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AP 09-17-09 0u rad°$. 4,6 40 . er • 195e0400',611 UTILITY C6 SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" • REGULAR BOARD MEETING AGENDA Thursday, September 17, 2009 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri., General Mena•er Paul Sciuto,Assistant General Mana•er Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R.Jones, Director Eric W. Schafer, Director Ernie Claudio, Director 1. CALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter jurisdiction of the District. Five-minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION /ACTION kb 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Heavenly/District Water Service Agreement Hear Presentation, Provide Pg.35 (Paul Hughes) Comment and Direct Staff as Appropriate b Payment of Claims Approve Payment in the Amount of Pg.37 $786,611.94 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water& Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer/ Claudio) c. Executive Committee (Mosbacher/ Rise) d. Planning Committee (Mosbacher/ Schafer) 01' 11 ri4 ,0 vi oo meow 1,44 ever • 19 50 C ! � SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA ADDENDUM NO. 1 Thursday, September 17, 2009 District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri., General Mana•er Paul Sciuto, Assistant Mana•er Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President James R.Jones, Director Eric W. Schafer, Director Ernie Claudio, Director Note: This item was received subsequent to the Regular Board Meeting Agenda being posted. Adding it to the Agenda will require a separate vote with approval by two-thirds of the Board members present(or all Board members if less than two-thirds are present). 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION c. 2008 Al Tahoe Waterline Replacement Pro- (1) Find Cruz Construction to be ject and 2008 Tata Lane/Granite Mountain Noncompliant with Terms of Waterline Replacement Project December 2008 Partial Closeout (Jim Hoggatt) Agreement; (2) Find That, Based on the October 15, 2009 Deadline for the Completion of Paving Within this Construction Season, the Advertise- ment for Competitive Bids is Impractical and Will Not Produce an Advantage, as the Compilation of Contract Documents, Bid Advertise- ment, Bid Award and Construction Could Not Take Place Prior to October 15, 2009; (3)Authorize Staff to Contract for Completion of Projects, After Informal Solicitation of Proposals General Manager Richard H.5olbrig /'*'1/4 s'. Li a e Ernie Claudio -..7n; loft • Mary Lou MOSbaCher \ rublic�._ Utility Pistrict Dale Rive Edo 5ohafer 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150 Phone 530 544-6474• Fax 530 541-0614 BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Jim Hoggatt, Engineering Department Manager MEETING DATE: September 17, 2009 ITEM — PROJECT NAME: 2008 Al Tahoe Waterline Replacement Project and 2008 Tata Lane/Granite Mountain Waterline Replacement Project REQUESTED BOARD ACTION: (1) Find Cruz Construction to be noncompliant with terms of December 2008 Partial Closeout Agreement; (2) Find that, based on the October 15, 2009 deadline for the completion of paving within this construction season, the advertisement for competitive bids is impractical and will not produce an advantage, as the compilation of contract documents, bid advertisement, bid award and construction could not take place prior to October 15, 2009; (3)Authorize staff to contract for completion of projects, after informal solicitation of proposals. DISCUSSION: Cruz Construction was the contractor for the project. District staff, along with the City of South Lake Tahoe, found that Cruz had not completed its asphalt trench patching to the contract's specifications. In December 2008, Cruz and the District entered into a Partial Closeout Agreement for the project, whereby the District withheld certain remaining project funds to ensure the correction of the noncompliant paving. Through the Partial Closeout Agreement, Cruz agreed to complete its correction of the unaccepted portions of the project paving by June 30, 2009. It did not do so. In July and August of this year, staff and representatives of the City met with Cruz Construction and agreed on areas and methods to repair the asphalt trench patch. On August 28, 2009, District staff sent Cruz a letter demanding that the paving by completed by 5 p.m. September 15, 2009. While Cruz initiated some paving on September 12, 2009, as of 10 a.m. on September 16, 2009, the paving had not been completed. Jim Hoggatt September 17, 2009 Page 2 Due to impending fall weather, the paving repairs must be completed by October 15, 2009. Cruz has represented that it will attempt to complete the paving on the afternoon of September 17, 2009. However, as Cruz has not met its deadlines on the project before, staff requests that the Board find that Cruz is noncompliant with and has breached its obligation under the Partial Closeout Agreement, and that the Board authorize staff to engage a contractor to complete the pavement repairs, utilizing the funds withheld for the pavement's completion. SCHEDULE: As soon as possible COSTS: Approximately$50,000 ACCOUNT NO: ATWL08 and TATAWL BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES 4 1I 4 NO CHIEF FINANCIAL OFFICER: YES NO REGULAR BOARD MEETING AGENDA—SEPTEMBER 17, 2009 PAGE—2 8. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken) 10. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken) a. City Water MOU 11. STAFF /ATTORNEY REPORTS (Discussions may take place; however, no action will be taken) a. Property Tax Securitization Update (Paul Hughes) b. Water Connection at High School (Paul Sciuto) c. 2010 Water Meter Installation Project Request for Special Board Meeting re: Notice to Proceed (Paul Sciuto) d. Legislative Update (Dennis Cocking) 12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 09/14/09 —Water and Wastewater Operations Committee Meeting 09/15/09— Executive Committee Meeting 09/16/09 — El Dorado County Water Agency Continued Meeting Future Meetings / Events 09/28/09 —3:30 p.m. —Water and Wastewater Operations Committee Meeting at District 10/01/09 —2:00 p.m. — STPUD Regular Board Meeting at District 13. CLOSED SESSION (Closed Sessions are not open to the public) a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel— Pg.53 Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of CA b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Pg.55 Existing Litigation: Tahoe Asphalt, Inc. and Tahoe Asphalt Materials Company, LLC, vs. STPUD, Case No. SC20090104, El Dorado Superior Court 14. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT (To the next regular meeting, October 1, 2009, 2:00 p.m.) REGULAR BOARD MEETING AGENDA—SEPTEMBER 17, 2009 PAGE—3 • The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete agenda packet,including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m.—5:00 p.m.,Monday through Friday.A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard;comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during"Comments from the Audience;"however,action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting.Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office,at the Board meeting,and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed(i.e.,disability-related aids,or other services), please contact the Clerk of the Board at 530.544.6474,extension 6203, at least 24 hours in advance of the meeting. A r . 4 44tilkies' r • 1950 • '141 .406 CONSENT CALENDAR SEPTEMBER 17, 2009 ITEMS REQUESTED ACTION ammismik a. Sensus Meters and AMR (Automatic Mobile (1) Re-affirm Authorization to Pg. 1 Reading) System Continue Sensus Brand Water (Lisa Coyner, James Cullen) Meters as the District Standard; and (2) Find Sensus AMR System Including MXUs (Meter Tranceiver Units) to be Sole Brand to be Used by the District b. Temporary Water Educators Approve an Increase to the Contract Pg.3 (Shelly Barnes) with Substitute Personnel for Two Temporary Water Educators, in the Estimated Amount of$10,000 c. MetroPCS Easement Grant Easement to NV Energy, Pg.7 (Ross Johnson) Contingent Upon Receipt of MetroPCS Payment of Easement ($5,000) and Associated Attorney Fees ($1,250) d. Final and Secondary Effluent Pump Station Approve Change Order No. 8 to Pg. 13 (Julie Ryan) Pacific Mechanical Corporation, in the Amount of$40,160.59 e. 2010 Water Meter Installation Project Authorize Staff to Advertise for Bids Pg.21 (John Thiel) for Installation of Meters and Vaults In 2010 f. Regular Board Meeting Minutes: Approve Minutes Pg.23 August 6, 2009 (Kathy Sharp) g. Regular Board Meeting Minutes: Approve Minutes Pg.29 August 20, 2009 (Kathy Sharp) South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614• www.stpud.us 1, General Manager leichard H.Sorbrte �y� � South Emla G7sudb .l I\ 4 \ 7' Pailic Utility District • Mary Lou tviftbaisher aple Klee -Elig abaft- 1275 Meadow Cry Drms• Som Lake Tahoe 0 CA 96150 Phone 530 544-6474 0 Fax 530 541-0014 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Lisa Coyner, Manager of Customer Service James Cullen, Inspection Supervisor • MEETING DATE: September 17, 2009 ITEM — PROJECT NAME: Sensus Meters and AMR (Automatic Mobile Reading) System REQUESTED BOARD ACTION: (1) Re-affirm authorization to continue Sensus brand water meters as the District standard; and (2) Find Sensus AMR system including MXUs (Meter Tranceiver Units) to be Sole Brand to be used by the District. DISCUSSION: Since approximately 1984, the District has solely used Sensus (previously called Invensys) water meters. The practice was mainly based upon the fact that 55 different parts needed to be stocked in inventory and the parts were not interchangeable if made by different manufacturers. Western Nevada Supply is the sole area supplier of Sensus water meters. In 2005, RFPs were sent to 10 companies for an AMR, which would read District water meters and interact with our billing software system. Three companies responded, and Western Nevada Supply was awarded a pilot program for their"superior product, stronger signal strength, longer transmitter battery life, and compatibility with Springbrook software." The program has worked very well. Currently, only 30 different meter parts must be stocked in inventory because it is no longer industry standard to repair meters (nor stock related additional parts). Staff still believes Sensus meters to be an appropriate standardization for the District due to the amount of meters installed in the system and the remaining number of parts that must be stocked. Sensus meters have proven to be very reliable, and accurate meters record accurate water usage. With the on-set of the District starting a long-term water meter installation program, staff asks the Board to re-affirm Sensus water meters as the District standard. Staff also asks that the Board make a finding that the Sensus Mobile Reading System (which includes the MXU — Meter Tranceiver Unit)will be the Sole Brand to be used by the District. -1- Lisa Coyner James Cullen September 17, 2009 Page 2 Western Nevada Supply is the Sole (area) Supplier of Sensus products, and they meet the grant requirements of the Buy American certification. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /moi gNO CHIEF FINANCIAL OFFICER: YES t7"."--- NO -2- General Manager Richard H.Soihri�j / 4.) SouthTahoeErnie� . James R ,lana `. Mme, Meebacher \,, Public Utility Pitriot Itias t275 Mead Cry Drive•South Lake Tahoe•CA 96150 Phone 550 544-6474•Fax 530 -0014 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Shelly Barnes, Water Conservation Specialist MEETING DATE: September 17, 2009 ITEM — PROJECT NAME: Temporary Water Educators REQUESTED BOARD ACTION: Approve an increase to the contract with Substitute Personnel for two temporary water educators, in the estimated amount of $10,000. DISCUSSION: For fiscal year 2008-2009, $31,000 was spent on the Temporary Water Educators. The Board approved Agenda Item 4e on May 7, 2009, for a $20,000 contract with Substitute Personal to pay the Water Educators during the summer of 2009. A discrepancy on the agenda item created a $5,000 difference between the $25,000 estimated costs written at the bottom of the agenda, and the $20,000 amount that was written in the request board action line item which was approved. The current requested board action would be a $5,000 addition to the initial estimated costs, and PO amount of $25,000, due to an increase in gas costs and returning temporary employees which receive a raise of$1.00 per hour. SCHEDULE: May-September 2009 COSTS: $10,000 (estimated) ACCOUNT NO: 2038-4405/WCPROG BUDGETED AMOUNT REMAINING: $3,863 ATTACHMENTS: Agenda Item 4e dated May 7, 2009 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES C ' : NO CHIEF FINANCIAL OFFICER: YES Brij NO -3- General Manager Richard H.5dbrig ou oe ,; Directors Ernie Clautakt James I.Jaw Miry Lau Mosbacher Utility District Palo Rins 1275 Mea4ow Cry t a South Lake Tahoea CA 9 Phone 330 54+6474•Fax 550 541-0014 BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Shelly Barnes, Water Conservation Specialist MEETING DATE: May 7, 2009 ITEM — PROJECT NAME: Temporary Water Educators REQUESTED BOARD ACTION: Approve contract with Substit to Personnel for two temporary water educators, in the estimated amount of '.20,000. DISCUSSION: For this year, reduce the number of Water Educators from three to two. These temporary employees will begin employment late May 2009, and end after Labor Day weekend 2009. They will be employed as Water Educators with the District's Water Conservation Program, under the supervision of Shelly Barnes, Water Conservation Specialist. SCHEDULE: May-September 2009 yOSTS: $25,000 (estimated) ACCOUNT NO: 2038-4405/WCPROG BUDGETED AMOUNT REMAINING: $48,792 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -5- General Manager Rlchar ei H.5ollxig ,� Director. , s � South T Ernie Claudio ti ` J R on . .ubl1U- I)istrfotDodo RFee 1275 Meadow Crest Drive•South !Ake Mhos*CA 96150 ?hone 550 544--6474* Fax 550 541-0014 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Ross Johnson, Manager Plant Operations MEETING DATE: September 17, 2009 ITEM — PROJECT NAME: MetroPCS Easement REQUESTED BOARD ACTION: Grant easement to NV Energy contingent upon receipt of MetroPCS payment of easement($5,000) and associated attorneys fees ($1,250). DISCUSSION: MetroPCS approached the District, seeking a power line easement necessary for MetroPCS' construction of a cellular tower on property neighboring the District's overflow ponds. The easement would be granted to NV Energy, who would provide electricity to the proposed cellular tower. The easement would allow the placement of underground electricity conveyance facilities and one above ground splice box on the District's property. The District has requested a payment of$5,000 for the easement, based on a valuation of similar easements in the Tahoe Basin, and MetroPCS' payment of up to $1,250 of the District's legal fees associated with the granting of the easement. Staff requests that the Board of Directors approve the granting of the easement, contingent upon payment by MetroPCS. SCHEDULE: COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Draft Easement CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES IZNAgf NO CHIEF FINANCIAL OFFICER: YES NO —7— APN:025-091-15 WHEN RECORDED MAIL TO: Land Operations Department NV Energy P.O.Box 10100 MS S4B20 Reno,NV 89520 GRANT OF EASEMENT South Tahoe Public Utility District,a California public agency formed in 1950 pursuant to the Public Utility District Act, at South Lake Tahoe, El Dorado County, California ("Grantor") for One Dollar ($1.00) and other and good valuable consideration, receipt of which is hereby acknowledged, grants and conveys to Sierra Pacific Power Company, a Nevada corporation, d/b/a NV Energy ("Grantee"), its successors and assigns,a perpetual non-exclusive right and easement: 1. to construct, operate, add to, modify, maintain and remove underground communication facilities and electric line systems for the distribution and transmission of electricity, consisting of poles, other structures, wires, cables, conduit, duct banks, manholes, vaults, transformers, service boxes/meter panels, cabinets, bollards, anchors, guys, and other equipment, fixtures, apparatus, and improvements, and one aboveground splice box ("Utility Facilities")upon, over, under and through the property described in Exhibit"A" hereto and by this reference made a part of this Grant of Easement("Easement Area"); 2. for the unrestricted passage of vehicles and pedestrians within, on, over and across the Easement Area; 3. for the right of ingress and egress to the Easement Area, as designated by Grantor ("Access") for access to and purposes related to the Easement Area. Said Access will be sufficient for Grantee's needs and will be maintained by Grantee in a reasonably smooth and clean condition. Nothing in this Agreement shall prevent or limit the Grantor's rights to change Grantee's access to the Easement Area as long as Grantee is provided other reasonably similar alternative means of access to the Easement Area that are sufficient for Grantee's needs,and 4. for the removal, clearance, cutting and trimming of any obstructions and materials (including trees and other vegetation) from the surface or subsurface of the Easement Area as Grantee may deem necessary or advisable for the safe and proper use and maintenance of the electric line systems and communication facilities in the Easement Area. Grantee will be responsible for personal injuries or property damage caused by Grantee's constructing, operating, adding to, maintaining, and removing the Utility Facilities and/or in using the Easement Areas, for any tangible, personal property or improvements owned by Grantor and located on the Easement Area on the date Grantor signs the Grant of Easement. RW# Proj.# Project Name: Reference Document: GOE 1 -9- The Easement is subject to all existing structures,fencing,pipelines,roads,lanes,highways, electrical transmission facilities,telephone lines,and other existing structures or improvements. Grantor covenants for the benefit of Grantee,its successors and assigns,that no building,structure or other real property improvements will be constructed or placed on or within the Easement Area without the prior written consent of Grantee(which Grantee will not unreasonably withhold),such structures and improvements to include,but not be limited to,drainage,trees,bridges,signage,roads,fencing,storage facilities,parking canopies,and other covered facilities. Grantee and Grantor must document Grantee's consent by both signing Grantee's standard,recordable use agreement. Grantor retains,for its benefit,the right to maintain,use and otherwise landscape the Easement Area for its own purposes;provided,however, that all such purposes and uses do not interfere with Grantee's rights herein and are in all respects consistent with the Grantee's rights herein,Grantee's electrical practices,and the National Electrical Safety Code. GRANTOR: SOUTH TAHOE PUBLIC UTILITY DISTRICT By: Title: STATE OF ) COUNTY OF ) This instrument was acknowledged before me on , by as of Signature of Notarial Officer Notary Statement and/or Seal APN: RW# Proj.# Project Name: Reference Document: GOE 2 -10- I, ��• •n si LS-boa/tMety Pro M•Poop1400 __. _-- ...- / 530210506__ REVISIONS M tro 1 M.W. 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IAT:•x11 4111 1 Crl • rul -'- {{•• Y( \. • SHEET TITLE WIN,IIf31U32• (h 72119.1101 O r\-_=1 b\ \`i, 040E (E) T� „1` \ s e• �� ta” ‘.1... ts. PLOT PLAN AND " a SITE TOPOGRAPHY ,...., / � .Ms. \ • \ r SHEET NUMBER \ N. a)VT \� N. SCALE 1• s 10' a)ileums AT n1Ec.J�' a I C-1 PROJECT AREA ENLARGEMENT 'TOWER DIAGRAM General Manager Richard H.SO e1e Director* South Ell*"Claudio Jame.it.Jane. y Pitriet Dee rem l276 Meadow°yet CtrIVe•South Lake Tahoe•CA 96150 Phone 530 544-6474•fit 530 341-0614 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: September 17, 2009 ITEM — PROJECT NAME: Final and Secondary Effluent Pump Station REQUESTED BOARD ACTION: Approve Change Order No. 8 to Pacific Mechanical Corporation, in the amount $40,160.59. DISCUSSION: Change Order No. 8 addresses 13 work items that are beyond the scope of the Contract and 2 reductions in work. 1. The project bid item for soil import provided an allowance (on a quantity basis)for replacement of unsuitable soils and fine grading. Less unsuitable soil was encountered during the project than had been allowed in the bid item, and less fine grading was required to promote drainage. Accordingly, the District is due a credit for 1,220 cubic yards of soil import that was not performed by the Contractor, in the amount <$26,840.00>. 2. During demolition of the Chlorine Contact Basin the Contractor discovered that a demolition item identified as a "curb" was actually a stemwall that extended much deeper than expected. This additional demolition work was performed on a Time & Materials Basis for an additional cost of$3,175.15. 3. The Contract Drawings inadvertently omitted any means for providing data from the new generator to the SCADA system. District staff directed the Contractor to add this programming to the Contract. The additional work was performed on a Lump Sum for an additional cost of$5,200.47. 4. During installation of the yard piping, it came to staffs attention that the incorrect hardware and mastic/wrap had been approved and partially installed for the underground piping. Staff instructed the Contractor to provide and install the correct materials. The work was performed on a Lump Sum Basis for an additional cost of $6,347.85. -13- Julie Ryan September 17, 2009 Page 2 5. During construction it was brought to staffs attention that the Specifications did not call for any type of sealant for the exposed block at the Sampler Building. Staff instructed the Contractor to apply a clear sealer to the exterior of the Sampler Building on a Time & Materials Basis for the additional cost of$1,281.32. 6. After installation of the heat trace cabinet at the pump station valve deck, staff noticed that the installed cabinet does not conform to the Specifications or the approved Shop Drawing. Staff requested that the lower quality cabinet be removed and replaced with a conforming product, or that the District receive a credit for the difference. The Contractor opted to provide a credit to the District in the amount <$1,595.00>. 7. To better insulate the Sampler Building, staff requested that the Contractor purchase and install a seal for the head of the roll-up door, which was not called for in the Contract Documents. This additional work was performed on a Time and Materials Basis for the additional cost of$389.31. 8. After the installation of the new Emergency Generator, staff became aware that the new generator was under-loaded with the assigned loads. So that the generator will run better, and to provide power to the Administration Building during a primary power outage, staff instructed the Contractor to connect the Administration Building loads to the Emergency Generator. This additional work was performed on a Time & Materials Basis for the additional cost of$8,613.89. 9. To comply with TRPA coverage requirements for the Plant, the District is required to restore the area south of the South Access Road, which the Contractor used for employee parking during the project. At staffs request the Contractor restored this area, which was beyond their Contract scope. This work was performed on a Time & Materials Basis and resulted in a net additional cost to the District in the amount $1,392.29. 10. During construction, it was brought to staffs attention that the demolition drawings for the Project failed to identify the below-grade concrete vault at the old metering shed. This vault is obsolete, and the pipe that was metered has been abandoned. At staffs request, the Contractor demolished the vault on a Time & Materials basis for an additional cost to the District in the amount $4,848.40. 11. During construction, staff identified several grading-related items that were omitted from the Contract Drawings. At staffs request, the Contractor installed 110 If of rolled curb at the edge of existing pavement, removed two manholes, and installed 40 sf. of sidewalk adjacent to the existing electrical banks. This additional work was performed on a Time & Materials Basis for an additional cost to the District in the amount $5,917.55. 12. The project bid item for paving was calculated on Unit Price basis. The quantity of pavement was increased previously from 5,400 to 6,157 sf. (CO#4), but the paving for the project was not complete at that time. An additional 834 sf. of paving was installed within the Project area this spring for an additional cost to the District of$5,838.00. -14- Julie Ryan September 17, 2009 Page 3 • 13. During construction, Operations staff identified several locations within the Wastewater Treatment Plant where the existing pavement is degraded. To consolidate the effort, this additional paving, which is not related to the Project, was performed at the same time as the paving for the Project. This work was performed on a Unit Price Basis for a total cost of$13,650.00, and will be paid from the Plant Operations budget. 14. Over the winter, it became apparent that the drainage features adjacent to the pump station valve deck needed to be re-contoured and upgraded to direct the flow of surface water into the holding pond. At staffs request, the Contractor made improvements to the drainage features in this portion of the Project area on a Time & Materials Basis for the additional cost $6,769.23. 15. During final grading of the project area, it was brought to staffs attention that one of the existing electrical pullboxes in the unpaved area of the project site was set below grade and would collect water and snowmelt if left as is. At staffs direction, the Contractor raised the pullbox and replaced the cover(which had been damaged prior to the project) on a Time & Materials Basis for an additional cost of$5,182.13. Staff recommends that the Board approve the changes to the Contract (Items 1-14 listed above) in the amount $40,160.59. SCHEDULE: As soon as possible COSTS: $40,160.59 ACCOUNT NO: 1029-8676/EFFLEV BUDGETED AMOUNT REMAINING: $991,101.00 ATTACHMENTS: Change Order No. 8 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES = NO CHIEF FINANCIAL OFFICER: YES ° NO -15- CHANGE ORDER NUMBER 8 74 Project Final and Secondary Effluent Pump Station >, +�MO* Contractor PACIFIC MECHANICAL CORPORATION ri-rir ,� , Date: September 17, 2009 PO # P19831 The Contract Shall Be Changed As Follows: A. Amend Bid item 3C, to reflect a 1,220 cy reduction in the Contract quantity for import of soils. This reduction in the Contract quantity results in a credit to the District in the amount$26,840.00 as detailed in Construction Memorandum #65, dated June 25, 2009. TOTAL FOR ITEM A IS <$26,840.00> TOTAL FOR CHANGE ORDER#8.IS A + B + C + D + E + F + G + H + I + J + K + L + M + N + 0 = $40,160.59 Oris;incl Contract $ 6,011,817.00 533 Previous Chan!e Orders $ 255,829.81 65 Current Contract $ 6,267,646.81 598 THIS CHANGE ORDER $ 40 160.59 0 New Contract Total $ 6 307,807.40 598 Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s)described, unless specifically noted inindividual description(s). Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By -17- 1 B. Amend Bid Item 10 to include all labor, equipment, materials and subcontractor costs necessary to remove concrete stemwall adjacent to Chlorine Contact Basin, for an additional cost of$3,175.15 as detailed in Change Order Quote No. 00035 (attached). This item addresses in full the additional cost for the work requested by the District in the Construction Memo#20,dated August 8, 2008. This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM B IS $3,175.15 C. Amend Bid Item 22 to include all labor, equipment, materials and subcontractor costs necessary to provide communication from the new emergency generator to SCADA, as detailed in PST's Change Order Request (1544-CO-003 Rev 1), dated August 7, 2009. The additional cost for this work is $5,200.47, as detailed in Change Order Quote No. 00032 (attached). This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM C IS $5,200.47 D. Amend Bid Item 12 to include all labor, equipment, materials and subcontractor costs necessary to substitute hardware and mastic/wrap on underground piping as described and Construction Memorada 17 and 17a, dated July 21 and Septbember 15, 2008, respectively. The additional cost for this item is $6,347.85, as detailed in Change Order Quote No. 00016 (attached), and addresses in full the additional work requested by the District in the aforementioned memoranda. This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM D IS $6,347.85 E. Amend Bid Item 20 to include all labor, equipment, materials and subcontractor costs necessary to apply sealant to the CMU block on the exterior of the Sampler Building, for an additional cost of$1,281.32 as detailed in Change Order Quote No. 00072 (attaché). This item addresses in full the additional cost for the work requested by the District in Construction Memoranda#41 and 41A, dated November 26 and December 3, 2008, respectively. This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM E IS $1,281.32 F. Amend Bid Item 12 to include a credit to the District for the labor, equipment, materials and subcontractor savings resulting from a downgrade in the heat trace cabinet provided. The savings for this item is $1,595.00 as detailed in Change Order Quote No. 00073 (attached). This item addresses in full the credit requested in the District's Response to RFI #137, dated February 25, 2009. TOTAL FOR ITEM F IS <$1,595.00> G. Amend Bid Item 20 to include all labor, equipment, materials and subcontractor costs necessary to add a seal at the head of the roll-up door at the Sampler Building for an additional cost of$389.31 as detailed in Change Order Quote No. 00086 (attached). This item addresses in full the additional cost for the work requested in Construction Memorandum #54, dated February 26, 2009. This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM G IS $389.31 -18- 2 H. Amend Bid Item 21 to include all labor, equipment, materials and subcontractor costs necessary to add power for the Administration Building to the Emergency Generator loads. The additional cost for this item is $8,613.89 as detailed in Change Order Quote No. 00074 (attached). This item addresses in full the additional cost for the work requested in Construction Memorandum#60, dated May 8, 2009. This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM H IS $8,613.89 I. Amend Bid Item 6 to include all labor, equipment, materials and subcontractor costs necessary to make improvements to the Contractor's parking area along the WWTP'S South Road. The additional cost for this item is $1,392.29 as detailed in Change Order Quote No. 00084 (attached). This item addresses in full the additional cost for the work requested in Construction Memorandum #67, dated June 4, 2009. This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM I IS $1,392.29 J. Amend Bid Item 11 to include all labor, equipment, materials and subcontractor costs necessary to demolish the below-grade vault at the old metering shed. The additional cost for this item is $4,838.40 as detailed in Change Order Quote No. 00079 (attached). This item addresses in full the additional cost for the work requested in Construction Memorandum #61, dated May 14, 2009. This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM J IS $4,838.40 K. Amend Bid Item 6 to include all labor, equipment, materials and subcontractor costs necessary to perform additional site grading activities detailed in Construction Memorandum #70, dated June 15, 2009. The additional cost for this item is $5,917.55 as detailed in Change Order Quote No. 00085 (attached). This item addresses in full the additional cost for the work requested in the aforementioned Construction Memorandum, but does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM K IS $5,917.55 L. Amend Bid Item 7 to include all labor, equipment, materials and subcontractor costs necessary to increase the quantity of pavement from 6,157 square feet to 6,991 square feet at the agreed upon unit price of$7.00 per square foot. The additional cost for this item is $5,838.00 as detailed in Change Order Quote No. 00077 (attached). This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM L IS $5,838.00 M. Add Bid Item 31 to include all labor, equipment, materials and subcontractor costs necessary to install 1365 square feet of patch paving at locations identified within the Wastewater Treatment Plant at the agreed upon unit price of$10.00 per square foot. The additional cost for this item is $13,650.00 as detailed in Change Order Quote No. 00076 (attached). This item addresses in full the additional cost for the work requested in Construction Memorandum #71, dated June 15, 2009. This item does not address -19- 3 any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM M IS $13,650.00 N. Amend Bid item 6 to include all labor, equipment, materials and subcontractor costs necessary to make improvements to the existing drainage features adjacent to the pump station valve deck. The additional cost for this item Is $6,769.23 as detailed in Change Order Quote No. 00080 (attached). This item addresses in full the additional cost for the work requested in Construction Memorandum#73, dated June 25, 2009, but does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM N IS $6,769.23 O. Amend Bid item 6 to include all labor, equipment, materials and subcontractor costs necessary to raise the existing electrical pulibox DPB-4-480. The additional cost for this item is $5,182.13 as detailed in Change Order Quote No. 00078 (attached). This item addresses in full the additional cost for the work requested in Construction Memorandum#62, dated May 19, 2009. This item does not address any impacts to Contract Time or intermediate deadlines resulting from this change in work. TOTAL FOR ITEM 0 IS $5,182.13 TOTAL FOR CHANGE ORDER#8 IS A+ B + C + D + E + F +G+14+ I + J + K+ L + M'+ N + 0 = $40,160.59. -20- 4 GSI Manager i!chard H.9o*rig � Proctor. . : Ernie Gaudio " uth Tahoe ';;7kr- Pul2EIG Utility District; Mary LOU Maillutcher Dakt ries t275 Meadow Cleat DrKe*South Lake Tahoe ab CA 96180 ?hone 530 -6414•fax 530 54 14 BOARD AGENDA ITEM 4e TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: September 17, 2009 ITEM — PROJECT NAME:2010 Water Meter Installation Project REQUESTED BOARD ACTION: Authorize staff to advertise for bids for installation of meters and vaults in 2010. DISCUSSION: The California Department of Health Services (CDHS) awarded STPUD a $4,387,500 grant for the installation of water meters. Staff plans to use this funding for the 2009 and 2010 Water Meter Installation Projects. The 2009 project is currently in the bidding process and includes about 160 meter installations in existing meter pits. This 2010 project will include over 1,500 meter installations in new meter pits. Once the bid prices are known the final quantity of meter installations will likely increase in order to maximize use of available grant funds. The grant funding is part of the American Recovery and Reinvestment Act (ARRA) which comes with stipulations about how the funding must be spent. One of those requirements is that awardees must obtain a Notice to Proceed on all construction projects within 60 days of the contract execution effective date of 9/09/09. Therefore, the Notice to Proceed will need to be executed by 11/06/09. In order to meet this schedule, a Special Board Meeting is planned for 10/28/09. The construction requirements of the funding (Disadvantaged Business Enterprises, Davis Bacon wage rates, Buy-American Certifications, etc.,) preclude utilizing STPUD staff for any construction or installation of the water meters. The funds can be used for engineering and grant administration time. The plans and specifications are being completed by engineering staff with assistance from a temporary worker this past summer, and from C2ME Engineering under an existing Task Order. -21- 2 John Thiel September 17, 2009 Page 2 SCHEDULE: Advertise 9/18/09; PreBid 9/30/09; Open Bids 10/16/09; Board Approval 10/28/09; Notice to Proceed by 11/06/09. COSTS: $ 4,000,000 Estimate ACCOUNT NO: 2029-7078/METERS BUDGETED AMOUNT REMAINING: Approximately$4.4 million ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY:Water GENERAL MANAGER: YES A. - NO CHIEF FINANCIAL OFFICER: YES -4 NO -22- sovsH TgypF • .ease• »= • sewer • 1950 •`I'�pket�� .sic unuTY ops` SOUTH TAHOE PUBLIC UTILITY DISTRIC r' "Basic Services for a Complex World" Richard Solbri , General Mana er Paul Sciuto, Assiana er Mary Lou Mosbacher, President BOARD MEMBERS Dale,, ' President James R. Jones, Director Eric W. Schafer, Director \Claudio, Director REGULAR MEETING OF THE BOARD OF DIRECS SOUTH TAHOE PUBLIC UTILITY DIST�iI AUGUST 6, 2009 '�� MINUTES 40 The Board of Directors of the South Tahoe Public Utility r , ct met in a regular session, August 6, 2009, 2:00 P.M., District Office, 1275 Mee. 0 ; rest Drive, South Lake Tahoe, California. .)<\ BOARD OF DIRECTORS: ATTENDEES President Mosbacher, Directors Rise, Claudio, chafer, Jones. STAFF: r Solbrig, Sharp, Sciuto, Hughes, C. S . tz- ,, Adams, Callian, Coyner, Henderson, Mors , n, Nolan, R. Johnson, Barnes, Hoggatt, . Stanley Thiel, Curtis, Attorney Kvista GUESTS: Joyce Blackstone, Peg ores, John Runnels, Ken Curtzwiler, Davi covec, Vicki InFerrera, Paul Morris, Chris , Scott Swift, Donna Rise Paul Morris le. : •I dge to the flag. PLEDGE OF ALLEGIANCE VI Ken Curtz read aloud a statement (on file) he pre- COMMENTS FROM THE AUDIENCE pared is views on an August 5 letter to the edit r d in the Tahoe Daily Tribune from Wanda Stanle . John Runnels and Wanda Stanley added to thp+4omments. Moved Schafer / Second Rise / Passed Unanimously CONSENT CALENDAR to approve the Consent Calendar as submitted: a. 2009 Sonora Waterline Replacement Project — Approved Change Order No. 1 to Campbell Construction Co., Inc., in the amount of $128,045.81; -23- REGULAR BOARD MEETING MINUTES-AUGUST 6, 2009 PAGE-2 b. Unpaid Assessments - Adopted Resolution CONSENT CALENDAR No. 2867-09, authorizing delinquent accounts (continued) be added to the 2009/10 El Dorado County Tax Assessor's Roll; c. InfraMap Software Purchase - Authorized purchase of six licenses of InfraMap software from iWater, Inc., for $2,459 each, for a total of $14,754, plus tax; d. GIS Maintenance and Development - Approved Task -` Order No. 10 amendment to Arête Systems, to provide V' additional consulting and support services, in the estimated amount of $49,000; e. 2009 Water Meter Installation Project - Authorized staff to advertise for bids; Akve+ f. Final and Secondary Efflluent Pump Station - Approved Change Order No. 7 to Pacific Mechanical Corporation, in the amount of $8,259.99; ✓ g. Rocky Point Erosion Control - Authorized staff to pay invoice received from City of South Lake e for water and sewer relocation, in the amou o $10,890; h. Annual Software Support Costs for Firiesp ial/Payroll Software - Approved payments to CArd Public Sector for annual maintenance cothe amount of $15,921 .46, plus tax. Nkt.). MS FOR BOARD ACTION During routine camera vi g of the District's sewer main, REQUEST TO APPEAR BEFORE roots were discovered ' lateral located at 2290 THE BOARD RECEIVED FROM Montana Avenue. St nt a letter notifying property JOYCE BLACKSTONE owner, Joyce Blac , e, of the roots as a courtesy since roots ca. :ck, ally lead to a clog. The customer is required to m:iLik 7 the sewer lateral from their property to the main. R, . ere located a couple of feet up the lateral from the �`a, and not in the District's main. Ms. c stone appeared before the Board and presented phojos aken by Apollo Plumbing, and stated the photos cofiirm the roots were not from her property. She requested the Board approve reimbursement of $307.50 for the amount incurred to have the sewer line cleaned of roots, and also requested continued maintenance by STPUD of this area to prevent reoccurrence. -24- REGULAR BOARD MEETING MINUTES-AUGUST 6, 2009 PAGE-3 Ms. Blackstone attended the August 3 Water and REQUEST TO APPEAR BEFORE THE Wastewater Operations Committee, where ownership BOARD RECEIVED FROM JOYCE and maintenance of private sewer laterals was BLACKSTONE discussed. On their recommendation, she approached (continued) the Helping Hands program for financial assistance and found that the program only helps those who are in arrears in paying their bills, and she did not meet that ei criteria, hence her request for reimbursement. Moved Claudio / Second Mosbacher / to split associated CO costs with Ms. Blackstone. The motion was subsequently i ,. withdrawn because the invoice from Apollo Plumbing included labor costs incurred to bring her sewer cleanout up to grade. She will reappear before the Board at a later date with a revised bill. No Board to.,_.6\ 4\tC\Nee David Makovec filed a claim with the District in excess of LIA rib CLAIM AGAINST STPUD $21,000 as a result of work performed to excavate and & •': ED FROM DAVID remove an old septic tank as well as replace a sewer °OVEC lateral that was in need of repair due to root intrusion. ett. Mr. Makovec claimed it was the District's responsibili t,. he was not aware of the septic tank and subseque research showed a District permit card which said th e septic tank was "pumped and filled." Mr. Makove stated that had the septic tank been properly inspeftd, the sewer overflow would not have occurred. Lisa Coyner and Mike Adams expla •®.)hat Mr. Makovec should have been aware of the - '- - e of the septic tank as his Grant Deed listed ale., h' which is used for a septic tank. The District al.o `) ed the owner, every year for three years, that his se lateral continued to back sew- ge out of the cleanou ,1; se there was root intrusion and he needed to re. r- •r repair his sewer lateral (which is his property and 4„. 'MI District's responsibility). Mr. Makovec did not repair h V e lateral until there was another backup in April of thi . The Di ' claim adjuster, Carl Warren & Company, agreed that t •' ' not the District's responsibility and recommended the clap be rejected. Pursuant to Section 54956.9(b) of the California Government Code, the Board adjourned to closed session at 3:20 p.m. to discuss the merits of the claim with legal counsel and staff. They reconvened to open session at 3:40 p.m. -25- ! f REGULAR BOARD MEETING MINUTES-AUGUST 6,2009 PAGE-4 F Moved Claudio / Second Schafer / Passed Unanimously LIABILITY CLAIM AGAINST STPUD to reject claim in accordance with Government Code RECEIVED FROM DAVID Section 913. MAKOVEC (continued) Moved Schafer/Second Jones/ Passed Unanimously PAYMENT OF CLAIMS to approve payment in the amount of $3,796,757.37. Water and Wastewater Operations Committee: The BOARD MEMBER STA ' committee met August 3. Minutes of the meeting are COMMITTEE REPORA available upon request. . �("��•� The next meeting of the Water Agency will be held at EL DORADO AN\WATER the District on August 12. There are problems with AGENCY ,.:T' ' PURVEYOR Policy 4 (guidelines for funding of purveyors' cost-share REPORT ID projects)that are being worked on. Director Jones relayed his exasperation with a Board N « MEMBER REPORTS member over an article in the Tahoe Daily Tribune that accused the District of not being transparent. Other eb„ Board members added to the comments. c Director Claudio read a list of suggestions to provide openness and transparency to District customerynd urged utilizing new technologies where possibik to provide the public with more information. e;:i He distributed a typed report and re•� on the July 22 Board workshop, questions he - • • fie agenda, the g recycled water EIR, and his c•n‘). • about sprinkling recycled water in Alpine C•un Director Schafer repo =J ill attend the next CASA Conference and wo • • g back information if anyone is interested in anyt ' ii-ted on the agenda that is posted on their web si Director Other reported water shortages are a serious proble s me areas, and some are forced to purchase it fro t rs. General Manager: Richard Solbrig reported on the July 22 GENERAL MANAGER REPORTS Board workshop, outreach for the metering program, the status of the City Water MOU, and that District projects plus the 2/3 reimbursement for utility relocations will be included in the reauthorized Lake Tahoe Restoration Act. 4:40—4:55 P.M. MEETING BREAK -26- REGULAR BOARD MEETING MINUTES-AUGUST 6,2009 PAGE-5 Grants Coordinator: Lynn Nolan reported that the water STAFF REPORTS audit program was cut from the metering grant. She distributed a report showing the status of all grants applied for, and received to date. Water Conservation Specialist: Shelly Barnes distributed a handout and reported on the status of the successful turf buy- back program, which concludes at the end of this growing CO season. She also reported on educational outreach plans. Chief Financial Officer: Paul Hughes gave an update on the impacts of the state budget that was recently passed. Clerk of the Board: Kathy Sharp gave an update on the 6\aff list of candidates running for seats on the Board in the November elections. a:1/4,Z 5:30 P.M. A ri41,1 NMENT TO CLOSED ION ACTION / REPORT ON ITEMS DISCUS ► 'RING CLOSED SESSION No reportable Board action. Pursuant to Section 54956.9(b)/ Conference with Legal Counsel- Anticipated Litigation (One Case) See Page 3 & 4 for action on this ite4P Pursuant to Government Code '41). Section 54956.9(b)/Conference with Legal Counsel re: Liability Claim Against STPUD Received from David Makovec No reportable Board acti Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel — Existing Litigation re: Meyers Landfill Site: United States of America vs. El 6oN Dorado County and City of South pg) Lake Tahoe and Third Party Defendants, Civil Action No. \by - S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. Nd reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel — Existing Litigation: Tahoe Asphalt, Inc., and Tahoe Asphalt Materials Company, LLC, vs. STPUD, Case No. SC20090104, El Dorado Superior Court -27- REGULAR BOARD MEETING MINUTES-AUGUST 6,2009 PAGE-6 • No reportable Board action. Pursuant to Government Code Section 54957/Public Employee (Note: This item was added by Addendum, which Release met all noticing requirements.) 6:15 P.M. ADJOURNMENT 0,1 Axg) x\s\\* 1/4) x,,e) Mary Lou bacher, Board President South .1 - 'ublic Utility District , :::). rg:t N y - ATTEST: Kathy Sharp, Clerk of the : • r• South Tahoe Public Utili ' -trict • 4\,.... . 6 N -28- �OV'TH Tgy04. '�1. Se t je *et • 1950 •`"., 'e' N6C 41C U77LIiTY 1: , SOUTH TAHOE PUBLIC UTILITY DISTRIC ' "Basic Services for a Complex World" Richard Solbri , General Mena er Paul Sciuto, Assistant G n Mana er Mary Lou Mosbacher, President BOARD MEMBERS Date, ice President James R. Jones, Director Eric W. Schafer, Director 'Ilaudio, Director REGULAR MEETING OF THE BOARD OF DIRE SOUTH TAHOE PUBLIC UTILITY DIST AUGUST 20, 2009 X MINUTES The Board of Directors of the South Tahoe Public ' t istrict met in a regular session, August 20, 2009, 2:00 P.M., District Office, 127 dow Crest Drive, South Lake Tahoe, California. td BOARD OF DIRECTORS: ROLL CALL President Mosbacher, Directors Rise, CIaLQ, Jones, Schafer STAFF: `)► Solbrig, Sciuto, Sharp, Hughes„ I b rson, Morse, Schrauben, Bergsohn, Cockin 'F Johnson, Hoggatt, Curtis, Coyner, Attorney K GUESTS: Peggy Cocores, Joh els, John Adamski, Tod Williamson, D.• h , George Alm Dennis Cocki • ILO e pledge to the flag. PLEDGE OF ALLEGIANCE 4111 Moved Sc %r / Second Rise / Passed Unanimously CONSENT CALENDAR to app ••, - e Consent Calendar as submitted: a. C ' I Outlay Accounts - Authorized staff to direct ,kollover funds budgeted in 2008/2009 Fiscal Year to the 2009/2010 Fiscal Year; b. Arsenic Treatment Funding and Water Meter Installation - Adopted Resolution No. 2868-09 and Resolution No. 2869-09 entering into agreements for funding with the California Department of Public Health; -29- REGULAR BOARD MEETING MINUTES-AUGUST 20,2009 PAGE-2 c. Arrowhead Well No. 3 Arsenic Treatment Facility - CONSENT CALENDAR Approved Change Order No. 2 to KG Walters (continued) Construction, Inc., in the amount of $14,974.67; d. Sonora Waterline Replacement Project - Approved the $155,307.70 reimbursement agreement with the City of South Lake Tahoe for including the asphalt trench patch on Ski Run and Rocky Point waterline replacement project in the City's 2009 roadway rehabilitation project; Ax,e) e. Approved Regular Board Meeting Minutes: July 16, 2009; +� f. Crane Operator Recertification - Authorized required recertification training in the amount of $15,255. 1/41 (Note: This item was added by Addendum, which (�, met all noticing requirements.) �, ITEMS FOR BOARD ACTI659 The District is planning to construct a standby power OTHER PASS PUMP STATION generation facility for the LPPS (Luther Pass Pump ' GENSET Station). Construction of the facility will require fi ment of Tahoe Regional Planning Agency permit in requirements. Should the District receive matOrgrant funding for this project through the State Water Resources Control Board Revolving Fund, itional environmental permitting to satisfy t e , ornia Environmental Quality Act may also • • quired. Requests for Proposal was solicit- • • two consulting firms to assist District staff to 3 • • e the applications and complete the environmen iew documents needed to satisfy permittin." . irements. After a careful review and comp 'so of both proposals, staff recommended H. • rueck Associates to provide the necessa ::: vices. Moved Claudio y:*a nd Rise / Passed Unanimously to approve prop.. :,4 o Hauge Brueck Associates, in the amount of 187, to provide permitting services for the LPPS '1) a by power generation facility project in gener rdance with the District request for proposal dat A st 5, 2009. No4ed Schafer / Second Jones / Passed Unanimously PAYMENT OF CLAIMS to approve payment in the amount of $1,421,578.94. Water and Wastewater Operations Committee: The BOARD MEMBER STANDING committee met August 17. Minutes of the meeting are COMMITTEE REPORTS are available upon request. The meeting included site visits to three projects: Angora Tank, Arsenic Treatment Facility, and the Twin Peak Booster Station. -30- REGULAR BOARD MEETING MINUTES-AUGUST 20, 2009 PAGE -3 Heavenly Snowmaking Ad Hoc Committee: The BOARD MEMBER AD HOC committee met on August 19 to review the draft COMMITTEE REPORT report by Municipal Financial Services establishing a rate structure for any future agreement with Heavenly. Staff and legal counsel then met with Heavenly repre- sentatives, who were, in general, acceptable of the rate structure. Discussions must still take place concerning el the connection capacity fee issue in order to calculate fairly and accurately. Before making a significant investCO - ment in their facilities that they will need to deliver the higher rate of water our current system cannot provide, they want assurances that the District can supply a secure source of water for snowmaking for the future. Under the present agreement, the District can interrupt service at any time, however, after discussing contract terms and learning about the upgrades the District has 6, el%'41) made to its system, they feel secure that the District is a very reliable supplier of water, and is the most cost ,.0 effective source. A presentation to the full Board has been tentatively 6CY`�scheduled for September 17, and the contract is ex- pected to be on the October Board meeting agenda f consideration. NO The August 12 Water Agency board meeting nos held EL DORADO COUNTY WATER at the District. Policy 4 was signed (an annual grant AGENCY PURVEYOR from the EDCWA in a decreasing amount • .sed on ad REPRESENTATIVE REPORT valorem taxes taken from the District's n e area that is restricted to non-constructions •rks projects and for costs and expenses not co ed normal for daily District operations). * csk The Water Agency Act is • and will be reviewed and updated. ( , George Alm spoke tolly.�Bbard and offered to sell COMMENTS FROM THE AUDIENCE additional time on t LT and KOWL radio stations to air brief annou nts of upcoming Board meetings and a recap o t ends items that will be discussed. . He stated thi Ire a better way to reach the public than televi ' ince 40% of the market does not receive local TVA s the consensus of the Board to direct staff trpr k with Mr. Alm on this issue and bring bac t144e)1 s and associated costs. Clerk of the Board: Kathy Sharp suggested that a STAFF REPORT committee be assigned to address the list of transparency issues raised at the August 6 Board meeting. President Mosbacher appointed the Executive Committee to research the suggestions, and to make recommendations to the full Board for direction. -31- REGULAR BOARD MEETING MINUTES-AUGUST 20, 2009 PAGE-4 Director Schafer reported CASA (California Association BOARD MEMBER REPORTS of Sanitation Agencies) was working on guidelines for its members pertaining to sewer laterals. Director Claudio reported Lahontan may allow the use of certain pesticides to treat algae. He also reported on topics of discussion at a meeting he attended, held by Assemblyman Ted Gaines. C Director Rise stated a workshop is needed to develop the Board's policy regarding water metering. Lots of decisions , , need to be made, including public outreach, long-term planning, financing, etc.President Mosbacher reported on the following topics: her attendance at a Lake Valley Fire meeting, permitting64SS'%- problems related to fuel reduction projects, her attendance at the Alpine County Contracts Commission, an article in the Record Courier that will feature District employee Hal Bird and Alpine County facilities, and on 0 her attendance at the meeting hosted by Assemblyman , Ted Gaines. ‘rt, Director Schafer reported on the August 20 Lake T Forum. Staff added that they met with Congress r4 Tom McClintok and Senator Dianne Feinstein t equest support for the reauthorized LTRA (Lake TahoS- Restoration Act). CO General Manager: Richard So!brig re d a Board GENERAL MANAGER REPORT committee be appointed to discuss • g issues with management and union em• MOUs. President Mosbacher appoint: • 0`' e tors Schafer and Rise to serve as an Ad Ho ittee. Legal Counsel: Attorney at.stad provided guidance STAFF REPORTS for Board members to tp in mind when reporting on decisions made i ed session. It was the consensus of the ' ; • to direct staff to send a letter to claimant, I kovec, giving rational for denying his c n August 6. 3:55 P.M -GJ- ADJOURNMENT TO CLOSED (There noting to discuss in Closed Session.) SESSION AND RECONVENED TO REGULAR SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel — Anticipated Litigation (One Case) -32- REGULAR BOARD MEETING MINUTES-AUGUST 20,2009 PAGE-5 No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party �r" Defendants, Civil Action No S-01-1520 LKK GGH, U. b t'" rict Court for the E.stern D of Ca. No reportable Board action. Pursuant to Govern r Code Section 54956.• . • onference with Legal Co Existing Litigation: T.ho. sphalt, Inc., and Tahoe Asp Materials Company, LLC, v :� 0D, Case No. SC20 `�.".4, El Dorado Superior Cour 3:55 P.M. URNMENT pg>. fr Mary Lou Mosbacher, Board President outh Tahoe Public Utility District ‘e ATTEST: Kathy Sharp, ttk. of the Board South Taho:9 ► - is Utility District 6019\3' rgt .ssy -33- General Manages Richard H.9dbrtg Directors / : -. South Ernks Claudia Jamas it Jarmo ,, # . " i: t Pis Utility Pistrict Mary Lou Moab Dab Rea .. . .... .:. . .. . .. ElIG Ostildkr 1275 Meadow Crest tis•South Lake Tahoe•CA Blip Phone 550 544-43474• Fax 530 541-0014 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: September 17, 2009 ITEM - PROJECT NAME: Heavenly/District Water Service Agreement REQUESTED BOARD ACTION: Hear presentation, provide comment and direct staff as appropriate. DISCUSSION: In 2006, Heavenly completed an Amendment to its Master Plan for the Heavenly Ski Resort, which included significantly increased snowmaking operations in order to provide a more reliable and consistent snow base to meet customer needs. After adoption of the Amendment, Heavenly representatives and District staff have been discussing a new water service arrangement for supplying snowmaking water to Heavenly to meet its increased water demands. The District hired Municipal Finance Services (the District's rate consultant)to assist in the development of a fair rate based on including such items as Heavenly's water service requirements, District costs and expenses, Heavenly's use of the District facilities and construction of needed improvements. The District costs related to developing the new rate structure and the agreement is being paid by Heavenly on an ongoing basis. The status of this work as well as the terms being considered for the agreement will be presented to the Board. SCHEDULE: Final Agreement at October 15 Board Meeting COSTS: Mostly paid by Heavenly ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED/A�CTION: CATEGORY: Water GENERAL MANAGER: YES 4 .11pNO CHIEF FINANCIAL OFFICER: YES NO -35- G4f l U1 -17- 0 Heavenly Mountain Resort 2007 Master Plan September 17,2009 • Master Plan Amendment Focus Areas • Higher distribution of skiers and snowboarders occurs on certain lift&trail pods served by detachable lifts creating distribution imbalance • Trail construction improvements in certain areas have lagged behind lift capacity improvements • Improve early season conditions and low snowfall situations by increasing snowmaking acreage • The Gondola has become the predominant destination resort access point • Current on-mountain warming and restaurant facilities are undersized to provide adequate service • Beginner skiers and snowboarders are currently limited to very isolated training zones on the mountain 2 1 1 Heavenl v -. f 'ry ,fXJS 1 �` a� Y IU�t191'4N 11111AYEMf 1101 s , ��'yk Vis,, f1 .�.,.. ,'Ll ,'.'. ',I.,,........,,-.:':1•,,,,..."?.':::•.;:i,!-4•:&-.1,*,,,ikjl':H/—::;k.l.'..,*'it....-0,1'\;,,..:1:;-,:',41c,'-'------''''1, MI -- gid �Y C .. 0 ^ _.. rANtn MOMIEon' " .p R, 000011pIMpv s � ,i ,y s ii +� k; ',£,:! K.M. at 4 • Snowmaking Master Plan :..:'!.'..:'-::,,,,,f.,.. ...',..: :;',4:.:4'.'4'::'''.(L'*.:4"::14.1*. ''''''*'''''''''' '''himicatiiiiiiiem..... m1. 1 6r 2 r o 2007 Snowmaking Master Plan Snowmaking Statistics • Existing Snowmaking Trail Acreage as of 20309 acres • Build-out of 1996 Master Plan Snowmaking: 49807: acres • Build-out of 2007 Master Plan Snowmaking: 528 acres • Water consumption is unchanged between 1996 and 2007 Master Plans 5 �' -- � . ...,'.•; ' (d)Heavenly 8�' s t IM161 RAN�IlMMFII!601 F �, y � y� F� aM' / ..* S .t`�x 'a; rti ^HT �, I .�r�. ' F "i„,6q1 tt�kt i.Y, 3 t 6 lua,.-WA I'''.• u a I v...�.. re 4'''* ''')41' '`Sk't, •.*D5' * �; n .__ ,..nom. XX -',1;;41. * 4;;:, - le,''',401 idol, ';',:,.: n-- ,,,,••.,. , , . i ,e,y.,4 ,ii, ,,,,,=,- ,,,,,,,,4 ___.- G.----° «K 51 ry, i 4 amF \1 3 Snowmaking Challenges • Limited temperature bins within winter season • Trail coverage condition due to unique regulations • Need for early season snow to drive season • Need to "refresh" product through season 7 Snowmaking Efficiencies • Installation and implementation of "state of the art" technology — Computerized controls — "Airless" systems — Controls at the gun • Implementation of run hazard reduction prescription and progressive soils management techniques 8 4 i► p Snowmaking Master Plan Objectives • Ensure a high-quality snow surface at the beginning of each season and lasting throughout the entire season • Refresh surface throughout season • Maximize utilization of Tahoe climate/temperature trends Methods to Achieve the Objectives — Responding to changing climatic conditions — The Big Bang Approach to snowmaking — Maximize the amount of trails open by the Christmas-New Year's Holiday — Use technology to provide a superior product — Consistent,deliverable water supply • 4,500 gpm v.current 1,100 gpm — Facilities improvements — Run Hazard Reduction trail maintenance prescription 9 Facilities Improvement Plans: California Side • New 16"Water Line from Pioneer Trail to David Lane • New David Lane Pump Station (near existing STPUD facility) • New 16"Water Line from Pump Station to top of First Ride Lift (near existing STPUD water tank) • New Pump Station at top of First Ride Lift • New 18"Water Line from Pump Station to Cal Dam Reservoir ALL IMPROVMENTS WILL BE PLANNED, DESIGNED, PERMITTED, CONSTRUCTED AND PAID FOR BY HEAVENLY WITH DISTRICT OVERSIGHT. APPROXIMATE COST ESTIMATED AT$8,500,000 10 5 i Facilities Improvement Plans: California Side h+3' 'r�+4''rr l �� vim" ��.�" ��a :.„� r "Ff,^%•H t vim` n' „...u.....-1 y Mt ALIONMONT Tp MilillwsBUPPLY 4,000 ODM WATlR POR ONdNMAKINO EiElniiailiRifiiiiiEi 1,r- IN arigpolre- Y - A > - i 4A4*0 1 ) . 7 ''it 4' 1* ikill' ,r1SR X € pz ' er v • 3 • _t , ‘,,Itif • ,, 'Px_ua z �. a F 3 3� r. t a� �, � ,t q � , �r 4 ”•, i ,y �..ep�fit"" " , E"^ a * P ,,,,.. . fi -4"T ' s;' r � 'x rmi , - ai z ',{, > , d ' '� ..::?:4* *+V's' a ,rut ' 1" �, k • `�. ' ''l''''44:"4' ''''' 't4 - '9*;`:.\'''' ', . '.'n ' vy> 3� tri„ A, 6 PAYMENT OF CLAIMS FOR APPROVAL September 17, 2009 Payroll 9/9/09 428,737.19 Payroll 9/11/09 598.39 Total Payroll 429,335.58 BNY Western Trust Company 0.00 CDS-health care payments 25,414.35 Brownstein/Hyatt/Farber/Schreck legal services 0.00 Bank of America 0.00 Union Bank 0.00 Total Vendor EFT 25,414.35 Accounts Payable Checks-Sewer Fund 202,955.54 Accounts Payable Checks-Water Fund 128,906.47 Accounts Payable Checks-Self-funded Insurance 0.00 Accounts Payable Checks-Grants Fund 0.00 Total Accounts Payable 331,862.01 Grand Total 786,611.94 Payroll EFTS & Checks 919109 9/11/09 EFT AFLAC Medical & Dependent Care 192.31 0.00 EFT CA Employment Taxes & W/H 17,853.19 2.63 EFT Federal Employment Taxes & W/H 93,786.57 85.04 EFT CaIPERS Contributions 72,603.36 0.00 EFT Great West Deferred Comp 16,385.85 0.00 CHK Stationary Engineers Union Dues 2,416.81 0.00 EFT United Way Contributions 156.00 0.00 CHK CA State Disbursement Unit 460.15 0.00 CHK El Dorado County Sheriffs Dept 184.48 0.00 EFT Employee Direct Deposits 216,261.39 510.72 CHK Employee Paychecks 8,437.08 0.00 Total 428,737.19 598.39 -37- PAYMENT OF CLAIMS Vendor Name Department/Proi Name Description Acct#/Proi Code Amount Check Num Type A-1 CHEMICAL INC GEN&ADMIN OFFICE INVENTORY 1000-0428 359.46 Check Total: 359.46 AP-00073704 MW AHERN RENTALS PUMPS SAFETY/EQUIP/PHY 1002-6075 21.75 AHERN RENTALS PUMPS SAFETY/EQUIP/PHY 2002-6075 21.75 Check Total: 43.50 AP-00073705 MW ALPEN SIERRA COFFEE GEN&ADMIN OFC SUPPLY ISSUE 1000-6081 270.75 Check Total: 270.75 AP-00073706 MW AMERIPRIDE UNIFORM SERVICES GEN&ADMIN UNIFORM PAYABLE 1000-2518 909.62 Check Total: 909.62 AP-00073707 MW AT&T GEN&ADMIN TELEPHONE 1000-6310 294.50 AT&T GEN&ADMIN TELEPHONE 2000-6310 294.50 Check Total: 589.00 AP-00073710 MW AT&T MOBILITY UNDERGROUND REP TELEPHONE 1001 -6310 8.80 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 1003-6310 11.31 AT&Ti MOBILITY LABORATORY TELEPHONE 1007-6310 4.40 La AT&°MOBILITY ENGINEERING TELEPHONE 1029-6310 12.27 AT&T MOBILITY UNDERGROUND REP TELEPHONE 2001 -6310 8.80 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 2003-6310 11.31 AT&T MOBILITY LABORATORY TELEPHONE 2007-6310 4.40 AT&T MOBILITY ENGINEERING TELEPHONE 2029-6310 12.26 Check Total: 73.55 AP-00073708 MW AT&T/CALNET 2 GEN&ADMIN TELEPHONE 1000-6310 459.97 AT&T/CALNET 2 GEN&ADMIN SIGNAL CHARGES 1000-6320 32.12 AT&T/CALNET 2 PUMPS TELEPHONE 1002-6310 104.99 AT&T/CALNET 2 GEN&ADMIN TELEPHONE 2000-6310 459.97 AT&TICALNET 2 PUMPS TELEPHONE 2002-6310 103.54 Check Total: _ 1,160,59 AP-00073709 MW BARNES,SHELLY CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 184.25 Check Total: 184.25 AP-00073711 MW BARTON HEALTHCARE SYSTEM PUMPS SAFETY/EQUIP/PHY 1002-6075 39.21 User:CAROLYN Page: 1 Current Date: 09/10/2009 Report:OH_PMT_CLAIMS_BIK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Prol Name Description Acct#/Proi Code BARTON HEALTHCARE SYSTEM PUMPS Amount Check Num Type SAFETY/EQUIP/PHY 2002-6075 39.21 Check Total: 78.42 AP-00073712 MW BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006"6652 3,717.42 Check Total: 3,717.42 AP-00073713 MW BING MATERIALS UNDERGROUND REP PIPE/CVRS/MHLS 2001-6052 964.93 Check Total: 964.93 AP-00073714 MW BSK ANALYTICAL LABS LABORATORY MONITORING 2007-6110 2,700.00 Check Total: _ 2,700.00 AP-00073715 MW BURNAM,ANDRA CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 2,448.00 Check Total: 2.448.00 AP-00073716 MW C2ME ENGINEERING CUSTOMER SERVICE-WT MTR MXU INST MTR RTFT MXU'S 2038-8074-MTRMXU 7,752.90 Check Total: 7,752.90 AP-00073717 MW CALIF DEPT OF PESTICIDE DIAMOND VLY RNCH DUES/MEMB/CERT 1028-6250 60.00 Check Total: 60.00 AP-00073718 MW CALlt STATE TREAS OFFICE FINANCE TRAVEL/MEETINGS 1039-6200 50.00 CALIFSTATE TREAS OFFICE FINANCE TRAVEUMEETINGS 2039-6200 50.00 Check Total: 100.00 AP-00073719 MW CALIFORNIA CRANE SCHOOL PUMPS TRAVEUMEETINGS 1002-6200 3,332.22 CALIFORNIA CRANE SCHOOL HEAVY MAINT TRAVEUMEETINGS 1004-6200 6,664.45 CALIFORNIA CRANE SCHOOL EQUIPMENT REP TRAVEUMEETINGS 1005-6200 833.06 CALIFORNIA CRANE SCHOOL PUMPS TRAVEUMEETINGS 2002-6200 3,332.22 CALIFORNIA CRANE SCHOOL EQUIPMENT REPAIR TRAVEUMEETINGS 2005-6200 833.05 Check Total: 14,995.00 AP-00073720 MW CARBON ACTIVATED CORPORATION OPERATIONS CARBON 1006-4740 12,800.00 Check Total: 12,800.00 AP-00073721 MW CDW-G CORP INFORMATION SYS DIST.COMP SPPLIS 1037-4840 327.75 CDW-G CORP INFORMATION SYS DIST.COMP SPPLIS 2037-4840 827.78 Check Total: 655.53 AP-00073722 MW COCKING,DENNIS DIO-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 55.08 Check Total: 55.08 AP-00073723 MW - -- ------ ------ ------- ----- — Page: 2 User: Current Date: 09/10/2009 Report:OH_PMT CLAIMS BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Prol Name Description Acct#I Prol Code Amount Check Num Type CONSTRUCTION MATERIALS ENG INC ENGINEERING-ANGORA TNK REPL TANK,ANGORA 2029-7064-ANGOTK 4,006.00 Check Total: 4,006.00 AP-00073724 MW CSRMA HUMAN RESOURCES CONTRACT SERVICE 1022-4405 1,092.21 CSRMA HUMAN RESOURCES CONTRACT SERVICE 2022-4405 1,092.20 Check Total: 2,184.41 AP-00073725 MW DAVI LABORATORIES LABORATORY MONITORING 2007-6110 1,430.00 Check Total: 1.430.00 AP-00073726 MW DICK'S FULLER- HEAVY MAINT GROUNDS&MNTC 1004-6042 208.03 DICK'S FULLER- HEAVY MAINTENANC BUILDINGS 2004-6041 209.94 Check Total: 417.97 AP-00073727 MW DONOHUE,ELIZABETH CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 787.50 Check Total: 787.50 AP-00073728 MW DOUGLAS DISPOSAL GEN&ADMIN REFUSE DISPOSAL 1000-6370 570.23 Check Total: 570.23 AP-00073729 MW EL D2RADO CHAMBER DIRECTORY DIO-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXt 835.00 c Check Total: 835.00 AP-00073730 MW 1 ELECTRICAL EQUIPMENT CO INC ELECTRICAL SHOP WELLS 2003-6050 4,484.43 Check Total: 4.484.43 AP-00073731 MW EMPIRE SAFETY&SUPPLY UNDERGROUND REP SAFETY/EOUIP/PHY 1001-6075 144.83 Check Total: 144.83 AP-00073732 MW FEDEX ENGINEERING-SONORA AVE WTRLN WTRLN,SNRA/SK RN 2029-7911 -SONORA 53.70 Check Total: 53.70 AP-00073733 MW FERGUSON ENTERPRISES INC. HEAVY MAINTENANC BUILDINGS 2004-6041 61.69 Check Total: 61.69 AP-00073734 MW FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007-4760 151.74 FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007-4760 167.47 Check Total: 319.21 AP-00073735 MW FRIED,STEVE GEN&ADMIN UB SUSPENSE 1000-2002 20,640.20 FRIED,STEVE GEN&ADMIN UB SUSPENSE 2000-2002 4,161.88 FRIED,STEVE GEN&ADMIN-T&M UB CASH BRD MISC INCOME 2000-3540-TMCBUB 2,000.00 User:CAROLYN Page: 3 Current Date: 09/10/2009 Report: OH_PMT CLAIMS_BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Pro'Name Description Acct#/Proi Code FRIED,STEVE GEN&ADMIN METER SALE Amount Check Num Type 2000-3545 286.00 Check Total: 27,088.08 AP-00073736 MW GRAINGER ELECTRICAL SHOP BUILDINGS 1003-6041 757.18 GRAINGER ELECTRICAL SHOP PUMP STATIONS 1003-6051 304.39 Check Total: 1,061.57 AP-00073737 MW GROVE MADSEN INDUSTRIES INC ELECTRICAL SHOP PUMP STATIONS 2003-6051 4,707.14 Check Total: 4,707.14 AP-00073738 MW HASLER FINANCIAL SERVICES LLC CUSTOMER SERVICE EQUIP RENT/LEASE 1038-5020 123.70 HASLER FINANCIAL SERVICES LLC CUSTOMER SERVICE EQUIP RENT/LEASE 2038-5020 123.70 Check Total: 247.40 AP-00073739 MW HENDERSON,JOEL CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 232.65 Check Total: 232.65 AP-00073740 MW HOLT OF CALIFORNIA EQUIPMENT REP AUTOMOTIVE 1005-6011 13.27 Check Total: 13.27 AP-00073741 MW - HONE DEPOT CREDIT HEAVY MAINT SHOP SUPPLIES 1004-6071 148.73 HOOlr DEPOT CREDIT DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 109.80 HOME DEPOT CREDIT HEAVY MAINTENANC BUILDINGS 2004-6041 498.15 Check Total: 756.68 AP-00073742 MW IDEXX DISTRIBUTION CORP. LABORATORY LAB SUPPLIES 1007-4760 555.74 IDEXX DISTRIBUTION CORP. LABORATORY LAB SUPPLIES 2007-4760 522.00 Check Total: __1.077.74 AP-00073743 MW INSTRUMENTATION NORTHWEST INC PUMPS WELLS 2002-6050 1,470.20 INSTRUMENTATION NORTHWEST INC ENGINEERING TRNSDCR,PORTABLE 2029-8025 2,444.16 Check Total: 3,914.36 AP-00073744 MW JOHN'S SPRING SERVICE AND EQUIPMENT REP AUTOMOTIVE 1005-6011 901.31 JOHN'S SPRING SERVICE AND EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 681.72 Check Total: 1,583.03 AP-00073745 MW JORDAN'S TRUCK&TRAILER EQUIP PUMPS LIFT GATE,TRK 1 2002-7583 2,498.79 Check Total: 2,498.79 AP-00073746 MW KATZENSTEIN,NONNA K CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 1,150.00 User:CAROLYN Page: 4 Current Date: 09/10/2009 -- Report:OH_PMT_CLAIMS BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Proi Name Description Acct#I Proi Code Amount Check Num Tvoe Check Total: 1,150.00 AP-00073747 MW KRLT FM/KOWL AM CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 1,500.00 Check Total: 1,500.00 AP-00073748 MW KTHO RADIO DIO-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 25.00 KTHO RADIO DIO-PR EXP-EXTERNAL- PUB RELATIONS 2027-6620-PREEXT 25.00 KTHO RADIO CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 500.00 Check Total: 550.00 AP-00073749 MW LABSCIENCES INC. LABORATORY LABORATORY EQUIP 1007-6025 65.00 LABSCIENCES INC. LABORATORY LABORATORY EQUIP 2007-6025 71.13 Check Total: 136.13 AP-00073751 MW LAKE TAHOE EYE CARE UNDERGROUND REP SAFETY/EQUIP/PHY 1001-6075 220.00 Check Total: 220.00 AP-00073752 MW LAKESIDE NAPA GEN&ADMIN SHOP SUPPLY INV 1000-0421 442.00 LAK4SIDE NAPA UNDERGROUND REP SMALL TOOLS 1001 -6073 20.18 LAKESIDE NAPA ELECTRICAL SHOP SMALL TOOLS 1003-6073 35.74 LAKESIDE NAPA HEAVY MAINT SECONDARY EQUIP 1004-6022 28.24 LAKESIDE NAPA HEAVY MAINT GROUNDS&MNTC 1004-6042 11.21 LAKESIDE NAPA HEAVY MAINT SMALL TOOLS 1004-6073 515.96 LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005-6011 582.78 LAKESIDE NAPA EQUIPMENT REP SHOP SUPPLIES 1005-6071 12.57 LAKESIDE NAPA EQUIPMENT REP SMALL TOOLS 1005-6073 14.30 LAKESIDE NAPA DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 14.37 LAKESIDE NAPA PUMPS WELLS 2002-6050 8.59 LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 814.42 LAKESIDE NAPA EQUIPMENT REPAIR SHOP SUPPLIES 2005-6071 12.57 LAKESIDE NAPA EQUIPMENT REPAIR SMALL TOOLS 2005-6073 14.30 Check Total: 2,527.23 AP-00073753 MW Les Schwab Tires EQUIPMENT REP AUTOMOTIVE 1005-6011 1,713.35 User:CAROLYN Page: 5 Current Date: 09/10/2009 Report:OH_PMT_CLAIMS_BK Current Time: 09:54:50 PAYMENT Of CLAIMS Vendor Name Department/Prof Name Description Les Schwab Tires Acc#/Proi Code Amount Check Num Type EQUIPMENT REPAIR AUTOMOTIVE 2005-6011 501.23 Check Total: 2.214.58 AP-00073754 MW LEXISNEXIS MATTHEW BENDER ADMINISTRATION SUBSCRIPTIONS 1021 -4830 79.10 LEXISNEXIS MATTHEW BENDER ADMINISTRATION SUBSCRIPTIONS 2021-4830 79.09 Check Total: 158.19 AP-00073755 MW LISA'S CATERING DIO-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 1,044.00 Check Total: 1,044.00 AP-00073756 MW MC MASTER CARR SUPPLY CO PUMPS LUTHER PASS 1002-6048 745.75 Check Total: 745.75 AP-00073757 MW MIERAS,DEAN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 553.30 Check Total: 553.30 AP-00073758 MW MITCHELL INSTRUMENT CO. ELECTRICAL SHOP SAFETY/EQUIP/PHY 1003-6075 305.94 Check Total: 305.94 AP-00073759 MW MORSE,DONIELLE FINANCE TRAVEL/MEETINGS 1039-6200 119.48 MORSE,DONIELLE FINANCE TRAVEL/MEETINGS 2039-6200 119.48 w Check Total: 238.96 AP-00073760 MW MOUNTAIN PLUMBING ENGINEERING MISC LIAB CLAIMS 2029-4520 181.56 Check Total: 181.56 AP-00073761 MW MWH LABORATORIES LABORATORY MONITORING 1007-6110 1,620.00 MWH LABORATORIES LABORATORY MONITORING 2007-6110 1,450.00 Check Total: 3,070.00 AP-00073762 MW MY OFFICE PRODUCTS FINANCE OFFICE SUPPLIES 1039-4820 49.68 MY OFFICE PRODUCTS FINANCE OFFICE SUPPLIES 2039-4820 49.66 Check Total: 99.34 AP-00073763 MW NELS TAHOE HARDWARE PUMPS PUMP STATIONS 1002-6051 4.75 NELS TAHOE HARDWARE PUMPS SHOP SUPPLIES 1002-6071 18.48 NELS TAHOE HARDWARE HEAVY MAINT BUILDINGS 1004-6041 27.17 NELS TAHOE HARDWARE HEAVY MAINT GROUNDS&MNTC 1004-6042 82.61 NELS TAHOE HARDWARE HEAVY MAINT EXPORT/FRCE MAIN 1004-6047 1.72 NELS TAHOE HARDWARE HEAVY MAINT SHOP SUPPLIES 1004-6071 21.74 ____-- -- User:CAROLYN Page: 6 Current Date: 09/10/2009 Report:OH_PMT_CLAIMS_BK Current Time: 09:54:50 PAYNIEAft OF CLAIMS Vendor Nome Department/Proi Name Description Acct#/Proi Code Amount Check Num Type NELS TAHOE HARDWARE PUMPS WELLS 2002-6050 74.58 NELS TAHOE HARDWARE PUMPS SHOP SUPPLIES 2002-6071 18.47 Check Total: 249.52 AP-00073764 MW NEWARK IN ONE ELECTRICAL SHOP PUMP STATIONS 2003-6051 321.82 Check Total: 321.82 AP-00073765 MW OFFICE MAX ENGINEERING OFFICE SUPPLIES 1029-4820 85.60 OFFICE MAX ENGINEERING OFFICE SUPPLIES 2029-4820 85.63 Check Total: 171.23 AP-00073766 MW ONTRAC LABORATORY POSTAGE EXPENSES 1007-4810 23.00 ONTRAC ENGINEERING-EFFLUENT EVAL REP EXP PUMPS 1029-8676-EFFLEV 5.00 ONTRAC ENGINEERING-DVR ER DIAM VLY MP/EIR 1029-8725-DVREIR 7.00 ONTRAC LABORATORY POSTAGE EXPENSES 2007-4810 50.00 ONTRAC ENGINEERING-ANGORA TNK REPL TANK,ANGORA 2029-7064-ANGOTK 31.50 ONTRAC ENGINEERING-TWIN PEAKS BS BSTR,TWN PEAKS 2029-7070-TPBSTR 11.50 ONTF:tAC ENGINEERING-WT METERING PRJ WTR METERING/NEW 2029-7078-METERS 38.50 ON1RAC ENGINEERING-ARSENIC FACILITY ARSNC TRTMNT 2029-8864-ARSNIC 17.50 I Check Total: 184.00 AP-00073767 MW PETTY CASH GEN&ADMIN SUPPLIES 1000-6520 3.80 PETTY CASH EQUIPMENT REP AUTOMOTIVE 1005-6011 26.00 PETTY CASH 010 TRAVEL/MEETINGS 1027-6200 11.48 PETTY CASH ENGINEERING SUPPLIES 1029-6520 6.83 PETTY CASH FINANCE TRAVEL/MEETINGS 1039-6200 4.19 PETTY CASH GEN&ADMIN SUPPLIES 2000-6520 3.79 PETTY CASH UNDERGROUND REP MISC LIAB CLAIMS 2001-4520 38.72 PETTY CASH DIO TRAVEL/MEETINGS 2027-6200 11.48 PETTY CASH ENGINEERING SUPPLIES 2029-6520 6.82 PETTY CASH FINANCE TRAVEL/MEETINGS 2039-6200 4.18 Check Total: 117.29 AP-00073768 MW PRAXAIR 174 PUMPS SHOP SUPPLIES 1002-6071 42.64 PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004-6071 85.57 User: CAROLYN Page: 7 Current Date: 09/10/2009 Report: OH_PMT_CLAIMS_BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Proi Name Description PRAXAIR 174 Acct#/Prol Code Amount Check Num Type LABORATORY LAB SUPPLIES 1007-4760 PRAXAIR 174 57.63 PUMPS SHOP SUPPLIES 2002-6071 PRAXAIR 174 42.64 LABORATORY LAB SUPPLIES 2007-4760 • 57.62 Check Total: 286.10 AP-00073769 MW RADIO SHACK UNDERGROUND REP SHOP SUPPLIES 1001-6071 2.49 Check Total: 2.49 AP-00073770 MW REBITZ,ROBERT L CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 800.00 Check Total: — 800.00 AP-00073771 MW RED WING SHOE STORE PUMPS SAFETY/EQUIP/PEN 1002-6075 76.26 RED WING SHOE STORE UNDERGROUND REP SAFETY/EQUIP/PHY 2001 -6075 165.46 RED WING SHOE STORE PUMPS SAFETY/EQUIP/PHY 2002-6075 76.26 Check Total: 317.98 AP-00073772 MW RELIANCE STANDARD GEN&ADMIN LIFE INS MGMT 1000-2525 511.85 RELIANCE STANDARD GEN&ADMIN LNG TRM DIS,MGMT 1000-2531 1,269.01 I Check Total: 1,780.86 AP-00073773 MW SACIF A-MENTO BEE,THE ENGINEERING-WT METERING PRJ WTR METERING/NEW 2029-7078-METERS 797.52 Check Total: 797.52 AP-00073774 MW SCHAFER,ERIC BOARD OF DIR TRAVEL/MEETINGS 1019-6200 501.99 SCHAFER,ERIC BOARD OF DIR TRAVEUMEETINGS 2019-6200 501.99 Check Total: 1,003.98 AP-00073775 MW SCOTT FRIEDEL OFFICE MACHINES ENGINEERING OFC EQUIP/REPAIR 1029-6027 22.50 SCOTT FRIEDEL OFFICE MACHINES FINANCE OFC EQUIP/REPAIR 1039-6027 22.50 SCOTT FRIEDEL OFFICE MACHINES ENGINEERING OFC EQUIP/REPAIR 2029-6027 22.50 SCOTT FRIEDEL OFFICE MACHINES FINANCE OFC EQUIP/REPAIR 2039-6027 22.50 Check Total: - 90.00 AP-00073776 MW SHERMAN,THERESA FINANCE TRAVEUMEETINGS 1039-6200 60.50 SHERMAN,THERESA FINANCE TRAVEL/MEETINGS 2039-6200 60.50 Check Total: 121.00 AP-00073777 MW SIANO,CHRIS OPERATIONS TRAVEUMEETINGS 1006-6200 426.18 Check Total: 426.18 AP-00073778 MW ---- -- -------------------- ----------- - Use"°CAROLYN Page: 8 Current Date: 09/10/2009 Report:OH_PMT CLAIMS_BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Prot Name Descrlotior! Acct#I Proi Code Amount Check Num Type SIERRA CHEMICAL CO OPERATIONS HYPOCHLORITE 1006-4755 7,578.46 SIERRA CHEMICAL CO PUMPS HYPOCHLORITE 2002-4755 -885.00 Check Total: 6,693.46 AP-00073779 MW SIERRA ENVIRONMENTAL LABORATORY MONITORING 1007-6110 342.00 Check Total: 342.00 AP-00073780 MW SIERRA FOOTHILL LABORATORY LABORATORY MONITORING 2007-6110 196.00 Check Total: 196.00 AP-00073781 MW SIERRA NEVADA MEDIA GROUP ENGINEERING-DVR EIR DIAM VLY MP/EIR 1029-8725-DVREIR 491.40 SIERRA NEVADA MEDIA GROUP ENGINEERING-WT METERING PRJ WTR METERING/NEW 2029-7078-METERS 157.73 SIERRA NEVADA MEDIA GROUP CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 194.04 Check Total: 843.17 AP-00073782 MW SIERRA PACIFIC POWER GEN&ADMIN ELECTRICITY 1000-6330 81,060.17 SIERRA PACIFIC POWER GEN&ADMIN ST LIGHTING EXP 1000-6740 1,363.25 SIERRA PACIFIC POWER GEN&ADMIN ELECTRICITY 2000-6330 5,509.08 I Check Total: 87,932,50 AP-00073783 MW SKEPL42'Y,CHRIS INFORMATION SYS TRAVELIMEETINGS 1037-6200 800.00 SKELLY,CHRIS INFORMATION SYS TRAVEL/MEETINGS 2037-6200 800.00 Check Total: 1,600,00 AP-00073784 MW SMITH DESIGN GROUP ENGINEERING-DSTRT HDQRTRS CUSTMR SERV CNTR 2029-8401-DSTHDQ 28,246.87 Check Total: 28,246.87 AP-00073785 MW SOUND STRATEGIES/OFC INC. DIO CONTRACT SERVICE 1027-4405 49.00 SOUND STRATEGIES/OFC INC. DIO CONTRACT SERVICE 2027-4405 49.00 Check Total: 98.00 AP-00073786 MW SOUTH TAHOE REFUSE GEN&ADMIN REFUSE DISPOSAL 1000-6370 2,611.62 SOUTH TAHOE REFUSE HEAVY MAINT GROUNDS&MNTC 1004-6042 5.95 SOUTH TAHOE REFUSE GEN&ADMIN REFUSE DISPOSAL 2000-6370 217.64 Check Total: 2,835.21 AP-00073787 MW SOUTHWEST GAS GEN&ADMIN NATURAL GAS 1000-6350 579.23 SOUTHWEST GAS GEN&ADMIN NATURAL GAS 2000-6350 67.58 Check Total: 646.81 AP-00073788 MW — — -- User:CAROLYN Page: 9 Current Date: 09/10/2009 Report: OH_PMT_CLAIMS_BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Proi Name Description Acct#/Proi Code SUBSTITUTE PERSONNEL& UNDERGROUND REP Check Num Type CONTRACT SERVICE 1001-4405 3,908.80 SUBSTITUTE PERSONNEL& DIAMOND VLY RNCH CONTRACT SERVICE 1028-4405 2,735.81 SUBSTITUTE PERSONNEL& ENGINEERING CONTRACT SERVICE 1029-4405 139.80 SUBSTITUTE PERSONNEL& ENGINEERING-FILTER ASSMNT REHAB FLTR 5&6 1029-8066-FILTER 167.76 SUBSTITUTE PERSONNEL& INFORMATION SYS CONTRACT SERVICE 1037-4405 185.04 SUBSTITUTE PERSONNEL& CUSTOMER SERVICE CONTRACT SERVICE 1038-4405 531.99 SUBSTITUTE PERSONNEL& UNDERGROUND REP CONTRACT SERVICE 2001-4405 2,980.91 SUBSTITUTE PERSONNEL& LABORATORY CONTRACT SERVICE 2007-4405 1,858.84 SUBSTITUTE PERSONNEL& ENGINEERING CONTRACT SERVICE 2029-4405 167.76 SUBSTITUTE PERSONNEL& ENGINEERING-ANGORA TNK REPL TANK,ANGORA 2029-7064-ANGOTK 165.78 SUBSTITUTE PERSONNEL& ENGINEERING-TWIN PEAKS BS BSTR,TWN PEAKS 2029-7070-TPBSTR 254.43 SUBSTITUTE PERSONNEL& ENGINEERING-WT METERING PRJ WTR METERING/NEW 2029-7078-METERS 3,076.55 SUBSTITUTE PERSONNEL& ENGINEERING-SONORA AVE WTRLN WTRLN,SNRA/SK RN 2029-7911 -SONORA 836.87 SUBSTITUTE PERSONNEL& ENGINEERING-WTRLN,AL TAHOE WTLN,AL TAHOE 2029-8811 -ATWL08 5.74 SUBSTITUTE PERSONNEL& ENGINEERING-ARSENIC FACILITY ARSNC TRTMNT 2029-8864-ARSNIC 57.83 1 SUBSTITUTE PERSONNEL& INFORMATION SYS CONTRACT SERVICE 2037-4405 185.04 SUBSTITUTE PERSONNEL& CUSTOMER SERVICE CONTRACT SERVICE 2038-44.05 4,235.99 SUBSTITUTE PERSONNEL& CUSTOMER SERVICE-WTR CONS PROG CONTRACT SERVICE 2038-4405-WCPROG 3,459.12 Check Total: 24,954.06 AP-00073790 MW TAHOE BASIN CONTAINER SERVICE GEN&ADMIN REFUSE DISPOSAL 1000-6370 297.10 TAHOE BASIN CONTAINER SERVICE OPERATIONS SLUDGE DISPOSAL 1006-6652 11,637.00 Check Total: 11,934.10 AP-00073791 MW TAMCO LLC PUMPS MISC LIAB CLAIMS 2002-4520 237.00 Check Total: 237.00 AP-00073792 MW TANKNOLOGY INC. HEAVY MAINT GROUNDS&MNTC 1004-6042 757.60 TANKNOLOGY INC. DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 607.60 Check Total: 1.365.20 AP-00073793 MW TECHNIQUE DATA SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 1038-6030 301.88 TECHNIQUE DATA SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038-6030 301.87 Check Total: 603.75 AP-00073794 MW User CAROLYN — ------ - Page: 10 Current Date: 09/10/2009 Report:OH_,PMT_CLAIMS BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Proi Name D'Aseriptign Acct#/Prof Code Amount Check Num Type THERMO ORION INC LABORATORY LABORATORY EQUIP 1007-6025 278.94 THERMO ORION INC LABORATORY LABORATORY EQUIP 2007-6025 288.48 Check Total: 567.42 AP-00073795 MW THOMAS,JOHN&KATHY GEN&ADMIN-T&M UB CASH BRD MISC INCOME 2000-3540-TMCBUB 996.00 Check Total: 996.00 AP-00073796 MW TOYOTA MATERIAL HANDLING OPERATIONS SMALL TOOLS 1006-6073 35.00 Check Total: 35.00 AP-00073797 MW TRPA ENGINEERING-REPL GEN,LPPS REPL GEN LPPS 1029-8933-RGLPPS 1,588.00 Check Total: 1,588.00 AP-00073798 MW U S BANK CORPORATE UNDERGROUND REP PIPE/CVRS/MHLS 1001 -6052 15.81 U S BANK CORPORATE UNDERGROUND REP TRAVEL/MEETINGS 1001 -6200 724.00 U S BANK CORPORATE PUMPS OFFICE SUPPLIES 1002-4820 28.89 U S BANK CORPORATE PUMPS SMALL TOOLS 1002-6073 11.20 U S BANK CORPORATE ELECTRICAL SHOP BIOSOL EQUP/BLDG 1003-6653 1,537.19 U S E)ANK CORPORATE HEAVY MAINT TRAVEL/MEETINGS 1004-6200 15.98 U S BANK CORPORATE HEAVY MAINT DUES/MEMB/CERT 1004-6250 264.00 1 U S BANK CORPORATE EQUIPMENT REP TRAVEL/MEETINGS 1005-6200 72.74 U S BANK CORPORATE OPERATIONS SAFETY/EQUIP/PHY 1006-6075 1,160.37 U S BANK CORPORATE OPERATIONS TRAVEL/MEETINGS 1006-6200 443.40 U S BANK CORPORATE LABORATORY LAB SUPPLIES 1007-4760 17.68 U S BANK CORPORATE LABORATORY OFFICE SUPPLIES 1007-4820 19.80 U S BANK CORPORATE LABORATORY DUES/MEMB/CERT 1007-6250 27.04 U S BANK CORPORATE BOARD OF DIR TRAVEUMEETINGS 1019-6200 102.52 U S BANK CORPORATE ADMINISTRATION TRAVEUMEETINGS 1021 -6200 97.68 U S BANK CORPORATE ADMINISTRATION INCNTV&RCGNTN 1021 -6621 48.69 U S BANK CORPORATE HUMAN RESOURCES SAFETY/EQUIP/PHY 1022-6075 103.26 U S BANK CORPORATE HUMAN RESOURCES TRAVEL/MEETINGS 1022-6200 274.00 U S BANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 1022-6670 15.73 U S BANK CORPORATE 010 CONTRACT SERVICE 1027-4405 30.00 U S BANK CORPORATE DIO-PR EXP-EXTERNAL PUB RELATIONS 1027-6620-PREEXT 234.56 User:CAROLYN Page: 11 Current Date: 09/10/2009 Report:OH_PMT_CLAIMS_BK Current Time: 09:54:50 PAYMENT OF CLAIMS vendor Name Department/Pro i Name Description Acct#/Proi Code Amount Check Num TYPO U S BANK CORPORATE DIAMOND VLY RNCH OFFICE SUPPLIES 1028-4820 33.98 U S BANK CORPORATE DIAMOND VLY RNCH GROUNDS&MNTC 1028-6042 208.88U S BANK CORPORATE DIAMOND VLY RNCH SAFETY/EQUIP/PHY 1028-6075 19.50 U S BANK CORPORATE DIAMOND VLY RNCH TRAVEL/MEETINGS 1028-6200 319.87 U S BANK CORPORATE DIAMOND VLY RNCH TELEPHONE 1028-6310 59.99 U S BANK CORPORATE ENGINEERING GASOLINE 1029-4610 12.51 U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 1029-4820 92.47 U S BANK CORPORATE ENGINEERING SHOP SUPPLIES 1029-6071 8.69 U S BANK CORPORATE ENGINEERING TRAVEL/MEETINGS 1029-6200 473.57 U S BANK CORPORATE ENGINEERING-HEADWORKS HDWKS IMP PROJ 1029-8033-HDWORK 151.32 U S BANK CORPORATE INFORMATION SYS OFFICE SUPPLIES 1037-4820 13.90 U S BANK CORPORATE INFORMATION SYS TRAVEL/MEETINGS 1037-6200 496.59 U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 1038-4820 317.85 U S BANK CORPORATE CUSTOMER SERVICE SHOP SUPPLIES 1038-6071 369.01 U S BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 1038-6200 64.39 1 U S BANK CORPORATE FINANCE TRAVEL/MEETINGS 1039-6200 193.95 U S TANK CORPORATE FINANCE SUPPLIES 1039-6520 2.48 U S BANK CORPORATE UNDERGROUND REP OFFICE SUPPLIES 2001-4820 49.21 U S BANK CORPORATE UNDERGROUND REP TRAVEL/MEETINGS 2001-6200 501.56 U S BANK CORPORATE PUMPS OFFICE SUPPLIES 2002-4820 28.88 U S BANK CORPORATE PUMPS SMALL TOOLS 2002-6073 11.19 U S BANK CORPORATE ELECTRICAL SHOP OFFICE SUPPLIES 2003-4820 -100.04 U S BANK CORPORATE ELECTRICAL SHOP BIOSOL EQUPBLDG 2003-6653 73.15 U S BANK CORPORATE EQUIPMENT REPAIR TRAVEL/MEETINGS 2005-6200 72.74 U S BANK CORPORATE LABORATORY LAB SUPPLIES 2007-4760 17.68 U S BANK CORPORATE LABORATORY OFFICE SUPPLIES 2007-4820 19.80 U S BANK CORPORATE LABORATORY DUES/MEMB/CERT 2007-6250 27.04 U S BANK CORPORATE ADMINISTRATION TRAVEL/MEETINGS 2021-6200 97.67 U S BANK CORPORATE ADMINISTRATION INCNTV&RCGNTN 2021 -6621 48.68 U S BANK CORPORATE HUMAN RESOURCES SAFETY/EQUIP/PHY 2022-6075 103.25 U S BANK CORPORATE HUMAN RESOURCES TRAVEL/MEETINGS 2022-6200 Y74.00 User:CAROLYN - - -- -- - Page: 12 Current Date: 09/10/2009 Report:OH_PMT_CLAIMS_BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Prol Name Description Acct#/Proi Code Amount Check Num Tvue U S BANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 2022-6670 15.73 U S BANK CORPORATE 010 CONTRACT SERVICE 2027-4405 30.00 U S BANK CORPORATE DIO TRAVEL MEETINGS 2027-6200 615.00 U S BANK CORPORATE DIO-PR EXP-EXTERNAL PUB RELATIONS 2027-6620-PREEXT 268.39 U S BANK CORPORATE ENGINEERING MAPPING 2029-4420 20.00 U S BANK CORPORATE ENGINEERING GASOLINE 2029-4610 12.50 U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 2029-4820 92.47 U S BANK CORPORATE ENGINEERING SHOP SUPPLIES 2029-6071 577.28 U S BANK CORPORATE ENGINEERING TRAVEL/MEETINGS 2029-6200 413.99 U S BANK CORPORATE INFORMATION SYS OFFICE SUPPLIES 2037-4820 13.89 U S BANK CORPORATE INFORMATION SYS TRAVEL/MEETINGS 2037-6200 496.58 U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 2038-4820 317.84 U S BANK CORPORATE CUSTOMER SERVICE SHOP SUPPLIES 2038-6071 369.01 U S BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 2038-6200 64.38 U S BANK CORPORATE FINANCE TRAVEL/MEETINGS 2039-6200 193.93 1 U S BANK CORPORATE FINANCE SUPPLIES 2039-6520 2.47 I Check Total: 12,811.76 AP-00073801 MW ULINE FINANCE OFFICE SUPPLIES 1039-4820 172.34 ULINE FINANCE OFFICE SUPPLIES 2039-4820 172.36 Check Total: 344.70 AP-00073802 MW USDA FOREST SERVICE ENGINEERING-ANGORA TNK REPL TANK,ANGORA 2029-7064-ANGOTK 726.00 Check Total: 726.00 AP-00073803 MW VALLEY POWER SYSTEMS NORTH EQUIPMENT REPAIR GENERATORS 2005-6013 342.37 Check Total: 342.37 AP-00073804 MW WED CO INC ELECTRICAL SHOP BUILDINGS 1003-6041 1,865.56 Check Total: 1,865.56 AP-00073805 MW WEST,COLIN CUSTOMER SERVICE-WTR CONS PROG WTR CONS EXPENSE 2038-6660-WCPROG 800.00 Check Total: 800.00 AP-00073806 MW WESTERN ENERGETIX INC GEN&ADMIN GASOLINE INV 1000-0415 4,537.26 Check Total: 4,537.26 AP-00073807 MW User: CAROLYN Page: 13 Current Date: 09/10/2009 Report:OH_PMT_CLAIMS_BK Current Time: 09:54:50 PAYMENT OF CLAIMS Vendor Name Department/Proi Name Description Acct#/Proi Code Amount Check Num Type WESTERN NEVADA SUPPLY PUMPS SHOP SUPPLIES 1002-6071 3.91 WESTERN NEVADA SUPPLY PUMPS SMALL TOOLS 1002-6073 19.88 WESTERN NEVADA SUPPLY HEAVY MAINT JANITORIAL SUPPL 1004-6072 335.78 WESTERN NEVADA SUPPLY GEN&ADMIN VALVES INVENTORY 2000-0404 1,210.39 WESTERN NEVADA SUPPLY GEN&ADMIN REPAIR CLMP INV 2000-0406 1,173.14 WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 2,326.14 WESTERN NEVADA SUPPLY PUMPS SHOP SUPPLIES 2002-6071 3.92 WESTERN NEVADA SUPPLY PUMPS SMALL TOOLS 2002-6073 19.88 Check Total: 5,093.04 AP-00073808 MW WIBBY ENVIRONMENTAL LABORATORY LAB SUPPLIES 1007-4760 88.41 WIBBY ENVIRONMENTAL LABORATORY LAB SUPPLIES 2007-4760 22.00 Check Total: 110.41 AP-00073809 MW XEROX CORP UNDERGROUND REP SERVICE CONTRACT 2001-6030 26.77 Check Total: 26.77 AP-00073810 MW YANT,CARLA M GEN&ADMIN UB SUSPENSE 1000-2002 3,055.96 u, 1-4 Check Total: 3,055.96 AP 00073811 MW Grand Total: 331,862.01 User:CAROLYN _^ ------ ---.-__-- Page: 14 Current Date: 09/10/2009 Report: OH_PMT CLAIMS_BK Current Time: 09:54:50 General Manager Rk. ►ard H.S b* 01reCt.�o Cl South Taoe Endaudio Jam*ft Janos - • PuMic Utility District miiry Lou Mootuichor Erifalesobaterliloo 1275 Meadow Crit Coria•South Lake Tahoe•CA 96150 Phone 5150 544-6474* Fax 550 541-0614 BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: September 17, 2009 ITEM — PROJECT: Conference with Legal Counsel— Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES , 2716.4 NO CHIEF FINANCIAL OFFICER: YES NO -53- General MattaOar Kichard H.Selbrt9 oErnie agektil0South James g.Jones► ftE1ic Utility PistrietI I4. 1218 Meadow Crest Cttfie•South Lake Tahoe•CA 9050 Phone 830 544-43474• Fax 530 541-0614 BOARD AGENDA ITEM 13b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: September 17, 2009 ITEM — PROJECT NAME: Conference with Legal Counsel — Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Tahoe Asphalt, Inc., and Tahoe Asphalt Materials Company, LLC, vs. South Tahoe Public Utility District, Civil Action No. SC20090104, Superior Court, County of El Dorado, State of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION:� CATEGORY: Water GENERAL MANAGER: YES �7�- ,4 NO CHIEF FINANCIAL OFFICER: YES NO -55-