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441C UTILITY D`5,
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrig, General Manager Paul Sciuto, Assistant Manager
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 3, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
September 3, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
k BOARD OF DIRECTORS: ATTENDEES
President Mosbacher, Directors Rise, Claudio, Schafer,
Jones
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Thiel, Hoggatt, Cocking,
R. Johnson, Bird, Nolan, Attorney Herrema
GUESTS:
Anders Hauge, Garth Ailing, and Eric McGrath /Hauge
Brueck Associates; Joyce Blackstone, Peggy Cocores,
John Runnels, Jim Martin, Sue Miller.
Joyce Blackstone led the pledge to the flag. PLEDGE OF ALLEGIANCE
Staff requested Action Item b. (Wastewater Treatment CORRECTIONS TO THE AGENDA
Plant Rehabilitation) and Consent Item d. (Regular OR CONSENT CALENDAR
Board Meeting Minutes: August 6, 2009) be removed
from the agenda. They will be placed on a future
agenda for Board consideration.
Moved Schafer / Second Claudio / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as amended:
a. Portable Engine Driven Generator — (1) Waived
bidding procedures, as outlined in the District's
Purchasing Policy, for standardized equipment
REGULAR BOARD MEETING MINUTES - SEPTEMBER 3, 2009 PAGE - 2
from the sole area supplier; (2) Approved purchase CONSENT CALENDAR
of one Katolight generator (Model MTU CD50J6T3) (continued)
from Nevada Generator Systems, Inc., in the
amount of $32,587.20, plus tax and shipping;
b. California Air Resources Mandated Emission
Control Measures - Authorized staff to advertise for
bids for particulate filters;
c. Arsenic Treatment Funding and Water Meter
Installation - Adopted Resolution No. 2870 -09 and
2871 -09 entering into agreements for revised funding
with the California Department of Public Health;
d. Item removed.
ITEMS FOR BOARD ACTION
Joyce Blackstone appeared before the Board on August 6, REQUEST TO APPEAR BEFORE
and revised her request to reflect deletion of labor costs THE BOARD RECEIVED FROM
incurred to bring her sewer cleanout up to grade. She JOYCE BLACKSTONE
sought reimbursement of $125 for roots removed from her
sewer lateral and claimed financial hardship as the reason
for her request.
O rr This issue was discussed at an Operations Committee
Meeting and previous Board meetings. Staff recommended
the request be denied, as it would require waiving the adminis-
trative code pertaining to responsibility for maintaining sewer
laterals, and would set an unfavorable precedent.
Financial hardships, the Helping Hands Program, responsibility
for sewer laterals, and root intrusions were discussed at length.
Moved Claudio / Second Mosbacher / to reimburse
Ms. Blackstone in the amount of $125. The motion was
subsequently withdrawn because Ms. Blackstone with-
drew her request for reimbursement.
No Board action.
2:30 P.M. PUBLIC HEARING SOUTH TAHOE PUBLIC UTILITY
DISTRICT RECYCLED WATER
Jim Hoggatt summarized the public comment process on FACILITIES MASTER PLAN
the draft EIR to date. Representatives from Hauge Brueck
gave a PowerPoint presentation that covered the reasons
for having a master plan, the purpose of the EIR hearing,
0 .. criteria, four project alternatives covered under the plan
document, project level analysis components, significant
and unavoidable impacts, and the mitigation program.
REGULAR BOARD MEETING MINUTES - SEPTEMBER 3, 2009 PAGE - 3
September 7, 2009, is the last day to circulate the EIR. A SOUTH TAHOE PUBLIC UTILITY
k final report will be prepared responding to comments and DISTRICT RECYCLED WATER
adjusting the document, which will be released for circul- FACILITIES MASTER PLAN
ation in November. Additional public hearings will be held (continued)
in Alpine County and at the District mid - November.
President Mosbacher opened the Public Hearing at
2:45 p.m. to take public comments on the adequacy of
the Master Plan Draft Environmental Impact Report (EIR).
No comments were received and the Public Hearing was
closed at 2:45 p.m.
No Board action.
Moved Claudio / Second Schafer / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $1,716,477.39.
Water and Wastewater Operations Committee: The BOARD MEMBER STANDING
committee met August 31. Minutes of the meeting are COMMITTEE REPORT
available upon request. One topic of discussion was
about the request from Douglas County Sewer District
for the District to provide an intertie for emergency relief
for their system. Staff will model the anticipated flows to
k w determine if the District can accommodate this request.
Heavenly Snowmaking Ad Hoc Committee: Represen- BOARD AD HOC COMMITTEE
tatives from Heavenly will give a report at the Septem- REPORT
ber 17 Board meeting. The District sent a Prop. 218 notice
which caused an unexpected response from Heavenly's
attorneys. More discussions will be held before the
Public Hearing tentatively scheduled for October 15.
Management and Union MOUs Ad Hoc Committee: The
committee met August 26 and confirmed that a salary
survey will not be done. BB &H (the District's benefits design
team) will be asked to research the industry standard on
benefit levels including any recent trends due to the eco-
nomic situation. The results of the committee's August 26
meeting will be relayed to staff so they can work with
BB &H on this project.
Director Claudio distributed a typed Board report, and BOARD MEMBER REPORTS
reported he completed all four modules in the California
Special District's Association Leadership Academy. He
also discussed different methods, other than the annual
kbe evaluation /appraisal process, to measure the General
Manager's performance.
REGULAR BOARD MEETING MINUTES - SEPTEMBER 3, 2009 PAGE - 4
Director Rise questioned when fire flow is provided in BOARD MEMBER REPORTS
areas where there are private wells, if a special assess- (continued)
ment district should be formed in order to capture this
revenue source since they are being provided a benefit.
Discussion followed regarding how to identify and isolate
those property owners.
Director Schafer reported on the ACWA Region 3 bus tours
of Alpine County and the District's recycled water facilities.
Director Mosbacher reported she attended the public
hearing in Alpine County on September 2 about the
District's Recycled Water Facilities Master Plan.
Richard Solbriq reported on two items: GENERAL MANAGER REPORTS
1) Integrated Regional Water Management Plan - The
regional plan to define the boundaries of the group was
approved by the state. Project templates are due, and
they will be prioritized for inclusion in the plan to apply
for Prop. 84 grant funds. They are preparing for when the
funds become available.
2) City Water MOU - The new MOU has not been approved
yet. Since the existing agreement remains in effect, a bill
for their water usage will be sent accordingly.
Manager of Wastewater Operations: Ross Johnson STAFF REPORTS
reported on the waste violation Lahontan imposed on
the District resulting from leaks in the emergency
retention basin's liner. Repairs are underway and are
expected to be complete by September 21. The next
step will be to develop a replacement plan for this very
expensive item since the liner has exceeded its useful
life expectancy.
3:40 P.M. ADJOURNMENT TO CLOSED
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action. Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel — Existing
Litigation: Tahoe Asphalt, Inc., and
Tahoe Asphalt Materials Company,
LLC, vs. STPUD, Case No.
SC20090104, El Dorado Superior
Court
REGULAR BOARD MEETING MINUTES - SEPTEMBER 3, 2009 PAGE - 5
No reportable Board action. Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. El
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S -01 -1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
Moved Schafer / Second Jones / Passed Unanimously Pursuant to Government Code
to enter into a settlement agreement resolving both Section 54956.9(b) Conference
the District's and Smith Design Group's claims with Legal Counsel - Anticipated
regarding Smith Design Group's services in connection Litigation (One Case)
with the design and construction of the District's
Admin /Lab buildings.
4:00 P.M. ADJOURNMENT
)1r 9
Mary L bacher, Board President
South ahoe Public Utility District
ATTEST: " � �� r] .�
Kathy Sh , Clerk of the Board
South Ta e Public Utility District
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