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1968 01/03 - 1968 12/19ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ....... JANUARY 3, 1968 The Board of Directors met in an Adjourned Regular Session, January 3 1968 8:00 P.M., District Office. ' ' ROLL CALL: Present Were President R. Fesler, Directors R. Wakeman, G. Ream, E. Hegarty and D. Kortes; General Manager H. E. Moyer, Clerk of Board David W. C~llahan, Attorney J. C. Weidman, Attorney R. J. Hill, Engineer Don Showalter, representative of the press and several visitors. President Fesler opened the hearing for Assessment Districts 1967-3/~, 1967-3B 1967-4A, and annexation No. 1967-3-U=1. ' Mr. Harlan E. Moyer, General Manager, was asked to give the location of the areas to be included in this Assessment District and Annexation. The areas will cover Tahoe Paradise Units 1, 2, 3, 4, 5, and 17, and Juniper Park; Tahoe Paradise Units 8, 9, 10, 11, 12, 13, 14, 15, 1§, and 45; Lake Valley Addition No. 1, Sierra Parks Nos. 1 and 2. MR. FRED MC LAREN, representative of the LAHONTAN REGIONAL WATER QUALITY CONTROL BOARD stated that all sewage must be exported from the Lake Tahoe Basin by January of 1970 - Nevada as well as California. This deadline wes established after many hearings and was also established to protect the water quality of Lake Tahoe. South Tahoe will be exporting very soon and North Tahoe and Tahoe City to export by November of 1969. The District's immediate problem is to provide collection systems within the basin and the cooperation and assistance of everyone is required. Mr. McLaren further state~t;that anyone living within the Lake Tahoe South Shore Basin that is not connected to the Sewer Collection System is contributing to the pollution of Lake Tahoe. Any property within the boundaries of the South Tahoe Public Utility District, and where facilities are available, will be required to connect.ho the facilities ninety (90) days after exporting the effluent. A visitor asked if there was anyone present that would speak against sewers. Mr. R. Fesler, President of the Board, stated that Mr. Fred McLaren represents a governmental regular authority, Lahontan Regional Water Quality Control Board, end they tell this District what has [o be done. Mr. H. E. Moyer stated that the projects contain approximately 79,500 feet of 6" sewer line; 2,000 feet of 8" sewer line; 5,000 feet of 10" sewer line, 240 feet of 12" sewer line. Two-hundred and ninety-eight (298) manholes and twenty-seven (27) rodholes. The lines have been so designed to offer service to all property by gravity, located within thepublic streets. Seven bids were received and LEO L. DAVIS - low bidder- $867,920.00. Engineer's Estimate was $1,080,340.00. The cost of each assessment will be reduced according to the low bid of LEO L. DAVIS --- appro:~imately 20% reduction in 1967-3-A and 1967-3-B and 12% reduction approximately 1967-4-A. Original estirr~ed costs for each District and cost now to each Assessment District: 1967-3-A $576,934.00 Now: $478,761.83 1967-3-B $697,693.86 Now: $575,315.82 1967-4-A $598,378.00 Now: $542,532.64 Assessment rules used for the above Assessment Districts have been used by this District since 1960 and prior to. Owners of parcels have received not£ces of the prel£minary costs. ORAL PROTESTS AND/OR COMMAS: MR. GEORGE BARON: Stated that in the past he has always backed the Utility District and worked with them regarding his interest in all properties; however, he stated that prior to this hearing not too many protests were received from Tahoe Paradise Buyers and Owners; however, yesterday, and today, several calls had come in and letters were received and he was here to speak on behalf of the buyers and friends of Tahoe Paradise. MR. BARON stated that lots in Are 1967-3-A are of variable size and front footage, and these lots are large because the land is not too good - due to the steepage, wetness, etc., same are zoned for R-1 and only one house can be built on that lot; therefore, because of the terrain and the wetness, lots had to be made larger to enable the owners to build. Mr. Baron requested the Directors to reconsider the met'hod of the spread of assessments for some of these lots. Another visitor stated that he received an assessment notice in the amount of $1,648.55 and according to the reduction it would amount to approximately $1,300.00. He further stated that he can only build onehouse on the lot - regardless of the footage, only one dwelling can be built there and this is for the reasons Mr. Baron stated. Another visitor (MR. W. GARDNER) stated that he does not own a large lot but he does have 200 feet of frontage and he will be permitted to build only one dwelling on this lot. He further stated that his estimated assessment would be $2,052.00 his assessment number = 1967-3-A-1511. His lot is pie-shaped. Mr. Moyer stated that Assessmant No. 1511 is being charged for approximately 1,300 square fee t. Another visitor stated that she felt one with a larger lot received as much benefit as she does with her 60 foot lot --- the sewer will be in and everyone will benefit from it. Mr. Gardner stated that he is not protesting the sewer installation (A.D.1967-3- A-15[1) but requests the Board reconsiders the assessment amount for his lot. MR. R.J. HILL, Attorney, stated to 'those present that procedure taken to compute the assessments are under the Improvement Act of 1913, which provides that once it has been determined what the improvement is to be and what properties are to benefit from same, then the Engineer makes an estimated cost and the act charges upon him of taking the total assessment and apportioning it to the properties to be benefited---that is the principle statuatory and mandate that exists for this Board and District. The final decision of assessments for the properties, awarding the contracts, etc., are up to this Board of Directors.. BONDING: Mr. R.J. Hill, Bonding Attorney, stated that when the assessments are confirmed, and after the cash deadline date, all remaining assessments will go to bond, which will be sold, and not to exceed 6% interest, payable tn 15 or 25 years, whichever this Board decides. Several visitors had compared the assessment for sewers in other areas to this area. It was pointed out by President Robert W. Fesler that other areas do not have the expense or the degree of treatment this District has. Many areas only have primary treatment and at the very most - secondary treatment. Also, in answer to another visitor's question, Mr. H.E.Moyer stated that there is a sewer service charge once residents have connected to the collection system. Usually $18.00 a year for a two bath, one kitchen home. Charges are $0.50~ per sewer Unit (Sewer Unit- bath, kitchen, garbage disposal), per month, payable in advarne, and at the time the permit is obtained. All visitors agreed sewers were needed and the majority wanted same;however, they did protest the .-,mount of their assessments. ---Suggestions as to taking the total number of lots by the total cost for each district be divided equally amongst the property owners. This would not prove to be feasible or economical. Also, in answer to another question - Mr. Moyer stated that Federal or State Aid cannot be obtained for sewer collection systems. Mr. Moyer further stated that the export by this District was arrived at as a result of the conference of pollution.of Lake Tahoe called by the Secretary of the Interior Federal Government, during July of 1966. The Water Quality Control Act of 1965 gives the Federal Government the authority to set directives on Interstate Body of Waters; if 'the State of Nevada and the State of California do not export by 1970, then the Federal Government will enforce this. President R. Fesler also mentioned that this District does have a letter from the Health Department of E1 Dcrado County stating it is a necessity to sewer all areas within the South Shore Basin of Lake Tahoe; any property that is not connected to the sewer system when available will not be of use---premises must then be abandoned. Other visitors had mentioned that they have septic tanks that are in very good working conditions and asked the Board what would happen when they will be required to connect to the collection system. Will they have to connect regardless of the condition of their septic tank? The answer was yes. Others mentioned that they paid the amount of the assessment for their septic tank. WRITTEN PROTESTS --- All written protests were read tn full by General Manager Harlan E. Moyer, and same on file at the SOUTH TAHOE PUBLIC UTILITY DISTRICT OFFICE. ASSESSMENT DISTRICT 1967-3-A: 27 propertyowners protested of 37 lots; 10% protested of the 398 parcels. Mr. Wayne Gardner again mentioned that he was not protesting sewer line installation but the amount of his assessment. ASSESSMENT DISTRICT 1967-3-B-- 29 owners representing 31 lots protested. 5.8% protested of the 536 lots. ASSESSMENT DISTRICT 1967-4-A: 23 property ovvners representing 29 lots protested. 4% protest. 670 lots. ORAL PROTESTS: MR. FRANK BENANTTI-Lot 416, Unit 9, Tahoe Paradise, stated that he is protesting because he has a septic tank and same was passed and approved by the County Building Department; and he stated that he protests because of the sewer going tn front of hishouse; he does not feel sewers are necessary at this time. MR. A. STANZICK protested the sewer system stating all properties should be assessed the same. MR. GEORGE BARON stated that Tahoe Paradise has assessed all lots R-1 except horse lots, which range from one acre or more. Mr. Baron stated he was not protesting the sewers, but the method of assessment. Attorney Robert J. ~Hill stated that all of the directives issued from the Federal Water Quality Control Act and the Lahontan Regional Water Quality Control Board and any other Governmental Agencies convinces the need for sewers and the protection of Lake Tahoe Waters. Attorney Hill asked the following questions of Mr. Moyer, General Manager/Engineer: If he had the assessment spread. Mr. Moyer answered he did. In Mr. Moyer's opinion, did he think the assessments in each Assessment District - 1967-3-A,3-B,4A, have been spread in a manner so those costs were spread proportionately to benefit each of the properties in each of the Assessment Districts 1967-3A,3B and 4A. Mr. Moyer answered yes. Also, Mr. Hill asked Mr. Moyer - in the U-1 Improvement District, if the U-1 Trunk Sewer System will be available to serve all parcels included in the proposed annexation. Mr. Moyer stated yes. -4- January 3, 1968 Also, regarding the written protest for assessment number 818 ---Mr. Hill asked Mr. Moyer if sanitary sewer facilities are now available and in for this lot. Mr. Moyer stated that it does not have a collection system or any other sewer facility to that property. ASSESSMENT PAYMENTS: Mr. R.J. Hill, Attorney, mentioned that all or part of the assessment can be paid, or same can go to bond. Mr. Hill answered the visitor's questions as follows: Density or lack of population will have no affect on the Assessment District's. Mr. Moyer stated all developable land is now within the Utility District. Grades and surface of the ground will no't be changed due to construction of the assessment district's. Cash payment will be due thirty (30) days from the date this Board approves of the report and what final assessmerts will be and confirms the assessment roll. Everyone will receive a notice regarding this. The statue sets up the thirty (30) days after recording of the assessment and does not require the assessment to be recorded in any number of given days, but in order to pay the contractor to do the job (paid by progress payments) we must obtain the money in some manner (bond Sale). This District has until January 9, 1968, to award the contract for Assessment Districts 1967-3-A, 3-B and 4-A. HEARING WAS CLOSED BY PRESIDENT FESLERAT 11:45 P.M., to be continued January 4, 1968, 8:00 P.M., District Office. / ROB~.RT W. FESLER, PRESIDENT SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex-Officio Secretary of SOUTH TAHOE PUBLIC UTILITY DISTRICT ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY4, 1968 The Board of Directors of the South Tahoe Public Utility District met in an adjourned regular session, January 4, 1968, 8:00 PoMo, District Office. ROLL CALL: Present were President R. Fesler, Directors R. Wakeman, E. Hegarty, D.Ho Kortes, G.G. Ream; General Mana~'er/Engineer Harlan E. Moyer, Attorney Robert J. Hill, AttorneyJ.C0 Weldman, Clerk of Board DavidW. Callahan, Mr. George Baron, Mr. J.G. Irving, Mr. and Mrs. W. Gardner, Mr. T. L. Stewart, Mr. A. L. Shoupe, Mr. A. Reber, Mr. John Murphy and a representative from [he Tahoe Daily Tribune. MINUTES: Director Kortes moved, seconded by Director Ream, unanimously carried that the minutes of 12/21/67, be approved as presented. ' ORGANIZATIONAL MEETING: President Fesler stated that this was the time and place to elect the President of the Board of Directors for this year. PresJc',ent Fesler turned the gaval over [o Director Wakeman appointing him Temporary Chairman pending Decision of Election, and entered his resignation as Pres~ident of the 8oard of Directors.- ..... Director Hegarty moved, seconded by Dfrectcr Ream ........... that Robert W. Fesler be retained as President of the Board (Chairman Pro Te.TM lA.r~t-c~rnan asked for nominations from the Boara for President of the Board of Directors ......... -(asked for same three consecutive times). Being no further nominations - motion was unanimously carried that Mr. Robert W. Fesler be retrained as President of the Board of Director~.- MANAGER'S REPORT (Verbal): General Manager Harlan E. Moyer stated that he received a call today from Mr. Dwight Barnes, Congressman H. "Bizz" Johnson's Assistant, Washington, D.C., and he had stated that Mr. Johnson will be at Tahoe Paradise Saturday at 10:30 A.M., and that Congressman Johnson had expressed a desire to meet with aniz Directors or anyone from the District if they wished to discuss anything with him. Mr. George Baron stated that he set up the meeting with Congressman Johnson and would be happy to assist anyone that wishes to meet with Mr. Johnson (Tahoe Paradise Conference Room). ' Mr. Moyer also mentioned that the flow from December 23rd through December 31, 1967, average daily flow was approximately 400,000 greater than last year. (this represents approximately 6,000 people per day). Also, Mr. Moyer stated that next Friday afternoon he will meet with the Department of Water Resources at Sacramento. The Indian Creek Dam (Davis-GrunskyFunds) has been completed and submitted to the Department of Water Resources for a preliminary review. This grant, if approved would be in the amount of approximately $400,000.00. ' Director Hegarty moved, seconded by Director Wakeman, unanimously carried, the verbal report given by Manager/Engineer Harlan E. Moyer be approved. CONSTRUCTION PROGRESS REPORT: Mr. A. L. Shoupe reported the following: Treatment PI ant Additions Luther Pass Pipeline 1Luther Pass Pump Station Solids Handling System Indian Creek Pipeline Indian Creek Dam Assmt. Dist. 1966-1 Assmt. Dist. 1966-2 Meyer's Pump Station Meyer's Sewer System Assmt. Dist. 1967-1 Administration Building Effluent Force Main Assmt. Dist. 1967-2 Bijou Generator 97% complete 97% complete 98% complete 85% complete 97% complete Assmt. Dist. 1967-5 (Winter Shutdown) 99% complete 100% complete 100% complete 40% complete 82% (shutdown) 1% complete(winter shutdown) 100% complete 89% complete 1% ,omplete 75% complete that 38% complete ~L)J L) U K~'~ h.L) MJ~C4 U LAR MEE TING Mr. Harlan E. Moyer stated that by the 20th of January 1968, the first water will run through the system. The Board expressed a desire to be notified when the tests start. They would like to be present and at the scene. Also, Mr. A.L. ~houpe stated that even though the projects (listed from Treat- ment Plant to the Indian Creek Dam) are slightly behind schedule, it will not delay the testing, etc., by January 20, 1968. Mr. Shoupe also mentioned that the ground-breaking and excavation for the AMMONIA STRIPPING TOWER was started yesterday by P.M.I.CORPORATION. ATTORNEY'S REPORT: Mr. Weidman stated that the filing of the HAROOTUNIAN and BOHANNON Annexations are oompleted. Mr. Robert J. Hill, Attorney, drafted the material regarding excluded parcels and same to be presented to the legislature within ten (10) days. A hearing with Planning Commission January 19, 1968, Friday, 7:00 P.M., regarding Special Use Permit, here at the District Conference Room. Also, Mr. Mark Nielsen, E1 Dorado County Administrator - E1 Dorady County LAFCO, would like to have their meeting January 24, 1968, here at the District, 2:30 P.M., and to discuss with this Board the Annexations of the West Side of the Lake. Mr. Weidman mentioned that the two (2) Right-of-Way Agents, Mr. A. Reber and Mr. T.L. Stewart, will appear in court with him tomorrow morning regarding Eminent Domain Proceedings regarding the WARING Easement. NOTE: Planning Commission to meet here and agreed to by all Directors the 24th of January 1968, 2:30 P.M.) STUDY SESSION: Scheduled for January 16, 1968, District Office, 3:00 P.M. Mr. Moyer mentioned that prior to the holidays he had contacted Mr. Robert Mason to make a study of the Holding Pond Facilities and asked that he also be asked to attend the Study Session scheduled for January 16, 1968, 3:00 PM District Office. HOOD LITIGATION: No word received. HAROOTUNIAN LAND LEASE: AttorneyWeidman and Manager Moyer stated that the District will no longer be on the Harootunian land when the lease expires. BOND COUNSEL REPORT: Attorney Robert J. Hill stated that the meeting held recently with Moody's regarding District Bond Rating went unbelieveably and almost to perfection, which Mr. Culp, Mr. Moyer, Mr. Fesler, Mr. Hegarty, and bonding representatives, attended at New York. The presentations made by and for this District were excellent and Mr. Hill stated that they feel there will be some success from this presentation. Also, a letter was received at Mr. Hill's Office to Mr. Ken Jones from the Special Assistant Got Local Government for Gobernor R. Reagan, regarding municipal bonds and requested a group be present to informally discuss this. Mr. Jones will attend. This is scheduled for January 11, 1968, 11:30 A.M. RECOGNITION OF VISITORS: Mr. Fesler welcomed Mr. T. L. Stewart and Mr. A. Reber and all others to this meeting. Mr. Thomas L. Stewart stated that he would like to take the opportunity to compliment the District on the new conference room and mentioned that the accoustics are wonderful. He also commended the Directors on the advance- ment made and the great job they have done. Mr. A. Reber stated that Mr. Stewart expressed his sediments. -~- January 4, 1968 ~,~,,~ COMMITTEE REPORTS: 1. Annexation: No re port 2. Planning --- Met on 12/22/67 and will meet again on 1/8/68; will have a full report for the Board at the next regular meeting. 3. Public Information: No report. 4. Personnel: No report. 5. Banking/Insurance: No report. UNFINISHED BUSINESS: General Manager Harlan E. Moyer recommended considera- tion of and adoption of the following Change Orders: INDIAN 'CREEK DAM, - CHANGE ORDER NO. 2: Increase of $600.00. Director Hegarty moved, seconded by Direc[orWakeman, that Change Order No. 2, for the Indian Creek Dam, as recommended by General Manager Moyer be approved. INDIAN CREEK PIPELINE, - CHANGE ORDER NO. 3: Increase of $8,750.00 (Add outlets and inlets to [he pipeline, as agreed [o the contract with Alpine County). Director Kortes moved, seconded by Director Ream, unanimously carried, that Change Order No. :3, as recommended by General Manager Harlan E. Moyer, be aDDroved. iJOLIDS HANDLING SYSTEM: - Change Order No. 3, Increase of Contract Price to be $1,231.70. Director Kortes moved, seconded by Director Hegarty, unanimously carried, thai Change Order No. 3 be approved, as recommended by General Manager H. E. Moyer. RESOLUTION MAKING CHANGES AND MODIFICATIONS, Assessment District 1967-2: RESOLUTION NO. 1000 - A Resolution Making Changes and Modifications. Director Wakeman moved, seconded by DirectorKortes, unanimously carried, that RESOLUTION NO. 1000 (Assessment District No. 1967-2---) be approved. UNITED STATES FORESTRY SERVICE (USFS) SEWERAGE STUDY: General Manager Moyer presented copies of the sewerage study report requested by the USFS and described contents of same to the Directors. General Manager H. E Moyerrequested approval from the Board to transmit copies of the sewerage study report to the USFS in accordance with the agreement executed between the Forest Service and the South Tahoe Public Utili~ District, in May of 1967. DirectorWakeman moved, seconded by DirectorKortes, unanimously carried, that the reports, as presented, be transmitted to the United States Forest Service Department. ASSESSMENT DISTRICT NO. 1966-1:Presentation of final construction report. This report summarizes all events from the time this project was started until completed, such as - General Description, Basis of Design, Construction, Quantities of Costs, Acquisitions, Financing, Total Costs, Final Pay Estimates, Bid Summary, Project Pictures, etc. This is at no cost to the District and included in the Engineering fees. Director l-legarty moved, seconded by Director Ream, unanimously carried, that the report ~. as presented, be approved. ADIOURNED REGULAR MEETING -4- ]'anuary 4, 1968 BUSINESS CONTINUED FROM PUBLIC HEARING HELD ON January 3 1968 as follows: ' ' ASSESSMENTS DISTRICTS 1967-3a, 3b, 4a, and ANNEXATION NO. 1967-3-U-1: a. Engineer's and Attorney's Reports on recommended Assessment Reduction and Modification to Individual Assessments. ASSESSMENT DISTRICT 1967-3-A: Reduction of Assessment No. 1611, 1498, 1473 and 1346. Mr. Moyer recommended the following adjustments: ~1611 Reduce from 2.04 Unit Charge to 1.85 Unit Charge. Mr. Moyer mentioned that Mr. George Baron and Mr. H. Prescott, Tahoe Paradise, met with him this morning to discuss the reduction, etc., on the lots. Mr. Moyer stated that Mr. Baron did agree with him that method of assessment used is fair and the lots Mr. Moyer will recommend for reduction is fair. Mr. Hill has also agreed with the adjustments made Mr. Moyer stated. ' ~1498 ~lsi1 :~1473 f:1346 Reduce to 1.09 Unit Charge Reduce to 1.59 Unit Charge Reduce to 1.65 Unit Charge Reduce to 1.15 Unit Charge Total amount of Assessment for Assessment District 1967-3a now to be $479,297.96. Mr. Moyer recommended that Assessment District 1967-3-A-1611 not be changed except for elimination of front footage. ASSESSMENT DISTRICT 1967-3-B: Mr. Moyer recommended the following: f:723 Reduce from 1.73 to 1.37 Units ~:850 Reduce ~851 Reduce :~941 Reduce ~1093 Reduce f:1149 Reduce 81212 Reduce from 1.67 to 1.51 Units from 1.63 to 1.31 Units from 2.23 to 1.78 Units from 1.81 to 1.38 Units from 1.67 to 1.44 Units from 2.16 to 1.84 Units Total amount of Assessment District 1967-3-B now to be $572,900.13. 3. ASSESSMENT DISTRICT NO. 1967-4-a : Mr. Moyer recommended the following: No changes be made in this Assessment District. Total assessment charge now to be $542,532.64. General Manager H. E. Moyer recommended the followinc~resolutions for adoption: RESOLUTION NO. 1001: Overruling Protests on Resolution of Intention No.820. Director Hegarty moved, seconded by Director Wakeman ," unanimously carried, that R~solution No. 1001 be approved. RESOLUTION NO. 1002: Ordering Reduction of Assessments. Director VVakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1002 be approved. ADJOURNED REGU,...IAR MEETING 5 lanuary 4, 1968 RESOLUTION NO. 1003: A Resolution and Order Adopting Engineer's Report, Confirming the Assessment and Ordering the Work and Acquisitions. Director Ream moved, seconded by Director Kortes, unanimously carried, [hat RESOLUTION NO. 1003 be approved. RESOLUTION NO. 1004: A Resolution Designating Collection Officer (Mr. David W. Callahan). Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1004 be approved. ASSESSMENT DISTRICT NO. 1967-3-B - RESOLUTIONS: Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the loll'owing resolutions be adopted, as recommended by General Manager Moyer: RESOLUTION 1005: Overruling Protests on Resolution of Intention No. 974. RESOLUTION NO. 1006: Ordering Reduction of Assessments. RESOLUTION NO. 1007: Resolution and Order Adopting Engineers Report, Confirm- ing Assessment and Ordering the Work and Acquistions. RESOLUTION NO. 1008: Designating Collection Officer (Mr. DavidW. Callahan). ASSESSMENT DISTRICT NO. 19 67-4-A: Director Hegarty moved, seconded by Director Kortes, unanimously carried, RESOLUTIONS NOS. 1009 through 1012, as recommended by General Manager Harlan E. Moyer, be approved, as follows: RESOLUTION NO. 1009: A Resolution Overruling Protests on Resolution of Intention No. 824. RESOLUTION NO. 1010: A Resolution Ordering Reduction of Assessments RESOLUTION NO. 1011: A Resolution and Order Adopting Engineer's Report, Confirming the Assessment and Ordering the Work and Acquisitions. RESOLUTION NO. 1012: A Resolution Designating Collection Officer. (Mr. DavidW. C llahan). ORDINANCE NO. 161: AWARD OF CONTRACT FOR ASSESSMENT DISTRICTS 1967-3-a, 3-b and 4-a. General Manager H. E. Moyer recommended adoption of ORDINAN CE NO. 161, awarding the contract to LEO L. DAVIS in the amount of $867,920.00 Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that ORDINANCE NO. 161, as recommended by General Manager H. E. Moyer, be adopted. Mr.H.E. Moyer stated that he asked Mr. Leo L. Davis to meet with him and Mr. Clai. rA. Hill's Firm to discuss progress on Assessment District No. 1967-2, stating that the contracts he now has must be completed as soon as weather permits. He also mentioned that he does have the necessary equipment, personnel, etc., to begin work on Assessment Districts 1967-3-a, 3-b, 4-a. RESOLUTION NO. 10 13: A Resolution Approving Annexation of Territory to Improvement District No. U-1 of the South Tahoe Public Utility District, ANNEXATION NO. 1967-3-U-1. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1013 be approved. RESOLUTION NO. 10!4: Authorizing Attorney to enter into Eminent Domain Proceedings, if necessary for Assessment District No. 1967-2. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, Lhat RESOLUTION NO. 1014 be approved. CORRESPONDENCE: None ADJOURNED REGULAR MEETING -6- January 4, 1968 PAYMENT OF CLAIMS'Director Hegarty moved, seconded by Director Kortes, unanimously carried, tha the claims in the amount of $404,658.80 and the transfer of funds in the amount of $200,000.00 be approved, as so recommended by Assistant General Manager DavidW. Callahan. ,ADJOURNMENT: 10:40 P.M. ROBERTW. FESLER, President SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: DAVID ~V. CALLAHAN, Clerk of Board & Ex-Officio Secretary SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 18, 1968 The Board of Directors of the South Tahoe Public Utility District met in regular session, January 18, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert Fesler, Directors E.E.Hegarty, R.Wakeman, D.H. Kortes, G.G. Ream; also present were General Manager H.E. Moyer and R.L. Culp, Clerk of Board DavidW. Callahan, Attorney J.C. Weidman, A.L Shoupe, R. Sondag, A1 Slechta, C. Smith - ClairA. Hll & Associates, John Cobden - Tahoe Tribune, John Murphy- Sacramento Bee; Bob Chapman, Mr. Roberts and another representative from BSP'Corporation- contractor for the Solids Handling System. Mrs. Thomas arrived at 9:35 P.M. MINUTES: Director Wakeman moved, seconded by Director Kortes, unanimously carried, that the minutes of January 3, 1968 and January 4,1968, be approved as presented. RECOGNITION OF VISITORS: Representative from BSP Corporation appeared a't the meeting this evening to request a time extension for the Contractor - BSP, handling the contract of the Solids Handling System. He stated that their work had been held up due to another contractor not completing their part of the coop contract. It seemed that Rothschild, Raffin andWeirick were given additional assignments, which have held up BSP operations. They requested an extension until the 1st of March 1968. Mr. Robert Sondag stated that BSP is approximately 91% complete. The re- maining work to be done includes clean-up and painting. He stated that he toured the facility Loday with BSP representatives and stated that the March ], 1968 date they are requesting is a realistic one and this extension of time will in no way affect the export system. Mr. H. E. Moyer, Manager, stated that the request of BSP Corporation h~s some merit and the 45 day extension request on the project may be in order; however, he would recommend the Board not take any action on this in detail because he would like to consult with Mr. Sondag and BSP on this. Mr. Moyer recommended that this request be deferred until the first meeting in February, at which time he will prepare a recommendation regarding this contract and this would also give time to notify the Federal Water Pollution Control Administration, which this District must do. Director Hegarty moved, seconded by DirectorWakeman, unania~ously carried, that this request of BSP Corporation be deferred until the February 1st, 1968 meeting, as so recommended by General Manager Harlan E. Moyer. .............. ~-l~u~ -2- ]'anUat'y i8, 1968 The representati.ve from BSP Corporation stated this was satisfactory to him and that the conditional time extension will be satisfactory to BSP Corporation. Mr. Harlan E. Moyer stated that BSP Corporation has done an excellent job on a contract that has had a very short time and this District is more than pleased with the performance of BSP, and this District is certainly benefiting by the efforts put forth by BSP. MANAGER'S REPORT: Mr. Harlan E. Moyer stated that Mr. Russell L Culp was at work Monday, January 15, 1968. ' Mr. Moyer met with the Department of Water Resources regarding the Davis- Gruns ky Grant, Indian Creek Reservoir, and they have requested additional information to be in the report submitted; the Department indicated that the project would qualify under the laws of the Davis-Grunsky Grant, but will not be as large as this District requested, and this grant will probably be reduced as much as 25%. Conditions regarding acceptance of the grant were also mentioned to Mr. Harlan E. Moyer. Also, the Planning Committee and Mr. Moyer met with the United States Forest Service at San Francisco to discuss the feasibility study and report to service lands from the Westerly Boundaries of this District to Emerald Bay and including Fallen Leaf Lake. Also discussed was the District and United States Forest Service entering into an agreement to provide final desi?n of facilities to be worked into two contracts. The UNITED STATES FOREST SERVICE has every intention of entering into an agreement with this District and proceeding with the system and to see that same is built. Mr. Mark Neilsen, Placerville, California, called to say that LOCAL AGENCY FORMATION COMMISSION (LAFCO) will meet here the 24th of January, 2:30 P.M. The Board of Supervisors will also be here and they have requested that theBoard and LAFCC and LAFCO have a comprehensive report regarding sewering, treating and exporting of sewage from the South Shore Basin, expansion of this District to El Dorado/Placer County Line on the West Side of Lake Tahoe, etc. Mr. Moyer will prepare a report for LAFCO and the Board of Supervisors and requested a Study Session prior to the meeting of the 24th of January 1968 to discuss and review his report. A letter was sent to Mr. Livermore regarding the Study for sewering the State Parks - Bliss, Sugar Pine Point., etc:, ---no word received from Mr. Livermore to date; Mr. Livermore is the Administrator of Resources Agency (Water Resources Agency) and State of California Representative on the Tahoe Regional Planning Agency. President Fesler stated that he and Mr. Harlan E. Moyer attended the City Council meeting last Tuesday evening and that Mayor Donald L. Clarke recognized them and expressed appreciation of the City Council for the California Flag presented to them by this District. At this time, President Fesler welcomed Mr. Russell L. Culp, General Manager, to the South Tahoe Public Utility District, and each Director Welcomed him to [he District. Mr. Fesler stated that he and the Directors are overjoyed that he is now with the South Tahoe Public Utility District. Mr. Russell L. Culp stated that he toured the facilities with Mr. Harlan E. Moyer and discussed the status of all projects with Mr. Ho E o Moyer; have reviewed the personnel resolution and prepared new job classifications; also, have made plans for starting the Plant Operations Training School. The school will begin January 29, 1968; there will be two schools in session - 8:00 AM to 10:00 AM and 3:30 PM to$:30 PM - both to be 5 days per week. This will extend over a period of three months and teaching will be done by Mr. Gene Suhr and Mr. Russell L. Culp, as well as assistance from Mr. Robert Chapman and Mr. Clinton Smith. Also, Suppliers of special equipment - representatives from the firm which · the equipment was purchased will be on hand to assist in the operation of the equipment. Examinations will be given. Mr. Culp also stated that the new classifications will also be a motive for the boys to work towards advancement. The main purpose of this school is to acquaint them with the plant operation .... to transfer information from the Engineers,Designers and Operators. REGULAR MEETI~ January 18, 1968 Mr. H.E . Moyer stated that the personnel resolutionandclassifiastions are comoleted andrequested a meeting witht he Personnel Committee to discuss this indetail with the Committee and to have their aooroval of same. Also, Mr. Moyer stated that he and Mr. Culp met with the employees and briefly mentioned the classifications, etc., and to introduce them to Mr. Russell L. Culp, mentioning he is now theGeneral Manager for this District. CONSTRUCTION PROGRESS REPORT- Report made by Robert Sondag, as follows: Treatment Plant 98 / 98-1/2% complete Luther Pass Pipeline 97% complete(repairing leaks being found throughout the pipeline. Mr. Sondag stated that a few leaks are expected; however, not as many as have been found. Luther Pass Pump Station 99,~ complete Solids Handling System: 92% complete Indian Creek Pipeline: 97% complete Indian Creek Dam: 99% complete Mr. Sondag stated that on January 23, 1968, the final effluent pump station will be put into operation and the Tertiary Treatment Plant will be ogerable and there will be tertiary effluent available to pumn into the export pipeline system. Providing, of course, that Luther Pass Pipeline will be operable at that time. The start-up of pumps at Luther Pass Pump Station is scheduled for next Wednesday. Operational tests will go for approximate,ly two (2) days. These dates have been set up to alert the equipment suppliers. President Fesler, and all Directors, expressed their desire to be present when the tests are to be started. Mr. Moyer will notify all Directors. Assessment District 1966-1-& - 2 100% complete Meyers Pump Station 45% complete Meyers Sewer System Ahead of schedule and closed for winter. Assessment Dist. 1967-1 Closed for the winter Administration Building 100% complete Effluent Force Main 95% complete Assessment Dist. 1967-2 Started by Leo L. Davis and hopes to work through the winter months. Assessment Dist. 1967-5 Closed for the winter. Bijou Generator )ACME ELEC(85% complete Ammonia Stripping Tower Digging and excavating; building a tent over the excavation and they intend to work in the winter. President Fesler thanked Mr. Sondag for his excellent renort. --~-- january ATTORNEY'S REP©RT: HOOD CORPORATION: Mr. John C. Weidman, Attorney, stated that almost all of the pleadings are in and when the Judge makes his decision we will be ready for discovery and push the matter along. Mr. Weidman stated he had looked at the files and the pleading stages have been coming along, even though the decision of the Judge has not. SPECIAL USE PERMIT: Mr. Weidman is working .on this. EMINENT DOMAIN PROCEEDINGS: Three parcels in the Meyer's area at Pioneer Trail and Highway 50. We relocated the Meyer's 'frunk Sewer Line to conform to the lines of the proposed Highway 50 Freeway at the request of the State of California and if we incurred severance damages, this would be taken care of by the State. District will pay for value of easements and the State will pay all of the severance. Mrs. Waring is still giving problerms regarding her easement. Mr. Eddelestein may be contacting the District regarding easements and/or acquisitions . Mr. James Levy had contacted Mr. We£dman and some of the Directors ~garding deletion of sewer lines. COMMITTEE REPORTS: 1. Annexation: No report 2. Planning: Met on January 5, 11, 17, 1968; discussed the Davis- Grunsky Grant. 3. Public Information: No report. 4. Personnel: No report. 5. Banking/Insurance: No report; to meet with Insurance Carrier soon. Also to meet with General Manager Russell L. Culp to discuss Retirement Programs for the Employees. COMMITTEE ASSIGNMENTS: COMMITTEE CHAIRMAN ASSISTED BY Annexation: Director Hegarty Director Ream Planning: Dire ctor Korte s Director Hegarty Public Information Director Wakeman Personnel: Director Ream Director Wanemc;. Banking/Ins ura nce: Director Fesler Director korte s UNFINISHED BUSINESS: Change Order - Luther Pass Pipeline, Change Order NO. 4. Director Hegarty moved, seconded by Director Ream, unanimously carried, that Change Order No. 4 be approved. ~ REGULAR MEETING -5- January [8, [968 ASSESSMENT DISTRICTS: Director Hegarty moved, seconded by Director, Kortes, unanimously carried, that the following resolutions be adopted: RESOLUTION NO. 1015: AMENDING RESOLUTION NO. 972, Assessment Dist. 1967-3-A. RESOLUTION NO. 1016: AMENDING RESOLUTION NO. 977, Assessment District 1967-3-B RESOLUTION NO. 1017: AMENDING RES'OLUTION NO. 982, Assessment District 1967-4-A. BIJOU PUMP STATION: Letter received from CAL WEST requesting consideration of damages assessed or notification of same to be assessed. Attached to CALWEST'S letter, was another from ONEN -supplfer for CALWEST contract, requesting also that reconsideration be given - mentioning that delay was caused due to needs of equipment in Vfet Nam. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the letters be referred to Attorney ]~ ohnC. Weidman, who will report back to the Board. Mr. Fesler mentioned that he is in sympathy with CAL WEST COMPANY. CARBON COLUMNS AND DEYVATERING TANK REPAINTED: Mr. Harlan E. Moyer stated that the carbon columns on the existing tertiary treatment plant, since its construction, for the first time had been completely empty and dewatered. There is some abrasion and pitting to the carbon columns and these should be repaired and recoated. The scheduling of the new carbon is coming in and 1/3 of that has arrived and is in the new tanks. This is the best time and the only opportunity we will have to do this work. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that repainting and relining of these tans for $4,500.00 (ample funds in budget) be approved and RESOLUTION NO. 1018 concerning same be adopted. STATE LOAN CONTRACT:-Request by State of California, Water Resources Control Board for Resolution Making Modifications to State Loan Contract. Same: - RESOLUTION NO. 1019 to cover adoption of changes and modifica- tions requesLed by the State of California. Director Hegarty moved, seconded by Director Ream, 1019 be approved. VOTES AS FOLLOWS: that RESOLUTION NO. Ayes: Directors Fesler, Hegarty Ream and Wakeman Noes: Director Kortes Carried. REGULARME ETING -6- ]'anuary 18, 1968 CALIFORNIA SANITARY AND SANITATIOND[STRICT: Letter requesting payment of dues for 1968 - amounting to $500.00. President Robert W. Fesler assigned this to the Planning Committee for study and recommendation to the Board. C OMM UNICATION S: 1. From Aram Harootunian requesting date when District will be off his property; mentioning annexation of 40 acres of land. Mr. Moyerwill answer Mr. Harootunian's letter. 2. Notice of Public Hearing regarding Special Use Permit - Holding Pond at the District Office, January 19, 1968, 7:00 P.M., South Tahoe Public UtilityDistrict, to be held at the Tahoe City Public Utility District Community Center (located above the Fire Hall) February 13, 1968, at 2:00 P.M. Mr. E.E.Hegarty stated that he would like to see an orientation tour of all facilities set up for the Directors - from the Plant to the Reservoir. Mr. Moyer also mentioned that the incineration plant is now in operation and this would be interesting to tour. EXECUTIVE SESSION: To adjourn this meeting to January 23, 1968, 3:00 P.M. for an executive session. PAYMENT OF CLAIMS: DirectorKortes moved, seconded by DirectorWakeman, unanimously carried, that the claims in the amount of $217,943.01 be approved, as recommended by Assistant General Manager DavidW. Callahan. ADj'OURNMENT: Adjourned at 10:00 P.M. to January 23, 1968, 3:00 P.M., for an executive session. ROBERTW. FESLER, President SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: DAVID IV. CALLAHAN, Clerk of Board and Ex-Officio Secretary SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 1, 1968 The Board of Directors of the South Tahoe Public Utility District met in regular session February 1, 1968, 8:00 P.M. ROLL CALL: Present were Directors R. Wakeman, D. Kortes, E. Hegarty; General Manager Russell L. Culp, Robert Sondag, Representative from BSP Corporation, Gene Suhr - Cornell, Howland, Hayes and Merryfield, John Cobden- Tahoe Tribune, John C. Weidman, Attorney, David W. Callahan, Clerk of Board. ABSENT: Directors Robert Fesler and Gerald G. Ream. Also, Engineer Harlan E. Moyer. CHAIRMAN PRO TEM: Director Hegarty moved, seconded by DirectorW'akeman, unanimously carried, that Director Donald H. Kortes be Chairman Pro Tern for this meeting. MINUTES: Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the minutes of January 18, 1968, be approved as discussed. MANAGER'S REPORT: Mr. Russell L. Culp, General Manager, stated that the Solids Incineration Equipment has been in operation since January 31, 1968, 6:00 P.M., and he presented a sample of ash (approximately one cup) representing approximately 15 gallons of sludge; the equipment has been operating 50% greater than the guaranteed capacity. Also, he stated that two men have been employed - Solids System Operators. One started work this week and Mr. ChesterA. Horning will start next week. (Mr. James J. Gorbet is the first man that started work). Also, interviews have been held for a Plant Electrician and Plant Custodian;many resume's have been received. RECOGNITION OF VISITORS: DirectorKortes welcomed all present to this meeting. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondag reported the following: Treatment Plant (Tertiary) Rothschild,Raffin & Weirick Incineration-Solids Handling, BSP Corporation Mr. Sondag stated that the representative from BSP is here this evening to discuss time extension. Ammonia Stripping Tower, PMI Corporation Luther Pass Pipeline Luther Pass Pump Station 98% complete 90% complete 5% complete 97% complete 99% complete Next Tuesday, the operational testing (tentative date). Indian Creek Pipeline: Indian Creek Dam 99% complete Complete. All of the projects are with in the 97-98% completion and everything will be ready for operation by 3/15/68. 1967-1Assmt. District 1967-2 Assmt. Dist. 1967-5 Assmt. Dist. Meyers Sewer System Meyer's Pump Station Effluent Force Main Bijou Generator Installation: Closed for Winter 4% complete. 37% complete. Closed for Winter. 50% complete 100% complete. 95% complete. REGULAR MEETING -2- February 1, 1968 ~'~"~ ATTORNEY'S REPORT: Mr. J.C.Weidman, Attorney, stated that no word has been received from Mr. Livermore; request for excluded parcels will be in the Legislature and in the hands of Mr. E. Cbappie and Senator Teale to introduce the bill next week. HOOD CORPORATION: An offer was made in the amount of $25,000 and Mr. Weidman recommended that the District reject this offer. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the Hood Corporation offer of $25,000 be rejected, as recommended by Attorney J.C. Weidman. COMMITTEE REPORTS: 1. Annexation: No report 2. Planning: met last Thursday Lo check into California Sanitary and Sanitation Membership and Dues. It was the thought of the Planning Committee that the District continue membership with this organization and the dues of $500.00 be approved and paid. Director Hegarty moved, seconded by DirectorWakeman, unanimouJsly carried, that the dues in the amount of $500.00 for membership in the California Sanitary and Sanitation District be approved for payment. 3. Public Information: Mr. R. Wakeman stated that the Public Information Committee has been very active and did release an article regarding Mr. Russell L. Culp to the paper for publication. 4. PersonnelI: No report. 5. Banking/Insurance No report. UNFINISHED BUSINESS: 1. Change Order No. 1 (Final) ADMINISTRATION BUILDING: of $13,754.02. Increase in Contract Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that Change Order No. 1 be approved. Change Order No. 3, (Luther Pass Pump Station) Increase in contract of $7,385.50 and an additional 36 days increase.- Underground Construction Company). Dire ctor Wakeman moved, seconded by Director Hegarty, unanimlusly carried, that Change Order No. 3, as recommended by the Engineer, be approved. 3. Indian Creek Pipeline: Progress Payment t-Retention): Attorney J.C. We[dman slated that there are bills amounting to $56,000.00 out against the contractor on this project. Mr. Weidman recommended that the entire board study this and have the decision postponed for two weeks. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that the progress payment (retention of 10%) to LEO L. DAVIS, INC., be postponed for two weeks 2/15/68. 4. Mr. Russell L. Culp requested a study session next wednesday, 2/7/68, 3:00 P.M., to review the Salary/Classification Ordinance/Resolution, plus-- consideration from Cai Weal for time extension, and BSP request for time extension. BACKHOE: Tractor Mounted; One bid was received - from the South Shore Machine Shop in the amount of $11,812.50. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that acceptance or rejection of this bid and action on same be postponed for two weeks. REGULAR MEETING 3 February 1, 1968 Also, Attorney John C. Weidmaa recommended to the Board that: The General Manager be authorized to take over operation of items of equipment systems in the Schedule "A" Contract prior to completion and without final acceptance of the District. (Mr. Russell L. Culp, General Manager, agreed to the recommendation). DELETION OF SEWER LINE: (Black Bart Area) ASSESSMENT DISTRICT 1967-2: Mr. J. Levy, Attorney, contacted Mr. J.C. Weidman, This District's Attorney, requesting deletion of a line on Black Bart Avenue - Assessment District 1967-2. Mr. DavidW. Callahan, Assistant General Manager, stated that seven out of twelve property owners have consented and signed easements for 'the line in this Assessment District. The Engineer's feel that the line should be right where the plans now show. The Directors agreed that Mr. Weidman contact Mr. J. Levy, stating that they wohld like to meet with him to discuss this request and if he so desires, space will be made on the Agenda for discussion of this. NEW BUSINESS: Mr. David W. Callahan, Assistant General Manager, presented a copy of the Financial Report for six month's operation to each Director for their review and study. STUDY SESSION: Due to other business to be discussed and studied, the Directors also agreed to the Study Session of 2/8/68, 3:00 P.M., District Office. Mr. Russell L. Culp stated that Mr. Gene Suhr of Cornel, l, Howland, Hayes and Merryfield, and the representative of B=S=P would be happy 'to have the Directors and others present to tour the Incineration Building this evening. PAYMENT OF CLAIMS: Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the claims in the amount of $162,358.21 be approved, as recommended by Assistant General Manager DavidW. Callahan. ADJOURNMENT: 9:00 P.M. ;, ., ? 7/) '? ~ Ii~ONALD H. KORTES, C~airman Pro Tem South Tahoe Public Utility District ATTEST: DAVID W o CALLAtIAN, Clerk of Board and ex-Officio Secretary of the Board of Directors of the: SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 15, 1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session February 15, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President RobertW. Fesler, Directors R. Wakeman, Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream; General Manager Russell L. Culp, District Engineer Harlan E. Moyer, Attorney Robert J. Hill, Attorney J.ohn C. We£dman, Clerk of Board DavidW. Callahan, John Murphy- Sacramento Bee, Leo L. Davis, M. Coleman, Mrs. J. Cornick, Robert Sondag, A.L. Shoupe and John Cefalu. MINUTES: DirectorKortes moved, seconded by Director Hegarty, unanimously carried, that the minutes of February 1, 1968, be approved as presented. RECOGNITION OF VISITORS: President RobertW. Fesler welcomed all present to the meeting. Mr. John Cefalu of Tahoe Linen stated that he had been approached many times to submit a bid for linen service. Because of a local competitor, linen service should go to bid. Mr. Cefalu stated he has serviced this District for the past three years and felt he was in an excellent position to bid on servicing the District uniforms, etc., and that he was asked to bid as this District has been serviced in the past. Mr. Cefalu stated that when he first started to serve the District, there were approximately fifteen (15) men employed, now it is thirty (30) or more, and undoubtedly will reach fifty (5)), therefore, the same could have a bearing on his bid, and he asked that some type of a guide line or bid specifications be prepared to enable him to bid on this service to the District. Mr. Moyer stated that the District will provide a definite bid schedule such as - so many uniforms, - so many men for such a period of time, etc. Specifications will be prepared and presented to the Board for approval at the next meeting. JEANNE CORNICK: Mrs. Corn[ck stated that she was attending this meeting this evening to discuss the line (collection line) that the District has planned to go through her property. She further stated that she is a conservationist and that her interest is in saving land and not destroying it. Mr. Moyer presented a map pointing out the property to the Directors. There are 13 individual lots involved in this collection line to be put in. Mrs. Cornick's parcel Nos. 530 and 531; she stated that she would like to have pumps rather than a line going through their property and destroying the trees, shrubs, rocks, etc., and Mr. Robert J. Hill, Attorney, stated that 100% of the owners must also want this, in order to have the action of the collection line changed. Mr. Moyer stated that the planned line could be moved some short distance; the line, as planned, will benefit all lots involved and will give gravity flow to all of the lots. Damage to property might be for a couple of years and after that - no one could tell where the line is. Robert Fesler, President, stated that we could request the cooperation of Mr. Leo L. Davis to do as little damage as possible to the property of Mrs. Cornick's trying not to damage and/or remove too many of the trees, shrubs, etc.;, it was mentioned that this would be between ~qe District and the owner to discuss and not the contractor. MANAGER'S REPORT: Mr. Russell L. Culp, General Manager, stated that the Training School is doing well and there has been perfect attendance. Also, various equipment suppliers have attended these classes, explaining to the students and those present the equipment, operation of same, etc. All carbon has been unloaded and placed in the columns. Tertiary Treatment cleanup has been started, final check to the Tertiary Treatment Plant took place and Tertiary Treatment Plant is ready to go. Piping connections have been completed to drain the 60 mg holding pond and pumped from the pond to the sprayfield today. Approximately will be 30-40 days to complete the pu~sping of the pond. REGULAR MEETING -2- FEBRUARY 15, 1968 The flow-thickener has checked out and has been in operation and is ready when the rest of the plant is ready. Furnace Building is being painted and will be back in operation on the 26th of February; lime feed system will also be ready for testing then also in the furnace building; the final effluent pumps have been tested and now in continuous use at the plant. Ballast Pond ~1 is now being cleaned. The plant should be ready for full operation by the 26th of February, as will Luther Pass Pump Station. Also, Mr. Culp stated that the Personnel Ordinance has been completed and ready for the Directors action. He also presented a breakdown, as requested by the Directors, of overtime pay, sick leave and vacation leave of employees. ENGINEER'S REPORT: Mr. H.E. Moyer, Engineer, met with the United States Forest Service regarding service agreement between the District and the United States Forest Service. Mr. Moyer and Mr. Weidman are working on this agree- ment and as soon as some is completed, he suggested a study session to review same before submitting to the United States Forest Service. Preliminary testing has been done on Luther Pass Pump Station and only one item needs to be worked on - the pumps have been pushing the water over the hill. LEASE AGREEMENT RE HAROOTUNIAN'S PROPERTY was discussed. Planning Committee will continue to work with 'the Engineer and Attorney regarding this lease agreement with Harootunian. CONSTRUCTION-PROGRESS ON PRESENT PROJECTS OF THE DISTRICT: Mr. Robert Sondag stated that Luther Pass Pipeline completed testing from the Pump Station to Alpine County Line. There are some leaks but same will be corrected by the f~-st of next week. LUTHER PASS PUMP STATION- will be ready for final testing one week from this Monday. The projects regarding the export system are essentially finished and by the first cf' March the District should be ready to export the reclaimed water on a twenty-four (24) basis. FI{ONTIER CONTRACTORS are back working on some of the areas on the Meyer's System. D.GERALD BING CONSTRUCTION - Assessment District 1967-5, installing laterals. ASSESSMENT DISTRICTS 1967-2 and 1967-3: Leo L. Davis, work to continue when weather permits. ROTHSCHILD, RAFFIN & WEIRICK: Meyer's Pump Station, - working on same. BIJOU PUMP STANDBY GENERATOR: 99% complete; operational testing will be this Monday. AMMONIA STRIPPING TOWER: P.M.I. Construction Co., Sacramento, California, They have most of the footing forms placed and poured - 25% of the walls up. BIJOU GENERATOR INSTALLATION: Contract Change Order No. 1 to be prepared for extras. Total amount of change order amounts to $850.00 approximately. There is a claim from the District for some damages regarding the generator. ATTORNEY'S REPORT: Mr. J.C. Weidman, Attorney, stated that Order of Entry on Harootunian Property obtained to get the gas lines, water lines, power lines, etc. Easements on 1967-2Assessment District have been worked on; one easement is definitely needed by one week from this Monday - might have to be obtained through eminent domain for ~:344. REGULAR MEETING -3- February 15, 1968 Mr. Leo L. Davis and Mr. M. Coleman stated that they discussed placement of Mrs. Cornick's lateral and assured her thef would put the lateral where she so de sire s. A letter will be sent to Mrs. Cornick(and all others who have not notified the District regarding acceptance of easements), stating that all easements must be received by Wednesday (next week) or Eminent Domain Proceedings will be filed. BOND COUNSEL REPORT: Business listed on agenda. COMMITTEE REPORTS: 1. Annexation: None 2_~ Public Information: Released some information to the press; same not published; however, coverage was given on Television and discussion of the South Tahoe Public Utility District Facil~ies discussed. 3. Planning: No Report 4. Personnel: - Director G.G. Ream stated that a meeting was held prior to the last meeting (2/i/68) to discuss, review and study the Personnel Ordinance and Organizational Charts. The committee did approve same, however, 'they did recommend that the entire Board study these charts prior to the adoption of same. 5. Banking/Insurance. No report The following Resolutions Presented for Consideration and Adoption: RESOLUTION NO. 1020: A Resolution ordering amendment of list of unpaid assess- ments remaining unpaid. Assessment District No. 1967-1. RESOLUTION NO. 1021: A Resolution calling for bids on sale of improvement bonds, Assessment District No. 1967-1. RESOLUTION NO. 1022: A Resolution Determining that the Issuance of Sub District bonds is not subject to prior investigation, report and approval by California District Securities Commission- - South Tahoe Public Utility District, Assessment District No. 1967-1. (C~lling for Bids:d March 21, 1968, 5:00 P.M., District Office). DirectorHegarty moved, seconded by DirectorKortes, unanimously carried, that RESOLUTI~ON NOS. 1020, 1021 and 1022 be approved as recommended by Attorney R.J. Hill. ' RESOLUTION NO. 1023: A Resolution amending Resolution No. 997, A Resolution Determining Unpaid Assessments and Providing for Issuance of Bonds, Assess- ment District 1967-2. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that Resolution No. 1023 be approved, as recommended by Attorney R.J. Hill. RESOLUTION NO. 1024: A Resolution Calling for Bids on Sale of Improvement Bonds. Assessment District 1967-5 (March 7, 1968, 5:00 P.M., District Office). RESOLUTION ND. 1025: A Resolution Determining that the Issuance of Subdistrict bonds is not subject to prior investigation, report and approval by California District Securities Commission, South Tahoe Pubic Utility District Assessment District 1967-5. , Director Hegarty moved, seconded by Director Ream, unanimously carried, that Resolutions Nos. 1024 and 1925 be approved, as recommended by Attorney R.J. Hill. ~'~ REGULAR MEETING -4- February i5, 1968 CONTRACT CHANGE ORDERS: Engineer H. E. Moyer presented the following change orders for consideration by [he Board, explaining ~ each Change Order involved, as, follows,, and same agreed to by Mr. Russell L. Culp, General Manager. Meyer's Sewer System Schedule II, Change Orders Nos. 1 and 2: Increase of $3,301.00(funds in contingency fund) for Change Order No. 2 and 21 calendar day time extension; --- Change Order No. 1 - increase of $2,603.00 and 7 calendar days time extension. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that Change Orders Nos. 1 and 2, as recommended by District Engineer, be approved. CHANGE ORDER NO. 3 - Meyer's Sewer System Schedule h Frontier Contractors. Increase of $49,933.00(available in contingency fund). DirectorKor[es moved, seconded by Director Ream, unanimously carried, that Change Order No. 3 be approved. CHANGE ORDER NO. 13 - Treatment Plant, Schedules "S" & "T" --Increase of $3,622.00 (funds available in contingency fund) for Rothschild, Raffin and Weirick. DirectorKortes moved, seconded by Director Hegarty, unanimously carried, that Change Order No. 13 be approved. EFFLUENT FORCE MAIN: Final cleanup in the spring. Mr. H. E. Moyer, Engineer, recommended adoption of "Notice of Completion" RESOLUTION NO. 1026: A Resolution Accepting Project (EFFLUENT FORCE MAIN) and Ordering "Notice of Completion" to be filed. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that Resolution No. 1026, as recommended by District Engineer H.E. Moyer, be approved. INDIAN CREEK DAM: Engineer, H.E. Moyer, recommended adoption of the following: RESOLUTION NO. 1027: A Resolution Accepting Project (INDIAN CREEK DAM) and Ordering "Ntoice of Completion" to be filed - as recommended by District Engineer, H.E. Moyer. DirectorKortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1027 be approved, as recommended by H.E.Moyer, District Engineer. TRACTOR MOUNTED BACKHOE UNIT: RESOLUTION NO. 1028, A Resolution Awarding the Bid forBackhoe to South Shore Machine Shop be accepted in the amount of $11,812.50. Director Ream moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1028 be approved. INDIAN CREEK PIPELINE, LEO L. DAVIS: Consideration of Payment to Contractor - LEO L. DAVIS - and consideration of assessing damages for uncompleted work. Mr. Moyer stated that this project ts complete but a great amount of clean-up and restoration work to be done when the snow is off the ground. It is possible that payment can be made and the 10% retention does not have to be held. However, Mr. Moyer stated that a Notice of Completion cannot be filed as yet. If there are no damages to be assessed, then the District can reduce the retantion to 5% and retain 5% un'tH he can complete the cleanup work in the spring. There ~s approximately between $40,000 and $50,000 cleanup work to do. REGULAR MEETING INDIAN CREEK PIPELINE (Leo L. -5- Davis) Continued: February 15, 1968 If: (1) We receive a waiver of lien rights from suppliers; no damages to be assessed; waiver of all stop notices, then Leo L. Davis can be paid and 5% retention held by the District. Mr. Leo L. Davis stated that he does not agree with the dollar amount of work remaining to be done; however, he will discuss this with the engineer. Mr. Coleman also mentioned the costs involved in some of the work they had to do on this project and the payments that must be made regarding materials. Also, in answer to Attorney J.C. Weidman's question - if the 5% retention is held, will the District be entitled to use the Pipeline? Mr. Leo L. Davis and Mr. M. Coleman stated that they would be able to use the pipeline. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that the 5% retention be held and Leo L. Davis be paid the remaining amount, except 5% retention, provided the above is adhered to. TREATMENT PLANT ADDITION, SCHEDULE "F", CONSIDERATION OF CONTRACT TIME EXTENSION FOR B.S.P. CORPORATION: Mr. Moyer stated that the furnaces are in operation and he feels that B.S.P. is entitled to a time extension until March 1, 1968. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that B.S.P. Corporation be granted a time extension until March 1, 1968, as recommended by District Engineer, Hartan E. Moyer. BIJOU GENERATOR INSTALLATION: Reconsiderat~n of damages Assessed to CAL- WEST ELECTRIC for late delivery of the generator. $2,450.00 damages have been assessed CAL WEST by this District for late delivery of the generator. A letter was received from Acme-Electric claiming $2,600.00 for 52 days at $50.00 a day, due to late delivery of the generator. Mr. Robert Sondag requested the opportunity to negotiate with ACME ELECTRIC regarding the claim in the amount of $2,600.00. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that this request be postponed until the next regular meeting of the Board, and at that time Mr. Sondag will make a recommendation to the Board of Directors. UNITED STATES FOREST SERVICE: Consideration of contract for final design and authorization for engineers to proceed and payment of fee therefore. Following discussion, DirectorWakeman moved, seconded by Director Ream, unanimously carried, that engineering fees for the above be paid on a lump sum basis, as to be stated in the agreement with the United States Forest Service. Easement and title reports, etc., will be the expense of the District. DISTRICT ENGINEER-CONSIDERATION OF POSITION FOR DISTRICT ENGINEER AND AUTHORIZATION OF SAIARY: This matter was discussed at the Study Session- Mr. Moyer stated that he would be available to serve at the Board's pleasure at a salary of $300.00 per week. Director Kortes moved, seconded by Director Wakeman, unanimously carried, that Harlan E. Moyer, District Engineer, serve in that capacity at the pleasure of the Board for the sum of $300.00 per week. ORDINANCE NO. 162: Director Ream moved, seconded by DfrectorWakeman, un- animously carried, that Ordinance No. 162, An Ordinance of Consideration of Proposed Personnel Ordinance, Personnel Job Descriptions and Tables of Organization be approved. At this time, President Fesler expressed appreciation of the Board to Mr. Harlan E. Moyer, for a fine job, and the Board feels it will create a better situation for the employees of the District, which is what the Board is striving for. President REGULAR MEETING -6- February 15, 1968 ORDINANCE NO. 162 (continued) Fesler also commended Mr. Gerald G. Ream, Director and Chairman of the Personnel Committee, for his contribution to this Ordinance. HIGHWAY 50 TRUNK SEWER: Consideration of Engineers Report and Investigation of Sewer Capacity as Required by Insurance Company. The Insurance Committee will study this consideration and discuss same with the District Insurance Agent and report back to the Board. EASEMENT-TROUT CREEK TRUNK: A consideration of RESOLUTION NO. 1029 a Resolution Authorizing Filing Eminent Domain Action. Edelstein property. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1029 be approved, as requested by Attorney John C. We[dman. LAKE VALLEY FIRE PROTECTION DISTRICT: Request that a fire hydrant be installed; that South Tahoe Public Utility District install a fire hydrant near Luther Pass Pump Station. Following discussion, President Fesler turned this request over to the Planning Committee and asked that the Chairman meet with Mr. Ralph Adams, along with the Engineer-Harlan E. Moyer. Mr. Moyerwill write a letter to Mr. Ralph Adams asking for a meeting to discuss this with him. DIOCESE OF SACRAMENTO REGARDING EASEMENT PAYMENT: The Catholic Church has requested payment of the easement, including interest at 7%, as per the agreement with this District. Mr. Weidman, Attorney, stated that this has been a long delay, and it has been difficult to get Bijou Park Properties to sign the necessary documents. This request and letter turned over to John C. Weidman, Attorney, for handling. PHOTO MOSAICS AND COLOR PHOTOGRAPHS: Consideration of ptr chase of photo-mosaics and color photographs, as recommended by Engineer H.E.Moyer. Director Hegarty moved, seconded by Director Ream, unanimously carried, that District Engineer, H. E. Moyer be authorized to put chase the photo-mosaic map and color photographs, not to exceed $2,000.00. Mr. Culp, General Manager, stated that the Sewer Public Works Journal re- quested a photo to use on their cover. CONSIDERATION OF PAYROLL DEDUCTION FOR U.S. SAVINGS BONDS FOR EMPLOYEES: Assistant General Manager DavidW. Callahan stated that several requests have been asked by the employees to deduct for U. S. Savings Bonds. Director Kortes moved, seconded by DirectorWakeman, unanimously carried, that deductions be granted, solely at the request of the employee, for U.S.Savings Bonds. Mr. Harlan E. Moyer, Engineer, will speak at the American Society of Civil Engineers at Redding, California, Tuesday evening. He invited the Directors to attend. COMMUNICATIONS: Aletter received from Wilson, ]-ones, l(/Iorton and Lynch, and a statement of $2,000.00, regarding information, data, etc., prepared for the presentation to Moody's of New York. Also, Mr. Hill stated that his off[ce called Moody's and has written two let'ters requesting a decision regarding the District's bond rating. All Directors agreed that President Robert W. Fesler also call Moody's Invest- ment requesting some answer regarding the bond rating for this District. REGULAR MEETING -7- February 15, 1968 MEETING-LAHONTAN REGIONAL WATER_.QUALITY CONTROL BOARD: To meet at the District Conference Room February 21, 1968, 10:00 A.M., Wednesday. PAYMENT OF CLAIMS: DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that the claims in the amount of $90,454.47 be approved, as recommended by Assistant General Manager DavidW. Callahan. Adj ournme n t: 11:20 P.M. ROBERTW. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board & ex-Officio Secretary of the Board of Directors of the South Tahce Public Utility District BOND BIDDERS - Assessment District 1967-5 March 7, 1968 5:00 P.M. The following listed are bids received for the above: Years & Interest 1. S.C.Pohlman Co. 69-83 5.5% 550 California St San Francisco, Calif. Gross & Company, Inc. 816 West 5th St. Lbs Angeles, Calif. 90017 Grande and Company Hode Building Seattle, Wash., 98104 Stern, Brenner and Co. 139 So. Beverly Drive Beverly Hills, Calif. 90212 Boettcher and Co. 827 17th St Denver, Colorado, 80202 Alex Wold ll00 Glendon Ave Los Angeles, Calif. 90024 Stone & Youngberg 1314 RussBldg. San Franci. sco, California, 94104 69-83 5.5% 69=79 5.75% 79=83 5.6% 69-77 5.75% 78:83 6% 169-83 5.759% 69-83 6% 69-83 6% First California Co. 300 Montgomery St. San Francisco, Calif. 94104 69-83 6% 10. E.P.R. Erckenbrack 2851 43rdAve. West Seattle, Wash., 98199 J.B.Hanover & Company Newark, New Jersey 69 -83 6% 69-83 6% (Interest Rates and Discounts) Discount 2.5% 2.94% 3.9% 2.15% $2,120.00 3.375% 3.74% 4.74% 4.94% 5% REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT MARCH 7, t968 The Board of Directors of the South Tahoe Public Utility District met in a regular session March 7, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Fesler, Directors Wakeman, Hegarty, L Kortes, Ream. Also present were General Manager Russell L. Culp, Clerk of Board David W. Callahan, District Engineer Harlan E. Moyer, Attorney Robert J. Hill, Attorney John C. Weidman, Robert Sondag, A.L. Shoupe, Henry Butler, George Stalls, R. Thompson, Hilda Thompson, Jack Herget- Tahoe Shores Motel, Joe Hendricks- Ernest E. Pestana Co., Bill Shear and another representative from B.S.P. Corporation. MINUTES: Director Kortes moved, seconded by Director Ream, unanimously carried, that the minutes of February 15, 1968, be approved as presented. RECOGNITION OF VISITORS: Mr. Jack Herget of the Tahoe Shores Motel appeared before the Board to complain of the noise the new generator is making at the Bijou Station. He was assured by the Directors that same would be taken care of and is now being studied as to how to enclose the area to not only stop the noise but to also hide the sight of the station. MANAGER"s Report: General Manager Russell L. Culp read his report, as follows: "Manager's Report March 7, 1968 1. The main activity continues to be testing and start-up of various items of new plant equipment. Since the last meeting of the Board, the following items have been accomplished: a. The bulk lime unloading equipment has been used to fill the lime storage bins. b. The lime feeders and slakers have been placed into operation. c,: The recarbonation equipment has been tested. d. The sludge thickening, dewatering, and incineration facilities have continued in operation. e. The lime reclaiming furnace has been brought up to temperatJ~re and [s being tested today. f. The new gtechanical aerators have been tested and adjusted, and are ready for further testing. 2. The 60 MG Holding Pond has been drained as completely as possible using the plant final effluent pumps. There is still about two (2) feet of water in the pond, and arrangements are being made to drain it completely. When this is done, it is planned to proceed as rapidly as possible with cleaning of the pond. At the moment, it appenrs that the sludge depth on the pond bottom may vary from six (6) inches to two (2) feet or more. By removing this sludge in cold weathers, odors from this operation should be held to a minimum, but it may not be possible to do the work by any means without some odors developing. The best method for sludge removal has not yet been determined, but probably will involve contract rental of equipment on a unit price bid basis. 3. A letter has been received from S[erra Pacific Power Company offering a reduced power rate for the A1 Tahoe Pump Station based on present power usage at this site. Annual savings under the new rate will amount to about $600.00. 4. At the last Board Meeting, Director Hegarty reported a complaint of noise from operation at the new standby power generation equipment at the Bijou Pump Station, specifically from the exhaust fan. The owner of the Tahoe Shores Motel was contacted the following day and advised that the noise would be checked as soon as the fan is again operable to determine what corrective measures could be taken. - Mr. Moyer and I made this check yesterday, and there definitely is a noise problem. The consulting engineers are investigating the best solution to the problem." REGULAR MEETING -2- March 7, 1968 Manager's Report (continued) "The owner suggested construction of a concrete block wall around three (3) sides of the District property to serve both as a sight screen and noise baffle, which appears to be one possible answer. $. On February 22nd, Mr. Charles Kirk, Bureau of the Budget, Washington, D.C., visited the plant. Mr. Kirk is an Adviser to the President on Federal Water Pollution Control Programs and Budgets. He was interested in seeing the work constructed with Federal assistance here and evaluating the worth of the Federal program. He seemed to be very pleased ~[th the ~,~ork which has been accomplished by the District. 6. Work started today [n removing pipelines from the Harootunian land. Two extra men have been employed temporarily to speed up this operation and take advantage of the good weather now prevailing. All spraying to this land will be stopped on or before March 20th. 7. Attaches is a summary of overtime paid, sick leave, and vacation for all District employees for the period February 15th through February 28th, 1968. Overtime was authorized for relief duty on Washington's Birthday, the Operator' Training School, furnace startup, and extra work on the Tertiary Plant. 8. PLANT OPERATION FOR FEBRUARY 1968: Total Plant Flow (First four days only : Balance of month, pumping through new force main Chlorine Used Propane Used Natural Gas Used Electricity Used Douglas County Sewer Improve- ment District ~l Flow Dally Average flow for DCSID 7,200 lbs. None 154,000 Cu Ft 355,000 KWH 23.67 MG 0.82 MGD 8.9 MG No me ter. Director Kortes moved, seconded by DirectorWakeman,unanimously carried, that the Manager's Report be accepted as presented. ENGINEER'S REPORT: Harlan E. Moyer, District Engineer,stated that he has been working with the United States Forest Service regarding the proposed agreement. DavidW. Callahan stated that the annual billing of the District accounts amount to approximately 5,000 accounts per year presently. ClairA. Hill & Associates have been contacted regarding their electronic data processing department. They will make a cost study and report back to the District. CONSTRUCTION PROGRAM REPORT: Mr. Robert Sondag reported the following: Treatment Plant Additions, Schedules "S" & "T" Completee Luther Pass Pipeline Complete Luther Pass Pump Station: Operating on an intermittent basis. Three (3) overload heaters to be installed and following this, all will be complete. Indian Creek Pipeline and Dam: Solids Handling System: Meyer's Pump Station Meyer's Sewer System Assessment District 1967-1 Assessment District 1967-2 Assessment District 1967-3 Assessment District 1967-5 Bijou Generator Installation Nitrogen Stripping Tower Complete 95% complete 75% complete 85% complete 1% complete 6% complete Not started as yet. 58% complete Complete 18% complete ATTORNEY'S REPORT: Discussions held with Harootunian and United States Forest Service. REGULAR MEETING ATTORNEY S REPORT (continued) -3- March 7, 1968 LEO L. DAVIS ---Major pipe supplier stated to John C. Weidman that $55,000.00 is owed them by Leo L. Davis; stop notice not received as yet. Another supplier is due $10,000 or $11,000.00, and desired a joint draft to them and D-~vis, but until the bank releases same, this cannot be t~aid. This supplier did send a stop not~ce. ' LEO L. DAVIS, ASSESSMENT DISTRICT 1967-2: Easement problem.with County and this may give a slight delay. Monday will meet with Mr. Chappie and Senator Teale regarding legislative nature (excluded parcels). EMINENT DOMAIN: One to be filed on 1967-2. HOOD CORPORATION: Both actions are being consolidated in the County. To be heard in April. Mr. Weidman has also been contacted by A & J Construction Company, Cascade, Idaho, to clarify their status regarding work done for Frontier Contractors. They are present this evening. Mr. Weidman requested that Mr. Callahan give them a copy of the contractural documents regarding Frontier Contractors. EMINENT DOMAIN: Luther Pass Pump Station Site at Jackson, California, in June 1968. BOi~D'COUNSEL: Mr. Robert J. HiLl, Attorney, stated that Moody's of New York, have reviewed the Bond rating for this District and have changed same from a "BA" rating to a "BAA" rating. COMMITTEE REPORTS: 1. Annexation: No report. 2. Planning: Director D.H. Kortes stated that two meetings were held which were actually Study Sessions where all Directors were present. Anotheemeeting was held on 2/27/68 to discuss the question of meeting with Mr. Livermore and following a telephone call to Mr. Weidman and Mr. Neilsen, a letter had been received from Mr. Livermore requesting a meeting here 3/20/68, 10:00 A.M., regarding annexation of the West Shore Area to our District or to the Tahoe City District or at what point the division line will be made between the two Districts. All Directors are urged to attend this meeting on 3/20/68 here at the District Conference Room. 3. Public Information: DlrectorWakeman stated that of vital importance to all taxpayer's of this area is the bond rating change from "BA" to"BAA" by Moody's Investors Service, Inc., of New York. This was an improved rating through · the result of an intensive and coordinated effort of the Board of Directors of the District, its permanent staff and its legal and engineering consultants. The effort extended over a period of several months and culminated in a personal trip to Moody's Office in New York City by President Robert Fesler and Director Edward E. Hegarty and representatives of management and consultants. It is estimated that the new rating can result in 1/4 to 1/2 of 1% lower interest rates, and could represent a saving of as much as $350,000 in 1968. Director ~Vakeman further stated that the District and all of its residents, property owners and taxpayer's may take justifiable pride in the South Tahoe Public Utility District, its officers and its management for having taken the necessary steps to see that the Distr~ct achieved the rating which its record so notably warrants. Mr. Henry Butler stated that this is a fine thing that has happened and 'that the trip to ~ew York to visit Moody's was most worthwhile. It was also requested that the press cover this in the paper. REGULAR MEETING A ~OMMITTEE REPORTS (continued) -4- March 7, 19 68 Public Information Committee Report (continued) U. S. International, Associated Press and the Tahoe Tribune are very interested in the export schedule- T.V ' ~ ~ , . p,c~.ur._s will be taken at the District on Friday, March 8, 1968. Public Relations Firm - Mr. John Deny, will be here also to cover the story on export, and District progress. 4. Personnel Committee: No report. 5. Banking/Insurance: President Robert Fesler met with Mr. Ralph Adams of the Lake Tahoe Fire District and discussed installation of Fire Hydrants (3). Mr. Moyer stated that it would cost approximately $1,800 to $2,000.00 for each installation of each hydrant or an approximate total of $6,000.00 Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that the Manager be authorized to work with the Fire Chief to install the three (3) Fire Hydrants. Also, another meeting was held on 2/20/68, to discuss the Highway 50 Sewer Investigation regarding installing two other lines to include the ove~la~d on the main sewer from Park Avenue to Bijou Trunk, (approximately $50,000.00); another line diverting to Beach Trunk by adding a sewer to Link Road at approximately $10,000.00. Director Wakeman moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1030, a Resolution Authorizing the Engineer to Proceed with Design of Park Avenue Intercepting Sewer (time is of the essence for this project). Another meeting was held with the District Insurance Agent and Mr. Russell L. Culp regarding acquisition of a pension plan for this District. Another meeting is scheduled to discuss this - at a Study Session. UNFINISHED BUSINESS: CONTRACT CHANGE ORDERS: (as follows): A. Treatment Plant Additions, Schedules S L T, Change Order No. 14, increase in contract of $1,559.00 Director Kortes moved, seconded by Director Hegarty, unanimously carried, that Change Order No. 14, as recommended by Engineer H.E.Moyer, be approved. B. Bijou Pump Station, Change Order: Increase of $1,644.68 and contract extension to 3/6/68 for Acme Electric. Director ~akeman moved, seconded by Director Hegarty, that the Change Order for Acme-Electric be approved, as recommended by Engineer H.E.Moyer: Ayes: Directors Wakeman, Kortes, Ream, Hegarty. Noes: Director Fesler Motion Carried and Change Order approved. BIJOU PUMP STATION GENERATOR INSTALLATION: Engineer reported that this project has been completed to the satisfaction of the Engineers and recommended that the following resolution be approved and adopted: RESOLUTION NO. 1031: A Resolution for Accepting Project and Ordering Notice of Completion to be filed. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1031 be approved. T~EATMENT PLANT ADDITIONS, SCHEDULES "S" & "T": Request by Rothschild, Raffin and Weirick for acceptance of contract and payment of retained funds of $200,000. They have offered to submit a bond in the amount of $5,000.00 to cover REGULAR MEETING -5- March 7, 1968 TREATMENT PLANT ADDITIONS, SCHEDULES "S" & "T" (Continued) the remaining work to be done, cleanup, etc. Administrative Staff was authorized to respond to the letter from Rothschild, Raffin and We[rick, requesting retained funds be paid. LUTHER PASS PIPELINE, SCHEDULE "A": Ernest E. Pestana ..... No written notice or letter received from this Firm; however, they have verbally requested payment of retained funds. Remaining work to be done on this project is less than $15,000.00; and if the Board so approves this payment, and Economic Development Administration can get the inspection made, then same can be considered at the next board meeting. Robert Sondag requested that the Board request a written request of this from Ernest E. Pestana Company. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that all necessary documents be prepared and reviewed for consideration a't the next regular meeting of the Board of Directors. LAKE TAHOE UNIFIED SCHOOL DISTRICT: Letter was received from the Lake Tahoe Unified School District to establish fees for Right-of-Service Charge and in lieu Assessment for Meyers Elementary School. President Fesler asked DirectorWakeman to study this request and report to the Board. President Fesler and DirectorWakeman to work on this. MEYER'S SEWER SYSTEM, SCHEDULE II: District Engineer requested the Board for authorization to have South Tahoe Gas Company install a high-gressure gas service to the uppoer Truckee Pump Station. Cost to be approxin~ately $2,800.00. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that the Engineer be authorized to have South Tahoe Gas Company install the high-pressure gas service to the Upper Truckee Pump Station, and to negotiate with the Water Company for installation of the Water service at the same time. BONDS BIDS RECEIVED: Assessment District 1967-5: Ten (10) bids were received and publicly opened at the South Tahoe Public Utilfty District Office today at 5:00 P.M. Low bidder was S.C.Pohlman Company of San Francisco, California Total interest Cost $25,689.00; Average Net Rate: 5.773747%, and Attorney Robert J. Hill recommended acceptance by the Board of this bid. RESOLUTION NO. 1032: A Resolution Determining Unpaid Assessment s and Providing for Issuance of Bonds, Assessment District 1967-5. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, · that RESOLUTION NO., 1032 be approved. ORDINANCE NO. 163: An Ordinance Awarding Sale of Bonds for Assessment District 1967-5. Director Hegarty moved, seconded by Director Ream, unanimously carried, that Ordinance No. 163 be approved. BIJOU GENERATOR INSTALLATION: ReCansideratfon of damages assessed to CAL WEST ELECTRIC for late delivery of Generator. Mr. Moyer stated that the amount of damages t~ ~ District has suffered for late delivery of the Generator amounts to $600.00. DirectorWakeman moved, that the previous action to assess CAL in the amount of $2,400.00 be rescinded, seconded by Director Hegarty and unanimously carried. REGULAR MEETING -6- March 7, 1968 ,:~2~ Director Wakeman moved, seconded by Director Kortes, unanimously carried, that liquidated damages in the amount of $600.00 be assessed to Cal-West and that Attorney John C. Weidman make Cai West aware of the decision of this board. NEW BUSINESS 1. Russell L. Culp requested approval to authorize ClairA. Hill and Associates to prepare specifications for acquisition of and installation of three (3)) Mechanical Aerators for new Aeration Basin, approximately $40,000.00 total. Director Kortes moved, seconded by DirectorWakeman, unanimously carried, · that the three (3) aerators be purchased, as requested and recommended by General Manager Russell L. Culp. REQUEST BY MANAGER FOR AUTHORIZATION TO EXECUTE ANNUAL CONTRACT FOR INSTRUMENT MAINTENANCE WITH MINNEAPOLIS/HONEYWELL, INC. Russell L. Culp, General Manager, stated that he and the engineer contacted the City of Sparks/Reno, Tre. atment Plant, inquiring as to their feeling of the contract they have with Honeywell ===very satisfactory comments were received; also, Mr. Culp stated he tried to contact the Central Contra- Costa Treatment Plant to inquire of the same and could not reach the gentleman in charge. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, the contract with Minneapolis/Honeywell (annual contract) amounting to $3,000.00, approximately, be executed, as recommended byGener al Manager Russell L. Culp. RESOLUTION NO. 1034: A Resolution of Consideration of Annual Salary Resolution, establishing salaries and authorizing number of employees in accordance with personnel ordinance. Director Ream moved, seconded by DirectorWakeman, unanimously carried, that RESIOLUTION NO. 1034 be approved. ORDINANCE NO. 164: An Ordinance establishing and fixing special connection charges ($10.00 per foot) for connection to the U-1 Trunk Sewer Mains of the South Tahoe Public Utility District. Director Kortes moved, seconded by Director Ream, unanimously carried, that Ordinance Ns. 164 be approved. ANNUAL CONFERENCE OF CALIFORNIA WATER POLLUTION CONTROL ASSOCIATI'ON CONSIDERATION OF DISTRICT ATTENDANCE AT CONFERENCE TO BE HELD APRIL 24 through 27th AT SANTA ROSA: Authorization was given to the General Manager to designate the employees to attend this conference and report to the Board. LAKE TAHOE AREA COUNCIL MEETING on March 15, 1968, 3:30 P.M., at the C~stal Bay Club. Director Hegarty and his wife will attend' COMMUNICATIONS: Letter from Norman B. Llvermore, Jr., in regard to meeting at District Office on 3/20/68, 10:00 A.M. regarding West Shore Annexation. Letter from Lake Tahoe Chamber of Commerce, inviting the District to participate in presentation at the Sports and Boat Show in Los Angeles, March 29th through April 7th, 1968. President Fesler stated that he did not know whether this would be proper for this District to participate in this show and whether taxpayer's funds could be used for same. It was suggested that a STUDY SESSION be held Tuesday, March 12, 1968, 3:00 P.M. a't the District Office, to discuss the policies for such requests as received from the Lake Tahoe Chamber of Commerce; plus what is legal and proper, etc., and REGULAR MEETING -7- March 7, 1968 a letter be sent to Mr. W. Kashuba stating that a STUDY SESSION is to be held to discuss this and that an answer will be forthco.ming. Mr. Moyer also mentioned another ~:etter regarding the International Association on Water Pollution Research to be held in Prague, Czech. September 2-6, 1968. PAYMENT OF CLAIMS: Director Hegarty moved, seconded by Director Kortes, unanimously carried, that 'the ~laims in the amount of $259,899.29 and the transfer of funds in the amount of $50,000.00, as recommended by DavfdW. Callahan, be approved for payment. ADJOURN ME NT: 10:45 P.M. ROBERT W', FESLER, President South Tahoe Public Utility District ATTE ST: DAVID W. CALLAHAN, Clerk of Board and ex-Officio Secretary of the SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT March 21, 1968 The Board of Directors of the South Tahoe Public Utility District met in regular session on the 21st day of March 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President RobertW. Fesler, Directors Robert Wakeman, Edward E. Hegarty, Donald Iff. Kortes, Gerald G. Ream. Also present were Clerk of Board D_:vidW. Callahan, General Manager Russell L. Culp, Engineer Harlan E. Moyer, Attorney Robert J. Hill, Attorney John C. Weidman, Robert Sondag, A.L. Shoupe. P. Odegaard, J.Murphy/ MINUTES: Director Kortes moved, seconded by Director Ream, unanimously carried, that the minutes of March 7, 1968, be approved as presented. MANAGEI~ S REPORT: General Manager Russell L. Culp read his report, as follows: "Manager's Report March 21, 1968 1. The expanded treatment plant is now operational to 'the extent that the water quality standards can be met for export to INDIAN CREEK RESERVOIR, and the experience to date indicates that the treatment process has been proven on a full-plant scale. There have been a number of mechanical failures of new items of equipment, and both contractors -- B.S.P. Corporation and Rothschild, Raffin & Wefrick, have been very diligent in repairing or replacing the equipment as required, although it probably will be at least 'three or four weeks before all of these changes will be completed. As of today, the 1,000 hp pump at the Luther Pass Pump Station ts expected to be fully operational, including automatic controls and surge protection. The 750 hp pumps are deliver lng more water than specified, and it may be necessary for the manufacturer to trim the pump impellers ~o reduce the load within the motor capacity. REGULAR MEETING -2- "Manager's Report' (continued) March 21, 1968 2. Spraying on the Harootunian land has been discontinued, and removal of the piping is complete except for about 2,000 feet of steel pipe. About two days of good weather should be enough to allow this work to be finished. 3. The 60 MG Holding Pond is drained as completely as possible to the plant. The quanitity of sludge in the bottom of the pond is considerable, and obviously beyond the capacity of the sludge furnace for disposal by incineration. Some thod of mechanical cleaning, yet 'to be determined appears to be the best answer. ' 4. Written examir~tions for Plant Operators were given today. Oral interviews will now be conducted, so that the new job classifications can be made effective on March 28th, the next payroll period. 5. Contracts have been signed with S~erra Pacific Power Company for lower power rates at the Al Tahoe Pump Station, and with Honeywell for services in maintaining all instruments of 'the treatment plant beginning April lat. 6. ClairA. Hill & Associates and Robert Mason are working on improving conditions at the Bijou Pump Station with respect to our neighbors there. 7. Attached is a summary of overtime paid, sick leave and vacation time off for all District employees for the last pay period (March 13, 1968 ending) 8.. Recent visitors to the plant include representatives of two New York Consulting Engineering Firms and the Erie County Water Authority. 9. We had a 'telephone call from the Encyclopedia Brittanica St Chicago relative to their making an educational film on our water conservation project for showing to Junior and Senior High School Students. We are furnishing them with background data for their use in script writing." Director Hegarty moved, seconded by Director Wakeman, unanimously carried that the Manager's Report be approved as presented. Tngineer's Report: Mr. Harlan E. Moyer stated that he met with 'the United States Forest Service regarding the sewer system 'to serve Fallen Leaf and Pope Beach Area. Tuesday, Mr. Moyer and Mr. Robert Sondag, met with Mr. Clifton Holden of the Economic Development Administration for a final inspection of all three projects under the E.D.A. Grant. (E . D .A .=Economic Development Administration_). Mr. Holden was well satisfied with the projects and had stated he would not have to mae another inspection of the facilities. Final payment expected within six (6) weeks. March 20, 1968, Mr. H.E. Moyer and the Directors met with Mr. N. Livermore of the State of California, Board of Supervisors, City Council and Local Agency Formation Commission - District Conference Room. Mr. H.E. Moyer held another meeting with Mr. Robert Mason 'to discuss the Bijou Pump Station and consideration to the landscaping around 'the ptrnp station. Mr. Mason will work on preliminary plans and hopes to have same completed next week. On March 20, 1968, Mr. H.E. Moyer received a telephone call from Mr. Aram Harootunian, who wanted to know what the status of his property was. Mr. Moyer mentioned to him that the District has not sprayed on his property since March 12, 1968, and he was very pleased to hear that. Mr. Harootunian will arrive Tuesday or Wednesday of next week to tour the property with Mr. H. E. Moyer. President Robert W. Fesler suggested a letter be written to E1 Dorado County, the City, Mr. N. Lfvermore, and others, that attended the meeting cf March 20, 1968, and express the appreciation of this District and its Directors and staff for their attendance and time. ---- Also, another letter to Mr. Harootunian expressing '/he District's REGULAR MEETING -3- March 21, 1968 appreciation for his assistance and cooperation for use of his land. Mr. Moyer will handle both letters mentioned above. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondag stated that the hold up of the export system is the Luther Pass Pump Station. Two (2) 700 h p units were overloaded. Byron-Jackson Company will dismantle the pumps and all should be operable by next week. Treatment Plant Addition: BSP-Solids Handling System: PMI-Nftrogen Tower Assessment Districts: 1967-5 (D.Gerald Bing) Meyer's Sewer System 1967-2 and 3 1967-1 (Delzer Pipeline) 99.5% complete 85% complete 25% complete 85/78% complete 88% complete County will release stop notice on work on County Roads. Closed - requested revised progress ~hedule from Delzer Pipeline. ATTORNEY'S REPORT: Mr. John C. Weidman, Attorney, stated: (1) Globin and Vogel easements for 1967-2 ---settlement reached. (2) Eminent Domain to be filed on the Edelste[n easement. (3) Waring Easement - Mrs. War£ng wishes 'to increase deposit. (4) Met with Mr. E. Chappie at Senator Teale's Office regarding the Excluded Parcel Bill. Mr. Robie will study same. (5) Requested adoption of Resolution for annexing the third 20 acres of Haroo[unian property. (6) HOOD CORPORATION: No change. COMMITTEE REPOrRTS: 1. Annexation: No report. 2. Planning: No report. 3. Public Information: Director Wakeman stated the Public Information Committee has been very active - released pictures and articles to the papers; on 3/22/68, will meet with Mr. H. Matty of theCity News Burea (al the Sahara-Tahoe, Four Seasons Restaurant at Noon). 4. Personnel Committee: No report. 5. Banking/Insurance: A letter was received from a claimant who had some backup trouble and same was referred to the District Insurance Carrier who had denied [he claim. UNFINISHED BUSINESS: 1. Meyers Sewer System No. II: Change Order No.3: Increase the contract price by $6,469.00 and extend the contract time an extra 21 days. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that Change Order No. 3, as recommended by Engineer H.E.Moyer, be approved. 2. Change Order No. 4, Indian Creek Pipeline: Increase the contract price of $550.00 and extension of two (2) calandar days. DirectorKortes moved, seconded by Director Ream, unanimously carried, that Change Order No. 4 be approved as recommended by Harlan E. Moyer. 3. Change Order No. 1; Ammonia Stripping Tower, Increase in contract price of $1,647.65 ,extension of 5 calendar days. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that Change Order No. 1, as recommended by H.E.Moyer be approved. REGULAR MEETING -4- March 21, 1968 AMMONIA STRIPPING TOWER: (P.MI:.. Corporation) Engineer Harlan E. Moyer requested permission to execute a Change Order for NEOPRENE COATING to the Wood Structures and extension of time - a minimum of four weeks approximately. Increase of contract to be $17,316.00. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the request of Engineer H.E. Moyer be approved for NEOPRENE COATING to the Wocd Structures of the Ammonia Stripping Tower, increase of $17,316.00 and approximately four weeks time extension. BIJOU GENERATOR INSTALLATION: Mr. Harlan E. Moyerread a letter from Acme Electric and a letter from ClairA. Hill & Associates regarding releasing of cash bond to Acme. Mr. George Stalls requested the District to release 90% of the cash bond and retain the 10%. The Planning Committee will review this matter and reoort back to the Board regarding this request f~om Acme Electric. MEYER' S SEWER SYSTEM: Consideration of installing sewers across airport runway. Mr. Harlan E. Moyer requested consideration to install sewers during the reconstruction of the runway at the airport. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that authorization of construction of the sewer crossing as part of the airport widening and expansion work; notify the county, the District will be paying the cost involved for the construction of this sewer. A Contractor for the County will be doing this work. Approximately $2,000 or $3,000 item. CALIFORNIA WATER POLLUTION CONTROL ASSOCIATION: Meeting in Santa Rosa, General Manager Russell L. Culp stated that since the Directors cannot attend this meeting, he has requested Mr. William C. Taylor and Mr. Earl P. Hardieto attend. ASSESSMENT DISTRICT 1967-1: Bond Bid Opening, Second Sale: One bid was received from First California Company, San Francisco, California, for bonds in the amount of $563, 121.40, who bid 94.51% of the face value, with accrued interest to date of delivery for bonds bearing a coupon rate of 6% per annum maturing July 2, 1970 to July 2, 1993, inclusive. Net Interest Rate:6. 321978%. Attorney Robert J. Hill recommended acceptance of this bid and requested adoption of: ORDINANCE NO. 165: An Ordinance Awarding Sale of Bonds, Assessment District 1967-1; Second Sale - $563,121.40. Director Ream moved, seconded by DirectorWakeman, unanimously carried, that ORDINANCE NO. 165 be approved. RESOLUTION NO. 1035: A Resolution Declaring Unpaid Assessments and Providing for Issuance of Bonds. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1035 be approved. CONSIDERATION OF ADMINISTRATION TO USE ELECTRONIC DATA PROCESS SERVICE: This will be a cost of $1,600.00 for set up fee and .40¢ per assessor's parcel to the District. This will also be handled by Electronic Data Process Service of Redding, California. Following discussion, DirectorWakeman moved, seconded by Director Kortes, that the Electronic Data Processing Service of Redding process Lhe billing, etc., for this District at the costs mentioned: AYES: Directors RobertWakeman, Donald H. Kortes Gerald G. Ream. NOES: Director Robert Fesler ABSTAINED: Director Edward E. Hegarty carried ........... '~' ~/R/EG ULAR MEETING 5 March 21, 1968 TROUT CREEK TRUNK SEWER, STUDY SESSION, MARCH 28, 1968, 3:00 P.M., with Mr. Bob Rice of the United States Forest Servic~e (subject to confirmation). ACQUISITIONI OF NEW WELDING MACHINE: Mr. Russell L. Culp requested considera- tion of purchasing a new welding machine. Two bids were received, as follows: Specialty Oxygen Company Wahl and Borg Enterprises, Inc. 'S1,015.78 $1,101.59 Mr. Russell L. Culp requested and recommended 'that the bid from SPECIALTY oxYGEN COMPANY, SOUTH LAKE TAHOE, be accepted. Dire¢'toffWakeman ,...riot;ed, seconded by Director Hegarty, unanimously carried, that the bid from SPECIALTY OXYGEN be accepted, as recommended by General Manager Russell L. Culp RESOLUTION NO. 1036: A Resolution Establishing "A Policy of the Board of Directors of the South Tahoe Public Utility Distr£ct Concerning Committee's of the Board." Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1036 be approved. ANNEXATION NO. 1968-1:- RESOLUTION NO. 1037: A Resolution of application by South Tahoe Public Utility District Requesting LAFCO to take proceedings for Annexation of Territory to the District, South Tahoe Public Utility District Annexation No. 1968-1 (Harootunian - third 20 acres). Director Wakeman moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1037 be approved. CORRESPONDENCE: 1. From Congressman Harold T. dated March 13, 1968. "B'IZZ" Johnson re access to Indian Creek Reservoir The Board discussed this letter at length and following discussion, it was suggested that Mr. H.E. Moyer correspond with Mr. Johnson again regarding this matter, and that a meeting try to be arranged with Congressman Johnson to discuss this. 2. From Mr. E. H. Thouren, P.E., Regional Construction Grants, Program Director, dated 3/8/68, re WPC-CAL 176, regarding final audit. 3. From C. E. Schwager, regarding damage to property. Mr. Moyer stated that was not the responsibility of the District. Mr. Russell L. Culp sta~ea t~d~ the sprayt[eld was respected on 3/7/68 (Sprayfield No.1) and that all clean-up work is satisfactory - case is closed. Also, that Mr. J. L. Chada should be given much credit for this work. GUEST BOOK AND STAND FOR DISTRICT OFFICE: Mr. RobertWakeman suggested a Guest Book and Stand be purchased for 'the District Office. Mr. Callahan will pursue this. PAYMENT OF CLAIMS: DirectorKortes moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $184,113.00, be approved, as recommended by Assistant General Manager DavidW. Callahan. ADJOURNMENT: 10:00 P.M. ~-:,~-,/ . ?, DAVID W. CALLAHAN, Clerk of Board and E×- officio Secretary of the Board of Directors South Tahoe Pu blic Utility District ROBERT W. FESLER, President South Tahae Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 4, 1968 The Board of Directors of the South Tahoe Public Utility District met in regular session April 4, 1968, 8:00 P.M., District Office Conference Room. ROLL CALL: Present were Directors Robert Fesler, Robert Wakeman, Donald Kortes, Gerald Ream. Also present were General Manager Russell L. Culp, Clerk of Board DavidW. Callahan, Engineer Harlan E. Moyer, Attorney Robert J. Hill and Attorney John C. Weidman, Robert Sondag, H. Neimeister and P. Odegaard, Mr. L. A. Rose. ABSENT: Director Edward E. Hegarty. MINUTES: DirectorWakeman moved, seconded by Director Ream, unanimously carried, that the minutes of 3/21/68 be approved as corrected. RECOGNITION OF VISITORS: Mr. L. A. Rose appeared before the board and requested consideration regarding Septic Tank Dumping and asked if there was some way the dumps could be dumped by gravity rather than by pumping into a rising well. Engineer Harlan E. Moyer and General Manager Russell L. Culp will study this request. MANAGER'S REPORT: General Manager Russell L. Culp read his report, as follows: "Manager's Report April 4, 1968 1. The most important item to be reported is Lhe fact that the export system was placed into operation on Sunday, March 31, 1968, and has continued in opera- tion since that time. The deadline for export as set by the Lahontan Regional Water Quality Control Board was April l, 1968, so that we are in compliance with this regulation. The water produced by the water reclamation plant meets the establish- ed qu~li~_y ~tandards, and the export facilities have operated satisfactorily to date. At the time export was started, Indian Creek Reservoir contained about 15 million gallons of natural surface runoff from rainfall and snow melt. This runoff water in the Lake was quite muddy and the incoming water from the export line forms a clear spot about six (6) feet in diameter above the discharge point. 2. Another deadline which was met is in regard to the Harootunian land. Spraying was discontinued on this property March 12, 1968, and as of March 29, 1968, all pipe was removed from the land with the minor exception of about 30 lengths of aluminum pipe which is in ince or frozen ground and cannot be removed until warmer weather. Removal of dikes and restoration of the land will also have to ~wait suitable weather conditions for completion. 3. Cleaning of sewer lines with I-tydro-Unit was resumed on April ], 1968. From Monday through Wednesday, ~bout 13, 000 feet of line in Pioneer Village and the Highway 50 area at Stateline have been cleaned. 4. Effective March 28, 1968, all employees have been classified under the new personnel ordinance and classification schedule, as recently adopted by the Board. 5. As reported at the last meeting, the 60 Million Gallon Holding Pond is drained. It appears that further drying of the sludge in the bottom of the pond must take place before cleaning can be started. 6. Attached is a summary of overtime paid, sick leave, and vacation for all District employees from the last pay period (ending 3/27/68). Most of the overtime during this period is in co~,nection with the startup of the plant and export facilities. 6a. Sacramento Section of California Water Pollution Control Association will meet here, District Conference Room, next Saturday. PLANT OPERATION, MARCH 1968: Total Plant Flow - No meter (New meter is now in service for recording export flows) REGULAR MEETING e -2- April 4, 1968 Manager's Report (cOntinued) Douglas County Total Dally Average Chlorine Used (Plant) Propane Used Natural Gas Used Electric Power Sewer Improvement District ~1 Flow: 12.58 MG 0.41 MGD 7,185 lbs. None 747,100 Cu Et 436,000 KWH The Board congratulated Manager Russell L. Culp, in that now the export system is under way - and same has been met by 'the deadline date set by the Lahontan RegiOnal Water Quality Control Board. Director Ream moved, seconded by DirectorWakeman, unanimously carried, that the Manager's Report be accepted. Following discussion, the Board agreed that action taken on the Manager's Report will be waived in the future. This type of report is strictly an informa- tive report to 'the Board. ENGINEER'S REPORT: Mr. Harlan E. Moyer stated that he was as pleased and gratified as anyone to see the export system in operation. Assessment District 1967-4: Design,. plans, preliminaries have been completed and will be presented to the Board on 5/2/68. Hearing set for June 5, 1968, 8:00 P.M. The United States Forest Service hass ubmitted a form of agreement for the Fallen Leaf, Camp Richardson,area. Mr. Moyer stated that he and Attorney Weidman would like time to review same and present to the Board at a later date; there are so many items that are now within the agreement and that should be included in the agreement. Mr. Moyer and Mr. YVeidman will review, rewrite, and present to the Board at a later date for their review, study, etc. PARK AVENUE INTERCEPTOR plans, etc., will be presented at the next meeting. BOUNDARIES FOR PROPOSED ANNEXATIONS 1968-5: Ready for next regular meeting. Letters were written to Congressman Bizz Johnson, Mr. A. Harootunian, Mr. Livermore, the County and City for participating in the meeting with Mr. Livermore, expressing the District's appreciation for their attendance. A call was received from a representative of Beaches & Parks requesting that the South Tahoe Public Utility District provide service to Emerald Bay State Park, and all of the facilities at Emerald Bay and the facilities on the West Shore of Emerald Bay. Mr. Moyer asked the representative to write a letter requesting which facilities they want serviced by the South Tahoe Public Utility District. All Economic Development Administration projects are in operation. Incinderation Building and Schedule "F" - 93% complete Nitrogen Stripping Tower, P.M.I., Corporation, 33-1/3% complete. Meyers Sewer System - Frontier Contractors - now starting again to work and approximately six (6) weeks ahead of schedule. Meyers Pump Station: Rothschild, Raffin & Weirick ---80% complete Assessment District 1967-1: Delzer Pipeline--started work this week. Assessment District 1967-2 - - Davis--15% complete; Mr. Sondag stated that Mr. Davis has used up 52% of his contract time. 144 calendar days are remain- ing. Contract completion date is 8/26/68; Mr. Sondag further stated that he is concerned about this contract and might have to put DAVIS on NOTICE. REGULAR MEETING -3- April 4, 1968 Assessment District 1967-3 ---Leo L. Davis, Inc. -- Less than 1/4 of 1% complete. 26% of time used. November 13, 1968, is the deadline date for this contract; again notification might have to be given to the Contractor re this project. Assessment District 1967-5: D. Gerald Bing--95% complete; contract deadline date is 5/10/68. Indian Creek Pipeline: Final Cleanup Due .... to be completed in mid June. ATTORNEY'S REPORT: Attorney John C. Weidman stated that the Legislation has been introduced; (this is regarding the excluded parcels). A problem is involved regarding an easement of an Estate in Alpine County. Catholic Church had a snag---the check was attached by Attorney J . Levy. Mr. Weidman stated that he has briefly reviewed the agreement (copy of agreement) mailed to him by Mr. Moyer regarding the United States Forest Service request. PRE TRIAL on the pump station in AMADOR COUNTY set for 5/24/68. No further word regarding the HOOD LITIGATION. Attorney Robert J. Hill thanked Mr. DavidW. Callahan for his name plate. COMMITTEE MEETINGS: 1. Annexation: (Director HegartyAbsent) - Chairman of this Committee. Director Ream stated that this committee did meet on 4/3/68 to review the 1968-2 annexat[on. 2. Planning: Director Kortes stated that this committee met on 4/2/68 with Mr. Russell L. Culp, Mr. Harlan E. Moyer, Director E.E. Hegarty and Director D.H. Kortes to discuss the refund request of Acme Electric and this committee agreed the entire amount of approximately $4,800.00 should be refunded to Acme Electric. The contents of the letter written by Harlan E. Moyer to Congressman "B'IZZ" Johnson was reviewed. Discuss[on regarding the electronics system; possibly adding fixed assets, etc., as well as Accounts Payables and Accounts Receivables, costs, analysis, etc. 3. Public Information: Director Robert Wakeman stated this committee met on 3/22/68 with Mr. Matty to discuss release of public information regarding this District and a brochure prepared describing same - facilities, etc. Mr. Wakeman presented a brochure entitled "Lake Tahoe is One of the Clearest, Deepest, Fresh Water Lakes in the World" Also, D[rectorWakeman stated that now that many people are visiting the facilities of the South Tahoe Public Utility District, it woud be advisable to have a gu[de for tours of the facilities. Mr. Culp will pursue this and report to the Board.= Mr. Moyer stated that a professional firm has been approached regarding preparation of a brouchure, containing pictures, etc., regarding the District Facilities. Dr. Stephen, Mr. Middleton, Dr. Forizati and Mrs. Forizati will arrive Friday evening and tour the facilities Saturday - representatives from the Federal Water Pollution Control Administration. 4. Personnel: No meeting 5. Banking/Insurance: Met with the Insurance Agent to discuss retirement program for employees of this District. UNFINISHED BUSINESS: 1. BIJOU GENERATOR INSTALLATION: Request by Acme Electric to release cash bond, approximately $4,800.00/ REGULAR MEETING -4- April 4, 1968 Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the bond in the amount of approximately $4,800.00 be released to ACME ELECTRIC; this will in no way affect the one year guarantee of the contractor for this project. 2. CHANGE ORDERS: a. Treatment Plant Addition, Schedule "F", Change Order No. 4 - Bartlett, Snow, Pacific, increase of $2,717.80, and extend four (4) calendar days. Director Kortes moved, seconded by DirectorWakeman, unanimously carried, that Change Order No. 4, as recommended by Engineer Harlan E. Moyer be approved. b. Luther Pass ?ipeline, Change Order No. 6, Ernest E. Pestana: Decrease of $400.00 and increase of 97 calendar days. Director Kortes moved, seconded by Director Ream, unanimously carried, that Change Order No. 6 be approved, as recommended by Harlan E.Moyer. Discussion was held regardfng assessing liquidated damages to the con~:ractors and it was mentioned that the general conditions of the Economic Development Administration specifications are very liberal and not similar to our regular general conditions of specifications for projects. Attorney Weidman also agreed to approval of the Change Order No. 6, as was recommended by Engineer Harlan E. Moyer. c. Luther Pass Pump Station, Schedule "B", Change Order No. 4: Underground Construction, extend the contract time by 100 calendar days. DirectorKortes moved, seconded by Director Ream, unanimously carried, that Change Order No. 4 - Underground ConsLruction be approved, as recommended by Harlan E. Moyer, Engineer. Regarding taxpayer's interests, Attorney Robert J. Hill stated that the taxpayer is being protected when the Directors get a job done. To try to get money back because of failure to complete a contract on time, etc., is secondary; furthermore, it would not be wise to have the reputation of being hard to deal with, as this could cause, in the future, the contractors to give higher bids than usual on a project, and this would certainly not be protecting the interest of the taxpayers. ENGINEER'S REPORT ON FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE OF CONTRACT FOR TREATMENT PLANT ADDITION, SCHEDULE "S" AND "T", ROTHSCHILD, RAFFIN & WEIRICK, CONTRACTORS: RESOLUTION NO. 1038: A ResolutlonAcceptfng Project and Ordering Notice of Ccrnpletion to be filed. Engineers Report on Final Inspection and Recommendation for Acceptance of Contract for Luther Pass Pipeline, Schedule "A",Ernest E.Pestana,Contractor: RESOLUTION NO. 1039: A Resolution Accepting Project and Ordering Notice of Completion to be filed. Engineer's Report on Final Inspection and Recommendation of Acceptance of Contract for Luther Pass PUmp Station , Schedule "B", Underground Construc- tion, Inc., Contractor. RESOLUTION NO. 1040: A Resolution Accepting Project and Ordering Notice of Completion to be filed. Director Ream moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1038 be approved, as presented. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1039 be approved',as presented. Director Wakeman moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1040 be approved, as presented. REGULAR MEETING -5- Apri! 4, 19~8 Mr. H. E. Meyer stated that now that all three projects are completed, an audit will be taking place by the District's Auditors - Irv ine and Duce, and following this audit, payment (final payment) will or should be received within thirty (30) days. ASSESSMENT DISTRICT 1967-1: RESOjLUTtON NO. 1041: A Resolution Determining that the Public Interest and Necessity Require the Acqui sition of Certain Lands and Rights-of-Entry thereon and Directing the Filing of Eminent Domain Proceedings. Out of 400 easements, six are remain£ng to be obtained. Mr. D.W. Callahan and Mr. T.L. Stewart were commended by the Board for the excellent job of securing and obtaining the easements. DirectorKortes moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1041 be approved. CONSIDERATION OF EMPLOYEE'S REQUEST TO JOIN EL DORADO COUNTY EMPLOYEE'S FEDERAL CREDIT UNION: DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that the employees request to join the E1 Dorado County Credit Union be approved, and that the Administrative Staff - Payroll Department - be authorized to make deductions from the Employee's earings, at the employee's request. CONSIDERATION RE-APPLICATION TO UNITED STATES FOREST SERVICE FOR TROUT CREEK TRUNK SEWER USE PERMIT: Mr. H. E. Meyer stated that this District feels the refusal of use of the land by the United States Forest Service was not based on the grounds that were such to deny this District the Use Permit and requested authorization to re-apply. He also mentioned that an appeal will be made, if this use permit is again refused, towhatever routes we have available. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that reapplication to United States Forest Service for Trout Creek Trunk Sewer Use Permit be approved. IMPROVEMENT DISTRICT U-l: Attorney Robert J. Hill recommended adoption of the following re solutions: RESOLUTION NO. 1042: A Resolution Rescinding Resolution No. 908, A Resolution Calling For Bids on Bonds. RESOLUTION NO. 1043: A Resolution Providing for the Issuance and Sale of $900,000. Principal Amount of Bonds of the South Tahoe Public Utility District for Improvement District No. U-l; Designating said Bords, Series "B", Describing the amount, date and number..s of bonds of said Series "B", and of 'the Coupons to be attached Thereto, Fixing the Maximum Rate of Interest Thereon and Prescribing the maturity thereof. RESOLUTION NO. 1044: A Resolution Calling for Bids on Bonds, Series "B",$900,000. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NOS. 1042, 1043, and 1044, be approved, as presented. RESOLUTION NO. 1045: A Resolution Ordering Transfer from Construction Fund [o Bond Fund and Adjustment of installment payments on Unpaid Assessment Nos. 1, 193, 276, 281, to correct errors in amounts of said assessments. (Approx. $1,803) . Director Ream moved, seconded by DirectorKortes, unanimously carried, that RESOLUTION NO. 1045 be approved, as presented. Attorney Hill also recommended adoption of the following Resolution: RESOLUTION NO. 1046: A Resolution Ordering Amendment of Unpaid Assessments and Amending Resolution No. 1032. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1046 be approved, as presented. NEW BUSINESS l. Proposed Annexation No. 1968-2: The Engineer reported on the Boundaries and the extent of the proposed annexation. (Fallen Leaf, Tallac Lake, Cascade Lake and down to Emerald Bay - U.S.F.S. Land in Tahoe Mountain and North and West boundary of existing District Westerly to Fallen Leaf Lake and Private Lands - into Glen Alpine,) - - 8,000 acres of which 2,000 acres of private land. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1047, a Resolution of Application by South Tahoe Public Utility District, requesting LAFCO to Take Proceedings for Annexation of Territory to the District, be approved. CONSIDERATION OF SENATE BILL 1 9 2 : Mr. H.E. Moyer stated that he came across an article in the newspaper regarding providing moratorium on State Loan Interest Payment for NTPUD and TCPUD. He felt that this District should also be granted a cons,ideration equal to NTPUD and TCPUD. Mr. We[dman will pursue this - - - to contact Assemblyman Eugene A. Chappie to introduce a bill for equal rights for this District. BIJOU PUMP STATION: Consideration of preliminary plans for noise suppression and beautification of grounds. Mr. H. E. Moyer presented plans to the Directors regarding the Bijou Pump Station. He stated that these plans cover an eight (8) foot concrete block wall (high) around three sides of the station.z Director KORTES moved, seconded by Director Wakeman, unanimously carried, that the Manager proceed with the plans and specifications for noise suppression and beautification of grounds at the Bijou Pump Station. COMMUNICATIONS: None PAYMENT OF CLAIMS: Assistant General Manager recommended payment of claims in the amount of $276,465.97. Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $276,465.97, as recommended by Assistant General Manager David W. Callahan, be approved for payment. ADJOURNMENT: 10:40 P.M. ATTEST: DAVID W. CALLAHAN, Clerk of Board and ROBERTWo FESLER, President South Tahoe Public Utility District ex-Officio Secretary of the Board of Directors South Tahoe Public Utility District. REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAIIOE PUBI.IC UTILITY DISTRICT April 18, 1968 The Board of Directors of the South Tahoe Public Utility District met in regular session April 18, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Directors Robert Wakeman, Edward Hegarty, Donald II. Kortes, Gerald G.Ream; also, General Manager Russell L. Culp, Engineer Harlan E. Moyer, Clerk of Board DavidW. Callahan, Attorney John C. Weidman; Robert Sondag, George Stalls and Thomas L. Stewart, and Dave Shanley - Tahoe Tribune. ABSENT: Attorney Robert J. Hill of vVilson, Jones, Morton and Lynch. MANAGER'S REPORT:"The new treatment plant and export system have been in operation without interruption since April 1, 1968. During this time, 33 million gallons of reclaimed water have been pumped to Indian Creek Reservoir. The quality of the water meets the high standards set forth in our agreement with Alpine County and in the regulations of the Lahontan Regional Water Quality Control Board. This has been accomplished without the use of certain items of solids handling equipment which are not operational, and with the use of other equipment which is operating far below specified capacity and performance. The plant operation and maintenance crews have done an excellent job under rather difficult circumstances. 2. During the past two weeks the line maintenance crew has cleaned 30,200 feet of pipeline in the collection system. They also answered three (3) emergency calls, none of which proved to be a District problem. 3. The Sacramento Section of the California Water Pollution Control Association visited the plant on Saturday, April 13th. About forth (40) members attended, and all seemed to be favorably impressed with the plant and other District facilities. On Friday, April 12th, a group of four (4) Engineers from the Kansas City area toured the plant, principally to see the B.S.P. Solids Handling Equipment. On Saturday, April Sth, Df. Frank Middleton, Director of Advanced Waste Treatment for Federal Water Pollution Control Administration (FWPCA) at Cincinnati, and Dr. Stephan and Dr. Forazati of the Washington Office of FWPCA spent the day inspecting the plant. Dr. Dean - Project Officer for FWPCA visited the plant and Indian Creek Reservoir on Monday, April 7th. All expressed their pleasure at what they saw. 4. As requested by Mr. L. Rose at the previous meeting of the Board, the possibility of a gravity discharge for septic tank trucks was investigated. It appears that a gravity discharge can be provided only at the risk of damage to pumps at one of the pump stations or to plant equipment. The only location which provides adequate screening for this material to be discharged is the present one, which requires pumping. We will provide a means of securing the discharge hoses at the present site, which appears to be the most that can be done in the way of improvement. 5. Attaches is a summary of vacation, sick leave, and overtime paid for all District employees for the pay period ending April 10, 1968. Again, most of the overtime during this per[od is in connect[on with the startup of the plant and export facilities." The Board of Directors agreed to meet with the Alpine County Board of Supervisors and stated that Wednesday, April 24, 1968, would be adviseable and [f not, an alternate date of the 26th of April - Friday. Mr. Russell L. Culp was asked to contact Mr. H. Bruns to arrange for this meeting. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that the Manager's Report be approved as presented. -2- Apr~il 18, i968 ENGINEER'S REPORT: Mr. Harlan E. Mower, District Engineer, stated that he has had numerous telephone conversations with the United States Forest Service (USES) regarding the service agreement for the annexation of territory and the study requested by the USES. Also, Mr. I.C. Weidman, Attorney, met with Mr. H.E. Mower to discuss the agreement. Mr. H.E. Mower requested a Study Session for 4/23/68, 3:00 P.M., to discuss the USES agreement. CONSTRUCTION REPORT: Mr. Robert Sondag stated that the Treatment Plant Additions are as follows: BSP contract is 90% complete and the Nitrogen Stript~ing Tower is 97% complete. Indian Creek Pipeline is 97% complete; 1967-1 - Delzer is now 2% complete and are approximately two weeks behind schedule. 1967-2 15% complete and 1967-3 5% complete (Leo L. Davis - Contractor) 1967-5 - D. Gerald Bing, Complete. Meyer's Trunk Sewers is 83% complete and Meyer's Pump Station 75% complete. MINUTES: D~rectorWakeman moved, seconded by Director Ream, unanimously carried, thai the Minutes of April 4, 1968, be approved as presented. ATTORNEY'S REPORT: Mr. John C. W'eidmr~,.: , Attorney, stated that he discussed the North Tahoe Public Utility District Bill with Assemblyman Eugene Chappie and he has asked the Legislative Counsel to prepare a Bill for Introduction for this District. ANNEXATION 1968-2: Mr. J.C. Weidman stated that he has hopes of having this go to LAFCO earlier than expected. EDDLESTEIN: Easement has been relocated and settled. 1967-1: Eminent Domain: Mr. Weidman has been working on this. The County has been interested in attacking Placer County Annexation in E1 Dorado County and Mr. Weidman was asked to obtain some background informa- tion regarding this. Also, Mr. Weidman met with an Engineer at the County's request, who proposed that sewage be taken care of by private public utilitw facilities. This Engineer also stated that he was going tohave his Corporation licensed in California. Another statement he made was that he believed th the sewer lines should be buried beneath the Lake and treated by a private franchised corpora tion. MEETING: California Sanitary and Sanitation Districts Association will meet at the Sahara-TAHOE, April 19, 1968, and President Robert W. Fesler mentioned that any Directors that can - should attend this meeting. LAKE TAHOE AREA COUNCIL OFFICIAL PUBLICATION carried an article re "SEWAGE EXPORT BEGINS" and a pictures of Engineer Harlan E. Mower. ANNEXATION COMMITTEE REPORT: None. Director Wakeman asked if the American Legion Tract was to be sewered. Mr. Harlan E. Mower, Engineer, stated that they had planned to include zhis in the 1967-5 Assessment District; however, the City asked they not do so~, at that time~ as the City had hoped to acquire same for the convention/recreation center. PLANNING COMMITTEE: No report. PUBLIC INFORMATION: Mr. Robert Wakeman, Chairman of the Public Information Committee, stated that when the visitors from FWPCA were here, one had used the word "WATER RENNOVATION" rather than "WATER RECLAMATION" and suggested that it might be the word for this District to use. PERSONNEL COMMITTEE: No report. BANKING/INSURANCE: Director Fesler stated the Insurance Committee did meet to discuss the pension plan for employees. No final plans as yet; however, they hope to have something finalized by the 1st of July - [he amount of the pension to be 10% of an eligible employees salary. 6% from the employer and 4% from the employee. Mr. Fesler also stated that the employee would be given a 4% blanket raise which would be their share of the pension plan. Again, nothing has been finalized in this regard. MR. GEORGE STALLS-ACME ELECTRIC appeared before the board requesting his refund on the bond check. He also asked that another Inspector be put on the job at the Bijou Pump Station. Mr. Robert Sondag, Project Manager, stated that he did write a letter to Mr. Stalls stating items to be corrected and/or finished. Mr. Sondag stated that [here are about seven items to be completed to meet with the specifications of the contract. Mr. Stalls stated hhat he did not feel he was responsible for some of the items mentioned in the letter received from Mr. Sondag. The Board of Directors had agreed at the meeting of April 4, 1968, to refund the performance bond amounto to Mr. Stalls; however, upon the request of the Project Manager, the check was not given to Mr. Stalls. Mr. Sondag stated that as Clair A. Hill and Associates are the engineers for this District, they do not have the perogative to circumvent certain situations or changes. Also, [o release any guarantee now is definitely in violation of all contract documents. Mr. Sondag stated that the Engineer's feel these items should be taken care of. Mr. Harlan E. Moyer, District Engineer, stated that he would be at the Bijou Pump Station at 8:00 A.M. tomorrow morning to inspect same. Upon completion of all items, Mr. Stalls will receive his check. UNFINISHED BUSINESS: 1. ASSES~LVIENT DISTRICT 1967-5:--Upon acceptance of the Engineer's Reoort and Final Inspection, Mr. H.E. Moyer, District Engineer, recommended that the following be considered for adoption: RESOLUTION NO. 1048: A Resolution Accepting Project and Ordering N~tice of Completion to be filed. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESIOLUTION NO. 1048 be approved, as recommended by Engineer H.E. Moyer. 2. ADMINISTRATION BUILDING: RESOLUTION NO. 1049: A Resolution Accepting Project and Ordering Notice of Completion [o be filed. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1049 be approved, as recommended by Engineer H.E. Moyer. 3. ASSESSMENT DISTRICT [967-2: Change Order No. 1 - Leo L. Davis-Contractor: Decrease in contract of $12,090.00 and an extension of 50 calendar days. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that Change Order No. 1, as recommended by Engineer Moyer, be approved. AUDIT REPORT FOR ECONOMIC DEVELOPMENT ADMINISTRATION: Mr. David W. Callahan presented a copy of the Audit Report to each Director, prepared by the District Auditors - Irvine & Duce. Directors and Engineer and Manager reviewed same. RESOLUTION NO. 1050: A Resolution Accepting Audit Report. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1050 be approved. -4- April 18, 1968 ASSESSMENT DISTRICT 1967-3A: A ResOlution Determining that the Public Interest and Necessity Require the Acquisition of Certain Lands and Rights=of=Entry Thereon, and Directing the filing of Eminent Domain Proceedings. RESOLUTION NO. 1051. ASSESSMENT DISTRICT 1967-3B - RESOLUTION NO. 1052: A Resolution Determin- ing that the Public Interest and Necessity Require the Acquisition of Certain Lands and Rights-of-Entry Thereon, and Directing the Filing of Eminent Domain Proceedings. ASSESSMENT DISTRICT 1967-4A- RESOLUTION NO. 1053:- A Resolution Determining that the Public Interest and Necessity Require [he Acquisition of Certain Lands and Rights-of-Entry Thereon, and Directing the Filing of Eminent Domain Proceedings. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NOS.1051, 1052, and 1053, as recommended by Engineer Harlan E. Moyer, be approved. INDIAN CREEK DAM AND RESERVOIR: Engineer H.E. Moyer presented a copy of the Feasibility Report in support of the Application for the DAVIS_GRUNSKY GRANT, to all Directors for their review. Upon reviewing the report, Mr. H.E. Moyer, recommended adoption of the following RESOLUTIONS: RESOLUTION NO. 1054: A Resolution Accepting the Feasibility Report and Authorizing Filing of an Application for A D~vis-Grunsky Grant. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1054 be approved. Also, President Robert Fesler requested that copies of this report be mailed Alpine County, Bureau of Land Management and Congressman Harold "Bizz" Johnson. NEW BUSINESS: 1. RESOLUTION NO. 1055: A Resolution Designating the Insurance Broker of Record for the South Tahoe Public U~lity District ( to be Reed Meneley Insurance Agency). Director Kortes moved, seconded by Director Hegarty, that RESOLUTION NO. 1055 be approved, as recommended by the Insurance Committee: Votes: AYES: Directors Fesler, Ream, Kortes and Hegarty ABSTAINED: Director R. Wakeman carried. CONSIDERATION OF LETTER TO UNITED STATES FOREST SERVICE (USFS) SETTING FORTH CERTAIN POLICIES OF THE DISTRICT RELATIVE TO PROPOSED SERVICE CONTRACT: Mr. H.E. Moyer, Engineer, read a letter written by Robert W. Fesler to the U.S. Department of Agriculture, Forest Service, to the Attention of Mr. H. W. Dunn, dated April 17, 1968, stating policies established by the Dis tric t. The Directors agreed to all contents of the letter and Director Wakeman moved, seconded by Director Kortes, unanimously carried, that the President of the Board, be authorized to sign the letter. PARK AVENUE INTERCEPTOR SEWER: Engineer H.E. Moyer requested Approval of Final Plans and Authorization to Advertise for Construction Bids, and requested approval of Lhe foilowingRESOLUTIONS (Bid Opening to beThurs~flay, May2,1968, 3:00 P.M. District Office). RESOLUTION NO. 1056: A Resolution Approving Plans and Specifications, and Establishing GenealApplicable Wage Scale Rates. RESOLUTION NO. 1057: A Resolution Calling for Sealed Proposals for Construction of Park Avenue Interceptor Sewer. Director Hegarty moved, seconded by Director Ream, unanimously carried, that Resolution NOS.1056 and 1057 be approved as recommended by Engineer Moyer. April 18, 1968 President Fesler requested copies of these Resolutions be sent to District Insurance Agent. CORRESPONDENCE: Mr. Harlan E. Moyer, Engineer, read a letter from Mr. N.B. Livermore, Jr., in which Mr. Livermore expressed his appreciation for a well- run and most informative meeting held at the District Conference Room on the 20th of March and stated that he was very much impressed by the tour of the Plant. He also requested information regarding costs to the State of sewering all State Park Properties; proposed method of constructing the export lines as well as the location of those lines and time schedule for completing such construction. Mr. Harlan E. Moyer replied to this letter expressing the Board of Directors thanks for taking the time to meet with them and to explain the District's program. He also stated in the letter to Mr. Livermore that the District is willing to make its facilities available, to service any portion of the West Shore Area arid will, if the State of California wishes, prepare a feasibility study concerning the methods and approximate costs involved, in providing service to State Park Lands on the West Shore. President Rober Feslerwelcomed Mr. Thomas L. Stewart,- Right of Way Agent for the District, to this meeting. PAYMENT OF CLAIMS: DirectorKortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $138,549.51, and the transfer of funds in the amount of $80,000.00 be approved, as recommended by Assistant Gener~il Manager David W. Callahan. Director Ream was asked by President Fesler to check into the matter of the over- time and if same was really necessary. ADJOURN ME NT: 10:00 P.M. to 8:00 P.M., April 25, 1968, District Office. ROBERTI&T. FESLER, President SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: DAVID. W. CALLAHAN, Clerk of Board and ex-Officio Secretary of the Board SOUTH TAHOE PUBLIC UTILITY DISTRICT ADJOURNED REGULAR MEETING OF APRIL 25, 1968 SOUTH TAHOE PUBLIC UTILITY DISTRICT The Board of Directors of the South Tahoe Public Utility District met in an Adjourned Regular Session April 25, 1968, 8:00 P.M. ROLL CALL: Present were Directors Robert Fesler, Robert Wakeman, Edward Hegarty, Donald H. Kortes and Gerald G. Ream. Also, General Manager Russell L. Culp, Clerk of Board DavidW. C~llahan, Attorney John C. Weidman, Attorney Robert Hill and Engineer Harlan E. Moyer. IMPROVEMENT DISTRICT NO. U-l: Attorney Robert J. Hill reported on the Bond Bid Opening, Series "B" held at 5:00 P.M., this date. Attorney Robert J. Hill recommended the award be made to CINCOTTA, INC., 7765 Girard Avenue, LaJolla, California. Mr. Hill pointed out that the net effective interest rate was about 1,/2 of 1% less than on the Series "A" Bonds sold last year when compared to the Bond Index. This is approximately a savings of $70,000.00, in interest cost over the maturity of the Bonds. President RobertW. Fesler stated this was a result of 'the improved bond rating given the D~strict by Moody's of New York, .................... l.~,,l.~ -Z- April 25, 1968 ORDINANCE NO. i 6 6: AnOrdinance Awarding Sale of Bonds, Improvement District No. U-l, Series "B", $900,000.00. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that ORDINANCE NO. 166 be approved. RESOLUTION NO. 1058: A Resolution Authorizing the President of the Board to execute a contract between the South Tahoe Public Utility District and the U.S. Forest Service for Sewer Service in the Pope/Baldwin Recreation Area of the E1 Dorado National Forest. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1058 be approved, as presented. NEW BUSINESS 1. Request by Manager to authorize ClairA. Hill & Associates to prepare specifications for cleaning of the 60 M.G. holding pond at Pioneer Trail and Black Bart Avenue. Di. rector Hegar[y moved, seconded by Director Kortes, unanimously carried, that the request of the General Manager, as mentioned above, be approved. Mr. Harlan E. Moyer recommended that the Board of Directors consider the following resolutions for adoption: 2. Contracts accepting contract for Tahoe Paradise Sewerage System: a. RESOLUTION NO. 1059 ---Tahoe Paradise Units 4 and 5. b. RESOLUTION NO. 1060 - Tahoe Paradise Units 6, 7, and 8. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NOS. 1059 and 1060be approved as recommended by Engineer H.E. Moyer. FOLLOWING ARE THE BIDS RECEIVED TODAY: Firs[ California Company 300 Montgomery Street San Francisco, California 1971-91 6% $859,798.20 Discount 5.873% 52,857.00 NIC- $912,655.20 Net effective rate=6.36886% Cincotta, Inc. 7765 Girard Avenue La Jolla, California 1971-85 6% 1986-91 5.5% Disc. 7. 725% NIC Ne t effective rate=6.15847% $297,999.12 514,982.25 69,525.00 $882,506.37 Robert E. Schweser Co. of Calif., Ltd. 1971-78 1979-87 1988-1991 Disc. Net effective rate= 5.75% 6% 6.25% 8% 6. 615272% $ 55,295.57 356,349.18 464,322.19 72,000.00 $947,966.94 Roberts, Scott and Co. Inc. First National Bank Bldg. San Diego, California ATTEST: 1971-88 6.5% $522,977.85 1989-91 6% 377,049.42 Disc. 7. 262% 65,358.00 NIC $965,385.27 Net effective rate=6.73683% ROBERT W. FESLER, President South Tahoe Public Utility District DAVID W. CALLAHAN,Clerk of Board & ex- officio Sec-South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF TFE SOUTH TAHOE PUBLIC UTILITY DISTRICT MAY 2, 1968 The Board of Directors of the South Tahoe Public Utility District met in regular session May 2, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were Directors Robert W. Fesler, Robert Wakeman, Edward E. Hegarty, Donald Iff. Kortes and Gerald G. Ream. Also present were General Manager Russell L. Culp, Clerk of Board DavidW. Callahan, Attorney Robert J. Hill, Attorney J.C. lNeidman, Engineer H.E. Moyer, A.L. Shoupe, John Murphy and Dave Shanley. MINUTES: DirectorWakeman moved, seconded by Director Ream, unanimously carried, that the minutes of April 18, 1968, and April 25 1968 be approved as corrected. ' ' MANAGER'S REPORT: General Manager R.L. Culp read his report, as follows: "1. Attached are a tabulation and a summary of flow and water quality data for the first month of export. The treatment plant has operated without interruption in meeting the export standards. During repair of a leak in the export line, on Saturday, April 27th, about 200,000 gallons of fully treated water were diverted to Spray Field No. 2 during a 2-1/2 hour pa~ iod. A total of 55.1 MG were pumped to Indian Creek Reservoir in April. Cleaning of Plant Ballast Pond No. 1 was completed and the pond filled on Friday, April 26th. The chemical and bacteriological quality of the renovated water has been excellent during the entire month, as shown by the attached summary. Undoubtedly, this is the highest quality water produced by a sewage treatment plant anywhere in the world. The operating and maintenance staff are to be commended for the outstanding work which they have done in placing the new plant into service. 2. For the record, it should be reported that all of the Directors met with the Alpine County Supervisors at Indian Creek Reservoir on Tuesday evening, April 30th. The purpose of the meeting was to observe the reservoir and to commemorate the successful completion of this cooperative effort between the District and Alpine County. Everyone seemed to be pleased with the appearance of the completed dam and reservoir and the water in the Lake. 3. On May 1st, Mr. Richard Beland, of the California Department of Fish and Game visited the office to discuss the possible planting of rainbow trout in Indian Creek Reservoir. In the next week or two, we will assist the Department in placing four screened boxes, each containing about 20 rainbow trout fingerlings, at different points in the Lake. If the fish survive as expected, then full-scale plantings will be made, probably in May or June. 4. The Board of Consultants for the Lake Tahoe Area Council plans to visit the plant tomorrow at 1:00 P.M. 5. Attached is a summary of vacation, sick leave, and overtime paid for all District employees for the period ending April 24, 1968. 6. The line maintenance crews cleaned 44,000 feet of collection lines during the past two weeks. o PLANT OPERATION, April 1968: Total plant flow Total Daily Average Flow 55.1 MG 1.8 MGD Nevada District Flows: Douglas County Sewer Impr. District No. 1 Del Webb Corporation Daily Average Chlorine uses propane used Total 10.8 MG 1.2 MG 12.0 MG 0.4 MGD 3,400 pounds None REGULAR MEETING MANAGER'S REPORT (Continued) -2- May 2, 1968 Natural Gas Electricity Used 520,700 Cu Ft 552,000 KWH Regarding the summary of flow and water quality data for the first month of export, the Directors agreed that a Study Session be held to study this summary and it was suggested a Study Session be scheduled for the early part of June. Director Ream moved, seconded by Director Kortes, unanimously carried, that the Manager's Report, as presented, be approved. ENGINEER'S REPORT: Mr. Harlan E. Moyer, District Engineer, stated that he has been in contact with the United States Forest Service Regional Office, San Francisco, regarding the design, plans, etc., regarding the sewer collection system. Also, Mr. H. lA/. Pischell, President of the Fallen Leaf Lake Homeowners Association, has contacted Mr. Moyer to inquire about the sewering and plans for the Fallen Lea f Lake Area. Mr. Moyer stated that he has supplied Mr. Pischell with the information he requested and also gave him the United States Forest Service report. He also requested to be contacted when any meetings were scheduled regarding the Fallen Leaf Lake Area. PLANS AND SPECIFICATIONS FOR ASSESSMENT DISTRICT 1967-4: .Will be completed and presented at the May 16, 1968, regular meeting of the Board. The hearing to be June 19, 1968, Wednesday, 8:30 P.M. Bid Opening at 2:00 P.M., June 19, 1968. PLANS AND SPECIFICATIONS FOR 'THE HOLDING POND will be presented at the May 16, 1968, regular meeting of the Board of Directors. BIJOU GENERATOR ---Inspection was made and all that was on Mr. Sondag's list was valid; and same should have been taken care of long ago. Mr. Moyer mentioned to Mr. Stalls that when all the work was completed to final approval of the Inspector, the funds would be released. CONSTRUCTION PROGRESS REPORT: Mr. A.L. Shoupe stated the following: Ammonia Stripping Tower, PMI Corporation Solids Handling System, BSP Corporation Meyer's Sewer Syste, Frontier Contractors Merye's Pump Stations Assmt. District 1967-1 Delzer Pipeline Assmt. District 1967-2, Leo L. Davis Assessment District 1967-3, Leo L. Davis 29% 9O% 88% 9O% 3% 2O% 4% Indian Creek Pipeline, Leo L. Davis 95% Bijou Generator; Final Inspection has not been requested by Contractor. comp. ATTORNEY'S REPORT: Attorney John C. Weidman stated 'that he has filed Eminent Domain against Five Parcels in the Assessment District 1967-1; will file a total of eleven parcels in Assessment District 1967-3A,3B 4A, (total). Two actions have been filed regarding Hood Corporation and both transferred to E1 Dorado County. No offer other than the $25,000.00, which was rejected by this District, received. All necessary documents will be filed to bring this case to trial - Mr. Weidman stated that it looks as though this case will move right along. Regarding a three year interest relief on the LOAN - - this was introduced by Eugene Chappie and will be up sometime~.~round May 15th and 'to the Ways and Means Committee in December. Robert J. Hill, Attorney, mentioned that the U-1 Bonds have increased four (4) points since his last report to the Board. Committee Reports: 1. Annexation: No report. 2. Planning: No report 3. Public Information: Met in Sacramento with Mr. E. Chappie regarding the bill for excluded parcels; discussed same with Mr. Z'Berg - this is ~AB 1183. Also, visitors toured the plant today - ranging from 2-1/2 years to 5 years old. Mr. Russell L. Culp and DirectorWakeman took these children on a tour of the facilities. 4. Personnel: No report 5. Banking/Insurance: No report. UNFINISHED BUSINESS: 1. MEYER'S IMPROVEMENT DISTRICT NO. U-l: Request by Rothschild, Raffin and Weirick for contract time extension on Schedule II. Engineer Harlan E. Moyer recommended adoption of the time extension for 60 days. DirectorKortes moved, seconded by Director Ream, that the time extension of sixty (60) days be granted to Rothschild, Raffin and Weirick. VOTES AS FOLLOWS: AYES: Directors Wakeman, Hegarty, Ream & Kortes. NOES: Director Robert Fesler Motion carried. 2. ASSESSMENT DISTRICT 1967-1: Delzer Pipeline Construction Company. Decrease in contract amount of $4,794.35 and no extension of contract time. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that CHANGE ORDER NO. 1, for Assessment District 1967-1, be approved, as recommended by Engineer Harlan E. Moyer. 3. BIJOU PUMP STATION: Request by Manager to advertise for bids for construction of an enclosure scree~ 8'high masonry and decorative screen. Director Fesler stated that the Board definitely wants to do something to eliminate this problem and site from the Bijou Pump Station area. Also, they want some assurance that this plan now drawn up will please the people of the area. Mr. Moyer presented each Director with the Plans and pointed out the design prepared by Mr. Robert Mason. Mr. Moyer stated that mechanically the station is perfectly adequate. Mr. Russell L. Culp, General Manager, stated that it will be two or two and one- half years before this particular station could be though of being moved (Mr. Fesler mentioned an underground station). Director Kortes and Director Ream agreed this would be the first step on this correction and anything following v~o uld be of a minor nature to correct the problem of noise and appearance at the Bijou Pump Station. Director Hegarty stated that when the gentleman that made the complaint here had spoken to him, he,at that time,suggested a block wall or a rock wall be built there. DirectorKortes moved, seconded by Director Hegarty, unanimously carried, that the plans, as presented, be turned over to the Public Relations Committee for further study and review and also that DirectorWakeman, contact Mr.R. Mason and ask him to accompany him to the area 'to discuss same with the residents and to show same the plans proposed for this problem. (Mr. Wakeman is Chairman of Public Rel.). ~/'&~'7 REGULAR MEETING -4- May 2, 1968 4. TREATMENT PLANT ADDITIONS: Request by Manager to Advertise for bids to Furnish and install three (3) mechanical aerators. a. RESOLUTION NO. 1061: A Resolution approving plans and specifications and establishing generally applicable wage rates. (Approximately $30,000.00). DirectorWakeman moved, seconded by DirectorKortes, unanimously carried, that RESOLUTION NO. 1061 be approved, as recommended by General Manager Russell L. Culp and Engineer Harlan E. Moyer. b. RESOLUTION NO. 1062: A Resolution Callinf for furnishing and :~nd installing three (3) MECHANICAL AERATORS. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1062 be approved, as recommended by General Manager Russell L. Culp and Engineer Harlan E. Moyer. 5. PARK AVENUE TRUNK SEWER: a. Report on bid opening, 3:00 P.M., May 2, 1968; bids were opened and taken under advisement. Five (5) bids were received and ROBERT L. HELMS CONSTRUCTION COMPANY, RENO, hEVADA, was the low bidder for $28,560.00. Other bids, as follows: J.R. Crasper Cons. Co., Inc. South Lake Tahoe, Calif. $37,902.36 Watts Construction Woodland, California 40,860.00 Terry Construct[on Co. Stateline, Nevada 63,200.00 Bill A. Young South Lake Tahoe, Calif. 74,725.00 ENGINEER'S ESTIMATE ........ 555 , 000. Of) Consideration of Contract award: RESOLUTION NO. 1063: A Resolution Awarding a Contract for the Construction of the PARK AVENUE TRUNK SEWER to ROBERT L. HELMS, CONSTRUCTION COMPANY of RENO, NEVADA, for $28,560.00. DirectorWakeman moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1063 be approved. NEW BUSINESS: RESOLUTION NO. 1064, Consideration of a Resolution Establishing Administrative Charges to be included as Incidental Expenses in Assessment District Proceedings. DirectorKortes moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1064 be approved. RESOLUTION NO. 1065: AResolution Calling for Bids - Assessment District 1967-3A. Bids to be at 5:00 P.M., May 16, 1968, District Office and taken under advisement for consideration of possible award at 8:00 P.M., regular meeting of the Board of Directors May 16, 1968. Director Wakeman moved seconded by Direct or Hegarty, unanimously carried, that RESOLUTION NO. 1065 be approved. AttorneyWeidman requested authorization to notify LEO L. DAVIS that the proposed sub-contract is not in proper form and not a listed sub-contractor. Directors agreed to the authorization requested by Mr. J.C. We[dman, Attorney. I~Eq5 ULAR MEETING -5- May2, 1968 ,maps COMMUNICATIONS: The County is requesting/from all Utility Companies and Districts, showing their facilities, existing and proposed. Another meeting to be held on June 18th, 1968, to further discuss this with the Planning Depart- ment of the County and Mr. H.E. Moyer, Engineer and Mr. R.L. Culp, General Manager will attend that meeting on June 18, 1968. PHOTO-MOSAIC: To be ready for presentation~o the board next meeting. President Fesler asked the Public Relations Committee chairman - Director Wakeman - to keep in mind paragraph 3 of the Manager's Report and to follow this through thoroughly and report to the people of the area as to the success of this trout planting. Mr. Russell L. Culp, General Manager, will notify the Public Relations Chairman, when the trout will be planted and Director Wakeman will notify Assemblyman Eugene Chappie, who is very interested in this project. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $182,684.24, and the transfer of funds in the amount of $140,000.00 be approved, as recommended by Assistant General Manager DavidW. Callahan. Adjournment: 9:45 P.M. ROBERT W. FESLER, President ff~outh Tahoe Public Utility District ATTEST: DAv[D~W~. CALLAHAN, Clerk of Board & Ex- officio Secretary of the Board of Directors South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT MAY 16, 1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session May 16, 1968, District Conference Room, 8:00 P.M. ROLL CALL: Present were Directors Robert Fesler, Robert Wakeman, Edward Hegarty, Donald H. Kortes, Gerald G. Ream; also present were General Manager Russell L. Culp, Clerk of Board David W. Callahan, Engineer Harlan E. Moyer, Attorney Robert J. Hill, Attorney John C. Weidman, John Murphy, Dave Shanley, Robert Sondag, Mr. Bill German- County Road Department, Don Showalter, Mr. FredW. Hancock, Mr. and Mrs. A. Cole, Mr. E. Sauer MINUTES: DirectorKortes moved, seconded by DirectorWakeman, unanimously carried, that the minutes of May 2, 1968, be approved, as presented. RECOGNITION OF VISITORS: Mr. Fred Hancock appeared before the Board of Directors stating that he is a resident and citizen of the South Shore Area, and in the past seven years he has spent something like $700.00 trying to get a TV system in the area because he and many other residents cannot get the cable at Meyer's. Mr. Hancock presented a map to the Board which was outlined with the areas the cable serves and the areas it does not serve. Mr. Hancock stated that he is proposing the South Tahoe Public Utility District take over the UHF Translator which is now owned by the Tahoe TV Pix or Tahoe Cable Company. ................ -l~ -2- May 16, 1968 The present UHF Translator license expired April 1, 1968, because they failed to file a new application. Tahoe TV Pix was issued a temporary license until August l, 1968, and will not be reissued because they have had too many complaints. The Federal Communications stated that they are not in favor of reissuing a license to anyone without financial responsibility. Mr. Hancock stated that he did check into possibilities of the PUD owning and operating the translator and taxing the people of the area for same. He stated that Sections 12801 and cross reference Section 16461 of the Public Utility Code states that the PUD could do this and cover the entire South Shore Area. The cost of each channel on the translator would beapproximat~l y $9,000 or total of approximately $45,000. Maintenance of same would be approximately $6,00~to $8,000 per year. Mr. Fesler, President of the Board, stated that he could not see where this District could administratively handle this - - everyone would be billed whether they used this or not. Mr. A. Cole stated that the UHF in Nevada is charged on the basis of an antenna count and an exterior antenna must be used. Mr. Fesler stated that this District's rate applies to improved and unimproved property and could not see how one could be charged that does not have a dwelling on his property. In answer to Mr. Fesler's question as to District Personnel maintaining this cable, Mr. Hancock stated that the maintenance contract should go out to bid and the lowest bidder gets it for the first year. The tubes in the amplifiers would have to be replaced once a year, amounting 'to approximately $45.00 per tube. The Federal Communication Commission requires financial and technical responsibility and there are people in this area that can do this type of work. Mr. Hancock stated that his interest is in getting good TV reception and that he has no argument with anyone now presently connected with the cable and/or translator. Director Hegarty asked Mr. Hancock if the present equipment would be purchased by this PUD or would this District purchase new equipment and install it. Mr. Hancock answered that equipment would have to be purchased by the PUD, installed and maintained. Also, the Federal Commission (FCC) would like to have the present building torn down and a concrete block building built. Presently there are no safeguards against lightning, etc.;, this would amount to a 15 x 15 concrete block building at $8.00 per square foot. DirectorKortes asked ahmt the present location and Mr. Hancock answered that the present location is good and that there is also another location at the top of Echo Summit that would be just as good. The area to be covered would include Meyer's to Stateline to Emerald Bay and eventually right over to Meek's Bay. The Directors agreed that more study and thought was needed regarding this request and that a representative from the Cable Company be invited to attend the Study Session to discuss this in more detail. STUDY SESSION scheduled for Wednesday, May 22, 1968, 3:00 P.M., District Office. Mr. J.C. Weidman, Attorney, will check into the legality of this and have the informstion for the Study Session. Mr. David W. Callahan will contact the Cable Company to invite them to attend this Study Session. Also, Director Hegarty asked that Mr. FredW. Hancock obtain a more concrete cost for the translators, building, maintenance, etc. MAY 16, 1968 -3- Regular Meeting Mr. Fesler asked Attorney Weidman if this could be brought before 'the people for a vote and Mr. Weidman replied that it could be entered on a ballot. Mr. Hancock again stated his request: - To have the South Tahoe Public Utility District apply for 'the license for five (5) channels of UHF Translator and to assess the property owners for the upkeep and maintenance of this system in order to insure T oVo Reception for everyone in the valley. Mr. Hancock stated that the only feasible way 'to operate this system is to have money budgeted for it. MR. ED SAUER: Mr. Sauer stated that he had something to do with this - he wrote a letter to FCC complaining about the TV service in this area. Mr. Sauer further stated that he asked for the cable service for two years and he was informed by the Cable Company that they were having great financial troubles and the cable could not be brought to his house unless there was a dramatic building boom. Mr. Sauer also stated if he could get the Cable service, he would be very willing to pay for it. The TV recegtion he now receives is very poor. He stated that he does not believe 'the cable company will cover more than 20% of the area with the cable. Mr. Sauer requested that the Board consider this request very favorably and further stated that he felt this District was the only Agency large enough to do the job that has 'to be done. Director Ream stated that he is ne[zher pro nor con for this but did mention that many people might abandon the cable to have service by a good translator system. Mr. Cole stated that Alpine T.V., Cole Electric and Approved Electronics are for 'the Public Utility District taking over and maintaining the service of a translator. People in this area do want 'the 'translator and the TV Industry in this area are backing their desires one-hundred percent. MANAGER'S REPORT: General Manager R.L. Culp read his report, as follows: "Since the last Board meeting, the reclamation plant and export facilities have been in continuous operation with no exceptions. As already reported in the Tahoe Tribune, The Lahontan Regional Water Quality Control Board has written a letter 'to the District commending us on the fact that the reclaimed water being discharged into Indian Creek Reservoir exceeds all applicable requirements as to quality. On May 3rd the Board of Consultants for 'the Lake Tahoe Area Council visited the Treatment Plant and Indian Creek Reservoir, and expressed their pleasure with the successful completion and operation of the project. Three representatives of the California Water Resources Department made an on-site review of the District's Davis-Grunsky application regarding Indian Creek Reservoir on May 15th. During the past two weeks, line maintenance crews cleaned 31,000 feet of collection lines, and made eleven (ll) service calls, nine (9) of which were not our problem. Attached is a summary of vacation, sick leave, and overtime paid for all District employees for the period ending May 8, 1968." Director Kortes moved, seconded by Director Ream, unanimously carried, that the Manager's Report be approved as presented. '7'"~ -~- May i6~ i968 ASSESSMENT DISTRICT NO. 1967-4C- RESOLUTION NO. 107] - A Resolution of intention to Acquire and Construct Improvements. DirectorWakeman, mo~ed, seconded by Director Hegarty, unanimously carried that RESOLUTION NO. 1071 be approved . ' RESOLUTION NO. 1072, A Resolution of Preliminary Approval of Engineer's Re port. Resolution No. 1073, A Resolution Establishing Prevailing Wa ge Scale. Resolution NO. 1074, A Resolution Appointing Time & Place of Hearing Protests in Relation to ProposedAcqui-sitions and Improvements and Directing Notice. RESOLUTION NO. 1075, A Resolution Describing Proposed Boundaries of Assessment District, Directing Filing of Map and Directing Recordation of Notice of Assessment. DirectorKortes moved, seconded by Director Ream, unanimously carried, that Resolution No.s 1072 through 1075 be approved as presented. ASSESSMENT DISTRICT 1967-4D: RESOLUTION NO. 1076, A Resolution of Intention to Acquire and Construct Improvements. Director Ream moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1076 be approved as presented. Resolution No. 1077 - A Resolution of Preliminary Approval of Engineer's Re port. Resolution No. 1078 - A Resolution Establishing PrevailiingWage Scale. Resolution No. 1079, A Resolution Appointing Time and Place of Hearing Protests in Relation to Proposed Acquisitions and Improvements and Directing Notice. RESOLUTION NO. 1080, A Resolution Describing Proposed Boundaries of Assessment District, Directing Filing of Map and Directing Recordation of Notice of Assessment. DirectorKortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NOS. 1077 through 1080 be approved as presented. /~SSESSMENT DISTRICT NO. 1967-4E: Resolution No. 108]: A Resolution of Intention to Acquire and Construct Improvement s. DirectorKortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1081 be approved as presented. Resolution No. 1082, A Resolution of Preliminary Approval of Engineer's Report. Resolution No. 1083, A Resolution Establishing Prevailing Wage Scale. ResolUtion No. 1084, A Resolution Appointing Time and place of Hearing Protests in Relation to Proposed Acquisitions and Improvements and Directing Notice. Resolution No. 1085, A Resolution Describing Proposed Boundaries of Assessment District, Directing Filing of Map and Directing Recordation of Notice of Assessment. Director Ream moved, seconded by Director Kortes, unanimously carried, that Resolution Nos. 10.82 through 1085 be approved as presented. REGULAR MEETIN.~ -7- May 16, 1968 RESOLUTION NO. 1086, A Resolution C lling for Sealed Proposals - Set for June 19, 1968, 2:00 P.M., District Office. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried that Resolution No. 1086 be approved, as presented. ' Resolution No. 1087, A Resolution Initiating Proceedings for Annexation of Territory- 1968-U-1 ( Hearing also to be on June 19 1968, 8:30 P M. District Office). ' · , Director Hegarty moved, seconded by DirectorWakeman, unanimously carried that Resolution No. 1087 be approved. ' ASSESSMENT DISTRICT 1967-3A: Resolution No. 1088, A Resolution Determining Unpaid Assessments and Providing for Issuance of Bonds. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 2088 be approved, as presented and recommended by Attorney Robert J. Hill. RECESS: 10:05 P.M. MEETING RECONVENED AT 10;:10 P.M. BOND BIDS FOR ASSESSMENT DISTRICT 1967-3A - opened today at 5:00 P.M. District Office. Five bids were received, as follows: Miller and Schroeder, Inc., 1409 Northwestern Building, Minneapolis, Minn. 1969-1974 5-t/4% 1975-1983 5-1/2% Dis. 6% NIC $232,479.15 Ay. Rate. 6. 17914% Robert E. Schweser and Company of California, Ventura, California. 1969-1973 5% 1974-75 5.25% 1976-78 5.5% 1979-80 5.75% 1981-83 5.875% Disc. 4. 834% NIC $232,575.30 Ay. Rage 6. 181695% Ltd. 3212 Loma Vista Road, Grande and Co., Inc., Hoge Building, Seattle, Washington, 98104: 1969-76 5-1/2% 1977-83 5-3/4% Disc. 5.2% NIC $237,134.17 Ay. Rage 6.3028% Stern, Brenner and Company, 139 So. Beverly Dr., Beverly Hills, California,90212: 1969-73 5-3/4% 1974-83 6% Disc. 3.9% NIC $242,496.68 Ay. Rate 6. 4453% First California Company, 300 Montgomery Street, 1969-83 6% Disc. 4.11% NIC $244,323.93 Ay. Rate 6. 493966% San Francisco, California: May 16, f968 Low Bidder: (Assessment District 1967-3A: Miller and Schroeder, Inc. ORDINANCE NO. 167: An Ordinance Awarding Sale of Bonds. Director Kortes moved, seconded by DirectorWakeman, unanimously carried, that ORDINANCE NO. 167 be approved, as presented (Awarding Sale of Bonds to Miller and Schroeder, Inc., Minneapolis, Minnesota, 55402). BIJOU PUMP STATION: Consideration of advertising for bids for construction of an enclosure screen. Mr. Harlan E. Moyer, Engineer, presented the plans and specifications for the screen for the Bijou Pump Station. After reviewing same with the Directors, Mr. Moyer requested and recommended consideration of adop- t[on of the following: RESOLUTION NO. 1089: A Resolution Approving Plans and Specifications and Establishing Generally Applicable Wage Rates. RESOLUTION NO. 1090: A Resolution Calling for Sealed Proposals for Construction of an enclosure screen for Bijou Pump Station (6/6/68 , 3:00 PM) Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1089 be approved. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that RESOLUTION NO. 1090 be approved, as recommended by Engineer H.E. Moyer. HOLDING POND: Consideration of Calling for bids for cleaning of 60 MG Holding Pond. RESOLUTION NO. 1091: A Resolution Approving Plans and Specifications and Establishing Generally Applicable Wage Rates. RESOLUTION NO. 1092: A Resolution Calling for Sealed Proposals for Cleaning of 60 MG Holding Pond. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION No. 1091 and RESOLUTION NO. 1092, be approved as presented. (BID OPENING SCHEDULED FOR June 20, 1968, 2:00 P.M., District Office). SHOP WAREHOUSE BUILDING: Consideration of advertising for bids for construction of a new shop and warehouse building. RESOLUTION NO. 1093, A Resolution Approving Plans and Specifications and Establishing Generally Applicable Wage Rates. RESOLUTION NO. 1094, A Resolution Calling for Sealed Proposals for Construction of a Shop-Warehouse Building. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that Resolution No. 1093 and Resolution No. 1094 be approved as presented. (Bid Opening Scheduled 6/20/69, 3:00 P.M.). AMMONIA STRIPPING TOWER: Consideration of Contract Change Order No. 2. Increase of $12,075.00 and increase of 45 calendar days. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, [hat Change Order No. 2 (contract) be approved. UNITED STATES FOREST SERVICE MEETING: Scheduled by the U.S.F.S. for 5/23/68, 10:00 A.M., San Francisco, California. Three Directors stated they could attend the meeting but the majority requested Mr. H.E.Moyer to contact the U.S.F.S. asking if this could be changed and if the meeting could be held in this area rather than San Francisco, California. ECONOMIC DEVELOPMENT ADMINISTRATION-Final Payment: Mr. H.E.Moyer stated, for information only, that the Contractors will not be paid their final retention until this District has received the final payment from EDA. If necessary, however, funds could be used from the General Fund to pay the re~e.a[ion; however, he recommended the District wait for final payment from E.D.A. NEW BUSINESS: 1. Consideration of Proposed Connection Charge Ordinance for Meyer's U-1 Improvement District: Postponed for~next regular meeting. 2. CLAIM for damages by GRACE PATANICK in the amount of $16.49. Director Kortes moved, seconded by Director Ream, unanimously carried, that the claim in the amount of $16.49 from Grace Patanick be denied and referred to the Insurance Agent for the District. Consideration of Proposed Contract from State Department of Parks and Recreation for Preparation of a Study and Report for Sewer Service to Emerald Bay: Mr. H.E. Moyer requested consideration from the Board to not accept the contract as received, and to return same with a letter stating that the fee for performing the service to Emerald Bay(For Study and a Report) will be $4,000.00. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that the recommendation of Engineer ftarlan E. Moyer be approved and the cor~ract from State Department of Parks and Recreation be returned unsigned. Mr. Robert Sondag stated that Mr. Kelly of the State License Contractor's Board stated that Mr. Terry is not listed as a Sub-Contractor for Leo L. Davis and should be so stated in Leo L. Davis' contract as a Sub-Contractor. However, there is a provision that if the owner feels it a public necessity or emergency for the safety of the people to have a Sub-Contractor, they have to approved it and give their reasons for same. RESOLUTION NO. 1095: Sub-Contracting a portion of the work in Assessment District 1967-2 as a public necessity (Leo L. Davis Contract to sub work to Terry Construction Co.). DirectorKortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1095 be approved, as recommended by Attorney J.C.Weidman. COMMUNICATIONS: From Bizz Johnson (Congressman)thanking the District for the Feasibility Report sent to him. From Mrs. Kenneth Grist regarding easement payment due from Assessment District 964-1; AttorneyJ.C. Weidmanwill handle this. From E1 Dorado County Local Agency Formation ommtssion regarding West Shore C ' Annexation: Letter written by J.Mark Neilsen authorizing filing of an action against T.C.P.U.D. to contest the validity of the annexation to the North portion of Sugar Pine Point. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $49,776.88 and the transfer of funds in the amount of $250,000.00, be approved for payment,as recommended by Assistant General Manager DavidW. Callahan. AD/OURNMElhT: 11:20 P.M. TTEST,:,/ ) / ,-~ ? / ROBERT WoFESEER, President of the Board South Tahoe Public Utility District DAVID W. CALLAHAN~, Clerk of Board & Ex- Off. Sec. of the Board of Directors South Tahoe Public Utility District ****** BID OPENING---June 6, 1968 ..... ENCLOSURE SCREEN for BI )"OU PUMP STATION 3:00 P.M. Following bids received at the District Office: 1. Stuart Jenkins, Masonry Contractor P.O. Box 596, So. Lake Tahoe, Calif. $5,860.00 2. MacSween Masonry P.O. Box 92, Stateline, California $5,900.00 Engineer's Est[mate: $6,000.00 Present at the bid opening were: H.E. Moyer, District Engineer, Mr. David W. Callahan, Assistant General Manager and Clerk of Board, Robert W. Fesler, President - Board of Directors of the South Tahoe Public Utility District. Bids were taken under advisement. DAVID W. CALLAHAN, Clerk of Board South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT--JUNE 6, 1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session June 6, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present Were Directors R. Fesler, R. Wakeman, E.E.Hega~:ty, D. Kortes andG. Ream. Also present were Clerk of Board D.W. Callahan, Engineer H.E. Moyer, AttorneyI.C. Weidman, Mr. R. Sondag, J.Murphy of the Sacramento Bee and a representative from the Tahoe Tribune, and Mr. D.McCormick, representative of Pioneer Village (Hofman Company). ABSENT: General Manager Russell L. Culp and AttorneyR.J. Hill. MINUTES: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the minutes of 5/16/68 be approved as presented. RECOGNITION OF VISITORS: Mr. Don McCo~m£ck appeared before 'the Board representing the HOFMAN COMPANY (Pioneer Village Subdivision) requesting deletion of certain street lights in the Pioneer Village Subdivision and to have the HOFMAN COMPANY relieved of the charges. Mr. McCormick presented a map to the Board pointing out the lights which the Company would like to have removed on the vacant lots. Mr. McCormick also stated that the Sierra Pacific Power Company was contacted and they stated they could not turn the power off but they would have 'to remove the lights from the lots. DirectorWakeman stated that 'the City of South Lake Tahoe has asked the District not to take any further action on street lighting as the City was going to be taking care of this; however, Pioneer Village Subdivision is not within the City limits. Mr. Harlan E. Moyer stated that this would be a very simple matter as there are vacant lots that are serviced by lighting that have no benefit. There is no administrative problem in deleting the charges for the lights. The Hofman Company are requesting appro~rimately 16 lights be removed; Mr. Moyer stated that he could see no reason to not gte the request; re,commended that the District grant the request and notify the Sierra Pacific Power Company that we approve of the removal of the street lights as designated in the map presented to the Board by Mr. Don McCormick. Mr. R. Fesler, Chairman, stated that this District has to consider the bes't public interest, and directed the Planning Committee 'to study and reveiw this request and report to the Board at the next regular meeting. Mr. McCormick was toJ. d that he would be notified of the decision and findings of 'this Board and the Committee. MANAGER'S REPORT: Mr. Harlan E. Moyer read the Manager's Report as follows: , Manager' s Report June 6, 1968 "1. For the month of May, all water produced by the reclamation plant conformed fully with the export standards. All water, a total of 60. 770 million gallons, was exported to Indian Creek Reservoir, and no'water was puml~ed to the emergency holding pond or sprayfield. 2. The line maintenance crews cleaned 71, 130 feet of collection lines during the month of May. 3. Attached is a summary of vacation, sick leave, and overtime paid for all District employees for the period ending May 22, 1968, and June 5, 1968. 4. PLANT OPERATION---May 1968: Total Plant Flow 60.770 MG Daily Average Flow 1.963 MGD NE VA DA DISTRICT FLOWS: Douglas Co. S.I.D.~i Del Webb Corp TOTAL FLOW Da ily Average 2. 073 MG 11,913 MG 2,073 MG 13,986 MG 451,177 MGD Chlorine Used Prapane Used Natural Gas Electricity Used 5,565 Pounds None 96,020,000 Cu. Ft. 657,600 KoW.H." Director Kortes moved, seconeted by Director Ream, unanimously carried, that the Manager's Report be approved, as read by Engineer H.E. Moyer in 'the absence of Manager Russell L. Culp. Engineer's Report: Met on the 26th, 27th and 28th of May with the U.S.F.S. re- garding the service contract. On 5/29/68 Mr. Moyer met with Mr. Pischell and two other representatives from the Fallen Leaf Lake Association to discuss the proposed annexation of Fallen Leaf Lake and the cost to be involved. Again on 6/3/68 met with the U.S.F.S. to study and discuss the service contract. Attorney J.C. Weidman stated that he would like to have a Study Session prior to the 19th of June 1968, to discuss the West Shore Annexation. The Directors agreed to meet on June 12, 1968, 3:00 P.M., District Office for this Study Session. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondag, presented the following progress report: Indian Creek Pipeline Solids Handling System Ammonia Stripping Tower Meyers Sewers Meyers Pump Stations Park Ave Sewers Assmt. Dist. 1967-1 Assmt. Dist. 1967-2 Assmt. Dist. 1967-3 Leo L. Dai~is, Inc. 99% complete BSP Corp 98% complete PMI Corp. 30% complete Frontier Contractors 85% complete Rothschild, Raffin and Weirick 97% complete Helms Cons. Co. 87% complete Delzer Pipeline 24% complete Leo L. Davis Inc 45% complete Leo L. Davis,Inc 23% complete ATTORNEY'S REPORT: Mr. J.C. Weidman, Attorney, stated w orking on annexations; Assembly Bi11:~1183 is pending in have been up for vote today; however, the legislature was that he has been busy the Senate and would going to adjourn in -3- June 6, 1968 memory of Senator Robert F. Kennedy. ASSEMBLY BILL ~1953: Interest Moratorium Bill on State Loan .... This bill is a moratorium on interest without any interest on the moratorium interest and the first payment to the State would be 1970-71 fiscal year. Mr. Weidman stated that he has also been working on the eminent domain actions filed. COMMITTEE REPORTS: 1. Annexation: No report. 2. Planning: Met with Mr. Moyer, Mr. Hegarty and Mr. Kortes to discuss the contract received from U.S.F.S. U.S.F.S. USE PERMIT was discussed and 'the Engineer will prepare a letter t o send to the Regional Director of 'the USFS Manager, asking why this District has not received word from our letter. 3. Public Information: Mr. R. Wakeman, Chairman of Public Information Committee, stated that a meeting was held with Mr. Moyer and Mr. Fesler and discussed annexation and right of service fees that would be charged to the schools - Meyer's and future proposed school sites and Montgomery Estates Unit No. 5 and the Committee felt that the best way to approach this would be to establish a standard right of service fee payable by any school site. In t't-,e past these were handled and charged re square fottage, etc. Mr. Moyerwill prepare a report for the Board. Mr. Wakeman mentioned also that a vistor from Japan toured the plant and facilities. 4. Personnel: No report. 5. Banking/Insurance: Met with Mr. Wink Ames and Mr. Joe Gaither who is arranging for the pension plan and requested Tuesday, June llth, noon, at the Agent's office to meet with the Agents to discuss the employee retirement plan. UNFINSIHED BUSINESS 1. Report on bid opening and consideration of contract award for installation of MECHANICAL AERATION EQUIPMENT. "Bid Opening for MECHANICAL AERATION EQUIPMENT, June 4 1968 2:00 PM, District Office. ' ' The Following Bids were Received: 1. George R. Osborn Construction Co. P.O. Box "O", Redding, California $41,430.00 Bids were taken regular meeting Rothschild, Raffin L Weirick 875 Sansome St., San Francisco $46,850.00 undera, dvisement, for consideration and award at the of 'the Board of Directors to be held June 6, 1968." Both bids were in order and the necessary documents were attached. Engineer H.E. Moyer recommended award of contract to George R. Osborne Construction Company of Redding, California, and recommended adoption of the following Resolution: RESOLUTION NO. 1096, ::r A Resolution Awarding Contract to George R. OSBORN Co. Director Korte~ moved, seconded by Director Hegarty, unanimously carried, that Resolution No. 1096, be approved,as recommended by Engineer HE Moyer. Report on Bid Opening and Consideration of Contract Award for Construction of ENCLOSURE SCREEN for BIJOU PUMP STATION: Two bids were received, as follows: STUART JENKINS of South Lake Tahoe = $5,860.00 and MAC SWEEN MASONRY of South Lake Tahoe - $5,900.00. Engineer's Estimate:S6,000.00. Both bids in order and necessary documents were at'tached. Mr. H.E. Moyer t~ngineer, recommended that RESOLUTION NO. 1097, Awarding Contract to STUART JENKINS, be approved. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, 'that RESOLUTION NO. 1097 be approved. Assessment District 1967-38: RESOLUTION NO 1098: A Resolution Calling for bids on Sale of Improvement Bonds (5:00 P.M. ,6/20/68, District Office). Director Hegarty moved, seconded by Director Ream , unanimously carried that RESOLUTION NO. 1098 be approved. ' Consideration of Proposed Contract from State Department of Parks and Recreation for Preparation of a Study and Report for Sewer Service to Emerald Bay: Mr. I-I.E. Moyer stated that he received a telephone call from 'the State and a letter in which they state that 'the State of California cannot enter into a contract on a lump sum (charge) basis. It would be to the District's advantage, Mr. Moyer stated, to furnish the State with the information they desire and the State agrees to reimburse the District, however, not to exceed $4,000.00. RESOLUTION NO .1099: A Resolution Approving Agreement with State of California and Authorizing Execution Thereof. Director Ream moved, seconded by DirectorKortes, unanimously carried that RESOLUTION NO. 1099 be approved. ' Consideration of Reply to letter from Norman B. Livermon~, Requesting Information Relative to Service to the State Parks on 'the West Shore: Mr. Harlan E. Moyer stated that Mr. Norman Livermore has also requested this information of North Tahoe P.U.D. and Tahoe City P.U.D. Mr. Moyer stated that [he District should give the information to Mr. Livermore which he requested, however, same will not be as detailed as Mr. Moyerwould like to have it be. Chairman Fesler directed the Engineer to prepare the letter for transmittal to Mr. Livermore. ~olids Handlinq System: Consideration of Contract Change Order No. 5: Increase of $21,640.00 and 70 calendar days. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that Change Order No. 5, as recommended by Engineer Moyer, be approved. Ammonia Stripping Tower,- Consideration of Contract Change Order No. 3: Total increase of $1,788.17 and extension of four calendar days. Director Wakeman moved, seconded by Director HegarW, unanimously carried, that Change Order No. 3, as recommended by Engineer H.E.Moyer, beapproved. Request by Property Owners in TAHOE MEADOWS to be relieved of street lighting charges: The property involved in the Tahoe Meadows area does not abut the Highway and fro this reason, the Tahoe Meadows Property Owners are requesting that this charge be deleted as their property does not actually benefit from the lighting. Mr. H.E. Moyer, Engineer, recommended that TAHOE MEADOWS not be assessed street lighting charges on property within the Tahoe Meadows that are adjacent to Highway 50. DirectorWakeman moved, seconded by DirectorKortes, unanimously carried, that the recommendation made by Engineer H.E. Moyer be approved and that Tahoe Meadows Property Owners be relieved of street lighting charges. CLAIM: - Charles O'Bear, Jr. Regarding damage 'to his auto hy District vehicle. Direct~ Kortes moved,seconded by Director Hegarty, unanimously carried, that the claim from Charles O'Bear,Jr., be denied and turned over to the District Insurance Agent. Consideration of Request by City of South Lake Tahoe to Dispose of Sewage from the Olympic Training Camp: Director Hegarty moved, seconded by Director Ream, unanimously carried, that the request of the City be granted; however, this District cannot provide free service, therefore the City will be charged $1.00 total for 7 e~,, ....... l, ~vl~nzil~u~ -5- [une 6, [968 the entire time they requested this consideration. Request by Manager to Purchase TWO CHLORINE SCALES - total approximate cost =$1,700.00. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that the request of the Manager to purchase two CHLORINE SCALES be approved. Request by manager for authorization to prepare PRELIMINARYPLAN for PLANT LANDSCAPING and PUMP STATION FACILITIES, not to exceed $2,000.00. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that authorization to prepare preliminary plans for plant landscaping and pump station facilities be approved for presentation to the Board for their review. Requ~s.~'by Manager for Authorization to PREPARE PLANS and SPECIFICATIONS for NEW WATER SUPPLY WELL FOR PLANT: Director Wakeman moved, seconded by Director Hegarty, unanimously car~e d that the request of the Manager to prepare plans and specifications for new water supply well be approved and granted. Consideration of request by FWPCA to have MANAGER (at their expense) participate in SEMINARS ON ADVANCED WASTE TREATMENT IN CHICAGO AND CINCINNATTI, JUNE 25th through JUNE 28th, 1968. All Directors agreed that General Manager Russell L. Culp be urged to attend the Seminars as requested by the F.W.P.C.A. Letter to U.S.F.S. Regional Manager Regarding TROUT CREEK USE PERMIT: The Directors agreed to have Mr. Harlan E. Moyer, Engineer, prepare a letter for the President of the Board's signature to the above. DirectorKortes moved, seconded by Director Ream, unanimously carried, that 'the President of the Board be authorized to sign an easement agreement with the County of E1 Dorado for UPPER TRUCKEE RIVER STUB SEWER LINES, AND LUTHER PASS FORCE MAIN. CORRESPONDENCE: Letters received from: 1. Lahontan Regional Water Quality Control Board, J.T. Leggett, Executive Director, regarding plant and export system operation, and acknowledging receipt of the flow data received from the District and the quality of the effluent being exported. Copies of this same letter were sent to various newspapers, senator's, etc. 2. Another letter from F.W.P.C.A. regarding appointment of New Regional Director- Mr. Paul DeFalco, Jr. 3. U.S. Department of Commers - approving the Audit prepared by the District AuditOrs - Irvine and Duce, and mentioning that final grant payment to be expected within two weeks. PAYMENT OFCLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that 'the claims in the amount of $498,244.90, as recommended by Assistant General Manager David W. Callahan be approved for payment. ADJOURNMENT: District 1967-4, District Office. 10:10 P.M. to 6/19/68, 8:30 P.M. - Hearing for Assessment ROBERT W. FESLER, Pres[dent South Tahoe Public Utility District DAVID W. CALLAHAN, Clerk of Board South Tahoe Public Utility District BID OPENING---ASSESSMENT DISTRICT: Present were Engineer H.E. Culp and J. Jensen. The fo lowing bids were read, as follows: Robert Helms 3025 Mill St; Reno, Ney. Granite Cons. Co. PO Box 900, Watsonville, Calif., 95076 Charles J. Dorfman 124 No. LaBrea Ave Los Angeles, Calif. 90036 lUtarm s Bros. 5261 Stockton Blvd. Sacramento, Calif. Frontier, Contractors, Inc. PO Box 7837 So. Lake Tahoe, Calif. Engineer's Estimat e: 1967-4B, 4C, 4D, 4E, June 19,1968, 2:00 P.M., District Office Moyer, Don Showalter, Manager Russell L. received for the above assessment districts, and $1,342,245.00 %1,542,901.50 $1,423,185.00 $1,320,565.00 $1,254,217.00 $1,460,675.00 Bids were taken under advisement. · LAHAN, Clerk of Board South Tahoe Public Utility District ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT .~[UNE 19,1968 The Board of Directors of the South Tahoe Public Utility District met in an adjourned regular session Wednesday Evening, June 19, 1968, 8:30 P.M. District Office. ROLL CALL: Present were Directors R. Fesler, R. Wakeman, E.E,Hegarty, D. Kortes, G.G. Ream; also present were Clerk of Board DavidW. Callahan, General Manager Russell L. Culp, Engineer Harlan E. Moyer, Don Showalter, Jack Jensen, Attorney John C. Weidman and Attorney Robert J. Hill. He HEARING: Assessment District 1967-4B-4C-4D-4E and ANNEXATION NO. 1968-4-~Iff3-1: President Fesler opened the hearing on the above assessment districts and annexation. ENGINEER'S REPORT: Mr. H.E. Moyer explained to the Board and to those present that the above assessment districts have been formed to provide local collector sewers to the areas. He further explained the Enforcement Conference called by the Water Quality Control Board Act 'to establish standards and a program to export sewage from the South Shore Basin by 1970. After January 1, 1970, no lands will be considered developable. This District is acting in accord wi'th Federal, State and County Laws and Ordinances, and City Laws and Ordinances, which require the District [o see that sewers are installed. By January 1970, septic tanks will not be allowed. When the sewer facility is available and installed, properties must connect to same within 90 days. ~'~z~. ~ ADJOOi~l~;D ~:t~ULAn iVIEE'I'ING -2- June 19, 1968 Mr. Harlan E. Moyer pointed out the areas on the map that are now covered in the above Assessment Districts and Annexation. ASSESSMENT DISTRICT 1967-4B: .... Mountain View Estates Units and 4. ASSESSMENT DISTRICT 1967-4C: .... Tahoe Paradise Units 19, 21, of 20 and portion of 22. ASSESSMENT DISTRICT 1967-4D: .... Tahoe Paradise Units 23, 25, of 20, Unit 24 and_a portion of 22. ASSESSMENT DISTRICT 1967-4E: .... Tahoe Paradise Units 27, 29, 28, 30 and 26 and a portion of 20. 2, 3 portion portion 31, 33, No[ices were mailed to all property owners within the above areas to be assessed and/or annexed. Bids were received today for the assessment districts; the low bid received was from Frontier Contractors, Inc., South Lake Tahoe, California, $1,254,217.00. The Engineer's Estimate was $1,460,675.00. Mr. Harlan E. Moyer stated that because of the low bid received, all assess- ments will be reduced, as follows: 1967-4E: From $710,700 to $652,625; Unit Charge from $1,220 to $1,105. 1967-4D: From $530,206 to $493,854; Unit Charge from $825 to $820 1967-4C:From $543,988 to $503,480;: Unit charge from $902 to $820 1967-4B: From $637,999 to $592,585; Unit Charge from $1,065 to $975. Mr. Moyer also mentioned that the formula :used to determine the assessment charge was based on a 12,000 sq. ft. parcel to equal a one unit charge. Lateral charges are $200 for each lateral; all Unit Charges mentioned above will be charged 'to each area plus a $200.00 lateral charge. President Robert W. Fesler mentioned to all present that this District is operating under~ a mandate from the State and Federal Government, whereas, other areas are not under such a mandate; also, the Connty Health Officer of E1 Dorado County has also issued a letter stating the necessity of sewers in this area. Again it was mentioned that by 1970 septic tanks will not be permitted. Two of the ~ssessment Districts mentioned above will have a completion date of 150 calendar days and the other two districts will have a completion date of 300 calendar days. MR. SANTAMASAMO stated that his assessment charges is to be $1,105 and mentioned that in another area the assessment did not even meet what 'this assessment does and that 'to add too - - the Government contributed a grant of $800,000 towards the project. Mr. Harlan E. Moyer at this time mentioned the loans and grants this District has received from the Government. This District has spent eight million dollars on sewage treatment and disposal: · the export system, which takes the effluent out of this basin; five million came from the Federal Grants and $1.4 million came from a State Loan. The entire basin will be sewered; Douglas County Sewer Improvement District and the Round Hill General Improvement District will go into opera, on this summer, serving the North, Zephyr Cove;;;Incline Village, North Tahoe P.U.D. and Tahoe City P.U.D. will have all areas sewered and the effluent removed by January of 1970 from this basin. ATTORNEY ROBERT J. HILL stated that all property owners did receive the notices and the opportunity to be heard at this hearing. Following this hearing, if the Board does proceed with the Assessment District's mentioned and the Annexation, another notice will be received by theproperty owners within ten or fifteen days with the final amount of the assessment due. Also, included with this Notice will be the notice s~ating that you may request the location of your lateral. The property owner may pay the assessment in cash, make a partial payment and the balance will go to bond, or the entire amount may go to bond, not to exceed 6% interest. The assessment will become payable over a fifteen year period. The assessment payments will be included in your County Tax Bill, beg[nningwith the year 1969. If, in the event, one wishes to pay off the bond, after same has been transferred to the tax roll, they must pay the full amount of the principal and a 5% premium on the amount of the principal and an interest on the next interest paying date of the bond which is January & July. ~JUUKJ.",I~J~ ~ ULAt~ MEE'I'Ii'NT~ WRITTEN PROTESTS: Mr. H.E. Moyer, Engineer raad protests for the above mentioned assessment districts. Same are f[led with the Clerk of Board at the South Tahoe Pull ic~Jtility District Office: 1967-4B 4% protested 1967-4C 9.5% protested 1967-4D 7-1/2% protested 1967-4E 7% protested Also, twenty-two letters were received which did not signify whether same were protests or not; and descriptions not included in the letters. ORAL PROTESTS: WINSTON JONES, Lots 1343 and 1394, Tahoe Paradise Unit No. 33: Mr. Jones stated that he was not against the installation of the sewer system; however, he does feel that the assessment charge should be reconsidered by this Board. MR. HERD, Tahoe Paradise Unit ~33, stated that he could not see where the State of California and the Federal Government can demand that this be done (sewering of areas). Did not feel that [his was reasonable and further stated that the leeching service in his area is skch taht septic tanks work well. He also stated that it seemed this was a political action and that is certainly a hardship on the property owners. He stated that he felt the Board was doing a great injustice to the Tahoe Area. Aletterwas received and read with the written protests from Mr. Herd. DON WHIPPEL, Lot 1384, Tahoe Paradise Unit No. 20, protested the cost of the system. Also, Mr. Whippel stated that he was representing several owners and the following names were read - all protesting the Assessment: Armando Pistoni, Mays Road, Modesto - Unit 20 of Tahoe Paradise; Kenneth and Caroline Lemings, Lots 148, Tahoe Paradise Unit No. 19; Mr. ad Mrs. Wagner, Lot 156, Tahoe Paradise, Unit No. 19 from Antioch; Mr. Harland Jackson, Lot 559, Unit 23, Tahoe Paradise from Antioch; Mr. Kenneth and LuchWong, Brentwood- Lot 334, Tahoe Paradise Unit 20; Mr. and Mrs. Pete Theisen of Ceres, California, Lot 1326, Tahoe Paradise; Mr. and Mrs. Wilson of Modesto - Lot 341, Tahoe Paradise, Unit No. 20; Mr. and Mrs. Art Fabias, Stockton, Lot 446 - Tahoe Paradise Unit No. 21; Lot 81 - Tahoe Paradise, Unit No. 19 and Lot 607, Tahoe Paradise, Unit ~23; Roy and Sandra Thesa of Modesto - Lot 664, Tahoe Paradise Unit ~22 and Constance Perez Schims of Palo Alto Lot 1159, Tahoe Paradise Unit 24; Mr. and Mrs. Don Turner of San Diego - Lot 343 of Tahoe Paradise Unit ~20; Dave and Jeannette Owenson, Antioch, - Lot 382, Tahoe Paradise Unit ~20; also, Mr. Bellenci owns two Lots - 382 and 383 which are quite a distance below street level and requested that the board reconsider the assessment on these lots. Answers to questions asked of the audience: Can this Board take any action without a formal election? Answer was yes. As soon as all of the protests are heard - this Board will close the hearing and proceed with the necessary Resolutions and Ordinances. This was in answer to question from the audience. Will the Contract be awarded this evening? Yes, if assessment district proceedings and annexation are approved. Does a citizen have any recourse to plead their case? Within 30 days from the date the assessment is confirmed, one has the right to file an action in court contesting the validity of the assessment. RECESS: 11:25 P.M. MEETING RECONVENED AT 11:30 P.M. AttorneyR. Hill asked Mr. Moyer the following questions: If, in his opinion, is it economical and feasible to build a system to serve only parts of this area and the other part at a later date. Mr. Moyer mentioned that it w~s not. Were the assessments in the above mentioned districts based on assessed valuation. Mr. Moyer answered no. Was it the best way, in your opinion, to spread the cost of the project so each of the lots will pay their share of the cost. Mr. Moyer stated yes. Will each of the lots in each of the four assessment districts benefit by an amount as great as or more than the proposed assessments. Mr. Moyer answered yes. Mr. Hill asked Mr. Moyer if all of the areas mentioned above would be served through the trunk system into U-1 Improvement District Mr Moyer stated it would. ' · Mr. Moyer stated that all properties will benefit from the sewer system. HEARING CLOSED AT 11:40 P.M. Attorney R. Hill recommended for adoption the following resolutions and ordinance: ASSESSMENT DISTRICT NO. 1967-4B: RESOLUTION NO. 1100: Overruling Protests. RESOLUTION NO. 1101: Ordering Reduction of Assessments ($975). RESOLUTION NO. 1102: Resolution and Order Adopting Engineers Report, as Modified, Confirming the Assessment and Ordering the Work and Acquisitions. DirectorKortes moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NOS. 1100 through 1103 be approved. Manager Russell L. Culp agreed to the Assessment Proceedings. RESOLUTION NO. 1103: Designating Collection Officer: ASSESSMENT DISTRICT 1967-4C: RESOLUTION NO. 1104, Overruling Protests. RESOLUTION NO. 1105, Ordering Reduction of Assessments ($820) REd,SOLUTION NO. 1106: Resolution and Order Adopting Engineers Report, as Modified, confirming the assessment and ordering the work and acquisitions. RE~DLUTION NO. 1106: Designating Collection Officer. ASSESSMENT DISTRICT 4D: Director Wakeman moved, seconded by Director Ream, unanimously carried, that RESOLUTION NOS. 1104 through 1107 be approved. ASSESSMENT DISTRICT 1967-4D: ,.RESOLUTION NO. 1108, Overruling Protests. _~RESOLUTION NO. 1109: Ordering Reduction of Assessments ($820) RESOLUTION No. 1110: Resolution and OrderAdoptingEnglneer.s Report, as Modified, Confirming the Assessment and Ordering the Work and Acquisitions. RESOLUTION NO. 1111: Designation Collection Officer (D.W.Callahan). Director Hegarty moved, seconded by Director Ream, unanimously carried, that RRESOLUTION NOS. 1108 through 1111 be approved. ASSESSMENT DISTRICT 1967-4E: RESOLUTION NO. 1112, Overruling Protests. RESOLUTION NO. [113, Ordering Reduction of Assessments ($1,105 and Lot 1394 reduced from 2.7 units to 1.5 units.) RESOLUTION NO. 1114, Resolution and Order Adopting Engineer's Report, as Modified, Confirming the Assessment and Ordering the Work and Acquisitions. RESOLUTION NO. IllS, Designating Collection Officer (D.W.Callahan). Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. lll2 through 1115 be approved. d ORDINANCE NO. 168 ..... AWARDING CONTRACT TO FRONTIER CONTRACTORS, INC., in the amount of $1,254,217.00. Director Ream moved, seconded by Director Kortes, unanimously carried, that ORDINANCE NO. 168 be approved. ANNEXATION NO. 1968-4-U-1: RESOLUTION NO. 1116, A Resolution approving annexation of Territory to Improvement District No. U-1. ADJOURNED REGULAR MEETING -5- 6/19/68 Director Hegarty moved, seconded by Director Kortes, unanimously carried 'that RESOLUTION NO. [116 be approved. ' TOMORROW -- BID OPENING FOR HOLDING POND AT 2:00 P.M. BID OPENING FOR SHOP AND WAREHOUSE at 3:00 P.M. BOND BID OPENING FOR 1967-3 A at 5:00 P.M. (At district office) ADJOURNMENT: 11:50 P.L: ROBERT W'. FESLER, Pre'~[d~nt of Board SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTE ST: DAVID W. CALLAHAN, Clerk of Board & EX- Officio Secretary of the Board of Directors- SOUTH TAHCE PUBLIC UTILITY DISTRICT BID OPENING, 60 MILLION GALLON HOLDING POND JUNE 20, 1968 --- 2:00 P.M. District Office Present were President Robert Fesler, Engineer H.E. Moyer, General Manager Russell L. Culp, Clerk of Board David W. Callahan, Director Gerald G. Ream and Robert Sondag: Bids received and publicly opened as follows: ALTERNATES LaVelle Cons. Co. 1. $41,330.00 Box 577 2. $37,790.00 Firebaugh, Calif. 3. $50,930.00 A. Teichert and Son, Inc. Box 825 Sparks, Nevada 2. $154,879.00 Oscar C. Holmes, Inc. and Holmes Clair Inc. A Joint Venture Box 2288 Menlo Park, Calif. 2. $66,000.00 Helms Cons. Co. 1.--- 3025 Mill St 2.--- Reno, Nevada 3. $34,750.00 Bill A. Young South Lake Tahoe, Calif. 2. $28,900.00 NOTE: Mr. Young's Proposal was not signed. Bids were taken under advisement.?/i David W. Callahan,Clerk of Board & Ex- Officio Secretary of the Board of Directors South Tahoe Public Utility District BID OPENING---SHOP AND WAREHOUSE BUILDING .... ~UNE 20, 1968, 3:00 P.M. District Office Present were Engineer Harlan E. Moyer, General Manager Russell L. Culp, David W. C~llahan - Clerk of Board, Directors Robert W. Fesler and Gerald G. Ream. The following bids were received: Thomas Construction Co. Lump Sum PO Box 394 Deductive A South Lake Tahoe, Calif Deductive B Total less Deductive A & B--- $101,789.00 1,898.00 3,454.00 $ 96,437.00 J.M. Ryan, Gen. Contractor PO Box 828 South Lake Tahoe, California Lump Sum Deductive A Deductive B $ 92,760.00 2,400.00 3,850.00 Total Less Deductive A & B $ 86,510.00. Engineer's Estimate: $60,000.00 Bids were taken under advisement. DAVID W. CALLAHAN, Clerk of Board and Ex-Officio Secretary South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC U[~LITY DISTRICT JUNE 20, 1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session on June 20, 1968, District Office, 8:00 P.M. ROLL CALL: Present were President RobertW. Fesler, Directors RobertWakeman, Donald H. Kortes, Gerald G. Ream, Edward E. Hegarty; General Manager Russell L. Culp, David W. Callahan - Clerk of Board; Engineer Harlan E. Moyer, Robert Sondag, John Murphy - Sacramento Bee, Bruce Puitt - E1 Dorado National Forest, Mr. S. Muniz - U.S. Forest Service, J. Ryan - Contractor, BillA. Young - Contractor, Attorney Robert J. Hill and Attorney Ken Jones, A.L. Shoupe, Mr. Wink Ames and representatives of Reed-Meneley Insurance Company, Attorney J.C. Weidman and Mr. and Mrs. Kenneth Geist. MINUTES: DJ(RECTOR Kortes moved, seconded by DirectirWakeman, unanimously carried, that the minutes of June 6, 1968, be approved as presented. Mr. John C. Weidman, Attorney, stated that Mr. and Mrs. Kenneth Geist were present this evening to check on an easemant payment due them. Mr. Weidman stated that the title report stated that the property was in the name of Bijou Park Properties, documents had been sent to Bijou Park Properties and not carried through. Mr. Weidman requested the Board to include with the payment of claims 'the amount of $200.00 for this easement - payable to Kenneth Geist and Josephine Elmore - 1960-4 202 B and 205 D. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondag presented 'the progress report for all projects to the Board, as listed below: In dian Creek Piepline , L.L. Davis Solids Handling System, BSP Corp Ammonia Stripping Tower, PMI Corp Meyer's Sewer, Frontier Contractors Meyers Pump Sra., Rothschild, Raffin and Weirick Park Ave Sewers, Helms Cons. Assmt. Dist. 1967-1 ,Delzer Pipeline Assmt. Dist. 1967-2, L.L. Davis Assmt. Dist. 1967-3, L.L. Davis Amount of Percentage Complete 100% 98% 34% 85% 100% 100% 6O% 75% complete 30% complete -z- ~[ml8 20, 1968 ATTORNEY'S RE:POET: Mr. J.C. Weidman, Attorney, stated that he has been very busy with 'the U.S. Forest Service Annexation. Also, requested a date from the Board to discuss items with Mr. John Lynch of Wilson, Jones, Morton and Lynch, at San Mateo, within the next month. Mr. Weidman will set the date with Mr. Lynch and notify 'the Board of same (Tentative date 6/28/68 3:00 P.M.). ' Also, the Legislature on interest moratorium on the State Loan has progressed; the original bill was for one year interest moratorium and it is now for a three year moratorium. North Tahoe PUD is joined in our bill but it is really two separate bills. MANAGER'S REPORT: Mr. Russell L. Culp, General Manager, read his report, as follows: "Attached are reports of flow and laboratory data for our Water Reclamation Plant for the month of May 1968. The quality of the effluent continues to comply with the waste discharge requirements. All reclaimed water was exported, and the sprayfield and emergency holding pond were not used at any time during May." Mr. Cu.lp mentioned that two pipeline breaks occurred yesterday. Same should be repaired and working sometime this evening. "The line maintenance crews clea-ned 42,540 feet of line since the last meeting. Attached is a summary of vacation, sick leave, and overtime paid for all District employees for the period ending June 19, 1968. 4. Plant visitors this week included engineers from South Africa, Brazil Australia and the Phillipines." ' ' Mr. Culp also stated that he and Mr. Harlan E. Moyer, Engineer, attended the E1 Dorado County Planning Commission meeting and presented maps of the District facilities as they had requested. Director Ream moved, seconded by DirectorKortes, unanimously carried, that the Manager's Report be approved as presented. ENGINEERING REPORT: No report. Items listed on agenda. COMMITTEE REPORTS: 1. Annexation: No report 2. Planning - Mr. Kortes stated that he met with Mr. Hegarty to review the street lighting situation at Pioneer Village. After studying same, The Planning Committee agreed that they are in agreement with the owners of Pioneer Village, who are responsible for the installation of the lighting and suggested and recommended to the District that instead of the sixteen standards being removed, as requested by Pioneer Village, the sixteen standards remain and only 13 standards be turned off. Same is indicated on the map for Pioneer Village. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that 13 standards be turned off for the Pioneer Village Subdivision. 3. Public Information: DirectorWakeman stated that the Public Information Committee met with the various visitors that came to the plant. Mr Wakeman stated that the gentleman from South Africa had mentioned that they were building a plant, similar to this plant, with the express purpose of recirculating water. 4. Personnel: No report. However, Mr. Ream stated that he would like to convey his appreciation to 'the Insurance Committee for their efforts given for employee retire- ment program and pension program plan. 5. Banking/Insurance: Met to consider the matter of the District Pension Plan for the employees of the District. OLD BUSINESS: ]'une 20, 1968 1. Service Agreement between United States Forest Service and South Tahoe Public Utility District. The Directors and Engineer and Attorney reviewed the proposed agreement. Directors were in agreement with same, as was the U.S. Forest Service Representative Mr. Muniz. Same is on file at the District Office. RESOLUTION NO. 1117: A Resolution authorizing execution of USFS agreement. DirectDr Hegarty moved, seconded by DirectorKortes, unanimously carried, that RESOLUTION NO. 1117 be approved. 2. Consideration additional design system for Spring Lake. Amounting of request by USFS for Change in Contract 39-2648 for for sewer system. Design of additional minor sewer Creek Summer Home Track and the West Side of Fallen Leaf to $13,700 to be paid by the USFS. DirectorWakeman moved, seconded by DirectorKortes, unanimously carried, that the request from the USFS be approved, at no cost to the District, and as recommend- ed by Engineer H.E. Moyer. 3. Review and consideration of proposed employee retirement plan. Mr. W.Ames of Reed-Meneley presented the program to the Directors for employee retirement. Mr. Fesler stated that it definitely was the recommendation of the Insurance Committee that this be recommended. RESOLUTION NO. 1118: Acceptance of 'the retirement plan for employees, effective July 1, 1968. DirectorKortes moved, seconded by Director Hegarty, that RESOLUTION NO.1118 be approved. VOTES AS FOLLOWS: AYES: Directors Fesler, Hegarty, Ream and Kortes NOES: None ABSTAINED: Director Wakeman Carried. BID OPENING: 60 MG HOLDING POND: Bids were opened at 2:00 PoMo today. Five bids were received and Bill A Young Construction Company was the low bidder for $28,900.00. Mr. Young's proposal was not signed. Attorney John C. Weidman asked Mr. Young if he wanted the contract. Young stated that he did. He then asked Mr. Young to sign the correct documents prior to any discussion and/or action taken by this Board. Mr. RESOLUTION NO. 1119: Awarding Contract to Bill A. Young - for cleaning of 60 MG HOLDING POND, in the bid amount of $28,900.00, as recommended by Harlan E. Moyer, Engineer. Director Wakeman moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1119 be approved. SHOP AND WAREHOUSE BID OPENING: Two bids were received and opened at 3:00 P.M. today- low bidder was J.M. Ryan , General Contractor of South Lake Tahoe, in the amount of $92,760.00. Mr. Harlan E. Moyer, Engineer, recommended that RESOLUTION NO. 1 1 2 0, Awarding Contract to J. M. Ryan for Shop and Warehouse Construction. Mr. Russell L. Culp, General Manager, agreed with the recommendation from Engireer Harlan E. Moyer. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. ll20 be approved. ANNEXATION NO. 1968-2: Postponed for the next regular meeting. -4- rune 20, 1988 ASSESSMENT DISTRICT NO. 1967-1: Consideration of RESOLUTION NO. A Resolution Correcting Assessor's l~arcel Numbers. 1121, Director Kortes moved, seconded by Director Wakeman,unanimously carried that RESOLUTION NO. 1121 be approved. ' At this point, President Fesler welcomed Attorney Jones, Wilson, Jones Morton & Lynch, to this meeting. ' ASSESSMENT DISTRICT 1967-3B: I~vo bids were received today at 5:00 P.M. Low bid was received from First California Company, 300 Montgomery Street San Francisco, California. ' RESOLUTION NO. 1122:A Resolution Determining UnpaidAssessmen[s and Providing for issuance of Bonds, Assessment District, 1967-3B. Director Hegarty moved, seconded by DirectorKortes, unanimously carried that RESOLUTION NO. 1122 be approved. ' ORDINANCE NO. 169 - Awarding Sale of Bonds to First California Company of San Francisco, California. Director Ream moved, seconded by Director Kortes, unanimously carried that ORDINANCE NO. 169 be approved. ' IMPROVEMENT DISTRICT NO. U-l: RESOLUTION NO. 1123, Providing for Issuance and Sale of $900,000 Principal amount of Bonds, Etc., Series "C" RESOLUTION N©. 1124, Calling for Bids on Bonds of the South Tahoe P.U.D. for Improvement District No. Ull - (Bid Opening on July 18 1968 5:00 P.M District Office). ' ' -, Director Kortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1123 and 1124 be approved and adopted. INDIAN CREEK PIPELINE: CHANGE ORDER NO. 5: Decreases contract by $12,371.20 (Leo L. Davis) Director Hegarty moved, seconded by DirectorWakeman, unanimously carried that CHANGE ORDER NO. 5 be approved. ' RESOLUTION NO. 1125: Accepting Project and Ordering Filing of a Notice of Completion. Director Ream moved, seconded by DirectorKortes, unanimously carried that RESOLUTION NO. 1125 be approved. ' PARK AVENUE TRUNK SEWER: RESOLUTION NO, 1126, A Resolution Accepting Project and Ordering the Filing of a Notice of Completion. Director Wakeman moved, seconded by Director Hegarty, unanimously carried that RESOLUTION NO. 1126 be approved. ' Mr. H.E. Moyer, Engineer, stated that the contract was completed in time alloted for to Helms Construction Company and mentioned that Helms Construction Company did an excellent job. Mr. Moyer was also asked to notify the District Insurance Agent of the completion of this project. IMPROVEMENT DISTRICT U-l: Consideration of the following relative to Schedule II Pumping Sations: Claim for extra compensation on ~sperTruckee station - $8,147.00, for power and $19,064.00 for excess water problems from Rothschild, R~ffin and Weirick. Mr. Moyer stated that he would recommend a Committe of the Engineer, Attorney and Board be appointed to study and review same. Mr. Fesler, Mr. Ream, Mr. Moyer and Attorney Weidman will review the claim and present a recommendation to the Board. ~ / REGULA~ MEETING -5- ]'une 20, 1968 REQUEST FOR TIME EXTENSION OF THREE CALENDAR DAYS (Schedule II Pumping Stations) Director Wakeman moved, seconded by Director Hegarty, that a time extension of three (3) calendar days be granted 'to Rothschild, Raffin and Weirick. VOTES: Aye s: Noes: Director Wakeman, Hegarty, Ream, Kortes Director Fesler Carried. RESOLUTION NO. 1127: Accepting Project and Ordering the Filing of Notice of Completion. Director,Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1127 be approved. TROUT CREEK TRUNK SEWER: Letter from USFS denying application as submitted and suggesting consideration of alternate location. Mr. Moyer stated that while he was attending the LAFCO meeting at Placerville, he had an opportunity to see Mr. Irvin Bosworth and discussed the Special Use Permit Application with him. He stated that Mr. Bosworth will be at the District office next Thursday at 9:30 A.M., June 27th, 1968, to discuss this arnd.~6Os.sibl¥ an alternate proposal, etc. NEW BUSINESS: Consideration of designating District repnesentfves for California Sanitary and Sanitation District Association. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that David W. Callahan be designated as the Representative for California Sanitary and Sanitation District Association. Consideration of Sierra Pacific Power Company request to change rate of schedule at Luther Pass Pump Station. Mr. Russell L. Culp, General Manager, requested authorization 'to execute an agreement with Sierra Pacific Power Company regarding 'the above. DirectorKortes moved, seconded by Director Ream, unanimously carried, that authorization be approved to execute agreement with Sierra Pacific Power Company as recommended by General Manager Russell L. Culp. COMMUNICATIONS: None PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $517,145.69,and transfer of funds in the amount of $581,487.20 be approved,as recommended by David W. Callahan. MR. ROBERT SONDAG stated that he was approached regarding the Olympic Training Team - - that will possibly be housing (trailers) within the Meyer's Area; was asked if facilities could be connected to the sewer lines within that area. Permission would have to be granted by the Contractor. Mr. Moyer stated that this would involve the acceptance of Upper Truckee System, and stated that since the line is res tested cleaned, '[here would be no reason why this could not be done, if the contractor is willing. Mr. Fesler stated that 'this board wants to cooperate ~n any way with the City and asked Mr. Sondag to do anything that could be done to assist the City and the Olympic Team. ~.~ u~nr~ ,v~.~.,~l~m -6- ]~ufie 20,1968 ADJOURNMENT: 10:20 P.M. to ]July 2, 1968, District Office, 8:00 P.M. ROBERT W. Ft[SLER, P~-esident South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex-Officio Secretary SOUTH TAHOE PUBLIC UTILTY DISTRICT ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 2, 1968 The Board of Directors of the South Tahoe Public Utility District met in an adjourned regular session July 2, 1968, 8:00 P.M., District Office. ROLL CALL: Present were Directors Robert W. Pesler, Robert Wakeman, Gerald G. Ream, Donald H. Kortes, Edward E. Hegarty. Also present were Clerk of Board DavidW. Callahan, Engineer Harlan E. Moyer, Attorney John C. Weidman, Robert Sondag - Project Engineer- ClairA. Hill & Associates, A.L. Shoupe - Resident Engineer - ClairA. Hill & Associates, R. E. Fra~iar and E. Pollick - representatives of the Lakeside Park Association, and a representative from the Tahoe Daily Tribune. ABSENT: General Manager Russell L. Culp and Attorney Robert. J. Hill. APPROVAL OF MINUTES: DirectorKortss moved, seconded by DirectorWakeman, unanimously carried, that the minutes of June 19th and June 20th, 1968 be approved as presented. RECOGNITION OF VISITORS: Mr. R.E. Frazier, President of the Lakeside Park Association and Mr. Ed Pollock, also representing the Lakeside Park Association, appeared before the Board to request a variance of the Ordinance regarding connection to the sewer facilities. Mr. Frazier stated that they are going to build rest rooms on the Lake and would like permission to connect these to the one common lateral they now have. The property cannot be subdivided and the public does use the beach. Director Hegarty moved, seconded by Director ~Vakeman, unanimously carried, that the Lakeside Park Association be allowed to connect two separate buildings to one common la feral. MANAGER'S REPORT: Mr. Harlan E. Moyer, Engineer, stated that the plant is operating normal; flows are increasing, the average daily flow for Nevada for June =572,000 gallons per day. Total plant flow: 2.4 million gallons per day and the daily average flow for ~he plant equal 3.1 million gallons per day. Line cleaned for June equal 64,990 feet and the daily average cleaned on working days total 3,249 feet and total average cleaned (calendar days) equal 2,166 feet. ENGINEER,S REPORT: No report. Items to be discussed on Agenda. CONSTRUCTION PROGRESS REPORT: C ON TRACTOR BSP Corp PMI Corp Frontier Contractors Delzer Pipeline Leo L. Davis, Inc. Leo L. Davis,Inc. Stuart A .Jenkins PROJECT % CO Solids Handling 99% Ammonia Stripping Tower 36% Meyers Sewers 87% Assmt. Dist. 1967-1 65% Assmt. Dist. 1967-2 75% Assmt. Dist. 1967-3 30% Bijou Enclosure Screen 30% MPLETED complete RDIOURNED REGULAR MEETING -2- JULY 2, 1968 Shop and Warehouse Osborne Cona, truction Bill Young Fro>tier Contractors Not started JM Ryan Contractor Mechanical Aerators 0% completed 60 MG Holding Pond 0% Assmt. Dist. 1967-4 0% ATTORNEY'S REPORT: John C. Weidman, Attorney, stated that he met with Mr. Harootunian and also with Mr. C. Ebright and the Directors and Engineer. COMMITTEE REPORTS: 1. Annexation: Director E.E. Hegarty stated that Mr. H.E. Moyer, Mr. J.C. Weidman, MR. E.E. Hegarty, visited Mr. C. Ebright last Thursday. The annexation was discussed with Mr. C. Ebright and his Brother and Mr. Hegarty stated that they are very interested in helping this District and seem very cooperative. They want another meeting regarding this and Mr. Weidman will contact Mr. Ebright as to the date and time and notify the Directors of same. 2. Planning: The Planning Committee met with Attorney John Lynch of Wilson, Jones, Morton and Lynch to discuss the HOOD Litigation. Conclusion reached at that meeting was to pursue this through the courts. 3. Public Information: Director Wakeman stated that he and Mr. Russell L. Culp, General Manager, met with the gentlemen from Encyclopedia Britannica, who are going to make a film of the District's facilities and operation to use for high schools and junior high schools, and same will be in sixteen different languages. Also, visitors from Sweden and Rio de Janiero visited the plant and facilities. The advertising firm of Denny-Wagoner and Scott would like authority to put together a fifteen minute film on the plant facilities. This would be at no cost to the District and the District will retain absolute control over what goes into the movie and what is said. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that Denny-Wagoner and Scott be authorized to prepare a film on the plant fadi lities of this District and that the District will, at all times, have full control as to what ~vill go into the filTM and what is to be said. DirectorWakeman requested the Board meet with Mr. Culp on the 8th of July at noon to discuss this in more detail. Personnel,: No report. 5. Banking/Insurance: Met on June 26th with representatives of the Manufacturer's Life Insurance Company regarding the pension plan for the employees. Also attending were Wink Ames and J. Gaither from Reed Meneley Insurance Agency, DavidW. Callahan, Russell L. Culp and Directors R. Fesler and D.H. Kortes. Mr. Callahan stated that all cards were completed by the employees and same mailed to Manufacturer's Life Insurance Company. All eligible employees have signed the cards for the pension plan. UNFINISHED BUSINESS: 1. LANDSCAPE PLANS FOR PLANT SITE: Same were presented to the Board of Directors for their review and study. 2. Consideration of Annexation Fees and Connection Charges for LAKE TAHOE UNIFIED SCHOOL DISTRICT. ADJOURNED REGULAR MEETING -3- July 2, i968 ~z~- Mr. Harlan E. Moyer, Engineer, gave a breakdown of charges to the Bijou Elementary Schoo., Tahoe Valley School, etc., which was charged when these schools connected to the sewer facilities. MEYER'S ELEMENTARY SCHOOL: The area is 12.71 acres; the building is 36,000 square feet. Mos Of the site will be used for additions or parking or play area. bo SIERRA HOUSE ELEMENTARY SCHOOL SITE (MONTGOMERY ESTATES, (UNIT NO. %) The annexation fee of $400.00 per acre has been paid by the developer. Mr. Harlan E. Moyer recommended that the following be approved for all school sites, charges, etc.: 1. The annexation fee will be $5,150.00 and that is applicable to all school sites of ten acres or larger. 2. The in-lieu assessment will be charged when the school site is benefited by a local improvement sewage collection system and the in-lieu assessment will be based on the same manner that the adjacent lands within the Improvement District have been assessed. 3. The school sites which are located within the tributaries to Meyer's U-1 will paya right-of-service charge for the use of the Meyer's U-1 Trunk Sewer and said right-of-service charge will be based on $150.00 per gross acre of land in the school site. (Connection fee of $~150.00 per acre will apply to the U=I School tDistrict and to the Montgomery Estate Unit ~5, Sierra House Elementary School) Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the above recommendations of the Engineer - Harlan E. Moyer- be approved and accepted. 2. AUTHORIZATION TO COUNTY OF EL DORADO TO INSTALL TRUNK SEWERS UNDER AIRPORT RUNWAY. RESOLUTION NO. 1128: A Resolution Authorizing Construction of Trunk Sewers at Lake Tahoe Airport (Total Contract Price $49,460.00) DirectorKortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1128 be approved. 3. HEARING ---UNITED STATES FOREST SERVICE ANNEXATION- No. 1968-2: RESOLUTION NO. 1129: Annexation No. 1968-2: West Shore Annexation, scheduled for July 30, 1968, 8:00 P.M., District Office. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1129 be approved and the hearing be set for JULY 30, 1968, 8:00 P.M., District Office. 4. CLAIMS SUBMITTED ROTHSCHILD, RAFFIN ANDWEIRICK: Director Gerald G. Ream stated that the Committee met to review the claims submitted by Rothschild, Raffin andWeirick, and after study and review, Direc tot Ream moved, seconded by Director Kortes, unanimously carried, that the claims submitted by Rothschild, Raffin and Weirick be denied. COMMUNICATIONS .... THE FOLLOWING RECEIVED AND READ TO THE BOARD: 1. TELEGRAM FROM U.S.F.S.--June 25, 1968, "Contract No. GS-00T-1708 (TP) executed by the General Services administration. Notice to proceed Effective Wednesday, June 26, 1968. Designation of Contracting Officer Forest Service NED REGULAR MEETING -4- July 2, 1968 Department of Agriculture and Contract Documents to follow" s/H.W. Dunn, Forest Service". ' 2. June 21, 1968, - "South Tahoe Public Utility District South Lake Tahoe, California, It is with great pleasure Ireport that final paymert in amount of $352,825, has been made to South Tahoe PUD by Economic Development Administration. This brings to $3,253,000 total Federal participation in Development of Sewer Treatment and Pipeline System for South Tahoe. As one who had an active role in winning congressional authorization for Economic Development program certainly am pleased that this is one of the first California projects to be brought to successful conclusion, s/ Harold T. Bizz Johnson Member of Congress" ' 3. From C .A.YATES, da[ed 6/20/68 --- "I have your letter of June 12, 1968, concerning the Trout Creek Trunk Sewer Construction Special Use Permit. Mr. Irwin Bosworth, Supervisor of the E1 Dorado National Forest, tells me that he has been in contact with you since June 12th concerning this matter. It is my sincere wish that you will be able to work out a mutually satisfactory solution to the problem. I am anxious to see proper development of sanitation facilities for all of the Lake Tahoe Area. I am sure where these developments involve National Forest Lands, accommodation of the South Tahoe Public Utility District's needs can be made that will protect the National Forest's scenic, recreation and land use values. I apologize for the delays in your activities which we may have caused. s/C .A.YATES" 4. Another letter from Paul R. Bonderson, Chief, Division of Water Quality, dated June 24, 1968, regarding a meeting/hearing on REVISION to P.L. 84-660 GRANT REGULATIONS. The meeting is scheduled for August 1, 1968, Auditorium of the Resoruces Building, 1416 Ninth Street-,, Sacramento, California. PAYMENT OF CLAIMS: Director Hegarty moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $515,911.48, and transfer of funds in the amount of $300,000.00, as recommended by Assistant General Manager DavidW. Callahan, be approved for payment. ADJOURNMENT: 9:50 P.M. ATTES: DAVID W. CALLAHAN, Clerk of Board & e×-Offic[o Secretary South Tahoe Public Utility District ROBERT W, FESLER, President South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF TIE SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 18, 19 68 The Board of Directors of the South Tahoe Public Utility District met in regular session July 18, 1968, District Conference Room, 8:00 P.M. ROLL CALL: Present were Directors Robert W. Fesler, Robert Wakeman, Donald H. Kortes, Gerald G. Ream, and Edward E. Hegarty. Also present were Attorney Robert J. Hill, Attorney John C. Weidman, Engineer Harlan E. Moyer, General Manager Russell L. Culp,.Acting Clerk and Robert Sondag. ABSENT: Clerk of Board DavidW. Callahan. MINUTES: Director Wakeman moved, seconded by Director Ream, unanimously carried, that the minutes of July 2, 1968, be approved as corrected. MANAGER'S REPORT: Manager R.L. Culp read his report, as follows: "On Monday, July 15, 1968, the release of water from the Indian Creek Reservoir was begun. About 10 cubic feet per second of water is being used to irrigate hay, pasture land, and alfalfa in Alpine County. Because of the Dry Season, the use of water will make it possible to produce a second cutting of alfalfa which would not have been possible otherwise. The water is being allocated to four (f) ranches by the Alpine County Water Agency, under the supervision of a Deputy Federal Water Master. Attached are reports of flow and laboratory data for our Water Reclamation Plant for the month of June 1968. The water quality continues to comply fully with ail discharge requirements. On June 20th and 21st, no water was exported. The export line was taken out of service to permit the Contractor to repair two pipeline leaks and replace a broken valve stem. During these two days a total of 5.5 million gallons of reclaimed water was pumped to Sprayfield No. 2. A total of 66.9 million gallons was pumped to Indian Creek Reservoir during June. The LIONS CLUB has requested dried sludge from the District for use on their beautification project. They will furnish the trucks and we have tentatively agreed to lad the trucks for them. We have an ample supply of dry sludge. During the past two weeks themaintenance crew cleaned 52,725 feet of sewer line. Attached is a summary of vacation, sick leave and overtime paid for all District Employees for the periods ending July 3rd and July 17th, 1968. PLANT OPERATION: June 1968 Total Plant Flow Daily Averaqe Flow Nevada District Flows: Douglas County SID~:i Del Webb Corp Daily Average Chorine Used Propane Used Natural Gas Electricity Used 72.4 MG 2.4 MGD 14.6 MG 2.6 MGD 17.2 MG 0.6 MGD 5,810 pounds None 11 Million Cubic Feet 661,2-0 KWH" Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Mr. Harlan E. Moyer, Engineer, stated that a meeting was held 7/8/68 with BSP representatives, along with Mr. Russell L. Culp, Mr. H.E. Moyer, Mr. 1%. Sondag, and representatives from Bird Machine Company to discuss the BSP contract. No satisfactory agreement was resched. June 15th was at Jackson with Mr. Weidman - court. Mr. Moyer stated that the report requested by Mr. N. Livermore requesting cost estimate for servicing the West Shore Area is not completed. Mr. Wakeman stated that Mr. Livermore mentioned at a meeting that Tahoe City Public Utility District will handle the sewage for the West Shore. CONSTRUCTION REPORT: Mr. Robert Sondag reported the following: CONTRACT Solids Handling Ammonia Stripping Twr Meyers Sewers Assmt. Dist. 67-1 Assmt. Dist. 67-2 Assmt. Dist. 67-3 Encl. Screen Mechanical Aerators Shop and Warehouse 60 Million Gallon H.P. Assmt. Dist. 67-4 CONTRACTOR PERCENTAGE COMPLETED BSP Corporation 99% PMI Corporation 55% Frontier Contractors 87% Delzer Pipeline 80% Leo L. Davis 76% Leo L. Davis 45% Acme Elec. 95% Osborn Construction 5% J.M. Ryan Contractor 2% Bill A. Young, Contractor 10% Frontier Contractors 1% Mr. Sondag stated that the gentleman from the Tahoe Shores is very very pleased with the work done at Bijou Pump Station,as well as all residents surrounding the facility, have expressed their pleasure regarding the project. The PUblic Relations Chairman will proceed with thepublicity regarding the Bijou Pump Station Enclosure Ccreen. Mr. Kortes stated [hat he spoke to Mr. Phelps and asked him if he had noticed any odors at the Holding Pond. Mr. Phelps stated that he had not and expressed his pleasure at the pond being cleaned and taken care of. ATTORNEY'S REPORT: John C. Weidman, Attorney, stated that Mr. C. Ebright will meet with the Board, Engineer and Attorney on Monday, July 22nd, 4:30 PM at his home. All directors wR[ meet at Mr. Hegarty's at 4:00 PM that date. Klein, Zirkle andAgee Trial was held at Jackson. Decision will be made next M:mday or Tuesday. Mr. Goodrich, the appraiser, was in attendance, and Mr. H.E. Moyer, Engineer, also in attendance. Joe Ronzone will be the appraiser for the Wareing Property. This will probably involve a jury trial. Legislature - Excluded parcel legislation was signed by the Governor. President Fesler stated that the Tahoe Regional Agency meetings will involve this District and felt that representatives from this District should be in attendance at each meeting of the Tahoe Regional Agency. All Directors agreed [o this. NOTE: Study Sessions are held the first Wednesday of each month, 10:00 AM. City t-lall ---Open to the public. Regular meetings are held the LhirdWednesday of each month, 10:00 AM, City Hall. O~en to the public. COMMITTEE REPORTS: 1. Annexation: No report Mr. Moyer requested a meeting of this '.Committee to discuss District Boundaries. Date to be Wednesday, July 31, 1968, 4:00 PM, District Office. REGULAR MEE TiNG - 3- July 18, 1968 2. Planning: Met with Mr. Russell L. Culp, Director Kottes, Director Hegarty and Mr. Robert Mason to discuss the landscape plans. Mr. Hegarty presented the maps given to him by Mr. Mason that evening to present to the Board. Same showed two alternatives. Following review and study of same, Director Hegarty moved, seconded by Director Kortes, unanirna~sly carrk~:t that Alternate ~:l be accepted and that Mr. Mason be appointed [o get an overall masterplan and cost estimate for presentation to the Board of Directors by the first meeting in August. 3. Public Information: Met to work out details of the film and Mr. Russell L. Culp stated that Mr. John Deny was con[acted and they have started work on [he program discussed at the last meeting. Mr. Wakeman met with Mr. H. Mattie of [he City and discussed public relations and publicity of City and District. 4. Personnel: No report 5. Banking/Insurance: Met on 7/10/68 - Mr. Kortes, Mr. Fesler, Mr. Callahan with Mr. Sherman McKissock and Mr. John Reed of Tahoe National and Wells Fargo Banks regarding Future construction accounts. (Mr. McKissock representing the Wells Fargo Bank and Mr. Reed representing Tahoe National Bank). A luncheaa meeting with Mt. John Williams and Mayor Don Clarke was also discussed. This meeting will be held to discuss areas of joint venture with [he City and District. Mr. Fesler and Mr. Moyer will arrange for this meeting. UNFINISHED BUSINESS: 1. Change Order No. 4, Frontier Contractors. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that Change Order No. 4 be approved as recommended by Engineer H.E. Moyer. ' Mr. Moyer mentioned that completion of the new arrangement for the upper portion of Trout Creek Sewer has been made and a meeting with Mr. Rice regarding same will be held Monday morning, 7/29/68, 9:00 A.M. (USFS). 2. Change Order No. 2, Leo L. D azis: Realignment of some lines, increase of $5,400.00. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that Change Order No. 2 be approved. ~3. Upper Truckee Pump Station: Consideration of Acquiring HarDotunian Easement in Fee Simple for Roadway and Uti]ky Line Use. Mr. Harlan E. Moyer, Engineer,stated that he would recommend that the District negotiate with Mr. Harootunian to obtain this easement, not to exceed $9,000.00. ©irector Hegarty moved, seconded by Director Ream, unanimously carried, that the District negotiate with Mr. Aram Harootunian to obtain easement, not to exceed $9,000.00. IMPROVEMENT DISTRICT NO. U-1 --BOND BID OPENING: Four (4) bids were received today at 5:00 P.M., District Office. L~w bid was received from First California Company, 300 Montgomery Street, San Francisco, California: Average rate of interest 5.9496%. Other bids received were: Miller and Schroder of Menneapolis, Minnesota Average Int. Rate 5.99]7% EPR Erckenbrack, Seattle, Washington ...... 6.5% Cincotta, Inc. of LaJolla, California ...... 6.15544% Attorney Robert J. }frill recommended thebid of First California Company of San Francisco be accepted and the following adopted: 7....~'~ ................ ~"~'~ -4- July i8, 1968 ORDINANCE NO. 170: ~An Ordinance Awarding Sale of Bonds. Director Hegarty moved, seconded by Director Kortes, unanimously carried that O Ordinance No. 170 be approved. Also, Mr. Hill requested that a Resolution be adopted making changes and modifica- tions for Assessment District 1967-3B-722. RESOLUTION NO. 1130, A Resolution Ordering Change and Modifications of Assessment and Diagrarm 1967-3B-~.22. Director Hegarty moved, seconded by DirectorWakeman, unan£mously carried [hat Resolution No. 1130 be approved. ' NEW WATER WELL: Consideration of Calling for Bids to Construct a New Water Supply Well at Plant. RESOLUTION NO. 1131: Approving Plans and Specifications and Calling for Bids on 8/1/68, 3:00 P.M. District Office. Director Hegarty moved, seconeled by Director Ream, unanimously carried, that Resolution No. 1131 be approved. HYDRO CLEANER: Consideration of trading existing machine for new equipment with wa[er reclaiming unit. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the NEW HYDRO ~SEWER CLEANER INITibI RECLAIMING UNIT be approved and purchase with c trade tn and a cost of $4,000.00. NEW BUSINESS: 1. Consideration of Preparation of Sewer Grid Maps for U- 1 Area: Meyer's Improvement District No. U-1. DirectorWakeman moved, seconded by DirectorKortes, unanimously carried, that new grid maps for U-1 Area be prepared for the District and same not ~o exceed $6,000.00. 2. Proposed visit August 19th and 20th by Congressman Johnson and Department of Interior Officials. Details of visit and plans are: Visit Luther Pass Pump Station and Alpine County Reservoir in the morning; 4:00 P.M. tour plant facilities; 6:00 PM Dinner meeting at the Tahoe sands and Max Edwards to be the speaker; tour other facilities at the South Shore; and the North Shore. August 20, 1968, LUNCHEON MEETING, sponsored by the District, for the officials. Also, transportation for the party (approximately 20) plus any others from this area, will be planned by the District - Gray Line Bus. President Fesler stated that Congressman Johnson has been very helpful in all phases of the District Projects and felt that every effort should bemade to oblige him in any way possible and other guests. 3. Mandatory Sewer Connections: Consideration of enforcement of mandatory sewer connections where sewers are available. STUDY SESSION SCHEDULED FOR AUGUST 7, 1968, WEDNESDAY at the District Off[ce ---LUNCHEON MEETING - 12:30 P.M. CLAIM: Mr. C.V. Hale for $174.00 due to improperly installed sewer lateral. 17, Block 2, Pinewood Heights. Lateral was installed only 3 feet;, cost to property owner to lower lateral was $174.00/ Lot Director Hegarty stated that he felt we needed more information on this problem and claim. Mr. Moyer will contact Mt. Hale regarding the above claim and report to the Board at the next regular meeting. (Mr. Culp and Director Ream will work on this also. President Fesler appointed Director Ream to work with the Engineer 6, Manager. U. S. FIDELITY AND GUARANTEE COMPANY: Certain Features at Indian Creek Reservoir. Request of Insurance Company to Provide This was referred to the Insurance Committee and Manager Russell L. Culp. U.S. FOREST SERVICE: Consideration of requesting extension of use permit on Section 10 Sprayfield. DirectorKortes moved, seconded by Director Hegarty, unanimously carried, request from the U.S.F.S. on the Use Permit on Section 10 Sprayfield for six months be obtained. that a STATE DEPARTMENT OF HEALTH: To meet Friday 9/13/68 at City Hall at 9:00 AM. Mr. Moyer will reply to the letter received ands~te that a representative will be in attendance, as well as inviting the State Department of Health to visit our facilities. SOUTH LAKE TAHOE CHAMBER OF COMMERCE: Request for District participation in Display Booth at various locations. Several brochures will be given to the Chamber of Commerce, which tells about the District and the facilities of the District. COMMUNICATIONS: (Director Hegarty and DirectorWakeman were excused by the President at 10:00 P.M.). 1. Letter from Alpine County Regarding use of Indian Creek Reservoir (as stated in Manager's Report.) 2. Letter from First National Bank of St. Paul regarding visit to District and thanking Mr. Callahan for his time. 3. .Letter from Manufacturer's Life Insurance regarding Retirement Plan and complimenting Mr. Callahan for the excellent manner in which the enrollment cards were handled. Mr. Callahan handled all phases of the enrollment of the employees regarding the retirement program. NOTICE of MEETING of LAHONTAN REGIONAL WATER QUALITY CONTROL BOARD for JULY 25, 1968, 9:30 A.M. ---The District is not on the agenda PA · PAYMENT OFCLAIMS: Mr. Russell L. Culp recommended payment of claims in the amount of $258,355.80 and transfer of funds ~n the amount of $672,500.00. Director Ream moved, seconded by Director Kortes, unanimously carried, [hat the claims in the amount of $258,355.80 be approved for payment and the transfer of funds in the amount of $672,500.00 be approved. ADJOURNMENT: 10:05 P.M. ROBER~f W. FESLER, President SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: DAVID W. CALLAHAN, Clerk of Board & Ex- Officio Secretary of the Board of Directors of SOUTH TAHOE PUBLIC UTILITY DISTRICT SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 26, 1968 President Fesler called the meeting to order at 1:30 P.M. ROLL CALL: Present were Directors Robert W. Fesler, Gerald G. Ream and Edward E. t-Iegarty; Clerk of Board David W. Callahan, General Manager Russell L. Culp, Engineer H.E. Moyer, Attorney J.C. Weidman. ABSENT: Direct ors Robert Wakeman and Donald H. Kortes. PURPOSE OF MEETING: The purpose of this Special Meeting was to adopt the following resolution: RESOLUTION NO. 1132: A Resolution Determining that the Issuance of Sub-District Bonds is not subject to prior investigation, report and approval by California District Securities Commission: SOUTH TAHOE PUBLIC UTILITY DISTRICT: Assessment Districts 1967-4A, 4B- 4C, 4D and 4E. ,Director Ream moved, seconded by Director Hegarty, unanimously carried, ~hat RESOLUTION NO. 1132 be approved. ADJOURNMENT: 1:35 P.M. ROBERT W. FESLER, President' South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Bo-'~-rd and Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District PROTEST HEARING---U.S.F.S. ANNEXATION 1968-2 JULY 30,1968 The Board of Directors met fcr'the protest hearing of Annexation No. 1968-2, July 30, 1968, 8:00 PM, District Office. ROLL CALL: Present were Directors R. Fesler, D.H. Kortes, E.E. Hegarty and G.G. Ream. Also present wereGeneral Manager R.L. Culp, Engineer H.E. Moyer, Attorney J.C.Weidman and Clerk of Board D.W. Callahan. ABSENT: Robert Wakeman,Director. President Fesler opened the hearing and asked the Engineer to give his report. Mr. Harlan E. Moyer, Engineer, stated that the 1968-2 Annexation of the South Tahoe Public Utility District consists of 8,200 acres of land Westerly towards Emerald Bay to Meyer's and Tahoe Paradise areas. 1,500 acres of private land; 445 approximate acres of lease land, owned by the U.S.F.S. and leased to individuals. The remaining land, approximately 6,000 acres are represented by the lands of the U.S.F.S. This annexation is being carried out because of the Water Quality ConLrol Act of 1965. Requirements were established for the various Districts around the Lake to export effluent by January, 1970. The Federal Government acting through the U.S.F.S. has now executed a contract with the South Tahoe Public Utility District to sewer all U.S.F.S. lands and to PROTEST HEARING July 30, 1968 begin this coming month of August. Attorney John C. Weidman stated that this annexation has been fliscussed since 1964. On April 4th of this year, this Board started proceedings for annexation of the Fallen Leaf Area and requested LAFCO to approve the annexation and authorize this District to proceed. The District has been requested to proceed and to provide sewer treatment and disposal facilities in the territory to protect the clarity of Lake Tahoe. O~ the 19th of June 1968, the annexation was approved legally. Regarding the U.S.F.S. permittees - technically, under the law, the permittees are not entitled to a legal protest at this hearing, since the U.S.F.S. is the owner of the land, and the government states that the owner of the land is the one to be recognized; however, [he policy of this Board and the Policy of this District is to send notices of all hearings, enabling the property owners, etc. to attend these hearings and voice their views. ' LAFCO has authorized this District to proceed with the annexations;, if we do not do this, the County and State will do this. MR. FRED McLAREN, ENGINEER, LAHONTAN REGIONAL WATER QUALITY CONTROL BOARD stated that the Federal Government passed a law in 1965 which authorized the Department of the Interior to set standards on all California waters. Another program sets forth schedules, dates, etc., for sewering Lake Tahoe Basin. The State Law authorized the Regional Board after a Public Hearing to enforce annexa- tion and sewering of the Districts. If a sewer line is available, property owners must connect within 90 days following installation - - there is little question regarding the State policy and the Federal Government as to sewering Lake Tahoe and property owners connecting by 1970 All sewage must be exported by January 1970; following this date, property that has a dwelling and does not connect to the facilities will be of no value and will not be useable. MR. BRUCE PRUITT, U.S.F.S. stated that the U.SF.S. is represented at this meeting this evening to endorse theannexation. He also stated that he did not feel there was one person present this evening that could actually deny the need for sewers. Also, he stated that sewage disposal is a threat to the Lake and there is no other course but to provide service to all facilities at the earliest possible date. Mr. Pruitt also stated that he is recommending acceptance of the annexation for providing sewers to the Fallen Leaf Area. MR. HAROLD PISCHELL, President of the Fallen Leaf Association, appeared before the Board and stated that for many years the Association has supported the "Keep Tahoe Blue" and have recognized the export of sewage from the B~sin and are not objecting to the running of sewer lines. He did state, however, that the cost to the property owner at Fallen Leaf would be very very great. Mr. Pischell also presanted a report to the Board regarding damage to trees that had taken place during a construction project there, as well as the difficulty they are having with insects. Mr. Pischell stated that they are not opposing the annexation; however, they want to be an independent entity within the District; also, they would like to be consulted about the work that is going to be done; he felt that the Fallen Leaf Association and the South Tahoe Public Utility District could work together. Mr. Moyer answered the questions that Mr. Pischell asked, as follows; The U.S.F.S. has authorized the District to prepare a design of the West Side of Fallen Leaf Lake. Glen Alpine will be included in this annexation. Capacity: The total flow, including the permittees lands and Glen Alpine, is approximately 250,000 gallons per day. The lines will be run for the greatest service and greatest good to the majority -5- ]'uly 30~ 1968 of the properties at the minimum cost; also, these must be run in such a manner [o provide access for maintenance by the District crews. The actual cost is much lower than the estimated cost; the $500 per acre is corre c t. REGARDING FUNDS COLLECTED FOR THE FALLEN LEAF AREA, Mr. Moyer stated that the funds remaining in any Assessment District will be used as follows: Less than $1,000 - can be transferred to the General Fund of the District; over $1,000, can be used for Maintenance and Operations for that Enterprise, or, can reduce the amount paid by the property owners by applying the surplus to the Bond Retiring Fund. The owner can pay his assessment in cash or let:.same go to bond, which will be included in the County Tax Bill, not to exceed 6% interest. Annexation fee is designed to apply to developed land; the annexation fee is not payable until sewer service is provided. The question was asked of Mr. McLaren regarding the other means of disposal and Mr. McLaren stated that much study and thought was given to this, as well to distillation, and the only economical solution was to export effluent out of this basin. Mr. Elmore asked if there was a court order, or similar, stating that the area must be connected or serviced or sewered; if contamination was actually there at the Fallen Leaf Area; asked for information and/or Resolutinns etc regarding same. , · , Mr. F. McLaren stated that the information Mr. E lmore has asked for can certainly be presented and would be happy to give him copies of anything he desired regarding annexation, connections, standards,requirements, etc. At this point, Mr. Elmore requested that his protest be withdrawn and not read to the Board. Another property owner asked if this annexation could be accomplished in two phases. Also stated that the Fallen Leaf Association and the South Tahoe Public Utility District work together on the plans, etc. Also, regarding funds from the Federal Government for assistance of this, Mr. H.E.Moyer stated that Grants have been received totalling five-million dollars from the Federal Government and a loan of $1,800,000 from the State. Mrs. Craven stated that the campers and hikers are contaminating the Lake more so than the small home owners. Mrs. Craven asked what is going to be done about them. (Mrs. Cravel handed a letter to the Clerk stating same was a suggestion and not a protest). Mr. Bruce Pruitt stated that the campground areas will be developed and res[- rooms and confort stations will be provided for the campers and hikers. A question was asked as to whether or not the deadline date for export would be changed. President RobertW. Fesler stated that he did not feel [his District would want that changed, as'%ve think the program is right and we believe in the program". Mr. McLaren stated that in the '[,~ture no more maps will be approved and no more subdivisions will be built without sewer service facilities. Mr. McLaren stated that the legal definition of the Tahce Basin is:-"Defined as the entire watershed boundaries and includes an area near Tahoe City which is outside of the Tahoe Basin" WRITTEN PROTESTS: Mr. DavidW. Callahan, read the following protests: 1. From W.P. Craven, parcel No. 21 190 01 and 21 201 06, Fallen Leaf Lake Area protesting annexation. ' 2. From AnthonyA. Barbieri, Pnrcel ~32 050 07, protesting annexation PROTEST ;~{EARING -4- July 50, 1968 3. From Lee Frank Willis and Lillian R. Willis, 5 acres, eequesting exclusion. 4. Charles Gurchot, Ph.D., Parcel 21 301 11, protesting annexation. 5. Marion Shannon, Lot 125, Spring Creek Tract, protesting annexation.(Permittee). Also, during the meeting Mrs. Harriet Price Craven handed a statement to the Clerk, and mentioned that same was not a protest, only a suggestion. ORAL PROTESTS: Mr. C. Ebright stated that out of the 400 letters and/or notices mailed, he received approximately 40. Also, he stated that he is against the annexation of his property. He has no intention of subdividing any part of his proper[y, and requests exclusion of his property from this annexation. Mr. Moyer stated that any sewer system to serve that area will be constructed only once. To not be included in this annexation, will not save the property owner money by trying to receive facilities at a later date. There is no benefit to the land by not including it in the Assessment or Annexation Dis~ict. Mr. Wiedman stated that Mr. C. Ebright is the last oral protestor and the procedure now would be to close the hearing and consider the matter at one of the regular meetings within thirty (30) days. Mr. H.E. Moyer, Engineer, stated that the District did at one time apply for Housing and Urban Development Grant to sewer the Meyer's Area, and same denied. Attorney J.C. Weidman stated that the protests were insufficient to warrant an election. A question was asked as to how this District would maintain a system in the winter time when there is no access to same. Mr. Moyer stated that if there is one occupancy in the area, the District will maintain the system. Another asked if a time table on the annexation would be available. Mr. Moyer stated that if the Board approves the annexation, the Engineer will be authorized to prepare plans and specifications of the system, and the Fallen Leaf Association would be consulted regarding same; the board would authorize formation of an Assessment District; owners would be notified of the hearing; costs discussed, etc. Mr. Russell L. Culp, General Manager, stated that at the time the Assessment District is formed, the Engineer will have estimates for pr,irate lands available to present at the hearing of same. Mr. Elmore thanked the Board of Directors for their time, interest and explanations. Mr. Fesler, Chairman of the Board, thanked the consultants to the Board, Mr. Mc- Laren and Mr. Pruitt and all interested and in attendance for their courtesy and obvious interest. The above matters will be studied by the Directors and action taken on same at the regular meeting scheduled for August 15, 1968, District Conference Room, Johnson Road at 8:00 P.M. Adjournment: 11:00 P.M. FESLER, President South Tahoe Public Utility District ATTEST: / DAVID W. CALLAHAN, Clerk of Board ex-Officio Secretary South Tahoe Public Utility District RI~ULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 1, 1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session on August 1, 1968, 8:00P.M., District Conference Room. ROLL CALL: Present were Directors RobertW. Fesler, Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream, General Manager Russell L. Culp, Clerk of Board DavidW. Callahan, Attorney John C. Weidman, Attorney Robert J. Hill, and Engineer Harlan E. M~yer and Robert Sondag. Also present were the District Engineer and Sales Manager from Pacific Pipe Products. ABSENT: Director RobertWakeman. MINUTES: Director Ream moved, seconded by DirectorKortes, unanimously carried, that the minutes of July 18, July 26 and July 30, 1968, be approved as presented. MANAGER"S REPORT: General Manager Russell L. Culp read his report, as follow s: "Manager's Report August 1, 1968 On Monday, July 29, 1968, Mr. Moyer and I toured the Indian Creek Reservoir and the irrigated land in Alpine County with Mr. Ernest Gregory and Mr. Charles Breese of the Nevada State Department of Health, Mr. Fred McLaren of the Lahontan Regional Water Quality Control Board , Mr. Garry Stone, Deputy Federal Water Master and Mr. Hubert Bruns, Alpine County Supervisor. The purpose of the trip was to determine if all water released from the reservoir for irrigation purposes was being retained on the land. The inspection revealed that Mr. Stone, the Watermaster, and the irrigators were doing an excellent job and everyone seemed to be satisfied that there was no possibility of runoff of return irrigation flows to surface water courses. During July all water was pumped to Indian Creek Reser~,oir, and there was no flow at any time to the sprayfield. A total of 82.8 million gallons was pumped to the Reservoir. Water is being released by the Watermaster at rates of from 9 to 14 cubic feet per second. We will receive a detailed report from him monthly as to the total quantities of wa[er withdrawn for irrigation. This report for July should be available for the next Board meeting. The enclosure screen at the Bijou Pump Station was completed, and seems to be accomplishing the objectives of reducing noise and improving appearance; as you know, the owner of the adjoining motel is well pleased with the results. On August 14th, representatives of our Insurance Broker and Manufacturer's Life Insurance Company will meet with our employees at 8:00 AM and 4:00 PM lo explain fully the recently adopted Retirement Program. On July 19th and 20th, Mr. Callahanrepresented the District at a meeting of the California Sanitary and Sanitation District A:sociation in San Diego, and returned with new information on accounting procedures, operator certification, administrative efficiency, and Social Security and retirement programs. During the past two weeks the crews have cleaned 67,350 feet of collection line. Attached is a summary of vacation, sick leave, and overtime paid for all District Employees for theperiod ending July 31, 1968." Also, Mr. Culp showed some slides of the Water at Indian Creek Reservoir and the Bijou Enclosure Screen. Also, the Directors agreed that there was no further need to present a breakdown of the overtime, sick leave and vacation used by the District employees. ENGINEER'S REPORT: Mr. Harlan E. Moyer, Engineer, stated that he met with Mr. Robert Rice, District Ranger, U.S.F.S., to discuss relocation of the Trout Creek Sewer facility. The U.S.F.S. has received authority to spend $750,000 for their construction, and will ask this District to negotiate an amendment to their agreement. Possible bid opening to be around September 10, 1968. Mr. Moyer further stated that a possible change order should be negotiated with Frontier Contractors to construct this project; alternative to call for bids. Mr. Moyer received a call from the Departmentof Water Resources requesting a m eeting in Sacramento to discuss the Indian Creek - Davis-Grunsky funds, for Tuesday, August 6, 1968, 10:00 A.M. 3251 "S" Street. Mr. Culp will contact the Directot:s the Monday before to see who can attend this meeting along with Mr. Moyer and Mr. Culp. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondag stated the following: CONTRACTOR CONTRACT % COMPLETED BSP Solids Handling Sysltem 99% PMI Corp Ammonia Stripping Tower 60% Frontier Contractors Meyer's Sewers 87% J0elzer Pipeline A.D. 1967-1 81% Leo L. Davis A.D. 1967-2 78% Leo L. Davis A.D. 1967-3 47% S.A.Jenkins Bijou Encl. Screen 100% Osborn Construction Mechanical Aerators 7% J.M. Ryan Shop and Warehouse 10% Bill Young 60 MG Holding Pond 5% Frontier Contractors A.D. 1967-4 5% ATTORNEY'S REPORT: Excluded parcel bill is signed; interest moratorium has passed the Senate and awaiting signature; decision was received re the Klein, Zirkel and Agee claim, however, nothing final has been decided. Mr. Weidman also stated that he has been working on five eminent domain proceedings, the Waring case still pending and Mr. Lynch of Wilson, Jones, Morton and Lynch is working on the Hood case. COMMITTEE REPORTS: Annexation: No report. 2. Planning: No report. 3. Public Information: Chairman Robert Wakeman was absent for this meeting; however, President Fesler stated that he was asked to have some publicity regarding the Enclosure Screen at Bijou Pump Station made available to the community. This was done - picture of Mr. Fesler, Mr. Hegarty and Mr. Jack Herget of the Tahoe Shores M~tel had their picture taken in front of the Bijou Pump Station Enclosure Screen and same was in the local paper. 4. Personnel: No report. 5. Banking/Insurance: Meeting is scheduled at the District Office at 8:00 AM and 4:00 P.M. on 8/14/68, with Manufacturer's Life Insurance Company and the District Employees to further discuss the retirement program. UNFINISHED BUSINESS: Mr. Harlan E. Moyer recommended consideration and adoption of Change Order No. 1, Assessment District 1967-3, increase of $2,300.00. DirectorKortes moved, seconded by Director Ream, unanimously carried, that Change Order No. l, Assmt. District 1967-3, as recommended by Engineer H.E.Moyer, be approved. 2. ENCLOSURE SCREEN FOR BIJOU PUMP STATION: Consideration of Contract Change Order No. 1, - Bijou Pump Station - be approved, as recommended by Engineer H.E. Moyer.(Cost $250.00) Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that Change Order No. 1, Bijou Pump Station, be approved. CONSIDERATION OF LETTER OF FINAL ACCEPTANCE written by Robert Sondag re Enclosure Screen at Bijou Pump Station. Same was accepted. ~,~Z~ ~m~u~ ivl~.r~'i'lmt~ -3- August 1, 1968 RESOLUTION NO. 1133, Accepting Project and Ordering the Filing of a Notice of Completion. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that RESOLUTION NO. 1133 be approved. President Fesler stated that this was a local contractor working on the Enclosure Screen, and the Directors were happy that he received the bid and completed the project to the satisfaction of the District Engineers. The residents surrounding the Enclosure Screen at Bijou Pump Station are well sa~:isfied with the results. RESOLUTION NO. 1134: A Resolution Accepting Grant of Easement for-.pori:ions of Lot 1343 and 1394, Tahoe Paradise Unit No. 33. Directors Ream moved, seconded by Director Hegarty, unanimously carried, that RESOUTION NO. 1134 be approved. REPORT ON BID OPENING and consideration of contract for construction of PLANT WATER SUPPLY WELL NO. 2: --Mr. H.E.Moyer, Engineer, stated that the bids were opened this date, 3:00 PM at the District Office;, one bid received from MEYER DRILLING COMPNAY, INC., of Carson City, Nevada, which was not signed and no paid bond included ~vith the bid. Also, the bid was $.5,000 above the engineer's estimate. Mr Moyer recommended that this bid be rejected and readvertised, as the bid was improper. Director Hegarty moved, seconded by Director Ream, unanimously carried, thaff RESOLUTION NO. 1135, Rejecting Bid received from the Meyer's Drilling Company, Inc., of Carson City, Nevada, "be approved, as recommended by Engineer Moyer. PRESENTATION OF LETTER REPORT TO MR. NORMAN B. LIVERMORE, ADMINISTRATOR, THE RESOURCES AGENCY OF CALIFORNIA, REGARDING THE COSTS OF SEWERING THE STATE PARK AREAS ON THE SOUTH AND WEST SHORES OF LAKE TAHOE. The Directors reviewed the letter to be mailed to Mr. Norman B. Livermore, under the President's signature. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that tI~is letter be approved for the President's signature, with copies mailed to Mark Neilsen, LAFCO, Board of Supervisors at Placerville. Mr. Robert Sondag stated that Mr. Jim Brittain of Frontier Contractors mentioned that he could not attend the meeting this evening, and that Mr. Brittian had asked Mr. Sondag to request consideration by the Board of reducing the retention on the Meyer's Construction Project. This project will be completed by the middle of the next week, Mr. Sondag stated. Mention was also made that a request be made of Frontier that the District be able to use the system early. It was agreed that a letter be sent to Frontier Contractors stating that the Board would consider reducing the retention fee and also that the District request early use of the Upper Truckee System, and same to be considered at the meeting of 8/15/68, at the District Office, 8:00 P.M. Attorney Robert J. Hill requested adoption of the following resolution: RESOLUTION NO. 1136, Calling for bids on sale of Improvement bonds, August 15th, 1968, 5:00 PM, District Office. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOUTION NO. 1136 be approved, as recommended by Attorney R.J. Hill. Attorney R. Hill stated that the actual saving on Series B and Series C as related to Series A is approximately $175,000.00. Mr. Hill also mentioned that the June issue of PLAYBOY magazine, contains an article regarding Sour Tahoe Sewage, written by Justin Douglas, caused some uneasiness to one that is holding bonds for the So. Tahoe Public Utility District, the U.-1 bonds. KH~UL~R MEETING --~_ August i, 1968 ~,.v(/- CLAIM BY HALE: Mr. Russell L. Culp stated that Director Ream made an investigation of the claim s~.~bmitted by Mr. Hale. Mr. Ream stated that he visited Mr. Hale this afternoon, the contractor that lowered the lateral was Mr.J.Salmans; Mr. Lee Chada, District Employee, told Mr. Salmans that he could go right ahead and lower the lateral to the edge of the paving at his own expense. Following this, Mr. Salmans presented Mr. Hale with a bill of $i74.00 and told Mr. Hale to bill the South Tahoe Public Utility District for same and that the District would pay Mr. Hale. Mr. Hale did not pay Mr. Salmans for the extra work of lowering the lateral. Director Ream stated that he could not see the justification of the $174.00 charge, and recommended and moved that the claim of Mr. Hale be denied; seconded by Director Hegarty, unanimously carried;, this was also denied due to the fact that the District had no prior notice to this extra work being done for Mr. Hale. Mr. Lee Chada, in the presence of the owner- Mr. Hale - stated that [he contractor (and to the contractor) that he could do this additional work at his (the contractor's) expense. No authority was given by this District to have this additional work done for Mr. Hale. PRELIMINARY BUDGET: Copies of the Budget ($2,283,942.00) were given to the Directors. 8/8/68, Thursday Afternoon, District Office, 1:30 P,M., to study same. LETTER FROM KTHO regarding possible location of antenna at emergency holding pond site and joint usage. Mr. Don McBain would like to have a meeting with this board to discuss this matter. Directors agreed that this District does not have control over the land and in the interest of this District denied this request and stated that Mr. McBain be notified by letter (Mr.H.E.Moyer to answer) that he would have to contact the U.S.F.S. regarding his request. CABLE: Mr. Russei1 L. Cutp, Manager, Stated that the gentleman that appeared before this Board requesting that this District take over the cable will attend the meeting August 15, 1968. This will be on the agenda for the 8/15/68 regular meeting of this board and the ones interested will be notified that this will be on the agenda by Mr. Russell L. Culp. COMMUNICATIONS: Letters received from Angora Water Company, regarding damage to water company facilities by contractors working for the District, and letter from Tahoe Paradise Water and Gas Company, concerning claims against contractors working for the District for damage to water mains and services. Both letters have been turned over to Mr. Robert Sondag, Project Engineer. (The contractors are Ernest E. Pestana,Inc. Delzer Pipeline Construction Co., and Frontier Contractors). Another letter was received from the Tahoe Medical Center requesting permission to connect to the sewer facilities for the A1 Tahoe Sub-Station. The Directors agreed the County should be encouraged to connect the library also to the sewer facilities and that this also be recommended, and strongly urged. Mr. H.E.Moyer will reply to the request. PAYMENT OF CLAIMS: Director Hegarty moved, seconded by Director Kortes, unanimously carried, that the claims in the amount of $684,957.02, as recommended by Assistant General Manager DavidW. Callahan, be approved for payment. ADJOURNMENT: 9:50 P.M. ATTEST: ROBERT W. FESLER, President South Tahoe Public Utility District DAVID Wo CAT,LAHAN, Clerk o~ Board & Ex- Officio Secretary South Tahoe Public ~tlit¥ Distrbc t BID OPENING, ASSESSMENT DiSTRiCT 1967-4A - Bond Bid Opening AUGUST 15, 1968, 5:00 PM $497,853.52 Robert E. Schweser Co. of Calif., Ltd. and I(irchner, Moore and Co. 3445 Telegraph Rd. Ventura, California, 93003 1970-74 1975-77 1978-79 1980-82 1983-84 Miller and Schroeder, Inc. 1409 Northwestern Bldg. Minneapolis, Minnesota 55402 1970-72 1973-75 1976-77 1978-80 1981-1984 Stone and Youngberg 1314 Russ Building San Francisco, California, 94104 1970-73 1974-84 First California Company 3 00 Montgomery Street San Francisco, California 1970-73 1973-75 1976-77 1978-79 1980-1981 1982-1984 Tecott, Jackson and Co. 744 Board St Newark, N.Y. 07102 1969-84 E .P.R. Erckenbrack 2651 -43rdAve.West Seattle, Washington,98199 1970-74 1975-78 i979-81 1982-84 Discount 2.9987% 4.70% 5.00% 5.10% 5.20% 5.25% Ne[ Effective Rate: 5.419154% Discount 6.0% 4.5% 4.7% 4.8% 4.9% 5.0% Net Effective Rate: 5.514679% Discount 1.73% 5.5% 5.7% Net Effective Rate: 5.86413% Discount 5.4% 5.10% 5.40% 5.50% 5.60% 5.70% 5.75% Net Effective Rate:6.176714% Discount $23,000 5.30% Net Effective Rate: 5.7767% Discount 5.50% 5.10% 5.30% 5.40% 5.50% Net Effective Rate:5. 947% REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT August 15, 1968 The Board of Directors of the South Tahoe Public Utlity District met in a regular session August 15, 1968, 8:00 PM, District Conference Room. ROLL CALL: Present were Directors Robert W. Fesler, Robert Wakeman, Donald H. Kortes, Gerald G. Ream, Edward Hegarty; General Manager Russell L. Culp, Clerk of Board David W. Caltahan, Engineer Harlan E. Moyer, Robert Sondag, A.L. Shoupe, Attorney John C. ~reidman, Attorney Robert J. Hill, Ed Sauer, Fred Hancock, Robert Mason, John Murphy, Bruce Meinders and Bruce Pruitt. MINUTES OF AUGUST l, 1968: DirectorWakeman moved, seconded by Director Ream, unanimously carried, that the minutes of 8/1/68 be approved as presented. RECOGNITION OF VISITORS: President Fesler welcomed all present to this meeting and stated that anyone that desired the floor, [f their business was not on the agenda, this was the time alloted for them. MANAGER'S REPORT: General Manager Russell L. Culp read his report, as follows: "Manager's Report August 15, 1968 During the month of July 1968, a total flow of 82.8 mg was treated in the pland and exported to Alpine County. The export system has now been fully operational for 4-1/2 months. From July 15th to 31st a total of 92.6 mg of water was withdrawn from storage in Indian Creek Reservoir for irrigation of pasture, hay and alfalfa. Detailed reports of flow and water quality data are atached hereto. On July 24, 1968, all Nevada flows were diverted to the new plant at Round Hill, Nevada. Plant Operation, July 1968 Total Plant Flow Daily Average Flow Peak Flow Rate 82.8 MG 2.7 MGD 6.7 MGD (July 6) Nevada District Flows: (July 1-24) Douglas Co. Sewer I.D Del Webb Corp. 12.5 MG 2.8 MG 15.4 Total MG Daily Average Chlorine Used Propane Used Natural Gas Electricity Used Plymer Used Emergency Holding Pond Lime Used: Makeup Recalcined 0.5 MGD 8,130 pounds None 7.7 Million Cubic Feet 656,400 KWH 1, 032 Pounds Empty- Not Used 47 Tons 89 Tons Alum Used 500 Gallons On August 14, 1968, insurance representatives and Board members met with all District employees to explain and discuss the recently adopted Retirement Program. Two Thousand Brochures supplied by ClairA. Hill and Associates, were given to the South Lake Tahoe Chamber of Commerce for their use in display booths at various sport shows. Report on arrangements for Federal Agency Field Trip." Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the Manager's Report be approved as presented. -2- August 15, 1968 ENGINEER'S REPORT: Mr. Harlan E. Moyer stated that he will be available Monday and Tuesday of next week to assist with the tour of Federal Water Pollution Control and the Johnson (Congressman "Bizz" Johnson) tour. CONSTRUCTION PROGRESS REPORT BY ROBERT SONDAG, as follows: Solids Handling System Ammonia Stripping Tower Meyers Sewers Assmt. Dist. 1967-1 Assmt. Dist. 1967-2 Assmt. Dist. 1967-3 Mechanical Aerators, Shop & Warehouse 60 MG Holding Pond Assmt. Dist. 1967-4 BSP Corporation 99% complete PMI Corporation 63%" Frontier Cont. 89%" Delzer Pipeline 92%" Leo L. Davis, Inc 84%" Leo L. Davis, Inc 54%" Osborn Cons. 10%" J.M. Ryan 15%" Bill A Young 70%" Frontier Cont. 10%" ATTORNEY'S REPORT: Attorney John C. Weidman stated that the legislature passed the moratorium on interest and the Governor signed same. WAREING case settled; excluded parcel bill signed; HOOD CORPORATION - No report. COMMITTEE REPORTS: Annexation: No Report. 2. Planning: Met at the request of the Department of Water Resources in Sacramento on 8/6/68, regarding the Davis-Grunsk¥ Grant for Indian Creek Project. The Department seemed to feel this District had a good chance to receive Davis- Grunsky Grant Funds. Items of discuss'ion: - Who is going to build and operate the on shore-recreational facilities and who is to maintain. Mr. Moyer stated that he mentioned to the Department, and Director Kortes agreed,that the policy of this District was that this Board is eager and willing to assist in obtaining a Federal Agency to construct, maintain and operate the facilities. This District will do all it can to help obtain a Federal Agency toconstruct, maintain and operate the facilities. If this cannot be done, the District has no intention of having any facilities, recreation etc., in Alpine County, and would withdraw the request for funds. Also, a letter from the President of the Board, stating that this is the District Policy. This policy will not affect the claim. The report did state that the District would guarantee the operation of the dam and re servolr. 3. Public Information: Mr. Wakeman had no report. General Manager R.L. Culp stated that certificates for Plant O erators have been received for Vern Trujillo andWillian J. Bussboom. Mr. Trujillo and Mr. Bussboom will be asked to attend the next regular meeting of the Board to receive these certificates. 4. Personnel: No report 5. Banking/Insurance: No report. Mr. Culp stated that a letter was received from the District's Insurance Broker regarding Indian Creek Reservoir. Mr. Culp requested a meeting of the Insurance Committee prior to the next regular meeting of this Board. UNFINISHED BUSINESS: 1. Mr. Robert Mason presented plans of the landscaping of plant and grounds, and estimated the cost to be $48,000.00. REGULAR MEETING -3- August 15, 1968 2. Report by Ed Sauer, Fred Hancock and others on progress with UHF Translator. Mr. Ed Seuer stated that nothing has improved since their last appearance before the Board and requests, as before, that this District take over the UHF Translator. President Fesler stated that this Board has only heard from two or three residents located in a certain locale that are not satisfied with the service. Mr. Fesler also stated that this board is not convinced that the problem presented involves a number of people and/or residents of South Lake Tahoe. Mr. Fesler suggested that a petition be presented, signed by a significant number of people. This Board would be willing to work with Mr. Sauer, Mr. Hancock on the wording of the petition. Mr. Sauer requested a Study Session with the Board to discuss the petition. Same was agreed to by the Board for Friday, August 23, 1968, 3:00 P.M., District Office. Mro Weidman, Attorney, and Mr. Sauer, Mr. Hancock and Mr. H. King, discussed the petition. ANNEXATION NO. 1968-2: Mr. Moyer, Engineer, requested that the annexation be completed as it was contemplated originally. If any portion of the annexation should prove to be unfeasible - then same can be detached at a later time. Mr. Moyer stated that the owners of Glen Alpine will have to make a decision, and in the event there would be another route for them to take, that would be beneficial and to their advantage, then Mr. Moyer stated that he would be the first to encourage this, and de-annex the property from this District. Mr. Moyer stated that if this Board should determine that the property will benefit from the sewer facilities, then they should annex and if they feel the property will not benefit - then they should not annex the property. Mr. R. Hill, Attorney, stated that both the engineer and attorney have studied this annexation. The engineer will give his recommendation and the attorney will give a recommendation, however, it is the decision of the Board that determines whether the property will be benefited or not. Mr. Sheigler, property owner at Glen Alpine, stated that in the Glen Alpine Valley, there are 120 acres of privately owned land. Mr. Sheigler stated that he is not objecting to sewer service installations, but he is presenting the problem of the cost. Mr. Jim Warren stated that before he purchased his property he visited the Health Department at Placerville and several ideas were exchanged regarding sewage disposal and he was asked "Why don't you put in a septic tank". At one time, Mr. Warren stated,----tests were made to find out if the effluent was running into the creek, and they could not find any evidence of this. Mr. Moyer stated that as far as Fallen Leaf Lake and U.S.F.S. Lands, these will be seweredo The real point here is the "Beauty of the Lake" and the big gathering point for this area. The remaining property owners and the people are the ones that will make the tremendous sacrifice and effort to protect the beauty of Lake Tahoe, and all those that are interested in the beauty of Lake Tahoe should participate and want the facilities that will be and can be available. This is a basin wide program and should be participated in basin wide. This District did not enforce this---The Federal and State have done so and it is a law that facilities be made available. Any exceptions would have to come from the Federal Government anc~ not from this District. Mr. C. Ebright requested that this Board postpone action on this annexation for ninety (90) days. Mr. Weidman, Attorney, stated that the law requires action be taken within 30 days after the hearing. Pros and cons were discussed with Mr. Ebright, at the hearing and at a Study Se s s ion. REGULAR MEETING -4- August 15, 1968 Director Kortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1137 be approved as follows: RESOLUTION NO. 1137, Annexation 1968-2: A Resolution of the Board of Directors of South Tahoe Public Utility District Making Determination and Approving the Proposed Annexation of Territories Designated as "South Tahoe Public Utility District'Annexation No. 1968-2." 2. Consideration of U.S.F.S. Sewer System, Change Order for Phase 2 of U.S.F.S. Service Contract. H.E. Moyer recommended that this Board adopt a RESOLUTION calling for amendment No. 1 to Contract GS 00 1708 TT (STPUD), AMENDMENT NO. i. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that consideration of Amendment No. l~be approved. Bid Opening on September 5, 1968 2:00 P.M. District Office. RESOLUTION NO. 1138: A Resolution Approving Plans and Specifications, Establishing general applicable wage rates for U.S.F.S. Sewer System. RESOLUTION NO. 1139: AResolution Calling for Notice to Contractors for Sealed Proposals for U.S.F.S. Sewer System. Director Ream moved, seconded by Director Wskeman, unanimously carried, that RESOLUTION NOS. 1138 and 1139 be approved. ROTHSCHILD, RAFFIN AND WEIRICK CLAIM: To submit claim for extra cost, (Temporary Power - Upper Truckee Pump Station), to arbitration. Following discussion of the above - Mr. Ream stated that he felt a'contract was issued, and we owe it to our taxpayers to back this contract up 100 percent and felt that we should not agree to arbitration. Mr. Moyer also felt that tliis District should not agree to arbitration. The Directors had denied the claim at another regular meeting, and the same applies to the claim now again before the Board. TROUT CREEK TRUNK SEWER - NEGOTIATE CHANGE ORDER WITH FRONTIER CONTRACTORS. The Frontier Contract originally contained the above and was removed by the District in two separate change orders. The same can be handled two ways: 1. Contract change order with Frontier, or 2. Readvertise for bids. The advantage of negotiating a change order with Frontier Contractors would be that the job would be completed this fall. Contract would amount to approximately $300 ,000.00. President Fesler stated that he felt it is unthinkable to not have this job go to bid. That this Board does have to look out for the taxpayers. Director Hegarty moved, seconded by Director Kortes, that the Engineer be authorized to negotiate a Change Order with Frontier Contractors, have them work up a cost estimate as to what this change order will involve, and report to the Board as soon as possible. VOTE: AYES: DIRECTORS Wakeman, Hegarty, Ream and Kortes NOES: Director Fesler Carried -5- August 15, 1968 CHANGE ORDER NO. 4 AMMONIA STRIPPING TOWER, P.M.I. CORPORATION: Increase in contract of $825.00 and no extension of time. 16- 1/2 cubic yards of concrete. DirectorKortes moved, seconded by DirectorWakeman, unanimously carried, that CHANGE ORDER NO. 4 be approved. 1967-4A---Assessment District RESOLUTION NO. 1140 Determining unpaid assessments and providing for issuance of bonds. The following bids were received at the District Office at 5:00 P.M. today. Robert E. Schweser Co., of California, Ltd., andKirchner, Moore and Co., 3445 Telegraph Road, Ventura, California 93003; Net effective rate: 5.419154% Miller and Schroeder, Inc., 1409 Northwestern Building, Minneapolis, Minnesota 55402, Average Interest Rate: 5.514679% Stone andYoungberg, 1314 Russ Building, San Francisco, California 94104, Average Interest Rate: 5.86{13% First California Company, 300 Montgomery Street; San Francisco, Calif. AIR=6.176714% Tecott Jackson and Company,744 Board St;Newark, N.Y.A.I.IR. 5.7767%. E.P.R.Erckenbrack - 2651 43rdAve West; Seattle, Wash. AIR--5.847% DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1140 be approved. ORDINANCE NO. 171: An Ordiance Awarding Sale of Bonds to Robert E. Schweser Company of California, Ltd. ,andKirchner, Moore and Company. Director Wakeman moved, seconded by Director Iiortes, unanimously carrled, that ORDINANCE NO. 171 be approved. REPORT ON BIDS RECEIVED FOR GASOLINE FOR FISCAL YEAR AND CONSIDERATION OF CONTRACT AWARD: Standard Oil Co. 23.4/gal Phillips 66 23.5 gal Mobil 22.19/gal Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the contract for gasoline for this year be awarded to Mobil. Bid received for lime for fiscal year and consideration of Contract award: One bid was received from ]Diamond Springs Lime Company, = $26.00 per ton, including freight, and .25¢ per ton discount if paid within 15 days. Director Ream moved, seconded by Director Kortes, unanimously carried, that the contract for lime be awarded to Diamond Springs Lime Company, as mentioned in their bid. RESOLUTION NO. 1141: Correcting Assessment Upon Assessor's Parcel No. 33 223 03. DirectorKortes moved, seconded by Director Ream, unanimously carried, that RES.OLUTION NO. 1141 be approved, as recommended by Attorney Robert J. Hill. CONSIDERATION OF CHANGE ORDER NO. 2: Contractor is Delzer Pipeline, 1967-1. Increase in contract amount of $3,803.50 and increase of eight (8) calendar days. Director Wakeman moved, seconded by Director Ream, [hat Change Order No. 2, as described above be approved. AYES: Directors Wakeman, Ream, Hegarty and Kortes. NOES: Director Fesler. CARRIED. ANNEXATION NO. 1968-3: Postponed to a Special Meeting to be held on August 29, 1968, 8:00 P M District Office. Director Hegarty moved, seconded by Director Ream, t.hat the Annexation No.1968-3 be postponed to 8/29/68, District Office, 8:00 PM VOTES: AYES: Directors Wakeman, Ream, Fesler and Hegarty NOES: Director Kortes CARRIED. Consideration of adoption of fiscal year 1968-69 General Fund Budget and Adop- tion of Tax Rates: a. Consideration of ORDINANCE NO. 172, An Ordinance of South Tahoe Public Utility District Stating the Pruposes for which Taxes are Nec essary, Fixing the Amount of Money Necessary to be raised by taxation, fixing of rate of taxes. (.95¢ per $100.00, assessed valuation). Director Kortes moved, seconded by Director Ream, unanimously carried, that ORDIi',ANCE NO. 172, fixing the rate for taxes to be .95¢ per $100.00 assessed valuation, be approved. ORDINANCE NO. 173: An Ordinance of South Tahoe Public Utility District for Improve- ment District No. U-l, Statong the purpose for which taxes are necessary, fixing the amount ofmoney necessary to be raised by taxation, fi~:ing the rate of taxes, 1968-69 fiscal year. (.80~ per $100.00 assessed valuation). Director Ream moved, seconded by Director Hegarty, unanimously carried, that ORDINANCE NO. 173 be approved. RESOLUTION NO. 1142: A Resolution of South Tahoe Public Utility District adding to and making a part of the annual assessment levied upon the land upon which sewer service was used and charges therefor unpaid at the time of fixing the rate of taxes 1968-69 fiscal year. Director Kortes moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1t42 be approved. ORDINANCE NO. 174: An Ordinance Amending Ordinance No. 162 and Providing for an Annual Salary Resolution. Director Kortes moved, seconded by Director Wakeman, unanimously carried, that ORDINANCE NO. 174 be approved. RESOLUTION NO. 1143: A Resolution Rescinding Resolution No. 1034 and Providing for the Annual Salary Resolution. Director Kortes moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1143 be approved. ORDINANCE NO. 175: An Ordinance Amending Ordinances Nos. 155 and 158 and providing for compensation of officers of South Tahoe Public Utility District. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that ORDINANCE NO. 175 be approved. President Fesler stated that this Board felt better about passing Ordinance No. 175 because Mr. Russell L. Culp, General Manager, and Mr. David IN. Cailahan, Assistant General Manager, have done a fine and an outstanding ]ob and will continue to tto so. Consideration of request for Superintendent of Sewer System to appear on program of Northern Regional Conference of the CWPCA in Oakland on October 12,1968. Director Ream moved, seconded by Director Kortes, unanimously carried, tM t Mr. William C. Taylor, Supt. of SewerSystems, be appointed to attend the CWPCA Conference on 10/12/68. AREG ULAR MEETING August 15, 1958 COMMUNICATIONS: 1. From Mr. R. Rice, Forest Ranger, concerning extension of Special Use Permit for Section l0 land. 2. Telephone request by Fred McLaren for use of District Conference room, at 10:30 A.M. on 9/6/68, for hearing by Senator Teale and Assemblyman Chappie involving all utility districts, to see whatethe future .needs are to accomplish total export of sewage from the Tahoe Basin. 3. Letter from J.T. Leggett regarding tour of Lake Tahoe with State Water Resources Control Board on 8/21/68. PAYMENT OF CLAIMS: DirectorKortes moved, seconded by Director Ream, unanimously carried, the claims be apid in the amount of $53,782.19, as recommended by Mr. Callahan. ADJOURNMENT: 11:25 PM to 9/29/68, District Conference Room, 8:00 PM. ROBERT W. FESLER, President South Tahoe Public Utility District ATTEST: ~g. VID W. CALLAHAN, Clerk of Board & Ex- Officio Secretary of the Board of Directors- South Tahoe Public Utility District REGULAR ADJOURNED MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 29, 19 68 The Board of Directors of the South Tahoe Public Utility District met in an adjourned regular session on 8/29/68, 8:00 P.M., District Conference Room. ROLL CALL: Present were Directors Robert W. Fesler, Edward E. Hegarty, and RobertWakeman. Also present were General Manager Russell L. Culp, Clerk of Board DavidW. Callahan, Engineer Harlan E. Moyer, Jim Brittian, Robert Sondag and Bob Charlie. ABSENT: Directors Gerald G. Ream and Donald H. Kortes, Attorney J.C. Weidman, and Attorney Robert J. Hill. MINUTES: DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that the minutes of August 15, 1958, be approved as presented. RECOGNITION OF VISITORS: President Fesler welcomed Mr. Sondag, Mr. Brittlan and Mr. Charlie to this meeting. UNFINISHED BUSINESS: Mr. Russell L. Culp, General Manager, mentioned that the Board might consider adoption of a RESOLUTION to review status and needs of Tahoe Sewage Export Projects and deadlines. Mr. Culp will contact Mr. J.C.Weidman, Attorney, requesting that Mr. Weidman prepare a RESOLUTION for consideration by this Board. (This to be presented to the Teal/Chapping Meeting on 9/6/68). The presentation to be prepared and drafted by Mr. Harlan E. Moyer, Engineer, and Mr. Russell L. Culp, General Manager, for the Teale-Chappie Meeting on 9/6/68, will not include the West Shore Annexation; a report has been filed with Mr. Livermore regarding the West Shore Annexation. ........... ~ -2- August 29, 1968 RESOLUTION NO. l144-A--_A Resolution of the Board of Directors of [he Sot~th Tahoe Public U~ity District Authorizing the Clerk of the District toAccept Fee Tftle from Aram I~farootunian for Right-of-Way at Upper .Truckee Pump Station. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried that RESOLUTION NO. 1144-A be approved. INSTALLATION OF UPPER TRUCKEE SEWER SYSTEM: This project was originally included in Frontier's Contractors contract and same deleted because a Special Use Permit at that time could not be obtained to accomplish same now be done. . The work can Mr. Moyer, Engineer, stated that he would recommend this portion of the installation be given to Frontier Contractors due to the fact that this was originally included in their contract. The cost approximately deleted from contract of Frontier was $180,000.00. President Fesler stated that he felt this should go out to bid. Engineer Moyer stated that it would be a little more costly to bid~this job =- the engineering costs involved would be an added expense; also, if this work were given to Frontier Contractors, the project would be completed this fall. If this goes to rebid, the work will .not be completed until next fall. Mr. Moyer again stated that if possible, the Board should give Frontier the contract as they have done the rest of the work at a very reasonable amount and the taxpayer's have benefited from this. Also, several calls are received from owner's requesting connections to the .:ewer system in that area and when they can connect. President Fesler stated thathe also feels that Frontier Contractors have done an excellent job; however, on the other hand, the Directors were elected to look after the best interests of the taxpayer's, and because of the amount of money involved, President Fesler stated that he felt this should go to bid. To be further discussed at another regular meeting of the Board of Directors. ANNEXATION NO. 1968-3: Engineer Moyer presented a map and pointed out the areas to be included i.n the Annexation 1968-3; approximately 900 acres are involved. RESOLUTION NO. 1145 - A Resolution of Application by South Tahoe Public Utility District Requesti.ng that Local Agency Formation Commission Take Proceedings for Annexation of Territory to the South Tahoe Public Utility District, ANNEXATION NO. 1968-3. Di rector Hegartymoved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1145 be approved. The above annexatio.n will be considered by LAFCO during October 1968. Mr. H.E. Moyer, Engineer, stated that months ago, copies of the U.S.F.S. Report were mailed to Tahoe Regional Agency, and no word received from them. Mr. Russell L. Culp will check into this and report to the Board. RESOLUTION NO. 1146-A: A Resolution of the Board of Directors of the South Tahoe Public Utility District Approving Specifications and Calling for Proposals for one-four-door, six-passenger sedan. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1146-A be approved. TOUR: Mr. Russell L. Culp mentioned that Mr. Alan Cranston will tour the facilities Tuesday, 9/3/68, 4:00 P.M. MISCELLANEOUS: Mr. Russell L. Culp, General Manager, stated that he was approached by an employee, - Mr. RichardA. Miller, who stated that the climate here causes complications regarding his wife's health and asked if it was necessary that he reside i.n the District to be employed by this District; he had plans of residing in Carson City, Nevada. adjourned Regular Meeting Augus~ 29, 1968 The present Ordinance does not make it a requirement for the employee to reside within the district; however, the Board desires that the employee be a resident of this District; this will be referred to the Personnel Committee, and the personnel committee and the Manager will work this out regarding either amendment to [he Ordinance or changing same. CORRESPONDENCE: Letter from Sierra Pacific Power Company regarding reduced rates for power provided to Treatment Plant. Since July 1st of [his year, $1,807.00 has been saved. Mr. Culp, Manager, will sign an agreement with Sierra Pacific Power Company establishing lower rate for power. Copy of a letter from Mr. Paul R. Bonderson to Fallen Leaf Protection Association, in which Mr. Bonderson stated that there were no STATE funds available for assistance to them (Fallen Leaf); however, maybe Federal Assistance would be available. ADJOURNMENT: (9:30 P.M.). ROBER W. F ,S[ER, P eside.nt South Tahoe Public Utility District ATTEST: DAVID W o CALLAHAN, Clerk of Board Ex-Officio Secretary to the Board of Directors of the South Tahoe Pub[ ic Utility District. BID OPENING ..... U.S. FOREST SERVICE SE:WER SYSTEM, 2:00 P.M. 9/5/68 ROLL CALL: Present were Director Robert W. Fesler, General Manager Russell L. Culp, District Engineer Harlan E. Moyer, Clerk of the Board DavidW. Callahan, Robert J. Hill, Attorney, and others. o SCHEDULE I Robert L. Helms Cons. Co. $1,494,015 3025 MH1 Street Alternate A 26,500 Reno, Nevada B 22,540 C 40,624 D 33,150 E 28,650 S. Q. Construction Co Contractors and Engineers 48 So. Linden Ave So. San Francisco, Calif. 94 080 A Frontier Contractors, Inc. South Lake Tahoe,Calif. Underground Construction Co. 2600 Williams St. San Leandro Calif 94577 A A B C D E Granite Cons. Co. PO Box 900 Watsonville, Calif. 933,487.50 13,250.00 10,457.50 18,71t.50 17,550.00 14,510.00 835,010.75 14,310.00 12,355.00 24,683.30 25,155.00 9,995.00 SCHEDULE II 524,482 A 104,803 B 174,429 423,000 A 83,000 B 100,000 ~66,649.00 A 71,170.00 B 111,500.00 6. George R. Osborn Cons. Co. SCHEDULE PO BOX "O" Redding, California, 96001 Engineer's Est[mate: 756,232.50 A 13,250.00 B 7,572.00 C 13,853.00 D 15,600.00 E 11,385.00 A B A B SCHEDULE II 543,000.00 94,200.00 141,700.00 327,000.0'0 62,000.00 57,000.00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 5,1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session on September 5, 1968, 8:00 P.M., District Conference Room. ROLL CALL: PresidentRobert W. Fesler, Directors Heg~rty, Wakeman, andKortes. General Manager Russell L.Culp, Clerk of Board DavidW. Callahan, Attorney John C. Weidman, Attorney Robert J. Hill, Engineer Harlan E. Moyer, Robert Sondag, Jim Brittian and Max Burdick of Front[er Contractors, John Murphy of the Sacramento Bee and another representative from the Tahoe Tribune, Mr. Gene Finn of Rothschild Raffin and Weirick, and other representatives from the Company - Attorney L.King, Mr. O. Rempel, Engineer; Mr. J. Ruckston and Mr. S. Larsen from Pacific Pump and Mr. and Mrs. J.E. Watson from Chevron Painting Company. ABSENT: Director Gerald G. Ream MINUTES OF 8/15/68 and 8/29/68: Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the minutes of 8/15/68 and 8/29/68 be approved as presented. RECOGNITION OF VISITORS: President Robert W. Fesler welcomed all oresent to this meeting and stated that [f there was &n~ne present that wishes to be heard, the Board was willing to give this time to them. None present desired the floor. MANAGER'S REPORT: Mr. R.L. Culp, Manager, read his report, as follows: "Manager's RepDrt September 5, 1968 During the month of August, i968, a total flow of 76.7 mg was treated in the plant and exported to Alpine County. The export system has now been fully operational for 5 months. During the month of August also, a total of 113 mg of water was withdrawn from storage in Indian Creek Reservo£r for irrigation. About 550,000 gallons was withdrawn from the pipeline bya construction contractor for sprinkling and compacting road fill. Cleaning of the 60 MG emergency holding pond is complete, and the Harootunian land has been leveled. REGULAR MEETING Manager's Report (cont£nued) -2- September 5, 1968 Plant Operation = August 1968 Total Plant Flow Daily Average Flow Peak Plow Rate Nevada District Flows Chlorine Used Propane Used Natural Gas Electricity Used Polymer Used Emergency Holding Pond Lime Used: Makeup Recalcined Alum Used 76.7 MG 2.5 MG 6.5 MGD (Aug° 14) 10,355 Pounds None 8.4 M~llien Cubic Feet 572,400 KWH 1,993 Pounds Empty - Not Used 80 Tons 72 Tons 1,355 Gallons Director Hegarty moved, seconded by Director Kortes, unanimously carried that the Manager's Report be approved as presented. ' ENGINEER'S REPORT: Mr. Harlan E. Moyer, Engineer, stated that he had not report; all items to be discussed are listed on this agenda. CONSTRUCTION PROGRESS REPORT by Mr. Robert Sondag, as follows: CONTRACT CONTRACTOR COMPLETION TIME AMOUNT DATE USED C OM PLETE Solids Handling Sys. BSP Corporation 3/31/68 past due 99% Ammonia Stripping Tower PMI Corporation 9/4/68 ~ 00% 75% Meyer's Sewer Sys. Frontier Contractor 11/22/68 84% 95% Assmt. Dist. 67-1 Delzer Pipeline 9/8/68 99% 98% Assmt. Dist.67-2 Leo L. Davis,Inc 10/16/68 88% 90% Assmt. Dist. 67-3 Leo L. Davis,Inc 12/23/68 64% 63% Mech.Aerators Osborn Cons. 12/14/68 44% 10% Shop and Whse. J.M.Ryan 10/31/68 53% 18% 60 MG Holding Pond Bill A. Young 10/8/68 63% 95% Assmt. Dist. 67-4 Frontier Cont. 7/3/69 16% 16% Mr. Sonda:i~ mentioned to the board that PMI Corporation is listed on the Agenda this evening to request a time extension. Mr. Sondag stated that the time extension will not be recommended by ClairA. Hill & Associates. They are requesting same, due to the delay from Marley regarding plans and computations on the tower. ATTORNEY'S REPORT: Mr. J.C. Weidman, Attorney, stated that he was out of the area and has been working on the Eminent Domain - Klein, Zirkel, Agee, the Wareing Case and will meet with Knox and Bill Johnson regarding eminent domain. Also, he requested assistance regarding the TV Transistor from the Congressma.n's Office. COMMITTEE REPORTS: 1. Annexation: No report 2. Planning: No report. 3. Public Information: Working on the slides for and to explain all pta ses of the facilities to future visitors. 4. Personnel: No report; Director Ream was absent for this meeting. Mr. R.L. Culp General Manager, stated that the certificates to be given to two of the District employees will be given at the next regular meeting of the Board. 5. Banking/Insurance: No report. -3- September 5, 1968 UNFINISHED BUSINESS: Consideration of claims by Rothschil<[, [{~ffia and Weirick, Inc., of extra work ia connection with M ' [:"m, S ' eyer s Sewer °rs cnedule II, Pumping Stations and Treatment Plant. ' Mr. Harla.n E. Moyer, Engineer, stated that Rothschild, Raffia andWeirick, Contractor for Meyers Sewer System, Schedule II, Pumping Stations and Treat- ment Plant, requested payment of extra work on this contract amou.nting to approximately $27,000; one claim for $19,000 and another for $8,000. This was presented to the Board at the last regular meeting, referred to a committee, and claims denied. Mr. Ben Raffi.n requested Mr. H.E. Moyer to have the board reconsider and same be placed in arbitration. This was also discussed at the last meeting. The Board did .not feel it would be appropriate to submit these claims to arbil:ra- tion. Rothschild, Raffia and Weirick have returned the District's check, which was for final payment, and will .not accept same. They claim that their unwilling- .ness to accept the claim is based on the claims of approximately $27,000.00. Mr. Moyer stated that he suggested representatives of Rothschild, Raffia and Weirick attend this meeting. A claim for $19,000 was due to the excessive water at the construction site. The amount of water was far more than they had expected and they felt they should be compensated over and above what they bid on the contract. There was ag great dewatering problem. The $8,000 claim was for temporary power; the contractor claims that the District should have provided permanent power to them. An additional amount of approximately $540.00 is being claimed for painting done at the treatment plant. Mr. Harlan E. Moyer, Engineer, stated that the reasons this District is against arbitration is (1) based on the review and judgement of the Engineers, there is no basis for compensation; (2) it would denote that there is something to arbitrate; (3) this District has never, in its history, arbitrated with any contractor. MR. GENE FINN of Rothschild, Raffin and Weirick stated that he and other representatives for Rothschild, Raffin and Weirick, were here this evening to discuss the claims amounting to approximately $27,000 and another for approximately $540.00 for painting. Mr. Finn introduced Mr. L. King, Attorney for Rothschild, Raffia and Weirick, and Mr. O. Remple, Engineer for Rothschild, Raffia andWeirick; Mr. J. Ruckstonl Chief Engineer for Pacific Pump and Mr. S. Larsoa, Engineer for Pacific Pump, Mr. and Mrs. John E. Watson, Chevron Painting Company - owners. Mr. Finn stated that there were changed conditions regarding water and pumping at the Truckee River Pumping Plant, and Temporary Power Right-of-Way at the Truckee River. FIRST CLAIM - 8540.00 approximately for the painting. Mr. Finn stated that he spoke to Mr. Robert Sondag at length regarding the painting of the galvanized pipe and Mr. Finn said that he felt they should be paid for the painting of the galvanized pipe in the aeration basin. Mr. Sondag did .not agree or disagree with this, Mr. Finn stated. He wrote to Mr. Gene Suhr, of Cornell, Howland, Hayes and Merryfield, Corvallis, Oregon, regarding the painting of the pipe; following the answer from Mr. Suhr, a letter was received from Mr. Sondag denying the claim for this painting. Mr. John E. Wa[son, Chevron Painting Company, read several sections from Special Conditions and General Conditions of the sp ecifications (Section S-10-3, Paragraph 10, B-6). He further stated that he is insisting on payment due him for the painting of the Galvanized Pipe. He mentioned also that the claim is adequately supported and in the flies of Rothschild, Raffia & Weirick. At this -4- Septembe~ ~, 1968 ~,~,~, point, Mr. Finn stated that Mr. Sondag mentioned that if this claim was allowed, it would probably be paid for by the District on a Purchase Order and not part of the contract of Rothschild, Raffin and ~¥eirick. MR. ROBERT SONDAG stated that the specifications on the job are written with various sections, etc., and that he interpreted that Rothschild, Raffin and Weirick were to paint this pipe. When Mr. Watson came to this area, he told his crew that this pipe should not be painted; however, Mr. Sondag stated that from the general scope of the painting contract, he felt it should be painted. At this point, Mr. Sondag referred to Section 10. A, regarding what to be painted and what not to be painted. Also, he stated that he did not feel it was his job to be dictatorial and/or partial, only to see that the job was done. Mr. Sondag stated that he requested a letter from Gene Suhr of Cornell, Howland, Hayes and Merryfield, and also stated that he would abide by Mr. Suhr's decision and he certainly felt that the same feeling would apply to Rothschild, Raffin and Weirick. President Fesler stated that it has been the policy of this Board in the past not to take advantage of anyone and to do the best possible thing for the contractor, district and taxpayer's. Mr. Fesler stated that the work has been done, and if we have benefited from it, we should do sorre thing about it. Mr. Harlan E. Moyer stated that no one is arguing the fact that the work has been done; the argument is was the work included in the specifications or not. Was the price for the painting included, or is it something extra. Mr. Gene Finn stated that the spechfications do not mention electrical conduit; the finish coats; submerged material and non-submerged material and galvanized surfaces, are not to be painted. J.C. Weidman, Attorney, suggested that the Board hear the rest of the claims, etc., before a decision is made on the painting. TRUCKEE PUMPING STATION: Mr. Gene Finn stated that on 5/16/68 he was here; went to the pumping plant site and had to walk in through deep snow. He also contacted the people who had put a pipeline in the same area within 3 or 4 feet of the existing pump station and approximately eight feet. Mr. Finn stated that he looked the area over, based upon his 40 years of experienced, etc., and came back to the District to speak to Mr. H.E. Moyer about the possibility of water, etc., and how much water we might hit. He stated that the water would be there. Mr. Finn stated that he planned to put in four wells and 3" pumps; the job was bid on that basis. He had a sub-contractor, BillA. Young, who started grading the site on 8/11/67. This was within two feet of the Truckee River. A driller came in and put four wells approximately 30 feet and 12 feet below the bottom of our excavation. We had no power and a generator was put in to run the electric pumps,Mr. Finn Stated. The wells started to sand up and they (Rothschild, Raffin and Weirick) were about to get the water down approximately 6 or 7 feet below the level of the Truckee River and it would go no lower. They then contacted Pacific Pump for advise. They came here (Mr. Dave Coffee of Pacific Pump), looked the job over, talked to their engineer, who recommended installing well points. They installed well points and excavated down another 5 or 6 feet, setting the header at that elevation. These were (well points) installed (arriving on the 12th)and on the 15th they had installed approximately 50 and were pumping and it began to get obvious this would not do the job. Mr. Coffee recommended that more well points dbe installed and they did install same( approximately 70-80); on 9/21/67 they started pumping and on 9/25/67 found this still would not hahdle it. They were getting a good amount of water, but not enough. They again contacted Pacific Pump and they recommended a 50 foot well and same was drilled; put in an 8" turb[n pump and started pumping on 9/29/67 with the well points and 8" pump, and on approximately 10/7/67, they were still not done. Two more wells were put in; 6" gas pump and a 10" turbin diesel pump ,and pumped until 10/11/67. On 10/16/67, they diverted the river around the old channel the pipeline contractor used and 'this made no difference; they then put in the 6" and 10" pumps. On 10/21/67, with all of the above happenings, we continued to pump and were down to just about where we had to be, stated Mr. Finn. They had put in approximately 2-1/2 months in real serious hard work, lowering a large underground stream; approximately unn~ IVlEETING -5- Sentember 5, 1968 r,,500 gallons of water a minute was appearing; we could never realize we would that type of a water problem. Mr. Ruxtor~ stated that in all of his experience he had .never gone into a stream of water suci: as was experienced by Rothschild, Raffin andWeirick. Mr. Rothschild and Mr. Finn were au[ti.rig quite a bit of pressure on Pacific Pump and Mr. Ruxton made the trip here a couple of times to view the problem. He stated that the water that was coming from the river was no problem. It was coming from the upside of the hill that gave problems. We bad nothing to go on except from the work that had been previously done around the area. The 6,500 gallons a minute being released was more than a wild guess that one could have come up with, Mr. Ruxton stated. Mr. Larson stated that when the original wells were drilled, it was the hope of the contractor it would be for dewatering and they sanded up. We felt that 25' x 10' was a small hole i.n the ground and should be no more than 1,800 gallons a minute. We are presently involved with dewatering .nine stations in the Bay Area and 5 intake structures right out in the ocean. Our estimate for her was designed on 1,800 gallons per minute and ended up pumping 7,500 gallons a minute with a sustained flow of 6,500 gallons per minute. We have billed Rothschild, Raffin, and Weirick four times over what our original estimate was. Weidman asked if there was any doubt that we gave them the information that we had. Mr. Finn and Mr. King stated that we had given information asked of us. Mr. Weidman asked Mr. King, At[or.ney for Rothschild, Raffin and Weirick, what was his point of law about the Changed Condition - the contract document or some legal decision. Mr. King stated that the Changed Condition was a term used by Mr. Raffin. He also stated that in view of the magnitude of the unforeseen difficulties, Rothschild, Raffin and Weirick should be entitled to full compensation, as they have requested. Mr. Russell L. Culp, General Manager, asked Mr. Finn if he had made any tests before the job was bid. Mr. Finn stated that he received the information from the ones that had drilled - and that he could .not get machinery in there. At this point, H. E. Moyer, Engineer, stated that he does .not accept the statement that Mr. Finn could not get machinery into and on the job site -- there was snow on the gound and it was physically possible to get machinery in there. POWER: MR. KING, ATTORNEY, for Rothschild, Raffin andWeirick, stated that they did not feel the District should give temporary power to the contractor by an easement obtained so [he contractor could connect to same. Temporary power was there and had to be done with portable generators. Mr. King referred to the specifications (Special Conditions "I") which provides that all easements will be acquired by the owner without limitation. Also, that all easements over private land to be obtained not later than 60 days following contract award and stated that was not the case. The response received from ClairA. Hill and Associates was that General Conditions (C-13) provides that the owner obtain easements, rights-of-way, etc., upon which the work is to be done. Mr. King stated that they consider (Rothschild, Raffin 6, Weirick) as a general condition. It also provides, however, in General Conditions, C.5, that in the event of conflict between General Conditions and Special Conditions - General Conditions control. Mr. King stated that it is possible to read C. 14 to exclude [he power; however, Mr. King stated that he felt their arguement should prevail. Also, Special Conditions, P.-- the contractor should provide and pay for temporary power - Mr. King stated that we felt after the District has provided the Easement for power, the contractor would connect to the power line and pay for the connection by easement. Mr. H. E. Moyer stated that the documents did mention easements, rights-of-way, encroachment permits, etc. This special condition is written to cover easements, right-of-way, and encroachment permits involved in the actual contractors work. REGULAR MEETING -5- September 5, [968 IN'hen we were speaking of easements, we were talking about easements requr required to do the work; the District does not obtain any utility easements. In this particular case, Mr. Moyer stated, and not a part of the work of Schedule II as a result of a power case, we would agree to supply Sierra Pacific Power Company with an easement after the contrsct w as let because the Power Company said they wanted to bring power in along the same line of our force main. This was Schedule I and not Schedule II. Mr. Moyer stated hat the limits of work for Schedule II (Paragraph I of Special Conditions) a re clearly defined and does not include any easements at all for power, or anything else. But, as a convenience to the Sierra Pacific Power Company, the Di District did a mend the eminent domain so the power company could install their permanent power lines. Mr. Moyer stated that he could not see any justification for the claim presented by Rothschild, Raffin and Weirick. President Fesler stated that we pay our C onsulting Engineers a good sum for their advise and this District does realize that Rothschild, Raffin a nd Weirick are good men of good faith, and the District must take the advise of our engineers. President Fesler stated that after what has been s aid by Rothschild, Raffin and Weirick, ,this board still feels that their claim should be denied. Mr. Gene Finn stated that the District would not agree to arbitration and the only course they can now take is to sue the District, as Mr. Finn stated that he feels Rothschild, Raffin and Weirick are justified in claiming the compensation stated here this evening. Mr. H.E. Moyer read a section to the Board covered in General Conditions, C.21- regarding claims for extra costs. Mr. J.C.Weidman, Attorney, stated to Mr. King that word was received that we might arbitrate for the $8,000 power claim and that Rothschild, Raffin & Weirick would then release the dewatering claim. Mr. Weidman stated that he had the impression that the dewatering claim was not as strong as the power claim. Mr. King, Attorney for Rothschild, Raffin and Weirick, stated that he was not consulted before the last Board action. He advised the contractor that both claims should be sought. Regarding the $500.00 (approximate pabnting claim cost), Mr. Russell L. Culp, General Manager, stated that the scope of the work is defined in all sections of the specifications, and he will study this further before recommendations are made by him. MR. JOHN WATSON, CHEVRON PAINTING COMPANY, again stated that he;~vas not in a~r~em~nt with the specifications of the contracto to do the painting, however, Mr. Sondag instructed same be painted. TEALE/CHAPPIE MEETING, FRIDAY MORNING, 10:30 A.M., 9/6/68, District Office. Mr. John C. Weidman, Attorney, stated that he contacted Mr. Chappie who suggested that this District make recommendations in general terms rather than any specific terms, regarding the enforcement of 1970 deadline connections to the sewer and ex- port. (Legislation implementation to the 1970 deadline). REPORT ON BID OPENING FOR CONSTRUCTION OF U.S.FOREST SERVICE SEWER SYSTEM: Mr. H.E. Moyer stated that six (6) bids were received, as follows: R.L. HELMS CONS., CO., S & Q CONS. CO., UNDERGROUND CONS. CO., FRONTIER CONTRACTORS, INC., GRANITE CONS. CO., AND GEORGE R. OSBORN CONS. CO. Low bid was received from Granite Construction Company in the amount of $835,010.75. Same referred to United States Forest Service for approval and decision. REGULAR MEETING -6- September 5, [968 CONSIDERATION OF REQUEST BY DISTRICT ENGINEER FOR APPROVAL TO NEGOTIATE CHANGE ORDER FOR CONSTRUCTION OF TROUT CREEK TRUNK SEWER WITH FRONTIER CONTRACTORS: Mr. H.E. Moyer, Engineer, stated that he is requesting by this Board the above, because if a change order is negotiated with Frontier the work will be completed this year, and if same goes for rebid - work cannot be accomplished this year, extra costs will also be involved for engineering etc. if same goes to rebid. ' ' The above was discussed at the meeting held August 29, 1968. Director Kortes and Director Hegarty both agreed that this would be beneficial to the taxpayer's of this District to have this work done by the end of this year. Director Wakeman and Director/President Fesler felt same should go to rebid. Director Wakeman moved, seconded by Director Hegarty, that this District negotiate a Change Order with Frontier Contractor's for construction of Trout Creek Trunk Sewer. VOTES AS FOLLOWS: AYES: Director Hegarty, Director Kortes. NOES: DirectorWakeman, DirectorFesler ABSENT: Director Ream Motion lost. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that the Engineer proceed with plans and specifications for the Trout Creek Sewer System. RESOLUTION NO. 1144 and 1145-A: Director Hegarty moved, seconded by Director Kortes, unanimously carried, that the following resolutions be adopted: RESOLUTION NO. 1144: A Resolution Determining that the Public Interest and Necessity Require the Acquisition of Certain Lands and Rights-of-ea~ry thereon and Directing the filing of eminent domain proceedings. RESOLUTION NO. 1145-A: A Resolution Determining that the Public Interest and Necessity Require the Acquisition of Certain Lands and Rights of Entry thereon and directing the filing of eminent domain proceedings. Carried. ASSESSMENT DISTRICT 1967-3A--Request by Leo L. Davis to make changes in sewer lire location. Mr. H.E. Moyer stated that he would not recommend this request for change by Leo L. Davis; same would involve costs to the District for easements damage to trees, etc. ' Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the request of Leo L. Davis, Inc., be denied, as recommended by Engineer Moyer. NITROGEN REMOVAL TOWER: Request by PMI, Inc. for contract time extension to October 8, 1968. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that the time extension request from PMI be denied. Carried. RESOLUTIONS 1146 through 1159, Making of Amended Assessments Regarding Certain Assessments Under Resolution of Intention, Sanitary Sewerage Projects 1952-1 through 1967-2. Director Kortes moved, seconded by Director Wakeman, unanimously carried, that RESOLUTIONS 1146 through 1159 be approved. RESOLUTION NO. 1160 District Office. - - Bids for Improvement Bonds, 9/19/68, 5:00 PM, Director Kortes moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1160 be approved. REGUEAR MEETING -7- September 5, 1968 ~; ~7Z Mr. Hill,Attorney, mentioned that an inquiry has been received from New York from one who has $25,000 worth of District Bonds, maturing in 1974 at 5-1/4% interest, wanting to sell same. Mr. H.E. Moyer, Engineer, stated that Mrs. Marjorie Springmeyer came in this afternoon to request that the District connect her house on Fairway Avenue to the sewer facility and in return she will release all of her rights to an ease- ment ("A") on Bijou Force Main in the Johnson Road Section. Mr. Moyer stated that this re quest that the District received from Mrs. Springmeyer should not be accepted. The Board directed Mr. Moyer to direct the same statement to Mrs. Springmeyer. VAL HALLAASSOCIATION TO MEET WITH DIRECTORS ON September ll, 1968, 3:00 PM, District Office. COMMUNICATIONS: 1. From Congressman Johnson for District assistance during Federal Agency Tour of Lake Tahoe, and expressing his appreciation for same. 2. Letter of Appreciation from State Water Resources Control Board. 3. Notice from Lake Tahoe Area Council re an invite Friday, 9/20/68, 3:30 PM, to visit laboratory at Tahoe City. Lunch and dinner also. Mr. George will be the speaker for the meeting. Reservations must be made. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $664,377.73 and the transfer of funds in the amount of $146,250 recommended by Assistant General David W. Callahan, be approved. Adjournment: 10:30 PM ROBERTW. FESLER, President SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: DAVID W o CALLAHAN, Clerk of Board & Ex-Officio Secretary, SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTE'MBER 19, 1968 The Board of Directors of the South Tahoe Public Util~y District met in a regular session September 19, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President R. Fesler, Directors R. Wakeman, E. Hegarty, D.H. Kortes, G G Ream, General Manager R.L. Culp, Clerk of Board David W. Callahan, Engineer Harlan E. Moyer, Attorney Robert J. Hill, Attorney John C. Weidman, Robert Sondag, Bruce Pruitt of the USFS, John Murphy - Sacramento Bee and a representative from the Tahoe Tribune ,and representatives from Alpine T.V., Mr. Robert Mason, Mr. William J. Bussboom and Mr. Vern Trujillo. MINUTES: Director Kortes moved, seconded by Director Wakeman, unanimously callied, that the minutes of September 5, 1968 be approved as presented° Mr. Weidman, Attorney, stated that he did receive a letter from Congressman Johnson regarding the translator. He is now waiting for copy of application TV PIX received and their application. When these arrive, Mr. Weidman will proceed with the request of those that have appeared before this Board requesting that the District take over the Translator. MANAGER'S REPORT: Mr. Culp, General Manager, read his report, as follows: "Manager's Report September 19, 1968 1. Since the last meeting the entire plant flow has been fully treated and exported to Indian Creek Reservoir without interruption. 2. There continues to be a large number of visitors to see the plant and export system." Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the Manager's Report be approved as read. ENGINEER'S REPORT: Mr. Harlan E. Moyer, Engineer, stated that regarding the West Shore Annexation and service to that Area.~ It was announced that the State of California stated that Sugar Pine Park and Emerald Bay should be serviced by South Tahoe system. When reports were presented, Mr. Moyer stated that he noted a discrepancy regarding flows. North Shore based their report on 171,000 MG a day for two peaks and our report was based on 458,000 MG per day. As a result of this, there was a great discussion as to what the capacity should be. Mr. Livermore requested a revised report for sewering Emerald Bay and m. L. Bliss State Park and Emerald Bay, m. L. Bliss and Sugar Pine Point. Mr. Moyer revised same and mailed same to Mr. Livermore. Nothing in this report changes, except the costs because of the capacity. Our report now stands that we can serve Sugar Pine Point, Emerald Bay and m.L.Bliss for $517,000.00. To serve Emerald Bay only would be approximately $153,500.00. In the last letter to Mr. L[vermore, Mr. Moyer did state that it was in this District's interest to consider D.L. Bliss and Emerald Bay State Parks. CONSTRUCTION REPORT: Mr. Robert Sondag stated the following: CONTRACT CONTRACTOR Solids Handling System Bartlett-Snow-Pacific, Corp. Ammonia Stripping Tower P.M.I. Corp. Meyer's Sewers Frontier Contractors Assessment District 1967-1 Delzer Pipeline Assessment District 1967-2 Leo L. Davis Assessment District 1967-3Leo L. Davis Mechanical Aerators Osborn Construction PER CENT COMPLETED 99% 85% 98% 99% 95% 74% 10% NOTE: Mr. Osborn notified Mr. Sondag that they have received notice the aerators will be shipped the 20th of September and they will start work on the 7th of October. September 19, 1968 REGULAR MEETING -2- CONSTRUCTION REPORT (Continued) Shop and Warehouse 60 MG Holding Pond Assessment District 1967-4 J.M. Ryan 30% Bill Young 100% Frontier Contractors 22% ATTORNEY'S REPORT: Closed annexation on the 200 acres of UNITED STATES FOREST SERVICE. Ready to file another eminent domain. President Fesler stated that he noticed in the paper (Tahoe Daily Tribune) that a Mrs. Grace Pastnick is suing the South Tahoe Public Utility District for $1,200.00 damages caused by sewage overflow, and asked Mr. Weidman if he was aware of this. Mr. Weidman stated that he was not. Annexation No. 1968-3 will be held in October on the 3rd Wednesday at LAFCO. COMMITTEE REPORTS: 1. Annexation: No report. 2. Planning: No report. 3. Public Information: Has been working on the film. No further report. 4o Personnel: G.G. Ream, Chairman of Personnel Committee, presented Mr. Vern Trujillo and Mr. William J. Bussboom with certificates for: Vern Trujillo, Grade III and William J. Bussboom, Grade IV. Mr. Ream stated to Mr. Trujillo and Mr. Bussboom that on behalf of all of the staff and the Board of Directors, he would like to extend congratulations to them, knowing that they have earned these certificates by working hard and the amount of study that went in to being able to receive the certificates. 5. Banking/Insurance: Mr. Fesler stated that a survey by the District's Insurance representative produced recommendations, as follows: 1. The cable barricades should be placed at each end of the Alpine County Reservoir dam. 2. Cable barricades should be erected across the road leading across the spillway. 3. Gate leading from the farm to Market Road into the reservoir area should be padlocked at all times. (Key should be supplied to the rancher running cattle into the area, also to forest service or others who are interested in this particular land.) 4. Sign should be erected in and around the reservoir area stating no life guards on duty, no swimming. 5. A general large sign should be erected stating contents of the reservoir. 6. Entrance way washout to the pump station should be repaired. 7. Handrails should be installed on both sides of the steps leading into the pump station with rails continuing into the wall area. 8. All fire extinguishers should be hung and an additional two should be supplied in the general vicinity of the electrical vault area and on the north end in the pump area. 9. Exhaust vent from the emergency standby generator should be extended at least an additional six inches out and approximately three feet in the air. 10. A gate should be installed on the ladder leading to the top of the storage tank and kept padlocked at all times. 11o Entire pump station area should be fenced. The Directors agreed with all recommendations except Nos. 11 and No. 3. Also, President Fesler recommended that the District include an eye and hearing test along with regular physical examinations required by the District for employment. REGULAR MEETING -3- September 19, 1968 Also, recommendation was made that this District adopt the American Standard Method of Recording and Measuring ~Vork Injury Experience. This purpose is to provide a practical and uniform method for recording and measuring work injury experience; also allow us to compare safety records with other sewer utilities. Also, Reed Meneley requested monthly employee meetings as life insurance consultants for District Employees. Same was discussed and agreed that if the employee desires to discuss and/or information regarding same, they contact Reed-Meneley on their own time for this information. Committee recommends this not be accepted. Also, Reed Meneley recommended that this District supply Grou[~ Insurance for the personnel for personal insurance for car, etc. Mr. Culp indicated that he did not feel this would be in the best interests of the employee and the Insurance Committee does not recommend this. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the recommendations as agreed to by the Insurance Committee be accepted and the ones not aareed to be rejected. LANDSCAPING: Mr. Robert Mason presented the final plans for landscaping to the Board. RESOLUTION NO. 1161, Approving Plans and Specifications for landscaping° RESOLUTION NO. 1162, AResolution calling for Sealed Proposals, 2:00 P.M., October 3, 1968. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NOS. 1161 and 1162 be approved. NEW WATER WELL: RESOLUTION NO. 1163, Approving Specifications. RESOLUTION NO. 1164, Calling for Sealed Proposals, 3:00 P.M., Octdoer 3,1968. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NOS. 1163 and 1164 be approved. ASSESSMENT DISTRICT 1967-4B - Bond Bid Received, as follows: 1. Miller Schroeder, Minneapolis, Minnesota, Average Interest Rate = 5,5432% 2. Kirchner-Moore, Denver, Colorado, Average Interest Rate = 5.813% 3. Stern-Brenner, Average Interest Rate = 5.9026% 4. First California Company, San Francisco, Average Interest Rate = 5,9966% This is 1. lO%above the bond index for September 5, 1968. Attorney Robert J. Hill recommended adoption of the following: RESOLUTION NO. 1165, AResolution Determining Unpaid Assessments and Providing for the Issuance of Bonds. ORDINANCE NO. 176, Awarding Sale of Bonds to Miller and Schroeder. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1165 and ORDINANCE NO. 176 be approved. REGULAR MEETING -4- September 19, 1968 ASSESSMENT DISTRICT 1967-4D and 4E: Consideration of RESOLUTION NO. 1166 and 1167, Determining that the Public Interest and Necessity Require the Acquisition of Certain Lands and Rights of Entry Thereon and Directing the Filing of Eminent Domain Proceedings. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTIONS NOS. 1166 and 1167 be approved. CLEANING 60 MG HOLDING POND: Consideration of RESOLUTION NO. 1168, Accepting Completion and Directing the Filing of Notice of Completion. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1168 be approved. NEW SIX-PASSENGER AUTOMOBILE: 1. Ken Collins, Buick La Sabre, 2. Whiteside Chevrolet Impala, Bids received, as follows: $3,522.38. $3,961.25. Director Wakeman moved, seconded by Director Hegarty, that RESOLUTION NO. 1169 be approved, and Buick La Sabre be purchased. VOTES: NOES: ABSENT: AYES: Directors Wakeman, Hegarty, Kortes, Ream Director Fesler None Carried. UNITED STATES FOREST SERVICE - SCHEDULE I - Gravity Sewers and Force Mains: Cable was received from Mr. Dunn of the United States Forest Service stating that approval is granted to award STAGE I construction of facilities at the respective bid prices, to GRANITE CONSTRUCTION COMPANY. ORDINANCE NO. 177, Awarding Contract to Granite Construction Company. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that ORDINANCE NO. 177 be approved. SCHEDULE II, UNITED STATES FOREST SERVICE - to be readvertized and all former bids received to be rejected. RESOLUTION NO. 1170, Readvertising for bids for SCHEDULE II, UNITED STATES FOREST SERVICE. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1170 be approved. CHANGE ORDERS: 1967-2, Change Order No. 3 - Increase of $2,291.00, erosion control, L. L. Davis, Incorporated. Director Kortes moved, seconded by Director Ream, unanimously carried, that Change Order No. 3, be approved for Contractor L. L. Davis, Incorporated. MONTGOMERY ESTATES---Not constructed according to plans and specifications. Would increase change order to $15,000.00 to reconstruct properly. Same Discussed and President Fesler requested a committee of Mr. Weidman and Mr. Hill and the Planning Committee study and report to be brought back to the Board. FRONTIER CONTRACTORS requested a change order be approved for bedding material. This material is used to help eliminate water problems. Turned over to Planning Committee for study and further report to the Board. NEW BUSINESS: Mr. Robert J. Hill, Attorney, discussed the WATSON AMENDMENT. He explained the contents of this amendment to the Board. This amendment would reduce real property taxes in the State of California, to 1% of true value. Mr. Hill stated that even though the average home owner would save money on his property taxes, this same amount would have to be raised and collected in some other form - whether in income tax, or whatever, however, it will be collected in one form or another. He stated that this would be Proposition ~19 and requested consideration of his recommendation that the vote be "NO". Consideration of request by District Manager to Authorize Preparation of Plans and Specifications for Modification of Influent Rising Well by Clair A. Hill & Associates. Director Ream moved, seconded by Director Hegarty, unanimously carried that plans and specifications be approved for rising well. Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the request of District Manager to Authorize Salary Deductions up to 10 To for the retirement fund upon specific request by an eligible employee be approved. RESOLUTION NO. 1171, AResolution Authorizing the President of the Board to Execute a Quit-Claim Deed for an Easement now held but no longer needed° Director Wakeman moved, seconded by Director Kortes, unanimously carried that RESOLUTION NO. 1171 be approved. ' Mr. Moyer stated that Mr. Harootunian wants to know when the District is going to remove all of the dead trees from his property. A committee consisting of J. Ream, R. Fesler, J.C. Weidman and ti. E. Moyer will study this and report to this Board. COMMUNICATIONS: 1. Meeting Notice - Lake Tahoe Area Council, Friday, September 20 1968 Four from this District will attend. ' ' Also, Mr. Fesler stated that he received a letter from Mr. Marden Sims, Lake Tahoe Area Council, stating that it was voted RobertW. Fesler fill the vacancy on their board created by Sherman McKissock. All Directors agreed that this appointment of Mr. Robert Fesler is acceptable to this Board. Also, notice of Public Hearing on September 26, 1968 by E1 Dorado County Planning Commission regarding four waste water pump stations for the U.S.F.S. (Mr. Weidman to attend). Another letter was received from Upper Tame Main Drainage Authority (England) regarding visit to plant on October 21, 22, 1968, five in the party. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount o'f $160,034.33 and the transfer of funds in the amount of 8400,000.00 be approved. ADJOURNMENT: 10:40 P.M. ROBERT W. F~SLER, President South Tahoe Public Utility District ATTE ST: ,, DAVID W. CALLAHAN, Clerk of Board Ex-Officio Secretary to the Board of Directors of the South Tahoe Public Utility District REGULAR MEETING OF TFfi BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT October 3, 1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session October 3, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were Directors Robert W. Fesler, Robert Wakeman, Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream; General Manager Russell L. Culp, DavidW. Callahan, Clerk of Board and Ex-Officio Secretary, Attorney John C. Wefdman, Attorney Robert J. Hill, Engineer Harlan E. Moyer, Robert Sondag - Project Engineer, Engineer Jack Jensen and a reporter from the Tribune. MINUTES: Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the minutes of September 19, 1968, be approved as presented. MANAGER'S REPORT: General Manager Russell L. Culp read his report, as follows: "Manager's Report During the month of September 1968, a total flow of 58.2 mg was treated in the plant. Of this, 54.5 mg were exported to Alpine County, and 3.7 mg were applied to Sprayfleld No. 2. The export system has now been in operation for a period of six (6) months. During September, a total of 121 mg of water was withdrawn from storage in Indlan Creek Reservoir for irrigation. About 2,916,000 gallons were withdrawn from the pipeline by a construction contractor for sprinkling and compacting road fill. The exterior of the Bellev[ew Pump Station, A1 Tahoe, has been repainted in a sandy beige color, in response to requests by adjoining property owners, who objected to the former bright green. This completes the painting of all the pump stations in the subdued color. With Mr. Donald H. Kortas and Mr. RobertW. Eesler, I attended the meeting of the Lake Tahoe Area Council at the North Shore on September 19th, 1968. At the suggestion of the District's insurance broker, two fire hydrants are going to be installed at the Treatment Plant at a cost of less than $2,000.00. It is expected that the installation of the of the hydrants, together with the one-million gallons of storage at the Luther Pass Pump Station, which is available by gravity flow to the plant for fire fighting, will reduce the District's fire insurance premium by about ~6,000 per year. At the suggestion of the District Engineer, and because of the reduced flows, a new pumping sequence and other operational procedures have been adopted at the Luther Pass Pump Station which may reduce power demand charges during the winter season by $1,708 per month or more. PLANT OPERATION ..... SEPTEMBER, 1968: Total plant flow Daily Average Flow Peak Flow rate 58.2 mg 1.7 mg 6.1 mgd (September 2nd, 1968) Nevada District flows None Chlorine Used 8,i20 pounds Propane Used Natural Gas Used Electricity Used Polymer Used Emergency Holding Pond None 8.7 Million Cubic Feet 628,800 K.IN.H. 1,160 Peunds Empty - not used. Lime Used: Alum Used Makeup = 79 tons Recalcined= 76 tons 1,150 gallons. REGULAR MEETING October 3, 1968 MANAGER'S REPORT (Continued) During [he past week, engineers from Japa.~, Hawaii and Korea visited the reclamation plant." , Mr. Culp mentioned thai the purchase of the hydro-line cleaner was a wise purchase as only four (4) service Ii.ne calls were received [his month. Director Hegarty moved, seconded by Director Ream, unanimously carried that the Manager's Report be approved as presented. ENGINEER'S REPORT: Mr. Harlan E. Moyer stated [hat the United States Forest Service have sent the contract documents to the District for signature. United States Forest Service asked that the District readvertise the Pump Stations at the next regular meeting - October 17, 1968. Also, to possibly advertise for the Trout Creek Sewer System at the October 17, 1968 meeting. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondeg, Project Engineer, reported the following: CONTRACT Solids Handling System CONTRACTOR COMPLETION DATE BSP; Corp. 3/31/68 PMI Corp. Frontier Contractors Delzer Pipeline Leo L. Da vis,Inc Leo L. Davis,fnc Osborn Construction J. M. Ryan Frontier Contractors Granite Cons. AMOUNT COMPLETED 99% Ammonia Stripping Tower Meyer's Sewers Assmt. Dist. 1967-1 Assmt. Dist. 1967-2 Assmt. Dist. 1967-3 Mechanical Aerators Shop & Warehouse Assmt. Dist. 1967-4 U. S .F .S. 9/4/68 9 o% 11/2:2/68 99% 9/8/68 99% 10/16/68 97% 12/23/68 83% 12/14/68 10% 10/31/68 47% 7/3/69 40% O% ATTORNEY'S REPORT: Mr. John C. Weidman, Attorney, stated that he has filed four Eminent Domain; worked on Annexation No. 1968-1 and 1968-3; has received no word from Federal Communication Commission regarding amended rules - (Cable). COMMITTEE REPORTS: 1. Annexation: No report. 2. Planning: Mr. D.H. Kortes, Mr. E.E. Hegarty, Mr. R. Fesler, Mr. R. Sondag, Mr. R.L. Culp and Mr. F. McLaren met to discuss (1) clarification of the letter and report which was mailed to Mr. Livermore, (2) Frontier's request regarding bedding material. The committee felt additional information was needed regard- ing this and asked that they get this completed. 3. Public Information: W aiting for film and s lides to set-up for visitors to this plant. 4. Personnel: No report. 5. Banking/Insurance: No report. REGULAR MEETING -3- UNFINISHED BUSINESS: Hearing for Assessment Districts (listed below with resolutions) opened; noone was present for the hearing, same was closed, and the following resolutions were recommended for adoption: RESOLUTIONS CONFIRMING AMENDED ASSESSMENTS, SANITARY SEWERAGE PROIECT, NOS. since 1952-1 Resolution No. 1172 1956-1 Resolution No. 1173 1959-1 Resolution No. 1174 1960-1 Resolution No. 1175 1960-2 Resolution No. 1176 1960-3 Resolution No. 1177 1960-4 Resolution No. 1178 1961-1 Resolution No. 1179 1962-1 Resolution No. 1180 1964-1 Resolution No. 1181 1966-1 Resolution No. 1182 1966-2 Resolution No. 1183 1967-1 Resolution No. 1184 1967-2 Resolution No. 1185 Director Kortes moved, seconded by Director H egarty, unanimously carried, that RESOLUTION NOS. 1172 through 1185 be approved. Consideration of Resolutions Calling for Bids on Sale of Improvement Bonds, for the following Assessment Districts: (Approximately $1,700,000 total). 1967-4C RESOLUTION NO. 1186 1967-4D RESOLUTION NO. 1187 1967-4E RESOLUTION NO. 1188 Bid open[ng to be October 17, 1968, 5:00 P.M., District Office - - consideration of award to be at the regular meeting of 10/17/68, 8:00 P.M., District Conference Room. Director Ream moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NOS. 1186, 1187 and 1188 be adopted. LANDSCAPING OF PLANT GROUNDS: No bids were received for this project. Mr. Robert Mason contacted the Landscaping Architect in Reno and they told him that they were about ready to present their bid when they realized they did not have a license to work in California. He also tried to contact the firms at Sacramento and Roseville, but did not receive a reply. Mr. Mason will work on this to gain information as to why no bids were received. Also, due to unsatisfactory bids, or no bids, the District could do the necessary work, and hire local nurseries to assist with the shrubery, grass, etc. WATER SUPPLY WELL NO. 2: Three bids were received today for the Water Supply Well No. 2, as follows: TAHOE PUMP AND DRILLING, INC. Highway 49 at 205 Palm Ave; Auburn, Calif. 95603 $6,94O.O0 WESTERN WELL DRILLING CO., LTD. PO Box 47, San Jose, California $5,029.40 WAYNE DRILLING CO. PO Box 9713, Sacramento, Engineer' s Estimate Cattf. $5,930.00 $5,000.00 REGULAR MEETING 10/3/68 Mr. H.E. Moyer, Engineer, recommended that the contract for the Supply Water Well No. 2 be awarded to the low bidder: Western Well Drillinq Co., Ltd., of San Jose, California, and adopt RESOLUTION NO. 1189, awarding contract_ to Western Well Drilling Co. Ltd. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1189 be adopted and the contract be awarded to Western Well Drilling Company, Ltd. of San Jose, California. Mr. Robert J. Hill, Attorney, requested adoption of the following resolutions: RESOLUTION NO. 1190: A Resolution Determining that Certain Branch TrunK. Lines Provide Main Trunk Connections for Collection Sewers in Improvement District No. U-1 and are Within the Scope of the Improvements being Financed by the Improvement District No. U-1 Bond Issue. RESOLUTION NO. 1191: A Resolution Amending Resolution No. 1128 - "Re Airport Branch of the Upper Truckee River Trunk Sewer Line" Director Hegarty moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NOS. 1190 and 1191 be adopted as recommended by Attorney Robert J. Hill. At::orney Robert J. Hill also recommended the following for consideration and adoption: RESOLUTION NO. 1192: A Resolution Authorizing Execution of Agreement with Relation to System of Domestic Sewage Disposal for Tahoe Paradise Units Nos. 58 and 60. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1192 be approved, as recommended by Attorney Robert J.Hill. MISCELLANEOUS: President Fesler stated that he and Director Kortes met with the E1 Dorado Planning Commission when they were here on a tour. They looked over the holding pond and Mr. Fesler stated that he felt that they were quite antagonistic towards this and he felt that more work should be done on this particular project and appointed a committee of himself and Director Ream to work on this "Holding Pond Committee". He definitely felt that more public relations had to be involved in this area with the District and E1 Dorado Planning Commission. CAR, SEDAN FOR DISTRICT: To be delivered in approximately five (5) weeks. NEW BUSINESS: 1. First Alarm Fire Protection From City for Reclamation Plant: Consideration authorizing the President of the Board to sign a letter to the City requesting First Alarm Fire Protection for the Water Reclamation Plant. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that the President of the Board be authorized to sign a letter requesting fire protection from the City for the Water Reclamation Plant. COMMUNICATIONS: REGULAR MEETING -5- October 3, [968 1. Complaint and summons South Tahoe Public Utility District vs Grace M. Patsnick, and same referred to the District Insurance Agent. Invitation from Lake Tahoe Area Council for dinner October 4, 1968. Director Robert Wakeman will attend this dinner. Resolutions from California Sanitary and San[tat[on Districts association regarding "Watson Amendment" and suggesting this be defeated and another regarding uniform system of accounts. Letter from Valhalla regarding annexation and easements and stating that they desire all property included in the annexation, and are agreeable to all discussed with the District. 5. Letter from Aram Harootunian regarding removal of trees under thirty (30) feet tall. Also, that Mr. Stevens and a Dr. Hall will be here at the District Office the llth of October and will survey the property for damage, etc., done to the trees i.n the HarDotun[an Area. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $494,323.22, and the transfer of funds in the amount of $40,000.00 be approved, as so recommended by Assistant General Manager, DavidW. Callahan. ADIOURNMENT: 9:25PM ROBERT'W. FESLER, President SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: DAVID W. CALLAHAN;, Clerk of Board and Ex-Officio Secretary of the Board of Directors SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC ITiLITY DISTRICT OCTOBER 17, 1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session on the 17th of October 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President RobertW. Fesler, Directors Edward E. Hegarty, Robert Wakeman, Donald H. Kortes and Gerald G. Ream; General Manager Russell L. Culp, Engineer Harlan E. Moyer, Attorney John C. Weidman, Attorney Robert J. Hill, Acting Clerk, Robert Sondag, Les Shoupe, Robert Mason, Julian Lee Chada, John Murphy of [he Sacramento Bee and a representative of the Tribune. ABSENT: David %Ar. Callahan, Clerk of Board and ex-Officio Secretary. MINUTES: DirectorKortes moved, seconded by Director Hegarty, unanimously carried, that the minutes of October 3, 1968, be approved as presented. ATTORNEY's REPORT: Attorney John C. l/Veidman stated that on the 20th of November 1968, depositions will be taken at San Diego, California, regarding the HOOD litigation. Eminent Domain Proceedings will be filed October 18 1968 on 22 parcels for 1067-4D and 1967-4E. ' HAROOTUNIAN annexations and Annexation No. 1968-3 approved by LAFCO. JOSEPHINE ELMORE matter was closed by the Title Company. Regarding the T.V. PETITION, Mr. Weidman stated that he spoke to Mr. Fred Hancock and told him that a Public Utility District could compete with another Company if there is .no engineering interference. Mr. Weidman drafted the petition and request- ed that the Board set up a Study Session to discuss and review same. STUDY SESSION SCHEDULED FOR MONDAY, OCTOBER 28, 1968, 3:00 P.M., District Office, to discuss and review and study the T.V. PETITION. MONDAY, OCTOBER 21, 1968, Mr. Bob Rice requested a Meeting with this District at 3:00 P.M., District Conference Room. MANAGER'S REPORT: Mr. Russell L. Culp, General Manager read his report as follows: ' , "Attached are the flow and laboratory data for September, and a summary of reclaimed water quality for the first six month's of plant operation. The water quality continues to exceed at all times the standards set forth in the contract with Alpine County and those established by the regulatory agencies. Indian Creek Reservoir appears to be in excellent condition. The use of water from the Reservoir for irrigation has been discontinued until next season, and the reservoir is filling. Dr. Dean and Mr. Merrill, technical representatives of the FWPCA, visited the project last week and reviewed our operations and data collection program. They have been very cooperative and helpful in assisting with this program. For the past week Mr. Palmer, also of FWPCA, has been making the final audit of the Indian Creek Pipeline and Reservoir projects. I accompanied Mr. Fesler, Mr. Harootunian and his entomologist and forester, Les Shoupe of Clair A. tIill and Associates, and our Mr. J. L. Chada, on a preliminary inspection of tree damage on the former sprayfield which was operated by the District on Harootunian land. Mr. Harootunian's forester is to make a tree by tree survey marking those which are definitely dead, and identifying those under 30 feet in height and those over 30 feet in height. The condition of quite a number of trees cannot be determined until next spring. Under the terms of the agreement, the District is to pay Mr. Harootunian $150.00 for each tree over 30 feet which was killed by the disposal operation. The District ks to remove all dead trees from the property. The salvaged wood is the property of the District. The findings of Mr. Harootunian's Forester will be checked by representatives of the District. REGULAR MEETING -2- October 17, 1968 The Annexation and Planning Committees met this week, and will be reporting to the board at t his meeting. I have done some work on the slide show which is to be used for the benefit of visitors to the plant and to reduce staff time spent in conducting plant tours. We had a group of engineers and officials from Las Vegas who are in the preliminary planning stages of a water reclamation project there. Messrs. Roderick, Suhr, and Chapm, an of CH2M are involved in engineering this project. Most of other activities of the past two weeks are to be discussed as agenda items." Director Hegarty moved, seconded by Director Ream, unanimously carried, that the Manager's report be approved, as presented by Manager Russell L. Culp. ENGINEER'S REPORT: Mr. H.E. Meyer, District Engineer, stated that he had no formal report; did mention the aerial photos received by the District; all other matters to be discussed are listed on this agenda. CONSTRUCTION PROGRESS REPORT: C ONTRAC T C ON TRACTOR Solids Handling System Ammonia Str[poing Tower Meyer' s Sewers Assmt. Dist. 1967 Assmt. Dist. 1967-2 Assmt. Dist. 1967-3 BSP Corporation PMI Corpora t~on Frontier Contractors 1 Delzer Pipeline Leo L. Davis Leo L. Davis Mechanical Aerators Shop & Whse. Assmt. Dist. 1967-4 U.S.F.S. Sewer System Well No. 2 Osborn Cons. Co J.M. Ryan Frontier Contractors Granite Construction Western Well Drilling Mr. Robert Sondag reported the following: C OM PLETION TIME AM aUNT DATE USED COMPLETED 3/31/68 Past Due 99% 9/4/68 Past Due 95% 11/22/68 93% 99% 9/8/68 Past Due 100% 10/16/68 Past Due 99% 12/23/68 78% 85% 12/14/68 68% 5O% 10/31/68 88% 8O% 7/3/69 28% 45% 9/26/69 4% 0% (30)Days Mr. Robert Sondag requested consideration of repaving the existing paved area of the District. The contractor that is scheduled to do the paving for J.M. Ryan ( Shop and Warehouse) gave an estimate of $850.00 to pave the entire area (old and new). Mr. Russell L. Culp agreed that this should be done and recommended the same. Director Hegarty moved, seconded by Director Ream, unanimously carried, that the paving of the area around the plant (old and new) be approved, in the amount of $850.00, as recommended by Robert Sondag and Russell L. Culp. PERSONNEL: Mr. Gerald G. Ream, Director of the Personnel Committee, presented Mr. Julian Lee Chada, employee of the District, with a GRADE III CERTIFICATE in MAINTENANCE OF WASTE WATER FACILITIES from California Water Pollution Control Association, with the comment that on behalf of the Board and staff congratulated Mr. Chada and stated that he realized the study and work involved in obtaining this certificate. All directors congratulated Mr. Chada. HOLDING POND COMMITTEE: President Fesler stated that the site has been cleared and there have been no odors. Surveys are being made for an alternate site. K~,L=LULA~ lVmE'±'ImC~ -3- OctOber 17, i968 HOLDING POND COMMITTEE (Con[i hued) A visitors_ was present that was asking about the Holding Pond; the next site for same and President Fesler assured her that the Committee is working with all deliberate speed _o solve ~he matter. Also, the visitor asked how soon the residents in Assessment District 1967-2 would be able to connect to the facilJ~iesand Mr. Robert Sondag, project engineer, stated that they should be allowed to connect on or shortly following N~vember 7, 1968. COMMITTEE REPORTS: 1. Annexation Committee "The Annexation Committee held a meeting at 3:00 P.M. on Tuesday, October 15, 1968. Those presen~ were Chiarman Edward E. Hegarty, Member Director Gerald G Ream, Engineer Harlan E. Mower and Manager Russell L. Culp. After discussion, the following recommendations were made to be presented to the Board:: 1. In order to corpplete sewering of areas now within the District, proceedings should be initiated to create an Assessment District (1968 -1) to serve several miscellaneous scattered areas including Rolling Hills Subdivision, property opposite the airport, and several other tracts. This item is on tonight's agenda, and the areas to be included in Assessment District 1968-1, will be described in detail at that time. 2. Initiate proceedings to form Assessment District. 1968-2, for the Fallen Leaf Lake area. Because of the very high cost and the anticipated construction difficulties of extending sewer to Glen Alpine, it was suggested that it might be more practical to provide a holding tank for a weeks flow from this area, and to periodically pump and haul the stored wastewater to the nearest manhole in the District's collection system. 3. Consider amending Ordinance No. 99, which establishes annexation fees~to bring the fees in line with the present investment in collection, treatment and export facilities. The fees recommended are as follows: a. For the period from January 1, 1969 through December 31, 1969, a fee of SY00 per acre. b. After the State and Federal deadline (January 1, 1970) for sewering all properties in the Tahoe Basin - a fee of $1,500.00 per acre. This item is also on tonight's agenda." 2. Planning Committee: "The Planning Committee held a meeting at 3:00 P.M. on Wednesday, October 16, 1968. Those present were Chairman Donald H. Kortes, Member Director Edward E. Hegarty, Engineer Robert Sondag and Manager Russell L. Culp. There was a discussion of the project to landscape the plant grounds. It was decided to hear Architect Mason's report at Thursday's meeting before making any recommenda- tions regarding scheduling or conduct of this work. As a result of the meeting, the following recommendations are made to the Board: 1.That the claim by Frontier Contractos for a new unit price on gravel backfill for the Meyer's Sewer System, Schedule I, be referred to the District's Consulting Engineers for negotiation and preparation of a change order. 2. That the District's Consulting Engineers be authorized to study and report upon the feasibility of acquiring and constructing a public water supply system to serve the area with the District. 3. That the District's Consulting Engineers be authorized to study and report upon the feasibility cf acquiring and constructing a public garbage and trash collection system, to serve the area within the District. It is further suggested that the Planning Committee be assigned to keep in touch with progress on the two feaslbi!ity studies." President Fesler stated that he spoke with Mr. John Williams, City Manager, re- garding Fire Assistance and it was mentioned that the City Policy is to annex the areas to the City that desire fire protection. President Fesler will pursue same and report to the Board. ASSESS MENT DISTRICTS NOS. 1967-4C, 1967-4D, 1967-4E (Bond Bids): Mr. Robert J. Hill, Attorney, reported on bids received today at 5:00 P.M. for the above assessment Districts;low bidders and others listed as follows: 1967-4C: First California Company San Francisco, California 4.4% discount 6% on all bonds Average Rate=6.47076% 1967-4D: Miller and Schroeder Minneapolis, Minnesota 4.87% discount 5.9% on all bonds Average Rate: 6.426778% First California Company San Francisco, California 4.4% discount 6% on all bonds 6.475939 1967-4E: First California Company San Franc,~sco, California 4.4% discount 6% on all bonds Average Rate: 6.48138% Attorney Robert J. Hill recommended the adoption of the following: RESOLUTION NO. 1193: Determining Unpaid Assessments and Providing for the Issuance of bonds. (First California Company - 1967-4C) RESOLUTION NO. 1194: Determining Unpaid Assessments and Providing for the Issuance of Bonds. (Miller and Schroeder- 1967-4D) RESOLUTION NO. 1195: Determining Unpaid Assessments and Providing for the Issuance of Bonds. (First California Company- 1967-4E). DirectorI<ortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NOS. 1193, 1194 and 1195 be approved, as recommended by Attorney Robert J. Hill. ORDINANCES NO. 178 - Awarding Sale of Bonds to First California Company, 1967-4C. ORDINANCE NO. 179 - Awarding Sale of Bonds to Miller and Schroeder, 1967-4D. ORDINANCE NO. 180 - Awarding Sale of Bonds to First California Company - 1967-4E. Director Ream moved, seconded by DirectorWakeman, unanimously carried, that ORDINANCE NOS. 178, 179 and 180, as recommended by Attorney Robert J. Hill, be approved as presented. IMPROVEMENT DISTRICT NO. U-l: Consideration of ORDINANCE NO. 181, establishing and fixing connection charges for connection to the U-1 Trunk Sewer Mains of the South Taho~ Public Utility District. DirectorKortes moved, seconded by Director Hegarty, unanimously carried, that ORDINANCE NO. 181 be approved. ASSESSMENT DISTRICT NO. 1967-1: RESOLUTION NO. 1196: Ordering changes and modifications for A.D.No. 1967-1. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1196 be approved. RESOLUTION NO. 1197: Ordering Changes and Modifications to Provide Administrative Charges ($4,375). DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1197 be approved. Regular Meeting -5- October 17, 1968 CONTRACT CHANGE ORDER NO. 3, DELZER PIPELINE CONSTRUCTION COML PAN¥: Decrease of contract price by $25,146.30. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that Contract Change Order No. 3, decrease of $25,146.30, be approved, as recommended by Engineer Harlan E. Moyer. RESOLUTION NO. 1198 - Accepting Completion and Directing the Filing of Notice of Completion (Delzer Pipeline Construction Company, Assessment District 1967-1). DirectorKortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1198 be approved. LANDSCAPING: Mr. Robert Mason presented plans regarding the landscaping of the grounds at the plant. Also mentioned that he has contacted the firm that would and could negotiate contracts for the landscaping. RESOLUTION NO. 1199: Consideration of the bids and found them unsatisfactory and unresponsive and authorize sub-contractors to do the work, as so recommended by Architect Robert Mason and agreed to by General Manager Russell L. Culp and the Board. Director Hegarty moved, seconded by DirectorKortes, as mentioned above, that RESOLUTION NO. 1199 be approved. Director Wakeman moved, seconded by DirectorKortes, carried, that RESOLUTION NO. 1199 be rescinded. RESOLUTION NO. 1200: Director Ream moved, seconded by DirectorKortes, unanimously carried, that RESOLUTION NO. 1200 , a Resolution Stating that the Bids were Unsatisfactory and Unresponsive and Awarding N~gotiating Contracts to Bill A. Young, Koller Plumbing and Acme Electric be approved. RESOLUTION NO. 1201: A Resolution Approving Plans and Specifications and Establish- ing Generally Applicable Wage Rates. (Trout Creek Trunk Sewer). RESOLUTION NO. 1202: A Resolution Calling for Sealed Proposals for Construction of the TROUT CREEK TRUNK SEWER (11/7/68 - 3:00 P.M., District Office, Bid Opening). DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that RESOLUTIONS NOS. 1201 and 1202 be approved. RESOLUTION NO. 1203: Approving Plans and Specifications and Establishing Generally Applicable Wage Rates. (U.S.F.S. Schedule II) RESOLUTION NO. 1204: A Resolution Calling for Sealed Proposals for Construction of the Forest Service Sewer System, Schedule II, November 7, 1968, 2:00 P.M., District Office. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NOS. 1203 and 1204 be approved. ASSESSMENT DISTRICT 1968-1 (Miscellaneous Parcels) Engineer Harlan E. Moyer presented the map showing the areas involved and requested adoption of the following Resolutions: RESOLUTION NO. 1205: A Resolution Referring Project to Attorney and Engineers. RESOLUTION NO. 1206: A Resolution Requesting that the County Health Officer of E1 Dorado County Recommend Proceedings Under Appropriate Special Assessment and Assessment Bond Acts, or Other Appropriate Proceedings, for the Acquisition and Construction of a Sanitary Sewerage System and Appurtenances, as Necessary as a Health Measure. (1968-1) RESOLUTION NO. 1207: A Resolution Requesting the Board of Supervisors of the County of E1 Dorado to Approve of the Proposed Resolution of Intention to be Adopted in Proceedings for the Acquisition and Construction of Sanitary Sewers Under Appropriate Special Assessment and Assessment Bond Acts, and to Approve of the Maps Showing Proposed Boundaries of the Assessment District. (1968-1) REGULAR MEETING -6- October i7, 1968 Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NOS. 1205, 1206 and 1207 be approved as recommended by Engineer Harlan E. Moyer. ASSESSMENT DISTRICT 1968-2: (FALLEN LEAF LAKE AREA) RESOLUTION NO. 1208: Resolution Referring Project to Attorney's and Engineers (1968-2) · RESOLUTION NO. 1209: A Resolution Requesting that the County Health Officer of E1 Dorado County Recommend Proceedings Under Appropriate Special Assessment and Assessment Bond Acts, or Other Appropriate Proceedings, for the Acquisition and Construction of a Sanitary Sewerage System and Appurtenances, as Necessary as a Health Measure. (1968-2). RESOLUTION NO. 1210: A Resolution Requesting the Board of Supervisors of the County of E1 Dorado to Approve of the Proposed Resolution of Intention to be Adopted in Proceedings for the Acquisition and Construction of Sanitary Sewers Under Appropriate Special Assessment and Assessment Bond Acts, and to Approve of the Map Showing Proposed Boundaries of the Assessment District. (1968-2). Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NOS. 1208, 1209 and 1210 be approved, as recommended by Engineer Harlan E. Moyer. Attorney John C. Weidman recommended adoption of the following resolutions: RESOLUTION NO. 1211: A Resolution of the Board of Directors of the South Tahoe Public Utility District Making Determinations and Approving the Proposed Annexation of Territory, Designated as South Tahoe Public Utility District Annexation No. 1968-1, and Making Determinations and Approving the Annexation of said Territory to Improve- ment DistrictI(io. U-1 of the South Tahoe Public Utility District, Designated as Annexation No. 1968-5-U-1 to said Improvement District. RESOLUTION NO. 1212:A Resolution of the Board of Directors of the South Tahoe Public Utility District initiating Proceedings for Annexation of Territory to the South Tahoe Public Utility District, and Fixing Time, Place and Date of Hearing on the Proposed Annexation Designated as South Tahoe Public Utility District Annexation No. 1968-3. RESOLUTION NO. 1213: A Resolution to Initiate Proceedings for the Annexation of Territory to Improvement District No. U-1 of the South Tahoe Public Utility District, Annexation No. 1968-6-U-1. DirectorKortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1211 be approved, as presented. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1212 be approved, as presented. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1213 be approved, as presented. MEYER'S SEWER SYSTEM, SCHEDULE I: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that UNIT PRICE on GRAVEL BACK- FILL, an additional request of Frontier Contractors's, be referred to the Consulting Engineers for negotiation, as recommended by the Planning Committee. DirectorWakeman moved, seconded by DirectorKortes, unanimously carried, that Mr. Russell L. Culp's recommendations - as follows: ELECTRONIC DATA SERVICE: Proposal of electronic data service to process and tabulate plant and operational data - $1,400 set-up fee initial programming and approximately $450.00 per month, .be approved. RECESS: 10:00 P.M. - -RECONVENED: 10:05 P.M. ANNEXATION FEES: Consider recommendations of the following, as so mentioned in the Annexation Committee Report: (a) for the period from January 1, 1969 through December 31, 1969, a fee of $700 per acre be charged. Move. d by Director Hegarty, seconded by DirectorWakeman, unanimously carried, a fee of $700 be charged for dates mentioned above . REGULAR MEETING --7-- October 17, 1968 b. After the State and Federal deadline (January 1, 1970) for sewering all properties in the Tahoe Basin, a fee of $1,500.00 per acre will be charged. DirectorWakeman moved, seconded by Director Kortes, that After the State and Federal Deadline (January 1, 1970) for sewering all properties in the Tahoe Basin, a fee of $1,000 (rather than $1,500) be charged per acre. VOTES: AYES: Directors Fesler, Wakeman and Kortes NOE: Directors Hegarty and Ream. Carried. PUBLIC WATER SUPPLY SYSTEM: See Planning Committee report for decisio.n. PUBLIC GARBAGE AND TRASH COLLECTION AND DISPOSAL SYSTEM: See Planning Committee report for decision. PUBLIC WATER SUPPLY SYSTEM: Study Session to be held the 29th of October 1968, at the District Office (Conference Room) to discuss same at 3:00 P.M. PUBLIC GARBAGE AND TRASH COLLECTION AND DISPOSAL SYSTEM: Director Kortes moved, seconded by Director Hegarty, unanimously carried, same be referred to the Consulting Engineers for Study and Report to this Board. COMMUNICATIONS: Mr. Russell L. Culp, General Manager, read the following corre spandence from: 1. California Water Commission. 2. Invitation from Lake Tahoe Area Council regarding a meeting to be held at the Tahoe SANDS, 10/24/68, 8:30 A.M. regarding Vegetation Soil Symposium and that Mr. Ray Kneisly to be the speaker. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $118,794.95 be approved for payment and that the transfer of funds in the amount of $340,000.00 be approved. ADJOURNMENT: 11:00 P.M. ROBERT W. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board & Ex-Officio Secretary South Tahoe Public Utility District. 7// REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT NOVEMBER 7,1968 The Board of Directors of the South Tahoe Public Utili[y District met in a regular session November 7, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were Directors R. Fesler, R. Wakeman and E.E. Hegarty. Also present were General Manager Russell L. Culp, Clerk of Board and ex- officio Secretary DavidW. Callahan, Engineer Harlan E. Moyer, Attorney Robert J. Hill, Hazel Taylor, Norman Cello, Matt Beron, Harvey Edwards, John Murphy, H. Schwartz, Robert Sondag and Mr. Max Burdick. ABSENT: Directors Gerald G. Ream and Donald H. Kortes and Attorney John C. Weidman. MINUTES: Director Hegarty moved, seconded by D[rectorWakeman, unanimously carried, that the minutes of October 17, 1968, be approved as presented. RECOGNITION OF VISITORS: Mrs. Hazel Taylor stated that she received a notice mentioning that her property will be included in the Annexation No. 1968-3 which will cover 23.47 acres. She stated that in the description she found there to be 34.47 acres, which she wants annexed - a total of 34.47 acres rather than only 23.47 acres. Mr. Harlan E. Moyer, Engineer, asked Mrs. Taylor to write a letter requesting this, so that same can and will be considered at the hearing scheduled for November 19, 1968, 8:00 P.M., District Office. MANAGER'S REPORT: Mr. Russell L. Culp read his report, as follows: "Manager' s Report November 7, 1968 During the month of October 1968, a total flow of 48.3 million gallons were treated and exported to Alpine County. The emergency holding pond is empty and was not used during the month. Sprayfield No. 2 was not used at any time during the month. Details of plant operation are given in the attached tabulation. No water was withdrawn from Indian Creek Reservoir in October. On Monday, October 21st a Board Study Session was held to discuss with represen- tatives of the United States Forest Service the effect of annexation upon properties which might later be acquired by the Forest Service. Safety measures recommended by our insurance carrier for the Luther Pass Pump Station have been completed and work is under way to complete the safety measures suggested for Indian Creek Reservoir. On Monday, October 28th, the Board Study Session was held on the T.V.Translator matter, and the Board's Attorney presented a petition form which could be used by interested parties. On Tuesday, October 29th, the Board met with City Manager Williams and Mayor Don Clarke to explore several matters in which the District and the City might cooperate, or avoid duplication of effort. The City has definite plans to go into the public water supply business, but suggested areas of possible joint effort with the District. Garbage and trash disposal, storm drainage, and other subjects were also discussed. Foreign visitors to the plant included representatives from England and France." Mr. Culp also mentioned that Cornell, Howland, Hayes and Merryfield, have extended an invitation to the District and Directors to visit their new offices this Saturday in Corvallis, Oregon. Directors Donald H. Kortes and RobertW. Fesler, Manager Russell L. Culp and Engineer H.E. Moyer will visit Corvallis, Oregon. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondag reported the following: REGULAR MEETING -2- ~ November 7, 1968 CONTRACT Solids Handling System Ammonia Stripping Tower Meyer's Sewers Assessment Districts: 1967-2 1967-3 M 1967-4 Mechanical Aerators Shop and Warehouse U.S.R.S. Sewer System Well No. 2 COMMITTEE REPORTS: CONTRACTOR B S P Corporation P M I Corporation Frontier Contractors Leo L. Davis, Inc. Leo L. Davis, Inc. Frontier Contractors Osborn Construction Co. J. M. Ryan Granite Construction Western Well Drilling AMOUNT COMPLETED 99% 99% 100% 99% 9O% 56% 95% 99% 1% 1% 1. Annexation: No report. 2. Planning: No report. 3. Public Informatio~: - Director Wakeman stated that the Committee is very close in solving the problem of taking theDistrict's Staff time to show visitors around the plant. A film will be rpesented to tell the visitors the story of the Plant and the Facilities. Tours will be scheduled at 10:00 A.M. and 2:00 P.M. daily. Mr. Wakeman also showed a film to all present which was produced by the State of California, Department of Water Resources, which was about the waters of Lake Tahoe, narrated by Governor Ronald Reagan. The movie projector and the screen that the District now has was made available by exchanging old camera equipment owned by the District. 4. Personnel Committee: No report. 5. Banking/Insurance Committee: No report. UNFINISHED BUSINESS: 1. Lake Valley Fire Protection District Assessment by R. F. Adams, Fire Chief. Mr. DavidW. Callahan stated that he called Mr. Adams and discussed the assess- ment with him and learned that it was an assessment levied by E1 Dorado County for streets and other improvements. 2. U-11MPROVEMENT DISTRICT: Mr. Harlan E. Moyer, Engineer, stated that this is in regards to Montgomery Estates Unit No. 4, where the sewer line was built some two feet lower than it was to be connected. The Planning Committee agreed to send a letter to the devbloper of the subdivision regarding this line. A letter was written, stating and explaining to them what had happened and we felt this would be their responsibility. A letter was received from Attorney Ray T. Marsh, Bohannon's Organization Attorney, stating that they deny any responsibility on this. This matter was again discussed with Mr. John C. Weidman, Mr. Kortes and Mr. H.E. Moyer, and Mr. Weidman stated that regardless of whose responsibility it is, this matter must be corrected immediately. Mr. Weidman recommended that the District proceed with the correction of this, but not remove ourselves from our position regarding who is responsible for same. Mr. Moyerrecommended that the District proceed with reconstruction of 1200 feet of sewer line and provide sewer service to the subdivision, and the funds for this to come from Meyer's Improvement District No. U-l, and not relieve this District from any claim made or to be made at a later date. The cost to be approximately $16,000.00. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that the recommendation of Mr. Moyer be approved and the following RESOLUTION NO 1214 be approved, as follows: ' RESOLUTION NO. 1214: A Resolution Determining that Certain Branch Trunk Line Provides Main Trunk Connection for Collection Sewers in Improvement District No. U-1 and are within the Scope of the Improvements Being Financed by the Improvement -3- November 7, 1968 District No. U-1 Bond Issue. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that for thepurpose of meeting the needs for sewer service for property to be served by collector lines served by the Cold Creek Branch of the Trout Creek Trunk, by accomplishing the work before winter weather precludes completion in 1968, said EXTRA WORK ORDER NO. 1 be approved, without prejudice to or without waiver of any claims or rights wich the South Tahoe Public Utility District may have with respect to or in connection with the original design and construction of the sewer main to be reconstructed pursuant to said EXTRA WORK ORDER, all of such claims and rights being hereby expressly reserved. Mr. Vogel, representing the Boha.nnon Organization, stated that he understood there to be surplus funds left over, and if this be the case, Bohannon Organization will have no objection to same being used to construct the facility under the EXTRA WORK ')RDER NO. 1. 3. MEYER'S SEWER SYSTEM, SCHEDULE I: Consideration of Contract Change Order ND. 5 (Final). Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that CHANGER ORDER NO. 5 (Final) for Frontier Contractors be approved. Also, the Board accepted the Engineer's Report on Final Inspection and Recommenda- tion for Contract Acceptance. RESOLUTION NO. 1215: A Resolution Accepting Project and Ordering Notice of Completion to be filed. Director Hegarty moved, seconded by Director Wakeman, carried, [hat RESOLUTION NO. 1215 be approved. Mr. Mol/er stated that out of the many jobs we have had that Frontier Contractors have applied themselves very diligently, and have completed their jobs well in time. He further stated, and the Directors agreed that the District's faith in Frontier Contractors was upheld by their performance. 4. AMMONIA STRIPPING TOWER: Consideration of Contract Change Order No.5 (Final). Increase of contract by $443.75 and five (5) calendar days. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that Change Order No. 5, P M I Corporation, be approved. 5. SHOP AND WAREHOUSE: Consideration of contract Change Order No. 1 (Final). Increase of $775.17 and seven (7) calendar days. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that Change Order No. 1 (Final) be approved, and seven calendar days be approved. TROUT CREEK TRUNK SEWER: Fourteen (14) bids were received and at the time of the bid opening, W.S.M. Construction Company was the apparent low bidde.r; amount bid was $147,682.50. However, following the bid opening, and checking of all documents and bids bt the engineers, it was found that H. Byars Company had miscalculated unit price, which is the controlling factor, and therefore changed the low bidder from W.S.M. Construction Company to H. Byars Company amount of $146,780.00. Mr. H.E. Moyer advised Mr. Byars of this and Mr. Byars stated that he is willing to accept the contract. Harlan E. Moyer, Engineer, recommended adoption of ORDINA'NCE NO. 182 , Awarding Contract for TROUT CREEK TRUNK SEWER to H.M. BYARS CONSTRUCTION COMPANY, of RENO, NEVADA. Director Wakeman moved, seconded by Director Hegarty, unanimously carried that ORDINANCE NO. 182 be approved. ' November 7, 1968 REGULAR MEETING -4- UNITED STATES FOREST SERVICE,SCHEDULE II: Nine (9) bids were received for U.$.F.S., SCHEDULE II; low bidder was received fromWismer and Becket, Sacramento, California, in the amount of $398,710. Mr. Moyer recommended that the Board take the bids under advisement and forward to the Regional Office of the U.S.F.S. at San Francisco and award be made at the next regular meeting of this Board. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the U.S.F.S., SCHEDULE II BIDS be taken under advisement and forwarded to the Regional Office of the U.S.F.S. and action to be taken at the next regular meeting of the Board, noting thatWismer and Becket are the low bidders. 8. ANNEXATION FEES: ORDINANCE - Amending Ordinances Nos. 51 and 99 and Amending Fees for Annexation of Territory to the South Tahoe Public Utility District. Director Hegarty moved, seconded by Director Wakeman, that the ORDINANCE as above, be approved. Further discussion regarding the fees, led Director Hegarty and DirectorWakeman to reconsider and Director Hegarty withdrew his motion, with permission from Director Wakeman. Director Hegarty moved, action on this ORDINANCE be postponed until the next regular meeting of the Board. DirectorWakeman seconded. Unanimously carried. BOARD ROOM CURTAINS: Postponed until next meeting of the Board. ASSESSMENT DISTRICT NO. 1967-2: RESOLUTION NO. 1216, Authorizing the P President of the Board to Execute a QuitClaim Deed. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1216 be approved =(LOT 57, MONTGOMERY ESTATES, UNIT NO. 1)- RESOLUTION NO. 1217: Concerning Reduction of Contribution from Funds of Improve- ment District No. U-1 (Transferring the excess amount of $30,561.70 back ~nto the U-1 Construction Fund, from Assessment District No. 1967-1). Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1217 be approved. Mr. DavidW. Callahan presented a three rronth's operation report covering expenses of operating, revenues received, etc., for the Board's information. Attorney Robert J. Hill was excused from the meeting at 9:30 PM as he requested. ELECTRONIC DATA PROCESSING: PAYROLL: Mr. Callahan stated that he inquired from the Electronic Data Processing of Redding, California, and the Bank of America of South Lake Tahoe, the costs for having the payroll done by electronic data proce s s ing. Costs received were as follows: Electronic Data Processing of Redding, California - to be $50.00 per month and Costs for having the Bank of American do same would be $80.00 per month. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that the Electronic Data Processing of Redding, California, handle the payroll records for the South Tahoe Public Utility District, as so recommended by DavidW. Callahan. REGULAR MEETING -5- November 7, 1968 NEW BUSINESS: t. Presentation of claim of Nannie McKinney, for personal injuries, against South Tahoe Public Utility District and Leo L. Davis, Inc., and C & M Construction Company. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that the claim be denied and referred to the District's Insurance Carrier. 2. Consider the right-of-service charge for American Legion Tract Sewer Collection Lines. Mr. Harlan E. Moyer, Engineer, stated that the line was installed by the Catholic School and later the A1 Tahoe Intermediate School ex[ended the line to the High School, paying for same, 50% of the cost to the Cat,holic School for their share. The line is definitely a District Line and it has been built and paid for and H.E. Moyer recommended that no further consideration should be made regarding the cost of this line. In the future, connection to the Catholic School line will not be charged any right-of-service fee from this date on. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that Harlan E. Moyer's recommendation be approved and accepted. INSURANCE COMMITTEE TO REVIEW HEALTH AND ACCIDENT POLICY within the next two weeks. President Fesler stated that today Director Kortes, and Manager Culp and President Fesler, met with Mr. Wallace White - Manager of Incline Village Improvement District and with Mr. Clarence Herda - Director of Incline Village Improvement District, to discuss administrative policies, board meetings, etc. Felt that the meeting was very satisfactory. SITESEEING-RAILROAD, JOHNSON PROPERTY: Mr. Robert Keller requested use of the property behind the District Plant, owned by the Johnson's, and Mr. Russell L. Culp, Manager, stated to Mr. Keller to please write a letter, enclosing a map of the area and stating his request in full for presentation to this Board and consideration of the request. COMMUNICATIONS: 1. Letter from the RESOURCES AGENCY OF CALIFORNIA regarding sewer service to the WEST SHORE. 2. LETTER FROM CALIFORNIA DEPARTMENT OF PARKS AND RECREATION regarding sewer service to the WEST SHORE. 3. From CALIFORNIA DEPARTMENT of PARKS AND RECREATION regarding time extension for completion of EMERALD BAY ENGINEERING STUDY. (End of November). Mr. Moyer stated that determination of M & O Costs will not be included in the report; however, during a negotiation of service agreement, M & OCOSTS could be determined. 4. Letter from CALIFORNIA DEPARTMENT OF WATER RESOURCES regarding the DAVIS-GRUNSKY application and water rights on INDIAN CREEK. 5. Minutes from LAKE TAHOE AREA COUNCIL of 9/20/68, stating that MR. ROBERT W. FESLER was appointed to fill the vacancy ar~ ted by Mr. Sherman McKissock. 6. Thank you letter from CALIFORNIA WATER POLLUTION CONTROL ASSOCIATION thanking the District for Mr. W.C.Taylor's attendance at the conference and for his explanation of the LINE CLEANING EQUIPMENT. 7. RESOLUTION from CITY OF SOUTH LAKE TAHOE regarding the providing of FIRST ALARM FIRE PROTECTION FOR THE PLANT. REGULAR MEETING -6- November 7, 1968 PAYMENT OF CLAIMS: Assistant General Manager DavidW. Callahan recommended payment of claims in the amount of $487,032.16 and transfer of funds in the amount of $615,000.00 for approval. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the claims in the amount of $487,032.16 and the transfer of funds in [he amount of $615,000.00 be approved. ADJOURNMENT: Meeting adjourned at 10:25 P.M. to NOVEMBER 19, 1968, 8:00 P.M., District Office. ROBER~W. FESLER, President SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: DAVID W. CALLAHAN, Clerk of Board & ex-Officio Secretary of the Board of Directors of the SOUTH TAHOE PUBLIC UTILITY DISTRICT Hearinq-ANNEXATION No. 1968-3 & Annexation No.1968-6-U-1 ADJOURNED REGULAR MEETING - PROTEST HEARING - South Tahoe Public Utility District November 19, 1968 The Board of Directors of the South Tahoe Public Utility District met in an Adjourned Regular Session on November 19, 1968, 8:00 P.M., District Conference Room for the hearings on Annexation No. 1968-3 and Annexation No. 1968-6-U-]: ROLL CALL: Present were President RobertW. Fesler, Directors Edward E. Hegarty, RobertWakeman, Donald H. Kortes and Gerald G. Ream, Engineer Harlan E. Moyer, General Manager Russell L. Culp, Attorney John C. Weidman, and Clerk of Board DavidW. Callahan. President Fesler ope3ed the hearing for Annexation No. 1968-3 andAnnexatior~ No. 1968-6-U-1. ENGINEER'S REPORT: Mr. Harlan E. Moyer, Engineer, stated that this is a continuing program of annexation of all developable property within the service area of the South Tahoe Public Utility District, and this annexation is the last one that will take place to the District for sometime. July 17, 1966, an Enforcement Conference was held at Lake Tahoe on the matter of pollution of Lake Tahoe and at that meeting the Federal Government stated that all sewage must be exported from the Lake Tahoe Basin by January l, 1970; the State of California and the State of Nevada adopted 'Water Quality Standards for Lake Tahoe. After January l, 1970, all property must be connected to a sewer system that is treating and exporting sewage from Lake Tahoe - septic tanks will be declared illegal and a nuisance. ANNEXATION NO. 1968-3: - contains approximately 950 acres, both subdivided and unsubdivided property No development will be permitted unless same can be connected to sewer service facilities. ATTORNEY'S REPORT: Attorney John C. Weidman stated that the Local Agency Forma- tion Commission approved RESOLUTION NO. 1268, approved this annexation, and authorized the Directors of this District to proceed with the annexation, and stating that the area would be benefited by inclusion in an Assessment District. ADIOURNED REGULAR MEETING PROTEST HEARING -2- November 19, 1968 Mr. Weidman also stated that the Distrsct is directed to annex the property unless 25% on the voters filed written objections, and 25% of the land owners, owning 25% of the amount of the land, filed written protests. Any land that will not be benefited can be excluded. If other land or property is to be included = same cannot be done at this hearing, but would have to be a separate proceeding. A visitor asked the engineer how soon this sewer system would be ready for connections. Mr. Moyer stated that same should be completed and ready for connection during the fall of 1969. Mr. Moyer explained the fees involved, and the manner in which the properties were assessed. WRITTEN PROTESTS: (Six (6) written protests were received, as follows: 1. Gene Envik, 36 530 17, protesting annexation. 2. Charles ~. Shields, 36 530 04, Protesting Annexation, 3. Albert Hanny, Lot 96, River Park Estates, Protesting Annexation. 4. George mepold, Lot 39, River Park Estates, protesting annexation. 5. W.E. Sites and Kenneth L. Dunn, 3-1/4 acres in Section 5, Township 11 North, Range 18 East, protesting annexation. 6. Howard Madsen, protesting annexation. Mr. Moyer read another letter from a Mr. Lloyd W. Jordon of Sunnyvale, California, in which he requested the amounts of the assessments. Less than 5% protested and approximately 1% of the property owners', no resident voters protested the annexations. Mr. and Mrs. C. Shields stated that they would like to be excluded from the annexation. They own 10 acres of land and it is not beneficial for them to have sewer service facilities to their property. They mentioned that there is no road maintained, except by him, no water and no electricity, and have a small cabin on the acreage. Engineer Moyer stated to the Board that if they wanted to exclude any property, they must prove that the property will not benefit from the sewer service facilities and/or system, or an assessment district. President Fesler stated that he was certainly in sympathy with all property owners and asked if it were possible to exclude Mr. Shields from this Assessment proceedings; Mr. Fesler further stated that if this exclusion were to take place, it would relieve him of costs now; however, in later years, problems could be plentiful regarding the exclusion of his property - if so will be excluded. Mr. Harlan E. Moyer, Engineer, stated that regardless of terrain - facilities and sewer systems could be made available to properties. President Fesler asked if anyone present was in favor of this annexation. Mrs. Jan Wakeman stated that she was definitely in favor of it, as she owns a lot in the area and cannot build until sewer service facilities/system is available. President Fesler closed the Hearing at 9:25 P.M. RESOLUTION NO. 1218, A Resolution of the Board of Directors of South Tahoe Public Utility District Making I~eterminat[on and Approving the Proposed Annexa- tion of Territories Designated as "South Tahoe Public Utility District Annexation No. 1968-3" DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1218 be approved. ADJOURNED REGULAR MEETING PROTEST HEARING -3- November 19, 1968 ANNEXATION NO. 1968-6-U-1: Attorney John C. Weidman recommended [o postpone action on a Resolution regarding Annexation No. 1968-6-U-1 until December 5, 1968, regular meeting of the Board of Directors. Same postponed. ADJOURNMENT: ATTEST: 'DAVID W. CALLAHAN, Clerk of Board & ex-Officio Secretary SOUTH TAHOE PUBLIC UTILITY DISTRICT Meeting was adjoured at 9:30 P.M. ROBERTW. FESLER, Pr~ident SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT NOVEMBER 21, 1968 The Board of Directors of the South Tahoe Public Utility District met in a regular session November 21, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President R. Fesler, Directors Hegarty, Kortes, and Wakeman, General Manager Russell L. Culp, Clerk of Board DavidW. Callahan, Attorney Robert J. Hill, Attorney John C. Weidman, Robert Sondag, A.L. Shoupe, John Murphy, H. Schwartz, William V.D. Johnson, and Mrs. William V.D. Johnson. ABSENT: Director Gerald G. Ream. MINUTES: Regular meeting of November 7th and Protest Hearing of November 19, 1968: - - DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that the minutes of November 7th and November 19th, 1968, be approved as presented. RECOGNITION OF VISITORS: President Fesler welcomed all present to this meeting, representatives fromW.S.M. Firm, Marley Tower, P.M.I. Firm, and Supervisor elect Mr. William V.D. Johnson and Mrs. Johnson, reporters and Mr. Robert Sondag and Mr. A.L. Shoupe - Clai r A. Hill and Associates. MANAGER'S REPORT: Mr. Russell L. Culp, General Manager, read his report, as follows: "Manager's Report November 21, 1968 Detailed flow and water quality data for the month of October are attached to this report. The quality of the exported water exceeded the standards at all times. Early in October the California Fish and Game Department planted 2,080 rainbow trout fingerlings in Indian Creek Reservoir. About 20 fish expired shortly after planting, which is not unusual, but the rest seem to be thriving. If the fish survive until spring, as it appears they will, then the Lake will be stocked with about 20,000 more rainbow trout fingerlings. The water depth in the reservoir is now about 30 feet. The Lake contains about 160 million gallons and has surface area of about 45 acres. The appearance of the Lake is excellent. From Thursday noon, November 14th, through Wednesday noon, November 20th, all treated water was pumped to Sprayfield No. 2. This was done so that several important items of maintenance could be completed including: repair of the carbon dioxide compressors by the Contractor, replacement of the seal in effluent launder of the chemical clarifier, and inspection and repair of the sludge and lime furnances by the Contractor. The nitrogen removal tower was placed into operation Tuesday, November 19th, and seems to be performing very well. REGULAR MEETING -2- November 21, -1968 Manager's Report(continued:) The collection system employees and the plant maintenance crew will be moving into the new shop and warehouse building on Saturday, November 23rd. Beginning Tuesday, November 26th, the parking space in front of the office and laboratory will be kept open for visitors. All employees, except the office girls, have been requested to use other parking space." Director Wakeman moved, seconded by Director Hegarty, unanimously carried that the Manager's Report be approved. ' ENGINEER'S REPORT: Mr. Harlan E. Moyer gave a brief description of what the report will contain that was requested by the State of California regarding sewering areas of Emerald Bay State Park, Bayvlew Facilities and many private properties - USES, etc., capacity estimates and costs for same. Mr. Moya~also stated that the report does not give any figures on M & O Costs. Engineer H.E. Moyer recommended consideration of the Board that the Report be transmitted to the State of California, Beaches and Parks; Directors agreed to same. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondag reported the following: Solids Handling System, BSP Corporation Ammonia Stripping Tower, PMI Corporation Assessment District 1967-2, Leo L. Davis, Inc. Assessment District 1967-3, Leo L. Davis, Inc. Mechanical Aerators, Osborn Construction Company Shop and Warehouse, j. M. Ryan, General Contractor Assessment District 1967-4, Frontier Contractors, Inc. U.S.E.S. Sewer,Schedule I, Granite Construction U.S.F.S. Sewer, Schedule II, Wismer 6, Backer Trout Creek Trunk Sewer H.M. Byars 99% complete 100% complete 100% complete 92% complete 100% complete 100% complete 60% complete 5% complete 0% complete 0% complete ATTORNEY'S REPORT: Attorney John C. Weidman stated that last Friday the Attorney for HOOD CORPORATION was to take depositions; however, he could not make this date, and postponed same to the month of December. Last Monday, Mr. Weidman was approached regarding some legislature dissatisfac- tion and requested copies of the report prepared by Clair A. Hill & Associates re sewering of the Emerald Bay facilities, and an earlier report regarding same, prepared by ClairA. Hill & Associates. Also, Mr. Weidman requested action on Hazel Taylor property and requested also that the Ebright's be heard this evening. Committee Reports: 1. Annexation: No report 2. Planning: No Report. 3. Public Information: DirectorWakeman stated that the committee did meet, however, he had .no report to present to the Board at this time. 4. Personnel Committee: Director Wakeman stated that Director Gerald Ream was very concerned about the SHIELDS PROPERTY (they appeared at the Protest Haarlng November 19, I968, and also presented a letter protesting annexation of their property) . Mr. Wakeman and Mr. Ream went to take a look at the Shields Property. First the Shields had led them to believe they had a small cabin, with no electricity, no water, etc., servicing their area. The cabin contains approximately 4,000 feet of living space, valued at $35,000 to $50,000. Mr. Shields had stated that he was going to start a Christmas Tree Farm there. The house is completely wired and ready to connect to lighting facilities. There is one million gallon tank there and are putting in another installation tank, which will have to be maintained by the Water Company. Mr. Wakeman stated that he felt Mr. Shields presented a somewhat distorted case. REGULAR MEETING 3 Nova mber2l , 19 6 8 /~6~/ 5. Banking/Insurance: Met with the District Insurance Agent for Medical/ Surgical Insurance. Items listed on agenda. UNFINISHED BUSINESS: 1. TROUT CREEK TRUNK SEWER: Mr. J. C. Weidman, Attorney, recommended [hat the Board continued with the award to H.M. Byers Company of Reno, Nevada. Mr. Weidman stated that competitive bidding statutes are for the benefit primarily of the ~eople. The Bid received from H.M. Byers was $900.00 lower than the other bid which was received from W.S.M. Also, Mr. Weidman stated that the information given him was not clearly supported in law. Mr. Weidman again recommended that the Board proceed with the award of contract to H.M. Byers Construction Company of Reno, Nevada. Mr. H.E. Moyer, Engineer, stated that the District should consider themselves very fortunate to have received such favorable bids for this project. Mr. Weidman stated th._~t if this Board wanted to rescind the award - the award would have to be rescinded and all bids rejected. (This was in answer to a question asked by Director Fesler). Attorney Robert J. Hill stated that because of the study session held regarding the contract award and documents received, and because of the item listed on the agenda this evening, it would be appropriate tonight to make the determination that the contract should be forwarded to H. M. Byers for award. President Fesler stated that this Board has leaned heavily on the Attorney's advice and shall continue to do so in the future. Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that the Contract Documents be forwarded to H. M. Byers Construction Company, pursuant to Ordinance No. 182. HAZEL TAYLOR ANNEXATION: (28 acres) Attorney John C. Weidman requested adoption of RESOLUTION NO. 1219, A Resolution of Application by South Tahoe Public Utility District Requesting that Local Agency Formation Commission take Proceedings for Annexation of Territory to the District. ANNEXATION NO. 1968-4. Director Kortes moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1219 be approved. EBRIGHT PROPERTY-CASCADE LAKE: Mr. Ebright appeared before the Board and requested portions of his property at Cascade Lake be deleted from the Annexation. The United States Forest Service appeared before this board to see what effect it would have on the U.S.F.S. property if the Ebright property was not included in the annexation. They were told that whether the Ebright property was in or not would not make any difference to the U.S.F.S. areas. They did mention that they had no desire to have the Ebright property taken out of the annexation. Mr. H.E. Moyer, Engineer, stated that if the Ebright property did de-annex, the plans would have to be changed regarding the size of pipe, etc. Mr. Ebright is more concerned with the charges and the taxes;if the property is to remain within the annexation, same will be included in the 1969 tax roll; however, if it is now taken out for 90 days and re-annexed, same will not be included in next year's tax roll. President Fesler mentioned that the Board will be taking action this evening on annexation fees, and if the Board does adopt the annexation procedure, costs will be $700.00 an acre in January (1) of 1969 and as of January 1, 1970, costs will be anywhere from $1,000 to $1,500 per acre. Mr. Ebright presented a map of the property, sectioned off the area he desired to have de -annexed. November 21, 1968 Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that Mr. Ebright appeared before the Board and presented a map of Cascade Lake and diagrammed on the map with reference to sections and portions which he felt would not be benefited by continued inclusion in the District, and therefore, the Board will request the LAFCO to detach the portions of Cascade Lake which Mr. Ebright diagrammed on the map, and the RESOLUTION NO. 1220 be adopted, as follows: RESOLUTION NO. 1220: A Resolution of Application by South Tahoe Public Utility District Requesting that LAFCO take Proceedings for Detachment of Territory to the District. !STPUD DETACHMENT 1968-1, Ebright Exclusion No. I) SHOP AND WAREHOUSE: a. Consideration of assessment of damages to Contractor (J. M. Ryan, General Contractor) for completion of contract. As the District and the taxpayer's did not suffer damages, the Board agreed that no late completion damages be considered. Engineer reported on final inspection and recommended contract acceptance. RESOLUTION NO. 1221: A Resolution Accepting Project and Ordering Notice of Completion to be filed. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1221 be approved. NITROGEN STRIPPING TOWER: Contractor - P.M.I CORPORATION. The damages would involve a monetary loss of approximately $2,000, which would be for inspec- tion charges due to late completion. A representative of the Marley Tower Cooling Tower Company stated that because of time in the field,n~ore than anticipated, there was a delay (Neoprene coating was allowed, items changed to meet requirements demanded, etc.) Engineer H.E. Moyer stated that we were unable to obtain satisfactory shop drawings in order to check the tower and we continued to ask for additional drawings and details. Finally, a conditional approval was given with the understanding that the District would reserve the right to inspect the tower as it was constructed, When the tower arrived, deficiencies were discovered and all of this took a great deal of time. The gentleman from Marley Company stated that the detailed drawings as requested were just not available; detailed drawings of each structure are not available. President Fesler stated that if we had a good job from this Contractor, and the Contract is now completed, and the work has been satisfactory, and if they are going to continue to cooperate with us, he could see no reason for damages - Directors agreed to this. Also, it was mentioned that the warranty on the tower will be extended - - the representative from PMI Corporation stated that the tests cannot be run until weather permits. RESOLUTION NO. 1222: A Resolution Accepting Project and Ordering Notice of Completion to be filed. (Ammonia Stripping Tower). Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1222 be approved. MECHANICAL AERATORS: Job completed on November 18, 1968, and completed in accordance with documents. Mr. H.E. Moyer, Engineer, recommended consideration of acceptance. Director }Cortes moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1223, A Resolution Accepting Project and Ordering Notice of Completion to be filed. REGULAR November 21, i968 ASSESSMENT DISTRICT 1967-2: Consideration of RESOLUTION NO. 1224 ,Ordering Changes and Modifications. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1224 be approved. CHANGE ORDER NO. 4: Increase of $11,157.00, Contract Assessment District 1967-2. DirectorKortes moved, seconded by DirectorWakeman, unanimously carried, that CHANGE ORDER NO. 4 be approved. Consideration of Assessment of Damages to Contractor for late completion of contract. Agreed to by directors to not assess for damages. RESOLUTION NO. 1225: A Resolution Accepting Project and Ordering Not[ce of Completion filed. Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1225 be approved. Attorney Robert J. Hill mentioned at this time that the Directors will apply the same considerations to an assessment district and exercise the same as for a Utility District or any other District for any taxpayer's. The Directors agreed that they certainly would - the taxpayer's are kept in mind at all times. ANNEXATION FEES: .... ORDINANCE NO. 183: An Ordinance amending Ordinances Nos. 51 and 99 and Amending Fees for Annexation of Territory to the South Tahoe Public Utility District. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that ORDINANCE NO. 183 be ap'proved, changing the annexation fees, as follows: As of January 1, 1969, fees will be $700.00 per acre. As of January 1, 1970, fees will be $1,500.00 per acre. U.S.F.S.~ SCHEDULE II: Mr. H.E. Moyer, Engineer, stated that the U.S.F.S. has requested that the three pump stations be awareded and not the fourth pump station, until funds are available to award the fourth station. However, the U.S.F.S. has requested action on this not be taken at this meeting, because they would like to meet with this Board to discuss same. Mr. Bruce Puiett, U.S.F.S. representative, stated that, the U.S.F.S. wants to discuss refunds or rebates due from the private lands, and perhaps applying to building the fourth pump station rather than to refund to the U.S.F.S. The above request will be formalized in a letter bet'ween the U.S.F.S. and the District, and action postponed on contract award until December 5, 1968. AUDIT REPORT: Mr. David W. Callahan presented copies of the Audit Report to the Directors for their review; a study session was scheduled for December 3, 1968, 3:00 P.M., Tuesday, District Conference Room, to meet with Mr. John Ehlman of Irvine, Duce, Ehlman andTammi, to discuss the Audit Report with the Directsrs. Mr. Callahan will notify and verify study session date with Mr. John Ehlman. BOARD STUDY SESSIONS FOR THE FOLLOWING: (1) Preliminary meeting with Fred McLaren prior to completion of Engineers report to discuss sold wastes disposal. (2) Consider whether or not to request a moratorium on the interest on the State Loan as provided by Assembly Bill No. 1593. (3) Consider manner of annexing excluded parcels as provided by Assembly Bill No. 1183. Study session for above 3 items scheduled for December 10, 1968, 3:00 P.M., at the District Office. Consideration of Preliminary Hearing/Meeting with Mr. Robert Keller to discuss right-of-way for proposed excursion railway postponed to the December 5, 1968 meeting. RECESS: 10:00 P.M. Reconvened: 10:05 P.M. -6- November-~l, 1968 GRANITE CONSTRUCTION COMPANY, SCHEDULE I, U.S.F.S: - Granite Construction Company has requested permission to subcontract a portion of the work under their contract. They stated that in order to meet the required completion date of the contract, this would expedite matters for them. Mr. lohn C. Weidman, Attorney, stated that before a legal decision is reached, for the Board to express their wishes - whether they would approve of this or not. Mr. Weidman did mention that this type of a request should be disfavored unless there is a very good reason for such a request. Granite Cons [ruction stated that they wanted to sub-contract a portion of their work to leff Mu[lens to expedite the construction of the project. President Fester stated that generally speaking this is not good policy; the other directors agreed. All Directors agreed that the request from Granite Construction Company be denied. INSURANCE-HEALTH AND ACCIDENT PLAN: PresidentFesler stated that the Insurance Committee met with representative D. Maas of Guardian Life Insurance Company to discuss Health and Accident Policy for the E ' mployees of the District. The Life Insurance Rate for the Employees has been reduced. Hospital rooms are rapidly increasing in this areas, as well as others, and due [o this, the Committee felt that a review of the Insurance Policy should be considered and the policy to cover the employee to equal increases for hospital rooms, etc. To increase the policy the total cost wouldbe $109.52 for all of the employees; this will protect our employees and provide them with a good plan, President Fesler stated. DirectorWakeman moved, seconded by Director Kortes, unanimously carried, that the District [ncre;.,se the coverage on our Medical Plan for employees, as so recommended by the Insurance Committee. FOREST SERVICE FUND: - RESOLUTION NO. 1226, A Resolution of the South Tahoe Public Utility District to establish in its .name with Wells Fargo Bank, a Deposit Account, entitled South Tahoe Public Utility District Forest Service Contract Fund. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1226 be approved. ASSESSMENT DISTRICT 1968-3: Map of same was filed with the Secretary of the Board 11/21/68. Mr. Harlan E. Moyer described the territory to be included to the Board, and recommended adoption of the following: RESOLUTION NO. 1227: A Resolution Referring Project to Attorneys and Engineers (1968-3) ' RESOLUTION NO. 1228: A Resolution requesting County Health Offiner of E1 Dorado County recommend proceedings under appropriate special assess- ment and assessment bond acts, or other appropriate proceedings, for the acquisition and construction of a sanitary sewerage system and appurtenances, as necessary as a health measure. (1968-3). RESOLUTION NO. 1229: A Resolution requesting the Board of Supervisors of the County of E1 Dorado to approve of the proposed Resolution of Intention to be adopted in proceedings for the acquisition and construction of sanitary sewers under appropriate special assessment and assessment bond acts, and to approve of the map showing proposed boundaries of the AssessmentDistrict 1968-3. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NOS. 1227, 1228 and 1229 be approved, as presented. -7- November 21, ~_~6~ .,~ COMMUNICATIONS: Letter from E1 Dorado County regarding hazardous conditions tn the Montgomery Estate area; poor condition of the roads; snow removal, etc., Mr. John C. Weidman, Attorney, will discuss this letter, encroachment permit, etc., with E1 Dorado County Representatives; and, Mr. Robert Sondag will discuss same with the Public Works Department - Placerville California- both to report to this Board. ' ' President Fesler stated that this Board has gone on record, time and time again, that we have tried to maintain cordial cooperation in all matters with E1 Dorado County. A telephone call was received from Dwight Barnes today requesting that the District Conference Room be reserved for November 30, 1968, 3:00 P.M. for Congressman Johnson; they will make their own arrangements. RECENT TRIP TO CORVALLIS, OREGON, TO VISIT NEW OFFICES OF CORNELL, HOWLAND, HAYES AND MERRYFIELD. President Fesler stated that he drove to Oregon with Manager Russell L. Culp and they stopped at Medford, Oregon, to survey the New Water Treatment Plant. The people there greeted Manager Culp warmly and showed their like and appreciation for him, as we have here. They are very proud of Mr. Russe 11 L. Culp's participation at Medford, Oregon, Water Reclamation Plant. President Fesler stated that their process is similar to this Plant. Water comes out of the Rogue River and is treated and goes right into the drinking water supply for the City of Medford, Oregon. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $142,265.42 and the transfer of funds in the amount of $462,532.04 be approved, as recommended by Assistant General Manager DavidW. Callahan. ADJOURNMENT: 10:35 P.M. -~ ~ d (,~ ROBERTW. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of ~oard and ex-Officio Secretary of the Board of Directors of the South Tahoe P blic Utility District hl REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 5, I968 The Board of Directors of the South Tahoe Public Utility District met in a regular session December 5, 1968, 8:00 P.M., District Conference Room. ROLL CALL: President were President Robert W. Fesler, Directors Robert Wakeman, Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream; Engineer Harlan E. Moyer, Attorney Robert J. Hill and Attorney John C. Weidman. Also present were Robert Sondag, Harvey Edwards, John Murphy and Howard Schwartz, and Clerk of Board DavidW. Callahan. ABSENT: General Manager Russell L. Culp. MINUTES: DirectorWakeman moved, seconded by DirectorKortes, unanimously carried, that the minutes of November 21, 1968, be approved as presented. MANAGER'S REPORT: President Robert W. Feslerread the Manager's Report, as follows: MANAGER'S REPORT: December 5, i968 "During the month of November, 19 68, a total flow of 46.4 million gallons were treated and exported to Alpine County. The emergency holding pond is empty and was not used during the month, Sprayfield No. 2 was used from November 14th to November 20th, as previously reported. Details of plant operation are given in the attached tabulation. No water was withdrawn from Indian Creek Reservoir in November. On Tuesday, December 3rd, a Study session was held, to discuss with a reporesentative of the District's Auditors the annual Audit Report of General Funds and Special Funds. A Board Study Session on the Emerald Bay report was held on Monday, November 25th, and the Board prepared a cover letter to accompany the report. On Tuesday, November 26th, representatives of the District met with the Forest Service and County Officials to discuss routing of the Trout Creek Sewer in the vicinity of the County borrow pit, and problems of snow removal in construction areas along County roads." Director Ream moved, seconded by DirectorWakeman, unanimously carried, that the Manager's Report be approved as read. CONSTRUCTION PROGRESS REPORT: Mr. Robert Sondag reported the following: CONTRACT CONTRACTOR COMPLETION TIME AMOUNT DATE USED COMPLETE Solids Handling System BSP Corporation 3/31/68 Past 99% Due Assessment District 1967-3 Assessment District 1967-4 U.S.F.S., Schedule I Well No. 2 U.S.F.S., Schedule II Trout Creek Trunk Sewer Leo L. Davis Frontier Contractors Granite Cons. Western Well Drilling Wismer & Becker H. M. Byars 12/23/68 94% 95% 7/3/69 42% 67% 9/26/69 18% 12% 11/27/68 Past 75% Due (1390 days) (210 days) ENGINEER'S REPORT: All items are listed on the agenda for action and/or consideration this evening, reported Mr. H.E. Moyer, Engineer. ATTORNEY'S REPORT: Mr. John C. Weidman, Attorney, repor~n,t that Annexation No. 1968-3 is completed and ready to annex to U-1 tonight. Also, he received notice of law suit from W.S.M. Construction Company; stated that a petition was received only and not a Writ of Mandate; further checking by Attorney Weidman showed that the court would not sign the Writ of Mandate. This matter will be in court December 20, 1968. Attorney Weidman stated that hfs recommendation would be to have the President of the Board and the Clerk of Board sign the contract from Byars and put same in the mail to them. The contract was received 12/5/68 from Byars at the District Office. COMMITTEE REPORTS: 1. Annexation: No report. 2. Planning: No report. 3. Public Information: President Fesler stated that there was an article in the Sacramento Bee in which they quoted Fred I~ancock as saying that approximately 400 signatures have been obtained regarding the T.V. Petition. Director Wakeman stated that the Board is not in a position to comment at this time, as no accurate information has been received by the Board. 4. Personnel: No report. 5. Banking/Insurance: No report. December UNFINISHED BUSINESS: 1, AUDIT REPORT: GENERAL FUNDS AND SPECIAL FUNDS: Director Ream moved, seconded by DirectorKortes, unanimously carried, that the Audit Report be approved. RESOLUTION NO. 1230: A Resolution Authorizing the President of the Board to instruct in Writing All Depository Banks not to Cash any Checks Payable to the District or to Cash as recommended by the Auditors. DirectorWakeman moved, seconded by Director' Hegarty, unanimously carried, that RESOLUTION NO. 1230 be approved. CONSIDER OUTSTANDING EASEMENTS REMAINING TO BE ACQUIRED: Directors agreedto meet for a Study Session, January 6,1968, 3:00 P.M, District Office to discuss this. RESOLUTION NO. 1231: A Resolution Ordering Transfers from U-1 Connection Charges Fund to U-1 Bond Interest and Redemption Fund. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1231 be approved as presented by Attorney Robert J. Hill ($84,000). · RESOLUTION NO. 1232:A Resolution Ordering Changes and Modifications in Assess- ment District 1966-1. ($2,570.27) Director Ream moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1232 be approved as presented by Attorney Robert J. Hill. RESOLUTION NO. 1233: A Resolution Ordering Changes and Modifications in Assessment District No. 1967-5 ($655.64) DirectorWakeman moved, seconded by Director Kortes, unanimously-carried, that RESOLUTION NO. 1233 be approved, as presented by Attorney Robert J. Hill. RESOLUTION NO. 1234: A Resolution Determining that the Public Interest and Necessity Require the Acquisition of Certa h Lands and Rights-of-Entry Thereon, and Directing the Filing of Eminent Domain Proceedings - Forest Service Sewer Systems. (Jamison Beach Roadway). Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1234 be approved. ASSESSMENT DISTRICT 1967-3- Engineer Harlan E. Moyer stated that the nroblems faced with in Assessment District 1967-3 -- apparant inability to complete the contract within the time alloted. The contract time will be up December 23, 1968, for this contract, which includes 1967-3A, 1967-3B and 1967-4A. 1967-3AWe could probably safely accept the lines for use, however, this will do us no good to accept it because it is tributary to the Trout Creek Trunk Sewer; contains 397 parcels of land on which there are 30 homes. 1967-3B: The lines have been tested and in many cases the Contractor has had to do additional construction work; some lines would have to be retested and recleaned; there are 76 homes in the area of 531 lots. 1967-4A: The lines are in the ground and the contractor has tested approximately 2/3 of the area. Many leaks have been found and approximately only 1/3 repaired. This area would be the least acceptable for use. There are 665 lots and approximately 165 homes. The contractor has indicated that he would like to close his operation at this point and leave only a small crew to maintain the area during the winter and return when the snow is gone to complete the job. Mr. Moyer stated that he did not feel the contractor could complete 1967-4A within the next 60 days for use. REGULAR MEETING -4- December 5, 1968 Engineer Meyer stated that the contractor should be encourages to go ahead and work and finish the project. The system could probably be available for use by January of 1969, if the contractor continues working on the project. Also, the contractor should be made aware that the District is not considering any extension of time without the contractor paying the damages that would be involved. President Fesler and the Directors agreed that the contractor should definitely be made aware of the fact that the District intends to assess any damages involved from December 23, 1968, until the system is completed and approved; also, that he should certainly be encouraged to continue the project now. Engineer Meyer was instructed to write a letter to the Contractor - Leo L. Davis - stating that the District does intend to assess for any damages that occur until the contract is completed - from December 23, 1968, until the project is completed. U.S.F.S. SEWER SYSTEM, SCHEDULE II: Mr. Harlan E. Meyer, Engineer, stated that a letter was received from the U.S.F.S. requesting the District award a contract to Wismer and Becker with an option to award them the fourth pumlzing station at a later date. Mr. Meyer stated that he told them this could not be done. However, Wismer and Becker told the U.S.F.S. that if they could make arrangements to financially construct the fourth pumping station they would do so at their bid price. The U.S.F.S. has requested the District to award the contract for construction of SCHEDULE II to WISMERANDBECKER for only the TALLAC VILLAGE, TAYLOR CREEK AND CAMP RICHARDSON PUMP STATIONS, and not including KIVA PUMP STATION. The contract award approximately $329,000.00. ORDINANCE NO. 184:An Ordinance Awarding Contract for the Tallac Village, Taylor Creek and Camp Richardson Pumping Stations to Wismer and Becker, Sacramento. Director Hegarty moved, seconded by Director Ream, unanimously carried, that Ordinance No. 184 be approved. ANNEXATION NO. 1968-6-U-1: RESOLUTION NO. 1235:A Resolution Approving Annexation of Territory to Improvement District No. U-1 of the South Tahoe Public Utility District, Annexation No. 1968-6-U-1. Director tIegarty moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1235 be approved. NEW BUSINESS: 1. Discussion of request for right of way from District for proposed scenic railway. A meeting is scheduled with Mr. Robert Keller Monday afternoon, December 9, 1968, 3:00 P.M., District Office, to discuss all aspects of the proposed scenic railway. COMMUNICATIONS: Mr. Harlan E. Meyer, Engineer, read a letter from Mr. A. L. Hagerman II, dated November 27, 1968, commending two employees of the District, Mr. RichardA Miller and Mr. ThelbertW. Steelmon - for the efficient and gracious manner in which they handled his request. The Directors were very pleased and proud to have received such a letter and requested same be published in the Tahoe Tribune, following permission from Mr. Hagerman. Also, Gerald G. Ream, Director of the Personnel Committee, will consider a RESOLUTION OF COMMENDATION for Mr. RichardA. Miller and Mr. Thelbert W. Steelmon, for presentation and consideration at the next regular meeting of the Board. Another letter received from Mr. Lee F. Willis regarding Annexation No. 1968-3, protesting annexation. Mr. Meyer, Engineer, will respond to this letter. ~u~.~K ~v~'~:m'~ -b- December' 5, 1968 COMMUNICATIONS (continued) Another letter received from the City of South Lake Tahoe, which was turned over to the P~,blic Information Chairman. PAYMENT OF CLAIMS: Director Hegarty moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $470,814.57, and the transfer of funds in the amount of $100,000.00, be approved for payment. ADJOURNMENT: ATTE ST: 9:30 P.M. ROBERTW. FESLER, President South Tahoe Public Utility District DAVID W o CALLAHAN, Clerk of ~bard & Ex-Officio Secretary to the Board of Directors of the South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 19, 1968 The Board of D£rec tots of the South Tahoe Public Utility District met in a regular session December 19, 1968, 8:00 P.M., District Conference Room. ROLL CALL: Present were President R. Fesler, Directors R. Wakeman, D.H.' Kortes, Gerald G. Ream, Edward E. Hegarty. General Manager Russell L. Culp, Clerk of Board DavidW. Callahan, Attorney John C. Weidman, Engineer Harlan E. Moyer, Robert Sondag, Jim Brittian, John Murphy and Howard Schwartz, and Robert Keller. ABSENT: Attorney Robert J. Hill. MINUTES: DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that the minutes of December 5, 1968, be approved as presented. MANAGER'S REPORT: General Manager Russell L. Culp read his report, as follows: "Manager's Report December 5, 1968 As shown by the attached plant flow and laboratory data for the month of November, the reclaimed water continues to meet, without exception, the export quality standards, as it has for the past eight (8) months. All of the daily bacteriological samples of reclaimed water collected in November were free of coliform bacteria. This is the first time that thislmas been accomplished by this plant, and may well be a first for any sewage treatment plant anywhere. On Monday, December 9th, Harlan Moyer and I met with the Alpine County Water Agency to discuss irrigation and recreational use of the waters in Indian creek Reservoir After discussion, the Agency voted to maintain a minimum conservation pool in the Reservoir of 1,100 acre-feet for recreational purposes, or basically that recommended by ClairA. Hill and Associates in the Davis-Grunsky application. On Tuesday, December 19th, the Board met in Study Session with Fred McLaren of the Lahontan Regional Water Quality Control Board and Mr. Cornelieus and Mr. R Richardson of the California State Board of Health regarding solid waste disposal. The matter of house connections to sewer lines was also discussed with Mr. McLaren. REGULAR MEETING -2- December 19, 1968 Manager's Report (Continued) It was agreed that the action of the District in .notifying property owners of the availablity of sewer lines for connection is a propert and reasonable course to follow at this time. With regard to the current flu epidemic, to date 13 of our 43 employees have been affected. According to health authorities, it is expected that 50% of all workers will have the flu over a period of three to four weeks. If this rate holds, then we can expect an additional eight cases. By means of some overtime and shifting of duties, all essential District operations have been carried out, and it appears that we can continue to do so on the same basis." Director Ream moved, seconded by Director Hegarty, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Mr. Harlan E. Moyer, District Engineer, stated that the reservoir operation analyses on the Davis-Grunsky Report is being reworked, and should be ready to present to this Board .next week. ASSESSMENT DISTRICTS 1968-1 and 1968-2: Preliminary designs are completed and requested a Study Session with the Board to discuss and review same. Study Session scheduled for Tuesday, January 7, 1968, 3:00 P.M., District Conference Room. The Public Works Magazine published an article i.n the December issue, which was prepared by Mr. Harlan E. Moyer coverhng the history of this District and the background of same, and the article did give credit to the Board of Directors and other staff of the District. CONSTRUCTION PROGRESS REPORT: Robert Sondag reported the following: CONTRACT AND CONTRACTOR COMPLETION TIME AMOUNT DATE USED.. Completed 3/31/68 Past Due 99% 12/23/68 99% 99% 7/3/69 46% 68% 9/26/69 22% 15% 11/2Y/68 Past Due 75% 7/3/69 7% 0% Solids Handling System, BSP Corp Assmt. Dist. 1967-3, Leo L Davis Assmt. Dist. 1967-4, Frontier Cont. U.S.F.S, Schedule I, Granite Cons. Well No. 2, WesternW 11 Drilling Trout Creek Trunk Sewer, HM Byars ATTORNEY'S REPORT: Attorney John C. Weidman stated that he has completed order of entry for Jamison Beach Tract and that construction on same has started today. Also, completed all documents on order of detachement. Mr. Weidmanreceived a request from William V.D.Johnson regarding the road in front of the District Offices, and he wan.bed to know if the District would be interested in accepting the title on the remaining portion of the road they have. Mr. Weidman suggested that Mr. Russell L. Culp, General Manager, contact Mr. Johnson to discuss this request. W.S.M. CONTRACTORS ---Mr. Weidman stated that he filed an answer to the petition of W.S.M. Mr. Weidman also stated that the courts are clogged this week but that he is going to court tomorrow to obtain an agreeable time of the courts time; will request at least one and one-half hour of court time for this case. Also, Mr. Weidman stated that he put H. M. BYARS on notice of his status under this contract, and if H.M.Byars does any work, until this legal action is settled, the District will not be liable financially. Byars stated he did not want to become a party to the law suit and he will abide by court decision; has no intention of workingi'.s this weather and did state he would like to have this contract and would like to also bid on future projects for this District, and that he will not make an issue of this or what the court has to decide. HOOD LITIGATION: No word. REGULAR ~EET[NG ~ ~ -3- December 19, 1968 Attorney's Report (continued) Ebright exclusion and Additional 20 acres of Taylor Annexation approved by the Local Agency Formation Commission. COMMITTEE REPORTS: 1. Annexation: Director Hegarty stated that there was .no report; however, he and Director Gerald G. Ream took this opportunity to wish the Board, District Staff and all employes of the South Tahoe Public Utility District a Merry Christmas and a Happy New Year. 2. Planning: No report. 3. Public Information: Mr. Russell L. Culp, Director Robert Wakeman and President Fesler attended the Tahoe Regional Agency meeting Wednesday morning. Mr. Fesler stated that the Tahoe Regional Agency is moving ahead with their programs whereas all of the Public Districts doing business around the Lake must go to them for approval. They will look with disfavor on one that does not go through [hem. They stated they have .nothing from this District regarding any of our projects. Mr. Harlan E. Moyer stated that the only project that was of any magnitude, was after the Tahoe Regional Agency was an Agency-in-fact, and that was the U.S.F.S. project, which was submitted in March or April of this year. The Planning Director of E1 Dorado County did take our application of use permits before the Tahoe Regional Agency did. The Assessment Districts were all started and were actually a fact before the Tahoe Regional Agency was a fact. The Emerald Bay State Park report was not submitted to [he Tahoe Regional Agency because it is a report we submit[ed to Beaches and Parks and, if anyone £s to submit this, Mr. Moyer stated that he felt ii should be submit[ed ~by Beaches and Parks. President Fesler stated that if we do get some kind of an application for some future project, we should submit same to the Tahoe Regional Agency so thai they will see we do intend to cooperate with them. 4. Personnel: No report from Director Ream. Director Kortes tared that he received a call from Mr. A. Hagerman regarding the letter comlMimenting the employees of the District for work performed per his request, and Mr. Hagerman stated that he had no objection to having same printed in the paper; also, Mr. Hagerman stated that if there are any future bond issues, etc., for [his District, he would be very happy to assist the District. UNFINISHED BUSINESS: 1. Mr. Robert Keller appeared before the Board and requested permission to seek a special use permit. President Fesler stated that before this Board could take any final action, some engineering and other considerations are involved that must be reviewed and studied and solved. DirectorWakeman moved, seconded by Director Hegarty, unanimously carried, that "Mr. Robert E. Keller has our permission to seek a special use permit, including routing of the proposed scenic railroad across District property, but this is not binding on the District so far as the granting of right-of-way is concerned". ASSESSMENT DISTRICT NO. 1967-4: Consideration of Change Order No. 1, as recommended by Engineer Harlan E. Moyer. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that Change Order No. 1 Be approved. -4- December'iD, 1968 U.S.F.S. SEWER SYSTEM, SCHEDULE I: Consideration of Change Order No. 1 as recommended by Engineer Harlan E. Moyer. DirectorKortes moved, seconded by Director Ream, unanimously carried, that Change Order No. 1 be approved. At this time, President Fesler stated that today he spoke with Mr. Bob Rice, Forest Ranger, who stated that if it had not been for the assistance of Mr. Robert Sondag, he might have had much trouble on this project. ANNEXATION NO. 1968-4: RESOLUTION NO. 1 2 3 6: A Resolution of the Board of Directors of the Sottth Tahoe Public Utility District Making Determinations and Approving the Proposed Annexation of Territory, Designat- ed as "South Tahoe Public Utility District Annexation No. 1968-4", and Making Determinations and approving the Annexation of said Territory to Improvement District No. U-1 of the South Tahoe Public Utility District, Designated as Annexation No. 1968-7-U-1 to Said Improvement District. Director Ream moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1236 be approved, as recommended by Attorney John C. Weidman. DETACttMENT 1968-1 - - RESOLUTION NO. 1 2 3 7: A Resolution of the Board of Directors of the South Tahoe Public Utility District Making Determinations and Approving the Proposed Detact~ment of Territory, Designated as "South Tahoe Public Utility District Detachment No. 1968-1" DirectorKortes moved, seconded by DirectorWakeman, unanimously carried, that RESOLUTION NO. 1237 be approved, as recommended by Attorney Jc~hn C. Weidman. ASSESSMENT DISTRICT NO. 1967-4: This is actually four (4) separate districts, - 4A, 4B, 4C, 4D and 4E, which was awarded to Frontier Contractors. Mr. Jim Brittian, Supt. of Frontier Contractors, discussed several problems with Mr. Moyer that he has been having, and has had, regarding 4B and 4C. Mr. Jim Brittian stated to the Board that unless there is a break in the weater, 4B and 4C will not be completed by February. To not have completed the project by December 5th was not due to a lack of effort on Frontier's part, Mr. Brittian stated. The job, construction wise, was more difficult than Frontier had anticipated, and the weather, as it is now, is almost impossible to continue working; however, Mr. Brittian stated that they are fairly close to completion. Mr. Brittian is asking for an extension of time to February 1, 1969. Mr. Harlan E. Moyer stated that he would recommend that Mr. Brittian be granted his request for an extension to 2/1/69, and that the District no waive its rights to assess actual or liquidated damages if this would be necessary and not waive any provisions of the contract documents as a result of granting extension. Director Hegarty moved, seconded by Director Ream, unanimously carried, that the conditional time extension requested by Frontier Contractors be granted - 60 days from December 5th, and as so recommended by Engineer Harlan E.Moyer. SEPTIC TANK PUMPS: Consideration of accepting septic tank pumpage from residences within District where sewers are not connected and troube is experienced. President Fesler stated that this is to be taken care of at the descretion of the General Manager. PAYMENT OF CLAIMS: Director Hegarty moved, seconded by DirectorWakeman, unanimously carried, that the claims in the amount of $262,297.67, and the transfer of funds in the amount of $50,438.50, as recommended by Assistant General Manager David W. Callahan be approved for payment. President Fesler expressed appreciation to the employees of the District for the fine job they have done throughout 1968 and wised them a Merry Christmas and a Happy New Year. ADJOURNMENT: 9:30 P.M. ROBERTW. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex-Officio Secretary of the Board of the South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 2~ 1 9 6 9 The Board of Directors of the South Tahoe Publ ic Utility District met in a regular session January 2, 1969, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Directors Gerald G. Ream, Donald H. Kortes, Edward E. Hegarty and General Manager Russell L. Culp, Clerk of Board David W. Callahan, Engineer HarlanE Moyer, Attorney John C. Weidman, Robert Sondag, Harvey Edwards, Leo L. Davis, David R. Evans and Howard Schwartz and John Murphy. ABSENT: Robert Wakeman, Director and Attorney Robert J. Hill. MINUTES: Director Kortes moved, seconded by Director Ream, unanimously carried, that the minutes of 12/19/68 be approved as presented. MANAGER'S REPORT: Manager Russell L. Culp read his report, as follows: "Manager's Report January 2, 1969 The Plant continues to operate very well. All flow has been fully treated in conformance with the quality standards and exported to Alpine County, with no exceptions. The total flow for December was 49.8 M.G. Indian Creek Reservoir now contains about 215 M.G. The water level is still below conserva- tion pool depth. Following our last meeting, a check was made regarding approval of the District's construction projects by the California Tahoe Regional Planning Agency. The Agency approval of the U.S.F.S. sewer system was granted at their meeting on October 16, 1968. All otherprojects now under construction were initiated prior to the effective date of the new code provisions. A letter outlining the approval status and stating the District's policy of full cooperation and assistance to California Tahoe Regional Planning Agency was sent to Mr. Beverly, Attorney, on December 20, 1968, and we have a reply expressing thanks for the District's cooperation Ln this regard. All of the improvements recommended by our insurance carrier for Luther Pass Pump Station and Indian Creek Reservoir have been completed and the agent has been notified." Director Hegarty moved, seconded by DirectorKortes, unanimously carried, that the Manager's Report be approved as presented by Manager Russell L. Culp. I~obert G. Baer South Tahoe Public Utility District Cathie Becker James I~ Jones Mary I~u Mosbacher Duane Wallace Eric Schafer 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614