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AP 06-05-03Richard James R. Jones, President Duane Wallace, Director SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGEND.~ Thursday, June 5, 2003 2:00 P.M. City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California General Maria ~neer BOARD MEMBERS Eric W. Schafer, Vice President CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCF COMMENTS FROM THE AUDIENCF (Short non-agenda items that are within the subject matter jurisdiction of the District. Five minute limit. No action will be taken.) CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR ADOPTION OF CONSENT CALENDAP (Any item can be discussed and considered separately upon request.) CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSIO,"! PRESENTATION Government Finance Officers Association Award (President Jones) ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION Customer Service Facility (John Thiel, Senior Engineer ) Approve Task Order No. 2 to Smith Design Group for Architectural Services in the Amount of $86,545 (Architect Dale Smith will be present for this discussion.) 10. 11. 12. REGULAR BOARD MEETING AGENDA - JUNE 5~ 2003 Contract Between South Tahoe Public Utility District (District) and CalPERS (California Public Employees' Retirement System) (Carol Swain, Information Systems Mgr.) PAGE - 2 (1) Adopt Final Resolution to Contract with CalPERS; and (2) Authorize Execution of Contract Between the District and CalPERS Co Backhoe Purchase (Ken Schroeder, Manager of Maintenance) Authorize Staff to Purchase Either a New Case, Caterpillar, or John Deer Backhoe from a Recent Government Agency Bid, in the Estimated Amount of $80,000, Less the Trade-In Value fo Flagpole and Elks Club Well Drilling Project (Jim Hoggatt, Construction Manager/Eng.) Biosolids Disposal Agreement (Ross Johnson, Mgr. of Wastewater Operations) Grant Coordinator Position (Rhonda McFarlane, Chief Financial Officer) Award Contract to the Lowest Responsive, Responsible Bidder (Bid Results to be Presented at the Board Meeting) Authorize Execution of a Negotiated Agree- ment with Bently Agrowdynamics for the Disposal of Biosolids Contingent Upon Approval by Staff and Legal Council Direct Staff Regarding Partnering with Another Agency to Provide Full-Time Work for the Position B-line Replacement: Phase 3 Payment of Claims Receive Project Update and Direct Staff Approve Payment in the Amount of $2,111,955.44 BOARD MEMBER COMMITTEE REPORT~ a. Executive Committee (Jones / Schafer) b. Finance Committee (Wallace / $chafer) c. Water & Wastewater Operations Committee (Jones / Becket) d. Planning Committee (Mosbacher / Schafer) BOARD MEMBER AD HOC COMMITTEE REPORTC a. Legislative Ad Hoc Committee (Wallace / Jones) b. Administration Building Ad Hoc Committee (Jones / Schafer) EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPOR ! BOARD MEMBER REPORTR GENERAL MANAGER / STAFF REPORT~ REGULAR BOARD MEETING AGENDA - JUNE $, 2003 PAGE - 3 13. 14. 05/28~03 - 05/30/03 - 06/02~03 - O6~02/03 - 06/04/03 - NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Event- 05/19/30 ~ Special Board Meeting 05/21/03 - Lahontan's South Y PCE / Scripps Meeting TRPA Governing Board Meeting (B-line Phase 3 Schedule) Executive Committee Meeting Access Road Meeting w/City Operations Committee Meeting Finance Committee Meeting Future Meetings I Event~ 06/11/03 - 10:00 a.m. - El Dorado County Water Agency Board Meeting in Placerville 06/11/03 - 3:00 p.m. ~ Lahontan Regular Board Meeting in Bishop 06/16/03 - 10:00 a.m. - Special Board Meeting at District Office 06/16/03 - 4:00 p.m. - Operations Committee Meeting at District Office 06/17/03 - 9:00 a.m. -Alpine County Supervisors Regular Board Meeting in Markleeville 06/17/03 - 9:00 a.m. - City of SLT Regular Council Meeting at City Council Chambers 06/17/03 - 2:00 p.m. - B-Line Phase 3 EIR/EIS Agency Meeting 06/18/03 - 8:00 a.m. - ECC (Employee Communications Committee Meeting) at District (Board representative to be determined) 06/18/03 - 12:00 p.m. - Employee Recognition Picnic at District 06/19/03 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers CLOSED SESSION bo Co Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel Anticipated LitiQation - Pioneer Trail Waterline Replacement Near Filter Plan' Pursuant to Government Code Section 54956.9(a) ._._C. onference with Legal Counsel Existin.q Litigation: STPUD vs. John Breese Mui~ord, et al. El Dorado Count~ Superior Court Case No. SC20020030 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel .Existin.q Litigation: STPUD vs. ARCO, et al, San Francisco County ~[~erio,' Court Case No. 999129 Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel Existin.cl Litigation: STPUD vs. F. Heise Land & Live Stock Coml~anv Inc. L William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc. CIV S-02-0238 MLS JFM United States District Court for the Eastern District of California,_ .Sacramento, CA Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel Existin.q Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Californi.~, REGULAR BOARD MEETING AGENDA - JUNE 5, 2003 PAGE - 4 15. 16. go Pursuant to Government Code Section 54957.6(a)/Conference with Labor Ne,qotia- tors: A~ency Negotiators: Board of Directors, General Manager. Chief Financia Officer~ Ei~Ployee organization: Represented and Unrepresented Eml31ovee~ Pursuant to Government Code Section 54956.9(a) ..Conference with Leqal Counsel- Existin.q Litigation: STPUD vs. Lakeside Park Association, et al, County _El Dorado, Superior Court Case No. SC2001015~_ Pursuant to Government Code Section 54957.6(a)/Conference with Labor Ne,qotia- tom: Unrepresented Eml31ovee Position - General Mana.~er; A.qencv Negotiators: Executive Committcc ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSIO,~, ADJOURNMENT (To the next regular meeting, June 19, 2003, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the District office during the hours of 8:00 a.m. - 5:00 p.m. Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public hearings will not be called to order prior to the time specified. Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not included on agenda. Please provide the Clerk of the Board with a copy of all written matedal presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., hearing aids or other disability-related aids), please contact the Clerk of the Board at (530) 544-6474, extension 203, at least 24 hours in advance of the meeting. Tape recordings are made of each Board meeting and these tapes are retained in the Board Clerk's office for 30 days. South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 530.541.0614 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: John Thiel, Senior Engineer RE: BOARD MEETING June 5, 2003 AGENDA ITEM: ACTION ITEM NO: 7 .~ CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CUSTOMER SERVICE FACILITY REQUESTED BOARD ACTION: Approve Task Order No. 2 to Smith Design Group for architectural services in the amount of $86,545 DISCUSSION: The District's architect, Smith Design Group, has recently completed tho existing buildinq assessment and programming report per Task Order No. 1, which was approved by the Board on March 20. Principal architect, Dale Smith, will present the details and results of these efforts at the June 5 Board Meeting. Task Order No. 2 incorporates Schematic Desiqn and Site Development Planning. The Schematic Desiqn element includes the reiterative development of conceptual, schematic designs for a 24,000 square foot Customer Service Facility along with analysis of alternate construction systems, and construction and lifecycle costs. Site Development include~ the analysis of siting alternatives and preparation, and presentation of plans showing proposed improvements. The fee for proposed Task Order No. 2 is based on estimated hours and standard fee schedules from the American Institute of Architects (AIA) for State and Local Government Offico Continued on Paqe 2 SCHEDULE: Complete Schematic Design and Site Development Planning by July 17, 2003 COSTS: $86,545 ACCOUNT NO: 2029-8130 BUDGETED AMOUNT REMAINING: $574,746 (02/03), $1,325,000 (03/04) ATTACHMENTS: Architect's Proposal, Preliminary Project Cost Estimate, AIA Fees Schedule, Hourly Rate Schedule co.cu.. .c .o CHIEF FINANCIAL OFFICER: YES~t~'~,,,...~¢~I_O CATEGORY: GENERAL WATER X SEWER Continued from Paqe 1: Buildings - New Construction (see Fees attachment). With typical fees ranging from 6.5% to 12°/, of the construction cost, the Smith Design Group fees are 10.4%. While qreater than the averago of 8.8%, staff believes these fees are reasonable given our site constraints, agency challenges, relatively complex facility needs, and expertise provided. The Schematic Design (Basic Services) and Civil Engineer/Landscape Architect (Additional Services) elements constitute $70,859 and $7,086, respectively, of the total 10.4% fee (sec _Preliminary Cost Estimate). Site Development Planning is not included in the scope of the total building design fee and is an additional $8,600. The total for these three elements is $86,545. Followinq approval and completion of Task Order No. 2, the architect will continue with th~: development of detailed desiqn drawings and construction documents. May-28-03 04: 11P SMITH DESIGN GROUP " 775 831-7161 P.02 2001 S FEES FOR PROFESSIONAL DESIGN SERVICES © Copyright, Guidelines, 200~. Ail rights reserved. Guidelines, Box 456, Orinda, CA 94563. 1-800-634-7779. Fax: 925-299-0181 E-mail: FSGL@AOL.COM May-28-O3 II O4:11P SMITH DESIGN GROUP 775 831-7161 P.O3 37 II PUBLIC BUILDINGS OFFICE & INSTITUTIONAL Typical Fee Range as % oi' constructfon cost State & Local Government Office Buildings New Construction 6.5 - 12% Typical construction costs and sizes are not available. Renovafion/AdditiOhs Data not available. Federal Office Buildings New Construction Scope of Design Services Baseline Mid-Level Comprehensive Construction & Design Quality Economy Ave rage S upe ri o r 6.5% 8.8% 12% Highest Level Full-Service Fees 12 - 13% 5.5 - 10% 5.5% 8% 10% 10- 12% II Typical construction costs and sizes are not available. POST OFFICES & DISTRIRUTION FACILITIES II ! II Scope of Design Services Baseline Mid-Level Comprehensive Typical Fee Range Construction & Design Quality Highest Level as % of construction cost Economy Average Superior Full-Service Fees Post Offices New Construction 4.5 - 9% 4.5% 6.8% 9% 9 - 11% Typical construction cost range: $65 to $150 Average cost: $115 sq. iti (not including sitework or equipment) Typical range of building .~izes: 6,000 - 28,000 sq. ft. Average size: 9,000 sq. lt. Renovation/Additiohs Data not available. tl Postal Distribution Facilities New Construction 4 - 8.5% 4% 6.8% 8.5% Typical construction cost ~ange: $60 to $138 Average cost: $85 sq. ft. {not including sitework or equipment) Typical range of building isizes: 20,000 - 120,000 sq. ft. Average size: 38,000 s~; ft. Renovation/AdditiOhs Data not available. 8.5- 11% ,! The architectural fee pe~d~entages include normal structural, mechanical, and electrical engineering fees. Please see page 5 for mc~re details about what is and what is not included in consultant pass-through fees. See page 4 for an explar~btJon of building size and construction cost information. See page 6 for an explaHation of how to read and use the information in this survey. Schedule of Fees Smith Design Group November 2002 to November 2003 Professional Services Hourly Rate Schedule Principal Architect/Senior Project Manager Residential Designer/Project Manager Design Coordinator/Job Captain Technical Level I Technical Level II Technical Level III $150.00/hr $120.00/hr $100.00/hr $ 85.00/hr $ 80.00/hr $ 65.00/hr $ 55.00/hr Charges for In-House Reimbursable Expenses D-Prints Oce up to 24 x 36 E-Prints Oce up to 30 x 42 D-Picts(opaque) up to 24 x 36 E-Picts(opaque) 30 x 42 D-Picts (Vellum) up to 24 x 36 E-Picts (Vellum) up to 30 x 42 D-Picts Color-24x36 E-Picts Color-30x42 HP Color Printer 8 Y2 x 11 HP Color Printer 1 lx 17 Xerox copies 8 ~,,~ x 11 Xerox copies 11 x 17 Fax Diskettes Zip Diskettes CD-Rom Mileage . Billed Amount $3.10 $3.81 $7.83 $11.33 $11.33 $15.03 $15.65 $21.84 $.62 $.83 $.11 $.26 $.57 $1.64 $14.52 $9.79 120 COUNTRY CLUB DRIVE, NO. 17 · INCLINE VILLAGE, NEVADA 89451 ' TEL 775.8:31.7158 ' FAX 775.831.7161 May-28-03 04:06P SMITH DESIGN GROUP 775 831-7161 Po04 SCOPE OF WDRK AND FEE SCHEDULES SOUTH LAKE,TAHOEt'! PUBLIC UTILITY DISTRICT CUSTOMER SERVICE FACILITY 28 MAY2003! ARCHITECTU RAI~ENGINEERING DESIGN FOR NEW CONSTRUCTION $86,545 SCHEMATIC DESIGN Schematic Design - Basic Services Civil Engineer and Landscape Architect Site Development Planning $70,859 $7,086 $8,600 Prepare Schematic Design drawings for 24,000 SF Utility Distdct Customer Service Facility; review alternate construction systems; code research; cost analysis, review meetings with Design and Technical Committees/presentations. Prepare conceptual site development plan showing proposed improvements (building footprint, aprons, parking, permanent water quality improvements, walks, utility access, vehicular and pedestrian access, and conceptual land coverage). Present conceptual site development plan to technical advisory committee (Fire Marshall, Building Department, City of South Lake Tahoe Planning, TRPA, and other utility providers). Completion of Services 17 July 2003 May-28-03 04:06P .~MITH DESIGN GROUP 775 831-7161 P.03 PRELIMINARY PROJECT COST ESTIMATE SOUTH TAHOE P~BLIC UTILITY DISTRICT CUSTOMER SERVICE FACILITY 28-MAY--03 The basis of this Proje¢ Cost Estimate is an approximately 24,000 SF Utility District Customer Service Center (moderate finisl~) including 840 SF of Essential Service Facility Construction, Prevailing Wage for Labor and TRPA Water Quality Improvements. Demolition and removal of the existing building is not included. BUILDING CoNsTrucTION COST Building (24,000 SF X $175.00/SF) ,~4,200,000 Site (6o,000 SF X $7.00) ,~20,000 Sub-total: Construction (24,000 SF X $192.50/SF) $4,620,000 Contingency 5% $231,000 Total Construction Cost Today: $4,851,000 Escalation 3%/year X one year (Mid-poirff of Construction Nov. 2004) TOTAL CONSTRUCTION COST OTHER COSTS/I~ROJECT COST Fees (suP, TRPA, Etc.) Site Acquisition Off-site Improvements Geotech nical/Topog raphic Mapping Furniture, Fixtures and Equipment Miscellaneous Printing Total Other Cost: $145,530 $4,996,530 x ~o .4.% $60,000 $o $o $10,000 $50,000 $o $15,000 $135,000 Contingency 5% Professional Fees ~ Basic Se~ices (10.4%) ~Additional Se~ices (10.4%) / Site Development Planning TOTAL PROJECT Co~: $6,750 $8,600 $5,666,519 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Carol Swain, Information Systems Managed CalPERS Task Force Lead RE: BOARD MEETING June 5,2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONTRACT BETWEEN SOUTH TAHOE PUBLIC UTILITY DISTRICT (DISTRICT) AND CALPERS (CALIFORNIA PUBLIC EMPLOYEES' RETIREMEN ~ SYSTEM) REQUESTED BOARD ACTION: (1) Adopt Final Resolution to contract with CalPERS; and (2) Authorize execution of contract between the District and CalPERS DISCUSSION: Pursuant to the Board's adoption of the Resolution of Intention declaring tho District's intention to enter into a contract with CalPERS, an election was required to permit th~; employees proposed to be included in this system to express by secret ballot their approval o,' disapproval of the retirement proposal, pursuant to Government Code Section 20469. Tho election was conducted between May 16 and May 22, with results indicating 87.5% approval. Therefore, staff now requests that the Board adopt the Final Resolution to enter into a contrac[ with CaIPERS and execute the actual contract between the District and CalPERS, effective fo,' the pay period beqinning June 19, 2003. SCHEDULE: Beginning in fiscal year 2003-2004 COSTS: $795,133.73 ACCOUNT NO: Various BUDGETED AMOUNT REMAINING: $593,849.54 (2003-04 budget - The additional 3.2% not yet budgeted) ATTACHMENTS: Final Resolution, Contract CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES .~"~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT RESOLUTION AUTHORIZING A CONTRACT No. WHEREAS, the Public Employees' Retirement Law provides for the participation of a Public Agency in the California Public Employees' Retirement System, making its employees members of said System; and WHEREAS, the Board of Directors of the South Tahoe Public Utility District on ., , adopted a Resolution giving notice of intention to approve a contract providing for such participation; and WHEREAS, the employees of said public agency, whose memberships in said Retirement System are contemplated, have approved said participation, by majority vote; NOW, THEREFORE, BE IT RESOLVED, that a contract between the Board of Directors of the South Tahoe Public Utility District and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said contract being attached hereto and by such reference made a part hereof as though herein set out in full; and NOW, THEREFORE, BE IT FURTHER RESOLVED, that the presiding officer of said governing body is hereby authorized, empowered and directed to execute said contract for and on behalf of said public agency. Adopted this day of Presiding Officer Attest: Clerk or Secretary New Agency PERS-CON-21 (Rev. 1/98) CalPElP California Public Employees' Retirement System CONTRACT Between the Board of Administration California Public Employees' Retirement System and the Board of Directors South Tahoe Public Utility District In consideration of the covenants and agreement hereafter contained and on the part of both parties to be kept and performed, the governing body of above public agency, hereafter referred to as "Public A e--" g .uy, and the Board of Administration, Public Employees' Retirement System, hereafter referred to as "Board", hereby agree as follows: All words and terms used herei'n which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for local miscellaneous members. Public Agency shall participate in the Public Employees' Retirement System from and after making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency. o Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: Employees other than local safety members (herein referred to as local miscellaneous members). Any exclusion(s) shall remain in effect until such time as the Public Employees' Retirement System determines that continuing said exclusion(s) would risk a finding of non-compliance with any federal tax laws or regulations. If such a determination is contemplated, the Public Employees' Retirement System will meet with the Public Agency to discuss the matter and coordinate any required changes or amendments to the contract. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: a. SAFETY EMPLOYEES. The percentage of final compensation to be provided for local miscellaneous members for each year of credited prior service is 0% and the percentage of final compensation to be provided for each year of credited current service is 100% and determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Supplemental to Federal Social Security). Public Agency elects to be subject to the following optional provisions: ao Section 21024 (Military Service Credit as Public Service), Statutes of 1976. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members of said Retirement System. Public Agency shall also contribute to said Retirement System as follows: A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. o 10. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. BOARD OF ADMINISTRATION PUBLIC EMPLOYEES' RETIREMENT SYSTEM BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT BY KENNETH W. MARZION, CHIEF ACTUARIAL & EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM BY PRESIDING OFFICER Witness Date Attest: Clerk AMENDMENT ER# 4882 PERS-CON-702A (Rev. 8\02) TO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS FR: Ken Schroeder Maria er of Maintenance RE: BOARD MEETING June 5, 2003 AGENDA ITEM: ACTION ITEM NO: 7.c CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: BACKHOE PURCHASE REQUESTED BOARD ACTION: Authorize staff to urchase either a new Case Cater illar or John Deere backhoe from a recent overnment a eric bid in the estimated amount of DISCUSSION: The existin No. 47JCB backhoe was urchased new in Au ust of 1999. Since that time the backhoe's h draulic controls have been worked on ei ht times to correct a roblem with the valves stickin . The entire h draulic control valve assembl has been com letel boom. Several months a o this erratic action dama ed the vacuum tubes on the vacuum truck and nearl in'ured several em Io ees who were o eratin the vacuum truck. This backhoe has now been taken out of service and staff is rentin another iece of e ui ment to take its lace at tB~~,~[j~o nth. The urchasin olic allows for matchin overnment contracts which have recentl been bid. Staff will contact all dealers who submitted bids durin the last two solicitations excludin the JCB dealer. Staff ro oses to trade the JCB backhoe in on the new urchase and disclose Cont~ SCHEDULE:_ As soon as possible COSTS: Estimated $80,000 less trade-in BUDGETED AMOUNT REMAINING: ATTACHMENTS: None ACCOUNT NO: CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER Continued from Page 1: the problems the District has had with it. Staff would like to purchase a new backhoe as soon a,,; possible in order to avoid long term rental costs. Funding will come from the Capital Outlay Reserve. This item was review by the District's Purchasinq Aqent. TO: FR: RE: BOARD MEETING ACTION ITEM NO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Jim Ho att Construction Maria er/En ineer June 5,2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: FLAGPOLE AND ELKS CLUB WELL DRILLING PROJECT REQUESTED BOARD ACTION: Award the contract to the lowest res onsive res onsible bidder DISCUSSION: On May 27, 2003, four (4) well drilling contractors attended the mandatory pre bid conference. Bids will be o ened on June 3 2003. A summa of all bids alon with staff recommendation will be distributed rior to and at the Board meetin . SCHEDULE: As soon as possible COSTS: $465,000 50% 2029-8440/FLAGWL ACCOUNT NO: 50%2029-8460/RWELKS I BUDGETED AMOUNT REMAINING: (2003/04) $700100, $500,000 ATTACHMENTS: To be distributed rior to and at the Board meetin CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES.~'~r~v.,~ CATEGORY: GENERAL WATER X SEWER TO: FR: RE: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Ross Johnson, Manager of Wastewater Operations June 5,2003 BOARD MEETING AGENDA ITEM: ACTION ITEM NO: 7.e CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: BIOSOLIDS DISPOSAL AGREEMENT REQUESTED BOARD ACTION: Authorize execution of a negotiated agreement with Bently Agrowdynamics for the disposal of biosolids contingent upon approval by staff and Legal Council DISCUSSION: The board previously approved staff authority to negotiate an agreement for biosolids disposal with Bently Agrowdynamics. An agreement with a minimum five (5) year term and provisions for three (3) five (5) year extensions has been reached. The District will pay nine dollars and fifty cents ($9.50) for each ton of biosolids disposed of by the contractor. Biosolids production is estimated at 16 tons per day. Biosolids hauling to the Bently site will be by separate contract. SCHEDULE: Biosolids disposal will commence once the new Dewaterinq Building is operational COSTS: $60,000 ACCOUNT NO: 1006-6652 BUDGETED AMOUNT REMAINING: $90,000 (2003/04) ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES (~t~. NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER TO: FR: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Rhonda McFarlane, Chief Financial Officer RE: BOARD MEETING ACTION ITEM NO: June 5, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: GRANT COORDINATOR POSITION REQUESTED BOARD ACTION: Direct staff regarding partnering with another agency to provide full-time work for the position DISCUSSION: Since December 2001, the District has engaged Lynn Nolan to perform all grant related work on a contract basis. Presently, the District's workload does not require Lynn's services on a full-time basis. On two occasions the Finance Committee has discussed partnerin.0 with another agency to provide full-time work to the Grant Coordinator position. The objective in doing so is to facilitate stability of the position to retain the current high level of grant services. ,~, potential partner has been identified. With the Board's consent, staff will continue discussions with the other agency, or if necessary in the future, another agency. Specific details of this arrangement would be incorporated into a Memorandum of Understanding that would be brought to a future Board meeting. SCHEDULE: As soon as possible COSTS: $38,000 (50% of full-time employee wages and benefits - approximates 2004 contractual costs) ACCOUNT NO: 1039/2039-4101,4301-4306, 4312 BUDGETED AMOUNT REMAINING: $451,500 wages, $74,150 benefits (2004) ATTACHMENTS: CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig, General Manager RE: BOARD MEETING June 5, 2003 AGENDA ITEM: ACTION ITEM NO: 7.g CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: B-LINE REPLACEMENT: PHASE 3 REQUESTED BOARD ACTION: Receive proiect update and direct staff DISCUSSION: In order for the proiect to stay on schedule for construction in 2004, the environmental document must be certified in June 2003 by the District, Tahoe Regional Planninq Agency (TRPA)I and the United States Forest Service (USFS). If certification cannot be obtained by that date, and final design is delayed until late July to allow certification at the July TRPA Governing Board meetinq, project construction cannot occur until 2005. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None ACCOUNT NO: 9098-8828/BLNIII CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,~:~:/,~ NO CHIEF FINANCIAL OFFICER: YES~,~,~.NO CATEGORY: GENERAL WATER SEWER X PAYMENT OF CLAIMS FOR APPROVAL June 5, 2003 Payroll 5/31/03 Payroll 5/14/03 Payroll 5/28/03 Total Payroll LaSalle National Bank - debt repayment Cost Containment - health care payments IGI Resources - natural gas Hatch & Parent -legal services Total Vendor EFT Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable Action Item 7.h 2,850.51 291,770.24 289,714.91 584,335.66 156,572.80 86,732.32 17,515.82 84,364.71 345,185.65 734,095.61 409,575.60 14,320.83 24,442.09 1,182,434.13 ~111,955.44 Grand Total Payroll EFTs & Checks EFT EFT EFT EFT EFT EFT EFT CHK EFT EFT CHK AFLAC Medical & Dependen CA Employment Taxes & W/I Federal-Employment Taxes l Hartford Deferred Comp ManuLife Pension ManuLife Pension Loan Payr Orchard Trust Deferred Comp Stationary Engineers Union r United Way Contributions Employee Direct Deposits Employee Paychecks Adjustments Sub-total 5/31/03 5~28~03 5/14/03 128.92 909.23 1,812.36 3 402.69 12 124.66 69 510.49 1 600.38 24 094.15 6 628.82 10,415.21 1,414.46 120.00 138,060.59 22,343.46 0.00 4 048.09 12 335.71 70.746.64 1 600.38 24 094.15 6 501.10 10 440.21 1,413.28 120.00 136,795.62 23,675.06 0.00 2,850.51 289,714.91 291,770.24 S o u t h Tahce P.U.D. 05/29/03 PAYMENT O F CLAIMS REPORT 05/16/2003-06/05/2003 1 P' 'IHU, MAY 29, 2003, 2:33 M - -reg: DCNL AS -- -leg: GL JL - -loo: CI�1'1E - -- -fob: 276386 #J1016-- -prng: 09 <l.07 > -- report id: Default Selection: Check Stock ID: AP ; Check Types: MiI,HW,RV,VH Verrbr Narre Pcoant # Dapartrrent AFLAC AWWA A -1 GLASS SERVICE INC ACME SAW & SUPPLY AER OE- PACIIFIC 10 -00 -2538 GENERAL & ALMINISIRATIC 1 10 -39 -6520 FINE 10 -00 -2532 GENERAL & AEMIANISIRATICN 20 -02 -6200 UVIPS 20 -05 -6011 BQUIRv1ENr REPAIR 10 -04 -6073 HEAVY MAINTENANCE 10 -38 -6071 CUSTOMER SERVICE 20 -38 -6071 CUSILMER. SERVICE ALL SEASONS PLUv1BING & HFATN3 10 -01 -4520 INEERGROUND REPAIR ALPEN SIERRA akibEE COMPANY 10 -00 -6520 GENERAL & AtIVIINISIRATICN 20 -00 -6520 GENERAL & ArMI NISIRATICN ALFER, CHRIS 10 -01 -4520 T_NEERGROLND REPAIR ALPHA ANALYTIC AL INC. 20 -07 -6110 LABORATCRY MEC E = & ENVIRCITIENIAL TNC 10 -29 -8238 ENUINEERIM 10 -29 -8235 EIZINEERING 20 -29 -8354 ENGINEERING Description AFLAC .E. E DEQJCrICN SUPPLIES INSURANCE SUP Total: TRAVEL /MEETINGS /El: =N Check Total: AUICMYTIVE SN,LL 'TOOLS Check Total: Check Total: SHOP SUPPLIES SE-DP SUPPLIES Check Total: MISC LIABILITY CIATNNS Check 'Ibtal SUPPLIES SUPPLIES Check Total: MISC LIABILITY CLU E Check Total: NNITCRING Check Total PCMP SIN GqREN SEIE E I EEZ FACTL,ITY WIRLN, LAKE TAHOE EL (HI SC Arrr .iit Check # Type 120.00 -15.07 1,062.17 1,167.10 00053372 MAT 135.00 135.00 00053374 MAI 60.00 60.00 00053375 NW 318.93 318.93 00053376 Ma 504.90 336.60 841.50 00053377 MAI 582.50 582.50 00053378 NW 131.70 87.80 219.50 00053379 NAT 242.50 242.50 00053380 MAI 9,896.50 9,896.50 00053381 M' 2,032.77 16,992.00 240.00 S o u t h T a h o e P.U.D. 05/29/03 PAYMENT O F CLAIMS REPORT 05/16/2003-06405/2003 C Page 2 'IHU, MAY 29, 2003, 2:33 FM - -req: DOUMAS -- -leg: GL 3L - -loc: CNS1'1E- -- -jab: 276386 #31016 -- -ping: 09 <1.07 >-- report id: EC Default Selection: Check Stock ID: AP ; Chec.k Types: MA7,HW,RV,VH Vendor Narre Account # Dapartrrent AMERICTAS - SO LATE T7 TOE 10 -28 -6360 APOLLO PLLMBING & HEATING INC 10 -01 -6052 - ItTIFC EM SERVICES ARI NA INSIRL /VENT' CORP ARNOID, NORNA ASCXM HASLEE2 LEASING ASSOCIATED PROCESS CONTIPOLS AVAi51. FINANCIAL SERVICES AVISIA UFI TTIES B B & H BENEFIT DESIGNS 10 -00 -2518 10 -06 -6025 20 -00 -2002 10 -38 -5020 20 -38 -5020 10 -03 -6024 10 -39 -6709 10 -39 -6710 10 -00 -6350 20 -00 -6350 10 -22 -4405 20 -22 -4405 ALPINE CEUEY -UNDERGROUND REPAIR GENERAL & AEMINISIRATICN OPERATIC NS COAL & ALNINISIRATICN C EICMER SERVICE CUSICNIERR SERVICE ELECTRICAL SF-DP FINANCE FINANCE GENT RAL & AEMINISIRAT ICN COAL & ALMINISIRATICN I-UvAN RESCURCES HUAN RESOURCES DIRECT-OR Description PROPANE Check Tbtal: Check Total: PIPE, COVERS, & MANE-DIES Check Total: LEIFC i/RL13S /'ICJWELS PACE Check Total: LABORATC Y EQUIFMENI' Check Tbtal: UTILITY BILLING S'USFENEE Check Total: E JIMv1E N' RENTAL /LFASE DQCTIFMENT RENTAL /LEASE Check Total: FURNACE I Check Total: LCIAN PRINCIPAL PAYMENIS INTERIT EXPEMEE Check Total: NATURAL CAS NATURAL GAS Check Total: CENIRACTUAL =ICES SERVICES Arrrxmt Check # Type 19,264.77 00053382 MAT 834.61 834.61 00053383 M'J 2,716.94 2,716.94 00053384 MW 1,724.65 1,724.65 00053385 MW 925.00 925.00 00053386 MW - 1,536.40 - 1,536.40 00053253 RV 7.37 4.91 12.28 00053387 M7 312.36 312.36 00053388 MAI 658.44 31.54 689.98 00053389 M'7 4,313.17 123.38 4,436.55 00053390 MAT 750.00 500.00 S o u t h T a h o e P.U.D. 05/29/03 PAYMENT O F CLAIMS REPORT 05/W003-06/05/2003 30/2 id: � 3 THU, NAY 29, 2003, 2:33 FM - -req: EO S -- -leg: C� 3L--lo d: CI�15ia - -- -Jab: 276386 #J1016-- -prop: Default Selection: Check Stock 1D: AP ; Check Types: M'I, HW, RV, VH Uer or Narre Account # Depe/trrent B M H OCCUPATIONAL MEDICINE B S K ANALYTICAL LABS BANK OF AMERICA PARRETT WATER 'TRUCK SERVICE 10 -04 -6075 HEAVY MAINIBME 20 -07 -6110 LAY 10 -07 -6110 LACY 10 -29 -4820 20 -29 -4820 20 -00 -3529 IHMINEERIM ENGINEERING Description GENERAL & ALNBNISIRATICN 12ASALITE CalCRETE FRCEUCTS LLC 20-29-6071 IIT3I BAY IININE AND PARTS CO BERRY - 'Y IN Et STR>ES BI STATE PROPANE BIND MATERIALS ERIALS 10 -05 -6013 10 -00 -0416 10 -00 -0415 10 -04 -4630 10 -05 -4630 20 -05 -4630 10 -28 -6042 20 -01 -6052 DZUIFME�TI IN I' REPAIR COAL & AIIvIINISIRATICN W I CID } EQUIFMENT REPAIR EXIFMENT REPAIR ALPINE OJ1 IY UNEERGRaIND REPAIR Check 'Ibtal : SAFETY E !JIFMENr l, bT Check taal NENTIC INU NINTICRING Check Total: OrriCE SUPPLI EE OM 1SUPPLIES Chec.k Total: FIRE DZANT PEENITS Check Total: SHOP SUPPLIES SHOP SUPPLIES Check Total: GENERATCRS Check Total: DIESEL INVENICEY OIL SO& LLERICPNIS OIL & LLERIC ANIS OIL & LIJ RIC ANIE Total: GRaINCS & r AINTI Check Total: PIPE, COVERS, Sc NAIWLES A ro nt Check # Type 1,250.00 00053391 MAI 105.00 105.00 00053392 WI 555.00 123.00 678.00 00053393 MI 283.13 188.75 471.88 00053394 Ma 278.76 278.76 00053395 MAI 103.69 58.17 161.86 00053396 Ml 18.71 18.71 00053397 NW 3,560.25 3,241.88 -25.00 124.76 124.76 7,026.65 00053398 MAI 11.53 11.53 00053399 MAI 451.43 South Tahce P.U.D. 2003, 2:33 FBI 29/03 D AS PAYMENT GL JL - -loo CNSLL - -Ijab 276 86 #J10 6- - -pmg: 05/1a62003-06/05/2003 09 <1.0705 /2report id: QMPC TiU, MAY , Default Selection: Check Stock ID: AP ; Check Types: M,,HW,PV,VH Vendor Narre Amt # Department BCC CASES BRUCE, MONNE CFM - SF INC. C P N IN1'ICNAL INC. Desaripticn ATE mt Check # Tyre 20 -02 -4790 REPS 10 -00 -2002 COAL & ALVEINISIRATICN 20 -03 -6050 ELECTRICAL SDP 10 -29 -6027 EL3IlNEERING 20 -29 -6027 E INEERII3 CALIF DEPT OF HEALTH SERVICES 20 -01 -6200 LAID REPAIR CALIF DEPT OF HEALTH SERVICES 20 -02 -6250 PCMPS CALIF DEPT OF HEALTH SERVICES 20 -01 -6250 atERTUUND REPAIR CALIF EMPLOYMENT L V DEPT c LIR TIA OVERNIGHT 10 -07 -4303 LAS 20 -07 -4303 LABS 10 -07 -4810 LABSRPTORY 10 -29 -4810 II\ZIlNEERINC 20 -07 -4810 LAHMAIMY 20 -29 -4810 ENUINEERINTh Chedc lbtal: OIHER S'UPPLIES Check Ibtal: ='IY BILK SUSPENEE 'Ibtal : Chedc WFad IS Check Total: OF.FiCE ,JLTIPMENr REPAIR OFFICE EQUIRMENT AIR : IRAVII,/MESIrIlN3S/ To al allES/MEMBERSIIPS/CEECTFICATT Check Total: MES/MEMBERS-IIPS/CEMETCA_TI Check 'Total: Vendor Total : LNEMPLOYMENT INSURANCE UNEMPLOYMENT INSURANCE Check Total: PCS= EXPENSES FOS= EXPENSES POSMSE PCSMSE EXPENSES 451.43 546.98 546.98 171.42 171.42 1,493.61 1,493.61 101.13 63.88 165.01 00053404 M7 100.00 100.00 100.00 00053405 W7 100.00 00053406 MCI 65.00 65.00 00053407 Ma 265.00 00053400 Ma 00053401 Ma 00053402 MCI 00053403 Mt 214.20 142.80 357.00 00053408 Mg 24.00 4.80 68.00 3.20 S 1 Tahoe P.U.D. 05/29/03 PAYMENT OF CLAIMS REPORT 05/16 09 3- 00705/22003 id: P5 TEIT, MAY 29, 2003, 2:33 AEI - -req: D2[[AS- - -lag: CE '� - -10 : CI451'1E--- -jc�b: 276386 #J1016- - -prog: Ifault Selection: Vendor Nacre Check Stock ID: AP ; Check Types: Ma, HW, RV, VH Acoct # Dot CALIFORNIA WATER A1RIINESS CALLIPN, JERAIEE C ALTRANS Cana, LSrE CAP1'nOL WHEVERES CPRO LO EL\UThEERS CHEMEX TARS CTRCEE E SYSTEMS Description Arty nt Check # Type 20 -29 -8264 Ei 3I 20 -27 -6660 DISTRICT IITICN 10 -21 -6200 AININISIRA'IZCN 20 -21 -6200 AUvUNI57RATICN 20 -29 -7461 10 -00 -2512 10 -04 -4311 10 -06 -4311 30 -00 -6744 10 -27 -4405 20 -27 -4405 90 -98 -8828 10 -29 -8235 10 -29 -8238 10 -07 -6110 20 -02 -6051 IlIIEER1 GENERAL N I�T C OPERATICNS SELF FLIP INSURANCE DISTRICT INFORMATICN DISTRICT INECI&ATICN =CRT PIPELINE GRANT El\BTNEE INU ENGINEERIM WELL, camArrn RECRILL Total: WATER ICNCheck 'Ibtal : TRAVEL /ECU ICN Check 'Ibtal : ELK' S CLUB WELL Check R S LIFE INSURANCE LIr�; Iii LIFE INSURANCE SS INS SELF INSURED Chedk.Tbral: CCNTRACTUAL SERVICES CCNURACTUAL SERVICES Check Total: SLUDGE BANDUNG FACILITY PUMP SIN, Cn,RLNEc1 do Total: N:NTICRING RIP STATIC S Check Total Check Total : 7.50 107.50 00053410 MCI 1,000.00 1,000.00 00053409 MA7 78.20 52.12 130.32 00053411 W 5,000.00 5,000.00 00053412 NW 2,329.32 21.73 0.73 12,034.88 14,386.66 00053413 Ma 33.00 22.00 55.00 00053414 NW 4,537.00 22,868.09 11,190.00 38,595.09 00053415 Ma 180.80 180.80 00053373 M' 399.39 399.39 00053416 MA South AY 29, P.U.D. 05/29/03 D AS - -1 : CL 3L--loo: CINS1i -_ -job 276386 REPORT /16 09 <1.0705 /2report id: C�IC THC7, MAY 29, 2003, 2:33 PM recI Eefault Selection: Check Stock ID: AP ; Check Types: M,HW,RV,VH Vendor Narre Account # Dot CITY NATICINAL BANK COBRA PRO COCKING, TINNIS COLE -PARS IMS'IRLNENr CD LCO AUICMATTCN INC. COST CCNMINFIENT CENCEPIS INC CD6T C NThILTENT CCNCEPIS IlNC ENGINEERINTh INC DAVI 10 -29 -8235 ENGINEERING 10 -22 -4405 HUMAN! RESOURCES 20 -22 -4405 HUMAN RED DIRECTOR 10 -27 -6200 DISTRICT IN'EDRMATICN 20 -27 -6200 DISIRICT INEORVATICN 10 -07 -4760 LABORATORY 20 -07 -4760 LAS 10 -03 -6051 ELECTRICAL SHOP 30 -00 -6741 SELF FUNDED DISURANCE 30 -00 -6742 SELF FUNDED EZTRANCE 30 -00 -6741 SELF FLUID MISURANCE 20 -29 -8264 ENGINEERING 20 -02 -4405 PUMPS 20 -07 -6110 LAECRATORY Description SLUDGE BANDUNG FACILITY ChecklIctal: CONTRACTUAL SERVICES CONTRACTUAL SERVICES CheJCIttal: TRAVEL m 1 e. /EELMTTCIN IPA m 1 /EEIMTICLT Total: - SUPPLIES LABS SUPPLIES Check Total: AMP STATTONIS Check Total: AEMINISTRATICN rrE P) .bhE Check Total: AM NISIRATTCIN FEE Total : Vaxi r Total: CO TCCI� PANG, UA SERVICES Check Total: YENTICRIlN3 Check Total: Amomt Check # Type 46,253.00 46,253.00 00053417 WI 68.88 45.92 114.80 00053420 M'J 123.98 82.66 206.64 00053418 MAI 83.87 55.92 139.79 00053419 MW 484.76 484.76 00053421 WI 1,842.20 366.30 2,208.50 00053422 WI 77.45 77.45 00053423 W7 2,285.95 480.00 3,840.00 4,320.00 00053424 WI 752.00 752.00 00053425 M' 7 • DOC�LAS - - -1 GL JI, - -lac: CLSSl'1E- - - -j ±: 276386 #J1016- - -pig: 09 <1.07>--report id: C PC South Tahoe P.U.D. 05/29/03 PAYMENT A O F CLAIMS REPORT 05/16 2003 - 06/05/2003 �, NAY 29, 2003, 2:33 WI req 7 Default Selection: Check Stock ID: AP ; Check Types: Ma,HW,RV,VH Vendor Narre Accrxuit # Departrrent rx. PFrRT F SCIENTIFIC GLASS 20 -07 -4760 IABZRATCRY E N S RESaRCES )1r Eli LAY EE EBARA INIEWIATICNAL CORP EDDY, LVEPNE EL DORADO CaNIY EL DORADO CATTY EL DORADO CUIY RESaRCES 10 -21 -4405 ALNBNISIRATICN 20 -21 -4405 ALICNISIRPTICN 20 -27 -6660 DISTRICT RCN 10 -02 -6048 REPS 10 -37 -6200 INFORATICN SYSIEI 20 -37 -6200 INFORMATICN SYSIE E 20- 00 -3545L & AISIRATICN 10 -02 -6650 RMPS 20 -02 -6650 PUTS 10 -06 -6650 OPERATIC E 20 -29 -8354 ENGINEERING 10 -07 -4760 LAS Description Amount Check # Type LAB1RAICRY SUPPLIES Lam' SUPPLIES Check 'Total : CENIRACTUAL SERVICES SERVICES Check Total: WATER 1ChCheck Total: LUTHER R PASS REP SIATICN ,metal: Check TRAVEL / 'ICN Check 'Total : DER METER SATES Total: OPERATING PERMITS OPERATING PEWITS C%k Total: WIRLN, LAKE MBE Check Total Vendor Total: LABCRATTff SUPPLIES CI-Eck Ibtal: 118.48 78.99 197.47 00053426 MW 2,709.79 1,806.53 4,516.32 00053427 M'J 200.00 200.00 00053428 MAT 4,835.44 4,835.44 00053429 Ma 44.86 29.91 74.77 00053430 MST 686.00 686.00 00053431 MAI 3,448.00 1,180.00 1,950.00 6,578.00 00053432 NW 68.00 68.00 00053433 M' 7,332.00 143.90 143.90 00053434 M' 8 South Tahoe P.U.D. 05/29/03 PAYMENT - 7L- -lam CI CLAIMS L A -Ij� 2763REPORT - -pm05/W003-06/05/2003 9 07 id: C� NAY 29, 2003, 2:33 AEI - -�I: ��- lei' Q' Default Selection: Check Stock ID: AP ; Check Types: M' HW' PT' W Vencbr Narre Acoamt # Dapartrnent F G L IENVIRCNAEMML 20-07-6110 0 IAA FED 10 -27 -4810 DISTRICT IlNECRAATICN 20 -27 -4810 DISTRICT INFORNATICN 10 -29 -8238 IIZIlNEERIM 10-28-8285 ALPINE ClaNIY 10- 29- 8235IIMII ER] FEDEX FREIGHT WEST FISHER SCIFNI'IFIC FORD COMPANY, GENE FRIIDEL O1,1.'10E Nom, FRYE, WILLIAM 10 -06 -8112 OPEPPTICNS 10 -07 -4760 LAB:RAI-CRY 20 -07 -4760 LAECRA Y 20 -02 -7450 AMPS SCOTT 20 -39 -6027 FINANCE 10 -37 -6200 INECENATICN SYSTEMS 20 -37 -6200 INECEMATICN SYSTEMS G B GENERAL ENG CCNIRACICR 20 -01 -6052 LIPID ID REPAIR G F S CHEMICAL 10 -07 -4760 LABIA' 20 -07 -4760 LABORATORY Description NENTICRING Check Total: POSIPEE EXPENSES FOSIASE EXPENSES AMP ALPINE SLUDGE f SIN, (=IRENER MIN 'I FACILITY Check Total: Check Ibtal: LABORLICRY SUPPLIES LABCRAMRY SUPPLIES heck Total: AMP & MICR #1-APACHE BOOST Check Tbtal: Or r e1C E EQUIFMENI REPAIR Orr 10E ETIPMENT c ,metal: 'IRAUEL / icN Check Total: PILE, COVERS, &MNEEIES Total: IABCPATCRY SUPPLIES LABORATORY SUPPLIES CheckItt.a1: Mount C ed< 44 TYPe 35.00 35.00 00053435 Ma 10.20 6.79 16.99 17.34 225.91 277.23 00053437 MAI 80.62 80.62 00053436 MAI 366.15 244.11 610.26 00053438 MAI 2,166.45 2,166.45 00053439 NW 251.36 167.57 418.93 00053440 NW 43.20 28.80 72.00 00053441 NW 21,152.05 21,152.05 00053442 NN 54.69 36.45 91.14 00053443 NW S m i t h I th e P.U.D. 05/29/03 PAYMENT O F CLAIMS REPORT 05/16 2003 - 06/05/2003 Cac 9 T T, MAY 29, 2003, 2:33 RBI - -req: DCJUGLAS - - -leg: GL JL - -loc: CNS1'1E - -- -fob: 276386 #J1016-- -prop: 09 <1.07 >- -report id: FC Eefault Selection: Check Stock ID: AP ; Check Types: NW,HW,RV,VH Vendor Nane Account # Depertnent C3N INC GIRA1N3ER INC, W. W. GRATING PACIFIC INC CRAY, MARK B H F SCIENTIFIC INC HEWLEIT PAQERD HIGH SIERRA BUSINESS SYSTEMS IlNSTY- PRINTS INTERSTATE SAFETY & SUPPLY 20 -02 -4405 10 -29 -6250 20 -29 -6250 10 -04 -6071 10 -28 -6042 10 -04 -6042 10 -02 -6083 20 -02 -6083 10 -07 -4760 20 -07 -4760 10 -37 -6030 10 -21 -6030 20 -21 -6030 AMPS EIZINEERING HVY HEA NCE HEAVY MAINTIENANCE AMPS AMPS Lam' INEUVATICN SYSTEMS AEMINISIRA ICN AEMINISIRATICN 10 -07 -4820 LAECRAT3RY 10 -00 -0421 COAL & A vtENISIRATIQT 10 -39 -6077 FINANCE 10 -06 -4760 OPERATIONS Description CCNIPPC'IU L SERVICES Check Total: EUES 2 1242 1 I FS/CERTIFICATI IMES M 1:12•'4 I PS /CERTIFICATI SEDP SUPPLIES (TOWS & MAINTENANCE Check Total: Gr xu 1S & MAINIENANCE Total: STANDBY A03:MDCLATICNS Check Total: LABCRAT2RY SUPPLIES LORY SUPPLIES Check Total: SERVICE CCM= Check 'Ibtal : =ICE CCNIRACTS SERVICE CCNIRACTS rec}c Total: Orr10E SUPPLIES Check. Total : ST INVENUCEY EP SUPPLY SUP 1 2 S:a FREIGHT .isctmTIS • ID* Check Zbtal: Amount Check # Type 75.00 75.00 00053444 NW 133.33 88.90 579.03 138.84 940.10 00053445 NW 393.61 393.61 00053446 MW 19.20 19.19 38.39 00053447 NW 96.26 64.18 160.44 00053448 NW 595.46 595.46 00053449 NW 196.14 130.75 326.89 00053450 NW 325.24 325.24 00053451 MI 305.66 19.00 243.44 568.10 00053452 NW S o u t h T a h o e P.U.D. 05/29/03 PAYMENT O F CLAIMS REPORT 05/16/2003-06/05/2003 �10 HU, NAY 29, 2003, 2:33 LM - -req: DaGEAS -- -leg: GL 3L- -loc: CNSI11 - -- -fob: 276386 ##J1016-- -prog: 09 <1.07 >- -resort id: FC Default Selection: Check Stock ID: AP ; Check Types: NW,HW,RV,VH Vendor Nave Amount # Department Description Amount Check # Type J & L PRO KLEEN INC 10 -39 -6074 FINANCE 20 -39 -6074 FEE JOB 'S PEAK PRIMARY CARE 10 -01 -6075 UNEERSnatID REPAIR 10 -04 -6075 HEAVY MAINTENANCE 10 -06 -6075 OPERATIONS JOBSIN APDE.0CM 10 -22 -4930 HUMAN RESOURCES 20 -22 -4930 ELM AN RESOURCES DIRECIC2. K R L T& K O W L RADIO 20 -27 -6660 DISIRICT RCN K T H 0 RADIO INC 20 -27 -6660 DISTRICT IIICN ELY /JENES CONSULTANTS INC 10 -28 -8285 ALPINE COUNTY 10 -28 -8343 ALPINE CITY CHAR Ki_DE'R IIVC T .TT T Y' S TIRE SERVICE INC. 20 -02 -7460 PUMPS 10 -06 -4460 OPERATIONS 20 -05 -6011 FQJOEMEl\TT REPAIR 10 -28 -6042 ALPINE COUNTY LOCMTS FARM & CO. 10 -39 -4405 FINANCE JANTItIAL SERVICES 1,708.20 JANTIC RIAL SERVICES 1,138.80 Check Total : 2,847.00 00053453 NW SAFELY EQUIPMENT /PHYSICALS 315.00 SAFETY E UI PHYSICALS 315.00 SAFELY EQUIPMENT/PHYSICALS 315.00 Check Total: 945.00 00053454 Nod ADS/LEGAL DICES 23.40 AEG/LB3VJNETICES Check 'Dotal : 39.00 00053455 NW WATER CCNEE=ICN FXPFF 1,040.00 Check Total: 1,040.00 00053456 M WAZER CONSERVATION EKPENSE 336.00 check Total: 336.00 00053457 NW ALPINE CNIY MASIER PLAN 8,432.00 NETER @ DIAMOND DITCH BRIDLE 5,199.02 Check Total: 13,631.02 00053458 Nod AL TATDE WELL #2 GEAR. DRIVE 8,254.40 Check Total: 8,254.40 00053459 Nod SPECIAL REFS 1,633.50 Check Total: 1,633.50 00053460 MI =MDT= 884.49 CENCS & MAINTIEMNZE 38.92 Check Total : 923.41 00053461 Nod IPACTf IAT , SERVICES 288.41 S o u t h T a h o e P.U.D. 05/29/03 PAYMENT O F CLAIMS REPORT 05/16 2003 - 06/05/2003 Page 11 THU, NAY 29, 2003, 2:33 FM - -roc': DCEGLAS -- -leg: GL JL - -loc: CNSI'1 ± - -- -jab: 276386 #J1016-- -prop: 09 <1.0 >--report id: PC Default Selection: Check Stock ID: AP ; Check'I\pes: M1,HW,RV,VH Vendor Nene Ac runt # Department NC MASTER CARR SUPPLY C MEEKS BUILDING C IEN ER MENIOR IDSE RAMPS 20 -39 -4405 FINANCE 10 -04 -6071 HEAVY NPIINIIE 'E 10 -04 -6023 HEAVY NAINTh I 10 -02 -6048 FLPIPS 10 -02 -6071 RMPS 20 -02 -6071 FT_MPS 10 -05 -6071 EQUIPMENT REPAIR 10 -02 -4820 10 -02 -6051 10 -02 -6071 10 -04 -6021 10 -04 -6041 10 -04 -6071 10 -04 -6073 10 -28 -6042 10 -29 -4820 10 -29 -6520 10 -38 -6071 20 -01 -6052 20 -02 -4820 20 -02 -6071 20 -03 -6073 20 -29 -4820 20 -29 -6520 20 -38 -6071 20 -01 -6073 PINTS PINTS POTS_ HEAVY YAINIIII HEAVY NAINIENANOE }W ENGINEERING FN3INEER.IlNG CUSICMER ID REPAIR P VIPS PIMPS ELECTRICAL AL SHOP ��IN CUSIQVER. SERVICE UNCERaRCLED REPAIR Eesaciption Oi IRAL'ILAL SERVICES Check Total SHOP SUPPLIES FILTER D CTIP /SLW LLUHER PASS P[MP SI ICN SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES Check Total: OFFICE SUPPLIES PUT STATIONS SHOP SUPPLIES PREAARY EQUIPMENT SHOP SUPPLIES SMALL TOOLS GROUNDS & NOIF 'E SUPPLIES IES SHOP SUPPLIES PIPE COVERS & MANHOLES OkFILE SUPPLIES SHOP SUPPLIES SMALL 7 OLS OFFICE SUPPLIES SHOP PL1ES Check 'Ibta1 : SMALL 'TOOLS Check Total: Amount Cock # 'Ie 192.27 480.68 00053462 NAT 377.27 194.58 79.14 56.44 56.44 161.30 925.17 00053463 M' 14.50 128.48 8.82 24.48 44.00 91.70 13.50 686.40 24.43 80.34 38.61 25.14 14.50 8.81 31.11 16.28 53.55 25.74 1,330.39 00053464 M 1,285.74 1,285.74 00053465 MAT South Tahoe P.U.D. 05/29/03 PAYMENT O F CLAIMS R E P O R T 05/16/2003-06/05/2003 12 THU, MAY 29, 2003, 2:33 PM - -req: DI ES -- -leg: C$., 0L - -1oc: CNISI1E - -- -job: 276386 401016- - -prog: CK5.09 <1.07 >- -report id: CIVSPC Default Selection: C ec_k Stock 1D: AP ; Check Types: MV, HW, RV, VH Vencbr Iarre Account # Dspartrrent MID MO[ II\T MI3TTR CCNNI. 10 -02 -6056 PUMPS 20 -02 -6056 PUMPS MILLER. SHER & SAWYER M7ITCN INDUSTRIES ME M N AIN CELLULAR MAIN DEMD RAT 20 -19 -4477 MARDI OF DIRECICRS 10 -04 -6024 HEAVY 10 -38 -6310 20 -38 -6310 10 -02 -6310 20 -02 -6310 10 -01 -6310 20 -01 -6310 10 -21 -6310 20 -21 -6310 10 -29 -6310 20 -29 -6310 10 -07 -6310 20 -07 -6310 10 -27 -6310 20 -27 -6310 10 -05 -6310 20 -05 -6310 10 -03 -6310 20 -03 -6310 10 -28 -6310 10 -39 -6310 20 -39 -6310 CUSTOMER SERVICE CUSTOMER SERVICE PUMPS PUMPS REPAIR REPAIR ALVENISTRATTaq IINGINEEREN3 ENGINNEEPII I3 LABORATORY DIDI LABORATORY DISTRICT RCN EQUIP ENT REPAIR EQU R11TI' REPAIR ELECTRICAL AL SE-DP ELECTRICAL SHOP ALPINE COUNTY FIDE FINANCE 10 -21 -4830 AIMINIS'IRATIaq Descxipticai RADIO REPAIRS /REPL NEEME TT RADIO REPAIRS/REPLACEMENT Check Tbta1 LEI, LITTGATICN MIKE Check Total: Arrrxmt Check # Type FURNACE EQUIPMENT Check Total: r TEL ENE TEL ERENE TELEPIENE TEMPEME TELL TEMPIME TELEPHME TEMPIME r EPI -rte ITIERME TELEFIME TEIEPIME TELEPHCNE TELEPIME rrlM TELERME Check Total: SUBSCRIPI1CNS FZFENSE 368.94 368.93 737.87 00053466 Ma 72.20 72.20 00053467 M' 1,300.94 1,300.94 00053468 Ma 13.27 8.85 26.10 32.91 10.82 22.28 21.76 14.51 27.08 18.06 3.62 2.42 4.81 3.20 2.83 2.82 5.57 5.56 22.39 3.20 2.13 254.19 00053469 Ma 25.80 S i t h T a h e P.U.D. 05/29/03 PAYMENT O F CLAIMS REPORT 05/16/2003-06405/2003 13 `IHU, NAY 29, 2003, 2:33 FM - -req: EOU�AS -- -leg: GI, JL - -loc: CIEJ 11 - -- -jab: 276386 #J1016-- -picg: 09 <1.07 >--report id: PP R Default Selection: Chec Stcck ID: AP ; Check Types: , HW, RV, VH Vencbr Narre Acct # Department MJFFLER PALACE, THE 20 -21 -4830 AUVENIS PATICN 10 -05 -6011 EQUIPMENT REPAIR 20 -05 -6011 EQUIHVEAT REPAIR NEVADA EQUIPMENT & REORF TICN 10 -06 -8326 OFERATICNS 10 -28 -6042 ALPINE C NIY NE/ARK Ei CIRCNICS NJLAN, LYNN Orr'10E DER7T 10 -03 -6041 ELECTRICAL SHOP 90 -98 -8828 10 -28 -8285 10 -39 -4405 20 -02 -4405 20 -39 -4405 10 -21 -4820 20 -21 -4820 10 -01 -6052 10 -39 -4820 20 -39 -4820 10 -39 -6081 10 -00 -0428 10 -29 -4820 10 -37 -4840 20 -29 -4820 20 -37 -4840 Fes' PIPPELINE GRANT ALPINE OaNIY FINANCE FINANCE At flMSIRATICN AIISIRATICN LAND REPAIR FINANCE FINANCE FINANCE GENERAL & ISIRATICIV EMINEERING INIFCFMATICN SYSTEMS EMINEERINE INRORMATICN SYS EvE Description SUQSCRIYI'1CNS EXPENSE Check Total: AUICM7ITVE AUICM TIVE Check Total: NEW 2 PEa\l" CAFE OnaNDS & WOME Check Total : BUIIDIN3S Check 'Total : ELIE PIE III LPPS-CAVEGROUN CEIERACIUAL SERI CCNIRACTUAL SERVI�CESS CCNIRAC.T PAL SERVICES Check 'Total : O1.r'10E SUPPLIES OFr'10E SUPPLIES PIPE COVERS & NJLES 01.1.16E SUPPLIES Orr'10E SUPPLIES OFr'10E SUPPLY ISSUES O1.1.10E SUPPLIES INVagIORY Orr'10E SUPPLIES DISTRICT CZMPUIER SUPPLIES Orb'10E SUPPLIES DISTRICT COMPUIER SUPPLIES Check Total: Amount deck # Type 17.20 43.00 00053470 M7 00053471 Nod 00053472 M' 36.45 36.45 72.90 39.63 450.34 489.97 160.61 160.61 00053473 r4 34.00 918.00 493.00 136.00 459.00 2,040.00 00053474 NW -67.47 -44.97 38.33 1.75 1.15 467.00 176.07 424.70 14.29 283.13 9.52 1,303.50 00053475 M1 S o u t h T a h o e P.U.D. 05/29/03 PAYMENT O F C L A I M S REPORT 05/16 2003 - 06/05/2003 �14 'IHJ, NAY 29, 2003, 2:33 FM - -rte: DC7[ AS -- -le: GL JL - -loc: CS1'1h - -- -job: 276386 #J1016- - -prcg: 09 <1.07 >-- report id: FC Default Selection: Check Stock ID: AP ; Check Types: MW,HW,RV,7H Verrbr Narre Account # Department CIVE CN CITE I scripticn 10 -37 -4830 INECRWATTCN SYSTEMS 20 -37 -4830 INFCWATICN SYSTEMS PACE ENVIERCMENIAL P1 1J. INC 10 -03 -6024 ELECTRICAL SHOP PACIFIC BELL, PACIFIC BELL /WRRLDCOM PACIFIC moaPsylcAL, CCRP 10 -00 -6320 GENERAL & AEMINISIRATICN 20 -00 -6320 GENERAL &AEMINISIRATICN 10 -00 -6310 10 -06 -6310 10 -07 -6310 20 -07 -6310 10 -01 -6310 20 -01 -6310 10 -02 -6310 20 -02 -6310 10 -05 -6310 20 -05 -6310 10 -21 -6310 20 -21 -6310 10 -22 -6310 20 -22 -6310 10 -37 -6310 20 -37 -6310 10 -39 -6310 20 -39 -6310 GENERAL & ACMINISTRATICN LAB3RATORY LABORATORY REPAIR U 1 D REPAIR FLVES PUTS EQUIROU REPAIR EQUTANETD' REPAIR AIINI MSIRATTaq AEM NISIRATICN HCNAN Ra CLECES E INFORMATICNTSYSTEMS FTNANCE FDTANCE 10 -29 -8235 ENGINEERING S[1SSCRIYl'1CNS EXPENSE SUBSCRIYl'1CNS EXPENSE Check Total: FURNACE EQ T PMENT Check 'Dotal: SIGNAL CHARGES S SIGNAL, CHARGES Check Total: TELEPHONE NE TELEPHONE TELEPHONE TELEPHONE TELEPHONE NE TELEPHONE NE TELEPHONE NF TELEPHONE Y7VF TELEPHONE NE TELEPHONE Y NE TELEPHONE NF TELEPHONE NF TELEPHONE 7T7G TELEPHONE NE TELEPHONE NE TELEPHONE NE TELEPHONE TELEPHONE NE Check Total: SLUDGE HANDLING FACILITY Check Total: Artyt Check # Type 83.40 55.60 139.00 475.00 00053476 Nod 475.00 00053477 Nod 00053479 Nod 245.96 31.65 277.61 894.69 21.71 9.53 6.36 7.64 7.64 45.10 16.28 7.31 7.30 9.60 6.40 9.38 6.26 27.38 18.26 8.53 5.69 1,115.06 00053478 Nod 416,277.00 416,277.00 00053480 Nod S o u t h T a h o e P.U.D. 05/29/03 PAYMENT O F C L A I M S REPORT 05/16 �15 - - -1 : a, JL - -loc: CESi'1E - -- -job: 276386 #J1016 - - -per: 09 <1.07>--report id: FC 2003 -06/05 2003 �, MAY 29, 2003, 2:33 FM �: D��S �3 Default Selecti : Cock Stock ID: AP ; Check Types: M',HW,RV,VH Uerrbr Narre Pt # Departrient 90 -98 -8828 EXFCRC PIPELINE GRANT PAR9CNS HBA PARIS EIZINEERING CD PEN., JEEP 10 -04 -6023 HEAVY MINI KE 10 -02 -6200 PUMPS 20 -02 -6200 RIPS PERKS PUNIBING & HEAT INC, L A 10 -04 -6041 HEAW P INIIIPNCE PETTY CASH R SUPPLY RADIO SHACK 10 -00 -6520 20 -00 -6520 20 -01 -6200 10 -02 -6051 10 -06 -6650 20 -19 -6200 10 -22 -6670 20 -22 -6670 10 -29 -6520 20 -29 -6520 20 -29 -8354 10 -37 -6200 10 -39 -6200 20 -39 -6200 90 -98 -8828 LIPID ID REPAIR PIMPS OPERATICNS BLVAN RE 9OURC'ES H(NIAN RE9aRCES DIRECIC R ENUINEERINU RCN SYSTEMS FINANCE FINANCE EKPCRT PIPELINE GRANT 20 -01 -8385 tEDERIGROUND REPAIR 10 -37 -4820 INECFMTIal SYSTEMS Description ELIlNE PISS III L N Cneck Total: r'1LTER E JIP /HLDGG Total: Check Creek Total: BUIIDIN3S SUPPLIES Check Total: Amunt Check # TYPe PERSCNNEL EXPENSE SUPPLIES SUPPLIES WIRLN LAKE TAHOE BL (HI SCH IRAVEL/MEETINBS/ECUMTICN TRAVEL 0 e./EicATIcN TRAVEL 0 eti E TIcN BLS ■ �. III PS -CAN Check Total: WATERLINE PROJECIS (})'Tb1 al Orr'10E SUPPLIES 19,862.51 19,862.51 00053481 MAI 252.51 252.51 00053482 PJ 42.84 42.84 85.68 00053483 MAI 292.50 292.50 00053484 MAI 9.10 6.06 10.00 50.13 7.00 8.92 8.39 5.59 11.78 7.85 11.42 2.16 10.20 6.80 8.58 163.98 00053485 M 5,182.34 5,182.34 00053486 M' 25.73 // 16 Scuth Iahce P.U.D. 05/29/03 PAYMENT - JL - -lam CLAIMS _7� 276386 #l0 6--- Pzro05 /16 090 <1.07r /22 id: Q�16 MAY 29, 2003, 2:33 PM - -re�I: D��- leg' �' Default Selection: Check Stock ID: AP ; Check Types: W7,HW,RV,VH Vender Nave Poccunt # Dot 20-37-4820 INECMTICN SYSTEMS 10 -02 -4820 PUMPS 20 -02 -4820 PUMPS RID WIND RIDE SIDE 10 -02 -6075 PUMPS 20 -02 -6075 PUMPS REND CIE- 20 -29 -8351 ENGINEERING ROM NOR CAL VALLEY- SACIZAMETTIO 10 -06 -8328 OPERATICNS 10 -07 -4760 TABMA2 20 -07 -4760 LAB' 10 -06 -8112 OPERATIONS 10 -04 -6042 HEAVY NA1 NIE E 10 -02 -6051 AMPS SZEENCE SU=IT SPECIALTY CASES SHERWMT-WILLIAMS SEI TINT- WILLIANS SIERRA CHEMICAL CO 20 -02 -4750 PUMPS 10 -06 -4730 OPERATIC NS Description O1.1.10E SUPPLIES a'FiCE SUPPLIES Or reiCE SUPPLIES Cneck Total: SAFETY DQTI 2bta1: WATERLINE, IHCheck Total: PLANT SMIlk SYSIEM Ibtal : Check SUPPLIES LABCPAICEff SUPPLIES Check. Total : C 1' IINU CUS EMISSICNS �t Check CROWDS DS & I INI Cam- CE 'Dotal: POMP STAIrICNS Check Total: Verrbr Total CHLCRINE ATOM Check Total: Arrrxmt Check # Type 17.15 10.61 10.61 64.10 00053487 MCI 72.81 72.81 145.62 00053488 MAI 105.68 105.68 00053489 Ma 41.42 41.42 00053490 MCI 170.40 113.60 284.00 00053491 Ma 86.87 86.87 00053492 Ma 51.45 51.45 00053493 NN 71.79 71.79 00053494 MCI 123.24 - 1,064.00 2,120.37 1,056.37 00053495 MCI Scuth TP.U.D. 05/29/03 PAYMENT O F CLAIMS R E P O R T 05/W003-06/05/2003 Page 17 �, MY 29, 2003, 2:33 PM - - I• -- � : GL CNSTIE-- - -]ob: 276386 #71016- - -pmg: 9 <1.07>--report id: FC Default Selection: Check Stock ID: AP ; Check Types: M,I, HW, RV, VH Vendor. Narre pant # Deplextnent 20 -0 116720 1167- 00 LAS SIERRA ENVIRCNIENEAL SIERRA POJIBILL LABORATORY SIERRA PACIFIC R'7t SIERRA SPRINU BEER CD SILVER STAZE BIERS SOUBRIG, RICHARD SOUTH STORE TRANSMISSION 10 -07 -6110 20 -07 -6110 10 -00 -6740 10 -00 -6330 20 -00 -6330 10 -01 -6520 20 -01 -6520 10 -02 -6520 10 -03 -6520 20 -03 -6520 10 -04 -6520 10 -06 -6520 10 -05 -6520 20 -05 -6520 LABORAICEff LABORATCRY CLAN, & AlEMNISIRATIC GENERAL & AEMINISIRATICN iiiREPAIR REPAIR PLNPS Er IR C AL SHOP HEAVY MTNIEOFERATICNS EQUIPFENT REPAIR EQUIPMENT NANCE 20 -07 -4810 LABS 20 -07 -6110 IAECERATORY 10 -21 -6621 AIISTRAT'ICIi 20 -21 -6621 AEMI NISIRATICN 10 -05 -6011 D!UTAMENT REPAIR 20 -05 -6011 EXIAMNT REPAIR Description yEtinoRIM IvENTICRIL Check Total: Check Total: SIREET ICTTYHTIl FEE ELEC RICTIY SUPPLE SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES Check Total: Check Total: IORING Check Total: Check `Ibtal: AUICMDTIVE AUICNETIVE Check Total: Arrrxn it Check # Type 18.5050 18.50 00053496 MAI 150.00 213.00 363.00 00053497 MAI 6.04 117,060.41 23,791.40 140,857.85 00053498 MAI 44.56 44.56 29.71 14.86 14.85 59.42 59.42 14.85 14.85 297.08 00053499 MAI 34.00 34.00 68.00 00053500 MAI 20.00 30.00 50.00 00053501 MCI 13.67 13.66 27.33 00053502 MAI 18 THSouth Tahoe U, 29, P.U.D. 033, 2:33 IM 05/29/03 SAPAYMENT leg: GL JL - -la : CI�1'1 CLAIMS --job 276 86 #J10 6-- -ping X16 09 <1.070-- rreport id: Q�PC Default Selection: Check Stock ID: AP ; Check Types: WI,HW,RV,VH Terror Nacre Account # Department SUBSTITUTE PERSCNNEL & 10 -28 -4405 10 -29 -8235 10 -00 -2504 10 -05 -4405 20 -05 -4405 20 -29 -8264 20 -01 -8385 20 -29 -8354 ALPINE CaNIY ENGINEERING GENERAL & AEMINISIRATICN EI tTIFMENT REPAIR ENGINEER= LNDERGRaND ENGINEER= REPAIR SCNRD BI -TEKH INC. 10 -37 -6030 INEURMATICN SYSTEMS 20 -37 -6030 INECRNATICN SYSTEMS SUTER ASSOCIATES, LIT M. SWAIN, CAL TRPA TRPA TRPA TRPA 10 -27 -4405 DISTRICT INEICRMITCN 20 -27 -4405 DISTRICT Il`ATICN 10 -37 -6200 INEICEVATICN SYSIE S 20 -37 -6200 INFCRIvIATICN SYSTEVE 20 -29 -8438 ENGINEE IND 20 -29 -8438 ENGmIM 10 -29 -8238 ENGINEERING 10 -29 -8238 ENGINEER= Description SUSPENEE C OZNERACIUAL ENIRACIUAL inE T, Q R1 TfT V�TIMJIM' I STS (2) WIRLN, LAKE TABCE BL (HI SCH Check Total: SERVICE CIS SERVICE C CNIRACIS Check Total: CCNIRACRAL =ICES CCNIRACILIAL SERVICES Total: %EcTTbt Check Total : BSIR SIN, CURNELIAN (REPL) Check Total: BSIR SIN, CCENELIAN (REPL) Check Total: PIMP SIN, CARIINEZ MIN Check Total: POMP SIN, C71R1 NER MIN Check Total: Amx mt CHeck # Type 3,018.00 339.70 47.40 1,347.00 1,347.00 110.60 1,005.85 126.40 7,341.95 601.35 400.90 1,002.25 1,166.67 1,166.66 2,333.33 107.79 71.85 179.64 1,630.00 1,630.00 272.00 272.00 1,630.00 1,630.00 153.00 153.00 00053503 WI 00053504 WI 00053505 MW 00053506 M' 00044972 HW 00044973 HW 00044975 HW 00044976 HW South Tahce P.U.D. 05/29/03 DC AS PAYMENT GL 3L- -loc C iiE CLAIMS - job 276386 #31016- -pmg 05/16/2003-06/05/2003 091.O >eport id: �FC �, MY 29, 2003, 2:33 FM req Default Selecticn: Check Stock ID: AP ; Check Types: NW,HW,RV,VH Verrbr Narre Acrxxmt # Dot TRPA TRPA ' E BLUEPRINT TIDE CAR9CN AREA NEWS 'I }EE FIRE C:NTROL TAHOE MJCNIAAI N NEWS 'E PRINIrQ� 20 -29 -8440 EN3INEERINU 20 -29 -8440 ENGINEERIN2T 20 -02 -4820 P(NIPS 10 -22 -4930 20 -22 -4930 10 -38 -4930 20 -38 -4930 10 -39 -4930 20 -29 -8354 20 -29 -8438 20 -39 -4930 alvAN RESOURCES HLIvAN RESOURCES DIOR CUSICVER SERVICE FEND SERVICE FINANCE ENGINIEERINU EIZINEERIM FIDE 10 -28 -6075 ALPINE C UTIY 20 -27 -6660 DISIRICT IICN 10 -06 -4820 OPERATICIAS 10 -28 -4820 ALPINE cS NIY 'IAIEE VALLEY E TRTC SUPPLY 20 -01 -8385 LINO REPAIR iption WELL, FLA3PCIE Check Total: WELL, FLPOPOIE Check Total : Vendor Total : OrV10E SUPPLIES Check Total: ADS/IEG8iL NOTICES ADS /LFIL DICES ADS /LEL J DI'IC:E'S pscwitymi, Kraals IAKE 'EE EL (HI SCH (REPL) ADS/LMnit Check Total: SAFEIY II JIFMv NT a1 : WATER CCN3ERVATICN EXPENSE Check `Ibtal Or FiCE SUPPLIES Or b'10E SUPPLIES Check Total: ✓ SCt�e (2) Total: Amxmt Check # tie 50.00 50.00 00044978 HW 50.00 50.00 00053507 NW 3,785.00 87.95 87.95 00053508 MW 1,069.79 713.16 130.88 87.24 21.10 37.96 37.95 14.06 2,112.14 00053509 NW 311.83 311.83 00053510 NW 225.00 225.00 00053511 NW 347.21 42.36 389.57 00053512 MAI 407.55 407.55 00053513 NW South 20 N 29, 2003, 2:33 HMI 05/29/03 p' -leg: GL JL - -loc: CNSJi� A- -job 276 86 #J10 6-- -per 05/16/2003-0605/2003 091.07- -I >--report id: Q�FC Default Selection: Check Stock ID: AP ; Check Types: MAT,HW,RV,VH Verrbr Narre Account # Dint TAT T EY CENNJI ICATICNS TI -EMS, B TRI SSIAAIE SURVE INE LTD 10 -03 -6051 E EC"TRt 7L SE-DP 10 -19 -6520 BQARD OF DIRECTORS 20 -19 -6520 BARD OF DIRECTORS 20 -37 -8362 `TRUCK PARIS & EQUIPMENT CO 20-05-6011 ILRNE2 & ASSOCIATES INC USA BLUE BOOK EMITTED RIINIAIS 10 -29 -8352 10 -03 -6021 10 -04 -6071 20 -02 -6050 VFW EQUIPMENT OF CALIF 20 -01 -6073 VOID VOID ICN SYSTEMS O PMENT REPAIR DLT PMENT REPAIR ENGINEERING E Et IRICAL SHJP HEAVY MINIENANCE LI IUD REPAIR Description A ant Check # Type PCMP SIAC'ICNS SUPPLIES SUPPLIES Check Total: Check TTotal: GIS SOFIIAIARE IMPLEMENIATICN Check Total: AUICNDTIVE AUICM7TIVE Check Total: WIILT.ACCD SEWAGE Check 'Ibtal: PRIVARY EQUIPMENT SEDP SUPPLIES Check 'lbtal : WIT SNP,LL 'IDOLS Check Total: Check Total: Check 'Total: Check Total: 484.71 484.71 00053514 MW 218.36 145.57 363.93 00053515 MAT 850.00 850.00 00053517 MAI 62.92 62.92 125.84 00053518 MAT 2,800.00 2,800.00 00053519 MA] 553.56 1,418.84 1,972.40 00053520 P4' 72.75 72.75 00053521 MAT 226.22 226.22 00053522 MA7 0.00 00044971 VH 0.00 00044974 VH Page 21 - : DOUGLAS—leg: GL JL - -loc: CIS1'1E - -- -Jab: 276386 #J1016 - - -per: 09 <1.0 > - -wort id: FC South Tahoe P.U.D. 05/29/03 PAYMENT O F CLAIMS , REPORT 05/16 2003 -06L05 2003 �, MY 29, 2003, 2:33 FM -�I // Default Selection: Creek Stock ID: AP ; C k : W7, }W, RV, VH Verrbr. Ni ac Pt # E8pastaent \ENDERSCHER, RICHARD E WALLACE, P MANE WATER FNVI C vIENT FIDERATICN VELD INC WESIERM NEVADA, SUPPLY WESTERN FCIAIER & E JIP WHITE ROC{ C IRLCTICN WI ERT CO., J. L. WITHROW QXYGEN SERVICE 10 -29 -6200 N3II� 20 -29 -6200 FB I 20 -19 -6200 BQ RD OF DIRECTORS 10 -07 -6250 LAS 10 -03 -6041 ELECTRICAL SHOP 20 -01 -8385 LIB REPAIR 20 -01 -6052 tEDIERGROUND REPAIR 10 -28 -8345 ALPINE COUNTY 10 -04 -6071 BEAWYAINTENANOE 20 -02 -6050 PUMPS 20 -29 -8264 EMTHI RING 20 -05 -6011 EXIFMENI REPAIR 20 -29 -8354 ENGINEER-1N3 20 -00 -2605 ORAL & AIIvINISIRATICN 20 -02 -6050 PUMPS 10 -02 -6071 PUMPS Description Verrbr Total: TRAUELI / ICN Check Total: 'IRAUELL /1vEEI "S/ Tbttal: DUES / vSERgEEPS /CER TIFIC ITI Check Total: BUIIDI[S Check 'loyal : WATERLINE P9DJBtIS (2) PIPE, E DTIC SDP SUPPLIES WELLS WELL, GfD Rik Total: AUICNUTIVE Check WIRLN, LAKE TAHOE EL (HI Si C KIND REfl243E kTotal..: Amount Check # Type WELLS S SDP SUPPLIES Check Total: 0.00 155.19 103.45 258.64 00053523 MAI 48.24 48.24 00053524 Mt1 220.00 220.00 00053525 MAI 88.94 88.94 00053526 W1 840.56 3,619.08 2,895.75 29.27 138.91 2.40 7,525.97 00053527 MAI 1,608.75 1,608.75 00053528 MAI 324,055.75 - 32,405.58 291,650.17 00053529 MCI 1,501.72 1,501.72 00053530 MAI 22.75 South Tahoe P.U.D. MAY 29, 2003, 2:33 Default Selection: Check Vendor Narre 05/29/03 PAYMENT O F CLAIMS R E P O R T 05/16/2003-06405/2003 ap�22 FM -_ : DC AS -- -leg: 3L- -loo: CL511E - -- -fob: 276386 #J1016-- -prng: 10r�� id: FC Stock ID: AP ; Check Types: NW,HW,RV,VH Acocunt # Departrrent XERSX CCRP ZANINWICH, NICK ZE T MER, LAVE MM.( ENVIlROTEa N~JLOGY 20 -02 -6071 PUV1PS 10 -04 -6023 HEADY NA,INIflE 10 -04 -6071 HEAVY 10 -07 -4760 LABSRAOY 20 -07 -4760 LAS 10 -01 -6030 UiND REPAIR 20 -01 -6030 INCEMROUND REPAIR 10 -29 -6200 ENU1NEERMU 20 -29 -6200 ELZINEERMU 10 -28 -6042 ALPINE CI }!IY 20 -07 -6110 LABORATORY 10 -07 -6110 LACY Description SHOP SUPPLIES FiLTER SHPP SUP IPL�S LAECRATCRY SUPPLIES LABS SUPPLIES 'Total: SERVICE CONIRACIS SERVICE CCEURACTS CCheck'Total: TRAVEL • e'. /EarATICN TRAVEL 1 e /EDUCATICN Check 'Ibtal : GROUNDS & MINIENIANCE Total : NENTICRIM NENTIORINE Check Total: Grand Total: Arromt Check # TYPe 22.75 81.72 584.06 197.51 131.67 1,040.46 00053531 NW 10.00 10.00 20.00 00053532 WI 189.54 126.35 315.89 00053533 YN 4,080.00 4,080.00 00053534 NW 2,743.50 1,550.50 4,294.00 00053535 NW 1,182,434.13 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Ho_qgatt/Construction Manager/Engineer, GaN Kvistad/Leqal Counsel RE: BOARD MEETING June 5, 2003 AGENDA ITEM: 14.a ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - PIONEER TRAIL WATERLINE REPLACEMENT NEAR FILTER PLANT REQUESTED BOARD ACTION: Direct leqal counsel DISCUSSION: Pursuant to Government Code Section 54956.9 (c), Closed Session may b~. held for conference with legal counsel regarding anticipated litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: .o CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig, General Manager RE: BOARD MEETING June 5, 2003 AGENDA ITEM: 14 .]~ ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. JOHN BREESE MUMFORD, ET AL., EL DORADO COUNTY SUPERIOR COURT CASE NO. SC20020030 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES //~ NO CHIEF FINANCIAL OFFICER: YES~_~~ CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Debbie Henderson, Accounting Manager RE: BOARD MEETING June 5~ 2003 AGENDA ITEM: 14 .c ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. ARCO, ET AL, SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 999128 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel recjarding existing liti~qation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig/General Manager, Gary Kvistad/District General Counsel RE: BOARD MEETING June 5, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: 14 .d ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION. STPUD VS. F. HEISE LAND & LIVESTOCK COMPANY, INC., WILLIAM WEAVER, EDDIE R. SYNDER, CROCKETT ENTERPRISES, INC. CIV S-02-0238 MLS JFM UNITED STATES; DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA, SACRAMENTO, CA REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may b~; held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~?~'~ NO CHIEF FINANCIAL OFFICER: YE~"~'~-~..~-~NQ CATEGORY: GENERAL WATER SEWER X TO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS FR: Richard Solbrig/General Manaqer, Rhonda McFarlane/Chief Financial Officer RE: BOARD MEETING June 5, 2003 AGENDA ITEM: 14.f ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION:~~rs DISCUSSION: Pursuant to Section 54957.6 (a) of the California Government Code, close~l session ma be held re ardin labor ne otiations. A enc Ne otiators: Board of Directors General Mana er Chief Financial Officer Em Io ee Or anization: Re resented and Unre resented Em Io ees SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~"~'~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbriq, General Manager RE: BOARD MEETING June 5, 2003 AGENDA ITEM: 14.q ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. LAKESIDE PARK ASSOCIATION, ET AL., COUNTY OF EL DORADO, SUPERIOR COURT CASE NO. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with lecjal counsel recjardinq existing liticjation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GE.ERAL MA.AGER: YES .O CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: FR: RE: BOARD OF DIRECTORS Executive Commitee (Schafer/Jones) BOARD MEETING June 5, 2003 AGENDA ITEM: ~.4 .h ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION: Direct negotiators. DISCUSSION: Pursuant to Section 54957.6 (a) of the California Government Code, Closed Session may be held recjarding contract neqotiations for unrepresented employee position Unrepresented Employee Position: General Manager Aqency Negotiators: Executive Committee SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATrACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /,~,:~.~3 NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER CONSENT CALENDAR JUNE 5, 2003 ITEMS REQUESTED ACTION Ii Iii' I Iii IIII i11/ IIII Ii II ' ' ' ' '=T'' T' ' ":"~ .......... :111' il II~ll'ril~i Surplus Vehicle (Linde Brown, Purchasing Agent) Authorize Nationwide Auction Systems to Sell Surplus Truck No. 3 Uniform and Linen Services Contract (Linda Brown, Purchasing Agent) Authorize Execution of Contract for Renewal of Aramark Uniform Services for a Two Year Period Ending June 6, 2005, in an Esti- mated Amount of $30,000 Per Year Sewer Enterprise 2003-04 Appropriations Subject to Limitation (Debbie Henderson, Accounting Manager) Adopt Resolution Setting the Limitation on Appropriations for Fiscal Year 2003-04 Clement Barn Foundation (Rick Hydrick, Manager of Water Operations) Authorize Staff to Advertise for Bids to Repair Clement Barn Pension Plan Audit (Rhonda McFarlane, Chief Financial Officer) Amend the Scope of Work in the Contract for Auditing Services to Including Auditing the District's Pension Plan for 2003, in an Amount Not to Exceed $6,500 fo Grant Application Signing Authority (Rhonda McFarlane, Chief Financial Officer) Approve Resolution Giving Signing Authority for Manager, Assistant Manager, Chief Financial Officer, or Their Designees, on Grant Applications Regular Board Meeting Minutes: May 1, 2003 (Kathy Sharp, Clerk of Board/Executive Secretary) Adopt Minutes South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 530.541-0614 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Linda Brown, Purchasing Agent RE: BOARD MEETING June 5,2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: REQUESTED BOARD ACTION: No. 3 SURPLUS VEHICLE Authorize Nationwide Auction Svstems to sell surplus truck DISCUSSION: Truck No. 3 is a 1986 Ford Ranger pickup with 107,030 miles. Nationwide Auction Systems has been responsive and quick, and have received good returns in their previous sales for the District. SCHEDULE: As soon as possible COSTS: Income less safety check cost and 7% commission ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None Various CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER'. YES ,~r NO CHIEF FINANCIAL OFFICER: YES~--,..,.~,.~NO CATEGORY: GENERAL X WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Linda Brown, Purchasin,q Aqent RE: BOARD MEETING June 5, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: UNIFORM AND LINEN SERVICES CONTRACT REQUESTED BOARD ACTION:. Authorize execution of of contract for renewal of Aramark DISCUSSION: Formal bids were solicited for uniform and linen services in April 2001. The_ bid included an o tion to renew the contract for two additional two- ear terms. Services have been satisfacto with the lowest res onsive res onsible bidder Aramark Uniform Services which was indicated in the results of a recent em Io ee surve . Prices will continue at the same rates____._~ SCHEDULE: June 8 2003 throu h June 7 2005 COSTS: Approximately $30,000 ACCOUNT NO: BUDGETED AMOUNT REMAINING:.___~2003-04 Budqet $34,040 ATrACHMENTS: Contrac_.__~t Various 4308 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~'):],~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL, X WATER SEWER SOUTH TAHOE Public Utility District MINIMUM SPECIFICATIONS & CONTRACT for UNIFORM & LINEN SERVICES The South Tahoe Public Utility District (District), a water and wastewater utility, is accepting sealed bids to supply and service uniforms for approximately 74 employees, and towels, rags, and rubber- backed mats for the administrative and maintenance buildings located at 1275 Meadow Crest Drive, and for the shop located at 2566 Fountain Avenue, in South Lake Tahoe, California 96150. The proposed contract term will be for twenty-four (24) months. The contract may be extended up to two (2) additional two-year terms upon consent of the contractual parties. The contract is described in these specifications, the bid conditions, and all other documents incorporated in this bid. In the event the contract or extensions expire, this agreement shall continue on a month to month basis under the same terms and conditions until such time as the District takes action on another contract. RESPONSIBILITIES It shall be the responsibility of the Contractor to assure full and satisfactory performance. Interruption or reduction of the normal required service as a result of lack of properly trained personnel, or any reason deemed unsatisfactory by the South Tahoe Public Utility District may be deemed reason for termination of the contract. The Contractor shall be required to clean all soiled uniforms, mats and towels in order to maintain them in a presentable and fully usable condition. Costs for mending minor tears, replacement of buttons, replacement of zippers, or other minor repairs shall be included in the prices bid. All damage to uniforms that is the result of normal wear and tear by employees assigned to strenuous physical activities, or by those who work with heavy equipment, shall be repaired or replaced by the Contractor at no additional cost to the District. It will be the responsibility of the District to pay depreciated replacement costs of uniforms that are damaged or torn beyond normal wear and tear, or stained beyond presentability. The District will also pay depreciated replacement costs of a uniform that is lost or stolen while in the possession of the District. The Contractor shall provide sufficient size and quantity of laundry bags or containers appropriate for soiled linens as needed at each location at no additional charge. The District shall furnish only the space necessary to store and place the clean and soiled uniforms and towels. Mats will remain in use and will be replaced at their locations. DELIVERY/DOCUMENTATION Contractor shall make delivery and pick-up weekly, on a regularly scheduled day and time approved by the District. Contractor shall give prior notification if service cannot be performed on the regularly scheduled day. Uniforms shall be sorted by employee for easy distribution. The awarded Contractor shall take a weekly written tally of soiled garments picked up, and clean garments delivered per location, which shall be signed by the driver. UNIFORMS All uniforms, lab coats, shop coats and coveralls shall be "new" garments. All garments provided shall meet or exceed federal and state regulations. The Contractor is responsible for measuring and fitting District employees. If garments are found to be ill-fitted, the Contractor will be required, upon notification by the District, to make satisfactory adjustments. The Contractor shall also be required to supply the shirts, lab coats and coveralls with employee name and the silkscreened District logo. The costs shall be included in the unit price of the bid. FABRIC/STYLES Employees will have the option to choose uniforms made from either all cotton or a fabric blend, long or short sleeve shirts, and regular or flexible/elastic pant waistbands. Employees may also specify women's cuts or styles, and different sizes including petite, small, extra large, extra-extra large, or triple x. Cost differentials will not be allowed for any of these choices. All uniforms shall be: Shirts Pants Coveralls Lab Coats Shop Coats 100% Cotton, 6 oz., wrinkle resistant or 65% Polyester, 35% Cotton, 4.25 oz. 100% Cotton, 8.5 oz., wrinkle resistant or 65% Polyester, 35% Cotton, 8 oz. Metal button closures only 100% Cotton, 8.5 oz. or 65% Polyester, 35% Cotton, 7.5 oz. 80% Polyester, 20% Cotton, 5 oz. 100% Cotton, -8 oz. 65% Polyester, 35% Cotton, 7.5 oz. COLORS The required colors for each item shall be: Shirts - Orange or Postman Blue Pants - Navy Coveralls - Orange or Postman Blue Lab Coats - White Shop Coats - Postman Blue Mats and Runners - Gray/Slate Bath towels White The orange color is chosen for safety and its high visibility in roadways. SAMPLES The lowest bidder shall be asked to provide one sample of each uniform item that they propose to furnish. The District will determine whether the uniforms are of acceptable quality, and will be considered for the bid award. If they are acceptable, the sample items submitted shall be retained as future control items. If they are not acceptable, the lowest bidder will be given an opportunity to correct deficiencies, and if unable or unwilling, the same opportunities will be given to the next lowest bidder. QUANTITIES There are approximately 74 District employees eligible for uniform service. Most employees require 4 changes per week. These quantities are approximations only; no exact quantities are implied or inferred. Employees may be added or deleted from the uniform service program at any time during the contract term and the number of changes of each garment per week may be increased or decreased for any employee at any time during the contract term. Changes in quantities shall not affect the unit prices quoted by the Contractor. The District will notify the Contractor when uniforms must be ordered for a new employee and when uniform delivery will be discontinued for a terminating employee. The Contractor shall measure the new employee within three (3) working days of receiving notification. The uniforms must be delivered within ten (10) working days of measuring the employee. The Contractor will pick up all uniforms for terminating employees within ten (10) working days after notification; billing for t~ee terminating employees uniforms should be complete within twenty (20) days after notification, and the Contractor shall be paid only for work up to the date of uniform return. START-UP The District will provide a detail of the quantity and type of uniforms for each employee by delivery location. The District will also assist in scheduling employees for measurements. The target date for the changeover of contracts is within thirty (30) days of contract award. CONTRACTOR PERSONNEI, A primary and back-up driver shall be designated to service the District's account. In addition, an inside sales representative or district manager familiar with the District's account shall be available during normal business hours to answer questions, take orders, and resolve problems. The Contractor warrants that all persons employed have satisfactory past records indicating their ability to accept the kind of responsibility anticipated in this type of work. All Contractor employees shall be required to wear uniforms, badges, or other means of identification which are to be furnished by the Contractor and must be worn at all times while on District property. Contractor's employees shall be trained by the District (or the District's designee) in Chlorine Alarm Procedures and other safety issues deemed unique to the District. This training must be completed prior to Contractor's employees working on site. DAMAGES/HOLD HARMLESS Contractor shall be responsible for all injuries to persons and for all damages to property of the District caused by or resulting from the negligence of itself, its employees or its agents during the progress of or in connection with the rendition of services hereunder, and shall defend and hold harmless and indemnify the District and all officers and employees from all such costs, claims for damages or injuries, however caused, arising out of the Contractor's performance or work under this contract. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interest of the District. This obligation shall apply to Contractor's employees, agents, relatives, sub-tier contractors, and third parties associated with accomplishing the work hereunder. Contractor's efforts shall include, but not be limited to, establishing precautions to prevent its employees or agents from making, receiving, providing, or offering gifts, entertainment, payments, loans, or other considerations which could be deemed to appear to influence individuals to act contrary to the best interest of the District. REFERENCES Bidders shall submit a minimum of three (3) customer references with two (2) or more years experience with the bidder. Local (South Lake Tahoe area) and similar size contract references are preferred. At least one (1) local reference with a minimum of one (1) year experience with the bidder will be required. The District may contact any of the references provided. To ensure adequate resources available to fulfill the obligations of this contract, a site inspection of laundering facilities may be required for bid evaluation purposes. Facilities shall be available for inspection within forty-eight (48) hours of request by the District. CLEANING METHODS The District runs a laboratory which routinely tests water for various elements and contaminants. The presence of VOC compounds in District uniforms or linens may affect those tests. To maintain testing integrity, the low bidder shall be required to share information regarding their cleaning solutions and methods including any MSDS documents with the District within ten (10) days of request and prior to award. If the District does not approve of the bidder's cleaning solutions or methods, the bidder will be given an opportunity to make a change. If the bidder is unwilling or unable to change, the bid will be rejected and next lowest bidder will be given the same opportunities. BUSINESS LICENSE The Contractor shall be required to have in his possession or be able to obtain a City of South Lake Tahoe business license. Proof of license or application for the license shall be provided before award of bid. PRICES Bids shall show a unit price and extended price for the rental and laundering cost of each item type per week; a grand total weekly amount; unit prices for replacement costs of each item; and a depreciation rate*. The replacement costs and depreciation rate should be reasonable by industry standards, and will be considered in determining the low bidder. *The Contractor will prorate the cost of uniform replacements by attributing a value to the garments over the 24-month period of the contract. If it is the District's responsibility to replace a uniform (as previously described), the District will pay only the prorated fee for the uniform/s. In other words, the replacement cost of an item will be reduced by the depreciation rate times the months of service. Bid prices shall be all-inclusive. No start-up or conversion costs, set-up or measuring fees, preparation charges, minimums, disposal or environmental fees, repair or replacement fees, or any other fees shall be allowed. INVOICES Each delivery location (currently a minimum of 4) shall have separate weekly invoices. Invoices shall list charges for each employee by name and uniform or linen type. Inventory billings shall be at the flat rate and inventory level established upon commencement of the contract, and shall not fluctuate without the express permission of the District. Charges for sales items such as disposable rags will be according to the actual quantity needed and provided each week. Billings will be suspended for any employee on leave for a month or more. The District may request a sample invoice prior to award of the contract. PAYMENT Contractor shall be paid monthly, based upon work done and materials supplied in the preceding month. Provided however, that payment of any consideration within any given month shall be expressly contingent upon the performance of the terms and conditions of this contract to the satisfaction of the District. Upon approval, the billing shall be paid through the normal and customary payment process. NON-ASSIGNABILITY This contract may not be assigned, delegated or otherwise alienated without the express written consent of District having first been obtained. TERMINATION After expiration of the initial two year term, this contract may be terminated by either party upon thirty (30) days written notice to the non-canceling party. District may terminate this Contract for cause in the event Contractor fails to provide service in accordance with the terms herein. In the event of such failure by Contractor to perform, District shall provide written notification to Contractor of specific deficiencies and shall provide Contractor Five (5) days from the date of such notification to correct deficiencies, and to demonstrate to the satisfaction of the District that corrective action has commenced and will be ongoing. In the event the terms of this Contract continue to be violated after the period within which corrections must be made, District shall have the right to immediately terminate this contract. In the event Contractor is adjudged bankrupt, makes a general assignment for the benefit of the Contractor's creditors, or if a receiver is appointed in the event of Contractor's insolvency, District may terminate this Contract upon Five (5) days written notice to Contractor. Termination by the District for cause as set forth herein shall not constitute an election of remedies and District shall have the right to pursue any and all legal remedies available at law or in equity. JUDICIAL JURISDICTION This contract shall be interpreted and enforced in accord with the laws of the State of California and the venue for any litigation arising herefrom shall be in an E1 Dorado County, California court of competent jurisdiction. COMPLETE AGREEMENT This contract represents the complete agreement by and between the parties, and all sections of the Formal Bid No. 00-01-06 bid document are merged herein. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by both parties. Initial term: Renewal term: 6/8/01 - 6/7/03 6/8/03 - 6/7/05 As agreed by the parties, and signed by an authorized representative on this date: SOUTH TAHOE PUBLIC UTILITY DISTRICT BY DATE Purchasing Agent CONTRACTOR BY DATE Print Name & Title TO BE SIGNED AFTER BID AWARD SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: FR: RE: BOARD OF DIRECTORS Debbie Henderson, Accounting Manaqer BOARD MEETING ACTION ITEM NO: ITEM-PROJECT NAME: TO LIMITATION June 5, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: CJ SEWER ENTERPRISE 2003-04 APPROPRIATIONS SUBJECT REQUESTED BOARD ACTION: fiscal vear 2003-04 Adopt Resolution settinq the limitation on appropriations for This is the District's annual resolution, called for by Constitutional Amendment The Sewer DISCUSSION: XIIIB. The limitation on appropriations for fiscal year 2003-04 is $421242,451. Enterprise fund budget for fiscal year 2003-04 budget appropriates $26,045,276. As such, the District is $16,197,175 below the state mandated spending limit. SCHEDULE: The resolution must be adopted as soon as possible COSTS:. ACCOUNT NO'. BUDGETED AMOUNT REMAINING: ATrACHMENTS: Resolution, calculation of the permitted appropriation growth rate CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES/~p NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER, SEWER X 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING THE SEWER ENTERPRISE FUND APPROPRIATIONS SUBJECT TO LIMITATION AND PROCEEDS OF TAXES FOR FISCAL YEAR 2003-04 WHEREAS, the people of the State of California have elected to approve Constitutional Amendment XIIIB, and the Legislature of the State of California has voted to adopt Senate Bill No. 1352, which implements Constitutional Amendment XllIB, setting the method of computing annual appropriations subject to limitation of local non-residential construction and population; and WHEREAS, the Directors selected the change in per capita personal income; and WHEREAS, such legislation sets the base year for this computation as Fiscal Year 1978-79; and WHEREAS, such legislation requires documentation setting such appropriation limitations shall be available to the public fifteen days prior to the adoption of this resolution; and WHEREAS, on May 15, 2003, such documentation was made public; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the South Tahoe Public Utility District does find and declare that the appropriations subject to imitation for the Fiscal Year 2003-04 are: $26,045,276; and that for Fiscal Year 2003-04 the proceeds of taxes as defined in the enabling statues are: $4,404,101; and that the increase in proceeds of taxes over the appropriations subject to limitations is: $-0. PASSED AND ADOPTED at a duly held Regular Meeting of the Board of Directors of the South Tahoe Public Utility District on the 5th day of June, 2003 by the following vote: AYES: NOES: ABSENT: /////////////// ////////////// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Resolution No. Page No. 2 James R. Jones, President of the Board South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board and Ex-Officio Secretary of the Board of Directors SOUTH TAHOE PUBLIC UTILITY DISTRICT Permitted Growth Rate in Appropriations for 2003-04 Appropriation Limitation 2002-03 Increase In CA Per Capita Personal Income $40,696,003 2.31 + 100.00= 100 1.0231 Increase In Population E1 Dorado County 1.46 + 100.00= 100 1.0146 Change Ratio 1.0231 x 1.0146 X 1.0380 Appropriations Limitation for 2003-04 Actual Appropriations 2003-04 Limitation Exceeding Actual Appropriations 2003-04 $42,242,451 $26,045,276 $16,197,175.. Historical Appropriations Limitations & Proceeds Of Taxes $45 $40 $35 ~c $30 .o_ $25 ~ $20 '- $15 $10 $5 I--e- Appropriation Limitation -a--- Actual Appropriations 1 Fiscal Year 2003-04 Actual Appropriations: Cash Expenditures $22,081,276 Depreciation $319641000 Total Expenditures $26,045,276 TO: FR: RE: ACTION ITEM NO: ITEM-PROJECT NAME: REQUESTED BOARD ACTION: DISCUSSION: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Rick Hydrick, Manaqer of Water Operations BOARD MEETING June 5, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: CLEMENT BARN FOUNDATION Authorize staff to advertise for bids to repair Clement Barn About one third of the Clement Barn has no foundation under its exterior wall and the corners of the barn need shear wall for structural integrity. The proposed work will improve the durability of the structure, which houses the air stripping tower as well as supplies and equipment. This work has been needed to be done for many years. Money will need to transferred from the contingency fund to cover the estimated cost. SCHEDULE: Complete in July - August 2003 COSTS: Estimated $20,000 BUDGETED AMOUNT REMAINING: $10,000 ATTACHMENTS: None ACCOUNT NO: 2002-8332 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES/~,¢~ NO CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Rhonda McFarlanel Chief Financial Officer RE: BOARD MEETING June 5,2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: e. ITEM-PROJECT NAME: PENSION PLAN AUDIT REQUESTED BOARD ACTION: Amend the scope of work in the Contract for Auditing Services to include auditinq the District's Pension Plan for 2003, in an amount not to exceed $6,500 DISCUSSION: Government Code Section 7504 requires the District to secure the services of a qualified person to perform an attest audit of the South Tahoe Public Utility District Pension Plan (the Plan). It is customary and most efficient to have a pension plan audit performed by the samo auditors that audit the organization's financial statements. Grant Thornton has agreed to audit the Plan for a cost not to exceed $6,500 including expenses. This fee is the same as the pension audit fee paid for 2002. Staff found the cost to be reasonable and competitive. SCHEDULE: The audit must be submitted to the State Controller's Office by December 31,200,3 COSTS: $6,500 ACCOUNT NO: 1039/2039-4470 BUDGETED AMOUNT REMAINING: $44,000 (2004 budget) ATrACHMENTS: ..................... I Iill~llll[lll'l[[ I' '', CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES //~ NO CATEGORY: GENERAL X WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Rhonda McFarlane, Chief Financial Officer RE: BOARD MEETING June 5,2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: GRANT APPLICATION SIGNING AUTHORITY REQUESTED BOARD ACTION: Approve Resolution giving signin_q authority for Manaqer. Assistant Manaqer, Chief Financial Officer, or their desiqnees, on grant applications DISCUSSION: Currently, the Manager, Assistant Manager, and Chief Financial Officer have tho authority to sign _qrant application documents after approval by the Finance Committee for _qran[ submission. Recently, a grant application to the Regional Water Quality Board required thc. signature of the proiect director rather than those listed above. In order to complete timely applications, staff requests that the Board authorize the Manager, Assistant Manager, Chiel' Financial Officer, or their designees, to si_qn grant applications. SCHEDULE: COSTS: N/A BUDGETED AMOUNT REMAINING: ATTACHMENTS Resolution N/A ACCOUNT NO: N/A CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /f~"~ NO CHIEF FINANCIAL OFFICER: YESrY~.~_~,,,,,.D~.~ CATEGORY: GENERAL X WATER SEWER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AUTHORIZING CERTAIN STAFF TO EXECUTE ALL NECESSARY DOCUMENTS RELATED TO GRANT FUNDING OPPORTUNITIES WHEREAS, applying for grant funding will be an ongoing process necessitating the frequent submission of applications on a timely basis; and WHEREAS, grant funding agencies require a board authorized signatory to execute all necessary documents and to assume responsibility for undertaking all actions necessary to implement and complete projects. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the South Tahoe Public Utility hereby authorizes the Chief Financial Officer, General Manager, or Assistant Manager/Engineer, or their designee, to execute in the name of South Tahoe Public Utility District, all necessary documents related to grant funding opportunities. PASSED AND ADOPTED at a duly held regular meeting of the Board of Directors of the South Tahoe Public Utility District on the 5th day of June 2003, by the following votes: AYES: NOES: ABSENT: James R. Jones, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board and Ex-officio Secretary to the Board of Directors ~f~ ~ Consent Item: g. SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbdg, Intedm General Manager James R. Jones, President BOARD MEMBER Eric Schafer, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Cathie Becket, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MAY 1, 2003 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, May 1,2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Jones, Directors Wallace, Becker, Mosbacher. Director Schafer was excused for District business. ROLL CALL STAFF: Solbrig, Sharp, Henderson, Frye, Hoggatt, Hydrick, T. Powers, Hussmann, Attorney Kvistad. GUESTS: Robert Baer Attorney Kvistad presented Robert Baer, former General Manager, with a framed copy of Resolution No. 2750-03. PRESENTATION Consent Item b. (2003 Water Well Drilling Projects), and Consent Item c. (Pine Avenue Waterline Relocation), were brought forward for discussion prior to Board action. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Wallace / Second Mosbacher / Schafer Excused / Passed to approve the Consent Calendar as amended: CONSENT CALENDAR a. Biosolids Hauling Contract -Authorized staff to ,-Nw,',rfi~,,, fr~r hicl.~ fnr hic3sc~lids haulina: REGULAR BOARD MEETING MINUTES - MAY I~ 2003 PAGE -2 b. See Consent Items Brought Forward; c. See Consent Items Brought Forward; d. Adopted Regular Board Meeting Minutes: April 17, 2003. CONSENT CALENDAR (continued) CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION i ACTION Rick Hydrick gave an oral and visual presentation detailing the 2003 well drilling program. Moved Mosbacher / Second Becker/ Schafer Excused / P~.~.~.rl tn n, ,fhnri?~ et~ff tn ,~rt~/,-rti~,- fnr hide tn ,drill 2003 WATER WELL DRILLING PROJECTS (Consent Item b.) REGULAR BOARD MEETING MINUTES - MAY 1, 2003 PAGE - 2 b. See Consent Items Brought Forward; c. See Consent Items Brought Forward; d. Adopted Regular Board Meeting Minutes: April 17, 2003. CONSENT CALENDAR (continued) CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION i ACTION Rick Hydrick gave an oral and visual presentation detailing the 2003 well drilling program. Moved Mosbacher i Second Backer / Schafer Excused i Passed to authorize staff to advertise for bids to drill one new well (on San Bernardino Ave.), and redriil another (at the Elks Club Well site). 2003 WATER WELL DRILLING PROJECTS (Consent Item b.) In order for the City of South Lake Tahoe to construct the Park Avenue drainage basins project, the District has to relocate its existing 6-inch and 2-inch water mains in Pine Avenue and Park Avenue. The City bid the project and Rick Martin Construction was the successful bidder. The City will pay the contractor, and the District will reim- bursa the City for 50% of the work performed. PINE AVENUE WATERLINE RELOCATION (Consent Item c.) Director Mosbacher questioned the District's cost-sharing policy with the City. Her understanding was that if redevelop- ment required relocation of District waterlines, the City would pay associated costs. Jim Hoggatt explained that this project was not a part of redevelopment-- it is part of the Rocky Point erosion control project. The District has an agreement with the City that allows the District to place its water and sewer lines in the City's right-of-way, if the lines need to be relocated for a City project, the District will have to relocate the lines at District cost. Since part of the lines that need to be relocated are in a private easement, and part in the City's right-of-way, a 50~50 cost share is proposed. While discussing this issue, attention was also brought to the fact that the City plans to install an infiltration pond near the District's well. The District's hydro-geologist reviewed their plans and concluded the infiltration pond should not be constructed within 50-feet of the District's well. REGULAR BOARD MEETING MINUTES - MAY 1~ 2003 PAGE - 3 Moved Wallace / Second Becker / Mosbacher Voted No / Schafer Excused / Passed to approve Reimbursement Agreement between the City of South Lake Tahoe and the District in the amount of $14,527.40. (Director Mosbacher stated that in light of the discussion outlined above, she could not vote for approval of this item.) PINE AVENUE WATERLINE RELOCATION (Consent Item c. continued) ITEMS FOR BOARD ACTION In order for the City of South Lake Tahoe to construct the Rocky Point erosion control and watershed restoration project, Phases 1 and 2, the District has to relocate a few of its existing water mains that are in the City's right-of-way. As part of this project, the District added a waterline, to be installed using the jack-and-bore method, from Pioneer Trail to Lodge Road, and a new waterline down Lodge Road to Cedar. The District will be able to coordinate the additional waterline project with the City's installation of a storm sewer, eliminating any conflicts with the two projects. CEDAR WATERLINE REPLACEMENT The City bid the project on April 25, 2003. Staff expressed concerns to the City regarding the cost of two bid items, related to the jack-and-bore portion. The City has discussed these concerns with the contractor/apparent iow bidder (since the contract has not yet been awarded). The contractor admitted that he made a bid error and is willing to negotiate a change or delete those items. Prior to the contractor making any changes, the City must award the contract; however, prior to awarding the contract, the District and City must have a cost share agreement in place. Staff will meet with the City and the contractor to correct these items, if an agreement is not reached, the bid items will be deleted. Moved Becker / Second Mosbacher / Schafer Excused / Passed to approve reimbursement agreement between the City of South Lake Tahoe and the District, in the amount of $313,555.59. Moved Wallace / Second Mosbacher / Schafer Excused / Passed to approve payment in the amount of $1,382,433.93. PAYMENT OF CLAIMS REGULAR BOARD MEETING MINUTES - MAY 1, 2003 PAGE - 4 Finance Committee: The committee met April 24. Topics of discussion included: grants, investments, self- insurance audit, financial statements, and enterprise funds. Minutes of the meeting are available upon request. Water and Wastewater Operations Committee: The committee met April 29. Minutes of the meeting are available upon request. Director Wallace reported he is still acting as interim general manager of the agency until the general manager position is filled. He spoke of the need for legislation to clarify whether the agency Board is its own entity, or if it is a part of the Board of Supervisors. Director Mosbacher reported on her attendance at the Meyers Roundtable meeting where they discussed the future of the Renaissance Faire. Interim General Manager: Richard Solbrig reported on the status of the B-line Phase 3 Replacement project. (Note: Director Mosbacher left the room and disqualified herself from participation in this discussion per a previously disclosed potential conflict of interest.) District General Counsel: Attorney Kvistad reported he is working with staff to develop comments in response to the Department of Water Resources Bulletin 18 regarding groundwater management in California. 3:50 - 4;00 P.M. 4:00 P.M. 6:10 P.M. BOARD MEMBER STANDING COMMITTEE REPORTS EL DORADO COUNTY WATER AGENCY PURVEYORS REPRESENTATIVES REPORT BOARD MEMBER REPORTS INTERIM GENERAL MANAGER REPORT MEETING BREAK ADJOURNED TO CLOSED SESSION RECONVENED TO REGULAR SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.95/Conference with Legal Counsel Regarding Claim Received from James and Millie Russ, APN 18-270-I 1 REGULAR BOARD MEETING MINUTES - MAY 1,200;3 PAGE - 5 No reportable Board action No reportable Board action No reportable Board action No reportable Board action No reportable Board action Pursuant to Government Code Section 54956.(a)iConference with Legal Counsel - Existing Litigation: STPUD vs. John Breese Mumford, et al., El Dorado County Superior Court Case No. SC20020030 Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., ClV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pursuant to Government Code Section 54957.6(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010t65 Pursuant to Government Code Section 54956.6(a)/Conference with Labor Negotiators: Agency Negotiators - Board of Directors; Employee Organization - Represented and Unrepresented Employees REGULAR BOARD MEETING MINUTES - MAY 1, 2003 PAGE - 6 No reportable Board action, 6:10 P.M. Pursuant to Government Code Section 54957/Public Employee Employment: Position of General Manaqer ADJOURNMENT James R. Jones, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 (530) 544-6474 FAX (530) 541-0614 Memorandum To: Er: Re: Date: Board Members, Richard Solbrig, Jim Hoggatt Heidi Donovan, Contracts Administrator Flagpole and Elks Club Well Drilling Project June 4, 2003 At two o'clock this afternoon we received and opened three (3) sealed bids for the above- referenced project. Bids ranges from a Iow of $493,185.00 to a high of $637,366.50. The engineer's estimate was $470,692.00. A careful review and analysis of each bid showed one minor deviation, and one serious omission. See attached spreadsheet for full breakdown of each bid. Zim Industries, Inc., dba Bakersfield Well & Pump Co. is the apparent Iow bidder. Zim Industries, Inc.'s bid had one minor deviation (listed on the attached Bid Summary). I contacted the Contractors License Board and was given the following information: License Number 440537 is current and active. The company is a corporation. Zim Industries, Inc. holds a Class C57 - Well Drilling license. cc: Linda Brown, Ivo Bergsohn FLAGPOLE & ELKS CLUB WELL DRILLING PROJECT - BID SUMMARY T: \Heidi \123R23 \DATA \Flagpole & Elks Club Well Drilling - Bid Summary.qpw Engineer's Estimate Engineer's Estimate Humboldt Humboldt Zim IndustrieE Zim Industries Lang Expl. Lang Expl Amount UNIT QTY. Unit Price Amount Unit Price Amount Unit Price Amount Unit Price ITEM DESCRIPTION PORTION OF PROJECT FLAGPOLE /demobilization LS 1 $30,000.00 $30,000.00 $42,850.00 $42,850.00 51,000.00 51,000.00 $52,410.00 $52,410.00 1 Mobilization Drill 36" nominal dia. surface borehole Feet 30 $300.00 $9,000.00 $150.00 $4,500.00 200.00 6,000.00 $80.00 $2,400.00 2 to 30' Furnish and install nominal 30" dia. A53 1/4" casing, etc. Feet 30 $100.00 $3,000.00 $67.50 $2,025.00 100.00 3,000.00 $155.00 $4,650.00 3 ,grade B steel well Drill, log and sample 17" nominal dia. from 30' to total depth. Feet 470 $120.00 $56,400.00 $100.00 $47,000.00 120.00 56,400.00 $62.00 $29,140.00 4 pilot hole Drill pilot hole to 24" nominal dia. production borehold from 30' to total Feet 340 $40.00 $13,600.00 $100.00 $34,000.00 30.00 10,200.00 $51.00 $17,340.00 '. 5 Fumish well death. and Install: 5 -. G�-3. ,,, ,.,..'%,ll4G„ ns. /..,.Ri'w� "� v 5,365.00 � ��,i ., $45.00 $8,325.00 _ $4,625.00 $32.58 $6,027.30 29.00 Feet 185 $25.00 6A Blank well casing Metal Connector Feet 4 $500.00 $2,000.00 $63.50 $254.00 250.00 1,000.00 $285.00 $1,140.00 6B Dissimilar well screen Feet 100 $100.00 $10,000.00 $152.00 $15,200.00 100.00 10,000.00 $137.00 $13,700.00 6C Stainless steel well casing Feet 70 $125.00 $8,750.00 $152.00 $10,640.00 130.00 9,100.00 $183.00 $12,810.00 6D Blank stainless steel cellar Feet 10 $125.00 $1,250.00 $160.00 $1,600.00 155.00 1,550.00 $214.00 $2,140.00 6E Stainless steel well cover, etc. LS 1 $500.00 $500.00 $400.00 $400.00 500.00 500.00 $425.00 $425.00 6F Water -tight well fill Feet 175 $5.00 $875.00 $5.00 $875.00 5.00 875.00 $7.50 $1,312.50 7 Gravel pipe tube Feet 180 $5.00 $900.00 $4.00 $720.00 8.00 1,440.00 $14.00 $2,520.00 8 Sounding B casing centralizers Set 1 $60.00 $60.00 $25.00 $25.00 40.00 40.00 $60.00 $60.00 9 A53 Grade steel centralizers Sets 3 $90.00 $270.00 $100.00 $300.00 60.00 180.00 $106.00 $318.00 10 Stainless steel casing filter 3000- Ib. sack 8 $200.00 $1,600.00 $650.00 $5,200.00 390.00 3,120.00 $770.00 $6,160.00 11 Graded sand pack transition seal 100-lb sack 18 $30.00 $540.00 $25.00 $450.00 30.00 540.00 $51.00 $918.00 12 Fine sand transition seal 50 -Ib. sack 127 $25.00 $3,175.00 $23.00 $2,921.00 15.00 1,905.00 $21.00 $2,667.00 13 Bentonite seal CY 20 $300.00 $6,000.00 $275.00 $5,500.00 240.00 4,800.00 $550.00 $11,000.00 14 Sand - cement annular Polymer drilling fluid: Baroid -IDP Pails 7 $90.00 $630.00 $125.00 $875.00 120.00 840.00 $123.00 $861.00 15 POLY -BORE Furnish and install and remove testing tool Settings 5 $1,000.00 $5,000.00 $2,000.00 $10,000.00 3,000.00 15,000.00 $4,640.00 $23,200.00 16 formation Air -lift develop for approx 4 hrs per Hours 20 $200.00 $4,000.00 $300.00 $6,000.00 200.00 4,000.00 $285.00 $5,700.00 17 setting Pumping development at approx 50 gals per minute for approx six hours per Hours 30 $100.00 $3,000.00 $125.00 $3,750.00 150.00 4,500.00 $285.00 $8,550.00 18 19 setting Furnish and install temporary bentonite seal 50 -Ib. sack 120 $25.00 $3,000.00 $23.00 $2,760.00 15.00 1,800.00 $21.00 $2,520.00 T: \Heidi \123R23 \DATA \Flagpole & Elks Club Well Drilling - Bid Summary.qpw FLAGPOLE & ELKS CLUB WELL DRILLING PROJECT - BID SUMMARY ITEM 20 21 DESCRIPTION Furnish and install temporary fine sand seal 22 23 Furnish and install temporary filter pack Stand -by time to maintain fluid level in 24 25 borehole UNIT 100 -Ib. sack QTY. 15 Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount $30.00 $450.00 $25.00 $375.00 30.00 450.00 $48.00 $720.00 3000 -Ib. sack Sodium Hypochlorite Tremie sodium hypochlorite solution 26 27 Furnish and install eductor pipe and airline 28 Hours Gallons Hours Furnish, install & remove high velocity 4- nozzle jetting tool Water jet well screens 29 30 31 Hours Furnish, install and remove double - flange swabbing tool Air -lift pump and surge well LS 11 120 $175.00 $1,925.00 $350.00 $3,850.00 100.00 1,100.00 $505.00 $5,555.00 $50.00 3 4 Hours Furnish, install, test, operate and maintain and remove test pump and motor, etc. 32 33 34 Perform step - drawdown test Recovery Time Stand -By 35 36 37 38 Hours Hours LS Perform constant discharge test 1 5 $6,000.00 $200.00 $24,000.00 10.00 1,200.00 $215.00 $25,800.00 $5.00 $45.00 $25.00 $225.00 5.00 45.00 $3.00 $27.00 $250.00 $750.00 $250.00 $750.00 250.00 750.00 $285.00 $855.00 $250.00 $1,000.00 $250.00 $1,000.00 $250.00 1,000.00 $285.00 $1,140.00 $1,200.00 6 $250.00 $1,200.00 $1,000.00 $1,000.00 $1,200.00 1,200.00 $1,300.00 $1,300.00 $1,250.00 $350.00 $1,750.00 $250.00 1,250.00 $400.00 $2,000.00 $250.00 $1,500.00 $300.00 $1,800.00 $250.00 1,500.00 $285.00 $1,710.00 4 1 $250.00 $1,000.00 $300.00 $1,200.00 $250.00 1,000.00 $285.00 $1,140.00 $6,000.00 $6,000.00 $3,000.00 $3,000.00 $6,000.00 6,000.00 $13,286.00 $13,286.00 Hours EDCEMD Well Permit Application Sound Barriers 39 Hours 12 $130.00 $1,560.00 $200.00 $2,400.00 $130.00 1,560.00 $225.00 $2,700.00 Hours Well Borehole geophysical loggins surveys 40 Plumbness and alignment test Color Video -scan survey 41A 41B 42 LS Fluids containment, hauling and disposal 24 $80.00 $1,920.00 $100.00 $2,400.00 $80.00 1,920.00 $150.00 $3,600.00 48 LS 1 LS Cuttings containment, hauling and disposal 1 $130.00 $6,240.00 $200.00 $9,600.00 $130.00 6,240.00 $225.00 $10,800.00 $344.00 $344.00 $444.00 $444.00 $400.00 400.00 $530.00 $530.00 1 $10,000.00 1 $10,000.00 $12,000.00 $12,000.00 $10,500.00 10, 500.00 $6,000.00 $6,000.00 $2,500.00 $2,500.00 $3,500.00 $3,500.00 $3,000.00 3,000.00 $4,375.00 $4,375.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $800.00 800.00 $2,250.00 $2,250.00 LS Provide, install maintain and remove temporary spray irrigation system, etc. Provide, install, maintain, and remove temporary pipe from well site to spray irrigation field 43 Continuous on -site monitoring of spray irrigation system discharges Provide 300 LF of erosion control fencing Gallons Tons LS LF Install and remove 300 LF of erosion 44 control fencing as directed 1 21,000 70 1 $1,000.00 $1,000.00 $1,200.00 $1,200.00 $900.00 900.00 $1,500.00 $1,500.00 $0.75 $15,750.00 $0.25 $5,250.00 $0.30 6,300.00 $0.85 $17,850.00 $100.00 $7,000.00 $50.00 $3,500.00 $100.00 7,000.00 $80.00 $5,600.00 $15,000.00 $15,000.00 $13,500.00 $13,500.00 $20,000.00 20,000.00 $11,000.00 $11,000.00 Hours LS LF 1,770 72 1 $4.00 $7,080.00 $7.60 $13,452.00 $3.00 5,310.00 $6.25 $11,062.50 $50.00 $3,600.00 $100.00 $7,200.00 $50.00 3,600.00 $150.00 $10,800.00 300 $1,000.00 T: \Heidi \123R23 \DATA \Flagpole & Elks Club Well Drilling - Bid Summary.gpw $1,000.00 $1,000.00 $1,000.00 $900.00 900.00 $150.00 $150.00 $3.00 $900.00 $10.00 $3,000.00 $3.00 900.00 $10.00 $3,000.00 FLAGPOLE & ELKS CLUB WELL DRILLING PROJECT - BID SUMMARY ITEM DESCRIPTION UNIT QTY. Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 45A Temporarily fill pilot hole with 1/4" gravel CY 18 $200.00 $3,600.00 $200.00 $3,600.00 $40.00 720.00 $261.00 _ $4,698.00 45B graded Fill and seal well with sand - cement grou CY 45 $225.00 $10,125.00 $275.00 $12,375.00 $170.00 7,650.00 $550.00 $24,750.00 Subtotal for Flagpole Portion $277,914.00 $338,243.30 286,350.00 $384,465.00 ELKS CLUB PORTION 46 Mobilization /demobilization LS 1 $20,000.00 $20,000.00 $25,575.00 $25,575.00 $43,000.00 43,000.00 $17,280.00 $17,280.00 47 Drill 36" nominal dia. surface borehole to 30' Feet 30 $300.00 $9,000.00 $150.00 $4,500.00 200 6,000.00 $80.00 $2,400.00 48 Furnish and install nominal 30" dia. A53 B 1/4" steel well casing, etc. Feet 30 $100.00 $3,000.00 $67.50 $2,025.00 100 3,000.00 $155.00 $4,650.00 49 grade Drill, log and sample 17" nominal dia. pilot hole from 30' to total depth. Feet 270 $120.00 $32,400.00 $100.00 $27,000.00 120 32,400.00 $62.00 $16,740.00 50 Drill pilot hole to 24" nominal dia. production borehold from 30' to total well death. Feet 200 $40.00 $8,000.00 $100.00 $20,000.00 30 6,000.00 $51.00 $10,200.00 Furnish and Install: $2,825.00 > .. $30.00 � . $3,390.00 29 3,277.00 $38.00 $4,294.00 51A Blank well casing Feet 113 $25.00 51B Dissimilar Metal Connector Feet 4 $500.00 $2,000.00 $63.50 $254.00 250 1,000.00 $285.00 $1,140.00 51C Stainless steel well screen Feet 80 $100.00 $8,000.00 $151.00 $12,080.00 100 8,000.00 $137.00 $10,960.00 51D Blank stainless steel well casing Feet 20 $125.00 $2,500.00 $151.00 $3,020.00 130 2,600.00 $183.00 $3,660.00 51E Stainless steel well cellar Feet 10 $125.00 $1,250.00 $160.00 $1,600.00 155 1,550.00 $214.00 $2,140.00 51F Water -tight well cover, etc. LS 1 $500.00 $500.00 $400.00 $400.00 500 500.00 $425.00 $425.00 52 Gravel fill Feet 115 $5.00 $575.00 $5.00 $575.00 5 575.00 $7.50 $862.50 53 pipe Sounding tube Feet 110 $5.00 $550.00 $4.00 $440.00 8 880.00 $14.00 $1,540.00 54 A53 Grade B steel casing centralizers Set 1 $60.00 $60.00 $25.00 $25.00 40 40.00 $60.00 $60.00 55 Stainless steel casing centralizers Sets 2 $90.00 $180.00 $100.00 $200.00 60 120.00 $106.00 $212.00 56 Graded sand filter pack 3000- Ib. sack 6 $200.00 $1,200.00 $650.00 $3,900.00 390 2,340.00 $770.00 $4,620.00 57 Fine sand transition seal 100-lb sack 11 $30.00 $330.00 $25.00 $275.00 30 330.00 $51.00 $561.00 58 Bentonite transition seal 50 -Ib. sack 40 $25.00 $1,000.00 $23.00 $920.00 15 600.00 $21.00 $840.00 59 Sand - cement annular seal CY 11 $300.00 $3,300.00 $275.00 $3,025.00 240 2,640.00 $550.00 $6,050.00 60 Polymer drilling fluid: Baroid -IDP POLY -BORE Pails 4 $90.00 $360.00 $125.00 $500.00 120 480.00 $123.00 $492.00 61 Furnish and install and remove formation testing tool Settings 3 $1,000.00 $3,000.00 $2,000.00 $6,000.00 3000 9,000.00 $4,640.00 $13,920.00 62 Air -lift develop for approx 4 hrs per setting Hours 12 $200.00 $2,400.00 $300.00 $3,600.00 200 2,400.00 $285.00 $3,420.00 63 Pumping development at approx 50 gals per minute for approx six hours per setting Hours 18 $100.00 $1,800.00 $125.00 $2,250.00 150 2,700.00 $285.00 $5,130.00 T: \Heidi \123R23 \DATA \Flagpole & Elks Club Well Drilling - Bid Summary.qpw FLAGPOLE & ELKS CLUB WELL DRILLING PROJECT - BID SUMMARY ITEM DESCRIPTION UNIT QTY. Unit Price Amount Unit Price 64 Furnish and install temporary bentonite seal 50 -Ib. sack 72 $25.00 $1,800.00 $23.00 65 Furnish and install temporary fine sand seal 100 -Ib. sack 9 $30.00 $270.00 $25.00 66 Furnish and install temporary filter pack 3000 -Ib. sack 7 $175.00 $1,225.00 $350.00 67 68 Stand -by time to maintain fluid level in borehole Sodium Hours 120 $50.00 $6,000.00 $200.00 69 Hypochlorite Gallons 7 $5.00 $35.00 $25.00 Tremie sodium hypochlorite solution Hours 2 $250.00 $500.00 $250.00 70 Furnish and install eductor pipe and airline Hours 2 $250.00 $500.00 $250.00 71 72 Furnish, install & remove high velocity 4- nozzle jetting tool LS 1 $1,200.00 $1,200.00 $1,000.00 Water jet well screens Hours 4 $250.00 $1,000.00 $350.00 73 Furnish, install and remove double - flange swabbing tool Hours 5 $250.00 $1,250.00 $300.00 74 Air -lift pump and surge well Hours 2 $250.00 $500.00 $300.00 75 Profide, install, test operate and maintain & remove test pump and motor, etc. LS 1 $6,000.00 $6,000.00 $3,000.00 76 Perform step - drawdown test Hours 12 $130.00 $1,560.00 $200.00 77 Recovery Time Stand -By Hours 24 $80.00 $1,920.00 $100.00 78 79 Perform constant discharge test Hours 48 $130.00 $6,240.00 $200.00 EDCEMD Well Permit Application Well 1 $344.00 $344.00 $444.00 80 Sound Barriers LS 1 $10,000.00 $10,000.00 $14,400.00 81 Borehole geophysical loggins surveys LS 1 $2,500.00 $2,500.00 $3,500.00 82 Plumbness and alignment test LS 1 $1,000.00 $1,000.00 $1,000.00 83 Color Video -scan survey LS 1 $1,000.00 $1,000.00 $1,200.00 84 Fluids containment, hauling and disposal Gallons 12,000 $0.75 $9,000.00 $0.25 85 Cuttings containment, hauling and disposal Tons 46 $100.00 $4,600.00 $50.00 86A Provide, install maintain and remove temporary spray irrigation system, etc. LS 1 $15,000.00 $15,000.00 $13,500.00 86B Provide, install, maintain, and remove temporary pipe from well site to spray irrigation field LF 376 $4.00 $1,504.00 $10.00 87 Continuous on -site monitoring of spray irrigation system discharges Hours 72 $50.00 $3,600.00 $100.00 88 Provide 300 LF of erosion control fencing LS 1 $1,000.00 $1,000.00 $1,000.00 T: \Heidi \123R23 \DATA \Flagpole & Elks Club Well Drilling - Bid Summary.qpw Amount $1,656.00 $225.00 $2,450.00 $24,000.00 $175.00 $500.00 $500.00 $1,000.00 $1,400.00 $1,500.00 $600.00 $3,000.00 $2,400.00 $2,400.00 $9,600.00 $444.00 $14,400.00 $3,500.00 $1,000.00 $1,200.00 $3,000.00 $2,300.00 $13,500.00 $3,760.00 $7,200.00 $1,000.00 Unit Price 15 30 100 10 5 250 250 1200 250 250 250 6000 130 80 130 400 10500 3000 800 900 0.3 100 18000 Amount 1,080.00 270.00 700.00 1,200.00 35.00 500.00 500.00 1,200.00 1,000.00 1,250.00 500.00 6,000.00 1,560.00 1,920.00 6,240.00 400.00 10,500.00 3,000.00 800.00 900.00 3,600.00 4,600.00 18,000.00 50 900 1,128.00 3,600.00 900.00 Unit Price $21.00 $48.00 $505.00 $215.00 $3.00 $285.00 $285.00 $1,300.00 $400.00 $285.00 $285.00 $13,286.00 $225.00 $150.00 $225.00 $530.00 $6,000.00 $4,375.00 $2,250.00 $1,500.00 $0.85 $80.00 $11,000.00 $6.25 $150.00 $150.00 Amount $1,512.00 $432.00 $3,535.00 $25,800.00 $21.00 $570.00 $570.00 $1,300.00 $1,600.00 $1,425.00 $570.00 $13,286.00 $2,700.00 $3,600.00 $10,800.00 $530.00 $6,000.00 $4,375.00 $2,250.00 $1,500.00 $10,200.00 $3,680.00 $11,000.00 $2,350.00 $10,800.00 $150.00 FLAGPOLE & ELKS CLUB WELL DRILLING PROJECT - BID SUMMARY ITEM DESCRIPTION Install UNIT QTY. Unit Price Amount Unit Price Amount Unit Price Amount 89 and remove 300 LF of erosion control fencing as directed Temporarily fill LF 300 $3.00 $900.00 $10.00 $3,000.00 3 900.00 Unit Price Amount 90A 90B pilot hole with 1/4" graded gravel Fill CY 9 $200.00 $1,800.00 $200.00 $1,800.00 40 360.00 $10.00 $3,000.00 and seal well with sand - cement grou SUBTOTAL CY 28 $225.00 $6,300.00 $275.00 $7,700.00 170 4,760.00 $261.00 $2,349.00 OF ELKS CLUB PORTION (Items 46 -9OCL $192,778.00 $236,764.00 $206,835.00 $550.00 $15,400.00 $252,901.50 TOTAL BID ITEMS 1 -90C $470,692.00 $575,007.30 $493,185.00 $637,366.50 Deviat'ons /Omissions: Zim Industries: It was apparent, due to the insertion of the Bid Bond Documents into the book binder. Lang Exploratory Drilling: Aside from being the high bidder, this bid would not have been accepted due to the fact that Lang failed to have their insurance broker fill out and notarize the Certification by Contractor's Insurance Broker. T: \Heidi\123R231DATA \Flagpole & Elks Club Well Drilling - Bid Summary.qpw MEMORANDUM Date: 6/4/03 To: Board of Directors From: John Thiel Subject: Supplement to Action Item 7a The Action Item will begin with a presentation by the architect. In support of this, I have attached the summary cover letter for the Programming report along with a space summary and information on the proposed Board Room space that are excerpts from the full report. The complete report will be made available at the Board Meeting if you would like a copy. Also attached is a preliminary estimation of construction cost based on the Programming report and the Existing Facility Survey. The latter will also be available at the Board Meeting. Given the forthcoming presentation, the large amount of pending information, and possible project changes, we doubt that the Board will be in a position to approve the next Task Order for the architect tomorrow. Nevertheless, this supporting information is included in the Action Item for your future consideration. We look forward to a lively discussion on the project at the Board Meeting tomorrow and eagerly await continued direction. John Thiel, PE, MBA, Senior Engineer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 4 June 2003 Re~ Program Document South Tahoe Public Utility District Customer Service Facility Building Expansion and Remodel 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Dear John, We are pleased with the effort and assistance provided by the staff of the South Tahoe Public Utility District in the preparation of this Programming Document. This document seeks to identify the standards a successful design must address relative to size, cost, time and aesthetic criteria. The Final Program Document is the basis for the facility design and guides the Design Team in the creation of the physical form of your Customer Service Facility Expansion and Remodel. Your staff was provided with programming outlines and asked to provide specific input regarding the function, activities, equipment, furniture, adjacencies and other features necessary for their workspace. Each Depadment was asked to envision their personal and physical needs in the next ten to fifteen years. Workshops were conducted to further expound on the data collected. Each workspace and building facility was inspected to correlate the findings with the physical space. After careful evaluation of the data generated for each workspace or building facility Smith Design Group made an estimation of the square footage to be allocated or assigned to each workspace or facility function. The total of assigned square footage is multiplied by factors to account for mechanical space, custodial closets, walls/partitions/structure and circulation. This Draft Program indicates a need for a total of 24,500 square feet. This Program is meant to be a working document. New technologies, programs, and opportunities will present themselves between now and occupancy of your Customer Service Facility. This new information can be considered within the framework of this document for inclusion in your new facility. Sincerely Smith Design Group, a Professional Corporation Dale E. Smith, AIA President/Architect FACiLiTiES PROGRAM CUSTOMER SERVICE FACiLiTY EXPANSION AND REMODEL SOUTH TAHOE PUBLIC UtiliTY DISTRICT JUNE 2003 SPACE NAMe: BoaRD ROOM NO. OF OCCUPANTS: 150 FUNCTION/ACTIVITIES: DISTRICT BOARD MEETINGS DISTRICT-WIDE MEETINGS MULTI-MEDIA PRESENTATIONS BID OPENINGS PRE-BID MEETINGS EQUIPMENT/FURNISHINGS: CLOSED CIRCUIT SYSTEM SEATING KITCHENETTE BEHIND DOORS ELEVATED BOARD SEATING ESTIMATE OF NET SF: ADJACENCY REQUIREMENTS: 2,250 SF FOYER PUBLIC RESTROOMS BOARD CLERK CONFERENCE ROOM ONE OUTDOOR EATING SPACE MATERIAL/FINISHES: FLOOR: WALLS: CEILING: OTHER: SPECIAL FEATURES: CEILING HEIGHT: WINDOWS/SKYLIGHTS: DOORS/HARDWARE: ACOUSTIC RATING: OTHER: UTILITIES/SERVICES: WATER: NATURAL (SAS: STATIC RESISTANT CARPET PAINTED FINISH, SMOOTH HIGH LIGHT REFLECTANCE 10'/11' SOLID CORE W/CYBERKEY SOUND TRANSMISSION COEFFICIENT 42 PROJECTOR, PROJECTOR VCR P/A MICROPHONE WIRELESS MICROPHONE CLOSED CIRCUIT TV OPERABLE PARTITIONS TO DEMISE SPACE YES 3 FACILITIES PROGRAM CUSTOMER SERVICE FACILITY EXPANSION AND REMODEL SOUTH TAHOE PUBLIC UTILITY DISTRICT JUNE 2003 SPACE NAME: BOARD ROOM HEATING: YES VENTILATION: AIR CONDITIONING: YES OTHER: POWER/SiGNAL: ELECTRICAL: TELEPHONE: COMMUNICATIONS: SECURITY/ALARM: LAN: OTHER: ADEQUATE OUTLETS FOR EQUIPMENT AND HOUSEKEEPING MULTI-LINES/EXTENSIONS FOR EACH MEETING SPACE YES, FOR MULTI MEDIA PRESENTATION AND IS TRAINING LIGHTING: COMMENTS: VERSATILITY WITHIN ROOM WARM FEELING CONNECTIONS FOR ELECTRICAL EQUIPMENT AV DESIGN THOUGHTS CONSIDER FUTURE TECHNOLOGY POSSIBLE KITCHEN, IMPROVE ON BAR SINK CONCEPT, CLEAN UP AND ACCESS FOR SNACK FOODS PUBLIC SERVICE/MEETINGS, WOULD LIKE ADEQUATE SPACE FOR THESE FUNCTIONS LARGE ENOUGH FOR ALL EMPLOYEES/FLEXIBLE DESIGN/VERSATILE NON-INTIMIDATING POSSIBLE DESIGN CONSIDERATIONS: SIGHT LINES OF PUBLIC TO BOARD MEMBERS WITH OUT INTIMIDATION. POSSIBLE OPERABLE PARTITIONS TO SEPARATE LARGE ROOM INTO SMALLER MEETING ROOMS SMALLER MEETING ROOMS ADJACENT POSSIBLE EXECUTIVE BOARD ROOM FOR UP TO I 5 MAP AREA DISPLAYS FOR PUBLIC VIEWING FIBER OPTICS PASSIVE SOLAR 4 Facilities Program Customer Service Facility Expansion and Remodel South Tahoe Public Utility District JUNE 2003 Squa re Foot Compendium Space Requirements: Square Footage General Building Facilities Reception Foyer Board Room Public Restroom-Men Public Restroom-Women Conference Room-One, Lower Level Central Supply/Copy Room-Lower Level Conference Rooom-Two, Upper Level Central Supply/Copy Room-Upper Level Microfiche Reader Room Staff Lunchroom Outdoor Eating Space Staff Restroom-Men (2) Staff Restroom-Women (2) Emergency Operations Center (EOC) EOC Bathroom Utility Storage 32O 2,250 140 180 3O8 320 3O8 32O 48 55O 0 36O 480 312 64 140 6,100 Administration General Manager Board Clerk-Executive Secretary Administrative Assistant Adminstrative File/Copy Room Legal Counsel/Land Application Manager District Information Officer Human Resources Director Human Resources Coordinator Human Resources File/Copy Room 25O 180 120 2OO lO0 180 2OO 140 180 1,550 Finance Chief Financial Officer Finance Administrative Assistant Grant Coordinator Finance/Accounting File/Copy Room 200 120 120 250 690 Accounting Accounting Manager Accounts Payable Clerk Accounting Technician (2) 160 120 260 54O 157 Facilities Program Customer Service Facility Expansion and Remodel South Tahoe Public Utility District JUNE 2003 Squa re Foot Compendium Purchasing Purchasing Agent Purchasing Clerk Customer Service Customer Service Manager Customer Service Supervisor Customer Service Customer Service Mailroom Customer Service Customer Service Representative (4) Reception Counter Inspector Supervisor Inspectors (4) Customer Service Inspector Workroom Plan Check/Counseling Room (2) Customer Service File Room Information Systems Information Systems Manager I.S. Network Systems Administrator I.S. Computer Operator I.S. Computer Workroom I.S. Server Room & Data Hub Engineering Assistant Manager/Engineer Engineering and Construction Manager Engineering/Contracts Administrator Engineering File Room Engineers (2) Engineering Specialist Engineering Techs (2) & Consultants Engineering Workroom Engineering/Customer Service Restroom Engineering/Customer Service Lockers Wastewater Operations Wastewater Operations Manager Wastewater Operations Chief Plant Operator Wastewater Operations Supervisors Wastewater Operations Control Room 158 160 100 26O 180 130 320 180 80 130 400 200 180 240 2,040 160 130 100 200 250 84O 23O 180 160 3OO 420 120 360 4OO 120 252 2,542 180 140 160 140 Facilities Program Customer Service Facility Expansion and Remodel South Tahoe Publ i6 Utility District JUNE 2003 Squa re Foot Compendium Wastewater Laboratory Operations and Laboratory Lunchroom Operations Restroom/Lockers-Men Operations Restroom/Lockers-Women Operations Radio Room Water Operations Water Operations Manager HydroGeologist 120 256 480 240 70 1,786 180 180 360 Laboratory Laboratory Office Laboratory Metals Laboratory Micro Laboratory Laboratory Gas Storage GC/MS Laboratory Laboratory Storage & Clean-up Sample Receiving Vestible 384 65O 192 192 64 192 4OO 8O 2,154 Sub-Total Square Footage Mechanical/Fire Sprinkler Room (3%) Janitor Closets (.6%) Walls/Partitions/Structure (8%) Circulation (18%) Total Square Footage Requirement: 18,862 566 113 1,509 3,395 24,445 159 John Thiel, PE, MBA, Senior Engineer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 4 June 2003 Re: Preliminary Estimate of Construction Cost South Tahoe Public Utility District Customer Service Facility Expansion and Remodel 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Dear John, The Program indicates a need for a total of 24,500 square feet. The existing Administration/Customer Service Building and Modular Office Space are approximately 13,400 square feet. The Existing Facility Survey has determined that the existing building is not a candidate for a cost effective remodel or renovation project. Our recommendation is to construct a new 24,500 SF facility on an alternate location at this site. This would allow operation at your existing facility to continue uninterrupted until completion of the new facility in the spring of 2005. Assuming a construction cost of $200/SF, projected to the mid-point of construction of November 2004, the Expansion would cost $2,900,000. Assuming a construction cost of upwards of $200/SF for the Remodel of the existing building (based on 10,000 SF of recoverable space), projected to the mid-point of construction of November 2005, the Remodel would cost $2,000,000. The total Project Construction Cost is upwards of $4,900,000. Smith Design Group recommends pursuing an entirely new 24,500 SF Customer Service Facility Building for the same or less Construction Cost. The advantages to the District in this approach are; It is much easier to control construction costs in new construction versus remodeling. This new facility would not have the compromises required in functional organization or siting necessitated by expansion/remodeling the existing facility. Eliminate construction cost contingencies that would be necessitated by remodeling the existing facility. Please do not hesitate to contact our Studio if you have any questions. Sincerely Smith Design Group, a Professional Corporation Dale E. Smith, AIA President/Architect