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AP 06-19-03v o an N O o 0a m m 0 CD 0 0 o m mCl)D D m m D m-v,ou, *cO0 C 0 0 5 .+ z %) '� W j- 0- N U) cD mm�v °oo m 00_ 0'0 0 v a) 0 a a aa cn 0 m -0 0.1 yo c-1 -+�0 —aim � 3v ca: 3 5 a) CD Do ocQ - 0) c G) ' o o o o m D0 NOIIOV MVOS ZIOi SW31I m NOI10V ativoe 031S3n 0 Z o D 0 a. 0 0 Cl) --a xi P E r Z • -I m o m -I -1 yZ -I o-Z-I 0 E m y � A:1 m v XI C7 0 m 03 Z 0 ac A) cn --1 0 m o z m - m c > > c 'i D m 3. p xl Z z m > m v n xi v y n oo m z z 0� ort N g° m m m 5 > v CD) —ZI �, 0 -e m z . 0- a O Z Q m �� n v Z "- r = D �. m v a) 0 co _ il o o- F m Z 8 s 3 5. m 0) co 0. v a. N 0 a m m r.. 0 m O 1 1 c 0 0) a 0 0 A 1. 'oN leas )uor S2I38W3W cn 0 C to o o i r 0 -I m m y = s 0 15 " 0 C cD 3 > mm c h a co n� D yr rim a3 o 7 to- -°c 3 ° ice' • -d •_ m nn co ° C • N 0 C 0 41 ti mmil ' m k r v o 0 0 > 3 Q v 0 --I REGULAR BOARD MEETING AGENDA -JUNE 19, 2003 PAGE -2 Self-Insured Medical Plan Funding Level (Rhonda McFarlane, Richard Solbrig, Nancy Hussmann) Authorize Funding in the Amount of $900 Per Employee Per Month Retroactive to January 1, 2003 Amend 2003-2004 Budget to Reflect CalPERS and Self-Insured Medical Plan Funding (Debbie Henderson) d. Tort Claims (Lisa Coyner) Increase the 2003-2004 Sewer Enterprise Fund Budget by $266,300, and the Water Enterprise Fund Budget by $172,825, for 13.2% CalPERS Contribution and $900 Per Employee Per Month Self-Insured Medical Plan Funding Amount (1) Enact Ordinance 485-03 Adding Administrative Code Section 2.9 Adopting Tort Claims Procedures; and (2) Adopt Resolution Adopting the Tort Claim Form, Notices, and Claim Instructions B-Line: Phase 3 (Richard Solbrig) Direct Staff f. B-Line: Phase 3 (Jim Hoggatt) B-Line: Phase 3 (Richard Solbrig) Payment of Claims Approve Amendment No. 3 to Carollo Engineers for the Design of B-Line: Phase 3, in the Amount of $144,600 Approve Task Order No. 27E to Parsons to Complete Additional Tasks for the EIR/EIS, in the Amount of $39,500 Approve Payment in the Amount of $757,710.83 BOARD MEMBER COMMITTEE REPORT-~ Executive Committee (Jones / Schafer) Finance Committee (Wallace / Schafer) Water & Wastewater Operations Committee (Jones) Planning Committee (Mosbacher / Schafer) BOARD MEMBER AD HOC COMMITTEE REPORT~ a. Legislative Ad Hoc Committee (Wallace / Jones) b. Administration Building Ad Hoc Committee (Jones / Schafer) c. General Manager Labor Negotiations Ad Hoc Committee (Jones / Schafer) EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. BOARD MEMBER REPORT*~ REGULAR BOARD MEETING AGENDA - JUNE 19, 2003 PAGE - 3 11. GENERAL MANAGER I STAFF REPORT 12. NOTICE OF PAST AND FUTURE MEETINGS I EVENTS Past Meetings / Events 06/12/03 - General Manager Labor Negotiations Ad Hoc Committee Meeting 06/16/03 - Special Board Meeting 06/17/03 - B-line Phase 3 EIPJEIS Meeting with Agencies 06/17/03 - Operations Committee Meeting 06/18/03 - El Dorado County Water Agency Board Meeting 06/18/03 - Employee Recognition Picnic Future Meetinqs / Events 06/25/03 - 9:30 a.m. - TRPA Governing Board Meeting at TRPA Office 06/30/03 - 4:00 p.m. - Operations Committee Meeting at District Office 07/01/03 - 9:00 a.m. -Alpine County Supervisors Regular Board Meeting in Markleeville 07/01/03 - 9:00 a.m. - City of SLT Council Meeting at City Council Chambers 07103/03 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers 07/04/03 - Independence Day Holiday (District office closed) 13. CLOSED SESSION Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel Anticipated Litigation - Pioneer Trail Waterline Replacement Near Filter Plant Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel- Existing Litigation: STPUD rs. John Breese Mumford, et al. El Dorado County Superior Court Case No. SC20020030 Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel- Existinq Litiqation: STPUD vs. F. Heise Land & Live Stock Company Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc. ClV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastem District of California Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel- Existing Litigation: STPUD vs. Lakeside Park Association, et al, County of El Dorado, Superior Court Case No. SC20010165 REGULAR BOARD MEETING AGENDA -JUNE 19, 2003 PAGE -4 14. 15. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. ARCO, et al, San Francisco County Superior Court Case No. 999128 Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotia- tom: Unrepresented Employee Position - General Manager; A~encv Ne(~otiators: General Manager Labor Negotiations Ad Hoc Committee, Board of Directors ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ADJOURNMENT (To the next regular meeting, July 3, 2003, 2:00 p.m.) The South Tahoe Public Utility Distdct Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the District office during the hours of 8:00 a.m. - 5:00 p.m. Monday through Fdday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public headngs will not be called to order pdor to the time specified. Participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be bdef and directed to specifics of the item being considered. Comments on items not on the agenda can be heard dudng "Comments from the Audience;" however, action cannot be taken on items not included on agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., hearing aids or other disability-related aids), please contact the Clerk of the Board at (530) 544-6474, extension 203, at least 24 hours in advance of the meeting. Tape recordings are made of each Board meeting and these tapes are retained in the Board Clerk's office for 30 days. South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 530.541.0614 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Rhonda McFarlane, Chief Financial Officer RE: BOARD MEETING June 19,2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: GRANT COORDINATOR POSITION REQUESTED BOARD ACTION: (1) Authorize the Board President to sign a Memorandum of Understanding (MOU) with Alpine County to share a full-time employee with the District to provide grant services to both entities; and (2) Authorize extension of the existing Agreement for Services of Grant Coordinator on a month-to-month basis. DISCUSSION: Alpine County Board of Supervisors will be hearing a presentation at their June 18, 2003 meeting concerning sharing a full-time employee with the District. Lynn Nolan, the present Grant Coordinator1 will fill the position to provide grant services to both entities. With the consent of the Alpine County Board of Supervisors and the District's Board of Directors, Alpine County has agreed to prepare the MOU. Staff and the District's legal counsel will review the agreement to ensure it covers all necessary details of the arrangement. Key points of the agreement will be discussed at the Board meeting. The present Agreement for Services of Grant Coordinator expires June 30, 2003. Staff is also requesting that the present agreement be extended on a month-to-month basis until such time as an agreement is signed with Alpine County for sharing a full-time employee to provide grant services. SCHEDULE: As soon as July 1,2003 COSTS: $33,000 4312 ACCOUNT NO: 1039/2039-4101,4301-4306, BUDGETED AMOUNT REMAINING: $451,500 wages, $74,150 benefits (2004) ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~_ NO CHIEF FINANCIAL OFFICER: YES~~;~w~J'I~L© CATEGORY: GENERAL X WATER SEWER TO: FR: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Rhonda McFarlane/Chief Financial Officer, Richard Solbrig/General Manager, Nancy Hussmann/Director of Human Resources RE: BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: 6 .:b CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: SELF-INSURED MEDICAL PLAN (PLAN) FUNDING LEVEL REQUESTED BOARD ACTION: Authorize funding in the amount of $900 per employee per month retroactive to January 1,2003. DISCUSSION: At the May 15, 2003 Board Meeting, the Board received the annual report on the 2002 Plan Year from BB&H Benefit Desiqns (BB&H). During that meeting, staff informed the Board of experiencing high claims costs during the first four months of 2003, and that research would be performed to determine the appropriate Plan funding level. Staff met with the Finance Committee on June 4, 2003, and provided BB&H's estimated funding level of $924.54 per employee per month. BB&H's estimate includes a 16.5% industry inflation factor for medical claims and a 9% industry inflation factor for dental claims. The District is currently funding the Plan at $725 per employee per month. Staff recommends increasing the funding level to $900 per employee per month, retroactive to January 1, 2003. This will replenish diminished reserves by $98,000, and more accurately reflect estimated actual costs. SCHEDULE: Change effective January 1,2003 COSTS: $235,000 ACCOUNT NO: Various - 4302 BUDGETED AMOUNT REMAINING: $183,961 (02/03), $974,425 (03/04) ATTACHMENTS: Claims Trend Funding Alternatives, Employee Benefit Plan Report (detail reserve activity) CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~'~,z~ NO CHIEF FINANCIAL OFFICER: YES ~-v,,.~cuvv-l~0 CATEGORY: GENERAL X WATER SEWER Claims Trend Funding Alternatives BB&H Trend Staff Recommendation Single Family Single Family Fixed Admin Costs 20.38 20.38 20.38 20.38 Aggregate Stop Loss 6.43 6.43 6.43 6.43 Specific Stop Loss 55.68 122.84 55.68 122.84 Funding Medical Claims 701.24 701.24 Combined Med & Dental Funding Dental Claims 85.64 85.64 761.31 761.31 Total 869.37 936.53 843.80 910.99 No. of Participants 20 92 20 92 Total Dollars 103,548 100,800 Composite Funding Level 924.54 900.00 Annual Funding 1,242,577.92 1,209,600 Annual Fixed Costs 185,011.20 185,011.20 Annual Medical Claims 924,466.56 Annual Dental Claims 115,100.16 Combined Total Med/Dent Claims 1,039,567 1,023,201 SOUTH TAHOE PUBLIC UTILITY DISTRICT EMPLOYEE BENEFIT PLAN Quarterly Report as of June 3, 2003 (1) :; :::: DeSCription : Beginning Plan Reserves 0 391,555 (2) 180,358 (2) Plan Activity- 5,466,105 193,808 300,000 (5,671,111) 428,736 (766,097) 112,714 Authorized Funding (3) 870,632 (3) 162,523 (3) Year-End Adjustment (4) 0 (4) 0 (4) Contingency Reserve Added 0 0 Claims Paid (1,050,877) (250,134) Excess Insurance Benefits Received 0 0 Excess Insurance Premiums & Plan Expenses (154,343) (28,592) Interest Earned on Reserve Funds 7,187 0 Plus Total Plan Activity for the Period 64,154 (327,401) (116,204) Equals Ending Reserves 64,154 (2) 64,155 (2) 64,155 (2) Average Expenses Per Month Average Claims Per Month Average Claims Per Month Net of Reimbursemen Average Number of Employees Covered Average Cost Per Employee Per Month (10,215) (17,149) (14,296) (75,615) (116,764) (125,067) (69,898) (116,764) (125,067) 101.2 113 112.7 792 1,189 1,237 Notes: (1) This report reflects all cash basis activity and reserves of the Employee Benefit Plan in conformity with Resolution 2649 adopted by the Board of Directors on May 1, 1997. (2) Includes $300,000 contingency amount authorized by the Board. In December 1997 the contingency was $400,000, the amount was lowered in December 1999. (3) Funding authorized: $500/employee/mo. from 1/1/97- 12/31/97; $650/employee/mo. 1/1/98 12/31/99 and 1/1/01 to 12/31/01; $625 1/1/00 to 12/31/00; $690 1/1/02 - 12/31/02; and $725 1/1/03 to present. (4) Additional amount expensed to have appropriate amount expensed per Generally Accepted Accounting Principles TO: FR: RE: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Debbie Henderson, Accounting Manager BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: 6 .c CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: AMEND 2003-2004 BUDGET TO REFLECT CALPERS AND SELF-INSURED MEDICAL PLAN FUNDING REQUESTED BOARD ACTION: Increase the 2003-2004 Sewer Enterprise Fund Budqet by $266,300, and the Water Enterprise Fund Budget by $172,825, for 13.2% CalPERS contri- bution and $900 per employee per month self-insured medical plan fundinq amount. DISCUSSION: Staff recommends amending the 2003-04 budget to reflect the June 5, 2003 adoption of CaiPERS and the increased self-insured medical plan funding level. These changes are significant enough to warrant a budget amendment. This budget change will allow for more accurate tracking and analysis of CalPERS and the self-insured medical plan fund. Approval will also result in publication of correct figures in the annual budget document. SCHEDULE: COSTS: $266,300 sewer; $172,825 water ACCOUNT NO: 10/20-XX-4302 & 4305 BUDGETED AMOUNT REMAINING: $1,209,600 (medical insurance) $805,800 (pension) ATrACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~,~. ,~ NO CHIEF FINANCIAL OFFICER: YES~Y-'~.-~'~ CATEGORY: GENERAL X WATER SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS TO: FR: RE: BOARD MEETING ACTION ITEM NO: 6.d ITEM-PROJECT NAME: REQUESTED BOARD ACTION: Lisa Coyner, Mana.qer of Customer Service June 19, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: TORT CLAIMS (1) Enact Ordinance No. 485-03 adding Administrative Code Section 2.9 adopting tort claims procedures; and (2) Adopt Resolution adopting the Tort Claim Form, Notices, and Claim Instructions. DISCUSSION: Last leqislative session the Tort Claims Act was amended to require that public agencies provide a claim form for use by claimants. Hatch & Parent has prepared a revised claim form, related notices, and instructions that meet the requirements of the Act. Hatch & Parent has also prepared a proposed Resolution of the Board adopting the form and instructions. While reviewing the District's claims procedures, Hatch & Parent discovered that the District has not adopted procedures for claims by other public entities against the District. The law authorizes the District to adopt procedures for state and local entities and in doing so can protect the District from unanticipated and stale claims brought by other public entities. It also provides the District with a better ability to plan for such claims in the budgeting process by (~iving Continued on Page 2 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Memorandum re: Adoption of Claims Procedures for Public Entities and a Claim Form and Instructions for all Tort Claims Aqainst the District; Proposed Ordinance Adding Administrative Code Section 2.9; Proposed Resolution Adopting Claim Form, Notices, and Instructions CONCURRENCE WITH REQUESTED ACTION: .o CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL X WATER SEWER Continued from Page 1: the District notice of the claims in a timely manner and providing a relatively short statute of limitations for such claims. A proposed Ordinance of the Board is attached, adding Section 2.9 to the Administrative Code, which would adopt the same procedures that apply to private claimants for public entities. 21 East Camllo Street Santa Barbara, CA 93101 Telephone: (805)963-7000 Fax: (805) 965-4333 HATCH & PARENT A Law Corporation Heather A. Halsey Direct Dial: (805) 882-1483 HHalsey @ HatchParent.com MEMORANDUM To: FROM: DATE: SUBJECT: Board of Directors South Tahoe Public Utility District Heather A. Halsey Gary M Kvistad June 10, 2003 Adoption of Claims Procedures for Public Entities and a Tort Claims Form for Claims Against the District Introduction Last Legislative session the Tort Claims Act was amended to require that public agencies provide a claim form for use by claimants. We have prepared a revised claim form that meets the requirements of the Act for your consideration and adoption and a proposed Resolution of the board adopting the form. While reviewing the District's claims procedures, we discovered that the District has not adopted procedures for claims by other public entities against the District. The law authorizes the District to adopt procedures for state and local entities and doing so can protect the District from unanticipated and stale claims brought by other public entities. It also provides the District with a better ability to plan for such claims in the budgeting process by giving the District notice of the claims in a timely manner and providing a relatively short statute of limitations for such claims. Therefore, we have attached a proposed Ordinance of the Board, adding Division 2.9 to the Administrative Code, which would adopt the same procedures that apply to private claimants for public entities. Discussion A. Tort Claims Forms The Tort Claims Act" (Government Code section 810 et seq.) provides, with few exceptions, that prior to suing a public agency for monetary damages, a claim must first be filed with the public agency. Prior to the recent amendment, section 910.4 provided that: The [board] may provide forms specifying the information to be contained in claims against the public entity. If the board provides forms pursuant to SB 329693 v 1: 007627.0001 Los A~geies San D~ego Santa Balbara wwvHatchParent.com South J a ke Tahoe Adoption of Claims Procedures for Public Entities and Tort Claims Form for Claims Against the District June 10, 2003 Page 2 this section, the person presenting a claim need not use such form if he presents his claim in conformity with Sections 910 and 910.2. A claim presented on a form provided pursuant to this section shall be deemed to be in conformity with Sections 910 and 910.2 if the claim complies substantially with the requirements of the form or with the requirements of Sections 910 and 910.2. The courts have held that to the extent a claimant provides the information required by a form provided pursuant to this section, the public agency has waived any defect in the claim for claimants failure to provide necessary information and that any claim so filed meets the threshold notice requirement for a claim under the California Tort Claims Act. (Martinez v. Los Angeles County (App. 2 Dist. 1978) 144 Cal. Rptr. 123; Mabe v. San Bernardino County, Dept of Public Social Services (2001) 237 F.2d 1101.) AB 3000, chapter 1124, statutes of 2002, amended section 910.4 to say: (a) The board shall provide forms specifying the information to be contained in claims against the public entity. The person presenting a claim shall use the form in order that his or her claim is deemed in conformity with Sections 910 and 910.2. A claim may be returned to the person if it was not presented using the form. Any claim returned to a person may be resubmitted using the appropriate form. (Emphasis added.) This amendment took effect on March 30, 2003. We have prepared a claim form for your review and adoption to comply with this provision. The form should be adopted as soon as possible. B. Procedures For Tort Claims Generally, the Tort Claims Act ("the Act") requires that a claim be presented to a public agency before a lawsuit is instituted. The Act's purpose is to give a public agency a timely opportunity to investigate a claim and determine facts, and reduce public costs by giving the parties the opportunity to settle meritorious claims without going through trial. (Lacy v. City of Monrovia (1974) 44 Cal. App. 3d 152 [118 Cal. Rptr. 277.) A claim must contain the following information: "(a) The name and post office address of the claimant. SB 329693 v 1; 007627.0001 Adoption of Claims Procedures for Public Entities and Tort Claims Form for Claims Against the District June 10, 2003 Page 3 (b) The post office address to which the person presenting the claim desires notices to be sent. (c) The date, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted. (d) A general description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at the time of presentation of the claim. (e) The name or names of the public employee or employees causing the injury, damage, or loss, if known. (f) The amount claimed .... "(Gov. Code, § 910 [section citations hereafter are to the Government Code].) Claims must be "signed." (§ 910.2.) Additionally, as of March 30, 2003, claim forms must be provided by public agencies and claims must be submitted on such claim forms. (§ 910.4.) Claimants may amend their claims either before the agency acts on the claim or before the time period in which a claim must be filed expires, whichever is later. (§ 910.6.) If the District finds that the claim does not "comply substantially" with the above-noted requirements, the District may, within 20 days after the claim is "presented," provide the claimant with a written notice of insufficiency. (§ 910.8.) A claim is "presented" on the date it is deposited in the mail, however, any period of notice and any duty to respond after receipt of service of a claim, amendment, application, or notice is extended five days upon service by mail, if the place of address is within the State of California, 10 days if the place of address is within the United States, and 20 days if the place of address is outside the United States. (§ 915.2.) Such notice must "state with particularity the defects or omissions" in the claim. (§910.8.) Notices of insufficiency must be either personally served or mailed to the address provided in the claim. (See §§ 910.8,914.5.) The District may not take action until 15 days following the giving of a Notice of Insufficiency. The failure to provide the claimant with a notice of insufficiency waives any defense by the public agency based on a defect or omission in the claim. (§ 911.) Form Number 1, serves as a sample Notice of Insufficiency; it must be provided within 20 days of the presentation of the claim. Claims must be presented either within six months or one year of the date of "the accrual of the cause of action." (§ 911.2.) Generally, claims involving personal injury and damage to personal property must be brought within six months of the date of injury of damage. (See § 911.2.) Other SB 329693 vl: 007627.0001 Adoption of Claims Procedures for Public Entities and Tort Claims Form for Claims Against the District June 10, 2003 Page 4 causes of action, involving, for instance, damage to real property and based on contracts, must be brought within one year. (§ 911.2.) If a claim is late, the agency has either 20 days or 45 days to reject it on those grounds (§ 911.3), although the claimant may apply to the agency for leave to present a late claim. (§ 911.4.) Form Number 2 should be used to provide notice that the claim was rejected because it was not filed within the six-month period for the filing of claims. However, should the claim be subject to the one-year period for filing claims, Form Number 1 should be used. Following the "presentation" or the amendment of a claim, the agency has 45 days to act. (§ 912.4, subd. (a).) If the 45-day period expires and the agency has not acted, the claim is "deemed rejected." (§ 912.4, subd. (b).) In acting on a claim, the agency may take the following actions: "(1) If the board finds the claim is not a proper charge against the public entity, it shall reject the claim. (2) If the board finds the claim is a proper charge against the public entity and is for an amount justly due, it shall allow the claim. (3) If the board finds the claim is a proper charge against the public entity but is for an amount greater than is justly due, it shall either reject the claim or allow it in the amount justly due and reject it as to the balance. (4) If legal liability of the public entity or the amount justly due is disputed, the board may reject the claim or may compromise the claim." (§ 912.6, subd. (a).) Whether the agency takes action or a claim is "deemed rejected" by the agency's failure to act within the statutory period, the agency should provide written notice to the claimant of its action. (§ 913.) The following statutory paragraph is suggested: "'Notice is hereby given that the claim which you presented to the (insert title of board or officer) on (indicate date) was (indicate whether rejected, allowed, allowed in the amount of $ and rejected as to the balance, rejected by operation of law, or other appropriate language, whichever is applicable) on (indicate date of action or rejection by operation of law).'" (§ 913.) SB 329693 v 1: 007627.0001 Adoption of Claims Procedures for Public Entities and Tort Claims Form for Claims Against the District June 10, 2003 Page 5 Where a claim is rejected entirely or partially, the notice of action must include the following warning paragraphs: "WARNING "'Subject to certain exceptions, you have only six (6) months from the date this notice was personally delivered or deposited in the mail to file a court action on this claim. See Government Code Section 945.6. 'You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately.'" (§ 913.) Following the date of the notice of rejection, a claimant has six months to bring suit. (§ 945.6, subd. (a).) If the agency does not provide the claimant with a notice of rejection, the claimant has two years to bring suit. (§ 945.6, subd. (a).) Following rejection of a claim and during the period in which the claimant may bring a lawsuit, the agency may reexamine its decision to reject the claim in order to consider settlement. (§ 913.2.) A sample Notice of Action on Claim is attached as Form Number 3; such notice can be provided at any time but should be presented as soon as possible to start the six-month statute of limitations period. C. Tort Claims Act Claims by Public Entities Generally, the Tort Claims Act ("the Act") requires that all actions against a public entity seeking money or damages must be preceded by a proper claim. Only if the action is exempted can a claim be omitted. Government Code §905 provides an exception from the claims requirement for public entities. The legislature has specifically exempted claims by public entities from the claim requirement. (§905(i); City of Ontario v. Superior Court (1993) 12 Cal. App.4th 894.) A public entity includes the State or a state department or agency or another local public entity. A local public entity includes "a county, city, district, public authority, public agency, and any other political subdivision or public corporation in the State, but does not include the State." (§900.4.) Section 935 provides a means for a public entity to override the §905 exceptions. Section 935 specifically empowers local public entities to establish their own polices and procedures for thc, presentation of those claims which are excepted by §905, provided that the local claims requirements are similar to, and no more restrictive than, those established by the Act. (§935; City of Ontario, supra.) Section 935(a) provides in pertinent part: Claims against a local public entity for money or damages which are S B 329693 v I: 007627.0001 Adoption of Claims Procedures for Public Entities and Tort Claims Form for Claims Against the District June 10, 2003 Page 6 excepted [from this statute], and which are not governed by any other statutes or regulations expressly relating thereto, shall be governed by the procedure prescribed in any charter, ordinance or regulation adopted by the local public entity. In City of Ontario, the court considered whether the State, exempt from filing a claim under §905(i), was nevertheless required to file a claim with the local public entity when that entity had enacted an ordinance pursuant to §935 establishing its own policies and procedures for the presentation of claims against it which were excepted from §905. The Court held that the State was required to file a claim with the local agency. In its decision the Court stated: Sections 905 and 935, read together, are clear. Section 905 creates exemptions from the state-mandated claims procedure; section 935 permits local public entities to enact their own procedures to cover the exempted claims. Section 935, by its terms, covers all "[c]laims against a local public entity for money or damages which are excepted by Section 905 .... "It does not incorporate any suggestion whatsoever that it does not apply to claims by the State. Subdivision (i) exempts not only claims by the State but also those by local public entities. However, pursuant to §935, a local public entity may bind other public entities, both state and local, to the claims provisions it establishes. (City of Ontario, 12 Cal.App.4th at 901-902.) The District could likewise require state and local agencies to file claims pursuant to procedures adopted by the District. However, the District has not yet adopted procedures for the presentation of claims by public entities pursuant to §935. The attached resolution would make public entities subject to the same requirements as private individuals. Almost all cities and counties and many districts have adopted similar resolutions or ordinances. HAH:hah SB 329693 vi: 007627.0001 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING TORT CLAIMS FORM, NOTICES, AND INSTRUCTIONS WHEREAS, generally, the Tod Claims Act requires that all actions against a public entity seeking money or damages must be preceded by a proper claim; and WHEREAS, Government Code Section 910.4 has been amended to require public agencies to provide a claim form for use by claimants; and WHEREAS, Government Code Section 910.4 requires that all claimants use the form provided "in order that his or her claim is deemed in conformity with" the statutory content requirements; NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District is adopting a resolution adopting a claim form that is in conformity with the requirements of Government Code Section 910.4 as follows: Pursuant to the mandate contained in Government Code Section 910.4, the Board of Directors hereby adopts the attached claim form, notices, and instructions for all tort claims against the South Tahoe Public Utility District for money or damages. The attached Statement of Investment Policy is hereby adopted and becomes a part of this Resolution by reference herein. PASSED AND UNANIMOUSLY ADOPTED by the Board of Directors of the South Tahoe Public Utility District, this 19th day of June, 2003. AYES: NOES: ABSENT: ATTEST: James R. Jones, Board President South Tahoe Public Utility District Kathy Sharp, Clerk of the Board and Ex-officio Secretary to the Board of Directors ORDINANCE NO. 485-03 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADDING ADMINISTRATIVE CODE SECTION 2.9 ADOPTING TORT CLAIMS PROCEDURES FOR PUBLIC ENTITLES PURSUANT TO GOVERNMENT CODE SECTION 935 BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility District, County of E1 Dorado, State of California, as follows: SECTION 1 - POLICY AND PURPOSE The purpose of this Ordinance is to adopt certain amendments and additions to the Administrative Code regarding claims procedures for public entities. SECTION II - DEFINITIONS For the purpose of this Ordinance, the terms used herein are defined as follows: A. The District - The South Tahoe Public Utility District. B. The Board - The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code - The compilation and codification of all of the Administrative, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for decisions of the District, and provide the public with guidelines applicable to District operations. SECTION III - FINDINGS The Board of Directors of the South Tahoe Public Utility District, County of E1 Dorado, State of Califomia, make the following findings: 1. Generally, the Tort Claims Act requires that all actions against a public entity seeking money or damages must be preceded by a proper claim. Only if the action is exempted can a claim be omitted; and, 2. Government Code section 905 exempts certain enumerated claims, including claims by other public entities, from the claim presentation requirements of the Tort Claims Act, Government Code sections 900 et seq.; and, 3. Government Code section 935 permits local public entities to establish their own policies and procedures for the presentation of those claims which are excepted by Government Code section 905; and SB 329726 v 1: 007627.0010 - 1 - 4. Providing such procedures for public entities will protect the District's resources and ensure that the District can properly budget for any claims against it; 5. The Board of Directors has determined that it is in the best interest of the District to adopt this Ordinance with respect to claims procedures for public entities. SECTION IV - AMENDMENTS TO ADMINISTRATIVE CODES The following section of the Administrative Code shall be added to read: 2.9. Claims 2.9.1 General Tort Claims Procedures The California Tort Claims Act sets out the procedures for filing a claim against the South Tahoe Public Utility District for money damages. The applicable provisions of law can be found in California Government Code sections 810-996.6. The District provides a claim form which, pursuant to Government Code section 910.4, must be used for all tort claims against the District. 2.9.2 Tort Claims by Public Entities Pursuant to the authority contained in Government Code section 935, the following claims procedures for those claims against the South Tahoe Public Utility District for money or damages not now governed by state or local laws shall be as follows: Notwithstanding the exemptions set forth in Government Code section 905, all claims for money or damages against the South Tahoe Public Utility District, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations of Government Code sections 910 through 915.2. Such claims shall further be subject to the provisions of Government Code sections 945.4 and 945.6 relating to the prohibition of actions in the absence of the presentation of claims and action thereon by the District. SECTION V- SEVERABILITY If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative SECTION VI - EFFECTIVE DATE This Ordinance adding Division 2.9 to the Administrative Code shall take effect thirty (30) days after its passage. SB 329726 v l: 007627.0010 -3- PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the th day of June 2003 by the following vote: AYES: NOES: ABSENT: James R. Jones, President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board/ Executive Secretary SB 329726 vl: 007627.0010 -4- Instructions for Filing a Claim Section 1 - Claimant Information Provide the full name, mailing address, and telephone number of the person(s) claiming damage/injury. (Note: All official notices and other correspondence will be sent to the person(s) listed in this section unless a representative's name is provided in Section 5.) If the claim is being filed on behalf of a minor, specify your relationship to the minor, and the date of birth of the minor. Section 2 - Claim Information Provide the name of the District department or employee that allegedly caused the damage/injury. State the exact date of the incident that allegedly caused the damage/injury. Enter the total dollar amount being claimed as a result of the alleged damage/injury. If damage/injury is continued or anticipated in the future, so indicate with a "+" following the dollar amount. If the total dollar amount exceeds $10,000, indicate whether the claim is a limited civil case or a non-limited civil case. A limited civil case is a claim in which the amount claimed totals less than $25,000. A non-limited civil case is a claim in which the amount claimed is $25,000 or more. Provide a breakdown of how the total amount being claimed was computed. You may declare expenses incurred and/or future, anticipated expenses. Attach three copies of all bills, payment receipts, and cost estimates to your claim. Describe in full detail the damage/injury that allegedly resulted from the incident. If applicable, provide the street address, city, county, State highways, road numbers, or post mile markers where the alleged damage/injury occurred. Describe in full detail the circumstances that led up to the alleged damage/injury. State all facts that support your claim and why you believe the District is responsible, if known, provide the name(s) of the District department(s) and/or the name(s) of the District employee(s) who allegedly caused the injury, damage, or loss. Section 3 - Insurance Information This section must be completed if your claim involves a motor vehicle. Indicate if a claim for the alleged damage/injury has been filed with your insurance cartier. If yes, provide the name, telephone number, and mailing address of the insurance cartier. Also include your policy number and the amount of the deductible. SB 329690 v l: 007627.0001 Section 4 - Representative Information If your claim is being filed by an attorney or authorized representative, provide the name, telephone number, and mailing address of the attorney/representative. (Note: If representative information is provided, all official notices or other correspondence will be sent to the person listed in this section.) Section 5 - Notice and Signature The claim form must be signed by the claimant or the claimant' s attorney/authorized representative. The District will not accept a claim without a proper original signature. Filing a late claim application: Tort claims relating to causes of action for death or for injury to person or personal property or growing crops must be presented to the District no later than six months after the date of the incident. Tort claims relating to any other causes of action must be presented no later than one year after the incident date. Claimants are encouraged to consult with an attorney to determine if there are exceptions for your claim. Equity claims have no statutory claim filing deadlines. Please note that evidence of "presentation" includes a clear postmark date on an envelope or a certification of personal service. When filing an untimely tort claim, you must explain the reason for delay in filing the claim. This explanation is called an "application for leave to present a late claim." (See Government Code Section 911.6 for legally acceptable reasons for filing a late claim.) In considering your late claim application, the District will decide whether the late claim application should be accepted or denied. The District will consider the merits of the claim only if the late claim application is approved. Claim Submittals: A complete claim form and/or late claim application and related documentation must be filed with the District. Claims may be filed by mail or may be personally delivered to: 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 during regular business hours (8:00 a.m. to 5:00 p.m.), Monday through Friday, except holidays. Submit the original and three copies of the completed claim form and/or late claim application and related documentation. Requests for an endorsed copy of the claim and/or late claim application must be submitted in writing along with a self-addressed stamped envelope. SB 329690 v 1:007627.0001 2 If you have questions regarding the filing of a claim with the Board, please contact the District at (530) 544-6474, ext. 221. SB 329690 v 1: 007627.0001 FORM: CLAIM FOR PERSONAL INJURIES Claim of [INSERT NAME OF CLAIMANT], [INSERT NAME OF CLAIMANT] VS. South Tahoe Public Utility District Soo CLAIM FOR PERSONAL INJURIES (GOVERNMENT CODE SEC. 910) See attached Instructions Section 1: Claimant Information Name of Claimant Telephone Number (include area code) Mailing Address City State Zip Code Section 2: Claim Information Is the Claim on Behalf of a Minor? If yes, please indicate: Yes No Relationship to Minor: Date of Birth of Minor: Incident Date: Month/Day/Year Dollar Amount of Claim: If the Amount Exceeds $10,000, Indicate Type of Civil Case: __ Limited __ Non-Limited SB 329685 vi: 007627.0001 CLAIM FOR PERSONAL INJURIES Explain How The Dollar Amount Claimed Was Computed (Attach supporting documentation for the amount claimed) Describe the specific damage or injury incurred as a result of the incident Location of incident (if applicable, include street address, city or county, highway number, post mile number and direction of travel). Explain the circumstances that led to the alleged damage or injury. State all facts that support your claim against the District and why you believe the District is responsible for the alleged damage, or injury. If known, provide the name(s) of the District employee(s) who allegedly caused the injury, damage or loss. (If more space is needed, please attach additional sheets.) Section 3: Insurance Information (must be completed if claim involves an automobile) Has the claim for the alleged damage/injury been filed or will it be filed with your insurance career? Yes Name of Insurance Carrier Amount of Deductible Policy Number Insurer's Telephone Number (include area code)_ SB 329685 vl: 007627.0001 CLAIM FOR PERSONAL INJURIES Insurer's Mailing Address City Are you the registered owner? Make: Model: Yes State No Year: Zip Code Section 4: Representative Information (Must be filled out if claim is being filed by an attorney or authorized representative) Name of Attorney/Representative: Attorney/Representative's Telephone Number: Attorney/Representative s Mailing Address: City State Zip Code Section 5: Notice and Signature Penal Code Section 72 provides that every person who, with intent to defraud, presents for allowance or for payment to any State Board or Officer, or to any county, town, city, district, ward, village, board or officer, authorized to allow or pay the same if genuine, any false or fraudulent claim, bill, account, voucher or writing is guilty of a felony. Signature of Claimant Date Signature of Attorney/Representative (if applicable) Date SB 329685 v l: 007627.0001 CLAIM FOR PERSONAL INJURIES [Form No. 1: Notice of Insufficiency] [Such notices, if applicable, must be presented within 20 days of the claim's presentation to the District. However, any period of notice and any duty to respond after receipt of service of a claim, amendment, application, or notice is extended five days upon service by mail, if the place of address is within the State of California, 10 days if the place of address is within the United States, and 20 days if the place of address is outside the United States. (§ 915.2.)] Name of Claimant or Representative: Address of Claimant or Representative: Dear The following is a notice of insufficiency regarding your claim presented to the South Tahoe Public Utility District ("the District") on [date of postmark, or date of receipt if not mailed]. The presented claim is defective because (check one or more): It was not submitted on the District's Claim Form. It is not supported by a statement of the factual circumstances and general description of the injury sufficient to allow consideration of the presented claim by the District. (If necessary, also check the Other box below and provide a detailed explanation.) It does not state the dollar amount claimed, along with the basis for computation, or the claim does not indicate whether the claim would be a limited civil case. It does not state the date, place and other circumstances of the occurrence or transaction that gave rise to the claim asserted. (If necessary, also check the Other box below and provide a detailed explanation.) It does not state the name or names of the public employee or employees causing the injury, damage, or loss that gave rise to the claim asserted, or whether this fact is known. It is not signed. It was not filed within one year of the occurrence or transaction as required by law. See Sections 901 and 911.2 of the Government Code. Other: [State with particularity the defects or omissions in the claim.] SB 331664 vi: 007627.0010 Respectfully, Lisa M Coyner, Customer Service Manager South Tahoe Public Utility District SB 331664 vl: 007627.0010 [Form No. 2: Notice of No Action on Claim Presented Beyond Six-Month Period, Where Applicable] Name of Claimant or Representative: Address of Claimant or Representative: Dear The claim you presented to the South Tahoe Public Utility District on [indicate date of postmark or date of receipt, if not mailed] is being returned because it was not presented within six months after the event or occurrence as required by law. See Sections 901 and 911.2 of the Government Code. Because the claim was not presented within the time allowed by law, no action was taken on the claim. Your only recourse at this time is to apply without delay to the South Tahoe Public Utility District for leave to present a late claim. See Sections 911.4 to 912.2, inclusive, and Section 946.6 of the Government Code. Under some circumstances, leave to present a late claim will be granted. See Section 911.6 of the Government Code. You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately. Respectfully, Lisa M. Coyner, Customer Service Manager South Tahoe Public Utility District SB 331664 vl: 007627.0010 [Form No. 3: Notice of Action on Claim; Notice of Denial] Name of Claimant or Representative: Address of Claimant or Representative: Dear , Notice is hereby given that the claim that you presented to the South Tahoe Public Utility District on [indicate date of postmark or date of receipt, if not mailed] was [indicate whether rejected, allowed, allowed in the amount of $. and rejected as to the balance, rejected by operation of law, or other appropriate language, whichever is applicable] on [indicate date of action or rejection by operation of law]. [If the claim is rejected in whole or in part, the notice should include the following] WARNING Subject to certain exceptions, you have only six (6) months from the date this notice was personally delivered or deposited in the mail to file a court action on this claim. See Government Code Section 945.6. You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately. Respectfully, Lisa M. Coyner, Customer Service Manager South Tahoe Public Utility District SB 331664 vl: 007627.0010 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbrig, General Manager RE: BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: 6 .e CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: B-LINE: PHASE 3 REQUESTED BOARD ACTION: Direct staff. DISCUSSION: An update on the project will be given by staff. The soils/hydro work on Alternative E including ground water monitoring data, the results of the June 17 meeting with agency staffs concerning their review comments on the Draft Final EIR/EIS, the offsite SEZ restoration proiect investigation, and the evaluation process of the high school site for the forest mitigation program initiated by Johnson/Perkins survey of forested lands sales in the Tahoe Basin will be discussed. The need for District attendance at the June 25 TRPA Board meeting will be evaluated. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATrACHMENTS: None $1,556,985 ACCOUNT NO: 9098-8828/BLNIII CONCURRENCE WITH REQUESTED ACTION: CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS TO: FR: RE: BOARD MEETING ACTION ITEM NO: ~_. f ITEM-PROJECT NAME: REQUESTED BOARD ACTION: Jim Hoggatt, Construction Manaqer/Enqineer June 19, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: B-LINE: PHASE 3 Approve Amendment No. 3 to Carollo Engineers for the design of B-Line: Phase 3, in the amount of $144,600. DISCUSSION: As the Board is aware, all of the agencies have indicated that the preferred route for B-Line: Phase 3 will be Alternate E as described in the EIR/EIS. Staff requested Carollo Engineers to provide a proposal to amend their existing Task Order to furnish the design for this alternative. This amendment includes the survey and design of the pipeline alignment along Highway 89, a bridge over Grass Lake Creek on the USFS road in the campqround, and revegetation work required as mitigation for this proiect. These items were not included in the scope of the oriqinal Carollo Engineers Task Order. Staff recommends the Board approve Amendment No. 3. SCHEDULE: As soon as possible COSTS: $144,600 BUDGETED AMOUNT REMAINING: $1,556,985 ATTACHMENTS: Amendment No. 3, Proposal ACCOUNT NO: 9098-0828/BLNIII CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,~.~,~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER SEWER X June 9, 2003 30O.84 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Attention: Subject: Mr. Jim Hoggatt Amendment #3 to the B-Line Replacement Phase 3 Project Dear Jim: The purpose of this letter is to present our request for an amendment to the original contract for the design of the B-Line Phase 3 Project. The items included in this amendment request all reflect changes in scope that are required as a result of the ongoing Environmental Impact Report/Statement (EIR/S) process. An explanation for each item contained in this amendment request is presented in the following. The associated costs for each item and the total cost for this amendment are presented in the attached Labor Hour and Cost Estimate. Survey - G.S. Concepts requires additional funds to complete the survey on the alignment that will be recommended in the final EIR/S. We have complete surveys on Routes A and B. However, Route E, the recommended route uses: · a portion of Route A (from the Luther Pass Pump Station to State Highway 89) and, · a portion of Route B (from State Highway 89 at the intersection with the Campground Road to the tie in further up the Campground Road) and, · a new, previously unsurveyed connection between the two original routes (A & B). The additional work included in this amendment is to complete a detailed survey on State Highway 89 to connect the lower half of Route A to the upper half of Route B. This survey will include cross sections every 25 feet from top of bank to toe of bank. It will also extend at least 150 feet beyond the Route intersection points to provide the information required to build any transition that may be necessary between the project and the highway. The additional survey work in this amendment also includes a more detailed survey centered on the crossing of Grass Lake Creek on the Campground Road. This work is necessary to design the bridge over the creek as requested by the Forest Service. The bridge will serve as partial mitigation for environmental disturbance created by the completion of this project. Previous surveys in this area did not include the detail necessary to design and construct a bridge. Geotechnical Investigations - AMEC Earth and Environmental, Inc. has to complete seismic testing and drill test bores along the recommended Route for the design of the new pipeline. Work done previously on Route B will be used. However, work was held off on Route A waiting for the final alignment decision to be reached. The work included under this amendment includes the required seismic testing and test bores on the portion of Route A being used and along State Highway 89 to the Campground Road. Revegetation - Western Botanical Services has been involved in responding to Forest Service, Tahoe Regional Planning Agency (TRPA) and Lahontan Regional Water Quality Control Board (Lahontan) questions, comments and concerns in support of the EIR/S process. The work included under this amendment is to: H:\BD_SAC\Stpu~B-Une Phase 3\B-UnePhase3PipelineAddendum#3A.doc 2500 VENTURE OAKS WAY, SUITE 320 , SACRAMENTO, CALIFORNIA 95833 , (916) 565-4888 · FAX (916) 565-4880 Mr. Jim Hoggatt South Tahoe Public Utility District June 9, 2003 Page 2 1. compete final botanical and biological surveys on the chosen route, 2. assist the District with revegetation of alternate areas proposed by the Forest Service as "mitigation" for this project, and 3. work with us to develop the specifications for revegetation. Bridge Design - The Forest Service has required that the existing crossing over Grass Lake Creek in the Campground Road be completed using a bridge instead of just replacing the existing corrugated metal pipe (CMP). The new bridge would be designed to accommodate as close to the 100 year design flow as possible without raising the existing road bed. The flow figure for the 100 year design flow will be provided by Parsons HBA and reviewed by the Forest Service. Developing the anticipated 100 year storm flow is not included in this scope of work. The requirement to design a bridge instead of replacing the existing culvert requires: 4. additional, more detailed survey (which is included in this amendment request under survey, above), 5. detailed design of the new bridge structure including footings, crossing slab, pipeline installation slope and associated structural details. The above was not included in the original scope of work for this project. Our Scope of Work (Exhibit A, attached) includes just the items contained in this amendment and is based upon our understanding of the revised alignment. The amended engineering cost for the completion of the tasks contained in the Scope is $144,600. The development of this cost is detailed in the attached Labor Hour and Cost Estimate (Exhibit B). Engineering fees will be based on the current fee schedule (Exhibit C). The project team for the completion of this project will be Mr. Robert Gillette, Principal-in-charge, Mr. Jack Burnam, Project Manager and Mr. Adam Schuyler, Project Engineer. Please review our Scope and Level of Effort and, if acceptable, submit them to the Board of Directors for approval. Please contact us with any questions. Sincerely, Robert A. Gillette, P.E. Pa e[ ,Jack Bumam II, P.E. Proiect Manager RAG/JLB:dmr Enclosures: Exhibit A H:\BD_SAC\STPUD\B-LINE PhaSE 3\B-LINEPHASE3PIPELINEADDENDUM#3A-DOC EXHIBIT A SOUTH TAHOE PUBLIC UTILITY DISTRICT AMENDMENT #1 TO THE B-LINE REPLACEMENT PHASE 3 PROJECT Scope of Work The following describes the added Scope of Work for the engineering effort to complete the design of the B-Line Phase 3 Project on the new alignment. Bidding and construction services associated with the replacement of the existing export pipeline (B-Line) between the Luther Pass Pump Station and the new pipeline installed in the Forest Service Campground (at approximately existing Station 45+00) will be completed as part of the original contract. The pipeline will follow a new route between the tie in locations at either end. The new route developed as part of the EIR/S process has been named Route E and can be described as follows. Route E generally parallels the existing force main from the Luther Pass Pump Station to State Highway 89. Route E then turns and runs parallel to State Highway 89 to the intersection of State Highway 89 and the upper Campground Road. At this point Route E turns and runs up the Campground Road to the intersection with the new pipe installed in the Campground in 1996. The new alignment includes two crossings of Grass Lake Creek, one in State Highway 89 and one in the Campground Road. As a mitigation measure the Forest Service is requiring that the crossing in the Campground Road be completed using a bridge instead of replacing the CMP culvert currently being used. An export system shut down will be required to connect the new pipeline to the existing discharge at the Luther Pass Pump Station and at the connection in the Forest Service Campground. Traffic control will be required to complete the installation of the new pipeline where it parallels State Highway 89 and (possibly) to maintain homeowner access on Grass Lake Road (assuming the Luther Pass Pump Station is used as a staging area). The completion of this project will conclude the replacement of the B-Line between the Luther Pass Pump Station and the top of Luther Pass and will also finish the replacement of the entire force main within the Lake Tahoe Basin. The amendment includes a geotechnical investigation of the new alignment and a new route survey. The geotechnical investigation will be completed by AMEC Earth and Environmental, Inc.. Information from the geotechnical investigations will include boring and soil testing to determine the requirements for pipe bedding/installation, blasting and, the corrosion potential of the soils to be encountered. The new route survey will be completed by G.S. Concepts and will be used to develop the required plan and profile for the construction drawings. Revegetation requirements will be completed by Western Botanical Services. Except as noted herein, all other engineering services contained within the following tasks are to be provided by Engineer as required by the District. Task 1 - New Pipeline Evaluation - to be completed as indicated under the original design contract. Task 2 - Geotechnical Investigation A geotechnical investigation will be conducted by AMEC Earth and Environmental, Inc. as a subconsultant to the Engineer to classify the soils that will be encountered during the installation of the new pipeline. The completion of this task shall be based on the completion of surface seismic lines within the proposed new alignment and soil borings. Spacing will be based on the review of available soils information along the project route as researched by the subconsultant and access for equipment. A geotechnical evaluation report shall be prepared by AMEC. The report shall include: 1. The identification of possible excavation problems due to the existing geology. The geotechnical consultant shall comment on the probable need for blasting and the rip-ability of the rock for pipeline installation. 2. Soil stability during excavation. Recommendations will be made regarding required side slopes to prevent caving during pipeline installation and the use of a trench box or shoring. 3. The location of groundwater (if encountered). Comments shall also address possible seasonal fluctuations of groundwater that may be expected at each bore hole location. 4. The location of other materials encountered that may effect the installation of the new pipeline as well as the reconstruction of the effected roadway and recommended procedures for accommodating these materials during pipeline installation and roadway reconstruction. 5. An evaluation of the corrosiveness of the soils along the chosen pipeline route including recommendations for protecting the new pipeline (if required). 6. Recommend bedding materials and methods based on the results of the geotechnical analysis. 7. Seismic information required to complete design of high pressure steel pipe. The geotechnical report, prepared for purposes of the design, including the results of the boring and soil testing, will be provided to the District. Task 3 - Survey The additional work included in this amendment is to complete a detailed survey on State Highway 89 to connect the lower half of Route A to the upper half of Route B. This survey will include cross sections every 25 feet from top of bank to toe of bank. It will also extend at least 150 feet beyond the Route intersection points to provide the information required to build any transition that may be necessary between the project and the highway. The additional survey work in this amendment also includes a more detailed survey centered on the crossing of Grass Lake Creek on the Campground Road. The additional survey will extend at least 150 feet above and below the creek crossing and extend at 2 least 50 feet beyond the edge of pavement on each side of the existing road. This work is necessary to design the bridge over the creek as requested by the Forest Service. The additional survey shall be completed using 1 foot contours. Previous surveys in this area did not include the detail necessary to design and construct a bridge. The results of the survey will be provided to the Engineer by the subconsultant in AutoCAD, release 14.0 compatible format, such that the information can be laid out on plan and profile sheets at 40 scale for the construction drawings and can be easily incorporated into the original survey. The surveyor will also be required to: 1) Stake the construction easement and center line of pipe for the Contractor layout at 100 foot stations and at standard angle points (11 lA, 22 Y2, 45 and 90 degree angles). Staking construction easement and center line of pipe will be required at least three times: a) for final agency walk prior to finalizing the plans for the project, b) for the prebid walk and, c) just prior to Contractor start of construction. The surveyor shall establish offsets and control points as required to re-establish the easement and centerline should they be damaged or lost in the interim between agency walks, prebid and the beginning of construction. It is important to note that there could be up to 8 months between the different walks. The Contract Documents shall require the Contractor to be responsible for maintaining all monuments and control points after construction begins. Task 4A- Structural Bridge Design This item has been designated 'q'ask 4A" because it was not part of the original design concept so it is an out of scope item, however, it will be completed as part of the pipeline design in the overall project. The additional work to be completed under this item includes: · Preparation of plan and profile construction drawings of the new pipeline based on the survey completed under Task 3 and comments received from the District, other utilities and environmental process documentation through the bridge crossing area. · Structural construction drawings of the bridge for the crossing of Grass Lake Creek. Bridge design will be based on accommodating the 100 year flow as provided by Parsons HBA and reviewed by the Forest Service. Development of the anticipated 100 year storm flow is not included in this scope of work. · Preparing construction specifications and contract documents. Construction specifications and contract documents will incorporate any requirements developed during the environmental process and any grant requirements. Task 5 - Bidding Services- to be completed as indicated under the original design contract. Task 6 - Construction Services- to be completed as indicated under the original design contract. 3 Task 7 - Meetings/Site Visits Engineer shall attend and prepare minutes for 4 additional meetings/site visits upon the request of the District. Task 8 - Permits/Agency Coordination- to be completed as indicated under the original design contract. Any additional field inspection/services desired by the District will be negotiated as an amendment to this agreement prior to commencement of construction. PROJECT SCHEDULE Action Approve Design (Original) Contract Route Selection Pipeline Evaluation/Surge Analysis Complete: Survey (as required) Geotechnical Investigation Corrosion Potential Evaluation Seismic Design of Steel Pipe 50% Submittal of Plans and Specifications District Review Comments 90% Submittal of Plans and Specifications District Review Comments 100% Submittal of Plans and Specifications Authorize to Bid Advertise Pre-Bid Conference Open Bids Award Contract (increased award time to allow for MBE/WBE submittal and Date February 3, 2000 May 2000 through June 2003 May 2000 May 2002 through June 2003 June 31,2003 October 31,2003 August 31,2003 July 11,2003 July 18, 2003 August 15, 2003 August 22, 2003 September 19, 2003 September 4, 2003 September 23,2003 October 14,2003 October 28, 2003 December 18, 2003 analysis) 4 EXHIBIT B SOUTH TAHOE PUBLIC UTILITY DISTRICT B-Line Replacement Project Phase 3 - Addendum 3 Labor Hour and Cost Estimate No. - New Pipeline Evaluation Principal (P) Engineer (EVI) Engineer (EV) Engineer (E/SII) Engineer Technician (ETVI) Word Processing Subtotal Task 1 - Geotechnical Investigation Principal (P) Engineer CEVI) Engineer (Eli) Word Processing Subtotal Task 2 - Survey Principal (P) Engineer CEVI) Engineer CEIl) Word Processing Subtotal Task 3 A) - Bridge Design Principal (P) Engineer (EVI) Engineer (EVI) Struct. Engineer (E/SII) Engineer Technician CETVI) Word Processing Subtotal Task 4 5 - Bidding Services Principal (P) Engineer (EVI) Engineer (EV) Engineer CE/SII) Engineer Technician CETVI) Word Processing Subtotal Task 5 Labor Hours Estimate 1 6 16 2 25 0 40 48 2 90 2 80 100 80 60 0 322 0 Cost Estimate Rate Total $189.00 $159.00 $97.00 $68.00 $189.00 $159.00 $97.00 $68.00 $189.00 $159.00 $159.00 $97.00 $108.00 $68.00 $0.00 $189.00 $954.00 $1,552.00 $136.00 $2,831.00 $0.00 $6,360.00 $4,656.00 $136.00 $11,152.00 $378.00 $12,720.00 $15,900.00 $7,760.00 $6,480.00 $0.00 $43,238.00 $0.00 300.80 B-Line Replacement Phase 3 Cost Est..xls EXHIBIT B SOUTH TAHOE PUBLIC UTILITY DISTRICT B-Line Replacement Project Phase 3 - Addendum 3 Labor Hour and Cost Estimate Labor Hours Cost Estimate Task No. Estimate Rate Total Task 6 - Construction Services Principal (P) Engineer (EVI) Engineer (EV) Engineer (E/SII) Word Processing Subtotal Task 6 0 $0.00 Task 7 - Meetings/Site Visits Principal (P) Engineer (EVI) 32 $159.00 $5,088.00 Engineer (E/SII) 32 $97.00 $3,104.00 Word Processing 4 $68.00 $272.00 Subtotal Task 7 68 $8,464.00 Task 8 - Permits/Agency Coordination Principal (P) Engineer (EV) Engineer (E/SII) Word Processing Subtotal Task 8 0 $0.00 Subtotal Labor Hour Estimate $65,685.00 OTHER DIRECT COSTS Geotechnical Investigation - AMEC Earth & Environmental $45,750.00 Survey - G.S. Concepts (SBE) $20,000.00 ,: Erosion Control - Western Botanical Services (WBE) $3,000.00 Mileage -4 trips at 200 miles @ $0.36 per mile $288.00 Printing $0.00 PECE 505 hours $6.00 per hour $3,030.00 Subtotal Other Direct Costs $72,068.00 Mark up on external ODC's= 10 percent $6,875.00 SUBTOTAL OTHER DIRECT COSTS $78,943.00 TOTAL $144,628.00 USE $144,600.00 300.80 B-Line Replacement Phase 3 Cost Est..xls EXHIBIT C CAROLLO ENGINEERS, PC FEE SCHEDULE As of March 1, 2003 Northern California Engineers/Scientists Assistant Professional Professional Project Professional Lead Project Professional Senior Professional Technicians Technicians Senior Technicians Support Staff Word Processing / Clerical Hourly Rate $ 97.00 131.00 159.00 174.00 189.00 69.00 108.00 68.00 Project Equipment Communication Expense (PECE) Per DL Hour 6.00 Other Direct Expenses Travel and Subsistence Mileage Subconsultant Other Direct Cost Expert Witness at cost .36/mile cost + 10% cost + 10% Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments. H:\Kmanua~FE~Standard\NCAL03.doc SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM Richard Solbrig, General Manager TO: BOARD OF DIRECTORS FR: RE: BOARD MEETING ACTION ITEM NO: ITEM-PROJECT NAME: REQUESTED BOARD ACTION: additional tasks for the EIR/EIS, June 19, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: B-LINE: PHASE 3 Approve Task Order No. 27E to Parsons to complet~ in the amount of $39,500. DISCUSSION: The time to complete the EIR/EIS, the number of comments received on tho draft EIR/EIS, and the number of additional tasks requested by the agencies, have all qreatly exceeded original estimates. Task Order No. 27E is a request for the needed funds to completo the process. As detailed in Parsons letter, these tasks are completing responses to the draft document. revising the final document based upon agency review comments, complete extra cultural resources survey of Alternate E and the required state report, prepare the final decision memo for the USFS, and attending all of the agency certification hearinqs. District staff recommends approval of the task order in order to successfully complete this most difficult of environmental processes. SCHEDULE: Certification of EIR/EIS in July, 2003 COSTS: $39,500 ACCOUNT NO: 9098-8828/BLNIII BUDGETED AMOUNT REMAINING: $1,5561985 ATTACHMENTS: Letter from Parsons CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~"~--),~1~ NO CHIEF FINANCIAL OFFICER: YESt~'I4¥-c,,.,~_~.~,_I~. CATEGORY: GENERAL WATER SEWER X PAGE ~2/~2 PARSONS 2233 W3t~ Avenue, Suite 330 · Sacramento, California gS82.5 - (916) '~83-0~83 · Fax: (918) 483-3364 * wv~.pamons,com 15 May 2003 Mr. Richard Solbrig South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: B-Line II!r EIR/EIS Scope of Work and Budget Amendment to complete the Final EIR/EIS, USFS Record of Decision, Cultural Resources work, and certification hearings Dear Mr. Solbrig, Through May 12, 2003, Parsons has expended the allocated budget for completion of the B-L/ne Phase III EIR~IS and related studies. Several tasks must still be completed, including the preparation of the Final EIR/EIS, completion of the cultural report, and attendance of agency hearings. In addition, the USFS has recently ~ked Parsons to prepare a Draft Record of Decision for their review and completion. Costs to date have exceeded our previously estimated budget for several reasons, including the underestimate of time needed to finalize the Draft EIR/EIS and the number of comments that were received on that document. Estimated costs to complete the E!R/EIS and associated reports are documented below and include: * Completion of responses to public and agency comments (AFEIR/EIS). Estimated to require I20 hours through the end of May, ($10,000) * Revisions to the AFEIP,/EIS based upon agency review. Estimated to require 80 hours after receipt of agency comments in mid June. ($7,000) · Completion of the cultural resources surve7 and research. Required based upon comments received on the DEIR/EIS. Estimated to require 80 hours for field work and archival research. ($7,000) ' * Completion of the cultural resources SHPO report. Estimated to require $0 hours for report completion and mapping. ($7,000) · Preparation ora Draft Record of Decision for the USFS. Estimated to require 40 hours during agency review of the AFEIR/EIS in early June. ($3,500) * Attendance of agency certification hearings. Estimated to require 50 hours for meetinz preparation, attendance, and ROD finalization in .luIy. ($5,000) ~ We request that our existing budget be amended by $39.500 for the tasks listed above. We wilI continue to work on these tasks to meet the schedule that was recently reviewed by the lead agency staff. However, please contact me (916.483.0483) early next week if you wish to further discuss our existing budget status or the estimates to complete that have been provided above. Sincerely, Rob Brueck Principal Planner PAYMENT OF CLAIMS FOR APPROVAL June 19, 2003 Payroll Payroll Payroll 6/11/03 Total Payroll LaSalle National Bank - debt repayment Cost Containment - health care payments IGI Resources - natural gas Hatch & Parent -legal services Total Vendor EFT 353,133.92 353,133.92 0.00 97,569.44 0.00 0.00 97,569.44 Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable 125,828.42 172,029.79 333.00 8,816.26 307,007.47 757,710.83 Grand Total Payroll EFTs & Checks EFT EFT EFT EFT EFT EFT EFT CHK EFT EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal-Employment Taxes & W/H Hartford Deferred Comp ManuLife Pension ManuLife Pension Loan Payments Orchard Trust Deferred Comp Stationary Engineers Union Dues United Way Contributions Employee Direct Deposits Employee Paychecks Adjustments Sub-total 6/11/03 415.00 16 275.75 93 525.14 1 600.38 24.094.15 6 149.75 10 415.21 1 398.54 120.00 176,757.66 22,382.34 0.00 353,133.92 h Tahoe P.U.D. 06/13/03 PAYMENT 0 F CLAIMS R EP 0 R T 06/06/2003-06/30/2003 1 JUN' 13, 2003, 8:36 AM - -rag: DQGIAS -- -leg: GL JL - -lcc: CN511E - -- -jab: 277523 #J1368-- -prcg: CK509 <l.07 > -- report id: CKR1P6C cult Selection: Check Stock ID: AP ; Check Types: M'I, HW, RV, VH br Narre Account # Dapartmant W A SERVICES CCRP (ASC) 10 -00 -2530 COAL & ALMIlNISIRATICN LAC P L INC. 20 -07 -6110 LAECRATORY 314 ITTCN STATION INC. 20 -29 -8460 ENCaNEERING 20 -29 -8440 ENGINEERING 10 -00 -2532 COAL &AEMINISTRATICN FN SIERRA COFFEE COMPANY 10 -00 -6520 COAL & ALMENISIRATICN 20 -00 -6520 COAL & ADMINISIRATICN HA ANALYTICAL INC. 20 -07 -6110 LABORAT' E EARTH & IlWIRCNv VIAL INC 10 -29 -8352 ENGME&RING RICAN Cwt SC= 10 -21 -6621 AEMIDTISIRATICN 20 -21 -6621 ALM]NISIRATKN LTA PLUMBING & HEATING INC 10 -01 -4521 II ND REPAIR ARK UNIFORM SERVICES OLD, NORtilk 10 -00 -2518 COAL & ALMINISIRATICN 10 -00 -2002 GENERAL & AUvUNISIRATICN Description. EMPLOYEE VISION INS Check Total INSURANCE SUPPLEMENT Check Total: NENTICRIM Check Tbtal: ELKS Cu7B WELL REDRILL WELL, FLAGPOLE Check Total: SUPPIDES SUPPLIES Check Total: NZ:N=0R= Cleck Total: WILDWIDCD EllAGE INDERCEPICR Check Total: I lTVE & RE ECNTITCN PIM Il 7IIVE & RE CCNITTCN PRCR2 Check 'Total. : Cadvik LIABILITY CLAIMS Check Total: i NIKPNVPuss/ was PAYABLE Check Total: UTILITY BILLTh SUSPENSE A al t Check # Type 2,254.12 2,254.12 00053536 Mt 1,047.10 1,047.10 00053537 MAI 30.00 30.00 00053538 MAI 1,112.50 1,112.50 2,225.00 00053539 MAI 73.80 49.20 123.00 00053540 MW 21,962.50 21,962.50 00053541 M' 845.10 845.10 00053542 NW 90.00 60.00 150.00 00053543 NW 132.00 132.00 00053544 MAI 1,065.17 1,065.17 00053545 MIR 378.00 S o u t h T a h o e P.U.D. 06/13/03 PAYMENT O F CLAIMS REPORT 06/06/2003-06/30/2003 2 FRI, JLN 13, 2003, 8:36 AM - -req: DOUGLAS -- -leg: GL JL - -loc: CNSfiE - -- -job: 277523 #J1368-- -prcg: 09 <1.07 >- -report id: CKMR Defai it t Selection: Check Stock ID: AP ; Check Types: Ma, HW, RV, VH Ven±r Narre Acax mt # Decartnent ASCXM HASLER LEAS= ASSOCIATED PROCESS BLS AVISTP. =TIES AWARDS OF TAHOE HAY ENGINE AND PARIS CC) BAY TOOL & SUPPLY INC BENNEI'T S" -ABELI ENGINEERS BERGSCHN, IVO EERRY- HINCK[,EY =MIMES 20 -00 -2002 COAL & ALMINISIRATICN 20 -00 -3545 COAL & ALMINISIRAIZCN 10 -38 -5020 CUSTOMER SERVICE 20 -38 -5020 CUSTOMER SERVICE 10 -03 -6024 E E IRTC AL SHOP 10 -00 -6350 COPAL & ALMINISIRATICN 20 -00 -6350 GENERAL & AEMINISTRATICN 10 -21 -4820 ADMINISTRATION 20 -21 -4820 AIIMINISIRATICN 10 -05 -6013 EQUIPMENT REPAIR 10 -00 -0421 COPAL & AEMI ISIRATIC 10 -00 -0422 GENERAL & AINISIRATTCN 10 -00 -0423 COAL & AEMINISIRATICN 10 -29 -8352 ENGINEERING 20 -02 -6200 PUMPS 10 -00 -0415 COAL &AIMENISIRATICN Description UTILITY BILLING SUSPENSE WATER METER SALES Check Zbtal: E) UTAMENr MENIAL/LEASE E)kUTAMENr RENTAL /LASE Check Total: FURNACE EQUIPMENT Check Ibtal: NATURAL CAS NATURAL CIAS Check Tbtal: Orr10E SUPPLIES OF± 10E SUPPLIES Check Total: GE N Check Total: STOP SUPPLY INVENIORY EMAIL Tams INVENICRY Check Total: WLLDAra) SEWAGE INIEFKEPICR Check Total: TRAVEL/MEETIN3S /E MTCN Check Total: CLINE INVENIORY An runt Check # Type 719.58 104.00 1,201.58 00053546 Ma 80.92 53.94 134.86 00053547 Ma 206.07 206.07 00053548 Mg 4,426.28 284.93 4,711.21 00053549 M✓1 7.89 5.25 13.14 00053550 WI 18.71 18.71 00053551 MW 184.55 526.81 288.23 999.59 00053552 MW 4,013.20 4,013.20 00053553 Mg 141.84 141.84 00053554 Ma 2,404.92 South Tahoe P.U.D. 06/13/03 PAYMENT OF CLAIMS REPORT 06/06/2003-06/30/2003 3 Pac FRI, JLN 13, 2003, 8:36 AM - -red: DGLTLAS -- -leg: GL 3L- -loc: C1�S1'1E - -- -job: 277523 #J1368-- -prcg: 09 <1.07 >- -report id: FC Default Selection: Check Vencbr Nan Stock ID: AP ; Check Types: MW, HW, RV, VH Account # Department. BIND MATERIALS 10 -04 -6023 HEAVY MP?IVIENANCE 10 -05 -4630 FMENT REPAIR 20 -05 -4630 EIQUIFMENT REPAIR 20 -01 -8385 U' ND REPAIR 20 -01 -6052 LNEERGRaND REPAIR 10 -28 -6042 ALPINE Q3[NIY PiUF; RISEN TEMP PERSCINEL 10 -05 -4405 EI JIFMENT REPAIR 20 -05 -4405 EQUIFMENT REPAIR ECWIEN FIVE & ENV RN. CAPIO C F M - SF INC. CSRMA CWEA 20 -00 -3529 GENERAL & ADMINISTRATICN 10 -27 -6250 DISTRICT INFnAMATICN 20 -27 -6250 DISTRICT INFCIFIgaTCN 20 -03 -6050 ELECTRICAL L gip 10 -01 -4521 20 -01 -4521 10 -01 -6250 20 -01 -6250 10 -04 -6250 10 -07 -6250 10 -38 -6250 UNEER2FUND REPAIR LI%ID REPAIR AND REPAIR INIRGROIND REPAIR HEAVY MAINIE[VANCE LAECRATCRY CUSICMER SERVICE Description r1UThR E JIP/SLDG OIL & LL]BRIaNIS OIL & LJ. RIC ANIS Check 'Total: VATEE LTNE PRCOECTS (2) GUMS COVERS &��N � L Check Total: Oa\TIRP.CTLAL SERVICES C NIRACIUAL SERVICES Check Total: FIRE HYDRANT PERMITS Check Total: PS /CERTIFICATT PS /CR'IFICATI Check Tbt-a1 DUES WELLS S I :?:+- `I 1 is1 "=11 Check Total: MESA LIABILITY CLAIMS CEEB LIABILITY CLAIMS Check Total : DES is mmo—IIES/CERITFICATT IDES is 1: D -. I PS /C =1FIC= DUES m I: ?a- -? I PS /CE T- IFICAT' LIES i s V •i i PS /CERTTFIC LTI SUES 1 PS /CE TIFTCPaT Check Total: Amxmt Check # Type 72.72 347.44 347.43 3,172.51 00053555 Ma 235.39 237.92 1,087.26 1,560.57 00053556 NW 452.85 452.85 905.70 00053557 Ma 267.37 267.37 00053558 NW 105.00 70.00 175.00 00053559 Ma 310.01 310.01 00053560 MW 284.60 367.26 651.86 00053561 NW 123.00 113.00 149.00 92.00 41.00 518.00 00053562 MW South Tahoe P.U.D. 06/13/03 PAYMENT O F CLAIMS R E P O R T 06/06 2003 - 06/30/2003 4 FRI, JiN 13, 2003, 8:36 AM - -iroq: DCXJJG�AS -- -leg: GL JL - -loc: CIS1'1E - -- -jab: 277523 #J1368-- -prog: 09 <1.0 >--report id: Q PC Default Selecticn: Check Stock ID: AP ; Check Types: MI,HW,RV,VH vendor Narre Amount # Department CALIF REG LATER Q AL CXNIR ED 20 -29 -8460 FN3INEE IN CALIFORNIA OVERNIC iI' CANADA. LIFE CAA PRO CCNSIR UITCN CLAIMS KNIHLY OMER, LISA M D &LFY & SUPPLY ING tAVI LABCRAICRIES DICK'S FULLER - 20 -29 -8460 20 -29 -8440 20 -07 -4810 10 -07 -4810 10 -22 -4810 20 -22 -4810 10 -00 -2539 10 -22 -4405 20 -22 -4405 EMINEERIM EMINE :NU LABCRAICEY LABCRATCRC HUviAN RESOURCES HCNAN RE9a RCES DIRECICR COAL & ALNINISIRATICN HLMAN PESO= HCNP�N RESCURCES DIRECIOR 10 -29 -4830 ENGINEERING 20 -29 -4830 EMINEE ING 10 -21 -6621 AIIMINNSIRATICN 20 -21 -6621 AIIKIIVISIRATICN 10 -01 -6052 LIMPID REPAIR 20 -07 -6110 LAB:RAT-CRY 10 -07 -6110 LABORATORY 10 -28 -6042 ALPINE CSXNIY Eescripticn ELKS CTIE3 WELL REERI r Check Total: ELKS CLUB WFX T, REE II T WELL FLBOPOLE POSIAGE EXPENSES PCGTA2E EXPENSES POSTAGE EXPENSES PCSIPEE Check Total: LCIZ TERM DISABILITY LNICN Chi Tbfial CIIVIRACILAL SERVICES a I RAGA AAL SERVICES Check Tbt-al : SUL7LSCRIPI1CIVSE SUBSCRIPE1CNS EXPENSE Check Total: INC NAVE & RITOG TITICN PRGR IlNCEVITVE & REOCC NITICN PRG . Check Total: PIPE, COVERS, & MMES Check Total: Nom= M:NITORING Check Total: GRIMES & AmxuZt Check # Type 1,000.00 1,000.00 00053563 MW 9.50 9.50 63.05 15.20 7.80 5.20 110.25 00053564 M 1,871.65 1,871.65 00053565 M7 136.20 90.80 227.00 00053566 Mil 109.47 72.97 182.44 00053567 M,1 30.00 20.00 50.00 00053568 NW 5,779.70 5,779.70 00053569 MV 94.00 94.00 188.00 00053570 IVW 84.08 South Tahoe P.U.D. 06/13/03 PAYMENT O F CLAIMS R E P O R T 06/06 2003 - 06/30/2003 PC e 5 FRI, 31N 13, 2003, 8:36 AM - -req: Da3MAS -- -leg: CL 3L- -loo: CNSITh - -- -fob: 277523 #J1368-- -prog: 09 <1.07 >-- report id: P Default Selection: Check Stock ID: AP ; Check Types: M'I,HW,RV,VH Vetrbr Narre Account # Department OMAN, H ®I D1tLPS DISPOSAL 10 -04 -6021 HE W WO:M 10 -29 -6200 =NEE= 20 -29 -6200 ELIMRIID 10 -00 -6370 COAL & ATMINISIRATICN E & M =RLC AND WOE= 10 -37 -6030 INEORvAZTCN SYSIEMS 20 -37 -6030 INECIRFATICN SYSIEMS E B R VEVIURES EBARA fl IERNATICNAL CORP EL DC 2AD0 oak= EST EOINIE TECHNCLOGIES ENVIKNAENIAL R F2zCTTY INC 10 -04 -6041 10 -03 -7462 10 -02 -6650 20 -02 -6650 10 -37 -4840 20 -37 -4840 10 -07 -4760 20 -07 -4760 10 -37 -4840 HEAVY MVNIENANCE E EC IR1C L SHOP PIMPS PLMPS RCN SYSTEMS LABCRATCRY LABMAICET INFICFMATICN SYSTEMS Lscxipticaz PI2IlPARY E:LTIFMENE Check Total : TRAVEL /E TICN 'ERA /ECUCATICN Check Total: O 1 e. O u e. REFUSE DISPOSAL Check Total: CCNIRACES SERVI SE E OCNIRACTS Check Tbta1: BUILDINGS Check Total: 450HP FINAL PULP 2 REBUI D Total: OPERATING PERMITS OPERATING PERMITS Check Total: DISIRICT CLMPUIER SUPPLIES DISIRICT CI:MPUIER SUPPLIES Check Total: LABORATORY SUPPLIES LA SUPPLIES Check Total: DISTRICT CCMEUIER SUPPLIES Check Tbtal: Ami mt Check # Type 64.25 148.33 00053571 Ma 12.32 8.20 20.52 00053572 MAT 1,390.40 1,390.40 00053573 Ma 2,056.75 2,056.75 4,113.50 00053574 Ma 299.95 299.95 00053575 MAT 5,879.59 5,879.59 00053576 Ma 1,650.16 301.00 1,951.16 00053577 Ma 734.72 11,728.18 12,462.90 00053578 Ma 44.34 29.56 73.90 00053579 Ma 998.20 998.20 00053580 Ma S o u t h T a l e P.U.D. 06/13/03 PAYMENT O F C L A I M S REPORT 06/06 2003 - 06[30/2003 FRI, JUT 13, 2003, 8:36 AM - -rag: DCULAS- - -leg: GL CIVSI`IE - -- -jab: 277523 #J1368-- -prag: 09 <1.07 >-- report id: Default Selecticn: Check Stock ID: AP ; Check Types: WI,HW,RV,VH Vendor Nance Account # Eepartment FEEEK FISHER SCIENITFIC FRYE, WILLIAM ,TAM 20 -29 -8460 FN3INEERfl G 20 -29 -8440 EMIlNEERI NG 10 -27 -4810 DISTRICT INFCEMTTCN 20 -27 -4810 DISTRICT INECRMATICN 10 -29 -8235 E IM:MTNG 10 -07 -6025 LAB:RA:CRC 20 -07 -6025 LABCRATORY 10 -07 -4760 LABATC RY 20 -07 -4760 LABCF2A [tRY 20 -02 -6050 PCMPS 10 -37 -6200 INRIMTICN SYSTEMS 20 -37 -6200 INFCIRVATICN SYSTEMS G B COAL ENG CCNIRACI R INC 20 -01 -6052 UNCEFERaND REPAIR. G L I INIERNATTCNAL - HACH CD 20 -07 -4760 LAB:MATC RY C 7IRANS INC GLOBAL DATA SPEatALISIS GRAINGER INC, W. W. 10 -37 -8359 INECizTEKN SYSTEMS 10 -03 -6051 ELECTRICAL AL giP 10 -06 -6042 OPERATIONS Description ELF CLUB WELL RECRI T WELL FIPOPOLE EXPENSES POSTAGE EXPENSES Check Total: LABORATCRY E JIPMENT LABCRAICIRY SUPPLIES LAS BrRA:CRY SUPPLIES Check Total: TRA /N�TIlM /EE=CN Check Tbtal: PIPE, COVERS, & MANHOLES Check Total: LAB:RA:CRC SUPPLIES Check Total : GIS IMPLEMENTATTCN Check Total: RIP SIA,TTCNS Check Total: CRaNL ; & NPLINIENANcE Amount Check # Type 8.31 8.30 19.69 13.12 48.14 97.56 00053581 NW 444.33 296.21 221.40 77.39 127.28 1,166.61 00053582 M' 61.20 40.80 102.00 00053583 M' 11,510.98 11,510.98 00053584 M'J 266.64 266.64 00053585 WI 9,349.10 9,349.10 00053586 MCI 302.00 302.00 00053587 M' 52.67 South Tahce P.U.D. 06/13/03 PAYMENT OF CLAIMS REPORT 06/06/2003-06/30/2003 PC e 7 FRI, JtN 13, 2003, 8:36 AM - -re: DOUGLAS -- -leg: Q.�JL - -loc: CNS1'JJ - -- -dab: 277523 #J1368-- -prcg: 09 <1.07 >- -report id: PC Default Selection: Check Stock ID: AP ; Check Types: Mt,H',RV,VH Vencbr Narre Accent # Department CRANr apaurav TIP GRA 1N3 PACIFIC INC H2O -ID 10 -04 -6071 HEAVY M\I IEEE 10 -06 -6023 OPERATTCIE 10 -00 -0423 COAL & A M NNISIRATICN 10 -05 -6011 mg.gPmENTr REPAIR 20 -05 -6011 EQUIPMENT REPAIR 10 -39 -4470 FINANCE 20 -39 -4470 FIDE 10 -04 -6042 HFAW NAINDENANCE 10 -28 -6042 ALPINE =FY 20 -02 -6200 REPS HIGH SIERRA BUSINESS SYSTEMS 10 -39 -6030 F 20 -39 -6030 FINANCE 10 -38 -4820 CUSTCNE£Z SERVICE 20 -38 -4820 C USICNER SERVICE HINES C NS LTI I3 INC, L R HE RICK, RICK 10 -37 -6030 INFER/P CN SYSIHVE 20 -37 -6030 I[E'ATTCN SYSITMS 20 -02 -6200 PUMPS I M P A C I' SERVICES 10 -21 -6200 AIIMINISIRATICN 20 -21 -6200 ADNLINISIRATICN 20 -02 -4790 REPS Description SAP SUPPLIES_ SFALL TOO LSSP�NVIIVIC pALUCNE VINE Check Ibtal: AUDTITM3 ATIDITIlN3 Check Total: C>RCUNCS & FATNIENANM Check Total: TRA Ch�TTb al : SERVICE °MIRACIS SERVICE CSIVIRACIS or1.10E SUPPLIES Orle10E SUPPLIES Check Total: =ICE C NIRACIS SERVICE CIS Check Tbt-al : 'IRA EDTATTCN Check Tot-a1 /ECUCATTCN ME N IRA TRAVEL SUPPLIES ID 1!. ID 1 Amount Creek # Type 554.73 105.48 271.70 29.48 29.49 1,043.55 1,050.00 1,050.00 2,100.00 337.84 337.84 675.68 00053588 FW 00053589 Ma 00053590 VW 234.95 234.95 00053591 VW 510.60 340.40 119.37 79.58 1,049.95 00053592 FW 1,086.00 1,086.00 2,172.00 00053593 FW 130.00 130.00 00053594 MAI 33.81 22.53 38.00 Tahoe P.U.D. 06/13/03 PAYMENT O F CLAIMS REPORT 06/06/2003-06/30/2003 8 8 JUN 13, 2003, 8:36 AM - -req: MUMS-leg: GL JL - -loc: CI�1SZIE - -- -fob: 277523 #J1368-- -prcg: 09 <1.07 > - -re Cnt id: FC Lt Selection: Check Stock ID: AP ; Types: MI, HW, RV, VH Nacre Pccrxnzt # Department ent 10 -28 -8285 10 -28 -6200 10 -28 -6310 10 -27 -6620 20 -27 -6620 10 -19 -6200 20 -19 -6200 10 -27 -6200 20 -27 -6660 10 -38 -6200 20 -38 -6200 10 -04 -6200 10 -38 -6250 20 -38 -6250 10 -37 -6200 20 -37 -6200 10 -01 -6083 10 -39 -6200 20 -39 -6200 10 -39 -4820 20 -39 -4820 20 -29 -8354 20 -29 -6200 10 -29 -6200 10 -22 -4830 20 -22 -4830 10 -22 -6200 20 -22 -6200 10 -22 -6670 20 -22 -6670 10 -02 -6200 20 -02 -6200 10 -29 -4820 20 -29 -4820 ALPINE CaNIY ALPINE MINTY ALPINE CSLNIY DISTRICT IlATTCN DISIRICT INECIRMATTCN BOARD OF DIRE:IDRS BaARD OF DDS DISIRICT INFCRNATICN DISTRICT INFCEV ,TICK CUSICMER SERVICE CUSICMER SERVICE HEAVY CUSICMER SMAINIENANCE ERVICE SERVICE DER INFCINATICN SYSTEMS SYSTEMS O ND REPAIR FINANCE FIDE FINANTE ENGTNEERINU ENUINIEERINB ENUINEE N3 HLNAN RESCURCES DIRECTOR al/AN RESaJRCES HUvAN RE9CLJRC S DIRECIC R HUvAN PESO= HLNAN RESaIRCES DIRE= PUTS PUPS ENTIIlNEER]M EMIN EEEt ALPINE CNIY FASTER PLAN TRAUEL/N�TII� /EQR7TICN 'TF'f F;PHiY�1F RELIC RELATIONS EXPENSE RELIC RELATIONS EXPENSE ImIlEIMIIGSELUCATICN TRAVEL % /IIITION TRAVEL /MEEITN13 EaTATICN TAMER e1 D' • CN FPII�15E 'IRA DI ID 1 e. ECUCATTCN TRA :+ ID 1 eti /E TTCN TRA :+ 0 I es. /TICK DUES 1: i:iD "1 1 PS / /CERTIFI AT'I DUES 1: DM' `1 1 PS C R IFICATI IPA 21 ID 1 c./ CN TRAVEL ID 1 es ECUMTICN TRA ID e. E tATICN TRAVEL ID I e. /E rprICN Orre10E SUPPLIES OM LC E SUPPLIES WIRLN 'I L� TIDE EL (HI SCH TRAVEL MATICN PriCNS E�ENSE PEICES TRAVEL 1 e /nrA ION TRAVEL 1 e. EEGUCATICN °D-Pro EXPENSE TRAVEL /MEEITN`S/ ,TTC:N OFFICE SUPPLIES OF± TOE SUPPLIES Descz-iption 3Lei' Amount Check # Type 21.11 73.83 32.85 135.96 720.94 174.23 764.28 945.48 40.00 367.41 864.75 1,047.68 41.37 27.58 790.77 527.16 38.39 301.81 201.19 170.96 113.96 25.92 182.73 23.92 59.40 39.60 225.00 150.00 335.18 223.44 637.59 637.58 132.39 88.25 s o u t h Tahoe P.U.D. 06/13/03 PAYMENT O F C L A I M S REPORT 06/06 2003 - 06/30/2003 9 FRI, JUN 13, 2003, 8:36 AM - -rte: DOUGLAS---leg: Q, JL - -loo: CNS1'1E-- - -job: 277523 #J1368 -- -prop: 09 <1.07 >-- re C port id: a PC Default Selection: Check Stock ID: AP ; Check Types: MW, BW, RV, VH Verrbr Narre Acccmt # Eepartffent I S INC IDEX DISIRIBUITCN CERP. IlUSIRIAL SUPD RT TFEH INC 1N5TY -PR NIS INIERS1ATE SAFETY & SUPPLY 10 -06 -6200 10 -39 -6520 20 -39 -6520 10 -07 -4760 20 -07 -4760 20 -01 -6056 10 -21 -4820 20 -21 -4820 10 -21 -6520 20 -21 -6520 10 -02 -6083 20 -02 -6083 20 -29 -8264 10 -37 -6200 20 -37 -6200 OPERATIONS FINANCE FINANCE LABLAB SAY A S1ND AIR ADVILNISIRATICN ALMINISTRATICN AEND ISIRATICN TEMPS PLMPS ENGINEERING INFORMATICN SYSTEMS II 'ION SYSTEMS 20 -07 -4760 LARi ATORY 20 -01 -8385 iI ND REPAIR 20 -01 -6052 II ND REPAIR 10 -07 -4820 LAB?ATCRY 20 -07 -4820 LAB2ATORY 10 -22 -4920 111T RESOURCES 20 -22 -4920 HCVAN RESOURCES DIREDIC 10 -07 -6075 LABORATORY 20 -07 -6075 LAECEATORY Description L'TRAVEL /NIEETIl�S /ECU TTCN SUPPLIES LAIKERAICRY SUPPLIES S / RADO IRALS T 0M 10E anCE SUPPLIES SUPPLIES STANDBY ATTCNS SIANEBYACOMIATICNS WELL, C E NWOCIJ REM= Check Total: TRAVEL ID 1 t. /E UCATICN :RA ID I eti /EaTTCN Check Tbta1: 'AB A:CRY SUPPLIES Check Total WATERLINE PROJECTS (2) PIPE, COVERS, & MALES Check Total: Orr'LCE SUPPLIES Orr10E SUPPLIES PRINTIN3 Check Total : SASA FEFEIY E [TI PHYSICALS Am punt Ch Eck # Type 177.12 2.10 1.39 359.99 239.98 -85.79 29.45 19.63 58.17 38.77 19.20 19.19 125.06 11,261.31 00053597 MAI 673.20 448.80 1,122.00 00053598 Mid 275.38 275.38 00053599 NL1 1,478.90 380.00 1,858.90 00053600 MR 29.81 19.87 343.06 228.69 621.43 00053601 M' 36.33 24.22 S o u t h ' T a h o e P.U.D. 06/13/03 PAYMENT O F C L A I M S REPORT 06/06 2003 - 06/30/2003 Pa10 FRI, JUN 13, 2003, 8:36 AM - -I: DOUGEAS -- -leg: GL JL - -loc: CNSfii - -- -fob: 277523 #31368-- -prog: 09 <1.07 >-- report id: FC Defal it t Selection: Check Stock ID: AP ; Check Types: M'T, HW, RV, VH Vendor Narre Acocxmt # wit KRLT &KOWLRADIO K T H 0 RADIO INC KAHN O.D., RICHARD L KAISER PERMANENIE 10 -00 -0421 COAL & ALNIINISIRATTCN 10 -00 -0425 GENERAL & ALMINISTRATICN 10 -39 -6077 FINANCE 20 -27 -6660 DISTRICT INECETICN 20 -27 -6660 DISIRICT INFCRNATICNT 10 -01 -6075 INCERGRaND REPAIR 30 -00 -6745 SRI. P FUNDED INSURANCE KENNEDY /JENKS CULTANIS INC 10 -28 -8285 ALPINE MINTY 10 -28 -4405 ALPINE OaNIY 10 -28 -8343 ALPINE =FY LACHEMICAL 20 -02 -6050 RN1S LAKE TATDE CDNNLNTIY COLLEGE 10 -22 -6079 HCNAN RESOURCES 20 -22 -6079 HCNAN RE9CURCES DIRECTOR. LAKESIDE I\APA 20 -01 -6012 10 -01 -6071 10 -04 -6021 10 -02 -6012 20 -02 -6012 L1 ND REPAIR UNDERGROUND HEa, REPAIR RNIPS RNIPS Description Arrcunt Check # Type SF DP SUPPLY INVENT DRY SAFETY SUPPLIES INVENIC Y FREIGHT /DISCaNIS Total: WATER aNSERVATICN EKPENSE Check Total: WATER CCNSERVATICN EXPE EE Check Tbtal : SAFETY II CTIHvTI/ /PHYSICA,LS Check Tbta1 : CLAIMS SFR P INS MEDICAL PLAN Check 'Total: ALPINE CNTY MASTER PLAN CC NIRACIUAL SERVICES METER @ DIAM:IVD DITCH BRIDGE Check Total: WELLS Check Total: SAFETY PANS SAFETY PANS Check Total: BPS EXIFMENT PRIMARY D 7( TIFMENT MEn F ACTT r uF E UI TI' 649.95 264.28 32.88 1,007.66 00053602 MAI 1,200.00 1,200.00 00053603 DV 336.00 336.00 00053604 Nod 285.00 285.00 00053605 MAI 333.00 333.00 00053606 Mfi 5,172.13 42.50 2,709.19 7,923.82 00053607 MW 739.50 739.50 00053608 MAI 90.00 60.00 150.00 00053610 MAI 53.62 2.13 7.50 19.00 19.00 South Tahoe P.U.D. 06/13/03 PAYMENT OF CLAIMS R E P O R T 06/06/2003-06/30/2003 �, JCN 13, 2003, 8:36 AM -req DC�A- - -1 eg: GL JL - -loc: CNIS11E-- - -jcb: 277523 $ T1368- - -pmg: 05.09 <1.07>--report rt id: C'PKRD�� Default Selecticn: Check Stock ID: AP ; Check Types: NW,HW,RV,VH Vendor Nacre Account # DepartmEnt LEXIS EXIS NATIHEW ffiNIDER LILLY'S TIRE SERVICE INC. LDCMIS FARM & CSJ. LaBOT T E, ERA. ERIC M M W H LABORATORIES WsPTIN, DONALD L & MARJORIE 20 -02 -6050 10 -04 -6041 10 -02 -6071 20 -02 -6071 10 -05 -6011 20 -05 -6011 10 -05 -6071 20 -05 -6071 10 -05 -6073 20 -05 -6073 10 -05 -6013 20 -05 -6013 alvIPS HEAVY MITIENANZE AMPS FLNIPS KUIPMENTE REPAIR EQUIPMENT REPAIR RENT REPAIR DiEJIPMENT REPAIR EQUIPMENT REPAIR EQUIPMENT REPAIR EQUIFFENT REPAIR 10 -21 -4830 ALMINISIRATICN 20 -21 -4830 ALNIINISTRATICN 10 -05 -6011 EQUIPMENT ENT REPAIR 10 -39 -4405 FINANCE 20 -39 -4405 FIMNCE 20 -02 -4405 REPS 10 -07 -6110 LABORATORY 20 -07 -6110 LABORATORY 20 -39 -6709 FINANCE Description WELLS S BUILDINGS SHOP SUPPLIES SHCP SUPPLIES PLUOMCTIVE P TIONC ITVE SHOP SOFTIIES SHCP SUPPLIES ALL TOOLS SMALL TOOLS GENERATORS GENERATORS Check Total: SIJBSCRIPl'1CNS EXPENSE SUBSCRIPACNS EXPENSE Total: A ICNDTIVE AiJICNDTIVE Check Total: CrNTRACITML SERVICES SERVICES Check Total: C SERVICES Cedc Total: Amoxnzt Check # TYPe M:NTICRING M:NTICRIM Check Total: LQAN OPAL PAM`ENIS 23.18 16.82 12.68 12.67 399.80 1,139.30 1.58 1.57 53.62 53.62 369.65 431.83 2,617.57 79.03 52.68 131.71 118.41 358.53 476.94 288.41 192.27 480.68 12,307.13 12,307.13 267.00 178.00 445.00 4,685.22 00053611 MAI 00053612 NW 00053613 MAI 00053614 MAI 00053609 Ma 00053615 Ma S o u t h Tahoe P.U.D. 06/13/03 PAYMENT O F CLAIMS REPORT 06/06/2003-0630/2003 12 12 FRI, JUN 13, 2003, 8:36 AM - -req: DCA S -- -leg: GL 3L- -lcc: CI�S1'1E - -- -jab: 277523 #J1368-- -prog: 09 <l.07 >- -report id: PC n=tault Selection: Check Stock ID: AP ; check Types: MMI, HW, RV, VH Verxbr Name Amt # Department IvvR IN, C P,LD E & THEM V lvARTIN-ICEELLAS, LLJISE MC NASIER C ARR SUPPLY OD MEE[CS BUILDING CENTER 20 -39 -6710 FINANCE 20 -39 -6709 FINANCE 20 -39 -6710 FINANCE 20 -39 -6709 FINANCE 20 -39 -6710 FINANCE 10 -04 -6073 HEAVY NONIENANCE 20 -01 -6073 20 -01 -8385 10 -02 -6051 10 -02 -6071 20 -02 -6071 10 -02 -6073 20 -02 -6073 20 -02 -6050 10 -04 -6041 10 -04 -6042 10 -04 -6071 10 -04 -6073 10 -05 -6071 20 -05 -6071 10 -28 -6042 10 -29 -6071 20 -29 -6071 20 -29 -8264 10 -38 -6073 20 -38 -6073 UNCERSEUND REPAIR LND REPAIR PUMPS RMPS RMPS RMPS RMPS REPS HEAVY MAINTENANCE HOWY NAINIENANCE HEAVY HIMVY MAINI1HNANCE II [TIFMENT REPAIR ECUIHMENr REPAIR ALPINE CaNIY =NEE R= ENGINEERING ENGINEERING CUSICMER SERVICE C IC1vER SERVICE Description INIEREST FKPFNEE Check Total: IRAN PRIN=PAL PANTS INTEREST EXPENSE'. Check Total: MAN PRINCIPAL PAYMENTS INTEREST EXPENSE Check Total: SHALL TOCES Check Total: 9/,LL 'TOOLS WATERLINE L (2) SHDP SUPPLIES SHOP SUPPLIES 9vALL TC s 9i,T T , TOOLS WELLS BUILDIN3S C 1NC]S & MAINTENANCE SEDP SUPPLIES 9L TOOLS SHOP SUPPLIEM SEDP SUPPLIES @ 1NES & M INIE AN E SEDP SUPPLIES SEDP SUPPLIES SMALL TDC)Q CI� LSU Ran r SMALL TC CLS Amount Check # Type 2,957.35 7,642.57 00053616 Ma 4,685.22 2,957.35 7,642.57 00053617 Ma 2,175.19 1,373.00 3,548.19 00053618 Ml 93.80 93.80 00053619 Ma 41.13 119.58 64.18 5.36 5.35 4.19 4.19 69.13 168.11 27.10 159.13 5.14 4.94 4.94 658.15 13.39 8.92 78.56 29.00 19.33 S o u t h T a h o e P.U.D. 06/13/03 PAYMENT O F CLAIMS REPORT 06/06/2003-06/30/2003 Pa13 FRI, 31.N 13, 2003, 8:36 AM - -req: DOUGLAS—leg: GL 3L--loo: CI�1S1'1E-- - -jcb: 277523 #J1368-- -prcg: 09 <1.07>--report id: PC Eefault Selection: Check Stock ID: AP ; Check Types: Ma,HW,RV,VH Vendor Nacre Acocunt # Degatana7t META REMARCH INC MICRO FOCUS INC MDTICN I UJSIR.7ES INC N S I SOIDTIC NS INC NELS THCE HARDWARE NEV /CP,L miasIR ES IARK EUECIIKNICS 10 -27 -4405 20 -27 -4405 10 -37 -6030 20 -37 -6030 DISTRICT INECRMATICN DISIRICT II`ATICN II TCIQ SYSI MS INKFMATICN SYSTEMS 10 -04 -6021 HEAVY MINTENANCE 10 -04 -6024 HEAVY M INIIINANCE 10 -07 -4760 LPBC=RY 20 -07 -4760 LPG' 10 -01 -6073 10 -02 -6071 20 -02 -6071 20 -02 -6042 10 -04 -6021 10 -04 -6042 10 -04 -6071 20 -29 -8264 20 -01 -8385 UNEERGFUND REPAIR PIMPS RMPS RMPS HEAVY HFAUY MUNIENANCE T.INCERGRaED REPAIR 20 -03 -6050 ELECTRICAL SHOP Description Check Tbta1: aNIRACIUAL SERVICES CENTRACILAL SERVICES Zbta1 : SERVICE CCNIRACIS SERVICE Tbta1 : PRINAFff E TIAMENT RENACE KUIPMENT Check Total: Lam' SUPPLIES LABCPAICEE SUM= Check Total: SIAM TOOLS SE-DP SUPPLmS SE-DP SUPPLIES CRIME & NAINIIIlANCE GUMS & NS, NNE E SI-DP SUPPLIES WELL, GLENN= REIRML Check Total: WATERLINE EFK7a1S (2) Check Total: TIELLS Check Total: Amount Check # TYPe 1,489.82 00053620 IAA! 5,000.00 5,000.00 10,000.00 00053621 Ma 343.20 343.20 686.40 00053622 MAT 585.17 331.53 916.70 00053623 MW 26.64 17.76 44.40 00053624 MAI 21.41 2.30 2.30 55.73 45.99 43.35 12.08 65.17 248.33 00053625 M1 96.50 00053626 MAT 648.17 00053627 MAI 96.50 648.17 South T a h o e P.U.D. 06/13/03 PAYMENT O F CLAIMS REPORT 06/06/2003-06/30/2003 14 14 FRI, JUN 13, 2003, 8:36 AM - -req: D�AS -- -leg: GL JL - -loc: CNS1'1H - -- -dab: 277523 #J1368-- -prog: 09 <1.07 >- -report id: �FC Default Selection: Check Stock ID: AP ; Check Types: Mid,HW,RV,VH Verrcbr. Narre Acczx nt # Department. ent NBTXTh NOLAN, LET Nei AMERICAN AN E1V = NU :1K, 8113 OFF'LCE LET PDMSLL 10 -37 -6030 INECFPATICN SYSIEIVE 20 -37 -6030 IlMEOAVAT'ICN SYSTEMS 10 -39 -4405 FINANCE 20 -39 -4405 FINANCE 90 -98 -8828 EDT= PIPELINE GRANT 10 -28 -8285 ALPINE Q UIIY 20 -02 -4405 PUTS 10 -38 -5010 CUSICMER SERVICE 20 -38 -5010 CUSIIIMOR SERVICE 10 -06 -6250 OPERATIC E 20 -38 -4820 20 -29 -8264 10 -00 -0428 20 -29 -8460 20 -29 -8440 10 -22 -4820 20 -22 -4820 10 -39 -4820 20 -39 -4820 10 -07 -4820 10 -29 -4820 20 -07 -4820 20 -29 -4820 CUSICNIER SERVICE GENERAL & Al: MINISTRATION EIZINEE RIM EMINEERIM HLlvAN RESOURCES }MAN RESa ROES DIRECIOR. FINANCE LAECRATCRY ENGINEERING nMzIEERIM 10 -04 -6071 HEAVY NAINIENANCE Description SERVICE CCUIPACTS SERVICE CCEURACTS Total: QL SERVICES CCNIRACILAL SERVICES BLINE PHS III LPPS-CANEGROLN ALPINE NIRACL SERVICE'S I , Check Total: LAND AND EUE DINC4S LAND AND BUILDIN3S Check Total: IDES /NAPS /CERTIFICATI Check Total: Orr'iCE SUPPLIES TAE T , GLEMCOD REDRI TT Or1.16E SUPPLIES INVENIORY ELKS CUE WELL =RILL WELL, FLAEPOIE OFF'LaE SUPPLIES O r'10E SUPPLIES OFFICE SUPPLIES OFF'LCE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Cier10E SUPPLIES Check Total: SHOP SUPPLIES Arrrx mt Check # Type 233.59 233.59 467.18 00053628 M1 544.00 544.00 34.00 102.00 136.00 1,360.00 00053629 MV 514.46 342.97 857.43 00053630 WI 169.00 169.00 00053631 NW 911.36 87.50 2,083.50 148.18 148.18 16.62 11.07 97.48 64.98 7.61 106.02 5.07 70.69 3,758.26 00053633 MAT 336.59 South T a h o e P.U.D. 06/13/03 PAYMENT O F CLAIMS REPORT 06/$016<e003-06/30/2003 15 - - -1 : GL JL - -loc: CI�1S1'1E-- - -jcb: 277523 #J1368 - - -per: 9 <1.07>--report id: Q �, JCN 13, 2003, 8:36 AM -req: �� default Selection: Check Stock ID: AP ; Check Types: NW,HW,RV,VH Vendor Narre Prccunt # I:pertirent 10 -28 -6042 ALPINE CLCNIY PAC NACHINE CD PACIFIC BELL /WCRIIXIM PARS 15 BEA PARIS ENUINEERDU CO PE Z, JEFF PESO INC PIC EER AMERICAS INC POLY DYNE INC 10 -06 -6042 OPERATIONS 10 -00 -6310 10 -22 -6310 20 -22 -6310 10 -02 -6310 20 -02 -6310 10 -39 -6310 20 -39 -6310 90 -98 -8828 10 -04 -6023 COAL & z tMr ISTRATICN HENAN 1-1LNAN RESOURCES RE9aRCES DIRECTOR IOR P MPS FINANCE FINANCE EXPOET PIPELINE GRANT HEAVY NAINIFI 'E 10 -02 -6200 PUMPS 20 -02 -6200 PIMPS 20 -01 -6012 UI REPAIR 10 -06 -4750 OPERATIONS 20 -02 -4750 PUMPS 10 -06 -4720 OPERPO'ICNS Descripticm GROI.NDS & MAINIENANCE Ibtal : CxVCB & MAC o Check. Zbtal : TELEPHONE E TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE Check 'Total : MINE MS III � N { r1LTER E XIP /Er EG Check Total: TRAVEL 0 1 ti /FEU 7TICN 'IRA 0 eti / /EDUCATION C Total: IyEETT F EQJIHVTT Check Total.: CHILRINE CHLORINE POLYMER Anrx.nt Check # Zjpe Check Total: Check Total: 398.25 734.84 00053634 WI 654.23 654.23 00053635 WI 239.02 11.26 7.51 141.63 41.10 10.41 6.94 457.87 00053636 MAT 8,782.26 8,782.26 00053637 NW 542.96 542.96 00053638 NIA/ 42.84 42.84 85.68 00053639 M1 3,072.71 3,072.71 00053640 WI 433.20 1,530.00 1,963.20 00053641 WI 11,120.00 11,120.00 00053642 MAI south 'Tahoe P.U.D. 06/13/03 PAYMENT O F CLAIMS R E P O R T 06/W003-06/30/2003 Page 16 JUN 13,2 0 , 8:36 PM - -: DC - - -1�: �L - -loc: CySITE - - - -job: 277523 J1368- - -p� 09 <1.07>--report id: CFREOSPC Default Selection: Check Stock ID: AP ; Check Types: NW,HW,RV,VH VerriDr Nate Account # Department 20-01-6052 Lim REPAIR R SUPPLY RAIN RR RENT RED W SHOE SIORE Rip (AZE,TIE -JOURNAL RICH'S S S[LL ENGINE DICE SAFETY KEEN CORP Ste,K SCC7TIYS HARDwARE SEUpIA ANALYTICAL 20 -02 -6050 PUMPS 10 -03 -6075 E EC rucAL SAP 20 -03 -6075 ELEculcAL SHOP 20 -29 -8460 FNS 20 -29 -8440 ENGIlN3 20 -01 -6071 tFEERCPCUND REPAIR 10 -07 -4760 LAECERATCRY 20 -07 -4760 LAECRATCRY 10 -21 -6621 20 -21 -6621 10 -01 -6071 10 -02 -6051 20 -02 -6050 10 -03 -6051 20 -03 -6073 20 -01 -8385 ADIVENIsERNTDONT AVIS 1 D REPAIR FLMPS E ECIRTcL A REP IR 20 -07 -6110 LAS Eescripticm PIPE, COVERS, & k MANEUES Total: WELLS S Check lbtal : SAFETY IRvETT %PHYSICILS Check Ibtal: ELKS CLUB WELL Rte' WELL, 7 ,, FIAT Check Total: SHOP SUPPLE Check Total: SUPPLIES LA SUPPLIES Total: Check INCENTIVE Ex RaDa\TITICN MGR INCENTIVE SC RECCGNITICN PRCR Chedc Total: SHOP SUPPLIES PumP STAITcNS WELLS as PUMP WAIERLME PROJECTS (2) Check ivy Anbunt Check # Type 5,399.44 5,399.44 00053643 NW 1,276.28 1,276.28 00053644 MR 60.61 60.61 121.22 00053645 4'1 56.08 56.08 112.16 00053646 NW 9.91 9.91 00053647 Nf1 314.94 209.96 524.90 00053648 NW 105.00 70.00 175.00 00053649 P4 2.13 21.20 4.33 9.91 15.27 51.03 103.87 00053650 NW 32.00 / 17 south 1 Tahoe 1 P.U.D. 06/13/03 PAYMENT l: JL-- OF c CE11E A - -jab 277523 #J13368 - - -prep /06 09 <i.07 > - /2repo t id: CPC �, JLN 13, 2003, 8:36 AM � L�fault Selection: Check Stock ID: AP ; Check Types: M'1, WI, RV, VH Uerrcr Narre Aoaxmt # Dot SEICN NAME PLATE CDRP SHARP, KATHY SIERRA ENVIRONMENTAL SURRA PAQFIC FC1 SIERRA SPR11' WATER CD SILVER STATE COURIERS 10 -04 -6042 HEAVY MINIIIOE 10 -21 -6200 ALMINISIPPTICN 20 -21 -6200 AD IINTISIRATICN 10 -07 -6110 20 -07 -6110 10 -00 -6740 10 -00 -6330 20 -00 -6330 10 -01 -6520 20 -01 -6520 10 -02 -6520 10 -03 -6520 20 -03 -6520 10 -04 -6520 10 -06 -6520 10 -05 -6520 20 -05 -6520 10 -28 -6042 IABCRATCRY LABZRATCRY ORAL & ?UVENISIRATICN ORAL & ALMINISIRATICN UNCIERGROUZ REPAIR IIUNID REPAIR PCMPS EIJECIRICAL SIDP ELECTRCAL HHEEA IM NThE OPERATICNS EXIINENT REPAIR EQUIPMENT REPAIR ALPINE CaNTY 10 -07 -4810 IAI3SRATCRY 20 -07 -4810 TABCRATCRY Description Check 'Ibt-al : C1NIDS & MAINIENANCE Total: TRAVELEarATICN TRAVEL/ ZCN Check Total: YENTICRIM KNITCRINU Check Total: STREET LIGHT-MU EXPENSE FT FC"?RICITY ELECTRICITY Check Total : Amount Check # Zee SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES CUTS & MINI 'Total: Check POSIPOE EXPENSES POSINE EXPENSES Check Total: 32.00 00053651 Mod 21.95 21.95 00053652 M' 18.15 12.09 30.24 00053653 M' 455.00 18.50 473.50 00053654 MW 1,395.87 1,600.75 18,348.74 21,345.36 00053655 W1 37.25 37.25 12.41 12.41 12.41 49.65 49.65 12.41 12.41 12.41 248.26 00053656 W7 83.40 55.60 139.00 00053657 1\14 18 South UN 13, P.U.D. 06/13/03 PAYMENT 7L- -1 CI�1511E CLAIMS 277523 #J1368-- -p�og: Q 09 <1 07 >- /2repert id: �PC �, JUN 13, 2003, 8:36 AM -req: DOUGLAS—leg: Dafault Selection: Check Stock ID: AP ; CheckTypes: M',HW,RV,VH Acoc nt # Department veror Nate SO LAKE MBJE LANDSCAPE BOCNCSTR=ES Sarni LAKE TAI M, CITY OF SJJ H LAKE TAHOE, CITY OF SOUTH TARE EECCK SaTIH TAHOE NEWSPAPER AGENCY SOUTH TAHOE PLINBINS SUPPLY SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE PUB UTILITY DISC' 20 -27 -6660 DISTRICT INECIRIATICN 10 -27 -6030 DISTRICT IICN 20 -27 -6030 DISTRICT INEICRMTICN 20-01-8266 UNDERGROUND REPAIR 20 -01 -6052 LIE REPAIR 20 -29 -8273 ENGINEERING 20 -01 -8385 INDE ID REPAIR 10 -21 -4830 ALM[NISIRAIICN 20 -21 -4830 A ENTS'IRATICN 10 -04 -6042 HEAVY MAINIENANCE 20 -02 -6050 PAPS 20 -03 -6071 ELECTRICAL AL SEIDP 20 -00 -6380 COAL & ALNIINISIRATICN 10-00-6340 GENERAL & ALKNISIRATICN 10 -00 -6740 ORAL & ALNIINISIRATICN 20 -00 -2002 COAL & AEMI ISIRATICN Description VATERCEMERVATICNEKPENEE Checklbtal: SERVICE SERVICE SCI Ibt : VdIRIN, Cp9CN (IN HOUSE) PIPE, CSC & Check Total: TA FRT MIE, TIM c Total : Ver Total: vATERLimE SCt�e (2) 'Ibt A1 : SUESCRIPI'1c is EXPEZE S[)13SCRIPI1CNS EXPEN3E attal: GROUNCS & p INThNNEE [W I T R SI33P SUPPLIES Check Total: C7gIIER UTILITIES ILIT I ES WATER STREET Tbtal: UTILITY BIT ,TTT ; SUSPENSE Am ant CI-Eck # '1YPe 100.00 100.00 00053658 WI 58.80 39.20 98.00 00053659 Ma 642.20 3,520.00 4,162.20 00053660 MAI 3,730.94 3,730.94 00053661 MAT 7,893.14 36.08 36.08 00053662 47 59.79 39.85 99.64 00053663 WI 17.12 80.70 73.08 170.90 00053664 MAI 100.60 1,903.26 17.00 2,020.86 00053665 MCI 1,064.42 South I ce P.U.D. 06/13/03 PAYMENT OF CLAIMS REPORT 06/06/2003-06/30/2003 aqe 19 FRI, JUN 13, 2003, 8:36 AM - -rte: L JL --10 : CI\E11E - -- -job: 277523 #J1368-- -prop: M09 <1.07 >- -report id: CKREOP2 Default Selection: Check Stock ID: AP ; Check Types: M',ICI,RV,VH Vendor Narre Acc unt # Departrrent SOUTH TAIDE REFL75E SPRINGER:MK SOFTWARE INC STANDARD INSIDE COMPANY SIATEEL E Orr'iCE SUPPLY SUBSITIUIE pima & SU RD BI -TF7:I INC. 20 -02 -6042 PCMPS 20 -00 -6370 COAL & AUV ISIRATICN 10 -00 -6370 GENERAL & AT]ISIRATICN 10 -37 -8361 INECRWETCN SYSTEMS 10 -00 -2531 GENERAL & AUENISTRATICN 10 -01 -4820 20 -01 -4820 10 -29 -4820 20 -29 -4820 10 -38 -4820 20 -38 -4820 20 -29 -8354 20 -29 -8264 10 -29 -8235 10 -28 -4405 20 -01 -8385 10 -05 -4405 20 -05 -4405 20 -27 -6660 10 -37 -6030 tr[ID REPAIR LIMED REPAIR ENGINEERM FNGINE'ERM CUSTOMER SERVICE CLEILNIER SERVICE ENUNEERING EtGIlNEER>lU ETA ALPINE o:(Nry UNCIEB2FUND REPAIR BQUIFMENT REPAIR SIRICT INECIRMDEICN INFCE`ATTCN SYSIIIVE Descripticri Check Tot-a1 : Vendor Total: GE 1N & WilNIENANCE REEL)SE DISPOSAL REFUSE DISPOSAL Check Total: SCFIWARE, LIB Check Total: LCN3 TERM DISABILITY Total: Chec Total: OrriCE SUPPLIES On.10E SUPPLIES OM 10E SUPPLIES Orr'iCE SUPPLIES Orr'ICE SUPPLIES Orr'iCE SUPPLIES Check Total: WIRIN, LAKE TAKE BL (HI SCIi WELL SrrN 1 1IB FAC IY SERVICES I (2) =RA= SERVICES CENIRACRAL SERVICES EXPENEE WATER c Total : SERVICE CONIRPLIE Arrount Check # Type 1,064.42 00053666 MAI 3,085.28 8.30 106.58 1,943.66 2,058.54 00053667 MAI 600.00 600.00 00053668 Ma 1,449.24 1,449.24 00053669 MAI 128.49 246.52 37.07 24.71 64.13 42.75 543.67 00053670 MAI 280.45 44.24 180.91 2,012.00 2,887.50 336.75 336.75 681.60 6,760.20 00053671 MCI 228.68 South Tahoe P.U.D. 06/13/03 PAYMENT O F CLAIMS R E P O R T 06/06/2003-06/30/2003 20 Pa e Jt FRI, N 13, 2003, 8:36 PM - -req: DOILEC S -- -leg: CaL 3L- -loo: CNS1'1E - -- -jab: 277523 #31368-- -prog: 09 <1.07 > - -report id: CI SFC Default Selection: Check Stock ID: AP ; Check Types: MA1,HW,RV,VH Vendor Narre Acoo mt # DepartrrEnt SUT R DES, LiNNT M. TRPA TAHOE AS PFALT INC 20 -37 -6030 RCN SYSTEMS 10 -27 -4405 DISTRICT INECRMATICN 20 -27 -4405 DISTRICT INECRMATICN 20 -29 -8440 ENLINTEIERINU 20 -01 -6052 LIPID REPAIR 20 -01 -8385 LINO REPAIR MICE BASIN CSNIAIIIER SERVICE 10 -00 -6370 COAL & AIIV]ISIRATICN 'IAHOE E TT TAHOE CARSON. AREA NEWS TOPHE;AL'IH 20 -29 -8354 EMINFRRItI3 10 -19 -4820 BARD OF DIRECIORS 10 -39 -4930 20 -39 -4930 20 -29 -8460 20 -29 -8440 10 -22 -4930 20 -22 -4930 10 -27 -6620 20 -27 -6620 10 -21 -4930 20 -21 -4930 FINANCE FINANCE ENGINEERING ENGMIEERING HLIv N RESOLKIES DIRECICR DISTRICT IlICN DISTRICT INIFCRMATICN ALMINISIRATTCN Auvm iSIRATIIa 10 -21 -4830 ADAINISIRATICN r scripticaz SERVICE CIS (beck Total: SEWI OCNIRACIUAL SERVICES Check Total: WELL, FLAGEbI E Check Total: PIPE, N PP & SN (2) Check 'Ibtal : REFUSE DISPOSAL Check Total: WIRLN LAKE TAIDE BL (HI SCH OieteiCL SUPPLIES Check Total : AES /LPL N azcES ADS LEGAL NOTICES CIEB WELL RE M= FIASECEE AEG LEGAL NUITCES C RECATICNS EXPENSE C RELATIONS FEE ADS /LII3AL NOTICES AEB /DIAL NOTICES Check Total: SUBSCRIPr1CNS EXPENSE Amount deck # Type 228.67 457.35 00053672 MAT 1,166.67 1,166.66 2,333.33 00053673 MAT -50.00 -50.00 00053507 RV 375.00 1,737.59 2,112.59 00053674 NW 1,960.00 1,960.00 00053675 F41 6.44 68.64 75.08 00053676 MAI 77.55 51.69 45.36 45.36 1,063.28 708.83 343.55 229.02 333.44 222.28 3,120.36 00053677 NW 93.48 22 SFC / JLN 13, 2003, 8:36 PM - -re q: t AS --leg: PAYMENT JL - -loc CNS1ll -- -job 277523 #J1368-- -picg: 6 09 <1 07 >--report id: Ylce Ndnl RV NW YIAT cult Selection: Check Stock ID: AP ; Check Types: NW,BW,RV,VH !or Narre A ca.= # Department ET SYSTEMS INC. ER & ASSOCIATES INC A SLUE BOOK ED PARCEL SERVICE R CORFCRATTCN NW CISAW INC MAT STREET JAL, THE 3 INC 20 -21 -4830 AtNLNISIRATICN 10 -37 -6030 INFORMATION SYSTEMS 20 -37 -6030 TCN SYSTEMS 10 -29 -8352 ENGINEERING 20 -29 -8438 ENGINEERING 20 -01 -6071 LiID REPAIR Description Pxt Check # Type 10 -37 -4810 INFORMATION SYSTEMS 20 -37 -4810 INFICEMATICN SYSIflV 10 -00 -4810 COAL & ALN ISIRATICN 20 -00 -4810 GENERAL & ALMINISIRATICN 10 -06 -4760 OPERATIONS 10 -07 -4760 LABORATORY 20 -07 -4760 LABORATORY 10 -39 -4440 FINANCE 20 -39 -4440 FINANCE 10 -39 -4830 FINANCE 20 -39 -4830 FTC 20 -03 -6051 ELECTRICAL TRIC L SF P SC]ESCRIIJI'1CN19 EXPENSE Total: SERVICE CCNIRACIS SERVICE Check Tbt-Al ESIR SIN, C LIAN L Crleck To: SEEP SUPPLIES Check Total: POSTAGE EXPENSES FOSINGE EXPENSES FOSI3sEE EXPENSES FOb'TPLE EXPENSES Check Total: LAB:RAT-CRY SUPPLIES LAECIRAZC>RY SUPPLIES LABORATCRY SUPPLIES Check Total: AI VI9 2Y AWI50RY SUBSCRIPT±( S SLa9CRIP1'1CISS RIP SIATIC E Check Total: EXPENEE EKPENSE Check Total: 62.32 155.80 00053678 NLI 189.50 189.50 379.00 00053679 MAT 495.00 800.00 1,295.00 00053680 Mg 40.18 40.18 00053681 IvP 8.57 5.71 300.00 200.00 514.28 00053682 NW 313.70 22.18 14.78 350.66 00053683 MAI 9.00 6.00 15.00 00053684 NW 117.44 117.44 234.88 00053685 NIAI 84.80 South Tahoe P.U.D. FRI, JUDY 13, 2003, Default Selection: Verrbr Nacre 06/13/03 PAYMENT O F CLAIMS REPORT 06/06/2003-06/30/2003 PP 22 8:36 AM - -req: DCL S-- -legg: GL JL - -lo : CI�lS1'1E-- - -jab: 277523 #J1368-- -prcg: 09 <1.07 > -- report id: OFT.EDSPC Check Stock ID: AP ; Check 'I'ypes : Ma, HW, RV, VH Account # Deaartrrent WELLFX'E & ASSOC WELLHOUSE & ASSOC INC, DAVID INC, E AVID WESTERN ENVIRCNNENML WESTERN NEVADA SUPPLY WINGERI. CO., J. L. WITHRCtAl GaGEN SERVICE 20 -03 -6071 ELECTRICAL AL SEtP 10 -03 -6051 ELECTRICAL SHOP 10 -03 -6041 ELECTRICAL SE3JP 10 -39 -4405 FIDE 20 -39 -4405 FINANCE 10 -39 -4405 FINANCE 20 -39 -4405 FINANCE 20 -07 -6110 LABORATCRY 20 -01 -6073 20 -01 -6052 20 -02 -7450 10 -04 -6071 10 -02 -6071 20 -02 -6071 10 -01 -6071 10 -04 -6021 20 -02 -6050 UNDO:MOUND REPAIR LIVID REPAIR RMPS HEAVY Ng E REPS PIMPS REPAIR HEAVY MUNIENANCE PUMPS 10 -06 -6023 OPFRATICIS 20 -01 -6071 LAND REPAIR 10 -02 -6071 PUMPS Descliption SHJP SUPPLIES RNIP BUILDI CIS N, Check Tbt-a1 : CJ IVIRAC.'IIJAL SERVICES IUJAL SERVICES Check Tbtal: � SERVICES Check Total: NENTICRINU Vencbr Ibtal Check Tbtal: SMALL , TOOLS PIPE, COVERS, & NLFS PUMP &MICR #1 APACHE BOOS= SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES PRIVARY B JIFMFSTr WELLS Check Total: F'1LTlT EQUIP /SLAG Check. Ibtal SOP SUPPLIES SEDP SUPPLIES ATcUIt Check # Type 211.42 96.17 58.24 450.63 00053686 M - 2,400.00 - 1,600.00 - 4,000.00 00050680 RV 2,400.00 1,600.00 4,000.00 00053687 Ma 0.00 30.00 30.00 00053688 Ma 2,610.45 2,047.47 144.11 176.95 4.81 4.80 70.46 41.36 4.57 5,104.98 00053689 Ma 677.46 677.46 00053690 Ma 54.28 22.75 S o u t h T a h o e P.U.D. 06/13/03 PAYMENT O F CLAIMS REPORT 06/06 2003 - 06/30/2003 Page 23 FRI, 3W - -re : GL 2003, 8:36 AM - -r: DC)L�AS -- -leg: GL JL- -loo: CN51'1E - -- -fob: 277523 #31368-- -prog: 09 <1.07 >-- report id: CREOSFC Default Selection: Check Stock ID: AP ; Check 'Iypes : Mi , HW, RV, VH Vendor Narre Name Account # alt 20 -02 -6071 PCMPS 10 -04 -6071 HEAVY NAINIENANCE 10 -07 -4760 LACY 20 -07 -4760 LAS 10 -28 -6073 ALPINE CaNIY WOLF LINING SYS 10 -06 -6040 OPERATICNS ZEE MEDICAL SERVICE ZYNAX ENVIRC7IEC HNDLOGY 10 -01 -6075 20 -01 -6075 10 -04 -6075 10 -05 -6075 20 -05 -6075 10 -06 -6075 10 -29 -6075 20 -29 -6075 INCIER=ND REPAIR INCEEMOLED } REPAIR EQUIPMENT ENGINEERING ENGINEER= 20 -07 -6110 LABCRATORY 10 -07 -6110 LABORATORY De~scripticn SIDP SUPPLIES SEA SUPPLIES SUPPLIES Check Total: EMERSIENCY RETENTTCN P SIN Check Total: ETIEv NT /PHYSICALS IIQJIET PHYSICALS EQUIR�VI /PHYSICALS PHYSICALS EQUIRENT PHYSICALS IR�TI PHYSICALS PHYSICALS EQU /PHYSICALS Check 'Ibta1 : SAFETY SAFETY SAFETY SAFETY SAFETY SAFETY SAFETY SAFETY KNITORIM KNTIORI NU Check Total: Grand 'Ibta1: Amount Check # 'I'ype 22.75 218.79 42.90 28.60 145.65 535.72 00053691 MAI 1,085.00 1,085.00 00053692 1,4M1 21.97 21.96 12.71 8.88 8.87 76.60 12.05 8.03 171.07 00053693 MAI 4,276.00 625.50 4,901.50 00053695 MW 307,007.47 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Jim Hoggatt/Construction Manager/Engineer, Gary Kvistad/Leqal Counsel RE: BOARD MEETING June 19,2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - PIONEER TRAIL WATERLINE REPLACEMENT NEAR FILTER PLANT REQUESTED BOARD ACTION: Direct legal counsel DISCUSSION: Pursuant to Section 54956.9(c) of the California Government Code, Closed Session may be held for conference with legal counsel regarding initiation of litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~.~'~ ~ NO CHIEF FINANCIAL OFFICER: YES~'-~¥-~....~.,,.,,,,~NO CATEGORY: GENERAL WATER X SEWER TO: FR: RE: ACTION ITEM NO: ITEM-PROJECT NAME: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Richard Solbrig, General Manager BOARD MEETING June 19, 2003 AGENDA ITEM: 13.]~ CONSENT CALENDAR ITEM NO: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. JOHN BREESE MUMFORD, ET AL., EL DORADO COUNTY SUPERIOR COURT CASE NO. SC20020030 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,~.'~? NO CHIEF FINANCIAL OFFICER: YES~'¥"~¢~'~-,~--~'~:~,,,~NO. CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Richard Solbricj/General Manaqer, Gary Kvistad/District General Counsel RE: BOARD MEETING June 19, 2003 AGENDA ITEM: 13.c ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. F. HEISE LAND & LIVESTOCK COMPANY, INC., WILLIAM WEAVER, EDDIE R. SYNDER, CROCKETT ENTERPRISES, INC. CIV S-02-0238 MLS JFM UNITED STATE~ DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA, SACRAMENTO, CA REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel recjardincj existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~ NO FINANCIAL OFFICER: CHIEF CATEGORY: GENERAL WATER SEWER X TO: FR: RE: BOARD MEETING ACTION ITEM NO: ITEM-PROJECT NAME: SOUTH TAHOE PUBLIC UTILITY DISTRICT ADDENDUM TO BOARD AGENDA BOARD OF DIRECTORS Richard Solbrig, Interim General Manaqer June 19, 2003 AGENDA ITEM: 13.d CONSENT CALENDAR ITEM NO: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION RE: MEYERS LANDFILL SITE: UNITED STATES OF AMERICA VS. EL DORADO COUNTYAND CITY OF SOUTH LAKE TAHOE AND THIRD PARTY DEFENDANTS, CIVIL ACTION NO. S-01 1520 LKK GGH, UNITED STATES DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may bo held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES/'~ NO CHIEF FINANCIAL OFFICER: YES~'Y-Y~,..,r.~-...~--N~ CATEGORY: GENERAL X WATER SEWER TO: FR: RE: BOARD MEETING ACTION ITEM NO: ITEM-PROJECT NAME: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS Richard Solbrig, General Manager June 19, 2003 AGENDA ITEM: 13.e CONSENT CALENDAR ITEM NO: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: STPUD VS. LAKESIDE PARK ASSOCIATION, ET AL., COUNTY OF EL DORADO, SUPERIOR COURT CASE NO. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel regarding existinq litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~--'~,~ NO CHIEF FINANCIAL OFFICER: YES'['¥'~'~A¥~,,~,.~,~!~(~. CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Debbie Henderson, Accounting Manager RE: BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION: STPUD VS. ARCO, ET AL, SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 999128 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GE.ERAL MA.AGER: YES .o CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: General Manager Labor Negotiations Ad Hoc Committee (SchafedJones) RE: BOARD MEETING June 19,2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CONFERENCE WITH LABOR NEGOTIATORS REQUESTED BOARD ACTION: Direct negotiators. DISCUSSION: Pursuant to Section 54957.6 (a} of the California Government Code, Closed Session may be held regarding contract negotiations for unrepresented employee position Unrepresented Employee Position: General Manager Aqency Negotiators: Executive Committee SCHEDULE: COSTS: BUDGETED AMOUNT REMAINING: ATTACHMENTS: ACCOUNT NO: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~f'~.'~(:~ NO CHIEF FINANCIAL OFFICER: YES ~'¥~:,-v..C~,~;)...~ CATEGORY: GENERAL X WATER SEWER ITEMS CONS ENT CALENDAR JUNE 19, 2003 REQUESTED ACTION eo Replacement Generators (Ken Schroeder) 2003-2004 Chlorine Supplies (Linda Brown, Ross Johnson) 2003-2004 Sodium Hypochlorite Supplies (Linda Brown, Rick Hydrick) Johnson Pump Station Generator Set (Rick Hydrick) Gardner Mountain Sewage Pump Station (John Thiel) Purchase of Caltrans Property on Bel Aire Circle (John Thiel) Access Road: County License Agreement (John Thiel) November 4, 2003 Consolidated Districts Election (Kathy Sharp) Authorize Staff to Advertise for Bids for Replacement Generators for Trout Creek and Lower Shop Area Award Contract to the Lowest Responsive, Responsible Bidder, Pioneer Americas, LLC, in the Amount of $58,143.44 (1) Waive Minor Bid Irregularity; and (2) Award Contract to the Lowest Responsive, Responsible Bidder, Sierra Chemical Co., in the Amount of $19,012.50 (1) Reject the Iow bid received from Cashman Equipment as Not Responsive; and (2) Award Bid to the Lowest Respon- sive, Responsible Bidder, Holt of California, in the Amount of $64,677.11. Authorize Staff to Advertise for Construction Bids Adopt Resolution Regarding the Proposed Purchase of Property Approve Changes to the License Agree- ment and Authorize Further Minor Changes Subject to Approval by Staff and Legal Counsel Adopt Resolution Superseding Resolution No. 2759-03 in its Entirety, Declaring an Election be Held in its Jurisdiction, Consolidation with Other Districts, Requesting Election Services CONSENT CALENDAR - JUNE 19, 2003 PAGE Regular Board Meeting Minutes: May 15, 2003 (Kathy Sharp) Special Board Meeting Minutes: May 19, 2003 (Kathy Sharp) Adopt Minutes Adopt Minutes South Tahoe Public Utility Distdct · 1275 Meadow Crest Ddve, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 5.30.641-0614 SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Ken Schroeder, Manager of Maintenance RE: BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: REPLACEMENT GENERATORS REQUESTED BOARD ACTION: Authorize staff to advertise for bids for replacement generators for Trout Creek Pump Station and lower shop area. DISCUSSION: The District needs to replace two generators. The Trout Creek generator is the original generator and is undersized for the load it carries. The generator for the lower shop area is worn out and unreliable. This generator was the original District generator and is also undersized for the load it has to carry. This generator was moved to the shop area from the Administration Building when the lower shops were built. SCHEDULE: 2-3 months COSTS: $75,000 BUDGETED AMOUNT REMAINING: ATTACHMENTS: None ACCOUNT NO: $75,000 (2003-04 Budqet) 1005-8417/8418 CONCURRENCE WITH REQUESTED ACTION: .o CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Linda Brown/Purchasinq A_qent, Ross Johnson/Manacjer of Wastewater Operations RE: BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ]o. ITEM-PROJECT NAME: 2003-2004 CHLORINE SUPPLIES REQUESTED BOARD ACTION: Award contract to the lowest responsive, responsible bidder, Pioneer Americas, LLC, in the amount of $58,143.44. DISCUSSION: Bids were opened on June 10, 2003, with two bidders respondinq: (1) $58,143.44' PIONEER AMERICAS, LLC (2) $76,623.39 SIERRA CHEMICAL CO. The Iow bid reflects a price decrease of 15.2% from last year's prices, and quantities ar~', estimated to decrease by 5.6%. *The total dollar amount is based upon an estimated quantity that the District will use during3 fiscal year 2003-2004. The actual quantity and cjrand total may va _ry, but unit prices are firm. SCHEDULE: July 1,2003 - June 30, 2004 COSTS: $58,143.44 BUDGETED AMOUNT REMAINING: 2003-04 $75,000.00 ATTACHMENTS: None ACCOUNT NO: 1006-4750 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~ NO CHIEF FINANCIAL OFFICER: YE .~'~,.,~,¥,.NO.~ CATEGORY: GENERAL WATER SEWER X SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: FR: RE: BOARD OF DIRECTORS Linda Brown/Purchasing Agent, Rick Hydrick/Manager of Water Operations BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME:. 2003-2004 SODIUM HYPOCHLORITE SUPPLIES REQUESTED BOARD ACTION: (1) Waive minor bid irregularity; and (2) Award contract to the lowest responsive, responsible bidder, Sierra Chemical Co., in the amount of $19,012.50. DISCUSSION: Bids were opened June 10, 2003, with two bidders responding: (1) $19,012.50' SIERRA CHEMICAL CO. (2) $25,935.00 PIONEER AMERICAS, LLC The Iow bidder, Sierra Chemical did not enclose their MSDS safety sheet but did provide it later. Accepting the sheet after bid opening does not afford Sierra Chemical any competitive, advantage, and is consistent with past practice. The Iow bid reflects a price decrease of less than 1% from last year's prices, but quantities are estimated to increase by 25%. *The total dollar amount is based upon an estimated quantity that the District will use during fiscal year 2003/2004. The actual quantity and qrand total may vary, but unit prices are firm. SCHEDULE: July 1,2003 - June 30, 2004 COSTS: $19,012.50 BUDGETED AMOUNT~ ACCOUNT NO: 2002-4750 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES/~..'~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Rick Hydrick, Manager of Water Operations RE: BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: JOHNSON PUMP STATION GENERATOR SET REQUESTED BOARD ACTION: (1) Reject the Iow bid received from Cashman Equipment as not responsive; and (2) Award bid to the lowest responsive, responsible bidder, Holt of California, in the amount of $64,677.11. DISCUSSION: The Iow bidder was not authorized to make bids in the territory in which the District is located. Accordingly, the lowest bidder must be rejected as not be responsive. As a result, Holt of California was the lowest responsive, responsible bidder for supplying the pump station generator set. Staff recommends awarding the bid to Holt of California. SCHEDULE: Install by District crews in late summer or early fall COSTS: $64,677.11 ACCOUNT NO: BUDGETED AMOUNT REMAINING: $72,671 ATTACHMENTS: Bid results 1002-8304 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES (~1~ NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER SEWER X BID RESULTS BID# FOR OPENING DATE 02-03-05 Johnson Station Generator May 23, 2003 Holt of California $ 64,677.11 Caterpillar G3406, 120 day delivery $800 for 2nd year full warranty *Included notarized statement that it meets emissions standards Need signature on 1st Addendum - received later as allowed Cummins Intermountain 81,897.17 Cummins/Onan GTA 855, 90 day delivery 2nd year full warranty included Addendums included Exceptions: Will fit through door? (Width questionable) Emissions statement: They w/make all reasonable efforts to comply with rule 523 District responsible for installing controller & catalytic converter Nevada Energy Systems Inc 95,358.12 Cummins/Energy Dynamics GTA855-GP, 90 day delivery $600 for 2nd year full warranty Addendums included Exception: Included Emissions Data Sheet only, with unsigned confirming statement that they will add a catalytic converter to meet requirements C R Drake & Sons Inc 101,531.89 Katolight, 90 day delivery 2nd year full warranty included Need signature on 2nd Addendum Exception: Included statement that Katolight could supply a unit with a catalyst & controller which would limit emissions Withdrew Bid - Company is not the representative for this area: Cashman Equipment 59,029.33 Caterpillar G3406, 8 week delivery $800 for 2nd year full warranty Addendums included Exception: emission statement not included *Only one bidder met this critical specification. All bidders visited the site as per specifications. TO: FR: RE: BOARD MEETING ACTION ITEM NO: SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM BOARD OF DIRECTORS John Thiel, Senior Engineer June 19,2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: GARDNER MOUNTAIN SEWAGE PUMP STATION AND CORNELIAN BOOSTER STATION REPLACEMENT REQUESTED BOARD ACTION: Authorize staff to advertise for construction bids. DISCUSSION: The new Gardner Mountain Sewage Pump Station will replace the existinq underground station which is old and unreliable. The existing station does not have standby power or adequate emergency storage resulting in numerous sewage backups and damage claims in recent years. The new station will be located on property purchased by the District several years ago on the corner of Gardner Street and Sand Harbor Road. It is being designed to blend in with the surrounding residential neighborhood. Staff plans to bid this proiect and the Cornelian proiect together under a single construction contract. The new Cornelian Booster Station will replace the existing underground station which is old and does not have adequate domestic or fire flow capacity. The completion of this proiect is necessary to allow the drilling of a replacement well for South Upper Truckee. Staff plans to locate the new facility on Caltrans property outside their Meyer's Maintenance Yard under an encroachment permit. Caltrans will benefit from the significant increase in fire protection that the new station will provide. SCHEDULE: Begin advertisement June 24; Board approval July 17, 2003 COSTS: ACCOUNT NO: 1029-8238; 2029-8438 BUDGETED AMOUNT REMAINING: $656,236; $498,000 (03-04 Budget) ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~.'~. NO CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: John Thiel, Senior Engineer RE: BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: PURCHASE OF CALTRANS PROPERTY ON BEL AIRE CIRCLE REQUESTED BOARD ACTION: Adopt Resolution regarding the proposed purchase of property. DISCUSSION: The District's Elks Club Well is located on a small piece of property which is adjacent to Caltrans property on Bel Aire Circle. Caltrans currently owns what was the front portion of the original parcel. The District has been using this Caltrans property for access to the well for over 30 years and plans to drill a replacement well on this property within a few months. Caltrans has indicated that they will sell the District this property for $5,000 pending adoption of this Resolution. SCHEDULE: Board approval of land purchase July 3, 2003 COSTS: None ACCOUNT NO: BUDGETED AMOUNT REMAINING: $700,000 (03-04 Budget) ATTACHMENTS: Resolution, Parcel map 2029-7461/8460 CONCURRENCE WITH REQUESTED ACTION: GE.ERA, MA.AGER: YES .O CHIEF FINANCIAL OFFICER: CATEGORY: GENERAL WATER X SEWER RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT REGARDING THE PROPOSED PURCHASE OF PROPERTY WHEREAS, the South Tahoe Public Utility District (District) is a public entity and owns and operates a water distribution system for the beneficial use by the District and its customers located within the City of South Lake Tahoe and certain portions of the County of El Dorado, California; and WHEREAS, the California Department of Transportation (Caltrans) owns certain real property commonly identified as APN 33-201-33 located in El Dorado County, California, and containing approximately 0.2 acres (Property) WHEREAS, the District requires additional property for operations at its Elks Club Well Facility and Replacement Well Construction Project (Project) which is located immediately adjacent to the Property; and WHEREAS, the District desires to purchase the Property from Caltrans; and WHEREAS, the Caltrans requires the District to adopt a resolution identifying the property required by the District and authorizing the District to enter into negotiations with Caltrans for the purchase and sale of the Property. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the South Tahoe Public Utility District does find and declare that the District requires the Property for use in connection with the Project, and authorizes District staff to negotiate with Caltrans for terms and conditions for the purchase and sale of the Property; and BE IT RESOLVED FURTHER, that the terms and conditions for the purchase and sale of the Property shall be subject to approval of the Board of Directors. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing resolution was duly and regularly adopted and passed by the Board of Directors of South Tahoe Public Utility District at a regular meeting duly held on the 19th day of June, 2003, by the following vote: AYES: NOES: ABSENT: James R. Jones, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board and Ex-officio Secretary to the Board of Directors 4 N-- SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: John Thiel, Senior Engineer RE: BOARD MEETING ACTION ITEM NO: June 19, 2003 AGENDA ITEM: CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: ACCESS ROAD: COUNTY LICENSE AGREEMENT REQUESTED BOARD ACTION: Approve chanqes to license agreement and authorize further minor changes subiect to approval by staff and legal counsel. DISCUSSION: On May 15, 2003, the Board approved a license aqreement with El Dorado County which provides for the County's use of the new Al Tahoe Access Road for Ioggina and construction activities related to the Ballfields Proiect. Subsequent to that approval, the County requested some changes to the agreement which have been addressed and accommodated by staff and legal counsel. Other minor changes may be forthcoming. The completion and approval of this license agreement has not resulted and will not result in any delays to the commencement of construction of the ballfields proiect. SCHEDULE: As soon as possible COSTS: None BUDGETED AMOUNT REMAINING: ATTACHMENTS: License Agreement ACCOUNT NO: 1029-8130 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES~ NO CHIEF FINANCIAL OFFICER: YES~'~-~..-f,2 ~.~ _ CATEGORY: GENERAL WATER X SEWER LICENSE AGREEMENT This License Agreement (Agreement) is made and entered into on this __ day of May, 2003, by and between the South Tahoe Public Utility District, a California Public Agency formed in 1950 pursuant to the Public Utility District Act (District), and the County of E1 Dorado, a political subdivision of the State of California (County), at South Lake Tahoe, California, with reference to the following facts and intentions: A. The District is the owner of a-c¢i~ain ;cal property and road and related improvements (Access Road) located on certain real property .in the City of South Lake Tahoe, E1 Dorado County, California, and generally described as Assessor Parcel Numbers 25'041-12 and 25-051~27 (collectively District Property), Amap dePiCting the Access Road and Distri6t ProPerty is attadhed as Exhibit A and incorpOrated by thiS reference; B. The California Tahoe Conservancy (CTC) is the owner of certain real property located in the City of South Lake Tahoe, E1 Dorado County, California, and generally described as Assessor Parcel Number 25-041~13 (CTC Property); C. The County and the CTC have entered into an agreement for the County to construct recreational and related improvements on the CTC Property (Improvements); and D. The County desires to obtain, and The District agrees to grant, a license over the District Property to construct and install the Improvements on the CTC Property pursuant to the terms and conditions of this Agreement. NOW, THEREFORE, the parties agree as follows: 1. Grant of License. For valuable consideration, the receipt of which is acknowledged, The District grants to The County, its officers, agents, contractors, consultants and employees, a license (License) for access across the District Property for the purpose of constructing and installing the Improvements on the CTC Property including WOrk required during the warranty periOd. The County shall not be entitled to utilize the District Property and the Road for any other purpose without the District's prior written consent. The License shall terminate whci~ one(l)year:after issuance of the Certificate of Completion for the County's completes construction and installation of the Improvements or the DiStrict, S dediCation of the Access:Road to the City of South Lake ,,, ...... ~: ....... '---' .... =-'-:- ' ............ (T ) TahOe, one t,j y,~,, -,~-, ,.,~ ,~,,,~ ,.,, ,,,,~ ~-,~,,~,~,,,,~,,,. which ever occurs first erm. 2. Access Road. The County and the District shall jointly inspect and document the condition of the Access Road prior to the County using the Access Road. After the County completes construction and installation of the Improvements, the County and the District shall jointly inspect the Access Road to determine its condition and the extent of any damage, if any, caused by the County, its officers, agents, contractors, consultants and employees. In the event of any damage to the Access Road, the parties shall use their best reasonable efforts to mutually agree SB 329344 v2:007627.0105 to the necessary repair and/or replacement of any damage to the Access Road in order to return the Access Road to its condition that existed prior to the County use. The County shall be responsible for the cost of any such repair and replacement to the Access Road, the District's Property, and any other property owned by the District which occurs as a result of the County's use of the Access Road pursuant to the License. 3. Compliance with Law. The County shall comply and conduct its activities in accordance with all local, state and federal laws. The County shall obtain, at its sole cost and expense, any and all permits and consents from any such governmental agencies having jurisdiction that are necessary for performance of its rights and obligations pursuant to this License Agreement. 4. Insurance. Notwithstanding ~at the County is Self-insured, the c°unty shall require, me3udmgqts agents, contractors and consultants, t° shall procure and maintain during the Term, at its/their own cost and expense automobile liability insurance with limits not less than One Million Dollars ($1,000,000) per occurrence, comprehensive general liability insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence and statutory workers' compensation insurance. The District shall be named as an additional insured on such policies and shall be provided a certificate of insurance evidencing the above coverages· Each certificate of insurance shall provide a minimum of thirty (30) days advance written notice to The District of any material change or cancellation of insurance required under this section 5. Indemnification. Each party ,~,,~,-,j shall indemnify, defend and hold harmless the other party, District, its directors, elected officials, officers, agents and employees, from and against an and all claims, damages, losses, liabiht~es and expenses, including attorneys fees, paralegal an, legal fees and costs, which arise out of, relate to or result from the ~ndemnffylng party s ,,~,~,,,~ ~ use of the Access Road, breach of its obligations under this Agreement, except to the extent any · ' 'S 'r-~:_ ~__._ liability, claim, damage, loss, cost or expense that is caused by the ~ndemmfy~ngp~y: ~,.~,..,~, ~ sole active negligence or willful misconduct. 6. General Provisions. 6.1 Good Faith. Wherever in this Agreement a party has the right to approve an act of another party, the former shall exercise such discretion in good faith and according to reasonable commercial standards. Similarly, where a party is required to satisfy a condition or complete an act in a certain fashion or within a specified time period, that party shall pursue such objectives in good faith and make all reasonable efforts to accomplish the same; the other party shall likewise in good faith cooperate and assist the other party in accomplishing this task to cause the consummation of the agreement as intended by the parties and evidenced by this Agreement. 6.2 Construction. The provisions of this Agreement should be liberally construed to effectuate its purposes. The language of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party has participated in the drafting of this Agreement and had the opportunity to have their counsel SB 329344 v2:00762'7.0105 -2- review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. 6.3 Severability. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null or void or against public policy, the remaining provisions of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable shall be modified or changed by the parties to the extent possible to carry out the intentions and directives stated in this Agreement. 6.4 Signatures - Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. This Agreement shall not be effective until the execution and delivery between each of the parties of at least one set of counterparts. The parties authorize each other to detach and combine original signature pages and consolidate them into a single identical original. Any of such completely executed counterparts shall be sufficient proof of this Agreement. 6.5 Assignment. A party shall not voluntarily or by operation of law assign, hypothecate, give, transfer, mortgage, sublet, license, or otherwise transfer or encumber all or any part of its fights, duties, or other interests in this Agreement or the proceeds thereof (collectively, Assignment), without the other party's prior written consent, which consent shall not be unreasonably withheld or delayed. Any attempt to make an Assignment in violation of this provision shall be a material default under this Agreement and shall be null and void. Absent an express signed written agreement between the parties to the contrary, no assignment of any of the rights or obligations under this Agreement shall result in a novation or in any other way release the assignor from its obligations under this Agreement. 6.6 Successors and Assigns. This Agreement shall be binding on and shall inure to the benefit of the parties and their respective heirs, legal representatives, successors and permitted assigns, except as restricted by this Agreement. 6.7 Waiver. No waiver of any provision or consent to any action shall constitute a waiver of any other provision or consent to any other action, whether or not similar. No waiver or consent shall constitute a continuing waiver or consent or commit a party to provide a waiver in the future except to the extent specifically stated in writing. Any waiver given by a party shall be null and void if the party requesting such waiver has not provided a full and complete disclosure of all material facts relevant to the waiver requested. No waiver shall be binding unless executed in writing by the party making the waiver. SB 329344 v2:007627.0105 -3- 6.8 Governing Law. The validity and interpretation of this Agreement shall be governed by the laws of the State of California without giving effect to the principles of conflict of laws, with venue for all purposes proper only in the County of E1 Dorado, City of South Lake Tahoe, State of California. 6.9 Notices. All notices, approvals, acceptances, demands and other communications required or permitted under this Agreement, to be effective shall be in writing and shall be delivered in person or by U.S. mails (postage prepaid, certified, return receipt requested) or by Federal Express or other similar overnight delivery service to the party to whom the notice is directed at the address of such party as follows: To: District Richard Solbrig, General Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 With Copy To: Gary M. Kvistad Hatch and Parent 21 East Carrillo Street Santa Barbara, CA 93101 To: County Craven Alcott County of E1 Dorado Department of Transportation 924-B Emerald Bay Road South Lake Tahoe, CA 96150 With C°py TO: count~ counSel Office Any written communication given by mail shall be deemed delivered two (2) business days after such mailing date and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address as provided above. 6.10 Attorneys' Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in the same action or in a separate action brought for that purpose. The attorneys' fees award by the court shall be made as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith. SB 329344 v2:007627.0105 -4- 6.11 Authorizations. All individuals executing this and other documents on behalf of the respective parties certify and warrant that they have the capacity and have been duly authorized to so execute the documents on behalf of the entity so indicated. Each signatory shall also indemnify the other parties to this Agreement, and hold them harmless, from any and all damages, costs, attorneys' fees, and other expenses, if the signatory is not so authorized. 6.12 Entire Agreement and Amendment. This Agreement contains the entire understanding and agreement of the parties with respect to the matters considered, and there have been no promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature binding except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives their right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. IN WITNESS WHEREOF, the parties have executed this License Agreement as of the date first stated above. SOUTH TAHOE PUBLIC UTILITY DISTRICT COUNTY OF EL DORADO By. James R. Jones, President By. Helen Baumann, Chairman, Board of Supervisors ATTEST: ATTEST: Dixie L. Foote, Clerk of the Board of Supervisors By. Kathy Sharp, Clerk of the Board/ Executive Secretary By. Deputy Clerk SB 329344 v2:007627.0105 -5- SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Kathy Sharp, Clerk of the Board/Executive Secretary RE: BOARD MEETING June 19, 2003 AGENDA ITEM: ACTION ITEM NO: CONSENT CALENDAR ITEM NO: ~-. ITEM-PROJECT NAME: NOVEMBER 4, 2003 CONSOLIDATED DISTRICTS ELECTION REQUESTED BOARD ACTION: Adopt Resolution Superseding Resolution No. 2759-03 in its Entirety, Declaring an Election Be Held in its Jurisdiction, Consolidation with Other Districts, Requesting Election Services DISCUSSION: Due to the resignation of Cathie Becker, this Resolution has been rewritten to include her unexpired two year term in November's election. This Resolution authorizes El Dorado County Elections Department to provide the necessary election services. Terms that expire December 7, 2003: Seat 3 - Mary Lou Mosbacher; Seat 4 - Duane Wallace. The unexpired two year term for Seat 1 expires December 5, 2005. SCHEDULE: Return Resolution to El Dorado County by June 27; Nomination Period begins on July 14, 2003 and ends at 5:00 p.m. on August 8, 2003; Election date: November 4, 2003 COSTS: To be determined after elections. ACCOUNT NO: ATTACHMENTS: Resolution BUDGETED AMOUNT REMAINING: RESOLUTION NO, SOUTH TAHOE PUBLIC UTILITY DISTRTCT Declaring an Election Be Held in its Jurisdiction Consolidation with Other Districts Requesting Election Services WHEREAS, it is the determination of the above-named district that an election be held on November 4, 2003, at which election the issue to be presented to the voters shall be: NOMINATION OF CANDIDATES No. of Members To be Elected 2 1 Term Full 4 year term to expire 12/07/2007 Unexpired 2 year term to expire 12/02/2005 BE ~1- RESOLVED that the Elections Department of El Dorado County is hereby requested to'. 1. Consolidate said election with any other election conducted on the same day. Authorize and direct the Registrar of Voters, at District expense, to provide all necessary services, which shall include, but not be limited to: publications, issue nomination documents, ballots, sample ballots, election officers, polling places and canvass. 3. In the event of a tie vote, the winning candidate shall be decided by lot. PASSED AND ADOPTED on the following vote: ., 2003 at a regular meeting, by AYES: NOES: ABSENT: President A~E~: Date: SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbrig, Interim General Manager James R. Jones, President BOARD MEMBER Edc Schafer, Vice President Duane Wallace, Director Mary_ Lou Mosbacher, Director Cathie Becket, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MAY 15, 2003 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, May 15, 2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Jones, Directors Wallace, Schafer, Becker, Mosbacher. STAFF: Solbrig, Sharp, McFarlane, Cocking, Coyner, Bergsohn, Metz, R. Johnson, Schroeder, Henderson, Rasmussen, Swain, Hussmann, Attorney Kvistad. GUESTS: Myles MargadylPublic Agency Retirement Planning, Inc.; Soozie Brooks and Deborah Babineau/BB&H Benefits Design, Inc. It was noted that Consent Item d. (Delinquent Assess- ments: Fallen Leaf Lake) should state there is only one property in arrears, not nine as shown. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Consent Item c. (Flagpole and Elks Club Well Drilling Project), and Consent Item i. (Water Enterprise Fund Budget: Fiscal Year 2003-04), were brought forward for discussion prior to Board action. REGULAR BOARD MEETING MINUTES - MAY 15, 2003 PAGE - 2 Moved Wallace / Second Becker / Passed Unanimously to approve the Consent Calendar as amended: CONSENT CALENDAR Auto Shop: Temporary Help - Approved ongoing temporary employment through a temporary employment agency for a position in the auto shop for a period not to exceed beyond June 30, 2004, in an estimated amount of $900 per week; b. Water Leak Locator Bid - Rejected all bids (none met the minimum specifications). c. See Consent Items Brought Forward; Delinquent Assessments: Fallen Leaf Lake - Authorized legal counsel to begin foreclosure proceedings on one Fallen Leaf Lake assessment district property in arrears on their assessments, as provided by Resolution No. 2536, adopted 7/16/90; Recycled Water Master Plan - Approved budget augmentation for Kennedy Jenks for completion of Recycled Water Master Plan in the amount of $31,25O; Pre-tax payroll deduction for employee contributions to CalPERS (California Public Employees' Retirement System) - Adopted Resolution adopting the CalPERS Employer Pickup Program; CalPERS Certification of Compliance - Government Code Section 7507 - Authorized execution of Certification with Section 7507 of the Government Code stating that total contract cost for 2003-2004 fiscal year, in the amount of $795,133.73, was made public; Sewer Enterprise Fund Budget: Fiscal Year 2003-04 - Adopted Resolution adopting the budget for the Sewer Enterprise Fund; i. See Consent Items Brought Forward; November 4, 2003 Consolidated Districts Election - Adopted Resolution declaring an election be held in its jurisdiction, consolidation with other Districts, requesting election services; REGULAR BOARD MEETING MINUTES - MAY 15, 2003 PAGE - 3 ko District's Public Records Policy- Adopted Resolution pertaining to the revised Public Records Policy, super- seding Resolution No. 2747-02 in its entirety. CONSENT CALENDAR (continued) CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I ACTION Director Schafer requested that staff negotiate contracts that show no evidence of contractor cost markups. Moved Schafer / Second Wallace / Passed Unanimously to approve proposal from Nimbus Engineers in the amount of $122,835 to oversee drilling test well at Flagpole and replacement well at Elk s Club. FLAGPOLE AND ELK S CLUB WELL DRILLING PROJECT (Consent Item c.) Rhonda McFarlane pointed out minor changes to the headings in the capital budget. Moved Schafer / Second Becker / Passed Unanimously to adopt Resolution adopting the budget for the Water Enterprise Fund. WATER ENTERPRISE FUND BUDGET: FISCAL YEAR 2003/04 (Consent Item i.) ITEMS FOR BOARD ACTION CalPERS requires that a Resolution of Intention to Enter into a Contract be passed by the Board. Rhonda McFarlane reported the District's Union and management employees voted to approve participation in the CalPERS retirement system and to adopt two side letters that were previously approved by the Board. She introduced Myles Margady, Public Agency Retirement Planning, Inc., who reviewed the benefits of CalPERS. RESOLUTION OF INTENTION TO ENTER INTO A CONTRACT WITH CALPERS (CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM) Moved Schafer / Second Wallace / Passed Unanimously to: (1) Adopt a Resolution of Intention to approve a contract between South Tahoe Public Utility District and CalPERS; and (2) Authorize execution of Certification of Governing Body's Action. Board members commended staff for their diligence in bring this to fruition. Staff thanked the Board for their cooperation and support. The District is entering into Letters of Agreement with the management staff and Stationary Engineers, Local 39. In one of the Letters of Agreement, the District agreed to SOUTH TAHOE PUBLIC UTILITY DISTRICT DEFERRED COMPEN- SATION PLAN AMENDMENT REGULAR BOARD MEETING MINUTES - MAY 15, 2003 PAGE - 4 allow participant loans from the Deferred Compensation Plan. Participant loans are an optional provision allowed for under the Economic Growth and Tax Relief Reconciliation Act of 2001. Moved Schafer / Second Becker / Passed Unanimously to: (1) Authorize the Plan Trustees to amend the Plan document and adoption agreement to offer participant loans from the Deferred Compensation Plan assets commencing June 18, 2003; and (2) Adopt Resolution amending the STPUD Deferred Compensation Plan. The District requested that the Christiana Inn install a 320 gallon grease interceptor, based upon a study of grease producers in South Lake Tahoe. The owner, Gerald Mershon, has been granted an extension on several occasions. He has requested another extension due to financial reasons. Lisa Coyner reported Mr. Mershon presented this issue to the Operations Committee at their May 13 meeting. It was agreed that Mr. Mershon will attend the June 2 Operations Committee to continue discussion of this issue. In order to ensure the interceptor is installed during this construction season, the committee requested Mr. Mershon bring a time line of installation progress and a plumbers estimate to the meeting with him. No Board action. The District has been working with El Dorado County (County), California Tahoe Conservancy (CTC), and the City of South Lake Tahoe (City) regarding use and maintenance of the Al Tahoe access road. The County and CTC have entered into an agreement for the County to construct recreational and related improvements on the CTC property. The County has requested the District grant a license over the District's property to construct and install the improvements. The District is currently in negotiations with the City to determine if it would accept a dedication of the road from both the District and CTC. A dedication of the road would significantly simplify the required arrangement since the access road would be a public road (no agree- ments for its use would be necessary). If the City will SOUTH TAHOE PUBLIC UTILITY DISTRICT DEFERRED COMPENSATION PLAN AMENDMENT (continued) CHRISTIANA INN GREASE INTERCEPTOR AL TAHOE ACCESS ROAD REGULAR BOARD MEETING MINUTES - MAY 15, 2003 PAGE not accept a dedication, several agreements will need to be negotiated and prepared to allow construction and use of the road for the ballfields, and for the District's use of a portion of the CTC property where the access road crosses it. The County anticipates commencing construction in June which would not allow sufficient time to finalize arrangements concerning the access road. Accordingly, staff recommended that the Board approve a License Agreement between the District and the County to allow the County to use the access road for construction and installation of ballfields. Moved Wallace / Second Becker / Passed Unanimously to approve License Agreement between the District and El Dorado County for the County's use of the Al Tahoe access road for construction of the ballfields. Director Mosbacher disqualified herself from participation in this item per a previously disclosed potential conflict of interest. She did not read the material associated with this agenda item, and she left the room while it was being discussed and voted on. Richard Solbrig reported he sent a letter to TRPA request- ing their assistance in keeping the project on schedule to allow construction in the 2004 building season. Since the final route alternative still has not been approved, and in order for the District to keep on schedule, it is necessary to commence with final design ahead of approval. Moved Wallace / Second Schafer / Mosbacher Abstained / Passed to direct staff to authorize Carollo Engineers to proceed under the existing contract to complete the design work. AL TAHOE ACCESS ROAD (continued) B-LINE REPLACEMENT: PHASE 3 REPLACEMENT PROJECT President Jones will accompany staff to the May 28 TRPA meeting to keep their Board apprised of the need to finalize a route selection so the project can move forward without delay. Moved Wallace / Second Becker / Passed Unanimously to approve payment in the amount of $701,403.06. PAYMENT OF CLAIMS REGULAR BOARD MEETING MINUTES - MAY 15, 2003 PAGE - 6 Finance Committee: The committee met May 8. Topics of discussion included: self-insured medical plan, financial statements, and enterprise funds. Minutes of the meeting are available upon request. Water and Wastewater Operations Committee: The committee met May 13. Minutes of the meeting are available upon request. Administration Ad Hoc Committee: The committee met with the architect regarding building and site design. There are many regulatory requirements the building must conform to. Deborah Babineau and Soozie Brooks, BB&H Benefit Design, Inc., gave an overhead presentation that reviewed administrative and privacy requirements of the Health Insurance Portability and Accountability Act of 1996. They also distributed a handout to the Board containing an Executive Summary of the medical self- insurance program's 2002 Plan Year Experience. Funding levels for the self-insured medical plan will be discussed at a future Finance Committee meeting. Interim General Manager: Richard Solbrig reported the waterline replacement project was underway. Manager of Water Operations: Rick Hydrick distributed results of the lab tests taken on the Bakersfield Well, Extremely Iow levels of MTBE were detected while modifying the well to comply with future arsenic standards. Further investigations will be done. Hydrick reported MTBE was also detected in the Paloma sentinel well. Staff has met with Lahontan and an investiga- tion will be done. District Information Officer: Dennis Cocking reported he will meet with Assemblywoman Kehoe regarding the water metering bill, Director Wallace reported he will attend a special Board meeting of the agency on May 16 to resolve the General Manager situation. They now have five Board members (Rusty Dupray replaced Carl Borelli). BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORT PRESENTATION: SELF-INSURED HEALTH PLAN INTERIM GENERAL MANAGER REPORT EL DORADO COUNTY WATER AGENCY PURVEYORS REPRESENTATIVES REPORT REGULAR BOARD MEETING MINUTES - MAY 15, 2003 PAGE - 7 Director Schafer reported on his attendance at the May 1-3 CASA meeting, and the ACWA Directors Workshop held on May 6. He thanked staff for the tour of the Alpine County property. President Jones reported on his attendance at the ACWA Conference. He also spoke to people from Orange County who are suing the oil companies for MTBE contamination. Director Becket submitted her resignation from the Board, effective June 1. 4:50 - 5:05 P.M. BOARD MEMBER REPORTS MEETING BREAK ITEMS FOR BOARD ACTION Moved Schafer / Second Wallace / Passed Uanimously to add this item to the agenda as Action Item g. This was brought to the Board's attention after the posting of the agenda. Moved Walace / Second Schafer / Passed Unanimously to accept Director Becker's resignation, effective June 1, 2003, and to immediately proceed with the process of filling the vacancy. 5:10 P.M. 6:25 P.M. DIRECTOR RESIGNATION (SEAT NO. 1) ADJOURNED TO CLOSED SESSION RECONVENED TO REGULAR SESSION ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO, et. al, San Francisco CountY Superior Court Case No. SC20020030 REGULAR BOARD MEETING MINUTES - MAY 15, 2003 PAGE - 8 No reportable Board action. No reportable Board action .No reportable Board action. .No reportable Board action No reportable Board action Pursuant to Government Code Section 54956.95/Conference with Legal Counsel Regarding Claim Received from James and Millie Russ, APN 18-270-11 Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. John Breese Mumford, et al., El Dorado County Superior Court Case No. SC20020030 Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel - Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., CIV S-02-0238 MLS JFM United States District Court for the Eastern District of Califomia, Sacramento, CA Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. REGULAR BOARD MEETING MINUTES - MAY 15, 2003 .No reportable Board action No reportable Board action No reportable Board action. Pursuant to Government Code Section 54957.6(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 Pursuant to Government Code Section 54956.6(a)/Conference with Labor Negotiators: Agency Negotiators - Board of Directors; Employee Organization - Represented and Unrepresented Emplovees Pursuant to Government Code Section 54957/Public Employee Employment: Position of General Mana.qer Moved Becker / Second Wallace / Passed Unanimously to approve the 2003-2004 litigation budget as submitted. 2003-2004 LITIGATION BUDGET 6:25 P.M. ADJOURNMENT James R. Jones, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbri ,~tedm General Manager James R. Jones, President BOARD MEMBER Edc Schafer, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Cathie Becket, Director SPECIAL MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MAY 19, 2003 MINUTES. The Board of Directors of the South Tahoe Public Utility District met in a Special Session at 1:00 p.m., at Inn By the Lake (Business Conference and Wedding Center, 3300 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS.: President Jones, Directors Wallace, Schafer, Becker, Mosbacher. ROLL CALL_ GUEST; Janet Steele, Human Resources Director, City of South Lake Tahoe 1:00 P.M. ADJOURNED TO CLOSED SESSION 6;00 P.M. RECONVENED TO REGULAR SESSION ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION Moved Mosbacher/Second Becker/Passed. ~ to offer Richard Solbrig the position of General Manager. Pursuant to Government Code 54957/Public Employment: Position of General ManaQer SPECIAL BOARD MEETING MINUTES - MAY 19, 2003 PAGE - 2 6:00 P.M. ADJOURNMENT James R. Jones, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of Board South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD AGENDA ITEM TO: BOARD OF DIRECTORS FR: Lisa Coyner, Manaqer of Customer Service RE: BOARD MEETING June 19,2003 AGENDA ITEM: ACTION ITEM NO: 6.i CONSENT CALENDAR ITEM NO: ITEM-PROJECT NAME: CHRISTIANA INN GREASE INTERCEPTOR REQUESTED BOARD ACTION: Direct staff re(larding installation. DISCUSSION: This item was assigned to the Operations Committee at the request of Gerald Mershon, owner of Christiana Inn. The committee met on May 13. In the event the committee di~i not resolve this issue, it is being placed on this agenda for the Board's consideration. Tho committee directed Mr. Mershon to submit a plumbing estimate and time line for completion at tho June 2, 2003 Operations Committee meetin(l. Due to an iniury, Mr. Mershon was not able to attend the meeting and requested to appear at the June 16, 2003 Operations Committee meeting. In 1997, a Grease Mana(lement Work Group was created to develop a program to reduco .the (lrease problem within our District. The District is located in an extremely environmentally sensitive area and sewer spills are unacceptable. With the implementation of the Grease Mana(lement pro.qram, the maintenance crews have noticed significant decreases in (lrease deposits in the sewer lines. This means less required maintenance resulting in public resources savin(ls. The payback for restaurants is a savin(ls on insurance, no interruption in business due to blocked sewer lines, and minimizin(l of plumbing problems. For all customers, the District's savings in maintenance and liability claims will help keep sewer rates down. (Continued on next Pa.qe 1) SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Letter from District to Mr. Mershon CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO CATEGORY: GENERAL WATER SEWER X Continued from Paqe One: District staff has requested that the Christiana Inn install a 320 gallon grease interceptor based upon a study of grease producers in South Lake Tahoe. Mr. Mershon has been granted an extension on several occasions due to financial issues and not being able to find a contractor to install the interceptor prior to the end of excavation season. Mr. Mershon is requesting the Board delay installation due to this company not having capital to fund project due to poor and continuing economics in South Lake Tahoe. His company had worst revenue season in history. April 30, 2003 South Taho8 Public Utility District 1275 Meadow Crest Drive. South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 CERTIFIED MAIl, Mr. Gerald Mershon Christiana Inn P. O. Box 18298 South Lake Tahoe, CA 96150 Re: Grease Interceptor Dear Jerry: On October 28, 2002, the South Tahoe Public Utility District mailed you a letter regarding the possibility of your water/sewer service being disconnected for failure to install a 320 gallon grease interceptor. After some discussion with you, I agreed to extend the required installation and inspection of the device through May 15, 2003. Please consider this your formal notification that your grease interceptor must be installed and inspected by May 15, 2003. You had mentioned to me your desire to go before the Board of Directors and I had given you the telephone number for the Clerk of the Board, Ms. Kathy Sharp. To date, you have not appeared before the Board to discuss your grease interceptor and the financial strain the installation will place on your business. I urge you to contact Kathy at 544-6474, extension 203 as soon as possible to arrange for a meeting before a Board Committee or the full Board of Directors. Please feel free to contact me if you should have any further questions at 544-6474, extension 221. I look forward to hearing from you. Sincerely, Lisa M. CoyndJ Customer Service Manager cc: athy Sharp, Clerk of the Board Greg Schrempp, Inspection Supervisor File