indian Creek Reservoir Oxygenation Project - Authorized an increase to Purchase Order P19870 to MCAD for additional consulting services during the design and installation, in the amount of $15,427.23; d. See Consent Items Brought Forward: e. See Consent Items Brought Forward: f. Bureau of Reclamation Grant: Snowshoe Thompson Ditch - Adopted Resolution No. 2861-09 to apply for the Bureau of Reclamation grant application process; g. November 3, 2009, Consolidated Districts Election - Adopted Resolution No. 2862-09 for El Dorado County declaring an election be held in its jurisdiction, consoli- dation with other Districts, requesting election services. CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / SEPARATE ACTION These items were combined for purpose of discussion WATER ENTERPRISE FUND only. Motions and votes are recorded separately and BUDGET: FISCAL YEAR 2009-10 listed below: Board members discussed the current economic SEWER ENTERPRISE FUND conditions and its related impact on the budget. BUDGET: FISCAL YEAR 2009-10 Moved Jones / Second Schafer / Passed Unanimously to adopt Resolution No. 2859-09 adopting the budget for the Water Enterprise Fund. Moved Jones / Second Schafer / Passed Unanimously to adopt Resolution No. 2860-09 adopting the budget for the Sewer Enterprise Fund; and (2) Authorize staff to adjust the budget as appropriate when the actual Alpine Ditch repair insurance reimbursement figure is available. ITEMS FOR BOARD ACTION Lisa Coyner introduced Steve Morales, Director of Facilities REQUEST TO APPEAR BEFORE for the LTUSD. In conjunction with the construction of new BOARD: LAKE TAHOE UNIFIED buildings at South Tahoe High School this summer, LTUSD SCHOOL DISTRICT (LTUSD) will install a private waterline on the High School property. Based on the topography of the site, they are requesting the meter and backflow prevention device be placed on High School property, away from the property line. -68- REGULAR BOARD MEETING MINUTES - MAY 21, 2009 PAGE - 3 In order to do this an exception to the Administrative Code REQUEST TO APPEAR BEFORE must be granted and the Board alone has the power to BOARD: LAKE TAHOE UNIFIED grant such exceptions. District staff concurs with granting SCHOOL DISTRICT (LTUSD) the requested exceptions. It is understood the District will (continued) not be responsible for the private waterline. These excep- tions will also not impede the District's responsibility to fulfill its own maintenance, repair or inspection procedures. For security reason, District staff should notify LTUSD when a site visit would occur. Moved Jones / Second Rise / Passed Unanimouslv to grant LTUSD an exception to the Administrative Code, Rules and Regulation regarding location of water meter, backflow prevention device, allowing LTUSD to install meter and device on LTUSD's property. The Board declared this an emergency on April 21. SNOWSHOE THOMPSON DITCH Richard Solbrig gave a progress update on the repairs NO. 1 / MILLICH DITCH WASHOUT that are still underway. Repairs are on schedule and he estimates completion by June 18, 2009. Moved Schafer / Second Jones / Passed Unanimouslv to continue the emergency action. Moved Claudio / Second Rise / Passed Unanimouslv PAYMENT OF CLAIMS to approve payment in the amount of $929,577.23. Water and Wastewater Operations Committee: The BOARD MEMBER STANDING committee met May 18. Minutes of the meeting are COMMITTEE REPORTS available upon request. The main topic of discussion at the May 13 meeting was EL DORADO COUNTY WATER the budget. This District should be receiving about 50% of PURVEYOR REPRESENTATIVE the property tax income transfers for the Tahoe Basin, in REPORT the approximate amount of $240,000. The final budget is expected to be formally adopted on June 3. Director Schafer reported on the significant amount of rain BOARD MEMBER REPORTS received during his vacation, that the Sacramento Bee newspaper deliveries to the Tahoe Basin was discontinued, and that Washoe County will raise their water rates by 5% over the next five years. Director Jones stated he took a break from the ACWA legislative conference in Sacramento to attend the Board meeting and will give a full report at the next Board meeting. -69- REGULAR BOARD MEETING MINUTES - MAY 21, 2009 PAGE - 4 Director Claudio distributed a typed report. He reported on BOARD MEMBER REPORTS his attendance at the Senate hearing of the Water and (continued) Natural Resources Committee regarding SB 672 Dave Cox (water meters) in Sacramento on May 12 with Dennis Cocking. Director Schafer commended staff for a remarkable job obtaining federal stimulus monies and grants. President Mosbacher reported on the lack of office space in the Administration building, a bill that will change Proposition 13, and on a commendation that will be awarded to her family member. General Manager: Richard Solbrig reported on three items: GENERAL MANAGER REPORTS (1) The Integrated Regional Water Management Plan and Proposition 84 process continues. (2) Update of SB 672 Metering Legislation and the hearing in Sacramento on May 12, 2009. (3) City Water MOU - has been sent to the City for comments/signature. Current MOU expires June 22, 2009. Chief Financial Officer: Paul Hughes reported the hot topic STAFF REPORT at the ACWA Conference he just attended was the property tax grab by the State. Early predictions could be as much as $500,000 to the District. Staff will be adjusting the budget throughout the year for several reason and will follow-up with recommendations from the Finance Committee to the Board. Senior Engineer: Julie Ryan updated the Board on the status of the Angora Water Tank Replacement project. Staff has recently authorized work from two consultants for the follow- ing work: (1) Hauge Brueck Associates in the amount of $4,850 to perform a biological evaluation. This work is being performed at the request of the USFS, to satisfy their require- ments for environmental documentation for the proposed access road. This additional work brings RBA's total budget for consultant services on this project to $59,250. (2) Western Botanical Services in the amount of $14,859 to provide revegetation and restoration design services primarily for the Angora Tank Site. The mandatory pre-bid was held on May 19, 2009. Bids are due to the District on Tuesday, June 2, 2009. She reported the appeal period on the environmental documents expired on May 17, 2009, and there were no further comments or appeals. -70- REGULAR BOARD MEETING MINUTES - MAY 21, 2009 PAGE - 5 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. 3:45 P.M. ADJOURNMENT Mary Lou Mosbacher, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District By: Chris Whalen, Assistant Board Clerk General Manager Richard H 5of" t~ire'ctowm AO% T/- Emie ClaWo U L ~ hoc; 5o h T JAenas R. Jonew Wry Lou Mm*whow PuHic Utility Plotrict Pala Rlws IM Meadow Crest Drives + South Lake Tahoe w CA 96150 Phones 550 344-6474 * Fax 530 541-0614 BOARD AGENDA ITEM 7a TO: Board of Directors FROM: No Bergsohn, Hydro-Geologist MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Luther Pass Pump Station (LPPS) Genset Replacement REQUESTED BOARD ACTION: Approve proposal from selected consultant to provide design services for a standbv power generation facility in general accordance with the District Request for Proposals (RFP) dated April 27, 2009. DISCUSSION: In May 2009, the Board approved solicitation of the RFP for engineering design services for the LPPS Standby Power Generation Facility project. The RFP was solicited to eight (8) engineering consulting firms to develop plans, specifications and estimates of probable costs for a new replacement standby generation facility and provide engineering information and plans as needed for project construction and permitting. Proposals were received from five (5) consultants. At this time, District staff are reviewing and evaluating the proposals. A summary review of the proposals and staffs recommendation for selection of a consultant believed to be best qualified to conduct the work will be brought to the Board for approval at the June 18th Board meeting. SCHEDULE: June 2009 through February 2011 (anticipated) COSTS: To be provided at the meeting. ACCOUNT NO: 1029-8933/RGLPPS BUDGETED AMOUNT REMAINING: $198,120 (2008/09); $448,120 (2009/10) ATTACHMENTS: Summary review of the proposals will be provided at the meeting. CONCURRENCE WITH REQUESTED AC I N: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -73- South Tahoe R%chard solbr%g, c,eweral Mawagev T>ubItc, L-k Utt AIStr%ct Uo,? rd men-t bers Erwi,e ClaudLo jcwts Rjowes Marl Lou MOSbaeheY Pale Rise Erlc Schafer Mevu.ora KA kVIAL Date: June 12, 2009 To: Board of Directors, R. Solbrig From: No Bergsohn Re: LPPS Standby Power Generation Facility Project - Consultant Recommendation On May 7, 2009, the Board authorized staff to solicit a Request for Proposal (RFP) to provide engineering design services for a standby power generation facility at the Luther Pass Pump Station (LPPS), El Dorado County, CA. The RFP was solicited to eight (8) engineering consulting firms and were received from 1) AECOM; 2) Carollo Engineers; 3) IC Engineering; 4) Jensen Engineering; and 5) Winzler & Kelly. Submitted proposals were carefully reviewed and scored by District staff using the seven criteria listed on the RFP Evaluation and Selection Criteria worksheet. These criteria included: completeness; professional qualifications; relevant project experience; project approach; and efficiency. Following staff evaluation, reviewer scores were compiled and are provided as raw and weighted values on the RFP Scoring Summary. Using the scoring summary, each reviewer subsequently ranked the proposals and is provided in the RFP Rankings. On June 10th, review team members conferred to discuss the proposals. Review of the scoring summary and RFP rankings shows that the highest scores from the review team were awarded to the proposals submitted by AECOM and Carollo Engineers. Both proposals had very similar scores indicating that the District could use either firm for this project. However, District staff can only recommend one firm. Based on further discussion regarding these two proposals and previous District experience and familiarity with key consultant team members, District staff recommends that the Board approve the selection of AECOM for this project. Cc F scluto Elle South Tahoe Public Utility District ■ 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 ■ Facsimile 530.541.0614 ■ www.stpud.us SOUTH TAHOE PUBLIC UTILITY DISTRICT LPPS STANDBY POWER GENERATION FACILITY RFP RANKINGS (1 = Low; 5 = High) TOTAL FIRM SCORE Jensen Winzler & AECOM CAROLLO IC Engineering Engineering Kelly Reviewer 1 4 5-~ 2 ®r 18 Reviewer 2 4 3 2 5 1 15 Reviewer 3 3 5 1 2 ® 15 Reviewer 4 ~ 0 0-~] 0 [~C0 Reviewer ® 5 2 3 ~1 15 Reviewer 6 5 1_ 3 4 0 15 Reviewer 7 3 5 11 1 4 2 15 TOTAL SCORE 22 23 14 20 93 SOUTH TAHOE PUBLIC UTILITY DISTRICT LPPS STANDBY POWER GENERATION FACILITY PROJECT : 1029-8933/RGLPPS RFP EVALUATION & SELECTION CRITERIA On a scale of 1 to 10 (1 = weak to 10 = strong) rank the proposals using the following criteria and enter your scores on the accompanying scoring sheet. CRITERIA DESCRIPTION WEIGHTING Rank the overall completeness of the submittal. Does it include all components requested in the RFP, including project organization 1 chart, percent-time availability table, project organization chart, 0.20 project workload requirement table, project schedule and example flash hazard analysis study report. Rank the project team in terms of professional qualifications/experience necessary to complete the project. Does 2 the submittal list three prior engineering design and two flash 0.20 hazard analysis studies as requested in the RFP? Rank the proposal in terms of offering unique approaches or key 3 considerations to completing the project. 0.15 From the percent-time availability table, rate your confidence in the 4 project teams ability to provide the time and resources needed to 0.05 complete the work. From the estimate of project workload requirements, rate your 5 confidence regarding the project teams ability to successfully 0.15 address the project needs in an efficient manner. From the project schedule, rate your confidence regarding the 6 project teams ability to successfully complete the project by the 0.10 required project milestone dates. From the submittal and example falsh hazard analysis study report 7 (in appendices), rank the project teams capability in completing 0.15 flash hazard analysis studies. TOTAL 1.00 RGLPPS RFP Final.xlsCriteria SOUTH TAHOE PUBLIC UTILITY DISTRICT LPPS STANDBY POWER GENERATION FACILITY RFP SCORING SUMMARY TOTAL CRITERIA SCORE FIRM 1 2 3 4 5 6 7 AECOM Reviewer 10©©©©©0 40 Reviewer 2 00~F3 42 Reviewer 309 44 Reviewer 0 Reviewer 9 - L 9 60 Reviewer 6 10 0 8 9 10 10 ® 64 Reviewer 7 7 8 8 6 6 7 7 49 AECOM Totals 47 44 44 39 43 43 39 299 American Incorporated: DECLINED TO SUBMIT Reviewer 1 Reviewer 2 0-j Reviewer 3 0 Reviewer 4 0 Reviewer 5 F- 1 0 1 Reviewer 6 Al I Totals ~ ~o0 Carollo En ineers Reviewer 1®©©~~©©0 44 Reviewer 2 0~©2 1 39 Reviewer 3 C~®00 53 Reviewer 4 J0~0~ Reviewer 5 9 11 9 10 [=E= 9 64 - Reviewer, 10 7 1 11 8 ~8 6 1 0® 56 IF=- Reviewer 7 8 8~~~ 8 51 -57-1~ Carollo Totals 50 36 37 32 34 36 38 307 IC En ineerin Reviewer 1 Reviewer 2 ©©~~I-~~®~7 42 Reviewer 3 ©®~©~00 30 Reviewer 4 Reviewer 507©~~©0© 44 Reviewer 6 10 10 ®0 10 60 TotalsF 40 32 27 31 35 34 28 223 SOUTH TAHOE PUBLIC UTILITY DISTRICT LPPS STANDBY POWER GENERATION FACILITY RFP SCORING SUMMARY Interface Engineering - DECLINED TO SUBMIT Reviewer 111 0 _j Reviewer 2 0-j Reviewer 3 0 Reviewer 4 0 _j Reviewer 5 0 _j Reviewer 611 Reviewerp Interface Totals 0 0 0 0 0 0 0 Jensen En ineerin Reviewer 1 30 Reviewer 2 F7 9~~ C~Cj 50 Reviewer 3 C~©®~ F-7-1©F s 1 42 Reviewer 0 Reviewer 7 50 Reviewer 6 10 10 10 61 7 8 51 r Jensen'Totals 44 43 NE1Eiil&i1Ei] 38 11 284 Rubitsk $ Associates -DECLINED TO SUBMIT Reviewer 1 0 Reviewer 2 -jo Reviewer Reviewer F 0 Reviewer 5 C~ Reviewer Revie=wer 71 0 R8A Totals 0 Eii1p=o::~EoEaHEE H p inzler & Kell I~ Reviewer 1®©©©E 5 44 Reviewer 2 ©©©2~~~~~ 35 Reviewer 311 © 49 Reviewer 4 0 Reviewer 010 Reviewer 6 10 10 10 10 57 Reviewer 8 11 W8K TotaTot/s 41 36 37 27 27 30 36 234 SOUTH TAHOE PUBLIC UTILITY DISTRICT LPPS STANDBY POWER GENERATION FACILITY RFP SCORING SUMMARY TOTAL SCORE- CRITERIA WEIGHTED FIRM 1 2 3 4 5 6 7 WEIGHTING 0.20 0.20 0.15 0.05 0.15 0.10 0.15 1.0071 Reviewer 1 Reviewer 1 1.00 1.20 0.90 0.30 0.90 0.60 0.75 5.65 Reviewer 2 1.40 1.40 1.05 0.15 1.05 0.50 0.90 6.45 Reviewer 3 1.80 1.20 1.05 0.30 0.90 0.60 0.60 6.45 Reviewer 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer-9 1 1.80 1.60 1.20 0.45 1.20 0.90 1.35 8.50 Reviewer 2.00--l 1 1.80 1.20 0.45 1.50 1.00 1.20 9.15 Reviewer 7 1.40 1.60 11 1.20 0.30 0.90 0.70 1.05 7.15 AECOM Totals 9.40 8.80 16.60F-1.95 6.45 4.30 5.85 43.35 American Incorporated - DECLINED TO SUBMIT Reviewer 111 0.00- 1 0.00 0.00 0.00 0.00 11 0.00 0.00 0.00 Reviewer 2 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 3 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -Ji Reviewer 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 5 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 0.00--l F 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Al Totals 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Carollo En ineers Reviewer 1 1.60 1.20 0.90 0.25 0.90 0.60 1.05 6.50 Reviewer 211 1.40_jl 1.40 0.90 0.10 0.75 0.50 1.05 6.10 Reviewer 31 1.80 1.40 1.20 0.35 1.20 11 0.70 11 1.05 11 7.70 Reviewer 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 5 1.80 1.80 1.35 0.50 1.35 0.90 1.35 9.05 Reviewer 2.00 1.40 1.20 0.40 F-0-9-0-11 0.90 1.20 8.00 Reviewer 711 1.40 1.60 1.20 0.35 1.05 0.60 1.20 7.40 Carollo Totals 10.00 8.80 6.75 1.95 6.15 4.20 6.90 44.75 IC En ineerin Reviewer 111 0 1.05 6.70 Reviewer 211 1.2~- 1.--40 0.75 0.15 1.05 0.80 1.05 6.20 Reviewer 3 1.20 0.80 0.30 0.30 1.05 0.50 0.00 4.15 Reviewer 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 5 1.40 1.40 0.90 0.25 0.90 0.70 0.90 6.45 Reviewer 6 2.00 1.60 1.05 0.50 1.20 0.70 1.50 8.55 Reviewer 7 0.80 1.40 0.45 0.25 0.60 0.40 1.05 4.95 /C Totals 8.00 7.80 4.50 1.80 5.85 3.80 5.25 11 37.00 SOUTH TAHOE PUBLIC UTILITY DISTRICT LPPS STANDBY POWER GENERATION FACILITY RFP SCORING SUMMARY Interface Engineering - DECLINED TO SUBMIT Reviewer 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer ~ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 3 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 5 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 6 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Revie-w-e-r-71 F7- 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Interface Totals 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jensen Engineering Reviewer 1 0.80 1.00 0.60 0.25 0.75 0.50 0.30 4.20 Reviewer 2 1.80 1.80 1.05 0.35 1.05 0.60 0.75 7.40 Reviewer 3 1.40 1.20 0.60 0.35 1.05 0.60 0.75 5.95 Reviewer 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (--Reviewer 5~ 1.40 1.40 1.05 0.40 1.05 0.60 1.20 7.10 Reviewer 61 F- 2.00 1.60 1.05 0.50 1.20 0.80 1.50 8.65 Reviewer 7 1.40 1.60 1.05 0.35 1.05 0.70 1.20 7.35 r Jensen Totals 8.80 8.60 5.40 2.20 6.15 3.80 5.70 40.65 Rubitsk & Associates - DECLINED TO SUBMIT Reviewer 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ~-Reviewer 2 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 3 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 r Reviewer 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 5 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 61 F 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 7 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 R&A Totals 0.00 0.00 11 0.00 0.00 0.00 0.00 0.00 0.00 Winzler & Kelly 11 1 Reviewer 1 1.60 1.20 0.90 0.30 0.75 0 50 1.20 6.45 Reviewer 2 1.20 1.20 0.90 0.10 0.75 0.50 0.75 5.40 Reviewer 3 1.80 1.40 1.05 0.30 0.90 0.70 1.05 7.20 Reviewer 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 5~ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reviewer 6 2.00 2.00 1.50 0.35 0.60 0.60 1.50 8.55 Reviewer 7 1.60 1.40 1.20 0.30 1.05 0.70 0.90 7.15 W&K Totals 8.20 7.20 5.55 1.35 4.05 3.00 5.40 34.75 General Manager on* dlo o u t ~ ( J E Jamrne~ie R. G Jaws Mum b1lic UM IlitY D-9i %tr 1Gt M" L.W mosmW E& kbgsk 1278 Melsdow Craet Drive + South Lake Tmhoe • CA 96150 Phone 530 544-6474 • Fix 5,30 541-0614 BOARD AGENDA ITEM 7b TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Snowshoe Thompson Ditch No. 1 / Millich Ditch Washout REQUESTED BOARD ACTION: Continue Emergency Action DISCUSSION: The Board declared this an emergency on April 21, 2009. Repairs to the ditches are still underway. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every scheduled board meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action. An update will be given at the Board meeting. SCHEDULE: Repairs expected to be completed by July 3, 2009 COSTS: $200,000 (estimated) for Millich Ditch; $400,000 (estimated) for Snowshoe Thompson ACCOUNT NO: 1029-7075/SNOBLO; 1029-7076/MILBLO BUDGETED AMOUNT REMAINING: Unbudgeted ATTACHMENTS: CONCURRENCE WITH REQUESTED ION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -75- PAYMENT OF CLAIMS FOR APPROVAL June 18, 2009 Payroll 6/3/09 386,249.80 Total Payroll 386,249.80 BNY Western Trust Company 0.00 CDS-health care payments 66,299.72 Brownstein/Hyatt/Farber/Schreck legal services 23,515.11 Bank of America (formerly LaSalle Bank) 0.00 Union Bank 0.00 Total Vendor EFT 89,814.83 Accounts Payable Checks-Sewer Fund 264,992.21 Accounts Payable Checks-Water Fund 136,652.47 Accounts Payable Cheeks-Self-funded Insurance 0.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 401,644.68 Grand Total 877, 709.31 Payroll EFTs & Checks 6/3/09 EFT AFLAC Medical & Dependent Care 1,254.17 EFT CA Employment Taxes & W/H 17,457.47 EFT Federal Employment Taxes & W/H 94,292.34 CHK CalPERS Contributions 28,512.47 EFT Great West Deferred Comp 161427.30 CHK Stationary Engineers Union Dues 2,380.19 EFT United Way Contributions 156.00 CHK CA State Disbursement Unit 460.15 EFT Employee Direct Deposits 212,580.48 CHK Employee Paychecks 12,729.23 Total 386,249.80 -77- PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Type A -1 CHEMICAL INC GEN & ADMIN JANIT /SUPPLY INV 1000 - 0422 924.83 Check Total: 924.83 AP- 00072866 MW ACCURATE PROCESS HUMAN RESOURCES PERSONNEL EXPENS 1022 - 6670 25.00 ACCURATE PROCESS HUMAN RESOURCES PERSONNEL EXPENS 2022 - 6670 25.00 Check Total: 50.00 AP- 00072867 MW ACE HARDWARE OF SO LAKE TAHOE GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 158.69 Check Total: 158.69 AP- 00072868 MW AERVOE- PACIFIC ELECTRICAL SHOP BUILDINGS 1003 - 6041 107.99 Check Total: 107.99 AP- 00072869 MW AFLAC GEN & ADMIN SUPP INS W/H 1000 - 2532 923.32 AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 115.00 Check Total: 1,038.32 AP-00072870 MW AHERN RENTALS UNDERGROUND REP SMALL TOOLS 1001 - 6073 23.91 AHERN RENTALS UNDERGROUND REP SAFETY /EQUIP/PHY 1001 - 6075 55.45 AHERN RENTALS DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 8.14 1 AHEM RENTALS DIAMOND VLY RNCH SAFETY/EQUIP/PHY 1028 - 6075 81.53 ALL ELECTRIC MOTORS INC PUMPS REBLD P/M LPPS 1002 - 8924 6,241.05 Check Total: 6. 241.05 AP -00072872 MW ALLEN, JERRY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 800.00 Check Total: 800.00 AP -00072873 MW ALPEN SIERRA COFFEE FINANCE OFC SUPPLY ISSUE 1039 - 6081 113.00 Check Total: 113.00 AP -00072874 MW ALPINE EYECARE LLC INFORMATION SYS SAFETY /EQUIP /PHY 1037 - 6075 90.00 ALPINE EYECARE LLC INFORMATION SYS SAFETY/EQUIP /PHY 2037 - 6075 90.00 Check Total: 180.00 AP -00072875 MW AMARO, ALLEN GEN & ADMIN - T &M CASH BRD MISC INCOME 2000 - 3540 - TMCB 609.24 Check Total: 609.24 AP -00072876 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,377.35 Check Total: 1,377.35 AP-00072877 MW ARETE SYSTEMS ENGINEERING - GIS SOFTWARE ARETE, GIS 2029 - 8937 - GISSFT 6,195.00 User: THERESA Page: 1 Current Date: 06/11/2009 Report: OH_PMT_CLAIMS_BK Current Time: 15:18:41 Check Total: 169.03 AP- 00072871 MW Vendor Name AT &T AT &T AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T /CALNET 2 AT &T /CALNET 2 AT &4CALNET 2 AT &T /CALNET 2 AT &T /CALNET 2 AT &T /CALNET 2 AT &T /CALNET 2 AUERBACH ENGINEERING CORP AWARDS OF TAHOE AWARDS OF TAHOE B &B MICROSCOPE SERVICE B &B MICROSCOPE SERVICE B &B MICROSCOPE SERVICE User: THERESA Report: OH_PMT_CLAIMS_BK Department / Prot Name GEN & ADMIN GEN & ADMIN UNDERGROUND REP ELECTRICAL SHOP LABORATORY ENGINEERING UNDERGROUND REP ELECTRICAL SHOP LABORATORY ENGINEERING GEN & ADMIN GEN & ADMIN PUMPS CUSTOMER SERVICE GEN & ADMIN PUMPS CUSTOMER SERVICE ENGINEERING - TWIN PEAKS BS ADMINISTRATION ADMINISTRATION LABORATORY LABORATORY LABORATORY BANK OF NEW YORK MELLON, THE FINANCE - COPS PAYMENT OF CLAIMS Page: 2 Description TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE SIGNAL CHARGES TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE BSTR, TWN PEAKS INCNTV & RCGNTN INCNTV & RCGNTN LABORATORY EQUIP LABORATORY EQUIP TRAVEL/MEETINGS FISCAL AGENT FEE Acct / ProI Code 1000 - 6310 2000 - 6310 1001 - 6310 1003 - 6310 1007 - 6310 1029 -6310 2001 - 6310 2003 -6310 2007 - 6310 2029 - 6310 1000 -6310 1000 - 6320 1002 -6310 1038 - 6310 2000 - 6310 2002 - 6310 2038 -6310 2029 - 7070 - TPBSTR Check Total: 1021 - 6621 2021 - 6621 1007 - 6025 2007 - 6025 2007 - 6200 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 1039 - 6730 - 04DEBT Check Total: Current Date: 06/11/2009 Current Time: 15:18:41 Amount Check Num TYpe 6.195.00 AP- 00072878 MW 294.50 294.50 589.00 AP -00072881 MW 8.76 4.84 9.04 5.30 8.76 4.84 9.03 5.30 55.87 AP- 00072879 MW 470.44 32.12 97.65 7.13 470.44 103.33 7.12 1.188.23 AP- 00072880 720.00 720.00 AP -00072882 91.90 91.89 183.79 AP- 00072883 165.00 165.00 100.00 430.00 AP-00072884 1,800.00 1.800.00 AP- 00072885 MW MW MW MW MW Vendor Name BARNES, SHELLY BAY TOOL & SUPPLY INC BENTLY AGROWDYNAMICS BING MATERIALS BROWN & CALDWELL CONSULTANTS CALIF DEPT OF HEALTH SERVICES CALIF DEPT OF HEALTH SERVICES CALIF DEPT OF HEALTH SERVICES CA - LLO ENGINEERS CAROLLO ENGINEERS CHIEFFO, MIKE COCKING, DENNIS CROSNO CONSTRUCTION INC CROSNO CONSTRUCTION INC CWEA CWEA CWEA CWEA D &L FOUNDRY & SUPPLY User: THERESA Report OH_PMT_CLAIMS_BK PAYMENT OF CLAIMS Department / Proi Name Description CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE GEN & ADMIN OPERATIONS UNDERGROUND REP ENGINEERING - ANGORA TNK REPL UNDERGROUND REP ENGINEERING ENGINEERING ENGINEERING - TWIN PEAKS BS ENGINEERING - ARSENIC FACILITY HEAVY MAINT DIO GEN & ADMIN - C CLUB TNK REPL ENGINEERING - C CLUB TNK REPL UNDERGROUND REP HEAVY MAINT LABORATORY UNDERGROUND REP UNDERGROUND REP SHOP SUPPLY INV SLUDGE DISPOSAL PIPEICVRS/MHLS TANK, ANGORA DUES/MEMB/CERT DUES/MEMB /CERT DUES/MEMB/CERT BSTR, TWN PEAKS ARSNC TRTMNT TRAVELIMEETINGS TRAVEL/MEETINGS CONST RETAINAGE TANK, COUNTRY CL DUES/MEMB/CERT DUES/MEMB/CERT DUES/MEMB /CERT DUES/MEMB /CERT PIPE /CVRS /MHLS Page: 3 Acct# / Proi Code 2038 - 6660 - WCPROG Check Total: 1000 -0421 1006 - 6652 2001 - 6052 Check Total: Check Total: Check Total: 2029 - 7064 - ANGOTK Check Total: 2001 - 6250 1029 - 6250 2029 - 6250 Check Total: Check Total: 2029 - 7070 - TPBSTR 2029 - 8864 - ARSNIC Check Total: 1004 - 6200 2027 - 6200 1001 - 6250 1004 - 6250 1007 - 6250 2001 - 6250 1001 - 6052 Check Total: Check Total: 2000 - 2605 - CLUBTK 2029 - 7063 - CLUBTK Check Total: Check Total: Current Date: 06 /11/2009 Current Time: 15:18:41 Amount Check Num IYn 86.90 86.90 AP -00072886 MW 290.58 290.58 AP-00072887 MW 2,082.92 2.082.92 AP- 00072888 MW 1,082.95 1,082.95 AP -00072889 MW 3,681.46 3.681.46 AP -00072890 MW 80.00 80.00 AP- 00072891 MW 874.00 874.00 1,748.00 AP- 00072892 MW 1,536.50 23,308.00 24.844.50 57.75 57.75 529.87 529.87 AP- 00072895 MW -48.12 952.50 904.38 523.00 193.00 335.00 132.00 1,183.00 AP 00072897 MW 2,252.18 AP-00072893 MW AP-00072894 MW AP- 00072896 MW Vendor Name DICK'S FULLER - DICK'S FULLER - DOUGLAS DISPOSAL E &M ELECTRIC AND MACHINERY E &M ELECTRIC AND MACHINERY E &M ELECTRIC AND MACHINERY E &M ELECTRIC AND MACHINERY E&M ELECTRIC AND MACHINERY ECS IMAGING INC ECS IMAGING INC ECS IMAGING INC a:$ EL DbRADO COUNTY EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY EMPIRE SAFETY & SUPPLY EMPIRE SAFETY & SUPPLY ENS RESOURCES INC ENS RESOURCES INC ENVIRONMENTAL EXPRESS ENVIRONMENTAL EXPRESS User: THERESA Report: OH_PMT CLAIMS_BK Department / Pro( Name PUMPS PUMPS GEN &ADMIN GEN & ADMIN GEN & ADMIN DIO DIO LABORATORY LABORATORY PAYMENT OF CLAIMS BUILDINGS BUILDINGS OPERATIONS TRAVEUMEETINGS INFORMATION SYS SERVICE CONTRACT INFORMATION SYS TRAVEUMEETINGS INFORMATION SYS SERVICE CONTRACT INFORMATION SYS TRAVEUMEETINGS INFORMATION SYS SERVICE CONTRACT INFORMATION SYS CONTRACT SERVICE INFORMATION SYS SERVICE CONTRACT ENGINEERING - TWIN PEAKS BS BSTR, TWN PEAKS UNDERGROUND REP - ANGORA III EC CALTRANS /CTY /CO UNDERGROUND REP - ANGORA III EC C.ALTRANS /CTY /CO UNDERGROUND REP - APALACHEE 3 EC CALTRANS /CTY /CO SHOP SUPPLY INV JANIT /SUPPLY INV CONTRACT SERVICE CONTRACT SERVICE LAB SUPPLIES LAB SUPPLIES Page: 4 Des REFUSE DISPOSAL Acct# / ProI Code 1002 -6041 2002 - 6041 1000 - 6370 1006 - 6200 1037 - 6030 1037 - 6200 2037 - 6030 2037 - 6200 1037 - 6030 2037 - 4405 2037 - 6030 1000 -0421 1000 - 0422 1027 - 4405 2027 - 4405 1007 - 4760 2007 - 4760 Check Total: Check Total: Check Total: Check Total: Check Total: 2029 - 7070 - TPBSTR Check Total: 1001 - 6043 - ECANGO 2001 - 6043 - ECANGO Check Total: 1001 - 6043 - ECAPL3 Check Total: Check Total: Check Total: Current Date: 06/11/2009 Current Time: 15:18:41 Amount Check Num no 2,252.18 AP- 00072898 MW 16.98 16.98 33.96 AP- 00072899 MW 537.83 537.83 AP-00072900 MW 1,112.50 6,413.84 556.25 5,898.06 556.25 14,536.90 AP -00072901 2,945.00 1,500.00 2,991.44 7,436.44 AP- 00072902 MW 318.00 2,351.36 M W 318.00 AP -00072903 MW 900.00 7,148.00 8,048.00 AP- 00072904 MW 2,351.36 AP -00072905 MW 83.35 169.07 252.42 AP- 00072906 MW 3,161.59 3,161.59 6,323.18 AP- 00072907 MW 1,113.75 1,346.06 Vendor Name ENVIRONMENTAL RESOURCES ASSO ENVIRONMENTAL RESOURCES ASSO FERGUSON ENTERPRISES INC. FISHER SCIENTIFIC FISHER SCIENTIFIC FORESTRY SUPPLIERS INC FOSTER FLOW CONTROL FOUNDATION FOR X- CONNECTION GR VGER GRAINGER GRAINGER HACH - GLI International HACH - GU International HASLER FINANCIAL SERVICES LLC HASLER FINANCIAL SERVICES LLC HAUGE BRUECK ASSOCIATES LLC HAUGE BRUECK ASSOCIATES LLC HENDERSON, JOEL HIGH SIERRA BUSINESS SYSTEMS User: THERESA Report: OH_PMT_CLAIMS_BK Department / Proi Name LABORATORY LABORATORY PUMPS LABORATORY LABORATORY DIAMOND VLY RNCH HEAVY MAINT CUSTOMER SERVICE GEN & ADMIN ELECTRICAL SHOP HEAVY MAINT LABORATORY LABORATORY CUSTOMER SERVICE CUSTOMER SERVICE ENGINEERING - DVR ER ENGINEERING - ANGORA TNK REPL CUSTOMER SERVICE PAYMENT OF CLAIMS Descriotion LAB SUPPLIES LAB SUPPLIES PUMP STATIONS LAB SUPPLIES LAB SUPPLIES GROUNDS & MNTC GROUNDS & MNTC DUES /MEMB /CERT SAFETY INVENTORY BUILDINGS PRIMARY EQUIP LAB SUPPLIES LAB SUPPLIES EQUIP RENT/LEASE EQUIP RENT /LEASE DIAM VLY MP/ER TANK, ANGORA CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE SERVICE CONTRACT Page: 5 Acct# / Proi Code 1007 - 4760 2007 - 4760 1002 -6051 1007 - 4760 2007 - 4760 1028 - 6042 1004 - 6042 2038 - 6250 1000 - 0425 1003 - 6041 1004 - 6021 1007 - 4760 2007 - 4760 1038 - 5020 2038 - 5020 Check Total: 1029 - 8725 - DVREIR 2029 - 7064 - ANGOTK Check Total: 2038 - 6660 - WCPROG Check Total: 1038 - 6030 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Checc Total: Check Total: Current Date: 06/11/2009 Current Time: 15:18:41 Amount Check Num Type 2 459.81 AP -00072908 MW 47.29 30.00 77.29 AP -00072909 MW 18.93 18.93 AP -00072910 MW 338.20 234.61 572.81 AP- 00072911 MW 480.53 480.53 AP- 00072912 MW 847.48 847.48 AP -00072913 MW 630.00 630.00 AP- 00072914 MW 463.46 50.16 320.55 834.17 AP -00072915 MW 72.87 88.81 161.68 AP -00072916 MW 123.70 123.70 247.40 AP -00072917 26,617.00 9,900.00 36,517.00 586.85 586.85 77.55 MW AP-00072918 MW AP- 00072919 MW PAYT cif C Vendor Name Department / Proi Name Description Acct# / Proi Code HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES MOM Check Num Type SERVICE CONTRACT 2022 -6030 15.16 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038 - 6030 77.55 Check Total: 170.26 AP- 00072920 MW HUGHES, PAUL FINANCE TRAVEL/MEETINGS 1039 - 6200 113.58 HUGHES, PAUL FINANCE TRAVEL/MEETINGS 2039 - 6200 113.57 Check Total: 227.15 AP-00072921 MW IDEXX DISTRIBUTION CORP. LABORATORY LAB SUPPLIES 1007 - 4760 1,947 78 IDEXX DISTRIBUTION CORP. LABORATORY LAB SUPPLIES 2007 - 4760 2,045.18 Check Total: 3,992.96 AP- 00072922 MW INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 1,189.37 INTERSTATE SAFETY & SUPPLY GEN & ADMIN SAFETY INVENTORY 1000 - 0425 754.86 Check Total: 1,944.23 AP -00072923 MW KAMAN INDUSTRIAL TECHNOLOGIES HEAVY MAINT PRIMARY EQUIP 1004 - 6021 540.14 Check Total: 540.14 AP- 00072924 MW KEITH BOGER OPERATIONS TRAVEL/MEETINGS 1006 - 6200 1,290.00 1 co w Check Total: 1,290.00 AP-00072925 MW KIMITALL MIDWEST HEAVY MAINT SHOP SUPPLIES 1004 - 6071 159.66 Check Total: 159.66 AP- 00072926 MW KRLT & KOWL RADIO DIO - PR EXP- EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 648.00 Check Total: 648.00 AP- 00072927 MW LABSCIENCES INC. LABORATORY LAB SUPPLIES 1007 - 4760 LABSCIENCES INC. LABORATORY LAB SUPPLIES 2007 - 4760 LAKESIDE NAPA UNDERGROUND REP SMALL TOOLS 1001 - 6073 LAKESIDE NAPA PUMPS LUTHER PASS 1002 - 6048 LAKESIDE NAPA HEAVY MAINT PRIMARY EQUIP 1004 - 6021 LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005 - 6011 LAKESIDE NAPA EQUIPMENT REP GENERATORS 1005 - 6013 LAKESIDE NAPA EQUIPMENT REP SHOP SUPPLIES 1005 - 6071 User: THERESA Page: 6 Current Date: 06/11/2009 Report: OH_PMT_CLAIMS_BK Current Time: 15:18:41 128.50 138.44 Check Total: 266.94 AP -00072929 MW 21.74 27.08 31.55 1,304.96 384.19 19.57 Vendor Name LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA PAYM OF CLAIMS Department / Proi Name Description Acct# / Proi Code EQUIPMENT REP SMALL TOOLS 1005 - 6073 DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 UNDERGROUND REP SMALL TOOLS 2001 - 6073 PUMPS PUMP STATIONS 2002 - 6051 PUMPS SHOP SUPPLIES 2002 - 6071 ELECTRICAL SHOP SMALL TOOLS 2003 - 6073 EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 EQUIPMENT REPAIR SHOP SUPPLIES 2005 - 6071 EQUIPMENT REPAIR SMALL TOOLS 2005 - 6073 Amount Check Num Tvoe 19.44 245.38 64.61 18.77 12.72 28.23 1,705.12 6.84 19.43 Check Total: 3,909.63 AP- 00072930 MW LEMAN, STEVEN D. GEN & ADMIN UB SUSPENSE 1000 - 2002 2,436.12 Check Total: 2,436.12 AP-00072931 MW Les Schwab Tires EQUIPMENT REP AUTOMOTIVE 1005 - 6011 1,825.27 Les Schwab Tires EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 650.59 Check Total: 2,475.86 AP -00072932 MW LOI44, WES DIAMOND VLY RNCH TRAVEL/MEETINGS 1028 - 6200 33.00 i Check Total: 33.00 AP -00072933 MW LOOMIS FINANCE CONTRACT SERVICE 1039 - 4405 291.46 LOOMIS FINANCE CONTRACT SERVICE 2039 - 4405 291.45 Check Total: 582.91 AP -00072934 MW MC MASTER CARR SUPPLY CO PUMPS PUMP STATIONS 1002 - 6051 890.81 MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 1002 - 6073 88.90 MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 2002 - 6073 88.88 MC MASTER CARR SUPPLY CO HEAVY MAINTENANC BUILDINGS 2004 - 6041 42.63 Check Total: 1,111.22 AP- 00072935 MW McADAMS DEVELOPMENT ENGINEERING - ICR TMDL O2SYS/TMDL,ICR 1029 - 8605 - ICTMDL 22,901.21 Check Total: 22,901.21 AP -00072936 MW MEEKS BUILDING CENTER UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 17.15 MEEKS BUILDING CENTER PUMPS PUMP STATIONS 1002 - 6051 13.45 MEEKS BUILDING CENTER PUMPS SMALL TOOLS 1002 - 6073 191.28 MEEKS BUILDING CENTER ELECTRICAL SHOP BUILDINGS 1003 - 6041 10.43 MEEKS BUILDING CENTER HEAVY MAINT SHOP SUPPLIES 1004 - 6071 12.80 User: THERESA Page: 7 Current Date: 06/11/2009 Report: OH_PMT_CLAIMS_BK Current Time: 15.18:41 yinclarijams MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MID rUNTAIN COMMUNICATIONS MID VIOUNTAIN COMMUNICATIONS MID MOUNTAIN COMMUNICATIONS MID MOUNTAIN COMMUNICATIONS MSC INDUSTRIAL. SUPPLY CO NELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE User: THERESA Report: OH ant / Proi Name HEAVY MAINT DIAMOND VLY RNCH DIAMOND VLY RNCH - HARVEY CHANNEL ENGINEERING - MILLICH REPAIR CUSTOMER SERVICE UNDERGROUND REP PUMPS PUMPS PUMPS PUMPS PUMPS - FOREST MTN REHAB HEAVY MAINTENANC HEAVY MAINTENANC - TAHOE KEYS ANAL CUSTOMER SERVICE ELECTRICAL SHOP EQUIPMENT REP ELECTRICAL SHOP EQUIPMENT REPAIR HEAVY MAINT PUMPS HEAVY MAINT HEAVY MAINT ADMINISTRATION PUMPS PUMPS PUMPS PUMPS HEAVY MAINTENANC ADMINISTRATION PAYMENT OF CL4m Page: Desc tion BIOSOL EQUP/BLDG GROUNDS & MNTC HARVEY CHANNEL MILLICH REPAIR SMALL TOOLS PIPE/CVRS/MHLS BUILDINGS WELLS PUMP STATIONS SMALL TOOLS FOREST MT BST P BUILDINGS BUILDINGS SMALL TOOLS RADIO - RPRS/RPLCM AUTOMOTIVE RADIO - RPRS/RPLCM AUTOMOTIVE GROUNDS & MNTC SHOP SUPPLIES SHOP SUPPLIES BIOSOL EQUP/BLDG SUPPLIES WELLS PUMP STATIONS RPR/MNTC WTR TKS SHOP SUPPLIES BUILDINGS SUPPLIES 8 Acct# / Proi Code 1004 - 6653 1028 - 6042 1028 - 8830 - HARVEY 1029 - 7076 - MILBLO 1038 - 6073 2001 - 6052 2002 - 6041 2002 - 6050 2002 - 6051 2002 - 6073 2002 - 7561 - FOREST 2004 - 6041 2004 - 6041 - TTRASH 2038 - 6073 1003 - 6056 1005 -6011 2003 - 6056 2005 - 6011 1004 -6042 1002 - 6071 1004 - 6071 1004 - 6653 1021 - 6520 2002 - 6050 2002 - 6051 2002 - 6054 2002 - 6071 2004 - 6041 2021 - 6520 Check Total: Check Total: Check Total: Current Date: 06/11/2009 Current Time: 15:18:41 Amount Check Num Tvoe 96.73 386.42 174.82 85.42 18.90 314.63 11.45 11.41 13.76 191.27 84.15 129.70 491.89 18.89 2,274.55 222.83 98.00 222.82 98.00 641.65 138.26 138.26 3.26 9.72 55.68 25.00 12.06 14.14 5.47 3.25 4.33 25.00 AP- 00072937 MW AP- 00072938 MW AP- 00072939 MW PAYMENT OF CLAIMS Vendor Name Department 1 Proi Name Description Acct / Proi Code Amount Check Num Imo Check Total: 157.91 AP -00072940 MW NELSON ELECTRIC COMPANY INC HEAVY MAINTENANC BUILDINGS 2004 - 6041 1,454.50 Check Total: 1,454.50 AP- 00072941 MW NETVAD INFORMATION SYS CONTRACT SERVICE 1037 - 4405 62.50 NETVAD INFORMATION SYS CONTRACT SERVICE 2037 - 4405 62.50 Check Total: 125.00 AP- 00072942 MW NEVADA DIVISION OF FORESTRY DIAMOND VLY RNCH CONTRACT SERVICE 1028 - 4405 5,355.17 Check Total: 5,355.17 AP -00072943 MW NEW PIG CORPORATION EQUIPMENT REP GENERATORS 1005 - 6013 349.50 NEW PIG CORPORATION EQUIPMENT REPAIR GENERATORS 2005 - 6013 264.23 Check Total: 613.73 AP- 00072944 MW NEWARK IN ONE ELECTRICAL SHOP SECONDARY EQUIP 1003 - 6022 236.40 Check Total: 236.40 AP -00072945 MW NOVALYNX CORP LABORATORY LABORATORY EQUIP 1007 - 6025 544.39 NOVALYNX CORP DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 1,633.17 co Check Total: 2,177.56 AP- 00072946 MW rn i NOVASEL, ROBERT I. GEN & ADMIN UB SUSPENSE 1000 - 2002 191.64 Check Total: 191.64 AP -00072947 MW OFFICE DEPOT GEN & ADMIN OFFICE INVENTORY 1000 - 0428 476.06 OFFICE DEPOT INFORMATION SYS OFFICE SUPPLIES 1037 - 4820 10.03 OFFICE DEPOT INFORMATION SYS OFFICE SUPPLIES 2037 - 4820 10.02 Check Total: 496.11 AP -00072948 MW OFFICE MAX ADMINISTRATION OFFICE SUPPLIES 1021 - 4820 115.83 OFFICE MAX ENGINEERING OFFICE SUPPLIES 1029 - 4820 27.12 OFFICE MAX CUSTOMER SERVICE OFFICE SUPPLIES 1038 - 4820 80.82 OFFICE MAX FINANCE OFFICE SUPPLIES 1039 - 4820 151.26 OFFICE MAX ADMINISTRATION OFFICE SUPPLIES 2021 - 4820 115.81 OFFICE MAX ENGINEERING OFFICE SUPPLIES 2029 - 4820 27.07 OFFICE MAX CUSTOMER SERVICE OFFICE SUPPLIES 2038 - 4820 80.81 OFFICE MAX FINANCE OFFICE SUPPLIES 2039 - 4820 151.27 User: THERESA Page: 9 Report: OH_PMT_CLAIMS_BK Check Total: 749.99 AP- 00072950 MW Current Date: 06/11/2009 Current Time: 15:18:41 Vender Marne ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC PDM STEEL PINE CONE ACRE MOTEL PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 PRAAIR 174 PUMPWORKS LLC. PURZE, LISA PURZE, LISA PURZE, USA PURZE, USA PURZE, LISA PURZE, LISA PURZE, USA RADIO SHACK RAVEN BIOLOGICAL LABS RAVEN BIOLOGICAL LABS User: THERESA Report: OH_PMT CLAIMS_BK Deoartment / Prol Nuns LABORATORY ENGINEERING - EFFLUENT EVAL ENGINEERING - ANGORA TNK REPL ENGINEERING - TWIN PEAKS BS ENGINEERING - SONORA AVE WTRLN ENGINEERING - ARSENIC FACILITY ENGINEERING - MILLICH REPAIR UNDERGROUND REP PUMPS HEAVY MAINT LABORATORY PUMPS LABORATORY PUMPS GEN & ADMIN GEN &ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN ELECTRICAL SHOP LABORATORY LABORATORY PAYMENT OF CLAIMS Page: 10 DiMORURE POSTAGE EXPENSES REP EXP PUMPS TANK, ANGORA BSTR, TWN PEAKS WTRLN,SNRAJSK RN ARSNC TRTMNT MILLICH REPAIR STANDBY ACCOMODA SHOP SUPPLIES SHOP SUPPUES LAB SUPPLIES SHOP SUPPLIES LAB SUPPUES FOREST MT BST P UB SUSPENSE PERMIT FEE REV CAPACITY CHARGE UB SUSPENSE CAPACITY CHARGE CONNECTION FEE METER SALE SHOP SUPPLIES LAB SUPPLIES LAB SUPPLIES / Prol Coda 1007 -4810 1029 - 8676 - EFFLEV 2029 - 7064 - ANGOTK 2029 - 7070 - TPBSTR 2029 - 7911 - SONORA 2029 - 8864 - ARSNIC Check Total: 1029 - 7076 - MILBLO Check Total: 2001 - 6083 1002 - 6071 1004 - 6071 1007 -4760 2002 - 6071 2007 - 4760 2002-7561 1000 - 2002 1000 - 3301 1000 - 3401 2000 - 2002 2000 - 3401 2000 - 3405 2000 - 3545 2003 - 6071 1007 - 4760 2007 - 4760 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 06 /11/2009 Current Time: 15:18:41 AMSKII Check Num Tvoe 9.00 17.00 46.50 15.50 13.00 34.00 135.00 AP- 00072951 MW 419.34 419.34 AP- 00072952 MW 51.50 51.50 AP-00072953 MW 34.05 255.76 52.62 34.05 52.61 429.09 AP- 00072954 MW 1,148.52 1,148.52 AP-00072955 MW - 483.08 100.00 7,672.00 562.57 2,716.00 750.00 286.00 11,603.49 AP- 00072956 MW 11.96 11.96 AP- 00072957 MW 157.40 91.00 248.40 AP-00072958 MW Vendor Name REDWOOD PRINTING RENO DRAIN OIL SERVICE RHP MECHANICAL SYSTEMS RICH'S SMALL ENGINE SERVICE RISE, DALE RISE, DALE RSN SPORTS NETWORK SACRAMENTO BEE, THE SCaTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SHEPPARD MULLIN SHEPPARD MULLIN SIERRA CHEMICAL CO User: THERESA Report: OH_PMT CLAIMS_BK Department / Prof Name UNDERGROUND REP EQUIPMENT REPAIR PUMPS UNDERGROUND REP BOARD OF DIR BOARD OF DIR CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE ENGINEERING - ANGORA TNK REPL UNDERGROUND REP UNDERGROUND REP PUMPS PUMPS EQUIPMENT REP PUMPS PUMPS PUMPS PUMPS EQUIPMENT REPAIR ENGINEERING - VALHALLA REHAB HUMAN RESOURCES HUMAN RESOURCES OPERATIONS PAYMENT OF CLAIMS Description PIPE/CVRS/MHLS OIL & LUBE GEN,FOREST MTN SHOP SUPPLIES TRAVEUMEETINGS TRAVEUMEETINGS TANK, ANGORA SMALL TOOLS SUPPLIES PUMP STATIONS SHOP SUPPLIES AUTOMOTIVE WELLS PUMP STATIONS RPR/MNTC WTR TKS SHOP SUPPLIES AUTOMOTIVE VALHALLA REHAB PERSONNEL LEGAL PERSONNEL LEGAL HYPOCHLORITE Page: 11 Aced.: / Proi Co 1001 -6052 2005 - 4630 2002 - 7073 1001 - 6071 1019 - 6200 2019 - 6200 Check Total: Check Total: Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 2029 - 7064 - ANGOTK Check Total: 1001 - 6073 1001 -6520 1002 -6051 1002 -6071 1005 - 6011 2002 - 6050 2002 - 6051 2002 - 6054 2002 - 6071 2005 -6011 2029 - 7077 - VALHAL Check Total: 1022 - 4445 2022 - 4445 1006 - 4755 Check Total: Current Date: 06/11/2009 Current Time: 15:18:41 AMCU to Check Num Type 256.19 256.19 AP -00072959 MW 47.25 47.25 AP -00072960 MW 1,392.00 1,392.00 AP -00072961 MW 51.09 51.09 AP- 00072962 MW 61.60 61.60 123.20 AP- 00072963 MW 1,461.25 1,461.25 AP-00072964 MW 925.68 925.68 AP-00072965 MW 59.91 9.81 64.24 29.94 2.06 6.71 2.36 17.35 29.94 2.05 65.16 289.53 AP-00072966 MW 1,987.50 1,987.50 3,975.00 AP- 00072967 MW 3,837.89 Vendor Name SIERRA ENVIRONMENTAL SIERRA NEVADA MEDIA GROUP SIERRA NEVADA MEDIA GROUP SIERRA NEVADA MEDIA GROUP SIERRA NEVADA MEDIA GROUP SIERRA NEVADA MEDIA GROUP SIERRA NEVADA MEDIA GROUP SIERRA PACIFIC POWER SIERRA PACIFIC POWER SIERRA PACIFIC POWER SIGNS OF TAHOE w ko SKELLY, CHRIS SKELLY, CHRIS SKELLY, CHRIS SOUND STRATEGIES /OFC INC. SOUND STRATEGIES/OFC INC. SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE SOUTH TAHOE TOWING SOUTHWEST GAS SOUTHWEST GAS User: THERESA Report: OH PMT CLAIMS_BK Department / Proi Name LABORATORY UNDERGROUND REP CUSTOMER SERVICE PUMPS ENGINEERING - ANGORA TNK REPL ENGINEERING - VALHALLA REHAB CUSTOMER SERVICE GEN & ADMIN GEN & ADMIN GEN &ADMIN DIO - PR EXP - EXTERNAL OPERATIONS INFORMATION SYS INFORMATION SYS DIO DIO GEN &ADMIN GEN & ADMIN PUMPS PUMPS GEN & ADMIN GEN & ADMIN PAYMENT OF CLAIMS Description Acct# / Proi Code MONITORING 1007 - 6110 INFILTRTN /INFLOW PRINTING HYPOCHLORITE TANK, ANGORA VALHALLA REHAB PRINTING 1001 - 6055 1038 - 4920 2002 - 4755 2029 - 7064 - ANGOTK 2029 - 7077 - VALHAL 2038 - 4920 ELECTRICITY 1000 - 6330 ST LIGHTING EXP 1000 - 6740 ELECTRICITY 2000 - 6330 PUB RELATIONS TRAVEL/MEETINGS 1006 - 6200 TRAVEL/MEETINGS 1037 - 6200 TRAVELJMEETINGS 2037 - 6200 CONTRACT SERVICE 1027 - 4405 CONTRACT SERVICE 2027 - 4405 REFUSE DISPOSAL 1000 - 6370 REFUSE DISPOSAL 2000 - 6370 WELLS 2002 - 6050 LUTHER PASS 1002 - 6048 NATURAL GAS 1000 - 6350 NATURAL GAS 2000 - 6350 Page: 12 Check Total: Check Total: Check Total: Check Total: 2027 - 6620 - PREEXT Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 06/11/2009 Current Time: 15:18:41 t Check Num Type 3.837.89 AP-00072968 MW 342.00 342.00 AP 00072969 MW 148.18 157.63 61.62 185.37 141.56 157.62 851.98 57,422.12 1,380.81 19,532.05 78 334.98 2,436.00 AP-00072970 MW AP -00072971 2,436.00 AP- 00072972 161.50 80.75 80.75 MW MW 323.00 AP -00072973 MW 49.00 49.00 98.00 AP -00072974 MW 2,450.31 311.13 34.25 2,795.69 225.00 225.00 3,961.35 118.60 AP- 00072975 MW AP -00072976 MW Vendor Name SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUNGARD BI -TECH INC. SUNGARD BI -TECH INC. SUTt,R WALLAUCH CORBETT &ASSOC DIO 0 SUTER WALLAUCH CORBETT &ASSOC DIO TAHOE BASIN CONTAINER SERVICE TAHOE BASIN CONTAINER SERVICE TAHOE BLUEPRINT TAHOE BLUEPRINT TAHOE FIRE CONTROL TAHOE FIRE CONTROL TAHOE FIRE CONTROL TAHOE FIRE CONTROL TAHOE TRADING POST TAHOE TRADING POST User: THERESA Report: OH_PMT_CLAIMS_BK Department / Proi Name OPERATIONS - FILTER ASSMNT ENGINEERING ENGINEERING - SNOWSHOE DITCH R ENGINEERING - MILLICH REPAIR UNDERGROUND REP ENGINEERING ENGINEERING - TWIN PEAKS BS ENGINEERING - SONORA AVE WTRLN ENGINEERING - ARSENIC FACILITY CUSTOMER SERVICE - WTR CONS PROG INFORMATION SYS INFORMATION SYS GEN & ADMIN OPERATIONS CUSTOMER SERVICE CUSTOMER SERVICE EQUIPMENT REP EQUIPMENT REP EQUIPMENT REPAIR EQUIPMENT REPAIR ENGINEERING ENGINEERING PAYMENT OF CLAIMS Description FLTR BLD ASSMNT CONTRACT SERVICE SNOSHU REPAIR MILLICH REPAIR CONTRACT SERVICE CONTRACT SERVICE BSTR, TWN PEAKS WTRLN,SNRA/SK RN ARSNC TRTMNT CONTRACT SERVICE Acct# / Proi Code CONTRACT SERVICE 1037 - 4405 CONTRACT SERVICE 2037 - 4405 CONTRACT SERVICE 1027 - 4405 CONTRACT SERVICE 2027 - 4405 REFUSE DISPOSAL 1000 - 6370 SLUDGE DISPOSAL 1006 - 6652 OFFICE SUPPLIES 1038 - 4820 OFFICE SUPPLIES 2038 - 4820 SERVICE CONTRACT 1005 - 6030 SAFETY/EQUIP/PHY 1005 - 6075 SERVICE CONTRACT 2005 - 6030 SAFETY/EQU I P/PHY 2005 - 6075 SAFETY/EQUIP /PHY 1029 - 6075 SAFETYIEQUIP/PHY 2029 - 6075 Page: 13 Check Total: 1006 - 8862 - FILTER 1029 - 4405 1029 - 7075 - SNOBLO 1029 - 7076 - MILBLO 2001 - 4405 2029 - 4405 2029 - 7070 - TPBSTR 2029 - 7911 - SONORA 2029 - 8864 - ARSNIC 2038 - 4405 - WCPROG Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 06/11/2009 Current Time: 15:18:41 Amount Check Num Tvoe 4,079.95 AP -00072977 MW 223.68 78.52 387.68 196.30 3,189.31 78.53 53.98 260.10 44.17 1,948.80 6.461.07 AP- 00072978 MW 1,026.05 1,026.05 2,052.10 AP- 00072979 MW 1,225.00 1,225.00 2,450.00 AP-00072980 MW 292.50 9,697.50 9,990.00 AP -00072981 MW 2.44 2.44 4.88 AP -00072982 MW 584.67 586.42 584.66 586.42 2,342.17 AP -00072983 MW 70.71 70.71 141.42 AP- 00072984 MW Vendor Nam TAHOE TRADING POST TAHOE TRADING POST TERRY'S APOLLO PLUMBING & HTN TOPSAFETY TOPSAFETY U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S 4ANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE User: THERESA Report OH_PMT_CLAIMS_BK Department / Proi Name UNDERGROUND REP HEAVY MAINT UNDERGROUND REP HUMAN RESOURCES HUMAN RESOURCES UNDERGROUND REP PUMPS PUMPS ELECTRICAL SHOP HEAVY MAINT HEAVY MAINT HEAVY MAINT EQUIPMENT REP LABORATORY LABORATORY ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION HUMAN RESOURCES HUMAN RESOURCES HUMAN RESOURCES DIAMOND VLY RNCH DIAMOND VLY RNCH DIAMOND VLY RNCH DIAMOND VLY RNCH ENGINEERING ENGINEERING ENGINEERING - SNOWSHOE DITCH R PAYMENT OF CLAIMS Descriotioi SHOP SUPPLIES SAFETY/EQUIP/PHY PIPE/CVRS/MHLS SUBSCRIPTIONS SUBSCRIPTIONS TF2AVEUMEETINGS SMALL TOOLS STANDBY ACCOMODA BIOSOL EQUP/BLDG BUILDINGS GROUNDS & MNTC SHOP SUPPLIES TRAVEL/MEETINGS OFFICE SUPPLIES TRAVEL/MEETINGS OFFICE SUPPLIES TRAVEUMEETINGS SUPPLIES INCNTV & RCGNTN SAFETY PROGRAMS TRAVEUMEETINGS DUES/MEMB/CERT OFFICE SUPPLIES GROUNDS & MNTC TRAVEL/MEETINGS TELEPHONE SHOP SUPPLIES TRAVELIAAEETINGS SNOSHU REPAIR Acct# / Proi Code 1001 - 6071 1004 - 6075 1001 - 6052 1022 - 4830 2022 - 4830 1001 - 6200 1002 - 6073 1002 - 6083 1003 - 6653 1004 -6041 1004 - 6042 1004 - 6071 1005 - 6200 1007 - 4820 1007 - 6200 1021 - 4820 1021 - 6200 1021 - 6520 1021 - 6621 1022 - 6079 1022 - 6200 1022 - 6250 1028 - 4820 1028 - 6042 1028 - 6200 1028 - 6310 1029 - 6071 1029 - 6200 1029 - 7075 - SNOBLO Check Total: Check Total: Check Total: Page: 14 Current Date: 06/11/2009 Current Time: 15:18:41 A Check Num Tvoe 83.24 163.13 246.37 AP- 00072985 MW 1,074.00 1,074.00 AP- 00072986 MW 51.24 51.24 102.48 AP -00072987 MW 1,112.22 15.75 128.90 366.24 511.09 749.00 54.55 219.12 151.50 276.64 38.71 200.44 154.76 11.14 235.75 287.20 100.00 125.01 801.44 103.22 59.99 28.96 66.86 75.06 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Pro( Code Amount Check Num Res U S BANK CORPORATE ENGINEERING - MILLICH REPAIR MILLICH REPAIR 1029 - 7076 - MILBLO 170.27 U S BANK CORPORATE ENGINEERING - EFFLUENT EVAL REP EXP PUMPS 1029 - 8676 - EFFLEV 44.35 U S BANK CORPORATE ENGINEERING - COLL SYS MASTER COLL SYS MST PLN 1029 - 8721 - CSMSPL 107.51 U S BANK CORPORATE INFORMATION SYS TRAVEUMEETINGS 1037 - 6200 86068 U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 1038 - 4820 279.69 U S BANK CORPORATE CUSTOMER SERVICE TRAVEUMEETINGS 1038 - 6200 226.25 U S BANK CORPORATE FINANCE OFFICE SUPPLIES 1039 - 4820 30.00 U S BANK CORPORATE FINANCE TRAVEUMEETINGS 1039 - 6200 252.17 U S BANK CORPORATE FINANCE SUPPLIES 1039 - 6520 46.27 U S BANK CORPORATE UNDERGROUND REP TRAVEUMEETINGS 2001 - 6200 215.10 U S BANK CORPORATE PUMPS SMALL TOOLS 2002 - 6073 15.75 U S BANK CORPORATE PUMPS STANDBY ACCOMODA 2002 - 6083 128.90 U S BANK CORPORATE EQUIPMENT REPAIR TRAVEL/MEETINGS 2005 - 6200 190.92 U S BANK CORPORATE LABORATORY OFFICE SUPPLIES 2007 - 4820 151.50 U S BANK CORPORATE LABORATORY TRAVEL/MEETINGS 2007 - 6200 276.64 U S �Bo L/MANK CORPORATE BOARD OF DIR TRAVEL/MEETINGS 2019 - 6200 5.89 U SANK CORPORATE ADMINISTRATION OFFICE SUPPLIES 2021 - 4820 38.70 U S BANK CORPORATE ADMINISTRATION TRAVEL/MEETINGS 2021 - 6200 24.70 U S BANK CORPORATE ADMINISTRATION SUPPLIES 2021 - 6520 154.76 U S BANK CORPORATE ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 11.14 U S BANK CORPORATE HUMAN RESOURCES SAFETY PROGRAMS 2022 - 6079 235.75 U S BANK CORPORATE HUMAN RESOURCES TRAVEL/MEETINGS 2022 - 6200 287.20 U S BANK CORPORATE HUMAN RESOURCES DUES/MEMB /CERT 2022 - 6250 100.00 U S BANK CORPORATE DIO TRAVEL/MEETINGS 2027 - 6200 78.61 U S BANK CORPORATE ENGINEERING MAPPING 2029 - 4420 207.00 U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 2029 - 4820 28.74 U S BANK CORPORATE ENGINEERING SHOP SUPPLIES 2029 - 6071 28.96 U S BANK CORPORATE ENGINEERING TRAVEUMEETINGS 2029 - 6200 76.90 U S BANK CORPORATE INFORMATION SYS TRAVEUMEETINGS 2037 - 6200 860.68 U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 2038 - 4820 279.68 U S BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 2038 - 6200 226.25 U S BANK CORPORATE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 640.88 User: THERESA Page: 15 Current Date: 06/11/2009 Report: OH_PMT_CLAIMS_BK Current Time: 15:18:41 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Tvae U S BANK CORPORATE FINANCE OFFICE SUPPLIES 2039 - 4820 30.00 U S BANK CORPORATE FINANCE TRAVELIMEETINGS 2039 - 6200 591.14 U S BANK CORPORATE FINANCE SUPPLIES 2039 - 6520 46.26 Check Total: 12,822.79 AP-00072990 MW 1029 - 8605 - ICTMDL 30,000.00 Check Total: 30,000.00 AP- 00072991 MW 1028 - 6042 72.64 Check Total: _ _ 72.64 AP -00072992 MW 1007 - 4760 641.99 2007 - 4760 756.96 Check Total: 1,398.95 AP- 00072993 MW W.S. DARLEY & COMPANY OPERATIONS GROUNDS & MNTC 1006 - 6042 962.14 Check Total: 962.14 AP-00072994 MW WEDCO INC ELECTRICAL SHOP BUILDINGS 1003 - 6041 1,122.06 WEDCO INC i ELECTRICAL SHOP SMALL TOOLS 1003 - 6073 1,067.60 w Check Total: _2,189.66 AP- 00072995 MW WES''ERN BOTANICAL SERVICES ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 3,675.00 Check Total: 3,675.00 AP- 00072996 MW WESTERN ENERGETIX INC GEN & ADMIN GASOLINE INV 1000 - 0415 4,161.03 WESTERN ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 573.24 Check Total: 4,734.27 AP- 00072997 MW WESTERN NEVADA SUPPLY UNDERGROUND REP COUPLINGS INV 2001 - 0405 561.80 WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE /CVRS/MHLS 2001 - 6052 291.12 WESTERN NEVADA SUPPLY ENGINEERING - SONORA AVE WTRLN WTRLN,SNRA/SK RN 2029 - 7911 - SONORA 2,539.56 Check Total: 3,392.48 AP -00072998 MW WINDSHIELD PROS OF TAHOE EQUIPMENT REP AUTOMOTIVE 1005 - 6011 160.00 Check Total: 160.00 AP- 00072999 MW WINZLER & KELLY CONSULT ENGRS ENGINEERING - EFFLUENT EVAL REP EXP PUMPS 1029 - 8676 - EFFLEV 13,480.36 UNDERWATER RESOURCES INC ENGINEERING - ICR TMDL O2SYS/TMDL,ICR USA BLUE BOOK User: THERESA Report: OH PMT CLAIMS_BK DIAMOND VLY RNCH GROUNDS & MNTC VWR INTERNATIONAL LABORATORY LAB SUPPLIES VWR INTERNATIONAL LABORATORY LAB SUPPLIES Page: 16 Check Total: 13,480.36 AP-00073000 MW Grand Total: 417,100.44 114 4111011 481.444.11111 smith matre leml, awn, 2009, 10 Coed( Payee ID. O AP00072790 V43555 :51 PM -- -req:: Payee Nave E SM METRIC AM 0 10 9 - -leg: GC, JL - - -]o QS *7 ITE - -- -jab: 435913 020 - 1 D, TYPE & /p CRMCBSGISTOR rete ChaCkItrarit 'Ace Subs Pal, » 12,329.77 RV TR GRAND TOTALS: 'dal Void Atchire Written 'Total Void Hird Written i Total Machina Written Total Harri Written tten Tbtwal amersals �.ed GRAND TOTAL 002 0 0.00 0.00 0.00 ( 0.00 12,329.77 0.00 12,329.77 12.329.77+ 3 Bin ter of Chad as Vii: artier of CYO Rimmed: Itammr of Checks Procesead: amr}ar of E x d: Rmimer of Clerics mod: Muter of Cbsofts Pad: 1 5 • 4 55. 7 6 * +-- C.tAjeYScd Checks ipt ; i s 1 0 0 0 0 1 0 GRAND TOTALS: 1btal Void hire Whitten tta1 Void Hsodlqritten 7tta1 Machine Written Tbta1 Hand Written 7ta.1 ReversaiS Tbtal Caro l rx3 GRAND TOTAL J South Tahoe P.U.D. 06/01/09 MN, OM 01, 2009, 10:36 AM - - -req: 1X DELIE - - -1 : ' _ j : 435477 #fJ083 --- pgn M00 <1.19> Check Payee ID. Ewe Nate Date cI Subs Ref 'Tb At to AP00071642 V23450 SQJ2H 12/30/08 3,125.99 RV '7R Reversed 0.00 0.00 0.00 0.00 3,125.99 0.00 3,725.99 V xpt : Car- amber of CYO Et:m ssed: .. Ni*er of Chtiorics Pmoessed• Mitt of C1m]cs Etmoessed- Mader of Checks Rammed- Ritter of Chicks : Nutt' of Cleodcs Rammed- 1 ty 1 0 Gameral Mxms4er Richard H. Solbr4 i !5outh Tahoe. .lvmft R Jonm ,Ww FuNic Utility Plow, ot M" `ft MDal Data Rtee 2M M4aadow Cast DrW o South Lake Tahoe • CA %ft Phone 530 544-6474 • Fax 530 541-0614 BOARD AGENDA ITEM 14a TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: June 18, 2009 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED AC CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -97- Canaral Managar Klchard H. 504" Tahoe !5outh Diracwm .lames R. ,lmies a s PuU~tlV L) t1000,111111 y- LP/lottilotv Mary Lm Moobschw Baia Risa er 2M Meadow Crftt Prhe • South Lake Tahoe M CA 961W Phone 530 544-6474 # Fast 530 541-0614 BOARD AGENDA ITEM 14b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: June 18, 2009 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Tahoe Asphalt, Inc., and Tahoe Asphalt Materials Company, LLC, vs. South Tahoe Public Utility District, Civil Action No. SC20090104, Superior Court, County of El Dorado, State of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED AC CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -99-