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AP 07-16-09 1050 SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, July 16, 2009 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri , General Manager Paul Sciuto, Assistant General Manager Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter jurisdiction of the District. Five-minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. PRESENTATION a. Award Government Finance Officers Certificate of Achievement for Excellence in Financial Reporting (President Mosbacher) 7. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Headworks Replacement Pg. 45 (Julie Ryan) b. Tahoe Meadows Homeowners Association Pg. 47 Facilities Use Agreement ,(Lisa Coyner) Approve Proposal from Selected Consultant for Design Services *(A summary of proposals and recom- mendation will be available prior to, and at the Board meeting.) Approve One Year Extension of Agreement GOVERNMENT FINANCE OFFICERS ASSOCIATION CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING I am pleased to present the Finance Division with The Certificate of Achievement for Excellence in Financial Reporting for the District's Comprehensive Annual Financial Report (CAFR) for fiscal year ended June 30, 2008. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting for state and local governments, and its attainment represents a significant accomplishment by the District and its management. It is noteworthy to mention that the District has received this award for 14 consecutive years. Congratulations to the Finance Division. REGULAR BOARD MEETING AGENDA - JULY 16, 2009 PAGE - 2 C. Payment of Claims Pg. 49 Approve Payment in the Amount of $1,185,437.54 8. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer / Claudio) C. Executive Committee (Mosbacher / Rise) d. Planning Committee (Mosbacher / Schafer) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken) 11. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken) a. Integrated Regional Water Management Plan & Proposition 84 b. Update on Grants/ Loans Programs C. City Water MOU d. Water Usage and Sewer Flows During 4th-of-July Holiday Period 12. ASSISTANT MANAGER REPORTS (Discussions may take place; however, no action will be taken) 13. STAFF / ATTORNEY REPORTS (Discussions may take place; however, no action will be taken) a. California Budget /Property Tax Update (Dennis Cocking) 14. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetinas / Events Board Election Nomination Period Began (July 13 - August 7) 07/13/09 - Water and Wastewater Operations Committee Meeting Future Meetinas / Events Board Election Nomination Period (July 13 - August 7) 07/21/09 - 9:00 a.m. - Alpine County Supervisors Regular Board Meeting in Markleeville 07/22/09 -11:30 a.m. - Board Workshop at District Office 07/29/09 - 8:00 a.m. - ECC (Employee Communications Committee) Meeting at District (President Mosbacher is Board representative) 08/03/09 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 08/04/09 - 9:00 a.m. - Alpine County Supervisors Regular Board Meeting in Markleeville 08/06/09 - 2:00 p.m. - STPUD Regular Board Meeting at District 08/12/09- 9:00 a.m. - El Dorado County Water Agency Board Meeting at District 15. CLOSED SESSION (Closed Sessions are not open to the public) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Pg. 67 Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of CA b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Pg. 69 Existing Litigation: Tahoe Asphalt, Inc. and Tahoe Asphalt Materials Company, LLC, vs. STPUD, Case No. SC20090104, El Dorado Superior Court REGULAR BOARD MEETING AGENDA - JULY 16, 2009 PAGE - 3 16. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 17. ADJOURNMENT (To the next regular meeting, August 6, 2009, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. *Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability-related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. t3 CONSENT CALENDAR JULY 16, 2009 ITEMS REQUESTED ACTION a. Engineering Temporary Help pg. 1 (Heidi Baugh) Approve Contract Budget Increase for Purchase Order No. P20820 with Substitute Personnel for Temporary Engineering Department Helper, in an Amount Not to Exceed $5,000 b. Lake Tahoe Fire Protection Partnership Pg. 3 (Lynn Nolan) C. Regular Board Meeting Minutes: Pg. 35 June 18, 2009 (Kathy Sharp) d. Regular Board Meeting Minutes: Pg. 41 July 2, 2009 (Kathy Sharp) Approve Intergovernmental Grant Administration Agreements Approve Minutes Approve Minutes South Tahoe Public Utility District ■ 1274 Meadow Crest Drive ■ South Lake Tahoe, CA 96150 Phone 530.544.6474 ■ Facsimile 530.541.0614 ■ www.stpud.us C-a wal M&no#w Richard hi. 8olbriiy 5outh Tahoe J► R Joads FumiG Utility Di trice LMMD*Ackw X15 Mmdow Cnwt Prhe 40 S tth take Tah m # CA 96 ftoaea 5W 544-6474 # Fax 5W "41044 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Heidi C. Baugh, Contracts Administrator MEETING DATE: July 16, 2009 ITEM - PROJECT NAME: Engineering Temporary Help REQUESTED BOARD ACTION: Approve contract budget increase for Purchase Order No. P20820 with Substitute Personnel for temporary engineering department helper, in an amount not to exceed $5,000. DISCUSSION: The Engineering Department requests the budget be increased so that Hunter Irwin can bring the engineering department library organization project to a completion point that can be passed onto staff for continued maintenance and upkeep. It has been determined that this completion point will be July 17, 2009. The budget for this purchase order will not exceed $20,000. Hunter started with the District's Engineering Department last October to transcribe construction projects field reports. As the construction projects came to completion, staff requested that Hunter organize the Engineering Department Library. She has set up a database that staff can use to log, search and identify necessary documents/information. SCHEDULE: May-July 2009 COSTS: Not to exceed $5,000 ACCOUNT NO: 1029-4405; 2029-4405 BUDGETED AMOUNT REMAINING: $44,888 (2009/10) ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer & Water GENERAL MANAGER: YES 441 NO CHIEF FINANCIAL OFFICER: YES NO -1- Genwal A+ oAw Richard H. Sol" bouth .laxltes T!. Ja►exr M" UV Wb*A41W FuMic Utility 016trict Morm WO 544-0474 6 Fm &W "-0&4 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Lynn Nolan MEETING DATE: July 16, 2009 ITEM - PROJECT NAME: Lake Tahoe Fire Protection Partnership REQUESTED BOARD ACTION: Approve Intergovernmental Grant Administration Agreements. DISCUSSION: The District is the lead agency in the Lake Tahoe Fire Protection Partnership with North Tahoe Public Utility District, Round Hill General Improvement District, Tahoe City Public Utility District, Incline Village Public Utility District, Douglas County and Kingsbury General Improvement District. The Partnership received $5,000,000 in water infrastructure improvement funding through the Lake Tahoe Restoration Act, administered by the United States Forest Service. The contract for this funding was signed by Richard Solbrig on June 29, 2009. The Intergovernmental Grant Administration Agreements detail the requirements by each of the partner agencies for the implementation and management of these grant funds. Each agreement has already been signed by the partner agencies and needs to be approved and signed by the STPUD Board of Directors. SCHEDULE: N/A COSTS: No costs are associated with this item. ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Six signed Intergovernmental Grant Administration Agreements CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES-ffW NO CHIEF FINANCIAL OFFICER: YES NO -3- INTERGOVERNMENTAL GRANT ADMINISTRATION AGREEMENT This Agreement (hereinafter the "Agreement") is entered into on 4--23-M between the Round Hill General Improvement District (hereinafter "RHGID") and the South Tahoe Public Utility District (hereinafter "STPUD") (each a "Party" and collectively the "parties") at South Lake Tahoe, Califomia, with reference to the following facts and intentions: A. The United States Forest erethe "USFS") has provided grant funds under Grant Agreement reinafter "Grant Agreement") to STPUD in the amount of X250 to manage and implement a project titled Lake To oe Community Fire Prevention Partnership, (the "Project) that is more fully described in the grant application attached hereto as Exhibit A and incorporated by reference herein as fully set forth; B. The Grant Agreement requires that STPUD administer the funds and partner with the sub-recipient to admirdster and implement a portion of the project described above; C. RHGID has the necessary capabilities and resources to implement the Project as required by the terms of the grant; and D. The Parties wish to document the terms and conditions of the duties associated with these grant funds. In reliance upon the recitals set forth above, and in consideration of the mutual promises herein exchanged, the Parties agree as follows: 1. STPUD Obligations. Pursuant to the terms of this Agreement, STPUD agrees: A. To administer the Grant Agreement, attached hereto and incorporated by reference herein, as is fully set forth in a manner consistent with the terms of the Grant Agreement. B. To process reimbursement requests in accordance with the Grant Agreement requirements and in the amounts set forth in the application budget, attached hereto and incorporated herein by reference. C. To oversee the progress of the Program in accordance with the Grant Agreement requirements. D. To comply with all applicable federal, state, and local laws in administering the grant funds, specifically including those set forth in the Agreement. E. To timely disburse funds to RHGIb F. To furnish a Grant Contact to carry out the duties for the STPUD as described above. Initially, STPUD's Grant Contact will be: South Tahoe Public Utility District Exhibit A SB 501020 v1:007627.0015 -5- Lynn Nolan STPUD Grants Coordinator 1275 Meadow Crest Dr. South Fake Tahoe, CA 96150 530-543-6215 Inolan@stpud.dst.ca.us G. To provide copies of all documentation produced to satisfy the Grant Agreement requirements. H. STPUD shall be required to fulfill its obligations under this Agreement only if or to the extent that the funds described in the Grant Agreement are actually provided to STPUD by the USFS. In the event such funds are not provided, or cease to be provided, this Agreement shall automatically terminate. 2. RHGID Oblisra ons. Pursuant to the terms of this Agreement, RHGID agrees: A. To cooperate with STPUD as reasonably required to carry out the purposes of this Agreement. B. To complete all applicable Federal and State Environmental Documentation, as required, and obtain and retain in effect for the duration of this Agreement all governmental licenses and permits required for completion of the Project. C. To implement necessary work items for the Project as described in the application in Exhibit A. D. To provide the deliverables associated with the Project, as described in the application in Exhibit A. E. To invoice STPUD for its services, as described in section 1, in accordance with the Grant Agreement requirements and no more frequently than monthly. RHGID may invoice STPUD for costs associated with the Scope of Services incurred from the date of execution of the Grant Agreement. In no case shall compensation for services rendered under this Agreement exceed $68,250. RHGID understands it must provide a match amount equal to $68,250. F. To comply with the provisions of the Grant Agreement when administrating the Project. G. To furnish a Contract Administrator who will be responsible for assuring that the duties described this Agreement are carried out. Initially, RHGID's Contract Administrator will be (contact info here): Patti Acri RHGID Administrative Assistant P.O. Box 976 Zephyr Cove, NV 89448 South Tahoe Public Utility District Exhibit A SB 501020 A -007627.0013 -6- 775-588-2571 rhgidwaterOaol.com 3. Term. A. The performance period of this Agreement shall be from the latest date this Agreement is signed through June 30, 2011. 8. This Agreement may be terminated by either party, for any reason, with ninety (90) days written notice to the business address of the non-canceling parties. 4. General Provisions. C. RHGID and STPUD shall mutually hold harmless, indemnify and defend each other and their officers, agents and employees from every expense, liability, or payment by reason of injury (including death) to person or property suffered through any act or omission, including passive negligence or act of negligence, or both directly or indirectly arising from this agreement. This provision shall not be deemed to require either party to indemnify the other against liability or damage arising from the sole negligence or willful misconduct of the other, its agents, officers or employees. D. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. E. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to cant' out the intentions and directives set forth in this Agreement.. F. The individuals executing this Agreement represent and warrant that they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Agreement. South Tahoe Public Utility District Exhibit A SB 501020 0:007627.0015 -7- G. Any dispute over the interpretation, implementation, or terms of this Agreement, should it not be resolved among the Parties, shall be resolved by binding arbitration between the parties under the California Arbitration Act (Code of Civil Procedure Section 1280 et seq). Any such arbitration shall be conducted in South Lake Tahoe, California. If the parties cannot agree on an arbitrator, one will be selected by Judge Suzanne Kingsbury of the El Dorado County Courts, or her successor. H. This Agreement may -be executed in counterparts, each of which shalt be deemed an original and all of which taken together shall constitute one and the same instrument. I. To retain or caused to be retained for access by State for audit, examinations, excerpts, and transcripts all financial and programmatic records, supporting documents, statistical records, or other records which are required to be maintained under the terms of the for a period of twenty-three (23) years from the date of submittal of the final invoice. J. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered, or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: TO ; STPUD Dennis Cocking DIO STPUD 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 dcockinaftstaud.dst. ca. us WNXIC11 Greg Reed. District Manager RHGID P.O. Box 976 Zephyr Cove, NV 89448 775-588-2571 agreedAftid.om In witness whereof, the Parties have executed this Agreement on the day and year and at the place first written above. SOUTH TAHOE PUBLIC UTILITY DISTRICT South Tahoe Public tldlity DisMct Exhibit A SH 501020 x1:007627.0015 -8- BY: Mary Lou Mosbacher, President of the Board BY, os h Francoeur-Board Chairman South Tahoe Pubhc Utility District E)ch bit A SB 501020 x1007627.0015 DATED: DATED: 3 U -9- INTERGOVERNMENTAL GRANT ADMINISTRATION AGREEMENT This Agreement (hereinafter the "Agreement") is entered into on April 13. 2009 between the North Tahoe Public Utility District (hereinafter "NTPUD") and the South Tahoe Public Utility District (hereinafter "STPUD") (each a "Party" and collectively the "Parties") at South Lake Tahoe, California, with reference to the following facts and intentions: A. The United States Forest Service (herei FS") has provided grant funds under Grant Agreement No.o4-W- Ito5*~Tq na 'Grant Agreement') to STPUD, of which NTPUD will receive the amount of $555,750 to manage and implement a project titled Lake Tahoe Community Fire Prevention Partnership, (the "Project") that is more fully described in the grant application attached hereto as Exhibit A and incorporated by reference herein as fully set forth; B. The Grant Agreement requires that STPUD administer the funds and partner with NTPUD to administer and implement the NTPUD portion of the project described above; C. NTPUD has the necessary capabilities and resources to implement the Project as required by the terms of the grant; and D. The Parties wish to document the terms and conditions of the duties associated with these grant funds. In reliance upon the recitals set forth above, and in consideration of the mutual promises herein exchanged, the Parties agree as follows: 1. STPUD Obligations. Pursuant to the terms of this Agreement, STPUD agrees: A. To administer the Grant Agreement, attached hereto and incorporated by reference herein, as is fully set forth in a manner consistent with the terms of the Grant Agreement. B. To process reimbursement requests in accordance with the Grant Agreement requirements and in the amounts set forth in the application budget, attached hereto and incorporated herein by reference. C. To oversee the progress of the Program in accordance with the Grant Agreement requirements. D. To comply with all applicable federal, state, and local laws in administering the grant funds, specifically including those set forth in the Agreement. E. To timely disburse funds to NTPUD F. To furnish a Grant Contact to carry out the duties for the STPUD as described above. Initially, STPUD's Grant Contact will be: South Tahoe Public Utility District Exhibit A SB 501020 0:007627.0015 -lo- Lynn Nolan STPUD Grants Coordinator 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 530-543-6215 Inolan@stpud.dst.ca.us G. To provide copies of all documentation produced to satisfy the Grant Agreement requirements. H. STPUD shall be required to fulfill its obligations under this Agreement only if or to the extent that the funds described in the Grant Agreement are actually provided to STPUD by the USFS. In the event such funds are not provided, or cease to be provided, this Agreement shall automatically terminate. 2. NTPUD Obligations. Pursuant to the terms of this Agreement, NTPUD agrees: A. To cooperate with STPUD as reasonably required to carry out the purposes of this Agreement. B. To complete all applicable Federal and State Environmental Documentation, as required, and obtain and retain in effect for the duration of this Agreement all governmental licenses and permits required for completion of the Project. C. To implement necessary work items for the Project as described in the application in Exhibit A. D. To provide the deliverables associated with the Project, as described in the application in Exhibit A. E. To invoice STPUD for its services, as described in section 1, in accordance with the Grant Agreement requirements and no more frequently than monthly. NTPUD may invoice STPUD for costs associated with the Scope of Services incurred from the date of execution of the Grant Agreement. In no case shall compensation for services rendered under this Agreement exceed $555,750. NTPUD understands it must provide a match amount equal to $555,750. F. To comply with the provisions of the Grant Agreement when administrating the Project. South Tahoe Public Utility District Exhibit A SB 501020 v1:007627.0015 -11- G. To furnish a Contract Administrator who will be responsible for assuring that the duties described this Agreement are carried out. Initially, NTPUD,s Contract Administrator will be: Suzi Gibbons Administrative Assistant P.O. Box 139 Tahoe Vista, CA 96148 530-546-4212 sgibbons@ntpud.org 3. Term. A. The performance period of this Agreement shall be from the latest date this Agreement is signed through June 30, 2011. B. This Agreement may be terminated by either party, for any reason, with ninety (90) days written notice to the business address of the non-canceling parties. 4. General Provisions. A. NTPUD and STPUD shall mutually hold harmless, indemnify and defend each other and their officers, agents and employees from every expense, liability, or payment by reason of injury (including death) to person or property suffered through any act or omission, including passive negligence or act of negligence, or both directly or indirectly arising from this agreement. This provision shall not be deemed to require either party to indemnify the other against liability or damage arising from the sole negligence or willful misconduct of the other, its agents, officers or employees. B. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. C. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Agreement.. South Tahoe Public Utility District Exhibit A SB 501020 v1:007627.0015 -12- D. The individuals executing this Agreement represent and warrant that they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Agreement. E. Any dispute over the interpretation, implementation, or terms of this Agreement, should it not be resolved among the Parties, shall be resolved by binding arbitration between the parties under the California Arbitration Act (Code of Civil Procedure Section 1280 et seq). Any such arbitration shall be conducted in South Lake Tahoe, California. If the parties cannot agree on an arbitrator, one will be selected by Judge Suzanne Kingsbury of the El Dorado County Courts, or her successor. F. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which taken together shall constitute one and the same instrument. G. STPUD and NTPUD shall retain or caused to be retained for access by State for audit, examinations, excerpts, and transcripts all financial and programmatic records, supporting documents, statistical records, or other records which are required to be maintained under the terms of the Grant Agreement for a period of twenty-three (23) years from the date of submittal of the final invoice. H. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered, or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: TO: STPUD Dennis Cocking DIO STPUD 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 dcockina(M-staudAst.ca.us TO: NTPUD Tom Goebel District Engineer PO Box 139 Tahoe Vista, CA 96148 tgoebel@ntpud.org In witness whereof, the Parties have executed this Agreement on the day and year and at the place first written above. South Tahoe Public Utility District Exhibit A SB 501020 0:007627.0015 -13- SOUTH TAHOE PUBLIC UTILITY DISTRICT BY: Mary Lou Mosbacher, President of the Board UTILITY DISTRICT General Manager/CEO South Tahoe Public Utility District Exhibit A Sa 501020 vl :007627.0015 DATED: DATED: /410f -14- INTERGOVERNMENTAL GRANT ADMINISTRATION AGREEMENT This Agreement (hereinafter the "Agreement") is entered into on lelQ9 between the Tahoe Cl Public till District (hereinafter "TCPUD") and the South Tahoe Public Utility District (hereinafter "STPUD") (each a "Party" and collectively the "Parties") at South Lake Tahoe, California, with reference to the following fads and intentions: A. The United Stgt Fo `st ervice (hereinafter the "USES') has provided grant funds under Grant Agreement No. " (hereinafter "Grant Agreement") to STPUD in the amount of 5 5 to manage and implement a project titled Lake Tahoe Community Fire Prevention Partnership, (the "Project") that is more fully described in the grant application attached hereto as Exhibit A and incorporated by reference herein as fully set forth; B. The Grant Agreement requires that STPUD administer the funds and partner with the sub-recipient to administer and implement a portion of the project described above; C. TCPUD has the necessary capabilities and resources to implement the Project as required by the terms of the grant; and D. The Parties wish to document the terms and conditions of the duties associated with these grant funds. In reliance upon the recitals set forth above, and in consideration of the mutual promises herein exchanged, the Parties agree as follows: 1. STPUD Obligations. Pursuant to the terms of this Agreement, STPUD agrees: A. To administer the Grant Agreement, attached hereto and incorporated by reference herein, as is fully set forth in a manner consistent with the terms of the Grant Agreement. B. To process reimbursement requests in accordance with the Grant Agreement requirements and in the amounts set forth in the application budget, attached hereto and incorporated herein by reference. C. To oversee the progress of the Program in accordance with the Grant Agreement requirements. D. To comply with all applicable federal, state, and local laws in administering the grant funds, specifically including those set forth in the Agreement. E. To timely disburse funds to TCPUD F. To furnish a Grant Contact to cant' out the duties for the STPUD as described above. Initially, STPUD's Grant Contact will be: South Tahoe Public Utility District SB 301020 v1:007627.0015 Exhibit A -15- Lynn Nolan STPUD Grants Coordinator 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 530-543-6215 Inolan@stpud.dst.ca.us G. To provide copies of all documentation produced to satisfy the Grant Agreement requirements. H. STPUD shall be required to fulfill its obligations under this Agreement only if or to the extent that the funds described in the Grant Agreement are actually provided to STPUD by the USFS. In the event such funds are not provided, or cease to be provided, this Agreement shall automatically tenninate. 2. TCPUD Obliaationg. Pursuant to the terms of this Agreement, TCPUD agrees: A. To cooperate with STPUD as reasonably required to carry out the purposes of this Agreement. B. To complete all applicable Federal and State Environmental Documentation, as required, and obtain and retain in effect for the duration of this Agreement all governmental licenses and permits required for completion of the Project. C. To implement necessary work items for the Project as described in the application in Exhibit A. D. To provide the deliverables associated with the Project, as described in the application in Exhibit A. E. To invoice STPUD for its services, as described in section 1, in accordance with the Grant Agreement requirements and no more frequently than monthly. TCPUD may invoice STPUD for costs associated with the Scope of Services incurred from the date of execution of the Grant Agreement. In no case shall compensation for services rendered under this Agreement exceed $565,500. TCPUD understands it must provide a match amount equal to $565,500. F. To comply with the provisions of the Grant Agreement when administrating the Project. G. To fumish a Contract Administrator who will be responsible for assuring that the duties described this Agreement are carried out. Initially, TC 's Contract Administrator will be: Alan Harry Director of Development and Public Information P.O. Box 5249 221 Fairway Drive Tahoe City, Ca. 96145 530-583-3796 x 21 alan@tcpud.org South Tahoe Public Utility District SB 501020 v1:0096r.0015 Exhibit A -16- 3. Term. A. The performance period of this Agreement shall be from the latest date this Agreement is signed through June 30, 2011. B. This Agreement may be terminated by either party, for any reason, with ninety (90) days written notice to the business address of the non-canceling parties. 4. General Provisions. C. TCPUD and STPUD shall mutually hold harmless, indemnify and defend each other and their officers, agents and employees from every expense, liability, or payment by reason of injury (including death) to person or property suffered through any act or omission, including passive negligence or act of negligence, or both directly or indirectly arising from this agreement. This provision shall not be deemed to require either party to indemnify the other against liability or damage arising from the sole negligence or willful misconduct of the other, its agents, officers or employees. D. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties,.either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. E. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Agreement.. F. The individuals executing this Agreement represent and warrant that they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Agreement. G. Any dispute over the interpretation, implementation, or terms of this Agreement, should it not be resolved among the Parties, shall be resolved by binding arbitration between the parties under the California Arbitration Act (Code of Civil Procedure Section 1280 et seq). Any such arbitration shall be conducted in South Lake Tahoe, California. If the parties cannot agree on an arbitrator, one will be selected by Judge Suzanne Kingsbury of the El Dorado County Courts, or her successor. H. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of south Tahoe Public Utility District SB 501020 0:007627.0015 Exhbit A -17- which taken together shall constitute one and the same instrument. 1. To retain or caused to be retained for access by State for audit, examinations, excerpts, and transcripts all financial and programmatic records, supporting documents, statistical records, or other records which are required to be maintained under the terms of the for a period of twenty-three (23) years from the date of submittal of the final invoice. J. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered, or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: TO: STPUD Dennis Cocking DIO STPUD 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 dcockinQ CcDstpud. dst. ca. us TO: TCPUD Cindy Gustafson General Manager TCPUD P.O. Box 5249 221 Fairway Drive Tahoe City, CA 96145 cindyg@tcpud.org In witness whereof, the Parties have executed this Agreement on the day and year and at the place first written above. SOUTH TAHOE PUBLIC UTILITY DISTRICT BY: Mary Lou Mosbacher, President of the Board TAHOE CITY PUBLIC UTILITY DISTRICT BY:.&-m 14 91 Dan Wilkins, Vice President of the Board South Tahoe Public Utility District SB 501020 vl:007617.0015 DATED: DATED: 4- 1'2-09 Exhibit A -18- INTERGOVERNMENTAL GRANT ADMINISTRATION AGREEMENT This Agreement (hereinafter the "Agreement") is entered into on between the Incline Village General Improvement District (hereinafter "IVGID") and the South Tahoe Public Utility District (hereinafter "STPUD") (each a "Party" and collectively the "Parties") at South Lake Tahoe, California, with reference to the following facts and intentions: A. The United States Forest Service herei fter the "USFS") has provided grant funds under Grant Agreement No. (hereinafter "Grant Agreement") to STPUD in the amount of $1.155.375 to manage and implement a project titled Lake Tahoe Community Fire Prevention Partnership, (the "Project") that is more fully described in the grant application attached hereto as Exhibit A and incorporated by reference herein as fully set forth; B. The Grant Agreement requires that STPUD administer the funds and partner with the sub-recipient to administer and implement a portion of the project described above; C. IVGID has the necessary capabilities and resources to implement the Project as required by the terms of the grant; and D. The Parties wish to document the terms and conditions of the duties associated with these grant funds. In reliance upon the recitals set forth above, and in consideration of the mutual promises herein exchanged, the Parties agree as follows: 1. STPUD Obligations. Pursuant to the terms of this Agreement, STPUD agrees: A. To administer the Grant Agreement, attached hereto and incorporated by reference herein, as is fully set forth in a manner consistent with the terms of the Grant Agreement. B. To process reimbursement requests in accordance with the Grant Agreement requirements and in the amounts set forth in the application budget, attached hereto and incorporated herein by reference. C. To oversee the progress of the Program in accordance with the Grant Agreement requirements. D. To comply with all applicable federal, state, and local laws in administering the grant funds, specifically including those set forth in the Agreement. E. To timely disburse funds to IVGID F. To furnish a Grant Contact to carry out the duties for the STPUD as described above. Initially, STPUD's Grant Contact will be: South Tahoe Public Utility District Exhibit A SB 501020 v 1:007627.0015 -19- Lynn Nolan STPUD Grants Coordinator 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 530-543-6215 Inolan@stpud.dst.ca.us G. To provide copies of all documentation produced to satisfy the Grant Agreement requirements. H. STPUD shall be required to fulfill its obligations under this Agreement only if or to the extent that the funds described in the Grant Agreement are actually provided to STPUD by the USFS. In the event such funds are not provided, or cease to be provided, this Agreement shall automatically terminate. 2. IVGID Obligations. Pursuant to the terms of this Agreement, IVGID agrees: A. To cooperate with STPUD as reasonably required to carry out the purposes of this Agreement. B. To complete all applicable Federal and State Environmental Documentation, as required, and obtain and retain in effect for the duration of this Agreement all governmental licenses and permits required for completion of the Project. C. To implement necessary work items for the Project as described in the application in Exhibit A. D. To provide the deliverables associated with the Project, as described in the application in Exhibit A. E. To invoice STPUD for its services, as described in section 1, in accordance with the Grant Agreement requirements and no more frequently than monthly. IVGID may invoice STPUD for costs associated with the Scope of Services incurred from the date of execution of the Grant Agreement. In no case shall compensation for services rendered under this Agreement exceed $1,155,375. IVGID understands it must provide a match amount equal to $1,155,375. F. To comply with the provisions of the Grant Agreement when administrating the Project. G. To furnish a Contract Administrator who will be responsible for assuring that the duties described this Agreement are carried out. Initially, IVGID's Contract Administrator will be: Brad Johnson IVIGD Engineering Manager 1220 Sweetwater Road Incline Village NV 89451 (775)832-1268 bradjohnson@ivgid.org South Tahoe Public Utility District Exhibit A SB 301020 0:007627.0015 -20- 3. Term. A. The performance period of this Agreement shall be from the latest date this Agreement is signed through June 30, 2011. B. This Agreement may be terminated by either party, for any reason, with ninety (90) days written notice to the business address of the non-canceling parties. 4. General Provisions. C. IVGID and STPUD shall mutually hold harmless, indemnify and defend each other and their officers, agents and employees from every expense, liability, or payment by reason of injury (including death) to person or property suffered through any act or omission, including passive negligence or act of negligence, or both directly or indirectly arising from this agreement. This provision shall not be deemed to require either party to indemnify the other against liability or damage arising from the sole negligence or willful misconduct of the other, its agents, officers or employees. D. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. E. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Agreement.. F. The individuals executing this Agreement represent and warrant that they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Agreement. G. Any dispute over the interpretation, implementation, or terms of this Agreement, should it not be resolved among the Parties, shall be resolved by binding arbitration between the South Tahoe Public Utility District Exhibit A se MOM v1:007627.0015 -21- parties under the California Arbitration Act (Code of Civil Procedure Section 1280 et seq). Any such arbitration shall be conducted in South Lake Tahoe, California. If the parties cannot agree on an arbitrator, one will be selected by Judge Suzanne Kingsbury of the El Dorado County Courts, or her successor. H. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which taken together shall constitute one and the same instrument. 1. To retain or caused to be retained for access by State for audit, examinations, excerpts, and transcripts all financial and programmatic records, supporting documents, statistical records, or other records which are required to be maintained under the terms of the for a period of twenty-three (23) years from the date of submittal of the final invoice. J. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered, or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: TO: STPUD Dennis Cocking DIO STPUD 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 dcockinQ0-stoud.dst.ca.us TO: IVOID Joe Pomroy Director of Public Works IVGID 1220 Sweetwater Road Incline Village NV 89451 ioe DomroyD-ivgid.org In witness whereof, the Parties have executed this Agreement on the day and year and at the place first written above. SOUTH TAHOE PUBLIC UTILITY DISTRICT BY: DATED: Mary Lou Mosbacher, President of the Board South Tahoe Public Utility District Exhibit A SB 501020 vl:007627.0015 -22- INCLINE VILLAGE G. I. D. The undemigned has read, reviewed and aaar document, B Jose J. Pom y, P.E. Director of Public Works B T. Scott N76 General Counsel Aareed to B Theodore J. Fuller, hairman By;,/ C(Tuck ein rger, Secret y South Tahoe Public Utility District Exhibit A SB 501020 vl:007627.0013 -23- BOCC INTERGOVERNMENTAL GRANT ADMINISTRATION AGREEMENT This Agreement (hereinafter the "Agreement") is entered into on YlAPIC0 between the Douglas County. NV (hereinafter "The County") and the South Tahoe Pubic Utility District (hereinafter "STPUD") (each a "Party" and collectively the "Parties") at South Lake Tahoe, California, with reference to the following facts and intentions: A. The United States Forest Service (hereinafter the "USFS") has provided grant funds under Grant Agreement No-I ~ i- (hereinafter "Grant Agreement") to STPUD in the amount of $175,500 to manage and implement a project titled Lake Tahoe Community Fire Prevention Partnership, (the "Project") that is more fully described in the grant application attached hereto as Exhibit A and incorporated by reference herein as fully set forth; B. The Grant Agreement requires that STPUD administer the funds and partner with the sub-recipient to administer and implement a portion of the project described above; C. The County has the necessary capabilities and resources to implement the Project as required by the terms of the grant; and D. The Parties wish to document the terms and conditions of the duties associated with these grant funds. In reliance upon the recitals set forth above, and in consideration of the mutual promises herein exchanged, the Parties agree as follows: 1. STPUD Obligations. Pursuant to the terms of this Agreement, STPUD agrees: A. To administer the Grant Agreement, attached hereto and incorporated by reference herein, as is fully set forth in a manner consistent with the terms of the Grant Agreement. B. To process reimbursement requests in accordance with the Grant Agreement requirements and in the amounts set forth in the application budget, attached hereto and incorporated herein by reference. C. To oversee the progress of the Program in accordance with the Grant Agreement requirements. D. To comply with all applicable federal, state, and local laws in administering the grant funds, specifically including those set forth in the Agreement. E. To timely disburse funds to The County F. To furnish a Grant Contact to carry out the duties for the STPUD as described above. Initially, STPUD's Grant Contact will be: South Tahoe Public Utility District Exhibit A SB 501020 vl:007627.0015 -24- Lynn Nolan STPUD Grants Coordinator 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 530-543-6215 Inolan@stpud.dst.ca.us G. To provide copies of all documentation produced to satisfy the Grant Agreement requirements. H. STPUD shall be required to fulfill its obligations under this Agreement only if or to the extent that the funds described in the Grant Agreement are actually provided to STPUD by the USFS. In the event such funds are not provided, or cease to be provided, this Agreement shall automatically terminate. 2. The County Obligations. Pursuant to the terms of this Agreement, The County agrees: A. To cooperate with STPUD as reasonably required to cant' out the purposes of this Agreement. B. To complete all applicable Federal and State Environmental Documentation, as required, and obtain and retain in effect for the duration of this Agreement all governmental licenses and permits required for completion of the Project. C. To implement necessary work items for the Project as described in the application in Exhibit A. D. To provide the deliverables associated with the Project, as described in the application in Exhibit A. E. To invoice STPUD for its services, as described in section 1, in accordance with the Grant Agreement requirements and no more frequently than monthly. The County may invoice STPUD for costs associated with the Scope of Services incurred from the date of execution of the Grant Agreement. In no case shall compensation for services rendered under this Agreement exceed $175,500. The County understands it must provide a match amount equal to $175,500. F. To comply with the provisions of the Grant Agreement when administrating the Project. G. To furnish a Contract Administrator who will be responsible for assuring that the duties described this Agreement are carried out. Initially, The County's Contract Administrator will be Ronald J. Roman. PE, Public Works Senior Engineer. South Tahoe Public Utility District Exhibit A SB 501020 0:007627.0015 -25- 3. Term. A. The performance period of this Agreement shall be from the latest date this Agreement is signed through June 30, 2011. B. This Agreement may be terminated by either party, for any reason, with ninety (90) days written notice to the business address of the non-canceling parties. 4. General Provisions. C. The County and STPUD shall mutually hold harmless, indemnify and defend each other and their officers, agents and employees from every expense, liability, or payment by reason of injury (including death) to person or property suffered through any act or omission, including passive negligence or act of negligence, or both directly or indirectly arising from this agreement. This provision shall not be deemed to require either party to indemnify the other against liability or damage arising from the sole negligence or willful misconduct of the other, its agents, officers or employees. D. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. E. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Agreement.. F. The individuals executing this Agreement represent and warrant that they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Agreement. G. Any dispute over the interpretation, implementation, or terms of this Agreement, should it not be resolved among the Parties, shall be resolved by binding arbitration between the parties under the California Arbitration Act (Code of Civil Procedure Section 1280 et seq). Any such arbitration shall be conducted in South Lake Tahoe, California. If the parties cannot agree on an arbitrator, one will be selected by Judge Suzanne Kingsbury of the El Dorado County Courts, or her successor. South Tahoe Public Utility District Exhibit A SB 501020 0:007627.0015 -26- H. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which taken together shall constitute one and the same instrument. 1. To retain or caused to be retained for access by State for audit, examinations, excerpts, and transcripts all financial and programmatic records, supporting documents, statistical records, or other records which are required to be maintained under the terms of the for a period of twenty-three (23) years from the date of submittal of the final invoice. J. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered, or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: T0: STPUD Dennis Cocking DIO STPUD 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 dcockina(cD-stDud.dst.ca.us TO: The County Carl Ruschmeyer, PE Public Works Director Douglas County P.O. Box 218 Minden, NV 89423 In witness whereof, the Parties have executed this Agreement on the day and year and at the place first written above. SOUTH TAHOE PUBLIC UTILITY DISTRICT BY: DATED: Mary Lou Mosbacher, President of the Board South Tahoe Public Utility District Exhibit A SB 501020 0:007627.0015 -27- Douglas County _-rrj I I/ &AMd2 BY: Nancy McD id, C Nair, Board of County Commissioners ATTEST: TED THRAN, Douglas County Clerk By: B 4CUTOTHEBOARD South Tahoe Public Utility District Exhibit A SB 501020 v1:007627.0015 DATED: v 6 -28- 5 t rmi'It +rt i[ fe it rrrent' l8' es fe i ,t© Qii. g f/O I? been the. O"Ino r Ord . T b [.I* Us et IN - MTPAJOI ( cif a "Par " A callasf#W ft "tom st t Wth Lake Y, ftw , w4h rob n" to, a-fQtl*WV few 4nd A. The Wrllted~,y! td~ y~FytJ~(~y iiyr~t1;.~1 ' 1'' F' A"~roR'!- wt trriti a7' ~7+1I14~fJiC IN tFi,4#f 1;R/lS7[ , Aafteftftf "l to LID h the amo►tnt o f f+ca manage and Implement a prejeO ,od a "t fib rrt: ap p. Abohidd htrft as, EkhIl A and irr rafted by rowence t In as fr lj vot M: 11. The4went A rnent reqtOm that Ulf at MI1.rlsterthe funds. and partner with tip 106400060t to Virg l IMIOMW a WOW of the pry d,r l above. ( " rteo"Oty billies and re to Impimerit tt W"`t+JW as r pried by 9* rrrs th4: grant; and 4 Tl 'artl s v #t d ntl,he Wms artd corrditlans of tEte duffe -4 aop*W4 with ttf. grant furkit tn. COMO Upn tho rOkOWS. W ftfrlr move, arwd in eQnsider0ran of the rr atl mUo mein eacr~1, tFra-Pa~rtieaa~,t+~eas:~: 1. STP W' ObtlgWona. Pursuant to_ the tertm, of fflft 1 cement, STPUD aordeef A To adrAnist+er the Grant r Bement, atlaahod W40 and inoorpo aw by r'of nce heralk as Is fully set lbdh In s manner consistent with the terns of the di WA4m rent. B. To, des r buresdord Mquests in aaco I.hte with the 0i t Aofft meAt req*ammts and Orr, the amos set forth in the applimOorr bud*, a#`a?o wd hereto and Irr c"ted her elp by r t'en . . Tor o"r the pM9res4 of the Program In aooordspee vAth the Grant AW"ment "Wye rents. b. To amply. with all appRooble federal, state, and lr of laws in administering the grant furl ft specifically InotudJr4 these set forth In the /Greernent. E. To tl y disburse funds to F. To, furnish a Grant Contact to carry out the duties for the sfipUQ as described above. IniftOV,, STP'UDt's Grant Contact wilt be. $00 Tab" PWOC WRY Dww# ExMR A $$smozox#.i1Q76r ows -29- X;Y ATF''W1Gronts QaMlin&W 1 l~ OMM cxr SdL&.E. i T + , CA 951W $9440-0 irtOWW. 0, To ptOvide M>PW Of ali dOCU WWOn produtvd to tfle Omit a nt requirements. W STPUD steal be requrhdd f WIN its Obiip* tt ,under this Agn&eft 0* if or to the ent'that the fundi dowgibedinft- tint Agremenf are ar ify prouicied to, STPUD iite U600, In ter eApt *PO W+ not., ptovktod, or srs to l .P oza od this ,A mement rtl aut6htatiWN Wmftft. Z X610 Obfi ticrns. Purerd4a the terms of this A ealnent, agrtt w- A. To cooperato with S,TPuD " rus bly requimd to carry out the pUrposee of the A;greemeft 13: To complete all spowbis Federal and to Environ tal DOGUmOtatiart, as re lred, and obtoin and cin, in etfaet for the dttretan of this Agreement all govornmrenta9 linens t ttits mquired fbr complotlot of the PrejoO. C. To im0mont nocewry vans items. for Prat as d ri zed in' applmtion in EXhtbk A. 0, To provide the deliver o pe l4ted wlth tho Prq*pt> as descrtbod in-'#* OPpficOt M in Exhibit A. E, To tr ios STPUD for soWow. as dawribad to ee000n 1,, in sect : with the rtt Agreement requirements amd no more• kequentty than Monthly. M MY Invitee $TPV0 for posts 4s"O d vAth the Scope of Mees ir►cwed from the date of won of the a t. Agroaftnt. lb no * shall ;Mmpertsation for oe Ooft randori under this Agreement eac d SM-0,150. K010 understands ft must provide a match airr ou"t equal to $3ft;700. F. To oom'ply with the provisions of the Grant Agreement when administrotng the Protect. G. To furnish a Contrast Adminhstrator who will be responsible for assuring that the dales dotatibed this Agreement are barriOd aut. lt' lftlly, KO O:& Contreat AdminiWetor Oil be hlltchelle twuntzel. 3, Term. A. The performance period of this Agreement shall be from, the latest data this Agreement doylh 7aboe,PLOc UUMy District EtattiA A $ 3ifl42gv1-,Oq tO6Y$ -30- s Wed thm4b j w., *44,. 011. s This M onW, tW iM .tztt ,tu' 1 OrtY , -fir TOOM ut'th tYir 00 d%* 00 W&A to' , ftw at~ ft, r -bmb* Ian. a. 060'0*1 Pt&d9jor la. a i~►, ~yf0 end STPU[~J.~, stI rotttt~iill i told fter~, frWOM %-_8jAd d~ - ~,,e," z "r Ond 41'l~l`' oft !wW " Vim f,orm ~.~OW-~t wrp"M* ,K• 'l' Waadh Pon" + MVef* s Omd t'I`t to , Actor 04*010m 'Of k4uw (kw-kXn MI 4"P"' IQ ln"ing pass" rie0,~tt or AOt of n+~ltg~, or. hft dir+E ly or Moody time" ft*M this agreement: Yhfs I io~ malt not be d nedd to requiea eftr per* to lydbnnt'y oar ~ t~t'~ ~ dama~+~ ar~lrtg ft~cn sole n~ligstr or vital rnIswndtxt of ttyo ettkt% Its ao tte, ors of amployaes. a Th* Apaen*pt cow the. Ica undeMonding and foment of the part , m d rsades all have, agreerneets~ and urndbrretain t#n9s, amf' sendwr Merry, ~ybetween per TtW,* 1 RC ve, +w no pro lyis*A „ r r~ilM/nai agmmo' nt% M at, tl if ,fay of ter: PSMKI O~dl or of'any OEagri tAr or woW, ar, sste i lnIIls Agres mwt: `!'Eris Agreement may be alt+e ad, arnanded or MOOkad nit Ear an fr rr maof in W rrg, eMUW by tho porfles to tl ;:Agrwm- W, '40d by no O#W rnerana. Each p vbWves ft futtfrs. dght to 0141M, test or sued glat t A1oreement was modtfled, mr waded or chaqW by any oral auMOM K eaun Of M t'tdWL W4 11W Or .06001M. 1~- If soy hem,. provision, (xwo~tant or c onditkm of this Agrge wnt sWl be or pom±t3 Riegel!, null, rrofd of Inst public piofty, or tali be hdW. I any cmd of eel rt juris ioti©n to be Ntegal, null, wW or against pormy, the° reining prowisiom of this A$rroomwnt e l rematn In full f and effect, .and Ittt[i1 net be afNNIad, lmp i or inWri d, The, to , provfan, ,c ovwwht or condltt A tt Is so Inva l dated, Voldod or held to be wwnfbarc blra, shalt he modified or ciwn$;e¢ by to pbrt to the e *pt pcasailft to ciarty, out the lyd an&Ms anti dire atives Wit. IoM in INs. Aarwmht,. V. The indtuiduals a Outing this Agreement repressilt " WOrrant that fty have the authoritq to; enter into this AgreOffth# and to p + "0 eft "required by this Agream#M, and that the consent, approval or execution of or by any rd party Is not regttlhW to legally bind el#w petty to the terms ahd cond"ltioM of ft Agreement. (..Any dlaputo over the Interpretatim, implementation, or to a at~thts Ag~earrlent, s~o 14 it not be rbsotyed among the Parties, shall he resolved by binding arbitration b eNseEn the parties under the California Arbitration Act (-Code of CIWI Procedure Section 1Q et seg). Any such arbitration sW be conducted in South Lako Tahoe, California. It the parties cannot agree on an arbitrator, one witl be selected by fudge Suzanne I!ElrgWxjty of the. El Dorado County Courts, or her successor. 'SQWTah" Public 1ARRY'DIMO l 6lt A 5#"OIVXYW7a21.Wf$ -31- 0*41mi Wt dt vmt WIM to il: coft it Ono ar d' s ip itwsammt. I. T inn rtto i c tdi 'leis 1 Sr dil#it WW ~ ohs, end. ~at?tp X11: fit?~'~~ ~'td i~t~►~a,#le ser' rta; s~t~t"~tl a t~el t~~tti=~i~~y6:~ir tt~ d bf su~ti~ift~l at`~~~if.1 J. All rotl , a Wr i*sF gaw* , to4U S dames # er 46MMUN Ions, required or .l ' i 1e ' e► sh*i be its with and slid be b erred; eWW its pow or by maw: o by, road Stol -r 4 ~ . M tared. or MIW ~ MWM (ft6W= db*Ud)- dr- by Fedentl E*ws ik either si ar o"Mi t deRMY serV10% to ~ vOl~m 4% nottee Is dire. d at ft oddros qf vich party 46 NOW Canis DtO $TFUD I= M d w Greet M3 COMOM,10003 G eirteml 1l a er .0S, lW te#nai N-V 9944 lrt witness whers&, the, Parties' have executed this Agreement on the, day and and the PW's fImt fir) obaft. SOUTH TAHOE PUOL40 UTIUT - VOTMOT BY: Mary Lou Mwbsphor, Fkasidantif i; Ord BY: South Tahoe PWic t WRV i]ielrlot Fx6i1 A SO $01020 v107627.001 5 DATED: DATEQ: -32- $at#* Tat4m PL6ft U014 Ida of EWb~A 9t}oW4.00 4. is -33- yOVT TARO Sewer •1950•~~~`t~v ~C U77LrrV SOUTH TAHOE PUBLIC UTILITY DISTRICT 'Basic Services for a Comp/ex World" Richard Solbrig, General Manager Paul Sciuto, Assistant Manager Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JUNE 18, 2009 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, June 18, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ATTENDEES President Mosbacher, Directors Rise, Claudio, Schafer, Jones STAFF: Solbrig, Sharp, Sciuto, Hughes, Whalen, Brown, Torney, R. Johnson, Curtis, Ryan, Cullen, Cocking, Bergsohn, Hoggatt, Wilson, J. Henderson, Attorney Herrema GUESTS: Chris Strohm, Duane Wallace Phill Torney led the pledge to the flag. PLEDGE OF ALLEGIANCE Former Board member, Chris Strohm, presented his idea COMMENTS FROM THE AUDIENCE for the District to provide bottle filling taps in high pedestrian areas to dissuade people from using bottled water. This would provide the District with a unique marketing tool, demonstrate the District cares for the environment and educate people that the District's tap water meets or exceeds the quality of bottled water. Staff will work with Mr. Strohm to explore the idea further. Moved Schafer / Second Jones / Passed Unanimously CONSENT CALENDAR to approve the Consent Calendar as submitted: a. Polymer Contract Renewal - Authorized one year renewal option of polymer contract with Polydyne Inc., in the estimated amount of $152,250; -35- REGULAR BOARD MEETING MINUTES - JUNE 18, 2009 PAGE - 2 b. Temporary Help for Inspections - Approved contract with Substitute Personnel for two temporary employees, in the estimated amount of $60,000; c. 2009-2010 Sodium Hypochlorite Supply -Awarded bid to the lowest responsive, responsible bidder, Sierra Chemical Co., in the estimated amount of $29,864.25; d. Annual Software Support Costs for Computerized Maintenance Management System Software - Approved payment to Maintenance Connection, Inc., for software support in the amount of $14,772.96; e. Annual Software Support Costs for Utility Billing Software - Approved payment to Springbrook Software, Inc., for software support in the amount of $17,822.04; CONSENT CALENDAR (continued) f. Indian Creek Reservoir Oxygenation - (1) Approved the Project Closeout Agreement and Release of Claims for Underwater Resources, Inc., and (2) Authorized staff to file a Notice of Completion{ . with the Alpine County Clerk; g. Arrowhead Well No. 3 Arsenic Treatment Facility - Authorized an increase to Purchase Order P17219C to Carollo Engineers for added construction support, in the amount of $31,580; h. Country Club Tank and Waterline Replacement Sitework - (1) Approved Change Order No. 1 to Crosno Construction, in the amount of $962.50; (2) Approved the Project Closeout Agreement and Release of Claims for Crosno Construction; and (3) Authorized staff to file a Notice of Completion with El Dorado County Clerk; L Resolutions for Department of Health Services Water Grants - Adopted Resolution No. 2864-09 and Resolution No. 2865-09 approving grant/loan funding for Arrowhead Well Arsenic Treatment and Water Conservation / Meter Installation Projects; j. Twin Peaks Booster Station and Waterline Replace- ment - Approved Task Order amendment to Carollo Engineers for additional professional services, in the amount of $15,600; k. Lake Tahoe Boulevard 12-Inch Steel Waterline Replacement - Approved Task Order to Carollo Engineers to furnish plans and specs, in the amount of $83,801; ~s -36- REGULAR BOARD MEETING MINUTES -JUNE 18, 2009 PAGE - 3 1. El Dorado County Erosion Control Project Reimbursement - Authorized staff to pay invoices received for relocation or protection of District facilities during erosion control projects, in the amount of $10,399.36; m. 2009 Materials Testing Services - Approved pro- posal from Construction Material Engineering to provide a material testing technician and perform all material testing, in the amount of $41,355; n. Approved Regular Board Meeting Minutes: May 21, 2009. CONSENT CALENDAR (continued) Phill Torney gave a PowerPoint presentation using the PRESENTATON: "Older Pump Luther Pass Trout Creek Pump Stations as examples Stations - Keep'em Running" to highlight the level of maintenance his experienced By: Phill Torney, Pump Crew crew puts into keeping the pump stations running. Supervisor ITEMS FOR BOARD ACTION No Bergsohn reported the need for a standby power generation facility was identified over the course of the past year. A study by Carollo Engineers recommended two generators be installed since one alone does not have sufficient capacity to operate the pump station under emergency conditions. Five RFPs were received. After careful review and scoring based on several criteria, staff recommended the Board approve the selection of AECOM (formerly Boyle Engineers) to provide engineering information, and plans as needed for the project and permitting. Moved Rise / Second Claudio / Passed Unanimouslv to approve proposal from AECOM and issue a Task Order in the amount of $235,010 to provide engineering design services for a standby power generation facility at the Luther Pass Pump Station. Paul Sciuto reported the pipeline on Millich Ditch was extended approximately 1,100 feet, and included one manhole. Water is flowing through the ditch and repairs have been completed. The stabilization and revegetation of the slope is all that is left to be done. The total estimated amount for Millich Ditch is $207,000. Repairs to Snowshoe Thompson are expected to be $390,000. The District's insurance company is evaluating the claims and amounts. LUTHER PASS PUMP STATION GENSET REPLACEMENT SNOWSHOE THOMPSON DITCH NO. 1 / MILLICH DITCH WASHOUT -37- REGULAR BOARD MEETING MINUTES - JUNE 18, 2009 PAGE - 4 Moved Schafer / Second Jones / Passed Unanimously to continue the emergency action. Moved Jones / Second Schafer / Passed Unanimously to approve payment in the amount of $877,709.31. Water and Wastewater Operations Committee: The committee met June 15. Minutes of the meeting are available upon request. Director Schafer reported he converted his lawn to a low-maintenance, low-water use landscape. Director Mosbacher reported on her discussions with TRPA staff about the pros and cons of grass and artificial turf. SNOWSHOE THOMPSON DITCH NO. 1 / MILLICH DITCH WASHOUT (continued) PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER REPORTS General Manager: Richard Solbrig reported on two items: GENERAL MANAGER REPORTS 1) Integrated Regional Water Management Plan (IRWMP) and Proposition 84 Process - Staff met with grant partners. The projects list will be updated and they will work towards updating the IRWMP for additional partners to adopt, since it is important to have in place to qualify for grants. Prop. 84 could take some time as the state does not have any bond 4~PWIZV money. 2) City Water MOU - City staff is reviewing the draft MOU and working through their questions with their legal counsel. allhkoa Assistant General Manager/Engineer: Paul Sciuto gave STAFF REPORTS an update on the grants and loans programs available through the State Revolving Fund. He also reported on efforts to comply with requirements of the federal grant that was distributed to five agencies around the Lake Tahoe Basin. District Information Officer: Dennis Cocking reported the state would not raid property tax revenues to balance the budget with. He also reported the District's Washington D.C. legislative representative, David French, would be visiting on June 30. Clerk of the Board: Kathy Sharp reported on preparations for the next Board Workshop. 3:40 P.M. ADJOURNMENT TO CLOSED SESSION -38- REGULAR BOARD MEETING MINUTES -JUNE 18, 2009 PAGE - 5 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. No reportable Board action. 3:50 P.m. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: Tahoe Asphalt, Inc., and Tahoe Asphalt Materials Company, LLC, vs. STPUD, Case No. SC20090104, El Dorado Superior Court RECONVENED TO OPEN SESSION AND MEETING ADJOURNMENT UNAlfQQ1ED MIM[6fES ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Mary Lou Mosbacher, Board President South Tahoe Public Utility District -39- y0v - - -'~O~ s er a • 1850 C ~L p SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Comp/ex World" Richard_ So_ibrig, General Manager Paul Sciuto, Assistant Manager Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 2, 2009 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, July 2, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ATTENDEES President Mosbacher, Directors Rise, Claudio, Schafer, Jones STAFF: Sharp, Sciuto, Hughes, Ryan, Hoggatt, Swain, Coyner, Curtis, Cocking, Rasmussen, Hammond, Thiel, Attorney Kvistad GUESTS: Nancy Jones, Sarah Meacham, and Jamie Whitaker/ FM Asset Management LLC; John Runnels, Joyce Blackstone Julie Ryan led the pledge to the flag. Joyce Blackstone asked to be included on a future Board agenda in order to request relief of a bill she incurred for cleaning roots from a sewer lateral that she contends were in the District's section of the system, not the lateral on her property. She will also request that the Board direct staff to pay an additional $250 per year to treat the system with Rid-Ex to prevent roots from regrowing. Staff will assist with her request to appear before the Board. Consent Item f. (Regular Board Meeting Minutes: June 4, 2009) was brought forward for separate Board action. -41- PLEDGE OF ALLEGIANCE COMMENTS FROM THE AUDIENCE CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - JULY 2, 2009 PAGE - 2 Moved Schafer / Second Rise / Passed Unanimously CONSENT CALENDAR to approve the Consent Calendar as amended: a. Purchase of Computers for Fiscal Year 2009/10 - Authorized purchase of budgeted computers, in the estimated amount of $84,000 (including tax); b. Final and Secondary Effluent Pump Station - Approved Change Order No. 6 to Pacific Mechanical Corporation, in the amount of $22,460.86; c. 2009 Sonora Waterline Replacement Project - Approved payment to the City of South Lake Tahoe for encroachment permit fee, in the amount of $20,449.98; d. ACWA (Association of California Water Agencies) Region 3 Nomination Resolution Adopted Resolution No. 2866-09, nominating Dennis` Cocking to the ACWA Board of Directors Region 3; e. 2010 Water Meter Installation Project - Awarded contract to c2me Engineering to complete the design plans and specifications, in an amount not to exceed $25,890; f. See Consent Items Brought Forward. CONSENT ITEMS BROUGHT FORWARD Director Claudio requested an amendment be made to clarify his Board member report concerning doctor visits. Moved Schafer / Second Rise / Passed Unanimously to approve Regular Board Meeting Minutes of June 4, 2009, including requested amendment. REGULAR BOARD MEETING MINUTES: JUNE 4. 2009 Consent Item f.) Nancy Jones, PFM Asset Management, gave a Power- PRESENTATION: INVESTMENT Point presentation that covered the District's investment PERFORMANCE AND STRATEGY portfolio through the end of May. A copy of the presentation is available upon request. ITEMS FOR BOARD ACTION Paul Sciuto reported the project was complete. Total approximate costs: • Millich Ditch - $204,000 • Snowshoe Thompson Ditch No. 1 - $390,000 Insurance coverage amounts are not known at this time. SNOWSHOE THOMPSON DITCH NO. 1 / MILLICH DITCH WASHOUT Moved Schafer / Second Rise / Passed Unanim usl to terminate emergency Board action of April 2 009. REGULAR BOARD MEETING MINUTES - JULY 2, 2009 PAGE - 3 Moved Claudio / Second Jones / Passed Unanimously to approve payment in the amount of $1,719,807.66. Water and Wastewater Operations Committee: The committee met June 29. Minutes of the meeting are available upon request. PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS The July 8 meeting was cancelled. The August 12 meeting EL DORADO COUNTY WATER will be held in the District's Boardroom. Board members AGENCY PURVEYOR REPORT were encouraged to attend. Director Claudio reported Supervisor Sweeney may be recalled. Director Schafer reported he will attend the CASA Con- ference in San Diego August 13-15. Director Mosbacher reported Director Rise will chair the next Board meeting as she will be on vacation. Assistant General Manager / Engineer: Paul Sciuto reported the following: the Integrated Regional Water Management Plan and Proposition 84 process was on hold, but updates to the plan are moving forward in case funding becomes available; staff is gathering information needed for the grants and loans programs; and City staff is still reviewing the draft Water MOU. District Information Officer: Dennis Cocking reported on: the status of the state's budget crisis, federal money for firefighting, the environmental summit will be held August 20, and the bicycle coalition's request to use the Black Bart post office building. 3:30 - 3:45 P.M. BOARD MEMBER REPORTS STAFF REPORTS fop rorl, MEETING BREAK AND ADJOURN- MENT TO CLOSED SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. -43- REGULAR BOARD MEETING MINUTES - JULY 2, 2009 PAGE - 4 No reportable Board action. 3:55 P.M. ~IG1AQPg'~" ATTEST: Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: Tahoe Asphalt, Inc., and Tahoe Asphalt Materials Company, LLC, vs. STPUD, Case No. SC20090104, El Dorado Superior Court ADJOURNMENT IVIMIq ary Lou Mosbacher, Board President outh Tahoe Public Utilit District Y Kathy Sharp, Clerk of the Board South Tahoe Public Utility District -44- C"""J M*WW Richard H. go" Mraftwo E3out-h Tahoe J~1tJM" u MMM&W MAV FUHIc Utility Pletrict I Io W 544-04740 ft WO "-0014 BOARD AGENDA ITEM 7a TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: July 16, 2009 ITEM - PROJECT NAME: Headworks Replacement REQUESTED BOARD ACTION: Approve proposal from selected consultant (to be determined) for design services. DISCUSSION: Staff is pursuing funding for the Wastewater Treatment Plants' Headworks Replacement Project. Due to funding constraints, the first phase of this project is on a f_qst-track, with a deadline for a construction contract in place by February 1, 20. Due to a need for specialty experience, staff has sought engineering support from qualified engineering firms. The District received five proposals from engineering consulting firms. After reviewing the proposals and deliberating, staff selected two teams to return to the District for an interview. These interviews were held Tuesday, July 7, 2009. Following the interviews, staff will select a consultant, negotiate the terms of the agreement and give a recommendation to the Board prior to, and at the Board meeting. SCHEDULE: July 2009 to December 2011 COSTS: To be determined ACCOUNT NO: 1029-8033/HDWORK BUDGETED AMOUNT REMAINING: $500,000 ATTACHMENTS: To be distributed prior to, and at the Board meeting. CONCURRENCE WITH REQUESTED GENERA. MANAGER: CHIEF FINANCIAL OFFICER: CATEGORY: mower NO NO -45- C 7-1&4c-1 t d~~~ EXHIBIT A SOUTH TAHOE PUBLIC UTILITY DISTRICT (DISTRICT) HEADWORKS REPLACEMENT PROJECT (PROJECT) CAROLLO ENGINEERS, PC (ENGINEER) SCOPE OF SERVICES ENGINEER shall provide the following scope of services in conjunction with the PROJECT: Task 1 - Project Management ENGINEER shall develop and implement administrative procedures that shall be used to plan and monitor the progress of the project throughout the duration of the contract. 1.1 Project Meetings, Workshops, Technical Review Meetings. ENGINEER shall attend all meetings, including the kickoff meeting, project progress meetings, and review meetings; prepare and deliver up to two DISTRICT Board presentations; and conduct phone conference calls with the DISTRICT's Project Manager. 1.1.a Project Status Meetings. Project status meetings shall be held to inform the DISTRICT as to the status of the project budget, schedule, and management. Project challenges and issues shall be discussed and addressed during these meetings. Project status meetings shall occur on a monthly basis. 1.1 b Project Workshops. Project workshops shall be held to discuss key deliverables and assist in the decision process to keep the project moving forward. Key decisions shall be logged into the Decision Log to assist in project management. It is assumed that five (5) workshops shall be held. 1 1.c Technical Review Meetings. ENGINEER and DISTRICT shall hold technical review meetings after each submittal and subsequent review. These meetings shall include discussion of key design issues and DISTRICT questions on project components as the design progresses. It is assumed that four (4) technical review meetings shall be held. 1.2 Project Administration, Schedule Preparation, and Coordination. ENGINEER shall perform the overall project management of the Headworks Replacement Project following ENGINEERS typical procedures for resource allocation, scheduling of work, H:\BD SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeofWork_07_13 09.doc 1 Last printed 7/13/2009 3.34 PM QA/QC, and invoicing. The project shall be managed out of ENGINEER's Sacramento office. The project schedule, project management plan and subconsultant coordination shall be managed under this task. The schedule shall be updated on a monthly basis to provide the DISTRICT with up-to-date project progress and an understanding of what future tasks shall be accomplished. A Project Plan shall be developed and provided at the beginning of the project and shall be kept up to date throughout the course of the project. ENGINEER shall maintain an open dialogue not only with the DISTRICT but with the project subconsultants as well. Deliverables: > Meeting agendas and minutes > Monthly status reports and invoices > Project schedule with monthly updates > Project Plan within one week following notice to proceed to include contact list, contract, scope of work, budget, schedule, and other attachments, as well as communications protocol, quality assurance and quality control plan, and templates for invoices and meeting agendas. DISTRICT Input. DISTRICT staff will be required to attend project status meetings, workshops, and technical review meetings to provide input on project components. Task 2 - Preliminary Design ENGINEER shall begin work immediately on the preliminary design phase following the kickoff meeting. The project team shall conduct a comprehensive preliminary design, focusing on the evaluation of design concepts, alternative layouts, equipment selection, and design criteria. The identified improvements recommended shall be considered along with alternative methods of achieving the intended capacity and performance modifications. The final deliverable for this task shall be a Preliminary Design Report that identifies and confirms a final site layout and the components to be included in the final design. 2.1 Review Existing Reports and Record Drawings. ENGINEER shall review the existing reports and plans associated with this project. This review shall provide a baseline for the project team to be able to confirm the existing site conditions and components necessary to complete the preliminary design and begin final design. 2.2 Technology Review Site Visit Coordination. ENGINEER shall assist DISTRICT staff in the selection of treatment facilities to visit in order to obtain first hand information regarding the operation of the headworks equipment alternatives under consideration. At H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\FxAScopeofWork 07_13 09.doc 2 Last printed 7/13/2009 3:34 PM QA/QC, and invoicing. The project shall be managed out of ENGINEER's Sacramento office. The project schedule, project management plan and subconsultant coordination shall be managed under this task. The schedule shall be updated on a monthly basis to provide the DISTRICT with up-to-date project progress and an understanding of what future tasks shall be accomplished. A Project Plan shall be developed and provided at the beginning of the project and shall be kept up to date throughout the course of the project. ENGINEER shall maintain an open dialogue not only with the DISTRICT but with the project subconsultants as well. Deliverables: > Meeting agendas and minutes > Monthly status reports and invoices > Project schedule with monthly updates > Project Plan within one week following notice to proceed to include contact list, contract, scope of work, budget, schedule, and other attachments, as well as communications protocol, quality assurance and quality control plan, and templates for invoices and meeting agendas. DISTRICT Input: DISTRICT staff will be required to attend project status meetings, workshops, and technical review meetings to provide input on project components. Task 2 - Preliminary Design ENGINEER shall begin work immediately on the preliminary design phase following the kickoff meeting. The project team shall conduct a comprehensive preliminary design, focusing on the evaluation of design concepts, alternative layouts, equipment selection, and design criteria. The identified improvements recommended shall be considered along with alternative methods of achieving the intended capacity and performance modifications. The final deliverable for this task shall be a Preliminary Design Report that identifies and confirms a final site layout and the components to be included in the final design. 2.1 Review Existing Reports and Record Drawings. ENGINEER shall review the existing reports and plans associated with this project. This review shall provide a baseline for the project team to be able to confirm the existing site conditions and components necessary to complete the preliminary design and begin final design. 2.2 Technology Review Site Visit Coordination. ENGINEER shall assist DISTRICT staff in the selection of treatment facilities to visit in order to obtain first hand information regarding the operation of the headworks equipment alternatives under consideration. At H:\BD SAC\STPUD\ProposalWewHeadworks\Docs\ExAScopeofWork_07 13 09.doc 2 Last printed 7/13/2009 3:34 PM the kickoff meeting, ENGINEER shall provide a matrix of facilities and the type of equipment utilized to facilitate the DISTRICT's selection of suitable locations. Once candidate sites are selected, ENGINEER shall coordinate the visits with the requisite agencies and accompany the DISTRICT staff on the site visit. A brief summary of the concepts reviewed, and the DISTRICT staffs assessment of the technologies observed, shall be prepared for each facility visited. 2.3 Develop and Evaluate Facility Layout Alternatives. ENGINEER shall assess in detail the headworks layout alternatives that may be viable for the potential locations. Each alternative shall be analyzed for construction cost, expandability, and operability. Preliminary layouts shall be created and presented as part of Workshop No. 1. The analysis, recommendations, and DISTRICT staff preferences shall be documented in a technical memorandum (TM) and submitted to DISTRICT staff for review following Workshop No. 1 (TM No. 1). 2.4 Develop Project Specific Facility Design Criteria. This task shall identify and present the current codes that are applicable to the design of the improvements. In addition, criteria for reliability/redundancy shall be proposed for DISTRICT input. Finally, discipline specific criteria for architectural, civil, structural, mechanical/HVAC, electrical, SCADA, and control disciplines shall be identified and reviewed with DISTRICT staff at Workshop No. 1. The criteria shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No 1 (TM No. 2) 2.5 Hydraulic Modeling. ENGINEER shall prepare a hydraulic analysis to identify and ensure that the proposed headworks layout alternatives provide the necessary hydraulic capacity to convey the average dry weather flow (ADWF) of 4 million gallons per day (mgd) during the winter and 5 mgd during the summer with a projected peak flow capacity of 20 mgd. In addition, the hydraulics shall be evaluated for operation at current minimum diurnal dry weather flows, to verify proper headworks functionality at low flow conditions. The model shall be configured to evaluate possible future unit process modifications. Upon selection of a headworks layout alternative, the model shall be refined to address the details of the particular alternative. The comprehensive hydraulic analysis shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 1 (TM No. 3). 2.6 Screenings Removal and Handling Evaluation. DISTRICT shall evaluate the viable screenings alternatives for the proposed headworks facilities. The evaluation shall take into account the DISTRICT's O&M preferences, facility needs, screenings quality, impacts due to screen sizing, future screenings needs, and operability. In addition to the H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\FYAScopeofWork 07 13 09.doc 3 Last printed 7/13/2009 3 34 PM screen evaluation, ENGINEER shall assess conveyance and washer/compactor systems for screenings handling. The facilities shall feature odor control and additionally include design for dumpsters or bins, dumpster or bin storage areas, and access for hauling trucks or trailers. Other considerations, such as headworks materials of construction to address corrosion issues, shall be assessed as part of the screenings facilities analysis. Workshop No. 1 shall present the screenings and screenings conveyance and washing/compaction alternatives for DISTRICT staff. The analysis shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 1 (Technical TM No. 4). 2.7 Flow Metering Technologies Evaluation. ENGINEER shall evaluate the different flow metering technologies available for similar applications. Flow metering technologies, such as Parshall flumes and full and partial pipe magnetic flow meters, shall be evaluated. Feasible alternatives and their evaluation shall be presented as part of Workshop No. 2, and input from DISTRICT staff shall be incorporated into the design approach. The evaluation shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 2 (TM No. 5). 2.8 Odor Control Technologies Evaluation. ENGINEER, with the assistance of specialty subconsultant Webster Environmental Associates, shall present the design criteria and suitable alternatives for the odor control system at the facility. Activated carbon, liquid chemical scrubbers, and biofilters shall be assessed for cost, operability, footprint, and DISTRICT staff preference. The feasible alternatives, criteria, and design concepts shall be presented as part of Workshop No. 2, and input from DISTRICT staff will be incorporated into the design approach. The evaluation shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 2 (TM No. 6). 2.9 Grit Removal and Handling Process Evaluation. ENGINEER shall evaluate mechanically induced vortex grit systems along with alternate removal methods such as aerated grit chambers. The TM shall consider operability, constructability, costs, aesthetics, and other factors. If flow-splitting concerns need to be addressed, computational fluid dynamics (CFD) shall be applied to confirm hydraulic parameters to minimize grit pass through, while maximizing organics scour. This task shall also consider the improvements required to properly manage the settled grit. Pumping systems, classification systems, piping, disposal systems, and odor considerations shall be addressed. The feasible alternatives, criteria, and design concepts shall be presented as part of Workshop No. 3, and input from DISTRICT staff shall be incorporated into the H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeof Work_07_13_09.doc 4 Last printed 7/13/2009 3:34 PM screen evaluation, ENGINEER shall assess conveyance and washer/compactor systems for screenings handling. The facilities shall feature odor control and additionally include design for dumpsters or bins, dumpster or bin storage areas, and access for hauling trucks or trailers. Other considerations, such as headworks materials of construction to address corrosion issues, shall be assessed as part of the screenings facilities analysis. Workshop No. 1 shall present the screenings and screenings conveyance and washing/compaction alternatives for DISTRICT staff. The analysis shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 1 (Technical TM No. 4). 2.7 Flow Metering Technologies Evaluation. ENGINEER shall evaluate the different flow metering technologies available for similar applications. Flow metering technologies, such as Parshall flumes and full and partial pipe magnetic flow meters, shall be evaluated. Feasible alternatives and their evaluation shall be presented as part of Workshop No. 2, and input from DISTRICT staff shall be incorporated into the design approach. The evaluation shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 2 (TM No. 5). 2.8 Odor Control Technologies Evaluation. ENGINEER, with the assistance of specialty subconsultant Webster Environmental Associates, shall present the design criteria and suitable alternatives for the odor control system at the facility. Activated carbon, liquid chemical scrubbers, and biofilters shall be assessed for cost, operability, footprint, and DISTRICT staff preference. The feasible alternatives, criteria, and design concepts shall be presented as part of Workshop No. 2, and input from DISTRICT staff will be incorporated into the design approach. The evaluation shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 2 (TM No. 6). 2.9 Grit Removal and Handling Process Evaluation. ENGINEER shall evaluate mechanically induced vortex grit systems along with alternate removal methods such as aerated grit chambers. The TM shall consider operability, constructability, costs, aesthetics, and other factors. If flow-splitting concerns need to be addressed, computational fluid dynamics (CFD) shall be applied to confirm hydraulic parameters to minimize grit pass through, while maximizing organics scour. This task shall also consider the improvements required to properly manage the settled grit. Pumping systems, classification systems, piping, disposal systems, and odor considerations shall be addressed. The feasible alternatives, criteria, and design concepts shall be presented as part of Workshop No. 3, and input from DISTRICT staff shall be incorporated into the H:%BD_SAC%STPUD\ProposalWewHeadworks0ocskExAScopeotwork_07 13 09.doc 4 Last printed 7/13/2009 3:34 PM design approach. The evaluation shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 3 (TM No. 7). 2.10 Septage and Camel Sewer Cleaning Truck Receiving Process Evaluation. The headworks facility shall incorporate a septage receiving station for use by private septage haulers, as well as acceptance of the waste from the DISTRICT's Camel sewer cleaning truck. ENGINEER's evaluation shall include the appropriate level of facility enclosure, inorganics separation and additional pretreatment, pumping technologies, odor control, access, and load sampling and testing. The feasible alternatives, criteria, and design concepts shall be presented as part of Workshop No. 3, and input from DISTRICT staff shall be incorporated into the design approach. The evaluation shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 3 (TM No. 8). 2.11 Electrical, SCADA and Control Evaluation. ENGINEER shall detail the electrical power requirements for the project, including an evaluation of the need for new electrical facilities to replace 9MCC. The replacement equipment shall serve the proposed headworks facility and treatment loads, as well as other equipment and loads that shall remain after the existing headworks is decommissioned. Applicable codes, load analysis, and a preliminary single line diagram shall be developed as part of the preliminary design. The standby power needs for the new electrical equipment shall be identified and calculated, and available sources of standby power shall be evaluated for interconnection. ENGINEER shall also investigate the alternatives for integrating the new facilities into the plant SCADA system. ENGINEER shall evaluate the instrumentation and control needs for the new headworks area and plan for the proper interfacing and network connections through the existing plant fiber optic network. The electrical, SCADA, and control system assessment and recommendations shall be presented as part of Workshop No. 4, and input from DISTRICT staff shall be incorporated into the design approach. The evaluation shall be documented in a TM and submitted to DISTRICT staff for review following Workshop No. 4 (TM No 9) 2.12 Preliminary Design Cost Estimate. ENGINEER shall provide a preliminary design cost estimate for the proposed headworks facility reflecting the improvements identified during the preliminary design process. The cost estimate and the contributing assumptions shall be documented in a TM and submitted to DISTRICT staff for review prior to preparation of the Draft Preliminary Design Report. 2.13 DRAFT Preliminary Design Report Development. ENGINEER shall prepare and submit a Preliminary Design Report summarizing the evaluations and recommendations H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeofwork_07_13 09.doc 5 Last printed 7/13/2009 3:34 PM developed in the TMs identified above for DISTRICT review and comment. The report shall be a compilation of the TMs developed in the previous tasks and an executive summary summarizing the results of the preliminary design effort and the basis of design. This task shall also include a discussion of DISTRICT staff comments in a review workshop and incorporate revisions in the final report. 2.14 FINAL Preliminary Design Report Development. The final report, incorporating DISTRICT review comments, shall be completed under this task. Deliverables: > Nine (9) Technical Memorandums (5 hard copies) > "DRAFT" Preliminary Design Report (5 hard copies) > "FINAL" Preliminary Design Report (5 hard copies and 1 electronic copy in PDF format) DISTRICT Input: DISTRICT staff time will be required for review of the "DRAFT" preliminary design report and for the workshops to assist in the development, analysis, and identification of the recommended alternatives. Task 3 - Field Investigations All field investigations shall be completed near the beginning of the project to provide the most recent field data to get the project moving forward. All fieldwork shall be closely coordinated between the DISTRICT and ENGINEER. Utility research shall be conducted to assist in eliminating any unforeseen relocations during construction. Survey and geotechnical work shall only be completed on the recommended alternative site and pipeline alignments. 3.1 Existing Utility Location Investigation. ENGINEER shall research existing utilities to identify the location of existing facilities within the project area for each identified alternative to be included in the alternatives analysis. All Underground Service Alert (USA) coordination shall be completed under this task. Due to the complexity of the utilities within the DISTRICTs' facilities, pot holing will most likely be required for the selected alternative to ensure proper coordination with existing utility locations. ENGINEER's scope includes two (2) days of field crew (survey) time to locate the utilities both horizontally and vertically once the utilities are exposed. It is assumed that DISTRICT staff shall perform the actual potholing. 3.2 Topographic Surveying. ENGINEER's subconsultant, Auerbach Engineering Corporation (AEC), shall provide topographic surveying services for the project. Topographic base mapping for the selected alternative layout and any areas where H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeofWork 07 13 09.doc 6 Last printed 7/13/2009 3.34 PM developed in the TMs identified above for DISTRICT review and comment. The report shall be a compilation of the TMs developed in the previous tasks and an executive summary summarizing the results of the preliminary design effort and the basis of design. This task shall also include a discussion of DISTRICT staff comments in a review workshop and incorporate revisions in the final report. 2.14 FINAL Preliminary Design Report Development. The final report, incorporating DISTRICT review comments, shall be completed under this task. Deliverables: > Nine (9) Technical Memorandums (5 hard copies) > "DRAFT" Preliminary Design Report (5 hard copies) > "FINAL" Preliminary Design Report (5 hard copies and 1 electronic copy in PDF format) DISTRICT Input: DISTRICT staff time will be required for review of the "DRAFT" preliminary design report and for the workshops to assist in the development, analysis, and identification of the recommended alternatives. Task 3 - Field Investigations All field investigations shall be completed near the beginning of the project to provide the most recent field data to get the project moving forward. All fieldwork shall be closely coordinated between the DISTRICT and ENGINEER. Utility research shall be conducted to assist in eliminating any unforeseen relocations during construction. Survey and geotechnical work shall only be completed on the recommended alternative site and pipeline alignments. 3.1 Existing Utility Location Investigation. ENGINEER shall research existing utilities to identify the location of existing facilities within the project area for each identified alternative to be included in the alternatives analysis. All Underground Service Alert (USA) coordination shall be completed under this task. Due to the complexity of the utilities within the DISTRICTs' facilities, pot holing will most likely be required for the selected alternative to ensure proper coordination with existing utility locations. ENGINEER's scope includes two (2) days of field crew (survey) time to locate the utilities both horizontally and vertically once the utilities are exposed. It is assumed that DISTRICT staff shall perform the actual potholing. 3.2 Topographic Surveying. ENGINEER's subconsultant, Auerbach Engineering Corporation (AEC), shall provide topographic surveying services for the project. Topographic base mapping for the selected alternative layout and any areas where H:\BD SAC\STPUD\ProposalWewHeadworks\Docs\ExAScopeofWork 07 13 08.doc 6 Last printed 7/13/2009 3:34 PM pipeline relocation shall be developed. Additionally, AEC shall provide surveying services for any pot holing of existing utilities that may be required as identified in Task 3.1. 3.3 Geotechnica/ Investigation. ENGINEER's subconsultant, Construction Materials Engineers (CME), shall prepare a geotechnical investigation to identify anticipated geotechnical conditions to be considered and incorporated into design. 3.4 Hazardous Materials Investigation. ENGINEER's subconsultant, WISE Consulting and Training, shall perform a hazardous materials assessment of the Incineration Building, the Grit Building, the P&E building, and the rectangular primary clarifier in preparation for demolition. Samples shall be taken of suspect existing construction materials for laboratory analysis. The results of the analyses shall be documented in two reports, configured specifically to correspond to the scope of demolition included in the Phase 1 and Phase 2 projects. Task 4 - Permitting Assistance ENGINEER shall assist the DISTRICT staff throughout the preliminary design and final design phases with permitting assistance. Long lead items shall be identified as early as possible in preliminary design to maximize the available time necessary for permit acquisition. ENGINEER's assistance to the DISTRICT in the permit process is as defined below. 4.1 Tahoe Regional Planning Agency (TRPA). ENGINEER shall provide plans and specifications for the DISTRICT to prepare and submit an application to TRPA for project approval. ENGINEER shall provide assistance to the DISTRICT during the permitting process. This shall be accomplished for both Phase 1 and Phase 2 projects. 4.2 Regional Water Quality Control Board (Lahontan). ENGINEER shall provide plans and specifications for the DISTRICT to prepare and submit an application to Lahontan for project approval. ENGINEER shall provide assistance to the DISTRICT during the permitting process. This shall be accomplished for both Phase 1 and Phase 2 projects. 4.3 Environmental Documentation (CEQA) Assistance. The DISTRICT will be developing the environmental documentation through an independent consultant to meet the requirements for the California Environmental Quality Act (CEQA), as well as other requirements of the California State Water Resources Control Board's State Revolving Fund loan process from the National Environmental Protection Act (NEPA). ENGINEER shall provide the necessary information on the design of the facilities for the DISTRICT and their consultant to complete the CEQA process. H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeofWork 07 13 09.doc 7 Last printed 7/13/2009 3.34 PM Deliverables: > TRPA Package (5 hard copies, full size) > RWQCB Lahontan Region Package (5 hard copies, half size) > CEQA Documentation Package (5 hard copies, half size) DISTRICT Input. DISTRICT staff time will be required for development of the application packages and interaction with the regulatory agencies staff. Task 5 - Construction Documents (Phase 1) The Phase 1 project shall include demolition of the existing incineration building and grading of the area for future development of the proposed headworks facilities. The construction documents shall be developed in standard DISTRICT designated title block drawing format and shall be provided in both hardcopy and digital format. All digital files shall be provided in AutoCAD format. The development of the specifications shall meet the specific needs of the project and shall include specifications for hazardous materials abatement prepared by ENGINEER's subconsultant. All specifications shall be provided to the DISTRICT electronically in Microsoft Word format. 5.1 Provide 50% Submittal Plans, Specifications, and Cost Estimate (PS&E). Prepare and submit plans (half-size), specifications, and construction cost estimate at the 50% level of completion for DISTRICT review and comment. Discuss the DISTRICT comments in a 50% technical review meeting. Deliverables: > 50% Submittal PS&E (5 sets) DISTRICT Input: DISTRICT project staff time will be required for review of the 50% Submittal PS&E package and technical review meeting. 5.2 Provide 90% PS&E. Prepare and submit plans (half-size), specifications, and estimates at the 90% level that show a complete design and also include responses to comments from DISTRICT staff on the 50% PS&E review. Discuss the DISTRICT comments in a 90% technical review meeting. Deliverables: > 90% Submittal PS&E (5 sets) > Response to 50% Submittal comments correspondence (1 copy) H:\BD_SAC\STPUD\ProposalWewHeadworks\Docs\ExAScopeofWork 07 13 09.doc 8 Last printed 7/13/2009 3:34 PM Deliverables: > TRPA Package (5 hard copies, full size) > RWQCB Lahontan Region Package (5 hard copies, half size) > CEQA Documentation Package (5 hard copies, half size) DISTRICT Input: DISTRICT staff time will be required for development of the application packages and interaction with the regulatory agencies staff. Task 5 - Construction Documents (Phase 1) The Phase 1 project shall include demolition of the existing incineration building and grading of the area for future development of the proposed headworks facilities. The construction documents shall be developed in standard DISTRICT designated title block drawing format and shall be provided in both hardcopy and digital format. All digital files shall be provided in AutoCAD format. The development of the specifications shall meet the specific needs of the project and shall include specifications for hazardous materials abatement prepared by ENGINEER's subconsultant. All specifications shall be provided to the DISTRICT electronically in Microsoft Word format. 5.1 Provide 50% Submittal Plans, Specifications, and Cost Estimate (PS&E). Prepare and submit plans (half-size), specifications, and construction cost estimate at the 50% level of completion for DISTRICT review and comment. Discuss the DISTRICT comments in a 50% technical review meeting. Deliverables: > 50% Submittal PS&E (5 sets) DISTRICT Input: DISTRICT project staff time will be required for review of the 50% Submittal PS&E package and technical review meeting. 5.2 Provide 90% PS&E. Prepare and submit plans (half-size), specifications, and estimates at the 90% level that show a complete design and also include responses to comments from DISTRICT staff on the 50% PS&E review. Discuss the DISTRICT comments in a 90% technical review meeting. Deliverables: > 90% Submittal PS&E (5 sets) > Response to 50% Submittal comments correspondence (1 copy) H:\BD SAC\STPUD\ProposalWewHeadworks\Docs\ExAScopeofwork 07_13 09.doc 8 Last printed 7/13/2009 3:34 PM DISTRICT Input: DISTRICT project staff time will be required for review of the 90% Submittal PS&E package and technical review meeting. 5.3 FINAL Plans and Specifications. Prepare and submit the final construction PS&E for construction contractor bidding. The cost estimate shall be revised as required. The final documents shall include: > Construction specifications for all work undertaken on the project. > All plans and specifications shall be in accordance with the latest DISTRICT standards. > Detailed engineer's estimates for the project. > Final specifications shall be written in Microsoft Word 2000 or later as specified by DISTRICT with copies provided to DISTRICT on CD recordable compact discs. > Electronic versions of the plans in AutoCAD 2006 or later. > All spreadsheets provided to DISTRICT shall be on Microsoft Excel 2000 or later as specified by DISTRICT. Deliverables: > FINAL Submittal PS&E (reproducible PS&E set) > Response to 90% Submittal comments correspondence (1 copy) DISTRICT Input: DISTRICT project staff time will be required for review of the FINAL Submittal PS&E package. Task 6 - Construction Documents (Phase 2) The Phase 2 project shall include the development of construction documents for the proposed headworks facilities. The documents shall be developed in standard DISTRICT designated title block drawing format and shall be provided in both hardcopy and digital format. All digital files shall be provided in AutoCAD format. The development of the specifications shall meet the specific needs of the project and shall include specifications for hazardous materials abatement prepared by ENGINEER's subconsultant. All specifications shall be provided to the DISTRICT electronically in Microsoft Word format. At the DISTRICT's option, ENGINEER's subconsultant, Bay Area Coatings shall assist in the development and review of specifications for coatings to protect the new facilities from corrosion. H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeofWork 07 13 09.doc 9 Last printed 7/13/2009 3.34 PM 6.1 Provide 50% Submittal PS&E. Prepare and submit plans (half-size), specifications, and construction cost estimate at the 50% level of completion for DISTRICT review and comment. Discuss the DISTRICT comments in a 50% technical review meeting. Deliverables: > 50% Submittal PS&E (5 sets) DISTRICT Input. DISTRICT project staff time will be required for review of the 50% Submittal PS&E package and technical review meeting. 6.2 Provide 90% Review PS&E. Prepare and submit plans (half-size), specifications, and estimates at the 90% level that show a complete design and also include responses to comments from DISTRICT staff on the 50% PS&E review. Discuss the DISTRICT comments in a 90% technical review meeting. Deliverables: > 90% Submittal PS&E (5 sets) > Response to 50% Submittal comments correspondence (1 copy) DISTRICT Input. DISTRICT project staff time will be required for review of the 90% Submittal PS&E package and technical review meeting. 6.3 FINAL Plans and Specifications. Prepare and submit the final construction PS&E for construction contractor bidding. The cost estimate shall be revised as required. The final documents shall include: > Construction specifications for all work undertaken on the project. > All plans and specifications shall be in accordance with the latest DISTRICT standards. > Detailed engineer's estimates for the project. > Final specifications shall be written in Microsoft Word 2000 or later as specified by DISTRICT with copies provided to DISTRICT on CD recordable compact discs. > Electronic versions of the plans in AutoCAD 2006 or later. > All spreadsheets provided to DISTRICT shall be on Microsoft Excel 2000 or later as specified by DISTRICT. H:\BD_SAC\STPUD\ProposalWewHeadworks\Docs\ExAScopeofWork 07 13_09.doc 10 Last printed 7/13/2009 3:34 PM 6.1 Provide 50% Submittal PS&E. Prepare and submit plans (half-size), specifications, and construction cost estimate at the 50% level of completion for DISTRICT review and comment. Discuss the DISTRICT comments in a 50% technical review meeting. Deliverables: > 50% Submittal PS&E (5 sets) DISTRICT Input: DISTRICT project staff time will be required for review of the 50% Submittal PS&E package and technical review meeting. 6.2 Provide 90% Review PS&E. Prepare and submit plans (half-size), specifications, and estimates at the 90% level that show a complete design and also include responses to comments from DISTRICT staff on the 50% PS&E review. Discuss the DISTRICT comments in a 90% technical review meeting. Deliverables: > 90% Submittal PS&E (5 sets) > Response to 50% Submittal comments correspondence (1 copy) DISTRICT Input: DISTRICT project staff time will be required for review of the 90% Submittal PS&E package and technical review meeting. 6.3 FINAL Plans and Specifications. Prepare and submit the final construction PS&E for construction contractor bidding. The cost estimate shall be revised as required. The final documents shall include: > Construction specifications for all work undertaken on the project. > All plans and specifications shall be in accordance with the latest DISTRICT standards. > Detailed engineer's estimates for the project. > Final specifications shall be written in Microsoft Word 2000 or later as specified by DISTRICT with copies provided to DISTRICT on CD recordable compact discs. > Electronic versions of the plans in AutoCAD 2006 or later. > All spreadsheets provided to DISTRICT shall be on Microsoft Excel 2000 or later as specified by DISTRICT. HABD SACISTPUD\ProposaiNewHeadworks\Docs\ExAScopeofwork 07 13 09.doc 10 Last printed 7/13/2009 3:34 PM Deliverables: > FINAL Submittal PS&E (reproducible PS&E set) > Response to 90% Submittal comments correspondence (one copy) DISTRICT Input: DISTRICT project staff time will be required for review of the Final Submittal PS&E package. Task 7 - Bid Period Services (Phase 1) This task includes the Bid Period Services for the Phase 1 Project. Bidding of projects of this size typically requires about one month. To ensure the project continually moves forward, ENGINEER shall provide bid phase services to assist the DISTRICT with this task. 7.1 Attend Pre-Bid Conference. ENGINEER shall attend the pre-bid conference. The DISTRICT shall control the meeting, but project team members shall be available to answer questions or discuss the intent of the plans and specifications as requested by the DISTRICT. ENGINEER shall prepare minutes from the meeting and distribute them in draft form for comment. Any comments shall be incorporated from the draft review and final minutes issued. 7.2 Answer Bidders Questions and Provide Addenda. Provide assistance to the DISTRICT during construction bidding, including answering prospective bidders' questions, providing bid addenda as needed, and assisting the DISTRICT in reviewing the bids for completeness and accuracy. 7.3 Prepare "CONFORMED" Document Set. ENGINEER shall provide to the DISTRICT 10 copies of the conformed set of plans and specifications that incorporate any addenda issued during the bidding phase of the project. Deliverables: > Pre-Bid Conference Minutes > Addendums (as necessary) > Conformed Document Set (10 copies) DISTRICT Input: DISTRICT project staff time will be required for the Pre-Bid Conference and review of any addendums as required. H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeofWork 07 13 09.doc 11 Last printed 7/13/2009 3 34 PM Task 8 - Engineering Services During Construction (Phase 1) This task includes the Engineering Services During Construction for the Phase 1 Project. These services consist of the typical office services such as submittal review, site visits, progress meeting attendance, and development of record drawings. The tasks associated with this section are described below. 8.1 Attend Pre-Construction Conference. ENGINEER shall attend the pre-construction conference, answer questions as directed by the DISTRICT, and prepare meeting minutes. Prepared meeting minutes shall be reviewed by DISTRICT staff and then distributed to the project team members, as required. 8.2 Submittal Review. Review and comment on acceptability of contractor's submittals for the DISTRICT shall be provided under this task. The review and comment shall be coordinated with DISTRICT staff as appropriate for the submittal being reviewed. All comments shall be logged and returned to the submitter while maintaining continuity and open lines of communication. It is assumed that a total of 10 submittals shall be reviewed under this task at an average of 4 hours per review. 8.3 Prepare Design Clarifications. As part of the submittal review process, ENGINEER shall respond to contractor generated requests for clarifications and/or information. 8.4 Attend Progress Meetings. ENGINEER shall attend progress meetings and conduct periodic site visits to monitor the construction schedule and to be available to expedite resolutions to project challenges. It is assumed that 2 progress meetings and site visits shall be attended. 8.5 Assist in Preparation of Change Orders. Assist DISTRICT construction management staff with preparation and review of construction change orders and associated costs, as required. 8.6 Prepare Record Drawings. Prepare record drawings based on the contractor's redlined markups of the contract document. Submit record drawings with all approved changes delineated and highlighted with a revision cloud, revision number, and revision date in the revision block on all affected plan sheets. 8.7 Hazardous Materials Abatement Compliance Monitoring. ENGINEER's subconsultant, WISE Consulting and Training, shall provide on-site abatement compliance monitoring, abatement area air monitoring and clearance testing, and hazardous materials abatement close-out and final clearance report. H:\BD_SAC\STPUD\ProposalWewHeadworks\Docs\ExAScopeofwork 07 13 09.doc 12 Last printed 7/13/2009 3:34 PM Task 8 - Engineering Services During Construction (Phase 1) This task includes the Engineering Services During Construction for the Phase 1 Project. These services consist of the typical office services such as submittal review, site visits, progress meeting attendance, and development of record drawings. The tasks associated with this section are described below. 8.1 Attend Pre-Construction Conference. ENGINEER shall attend the pre-construction conference, answer questions as directed by the DISTRICT, and prepare meeting minutes. Prepared meeting minutes shall be reviewed by DISTRICT staff and then distributed to the project team members, as required. 8.2 Submittal Review. Review and comment on acceptability of contractor's submittals for the DISTRICT shall be provided under this task. The review and comment shall be coordinated with DISTRICT staff as appropriate for the submittal being reviewed. All comments shall be logged and returned to the submitter while maintaining continuity and open lines of communication. It is assumed that a total of 10 submittals shall be reviewed under this task at an average of 4 hours per review. 8.3 Prepare Design Clarifications. As part of the submittal review process, ENGINEER shall respond to contractor generated requests for clarifications and/or information. 8.4 Attend Progress Meetings. ENGINEER shall attend progress meetings and conduct periodic site visits to monitor the construction schedule and to be available to expedite resolutions to project challenges. It is assumed that 2 progress meetings and site visits shall be attended. 8.5 Assist in Preparation of Change Orders. Assist DISTRICT construction management staff with preparation and review of construction change orders and associated costs, as required. 8.6 Prepare Record Drawings. Prepare record drawings based on the contractor's redlined markups of the contract document. Submit record drawings with all approved changes delineated and highlighted with a revision cloud, revision number, and revision date in the revision block on all affected plan sheets. 8.7 Hazardous Materials Abatement Compliance Monitoring. ENGINEER's subconsultant, WISE Consulting and Training, shall provide on-site abatement compliance monitoring, abatement area air monitoring and clearance testing, and hazardous materials abatement close-out and final clearance report. H:1BD_SAC\STPUD\ProposalWewHeadworkslDocsTXAScopeofWork 07_13 09.doc 12 Last printed 7/13/2009 3:34 PM Deliverables: > Submittal Review Responses > Design Clarifications > Change Order Review Responses > Record Drawings DISTRICT Input. DISTRICT project staff time will be required for the pre-construction conference and review of submittals, design clarifications, and change orders as required. Task 9 - Bid Period Services (Phase 2) This task includes the Bid Period Services for the Phase 2 Project. Bidding of projects of this size typically requires about one month. To ensure the project continually moves forward, ENGINEER shall provide bid phase services to assist the DISTRICT with this task. 9.1 Attend Pre-Bid Conference. ENGINEER shall attend the pre-bid conference. The DISTRICT shall control the meeting, but project team members shall be available to answer questions or discuss the intent of the plans and specifications as requested by the DISTRICT. ENGINEER shall prepare minutes from the meeting and distribute them in draft form for comment. Any comments shall be incorporated from the draft review and final minutes issued. 9.2 Answer Bidders Questions and Provide Addenda. Provide assistance to the DISTRICT during construction bidding, including answering prospective bidders' questions, providing bid addenda as needed, and assisting the DISTRICT in reviewing the bids for completeness and accuracy. 9.3 Prepare "CONFORMED" Document Set. ENGINEER shall provide to the DISTRICT 10 copies of the conformed set of plans and specifications that incorporate any addenda issued during the bidding phase of the project. Deliverables: > Pre-Bid Meeting Minutes > Addendums (as necessary) > Conformed document Set (10 sets) DISTRICT Input: DISTRICT project staff time will be required for the pre-bid meeting and review of any addendums, as required. H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeofWork 07_13 09.doc 13 Last printed 7/13/2009 3:34 PM Task 10 - Engineering Services During Construction (Phase 2) This task includes the Engineering Services During Construction for the Phase 2 Project. These services consist of the typical office services such as submittal review, site visits, progress meeting attendance, and development of record drawings. The tasks associated with this section are described below. 10.1 Attend Pre-Construction Conference. ENGINEER shall attend the pre-construction conference, answer questions as directed by the DISTRICT, and prepare meeting minutes. Prepared meeting minutes shall be reviewed by DISTRICT staff and then distributed to the project team members, as required. 10.2 Submittal Review. Review and comment on acceptability of contractor's submittals for the DISTRICT shall be provided under this task. The review and comment shall be coordinated with DISTRICT staff as appropriate for the submittal being reviewed. All comments shall be logged and returned to the submitter while maintaining continuity and open lines of communication. It is assumed that a total of 75 submittals shall be reviewed under this task at an average of 6 hours per review. 10.3 Prepare Design Clarifications. As part of the submittal review process, ENGINEER shall respond to contractor generated requests for clarification and/or information. 10.4 Attend Progress Meetings. ENGINEER shall attend progress meetings and conduct periodic site visits to monitor the construction schedule and to be available to expedite resolutions to project challenges. It is assumed that 10 progress meetings and site visits shall be attended and that no site visits for ENGINEER's subconsultant, Bay Area Coatings, shall be required. 10.5 Assist in Preparation of Change Orders. Assist DISTRICT construction management staff with preparation and review of construction change orders and associated costs, as required. 10.6 Prepare Record Drawings. Prepare record drawings based on the contractor's redlined markups of the contract document. Submit record drawings with all approved changes delineated and highlighted with a revision cloud, revision number, and revision date in the revision block on all affected plan sheets. 10.7 Hazardous Materials Abatement Compliance Monitoring. ENGINEER's subconsultant, WISE Consulting and Training, shall provide on-site abatement compliance monitoring, abatement area air monitoring and clearance testing, and hazardous materials abatement close-out and final clearance report. H:\BD_SAC\STPUD\ProposalWewHeadworks\Docs\ExAScopeofWork 07 13 09.doc 14 Last printed 7/13/2009 3:34 PM Task 10 - Engineering Services During Construction (Phase 2) This task includes the Engineering Services During Construction for the Phase 2 Project. These services consist of the typical office services such as submittal review, site visits, progress meeting attendance, and development of record drawings. The tasks associated with this section are described below. 10.1 Attend Pre-Construction Conference. ENGINEER shall attend the pre-construction conference, answer questions as directed by the DISTRICT, and prepare meeting minutes. Prepared meeting minutes shall be reviewed by DISTRICT staff and then distributed to the project team members, as required. 10.2 Submittal Review. Review and comment on acceptability of contractor's submittals for the DISTRICT shall be provided under this task. The review and comment shall be coordinated with DISTRICT staff as appropriate for the submittal being reviewed. All comments shall be logged and returned to the submitter while maintaining continuity and open lines of communication. It is assumed that a total of 75 submittals shall be reviewed under this task at an average of 6 hours per review. 10.3 Prepare Design Clarifications. As part of the submittal review process, ENGINEER shall respond to contractor generated requests for clarification and/or information. 10.4 Attend Progress Meetings. ENGINEER shall attend progress meetings and conduct periodic site visits to monitor the construction schedule and to be available to expedite resolutions to project challenges. It is assumed that 10 progress meetings and site visits shall be attended and that no site visits for ENGINEER's subconsultant, Bay Area Coatings, shall be required. 10.5 Assist in Preparation of Change Orders. Assist DISTRICT construction management staff with preparation and review of construction change orders and associated costs, as required. 10.6 Prepare Record Drawings. Prepare record drawings based on the contractor's redlined markups of the contract document. Submit record drawings with all approved changes delineated and highlighted with a revision cloud, revision number, and revision date in the revision block on all affected plan sheets. 10.7 Hazardous Materials Abatement Compliance Monitoring. ENGINEER's subconsultant, WISE Consulting and Training, shall provide on-site abatement compliance monitoring, abatement area air monitoring and clearance testing, and hazardous materials abatement close-out and final clearance report. H:1BD_SAC\STPUD\ProposalWewHeadworks\Docs\ExAScopeofwork_07 13 09.doc 14 Last printed 7/13/2009 3:34 PM Deliverables: > Submittal Review Responses > Design Clarifications > Change Order Review Responses > Record Drawings DISTRICT Input: DISTRICT project staff time will be required for the pre-construction conference and review of submittals, design clarifications, and change orders, as required. H:\BD_SAC\STPUD\Proposal\NewHeadworks\Docs\ExAScopeofWork_07_13 09.doc 15 Last printed 7/13/2009 3:34 PM EXHIBIT B ESTIMATED ENGINEERING HOURS Sous) Tahoe Publk: Utl6y Dism Heedworks Reple 1 ~ TASK ~ o PICIPM PE PE TAIGM roeess Engr. CWIIEngr. Mach.Enor. Structural Electrical Controls Technician ' Suppw 2008 Fee Schedule 187 21 19 186 166 273 197 9 186 121 Colunn 3 4 1.1 ProNu1 MeelrpoANOrblepalledmbet Re lew MeelnAs O 0 0 0 0 0 0 0 8 1.1 a Pw(ad Me 18 0 48 0 0 0 24 D 4 0 8 8 24 a rksho ketepa 11.bt :::0 32 16 16 8 0 4 4 4 4 4 4 0 0 8 R 11.cT RerlswMeelfngs 2 PrgectAdnOnUbalon 1 8 40 e 0 40 0 4 0 0 4 0 T2 0 72 0 24 40 . Task 1 Total Hours A 8 as uU "M94 Task 1 Total Budget , so low 41,10A 6512 12.52a *Zdm *A9 - PRELIMINARY DESIGN TASK2 2 0 0 2 2 2 2 4 4 0 0 21 C di ll 2 16 24 p 0 a 0 a 0 0 0 8 oor rie on 2.2 TWVObWR&Wew $14 Visit A l 2 8 4 2 4 16 0 0 2 2 24 8 lismi ves 28 OrmlopffivelualsFacRvLayout 2 16 0 2 16 4 4 4 8 8 0 e 24 Develop Fadlity Design Critaft 2,5 Hvdmusc Modeling 2 8 0 2 2 24 8 0 0 D 0 0 0 0 0 0 0 24 24 I 6 2,6 E fi ll l 2 2 24 8 0 0 2 8 0 O 0 2 4 e e ve ffi m 27 Flow MM" Tlechrld ogy I 2 8 0 2 4 0 0 0 0 0 8 a Dn 215 Odor Car" TedvmbgbB EvskM l ti E 2 8 0 2 24 0 0 0 0 0 24 8 va ua o 29 Grit Romovel and Haxnv Process n 2 16 0 2 8 4 0 0 0 0 24 8 210 d M 2 8 0 2 4 0 0 0 24 24 24 8 u n 2.11 Electrical, SCADA and Cordial Ew 2 4 0 2 18 6 0 0 2 2 0 4 212 Prallmilrery Design Cost Efflimman 4 12 4 0 8 0 0 0 0 0 16 40 219 IFWW PMWkwy Design Report Develo 214 2 8 0 4 2 2 2 2 2 8 16 p Task 2 TOW Hours Tack 2 Total Budget ".7.4 11.576 $9.372 TASK 3• FIELD BIVESTIGATIONB 0 0 8 0 0 32 0 0 0 0 4 0 3.1 Eabtlr UftLorallmkweelpelon 2 0 4 0 0 4 0 0 0 0 2 2 32 TOPOgtsOFicsutl 0afl 2 0 4 a a 4 a 4 0 0 2 2 tlal 9.3 GeoBedsiedloveslga 2 0 4 0 0 0 0 2 0 0 4 2 3.4 Hazardous Mdwids Irroaaftellon Task J Total NO= Task 3TOW Budget .5 111.6 u 4V so . 41382 fm 1SK 4 - PERMITTING ASSISTANCE 2 0 32 0 a 4 0 0 0 0 16 4 I TOM Raploal Ptwwft Agency(TRPA) l h h 2 p 16 0 0 4 0 0 0 0 4 a - a l t Rgrpni Vy Aar pueRy Cybg fiord ll a A CEAA Ml 4 0 0 0 ) wuce n G F.rrvbarsmrdslDoaanerdslOaf Hours Task 4 Total Taskl TOhl Budget T otal . • t8K o-CONSTRUCTION DOCUMENTS (PHASE 1) I Develop 80%PSBESubmittal 1 0 24 2 0 8 0 0 0 0 4) 0 6.1.20welopm%Plerr 1 0 8 2 0 8 0 0 0 0 0 18 6.t.bDevdopl0%SpecMcatlols 1 0 4 0 0 4 0 0 0 0 O 0 6.lcpwelopW%CodFA16aI9 2 DwelOplO%PSIESutoeilN 1 a 12 2 D 8 a 2 0 0 32 0 6.2a Develop 90% PAN 1 0 8 2 a 4 0 2 0 0 0 12 5.2.bDavdDP00%gpedlcapoltt 1 a 4 D 0 4 0 0 0 0 0 0 62eDevelop 9a%codEstimate pmFI . 6 1 0 4 4 0 4 0 0 0 0 18 0 5 3A NALPyw t 0 4 4 0 4 0 0 0 0 0 8 5.3.b Develop FINAL 3patlsatlule o DMRft FM Cast Boom els 6 3 0 0 2 1 0 2 0 0 0 0 0 0 . . Taek STOW Hours Task 6 Total Budget 18K a - CONSTRUCTIO111 DOCUMENTS (PHASE 2) 1 DW4d*60%PSBESrbnNIM 8 188 48 B 96 98 40 188 240 144 840 0 S.IADevelop6D%P1sls 4 32 12 8 24 40 16 40 40 24 0 46 S.1bDsvdww%Spedecslwm 2 4 4 0 24 4 2 2 8 4 0 0 8.1.0Develop 60%Cost Esft A 2 Develop 00% PSW Submilm 8 98 40 88 84 84 24 BB 120 80 480 0 Sze Develop 912% Plms S." Develop WS,GPKOCB M 4 to 16 32 16 24 S 2 24 2 40 4 16 2 0 0 32 0 8.2.cDeveb0 9016 00etE$Wmds 1 4 4 0 16 2 3 FlodPSdES'lbmlfid 4 32 B 8 16 8 8 t6 40 18 2440 0 LS& Develop FINAL Ptarw 2 8 4 8 18 8 B B 6 18 8 0 18 89.bDevebpFINALSped8aloro 6-U Develop FINAL Casl F~lroels 1 4 0 0 4 2 2 2 2 Task 6 Total Hours Task 6 Tatal Budget ' ASK 7- BID PHASE SERVICES (PHASE I) 0 4 0 0 0 0 0 a O 0 0 1 ASWW Pr►Bld Cwdwena p 2 0 6 0 0 4 0 0 0 0 6 4 2 AmwwelddsrCaessomProNdsAdderWums 3 Pr are ep Task 7 Total Hours - " Tssk7TotdBudgM $935 so VAB W so $111110 so so $0 ASK 1- ENGINEERING SERVICES DURING CONSTRUCTION (PHASE 11 0 0 0 0 0 0 0 0 2 1 Attend PraCAnshwlonConfermim 4 1 0 0 4 16 0 0 18 0 0 0 0 a 0 2 SubmW Review .3 Prepare Deatpn Clarifications 1 0 D A 8 12 0 0 0 0 4 0 a 0 0 0 0 0 0 0 2 0 0 a 4 ANWAPmprassMee&W 1 0 2 0 0 8 0 0 0 0 0 2 .6 Rw m Proposed Ckslw Were 1 0 2 0 0 4 0 0 0 0 24 2 Pawfds Record Dawdrms s MOW" AbalepromComplism Moraeaing d H 0 0 D 0 0 0 0 0 0 0 a 0 azar ou 3 Task I Told Hoare --Sxmw- ---Tm Task 6 Total Budget $0 45A40 49 q. ASK S-= PHASE SERVICES (PHASE 2) 4 0 0 4 0 0 0 0 0 0 0 ~1 AOendRa•Bid(brdmrwrm 2 Amm Bidder lLeaBdelProvld9Addend ms p 1 32 0 0 B 8 4 8 8 4 2 18 8 1: . e'Carto m KI' Doownent Set 3 P 1 4 0 4 4 2 2 reper l Task STotsl Hours Task 9 Total Budget • ' ' 'ASK 10 - ENGINEERBIG SERVICES DURING CONSTRUCTION (PHASE 2) 0 0 0 0 0 0 4 0.1 AVOW PraZauburAOn Conference 4 S 4 120 0 16 0 0 0 72 66 24 48 70 32 0 0 0.2 Submittal Review 4 88 S 0 40 16 8 16 32 16 18 0 0.3 Prepare Deslgn Clam>aloro 20 96 24 0 16 8 0 0 8 8 0 0 OA AlterdProgress Mee W 06 Re new Propped Charge Orders 2 8 2 0 0 0 0 18 40 8 16 4 8 4 8 4 8 2 4 0 180 4 4 iG8 Provide Record Onm*o 7 HezrdousMslerldsAb markCompppnceMOritorMO i0 2 0 - _ 3 0 0 0 0 0 0 0 0 22 0 82 0 176 0 . Taek 10 TOlal Hours j 4 30 43 IF ru Task 10 ToW Budget , . • Page I oil TOTALS NO HOURS AND COSTS • orb Rapbumanl PMj9d OTHER DIRECT COSTS COITSUMMARY a C r Clerical D Mw-Coats or( StW9 1 PECE BWAraa VAIM eansultaM and PMtln9 .0 Averbach CME Coatis s coosul"na Web subtotals 10.016 Travel T OOCa Total 4z 24 8 24 800 54 4722 s0 s0 so t0 So s0 $0 $100 $930 $1.262 8 158 , MM 51.443 s0 s0 so s0 S11,780 $8,700 $9,636 $250 $560 $11,909 s 72 $14 204 $808 s0 s0 $o so s0 so $0 $250 $470 11.386 40 136 , 522,320 57,268 s0 s0 s0 60 t0 s0 $0 $0 $0 $1.268 0 20 $3.884 $180 so so so s0 so so i0 $180 8 08 510.180 $604 s0 s0 s0 so so 30 $0 50 $ 8 72 511,002 $048 to so s0 SO $0 $0 0 $ 2 0 SO SIMI a 72 1/2.730 $646 $O SD W SO 56.088 56,088 $W $250 $$pp 56,486 a as $10 054 $61,2 s0 s0 $0 so so $0 SO 5260 SO 3862 8 as , $10698 $612 s0 s0 s0 s0 so 3o $0 {260 s0 $862 a a 42 32 Kam $4 818 $370 $298 s0 s0 s0 s0 $0 s0 so s0 s0 511.248 $0 311,248 $0 $72,373 5250 3260 0 $628 $12,911 a Be . SIAM $612 SO s0 s0 s0 SO s0 $0 t~ $o $862 a 64 Sam $576 $0 s0 SO s0 s0 s0 $0 $0 $626 a 96 $166828 $854 s0 $0 s0 s0 s0 so $0 $0 s0 $0 5226600 $0 $0 10 51,114 $360 4 40 40 as 58,766 $11 880 $360 $792 so s0 s0 s0 $0 s0 s0 s0 SOA32 $&432 $9275 $600 SO $10,557 18 48 , 57,018 5432 s0 So so so $0 $0 s0 5600 s0 $032 14U 0 &A 44 1139.914 $7,488 47.5m 5396 w 54.000 SO s0 $0 $0 w s0 *Z4.ftm-- 50 424,705 "WO *zrj4F- $4AW -W.M $100 $0 $230 M501 $$120 *111,415 L 2 11 S2AO2 $126 $17,800 so to so SO 417.800 579,690 $0 s0 110706 : 2 1B $3,190 $162 s0 $2&700 so s0 to 52&700 531,570 60 $0 131.732 2 14 - 52.378 $128 s0 $0 So $9,430 to $4430 $10,373 $0 $0 $10,499 11 9w- 4 or as MAN 0 , 2 4 0 ! 5 2 $ 57 s0 s0 - to $9.430 s0 so s0 Wim 415,923 so o ;Igo Sim 160 IM $0 ---fV.TrF- $672 $420 00 5 6 , 9 8 0 1 2 7 0 so so $0 so so s $ 4 34 18,788 $306 s0 s0 t0 $0 67.784 $1,784 $1.962 $150 $0 $2,418 0 76 $21,7311 $11,962 41.0118 $875 P s0 $9 s0 so so 0 12.000 41,734 SO $1.784 $2,000 01,152 SZ200 04OU $100 so 10 $3.ur- $2.076 16 35 $3.124 $316 SO s0 SO S1.20D so Sim $1,320 $450 s0 $2.00 0 9 $1.746 $81 SO SD SO 5326 s0 $325 $368 50 s0 $439 0 67 So" $513 so s0 $0 57.5011 SD $1,60D 51,650 $100 $0 SZ253 12 29 $4.488 $261 s0 SO So $900 s0 SBW 5880 $450 s0 41,591 0 8 $1,748 $B1 s0 so s0 $200 s0 5200 SIM $0 so $301 D 29 44,534 $261 so s0 so 4500 so 5600 $550 $too $0 5911 a 21 $3.2118 4189 so so so $300 so 4800 3330 $460 s0 SIM 0 6 5989 $45 so so so $100 so 5+00 $110 s0 SO 515.5 35 0 M 1866 52806/0 *7.441 $15,388 - " s0 $0 so P $1.200 $0,925 52.000 --w $2.644 K925 $4744 STAIS $6,310 51,810 $790 $0 $0 *11,6" $21,886 *54.355 46 286 $51" $2,084 $0 $0 $1.200 S120D s0 $2,400 $2.640 51,000 s0 $6.304 0 54 410Y08 $600 so so so 5300 30 SM $MO $0 $0 $830 0 1780 511M,980 510730 s0 $1.800 5800 S1A00 $2.644 $6.644 $7,308 $250 s0 518,288 32 22B $42804 $2,109 s0 so $000 5800 $0 31,8011 $1.760 51,000 4o $4,860 0 37 $7,040 5347 s0 $0 $0 5200 51,880 $2.006 $2,306 $0 $0 $2,640 0 306 $61.524 $3,883 s0 s0 5400 5600 SO $900 $980 5250 $0 $4.903 16 102 $18442 $044 $0 so YEW S30D SO 1600 $550 $1,000 $0 $2.494 0 17 63,798 $167 s0 s0 s0 $100 s0 100 $110 $0 $0 $267 go 0 3939 4 SPIP2 $862 M421 $36 *0 so SUM $0 54.0130 s0 SUM so $%"4 so 1 $20,254 $0 SM312 30 53,750 s0 $0 $120 $62.485 S156 $TA151 4 25 $4.160 5234 s0 s0 s0 s0 s0 s0 so $too so $334 4 22 53,300 $198 s0 so s0 s0 $0 s0 s0 SIM So $1,198 Pw-- 2 10 RIM $2.026 --fw- $93 so s0 40 s0 $0 so so so $0 so go $0 $0 so 5111119 $0 4120 $120 3213 0 33 $0465 5306 s0 SO s0 $3A00 30 $3.000 63,300 $160 so $3,755 0 15 $2823 $139 so $0 SO S1.8W $0 31,800 S169B0 $100 SO $7.719 0 12 $2628 $117 so s0 $0 so s0 $0 $0 $0 $350 $461 2 13 $2,726 $120 s0 S0 SO s0 50 $0 $0 $100 30 $220 2 33 545 &905 s0 10 s0 s0 So 3o $0 S7a0 $0 $1,055 0 0 $0 $0 SD s0 113.935 s0 $13,935 $15,329 $0 $0 $15,328 a 0 8 51.538 61.073 $76 $0 s0 -So SLOW $0 SO 511:735 so 49 s0 $15,735 51,000 $2016" $1,100 $1,100 $0 44fu $120 444.15Z $1,296 54-~054 8 97 SiTAM M so so so t0 SO $0 so $250 $0 11,172 12 73 $10468 $M s0 s0 SO so s0 so $0 $2,500 $0 $3,194 SIAN 4 1,2 $"Am $2212 $114 s0 so so s0 $0 s0 $0 $0 $1 $0 $t.100 $0 $7759 $0 *12D $120 $234 0 446 $118.958 $4.237 s0 10 51.200 S2.W0 58.880 51$680 4131946 $250 $0 $18,435 0 244 $48.240 52.318 s0 s0 s0 51.050 so $1,050 $1.155 $250 so $3.723 0 180 $NAx8 $1.710 SO s0 so s0 s0 $0 $0 s0 $1,170 52.BB0 4 62 $%746 $494 $0 S0 $0 s0 s0 $0 $0 $100 $0 31M4 4 282 543.986 $2,879 s0 so s0 So so $0 s0 $1,500 $O $4,179 0 0 - $0 $0 s0 s0 s0 510.800 s0 310,830 $1$023 $0 s0 $12,023 1z 121F 523z.un t"X ~ 60 *Imo SAW $8,180 024,550 MAN $2.100 11,2811 arm 4" I= - - - 0 6 J6990 $ 0 1.143,667 S W996 $ 21,800 S 31,600 $ 6.699 S 59.570 S 51,176 S 166.646 $ 183,631 $ 10,350 1 4,210 $ 273,727 4 1,517,3841 Exhibit D South Tahoe Public Utility District Headworks Replacement Project PROJECT SCHEDULE O U T H T 5 r • 195 ' mi l C UTILITY 0 ID Teak Na ms -4 NOTICE TO PROCEED E TASK 1 - PROJECT (NTP) MANAGEMENT DESIGN ASSISTANCE DOCUMENTS (PHASE 1) DOCUMENTS (PHASE 2) SERVICES (PHASE 1) SERVICES DURING (PHASE 1) CONSTRUCTION PERIOD SERVICES (PHASE 2) SERVICES DURING (PHASE 2) CONSTRUCTION PERIOD ` Start FL nfsh 2010 i 2011 i 2012 IC bmctob wm om nua:bnr] arc i Ju ra.M5 l n0t wm�Cam: rIu bru]arc Apn M. Juro(JWy�� 4qn�,p 'bu a Mrc gyr JW f tem �lob � - € . t I.L711 :1t1i 17kZ.T.11ll1(1 '_`. :. :11..J_1L1�! Fri 7117/09 Fri 7117/09 Pj 7 " 3Y1.111Y1 7t € r 1 v, ill r �1 1;i I.:ll: l! Lr il�I1 1Y67t1Tr [.11:1 ilY�L__1f..�1 Y � €: 1 E : 4 iii Mon 7/20/09 Tue 12/14/10: 27 TASK 2 - PRELIMINARY `TASK 3 - FIELD INVESTIGATIONS Mon 7120109 Fri 2/5/10 Mon 9/21/09 Fri 10/30/09 41 08 'TASK 4 - PERMITTING Thu 9/3/09 Mon 8/2/10 Wed 7129/09 Wed 11118/091 ii if TASK 5 - CONSTRUCTION 75 TASK 6 - CONSTRUCTION "— ' TASK 7 - BID PHASE Fri 12/18/09 Wed 9/22/10 Thu 11/19/09 Tue 1/5/10 Tue 12/22/09 Tue 12/22/09 Tue 3/23/10 Tue 9/21/10 Wed 2/3/10 Tue 9/7/10 Thu 9/23/10 Tue 11/23/10, Tue 11/9/10 Tue 11/9/10 Tue 3/15/11 Wed 11/14/12 Wed 12/22/10 Wed 10/17/12 87 BID OPENING 'TASK 8 - ENGINEERING :CONSTRUCTION —105 ;PHASE 1 - PROJECT 10G TASK 9 - BID PHASE 10 'BID OPENING lom1 "" • "' TASK 10 - ENGINEERING CONSTRUCTION • 1 8 'PHASE 2 - PROJECT Propct STPUD Neatlworks Propel Sc Dab Toe 7/14/09 Deadline j. Task I J Progress Spkt Milestone Summary ^ External Tasks Propel Summary ^ External Milestone 4 Page 1 M*am Endocwu& South Tahoe AM" X J~ Public Utility District Meter Owt Prim • SaM Lift %0w • Cpl WW Mane WO 544-6474,p !mac &W 541-004 BOARD AGENDA ITEM 7b TO: Board of Directors FROM: Lisa Coyner, Manager of Customer Service MEETING DATE: July 16, 2009 ITEM - PROJECT NAME: Tahoe Meadows Homeowners Association Facilities Use Agreement REQUESTED BOARD ACTION: Approve one year extension of agreement. DISCUSSION: On July 6, 2006, the Board authorized a mainline extension agreement with the Tahoe Meadows Homeowners Association for installation of 15,000 feet of 6" water main for fire protection purposes, including 12 fire hydrants. In 2006, the waterline was installed -on Lake Road, Beach Road, Meadow Road, Azure Road, Pine Road, Cedar Road and Wildwood Avenue. The District has not accepted the waterline because the Tahoe Meadow Homeowners Association has been unable to provide the required access easements for the main. In an effort to accommodate the Association and allow Association homeowners to hook up to the District's water supply prior to dedication of the main, on September 6, 2007, the Board approved the District's entrance into a Facilities Use Agreement with the Association. The Agreement's term is set to expire on September 6, 2009, but the Agreement may be extended one additional year, upon the District's determination that the Association is expending reasonable due diligence in attempting meet its obligations that would allow the District to accept dedication of the waterline. The Association has secured the necessary easements from all but one landowner upon whose property the waterline is located. It is preparing for litigation in order to secure the final necessary easement. Staff believes that the Association is diligently attempting to meet the conditions necessary for dedication of the waterline and requests that the Board approve a one year extension of the Agreement. -47- Lisa Coyner July 16, 2009 Page 2 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES _ NO CHIEF FINANCIAL OFFICER: YES NO -48- PAYMENT OF CLAIMS FOR APPROVAL July 16, 2009 Payroll 7/1/09 387,681.81 Total Payroll 387,681.81 BNY Western Trust Company 0.00 CDS-health care payments 36,233.83 Brownstein/Hyatt/Farber/Schreck legal services 0.00 Bank of America 0.00 Union Bank 0.00 Total Vendor EFT 36,233.83 Accounts Payable Checks-Sewer Fund 368,812.15 Accounts Payable Checks-Water Fund 392,709.75 Accounts Payable Checks-Self-funded Insurance 0.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 761,521.90 Grand Total 1, 185,437.54 Payroll EFTs & Checks 7/1/09 EFT AFLAC Medical & Dependent Care 0.00 EFT CA Employment Taxes & W/H 17,628.20 EFT Federal Employment Taxes & W/H 95,354.11 CHK CalPERS Contributions 28,860.74 EFT Great West Deferred Comp 16,267.30 CHK Stationary Engineers Union Dues 2,383.29 EFT United Way Contributions 156.00 CHK CA State Disbursement Unit 460.15 CHK El Dorado County Sheriffs Dept 580.60 EFT Employee Direct Deposits 211,794.84 CHK Employee Paychecks 14,196.58 Total 387,681.81 -49- Vendor Name 3T EQUIPMENT CO 3T EQUIPMENT CO 3T EQUIPMENT CO A -1 CHEMICAL INC A -1 CHEMICAL INC A -1 CHEMICAL INC ADVANCE CARPET CLEANING AFLAC AHERN RENTALS ant / ProI Name UNDERGROUND REP UNDERGROUND REP UNDERGROUND REP GEN & ADMIN GEN & ADMIN FINANCE HEAVY MAINTENANC GEN &ADMIN UNDERGROUND REP AIR PERFECTION INC. HEAVY MAINT AIR IFRFECTION INC. DIAMOND VLY RNCH ALL ELECTRIC MOTORS INC PUMPS ALLIANT INSURANCE SERVICES GEN & ADMIN ALLIANT INSURANCE SERVICES GEN & ADMIN ALPEN SIERRA COFFEE GEN & ADMIN ALPEN SIERRA COFFEE FINANCE ALPINE METALS HEAVY MAINTENANC AMERIGAS DIAMOND VLY RNCH AMERIPRIDE UNIFORM SERVICES GEN & ADMIN User: THERESA Report: OH_PMT CLAIMS_BK ?ANT OF CLAIMS Descrintton Acct# ( Proi Code Amount Check Num Tvoe SMARTCOVER 1001 - 7573 4,251.23 SMARTCOVER 1001 - 7574 4,102.48 SMARTCOVER 1001 - 7575 4,380.07 Check Total: 12.733.78 AP- 00073139 MW JANIT/SUPPLY INV 1000 - 0422 492.88 SMALL TOOLS INV 1000 - 0423 50.87 INV ADJUSTMENTS 1039 - 6078 11.03 Check Total: 554.78 AP- 00073140 MW BUILDINGS 2004 - 6041 690.00 Check Total: 690,00 AP-00073141 MW AFLAC FEE DED 1000 - 2538 115.00 Check Total: 115.00 AP- 00073142 MW SMALL TOOLS 2001 - 6073 45.77 Check Total: 45.77 AP- 00073143 MW CMPRSR SURGE AIR 1004 - 8914 5,319.67 GROUNDS & MNTC 1028 - 6042 46.98 Check Total: 5.366.65 AP -00073144 MW PUMP STATIONS 1002 - 6051 661.73 Check Total: 661.73 AP- 00073145 MW INSURANCE PPD 1000 - 0301 3,394.56 INSURANCE PPD 2000 - 0301 3,394.55 Check Total: 6,789.11 AP- 00073146 MW OFC SUPPLY ISSUE 1000 - 6081 116.75 OFC SUPPLY ISSUE 1039 - 6081 77.50 Check Total: 194.25 AP -00073147 MW BUILDINGS 2004 - 6041 7.13 Check Total: 7.13 AP- 00073148 MW PROPANE 1028 - 6360 312.23 Check Total: 312.23 AP-00073149 MW UNIFORM PAYABLE 1000 - 2518 967.71 Check Total: 967.71 AP- 00073150 MW Page: 1 Current Date: 07/08/2009 Current Time: 18:13:16 Ven Name ARETE SYSTEMS ARETE SYSTEMS ASHLAND SPECIALTY CHEMICALS AT &T AT &T AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &T MOBILITY AT &iiMOBILITY AT &T /CALNET 2 AT &T /CALNET 2 AT &T /CALNET 2 AT &T /CALNET 2 AT &T/CALNET 2 BARNES, SHELLY BENTLY AGROWDYNAMICS BROWN, LINDA BROWN, LINDA CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION User: THERESA Report OH_PMT CLAIMS_BK Invent / Proi Name ENGINEERING - GIS SOFTWARE INFORMATION SYS OPERATIONS GEN & ADMIN GEN & ADMIN UNDERGROUND REP ELECTRICAL SHOP LABORATORY ENGINEERING UNDERGROUND REP ELECTRICAL SHOP LABORATORY ENGINEERING GEN & ADMIN GEN & ADMIN PUMPS GEN & ADMIN PUMPS OPERATIONS FINANCE FINANCE PUMPS PUMPS ftliCtdiaiRD ARETE, GIS SOFTWARE, CMMS FILTER AID CHEMS TELEPHONE TELEPHONE - TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE SIGNAL CHARGES TELEPHONE TELEPHONE TELEPHONE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE SLUDGE DISPOSAL TRAVEL/MEETINGS TRAVELIMEETINGS PUMP STATIONS SMALL TOOLS Page: 2 Acct# LfteiSstrk 2029 - 8937 - GISSFT 2037 - 8982 1006 - 4730 1000 -6310 2000 - 6310 1001 - 6310 1003 -6310 1007 - 6310 1029 - 6310 2001 - 6310 2003 - 6310 2007 - 6310 2029 -6310 1000 -6310 1000 - 6320 1002 -6310 2000 -6310 2002 -6310 1006 - 6652 1039 - 6200 2039 - 6200 1002 -6051 1002 - 6073 Check Total: Check Total: Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: Check Total: Check Total: Current Date: 07/08/2009 Current Time: 18:13:16 AMMO Check Num lym 8,163.75 157.50 8,321.25 AP -00073151 MW 2,202.19 2,202.19 AP-00073152 MW 294.50 294.50 589.00 AP -00073155 MW 8.76 6.21 4.42 7.28 8.76 6.20 4.41 7.27 53.31 AP-00073153 MW 463.63 32.12 167.06 463.62 118.86 1,245.29 AP- 00073154 MW 87.45 87.45 AP- 00073156 MW 3,485.16 3,485.16 AP-00073157 MW 6.71 6.71 13.42 AP- 00073158 MW 11.60 6.96 Vendor Name CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALF BOARD OF EQUALIZATION CALIVOARD OF EQUALZATION CALIIWj -BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF DEPT OF HEALTH SERVICES CASHMAN EQUIPMENT CDW - G CORP CDW - G CORP COW -GCORP Department / Prol Name ELECTRICAL SHOP HEAVY MAINT HEAVY MAINT EQUIPMENT REP EQUIPMENT REP OPERATIONS LABORATORY DIAMOND VLY RNCH DIAMOND VLY RNCH ENGINEERING INFORMATION SYS UNDERGROUND REP PUMPS PUMPS EQUIPMENT REPAIR LABORATORY ENGINEERING ENGINEERING INFORMATION SYS FINANCE FINANCE PUMPS EQUIPMENT REP INFORMATION SYS INFORMATION SYS INFORMATION SYS PAYMENT OF CLAMAS User: THERESA Page: 3 abliaktiO BUILDINGS PRIMARY EQUIP GROUNDS & MNTC AUTOMOTIVE GENERATORS GROUNDS & MNTC LAB SUPPLIES GROUNDS & MNTC MONT PRGM WELLS DUES/MEMB /CERT DIST.COMP SPPLIS PIPE/CVRS/MHLS SMALL TOOLS TRAVEUMEETINGS GENERATORS LAB SUPPLIES DUES/MEMB/CERT DATE LOG MON WL DIST.COMP SPPLIS SUPPLIES SUPPLIES DUES /MEMB /CERT AUTOMOTIVE DIST.COMP SPPLIS DIST.COMP SPPLIS NEW SAN ELEC DAT ArattLemiSesdk 1003 - 6041 1004 -6021 1004 - 6042 1005 -6011 1005 -6013 1006 - 6042 1007 - 4760 1028 - 6042 1028 -8831 1029 - 6250 1037 - 4840 2001 - 6052 2002 - 6073 2002 - 6200 2005 -6013 2007 - 4760 2029 - 6250 2029 - 8824 2037 - 4840 2039 - 6520 1039 - 6520 2002 - 6250 1005 -6011 1037 - 4840 2037 - 4840 2037 - 8896 Check Total: Current Date: 07/08/2009 Report: OH_PMT_CLAIMS_BK Current Time: 18:13.16 Check Num RN 45.93 35.20 7.07 103.59 162.93 154.28 207.35 39.38 724.70 4.57 30.90 19.06 6.97 16.43 35.57 206.41 4.58 372.09 26.25 Check Total: 2,221.82 AP-00073162 MW Check Total: Check Total: Check Total: Check Total: 472.08 AP-00073166 MW 282.63 471.05 2,116.50 19.60 19.60 AP-00073163 MW 19.60 19.60 AP -00073164 MW 90.00 90.00 AP-00073165 MW 472.08 2,870.18 AP-00073167 MW PAYMENT OF CLADS Vendor Marne ftraxlmsolLeratiamt ittarzieft Ac / Prol Code Amount Check Num Tyne CITY OF SOUTH LAKE TAHOE ENGINEERING - SONORA AVE WTRLN WTRLN,SNRA/SK RN 2029 - 7911 - SONORA 20,449.98 Check Total: 20,449.98 AP 00073168 MW CLARK PLUMBING HEATING & NC UNDERGROUND REP MISC LIAB CLAIMS 2001 - 4520 133.22 Check Total: 133.22 AP- 00073169 MW CLARK, DONNA CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 800.00 Check Total: 80000 AP- 00073170 MW COCKING, DENNIS ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 27.19 COCKING, DENNIS ADMINISTRATION TRAVEL/MEETINGS 2021 - 6200 189.42 COCKING, DENNIS ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 27.19 Check Total: 243.80 AP 00073171 MW CSRMA GEN & ADMIN INSURANCE PPD 1000 - 0301 15,633.14 CSRMA GEN & ADMIN WORK COMP PPD 1000 - 0305 212,835.00 CSRMA GEN & ADMIN - PREVIOUS YEAR WORKERS COMP 1000 - 2516 PREVYR - 68,730.00 CSRMA GEN & ADMIN INS EXPENSE 1000 - 4510 2,614.62 CSRMA GEN & ADMIN INSURANCE PPD 2000 - 0301 15,633.14 i CSRtiA GEN & ADMIN INS EXPENSE 2000 - 4510 2,614.62 Check Total: 180.600.52 AP- 00073172 MW CWEA UNDERGROUND REP DUES/MEMB/CERT 1001 - 6250 130.00 Check Total: 130.00 AP- 00073173 MW D&L FOUNDRY & SUPPLY PUMPS PUMP STATIONS 2002 - 6051 438.92 Check Total: 438.92 AP-00073174 MW DELL MARKETING L P INFORMATION SYS DIST.COMP SPPUS 1037 - 4840 286.13 DELL MARKETING L P INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 248.50 Check Total: 534.63 AP - 00073175 MW DICK'S FULLER - HEAVY MAINT BUILDINGS 1004 - 6041 25.76 Check Total: 25.76 AP- 00073176 MW DOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 26.45 Check Total: 28,48 AP- 00073177 MW E FILLIATE CORP INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 157.35 E- FILLIATE CORP INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 157.34 Check Total: 314.69 AP- 00073178 MW User: THERESA Pale: 4 Current Date: 07/08/2009 Report: OH_PMT CLAIMS_BK Current Time: 18:13:16 Vendor Name EDDY, LAVERNE EDDY, LAVERNE EL DORADO ROOFING INC EL DORADO ROOFING INC FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FISHER SCIENTIFIC FISHER SCIENTIFIC FRIDLEY, MIKE GRAINGER GRAI GER GRAIi4GER GRAINGER GUNSCH, CLAUDE HACH - GLI International HAEN ENGINEERING HASLER FINANCIAL SERVICES LLC HASLER FINANCIAL SERVICES LLC HAUGE BRUECK ASSOCIATES LLC HELPING HANDS OUTREACH User: THERESA Report: OH_PMT_CLAIMS_BK Department,/ Prot Name FINANCE FINANCE PUMPS PUMPS HEAVY MAINT EQUIPMENT REPAIR LABORATORY LABORATORY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE PUMPS HEAVY MAINT HEAVY MAINT HEAVY MAINT PUMPS OPERATIONS CUSTOMER SERVICE CUSTOMER SERVICE ENGINEERING - DVR ER GEN & ADMIN PAYMENT OF CLAIMS Description TRAVELMIEETINGS TRAVEUMEETINGS ROOF, SAN MORITZ ROOF, ELKS CLUB SHOP SUPPLIES GENERATORS LAB SUPPLIES LAB SUPPLIES PUMP STATIONS BUILDINGS SHOP SUPPLIES BIOSOL EQUP/BL.DG DUES/MEMB /CERT LAB SUPPLIES DIAMOND VLY RNCH - HARVEY CHANNEL HARVEY CHANNEL EQUIP RENT/LEASE EQUIP RENT/LEASE DIAM VLY MP/EIR H2O PY DED Page: 5 A(/ ProI Code 1039 - 6200 2039 - 6200 1002 - 7568 2002 - 7578 1004 -6071 2005 -6013 1007 - 4760 2007 - 4760 2038 - 6660 - WCPROG Check Total: 1002 -6051 1004 - 6041 1004 -6071 1004 - 6653 2002 - 6250 1006 - 4760 1028 - 8830 - HARVEY Check Total: 1038 - 5020 2038 - 5020 1029 - 8725 - DVREIR Check Total: 1000.2524 MBILIM Check Num Tvoe 45.50 45.50 Check Total: 91.00 AP -00073179 MW 6,995.00 4,490.00 Check Total: 11.485.00 AP- 00073180 MW 70.74 9.78 Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 07/08/2009 Current Time: 18:13.16 80.52 AP- 00073181 MW 197.35 110.13 307.48 AP-00073182 MW 800.00 800.00 AP- 00073183 MW 2,249.16 25.01 1,892.70 30.93 4,197,80 AP- 00073184 MW 55.00 55.00 AP-00073185 MW 489.03 469.03 AP -00073186 MW 400.00 400.00 AP -00073187 MW 123.70 123.70 Check Total: 247.40 AP- 00073188 MW 14,586.00 14.586.00 AP-00073189 MW 455.00 HENDERSON, DEBBIE HENDERSON, DEBBIE HENDERSON, JOEL HIGGINS, KAREN HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGI4 TERRA BUSINESS SYSTEMS HIGH'SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HOME DEPOT INDUSTRIAL SAFETY INGLIS, RANDY ITT WATER & WASTEWATER KIMBALL MIDWEST KIMBALL MIDWEST User: THERESA Report: OH PMT_CLAIMS_BK Deoarlmant / Proj Name FINANCE FINANCE OPERATIONS LABORATORY ADMINISTRATION HUMAN RESOURCES ENGINEERING CUSTOMER SERVICE LABORATORY ADMINISTRATION HUMAN RESOURCES ENGINEERING CUSTOMER SERVICE DIAMOND VLY RNCH HEAVY M■INT PUMPS ELECTRICAL SHOP HEAVY MAWT PAYNNT OF CLAIMS [ ;rioHon TRAVEL/MEETINGS TRAVEL/MEETINGS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT GROUNDS & MNTC SHOP SUPPLIES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE PUMP STATIONS SHOP SUPPLIES SHOP SUPPLIES Acct# / Proi Code 1039 - 6200 2039 - 6200 1006 - 6030 1007 - 6030 1021 -6030 1022 - 6030 1029 - 6030 1038 - 6030 2007 - 6030 2021 - 6030 2022 - 6030 2029 - 6030 2038 - 6030 1028 - 6042 1004 - 6071 1002 -6051 1003 -6071 1004 - 6071 Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 2038 - 6660 - WCPROG Check Total: Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: Check Total: Check Total: Page: 6 Current Date: 07/08/2009 Current Time: 18:13:16 Amount Check Num Tvae 465.00 AP- 00073190 MW 45.50 45.50 91.00 AP -00073191 MW 336.60 336.60 AP -00073192 MW 800.00 800.00 AP- 00073193 MW 57.18 28.60 245.46 10.96 192.12 50.43 28.59 245.46 10.96 192.11 50.43 1,112.30 AP- 00073194 MW 59.33 59.33 AP- 00073195 MW 308.46 30$.46 AP -00073196 MW 800.00 800,00 AP- 00073197 MW 456.10 456.10 AP- 00073198 MW 83.61 254.18 337.79 AP- 00073199 MW Vendor Name LAKE TAHOE PLUMBING LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKE,IDE NAPA LAKECIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LANDAUER INC LANDAUER INC LONG, WES MC MASTER CARR SUPPLY CO MC MASTER CARR SUPPLY CO MIERAS, DEAN User: THERESA Report: OH_PMT_CLAIMS_BK Department / Proi Name UNDERGROUND REP UNDERGROUND REP UNDERGROUND REP UNDERGROUND REP PUMPS HEAVY MAINT HEAVY MAINT HEAVY MAINT HEAVY MAINT EQUIPMENT REP EQUIPMENT REP EQUIPMENT REP EQUIPMENT REP DIAMOND VLY RNCH UNDERGROUND REP ELECTRICAL SHOP EQUIPMENT REPAIR EQUIPMENT REPAIR EQUIPMENT REPAIR ENGINEERING - VALHALLA REHAB CUSTOMER SERVICE ENGINEERING ENGINEERING DIAMOND VLY RNCH PUMPS PUMPS PAYMENT OF CLAIMS Nat s2 UAB CLAIMS MOBILE EQUIP SHOP SUPPLIES SMALL TOOLS BUILDINGS MOBILE EQUIP BUILDINGS GROUNDS & MNTC SHOP SUPPLIES AUTOMOTIVE GENERATORS SHOP SUPPLIES SMALL TOOLS GROUNDS & MNTC PIPE/CVRS/MHLS SMALL TOOLS AUTOMOTIVE SHOP SUPPLIES SMALL TOOLS VALHALLA REHAB SHOP SUPPLIES SAFETY/EQUIP/PHY SAFETY/EQUIP/PHY TRAVEL/MEETINGS PUMP STATIONS SHOP SUPPLIES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE Act*/ Prot Code 1001 - 4520 1001 - 6012 1001 - 6071 1001 - 6073 1002 -6041 1004 -6012 1004 -6041 1004 - 6042 1004 - 6071 1005 - 6011 1005 - 6013 1005 -6071 1005 - 6073 1028 - 6042 2001- 6052 2003 - 6073 2005.6011 2005 - 6071 2005 - 6073 2029 - 7077 - VALHAL 2038 - 6071 1029- 6075 2029 - 6075 1028 - 6200 1002 - 6051 2002 - 6071 Check Total: Check Total: Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Page: 7 Current Date: 07/08/2009 Current Time: 18:13:16 Amount Check Num Tym 595.50 595.50 AP-00073200 MW 42.21 31.50 15.40 23.13 70.78 38.85 146.12 268.91 579.06 65.71 13.86 275.69 48.69 8.10 215.27 1,518.20 13.85 275.69 71.64 59.48 3,782.14 AP- 00073201 MW 397.52 397.53 795.05 AP- 00073202 MW 33.00 33.00 AP-00073203 MW 1,722.17 149.54 1.871.71 AP- 00073204 MW 570.90 PAYMENT OF CLAIMS Vendor Natne NasvnitaLftwau lhavdpan Acc1N / Proi Cols Amount Check Nur, Tvice Check Total: 570.90 AP- 00073205 MW MSC INDUSTRIAL SUPPLY CO HEAVY MAINT SHOP SUPPLIES 1004 - 6071 471.29 Check Total: 471.29 AP-00073206 MW MWH LABORATORIES LABORATORY MONITORING 2007 - 6110 1,215.00 Check Total: 1215.00 AP- 00073207 MW MWH SOFT INC INFORMATION SYS SERVICE CONTRACT 1037 - 6030 3,13125 MWH SOFT INC INFORMATION SYS SERVICE CONTRACT 2037 - 6030 3,131.25 Check Total: 6,262.50 AP- 00073208 MW NELS TAHOE HARDWARE PUMPS PUMP STATIONS 1002 - 6051 4.35 NELS TAHOE HARDWARE PUMPS SHOP SUPPLIES 1002 - 6071 7.64 NELS TAHOE HARDWARE HEAVY MAINT BUILDINGS 1004 - 6041 4.65 NELS TAHOE HARDWARE HEAVY MAINT GROUNDS & MNTC 1004 - 6042 117.41 NELS TAHOE HARDWARE ENGINEERING SUPPLIES 1029 - 6520 45.07 NELS TAHOE HARDWARE UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 14.57 NELS TAHOE HARDWARE PUMPS WELLS 2002 - 6050 2.89 NELS1AHOE HARDWARE PUMPS PUMP STATIONS 2002 - 6051 80.45 NELS' TAHOE HARDWARE PUMPS SHOP SUPPLIES 2002 - 6071 7.64 NELS TAHOE HARDWARE ENGINEERING SUPPLIES 2029 - 6520 455 Check Total: 829.74 AP-00073209 MW OFFICE MAX GEN & ADMIN OFFICE INVENTORY 1000 - 0428 412.24 OFFICE MAX FINANCE OFFICE SUPPLIES 1039 - 4820 43.18 OFFICE MAX FINANCE OFFICE SUPPLIES 2039 - 4820 43.23 Check Total: 498.65 AP- 00073210 MW PAUL GESSFORD MFT MAC HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 431.25 PAUL GESSFORD MFT MAC HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 431.25 Check Total: 862.50 AP- 00073211 MW PDM STEEL HEAVY MAINT SECONDARY EQUIP 1004 - 6022 364.42 Check Total: 364.42 AP- 00073212 MW PETERBILT TRUCK PARTS EQUIPMENT REP GENERATORS 1005 - 6013 1,643.44 Check Total: 1.643.44 AP -00073213 MW PINPOINT LOCATING EQUIPMENT & UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 190.25 User: THERESA Page: 8 Current Date: 07/08/2009 OH PMT CLAIMS_BK Current Time: 18:13:16 PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num am Check Total: 190.25 AP- 00073214 MW PIPELINE SYSTEMS INC PSI OPERATIONS - PLANT SCADA PLNTSCADA SYSTEM 1006 - 8328 - PSCADA 1,447.75 Check Total: 1,447.75 AP-00073215 MW POLYDYNE INC OPERATIONS POLYMER 1006 - 4720 10,005.00 Check Total: 10,005.00 AP- 00073216 MW PRAXAIR 174 PUMPS SHOP SUPPLIES 1002 - 6071 53.73 PRAXAIR 174 PUMPS SMALL TOOLS 1002.6073 99.21 PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004 - 6071 451.04 PRAXAIR 174 HEAVY MAINT SAFETY/EQUIP/PHY 1004 - 6075 51.09 PRAXAIR 174 PUMPS SHOP SUPPLIES 2002 - 6071 53.72 PRAXAIR 174 PUMPS SMALL TOOLS 2002 - 6073 99.20 Check Total: 807.99 AP- 00073217 MW QED ENVIRONMENTAL SYSTEMS LABORATORY LABORATORY EQUIP 1007 - 6025 108.67 QED ENVIRONMENTAL SYSTEMS LABORATORY LABORATORY EQUIP 2007 - 6025 81.24 Check Total: 189.91 AP- 00073218 MW QUAWTY CONTROL SYSTEMS INC HEAVY MAINT BUILDINGS 1004 - 6041 340.00 Check Total: 340.00 AP- 00073219 MW REDWOOD PRINTING ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 219.63 Check Total: 219.63 AP- 00073220 MW RIVERA, GEORGE M OPERATIONS DUES/MEMB /CERT 1006 - 6250 170.00 Check Total: 170.00 AP- 00073221 MW RYAN, JULIE ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 166.00 Check Total: 166.00 AP- 00073222 MW SCHAFER, ERIC CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 896.00 Check Total: 896.00 AP- 00073223 MW SCHLANGE, PAUL DIAMOND VLY RNCH TRAVEL/MEETINGS 1028 - 6200 34.10 Check Total: 34.10 AP- 00073224 MW SCOTT FRIEDEL OFFICE MACHINES ENGINEERING OFC EQUIP/REPAIR 1029 - 6027 22.50 SCOTT FRIEDEL OFFICE MACHINES ENGINEERING OFC EQUIP/REPAIR 2029 - 6027 22.50 Check Total: 45.00 AP-00073225 MW SCOTTYS HARDWARE UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 4.64 User: THERESA Page: 9 Current Date: 07/08/2009 Report: OH_PMT_CLAIMS_BK Current Time: 18:13:16 PAYMENT OF CLAIMS Vendor Name Department / Prot Name Q iescr otlon Acct# / Pro! Code AM21101 Check Num Typg SCOTTYS HARDWARE UNDERGROUND REP SHOP SUPPLIES 1001 - 6071 4.44 SCOTTYS HARDWARE PUMPS GROUNDS & MNTC 1002 - 6042 2.32 SCOTTYS HARDWARE PUMPS PUMP STATIONS 1002 - 6051 16.97 SCOTTYS HARDWARE PUMPS SMALL TOOLS 1002 - 6073 6.20 SCOTTYS HARDWARE DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 25.07 SCOTTYS HARDWARE CUSTOMER SERVICE SUPPLIES 1038 - 6520 61.73 SCOTTYS HARDWARE PUMPS GROUNDS & MNTC 2002 - 6042 2.32 SCOTTYS HARDWARE PUMPS WELLS 2002 - 6050 29.74 SCOTTYS HARDWARE PUMPS SMALL TOOLS 2002 - 6073 6.19 SCOTTYS HARDWARE HEAVY MAINTENANC BUILDINGS 2004 - 6041 145.25 SCOTTYS HARDWARE CUSTOMER SERVICE SMALL TOOLS 2038 - 6073 116.68 SCOTTYS HARDWARE CUSTOMER SERVICE SUPPLIES 2038 - 6520 61.73 Check Total: 483.28 AP- 00073226 MW SHEPPARD MULLIN HUMAN RESOURCES PERSONNEL LEGAL 1022 - 4445 103.50 SHEPPARD MULLIN HUMAN RESOURCES PERSONNEL LEGAL 2022 - 4445 103.50 tr Check Total: 207.00 AP -00073227 MW %o SIERRA CHEMICAL CO OPERATIONS HYPOCHLORITE 1006 - 4755 3,769,46 SIERRA CHEMICAL CO PUMPS HYPOCHLORITE 2002 - 4755 1,560.20 Check Total: 5,329.66 AP- 00073228 MW SIERRA PACIFIC POWER GEN & ADMIN ELECTRICITY 1000 - 6330 1,398.54 SIERRA PACIFIC POWER GEN & ADMIN ST UGHTING EXP 1000 - 6740 1,380.81 SIERRA PACIFIC POWER GEN & ADMIN ELECTRICITY 2000 - 6330 7,637.79 Checc Total: 10,417.14 AP-00073229 MW SIERRA SPRINGS GEN & ADMIN SAFETY INVENTORY 1000 - 0425 549.40 SIERRA SPRINGS UNDERGROUND REP SUPPLIES 1001 - 6520 35.35 SIERRA SPRINGS PUMPS SUPPLIES 1002 - 6520 2.36 SIERRA SPRINGS ELECTRICAL SHOP SUPPLIES 1003 - 6520 11.78 SIERRA SPRINGS HEAVY MAINT SUPPLIES 1004 - 6520 35.35 SIERRA SPRINGS EQUIPMENT REP SUPPLIES 1005 - 6520 11.78 SIERRA SPRINGS OPERATIONS SUPPLIES 1006 - 6520 35.35 SIERRA SPRINGS DIAMOND VLY RNCH SUPPLIES 1028 - 6520 11.78 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038 - 6520 11.78 User: THERESA Pugs: 10 Curtest )rite: 07/08/2009 Report: OH PMT CLAIMS_BK Current Time: 18:13:16 Vendor Name SIERRA SPRINGS SIERRA SPRINGS SIERRA SPRINGS SIERRA SPRINGS SIERRA SPRINGS SOUND STRATEGIES/OFC INC. SOUND STRATEGIES /OFC INC. SOUTH SIDE AUTO BODY SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE 0� 0 SOUTHWEST GAS SOUTHWEST GAS STANTEC CONSULTING INC STANTEC CONSULTING INC SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & User: THERESA Report: OH_PMT_CLAIMS_BK DenartmeM / Proi Name UNDERGROUND REP PUMPS ELECTRICAL SHOP E REPAIR CUSTOMER SERVICE DIO DIO EQUIPMENT REPAIR GEN & ADMIN HEAVY MAINT GEN & ADMIN PUMPS GEN & ADMIN GEN & ADMIN ENGINEERING - SNOWSHOE DITCH R ENGINEERING - MILLICH REPAIR UNDERGROUND REP DIAMOND VLY RNCH - HARVEY CHANNEL ENGINEERING ENGINEERING - SNOWSHOE DITCH R ENGINEERING - MILLICH REPAIR ENGINEERING - EFFLUENT EVAL ENGINEERING - REPL GEN, LPPS UNDERGROUND REP ENGINEERING ENGINEERING - ANGORA TNK REPL PAYMENT OF CLAIMS Page: SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES CONTRACT SERVICE CONTRACT SERVICE AUTOMOTIVE REFUSE DISPOSAL BUILDINGS REFUSE DISPOSAL GROUNDS & MNTC NATURAL GAS NATURAL GAS SNOSHU REPAIR MILLICH REPAIR CONTRACT SERVICE HARVEY CHANNEL CONTRACT SERVICE SNOSHU REPAIR MILLICH REPAIR REP EXP PUMPS REPL GEN LPPS CONTRACT SERVICE CONTRACT SERVICE TANK, ANGORA 11 Acet# / Prof Code 2001 - 6520 2002 - 6520 2003 - 6520 2005 - 6520 2038 - 6520 1027 - 4405 2027 - 4405 2005 -6011 1000 - 6370 1004 -6041 2000 - 6370 2002 - 6042 1000 - 6350 2000 - 6350 Check Total: Check Total: Check Total: Check Total: Check Total: 1029 - 7075 - SNOBLO 1029 - 7076 - MILBLO Check Total: 1001 - 4405 1028 - 8830 - HARVEY 1029 - 4405 1029 - 7075 - SNOBLO 1029 - 7076 - MILBLO 1029 - 8676 - EFFLEV 1029 - 8933 - RGLPPS 2001 - 4405 2029 - 4405 2029 - 7064 - ANGOTK Current Date: 09/08/2009 Current Time: 18:13:16 Amount Check Num Dm 35.35 9.43 11.78 11.78 11.78 785.05 AP- 00073230 MW 49.00 49.00 98.00 AP- 00073231 MW 1,654.05 1,654.05 AP- 00073232 MW 3,227.48 7.55 350.96 61.65 3.647.64 AP-00073233 MW 2,030.56 198.50 2,229.06 AP-00073234 MW 20,255.21 14,054.00 34,309.21 AP- 00073235 MW 5,860.40 271.20 638.34 377.87 9.82 1,112.04 34.35 4,735.55 1,584.69 83.88 Vendgr Name SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUNGARD PUBLIC SECTOR INC SUNGARD PUBLIC SECTOR INC SUTER WALLAUCH CORBETT &ASSOC DIO SUTER WALLAUCH CORBETT &ASSOC DIO TAHOE BASIN CONTAINER SERVICE TAHOk BASIN CONTAINER SERVICE TAHOE BLUEPRINT TAHOE PRINTING TAHOE PRINTING TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY TREBOTICH, DELORES L TREBOTICH, DELORES L TRPA U S BANK CORPORATE User: THERESA Report: OH PMT CLAIMS_BK amuldrannamithoi ENGINEERING - TWIN PEAKS BS ENGINEERING - SONORA AVE WTRLN ENGINEERING - WTRLN,AL TAHOE ENGINEERING - ARSENIC FACILITY CUSTOMER SERVICE CUSTOMER SERVICE - WTR CONS PROG CUSTOMER SERVICE - WT MTR MXU INST MTR RTFT MXU'S INFORMATION SYS INFORMATION SYS GEN & ADMIN OPERATIONS ENGINEERING - ANGORA TNK REPL CUSTOMER SERVICE CUSTOMER SERVICE ELECTRICAL SHOP ELECTRICAL SHOP ADMINISTRATION ADMINISTRATION ENGINEERING - ANGORA TNK REPL UNDERGROUND REP PNIVENT QF. c I AIMS Desct1 tiort BSTR, TWN PEAKS WTRLN,SNRA/SK RN WTLN, AL TAHOE ARSNC TRTMNT CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE REFUSE DISPOSAL SLUDGE DISPOSAL TANK, ANGORA PRINTING PRINTING BUILDINGS PUMP STATIONS INCNTV & RCGNTN INCNTV & RCGNTN TANK, ANGORA MOBILE EQUIP Pape: 12 Agatargirdate 2029 - 7070 - TPBSTR 2029 - 7911 - SONORA 2029 - 8811 - ATWL08 2029 - 8864 - ARSNIC 2038 - 4405 2038.4405 - WCPROG 2038 - 6074 - MTRMXU Check Total: 1037 - 4405 2037 - 4405 1027 - 4405 202 - 4405 1000 - 6370 1006 - 6652 2029 - 7064 - ANGOTK Check Total: 1038 - 4920 2038 - 4920 1003 -6041 1003 - 6051 1021 - 6621 2021 - 6621 1001 - 6012 Check Total: 367.13 AP- 00073238 MW 1,225.00 1,225.00 Check Total: 2,450.00 AP- 00073239 MW 292.50 10,827.50 Check Total: 11,120.00 AP- 00073240 MW Check Total: Check Total: Check Total: 2029 - 7064 - ANGOTK Check Total: Current Date: 07/08/2009 Current Thee: 18:13:16 Amount Check Num Tvoe 157.04 423.29 4.90 213.29 1,134.35 2,971.92 3,125.97 22,738.90 AP- 00073237 MW 183.56 183.57 17.67 19.03 AP-00073242 MW 323.84 39.97 363.81 AP- 00073243 MW 27.15 27.15 54.30 10,924.70 10,924.70 147.47 17.67 AP- 00073241 MW 9.52 9.51 AP- 00073244 MW AP- 00073138 MW Vert4lor Name U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S %ANK CORPORATE U S EtANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE User: THERESA Report: OH_PMT_CLAIMS_BK Department / Prei N, mm UNDERGROUND REP UNDERGROUND REP PUMPS PUMPS EQUIPMENT REP OPERATIONS OPERATIONS LABORATORY - IND CRK RES MONT LABORATORY LABORATORY LABORATORY BOARD OF DIR ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION HUMAN RESOURCES HUMAN RESOURCES HUMAN RESOURCES DIO DIO DIAMOND VLY RNCH DIAMOND VLY RNCH DIAMOND VLY RNCH DIAMOND VLY RNCH ENGINEERING ENGINEERING ENGINEERING ENGINEERING - SNOWSHOE DITCH ENGINEERING - ICR TMDL INFORMATION SYS INFORMATION SYS IWNENT OF CLAI!S TRAVEUMEETINGS DUESIMEMB/CERT STANDBY ACCOMODA TRAVEUMEETINGS TRAVEUMEETINGS SAFETY/EQUIP/PHY TRAVEUMEETINGS LAB SUPPLIES LAB SUPPLIES OFFICE SUPPLIES TRAVEL/MEETINGS TRAVEL/MEETINGS OFFICE SUPPLIES TRAVEUMEETINGS SUPPLIES INCNTV & RCGNTN OFFICE SUPPLIES SAFETY PROGRAMS TRAVEUMEETINGS OFFICE SUPPLIES DUES/MEMB/CERT OFFICE SUPPLIES GROUNDS & MNTC SAFETY/EQUIP/PHY TELEPHONE OFFICE SUPPLIES SHOP SUPPUES TRAVEL/MEETINGS R SNOSHU REPAIR O2SYSITMDL,ICR CONTRACT SERVICE DIST.COMP SPPLIS Acct / Prol code 1001 - 6200 1001 - 6250 1002 - 6083 1002 - 6200 1005 -6200 1006 - 6075 1006 - 6200 1007 - 4760 - INDIAN 1007 - 4760 1007 - 4820 1007 - 6200 1019 - 6200 1021-4820 1021 -6200 1021 - 6520 1021 - 6621 1022 - 4820 1022 - 6079 1022 - 6200 1027 - 4820 1027 - 6250 1028 - 4820 1028 - 6042 1028 - 6075 1028 -6310 1029 - 4820 1029 - 6071 1029 - 6200 1029 - 7075 - SNOBLO 1029 - 8605 - ICTMDL 1037 - 4405 1037 - 4840 Page: 13 Current Date: 07/08/2009 Current Time: 18:13:16 Amount Check Num 971.16 91.00 135.22 101.90 907.66 618.57 2,862.18 164.18 12.99 14.85 65.00 381.69 85.63 524.95 40.68 970.49 85.63 83.93 -99.50 85.63 175.00 75.54 714.05 427.45 59.99 90.95 114.19 52.41 116.90 580.10 34.29 705.38 YendstrAmme U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S Ig4NK CORPORATE U S &NK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U $ BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE User: THERESA Report: OH_PMT_CLAIMS,BK / Rrei Name INFORMATION SYS CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE FINANCE FINANCE UNDERGROUND REP PUMPS PUMPS ELECTRICAL SHOP EQUIPMENT REPAIR LABORATORY LABORATORY LABORATORY BOARD OF DIR ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION HUMAN RESOURCES HUMAN RESOURCES HUMAN RESOURCES DIO DIO ENGINEERING ENGINEERING ENGINEERING ENGINEERING - ARSENIC FACILITY INFORMATION SYS INFORMATION SYS INFORMATION SYS CUSTOMER SERVICE PkYMENT OF c 5 OSMIUM Acct 1 PrstLra9d2 TRAVEUMEETINGS 1037 - 6200 OFFICE SUPPLIES 1038 - 4820 SMALL TOOLS 1038 - 6073 TRAVEL/MEETINGS 1038 - 6200 OFFICE SUPPUES 1039 - 4820 TRAVELM EETINGS 1039 - 6200 TRAVEUMEETINGS 2001 - 6200 STANDBY ACCOMODA 2002 - 6083 TRAVEUMEETINGS 2002 - 6200 SHOP SUPPLIES 2003 - 6071 TRAVEUMEETINGS 2005 - 6200 LAB SUPPLIES 2007 - 4760 OFFICE SUPPLIES 2007 - 4820 TRAVEUMEETINGS 2007 - 6200 TRAVEUMEETINGS 2019 - 6200 OFFICE SUPPLIES 2021 - 4820 TRAVEL/MEETINGS 2021 - 6200 SUPPLIES 2021 - 6520 INCNTV & RCGNTN 2021 - 6621 OFFICE SUPPLIES 2022 - 4820 SAFETY PROGRAMS 2022 - 6079 TRAVEUMEETINGS 2022 - 6200 OFFICE SUPPLIES 2027 - 4820 TRAVEUMEETINGS 2027 - 6200 OFFICE SUPPLIES 2029 - 4820 SHOP SUPPLIES 2029 - 6071 TRAVEUMEETINGS 2029 - 6200 ARSNC TRTMNT 2029 - 8864 - ARSNIC CONTRACT SERVICE 2037 - 4405 DIST.COMP SPPLIS 2037 - 4840 TRAVEL MEETINGS 2037 - 6200 OFFICE SUPPLIES 2038 - 4820 Page: 14 Current Date: 07/08/2009 Current Thug: 18:13:16 MOM Check Num IYP 264.21 -76.31 526.55 83.32 108.66 375.69 70.76 135.21 - 375.00 146.78 907.66 12.98 14.84 65.00 381.68 85.63 564.11 40.68 970.48 85.63 83.92 -99.50 85.63 653.79 90.95 114.19 31.91 53.38 34.28 705.38 264.21 -76.30 PA YM P1T OF CLAIMS Vendor Name Department /1P ,oi me D screotinn At ct# I Prot Code Amount Check Num Imo U S BANK CORPORATE CUSTOMER SERVICE SMALL TOOLS 2038 - 6073 526.54 U S BANK CORPORATE CUSTOMER SERVICE TRAVEUMEETINGS 2038 - 6200 83.32 U S BANK CORPORATE CUSTOMER SERVICE - WT MTR MXU INST MTR RIFT MXU'S 2038 - 8074 MTRMXU 37.19 U S BANK CORPORATE FINANCE OFFICE SUPPLIES 2039 - 4820 108.65 U S BANK CORPORATE FINANCE TRAVEUMEETINGS 2039 - 6200 375.68 Check Total: 18,859.34 AP- 00073248 MW UNITED MICRO DATA INC INFORMATION SYS SFTWR, IFAS TBD 1037 - 8978 4,600.00 Check Total: 4,600.00 AP-00073249 MW UNITED RENTALS INC DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 10,549.44 UNITED RENTALS INC DIAMOND VLY RNCH - HARVEY CHANNEL HARVEY CHANNEL 1028 - 8830 - HARVEY 422.18 Check Total: 10,971.62 AP- 00073250 MW USA BLUE BOOK OPERATIONS LAB SUPPLIES 1006 - 4760 647.02 USA BLUE BOOK OPERATIONS SAFETY/EQUIP/PHY 1006 - 6075 120.47 USA BLUE BOOK PUMPS WELLS 2002 - 6050 2,068.66 USA BLUE BOOK PUMPS PUMP STATIONS 2002 - 6051 676.45 c , Check Total: 3.512.60 AP- 00073251 MW VERI ON DIAMOND VLY RNCH TELEPHONE 1028 - 6310 40.92 Check Total: 40.92 AP-00073252 MW VWR INTERNATIONAL OPERATIONS LAB SUPPLIES 1006 - 4760 180.78 Check Total: 180.78 AP- 00073253 MW WECO INDUSTRIES INC UNDERGROUND REP P1PE/CVRS/MHLS 1001 - 6052 166.22 Check Total: 166.22 AP-00073254 MW WEDCO INC ELECTRICAL SHOP BUILDINGS 1003 - 6041 202.81 WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 1003 - 6071 507.75 WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 2003 - 6071 242.71 Check Total: 953.27 AP- 00073255 MW WESTERN BOTANICAL SERVICES ENGINEERING - SNOWSHOE DITCH R SNOSHU REPAIR 1029 - 7075 - SNOBLO 1,650.00 WESTERN BOTANICAL SERVICES ENGINEERING - MILLICH REPAIR MILLICH REPAIR 1029 - 7076 - MILBLO 450.00 Check Total: 2,100.00 AP- 00073256 MW WESTERN ENERGETIX INC GEN & ADMIN GASOLINE INV 1000 - 0415 9,086.99 WESTERN ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 6,992.73 User: THERESA Page: 15 Current Date: 07/08/2009 Report: OH_PMT_CLAIMS_BK Current Time: 18:13:16 Vendor Name WESTERN ENERGETIX INC WESTERN ENERGETIX INC WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WHALEN, CHRIS WHALEN, CHRIS of to User: THERESA Report OH_PMT_CLAIMS_BK Department / Proi Nanve DIAMOND VLY RNCH DIAMOND VLY RNCH UNDERGROUND REP UNDERGROUND REP PUMPS GEN & ADMIN UNDERGROUND REP PUMPS CUSTOMER SERVICE ADMINISTRATION ADMINISTRATION P�► 4F cues Riasasiszn GASOLINE DIESEL PIPE /CVRS/MHLS SMALL TOOLS SMALL TOOLS REPAIR CLMP INV PIPE/CVRS/MHLS SMALL TOOLS WATER METERS TRAVEL/MEETINGS TRAVEL/MEETINGS Page: 16 Ace!#i / Proi Code 1028 - 4610 1028 - 4620 1001 - 6052 1001 - 6073 1002 - 6073 2000 - 0406 2001 - 6052 2002 - 6073 2038 - 6045 1021 - 6200 2021 - 6200 Check Total: Check Total: Check Total: Grand Total: Current Date: 07/08/2009 Current Time: 18:13:16 AmoUnt Check Num Type 466.90 1,258.60 17,805.22 AP -00073257 MW 30.60 32.09 21.79 861.04 753.77 21.78 268,226.44 269,947.51 AP -00073258 MW 19.53 19.52 39.05 AP- 00073259 MW 761,521.90 6i M„ rW Kwwd K 5albMa hoc En"CWWb 5o u-jro-.#h Jamas V. Jonas rumic Utility Pletrict ' M&Wow Coo* Vr+m • Owth LAs Y * CA SM Mwm 550 544-6474 • Fm 5W 1544-0614 AGENDA ITEM 15a TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: July 16, 2009 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES-MY NO CHIEF FINANCIAL OFFICER: YES NO -67- General M,jl"AW Richard H. Sol" t)outh 16"%k Tahoe; Mrwtms DIU Cw"10 .R. D wo-y LauM~ lotria FuMic Utility FeM 9Lhrlr BOARD AGENDA ITEM 15b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: July 16, 2009 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Tahoe Asphalt, Inc., and Tahoe Asphalt Materials Company, LLC, vs. South Tahoe Public Utility District, Civil Action No. SC20090104, Superior Court, County of El Dorado, State of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: I► Mei>il law Crwt Prom a &nth LaW Tim * CA 96W Phone BSD 544+0474 • Flax 5WSM-0014 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES reel NO CATEGORY: Water -69-