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AP 09-18-03REGULAR BOARD MEF..~iNG AGENDA -SEPH::MBER 18, 2003 PAGE- 2 Pg. 23 B-line: Phase 3 Export Pipeline Replacement (Jim Hoggatt) Authorize Staff to Advertise for Bids for the Construction of Alternative E Pg. 25 Al Tahoe Access Road (Richard Solbrig) Authorize Execution of the Road Maintenance Agreement, Subject to Negotiation with the City of the Final Terms and Conditions by District Staff and Legal Counsel Pg. 33 Al Tahoe Access Road (Richard Solbrig) Authorize Execution of the Reimbursement Agreement, Subject to Negotiation of the Final Terms and Conditions by District Staff and Legal Counsel f. Payment of Claims Pg. 41 Approve Payment in the Amount of $1,338,745.61 BOARD MEMBER STANDING COMMITTEE REPORT~ a. Executive Committee (Jones / Schafer) b. Finance Committee (Wallace / $chafer) c. Water & Wastewater Operations Committee (Jones / Comte) d. Planning Committee (Mosbacher / Schafer) BOARD MEMBER AD HOC COMMITTEE REPORT~ a. Legislative Ad Hoc Committee (Wallace / Jones) b. Administration Building Ad Hoc Committee (Jones / Schafer) EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT 10. BOARD MEMBER REPORTS 11. GENERAL MANAGER I STAFF REPORTR 12. NOTICE OF PAST AND FUTURE MEETINGS ! EVENT~ Past Meetinqs / Event~ 09/12/03 - El Dorado County Water Agency Board Meeting 09/15/03- Operations Committee Meeting at District Office 09/17/03 - B-line Phase 3 Tour with Agencies Future Meetings I Events 09/19/03- 9:00 a.m. -ACWA Region 3 Meeting at Tahoe City PUD 09/24~03- 9:30 a.m. -TRPA Governing Board Meeting at North Tahoe 09/29/03- 4:00 p.m. - Operations Committee Meeting at District Office 10/02/03 - 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers REGULAR BOARD MEETING AGENDA - SEPTEMBER t8, 2003 PAGE - 3 13. 14. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Pg. 61 Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant Pg. 63 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: Ronald Rasmussen vs. Dr. Bruce Daugherty, Tamarack Rentals, Villa Tahoe Condominiums 1-75, Case No. SC20010082, Superior Court of El Dorado County Pg. 65 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. John Breese Mumford, et al., El Dorado County Superior Court Case No. SC20020030 Pg. 67 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. ARCO et al. San Francisco County Superior Court Case No. 999128 ' Pg. 69 Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel- Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., ClV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA Pg. 71 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pg. 73 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT (To the next regular meeting, October 2, 2003, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office dudng the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order pdort the time specified. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability- related aids, or other services), please contact the Clerk of the Board at (530) 544-6474, extension 203, at least 24 hours in advance of the meeting. South Tahoe Public Utility Distdct · 1275 Meadow Crest Ddve · South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 CONSENT CALENDAR September t8, 2003 ITEMS REQUESTED ACTION a. Sludge Handling and Odor Control Facilities Approve Change Order No. 2 to Pacific Pg. 1 (Jim Hoggatt) Mechanical Corporation in the Amount of $154,787.33 Pg. 5 Flagpole and Elks Club Well Drilling Project (Ivo Bergsohn) Approve Change Order No.1 to Zim Industries, Inc., in the Amount of $41,5O3.25 Co Pg. 9 Bakersfield Well Treatment (Rick Hydrick, Richard Solbrig) Adopt Resolution Authorizing District Staff to Negotiate Directly with U.S. Filter for Treatment of MTBE, and Possibly Arsenic, at the Bakersfield Well in Lieu of Competitive Bidding Pg. 11 Regular Board Meeting Minutes: August 21, 2003 (Kathy Sharp) Approve Minutes South Tahoe Public Utility District · 1275 Meadow Crest Drive · South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 South Tahoe Public Utility DiStrict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 BOARD AGENDAITEM NO. 4.a TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: September 18,2003 ITEM - PROJECT: Sludge Handling and Odor Control Facilities REQUESTED BOARD ACTION: Approve Change Order No: 2 to Pacific Mechanical Corporation (PMC), in the amount of $154,787.33. DISCUSSION: The itemized parts of Change Order No. 2 are as follows: Part A, in the amount of $2,960.63, is for the relocation of an existing power pole that was not identified on the original Plans. Part B, in the amount of $22,208.27, is for adding control joints to both interior and exterior masonry walls. The original plans did not identify control joints. Part C, in the amount of $74,950.82, was for the removal of sludge deposits found in the Sludge Handling Building foundation, and the sub-grade of the service road. Work was performed on time and materials basis, and District staff authorized PMC to accelerate their schedule to cover the delays. Part D, in the amount of $46,102.56, is for revisions to the entry of the service road off Al Tahoe Blvd., and to the drainage requirements of the new service road that were not identified on the original plans. Part E, in the credit amount of $2,890.00, is for changing the specified PBA-6B oil to AC-20 oil for the service road asphalt. At the time the paving was to be done, the availability of PBA-6B oil had a two-week delay, and the AC-20 oil with lime additive (an equal but cheaper oil) was available with no delaYs. Part F, in the amount of $10,003.17, is for changes to the roof and deck insulation to improve the quality of the roof insulation. The original roof insulation of ~-inch perlite and 3-inch foam insulation was changed to 1~ inches of composite insulation, a vapor barrier, and 3-inches of foam insulation. Part G, in the amount of $1,451.88, is for the installation of Schlange 6-pin locks to accommodate the use of the Cyber brand locks and keys that the District is now using for security purposes. Staff recommends the Board approve Change Order No. 2 to Pacific Mechanical Corporation for $154,787.33. SCHEDULE: As soon as possible COSTS: $154,787.33 ACCOUNT NO: SCFOCP BUDGETED AMOUNT REMAINING: $696,524 ATTACHMENTS: Change Order No. 2, Budget Remaining Analysis CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES 'J~//.dg NO CHIEF FINANCIAL OFFICER: YES CATEGORY: Sewer SOLIDS HANDLING FACILITY AND ODOR CONTROL PROJECT Accounts: 1029-8234-8236, 8349, 2029-8130 BUDGET REMAINING ANALYSIS: 03/04 All Years Spent to date 1,434,072 6,228,907 Outstanding Purchase Orders- Alpine Metals 0 0 Carollo Engineers 71,625 71,625 Pacific Mechanical Corp. 3,170,169 3,170,169 Turner & Associates 2,500 2,500 Westfalia Separator Inc. 147,973 147,973 Total Encumbrance 3,392,267 3,392,267 Total Spent & Encumbered 4,826,338 9,621,173 Budget FY 2004 5,522,862 10,614,504 Remaining Budget 696~524 993,331 South Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 BOARD AGENDA ITEM NO. 4 .b TO: Board of Directors FROM: Ivo Bergsohn, Hydro-Geologist MEETING DATE: September 18, 2003 ITEM - PROJECT: Flagpole and Elks Club Well Drilling project REQUESTED BOARD ACTION: Approve Change Order No. '1 to Zim Industries, Inc., in the amount of $41,503.25 DISCUSSION: All of the following changes were necessary due to unexpected conditions that occurred during the drilling process. The itemized parts of Change Order No. 1 are as follows: Part A, in the amount of $3,400.11, is for furnishing and installing cement to stabilize collapsing borehole conditions encountered during the drilling of the Flagpole test hole. Part B, in the amount of $4,491.27, is for drilling fluid additives required to stabilize collapsing borehole wall and artesian flow conditions encountered during the drilling of the Flagpole test hole. Part C, in the amount of $402.50, is for adding a caliper log to the borehole geophysical logging suite for the Flagpole test hole. The caliper log was used to identify the location and extent of borehole washout zones through the Flagpole test hole. A caliper log was not specified when this project was designed. Part D, in the amount of $4,359.37, is for providing two 500-barrel mobile fluid storage tanks for the temporary containment of artesian groundwater flow encountered during the drilling of the Flagpole test hole. Requirement for these storage tanks was not specified, as artesian conditions were not expected when this project was designed. Part E, in the amount of $13,800.00, is for added drilling time required to stabilize and clean caved borehole conditions encountered during the drilling of the Flagpole test hole. Part F, in the amount of $2,000.00, is for added drilling time spent re-drilling cemented zones used to stabilize collapsing borehole conditions encountered during the drilling of Flagpole test hole. Part G, in the amount of $200.00, is for added standby time waiting for delivery of cement used to stabilize collapsing borehole zones encountered during the drilling of the Flagpole test hole. -6- Part H, in the amount of $12,850.00, is for added crew time required to handle and manage the additional drill cuttings and groundwater generated during the drilling and testing of the Flagpole test hole. The crew time required to handle and manage these added construction wastes were not specified when this project was designed. Staff recommends the Board approve Change Order No. 1 to Zim Industries, Inc. SCHEDULE: As soon as possible. COSTS: $41,503.25 ACCOUNT NO: 2029-8440/FLAGWL BUDGETED AMOUNT REMAINING: $429,178 ATTACHMENTS: Change Order No. 1 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,'~ '~.~J) NO CHIEF FINANCIAL OFFICER: YES~r.~-,p CATEGORY: Water CHANGE ORDER NUMBER Project Fla(]Dole and Elks Club Well Drillino Proiect Contractor ZIM INDUSTRIES, INC. Date September PO # _,01 P13706 The Contract Shall Be Changed As Follows: A) Furnish and install twenty-seven (27) cubic yards of 8-sack sand-cement slurry to stabilize flowing sands and wash-out of the borehole wall between 70 to 90 feet below ground surface during the drilling of the Flagpole Test Hole for $125.93 per cubic yard. TOTAL FOR ITEM A IS $3,400.11 B) Provide drilling fluid additives for the drilling, testing and control of unstable borehole wall and artesian flow conditions encountered during the drilling and formation water quality testing of the Flagpole Test Hole for the lump sum cost of $4,491.27 TOTAL FOR ITEM B IS $4,491.27 See attached sheet for additional items. D°llar Am°unts Contract Time Original Contract $ 493,185.00 Previous Chan~le Order $0.00 Current Contract $493,185.00 THIS CHANGE ORDER $41,503.25 New Contract Total $534,688.25 This Change Order constitutes full and mutual accord and satisfaction for all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By Date: -?- Flagpole and Elks Club Well Drilling Project Change Order No. 1 Page 2 C) Add Caliper Log to borehole geophysical logging suite for the Flagpole Test Hole for the lump sum cost of 402.50. TOTAL FOR ITEM C IS $402.50 D) Provide two 500-barrel mobile fluid storage tanks for the temporary containment of artesian groundwater flow encountered during the formation water quality testing of the Flagpole Test Hole for the lump sum cost of $4,359.37. TOTAL FOR ITEM D IS $4,359.37 E) Additional drilling time spent stabilizing and cleaning caved hole conditions encountered during the drilling of the Flagpole Test Hole for 69 hours at $200.00 per hour. TOTAL FOR ITEM E IS $13,800.00 F) Additional drilling time spent re-drilling cement pumped to stabilize flowing sands and wash-out of the borehole wall between 70 to 90 feet below ground surface during the drilling of the Flagpole Test Hole for 10 hours at $200.00 per hour. TOTAL FOR ITEM F IS $2,000.00 G) Additional stand-by time with personnel waiting-on cement to stabilize unstable borehole conditions encountered between 70 to 90 feet below ground surface during the drilling of the Flagpole Test Hole for 2 hours at $100.00 per hour. TOTAL FOR ITEM G IS $200.00 H) Additional crew time required for the handling and management of the soil cutting materials and fluids resulting from unstable borehole and artesian flow conditions encountered during the drilling and formation water quality testing of the Flagpole Test Hole for 128.50 hours at $100.00 per hour. TOTAL FOR ITEM H IS $12,850.00 TOTAL FOR CHANGE ORDER NUMBER 1 IS A + B + C + D + E + F + G + H = $41,503.25 -8- South Tahoe PublicUtility District 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 BOARD AGENDA ITEM NO. 4. c TO: Board of Directors FROM: Rick Hydrick, Manager of Water Operations Richard Solbrig, General Manager MEETING DATE: September 18, 2003 ITEM - PROJECT: Bakersfield Well Treatment REQUESTED BOARD ACTION: Adopt resolution authorizing District staff to negotiate directly with U.S. Filter for treatment of MTBE, and possibly arsenic, at the Bakersfield Well in lieu of competitive bidding. DISCUSSION: Bakersfield Well must be treated for MTBE. District staff pilot tested granular activated carbon and advanced oxidation, both of which are suitable treatment technologies. The U.S. Filter's granular activated carbon treatment process proved to be the best technology for removing MTBE at the current and anticipated levels at Bakersfield Well. This technology may also reduce arsenic to below the current federal standard. There are no other companies that offer the type of granular activated carbon treatment process used by U. S. Filter. As a result, competitive bidding would not affect the final result nor produce any competitive advantage. Consequently, the District is best served by entering into negotiations with U.S. Filter for an MTBE treatment system at the Bakersfield Well. SCHEDULE: Treatment must be installed by early June 2004. COSTS: Unknown at this time ACCOUNT NO: MTBE Fund BUDGETED AMOUNT REMAINING: Unbudgeted ATTACHMENTS: Resolution to be distributed pdor to, or at, the Board meeting. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ,~-.~'/ NO CHIEF FINANCIAL OFFICER: YES ~v~- ~..~-.d~;~.~-NO CATEGORY: 'Water CONSEB~ ITt~i NO. - 4 .d D AFT DP, AF? SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbdg. General Manager james R~' ,Jones. preSident BoARD'MEMBERs Eric W. Scliafer, vice PreSident Duane Wallace, Director Mary Lou Mosbacher, Director Tom Comte, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 21, 2003 MINUTES The Board of Directors of the South Tahoe Public Utility Distdct met in a regular session, August 21, 2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: Vice President Schafer, Directors Wallace, Comte, Mosbacher. President Jones was excused due to District business. ROLL CALL STAFF: Solbrig, Sharp, McFarlane, Frye, Coyner, Hoggatt, Thiel, Hydrick, Swain, Eddy, Attorney Kvistad GUESTS: Nancy MarzokolLeadership Lake Tahoe Program, Brad Vidro/City of South Lake Tahoe, Dale Smith and Forrest Huisman/Smith Design Group Nancy Marzoko, Leadership Lake Tahoe Program, stated their group is raising money to donate towards the rehabilitation of Linear Park and is working with the City of South Lake Tahoe on this project. She suggested that some of the wells in that area be rehabilitated in order to provide irrigation water, and requested Board direction and technical support. COMMENTS FROM THE AUDIENCE -11- REGULAR BOARD MEETING MINUTES- AUGUST 21, 2003 PAGE - 2 Consent Item b. was brought forward for discussion prior to Board action. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Comte / Second Mosbacher / Jones Excused / Passed to approve the Consent Calendar as amended: CONSENT CALENDAR Flagpole and Elks Club Well Control Buildings- Authorized Change Order increase to Fast Fabricators, Inc., for Purchase Order No. P13827, in the amount of $6,184; b. See Consent Items Brought Forward; Statement of Investment Policy- Adopted Resolution No. 2773-03 establishing policy for management of District investments, superseding Resolution Nos. 2619, 2664, 2687-98, 2703-99, 2714-00, 2730-01, and 2749-02; do Deferred Compensation Plan Document Restatement - Adopted Resolution No. 2774-03 restating all previous plan documents since the plan's original adoption on September 1, 1977, superseding Resolution Nos. 2581, 2582, 2663, 2731-01, 2751-03, 2754-03; Capital Outlay Accounts Rollover - Authorized staff to direct rollover funds budgeted in 2002-2003 fiscal year to the 2003-2004 fiscal year;, f. Unpaid Assessments - Adopted Resolution No. 2775-03 authorizing delinquent accounts to be added to the 2003/2004 County Tax Assessor's Roll amending Resolution No. 2771-03. coNSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / ACTION Director Mosbacher received clarification regarding wording in the license agreement. Moved Comte / Second Mosbacher / Jones Excused / Passed to authorize execution of agreement between El Dorado County and the District to install, maintain, and operate two small County weather stations. INSTALLATION OF WEATHER STATIONS AT LUTHER PASS PUMP STATION AND COUNTRY CLUB TANKS (Consent Item b.) -12- REGULAR BOARD MEETING MINUTES - AUGUST 2'1, 2003 PAGE - 3 ITEMs FOR BOARD ACTION Lisa Coyner reported on the request received from property owner, Mrs. Allen, for reimbursement of costs that will be incurred to replace her sewer lateral. CUSTOMER REQUEST RECEIVED FROM ALLEN / EVANS, APN 27-313-131-0 The property, located on Tamarack Avenue, is being remodeled. As a result, and in accordance with the District Administrative Code, a sewer air test was performed on the sewer lateral, which failed. When the test was performed, it was discovered that SBC placed their fiber optic cable on the lateral and damaged it. SBC will pay to replace that section, but the rest of the lateral located in the public right-of-way does not pass the test. The property owner contends that since the lateral is in the public right-of-way, replacement of that section should be the District's responsibility. In response to the property owner's request that Administrative Code Section 1.1.113 be reviewed for fairness, Coyner outlined the history of why the Administrative Code Section 1.1.113 defines a sewer lateral as being the homeowner's responsibility from the house to the District's sewer main. The Operations Committee reviewed this item and recommended upholding the District's Administrative Code. Staff recommended the property owner seek reimbursement from SBC for repair costs. Moved Wallace / Second Comte / Jones Excused / Passed to uphold Administrative Code Section 1.1.113 and to direct staff to work with the property owner to develop an agreeable repair schedule. John Thiel reported three bids were received for this project. Since then, the Flagpole well test hole revealed very high arsenic levels. Thiel requested this item be removed from the agenda to allow staff time to evaluate the situation. FLAGPOLE AND ELKS CLUB WELL CONTROL BUILDINGS No Board action. Jim Hoggatt reported four bids were received at the August 19 bid opening. PIONEER TRAIL WATERLINE 2003 PROJECT -13- REGULAR BOARD MEETING MINUTES - AUGUST 21, 2003 Moved Mosbacher / Second Comte / Jones Excused / Passed to award bid to the lowest responsive, responsible bidder, C.B. Ebright Co., Inc., in the amount of $195,470.30. Director Mosbacher disqualified herself from participation in this item per a previously disclosed potential conflict of interest. She did not read the material associated with this agenda item, and she left the room while it was being discussed and voted on. Richard Solbrig reported he is hopeful the environmental documents and project alternative will be approved at the TRPA Governing Board meeting on August 27. In order to receive approval for the recommended alter- native, additional work, staff write-ups, and extra document printings were required. If the project is approved, permit work will need to proceed immediately with TRPA, the USFS, and Lahontan, in order to be able to include permit conditions in the construction bid documents. Moved Wallace / Second Comte / Mosbacher Abstained / Jones Excused / Passed to approve Task Order for Parsons in the amount of $43,000. Moved Mosbacher/Second Comte / Jones Excused / Passed to approve payment in the amount of $663,446.61. PAGE- 4 PIONEER TRAIL WATERLINE 2003 PROJECT (continued) B-LINE: PHASE 3 EXPORT PIPELINE REPLACEMENT PAYMENT OF CLAIMS Water and Wastewater Operations Committee: The committee met August 18. Minutes of the meeting are available upon request. Legislative Ad Hoc Committee: Director Wallace reported representatives from Congressman Doolittle's office toured the B-line project site, and the Meyers landfill site off of Pioneer Trail. Administration Building Ad Hoc Committee: The committee met August 14 and discussed updates to the building plans. Director Wallace reported that El Dorado County won the County of Origin lawsuit against the State Water Board. This will protect the water rights of El Dorado County and other counties. BOARD MEMBERS STANDING COMMITTEE REPORTS BOARD MEMBERS AD HOC COMMITTEE REPORTS EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT -14- REGULAR BOARD MEt:lING MINUTES- AUGUST 21, 2003 John Thiel distributed project site maps to Board members. Architect Dale Smith reviewed in detail the inadequacies in the existing building and trailers, and how the sizes and needs of the new facilities were determined. Two buildings will be built - one will be a customer service facility, and the other will house the laboratory, Operations Department, and the emergency command center. He gave a Power Point presentation that showed the proposed site plan, the layout of the customer service facility, the schematic view of the lower levels of each facility and their relationships with each area. Director Comte reported he attended a meeting held by a woman who has been advertising by radio on the health dangers of MTBE. She stated her intention was to raise funding for research. District staff attended and did an outstanding job of answering questions and providing information. Director Wallace reported Assemblyman Leslie will conduct a town meeting in South Lake Tahoe on September 2. General Manager: Richard Solbrig reported on two items: 1 ) A letter was received from Mayor Judy Brown request- ing the District consider Linear Park as a park/recreation project and thus be able to allow water connection at a substantially reduced charge or for no charge. President Jones will assign the request to the Operations Committee to review. 2) An alert was received from ACWA urging support for AB 1051, which will preserve the ability for special districts to set fees. It was the consensus of the Board that a letter of support should be sent. Mana,qer of Water Operations: Rick Hydrick reported on four items: the test well at Flagpole, Country Club well MTBE contamination, cleanup problems with Shell Oil Company, and the District's water conservation efforts. 5:00 -- 5:10 P.M. 5:10 P.M. PAGE- 5 PRESENTATION: CUSTOMER SERVICE FACILITY (Dale Smith, Smith Design Group) BOARD MEMBER REPORTS GENERAL MANAGER REPORT STAFF REPORTS MEETING BREAK ADJOURNED TO CLOSED SESSION -15- REGULAR BOARD ME~- i lNG MINI.J~-S - AUGUST 21, 2003 PAGE - 6 6:35 P.M. RECONVENED TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant .No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: Ronald Rasmussen vs. Dr. Bruce Daugherty, Tamarack Rentals, Villa Tahoe Condominiums 1-75, Case No. SC20010082, Supedor Court of El Dorado County No reportable Board action. Pursuant to Government Code Section 54956.(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. John Breese Mumford, et al., El Dorado County Superior Court Case No. SC20020030 No reportable Board action. Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO et. al., San Francisco County Superior Court Case No. 999128 No reportable Board action. Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., CIV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, CA -16- REGULAR BOARD ME~-I lNG MINIJ/~-S- AUGUST 21, 2003 PAGE- 7 No reportable Board action. No reportable Board action. 6:35 P.M. Pursuant to Govemment Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pursuant to Government Code Section 54957.6(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 ADJOURNMENT James R. Jones, Board President South Tahoe Public Utility Distdct ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility Distdct -17- South Tahoe Public Utility DiStrict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614 BOARD AGENDA ITEM NO. 6 .a TO: Board of Directors FROM: Lisa Coyner, Manager of Customer Service MEETING DATE: September 18, 2003 ITEM - PROJECT: Customer request received from Dorothy Weinstein - APN 25-413-08 REQUESTED BOARD ACTION: Direct staff regarding responsibility for sewer lateral repair. DISCUSSION: Dorothy Weinstein requested an appearance before the Board to seek relief from her excavation and plumbing bills incurred for one of her homes in South Lake Tahoe. Ms. Weinstein added an additional bathroom at her home on Glenwood Way, and as a result and in accordance with District Administrative Code, a sewer air test was performed on her sewer lateral. Her sewer lateral failed the air test (home was built in the eady 1960's) and had to be replaced. District Administrative Code Section 1.1.113 defines a sewer lateral as being the homeowners responsibility, from the house to the District's sewer main. Administrative Code Section 1.1.102 defines remodeling and includes the addition or deletion of plumbing fixtures. Administrative Code Section 4.3.9 states that existing sewer laterals may be used in connection with remodeling only when they have passed an air test within the last seven (7) years. Staff recommends that the Board uphold the Administrative Code. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: FINANCIAL OFFICER: YES~l'~qc'~'~,~,~.~.. NO CHIEF CATEGORY: 'Sewer -19- South Tahoe Public Utility DiStrict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 BOARD AGENDAITEM NO. 6 .b TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: September 18, 2003 ITEM - PROJECT: Elks Club Well Control Building REQUESTED BOARD ACTION: Award bid to. the lowest responsive, responsible bidder. DISCUSSION: Staff provided revised Plans and Specifications for the Elks Club Well Control Building to K.G. Walters Construction, Thomas Haen Company, and White Rock Construction, for their review and bidding. Bids will be opened on September 16, 2003. A summary of all bids, along with staff recommendation, will be distributed prior to and at the Board meeting. SCHEDULE: As soon as possible COSTS: $550,000 ACCOUNT NO: 2029-8460/RWELKS BUDGETED AMOUNT REMAINING: $461,052 ATTACHMENTS: To be distributed prior to, and at the Board meeting. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /'~,~;~ NO CHIEF FINANCIAL OFFICER: YES!~Y'x~'~v.~,¥v,,.~_ NO CATEGORY: .Water -21- South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 (530) 544-6474 FAX (530) 541-0614 Memorandum Fr: Re: Board Members, Richard Solbrig, Jim Hoggatt Heidi Donovan, Contracts Administrator Elks Club Well Control Building Date: September 17, 2003 At two o'clock this afternoon we received and opened two (2) sealed bids for the above- referenced project. Bids ranged from a Iow of $588,165.00 to a high of $637,470.00. The engineer's estimate was $668,322.00. A careful review and analysis of each bid showed no deviations. See attached spreadsheets for a full breakdown of each bid. White Rock Construction Inc. is the apparent Iow bidder. White Rock's bid was free of any deviations or omissions. I contacted the Contractors License Board and was given the following information: )~ License Number 640958 is current and active. > The company is a corporation. )~ White Rock Construction Inc. holds a Class A - General Engineering license. Cc: Linda Brown, Nick Zaninovich, John Thiel Page missing from Original Scan. ELKS CLUB WELL CONTROL BUILDING Bid Summa Engineer's Estimate White Rock Construction Thomas Haen Company, Inc. ITEM DESCRIPTION UNIT QTY. Amount Unit Price Amount Unit Price Amount ELKS CLUB WELL CONTROL BUILDING 1 Mobilization /demobilization LS 1 $59,000.00 $30,000.00 $30,000.00 $60,000.00 $60,000.00 2 Clearing, grubbing, tree removal, etc. LS 1 $6,000.00 $5,000.00 $5,000.00 $4,200.00 $4,200.00 3 Install 2" Sched. 40 PVC conduit, etc. LF 100 $1,800.00 $26.50 $2,650.00 $40.00 $4,000.00 4 Provide site reveg, at Elks Club site, etc. SF 2,500 $3,000.00 $0.60 $1,500.00 $1.00 $2,500.00 5 Provide site reveg at Flagpole Booster Pump Sta, etc. SF 6,000 $7,200.00 $0.60 $3,600.00 $0.50 $3,000.00 6 Install gas line from existing bldg to new meter locations, etc. LS 1 $1,050.00 $1,500.00 $1,500.00 $600.00 $600.00 7 Provide asphalt pavement, remove & dispose of existing asphalt, etc. SF 2,600 $24,960.00 $8.50 $22,100.00 $11.00 $28,600.00 8 Install 4" Sched. 40 conduit, inclg. Excavation, backfill and compaction, etc. LF 100 $2,400.00 $50.00 $5,000.00 $40.00 $4,000.00 9 Install Jensen Pre -Cast HP 1000 holding tank EA 1 $5,000.00 $4,500.00 $4,500.00 $4,500.00 $4,500.00 10 Install 4" Sched. 40 PVC sanitary sewer lateral, etc. LF 30 $2,160.00 $60.00 $1,800.00 $50.00 $1,500.00 11 Install snow stakes EA 58 $1,740.00 $25.00 $1,450.00 $30.00 $1,740.00 12 Install drip line infiltration trench, etc. LS 1 $1,800.00 $1,500.00 $1,500.00 $600.00 $600.00 13 Paint complete exterior of existing and new structure LS 1 $3,600.00 $5,300.00 $5,300.00 $4,000.00 $4,000.00 14 Paint complete interior walls and ceiling of new addition, etc. LS 1 $2,400.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 15 Provide and install 180 LF of 1" PVC pipe soundin tube w/ pressure transducer, etc. LS 1 $1,920.00 $2,600.00 $2,600.00 $4,000.00 $4,000.00 16 Install District - provided pitless adapter unit, etc. EA 1 $5,000.00 $4,200.00 $4,200.00 $3,500.00 $3,500.00 17 Provide and install new pump, motor, column pipe, check valve, etc. LS 1 $42,000.00 $70,000.00 $70,000.00 $59,000.00 $59,000.00 18 Install well control header, incl pressure gauges, transmitters, valves, etc. LS 1 $30,000.00 $49,000.00 $49,000.00 $43,300.00 $43,300.00 19 Install all domestic water service copper piping, incl. Backflow device, etc. LF 30 $1,260.00 $102.00 $3,060.00 $110.00 , $3,300.00 South Tahoe Public Utility DiStrict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM NO. 6.c TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: September 18, 2003 ITEM - PROJECT: B-Line: Phase 3 Export Pipeline Replacement REQUESTED BOARD ACTION: Authorize staff to advertise for bids for the construction of Alternative E. DISCUSSION: The Board previously directed staff to have Carollo Engineers complete the design of Alternative E of the Environmental Impact Report before the document was certified, to stay on sChedule for construction in 2004 season. The schedule is as follows: Advertise for bids Mandatory Pre-bid Open Bids Board Award Contract Notice to proceed (submit shop drawings and manufacture pipe) Notice to Proceed (construction) October 1 to November 13, 2003 October 15, 2003 November 13, 2003 December 18, 2003 January 14, 2004 May 1,2004 SCHEDULE: See above COSTS: $6,000,000 ACCOUNT NO: 9098-8828/BLNIII BUDGETED AMOUNT REMAINING: $2,023,580 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES "~L, ~,~ NO CHIEF FINANCIAL OFFICER: YES'~-'~'~p.,~.. NO CATEGORY: 'Sewer -23- South Tahoe Public Utility DiStrict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 BOARD AGENDAITEM NO. 6.d TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: September 18, 2003 ITEM - PROJECT: Al Tahoe Access Road REQUESTED BOARD ACTION: Authorize execution of the Road Maintenance Agreement, subject to negotiation with the City of the final terms and conditions by District staff and legal counsel. DISCUSSION: The District is exchanging a portion of the Al Tahoe Access Road for Meadow Crest Drive pursuant to the Exchange Agreement previously approved by the Board. After the property exchange is complete, the City will own the portion of the Al Tahoe Access Road from Al Tahoe to the turnoff to the ballfield access (except for a small triangular piece of property at Al Tahoe that is still owned by the CTC). Prior to executing the Exchange Agreement, the City is requesting that the District enter into a maintenance agreement concerning the access road. A copy of the proposed Maintenance Agreement is attached to this agenda item. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Road Maintenance Agreement CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~ ~-,~ NO CHIEF FINANCIAL OFFICER: YES,~ CATEGORY: 'General -25- DP AF? ROAD MAINTENANCE AGREEMENT This Road Maintenance Agreement (Agreement) is made by and between the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the Public Utility District Act (District) and the City of South Lake Tahoe, a municipal corporation (City), on this __ day of September, 2003, at South Lake Tahoe, California, with reference to the following facts and intentions: A. The City is acquiring ownership from the District of certain real property, including road improvements (Access Road), located within the City of South Lake Tahoe, County of E1 Dorado, California, which is depicted on the map attached as Exhibit A and incorporated by this reference; B. The Access Road provides access to future public ball fields to be constructed on certain property located adjacent to the Access Road and to the District's facilities; and C. The City and District desire to provide for the maintenance of the Access Road pursuant to the terms and conditions of this Agreement. NOW, THEREFORE, the parties agree as follows: 1. Maintenance Obligations. 1.1 GeneraL Except as othenvise provided in this Agreement, the City, at its sole cost and expense, shall maintain, reconstruct, repair and replace the improvements constituting the Access Road as necessary and appropriate to maintain such improvements in good, clean and safe condition. 1.2 Reimbursement. As part of the City's maintenance of the Access Road, the City shall install asphalt overlays at such times as reasonably determined by the City and consistent with the City's asphalt overlay program of other streets and roads that are owned and maintained by the City. The City shall provide the District at least ninety (90) days notice of its intent to install an asphalt overlay on the Access Road. At the same time, the City shall provide the District with the cost for installing the asphalt overlay as obtained by competitive bidding procedures. The City and District shall meet and confer and mutually agree upon the schedule and cost for the asphalt overlay of the Access Road. The District shall reimburse the City the mutually agreed cost of the asphalt overlay within thirty (30) days atter the asphalt overlay installation is completed. 1.3 Snow Removal. The District shall be responsible for snow removal on the Access Road since the ball fields are not intended to be utilized during the winter months, ff the ball fields are subsequently used when the District is performing snow removal operations, then the District and the City shall be responsible for the proportionate cost of snow removal based upon the amount of the District's use of the Access Road as compared to the public's use of the Access Road for accessing the ball fields. SB 338037 vi :007627.0105 -27- 2. Damage to Improvements. If the District shall cause damage to the Access Road, other than ordinary wear and tear, the District shall, at its sole cost and expense, repair or replace the damaged portion of the road or reimburse the City for the actual cost and expense for repairing the damage. Except as noted above, the City shall be responsible, at its sole cost and expense, for repairing or replacing any damage to the Access Road as part of the City's maintenance obligations pursuant to section 1.a., above. 3. Indemnification. 3.1 District. District shall indemnify, defend and hold harmless City, its directors, elected officials, officers, agents and employees, from and against any and all claims, damages, losses, liabilities and expenses, including attorneys' fees, paralegal and legal fees and costs, which arise out of; relate to or result from the District's use of the Access Road except to the extent caused by the City's active negligence or willful misconduct. 3.2 City. The City shall indemnify, defend and hold harmless the District its, its directors, elected officials, officers, agents and employees, from and against any and all claims, damages, losses, liabilities and expenses, including attorneys' fees, paralegal and legal fees and costs, which arise out of, relate to or result fi-om the City's or public's use of the Access Road, except to the extent caused by the District's active negligence or willful misconduct. 4. Dispute Resolution. If the parties are unable to agree as to any controversy or difference arising between and among themselves with regard to this Agreement, the parties shall attempt to resolve such controversy or difference in good faith and using their best efforts. However, if the parties cannot agree upon a resolution of the controversy or difference within fifteen (15) days, the dispute shall be submitted to mediation within thirty (30) days after expiration of the original 15-day period. Each party shall bear their own costs through mediation. Any party refusing to mediate shall not be entitled to recover its attorneys' fees and costs incurred in any subsequent litigation. The prevailing party in any litigation shall be entitled to payment of their attorney's fees and costs. 5. Effective Date. This Agreement shall be effective upon the District's transfer of the real property and road improvements, as depicted in Exhibit A, pursuant to the Exchange Agreement entered into between the City and the District concurrently with this Agreement. SB 338037 vl :007627.0105 2 -28- 6. General Provisions. 6.1 Recitals. The recitals stated at the beginning of this Agreement of any matters or facts shall be conclusive proof of the truthfulness thereof and the terms and conditions of the recitals, if any, shall be deemed a part of this Agreement. 6.2 Notices. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: To: District South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Attn: General Manager With a copy to: Gary Kvistad, Esq. Hatch & Parent 21 East Carrillo Street Santa Barbara, California 93101 To: City City of South Lake Tahoe 1052 Tala Lane South Lake Tahoe, CA 96150 Attn: City Manager With a copy to: Catherine DiCamillo, City ^ttomey City Attorneys' Office City of South Lake Tahoe 1052 Tata Lane South Lake Tahoe, CA 96150 Any communication given by mail shall be deemed delivered two (2) business days after such mailing date, and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address. 6.3 Successors and Assigns. This Agreement shall be binding on and shall inure to the benefit of the parties and their respective heks, successors and assigns. Nothing in this Agreement, express or implied, is intended to confer on any person other than the parties or their respective heirs, successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. 6.4 Assignability. This Agreement shall not be assignable without the prior written consent of the District and the City, who shall have the discretion to consent or not to SB 338037 vl :007627.0105 -29- consent to any proposed assignment. Any attempted assignment without the approval of both the District and the City shall be void. 6.5 Waiver. No waiver by any party of any of the provisions shall be effective unless explicitly stated in writing and executed by the party so waiving. Except as provided in the preceding sentence, no action taken pursuant to this Agreement, including, without limitation, any investigation by or on behalf of any party, shall be deemed to constitute a waiver by the party taking such action of compliance with any representations, warranties, covenants, or agreements contained in this Agreement, and in any documents delivered or to be delivered pursuant to this Agreement. The waiver by any party of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. 6.6 Severability. I/any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Agreement. 6.7 Counterparts. This Agreement may be executed in any number of coun- terparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same instrmnent. 6.8 Governing Law. This Agreement shall be governed by, and interpreted in accordance with, the laws of the State of California to the extent California Law is applicable to the United States, with venue proper only in the County of El Dorado, State of California. 6.9 Attorney Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in the same action or in a separate action brought for that purpose. The attorneys' fees award shall be made as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good faith, regardless of the size 0fthe judgment, it being the intention of the parties to fully compensate for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith. 6.10 Good Faith. The parties agree to exercise their best efforts and utmost good faith to effectuate all the terms and conditions of this Agreement and to execute such further instruments and documents as are necessary or appropriate to effectuate all of the terms and conditions of this Agreement. SB -.a3gO-~7 v1:007627.0105 4 -30- 6.11 Construction. The provisions of this Agreement should be liberally construed to eff'ectuate its purposes. The language of all parts of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party has participated in the drafting of this document and had the opportunity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. 6.12 Several Obligations. Except where specifically stated in this Agreement to be otherwise, the duties, obligations, and liabilities of the parties are intended to be several and not joint or collective. Nothing contained in this Agreement shall be construed to create an association, trust, partnership, or joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either party. Each party shall be individually and severally liable for its own obligations under this Agreement. 6.13 Authority. The individuals executing this Agreement represent and warrant that they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Agreement. 6.14 Entire Agreement. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year and at the place first written above. DISTRICT CITY South Tahoe Public Utility District City of South Lake Tahoe By:. By: James IL Jones, Board President (Signatures continued on following page) SB 338037 v1:007627.0105 ATTEST: ATTEST: By: Kathy Sharp, Clerk of the Board/ Executive Secretary By: ., Clerk SB 338037v1:007627.0105 6 -32- ~or A~ South Tahoe Public Utility DiStrict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614 BOARD AGENDAITEM NO. 6 .e TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: September 18, 2003 ITEM - PROJECT: Al Tahoe Access Road REQUESTED BOARD ACTION: Authorize execution of the Reimbursement Agreement subject to negotiation of the final terms and conditions by District staff and legal counsel. DISCUSSION: The improvements required to utilize the Access Road are complete except for construction of the left hand turn lane from Al Tahoe Boulevard onto the Access Road. The JPA is responsible for construction of the left hand turn lane but is not able to timely bid and construct the improvements this year. District staff recommends entering into a reimbursement agreement with the JPA. The agreement would provide for the District to construct the left hand turn lane improvements in the Al Tahoe Boulevard and the JPA would reimburse the District the cost of constructing the imProvements. A copy of the proposed Reimbursement Agreement is attached to this agenda item. SCHEDULE: COSTS: $14,000 ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Reimbursement Agreement CONCURRENCE WITH REQUESTED ACTION: E.ER^L M^.A ER: YES , .o CHIEF FINANCIAL OFFICER.'~ES / NO CATEGORY: General -33- DRAFT REIMBURSEMENT AGREEMENT This Reimbursement Agreement (Agreement) is made by and between the South Tahoe Public Utility District, a California public agency formed in 1950 pursuant to the Public Utility District Act (District) and the South Lake Tahoe Recreation Facilities Joint Powers Authority (/PA), on this day of ,2003, at South Lake Tahoe, California, with reference to the following facts and intentions: A. The/PA, in cooperation with the California Tahoe Conservancy, the City of South Lake Tahoe (City) and the County of E1 Dorado, is developing certain real property to be utilized as ball fields by the public (Ball Fields); B. The City is acquiring certain real property, including road improvements (Access Road), located within the City of South Lake Tahoe, County of El Dorado, California, which is depicted on the map attached as Exhibit A and incorporated by this reference; C. The Access Road provides access to the Ball Fields and to the District's facilities; D. A right hand exit lane and a left hand turn lane on A1 Tahoe Boulevard are required by the City to provide access from A1 Tahoe Boulevard to the Access Road (collectively Project). The District completed construction of the right hand turn lane when it constructed the Access Road; and E. The/PA and the District desire to provide for the construction of the remaining portion of the Project (left hand turn lane) and reimbursement for the cost of the Project pursuant to the terms and conditions of this Agreement. NOW, TIIEREFORE, the parties agree as follows: 1. Construction. The District shall construct the remaining portion of the Project (left hand turn lane) pursuant to plans and specifications approved by the public works department for the City of South Lake Tahoe. The District shall obtain all permits and approvals necessary for construction of the remaining portion of the Project and construct it in compliance with all federal, state and local laws, statutes, ordinances and regulations. The District shall use its best efforts to complete construction during the 2003 building season or as soon as reasonably possible. 2. Reimbursement. 2.1 Project Cost. IPA shall reimburse the District a portion of the actual total cost of constructing the Project, including change orders, permit fees, and District costs and expenses, as provided in this section. The estimated cost to construct the Project is $$33,500, which includes $5,500 for construction of the right hand exit lane and $28,000 for construction SB 338116 vl:007627.0009 of the left hand turn lane. The JPA shall reimburse the District $19,500, which includes the total cost of the right hand exit lane and one-half the total cost of the left hand turn lane. 2.2 Payment. After the Project is completed, the District will provide the JPA with an accounting of all costs and expenses related to construction of the Project. The JPA shall reimburse the District the total cost for construction of the Project within six (6) months after the total costs are provided by the District to the JPA. If payment is not received within thirty (30) days of the date of the total Project costs are submitted to the JPA, the unpaid balance shall accrue interest at the rate of__ percent (__%) until payment in full. 3. General Provisions. 3.1 Recitals. The recitals stated at the beginning of this Agreement of any matters or facts shall be conclusive proof of the truthfulness thereof and the terms and conditions of the recitals, if any, shall be deemed a part of this Agreement. 3.2 Notices. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered or certified, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: To: District South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Attn: General Manager With a copy to: Gary Kvistad, Esq. Hatch & Parent 21 East Carrillo Street Santa Barbara, California 93101 To: JPA The South Tahoe Recreation Facilities Joint Powers Authority Post Office Box 13212 South Lake Tahoe, CA 96156 Attn: Dave Solaro With a copy to: Any communication given by mail shall be deemed delivered two (2) business days after such mailing date, and any written communication given by overnight delivery service shall be SB 338116 v 1:007627.0009 2 deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address. 3.3 Successors and Assigns. This Agreement shall be binding on and shall inure to the benefit of the parties and their respective heirs, successors and assigns. Nothing in this Agreement, express or implied, is intended to confer on any person other than the parties or their respective heirs, successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement. 3.4 Assignability. This Agreement shall not be assignable without the prior written consent of the District and the City, who shall have the discretion to consent or not to consent to any proposed assignment. Any attempted assignment without the approval of both the District and the City shall be void. 3.5 Waiver. No waiver by any party of any of the provisions shall be effective unless explicitly stated in writing and executed by the party so waiving. Except as provided in the preceding sentence, no action taken pursuant to this Agreement, including, without limitation, any investigation by or on behalf of any party, shall be deemed to constitute a waiver by the party taking such action of compliance with any representations, warranties, covenants, or agreements contained in this Agreement, and in any documents delivered or to be delivered pursuant to this Agreement. The waiver by any party of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. 3.6 Severability. If any term, provision, covenant or condition of this Agreement shall be or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction to be illegal, null, void or against policy, the remaining provisions of this Agreement shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to the extent possible to carry out the intentions and directives set forth in this Agreement. 3.7 Counterparts. This Agreement may be executed in any number of coun- terparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same instrument. 3.8 Governing Law. This Agreement shall be governed by, and interpreted in accordance with, the laws of the State of California to the extent California Law is applicable to the United States, with venue proper only in the County of El Dorado, State of California. 3.9 Attorney Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in the same action or in a separate action brought for that 338116 v1:007627.0009 -37- purpose. The attorneys' fees award shall be made as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith. 3.10 Good Faith. The parties agree to exercise their best efforts and utmost good faith to effectuate all the terms and conditions of this Agreement and to execute such further instruments and documents as are necessary or appropriate to effectuate all of the terms and conditions of this Agreement. 3.11 Construction. The provisions of this Agreement should be liberally construed to effectuate its purposes. The language of all parts of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party has participated in the draffing of this document and had the opportunity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. 3.12 Several Obligations. Except where specifically stated in this Agreement to be otherwise, the duties, obligations, and liabilities of the parties are intended to be several and not joint or collective. Nothing contained in this Agreement shall be construed to create an association, trust, partnership, or joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either party. Each party shall be individually and severally liable for its own obligations under this Agreement. 3.13 Authority. The individuals executing this Agreement represent and warrant that they have the authority to enter into this Agreement and to perform all acts required by this Agreement, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Agreement. 3.14 Entire Agreement. This Agreement contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives its future right to claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral agreement, course of conduct, waiver or estoppel. ~B 338116 vl :007627.0009 4 -38- IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year and at the place first written above. DISTRICT South Tahoe Public Utility District JPA South Tahoe Recreation Facilities Joint Powers Authority By: James R. Jones, Board President By: Dave Solaro, ATTEST: ATTEST: By: Kathy Sharp, Clerk of the Board/ Executive Secretary By: , Clerk BB 338116 v1:007627.0009 -39- PAYMENT OF CLAIMS FOR APPROVAL September 18, 2003 ACTION ITEM NO. 6.f Payroll 9~3/03 Total Payroll Bank of New York - debt repayment Cost Containment - health care payments IGI Resources - natural gas Hatch & Parent -legal services Total Vendor EFT Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable 300,888.82 300,888.82 0.00 66,781.18 0.00 95,803.36 162,584.54 652,559.58 221,355.35 333.00 1,024.32 875,272.25 Grand Total 1,338,745.61 .Payroll EFTs & Checks EFT EFT EFT EFT EFT EFT CHK EFT AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal-Employment Taxes & W/H CALPERS Contributions ManuLife Pension Loan Payments Orchard Trust Deferred Comp Stationary Engineers Union Dues United Way Contributions ~--I ..... I'-~ 09/03/03 125.00 11 875.29 67.512.69 39 493.00 5 233.45 11,670.6O 1 511.75 125.00 0 ~co I I -49.- South Thce P.U.D. 09/11/03 PAYMENT OF CLAIMS REPORT 09/05/2003-09/18/2003 � 1 THU Q� , SDP 11, 2003, 3:52 RBI - -req: DCCCLAS -- -leg: CL JL - -loc: 151'1E - -- -jab: 285416 #J4310<1.07>--report 09 <1.07>--report id: C Defy f1 t Selecticn: Check Stock ID: AP ; Check Types: M , HW, RV, VH Verrbr Narre Account # Dapartrrent A T & T LNIVE SAL C7PD 10 -37 -6200 INECRVATTCN SYSTEMS A -1 CHEMICAL INC 20 -37 -6200 INFICET/ TICN SYSTEMS 10 -00 -6520 COAL & AUv NISIRATICN 20 -00 -6520 GENERAL & AUvuISTRATICN 10 -00 -0422 GENERAL & ALMINTISIRATICN A -1 CLASS SERVICE INC 10 -02 -8304 PUNIPS ALPEN SIERRA COFFEE CI:MPANY ALPINE METALS 10 -00 -6520 COAL & AUv ISIRATICN 20 -00 -6520 COAL &ALMINISTRATICN 20 -02 -6050 PUMPS ANTS EARTH & ENVIRONEWIAL INC 20 -29 -8438 ENGINEERING ARA ARK UNIFORM SERVICES 10 -00 -2518 GENERAL & AUVENISIRATICN 20 -27 -6660 DISIRICT INFIDWATICN ASCXM HASLER LEASING 10 -38 -5020 20 -38 -5020 AUItIDTIVE SERVICE EQUIPMENT 20 -05 -8471 AVISIA IJITLTIIES 10 -00 -6350 CUSICMER SERVICE CLb'IC vER SERVICE EQUIPMENT REPAIR GENERAL & ALM NISIRATICN Descripticn Check Total: SUPPLIES SUPPLIES JANITORIAL SUPPLIES INVENTOR Check Ittal: JOHNSON PS PERU= Check Total: SUPPLIES SUPPLIES Check Total: WELLS Check Tbtal: BSIR SIN, STAN (RAPE) Check Total: UNIFGRQUMELS PAYABLE WATER CN EXPENSE Check Total: EXIPM NT PENTPL /LEASE E IAENT Rl~NlAL /LEASE Check Thal ROSTLIFT (REPL) NATURAL CAS Check Tbfial : Aro ult Check # Type 228.50 228.50 457.00 00054393 M' 109.72 109.72 152.00 371.44 00054394 NW 219.02 219.02 00054395 MAT 79.00 79.00 158.00 00054396 W7 124.41 124.41 00054397 Ma 1,998.88 1,998.88 00054398 M' 1,045.64 5.08 1,050.72 00054399 I4'1 67.43 67.43 134.86 00054400 MAI 8,596.09 8,596.09 00054401 MW 4,365.66 South Tahoe P.U.D. 09/11/03 P A Y M ENT OF CLAIMS REPORT 09/05 2003 - 09/18/2003 CI<� THU, SEP 11, 2003, 3:52 FM --mg: t UTAS -- -leg: GL 0L-_loo: CNSl'1E - -- -jab: 285416 #J4310-- -prog: 09 <1.07 > - -report id: I>'far rl t Selection: Check Stock ID: AP ; Check Types: MCI, HMI, RV, VH Vendor Narre Account # Department B M H OCCUPATICINAL IvEDICENE BAY TOOL & SUPPLY INC EEMSCEN, IVO BERRY-HENCE= =f.1SM= FP BI SATE P13OPAI E BIND MATERIALS RT I IF Rim„: TIIvlp P R N 1EL C C P INELSIR.IES INC. 20 -00 -6350 GENERAL & ALMINISIRATICN 10 -22 -6075 HCNAN R aLECES 20 -22 -6075 HLM N RESOJRC,ES DIRECIC 10 -00 -0421 COAL & AEMINISIRATICN 10 -00 -0423 COAL & AUv1INISIRATICN 20 -02 -6310 PUTS 10 -00 -0415 COAL & ALMINISIRATICN 10 -00 -0416 COAL & AININISIRATICN 10 -28 -6360 ALPINE CaNIY 20 -01 -6052 LI ND REPAIR 10 -05 -4405 EQUIPMENT ENT REPAIR 20 -05 -4405 EQUIPMENT REPAIR 10 -00 -0425 GENERAL & ALMINISIRATICN Descripticn I\TATURAL GAS Check Tbt'a1 : SA SAFEEI E JIMvIENI' /PHYSICALS Check Total: SHOP SUPPLY INVENIOY SvALL TOOLS INVENICRY Check Total: TEI—E Check Total: GASOLINE I VaTIMC DIESEL INVFNIORY Check Total PROPANE Check Total: PIPE, COVERS, & NIANEDLES Check Total: C NIRACIUAL SERVICES CCNIRACTUAL SERVICFS Check Total: Amount Check # Type 34.42 4,400.08 55.00 55.00 110.00 508.29 334.82 843.11 00054402 Ma 00054403 Ma 00054404 MAI 84.96 84.96 00054405 MST 3,492.15 3,747.94 7,240.09 00054406 Ma 2.36 2.36 00054407 Ma 4,394.90 4,394.90 00054408 Ma 861.51 861.51 1,723.02 00054409 Ma SAFETY SUPPLIES INVallrl.tf 83.66 Check Total: 83.66 00054411 Ma South Tahoe P.U.D. 09/11/03 PAYMENT O F CLAIMS R E P O R T 09/05/2003-09/18/2003 3 3 THU, SEP 11, 2003, 3:52 HK - -req: DCX)GLAS- - -le3: GL 3L- -loc: CNS1'IE - -- -fob: 285416 #J4310-- -pacg: C 09 <1.07 >- -report id: FC Default t Selecticn: Check Stock ID: AP ; Check Types: Mai, HW, RV, VH Vendor Narre Account # Dapartrrent CALIF DEPT OF MJKC R VEHICLES 10 -01 -6250 L1 ND REPAIR CALIF REG WATER QC]AL MUTIR ED 90 -98 -8828 Ems' PIPELINE CRANT CALIFC RNIA OVER it CALLIAN, JFRALEE 01 ' D S K CLMPANY D T N ENGINEERIIT INC tAVI LABORATCRIES DICK'S FULLER - EAI.E PIC ER 10 -00 -4810 20 -00 -4810 10 -07 -4810 20 -07 -4810 10 -29 -4810 20 -29 -4810 COAL & AtIvIINISIRATICN GENERAL & LABATUS'IRATICN LABBRATC RY ENGINEERIM ENGINEERING 10 -21 -6200 AEMI IISIRATTCN 20 -21 -6200 ALMINISIRATICN 10 -07 -4760 20 -07 -4760 20 -29 -8460 20 -29 -8440 20 -29 -8440 LABATCRY LAB:RAT -CRY Ei\UNEERI NG IlNEERIM ENGIlNEHRI M 10 -04 -6042 HEAVY NAINTEM C E 20 -02 -6050 PLMPS 10 -07 -4760 LABZRATC RY Description LLES/NB` SHIPS /CflTIFICATI Check Tbta1: BLTNE PHS III LPPS -T Check Total: MACE PCSMSE PCSIYGE PCSIPOE POSTAGE EXPENSES PCSDNGE EMENSES EXPENSES EXPENSES EXPENSES EXPENSES Check Tbtal: TRA _ TRA �'IC%T /Check Total: L SUPPLIES LABORATCRY SUPPLIES Check Total ELKS ClIB WELL , Ran r , NET ,, FLPOPOLE Check Total: .1i 0 1 Co HELL, FILE Check Tbtal: GUMS & WOMEN-AKE WELLS Check Total: LABORATORY SUPPLIES Arnazit Check # Type 34.00 34.00 00054412 MI 700.00 700.00 00044993 HW 4.17 4.17 70.92 70.92 58.41 58.41 267.00 00054413 Ma 16.56 16.56 33.12 00054414 Ma 53.92 53.93 107.85 00054415 Ma 3,102.50 3,102.50 6,205.00 00054416 MAI 948.00 948.00 00054417 Ma 91.56 9.64 101.20 00054418 MI 59.53 South T a h o e P.U.D. 09/11/03 PAYMENT O F CLAIMS REPORT 09/05/2003-09/18/2003 THU, SEP 11, 2003, 3:52 PM - -req: t U AS -- -leg: GL JL- -loo: CNS1'1 ± - -- -job: 285416 #J4310 - - -pic : 09 <1.07 >- -report id: Default Selection: Check Stock ID: AP ; Check Types: Ma,HW,RV,VH Vercbr Notre Aiccc nit # Dartrtent ELICIT BUILDIIZ CD INC 20 -07 -4760 LABORATORY 20 -02 -8332 FU`9PS SYSIIIVE RESEARCH 10 -37 -6030 20 -37 -6030 FEDEK FREIGHT WEST FISHER SCIFNTtFIC m FRYE, WII.LLAM GFSCHEMICAL 10 -07 -4810 20 -07 -4810 10 -07 -4760 20 -07 -4760 10 -37 -6200 20 -37 -6200 10 -07 -4760 20 -07 -4760 INFCRIAATICN SYSTEMS INKETIATICN SYSIIIvE LABORATORY LABAZY LAB:MICRC LABCRAT' INFCRVATICN SYSTEMS INFCRVATICN SYSTEMS LABC 2AICRY LAE1 AT 1 G L I INIERNATTCNAL - BACH CD 10 -06 -4760 OPERATION GRA K ER INC, W. W. 10 -00 -0421 COAL & ALMINISIRATICN 10 -04 -6042 HEAVY 1 fl1 N NC.E FBI FAINTING & DECCRAM73 10 -01 -6055 LI VID REPAIR Description LABORATORY SUPPLIES Check Total: FCXIATIC U, CLEMENT BARN Check Tbta1: SERVICE CSNIRACIS SERVICE CCNIPACTS Check Total: PO= EXPENSES PCS'IAM SE'S Check Total: LABORATDRY SUPPLIES IAB RATCRY SUPPLIES Check Total: IRA i o 1 c. /EEU:ATICN TRAVEL 0 I e. /Tar Check Tbt'al : LAECRAICRY SUPPLIES LABCRATCRY SUPPLIES Check Total: LABORATORY SUPPL EES Check Total: SHDP GROUNDS & SUPPLY Check Total: INFILTRATION & INFLI I Amount Check # Type 59.53 119.06 00054419 Ma 32,247.00 32,247.00 00054420 MAI 2,244.74 2,092.99 4,337.73 00054421 Ma 41.16 41.15 82.31 00054422 Ma 245.27 254.68 499.95 00054423 Ma 209.75 209.75 419.50 00054424 W1 102.21 102.20 204.41 00054425 Ma 141.85 141.85 00054426 MAI 272.98 585.20 858.18 00054427 MAI 2,000.00 S o u t h Tahoe P.U.D. 09/11/03 PAYMENT O F C L A I M S REPORT 09/05 2003 - 09/18/2003 P 5 THU, SEP 11, 2003, 3:52 PM - -req: DCL .AS -- -leg: C4L, JL - -loc: CNS_LIE - -- -job: 285416 #J4310- - -prog: 05.09 <1.07 > - -w � ort id: PC Default Selection: Check Stock ID: AP ; Check Types: Ma, H R, RV, VH Vendor Narre Acocxmt # Department I M P A C GOVE LC SERVICES 10 -22 -6200 HUM RED 20 -22 -6200 RPM RESOURCES DIRECICR 10 -19 -6200 20 -19 -6200 10 -01 -4520 20 -02 -4820 20 -02 -6050 10 -28 -6310 10 -28 -6042 10 -28 -6200 10 -27 -4920 20 -27 -4920 10 -27 -6200 20 -27 -6200 10 -27 -4830 20 -27 -4830 10 -38 -6200 20 -38 -6200 10 -38 -4520 20 -38 -4520 10 -04 -6200 20 -02 -6200 20 -07 -4810 10 -39 -6200 20 -39 -6200 10 -29 -4610 20 -29 -4610 10 -29 -6200 20 -29 -6200 20 -29 -8354 BOARD OF DDS INCERSMUND REPAIR PIMPS PIMPS ALPINE MINTY ALPINE CCINIY DISTRICT INECRMATTCN DISTRICT INECIdvATICN DISTRICT INECRNATTCN DISIRICT IITICN DISTRICT I[EITICN DISTRICT CUSICMER SERVCE I�I ICE CUSICNER SERVICE C1USI NER SERVICE HEAVY PIMPS Nk7 LABZPRATCRY MANCE FINANCE EMI:NEE:RIM ENSINEIERTI3 EMTNEERINB EIZINEERINTh ENGINEERIM Description TRA TRA 4 ID 1 es 91 ICI 1 es Check Total: /ELLEATICLI Total : TRA Il 1 e.../Ea7=CN TRA D i:+ 1 A/E UCATTCN MISC • :ILITY CCAIIVS OrCSE SUPPLIES GROUNDS & 'IRA=SETTCN TRA TRAVEL ID 1e. 0 I Ow /E�TZCN IT PPLICNSCIZ : 1 e°- /TTCN TTY CN IT =TY ve TRAVEL TRAVEL VA v4 1 e'• .. 11 TRA Iii 1 e. /EDfT_ATICN TRAVEL 1 e+. E TTCN WIRLN, LAKE EL (HI SCH ti...MTTCN I9! ExiA13E. E UMTTCN /E,TICN ID ID Amxnt check # Type 2,000.00 00054428 Ma 24.35 24.35 48.70 00054429 Ma 99.54 132.51 307.80 107.88 121.55 31.86 1,011.51 22.79 65.56 65.56 231.84 231.84 53.40 53.39 63.49 63.49 330.55 330.54 454.53 1,861.59 103.67 271.45 271.45 16.86 16.86 - 238.28 - 181.15 93.48 S o u t h T a h o e P.U.D. 09/11/03 PAYMENT O F CLAIMS REPORT 09/05/2003-09/18/2003 6 Paces T71111, SEP 11, 2003, 3:52 PM - -req: DC AS -- -leg: GL JL - -loc: CNSI'1E-- - -job: 285416 ##34310---grog: Q 09 <1.07 >-- report id: PC Default Selection: Cock Stock ID: AP ; Check Types: MST, HW, RV, VH Verrbr Nam Amount # Departirent 20 -29 -8152 10 -22 -4820 20 -22 -4820 10 -22 -6670 20 -22 -6670 10 -22 -6200 20 -22 -6200 10 -06 -6200 10 -06 -6023 10 -39 -6520 10 -07 -6025 20 -07 -6025 10 -07 -6200 20 -07 -6200 10 -01 -6200 20 -01 -6200 10 -01 -6041 10 -37 -6200 20 -37 -6200 90 -98 -8828 10 -21 -6200 20 -21 -6200 10 -29 -8235 10 -37 -4820 20 -37 -4820 10 -02 -6071 20 -02 -6071 10 -02 -6200 20 -01 -6083 10 -02 -6083 20 -02 -6083 20 -29 -8264 El\ZINE RIND alvAN RESaRCES HI1vV,N RESOURCES DIRECTOR HIVAN RE9>RCES HI1AN RESOURCES DIRFFCIt R IiM N RESOURCES RYAN TRH J S DIRE= OPERATICNS FINANCE LAECRATCRY LA 'AB:RA.1C LABORATCRY LINID REPAIR UNDERGROUND REPAIR LIEERGRalND REPAIR INECIEdvATICN SYSTEMS EXEU T PIPIELIN GRANT ALMENISIRATICN INECRWsTICN SYSTEMS INFORNATICN SYSTEMS PEPS PCMPS D REPAIR PLIAPS PUIPS Descr-iption WIRLN CECAR AVE OFFICE SUPPLIES OEr'ICE SUPPLIES PFR.KNN L E *a-v o ,FUSE 'IRA ID I t./,��AT� CN 'IRA i:+ I e../EaTATICN TRAVEL e. / FILTER EQUIP B J33 �ZCN SUPPLIES LAECIRATURY EQUIPMENT TRAVEL TRAVEL /RCN TRAVEL • /ETTCN END TRAVEL, • t c./ CN TRAVEL, • 1 e. ETICN ELME -CMPGRaN TRAVEL, c. /EETTCN TRA i 1 et EEU:ATICN �r FACILfY ONr10E SUPPLIES OrnCE SUPPLIES SHDP SUPPLIES SHOP SUPPLIES TRAVEL, Acmcn/ TETICN CNS M, Check Tbt'a1 Arro nt Check # Type 98.90 89.29 89.28 19.56 19.56 27.50 27.50 2,050.20 537.13 3.49 74.62 74.62 508.74 508.73 136.83 136.83 21.44 387.33 387.32 277.40 54.93 54.93 34.92 30.47 30.47 14.79 14.79 17.99 268.73 67.74 67.74 26.15 12,155.48 00054432 Ml S o u t h Tahoe P.U.D. 09/11/03 PAYMENT O F C L A I M S REPORT 09/05 2003 - 09/18/2003 Pc 7 THU, SPP 11, 2003, 3:52 FM - -req: DC GCAS -- -leg: GL JL - -loc: CNS1.1E - -- -job: 285416 ##J4310-- -prig: 09 <1.07 >--report id: PC Default Selecticn: Check Stock ID: AP ; Check Types: I41, HW, RV, VH Verrbr Nane Account # Departrrent T sc ripticaz Arrount Check # Type I T T FLYGT CCRFCRATICN 10 -02 -6051 P MPS FLIT SIATICNS 655.18 Check Total: 655.18 00054433 Mai =X DISIRIBUTICN CORP. 10 -07 -4760 LAB3RATCRY 20 -07 -4760 LAB3RATCRy LABORATORY �P'� 811.41 LABORAIM SUP Check Ibtal : 1,622.80 00054434 Ma IMPACT STRATEGIES 10 -27 -4405 DISTRICT INECRWITICN CCNIRACTIAL SERVICES 5,000.00 20 -27 -4405 DISTRICT INECENATICN CENIRACIUAL SERVICES 5,000.00 Check Total: 10,000.00 00054435 M' INSIDE /EPA 10 -21 -4830 ALMINISIRATICN SUB9CRIPITCNS EXPEN3E 317.50 20 -21 -4830 ADMINISTRATION' SUa9CRIPTICNS EXPENSE 317.50 Check Ibtal: 635.00 00054436 Mo7 20-27-6660 DISTRICT �� O �� EXPENSE 137.8 FF. 1--40 LA C 37.28 LAB:RATCRY O1.1.10E SUPPLIES 37.27 Check Total: 234.23 00054437 Ma JATCD INC 10 -29 -6520 ENGINEERILZ SUPPLIES 52.71 20 -29 -6520 IIUME:RIM SUPPLIES 40.56 Check Total: 93.27 00054438 MAI JCNES, J R 20 -19 -6200 BOARD OF DIIS TRA / Check Ibtal: 183.00 00054439 MAI MICHAEL 10 -06 -6200 OPERAT'ICNS 'IRAVEL/MEETIQ''S /E T'Ic r 68.00 Check 'Total: 68.00 00054440 Ma JORDAN'S TRIG & TRAILER EQUIP 10 -05 -6011 EQUIPMENT REPAIR ALTICNOITVE 20 -05 -6011 EQUIPMENT REPAIR 139.85 139.96 Check Total: 279.81 00054441 Ma Page missing from Original Scan. S c u t h T a h o e P.U.D. 09/11/03 PAYMENT O F CLAIMS REPORT 09/2152003-09418/2003 Pa 9 'II{J, SFP 11, 2003, 3:52 RBI - -rag: DCR AS -- -leg: GL 0L - -loc: CNS1'1E - -- -jab: 285416 #J4310-- -prog: 09 <1.07 > - -tort id: CIKRIFC Detain t Selecticaz: Check Stock ID: AP ; Check 'Types: M1AI, HW, RV, VH Vendor Narre Arcount # Department T .TT 1 Y'S TIRE SERVICE INC. 10 -05 -6011 EQUIPMENT REPAIR LCJCMIS FARGO & CO. MARTIN, DCIvALD L & WIRICRIE MARTIN, GERALD E & THELMA. V MART'. N -IEC? AS, L( ISF; cn NC FARIANE, RE}:INQA MC MASTER. CARR SUPPLY CD MEEECS HUED= CENTER 10 -39 -4405 FINANCE 20 -39 -4405 FINANCE 20 -39 -6709 FINANCE 20 -39 -6710 F1[NAITE 20 -39 -6709 FINANCE 20 -39 -6710 FINANCE 20 -39 -6709 FINANCE 20 -39 -6710 FINANCE 10 -39 -6200 FINANCE 20 -39 -6200 FINANCE 10 -04 -6071 HEAVY MAINIENANCE 10 -04 -6042 HEAVY M INIE ANCE 10 -01 -6073 20 -01 -6073 20 -01 -7464 10 -02 -6071 20 -02 -6071 20 -02 -6050 10 -02 -6051 LIND REPAIR. it ND REPAIR UNCERGRaND REPAIR RIPS PIMPS RMPS P[NPS 1 scriptia AUICKEIVE Check Ibtal: CZNIRACTIAL SERVICES SERVICES Check Tot-al : LCAN PRJNcIPAL PAYMENTS NIS INTEREST EKPENSE Check Tbi-al : LCAN PRINCIPAL INTEREST EXPENSE Check Tbtal: LC AN PRINCIPAL PAYMENTS = EXPENSE Check Total: IRAVEL TRAVEL/ /DcTT= MIETMICISEDUCATI Check Total: SEDP SUPPLIES CiNDS & MAINTENANCE Check Tbtal: SMALL IOOLS SMALL TOOLS SOUTH UPPER MIME KEE VFD AF M SHOP SUPPLIES S DP SUPPLIES WELLS PCMP STAITCNS Arrt*.nt Check # Type 747.07 747.07 240.34 240.34 480.68 4,809.29 2,833.28 7,642.57 4,809.29 2,833.28 7,642.57 2,232.79 1,315.40 3,548.19 12.00 12.00 24.00 34.75 109.30 144.05 -17.33 139.04 97.70 81.53 81.52 46.13 130.81 00054448 MAT 00054449 WI 00054450 Ma 00054451 MW 00054452 M' 00054453 Mai 00054454 Ma Page missing from Original Scan. South 'I`ah e P.U.D. THU, SEP 11, 2003, 3:52 tea, fl t Selection: Check vendor Naire 09/11/03 PAYMENT O F RH - -req: D AS -- -lag: GL 3L- -lcc: C L A I MS R E P O R T 09/05/2003-09/18/2003 11 CNS1'1E - -- -jab: 285416 #J4310-- -prag: 09 <1.07 >-- report id: CPC Stock ID: AP ; Check Types: MA7, HW, RV, VH A x unt # Department IERK EID=NICS NIMBUS ENaNEERS INC NORIEI AMERICAN TIDING OFeiCE DEEOT to PDMSaki, 10 -04 -6071 HEAVY MAINTENANCE 20 -38 -6071 CCE'IQt SE4ZVICE 10 -03 -6071 ELECTRICAL SEDP 10 -03 -6041 ELECTRICAL S1JP 20 -29 -8440 F 3INEERINS 20 -39 -6709 FINANCE 20 -39 -6710 FINANCE 10 -00 -0428 10 -07 -4820 20 -07 -4820 10 -38 -4820 20 -38 -4820 10 -37 -4820 20 -37 -4820 10 -37 -4840 20 -37 -4840 10 -03 -4820 GENERAL & ALMINISTRATICN LAECRATMY LABCRATCR.Y CUSICMER SERVICE C USICMER SERVICE INECRNATICN SYSTEMS INECRNATICN SYSTEMS INECT&ATICN SYSTEM INFORVATICN SYSYSI� 20 -01 -6052 LEND REPAIR 10 -28 -6042 ALPINE CCXTIY P W T PLASTIC WELDING TECH 10 -04 -8425 HEAVY NAI IE E Description SEIJP SUPPLIES SEDP SUPPLE SHOP SUPPLIES BUILDINGS WE'LL, F 3E:OLE Check Total : Check Total: Check Tbtal: INTEREST LOAN PRINCIPAL PAYMENTS Check 'Ibtal : OEF'iCE SUPPLIES INVENICY O1F'10E SUPPLIES anCE SUPPLIES anCE SUPPLIES anCE SUPPLIES OLF'iCE SUPPLIES anCE SUPPLIES DISTRICT COMPUTER SUPPLIES DISTRICT 031= SUPPLIES anCE SUPPLIES Check Tbtal: PIMCC�7FSM ,N&MAN-TJLBS Check Tbtal PLASTIC WELDIN3 GIN Check Tbtal: Amount not Check # 'Type 6.13 5.12 205.16 00054459 M' 1,005.33 42.81 1,048.14 00054460 MAI 43,351.95 43,351.95 00054461 M' 804.55 52.88 857.43 00054462 MW 1,262.14 17.27 17.27 4.25 4.25 13.87 13.86 37.45 37.44 115.37 1,523.17 00054463 MAT 1,580.46 603.20 2,183.66 00054464 M4 5,611.94 5,611.94 00054465 M4 S o u t h T a h o e P.U.D. 09/11/03 PAYMENT O F CLAIMS REPORT 09/05/2003-09418/2003 PP 13 THU, SEP 11, 2003, 3:52 FM - -req: DIHJ S -- -leg: GL JL - -loc: C SLIE - -- -jab: 285416 #J4310-- -prag: 09 <1.07 >-- report id: PC Default Selection: Check Stock ID: AP ; Check Types: NW, HW, RV, VH VerEbr Nacre Amount # Department PETTY, DCN PIONEER. AMERICAS ]NC ERO LEISURE R SUPPLY RADIO SHACK RCSS, HEATHER. SQ IPDMPP, GREG 20 -21 -6200 20 -21 -6621 20 -22 -4820 20 -22 -6200 20 -22 -6520 20 -29 -6200 20 -37 -6200 20 -38 -6200 20 -38 -6520 20 -39 -4820 20 -39 -6200 AIIMINISTRATICN AIMNISTRATTCN HA AN RE93.RCES DIRE✓IOR 1-111vAN RESOURCES DIRECTOR HIP AN RESOURCES DIRECTOR EiUIlNEERI M INFCIRVATTCN CLEILt SERVICE CUSICMER SERVICE FIl,E FINANCE 10 -01 -6200 INCERGEUND REPAIR 10 -06 -4750 OFERATICNS 10 -21 -6621 AIINENISIRATICN 20 -21 -6621 POUNISIRATICT 20 -01 -6052 UI ND REPAIR 20 -29 -7034 ENGINEERIN3 10 -01 -4820 UI ND REPAIR 20 -38 -6250 QJSICNER. SERVICE 10 -21 -6621 AEFENISIRATICN Description TRAVEL _ /ITTFICN OEr'lCE SUPPL>FS��CIVITICN PRGR TRAVEL o 1 e./ TICN .. I ._ TRA I 1 e. /EDUmTTCN RA ID 1 e. /ECUCATICN /EDUCATICN OORACE SUPPLIES _ TEL/MEETM3S/CN heck TbTbtal : TRAVEL /NEEIl3S /E TICK Check Tbtal: C HLCRIlNE Clerk Tbi-al : fl t NI VE & RDIGNITECN PR, Z ENCEN TVE & RDECCNITICN PPM Check Tbtal: PIPE, COVERS & N LES PINE ELVD YFLDEE REPIACEM Check Tbtal: Orr'10E SUPPLIES Check Tbt-al : I / MMIPS /CERTIFICATI Check Tbtal: INCENITVE & RD3CCNITICN P1CR2 Amount creak # Type 8.50 11.33 11.77 8.50 2.25 8.50 18.08 17.00 24.00 3.19 8.50 555.56 00054468 Ma 70.00 70.00 00054469 MAI 2,538.28 2,538.28 00054470 WI 242.79 242.79 485.58 00054471 M1 144.47 1,050.19 1,194.66 00054472 MA 24.10 24.10 00054473 M 60.00 60.00 00054474 M4 25.00 ELKS CLUB WELL CONTROL BUILDING Bid Summa Engineer's Estimate White Rock Construction Thomas Haen Company, Inc. ITEM DESCRIPTION UNIT QTY. Amount Unit Price Amount Unit Price Amount ELKS CLUB WELL CONTROL BUILDING 1 Mobilization /demobilization LS 1 $59,000.00 $30,000.00 $30,000.00 $60,000.00 $60,000.00 2 Clearing, grubbing, tree removal, etc. LS 1 $6,000.00 $5,000.00 $5,000.00 $4,200.00 $4,200.00 3 Install 2" Sched. 40 PVC conduit, etc. LF 100 $1,800.00 $26.50 $2,650.00 $40.00 $4,000.00 4 Provide site reveg, at Elks Club site, etc. SF 2,500 $3,000.00 $0.60 $1,500.00 $1.00 $2,500.00 5 Provide site reveg at Flagpole Booster Pump Sta, etc. SF 6,000 $7,200.00 $0.60 $3,600.00 $0.50 $3,000.00 6 Install gas line from existing bldg to new meter locations, etc. LS 1 $1,050.00 $1,500.00 $1,500.00 $600.00 $600.00 7 Provide asphalt pavement, remove & dispose of existing asphalt, etc. SF 2,600 $24,960.00 $8.50 $22,100.00 $11.00 $28,600.00 8 Install 4" Sched. 40 conduit, inclg. Excavation, backfill and compaction, etc. LF 100 $2,400.00 $50.00 $5,000.00 $40.00 $4,000.00 9 Install Jensen Pre -Cast HP 1000 holding tank EA 1 $5,000.00 $4,500.00 $4,500.00 $4,500.00 $4,500.00 10 Install 4" Sched. 40 PVC sanitary sewer lateral, etc. LF 30 $2,160.00 $60.00 $1,800.00 $50.00 $1,500.00 11 Install snow stakes EA 58 $1,740.00 $25.00 $1,450.00 $30.00 $1,740.00 12 Install drip line infiltration trench, etc. LS 1 $1,800.00 $1,500.00 $1,500.00 $600.00 $600.00 13 Paint complete exterior of existing and new structure LS 1 $3,600.00 $5,300.00 $5,300.00 $4,000.00 $4,000.00 14 Paint complete interior walls and ceiling of new addition, etc. LS 1 $2,400.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 15 Provide and install 180 LF of 1" PVC pipe soundin tube w/ pressure transducer, etc. LS 1 $1,920.00 $2,600.00 $2,600.00 $4,000.00 $4,000.00 16 Install District - provided pitless adapter unit, etc. EA 1 $5,000.00 $4,200.00 $4,200.00 $3,500.00 $3,500.00 17 Provide and install new pump, motor, column pipe, check valve, etc. LS 1 $42,000.00 $70,000.00 $70,000.00 $59,000.00 $59,000.00 18 Install well control header, incl pressure gauges, transmitters, valves, etc. LS 1 $30,000.00 $49,000.00 $49,000.00 $43,300.00 $43,300.00 19 Install all domestic water service copper piping, incl. Backflow device, etc. LF 30 $1,260.00 $102.00 $3,060.00 $110.00 , $3,300.00 Page missing from Original Scan. South Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 5~-6474, Fax 530 541-0614 BOARD AGENDA ITEM 13.a TO: Board of Directors FROM: Jim Hoggatt/Construction Manager/Engineer, Gary Kivstad/Legal Counsel MEETING DATE: September 18, 2003 ITEM - PROJECT: Conference with Legal Counsel - Anticipated Litigation - Pioneer Trail Waterline Replacement near Filter Plant REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section .54956.9(c) of the California Government Code, CloSed Session may be held for the Conference with legal counsel regarding anticipated litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~,.~. NO CHIEF FINANCIAL OFFICER: YES q~' CATEGORY: Water -Gl- South Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe,, CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614 BOARD AGENDA ITEM 13.b TO: Board of Directors FROM: Rhonda McFarlane, Chief Financial Officer MEETING DATE: September 18, 2003 ITEM - PROJECT: Conference with Legal Counsel- Existing Litigation: Ronald Rasmussen vs. Dr. Bruce Daugherty, Tamarack Rentals, Villa Tahoe Condominiums 1-75, Case No. SC20010082, Superior Court, El Dorado County REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /f~ _~ _,"~ NO CHIEF FINANCIAL OFFICER: YES_~..~,-.,- NO CATEGORY: General -63- SoUth Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614 BOARD AGENDA ITEM 13.c TO: FROM: MEETING DATE: Board of Directors Richard H. Solbrig, General Manager September 18, 2003 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation: STPUD vs. John Breese Mumford, et al., El Dorado County Superior Court Case No. SC20020030 REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~f~ ~c]-.~ NO CHIEF FINANCIAL OFFICER: YES~,F~C~r~_[~c ..... ~ NO CATEGORY: Sewer South Tahoe Public Utility DiStrict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614 BOARD AGENDA ITEM 13.d TO: FROM: MEETING DATE: Board of Directors Richard H. Solbrig, General Manager September 18, 2003 iTEM - PROJECT: Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO, et al., San Francisco County Superior Court Case No. 999128 REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: YES ~'~,~. ~' NO GENERAL MANAGER: CHIEF FINANCIAL OFFICER: YES CATEGORY: Water -67- Taho ?ubli¢ Utility lPi rict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM 13.e TO: Board of Directors FROM: Richard H. Solbrig/General Manager, Gary Kvistad/Legal Counsel MEETING DATE: September 18, 2003 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Livestock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., ClV S-02-0238 MLS JFM United States District Court for the Eastem District of California, Sacramento, CA REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~-~i),~ NO CHIEF FINANCIAL OFFICER: CATEGORY: Sewer 69 South Tahoe 1275 Meadow Crest Drive · South Lake Tahoe,, CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614 BOARD AGENDA ITEM 13.f TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: September 18, 2003 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956~9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation, SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ¢/1 ~,,~ NO CHIEF FINANCIAL OFFICER: YES~_~-'~'~'f,_ ~.., ~..,.~_NO CATEGORY: General -71- South Tahoe · Public Utility DiStrict 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 54d-6474. Fax 530 541-0614 BOARD AGENDA ITEM 13.q TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: September 18, 2003 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, ClOsed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~ _~/~ NO CHIEF FINANCIAL OFFICER: YES \.~,~¥.~'r×,,t.~..,_~ ~_~O CATEGORY: Water -73- ELKS CLUB WELL CONTROL BUILDING Bid Summa Engineer's Estimate White Rock Construction Thomas Haen Company, Inc. ITEM DESCRIPTION UNIT QTY. Amount Unit Price Amount Unit Price Amount ELKS CLUB WELL CONTROL BUILDING 1 Mobilization /demobilization LS 1 $59,000.00 $30,000.00 $30,000.00 $60,000.00 $60,000.00 2 Clearing, grubbing, tree removal, etc. LS 1 $6,000.00 $5,000.00 $5,000.00 $4,200.00 $4,200.00 3 Install 2" Sched. 40 PVC conduit, etc. LF 100 $1,800.00 $26.50 $2,650.00 $40.00 $4,000.00 4 Provide site reveg, at Elks Club site, etc. SF 2,500 $3,000.00 $0.60 $1,500.00 $1.00 $2,500.00 5 Provide site reveg at Flagpole Booster Pump Sta, etc. SF 6,000 $7,200.00 $0.60 $3,600.00 $0.50 $3,000.00 6 Install gas line from existing bldg to new meter locations, etc. LS 1 $1,050.00 $1,500.00 $1,500.00 $600.00 $600.00 7 Provide asphalt pavement, remove & dispose of existing asphalt, etc. SF 2,600 $24,960.00 $8.50 $22,100.00 $11.00 $28,600.00 8 Install 4" Sched. 40 conduit, inclg. Excavation, backfill and compaction, etc. LF 100 $2,400.00 $50.00 $5,000.00 $40.00 $4,000.00 9 Install Jensen Pre -Cast HP 1000 holding tank EA 1 $5,000.00 $4,500.00 $4,500.00 $4,500.00 $4,500.00 10 Install 4" Sched. 40 PVC sanitary sewer lateral, etc. LF 30 $2,160.00 $60.00 $1,800.00 $50.00 $1,500.00 11 Install snow stakes EA 58 $1,740.00 $25.00 $1,450.00 $30.00 $1,740.00 12 Install drip line infiltration trench, etc. LS 1 $1,800.00 $1,500.00 $1,500.00 $600.00 $600.00 13 Paint complete exterior of existing and new structure LS 1 $3,600.00 $5,300.00 $5,300.00 $4,000.00 $4,000.00 14 Paint complete interior walls and ceiling of new addition, etc. LS 1 $2,400.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 15 Provide and install 180 LF of 1" PVC pipe soundin tube w/ pressure transducer, etc. LS 1 $1,920.00 $2,600.00 $2,600.00 $4,000.00 $4,000.00 16 Install District - provided pitless adapter unit, etc. EA 1 $5,000.00 $4,200.00 $4,200.00 $3,500.00 $3,500.00 17 Provide and install new pump, motor, column pipe, check valve, etc. LS 1 $42,000.00 $70,000.00 $70,000.00 $59,000.00 $59,000.00 18 Install well control header, incl pressure gauges, transmitters, valves, etc. LS 1 $30,000.00 $49,000.00 $49,000.00 $43,300.00 $43,300.00 19 Install all domestic water service copper piping, incl. Backflow device, etc. LF 30 $1,260.00 $102.00 $3,060.00 $110.00 , $3,300.00 Page missing from Original Scan. Page missing from Original Scan. Page missing from Original Scan. Page missing from Original Scan. Page missing from Original Scan. ELKS CLUB WELL CONTROL BUILDING ITEM DESCRIPTION UNIT QTY. ' 1 aArmoun mmnry Unit Price Amount Unit Price Amount 20 Install 1" Schedule 40 PVC conduit w/ ridig sweeps for chemical feed lines, etc. LF 24 $432.00 $40.00 $960.00 $30.00 $720.00 21 Construct new reinforced concrete floor, incl. Excavation, over excavation, backfill, compaction, etc. LS 1 $30,000.00 $13,500.00 $13,500.00 $9,960.00 $9,960.00 22 Construct new addition to existing structure, incl. All concrete block, mortar, rebar, trusses, filler wall, etc. LS 1 $42,000.00 $35,000.00 $35,000.00 $52,500.00 $52,500.00 23 Install 3'4" exterior steel fire door, frame and hardware, etc. EA 1 $1,800.00 $2,500.00 $2,500.00 $1,600.00 $1,600.00 24 Install 3' -0" exterior steel fire door, frame, sawcutting /structural modifications, etc. EA 1 $1,800.00 $1,800.00 $1,800.00 $2,500.00 $2,500.00 25 Install all electrical appurtenances, per electrical design, etc. LS 1 $259,300.00 $185,000.00 $185,000.00 $224,000.00 $224,000.00 26 Remove existing generator set and deliver to 1275 Meadow Crest Drive,etc. EA 1 $78,700.00 $75,000.00 $75,000.00 $54,000.00 $54,000.00 27 Install 3" waterline, incl. Pipe restraints, fittings, valves, connection to pitiess adapter, etc. LF 65 $3,000.00 $53.00 $3,445.00 $50.00 $3,250.00 28 Install 10" waterline, incl. Pipe restraints, reducers, fittings, connection to pitiess adapter, valves, etc. LF 240 $28,800.00 $110.00 $26,400.00 $125.00 $30,000.00 29 Install District- provided 3" steel pipe riser, incl. Contractor - provided FCA's, restraints, etc. EA 1 $1,000.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 30 Install District - provided 10" steel pipe risers incl. Contractor - provided FCA's, restraints, concrete encasement, etc. EA 2 $4,800.00 $2,500.00 $5,000.00 $3,000.00 $6,000.00 31 Provide intertie connection to existing water distribution system in Bel Aire Circle and on site, etc. EA 2 $4,800.00 $6,500.00 $13,000.00 $4,750.00 $9,500.00 32 Install Fire Hydrant assembly, incl approx 20 LF of 6" pipe, valves, tee, bend, etc. EA 1 $7,200.00 $4,800.00 $4,800.00 $4,400.00 $4,400.00 33 locations, Abandon existing water main in two etc. EA 2 $2,400.00 $750.00 $1,500.00 $600.00 $1,200.00 Total: $668,322.00 $588,165.00 $637,470.00 Page missing from Original Scan.