AP 10-29-09 Special Board MeetingM
f �
�_ 7 ,0_t�
s a l t.Q 1 __r 1 5 a
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
NOTICE OF SPECIAL BOARD MEETING
Thursday, October 29, 2009
3:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbri , General Manager Paul Sciuto, Assistant Mana er
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
CALL SPECIAL MEETING TO ORDER
1.
PUBLIC COMMENTS (Must pertain to the item listed on this agenda)
2.
ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
3.
a. 2009 and 2010 Water Meter Installation
Project
(John Thiel)
Award Bid to the Lowest Respon-
sive, Responsible Bidder
(Bid results will be distributed prior to, and at
the Board meeting)
ADJOURNMENT
4.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda
items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on
the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of
the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability- related
aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the
meeting.
South Tahoe Public Utility District ■ 1275 Meadow Crest Drive ■ South Lake Tahoe, CA 96150
Phone 530.544.6474 ■ Facsimile 530.541.0614 ■ www.stpud.us
I
1275 Meadow Crest Orlve + South Lake Tahoe + CA 96150
Fhotu 530 544 -6474 * Fax 5W 541-0614
BOARD AGENDA ITEM
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: October 29, 2009
ITEM — PROJECT NAME: 2009 and 2010 Water Meter Installation Project
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible
bidder.
DISCUSSION: This project includes the installation of 1,519 residential water meters
and new meter pits in several different neighborhoods within the City of South Lake
Tahoe. The meters are being installed in areas where waterline replacement projects
have been completed over the past twelve years. This project is being funded by the
American Recovery and Reinvestment Act (ARRA) and administered by the California
Department of Health Services.
Eighteen general contractors attended the Pre -Bid meeting on 9/30/09. Bids will be
opened immediately after the bid period closes at 2 PM on 10/26/09. Staff will review
the bids, and then prepare a summary of bids and recommendation for award prior to
the Board Meeting.
SCHEDULE: Open Bids 10/26/09. Award Bid 10/29/09. Notice to Proceed 11/02/09.
Begin Installations 5/01/10.
COSTS: $3,200,000 Engineer's Estimate
ACCOUNT NO: 2029 - 7078 /METERS
BUDGETED AMOUNT REMAINING: Approximately $4,300,000
ATTACHMENTS: Summary of bids and staff recommendation to be provided.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES
NO
General ManoW
RicharA H. 5olbrig
fltrepct
50u
h
Ernie CWWiD
Jatneus R, Jones w
�' "��'",
Pu M ic Utility P iotrl' ot
eR1w
c ..e.. 01..U
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: October 29, 2009
ITEM — PROJECT NAME: 2009 and 2010 Water Meter Installation Project
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible
bidder.
DISCUSSION: This project includes the installation of 1,519 residential water meters
and new meter pits in several different neighborhoods within the City of South Lake
Tahoe. The meters are being installed in areas where waterline replacement projects
have been completed over the past twelve years. This project is being funded by the
American Recovery and Reinvestment Act (ARRA) and administered by the California
Department of Health Services.
Eighteen general contractors attended the Pre -Bid meeting on 9/30/09. Bids will be
opened immediately after the bid period closes at 2 PM on 10/26/09. Staff will review
the bids, and then prepare a summary of bids and recommendation for award prior to
the Board Meeting.
SCHEDULE: Open Bids 10/26/09. Award Bid 10/29/09. Notice to Proceed 11/02/09.
Begin Installations 5/01/10.
COSTS: $3,200,000 Engineer's Estimate
ACCOUNT NO: 2029 - 7078 /METERS
BUDGETED AMOUNT REMAINING: Approximately $4,300,000
ATTACHMENTS: Summary of bids and staff recommendation to be provided.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES
NO
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544 -6474 Fax: (530)541 -0614
Memorandum
Date: October 27, 2009
To: Board Members, Richard H. Solbrig, Paul A. Sciuto
From: Heidi C. Baugh, Contracts Administrator
Subject: 2010 Water Meter Installation Project
At 2:00 o'clock on the afternoon of October 26, 2009 we received and opened eight (8)
sealed bids for the above - referenced project. Bids ranged from $1,989,500 to
$2,920,000. The engineer's estimate was approximately $3,000,000. A careful review
and analysis of the three lowest bids showed only one very minor deviation. See
attached spreadsheet for full breakdown of each bid.
A. Teichert & Son Inc., dba Teichert Construction is the apparent low bidder. Teichert
Construction had only one deviation. The address listed on the bid differed from the
address listed with the Contractor's State License Board. When Teichert Construction
was contacted about the different address they explained that the address on the bid
was the Teichert Construction office, the one on the Contractor's State License Board
site was the corporate office.
I contacted the Contractors License Board and was given the following information:
License Number 8 is current and active and expires 04/30/2011.
The company is a corporation.
Teichert Construction holds a Class A — General Engineering license.
South Tahoe Public Utility District . 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 . Facsimile 530.541.0614
2010 Wate
BID
October 26
2010 WATER METER INSTALLATION:
E insets Estimate
Telchert Constriction
Gefiardt &Barry Cocwtnwtion
Campbell
aid
Unit
Item
Description
T e
Quantity
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Prk
Mobilization and demobilization including
bonds and insurance, 2 ARRA signs, and
cleanup (Note: this lump sum figure canno
exceed ten percent (10 of the total cost ol
1
the total bid Rem.
I-S
1
$196.200.
$196.200.00
$185.750.001
185 7
3
Provide and install Type A - 3/4" meters and
meter pits, incldg material, equip and labor
2
complete and In place
EA
435
$1,000.
$435,000.00
$1,270.
$WZ450.
$1,308
Provide and install Type B - 314" meters and
meter pits, including material, equipment, an
3
dlabor complete and in place.
EA
281
$1.300.00
$365.3W.00
$1,618.00
658.
$1.81
Provide and instal Type C - 3/4" meters and
meter pits, including material, equipment,
4
and labor complete and in place
EA
704
$1,175.
$827,200.
$1,354.
$953,216,
1
Provide and install Type A 1" meters and
meter pits including material equipment an
5
labor complete and in place.
EA
28
$1.300.()C
$36,400.0C
1 496. 00
$41.888.00
$1,6
Provide and install Type B 1" meters and
meter pits, including material, equipment
6
antl labor complete and in place.
EA
27
$1,650.
$44.5W.
$1,895.
$51,165.
$Z1
Provide and install Type C 1" meters and
meter pits, including material, equipment
7
and labor complete and in Place
EA
34
$1,450.4
$49.300.00
$1.571.0C
414.
840.
Provide and install Type A 1 -1/2" meters
and meter pits, includngmeterail, equipmen
8
and labor complete and in place
EA 1
2
$3.150.00
300.
$3,652.
$7,304.
$3,625 :
Provide and install Type B 1 -112" meters
and meter pits, including material,
8
eauioment and labor complete and in place.
EA
3
$3.95WO.
$11.850.00
$4.642.00
13 92 .
77 .
Provide and install Type C 1 -1/2" meters
and meter pits, including material,
10
equipment an dlabor mmiete and in place.
EA
4
$3.400.00
$13,600.0(
861.
15 444.
1
Provide and install Type C - 2' meter and
meter pit, including material, equipment an
11 1 labor
corriplete and in place. I
EA
1
$3,800.00
800.
211.
211.
325+
TOTAL
PER DISTRICT REVIEW AND CALCULATION:
$0.00
=1,989
$2,333,426.0
I TOTAL AS WRITTEN IN BID RECEIVED:
same I
Isann
Meter Installation
;UMMARY
2009 @ 2:00 p.m.
nstruction Co., Inc.
West Valley Construction
Herback General Engineering
Lamon Constnuction Co., Inc.
White Rock Constriction -
Aspen 1level opera Corp.
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount .
Unit Price
Amount
Unit Price
= Amount
$43.W0. $43.WO.Od
$140.000.00
140 000.
199 213. OC
$199.213.00
$250.000.00
$125.000.00
125
$115,000.00
$115,000.00
980.
$1,580.
$687.3W.
$1,370.
$595,950
$1,290.
$561,150.
$1.650.
$7`17
1,400.
000.00
M.61o.cd
woo.00
1
1 660.
$1.540.00
7
$2.130.00
9
1,800.00
5
$ 1,101,760
1580.
$1.11 Z320,
$1,425.
1
$1,790,
1 260160.
$1,750,
$1,23ZOOO.
1
1
7 .32o.cd
sixw.oc
s5uwoc
$1,710.00
7
1 .330.00
$37.240.od
$1.900.00
$53.200.00
1.700.00
7
$K 700,
$2,300.
$6Z100.
$2,550.
$1,640.
$44,280 .
2 450.
$66,150.
2
$50,7
$OZ 560.00
$1,11M.0c
$61.200.0(
1 7 5.
6 90.0c
$2-250.00
$76.500.00
1 850. OC
$6Z90010C
1
$61,200.00
7 250.
900.
$9.$w
$2,900 .
800.
1
4,300.
$8,600.00
14 31 0.00
$5.000.Od
$15,000.0C
$5,000-00
15 000. 0c
$3.400.00
$10,200.00
$7,05000
21 150.
4 .8W.Od
$14,400.
$ 16,800.00
000.
16
100.
16
000.
$16.000.0(
300.
2 2 .
4,000,00
$16,000.00
325.
000.
000.
800.
800.
750.
750.
6100.
100.00
$2,432,215.
$2,746,420.00
$2,486,443.
$2,699,870.
$2,920,630.0
$2,496,400.00
Sam Sa
Sams
Sams
Same
:• '
'
Sams
Had No Totals
Written In Bid
2010 WATER METER INSTALLATION PROJECT
There were no subcontractors listed by any of the three low bidders.
There were no proposed substitutions of equipment/material suppliers listed by any of the three low bidders.
The following are the Named Equipment/Material Suppliers listed from each of the three low bidders:
A. TEICHERT & SON INC. dba TFICHFRT CONSTRICTION
Material
Supplier
Mueller Meter Pits
Western Nevada Supply
Sensus Water Meters
Western Nevada Suppl
Sensus MXU Units
Western Nevada Suppl
Asphalt Concrete
Tahoe Asphalt
Aggregate Base
Tahoe Asphalt
Type II Base
GERHARDT & BERRY CONSTRUCTION INC
Material
Supplier
Mueller Meter Pits
Western Nevada Suppl
Sensus Water Meters
Western Nevada Suppl
Sensus MXU Units
Western Nevada Suppl
Asphalt
Tahoe Asphalt
Class A Bedding Sand
F &B Construction
Type II Base
F &B Construction
Concrete
Sierra Tahoe Redi -Mix
CAMPBELL CONSTRUCTION CO. INC
Material
Supplier
Mueller Meter Pits
Western Nevada Supply
Sensus Water Meters
Western Nevada Supply
Sensus MXU Units
Western Nevada Supply
Aggregate Base
Bing Materials
Asphalt
Tahoe Asphalt
Concrete
Sierra Tahoe Ready Mix
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544 -6474 Fax: (530)541 -0614
Memorandum
Date: October 29, 2009
To: Board Members, Richard H. Solbrig, Paul A. Sciuto
From: John Thiel, Principal Engineer
Subject: 2010 Water Meter Installation Project
Staff has completed the review of the apparent low bid from Teichert Construction
including documentation of its "Good Faith Efforts" to engage DBE subcontractors and
suppliers for the completion of this project. Staff has concluded that Teichert
Construction has met the grant conditions provided by the California Department of
Public Health and included in the project specifications, including the "Good Faith Effort"
requirements.
Staff recommends that the Board award the bid to the lowest responsive, responsible
bidder, Teichert Construction, in the amount of $1,989,500.
South Tahoe Public Utility District . 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 9 Facsimile 530.541.0614