AP 07-17-03SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
REGULAR BOARD MEETING AGENDA
Thursday, July 17, 2003
2:00 P.M.
City Council Chambers
1900 Lake Tahoe Boulevard, South Lake Tahoe, California
Richard Solbd.,~_, General Ma~ineer
James R. Jones, President BOARD MEMBERS Edc W. Schafer, Vice President
M~cher, Director Tom Comte, Director
m
m
CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter
jurisdiction of the District. Five minute limit. No action will be taken.)
CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately
upon request.)
CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION
REPORT
a. Water Usage and Wastewater Flows During 4~-of-July Holiday
ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
a. Conversion from Elemental Chlorine Direct Staff
to Hypochlorite Disinfection
(Ross Johnson)
REGULAR BOARD MEETING AGENDA -JULY 17, 2003 PAGE - 2
10.
Cornelian Booster Station and Gardner
Mountain Pump Station
(Jim Hoggatt)
Award Contract to the Lowest Responsive,
Responsible Bidder
(Bid results will be presented at the Board meeting)
California Asset Management Program
(CAMP)/Investment Advisors
(Rhonda McFarlane)
Adopt Resolution to Join CAMP and
Authorize the Board President to Execute
Agreement with CAMP's Program Invest-
ment Advisor, PFM Asset Management,
LLC, to Provide Investment Advisor
Services
Meadow Crest Drive Acquisition
(Richard Solbrig)
Approve Resolution of Intention to Grant
Access Road and Small Parcel to City of
South Lake Tahoe in Exchange for the City
Granting Two Meadow Crest Drive Road
Parcels to the District
B-line: Phase 3 Export Pipeline
Replacement
(Richard Solbrig)
(1) Receive Staff Report; (2) Accept Public
Comments; and (3) Certify Final EIR/EIS
(Environmental Impact Report / Environ-
mental Impact Statement)
f. Payment of Claims
Approve Payment
BOARD MEMBER COMMITTEE REPORTS
a. Executive Committee (Jones / Schafer)
b. Finance Committee (Wallace / Schafer)
c. Water & Wastewater Operations Committee (Jones I Comte)
d. Planning Committee (Mosbacher / Schafer)
BOARD MEMBER AD HOC COMMITTEE REPORTS
Legislative Ad Hoc Committee (Wallace / Jones)
Administration Building Ad Hoc Committee (Jones / Schafer)
EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
11.
12.
13.
BOARD MEMBER REPORTS
GENERAL MANAGER I STAFF REPORT
NOTICE OF PAST AND FUTURE MEETINGS I EVENTS
Past Meetings I Events
07/09/03 - TRPA APC Meeting at TRPA Office re: B-line Phase 3
07/10/03 - El Dorado County Water Agency Meeting in South Lake Tahoe
07/12/03 - Death Ride (District sponsors aid station at Picketts Junction)
07/14/03 - Board Elections: Nomination Period Begins (ends August 8)
07/15/03 - Finance Committee Meeting
REGULAR BOARD MEETING AGENDA - JULY 17, 2003 PAGE - 3
Future Meetings / Events
07/23/03 - 9:30 a.m. - TRPA Governing Board Meeting at North Tahoe (re: B-line Phase 3)
08/04/03 - 4:00 p.m. - Operations Committee Meeting
08/05/03 - 9:00 a.m. -Alpine County Supervisors Regular Board Meeting in Markleeville
08/07/03 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers
14. CLOSED SESSION
Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel
Anticipated Litigation - Pioneer Trail Waterline Replacement Near Filter Plant
Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel-
Existincl Lift_clarion: STPUD vs. John Breese Mumford, et al. El Dorado County
Superior Court Case No. SC20020030
Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel-
Existin~ Litigation: STPUD vs. F. Heise Land & Live Stock Company Inc.,
William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc. ClV S-02-0238 MLS
JFM United States District Court for the Eastern District of California,
Sacramento, CA
do
Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel-
Existin~ Litigation re: Meyers Landfill Site: United States of America vs. El
Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil
Action No. S-01-1520 LKK GGH, United States District Court for the Eastern
District of California
Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel-
Existin(~ Uti_clarion: STPUD vs. Lakeside Park Association, et al, County of
El Dorado, Superior Court Case No. SC20010165
fo
Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existin~ Liti_clation: STPUD vs. ARCO, et al, San Francisco County Superior
Court Case No. 999128
15. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
16. ADJOURNMENT (To the next regular meeting, August 7, 2003, 2:00 p.m.)
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are
needed (i.e., hearing aids or other disability-related aids), please contact the Clerk of the Board at (530) 544-6474,
extension 203, at least 24 hours in advance of the meeting. Tape recordings are made of each Board meeting and
these tapes are retained in the Board Clerk's office for 30 days.
South Tahoe Public Utility District · 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 - Phone 530.544.6474 · Facsimile 530.541.0614
TO:
FR:
RE:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Ross Johnson, Manager of Wastewater Operations
July 17, 2003
BOARD MEETING
AGENDA ITEM:
ACTION ITEM NO: 7.~ CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONVERSION FROM ELEMENTAL CHLORINE TO HYPOCHLORITF
DISINFECTION
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: The inherent risks in using elemental chlorine for disinfection is increasing for the
District. The LTCC expansion and the STAR ballfields proiect are putting more public lives in the
impact zone of even moderate size chlorine leaks. A worst case leak could injure individuals up
to seven miles from the treatment plant. The offsite risk from disinfection chemicals can be
reduced to nearly zero by converting to hypochlorite as the disinfecting agent.
Staff is recommending conversion to hypochlorite disinfection despite the three to five times
higher operation and maintenance cost ($85K vs. $225k to $425k per year). Many other public
utilities have converted in the interest of public safety and as a countermeasure to potential
terrorism. There is little question that stored elemental chlorine is our greatest terrorism
vulnerability. Other disinfection methods were considered and subsequently reiected based on
inferior cost effectiveness and/or poor reliability.
Finance staff is currently reviewing this proposal and will report on the long-term financial
impact of the conversion at the Board Meeting.
SCHEDULE: Spring 2004
COSTS: $500,000 capital + up to $475,000/yr for O&M ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: $0 (03/04), $500,000 (04/05 ten year forecast)
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION:
MANAGER: YES ~. H_~,/?.<; NO
GENERAL
CHIEF FINANCIAL OFFICER: YE~r~~O
CATEGORY:
GENERAL
WATER
SEWER X
TO:
FR:
RE:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Jim Hoggatt, Construction Manager/Engineer
BOARD MEETING July 17, 2003
AGENDA ITEM:
ACTION ITEM NO: 7.b CONSENT CALENDAR ITEM NO:
~ii ..... ~,, ....... ~ ,=;~i~ :: .---: ::::: _~ii==== -- ::::: ......... iiiiu~.~;_:: ,, i~i~i~
ITEM-PROJECT NAME: CORNELIAN BOOSTER STATION AND GARDNER MOUNTAIN
PUMP STATION
REQUESTED BOARD ACTION: Award contract to the lowest responsive, responsible bidder.
DISCUSSION: Five contractors attended the mandatory pre-bid conference on July 8. Bids will
be opened and evaluated on July 15. A summary of bids along with a staff recommendation will
be provided prior to the Board meetinq.
SCHEDULE: Begin construction in Auqust
COSTS: Engineer's estimate $1.6M ACCOUNT NO: 1029-8238, 2029-8438
BUDGETED AMOUNT REMAINING' $676,980, $493,178
ATTACHMENTS: To be distributed prior to and at the Board Meetinq
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~-~/~5 NO
CHIEF FINANCIAL OFFICER: YESh-Y_~'~J;;~O
CATEGORY:
GENERAL
WATER X
SEWER X
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe CA 96150
(530) 544-6474 FAX (530) 541-0614
Memorandum
To:
Fr:
Board Members, Richard Solbrig, Jim Hoggatt
Heidi Donovan, Contracts Administrator
Re:
Date:
Gardner Mountain Sewer Pump Station and Cornelian Drive Water Booster Pump Station Project
July 16, 2003
At two o'clock this afternoon we received and opened four (4) sealed bids for the above-referenced project.
Bids ranges from a Iow of $1,376,356.00 to a high of $2,315,112.00. The engineer's estimate was
$1,431,205.00. A careful review and analysis of each bid showed a couple deviations from two bidders. See
attached spreadsheet for full breakdown of each bid.
K.G. Walters Construction Co., Inc. is the apparent Iow bidder. K.G. Walters Construction Co., Inc.'s bid had
one deviation (listed on the attached Bid Summary).
I contacted the Contractors License Board and was given the following information:
License Number 301314 is current and active, with an expiration date of 6/30/05.
The company is a corporation.
K.G. Walters Construction Co., Inc. holds a Class A - General Engineering Contractor license.
cc: Linda Brown, John Thiel
GARDNER MTN SPS CORNELIAN BOOSTER STA. - BID SUMMARY
ITEM DESCRIPTION
GARDNER MTN SEWER PUMP STATION
1 Mobilization /demobilization
UNIT
QTY.
Engineer's
Estimate
Unit Price
Engineer's
Estimate
Amount
White Rock
Unit Price
White Rock
Amount
PMC
Unit Price
PMC
Amount
Thomas
Haen
Unit Price
Thomas Haen
Amount
K.G. Walters
Unit Price
K.G. Walters
Amount
LS
1
$66,000.00
$66,000.00
2 Provide, install, maintain, erosion control
3 Excavation and over - excavation
Install and maintain shoring and soil
4 stabilization
Place structural concrete for raw sewage
5 wet well
Place structural concrete incl framework,
6 rebar, etc.
Purchase & install submersible sewage
7 pumps
Purchase & install standby generator as
8 spec'ed, incl electrical, etc.
Purchase & install 18" diameter PVC C-
900 pipe as spec'ed, incl trench
9 excavation, etc.
Purchase & install 4" diameter force main
10 incl trench excavatio, etc.
Material purchase & construction of wood
11 frame bldg on crete slab, etc.
LS
LS
$1,000.00
$160,000.00
$1,000.00
$160,000.00
LS
1
$50,000.00
$82,000.00
$15,000.00
$111,500.00
$82,000.00
100,000.00
100, 000.00
$74,000.00
$74,000.00
$62,000.00
$62,000.00
$15,000.00
$111,500.00
6,000.00
75,000.00
6,000.00
75,000.00
$7,100.00
$49,500.00
$7,100.00
$49,500.00
$1,400.00
$60,000.00
$1,400.00
$60,000.00
$50,000.00
LS
1
$150,000.00
$150,000.00
LS
1
$50,000.00
$50,000.00
Ea.
2
$12,000.00
$24,000.00
LS
1
$64,000.00
$64,000.00
$100,000.00
$170,000.00
$130,000.00
$13,500.00
$100,000.00
$170,000.00
$130,000.00
$27,000.00
125,000.00
135,000.00
162,000.00
12,500.00
125,000.00
135,000.00
162,000.00
25,000.00
$65,000.00
$184,000.00
$96,000.00
$13,050.00
$65,000.00
$184,000.00
$70,000.00
$329,674.00
$70,000.00
$329,674.00
$96,000.00
$26,100.00
$80,000.00
$15,000.00
$80,000.00
$30,000.00
$39,000.00
$39,000.00
34,000.00
34,000.00
$24,700.00
$24,700.00
$15,000.00
$15,000.00
LF
60
$120.00
$7,200.00
$215.00
LF
165
$60.00
$9,900.00
$92.00
SF
650
$110.00
$71,500.00
$135.00
Purchase & install electrical conduit in accordance w plans & specs
including pull boxes, connections and wire complete and in_place:
3/4" galvanized rigid steel conduite
1" galvanized rigid steel conduit
12A
12B
12C
12D
13
14
15
16
17
18
19
20
2" PVC conduit
3" PVC conduit
Purchase & install new MCC for
operation of pumps, etc.
LF
LF
LF
LF
325
250
125
125
$12,900.00
$15,180.00
1,000.00
267.00
60,000.00
44,055.00
$300.00
$80.00
$18,000.00
$13,200.00
$220.00
$63.00
$13,200.00
$10,395.00
$87,750.00
690.00
448,500.00
$184.00
$119,600.00
$125.00
$81,250.00
$10.00
$3,250.00
$32.00
$20.00
$5,000.00
$30.00
$40.00
$3,750.00
$5,000.00
$36.00
$15.00
$10,400.00
$9,000.00
$1,875.00
40.00
60.00
13,000.00
$5.00
$1,625.00
$38.00
$12,350.00
45.00
$45.00
$5,625.00
65.00
15,000.00
$5.00
$1,250.00
$40.00
$10,000.00
5,625.00
8,125.00
$2.00
$250.00
$42.00
$5,250.00
Purchase & install lighting for the new
structure, etc.
Purchase & install 4'x4' hatches in wet
well, etc.
LS
1
$68,000.00
$68,000.00
$87,000.00
$87,000.00
$3.00
$375.00
58,000.00
58, 000.00
LS
1
$5,000.00
$5,000.00
$24,000.00
$24,000.00
$60,000.00
$60,000.00
12,000.00
12,000.00
$10,000.00
$10,000.00
$44.00
$52,000.00
$4,000.00
$5,500.00
$52,000.00
$4,000.00
Purchase & install PLC w/ connections
for future installation of SCADA system,
etc.
Purchase & install insulated louvers as
spec'ed in new bldg, etc.
Ea.
3
$5,000.00
$15,000.00
$3,500.00
$10,500.00
2,500.00
7,500.00
LS
1
$2,000.00
$2,000.00
$2,500.00
$7,500.00
$1,700.00
$5,100.00
$33,500.00
$33,500.00
22,000.00
22,000.00
Purchase, install, & insulate as required a
dbl backflow prevent on new waterline,
etc.
Furnish, place and compact asphalt
concrete in place per plans & specs
Excavate, base prep & install
channelization, cutting out the existing
sewer mains, etc.
Ea.
2
$3,000.00
$6,000.00
$5,500.00
$130,000.00
$130,000.00
$13,000.00
$13,000.00
$11,000.00
7,500,00
15,000.00
$4,000.00
$8,000.00
$5,000.00
$10,000.00
LS
1
$3,000.00
$3,000.00
$2,500.00
$2,500.00
2,000.00
2,000.00
$4,500.00
$4,500.00
$250.00
$250.00
SF
700
$5.00
$3,500.00
$22.00
LS
1
$17,000.00
$17,000.00
$15,000.00
$15,400.00
$15,000.00
4.00
2,800.00
$10.00
$7,000.00
$6.00
$4,200.00
65,000.00
65,000.00
$8,000.00
$8,000.00
$4,300.00
$4,300.00
GARDNER MTN SPS CORNELIAN BOOSTER STA. - BID SUMMARY
DESCRIPTION
Excavate, cut out existing sewer main,
reinstall risers & grade rings, cast iron
frame & lid, etc.
UNIT QTY. Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
Subtotal for Gardner Mountain Portion
$1,500.00 $1,500.00
$791,600.00
$7,500.00 $7,500.00
$1,023,630.00
5,000.00 5,000.00
Cornelian Drive Water Pum. Station
Mobilization /demobilization
1,445,605.00
$3,000.00 $3,000.00
$918,700.00
$1,200.00 $1,200.00
$880,069.00
Provide, install & maintain erosion control
measures
$65,000.00
$65,000.00
$69,000.00
$69,000.00
$50,000.00
50,000.00
$74,000.00
$74,000.00
$35,000.00
$35,000.00
$1,000.00
$1,000.00
$5,000.00
$5,000.00
$6,000.00
Excavate & over - excavate, inci slope
3 stabilization, dewatering, handling, etc. LS 1
Install & maintain shoring and soil
4 stabilization for worker safety, etc. LS 1
Place structural concrete inci formwork,
rebar, vibrating concrete to insure no void
5 formation, etc. LS 1
6 Purchase and install generator LS 1
Purchase & install PVC C900 pipe as spec'ed incldg trench
excavation, bedding, backfill in pipe zone, backfill above pipe zone
as re.uired complete and in place:
7B 12" PVC C =900 LF 80
Purchase & install 8" diameter ductile iron
pipe in pump station on both sides of flow
3 meter, etc. LF 4
Purchase & install 12" diameter ductile
iron pipe as spec'ed for discharge
3 header, etc.
Purchase & install residential water
booster pumps inci conections to
headers, etc.
6,000.00
$7,100.00
$7,100.00
$1,800.00
$1,800.00
$2,000.00
$2,000.00
$30,000.00
$30,000.00
$7,500.00
7,500.00
$8,000.00
$8,000.00
$6,100.00
$6,100.00
$1,000.00
$1,000.00
$5,000.00
$5,000.00
$100.00
100.00
$100.00
$100.00
$100.00
$100.00
$30,000.00
$150,000.00
$30,000.00
$150,000.00
$72,500.00
$97,000.00
$72,500.00
$97,000.00
$60,000.00
$95,000.00
60,000.00
95,000.00
$128,000.00
$68,700.00
$128,000.00
$68,700.00
$59,000.00
$55,000.00
$59,000.00
$55,000.00
$100.00
$8,000.00
$13,600.00
$203.00
$100.00
$400.00
$1,200.00
$50.00
$300.00
$18,000.00
$30,600.00
$250.00
Purchase & install fire flow pump inci
connections to headers on both sides
complete & in place.
$16,000.00
$32,000.00
$48,000.00
$15,000.00
Purchase & install 8" flow meter inci
connections on both sides etc.
Purchase & install two 8" butterfly valves
inci connections etc.
Purchase & install one 8" booster pump
flow control valve, etc.
$30,000.00
$30,000.00
$45,000.00
$45,000.00
$40,000.00
40,000.00
$35,000.00
$35,000.00
$24,000.00
$24,000.00
$6,000.00
$6,000.00
$10,500.00
$10,500.00
$10,000.00
10,000.00
$4,100.00
$4,100.00
$4,600.00
$4,600.00
$3,000.00
$6,000.00
$1,250.00
$2,500.00
$1,000.00
2,000.00
$1,250.00
$2,500.00
$1,300.00
$2,600.00
Material purchase & construction of
mortar brick frame bldg on concrete slab,
etc.
$12,000.00
$12,000.00
$6,750.00
$6,750.00
$5,000.00
5,000.00
$6,000.00
$6,000.00
$8,000.00
$8,000.00
$100.00
$90,000.00
$135.00
$121,500.00
$392.00
352,800.00
$126.00
Purchase & install electrical conduit in accordance w/ plans & specs
including pull boxes, connections and wire complete and in place.
16A 3/4" galvanized rigid steel conduit LF 235
1" galvanized rigid steel conduit
1 1/4" galvanized rigid steel conduit
1 1/2 galvanized rigid steel conduit
2" galvanized rigid steel conduit
16B
16C
16D
16E
LF 100
LF 36
LF 20
LF 35
$113,400.00
$150.00
$135,000.00
$20.00
$30.00
$40.00
$45.00
$2,000.00
$1,080.00
$800.00
$1,575.00
$31.00
$38.00
$40.00
$45.00
$3,100.00
$1,368.00
$800.00
$1,575.00
$60.00
$62.00
$64.00
$70.00
6,000.00
2,232.00
1,280.00
2,450.00
$3.00
$3.00
$4.00
$4.00
$300.00
$108.00
$80.00
$140.00
$40.00
$42.00
$44.00
$45.00
$8,930.00
$4,000.00
$1,512.00
$880.00
$1,575.00
GARDNER MTN SPS CORNELIAN BOOSTER STA. - BID SUMMARY
ITEM
DESCRIPTION
16F
2" PVC
UNIT
QTY.
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit
conduit
LF
70
$40.00
$2,800.00
$4.00
Price
Amount
16G
3" PVC conduit
LF
20
$30.00
$600.00
$18.50
$1,295.00
$28.00
1,960.00
$280.00
$47.00
$65.00
$1,300.00
$60.00
1,200.00
$5.00
$100.00
$49.00
$3,290.00
$980.00
16H
17
4" PVC conduit
Purchase & install new MCC for
operation of pumps, incl ATS and
required accessories, etc.
Purchase & install lighting
LF
LS
140
1
$50.00
$150,000.00
$7,000.00
$150,000.00
$42.50
$130,000.00
$5,950.00
$130,000.00
$55.00
7,700.00
$52.00
$7,280.00
$50.00
$7,000.00
$113,000.00
113,000.00
$109,000.00
$109,000.00
$27,000.00
18
for new
structure incl bulbs and fixtures, etc.
Purchase & install insulated
LS
1
$5,000.00
$5,000.00
$26,000.00
$26,000.00
$12,000.00
12,000.00
$10,000.00
$10,000.00
$3,000.00
$27,000.00
19
louvers as
spec'ed in new bldg, etc.
Ea/
2
$1,000.00
$2,000.00
$8,000.00
$16,000.00
$7,000.00
14,000.00
$7,500.00
$15,000.00
$5,000.00
$3,000.00
20
Purchase, install & insulate as required, a
dbl backflow prevent on new waterline
Furnish, &
LS
1
$3,000.00
$3,000.00
$2,500.00
$2,500.00
$500.00
500.00
$1,300.00
$1,300.00
$300.00
$10,000.00
21
place compact asphalt
concrete in place, etc.
Subtotal: Cornelian
SF
2,000
$5.00
$10,000.00
$8.50
$17,000.00
$4.00
8,000.00
$8.00
$16,000.00
$4.00
$300.00
Drive Water Booster Pump Station P
$639,605.00
$771,853.00
$869,562.00
$707,793.40
$8,000.00
$498,287.00
TOTAL BID ITEMS FOR
BOTH PORTIONS
$1,431,205.00
$1,795,483.00
$2,315,167.00
$1,626,493.40
Deviations
$1,378,356.00
/Omissions:
Pacific Mechanical Corporation
1) Their written bid was $55 less than the figures actually compute out to being due to Bid Item #10 in Gardner Mtn portion not being computed correctly. 2) PMC also only
acknowledged receipt of Addenda 1 & 2, out of 3.
K.G. Walters Construction Co., Inc.
Apparent low bidder. Written bid is $2,000 less than the figures compute out.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Rhonda McFarlane, Chief Financial Officer
RE: BOARD MEETING July 17, 2003 AGENDA ITEM:
ACTION ITEM NO: ?.c CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CALIFORNIA ASSET MANAGEMENT PROGRAM (CAMP)/INVEST-
MENT ADVISORS
REQUESTED BOARD ACTION: Adopt Resolution to join CAMP and authorize the Board
President to execute agreement with CAMP's program investment advisor, PFM Asset
Management, LLC to provide investment advisor services
DISCUSSION: Staff believes it is in the District's best interest to retain a professional investment
advisor to manage the District's reserve funds. By joining CAMP the District can retain an
outstanding investment advisory firm at a reduced rate. The District will also have access to the
CAMP money market investment pool that currently yields 13 basis points more than the District's
money market account at Merrill Lynch. During the last year, the District's reserve funds have
increased significantly due to the MTBE settlement proceeds. Although all of this money is
earmarked for MTBE related capital and operating costs, its cash outflow will occur over a long
number of years. In the meantime, it is in our customers' best interest to have it invested with the
priorities of safety, liquidity, and lastly yield. Currently the financial staff invests the reserve funds
as time is available and does not have access to the extensive financial analysis resources, and
inventory of investments available to CAMP's investment advisor, PFM. PFM charges 10 basis
Continued on Page 2
SCHEDULE: A Letter Agreement with PFM will be signed upon Board approval
COSTS: Increased yields will offset the estimated fees ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS Resolution, Letter from PFM Asset Management LLC, CAMP brochure
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES -~]/2._~: NO
I
CHIEF FINANCIAL OFFICER: YESW'Y.~O
CATEGORY:
GENERAL X
WATER
SEWER
Continued from Page 1:
points on the first $25 million invested and 8 basis points on amounts in excess of $25 million.
Staff believes the services provided by PFM will yield the District earnings in excess of the
professional fees incurred and will outsource finance staff workload freeing them up for other
responsibilities. Finance staff interviewed three investment advisors prior to recommending
CAMP/PFM and obtained outstanding references on CAMP/PFM.
PFM representatives will be making a presentation to the Finance Committee on July 15
and will be available by telephone for the Board Meeting.
CAMP Information Statement referred to in the Resolution can be reviewed upon request to
the Clerk of the Board.
RESOLUTION] NO.__
SOUTH TAHOE PUBLIC
[ORDINANCE/RESOLUTION] AUTHORIZING THEUTILITY DIST'~PUBLiC
AGENCY"
TO JOIN WITH OTHER PUBLIC AGENCIES
AS A PARTICIPANT OF THE
CALIFORNIA ASSET MANAGEMENT TRUST
AND TO INVEST IN SHARES OF THE TRUST
AND IN INDIVIDUAL PORTFOLIOS
WHEREAS, Section 6502 of Title 1, Division 7, Chapter 5 of the Government
Code of the State of Califonfia (the "Joint Exercise of Powers Act") provides that, if
authorized by their legislative or other governing bodies, two or more public agencies by
agreement may jointly exercise any power common to the contracting parties; and
WHEREAS, under Section 6500 of the Joint Exercise of Powers Act, a "public
agency" includes but is not limited to any Califonfia county, county board of education,
comity superintendent of schools, city, city and county, public corporation, public district,
regional transportation commission or state department or agency; and
WHEREAS, public agendes which constitute local agendes, as that term is defined
in Section 53630 of Title 5, DMsion 2, Part 1, Chapter 4, Article 2 of the Government Code
of the State of California (the "California Government Code'), are authorized pursuant to
Section 53601 and/or 53635 thereof to invest all money belonging to, or in the custody of,
the local agency in certain specified investments; and
WHEREAS, the California Asset Management Trust (the "Trust") was established,
pursuant to and in accordance with the Joint Exercise of Powers Act, by a Declaration of
Trust, made as of December 15, 1989 and as subsequently amended (the "Declaration of
Trust"), as a vehicle for public agencies to jointly exercise their common power to invest
bond proceeds and other fm~ds; and
WHEREAS, pursuant to and in accordance with the Joint Exercise of Powers Act,
the Public Agency desires to join the other public agencies which are or will be Participants
of the Trust by adopting and executing the Declaration of Trust, a form which has been
presented to this meeting; and
WHEREAS, the Public Agency is a public agency as that term is defined in the
Joint Exercise of Powers Act and a local agency as that term is defined in Section 53630 of
the California Government Code;
WHEREAS, the Public Agency is otherwise permitted to be a Participant of the
Trust and to invest funds in the Trust and in the Individual Portfolios to be managed by the
Investment Adviser to the Trust ("Individual Portfolios"); and
WHEREAS, there has been presented to this meeting an Information Statement
describing the Trust and the Individual Portfolios (the "Information Statement");
NOW, THEREFORE, BE IT [ORDAINED/RESOLVED] by the (Governing
Body) of the Public Agency as follows:
Section 1. The Public Agency shall join with other public agencies pursuant to and
in accordance with the Joint Exercise of Powers Act by executing the Declaration of Trust
and thereby becoming a Participant in the Trust, which Declaration of Trust is hereby
approved and adopted. A copy of the Declaration of Trust shall be filed with the minutes
of the meeting at which this (Ordinance/Resolution) was (enacted/adopted). The
(Presiding Officer of Governing Body) is hereby authorized to execute, and the (Attesting
Officer of Governing Body) is hereby authorized to attest and deliver, the Declaration of
Trust, in substantially the form presented at this meeting.
Section 2. The Public Agency is hereby authorized to purchase shares in the Trust
from time to time with available funds of the Public Agency, and to redeem some or all of
those shares from time to time as such funds are needed.
Section 3. The Public Agency is hereby authorized to invest available funds of the
Public Agency from time to time in one or more Individual Portfolios managed by the
Investment Adviser to the Trust and described in the Information Statement.
Section 4. The appropriate officers, agents and employees of the Public Agency are
hereby authorized and directed ha the name and on behalf of the Public Agency to take all
actions and to make and execute any and all certificates, requisitions, agreements, notices,
consents, warrants and other documents, which they, or any of them, might deem necessary
or appropriate in order to accomplish the purposes of this (Ordinance/Resolution).
Section 5. This (Ordinance/Resolution) shall take effect at the earliest date
permitted by law.
By:
(Name) James R. Jones
ATI'EST:
By:
(Name)
Kathy Sharp
(Title) Board President
South Tahoe Public Utility District
(Title)
Clerk of the Board and Ex-Officio Secretary to the
Board of Directors
(Date) July 17, 2003
-" A M LLC
sset anagement
50 California Stree~
San Francisco, CA 941~1
415 982-5544
415 982-4513fax
tz''-FA u .
March 28, 2003
Ms. Rhonda McFarlane, MPA, CPA
Finance Director
South Tahoe Pubhc Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150-7401
Dear Rhonda:
Thank you for ta -king the time to meet with Nancy Jones and me on Thursday March 20th to discuss
the PUD's portfolio and the ways that PFM works with clients to safely enhance the performance
of their portfolios. As you know, I was able to stay the ~veekend and was glad to have the
opportunit7 to see Lake Tahoe, a real national treasure. What a beautiful place to live! And I
enjoyed the water I drank all the more knowing how CLEAN it is.
As we shared xvith you at our meeting, managing portfolios is a fluid, ongoing task. Determining an
investment strategy with a target average maturity and clear investment objectives is only half the
batde. Implementation requires that the investment officer closely monitor the market and the
portfolio to make sure that the portfolio remains in line with the strategy and that the strategy still
makes sense in the current market. That type of focus requires substantial dine commitments and
resources. Public agency finance officers who, like yourself, have man), other duties and
responsibilities besides portfolio management often do not have the time or necessary resources to
closely follow the market and adjust their portfolios accordingly.
Part of the :mlue that PFM offers public agencies is that we t~ke on the time-consuming pc)rtfotio
management responsibilities, freeing up staff t/me to pursue other important objectives. We ensure
that the portfolio is structured properly, performs in line with its benchmark and provides adequate
but not excess liquidity. In times like these, when every investment dollar counts, we are proud to
say that our clients xvith intermediate-term investment strategies have been protected from the
dramatic fall in investment income which has impacted so many public agencies that primarily use a
more liquid investment approach. ,
The chart on the fo/loxving page quantifies the value PFM's intermediate-term strategy. It shows
that, on an investment of $60 million for the three years, PFM's intermechate-term strategy resulted
in $5.5 m/llion more earnings than had the money been invested in LAIF. These are our actual
performance numbers and the results that we have achieved for our clients. We hope that you'll
agree that these wide marg/ns of additional investment earnings demonstrate the tangible and real
value of our services.
'~Asset ~anagement LLC
Ms. Pdmnda McFarlane
March 28, 2003
Page 2
Growth of a $60 million portfolio
December 31, 1999 to December 31, 2002
875 million
$70 million
$65 million
' PFM Intermediate-Term Composite
~' L{IF
$60 million
Dec-99 Jun-00 Dec-00 Jun-01 Dec-01 Jun-02
.4 com?/ete iisi and des~42tion ora# PFM com2osi~es and?esrormance rest& is available ~on request.
74,283.5.2,9~
Dec-02
'~'~ Past pe~formance is .o gaarantee of future pesrormance.
This demonst2'ated value is why PFM currently manages over $13 bilhon, with $3 bill/on in
California alone, for over t~vo hun&ed public agency clients. As we told you at our meeting, we
don't advertise; our growth in assets is the result of referrals and our demonstrated record of success
in managing public agency portfolios.
These achievements are not the result of luck or hitting the market at just the right moment or even
a special trading methodology. Rather, we have achieved these benefits but by employing a variety
of investment management techniques, which, when used together, enable us to captm-e value for
each of our clients' portfolios. Although the specific investment strategy for each portfolio that we
manage is tailored to that particular client's needs and objectives, we use the following techniques
for every portfol/o.
· Minimizing excess liquidity. At PFM, we work closely with our clients to project
future cash flow needs and to determine exacdy how much liquichty is necessan,. Once
xve knoxv that, we invest the rest of the funds in inter/m-term, higher yielding securities
to enhance earnings and maxknize returns.
Competitive sliopping. PFM xvill solicit bids/offers from at least three qualified
financial institutions, and may get as many as seven or eight in order to get our clients
the best price and execution. We also make extensive use of the secondary market,
which usually offers lower prices than the primary market.
PFM
~Asset Management LLC
Ms. Rl~onda McFarlane
March 28, 2003
Page 3
Sector selection and xveighting. PFM evaluates sectors on their overall relative value
based on PFM's assessment of the direction of future rates and historical credit spreads.
Investments other than Treasuries are purchased when spreads are w/de and avoided or
sxvapped out of when spreads are narroxv.
Issue selection. Once we have determined the sector, xve then pick the individual
issues by assessing the issuer quality and rating, credit trends, issue structure and
liquidity. PFM regularly researches alternative kigh quality structures, overlooked by the
investment community at large, that offer significant yield enhancement without adding
interest rate or credit risk.
· Duration management. PFM adds value by continually re-balancing the duration (or
average maturity) of a portfolio to take advantage of market opportunities. After
factoring in a conse~wative posture which ensures that cash floxv requirements are met,
we position the portfolio's duration to take advantage of interest rate trends: positioning
with a shorter bias when rates are rising, and longer when rates are falling.
Market analysis. We monitor the markets on an ongoing basis, looking for
opportunities among sectors and/or maturities that could add value and enhance
investment performance.
· Yield curve placement. PFM does not use a strict cash match or portfolio
optimization approach; rather xve identify which sectors, areas of the yield curve and
securities have the most relative value. This approach is a iow-risk way to enhance
earnings and structure a portfol/o to perform well in the future.
· Managing to performance benchmark. Possibly the most important thing PFM does
is manage portfolios to a benchmark that is consistent with our client's risk preferences
and investment constraints. This enables our client to measure the performance of their
portfolios against a meaningful determine objectively whether or not the portfolio is
managed well.
We xvould like to have the chance to work xvith you and to help manage the PUD's portfolio on an
ongoing basis. Please call me (515-243-0616) to discuss our proposal for investment management
services.
Sincerely,
Dave Bacc/le, CFA
Senior Portfolio Manager
cc: Nancy Jones
TO: Board of Directors DATE 7/9/03
FROM: Rhonda McFarlane
SUBJECT:
California Asset Managetaent Trust
Additional Investment Option
RECOMMENDATION:
South Tahoe Public
To approve resolution authorizing Utility District to join with other public agencies
as a participant of the California Asset Management Trust, to invest in shares of the Trust and
individual shares.
BACKGROUND / DISCUSSION:
The California Asset Management Program (CAMP) was established in 1989 as a Joint
Powers Authority (JPA) to provide to local California governments with investment management
services for the proceeds of debt issues and related administrative services to ensure compliance
with all aspects of Treasury Department's arbitrage rebate regulations. In 1997, at the request of
participants, CAMP began managing general funds for California public entities as well.
Currently CAMP has approximately $680 million in public agency assets under management.
The Program consists of the California Asset Management Trust, a professionally
managed money market portfolio, which offers daily liquidity and a competitive money market
rate of return. The Trust is used for the temporary investment of funds pending their
expenditure. As part of CAMP's services, public agencies may also establish individual,
professionally managed investment under separate contract with the program's investment
advisor. The individual portfolios permit public agencies to have an investment portfolio
tailored to their specific investment needs and objectives.
Some of the key benefits of the JPA are as follows:
· Safety: Standard and Poor's, one of the nationally recognized rating agencies, reviews the
assets of the Trust each week. For the Trust to maintain the "Aam" rating, the portfolio
must meet certain credit rating standards and not exceed the average maturity allowed by
S&P. In addition, all cash and securities are held by a third-party custodian, Bank of New
York-Western Trust.
South Tahoe Public
· Daily liquidity: Theutilty DistricRlay make withdrawals any time (same day if
CAMP is notified by 9:00 a.m.) and there is no limit on the number of transactions.
Competitive money market yields
Unlimited deposits and withdrawals
Interest earned daily and credited monthly
· Individually managed portfolios which can be invested solely in securities permitted by
the South Tahoe's investment policy or trust indenture.
Public Utility District' s
· Services to ensure compliance with Treasury Department's arbitrage regulations for bond
proceeds including arbitrage tracking, expenditure tests, annual estimates of rebate
liability and rebate calculations on Installment Computation Dates.
· Monthly portfolio reports
CAMP is governed by a five-member board of highly respected California treasurers and
finance directors. Public Financial Management provides day-to-day-portfolio management and
program administrative services. PFM is a leading investment advisor providing investment
services exclusively to the public sector. PFM has been serving public agencies for more than 20
years and currently manages more than $10 billion in public assets.
Cost
As with all money market funds and with the State of California's pooled investment
fund, LAIF, all expenses of the Trust are deducted from the yield. There are no out-of-pocket
expenses for money invested in the Trust.
South Tahoe Public
If the Utility Dist~ere to use an individual portfolio, the cost is 10 basis points (1/10
of 1%) of the assets under management for the first $25 million and 8 basis points (0.0008) for
assets over $25 million.
The CAMP Cash Reserve Portfolio is a long-established, very safe short-term investment
alternative.
FISCAL IMPACT:
South Tahoe Public
Becoming a participant of CA/ViP would allow the Utility Dist. to have another
investment tool and to potentially have a higher yield for short term investments.
Joint Powers Authority
The California Asset Management Program
(CAMP), a Joint Powers Authority, was formed
in 1989 by the treasurers and finance directors
of California public agencies, because they
understood that many public agencies have
neither the time, staff or resources to give their
investments the attention they require. CAMP
provides California public agencies with access
to professional investment services at a fraction
of the cost it would take to duplicate these
resources in- house.
CAMP is directed by a Board of Trustees, which
is made up of experienced local government
finance directors, treasurers, and school
business officials. As a result, the Trust is
accountable solely to its public agency
participants.
CAMP can be used for operating funds, capital
funds, reserves, and bond proceeds.
INVESTMFENT O
Cash Reserve Portfolio
The cash reserve portfolio is a short-term money
market portfolio, which seeks to preserve principal,
provide daily liquidity and earn a high level of
income, consistent with its objectives of preserving
principal.
• AAAm rated by Standard & Poor's
• 11 a.m. transaction deadline
• Daily liquidity /unlimited transactions
• Competitive money market rates
• Unlimited subaccounting to track multiple revenue
sources or projects
Individual Portfolios
Individual portfolios are available for participants who
wish to invest funds in longer -term, higher yielding
investments under a separate agreement with the
Trust Investment Adviser and Custodian.
• Primary focus on safety and liquidity
• Customized portfolios structured in accordance
with each district's investment policy, bond
indenture, and cash flow needs
• Investment management and third -party custody
services reasonably priced
Individual portfolios are managed by the
Investment Adviser to meet the participant's
specific needs. Assets are held in the participant's
name and are not assets of the Trust nor are they
under the supervision of the Trustees.
ADDITIONAL '
Cash Management Services
CAMP offers a variety of cash management
services to help reduce the administrative effort
and increase interest earnings of your funds,
including:
• Internet Access
Access account information and initiate
transactions on -line at www.camponline.com.
• Check Writing
Write checks directly from your money fund
account and minimize the cost and effort of
transferring funds and earn interest until the
check clears your account.
• Automatic Investments / Transfers
Set up automatic transfers between your bank
account and your money fund account to
increase interest earnings and reduce
administrative effort.
Arbitrage Rebate Compliance
For bond proceeds, CAMP provides important
arbitrage related services, including expenditure
exception tests, annual rebate liability estimates,
and notification letters on crucial IRS
compliance dates, at no additional cost.
CALIFORNIA ASSET
MANAGEMENT TRUST
BOARD OF TRUSTEES
President
Bob. Leland
Finance Director
City of Fairfield
Vice President
Steve Dial
Director of Administration & CFO
San Joaquin Council of Governments
Treasurer
Bill Zenoni
Finance & Administration Manager
Alameda County Water District
Debbe Bailey
:'Associate Superintendent, Business Services
Modesto City Schools
Jim Kennedy
Treasurer -Tax Collector
Yuba County
Chuck Lomeli
Treasurer -Tax Collector- County Clerk
Solano County
Barbara Underwood
Director of Finance /Treasurer
City of Vista
Trustees are elected annually
by CAMP participants.
Investment Adviser & Rebate Agent
PFM Asset Management LLC
Custodian
BNY Western Trust Company
Auditor
Ernst & Young LLP
CAMP is a Joint Powers Authority open to all
California public agencies. Participants have
access to professional investment management,
arbitrage rebate compliance, and third -party
custody services at reduced costs.
CAMP consists of the California Asset
Management Trust, which currently offers a
professionally managed money market
investment portfolio, the Cash Reserve Portfolio.
Through CAMP, public agencies may also
establish individual, professionally managed
investment accounts by separate agreement with
the Program's investment advisor and custodian.
Individual portfolios are not assets of the Trust
and are not under the management supervision of
the Trustees.
The information in this brochure doer not represent an offer to sell or a solicitation
of an offer to buy shahs of the Trust or any other security. Shares in the Taut
are sold or bought ony based on the information contained in the current
Information Statement. The Information Statement contains important
information and should be read carefully before investing. While the Trust seeks
to maintain a stable net asset value of :1.00 per share, there can be no assurance
that the net asset value mill not vary from this price. Contacts with prospective
investors relating to the shares of the pool are conducted through the Investment
Adviser's wholly owned subsidiary, PFMAM, Inc., member NASD.
Contact Information
Nancy Jones
Lauren Brant
Nsesa Kazadi
50 California Street, Suite 2300
San Francisco, CA 94111
(800) 729 -7665
} V.1r.campoaalisk'.frrin
CALIFORNIA ASSET
MANAGEMENT PROGRAM
JOINT POWERS AUTHORITY
Investment
Services
by and for
California Public
Agencies
Established 1989
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Richard Solbrig, General Manaqer
RE: BOARD MEETING July 17, 2003 AGENDA ITEM:
ACTION ITEM NO: 7.d CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: MEADOW CREST DRIVE ACQUISITION
REQUESTED BOARD ACTION: Approve Resolution of Intention to qrant access road and small
parcel to the City of South Lake Tahoe (City) in exchange for the City granting two Meadow Crest
Drive road parcels to the District.
DISCUSSION: Representatives of the District and the City have been negotiating the terms of
a property exchange agreement for several months. The general terms of the proposed property
exchange agreement are as follows:
1. The District will grant to the City a portion of the access road from Al Tahoe Boulevard
from the entrance to the parking lot for the ballfields to the point the road passes onto California
Tahoe Conservancy(CTC) property. The total acreage to be granted is 1.75, so that the coverage
on the parcel doesn't exceed that allowed under TRPA regulations.
2. The City will grant to the District the two parcels immediately to the west of the WWTP
(the Meadow Crest Drive road parcels).
3. The District will also grant to the City a small corner parcel at the foot of High School road.
4. The City and the District each must adopt Resolutions of Intent to dispose of these
Continued to Page 2:
SCHEDULE: Adopt Resolution of Intent at this meeting and consider approval of Agreement to
transfer the properties at the next regular Board
COSTS: $6M project estimate
BUDGETED AMOUNT REMAINING: $2.1
meetin,q
ACCOUNT NO: 9098-8828BLNIII
M in 03-04, $3.6M in 04-05, $0.5M in 05-06
ATTACHMENTS: Resolution of Intent, City Council Agenda Item writeup
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES,~-,/./~.~ NO
CHIEF FINANCIAL OFFICER: YESr¥~_~_.j~,..,,,.J~)
CATEGORY:
GENERAL X
WATER
SEWER
Continued from Page 1:
properties in the manner discussed above. The resolutions must (a) fix the time for hearing
protests to the grants (the next regular Board meeting would be appropriate); (b) provide for
publication of the notice of hearing, (c) fix the time final action will be taken; and (d) contain an
accurate description of the properties.
These resolutions must be published in a local daily newspaper at least once and must
be posted for not less than ten (10) days in at least three (3) conspicuous places upon each
parcel of real property affected. If no protests are received or the protests are overridden by a
four-fifths vote of the members of the legislative body, the District Board/City Council may proceed
with the grants.
RESOLUTION NO.
A RESOLUTION OF INTENTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT TO
EXCHANGE REAL PROPERTY WITH THE CITY OF SOUTH LAKE TAHOE
WHEREAS, the District is an owner in fee simple of the Al Tahoe Access Road
located near Al Tahoe Boulevard and a small parcel at the intersection of D Street and
Lake Tahoe Boulevard, both located in the City of South Lake Tahoe at and; and,
WHEREAS, the City desires to obtain a portion of the Al Tahoe Access Road for
public access to a public ballpark and the District desires to protect itself and its rate
payers from liability that may arise out of such public use.
WHEREAS, The City desires to obtain the small parcel at the intersection of D
Street and Lake Tahoe Boulevard for City purposes and the District has no need to
retain this parcel; and,
WHEREAS, The City is an owner in fee simple of a portion of Meadow Crest
Drive which provides access to the District office and the District desires to obtain this
portion of Meadow Crest Drive for District purposes,
NOW THEREFORE, the Board of Directors finds as follows: The interests of the
District, the ratepayers and the general public require the District to exchange the Al
Tahoe Access Road and the small parcel at the intersection of D Street and Lake
Tahoe Boulevard for the City's Meadow Crest Drive Property.
NOW THEREFORE, be it resolved that the Board of Directors is adopting a
Resolution of Intent to Exchange the Al Tahoe Access Road and a small parcel at the
intersection of D Street and Lake Tahoe Boulevard with the City for Meadow Crest
Drive as follows:
(A) The Board will hear protests to the exchange at its next regular meeting
on August 7, 2003 at 2:30 p.m. at the City Council Chambers, 1900 Lake Tahoe
Boulevard, South Lake Tahoe, CA.
(B) A copy of this resolution will placed in the local newspaper at least one
time and three (3) copies of the resolution will be posted in a conspicuous place
on each parcel affected for not less than ten (10) days to provide notice to the
public of the District's intent.
(C) The Board will take final action on the agreement to exchange the
properties after hearing any protests at the next regular Board meeting on
August 7, 2003 at 2:30 at the City Council Chambers, 1900 Lake Tahoe
Boulevard, South Lake Tahoe, CA.
Resolution No. 2769-03
Page 2
(D) The Al Tahoe Access Road is approximately 1.75 acres and is more
particularly described in Exhibit A(1) and depicted on the map in Exhibt A(2),
which are incorporated by reference. The small parcel at the intersection of D
Street and Lake Tahoe Boulevard, APN number 32-302-02, is approximately
1,225 square feet and is depicted on the map in Exhibit B, which is incorporated
by reference. The Meadow Crest Drive property is generally described as
Assessor Parcel Nos. 25-061-31 and 21-061-33 and is depicted on the map in
Exhibit C, which is incorporated by reference.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing resolution
was duly and regularly adopted and passed by the Board of Directors of South Tahoe
Public Utility District at a regular meeting duly held on the 17th day of July, 2003, by the
following vote:
AYES:
NOES:
ABSENT:
ATTEST:
James R. Jones, Board President
South Tahoe Public Utility District
Kathy Sharp, Clerk of the Board and
Ex-officio Secretary to the Board of Directors
P.21
~2q_IB-rT A (1)
Common Access Roadway
All that real property situated in the City of South Lake Tahoe, County of E1 Dorado,
State of Califo~alia, described as follows:
All that portion of Parcels 1 and 2 as shown on that certain Record of Survey filed for
record on February 18, 1988, in Book 15 of Record of Sm'veys at Page 90, Document No.
8196, said Parcels being a portion of the N.W. ~A of Section 2, and of the N.E. ~/~ of
Section 3, Township 12 North, Range 18 East, M.D.M., more particularly described as
follows:
Com_mencing at the N. 1/16 comer of said Section 2 and 3;
thence North 00°01 '35" East 801.43 feet to the POINT OF BEGINNING;
thence North 66°46'16'' East 209.71 feet;
~hence Sou~h 63°31'28,, East 112.11 feet;
thence South 53°13'22TM West 106.20 feet;
thence Somh 60°47'01" W'est 110.12 feet;
thence South 67°45' 1 l"West 182.07 feet;
thence South 61:22'30'' West I07.58 feet;
thence Soutl~ 50°28'55" West 149.38 feet;
thence North 37°57'53" West 126.65 feet;
thence along a non-tangent c~uwe having a chord bearing and length of
North 56°06'43" East 284.37 feet, said cr~rve being concave to the Southeast having a
central angle of 8:09'13", an m'c length of 284.62 feet and a radius of 2000.00 feet;
Thence North 66°46, t6" East 130.61 feet to the point of beginning.
Containing 1.75 acres (76,209.3 sq. ft.) more or less.
K:.``A~qui~iti~n\Ea$emen:~\Nan~-List\~h~it~-~-E-¢1-d~mt~-¢~-ba~e~d-eag~m¢nt.d~
TOTAL P.21
EXHIBIT A(2)
/
EXHIBIT B
(2VO~
ONI>tlA
NOI.1,Di~Y.I~NOD..,~TY .IJq::714L.~A Vd
(I'dVA.TII]O~ .70HKt 3,YW7
PT = 1+75,31
/
/
EXHIBIT C
f'?/ f
Our Mission is:
together- to
crectle the
To:
Fr:
"making a positive difference ~ow"
July 9, 2003
StaffReport
City Council Meeting of July 15, 2003
David Jinkens, City Manager
Brad Vidro, Public Works Director/City Engineer
Re: Exchange of Property Between the City of South Lake Tahoe and the South Tahoe
Public Utility District - Grant Deeds for APN's 25-061-31 & 25-061-33; and Deed
Acceptances for APN 32-302-02 and Portions of 25-041-12 & 25-051-27
Recommendation:
Approve the exchange %f p?:ropcrties..and authorize Mayor to execute grant deeds and deed
acceptances subject to execution ofa road maintenance agreement with the District.
Disct~ssion:
Over the last few years South Tahoe Public Utility District (District) and City staff have had
discussions regarding a portion of Meadow Crest Drive that runs along the westerly side of the
District-owned parcel that contains their administration building and treatment plant. The City owns
the two parcels upon which the road was constructed. These two parcels were conveyed by grant deed
to the City by the District in 1971, at no cost. I have not been able to determine the exact purpose of
the property exchange, but the District's staff has provided minutes from a Board meeting in 1971 that
indicate it may have been to get the City to maintain the access road into the plant..Another .logical
purpose may have been for construction of an improved public roadway from Meadow Crest D~ive to
the intersection of Johnson Boulevard and A1 Tahoe Boulevard. That roadway was never constructed,
but an unimproved roadway existed prior to the construction of the Lake Tahoe Community College.
The District has had a desire to obtain ownership of the parcels to allow better control of access to
portions of the treatment plant. The recent construction of additional facilities and reconfiguration of
vehicle circulation at the plant reinitiated acquisition discussions. The two parcels that contain
Meadow Crest Drive are Assessor Parcel Numbers 25:061:31 and 25:061:33.
More recent discussions have involved two other parcels owned by the District. One is a parcel that
will be created to encompasses the new access road to the proposed Measure S ball field site. This
parcel is a portion of Assessor Parcel Numbers 25:041:12 and 25:051:27. Ownership of this public
access to the ball fields by the City instead of the District provides certain legal immunities that cities
have, but not utility districts. This property transfer would be done in the cooperative spirit in which
Measure S was developed. The other parcel is a very small parcel at the intersection of D Street and
Lake Tahoe Boulevard, Assessor Parcel Number 32:302:02. The City would like to construct water
quality improvements on this.currently vacant parcel as a part of the recently approved Lake Tahoe
Boulevard Reconstruction project.
The portion of Meadow Crest Drive under discussion is within the city limits of South Lake Tahoe,
but the City has never performed maintenance operations nor snow removal upon it. Since the only
property that is served by the roadway is the District's administrative office and treatment plant, the
District has treated it like its own access road and performed all maintenance duties.
Public Works Deparlmenl. Ser qces Cenler. 1900 Lake Tahoe Blvd.' South Lake Tahoe, C/[ 9§150-§313. (530)542-6030. (530)541-7524 FAX
The portion of the new access road that accesses the proposed Measure S ball fields' parking lot was
constructed in the fall of 2002 and has not had any public use. It will serve as access to Al Tahoe
Boulevard for both the District's new gated access road and the ball fields. Once the parking lot and
ball fields are constructed they will be maintained by the City, per the Joint Powers Agreement
established with the passage of Measure S. Ownership of the land, upon which the parking lot and
ball fields MI1 be constructed, is with the California Tahoe Conservancy and the Lake Tahoe
Community College.
Staff is recommending that the District agree in writing to compensate the City for any major
maintenance required on the roadway to the ball fields in the future and that they agree to pel:form
any snow removal necessary for year round access to their new access road. The signed maintenance
agreement between the City and District needs to take place before the City assumes title to the
subject roadway property.
Typically a roadway is considered to have a twenty-year life. If minor maintenance is performed
regularly this life can usually be extended, and possibly major maintenance can be avoided. Since
annual maintenance fun,d, ir~g is.avai!aBle to the City from the Measure S parcel tax, it could be used to
provide regular minor maintenance (i.e. seal coating) in conjunction with that perforated on the
parking lot. The City would look to the District to participate financially in the future for major
maintenance on the new roadway due to their large tracks being the major cause of deterioration on
the new roadway.
_Fin an cial Implications:
There are no direct costs with this action, but financial liability (maintenance responsibility) is
affected. The City's current maintenance responsibility for the section of Meadow Crest Drive is
much higher than what it will be for the maintenance of the new roadway as Meadow Crest is over
thirty years old. The reason there is no cost, is that while the City has maintenance responsibility, we
perform no maintenance on Meadow Crest Drive. Maintenance on the new roadway MI1 be
reimbursed through Measure S funds, with snow removal operations being performed by the District,
since they would need access to their road, but the public would not need access to the park in the
winter months.
Submitted by:
Brad Vidro
Public Works Director/City Engineer
David Jinkens
City Manager
c: Richard Solbrig, STPUD
Steve Weiss
Scott Rogers
Attachment
h :\d ata-r-skstpud\srpropertyexchange.doc
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
RE: BOARD MEETING
ACTION ITEM NO:
FR: Richard Solbrig, General Manager
July 17, 2003 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
PHASE 3 EXPORT PIPELINE REPLACEMENT
ITEM-PROJECT NAME: B-LINE:
REQUESTED BOARD ACTION:
Certify Final EIR/EIS (Environmental Impact Report / Environmental Impact Statement.
(1) Receive staff report; (2) Accept public comments; and (3)
DISCUSSION: All public comments, both verbal and written, received on the draft EIR/EIS
have been adequately addressed in the Final EIPJEIS. As explained in the presentation,
additional field investigations have been completed to:
1. Verify that no cultural resources will be impacted by Alternative E.
2. Conduct a preliminary groundwater investigation of the SEZ crossings on Alternative E.
3. Explore the feasibility of rerouting the proposed Alternative E alignment around the largest
SEZ crossing.
4. Consider additional offsite SEZ mitiqation locations.
5. Define the exact nature of the onsite SEZ restoration efforts - the bridqe span over Grass
Lake Creek and the revegetation of two campsites adiacent to Grass Lake Creek.
Alternative E, based upon overriding considerations of schedule, costs, and potential impacts to
public health and the traveling public, is the recommended alternative.
SCHEDULE: Certify EIR/EIS in July, obtain TRPA, USFS, Caltrans and LRWQCB permits by
October, and bid the construction proiect in October - November for construction in 2004.
COSTS: $6M proiect est. ACCOUNT NO: 90-98-8828-BLNIII
BUDGETED AMOUNT REMAINING: $2.2M in 03-04; $3.6M in 04-05;$0.5M in 05-06
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YESl~. ~L~!-~ "O
CHIEF FINANCIAL OFFICER:
CATEGORY:
GENERAL
WATER
SEWER X
Action Item 7. f
interoffice
MEMORANDUM
SOUTH TAHOE PUBLIC UTILITY DISTRICT
to: Board of Directors
fror~C-Rhonda McFarlane, Chief Financial Officer
subject: Payment of Claims Report
date: July 11,2003
To facilitate an accurate year-end expense cut-off, we extended the deadline for
submitting invoices to Friday, July 11. As such, the Payment of Claims report will be
delivered to you on or about Tuesday, July 15.
Your cooperation with our once-a-year inconvenience is appreciated.
h :\yrend\payclaimmemo.wpd
PAYMENT OF CLAIMS
FOR APPROVAL
July 17, 2003
Payroll
Payroll
Payroll 7~9/03
Total Payroll
LaSalle National Bank - debt repayment
Cost Containment - health care payments
IGI Resources - natural gas
Hatch & Parent -legal services
Total Vendor EFT
Accounts Payable Checks Sewer Fund
Accounts Payable Checks Water Fund
Accounts Payable Checks Self-funded Ins
Accounts Payable Checks Grant Funds
Total Accounts Payable
253,763.33
253,763.33
0.00
92,739.39
0.00
130,427.57
223,166.96
607,653.86
349,070.59
367.88
71,626.87
1,028,719.20
Grand Total
1,505,649.49
Payroll EFTs & Checks
07~09~03
EFT
EFT
EFT
EFT
EFT
EFT
CHK
EFT
EFT
CHK
AFLAC Medical & Dependent Care
CA Employment Taxes & W/H
Federal-Employment Taxes & W/H
CALPERS Contributions
ManuLife Pension Loan Payments
Orchard Trust Deferred Comp
Stationary Engineers Union Dues
United Way Contributions
Employee Direct Deposits
Employee Paychecks
Adjustments
Sub-total
1.405.44
12 132.79
66 312.15
38.341.59
5 933.90
11 770.60
1 495.01
125.00
130,333.12
24,255.32
-38,341.59
253,763.33
South Tahoe P.U.D. 07/15/03 PAYMENT OF CLAIMS REPO R T 07/04/2003 - 07/17/2003 Pa 1
UL
TUE, J 15, 2003, 2:47 FM - -req: D AS -- -leg: GL JL - -lcc: CNBI'JJ - -- -jab: 280328 #32283-- -pzcg: 0509 <1.07 >- -report id: CKC
Lfault Selecticn: Check Stock ID: AP ; Check Types: MA1, HW, RV, VH
Vendor Narre Acocumt # Dartnent
Description
Pirc nt Check # Type
AC W A SERVICES CJ3RP (ASC) 10 -00 -2530 COAL & AIIAINISIRATICN EMPLOYEE VISION INS 2,274.80
Check Tbtal: 2,274.80 00053839 NW
A F L A C 10 -00 -2532 GENERAL & ADMINISIRATICN =RA SUPPLEMENT 1,047.10
Check Tb1-a1 : 1,047.10 00053840 MA7
A I C P A 10 -39 -6250 FINANCE D7JES/ SFIIPS /CERTIFIC ATT 75.00
20 -39 -6250 FINANCE IXJES /NEM2ERSPS /CEE7ITFICATT 75.00
Check Tbtal: 150.00 00053841 MAT
A W W A 10 -38 -6250 CUSTOMER SERVICE EUES M 12:0 4 1 PS /CEEZTIFICTI 65.50
20 -38 -6250 CUSTOMER SERVICE EVES is 110'"1 1 PS /CFrTFIc ITI 65.50
Check Tbtal: 131.00 00053842 NW
ACQCFMMIATICN STATION 1N C. 20 -29 -8460 ENGINEER= ELKS cwB Wf T, RFFLRILL 550.00 ENGI NEER=
WFI T,, FLAGPOLE 550.00
Check Tbtal: 1,100.00 00053843 Md
ALZEN SIERRA CO.E.IehE COMPANY 10 -00 -6520 C;QNERAL, & AMINISIRATICN SUPPLIES 100.53
20 -00 -6520 COAL & A VD ISIRATTCN SUPPLIES 88.22
Check Tbtal: 188.75 00053844 NW
ALS'B[JRY, NARY 10 -37 -6200 INFORMATTCN SYSTEMS TRAVEL/MMEETIN3S/ TCN 79.17
20 -37 -6200 INECRMATICN SYSTEMS TRAVEL/MEETIN35/ECUCATICN Check Tbtal: 131.94 b 94 00053845 PW
AMEN EARTH & ENVIRONMENTAL INC 10 -29 -8352 ENGINEER1N3 WILEWOCD SEWASE INTERCEPTOR 7,234.61
10 -28 -8285 ALPINE COUNTY ALPINE CNTY M SIER PLAN 10,967.20
20 -29 -8354 ENGINEER= WIRIN, LAKE TAHOE BL (HI SCH 38,496.00
Check Tbtal: 56, 697.81 00053846 MAJ
AMERICAS - SC LAKE TAHOE 20 -00 -6360 COAL & AMINISIf2ATICN PROPANE 70.79
10 -28 -6360 ALPINE COUNTY PROPANE 85.80
Check Tbtal: 156.59 00053847 MAT
S o u t h T a h c e P.U.D. 07/15/03 PAYMENT O F C L A I M S REPORT 07/04 2003 - 07/17/2003 P 3
TUE, JUL 15, 2003, 2:47 FM - -req: D AS -- -leg: GL JL - -loo: CISLE - -- -job: 280328 #J2283-- -prig: 09 <1.07 >- -report id: FC
Eefault Selection: Check Stock ID: AP ; Check Types: IM,BW,RV,VH
Vencbr Nitre Account # Eepartnent
BOC CMS'ES
BIER, KEITH
ERCTAN, LINDA
C 2ME E 3INEERZNJ
C M H SOFIWARE
CSDA
CSRMA
CWEA
CP,LIF ECARD OF 1ALIZATICN
20 -02 -4790 PCMPS
10 -06 -6200 OPERATIC:NS
10 -39 -6200
20 -39 -6200
20 -29 -7037
20 -03 -6041
20 -01 -6200
10 -00 -0301
20 -00 -0301
10 -00 -0305
10 -00 -2516
10 -01 -4521
10 -29 -6250
10 -06 -6250
10 -39 -6520
20 -39 -6520
FINANCE
FINANCE
aGIlNEE,Rnz
EuEoRtcrAL SOP
NIID REPAIR
COAL & AEMINISIRATTCN
CNAL & AENI NISIRATICN
COAL & ALMIlNISIRAITCN
UNrn REPAIR
FIZIlNEER11G
OPERATIONS
FINANCE
FINANCE
Description
OTl2 SUPPLIES
Check Tbtal:
'1RA
Check Tc a1 :
TRAVEL/MEEII=S /ELLfiA'ITCN
TRAVEL /ME nms/ ICN
Check Tbtal:
PIONEER TR VALTERLINE RELD 74T
Check Total:
BUILDINGS
Check Total:
'IRA
ELLICAT'ICIV
Check Tbfia1:
INSURANCE PREPAID
INSURANCE PREPAID
WORKER'S C rVIPF 15ATICN PREPAI
WORKER'S COMP INS PAMniELE
CSRMA LIABILITY CLAIMS
Check Total:
DUES /NAPS /CERTTFICATI
DUES/N SHIPS /CERTIFICATI
Check Total:
SUPPLIES
SUPPLIES
Check Total:
Arrest Check # Type
1,805.43
1,805.43
495.00
495.00
15.45
10.29
25.74
5,591.00
5,591.00
56.50
56.50
900.00
900.00
432.10
432.09
294,002.00
1,771.00
7,406.16
304,043.35
36.00
92.00
128.00
18.00
12.00
30.00
00053851 NW
00053859 NW
00053860 MI
00053861 NW
00053862 NW
00053863 MV
00053864 NW
00053865 M
00053866 NW
S o u t h Tahoe P.U.D. 07/15/03 PAYMENT O F C L A I M S REPORT 07/04 2003 - 07/17/2003
ME, JUL 15, 2003, 2:47 FM - -re: EOUC AS -- -leg: GL JL - -loo: CNSI1E - -- -job: 280328 #J2283-- -prcg: CK509 <1.07 >- -report id:
Default t Selection: Check Stock ID: AP ; Check Types: N1nI, HW, RV, VH
Vendbr Nacre Acaxmt # Departffent
EL DCRADO CaNIY
EL DC 2ADS CaNIY
EL DCRAIO CaNIY
ENVIRO -TEST I
FED
FED FRETCNfiI'
FAN EXCAVATING INC
FISHER SCIFNITFIC
20 -00 -0301 COAL & AEMINISIRATICN
20 -29 -8460 E:JINEERII13
20 -29 -8440 FM3INEERII 3
90 -98 -8828 EXPCRT PIPELINE GRANT
20 -02 -7465 AMPS
10 -19 -6610
20 -19 -6610
20 -29 -8440
20 -29 -8460
20 -29 -8438
10 -29 -8238
10 -29 -8235
90 -98 -8828
BARD OF DDS
EIlNEERIIZ
ETA
III
EIM
Fes' PIPELINE GRANT
10 -06 -8112 OPERATIONS
10 -01 -4520 LECERGROUND REPAIR
10 -07 -4760 LABORATORY
Description
Arrrt it Check # Type
INSURANCE PREPAID
Check Total:
ELKS CTIB WELL REDRTT T
Check Total:
VELL, FIASPOLE
(heck 'Ibt-a1 :
BLINE PKS III LPPS -MIST
Check Total:
Vendor Total:
WATER. ¢1ALI'TY CHF= METER
Check Tbtal:
EL,E✓I'ICNE
ELECITCN EXPENSE
WELL, FLAGPCIE
ELK CUE WELL RFIRIL
BSIR SIN, COWELIAN (REPL)
FLI4P SIN GniRENER MIN
=CE; HU= FAL"=
BLINE FHS III LEFS-CAMP3ROW
Check Total:
CCNTINUCUS EMISSIONS NNIRLVG
Check Total:
MISC LIABILITY CLAIMS
Check Total:
IABONRATMC SUPPLIES
2,118.54
4,237.08 00053876 M'
35.00
35.00 00044984 EN
35.00
35.00 00044985 HAT
850.00
850.00 00053877 NbV
920.00
4,500.39
4,500.39 00053878 MAI
7.92
5.28
8.80
8.79
30.97
30.96
92.20
18.41
203.33 00053880 IVW
78.00
78.00 00053879 Mv'
4,822.78
4,822.78 00053881 MAI
133.84
South Tahoe P.U.D. 07/15/03 PAYMENT O F CLAIMS R E P O R T 07/04/2003 - 07/17/2003 P P 7
'IUE, JUL 15, 2003, 2:47 FM - -re: DCU AS -- -leg: GL 3L- -loo: CLS± E - -- -jab: 280328 #J2283-- -prog: C 09 <1.07 >-- report id: FC
Default Selection: Check Stock ID: AP ; Check Types: MV, HW, RV, VH
Vendor Nacre Acocunt # Departrrent
C3:NEN INC
HAFN CO INC, TEEM .S
HANSEN INFO TEMN3LCGIES
HARRIS, ALPERT L
HAWK, JAY W
HERTZ FURVTIURE SYSTEMS
HEWLETT PAQE,RD
HI-TECH RETAIL INC.
20 -02 -4405 PUTS
20 -00 -2605
20 -29 -8264
10 -06 -6200
20 -02 -6200
20 -02 -6200
10 -01 -5020
20 -01 -8385
10 -37 -6030
20 -37 -6030
10 -02 -6075
20 -02 -6075
10 -06 -6075
10 -01 -6075
HIGH SIERRA BUSINESS SYSTEMS 10 -21 -6030
20 -21 -6030
GENERAL & AEMI ISIRATICN
ENGINEERING
OPERATIC NS
RPIPS
REPS
UNCERGEUND REPAIR
INDEMROLND REPAIR
INECR/IATICN SYSTEMS
INKIMATICN SYSTEMS
FLMPS
PIMPS
OPERATIC NS
LIPID REPAIR
ALMENISIRATICN
ALMINISIRATICN
Description
C IIIPPL IIRL SERVICES
Check Total:
ACSCNTRHINE
WELL, G ENWOOD RE RI ,r
Check Tbfial:
TRAVEL /MMI7N3S /E U ATICN
Check Total:
TRA
ELNC'ATTCN
Check Ittal :
TRAVEL /NEETIN /EC=ICN
Check Total:
EXIPMENI WATFRLUqE PROJECTS 11F1(22)
Check Tbtal:
SERVICE CCNIRACIS
SERVICE 0:NIRACIS
Check Total:
SAFETY DQ(JIFMENT PHYSICP,LS
SAFETY ETI_ _ _�/FHYSIC ALS
SAFEIY SIHNIE�TINENI' /PHYSICILS
Check Total:
SERVICE KRPCIS
SERVICE CCNIRACIS
Check Thal:
Arro t Check # Type
487.50
487.50 00053890 MW
- 786.70
59,057.00
58,270.30 00053891 M'
845.00
845.00 00053892 MAT
237.00
237.00 00053893 M7
153.00
153.00 00053894 MA7
1,636.88
4,701.14
6,338.02 00053895 Mi
327.74
327.72
655.46 00053896 MAT
26.81
26.80
80.43
107.24
241.28 00053897 MST
127.28
84.85
212.13 00053898 Ma
S o u t h T a h o e P.U.D. 07/15/03 PAYMENT O F C L A I M S REPORT 07/04 2003 - 07/17/2003 C� 9
TL , JUL 15, 2003, 2:47 PM - -req: DCX AS -- -leg: Q,JL - -lo : CNS.L1E - -- -jab: 280328 #J2283-- -prng: 09 <1.07 >--report id: PC
Default Selection: Check Stock ID: AP ; Check Types: Ma, HW, RV, VH
Vexrbr Narre Account # Departnent
Descr-ipticaz
10 -22 -6670
20 -22 -6670
10 -22 -4405
20 -22 -4405
10 -02 -6200
20 -02 -6050
20 -19 -6200
10 -06 -6200
10 -39 -6200
20 -39 -6200
10 -19 -6200
10 -07 -4760
20 -07 -4760
10 -07 -4820
20 -07 -4820
20 -01 -6056
10 -38 -6071
20 -38 -6071
10 -21 -4820
20 -21 -4820
10 -21 -6520
20 -21 -6520
10 -21 -6200
20 -21 -6200
90 -98 -8828
10 -37 -4820
20 -37 -4820
10 -37 -6200
20 -37 -6200
10 -02 -6083
20 -02 -6083
20 -29 -8264
10 -29 -8352
HCNAN RESOURCES
H[NAN RE9CURCES DIRE✓It
HC AN RESOURCES
HUNAN REXXR S DIRECIOR
RIES
PLMPS
BOARD OF DDS
OPERATICNS
ESE
FINANCE
BOARD OF DDS
LABATCY
LABOR=
INEEIKPCIED REPAIR
EIC IvER SERVICE
C
AEU NISIRATICN
AENDNISIRATICN
AEMINISIRATICN
AIIMINISIRATICN
ALMINISIRATICN
ALMI ISIRATICN _
Il 'ATICN SYSTEMS
RCN SYSIHv1S
IN OANATICN SYSTEMS
INFORMATTCN SYSTEMS
PLMPS
PLMPS
ELZIlNEELTNG
ELZINEERIM
PERSONIDEMPENSE
PERSOMIDEDTENSE
CCNIRACTUAL SERVICES
as r- 4 SERVICES
IRA m 0 1 e. /EEUCATTCN
4ELLS
IRAVEL/M=3S /ELUCATTCN
TRAVEL/ is 1 e. /E(TICN
TRAVEL 1 e. /FUt7TICN
IRA e. /TTCN
TRAVEL is 1 e. E,TTCN
:a:- A r A
LABORATORY SUPPLIES
anCE SUPPLIES
Orr'ICE SUPPLIES
RADIO
SHOP SUPPLIES
Ohi IC E SUPPLIES
01.1.10E SUPPLE
SUPPLIES
TRAVEL //
BUTTE � TCN
L�PPS -CAN
Ohre ±CE SUPPLIES
OrnCE SUPPLIES
TRAVEL
TRAVEL
CN
EDUCATTCN
CNS
SIANEBY ADOICMIATICNS
WILE6OCD SUAN3E RFNIE
Check Tbtal:
Amount Check # Type
19.44
12.96
9.57
6.38
678.64
268.48
495.00
106.69
123.74
82.49
23.42
128.73
85.82
13.25
8.82
- 61.74
127.51
85.00
21.57
14.38
32.03
21.35
21.89
14.59
63.20
210.00
140.00
- 37.25
-48.83
38.39
38.39
25.82
29.63
13,201.96 00053904 MCI
South Tahoe P.U.D. 07/15/03 PAYMENT O F CLAIMS R E P O R T 07/04/2003-07/17/2003 11 11
IUE, JUL 15, 2003, 2:47 HMI - -req: DCXJ�PS- - -leg: Q, JL - -loo: CNS1'1E - -- -job: 280328 #J2283-- -prog: 09 <1.07 >-- report id: PC
Default Selection: Check Stock ID: AP ; Check Types: NW,Ht,RV,VH
Verrbr Nacre Amount # Department
KAISER PERMANENIE
Description
Arrant check # Type
30 -00 -6745 SPtP FUNS D INSURANCE
InY /JRNKS C7SULTANIS INC 10 -28 -8285 ALPINE 03tNIY
T AUIO SUPPLY
LAKESIDE NAPA
10 -00 -0421 GENERAL & AIIMINISIRATICN
10 -01 -6073
20 -01 -6071
20 -01 -6012
10 -02 -6048
20 -02 -6051
10 -02 -6071
20 -02 -6071
10 -02 -6073
20 -02 -6073
10 -28 -6073
10 -04 -6041
10 -04 -6042
10 -04 -6012
10 -05 -6013
20 -05 -6013
10 -05 -6071
20 -05 -6071
10 -05 -6011
20 -05 -6011
INDERGROLND REPAIR
UNCER3RaND REPAIR
LEIDD REPAIR
FtMPS
PCMPS
PLMPS
PCMPS
PUMPS
PIMPS
ALPINE CCuvTY
HEAVY NI
HEAVY NAINIENANCE
HEAVY NAINIENANCE
EQUIPMENT REPAIR
EQUIPMENT REPAIR
EQUIPMENT REPAIR
EQUIPMENT REPAIR
EQUIPMENT REPAIR
EQUIPMENT REPAIR
10 -29 -4405 E!C1NEERE C
20 -29 -4405 EN=g0
CLAIM SELF INS MEDICAL PLAN
Check Total:
ALPINE CNIY NASIER PLAN
Check Tbtal:
SEttP SUPPLY INVENICRY
Check Tbt-A1
SNA,LL TOOLS
SHOP SUPPLIES
NIJBTT F, EQUIPMENT
=HER PASS AMP
PP SIATTCNSS PUP OM
SEDP SUPPLIES
SE3JP SUPPLIES
SHALL TOOLS
BALL TOC)LS
SMALL 'TOOLS
HUILDIN3S
GRMNDS & PvAINIENAI\rE
M:13TTP, EQUIPMENT
GENERATCRS
SE N
SEDAUICKIITIVE
AUICMJITVE
Check Tbtal:
CCNIRACIT PAL SERVICES
CCNIRACILAL SERVICES
Check Tbtal:
333.00
333.00 00053912 Mil
13,058.50
13,058.50 00053913 M'7
257.08
257.08 00053914 Ma
3.95
20.13
28.70
16.09
2.49
20.18
20.18
37.84
37.83
72.47
5.66
7.49
8.68
761.36
20.61
34.52
34.51
1,389.82
602.80
3,125.31 00053915 Mil
84.68
56.44
141.12 00053916 MST
S c u t h ' T a h o e P.U.D. 07/15/03 PAYMENT O F C L A I M S R E P O R T 07/g4.2003-0717/2003
TLE, JUL 15, 2003, 2:47 Av1 - -req: DSUCIAS -- -leg: GL JL - -loc: CLE1'11 - -- -job: 280328 #J2283-- -prcg: 09 <1.07 >-- report id:
Default Selection: Check Stock ID: AP ; Check Types: Mi',HW,RV,VH
Verthr Nacre Account # Iartrrent
META RESEP,RCH INC
NETFCCALL
=MEM INC
MICRO tAAREHX E
MID M 1 NITAINT MMTT P CC M.
10 -04 -6042
10 -04 -6071
10 -04 -6073
10 -05 -6071
20 -05 -6071
10 -06 -6042
10 -28 -6042
Desaripticn
•.•-
13
PC
Amount Check # Type
HEAVY MUNTENANCE
HEAVY MUNIENIANCE
HEAVY NAB__
EQUIPMENT REPAIR
OPERATIONS
ALPINE C CUTIY
10 -27 -4405 DISTRICT IITTCN
20 -27 -4405 DISTRICT INFCR=CN
10 -37 -6310
20 -37 -6310
10 -28 -6310
10 -03 -6310
20 -03 -6310
10 -05 -6310
20 -05 -6310
10 -29 -6310
20 -29 -6310
INFORMATTCN SYS'IENS
IN ECFMTIC N SYSIEMS
ALPINE Oak=
Ef BOIRICAL SEDP
ETIKTRICAL SEEP
EQUIPMENT IAMENT REPAIR
EQUIPMENT NT REPAIR
ENS
ENS
20 -01 -8374 UNCERMIDREPA1R
10 -37 -4820 IlaMATTCIV SYS EMS
20 -37 -4820 INFORMATIM SYSIFIv
20 -05 -6011 EQUIPMENT REPAIR
GROUNDS & NAB
SHOP SUPPLIES
SMALL TOOLS
SHOP SUPPLIES
SEEP SUPPLIES
GROUNDS &IvAINIEMNCE
GROUNDS &M NIEi E
Check Tbtal:
Cava A -R A,L SERVICES
0 P7 C LPL SERVICES
Check Total:
TFT EPf 1CY E
TELL
TELEPHME
TEL EPF ME
TEL EPHME
TELEPHONE
TELEPHONE
TELE
TELEPHONE
Check Total:
LEAK LETECIOR (NEW)
Check Total:
OEE'10E SUPPLIES
CienCE SUPPLIES
Check Tofial :
AUTOMOTIVE
Check Total:
331.50
46.29
38.85
5.57
5.58
514.08
318.69
1,908.38 00053924 Ma
5,127.50
5,127.50
10,255.00 00053925 Ma
49.81
49.80
99.61
49.81
49.80
49.81
49.80
149.39
149.39
697.22 00053926 MW
20,722.00
20,722.00 00053927 MT
186.60
92.41
279.01 00053928 Ma
318.05
318.05 00053929 MV
South Tahoe P.U.D.
'IUE, JUL 15, 2003, 2:47
Default SP1 ecticn: Check
Verrbr Narre
07/15/03 PAYMENT O F
FM - -req: DCUIPS -- -leg: GL 3L- -loc:
C L A I M S REPORT 07/04 2003 - 07/17/2003 CPa 15
CIVS1'1E - -- -jab: 280328 #J2283-- -prog: 09 <1.07 >- -repot id: FC
Stock ID: AP ; Check Types: MW,HW,RV,VH
Account # Department
NEV/CALINCUSIRIES
NJLAN, LET
Nei AMERICAN FUNDING
ObkiCE LE=
PACIFIC BEGS, /WORUDO M
Description
20 -29 -8264 ENGINEERIlI3
20 -01 -8385 L1IUID REPAIR
10 -39 -4405 FINANCE
20 -39 -4405 FINANCE
20 -02 -4405 FLMPS
10 -28 -4405 ALPINE CCU=
10 -38 -5010 C1ICMER SERVICE
20 -38 -5010 CUSIIMER SERVICE
10 -28 -4820
10 -39 -4820
20 -39 -4820
10 -37 -4820
20 -37 -4820
20 -03 -6050
10 -21 -4820
20 -21 -4820
20 -27 -6660
10 -00 -6310
20 -00 -6310
10 -02 -6310
20 -02 -6310
10 -22 -6310
20 -22 -6310
10 -39 -6310
ALPINE OONIY
FINANCE
FIMNZE
IiTTCN SYSTEMS
ELECTRICAL SYSYSTII�
AEM ISTRATICN
AEMINISIRATICN
DISTRICT INECRIvATICN
(SAL & AEMINISIRATICN
GENERAL & ALMENISIRAITCN
P[.NIPS
HCNIAN R
K AN RE9aRCES DIRECICR
FINANCE
Amount Check # 'I'pe
WELL, GLENWOOD BEERY L
Check 'Itta1 :
WATERLINE CIS (2 )
Check Tttal:
CCNIRACRIAL SERVICES
CCNIRACIUAL SE /ICES
CCNIRACILAL SERVICES
C C IIRAC'IUAL SERVICES
Check 'Ibt-al
LAND AND BUIIDIIGS
LAND AND =Dims
Check Total:
O1.1.10E SUPPLIES
Orr10E SUPPLIES
Orr'10E SUPPLIES
O1.1.10E SUPPLIES
Orr rCE SUPPLIES
Orl•.LCE SUPPLIES
Owle.CE SUPPLIES
VEER CCESERVATIMENPENEE
Check Total:
TELEPHONE
TEL EPHME
TELEPHONE
NE
TELEPHME
TELEPHONE
NE
TF'.f F'PFkME
TELEPHONE
NE
5.98
394.31 00053932 NW
57.78
57.78 00053933 MAT
241.40
234.60
170.00
34.00
680.00 00053934 MAI
428.72
428.71
857.43 00053935 MJ
157.63
18.32
12.20
38.78
25.84
53.38
32.34
32.29
1.46
372.24 00053936 M1
237.85
14.64
85.10
96.58
11.53
7.69
10.37
South Tahce P.U.D. 07/15/03 PAYMENT OF CLAIMS REPORT 07/04/2003-07/17/2003 17
te
TUE, JUL 15, 2003, 2:47 FM - -r: DCRT�IAS -- -lei: GL JL- -lo : CNS1'i±-- - -job: 280328 #J2283-- -prog: 09 <1.07 >- -report id: PC
Default Selection: Check Stock ID: AP ; Check Types: MAI,HW,RV,VH
Verrbr Narre Account # Depaitrrezt
FRECISICN SCIENITFIC INC
QTY L SERVICES
R SUPPLY
RADIO SHACK
RED WINU SHOE SIC E
RF R EQUIPMENT CO
RENO DRAIN OIL SERVICE
RENO GAZETTE-JOURNAL
RICK'S ALL EN3INEE SERVICE
10 -07 -6025 LAB3RATCRY
20 -07 -6025 LABOATORY
10 -07 -4405 LABATORY
20 -07 -4405 LABORATORY
20 -01 -6052 LINO REPAIR
20 -01 -8385 L ND REPAIR
20 -02 -6073 REPS
10 -01 -6075 UNDERGROUND REPAIR
10 -06 -6075 OPERATIC NS
20 -05 -6013 EQUIPMENT REPAIR
10 -05 -4630 EQUIPMENT REPAIR
20 -05 -4630 EQUIPMENT REPAIR
10 -29 -8238 ENGINEERING
20 -29 -8438 EMINEER ING
10 -04 -6071 HEAVY MAINTENANCE
RUDY' S PJJ11B]N3 & HEAT= INC 20 -01 -4520 LIPID REPAIR
Description
LAHOR - FMENP
Check Total:
CONTRACTUAL SERVICES
CONTRACTUAL SERVICES
Check Total:
PILE COVERS & MANE3DLES
WATERLINE PROJECTS (2 )
Check Total:
S[vALL TOOLS
Check Tbtal: EQUIPMENT/ PHYSICALS SAFETY DQUIPNENr /PHYSICALS
Check Tot-a1
GENERATORS
Check Tbtal:
OIL & LLEE3RIC NIS
OIL & LLJERIC7 NIS
Check 'Ibt-a1
FCMP SIN, C7AR NER MIN
HSIR SIN, CORNELIAN (REPL)
Check Tbt-al :
SHOP SUPPLIES
Check Total:
MISC LIABILITY CLAIMS
Arrcunt Check # Type
214.34
205.45
419.79 00053943 MAI
104.40
69.60
174.00 00053944 MAI
2,897.52
319.07
3,216.59 00053945 M'
10.71
10.71 00053946 Nod
209.74
155.70
365.44 00053947 MAI
132.21
132.21 00053948 1vw
75.00
75.00
150.00 00053949 MI
53.65
53.65
107.30 00053950 M'
92.73
92.73 00053951 M'
142.50
South 'Tahoe P.U.D. 07/15/03 PAYMENT O F CLAIMS R E P O R T 07/04/2003-07/17/2003
TUE, JUL 15, 2003, 2:47 FM - -req: GL JL- -loo: CNSl'11 - -- -job: 280328 #32283-- -pro: 09 <1.07 >- -report id:
Default Selection:
Check Stock ID: AP ; Check Types: MV, HW, RV, VH
Verricr Narre Account # Department
SIERRA SPRIIZ WATER CJD
Description
10 -00 -6330 COAL & AMINISTRATTCN E EC RIc ny
10 -01 -6520
20 -01 -6520
10 -02 -6520
20 -03 -6520
10 -04 -6520
10 -06 -6520
10 -05 -6520
20 -05 -6520
10 -28 -6042
SICK CHEMICAL c ANY 10 -07 -4760
20 -07 -4760
3vIIIL I IRSIG I CROUP
SaNDSTRATIEGIES
SOUIH LAKE TAHOE
SC UIH TAHOE BLOCK
20 -29 -8401
10 -27 -6030
20 -27 -6030
10 -27 -6620
20 -27 -6620
20 -01 -8385
LNEERGROUND REPAIR
UNDERMINE) REPAIR
ELECTRICAL SHOP
HEAVY MAINIENANCE
OPERAITCNS
EQUIPMENT REPAIR
ALPINE COUNTY AIR
LABORATC RY
LABORATORY
ENGINEERING
DISIRICT INECRMATTCN
DISTRICT INECRMATTCN
DISTRICT INFORMATTCN
DISTRICT IlTICN
UNDERSROCND REPAIR
SOUTH TAME PLUMB= SUPPLY 20 -02 -6051 AMPS
20 -02 -6050 PUMPS
Check Tbtal:
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
CNN & NP?NIE
Check Total:
LABORATORY SUP
LABORATORY S ES
Check Total:
CUSTOMER . SERVICE CENTER
Check Total:
SERVICE CONTRACTS
SERVICE CONTRACTS
Check Total:
PUELZC RFf ATTCI S EXPENSE
PUBLIC RE ATICNS EXPENSE
Check Total:
TvATERLIlNE PROJECTS (2)
Check Total:
P[MP STATIONS
WELLS
GI 4.._
19
PC
Amount Check # Type
59,021.59
88,859.04 00053959 MAI
105.46
105.45
70.30
35.15
140.60
140.60
35.15
35.15
35.15
703.01 00053960 MW
134.04
89.37
223.41 00053961 MAI
7,664.37
7,664.37 00053962 MW
58.80
39.20
98.00 00053963 M4
97.50
97.50
195.00 00053964 MA7
16.94
16.94 00053965 M"
39.86
17.15
S o u t h T a h c e P.U.D. 07/15/03 PAYMENT O F CLAIMS REPORT 07/04/2003- 07/17/2003 �21
TuE, JUL 15, 2003, 2:47 I CL
M - -req: DJGLAS- - -leg: GL JL - -loc: CNS1'1h - -- -job: 280328 #J2283-- -prcg: 09 <1.07 >-- report id: IC
t fault Selection: Check Stock ID: AP ; Check Types: Mn1,HW,RV,VH
Verrbr Nacre Acmint # Cepa/talent
20 -01 -8385
10 -29 -8235
20 -29 -8354
10 -39 -4405
20 -39 -4405
20 -27 -6660
10 -00 -2504
L REPAIR
EMINEERING
EMINEERIM
FINANCE
FINANCE
DISIRICT I TTCN
COAL & ADMINISTRATICN
SWAN3CN HICROIDGY & GECMCRPH. 20 -02 -4405 ANDS
TRPA
TRPA
TRPA
TRPA
TAFIE ASPHALT ]N
'INCE ASPHALT Mt
20 -29 -8438 EL\UIlNEERING
20 -29 -8460 =NEER=
20 -29 -8460 ENGIlNEERIlN
20 -29 -8440 E3 EERIIZ
20 -01 -6052 LAID REPAIR.
20 -01 -8385 LIPID REPAIR
20 -01 -6052 LIVID REPAIR
Description
PSUI FACILITY
WIRLN TAKE INCE EL (HI SC
Q:NIRRCMAL SERVICES
CCNIRACIUAL SERVICES
TAMER 0:NEE1RVATTCN EKPE SE
SUSPENSE
Check Tot al :
CCNIRPCIUAL SERVICES 'Total :
Check BSIR SIN, CCRNELIAN (REPL)
Check Total:
ELKS CAB SELL REERI TT I
Check Total:
ELKS CEEB WELL REC L? I
Check Total:
TAFT 1 I, FLPGEOLE
Check Total:
Vendor Total:
PIPE, CCNERS, & NANEDLES
Check Tot-a1 :
INS PROJECTS (2)
PIPE, °MRS, & FILES
Check Total :
Verthr Total:
Amount Check # Type
3,168.00
158.00
158.00
635.56
507.97
2,577.32
316.00
9,532.85 00053971 NW
5,240.12
5,240.12 00053972 M'
540.00
540.00 00044980 HW
242.00
242.00 00044981 HW
1,630.00
1,630.00 00044982 HAT
1,630.00
1,630.00 00044983 HW
4,042.00
- 1,070.00
- 1,070.00 00052950 RV
420.79
1,070.00
1,490.79 00053973 MN
420.79
S o u t h Tahoe P.U.D. 07/15/03 PAYMENT O F CLAIMS REPORT 07/04 2003 - 07/17/2003 Pa 23
�, JUL 15, 2003, 2:47 FM - -req: DCJ JS- --leg: GL JL--loc: CNS.LLE-- - -job: 280328 # T2283-- -pzcg: 09 <1.07 >-- report id: FC
Lpfault Selection: Check Stock ID: AP ; Check Types: MAT,HW,RV,VH
Vendor Narre Proccunt # Departffent
TAHOE VALLEY ELECTRIC SUPPLY
THIEL, XIV
TRI STATE SC;RVEYIlN LID
TRUCK PARTS & D TI MENT C22
TUNER & ASSOCIATES INC
TURNER & ASSOCIATES INC
USARri]FFBOOK
U S r uuTER / WE SMTES
U'JTIfD PARCEL SERVICE
10 -28 -6042
20 -03 -6071
ALPINE GJ[NIY
ELECTRICAL L SE- DP
10 -29 -6200 ENGINEERING
20 -29 -6200 ENGm?
20 -37 -8362 INFORMATION SYSTEMS
10 -05 -6011 EQUIPMENT REPAIR
20 -05 -6011 EQUIPMENT REPAIR
10 -29 -8352 ENGINEERING
20 -29 -8438 El\DIIEEPTNG
10 -38 -6073 CUSTOMER SERVICE
20 -38 -6073 CUSTOMER SERVICE
10 -02 -4740 PUMPS
1 scxipticaz
Arno nZt Check. # Type
10 -00 -4810 COAL &AININISTRATTCN
20 -00 -4810 GENERAL & ALMINISIRATICN
GROUNDS & EvAINIENANCE Total :
SEDP SUPPLIES
Check Tb1-A1
TRAVEL/MEETT 3S /E TICN
Check Total:
GIS SOFTWARE
Check TbtC
AUILTK7ITVE
AUICNDIIVE
Check Total:
WIIDWOOD SEV
SSIR SIN, STAN (REPL)
Check Total:
Vendor Total:
SNAIL TOOLS
SNA,LL 'IDOLS
CARBCN
Check Tot 1 :
Check Total:
FCSMSE EXPENSES
3,705.00
9,070.39 00053978 M
86.44
86.44 00053979 M1
53.14
35.42
88.56 00053980 NW
8,244.89
8,244.89 00053981 MrJ
128.70
128.70
257.40 00053982 MCI
- 495.00
- 495.00 00053827 RV
3,510.00
3,510.00 00053983 M
3,015.00
277.67
277.66
555.33 00053984 M
8,000.00
8,000.00 00053985 Ma
500.00
500.00
South Tahoe P.U.D. 07/15/03 PAYMENT OF CLAIMS REPORT 07/04 2003 - 07/17/2003 cPa 25
TUE, JUL 15, 2003, 2:47 FM --rag: ECLUL S -- -leg: GL 0L- -loc: CNSI1E - -- -job: 280328 #J2283-- -prog: 09 <1.0 >--report id: PC
Default Selection:
Check Stock ID: AP ; Check Types: MAJ, IOW, RV, VH
Uerrcbr Narre Account # Dspartrrent
WCRLIIID:H OCMPUIERS INC
MERCK CORP
ZYMAX ENVIRMECHNOLCGY
10 -37 -4820 IMPIRMATTCN SYSTEMS
20 -37 -4820 INKWATIONI SYSTEMS
10 -01 -6030 UINID REPAIR
20 -01 -6030 LECERGROUND REPAIR
90 -98 -8828 EXPCRT PIPELINE RANT
10 -07 -6110 LABORATORY
20 -07 -6110 LABORATORY
Description
OM ICE SUPPLIES
OrnCE SUPPLIES
Check Tbtal:
SERVICE CCNIRACIS
SERVICE CCNIRACIS
BLINE PHS III LEPS-CAMPG9OLN
Check Total:
YENTRDRIM
KNTICRIM
Check Tbtal:
Grand 'Ibtal :
Arrrx nt Check # Type
191.12
127.41
318.53
10.00
10.00
156.00
176.00
1,289.00
1,533.00
2,822.00
1,028,719.20
00053993 NN
00053994 rvw
00053995 M'
TO:
FR:
RE:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Jim Hoggatt/Construction Manager/Engineer, Gary Kvistad/Legal Counsel
BOARD MEETING July 17, 2003 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION - PIONEER TRAIL WATERLINE REPLACEMENT NEAR FILTER PLANT
REQUESTED BOARD ACTION: Direct legal counsel
DISCUSSION: Pursuant to Section 54956.9(c) of the California Government Code, Closed
Session may be held for conference with le.qal counsel reqardin.q initiation of litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES .~/,J~!-h~ NO
CHIEF FINANCIAL OFFICER: YESJ"Y~c~F'~
CATEGORY:
GENERAL
WATER X
SEWER
TO:
FR:
RE:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Richard Solbri§, General Manager
BOARD MEETING July 17, 2003 AGENDA ITEM: ~_4 .b
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION:
STPUD VS. JOHN BREESE MUMFORD, ET AL., EL DORADO COUNTY SUPERIOR COURT
CASE NO. SC20020030
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuantto Government Code Section 54956.9(a), Closed Session may be held
for conference with legal counsel reqarding existing litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAOER: YES .' .' .~Jr.,) ~)//-.:~ NO
CHIEF FINANCIAL OFFICER: YESh'~'~--~
CATEGORY:
GENERAL
WATER
SEWER X
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Richard Solbrig/General Manaqer, Gary Kvistad/District General Counsel
RE: BOARD MEETING July 17, 2003 AGENDA ITEM: 14.c
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
STPUD VS. F. HEISE LAND & LIVESTOCK COMPANY, INC., WILLIAM WEAVER, EDDIE R.
SYNDER, CROCKETT ENTERPRISES, INC. CIV S-02-0238 MLS JFM UNITED STATES
DISTRICT COURT FOR THE EASTERN DISTRICT OF CALIFORNIA, SACRAMENTO, CA
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be
held for conference with legal counsel reqarding existing litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
MANAGER: YES~ NO
GENERAL
CHIEF FINANCIAL OFFICER: YE~..,.,,,..N~
CATEGORY:
GENERAL
WATER
SEWER X
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADDENDUM TO BOARD AGENDA
TO: BOARD OF DIRECTORS
FR: Richard Solbrig, Interim General Manager
RE: BOARD MEETING
July 17, 2003
AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
RE: MEYERS LANDFILL SITE: UNITED STATES OF AMERICA VS. EL DORADO COUNTYAND
CITY OF SOUTH LAKE TAHOE AND THIRD PARTY DEFENDANTS, CIVIL ACTION NO. S-01-
1520 LKK GGH, UNITED STATES DISTRICT COURT FOR THE EASTERN DISTRICT OF
CALIFORNIA
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be
held for conference with legal counsel regarding existing litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: Y ES ~"~'~:~ !
NO
CHIEF FINANCIAL OFFICER: YESc,~-~O,
CATEGORY:
GENERAL X
WATER
SEWER
TO:
FR:
RE: BOARD MEETING
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Richard Solbrig, General Manager
July 17, 2003 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
14 .e
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION:
STPUD VS. LAKESIDE PARK ASSOCIATION, ET AL., COUNTY OF EL DORADO, SUPERIOR
COURT CASE NO. SC20010165
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuantto Government Code Section 54956.9(a), Closed Session may be held
for conference with legal counsel regarding existing litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
A'I-I'ACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~
NO
CHIEF FINANCIAL OFFICER: YES~,'v..~Z.~.
CATEGORY:
GENERAL
WATER X
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR:
RE:
Debbie Henderson, Accounting Manager
BOARD MEETING July 17, 2003
AGENDA ITEM: ~_4. f
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION:
STPUD VS. ARCO, ET AL, SAN FRANCISCO COUNTY SUPERIOR COURT CASE NO. 999128
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(a), Closed Session may be
held for conference with legal counsel regarding existing litigation.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~/~ NO
CHIEF FINANCIAL OFFICER: YESr','~-~.Q~.~N~.
CATEGORY:
GENERAL
WATER X
SEWER
CONSENT CALENDAR
JULY 17,200:3
ITEMS REQUESTED ACTION
Co
Underground Repair/Water - Temporary
Help
(Ken Schroeder)
Tort Claims
(Lisa Coyner)
Computer Purchases
(Bill Frye)
Flagpole and Elks Club Well Building
and Mechanical Controls Project
(Nick Zaninovich)
Flagpole and Elks Club Well Buildings
(John Thiel)
Pioneer Trail Waterline
(Jim Hoggatt)
Pre-Tax Payroll Deduction for Service
Credit Purchases to CalPERS
(Rhonda McFarlane)
Reguler Board Meeting Minutes:
June 5, 2003
(Kathy Sharp)
Approve Increase to Purchase Order Nos.
P13727 and P13728 to Substitute
Personnel and Business Services in an
Estimated Amount of $15,000 Each
Approve Title Change for Tort Claim Form
from "Claim for Personal Injuries" to
"Tort Claim for Money or Damages"
Authorize Purchase of Budgeted Computers
in an Amount Not to Exceed $66,700
(Including Tax)
Authorize Staff to Enter Into An Agreement
with DTN Engineers, Inc., for Electrical
and Control System Design Services in an
Estimated Amount of $27,980
Authorize Staff to Advertise for Bids for Well
Building Construction Including Under-
ground Piping, and Mechanical and
Electrical Control Systems
Authorize Staff to Advertise for Bids to
Replace a Section of Damaged Line
Adopt Resolution Allowing Employees
to Buyback Prior Service Credit from
CalPERS on a Pre-Tax Basis
Adopt Minutes
PAGE - 2
CONSENT CALENDAR -JULY 17, 2003
Special Board Meeting Minutes:
June 16, 2003
(Kathy Sharp)
Regular Board Meeting Minutes:
June 19, 2003
(Kathy Sharp)
Regular Board Meeting Minutes:
July 3, 2003
(Kathy Sharp)
Adopt Minutes
Adopt Minutes
Adopt Minutes
South Tahoe Public Utility Distric~ · 1275 Meadow Crest Ddve, South Lake Tahoe, CA 96150 · Phone 530.544.6474 · Facsimile 530.541-0614
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Ken Schroeder, Manager of Maintenance
RE: BOARD MEETING July 17, 2003
AGENDAITEM:
ACTION ITEM NO:
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: UNDERGROUND REPAIR/WATER - TEMPORARY HELP
REQUESTED BOARD ACTION: Approve increase to Purchase Order Nos. P13727 and
P13728 to Substitute Personnel and Business Services in an estimated amount of $15,000 each.
DISCUSSION: Due to the workload in Underqround Repair Water Department, two seasonal
employees were hired in May of 2003. Staff requests the Board approve the increase to both
purchase orders so that these two seasonal employees can be retained throuqh the busy
construction season.
SCHEDULE:
COSTS: $30,000 (estimated)
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: None
$149,274
ACCOUNT NO: 2001-8483&8385
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES.L?~'/
NO
CHIEF FINANCIAL OFFICER: YES~'Y¥-~O
CATEGORY:
GENERAL
WATER X
SEWER
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Lisa Coyner, Customer Service Manaqer
RE: BOARD MEETING
ACTION ITEM NO:
July 17, 2003 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: TORT CLAIMS
REQUESTED BOARD ACTION: Approve title change for Tort Claim Form from "Claim for'
Personal Iniuries" to "Tort Claim for Money or Damaqes."
DISCUSSION: At the June 19, 2003, Board meeting, the Board approved the District's Toll.
Claim Form. At that meeting, Director Mosbacher asked whether the title of the form should
encompass a broader ranqe of claims than personal iniury claims. Upon further thought and
discussion on this matter, it is agreed that the title should be chanqed to "Tort Claim for Money
or Damages.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Revised Tort Claim Form
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ NO
CHIEF FINANCIAL OFFICER: YES~,~t.~'o..~,,~O
CATEGORY:
GENERAL X
WATER
SEWER
FORM: TORT CLAIM FOR MONEY OR DAMAGES
[Gov't Code Title 1, Div. 3.6, §§ 810 et seq.]
Claim of [INSERT NAME OF CLAIMANT],
[INSERT NAME OF CLAIMANT]
VS.
South Tahoe Public Utility District
See attached Instructions
Section 1: Claimant Information
) No.
TORT CLAIM
FOR MONEY OR DAMAGES
(GOVERNMENT CODE SEC. 810 et seq..)
Name of Claimant
Telephone Number (include area code)
Mailing Address City State Zip Code
Section 2: Claim Information
Is the Claim on Behalf of a Minor?
If yes, please indicate:
Yes No
Relationship to Minor:
Date of Birth of Minor:
Incident Date:
Month/Day/Year
Dollar Amount of Claim:
If the Amount Exceeds $10,000, Indicate Type of Civil Case: __ Limited Non-Limited
SB 329685 vl: 007627.0001 CLAIM FOR MONEY OR DAMAGES
Explain How The Dollar Amount Claimed Was Computed
(Attach supporting documentation for the amount claimed)
Describe the specific damage or injury incurred as a result of the incident
Location of incident (if applicable, include street address, city or county, highway number, post
mile number and direction of travel).
Explain the circumstances that led to the alleged damage or injury. State all facts that support
your claim against the District and why you believe the District is responsible for the alleged
damage, or injury. If known, provide the name(s) of the District employee(s) who allegedly
caused the injury, damage or loss. (If more space is needed, please attach additional sheets.)
Section 3: Insurance Information (must be completed if claim involves an automobile)
Has the claim for the alleged damage/injury been filed or will it be filed with your insurance
carrier? Yes No
Name of Insurance Carrier
Amount of Deductible
Policy Number
Insurer's Telephone Number (include area code).
2
SB 329685 vl: 007627.0001 CLAIM FOR MONEY OR DAMAGES
Insurer's Mailing Address
City.
Are you the registered owner?
Make: Model:
Yes
State
No
Year:
Zip Code
Section 4: Representative Information
(Must be filled out if claim is being filed by an attorney or authorized representative)
Name of Attorney/Representative:
Attorney/Representative's Telephone Number:
Attorney/Representative s Mailing Address:
City State Zip Code
Section 5: Notice and Signature
Penal Code Section 72 provides that every person who, with intent to defraud, presents for allowance or for
payment to any State Board or Officer, or to any county, town, city, district, ward, village, board or officer,
authorized to allow or pay the same if genuine, any false or fraudulent claim, bill, account, voucher or writing is
guilty of a felony.
Signature of Claimant
Date
Signature of Attomey/Representative (if applicable) Date
SB 329685 vi: 007627.0001 CLAIM FOR MONEY OR DAMAGES
TO:
FR:
RE:
ACTION ITEM NO:
ITEM-PROJECT NAME:
REQUESTED BOARD ACTION:
to exceed $66,700 (including tax).
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Bill Frye, PC/Network Systems Administrator
BOARD MEETING July 17, 2002 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
COMPUTER PURCHASES
Authorize purchase of budqeted computers in an amount not
DISCUSSION: Computers will be purchased from a vendor usinq the Western States
Contracting Alliance (WSCA) contract. The California Department of General Services (DGS)
participates in the WSCA. The WSCA establishes cooperative multi-state contracts in order to
acheive cost effective and efficient acquisition of quality products and services. Staff finds
contract to be very competitive as compared to other government association contracts.
Staff is seekinq authorization to purchase currently budgeted computer systems (seo
attached list). Purchases will be made one ortwo computers at a time, and subsequent purchase,,;
made as previously purchased systems are installed.
SCHEDULE: July 2003 throuqh January 2004
COSTS: Not to exceed $66,700 (including tax) ACCOUNT NO: Various - see attached list
BUDGETED AMOUNT REMAINING: $66,700
ATTACHMENTS: Budgeted account numbers and amounts with description
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES~ !~
NO
CHIEF FINANCIAL OFFICER:
CATEGORY:
GENERAL X
WATER
SEWER
Below is a list of the PCs IS is budgeting for the 2003-2004 fiscal year.
2003-2004 Computer Purchases
DEPARTMENT
Non-capital purchases
Under Repair 01
Pumps/Water Ops
Equipment repair
Operations
Lab
,.~min
~_~um. an Resources ~
~-ngineering
Information Systems
Customer Service
Customer Service
Accounting
Purchasing
Total
DEPT BUDGET
CODE QTY AMOUNT Account
02
06
06
07
21
22
29
37
38
38
39
39
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
1 $1,900 50/50 37-4840
13 $24,700
Capital purchases
Admin 21
Engineering 29
Information Systems 37
Customer Service 38
Customer Service 38
IFAS application server 37
IFAS database server 37
IFAS test server 37
Capital Total
1 $3,O00
1 $5 000
1 $3 000
1 $3 000
1 $3 000
1 $6 000
1 $12 000
1 $7,0OO
8 $42 000
Grand Total 21 $66,700
1037-8451
2037-8434
1037-8430
1037~8449
1037-8450
1037-8448'
1037-8448'
1037-8448'
* This account is the IFAS conversion project account (budgeted at $170,000)
7/14/2003
Below is a list of the PCs IS is budgeting for the 2003-2004 fiscal year.
2003-2004 Computer Purchases
DEPT
DEPARTMENT CODE
Non-capital purchases
Under Repair 01
Pumps/Water Ops 02
Equipment repair 06
Operations 06
Lab 07
Admin 21
22
Engineering 29
Information Systems 37
Customer Service 38
Customer Service 38
Accounting 39
Purchasing 39
Total
BUDGET
QTY AMOUNT Account
1 $1 900
1 $1 9OO
1 $1 9OO
1 $1 900
1 $1 9OO
1 $1 900
1 $1 9OO
1 $1 9OO
1 $1 9O0
1 $1 900
1 $1 900
1 $1 9O0
1 $1 9OO
13 $24 70O
50/50 37~4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
50/50 37-4840
Capital purchases
Admin 21 1 $3,000 1037-8451
Engineering 29 1 $5,000 2037-8434
Information Systems 37 1 $3,000 1037-8430
Customer Service 38 1 $3,000 1037-8449
Customer Service 38 1 $3,000 1037-8450
IFAS application server 37 1 $6,000 1037-8448'
IFAS database server 37 1 $12,000 1037-8448'
IFAS test server 37 1 $7,000 1037-8448'
Capital Total 8 $42,000
Grand Total 21 $66,700
* This account is the IFAS conversion project account (budgeted at $170,000)
7/10/2003
TO:
FR:
RE: BOARD MEETING
ACTION ITEM NO:
ITEM-PROJECT NAME:
CONTROLS PROJECTS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Nick Zaninovich, Senior Engineer
July 17, 2003 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
FLAGPOLE AND ELKS CLUB WELL BUILDING AND MECHANICAL
REQUESTED BOARD ACTION: Authorize staff to enter into an agreement with DTN Engineers,
Inc., for electrical and control system design services in an estimated amount of $27,980.
DISCUSSION: Staff has accelerated the desiqn of these two wells with the intention of havinq
at least one on-line by Memorial Day weekend 2004. This action is in response to the possible
loss of Bakersfield Well due to MTBE contamination and increased water demand.
SCHEDULE: Design complete by August 4, 2003
COSTS: $27,980 ACCOUNT NO:
BUDGETED AMOUNT REMAINING: $208,600 / $487,873
ATTACHMENTS DTN estimate and scope of work
2029-8460,2029-8440
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES-~.-~!.~I~ NO
CHIEF FINANCIAL OFFICER:
CATEGORY:
GENERAL.
WATER X
SEWER
~ ENGINEERS, INC.
Oakland, San Francisco, Orange County~ CA
1611 Telegraph Ave., Suite 809
Oakland, CA 94612
Phone: (510) 267-0441 Fax: ($10) 267-0443
July 1, 2003
Nick Zaninovich, PE, Senior Engineer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: Elks Club and Flagpole We
Electrical/I&C Design
Dear Nick,
Thank you very much for the meeting yesterday and for the consideration to continue to
use our professional engineering services for the referenced project. As discussed and
instructed, we would like to propose to provide electrical/I&C engineering design for this
project as follows:
Staff
Mr. Leonel Arostegui, PE will serve as QA/QC reviewer. Leo has over 37 years of
experience in designing electrical systems for many wastewater and water facilities. Leo
is a licensed electrical engineer in three states including California.
Mr. Diep Nguyen, PE will serve as a design engineer/principal engineer. Diep has
over 27 years of experience in electrical power system design including many pumps
stations through out the western states. Diep recently completed several District projects.
Diep will be assisted by ToNhu Le, EE and/or Tuan Phi, EE.
Scope
DTN will provide complete electrical/I&C design for two new pump stations located
at South Tahoe. The pump stations are: Elks Club and Flagpole (San Bernardino) Wells.
At Elks Club well, there will be a new well pump rated approximately 125 to 150 hp
driven by VFD with bypass solid-state starter. Normal power will be from Sierra Pacific
power. Standby power will be from a permanent diesel generator with ATS. The existing
service and electrical panel will need to be replaced with new one sized for larger pump.
STPUD
Pump Stations
Page 1 of 3
Other loads such as HVAC, lighting, misc. convenience outlets, motorized louvers will
be accounted in the design. Controls will be accomplished with a PLC with provisions to
tie to the District-furnished upgraded RTU for monitoring purposes.
Similarly, at Flagpole well, there will be one new well pump rated approximately
150 to 200hp driven by a VFD with bypass solid-state starter. This new well pump will
operate as primary pump with the three existing booster pumps operate as back up
pumps. There will be a fire pump rated at approximately 100 hp assuming constant speed.
When this fire pump operates, the booster pumps shall shut down. Power source for this
new pump will come from the existing Westinghouse MCC. The standby power for the
new pump will be provided by a new diesel unit sized for the pump specifically. The
existing generator will remain to serve existing booster pumps. Other loads such as
HVAC, lighting, mis. convenience outlets, louvers etc.. for the new pump pad will be
accounted for in the design. Controls will be from a PLC with provisions to tie to the
District-furnished RTU for monitoring purposes.
Fee
Per our discussion, we understand that this project has much similarities with
Glenwood well and Cornelian station therefore we will optimize our design using similar
design criteria for this design. Please see attached spread sheet with our proposed fee for
the project.
Design schedule
a. Notice to proceed July 2, 2003
b. 50% submittal on or before July 10, 2003
c. 90% submittal on or before July 24, 03
d. 100% submittal Monday August 4, 03
Deliverables
Biddable construction documents which include drawings and specifications
signed and sealed with a California licensed engineer. One hard copy (half-size) and one
electronic copy (CD).
Assumptions
1. District to provide CAD backgrounds of the site plans and pump station
layouts.
2. District to provide a list of all loads and instruments requiring electrical
power and or control or both.
3. DTN will provide Div 16 and 17 of the specifications.
STPUD
Pump Stations
Page 2 of 3
o
Construction support services are included in this proposal.
As in past project, on site meeting with Sierra Pacific Power (SPP) is not
required. District will formally request service from SPP. DTN will
coordinate with SPP, and the District.
Again, we sincerely appreciate the opportunity to again serve the District in this
challenging project. Please call the undersigned if there are any questions. We look
forward to receiving your approval and notice to proceed shortly.
Sincerely yours,
Diep Nguyen, PE, Principal in charge
Enclosure
CC: Jimmie Hoggatt, STPUD
Heidi Donovan, STPUD
STPUD
Pump Stations
Page 3 of 3
South Tahoe Public Utility Distcrict
Elks Club and Flagpole Wells
SOUTH TAHOE PUD- PUMP STATION DESIGN
DTN PROJECT 163
FEE ESTIMATE
Hourly Rate:
PRINCIPAL
Sr. EE
$ 135.00
CADD
DRAFTER
$ 75.00
TYPING
(SUPPORT)
$ 65.00
ODC
TOTAL
HOURS
COST
$ 140.00
DESCRIPTION
$390.00
$200.00
$ 27,980.00
1. Coordination with Sierra Pacific Power
2
1
3
$ 335.00
2. Specifications
4
10
5
19
$ 2,235.00
3. Drawings
El Legend
5
5
10
$ 1,050.00
E2 Site plans
10
10
20
$ 2,100.00
E3 Single -line diagrams
2
15
15
32
$ 3,430.00
E4 Control one -line diagrams
2
14
14
30
$ 3,220.00
E5 Control schematics
2
10
10
22
$ 2,380.00
E6 Pump stations - Plans- Power /Light.
4
16
16
36
$ 3,920.00
E7 MCC elevations, Control Panels
12
10
22
$ 2,370.00
E8 Construction details
5
5
10
$ 1,050.00
4. Services during bid process
1
8
9
$ 1,220.00
5. Construction support services _
3
30
33
$ 4,470.00
6. Other direct costs
$ 200.00
$ 200.00
TOTAL HOURS:
SUB -TOTAL COST:
ASSUMPTIONS:
District to provide the following:
1. CAD background of pump stations
2. CAD site plan
3. As -built drawings of flagpole station
Fee Estimate
7/1/2003
18
137
85
6
246
246 HRS
$2,520.00
$18,495.00
$6,375.00
$390.00
$200.00
$ 27,980.00
PROJECT TOTAL:
$ 27,980.00I
FeeEstimate.xls
TO:
FR:
RE:
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
John Thiel, Senior Engineer
BOARD MEETING
July 17, 2003 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: FLAGPOLE AND ELKS CLUB WELL BUILDINGS
REQUESTED BOARD ACTION: Authorize staff to advertise for bids forwell building construction
including underground piping, and mechanical and electrical control systems.
DISCUSSION: The District is currently under contract with Zim Industries to drill the wells on the
District's Flagpole Booster Station and Elks Club Well properties. Both sites will require a 200
square foot building addition to existing buildings to accommodate new mechanical piping and
control systems for the new wells. Staff is proceeding with well building designs prior to well drillinq
results so that construction may begin in September and have the new wells online by next May.
Since the District has existing well data at Elks Club, staff is confident that
the District will have a good production well and are sure that a well building expansion will be
needed. Staff has less information about Flagpole at this time. Zim's test well results will become
available in early August; however, during the bidding period for the well buildings, staff may decide
to drop the Flagpole component at that time if test results are unfavorable.
The planning level cost estimate for this proiect is $350,000 at each site. Upon approval,
staff plans to complete plans and specifications by the end of July and begin advertising for
construction bids August 1.
SCHEDULE: Begin advertisement August 1, open bids August 20, award bid on August 21,2003
COSTS: Approx. $700,000 ACCOUNT NO: 2029-8440, 2029-8460
BUDGETED AMOUNT REMAINING: $208,600, $487,873
ATTACHMENTS None
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES -~-~/_~..! ~_~. NO
CHIEF FINANCIAL OFFICER: YES('Y~C-~c~
CATEGORY:
GENERAL
WATER X
SEWER
TO:
FR:
RE:
ACTION ITEM NO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Jim Hoggatt, Construction Manaqer/Engineer
BOARD MEETING July 17, 2003
CONSENT CALENDAR ITEM NO:
AGENDA ITEM:
ITEM-PROJECT NAME: PIONEER TRAIL WATERLINE
REQUESTED BOARD ACTION: Authorize staff to advertise for bids to replace a section of
damaged line.
DISCUSSION: This is the line the District needs to replace due to damage that occurred when
the gas company installed their line.
SCHEDULE: As soon as possible
COSTS: $250,000
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: None
ACCOUNT NO:
<$2,459> (unbudgeted)
2029-2037
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES ~'~I~E NO
t
CHIEF FINANCIAL OFFICER: YE~r"~~O
CATEGORY:
GENERAL
WATER X
SEWER
TO:
FR:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
BOARD OF DIRECTORS
Rhonda McFarlane, Chief Financial Officer
RE: BOARD MEETING
ACTION ITEM NO:
July 17, 2003 AGENDA ITEM:
CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: PRE-TAX PAYROLL DEDUCTION FOR SERVICE CREDIT
PURCHASES TO CALPERS
REQUESTED BOARD ACTION: Adopt Resolution allowing employees to buyback prior
service credit from CalPERS on a pre-tax basis.
DISCUSSION: The CalPERS program allows employees to buyback prior service credit at their
own expense. An employee is eligible to buyback prior service credit if they previously worked
for a CalPERS employer and closed their CalPERS account by taking a cash distribution, and/or
if they served in the military (4 years maximum). Eligible District employees will be purchasing
the service credit via payroll deduction.
By filing a resolution with CalPERS, service credit purchases made by District employees will
be pre-tax. CalPRS received a private letter ruling from the Internal Revenue Service in 1996
allowing this tax treatment. This will reduce the employees' taxable wages and defer the taxable
income on the service credit purchase amount until such time as the employee receives
distributions from CalPERS.
SCHEDULE: Adopt the resolution as soon as possible
COSTS: $0
BUDGETED AMOUNT REMAINING: n/a
ATTACHMENTS: Resolution
ACCOUNT NO: n/a
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES¥¥~(-~--~
CATEGORY:
GENERAL X
WATER
SEWER
Return to CalPERS- Unit 830
Employer code: 18 6 9
RESOLUTION NO.
EMPLOYER PICKUP RESOLUTION
PRE.TAX PAYROLL DEDUCTION PLAH
FOR SERVICE CREDIT PURCHASES
(CONTRIBUTION CODE 14}
WHEREAS, the Board of Administration of the California Public Employees' Retirement System
(CalPERS) at the April 1996 meeting approved a pre-tax payroll deduction plan for service credit
purchases under Internal Revenue Code (IRC) section 414(h)(2); and
WHEREAS, the South Tahoe Public Utility District {EmPloyer} has the authority to
implement the provisions of IRC section 414(h)(2) and has determined that even though
implementation is not required by law, the tax benefit offered by this section should be provided to
those employees who are members of CalPERS; and
WHEREAS, the South Tahoe Public Utility District {Employer} elects to participate in
the pre-tax payroll deduction plan for all employees in the following CalPERS coverage group(s):
{Membership Coverage Group(s)}
Miscellaneous Member Group
NOW, THEREFORE, BE IT RESOLVED:
That the South Tahoe Public Utility District {Employer} will implement the provisions
of IRC section 414(h)(2) by making employee contributions for service credit purchases
pursuant to the California State Government Code on behalf of its employees who are
members of CalPERS and who have made a binding irrevocable election to participate in the
pre-tax payroll deduction plan. "Employee contributions" shall mean those contributions
reported to CaIPERS which are deducted from the salary of employees and are credited to
individual employee accounts for service credit purchases, thereby resulting in tax deferral of
employee contributions.
II.
That the contributions made by the South Tahoe Public Utility District {Employer} to
CalPERS, although designated as employee contributions, are being paid by the
South Tahoe Public Utility District {Employer} in lieu of contributions by the
employees who are members of CalPERS.
III.
That the employees shall not have the option of choosing to receive the contributed amounts
directly instead of having them paid by the South Tahoe t~zblic Utility' District
{Employer} to CalPERS.
IV. That the South Tahoe Public Utility District {Employer} shall pay to CalPERS the
contributions designated as employee contributions from the same source of funds as used in
paying salary, thereby resulting in tax deferral of employee contributions.
V. That the effective date for commencement of the pre-tax payroll deduction plan cannot be any
earlier than July 1, 1996, or the date the completed resolution is received and approved in
CaIPERS, whichever is later.
VI. That the governing body of the South Tahoe Public Utility District {Employer} shall
participate in and adhere to requirements and restrictions of the pre-tax payroll deduction plan by
reporting pre-tax payroll deductions when authorized by CalPERS for those employees of the
above stated Coverage Group(s) who have elected to participate in this plan.
PASSED AND ADOPTED by the governing body of the South Tahoe Public Utility District
{Employer} this 17 day of July , 2003 . {3,ear}
RETURN ADDRESS:
BY
(Signature of-Official)
Board President
(Title of Official)
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
FOR CALPERS USE ONLY
Pre-tax Payroll Deduction Plan Effective Date:
Approved By: Title:
MEMBER SERVICES DIVISION, Service Credit Section - Unit 830
Consent Item h.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrig, General Manager
James R. dories, President BOARD MEMBER Eric Schafer, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Seat No. 1 Vacant
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 5, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, June 5,
2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Schafer, Mosbacher
(Seat No. 1 is vacant)
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Cocking, Schroeder, Hoggatt,
Thiel, Swain, Nolan, Brown, Rasmussen, Thiesen, Metz,
Hydrick, R. Johnson, R. Marshall, D. Johnson, Matzinger,
Attorney Kvistad
GUESTS:
Dale Smith and Forrest Huisman/Smith Design Group,
Richard Thomson, Darin Smith, Tom Comte
President Jones congratulated Richard Solbrig on
assuming the position of General Manager.
COMMENTS
Tom Comte stated he attended today's Board
meeting to meet the Board members and to convey
his interest in applying for the vacant Board seat.
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 2
Staff requested Action Item e. (Biosolids Disposal Agree-
ment) be removed from the agenda. It will be placed on
a future agenda for Board consideration.
Moved Wallace / Second Schafer / Seat No. 1 Vacant /
Passed to approve the Consent Calendar as submitted:
a. Surplus Vehicle - Authorized Nationwide Auction
Systems to sell surplus Truck No. 3;
Uniform and Linen Services Contract -Authorized
execution of contract for renewal of Aramark Uniform
Services for a two-year period ending June 6, 2005,
in an estimated amount of $30,000 per year;
Sewer Enterprise 2003-04 Appropriations Subject to
Limitation - Adopted Resolution setting the limitation
on appropriations for Fiscal Year 2003-04;
d. Clement Barn Foundation - Authorized staff to advertise
for bids to repair Clement Barn;
Pension Plan Audit - Authorized amending the scope
of work in the contract for auditing services to include
auditing the District's pension plan for 2003, in an
amount not to exceed $6,500;
Grant Application Signing Authority - Approved
Resolution giving signing authority for Manager,
Assistant Manager, Chief Financial Officer, or their
designees, on grant applications;
g. Adopted Regular Board Meeting Minutes:
May 1, 2003.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
President Jones presented the Finance Division with
a plaque from the Government Finance Officers Assoc-
iation for an Award of Excellence in Financial Reporting
for Comprehensive Annual Report (CAFR) for the Fiscal
Year ended June 30, 2002.
GOVERNMENT FINANCE
OFFICERS ASSOCIATION AWARD
ITEMS FOR BOARD ACTION
The District's architect, Smith Design Group, has recently CUSTOMER SERVICE FACILITY
completed the existing building assessment and program-
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 3
ming report per Task Order No. 1. The proposed Task CUSTOMER SERVICE FACILITY
Order No. 2 incorporates schematic design and site (continued)
development planning. The schematic design element
includes designs for a 24,000 square foot customer service
facility, along with analysis of alternate construction systems,
and construction and lifecycle costs. Site development
includes the analysis of siting alternatives and preparation,
and presentation of plans showing proposed improvements.
Using a Power Point presentation, Dale Smith summarized
the restrictions related to the siting of the proposed facility.
He also covered the general building facilities, square
footage requirements, essential functions, and project
development schedule. Rather than remodeling the exist-
ing facility, which has many structural inadequacies, Smith
recommended the entire building be all new construction.
Moved Schafer / Second Mosbacher / Seat No. 1 Vacant /
Passed to approve Task Order No. 2 to Smith Design
Group for architectural services in the amount of $86,545.
Pursuant to the Board's adoption of the Resolution of
Intention declaring the District's intention to enter into a
contract with CalPERS, an election was required to permit
the employees proposed to be included in this system to
express by secret ballot their approval or disapproval of
the retirement proposal. The election was conducted,
with results indicating 87.5% approval. The last step
is that the Board adopt the final resolution to enter into a
contract with CalPERS and execute the actual contract.
CONTRACT BETWEEN SOUTH
TAHOE PUBLIC UTILITY DISTRICT
AND CALPERS (CALIFORNIA
PUBLIC EMPLOYEES' RETIRE-
MENT SYSTEM)
Moved Wallace / Second Schafer / Seat No. 1 Vacant /
Passed to: (1) Adopt Final Resolution to contract with
CalPERS; and (2) Authorize execution of contract between
the District and CalPERS.
Due to severe operational problems and safety concerns,
the existing backhoe has been taken out of service. The
Operations Committee reviewed this item and concluded
purchasing a new backhoe was the best solution.
BACKHOE PURCHASE
Moved Mosbacher / Second Schafer / Seat No. 1 Vacant /
Passed to authorize staff to purchase either a new Case,
Caterpillar, or John Deere backhoe from a recent govern-
ment agency bid, in the estimated amount of $80,000, less
the trade-in value.
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 4
Jim Hoggatt reported three bids were received at the
June 4, 2003, bid opening. A careful review and analysis
of each bid showed one minor deviation, and one serious
omission. The Iow bidder, Zim Industries, had the minor
deviation-- the bid book was taken apart and bonds
were inserted.
Moved Schafer / Second Wallace / Seat No. 1 Vacant /
Passed to award bid to lowest responsive, responsible
bidder, Zim Industries, Inc., dba Bakersfield Well &
Pump Co., in the amount of $493,185.00, and to waive
the minor bid deviation.
Since December 2001, the District has engaged Lynn
Nolan to perform all grant related work on a contract
basis. Presently, the District's workload does not
require full-time services. On two occasions the
Finance Committee has discussed partnering with
another agency to provide full-time work to the Grant
Coordinator Position. The objective in doing so is to
facilitate stability of the position to retain the current
high level of grant services.
It was the consensus of the Board to direct staff to
initiate negotiations with Alpine County (or another
agency) to partner with the District to provide full-
time work for the position.
No Board action.
Director Mosbacher disqualified herself from participation
in this item per a previously disclosed potential conflict of
interest. She did not read the material associated with this
agenda item, and she left the room while it was being
discussed.
Richard Solbrig reported he attended the TRPA Governing
Board meeting and relayed the importance of keeping this
project on schedule.
No Board action.
Moved Schafer / Second Wallace / Seat No. 1 Vacant /
Passed to approve payment in the amount of
$2,111,955.44.
FLAGPOLE AND ELKS CLUB WELL
DRILLING PROJECT
GRANT COORDINATOR POSITION
B-LINE REPLACEMENT: PHASE 3
PAYMENT OF CLAIMS
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 5
General Manaqer: Richard Solbrig reported on the
samples taken from Bakersfield Well.
Executive Committee: The committee met May 30
to discuss the General Manager contract.
Finance Committee: The committee met June 4.
Minutes of the meeting are available upon request.
Water and Wastewater Operations Committee: The
committee met June 2. Minutes of the meeting are
available upon request.
Director Wallace reported the general manager position
was filled by Bill Hetland.
Director Wallace reported he, along with District staff,
met with representatives from the City of SLT to discuss
the possibility of exchanging a portion of the Al Tahoe
access road for a portion of Meadow Crest Drive.
Director Mosbacher reported on three items:
1 ) She liked the cover of the Planning Report that
was done by Jeri Callian.
2) She will assist in reaching an agreement with
Alpine County regarding sharing a grant coordinator
position.
3) Alpine County Planning Commission will review the
proposed well permit policy.
President Jones reported he has been working with
the Board Clerk to fill the vacancy of Board Seat No. 1.
Interviews will be held during a special Board meeting
on June 16.
District Information Officer: Dennis Cocking reported
on three items:
1) The Kehoe bill re: metering is now limited to agencies
who receive federal water.
2) He will attend ACWA's legislative day in Sacramento.
While he's there, he will meet with Oiler, Leslie, and
Torklason re: the proposed legislation that will shift
property taxes away from special districts.
3) Barbara Boxer used the District as an example
when opposing the S14 Energy Bill (re: liability
exemption for polluters of MTBE).
GENERAL MANAGER REPORT
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYORS
REPRESENTATIVES REPORT
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 6
4:25 - 4:35 P.M.
MEETING BREAK
ITEMS FOR BOARD ACTION
4:35 P.M.
5:35 P.M.
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
No reportable Board action
No reportable Board action.
No reportable Board action
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated
Litigation: Pioneer Trail Waterline
Replacement Near Filter Plant
Pursuant to Government Code
Section 54956.(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. John Breese Mumford,
et al., El Dorado County Superior
Court Case No. SC20020030
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation: STPUD vs. ARCO, et. al,
San Francisco County Superior
Court Case No. 999128
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., ClV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA
REGULAR BOARD MEETING MINUTES - JUNE 5, 2003 PAGE - 7
No reportable Board action
No reportable Board action
No reportable Board action
No reportable Board action.
5:35 P.M.
Pursuant to Government Code '
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
Pursuant to Government Code
Section 54956.6(a)/Conference with
Labor Negotiators: Agency
Negotiators - Board of Directors,
General Manager, Chief Financial
Officer; Employee Organization -
Represented and Unrepresented
Employees
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park
Association, et al., County of El
Dorado, Superior Court Case
No. SC20010165
Pursuant to Government Code
Section 54957/Public Employee
Employment: Position of General
Manager; Agency Negotiators:
General Manager Labor
Negotiations Ad Hoc Committee
ADJOURNMENT
ATTEST:
Kathy Sharp, Clerk of the Board
James R. Jones, Board President
South Tahoe Public Utility District
Consent Item i.
SOUTH TAHOE PUBLIC UTILITY DISTRICT r ~' ~ ~ [~ ~
"Basic Services for a Complex World"
Richard Solbd ,~eral Mana__q_~L
James R. Jones, President BOARD MEMBER Edc Schafer, Vice President
Duane Wallace, Director Mary_ Lou Mosbacher, Director Seat No. I Vacant
SPECIAL MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 16, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in Special Session on
June 16, 2003, 10:00 A.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Schafer, Mosbacher
(Seat No. 1 Vacant)
ROLL CALL
STAFF:
Solbrig, Sharp
ITEMS FoR BOARD ACTION
President Jones reviewed the procedures for filling
the vacancy.
BOARD VACANCY CANDIDATE
INTERVIEWS
Interviews were conducted with the following persons:
Tom Comte
Rolf Mayer
Darin Smith
Richard Thomson
George Aydelott
Scott Swift
Edwin Morrow
12:15 P.M. MEETING BREAK
SPECIAL BOARD MEETING MINUTES -JUNE 16, 2003 PAGE -2
1:15 P.M.
Each remaining Board member cast ballots to narrow
down the selection process.
The first ballot was:
Darin Smith
Darin Smith
Tom Comte
Scott Swift
) - ERIC SCHAFER
) - JAMES JONES
) - DUANE WALLACE
) - MARY LOU MOSBACHER
The second ballot was:
Darin Smith
Darin Smith
Tom Comte
Tom Comte
) - ERIC SCHAFER
) - JAMES JONES
) - DUANE WALLACE
) - MARY LOU MOSBACHER
The third (and final) ballot was:
Darin Smith
Tom Comte
Tom Comte
Tom Comte
) - ERIC SCHAFER
) - JAMES JONES
) - DUANE WALLACE
) - MARY LOU MOSBACHER
Moved Mosbacher / Second Wallace / Schafer Voted No /
Seat No. I Vacant / Passed to appoint Tom Comte to
fill Director-At-Large, Seat Number 1.
3:30 P.M.
MEETING RESUMED
BOARD MEMBER APPOINTMENT
ADJOURNMENT
James R. Jones, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of Board
South Tahoe Public Utility District
SOUTH TAHOE PUBLIC UTILITY DISTRICT
BOARD AGENDA ITEM
TO: BOARD OF DIRECTORS
FR: Kathy Sharp, Clerk of Board/Executive Secretary
RE: BOARD MEETING July 17, 2003 AGENDA ITEM:
ACTION ITEM NO: CONSENT CALENDAR ITEM NO:
ITEM-PROJECT NAME: REGULAR BOARD MEETING MINUTES: JUNE 19, 2003
REQUESTED BOARD ACTION: Approve minutes.
DISCUSSION: Board meeting minutes were not available for distribution with the agenda
packet. They will be distributed prior to the Board meeting.
SCHEDULE:
COSTS:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
ACCOUNT NO:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
CATEGORY:
GENERAL X
WATER
SEWER
Consent Item k.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
James R. Jones, President
BOARD MEMBERS
Eric Schafer, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 3, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session, July 3,
2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Schafer,
Comte, and Mosbacher
ROLL CALL
STAFF:
Solbrig, Callian, Hoggatt, Coyner, Swain, Cocking,
Hydrick, McFarlane, R. Johnson, Bergsohn, Frye,
and Attorney Kvistad
GUESTS:
Steve Murrill, Patricia Jenkenson/Meta Research
Moved Schafer / Second Comte / Passed Unanimously
to approve the Consent Calender as submitted:
CONSENT CALENDAR
a. Highway 50 Waterline Replacement Project: Phase 1 -
Approved Chan(]e Order No. 2 to West Vallev
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 2
Co
Pension Plan Amendment - Adopted Resolution
No. 2766-03 amending Resolution No. 2723-01
to cease contributions to the Pension Plan and
limit pension plan borrowing terms;
d. Biosolids Disposal Agreement - Authorized execution
of a negotiated agreement with Bently Agrowdynamics
for the disposal of biosolids contingent upon approval
by staff and legal counsel;
e. Side Letter to Manager's Memorandum of Under-
standing - Approved Side Letter extending compen-
satory time limits for Distribution Certification exam
preparation time.
CONSENT CALENDAR
(continued)
Steve Murrill and Patricia Jenkenson, Meta Research,
gave a power point presentation on the recent Customer
Satisfaction Survey. It was suggested since this
community has such a high turnover rate in residents,
that a new survey be done every two to three years for
benchmarking purposes. The survey was overall quite
favorable for the District and Customer Service.
PRESENTATION: RESULTS OF
CUSTOMER SATISFACTION
SURVEY
ITEMS FOR BOARD ACTION
Rick Hydrick reported that two bids were received at
the July 1 bid opening.
Moved Schafer / Second Comte / Passed Unanimously
to award bid to the lowest responsive, responsible bidder,
Eliot Building Company, Inc., in the amount of $33,474.
Rick Hydrick and Ivo Bergsohn reported that the District,
in collaboration with Lahontan, would like to seek proposals
from qualified institutions to conduct a high resolution
shallow seismic survey to: identify potential contaminant
pathways; assist in selecting optimal well locations for
groundwater monitoring; provide additional subsurface
information to further the District's understanding of the
hydro-stratigraphy in the South Shore area; and provide
information on the utility of using seismic methods of
detailed hydro-stratigraphic definition in other portions
of the South Lake Tahoe groundwater sub-basin.
Moved Wallace / Second Schafer / Passed Unanimously
to authorize staff to request proposals for the Barton
Meadow Seismic Study.
CLEMENT BARN FOUNDATION
BARTON MEADOW SHALLOW
SEISMIC STUDY
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 3
Director Mosbacher disqualified herself from participation
in this item per a previously disclosed potential conflict of
interest. She did not read the material associated with
this agenda item, and she left the room while it was being
discussed.
Richard Solbrig reported that the Final EIR/EIS is complete.
It should be presented to the Board for approval at the next
Board Meeting. Copies of the final report have been
mailed to all persons/agencies who commented.
No Board action.
Moved Wallace/Second Schafer / Passed Unanimously
to (1) Approve Agreement for Professional Services for
General Manager; and (2) Enact Ordinance No. 486-03
providing compensation.
Carol Swain reported that the District's financial and pay-
roll software applications run on a hardware platform that
will no longer be supported by the year 2006. Therefore,
it is necessary to migrate the software applications to a
different, modern platform. Sungard Bi-Tech, the vendor
for the current financial and payroll software, is currently
porting those same applications to a Windows 2000/SQL
Server Platform, which is what most of the other District
software runs on. Since District IS staff and District emp-
ployees have been trained in the administration of this
type of software, much time and money would be saved
by staying with these platform solutions. The cost for the
new hardware, $25,000, is already included in the budget.
Moved Wallace / Second Comte / Passed Unanimously
to authorize execution of Migration Addendum to
Software License and Support Agreement between
South Tahoe Public Utility District and SunGuard Soft-
ware Inc.
Moved Schafer / Second Comte / Passed Unanimously
to approve payment in the amount of $1,622,106.52.
3:45 - 3:55 P.M.
Finance Committee: Director Shafer reported that
an investment advisory firm, Public Financial Manage-
ment will give a presentation on investments at the
July 15 meeting.
B-LINE REPLACEMENT: PHASE 3
GENERAL MANAGER AGREEMENT
FOR PROFESSIONAL SERVICES
AND ORDINANCE NO. 486-03
FINANCIAL AND PAYROLL SOFT-
WARE MIGRATION PROJECT
PAYMENT OF CLAIMS
MEETING BREAK
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 4
Water and Wastewater Operations Committee: President
Jones reported that the committee met on June 30 and
toured the new sludge handling facility site. Minutes of
the meeting are available upon request.
Administration Building Ad Hoc Committee: Director
Schafer reported that the committee met July 3, and
the architect presented plans on where the new
building will be located. Richard Solbrig reported that
the architects are finalizing the lab size and site plans.
Director Wallace reported that the next meeting will
held at the City Council Chambers on Thursday,
July 10, and invited the other Board Members and
General Manager to attend,
Director Comte thanked everyone for their help and
support in bringing him up to speed on District issues,
General Manager: Richard Solbrig on three items:
1) Lake Tahoe Boulevard Project - a payment to the
City of SLT for paving replacement will be on the
next Payment of Claims.
2) Cornelian Water Booster Station and Gardner
Mountain Sewer Pump Station are out to bid.
3) The well drilling contractor will begin drilling at the
Flagpole Booster Station on July 8.
District Information Officer: Dennis Cocking reported
that two additional Water Educators have been hired and
trained. The District now has two educators in the field
seven days a week, working overlapping shifts to catch
the early morning and early evening hours. Water con-
servation ads have been increased in frequency on
KOWL, KRLT and KTHO radio stations. A telephoned
public service announcement advising that we are in
Stage 3 Restrictions will start next week.
BOARD MEMBER STANDING
COMMITTEE REPORTS
(continued)
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVES REPORT
4:29 P.M. ADJOURNED TO CLOSED SESSION
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 5
ACTION / REPORT ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
No reportable Board action.
Pursuant to Government Code Section
54956.9(c)/Conference with Legal
Counsel - Anticipated Litigation:
Pioneer Trail Waterline Replacement
near Filter Plant
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation:STPUD
vs. John Breeze Mumford, et al. El
Dorado County Superior Court Case
No. SC20020030
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: STPUD
vs. F. Heise Land & Live Stock Com-
pany Inc., William Weaver, Eddie R.
Synder, Crockett Enterprises, Inc.
ClV S-02-0238 MLS JFM United States
District Court for the Easter District
of California
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: Meyers
Landfill Site: United States of America
vs. El Dorado County and City of South
Lake Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK GGH,
United States District Court for the
Eastern District of California
No reportable Board action,
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: STPUD
vs. Lakeside Park Association, et al,
County of El Dorado, Superior Court
Case No. SC20010165
No reportable Board action.
Pursuant to Government Code Section
54956.9(a)/Conference with Legal
Counsel - Existing Litigation: STPUD
vs. ARCO, et al, San Francisco County
Superior Court Case No. 999128
REGULAR BOARD MEETING MINUTES - JULY 3, 2003 PAGE - 6
No reportable Board action.
Pursuant to Government Code Section
54957.6(a)/Conference with Labor
Negotiators: Unrepresented Employee
Position - General Manager; Agency
Negotiators: General Manager Labor
Negotiations Ad Hoc Committee,
Board of Directors
5:05 P.M.
ADJOURNMENT
James R. Jones, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
By: Jeri Callian, Assistant. Board Clerk