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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
REGULAR BOARD MEETING AGENDA
Thursday, November 5, 2009
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbri , General Manager Paul Sciuto, Assistant General Mana er
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
1. CALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE
2. COMMENTS FROM THE AUDIENCE (Short non - agenda items that are within the subject
matter jurisdiction of the District. Five - minute limit. No action will be taken.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered
separately upon request)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
a. Time Limits on Sewer Permits Board Discussion and Direct Staff
Pg. 81 (Paul Hughes, Diane Noble)
b. Payment of Claims Approve Payment in the Amount of
Pg. 87 $2,193,085.35
7. BOARD MEMBER STANDING COMMITTEE RE PORTS
(Discussions may take place; however, no action will be taken)
a. Water & Wastewater Operations Committee (Jones / Rise)
b. Finance Committee (Schafer / Claudio)
C. Executive Committee (Mosbacher / Rise)
d. Planning Committee (Mosbacher / Schafer)
REGULAR BOARD MEETING AGENDA — NOVEMBER 5, 2009 PAGE — 2
8. BOARD MEMBER AD HOC COMMITTEE REPORTS
a. Management and Union MOU Ad Hoc Committee (Schafer /Rise)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken)
11. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken)
a. City Water Agreement
12. STAFF / ATTORNEY REPORTS (Discussions may take place; however, no action will be taken)
13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS
Past Meetings / Events
10/28/09 — ECC (Employee Communications Committee) Meeting
10/29/09 — Special Board Meeting (Meter and Vault Bid Award)
11/02/09 — Water and Wastewater Operations Committee Meeting
11/04/09 — El Dorado County Water Agency Board Meeting
Future Meetinas / Events
11/11/09 — Veterans Day (District Office Closed)
11/16/09 — 3:30 p.m. — Water and Wastewater Operations Committee Meeting at District
11/17/09 — 9:00 a.m. — Alpine County Supervisors Regular Meeting in Markleeville
11/19/09 — 2:00 p.m. — STPUD Regular Board Meeting at District
14. CLOSED SESSION (Closed Sessions are not open to the public)
a. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel—
Pg. 103 Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado
County and City of South Lake Tahoe and Third Party Defendants, Civil Action
No. S -01 -1520 LKK GGH, United States District Court for the Eastern District of CA
b. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel -
Pg. io5 Existing Litigation: Tahoe Asphalt, Inc. and Tahoe Asphalt Materials Company, LLC,
vs. STPUD, Case No. SC20090104, El Dorado Superior Court
15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
16. ADJOURNMENT (To the next regular meeting, November 19, 2009, 2:00 p.m.)
South Tahoe Public Utility District ■ 1274 Meadow Crest Drive ■ South Lake Tahoe, CA 96150
Phone 530.544.6474 ■ Facsimile 530.541.0614 • www.stpud.us
October 23, 2009
Richard Solbrig and Board of Directors
STPUD
1275 Meadow Crest Drive
South Lake Tahoe, Ca 96150
Dear Mr. Solbrig and the Board of Directors,
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I wish to give you my view on the proposed Ordinance No. 518 -09 both as a member of the public and
candidate for the District's director seat.
As a contractor and customer:
I feel this ordinance limits timing and planning for future projects development.
As a contractor and customer of the District I believe any action or decision to implement time restraints
and increased fees to developers is a further insult to an already nearly deceased new development
market.
From 2006 to 2009 the District has already increased new construction capacity charges for water and
sewer by 150% and 37% ( $3,026 & $3,474) respectively. I view these increases as extraordinary and feel
the district should re -visit these increases for validity.
Recently other agencies have increased their fees for new development without consideration for the
community or this severe economic recession.
As a prospective Candidate for the Board of Directors:
From my investigation, this issue surfaced and is being acted upon due to one of the board members
personally taking issue with it because it affected one of his clients.
Generally I believe real -life issues concerning District policy should be discussed between management
and the board — but not necessarily acted upon immediately with an ordinance.
I can understand the necessity for the District to do surveys and maintain fees structures in parity with
other agencies. But the District should have consideration for this community during what I consider one
of the most severe economic down -turns we will experience.
Looking back, these recent extraordinary water and sewer increases were imposed during the very same
years this severe recession took hold. I would suggest that this only serves to further discourage new
development by both contractors and regular folks hoping to build their own home. Without prosperous
growth — this community will not flourish and the District will suffer revenue loss along with ability to
upgrade its facilities. I would like to investigate how the District might diversify future rate increases
without typically imposing the bulk of increases to new construction and developers.
Finally, regarding this ordinance — I do believe that all outstanding seasoned permits should be compliant
with current District and building codes at installation.
My suggestion is for District Management and the Board of Directors to table any action on this
ordinance for further debate after this community's economy has recovered.
Sincerely,
John Adamski
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CONSENT CALENDAR
NOVEMBER 5, 2009
ITEMS REQUESTED ACTION
a. Cul De Sac Holdings, LLC, Water Main Extension Adopt Corrected Resolution
Pg. 1 (Diane Noble, Paul Hughes) No. 2873 -09 Accepting the
Cul De Sac Holdings Water Main
Extension
b. SCADA Upgrade Field Interface Units
Pg.9 (John Boyson)
C. Cattle Grazing Permit 2010 — Diamond Valley
Pg. 17 Ranch
(Hal Bird)
(1) Waive Bidding Procedures as
Outlined in the Purchasing Policy for
Standardized Equipment Requiring
Compatibility with Existing Equip-
ment and to be Purchased from the
Existing Supplier; and (2) Authorize
Purchasing of Units from Global
Data Specialists, Inc., in the Amount
of $34,691.25 Plus Shipping
Award Contract to the Highest
Responsive, Responsible Bidder,
Urrutia Ranch, in the Monthly
Amount of $13,280
d. Nutrient Management Plan — Alpine County Approve Addendum to Existing Task
Pg. 29 (Hal Bird) Order No. 1 to Wood Rogers, Inc.,
for Additional Consulting Services, in
the Amount of $3,685.20
Qg e LPPS (Luther Pass Pump Station) Standby Power Authorize an Increase to Purchase
. 33 Generation Facility Order P21709 to AECOM for
(Ivo Bergsohn) Additional Engineering Services for
Design of a Fire Suppression
System, in the Amount of $50,000
f. Final and Secondary Effluent Pump Station Approve Change Order No. 9 to
Pg. 37 (Julie Ryan) Pacific Mechanical Corporation, in
the Amount of $96,171.37
CONSENT CALENDAR - NOVEMBER 5, 2009 PAGE - 2
g. Twin Peaks Booster Station and Waterline
Pg. 47 (John Thiel)
h. 2009 Sonora Waterline Replacement
Pg. 51 (Jim Hoggatt)
(' i'\ 2 008 Al Tahoe Waterline Replacement
__P9. 55 (Jim Hoggatt)
j. 2008 Al Tahoe Waterline Replacement
.59 (Jim Hoggatt)
k. 2008 Tata Lane /Granite Mountain Waterline
g.65 Replacement
(Jim Hoggatt)
I. Twin Peaks Booster Station
Pg. 71 (Jim Hoggatt)
M. Regular Board Meeting Minutes:
Pg. 73 October 15, 2009
(Kathy Sharp)
n. Special Board Meeting Minutes:
Pg. 79 October 29, 2009
(Kathy Sharp)
Approve Change Order No. 1 to
Resource Development Company,
Inc., in the Amount of $57,187.51
Approve Change Order No. 3 for
Campbell Construction Co., Inc., in
the Amount of $87,760.99
Approve a $22,822.12 Deductive
Change Order No. 5 to Cruz
Excavating, Inc.
(1) Approve the Project Closeout
Agreement and Release of Claims
for Cruz Excavating; and
(2) Authorize Staff to File a Notice of
Completion with the El Dorado
County Clerk
(1) Approve the Project Closeout
Agreement and Release of Claims
for Cruz Excavating; and
(2) Authorize Staff to File a Notice of
Completion with the El Dorado
County Clerk
Increase Task Order for Carollo
Engineer's to Provide Construction
Services, in the Amount of $59,435
Approve Minutes
Approve Minutes
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet,
including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. — 5:00 p.m., Monday
through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are
numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times
are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified
time.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard;
comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during
"Comments from the Audience;" however, action cannot be taken on items not on the agenda.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Backup to any agenda item(s) not included with
the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in
all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability- related aids, or other services), please
contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting.
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
REGULAR BOARD MEETING AGENDA ADDENDUM NO. 1
Thursday, November 5, 2009
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Paul Sciuto, Assistant Manager
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
Note: This item was received subsequent to the Regular Board Meeting Agenda being
posted. Adding it to the Agenda will require a separate vote with approval by two- thirds
of the Board members present (or all Board members if less than two- thirds are present),
and determine there is a need for immediate action.
6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
2010 Water Meter Installation Project — Phase 2 Authorize Staff to Advertise for
(John Thiel) Construction Bids
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BOARD AGENDA ITEM
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: 2010 Water Meter Installation Project — Phase 2
REQUESTED BOARD ACTION: Authorize staff to advertise for construction bids.
DISCUSSION: The California Department of Health Services (CDHS) awarded STPUD
a $4,387,500 grant for the installation of water meters. The grant is already being used
for the 2009 Meter Project which is nearly complete with 163 meters in place, and the
2010 (Phase 1) Meter Project that has been awarded to Teichert and will have 1,525
meter installations in place in 2010. There is approximately $2M left in the grant which
is available for approximately 1,300 additional meter installations. Staff estimates that a
total of 3,000 meter installations will be installed under this grant.
The grant funding is part of the American Recovery and Reinvestment Act (ARRA) with
requirements for Disadvantaged Business Enterprises, Davis Bacon wage rates, Buy -
American Certifications, etc. The grant also precludes the use of STPUD staff for any
construction or installation of the water meters. The funds can be used for engineering,
construction inspection, and grant administration time.
The State is also requiring that we have a contractor in place with a signed contract and
a Notice to Proceed, no later than 12/24/09. Construction will begin May 2010.
SCHEDULE: Advertise 11/06/09; PreBid 11/17/09; Open Bids 12/11/09;
Board Approval 12/17/09; Notice to Proceed by 12/22/09.
COSTS: $ 2,000,000 Estimate
ACCOUNT NO: 2029 - 7078 /METERS
BUDGETED AMOUNT REMAINING: Approximately $4.3 million
ATTACHMENTS: None
& 11 . 10 �r 7850
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA ADDENDUM NO.2
Thursday, November 5, 2009
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbri , General Manager Paul Sciuto, Assistant Mana er
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
Note: This item was received subsequent to the Regular Board Meeting Agenda being posted. Adding this
emergency item to the Agenda will require a separate vote with approval by four -fifths vote of the Board
members present, and determine there is a need for immediate action.
6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
Snowshoe Thompson Ditch No. 1 / Millich Ditch
Washout
(Paul Sciuto)
(1) Determine an Emergency Exists
Pursuant to Section 1102 of the
Public Contract Code;
(2) Determine Substantial Evidence
has been Presented to Authorize an
Exception be made to Section
22050 of the Public Contract Code
that this Emergency will Not Permit
a Delay Resulting from a
Competitive Solicitation for Bids and
that this Action is Necessary to
Respond to the Emergency;
(3) Adopt Resolution No. 2876 -09
Delegating Authority to the General
Manager and Assistant General
Manager /Engineer to Order any
Action Necessary to Respond to this
Emergency and Determine this
Project is Exempt from CEQA;
(4) Approve Expenditures
Necessary to Start Emergency
Repairs, in the Estimated Amount
of $50,000
Gonera! Manages
Richard H. Sol"
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BOARD AGENDA ITEM
TO: Board of Directors
FROM: Paul A. Sciuto, Assistant General Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Snowshoe Thompson Ditch No. 1 / Millich Ditch Washout
REQUESTED BOARD ACTION: (1) Determine an emergency exists pursuant to
Section 1102 of the Public Contact Code; (2) Determine substantial evidence has been
presented to authorize an exception be made to Section 22050 of the Public Contract
Code that this emergency will not permit a delay resulting from a competitive solicitation
for bids and that this action is necessary to respond to the emergency; (3) Adopt
Resolution No. 2876 -09 delegating authority to the General Manager and Assistant
General Manager /Engineer to order any action necessary to respond to this emergency
and determine this project is exempt from CEQA; (4) Approve expenditures necessary
to start emergency repairs, estimated to be $50,000.
DISCUSSION: On Wednesday, November 4, 2009 some erosion damage was
discovered at Millich Ditch and Snowshoe Thompson Ditch No. 1. The damage was at
the site of the repairs that were completed in June of 2009. There is evidence of sliding
and accumulation of material under the erosion control blankets on the slope between
Snowshoe Thompson No. 1 and Millich Ditch. In addition there are approximately six
areas where the erosion control blankets separated and allowed the deposition of
material down the slope and towards adjacent properties. There is also minor cutting of
the slope by surface water.
Staff intends to commence repairs as soon as authorized utilizing District staff and an
outside erosion control contractor. The repairs will include but not be limited to
installation of fiber rolls, perforated pipes, and drain rock to divert surface water away
from affected areas, and application of mulch and hydroseed to stabilize the site.
Paul Sciuto
November 5, 2009
Page 2
SCHEDULE: Repairs expected to be completed by December 3, 2009
COSTS: $50,000 (estimated) for Millich Ditch and Snowshoe Thompson No. 1 Ditch
ACCOUNT NO: 1029- 7075 /SNOBLO; 1029 - 7076 /MILBLO
BUDGETED AMOUNT REMAINING: Unbudgeted
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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RESOLUTION NO. 2876-09
A Resolution of the South Tahoe Public Utility District
Declaring an Emergency, Authorizing Contracts without Bids,
Delegating Authority to Order Emergency Action
and Determining CEQA Exemption
WHEREAS, the South Tahoe Public Utility District (District) is engaged in the
collection, treatment and disposal of wastewater; and
WHEREAS, Millich Ditch and Snowshoe Thompson Ditch No. 1 washed out near
Woodfords, California; and
WHEREAS, Millich Ditch and Snowshoe Thompson Ditch No. 1 was repaired
under Resolution No. 2857 -09 in April through June 2009; and
WHEREAS, Millich Ditch and Snowshoe Thompson Ditch No. 1 is exhibiting
some erosion damage due to recent rainfall; and
WHEREAS, the Millich Ditch and Snowshoe Thompson Ditch No. 1 need to be
repaired to eliminate potential damage to the ditches and adjacent property owners; and
WHEREAS, the damage related to the Millich Ditch and Snowshoe Thompson
Ditch No. 1 is an unexpected occurrence posing a clear and imminent danger which
could lead to the loss or impairment of health, property and /or essential public services;
WHEREAS, substantial evidence has been provided to the District which
demonstrates immediate action is necessary to prevent this loss or impairment, repair
these facilities, and enter into agreements which contractors to design and perform
such repair necessary to maintain service; and
WHEREAS, emergency project are exempts from the requirements of the
California Environmental Quality Act (CEQA) pursuant to CEQA guidelines sections
15269 and 15369.
NOW, THEREFORE BE IT RESOLVED AS FOLLOWS:
1. The damage related to the Millich Ditch and Snowshoe Thompson Ditch
No. 1 is a sudden, unexpected occurrence that poses a clear and imminent danger
requiring immediate action to prevent or mitigate the loss or impairment of health,
property and essential services and is therefore an emergency.
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2. The emergency will not permit a delay resulting from a competitive
solicitation for bids.
3. Immediate actions directly related to the emergency, including repair of
the Millich Ditch and Snowshoe Thompson Ditch No. 1 and surrounding areas and
action to procure the necessary equipment, services and supplies are necessary to
respond to the emergency and shall be made without giving notice for bids to let
contracts.
4. The General Manager and Assistant General Manager /Engineer of the
District is hereby authorized and directed to order any action necessary and appropriate
to respond to the emergency including repair of the Millich Ditch and Snowshoe
Thompson Ditch No. 1 and surrounding areas, and the procurement of any necessary
equipment, services and supplies, without giving notice for bids to let contracts.
5. Emergency repairs related to the damage for the Millich Ditch and
Snowshoe Thompson Ditch No. 1 are necessary to maintain service and repair actions
are necessary to mitigate the emergency and are thus exempt from the requirements of
CEQA.
6. This Resolution shall take effect immediately.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly adopted and passed by the Board of Directors of the South Tahoe
Public Utility District at a Board meeting held on the 5th day of November, 2009, by the
following vote:
AYES:
NOES:
ABSENT:
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
1 ATTEST:
Kathy Sharp, Clerk of the Board
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BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Diane Noble, Interim Customer Service Manager
Paul Hughes, Chief Financial Officer
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Cul De Sac Holdings, LLC Water Main Extension
REQUESTED BOARD ACTION: Adopt corrected Resolution No. 2873 -09 accepting
the Cul Del Sac Holdings Water Main Extension.
DISCUSSION: The previous resolution approved by the Board on October 15, 2009,
contained a clerical error. The money amount in the last paragraph of page one should
read "Seventeen Thousand Five Hundred Eighty Dollars ($17,580.00) ". The correction
is shown on the attached red -line version. This corrected resolution will take its place.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Corrected Resolution No. 2873 -09, Certificate of Acceptance
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES _ NO
CHIEF FINANCIAL OFFICER: YES NO
-1-
RESOLUTION NO 297349
A RESOLUTION 8Y 71JE BOARD OF QUMTORS
OF THE SOUTH TAHOE PUBLIC UTUM 013TRICT
ACCEPTING THE CXML DE SAC ELOLDO+[G5, LLC
WATER ICI EXTENSION
WHEREAS, 9* 1316W ovms. and opts a waW treaknent aW cg*ftdioi
system (System) for the beneficig use by Me DisW and #s custDrners. located whin
the City of South Lake. Tahoe and art. portions of the County of B Dorado,
Ciftmta; and
WHEREAS, Cul De Sac Holdings, LLC (Ox iw) owns corlain reW pity and
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eta boated at 1772 D Stre4 8 Dada County, Cakkmla, as "mm
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■ n p d
�i� In Vie Water Maln - Extension Malt-Extension Agreement,. moiled below, and
WHEREAS, cMVMM of project reclund a vAatter mm @7d ow and
WHEREAS, the Distrio t3oamd 0t0k8c6xs awmved OwneeS r i R r P Fifor
watermain wftision (Maim Extension) on May 1, 2008, tQ ejeec rmi ota VVater
Main Extension AWeerwnt, Whtch was ego afti by the Ow mwand by the DmUxt on
May 1.20M (Agreement); and
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WHEWAS. Ovmw meted man of the Water Main Extension which
Consists of approxknateiy t,= Lest of an &4fwh pone fa vrhit OWW fM SOM*
Thousand Four Hundred Dollars W0,4MMQ ; add one (1) addBanal fire hyftnt, and
add connection vatm for use by potential future custorneW aad.
WHEREAS, the Mbkt paid Severgeen Thoitad Five. Hundred t3�hty t)a#a 'l � Q `
Bo.00 to up -s � Wese I i«i__�� ►e kCr, s - i tD 8 — i ... ieke.* 7,aenos
and add appna6nately &V feet of vraterservice;
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WHEREAS, Ownem executed an fnvmwft Marto Dedk*e the Wader _Main
Extension to the District, dated Ate 6, 2809 (DedWatiort), and
WHEREAS, the irrevocable Our to Dedmft vias-r o ded -in the C=*
Recorder's Office on August 21, 2009; and,
WHEREAS, Ow, m rs desire the District to accept the Water Main Extension and
provide regular wad service b Ow above did Prvpeft.
-NOW T ER , be it resokied Nut the Beard of Dkedors accepts Ste
11 dedle Mon of the Cut De Sae Holdings, MC Wad[ Main Extension and authorizes the
12 President of the Board of Mxxftm to m3atfs the COORMO ofAcoeptanoe of the
13 Dedication.
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is WE, THE EiNDfRSiGNED, do hereby ce* that the above -M foregoing
1 ResokAon was duly adopted and passed by the Board of Direciore of the Salt- Tahoe
1 t Pubtie tltlHty Dishfct at a regularly adwKkfied mesong held on the SM day of
November, 20M, by the 1 11, d g vow
20I AYES:
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NOES:
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23 ABSENT:
Marylou Moabadw, Bowd i errt
South Taboo Ptdle l tlhty DbbxA
ATTEST:
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Kathy Sharp, Clerk of the Board
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RESOLUTION NO. 2873-09
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ACCEPTING THE CUL DE SAC HOLDINGS, LLC
WATER MAIN EXTENSION
WHEREAS, the District owns and operates a water treatment and distribution
system (System) for the beneficial use by the District and its customers located within
the City of South Lake Tahoe and certain portions of the County of El Dorado,
I California; and
WHEREAS, Cul De Sac Holdings, LLC (Owner) owns certain real property and
improvements located at 1772 D Street, El Dorado County, California, as more
particularly described in the Water Main Extension Agreement, defined below; and
WHEREAS, completion of project required a water main extension; and
WHEREAS, the District's Board of Directors approved Owner's request for the
water main extension (Main Extension) on May 1, 2008, subject to execution of a Water
Main Extension Agreement, which was executed by the Owner and by the District on
May 1, 2008 (Agreement); and
WHEREAS, Owner completed construction of the Water Main Extension which
consists of approximately 1,280 feet of an 8 -inch pipeline for which Owner paid Seventy
Thousand Four Hundred Dollars ($70,400.00); add one (1) additional fire hydrant, and
add connection valves for use by potential future customers; and
WHEREAS, the District paid Seventeen Thousand Five Hundred Eighty Dollars
;$17,580.00 ) to up -size the Water Main Extension pipeline from 6 - inches to 8 — inches
and add approximately 330 feet of water service;
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WHEREAS, Owners executed an Irrevocable Offer to Dedicate the Water Main
Extension to the District, dated August 6, 2009 (Dedication); and
WHEREAS, the Irrevocable Offer to Dedicate was recorded in the County
Recorder's Office on August 21, 2009; and,
WHEREAS, Owners desire the District to accept the Water Main Extension and
provide regular water service to Owner's above described property.
NOW THEREFORE, be it resolved that the Board of Directors accepts the
dedication of the Cul De Sac Holdings, LLC Water Main Extension and authorizes the
President of the Board of Directors to execute the Certificate of Acceptance of the
Dedication.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly adopted and passed by the Board of Directors of the South Tahoe
Public Utility District at a regularly scheduled meeting held on the 5th day of
November, 2009, by the following vote:
AYES:
101
ABSENT:
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
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RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
South Tahoe Public Utility District
c% Lisa M. Coyner
1275 Meadow Crest Drive
South Lake Tahoe, California 96150
THIS SPACE RESERVED FOR
RECORDER ONLY
(Gov. Code § 27361.6)
CERTIFICATE OF ACCEPTANCE
THIS IS TO CERTIFY that the interest conveyed by the Irrevocable Offer to
Dedicate Water Main Extension dated August 6, 2009 to the South Tahoe Public Utility
District (District), a governmental agency, is hereby accepted by the undersigned officer
or agent on behalf of the District pursuant to authority conferred by resolution of the
District's Board of Directors adopted on November 5, 2009, and the District consents to
the recording of this Acceptance by its duly authorized officer or agent.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Dated: November 5, 2009
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
-7-
oai
5o s"* a
f"UH1 Dietrich M" `� �.
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BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: John Boyson, Electrical Instrumentation Supervisor
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: SCADA Upgrade Field Interface Units
REQUESTED BOARD ACTION: (1) Waive bidding procedures as outlined in the
Purchasing Policy for standardized equipment requiring compatibility with existing
equipment and to be purchased from the existing supplier; and 2) Authorize purchase of
units from Global Data Specialists Inc., in the amount of $34,691.25 plus shipping.
DISCUSSION: This request is to replace two existing Field Interface Units (FIU) that
use the MOSCAD platform with units that use the ACE3600 platform. The MOSCAD
units are no longer being sold and have been replaced by the ACE3600. The existing
units have been in service since 1994. This order includes the programming and
software that is required for the ACE3600. The FIUs process the data from the Field
SCADA units (radio) and send it to the desktop computers for the operators to use
(alarms, tank levels, pump status, etc.). ACE3600 is a Motorola product purchased
under sole source standardized equipment purchase policy.
SCHEDULE:
COSTS: $34,691.25 plus shipping
ACCOUNT NO: 1003 -8007
BUDGETED AMOUNT REMAINING: $30,000.
ATTACHMENTS: Global Data Specialists quote.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES O
CHIEF FINANCIAL OFFICER: YES NO
-9-
GLEBAL
DATA SPECIAL 1 8 T S
1815 W. First Ave., Suite 110, Mesa, AZ 85202
Phone: 480461 -3401 FAX: 480461 -3411
QUOTE: MDM03537A July 17, 2009
by Duane Moody
480 - 461 -3401, Ext. 223, duane(@ gbl- data.com
Expires 15- Oct -09
Quoted To: John Boyson
Phone: 261
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Phone: 530 - 544 -6474
FAX: 530 - 544 -6359
Description
Please find attached the quotation for the ACE3600 RTU equipment as per your request. Please note the following:
a. This quotation is equipment only and does not include any programming or integration/start-up services.
b. As an option, we have included in the Optional Materials section of the quote an interface kit that GDSI created with
mounting on a panel for wall mount or installation within a separate housing (delete housing cost from Materials section).
This kit was created for the following issues.
1. The maximum wiring guage for the terminals on the ACE36001/0 modules is 18 ga.
2. The relays in the DO and Mixed 1/0 modules do not have a high capacity compared to the MOSCAD RTU's. As a
result, interpose relays may need to be required. The interface kit includes 7 -1OA relays to provide higher capacity relays
than those included with the ACE 1/0 modules.
3. The terminals provided with the interface kit allow for easier installation and up to 12ga wiring.
If you have any questions or need additional information please let me know.
Best Regards,
Duane Moody
Sales Manager
—11— Pagel of3
MATERIALS
QTY
Part No
Description
Unit Price
Extended
0001
F7563
ACE3600 WITH CDM750136 -174 MHZ
........................... $ 430.00
0001
V118
ADD: 4 AO MODULE
.................................................................. ..............................$ 1,800.00
........................$ 1,800.00
0001
V103
ADD: 31 /O SLOTS FRAME
........................... $ 495.00
0001
V261
ADD: AC PS 85 -264 V WITH BATTERY CHARGER
....................................................................... ..............................$ 70.00
............................. $ 70.00
0001
V228
ADD: 5OX50 CM PAINTED METAL HOUSING
310.00
........................... $ 310.00
0001
V114
..................................................................... ..............................$ 300.00
........................... $ 300.00
Includes a metal chassis and fits either the 6.5 Ah or the l OAh battery. It does not include a padlock.
0001
V245
ADD: 16DI 4DO EE 4AI + / -20MA
Extended
0001
GD6152
Panel, 29" x 21 ", with ACE3600 and Interface Kit Mounted. No Housing.
..................................................................... ..............................$ 430.00
........................... $ 430.00
0001
V118
ADD: 4 AO MODULE
GD3572 -Mixed
Mixed 1/0 Interface Kit
..................................................................... ..............................$ 495.00
........................... $ 495.00
0001
V261
ADD: AC PS 85 -264 V WITH BATTERY CHARGER
..................................................................... ..............................$ 225.00 ........................... $ 225.00
..................................................................... ..............................$
310.00
........................... $ 310.00
0001
V114
ADD: 6.5 AH BACKUP BATTERY
............................................ ............................... ........................$100.00
........................... $ 100.00
0001
V446
ADD: ACE CPU3640
..................................................................... ..............................$
100.00
........................... $ 100.00
0001
V184
ADD: PLUG -IN RS -232 PORT
..................................................................... ..............................$
100.00
........................... $ 100.00
0001
FPN1653
ASSEMBLY,POWER SUPPLY,24V PS PLUG IN KIT
....................................................................... ..............................$
75.00
............................. $ 75.00
Provides floating 24V to the module TB. Fits DI, Al, Mixed UO and Mixed AI/A0
modules. The 32 DI module can hold
up to two PS, all other modules just one PS.
0001 GD7336 Federal Express Ground
....................................................................... ..............................$ 40.00 ............................. $ 40.00
Materials Sub -Total $ 3,820.00
TOTALS
Materials $ 3,820.00
TOTAL $ 3,820.00
OPTIONAL MATERIALS (Not Included in Quote Totals
QTY
Part No
Description Unit Price
Extended
0001
GD6152
Panel, 29" x 21 ", with ACE3600 and Interface Kit Mounted. No Housing.
..................................................................... ..............................$ 250.00 ........................... $ 250.00
0001
GD3572 -Mixed
Mixed 1/0 Interface Kit
..................................................................... ..............................$ 335.00 ........................... $ 335.00
0001
GD3572 -4AO
4 AO Interface Kit
..................................................................... ..............................$ 225.00 ........................... $ 225.00
-12- Page 2 of 3
Payment: .......... 100% Upon Receipt of Invoice, Net 30 Days. I% discount if payment is received Net 15. We also accept
Visa, Master Card, and American Express.
Delivery:........... TBD Upon Order Placement
Validity: ............ Quotation is valid for 90 days. The above quotation is based upon the information provided at the time of
quotation. Global Data Specialists is not responsible for any information that is missing or incorrect. Any
new information that is received after the quotation has been submitted may result in a revised quotation
being issued to cover the costs of additional equipment or services as identified.
Shipment:......... Global Data Specialists, Mesa, AZ.
Warranty:......... The Motorola equipment is warranted for 1 year upon shipment for parts and labor. Non - Motorola
equipment warranties are vendor specific and will apply. No additional warranties are expressed or
implied.
Cancellation:.... 10% Penalty prior to 30 days of shipment, 25% Penalty less than 30 days prior to shipment.
Note: ................ Please reference quotation number on all correspondence.
-13- Page 3 of 3
GLOBAL
DATA S P E C I A L I S T S
1815 W. First Ave., Suite 110, Mesa, AZ 85202
Phone: 480 -461 -3401 FAX: 480461 -3411
QUOTE: MDM03536A July 17, 2009
by Duane Moody
480 - 461 -3401, Ext. 223, duane -gbl- data.com
Expires 15- Oct -09
Quoted To: John Boyson
Phone: 261
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Phone: 530 - 544 -6474
FAX: 530 - 544 -6359
Description
Global Data Specialists is pleased to provide you with the following quotation for the 2 new ACE3600 FIU's as per your
request. This includes the necessary hardware and Engineering Servcies for the programming and on -site integration/start-
up of the FIU's.
If you have any questions or need additional information please let me know.
Best Regards,
Duane Moody
Sales Manager
—14— Page 1 of
ENGINEERING SERVICES
Configuration, FIU Application Software
The System Engineer will configure the FIU application according to the system requirements.
Integration, On -site at Customer Location
Test communications between FIU and RTUs
Test and Debug as needed
Obtain signoff and acceptance
Engineering Services Sub -Total $ 8,923.00
MATERIALS
QTY Part No Description Unit Price Extended
0002 F7563 ACE3600 WITH CDM750 136 -174 MHZ
......................... ..............................$ 1,800.00 ........................$ 3,600.00
The model default includes CDM750 136 -174 MHz radio, radio installation kit, PS 12V DC, CPU3610 ,basic frame (no
I/O slots) and plug -in radio port for CPU. Must be ordered with Metal chassis or housing option. CDM750 is only shipped
to North America at this time
0002
V276
ADD: 40X40 CM PAINTED METAL HOUSING
..................................................................... ..............................$ 220.00
........................... $ 440.00
0002
V261
ADD: AC PS 85 -264 V WITH BATTERY CHARGER
..................................................................... ..............................$ 310.OU
........................... $ 620.00
0002
V114
ADD: 6.5 AH BACKUP BATTERY
..................................................................... ..............................$ 100.00
........................... $ 200.00
0002
V446
ADD: ACE CPU3640
..................................................................... ..............................$ 100.00
........................... $ 200.00
0002 V184
0002 V377
0001 GD5677 -ACE
0001 GD7336
ADD: PLUG -IN RS -232 PORT
..................................................................... ..............................$ 100.00 ............
ADD: 3 RD PARTY PROTOCOL LICENSE
..................................................................... ..............................$ 100.00 ............
ACE3600 RTU /FIU Application Program
.................................................................. ..............................$ 2,600.00 ............
Federal Express Ground
....................................................................... ..............................$ 80.00 ............
............... $ 200.00
............... $ 200.00
............ $ 2,600.00
................. $ 80.00
Materials Sub -Total $ 8,140.00
TOTALS
Engineering Services
Materials
$ 8,923.00
$ 8,140.00
TOTAL $ 17,063.00
-15- Page 2 of 3
TERMS
Payment: .......... 100% Upon Receipt of Invoice, Net 30 Days. 1 % discount if payment is received Net 15. We also accept
Visa, Master Card, and American Express.
Delivery:........... TBD Upon Order Placement
Validity: ............ Quotation is valid for 90 days. The above quotation is based upon the information provided at the time of
quotation. Global Data Specialists is not responsible for any information that is missing or incorrect. Any
new information that is received after the quotation has been submitted may result in a revised quotation
being issued to cover the costs of additional equipment or services as identified.
Shipment:......... Global Data Specialists, Mesa, AZ.
Warranty:......... The Motorola equipment is warranted for 1 year upon shipment for parts and labor. Non - Motorola
equipment warranties are vendor specific and will apply. No additional warranties are expressed or
implied.
Cancellation:.... 10% Penalty prior to 30 days of shipment, 25% Penalty less than 30 days prior to shipment.
Note: ................ Please reference quotation number on all correspondence.
-16- Page 3 of
i- 1 w o w � i
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Hal Bird, Land Application Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Cattle Grazing Permit 2010 — Diamond Valley Ranch
REQUESTED BOARD ACTION: Award contract to the highest responsive, responsible
bidder, Urrutia Ranch, in the monthly amount of $13,280.
DISCUSSION: The Invitation for Proposals was advertised and mailed to nine
addresses. Proposals were opened on October 27, 2009 with only one rancher
responding. Urrutia Ranch proposes the same amount that they paid last year.
SCHEDULE: May 1, 2010 — September 30, 2010
REVENUE: $66,400
ACCOUNT NO: 1000 -3514
BUDGETED AMOUNT REMAINING: $72,440
ATTACHMENTS: Grazing Permit
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
- 17 -
NO
CATEGORY: Sewer
Gen" M01
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BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Hal Bird, Land Application Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Cattle Grazing Permit 2010 — Diamond Valley Ranch
REQUESTED BOARD ACTION: Award contract to the highest responsive, responsible
bidder, Urrutia Ranch, in the monthly amount of $13,280.
DISCUSSION: The Invitation for Proposals was advertised and mailed to nine
addresses. Proposals were opened on October 27, 2009 with only one rancher
responding. Urrutia Ranch proposes the same amount that they paid last year.
SCHEDULE: May 1, 2010 — September 30, 2010
REVENUE: $66,400
ACCOUNT NO: 1000 -3514
BUDGETED AMOUNT REMAINING: $72,440
ATTACHMENTS: Grazing Permit
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
- 17 -
NO
CATEGORY: Sewer
50UTH TAHOE
PUBLIC UTILITY P15TRICT
GRAZING PERMIT
This Grazing Permit (Permit) is made and entered into on November 5. 2009
by and between the South Tahoe Public Utility District (District), a California public agency formed in 1950
pursuant to the Public Utility District Act, and Urrutia Ranch (Permittee), at South Lake Tahoe,
California, with reference to the following facts and intentions:
A. The District is the owner of certain real property and improvements located in Alpine
County, California, generally described as assessor parcel numbers 01- 080 -56, 01 -080 -60, 01 -080 -80,
01 -080 -81, 01 -080 -82, 01- 200 -01, 01- 200 -10, and 01- 200 -11 and- more particularly described in the map
attached as Exhibit A, which is incorporated by this reference (collectively Property);
B. Permittee is in the business of raising cattle and requires the use of pasture land to graze
cattle during certain portions of the year;
C. A certain portion of the Property consists of pasture land that is irrigated with water from
the West Fork of the Carson River; and
D. Permittee desires to receive from the District and the District agrees to provide Permittee,
the right to graze cattle on a portion of the Property pursuant to the terms and conditions of this Permit.
NOW, THEREFORE, the parties agree as follows:
1. Grazina Riaht. District grants Permittee the right to graze cattle on that portion of the
Property depicted on the attached Exhibit A (Permitted Grazing Area). Other than as expressly provided
in this Permit, Permittee shall not have any other rights with respect to the Property and improvements
located on the Property.
2. Term. The term of this Permit shall commence on May 1. 2010 (Commencement Date)
and end on October 1. 2010 (Termination Date), unless adjusted pursuant to the provisions of this Permit.
3. Possession. District shall be deemed to have delivered possession of the Permitted
Grazing Area to Permittee and Permittee shall be deemed to have taken possession of the Permitted
Grazing Area as of the Commencement Date subject to the terms and conditions of this Permit.
4. Permit Fee. Permittee agrees to pay the District the sum of $ 13.280.00 per month
during the Term (Permit Fee). Permittee shall pay the Permit Fee to District monthly on or before the fifth
(5 day of each and every month during the Term. If Permittee does not make any payment of the
Permit Fee within ten (10) days when due then Permittee shall pay to the District, in addition to such
payment, a late charge equal to ten (10) percent of such late payment. Permittee shall pay, in a timely
manner, all sums of money or charges required to be paid by Permittee under this Permit. If such an
amount or charge is not paid at the time provided in this Permit, it shall never the less be collectible with
the next installment of the Permit Fee or any other charge thereafter falling due. However, nothing
contained in this Permit shall be deemed to suspend or delay the payment of any amount of money or
charge at the time the same becomes due and payable, or to limit any remedy of the District.
5. Use of Permitted Grazina Ar
5.1 Use. The Permitted Grazing Area shall be used for grazing cattle and for no
other use without the express written consent of the District. The District expressly disclaims any
representation or warranty or any liability or damage as to quality or quantity of grass growing on the
Permitted Grazing Area at anytime during the Term. Permittee covenants and agrees to conduct its
operations, as allowed by this Permit, in a good and ranching -like manner according to the industry
practices for cattle ranching operations. Permittee shall be responsible for keeping its cattle within the
Permitted Grazing Area and shall promptly return any cattle that leave the Permitted Grazing Area. The
SB 336572 v4:007627.0065 _19-
maximum number of cattle that Permittee is entitled to locate on the Permitted Grazing Area is the
number of cattle necessary to graze the grass in the Permitted Grazing Area to a height less than ten (10)
inches but no less than two (2) inches. The District reserves the right to require Permittee to move or
remove the cattle within /from the Permitted Grazing Area due to overgrazing or if the cattle otherwise
cause harm to the Permitted Grazing Area, as determined in the District's sole discretion. Cattle shall
only be moved on county roads in accordance with the permission of the county and in compliance with
applicable laws. The gates located on the paved access road to Harvey Place Reservoir shall be
operated by the District. Permittee shall not operate the gates without the Districts prior written consent.
Permittee shall not allow other animals, including horses, on the Permitted Grazing Area without the prior
written consent of the District, (which may be separately negotiated with the District). Permittee shall
remove any dead cattle from the Property within 72 hours.
5.2 Other Facilities. Permittee shall be entitled to use the cattle pens and chutes for
loading and unloading cattle. Vaccination of cattle is an allowed procedure provided Permittee complies
With all federal, state and local laws and regulations in performing vaccinations including, but not limited
to, disposal of vaccination supplies. Permittee shall notify District of its desire to use such facilities and
receive District's prior written consent. District and Permittee shall agree upon the schedule and other
requirements related to the use of such facilities. The District reserves the right to allow other persons to
use the cattle pens and chutes periodically, which use shall be coordinated with Permittee operations.
5.3 Compliance of Law. Permittee shall, at Permittee's sole cost and expense,
comply with all applicable local, state and federal statutes, ordinances, rules, regulations, orders and
requirements in effect that relate to the use of the Permitted Grazing Area by Permittee. Permittee shall
not use or allow the use of the Permitted Grazing Area in any manner that would tend to create waste or
a nuisance or which would tend to disturb the District's use of the Property.
5.4 District Operations. Permittee acknowledges that this Permit only entities
Permittee to use a Permitted Grazing Area, which Is only a portion of the Property. Permittee further
acknowledges and understands that the District will be utilizing other portions of the Property for its
recycled water operations. The District shall also have the right to use portions of the Permitted Grazing
Area for recycled water operations, which includes the right to construct improvements and /or make
modifications to the Permitted Grazing Area, provided such uses do not unreasonably interfere with
Permittee's use of the Permitted Grazing Area. Permittee may be required to move cattle from one
portion of the Permitted Grazing Area to another portion of the Permitted Grazing Area while the District
performs work in the Permitted Grazing Area.
In 2010, the District will be fencing off a 250' X 300' section of ther Grazing Area for
a pipeline installation. The Permittee will not have use of that section throughout the term of the
Permit.
5.5 Other Restrictions. Permittee shall not be allowed to use the house nor shall
Permittee store any equipment, trucks or trailers on the Permitted Grazing Area without the prior written
consent of the District. Permittee shall not use or allow firearms, drugs or alcohol on the Property or
Permitted Grazing Area at any time, the violation of which shall entitle the District to immediately
terminate this Permit without any prior written notice.
6. Maintenance and Operation /Surrender.
6.1 Condition of Permitted Grazing Area. Permittee accepts the Permitted
Grazing Area in its present condition, and Permittee agrees that it will, at all times during the Term, keep
all improvements located within the Permitted Grazing Area, including, but not limited to, fences and
gates, except as otherwise provided in this Permit, in good condition and repair, reasonable use, wear
and damage by fire, act of God, or the elements excepted, at its own expense, and without any expense
whatsoever to the District. Permittee further agrees, on the last day of the Term or earlier termination of
this Permit, to surrender the Permitted Grazing Area in the same condition as when received, reasonable
use, wear and damage by fire, act of God or the elements excepted, and to remove all of Permittee's
personal property from the Permitted Grazing Area.
6.2 Fertilizers and Chemicals. Permittee shall not apply any fertilizers, herbicides,,
insecticides or other chemicals on the Permitted Grazing Area without the District's prior written consent.
The application of such fertilizers, herbicides, insecticides, sprays and chemicals, if consented to by the
2
SB 336572 v4.W7627.0065 -20-
District, shall be applied in accordance with applicable federal, state and local laws, statutes, ordinances
and regulations.
6.3 Toxic or Hazardous Materials. Permittee shall not cause or permit any
hazardous or toxic materials to be brought upon, kept or used in or about the Permitted Grazing Area by
Permittee, its agents, employees, invitees or authorized representatives, without the prior written consent
of the District, which consent shall not be unreasonably withheld, so long as Permittee demonstrates to
the District's reasonable satisfaction that such toxic materials, and the quantities thereof, are necessary
or useful to Permittee's operations and use of the Permitted Grazing Area and such materials will be
used, kept and stored in a manner that complies with all toxic substance laws. Permittee shall, at its sole
cost, comply with all federal, state and local laws, statutes, ordinances, codes, regulations and orders
relating to receiving, handling, use, storage, accumulation, transportation, generation, spillage, migration,
discharge, release and disposal of any toxic or hazardous materials.
6.4 Irrigation. The water for irrigation of the Permitted Grazing Area is obtained by
the District from the West Fork of the Carson River and transported from a diversion structure through
ditches to the Permitted Grazing Area. District shall use reasonable efforts to keep and maintain the
irrigation facilities in good condition and repair in order to irrigate the Permitted Grazing Area. The District
shall be responsible for irrigating the Permitted Grazing Area but, notwithstanding the above, does not
guarantee that any specific quantity of water will be available for application on the Permitted Grazing
Area or for use by Permittee's cattle. The District shall use reasonable efforts to irrigate the Permitted
Grazing Area as long as irrigation water from the Carson River is available to be diverted by the District.
Permittee expressly acknowledges that the quantity of water available for irrigation of the Permitted
Grazing Area varies from year to year and month to month, that the failure of the diversion structures
and /or irrigation facilities may make delivery of irrigation water impossible or impractical for certain
periods of time and that the grasses growing on the Permitted Grazing Area may be affected by these
circumstances. The District expressly disclaims to Permittee any liability or damage for any shortage of
irrigation water used to irrigate the Permitted Grazing Area and the quality or quantity of the water
supplied to the Permitted Grazing Area.
7. Riaht of Entry, The District and its authorized representatives may enter the Permitted
Grazing Area at any time for the purpose of inspecting the Permitted Grazing Area and Permittee's use of
and operations on the Permitted Grazing Area. Permittee covenants and agrees that the District may
enter the Permitted Grazing Area at any time to make any necessary repairs to the Permitted Grazing
Area and perform any work desired by the District that does not unreasonably interfere with Permittee's
use of the Permitted Grazing Area or that the District may deem necessary to prevent waste or
deterioration in connection with Permittee's use of the Permitted Grazing Area.
8. Alterations and Improvements. Permittee shall not make any alterations or
Improvements to the Permitted Grazing Area without the prior written consent of the District. Any
alterations or improvements to the Permitted Grazing Area shall be done in a good and workmanlike
manner and diligently prosecuted until completion. upon termination of this Permit, such alterations and
improvements shall be considered Improvements to the Permitted Grazing Area and shall not be removed
by Permittee, and will become part of the Properly unless the District requests Permittee to remove all or
any portion of such improvements, in which case the Permittee shall restore the Property to its former
condition, at Permittee's sole cost and expense. Permittee shall pay all costs and expenses of any such
alterations or improvements on the Permitted Grazing Area. Permittee will keep the Property free and
clear of all mechanics' liens and other liens on account of such work done for Permittee.
9. Taxes.
9.1 District. District shall pay all real property taxes including, but not limited to,
special and general assessments, licensing fees, commercial rental taxes, improvement bonds and any
other tax, levy and bond that is based upon District's ownership interest in the Property.
9.2 Permittee. Permittee shall pay before delinquency all taxes, assessments,
license fees and public charges levied, assessed or imposed upon its business operations, as well as its
trade fixtures and other personal property in, on or upon the Permitted Grazing Area.
3
SB336572 v4.
-21-
10. Indemnity and Liability.
10.1 To the fullest extent permitted by law, Permittee shall defend, indemnify and hold
harmless the District, its elected officials, officers, employees, agents and contractors, from and against
any and all claims, damages, losses, liabilities and expenses, including attorneys' fees, paralegal and
legal fees and costs, which arise out of, relate to or result from, Permittee's use of the Permitted Grazing
Area or from this Permit. In the event any action or proceeding is brought against the District, Permittee,
upon notice from the District, shall defend the same at Permittee's sole cost and expense by legal
counsel approved by the District. Permittee, as a material part of the consideration to the District,
assumes all risk of damage to the Permitted Grazing Area or injury to persons in, upon or about the
Permitted Grazing Area from any cause whatsoever except that which is caused by the failure of the
District to observe any of the terms and conditions of this Permit and such failure has persisted for an
unreasonable period of time ,after written notice of such failure, and Permittee waives all of its claims with
respect thereof against the District.
10.2 Exemption From Liability. The District shall not be liable for injury to
Permittee's business or any loss of income or for damage to the property of Permittee, Permittee's
employees, invitees, customers or any other person in or about the Permitted Grazing Area, nor shall the
District be liable for injury to the person of Permittee, Permittee's employees, agents or contractors,
whether such damage or injury is caused by or results from tire, explosion, electricity, gas, water, rain, or
from any other cause, whether such damage or Injury results from conditions arising upon the Permitted
Grazing Area or the Property, or from other sources or places, and regardless of whether the cause of
such damage or injury or the means of repairing the same is inaccessible.
11. Insurance.
11.1 Commercial General Liability Insurance. The Permittee shalt, at its sole cost
and expense, maintain in effect at all times during the Term, commercial general liability insurance which
shall include, but shall not be limited to, protection against claims arising from death, bodily or personal
Injury or damage to property resulting from actions, failures to act, operations or equipment of the insured,
or by its employees, agents, consultants or by anyone directly or indirectly employed by the insured. The
amount of insurance should not be less than Two Million Dollars ($2,000,000) combined single limit per
occurrence coverage applying to bodily and personal injury and property damage. The commercial
general liability insurance coverage shall also include the following provisions and /or endorsements.
a. Cross liability and severability of interest.
b. The Insurer shall waive and all transfer rights of recovery (subrogation) it
may have against the name and /or additional insureds for claims and /or losses.
11.2 Business Automobile Liability Insurance. The Permittee shall, at its sole cost
and expense, maintain in effect at all times during the Term, business automobile liability insurance which
shall include, but shall not be limited to, protection against claims arising from death, bodily or personat
injury, or damage to property resulting from actions, failures to act, operations or equipment of the
insured, or by its employees, agents, consultants, or by anyone directly or indirectly employed by the
insured. The amount of insurance should not be less than Two Million Dollars ($2,000,000) combined
single limit per accident coverage applying to bodily and personal injury and property damage. Coverage
shall Insure all owned, nonowned and hired automobiles.
11.3 Endorsements. The insurance coverages required by this Permit shall include
the following provisions and endorsements:
a. The South Tahoe Public Utility District and its elected officials, officers
and employees will be a named or an additional insured in regard to liability.
b. Written notice shall be given to the District at least thirty (30) days prior
to termination, suspension, voiding, cancellation or reduction of coverage in the policy, except that if
cancellation is for nonpayment of premiums, written notice shall be given to the District at least ten (10)
calendar days prior to cancellation.
4
SB 336572 v4:007627.0065
-22-
C. The insurance shall be primary as with respect to the interest of the
named and /or additional insureds, any other insurance maintained by the named and /or additional
insureds is excess and not contributing insurance.
d. The insurance, subject to all of its other terms and conditions, applies to
the liability assumed by the Permittee under this Permit.
11.4 General Insurance Requirements. The Permittee shall not be entitled to
occupy the Permitted Grazing Area until all required insurance has been obtained, required submittals
delivered to the District and the submittals reviewed and approved by the District for general conformance
with this Permit. The procurement and maintenance of the insurance required by this section is a
material element of this Permit and failure to timely procure and /or maintain such insurance shall be a
material breach of this Permit. The Permittee shall deliver the following to the District:
a. A copy of each insurance policy that provides insurance required by this
section (and additional copies as requested by the District in writing). Each policy copy shall be certified
by placing a statement on the policy(ies) stating that "this copy of the policy is certified to be true, correct
and complete" and signed by an authorized representative of the Insurer. The copy of each policy shall
include each and every cover page, declaration page, form, schedule, endorsement, etc. that is a part of
the policy;
b. Certificate(s) of Insurance, issued in duplicate, covering all policies. Such
certificates shall make explicit reference to each of the provisions and endorsements required in this
section, and shall be signed on behalf of the insurer by an authorized representative;
C. Original endorsements for each policy of insurance required by this
section and signed on behalf of the insurer by an authorized representative.
d. All insurance required by this section shall be placed with insurance
companies authorized to transact business in the State of California for the types or insurance required by
the Contract. Each insurance company shall have a current A. M. Best Insurance Guide rating of not less
than A -NI I unless prior written approval Is secured from the District as to the use of such insurer.
e. The requirements as to the types, limits, deductibles and the District's
review and /or approval of insurance coverages to be maintained by the Permittee are not Intended to and
shall not in any manner limit or qualify the liabilities and obligations assumed by the Permittee under this
Permit. Further, the District's review and approval of any section, unless specifically stated in writing and
signed by the District, shall not release or relieve the Permittee or its subcontractors from complying with
the requirements of this section.
f. Any policy of insurance required by this section shall be an "occurrence"
policy.
g. In the event the Permittee changes any Insurance company(ies)
providing the insurance coverage required by this section, the Permittee shall timely resubmit to the
District for review and approval, the insurance documents required by this section for each new insurance
company providing insurance coverage. The Permittee shall submit such documents at least thirty (30)
days prior to the change in any required insurance to enable the District to timely review and approve the
insurance coverages provided by such new insurance company(ies).
h. Insurance policies providing coverage which contains self- insured
retention shall not be acceptable except with the prior written approval of the District regardless of the
amount of the self- insured retention.
12. Default.
12.1 Definition of Default. The occurrence of one or more of the following events
shall constitute a material default and breach of this Permit by Permittee:
a. Permit Fee Default. Failure by Permittee to make, as and when due, any
payment of Permit Fee payable by Permittee where such failure has continued for a period of ten (10)
SB 336572 v4:007627.0065
-23-
days after written notice from the District to Permittee; provided, however, that any such notice shall be in
lieu of, and not in addition to, any notice required under section 1161 of the Code of Civil Procedure of
California.
b. Abandonment. The abandonment or vacation of the Permitted Grazing
Area by Permittee. Abandonment is defined to include, without limitation, any absence of Permittee from
the Permitted Grazing Area for five (5) days or longer while in default of any provision of this Permit.
Notwithstanding anything to the contrary, so long as Permittee is current with payment of all Permit Fees
and other monetary obligations, there can be no abandonment.
C. Breach of Contract. Failure by Permittee to observe or perform any of
the express or implied nonmonetary covenants, promises, agreements or provisions of this Permit to be
observed or performed, where such failure has continued for a period of thirty (30) days after written
notice from the District to Permittee specifying the particulars of such failure; provided, however, that such
notice shall be in lieu of and not in addition to any notice required under section 1161 of the Code of Civil
Procedure.
d. Bankruptcy and Insolvency. The making by Permittee of any general
assignment or general arrangement for the benefit of creditors; the filing by or against Permittee of a
petition to have Permittee judged bankrupt or a petition for reorganization or arrangements under any law
relating to bankruptcy (unless, in the case of a petition filed against Permittee, the same is dismissed
within sixty (60) days); the appointment of a trustee or receiver to take possession of substantially all of
Permittee's assets located on the Permitted Grazing Area, or of Permittee's interest in this Permit, where
possession is not restored to Permittee within thirty (30) days; or the attachment, execution or other
judicial procedure substantially all of Permittee's assets located on the Permitted Grazing Area or of
Permittee's interest in this Permit, where such procedure is not discharged within thirty (30) days.
12.2 Remedies Upon Default. If Permittee breaches this Permit, the District shall
have an immediate right of reentry, with or without notice, and the right to take possession of all animals
and personal property. The District, at its election, shall become the owner of aU animals of which it has
so take possession and, except where it elects , to proceed under the following paragraph, will be
obligated to compensate Permittee for them.
If the District elects to reenter as provided above, or to take possession under
legal proceedings or under any notice provided by law: (a) District may terminate this Permit; (b) District
may from time to time, without terminating this Permit, re -Issue the entire or any part of the Permitted
Grazing Area for such terms (which may extend beyond the Term of this Permit), and at such permit fee
and other conditions as the District in its sole discretion deems advisable. On each re- permitting,
Permittee shall be immediately liable to pay the District the expenses of re- permitting and any making or
alterations or repairs incurred by the District and all other indebtedness, except Permit Fee due under the
Permit; (c) the District, or its agents or assigns, or receiver appointed at its instance may: (i) perform any
of these duties under this Permit and such things as maintaining the Permitted Grazing Area and growing
and managing the cattle located on the Permitted Grazing Area; (ii) charge the proceeds of the cattle with
all reasonable costs of maintenance and husbandry; and (111) divide the remainder of the proceeds with
the Permittee in the same proportion as the cattle would have been divided between the District and
Permittee if Permittee had faithfully performed under this Permit. If the cost exceeds the proceeds from
the cattle, Permittee shall be responsible for payment of any such deficiency; or (iv) District may exercise
all other rights that are available to it under any federal, state or local law, statute, or regulation if
Permittee breaches or defaults any of its obligations under this Permit.
13. Holdina Over. If the permitee has not vacated the premises at the end of the term, the
permittee will accrue charges in the amount of $2500 per day beginning on the fifth day after the end of
the contract term. All other terms and conditions remain the same as specified in this Permit.
14. Damaae or Destruction, In the event the Permitted Grazing Area is damaged by fire,
flood or other perils through no fault of Permittee, the Permit Fee shall be abated in proportion to the area
of the Permitted Grazing Area that Permittee can no longer utilize as contemplated under this Permit,
unless caused in whole or part by Permittee, in which event the Permit fee shall not be abated. If more
than fifty (50) percent of the Permitted Grazing Area is damaged or destroyed such that Permittee may no
longer use it for its intended purposes, Permittee may elect to terminate this Permit, unless caused in
whole or part by Permittee, in which event Permittee shall not have the right to terminate this Permit.
6
SB 336572 v4:007627.0065 -24-
Other than as provided above in this paragraph, Permittee shall not be entitled to any compensation or
damages from the District for loss of use of all or any portion of the Permitted Grazing Area regardless of
the cause.
15. General Provisions.
15.1 Recitals. The recitals stated at the beginning of this Permit of any matters or
facts shall be conclusive proof of the truthfulness thereof and the terms and conditions of the recitals, if
any, shall be deemed a part of this Permit.
15.2 Notices. All notices, approvals, acceptances, requests, demands and other
communications required or permitted, to be effective, shall be in writing and shall be delivered, either in
person or by mailing the same by United States mail (postage prepaid, registered or certified, return
receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom
the notice is directed at the address of such party as follows:
To: District
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Attn: General Manager
With a copy to:
Brad Herrema, Esq. /Gary Kvistad, Esq.
Brownstein Hyatt Farber Schreck
21 East Carrillo Street
Santa Barbara, CA 93101
To: Permittee
Mike Urrutia
PO Box 226
Friant, CA 93626
With a copy to:
N/A
Any communication given by mail shall be deemed delivered two (2) business days after such mailing
date, and any written communication given by overnight delivery service shall be deemed delivered one
(1) business day after the dispatch date. Either party may change its address by giving the other party
written notice of its new address.
15.3 Successors and Assigns. This Permit shall be binding on and shall inure to the
benefit of the parties and their respective heirs, successors and assigns. Nothing in this Permit, express
or implied, is intended to confer on any person other than the parties or their respective heirs, successors
and assigns, any rights, remedies, obligations or liabilities under or by reason of this Permit.
15.4 Assignability. Permittee shall not assign this Permit, or any rights to it, and
shall not sublet the entire or any part of the Permitted Grazing Area or any right or privilege appurtenant
to the Permitted Grazing Area or permit or transfer interest therein without first obtaining the written
consent of the District, which may be withheld by the District in its sole and absolute discretion. Any
assignment or subletting without the District's consent shall be void and shall, at the District's option,
terminate this permit. No interest of Permittee in this Permit shall be assignable by operation law without
the District's prior written consent.
15.5 Waiver. No waiver by any party of any of the provisions shall be effective unless
explicitly stated in writing and executed by the party so waiving. Except as provided in the preceding
sentence, no action taken pursuant to this Permit, including, without limitation, any investigation by or on
behalf of any party, shall be deemed to constitute a waiver by the party taking such action of compliance
with any representations, warranties, covenants, or agreements contained in this Permit, and in any
documents delivered or to be delivered pursuant to this Permit. The waiver by any party of a breach of
any provision of this Permit shall not operate or be construed as a waiver of any subsequent breach. No
7
SB 336372 v4:007627.0065 -25-
waiver of any of the provisions of this Permit shall be deemed, or shall constitute, a waiver of any other
provision, whether or not similar, nor shall any waiver constitute a continuing waiver.
15.6 Severability. If any term, provision, covenant or condition of this Permit shall be
or become illegal, null, void or against public policy, or shall be held by any court of competent jurisdiction
to be illegal, null, void or against policy, the remaining provisions of this Permit shall remain in full force
and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition
that is so invalidated, voided or held to be unenforceable, shall be modified or changed by the parties to
the extent possible to carry out the intentions and directives set forth in this Permit.
15.7 Counterparts. This Permit may be executed in any number of counterparts,
each of which shall be deemed to be an original, but_ all of which shall constitute one and the same
Instrument.
15.8 Governing Law. This Permit shall be governed by, and interpreted in
accordance with, the laws of the State of California to the extent California Law is applicable to the United
States, with venue proper only in the County of El Dorado, State of California.
15.9 Attorney Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an
action for declaratory relief, is brought to enforce or interpret the provisions of this Permit, the prevailing
party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court
in the same action or in a separate action brought for that purpose. The attorneys' fees award shall be
made as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in
good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate
for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith.
15.10 Good Faith. The parties agree to exercise their best efforts and utmost good
faith to effectuate all the terms and conditions of this Permit and to execute such further Instruments and
documents as are necessary or appropriate to effectuate all of the terms and conditions of this Permit.
15.11 Construction. The provisions of this Permit should be liberally construed to
effectuate its purposes. The language of all parts of this Permit shall be construed simply according to its
plain meaning and shall not be construed for or against either party, as each party had the opportunity to
have their counsel review it. Whenever the context and construction so requires, all words used in the
singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and
vice versa.
15.12 Several Obligations. Except where specifically stated in this Permit to be
otherwise, the duties, obligations, and liabilities of the parties are intended to be several and not joint or
collective. Nothing contained in this Permit shall be construed to create an association, trust, partnership,
or joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either
party. Each party shall be individually and severally liable for its own obligations under this Permit.
15.13 Authority. The individuals executing this Permit represent and warrant that they
have the authority to enter into this Permit and to perform all acts required by this Permit, and that the
consent, approval or execution of or by any third party is not required to legally bind either party to the
terms and conditions of this Permit.
15.14 Entire Permit. This Permit contains the entire understanding and Permit of the
parties, and supersedes all prior agreements and understandings, oral and written, between the parties.
There have been no binding promises, representations, agreements, warranties or undertakings by any of
the parties, either oral or written, of any character or nature, except as stated in this Permit. This Permit
may be altered, amended or modified only by an instrument in writing, executed by the parties to this
Permit and by no other means. Each party waives its future right to claim, contest or assert that this
Permit was modified, canceled, superseded or changed by any oral Permit, course of conduct, waiver or
estoppel.
8
SB 336572 x4:007627.0065 -26-
IN WITNESS WHEREOF, the parties have executed this Permit on the day and year and at the
place first written above.
DISTRICT
South Tahoe Public Utility District
By:
Marylou Mosbacher, Board President
PERMITTEE
Urrutia Ranch
By:
Mike Urrutia, owner
ATTEST:
By:
Kathy Sharp, Clerk of the Board/
Executive Services Manager
4
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SB 336572 v4:007627.0065 Z
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BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Hal Bird, Land Application Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Nutrient Management Plan — Alpine County
REQUESTED BOARD ACTION: Approve addendum to existing Task Order No. 1 to
Wood Rodgers Inc. for additional consulting services, in the amount of $3,685.20.
DISCUSSION: The purpose of this addendum is to increase the budget to include
additional consulting services associated with review and interpretation of data to
determine infiltration rates, review geotech reports, provide recommendations and
guidance regarding irrigation fields and infiltration /permeability of insitu - soils, and edit
the final Nutrient Management Plan
SCHEDULE: Complete October 2009
COSTS: $3,685.20
ACCOUNT NO: 1028 -8993 DVRNUT
BUDGETED AMOUNT REMAINING: $134,143
ATTACHMENTS: Task Order Addendum
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES ! NO
CHIEF FINANCIAL OFFICER: YES NO
-29-
WOOD RODGERS, INC.
CONS LIT [NO SERVICES
This Task Order is made and entered into as of the day of October, 20%by and between South Tahoe
Public Ut111ty District, hereinafter referred to as "DISTRICT' and Wood Rodgers, Inc., hereinafter referred to as
"CONSUL: ANT'.
In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated
March 19, 2008 and as specifically hereinafter set forth, the parties do hereby agree as follows:
The purpose of this Task Order 1C (addendum) is to increase the budgt to include additional consulting
services associated with review and interpretation of data to determine Infiltration rates, review geotech
reports, ppro vide recommendations and guidance regarding Irrigation fields and intiltr4tlonlpermeability of
In s, edit final nutrient, management plan, etc. for the South Tahoe Public Utility District's Mond
Vabey Ranch Nutrient Management Plan.
2. SCOPE OF WORK
The items of work are oulkned in the Consultants written Incurred Costs email between Leslie Bumslde
and Hal Bird dated October 8 2009. Said written documentation is attached here as Exhibit A,
Incorporated herein and by this reference Is made a part of this Task Order 1 C.
3. STAFFING
Staffing will be under the directlon of Lesko Burnside as Associate Program Manapr and liaison wRh the
District; Mark Gookin, P.E., Nect Principal, and Mike Wilhelm, P.E., Civil Engineer. CONSULTANT
shall not change staffing without approval by DISTRICT. Any changes shall provide for equivalent
qualifications as far as practical.
4. TIME OF PERFORMANCE
The services for this Task Order have already been completed.
5. P
Payment to CONSULTANT for services performed under this Task Order 1C shalt be In accordance with
CONSULTANT's Incurred Costs correspondence dated 1018/09.
The cost ceilin for this Task Order 1 C shall be Three Thousand Six Hundred Ei rh -Five Dollars and
Twenty Cents F$3,685.20) and shall not be exceeded except as provided in Article of the Master
Agreement.
-31-
6. LABOR CODE REQUIREMENTS
All State of California prevailing wage laws must be complied with in the performance of work related to
this Task Order. These include, but are not Orriked to, Labor Code Sections '1720 through 1860.
7'1 l WAM&E C01 9
L CONSULTANTs Errors & Omissions coverage shall be $5,000,000 aggregate with a deductible of not
more than $500,000 for the duration of this Task Order.
8. EFFECTIVE DA'T'E
This Task Order No. 1C is akead In effect due to roject and work constraints. District, via Hat Bird,
Land Applfcaflons Manager, p a verbal Notice to Proceed for this work in early September 2009 as
the axe became necessary.
K. W rrNESS WHEREOF, this Agreement is wouted by the General Man r aril Clerk of the Board of
ft Sm►Ah Tahoe Pubic Utility Dlstrfct, W Consultant has caused this Agreement to b r executed the day and
year first above written.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTEST:
KATHY SHAD', Clerk of the BoW
(MOOD RODGERS, INC.
By]
MARK GO IN, .E., Principal
Dense #50160; Expiration: 6/30/2009
Dated
2
-32-
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PUblic Utility Pietrict Mary UU
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: No Bergsohn, Hydro - Geologist
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: LPPS Standby Power Generation Facility
REQUESTED BOARD ACTION: Authorize an increase to Purchase Order P21709 to
AECOM for additional engineering services for design of a fire suppression system, in
the amount of $50,000.
DISCUSSION: During regulatory review, Gareth Harris, Lake Valley Fire Protection
District, requested that the District provide plans for a fire protection system for the
planned standby power generator building. Currently, the District cannot provide fire
flows to the Luther Pass Pump Station (LPPS) as the water system does not extend to
Grass Lake Road, and the Porter - Cologne Act prohibits the use of treated effluent for
structural fires in the Lake Tahoe Basin.
Because the LPPS and planned standby generator building are critical components in
the treated effluent transport system, District staff requested that AECOM investigate
fire suppression systems that could be used for both the existing pump station and the
planned standby power generator building. District staff believes that extending a water
line down Grass Lake Road would cost about 1.3 million dollars. Preliminary estimates
for a dedicated fire suppression system range from $140,000 to $185,000 dollars.
District staff recommends that the Board approve the cost increase for added
engineering services to design a fire suppression system for the existing pump station
and planned standby generator building as part of the LPPS Standby Power Generator
Facility project. Inclusion of the fire suppression system would provide a cost - effective
solution for a critical link in the treated effluent system. Approval of the requested
increase will raise the contract ceiling to a total amount of $290,224.
-33-
No Bergsohn
November 5, 2009
Page 2
SCHEDULE: As soon as possible
COSTS: $50,000
ACCOUNT NO: 1029 - 8933 /RGLPPS
BUDGETED AMOUNT REMAINING: $378,937
ATTACHMENTS: Contract Amendment for Addition of Fire Suppression Systems,
AECOM, October 28, 2009.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES / O
CHIEF FINANCIAL OFFICER: YES NO
-34-
=
AECOM
1360 E. Spruce Avenue, Strife 101, Fresno, CA 93720
T 559.448.8222 F 554.448.828 wwwvaeeorrr.com
Mr. lv Bergsohn
South Tahoe Publia UMky`DisM
1275 Meadow Crest Oftd
South Lake Tahoe, Ckiet o
S ubject , Luther l asi :fit ' cn , $t�s dby Power Project r[traot Amenc rri�ttf
or ,�tt & a of Mra *�rppmston Systems
Ttte p qV" of the tom` VD: Est authorl n to pw%rm additicatttlf cmftzosr
Luther` Fuss Pump . lrt Power .rdor Facilityr pr and t qu rt dated
hVrease to the notes+ d • bir District Purt base Order P21M
In respartsae to c on*W* ts%; Oy Chief Gareth Hems, l aloe Vary Ff t* ProtWCpft D*ft, they D*60
has requested systems be added to the d: LttttN rfts Pump ftbon
gsrre tpr bulldtng +d' , pttrzsp bwf�.
Because there Is M 90WA ]of V0 w*ter at the site
and the Fc ter -Cols d Aotfrallift the use of reclaimed weer for f Ica °kt i TTtt+oe islrr, the
fire suppression spas a4 the buildings will need to be of the dry comMoal Or pM type.
tatty the thm Moot fe suppression system configuratlons.'aW
+ Dry Chemical. the le *WmW of the three Residue, man and poftftft run-off from any
Introduced, water oun a.a paoble m
FM 2W (c shed cq ewd gas). Uses a 7% design «qnow*qft. MMOWMW#M dry
1 heroical. SVOWm M oe cost is very high and tht~ Pm *n, ssl bc#Mi sa� for this
applY�sn t1ct;� ttw+ #dari�d. E#iver►eass mil! lily d� cm � ll�htr of �
aWotures.
tt►tergsn ('triert Holon replacement. Will haft the higtomt las Ullatio rt but s ystsin
recharge cost is much l than FM-200. System uses: at tarp Aurnber. 3f b .. ssurd'-gas
cylinders ('will new � tft rootm$). Sys don a high. dew . co ntwoon (38%) d is
kft fteftdehl on ft M t be$tng air - ttght. Will be a more 009" firs auppc sane than FM-
ZDO for ft. rtcs"atly uno=pied area.
The coizstructlon coast fo r tyre t e<ftpprss9lon syttems at the two buildit has ora*wnady
estimated to be between MPG wW $100,000 for the pump budding sul burl 5AW and $85,000
for the aerator building, A rhft ai curate oost estim ato be ma -t r 'a fint Oatie tninaddo on the
type ofWatem that will be used.
hfhg the fire suppression "tem will r"ulre additional mechanical, electrlbil archWursal ond
prof fthagernent dosIgn efbd and would be.consldeted Additiorol :. r1ces und6tthe terrns Of Our
C01MVIM9 Services Agrb6ineft Bated on our prelimiroy a0seaftent cif tN tstuot 8001 With
add _ 8rb suppression sy sM 6 the pmojwt we moots that ff% �t net titttll riot
85Q��. This fee will Inaludb1tw folli It g tsftew.
AF M Water -35-
South Tahoe PUD
. Site visit by an AECOM Fire Protection Engineer
Page 2
• Research and coordnation with the District to sect a lke suppression technology for both
buildings
• to rate Oro sWroselan systems i ft.0P$ � Power PM construction P40%.
sp c - opinW. tnc iu s e I din for gas supply shut -off and VOMWAi r
sum Interlocks.
Prepare pb�tstntd pecilcstrs tar t pressor system.
+ Additional constr . +a bft of bedding assistance. submittal review; and M
review.
. Additional pma+t'r "
;, M .5 6..: & ° . l. ! i.:t F. A� .+f�S9 �' • 4!
:7 A Ir i ♦a .. :.'a ' fir,. � 6`4. & -: +`t .��:' ?1 }(;,•a is ( =i a a •.��
Pkwe Heel free to cadt ne #t tow any questlons-rogwdkV this request
Yours Singly,
I(CoWn 8 r+V OLL e .
Assistant nt M"ing, & ice`
P" GOO AMI
-36-
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FWic Utility 019trict
s , � `w : � it �w � •r'
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Julie Ryan, Senior Engineer
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Final and Secondary Effluent Pump Station
REQUESTED BOARD ACTION: Approve Change Order No. 9 to Pacific Mechanical
Corporation, in the amount $96,171.37.
DISCUSSION: Change Order No. 9 addresses 17 work items that are beyond the
scope of the contract, 1 reduction in work, and a change to the contract time.
1. Due to a discrepancy between the Plans and the Specifications for the Project, the
requirement for concrete encasement of underground conduit was ambiguous. Staff
directed PMC to install the concrete, and provided additional instruction for its
completion. Accordingly, staff has agreed to split the cost for the concrete encasement
with PMC, who has provided receipts for the concrete delivery. The additional cost to
the District for this work is $7,384.70.
2. During construction of the pump station and the adjacent retaining wall, PMC
proposed a modification to the connection between these two structures. Staff allowed
this modification with the condition that the savings be passed on to the District. The
cost savings associated with this modification is <$85.00 >.
3. The Contract Drawings show two of the above - ground pipe supports at the pump
station to be founded on concrete, when they are actually located over asphalt. PMC
performed the additional work to install concrete footings for these pipe supports on a
Time and Materials Basis for an additional cost of $1,825.83.
4. Due to ambiguity in the Contract Documents with respect to sizing the conduit boxes
at the pump motors, PMC was charged an additional fee by the pump supplier for the
large size boxes selected by staff. Accordingly, staff has agreed to split the cost for the
large size boxes with PMC. The additional cost to the District for this item is $4,624.44.
—37—
Julie Ryan
November 5, 2009
Page 2
5. During construction it was brought to staff's attention that the insulation board at the
Electrical and Generator Building roof could be delaminated by hand, and that it was
being installed without fasteners. This problem was not identified until the roof was
nearly installed, and responsibility for the oversight is not clear. Staff required that the
roof be repaired to comply with the installation instructions for the alternate insulation
product that was submitted by the roofer (Yancey /Gudgel Roofing). Yancey /Gudgel
subsequently filed a claim against the District for the amount of their contract with PMC.
Staff and PMC have agreed to split the cost of re- roofing, and Yancey /Gudgel will
release the claim. The additional cost to the District for this item is $7,000, half of which
the District has recovered from Winzler & Kelly (the Design Engineer).
6. During construction it was brought to staff's attention that current fire code requires
that interior fuel tanks require venting to the exterior of the structure. While the Contract
Documents required the venting by reference, they provided insufficient detail for PMC
to construct the vent system. Staff directed PMC to install the tank vents on a Time and
Materials basis. The additional cost to the District for this work is $11,519.16.
7. During construction, PMC notified staff that with the approved modifications to the
structural steel trusses for the Electrical and Generator Building roof, the firewall
between the two rooms could not be installed as designed. Staff directed PMC to
perform the additional work on a Time & Materials basis, with a credit for the work that
was eliminated. This net cost to the District for this additional work is $4,027.76.
8. During construction, staff noticed that the Contract Documents did not call for
insulation and heat tracing to protect the differential pressure tubing from freezing. PMC
installed insulation, heat trace and a fabricated stainless steel box to further protect the
instrumentation at staffs request. The additional work was performed on a Time &
Materials basis for a cost of $3,759.15.
9. During construction, it was brought to staffs attention that the installed insulation and
heat trace at the injection lances /sampling ports on the secondary header are difficult to
work around. At staffs request, PMC modified the thermal protection to include a
stainless steel box over the lances and ports. The additional work was performed on a
Time & Materials basis for a cost of $3,759.15.
10. With Change Order No. 6, the Board approved additional cost incurred by the
electrical subcontractor to add hardware to send an alarm to SCADA in the event the
heat trace system fails. After that Change Order was approved, the insulation
subcontractor mobilized to the field in support of that work. The work by the insulation
subcontractor was performed on a Time & Materials basis for the additional cost of
$864.62.
11. After the Electrical and Generator Building was substantially complete, staff found
that the temperature in the electrical room ran high, even at night and with the fan
running. Subsequently, Winzler & Kelly revisited the design for the ventilation system,
and found the installed system to be inadequate. At staffs request, PMC has upgraded
the ventilation system following Winzler & Kelly's recommendations. The additional
-38-
Julie Ryan
November 5, 2009
Page 3
amount due to PMC for the modifications to the ventilation system is $26,565.44; the
entire cost has been recovered from Winzler & Kelly.
12. At the early stages of the project, staff worked with the structural steel subcontractor
to optimize the design for the Electrical and Generator Building. However, during this
time the price of steel rose beyond the bid price. Because the redesign was driven by
both the subcontractor and staff, it was agreed to split the cost difference for the price
escalation. The additional cost to the District is $692.27.
13. During construction, staff directed PMC to install a seal at the gaps in the structural
steel at the Sampler Building, as none was shown on the Contract Drawings. This work
was performed on a Time & Materials Basis for a total cost of $580.77.
14. During construction, PMC encountered an error in the Plans, which failed to show
two elbows that were needed to route an existing 18" CMP around a duct bank. Staff
directed PMC in the field to proceed with the work. The additional cost to the District for
this work is $821.01.
15. During construction of the Electrical and Generator Building, it was brought to staffs
attention that exterior soffits had been omitted from the building design. After
consideration, staff directed PMC to install soffits for weather - resistance and aesthetics.
The additional work was performed on a Time & Materials Basis for a cost of $9,488.75.
16. PMC attempted to install 1 Y2" HDPE tubing into an existing 3" conduit, as directed
by the Contract Documents, but found that this type of tubing was too stiff to pull. With
staff consent, they installed 1 '/" Tygon tubing instead. The time lost attempting to pull
the HDPE and researching a suitable alternative product has been charged to the
District on a Lump Sum basis for $816.85.
17. During excavation for the new pump station, PMC encountered unexpected water.
The labor, equipment and material costs for handling the water have been charged to
the District on a Lump Sum basis for $6,637.43.
18. During capping of existing piping after the old pump station was demolished, PMC
encountered two conditions that needed to be addressed. First, the design called for
welded caps on active pipes, which do not allow for the interior of the weld to be coated.
Staff directed PMC to use slip -on flanges with blinds instead. Second, PMC
encountered an unrestrained fitting on an existing welded steel pipe. In response, staff
directed PMC to pour thrust blocks at the point of abandonment here, and on the A -line.
The additional work for these items was performed on a Time & Materials basis for a net
cost of $6,507.42.
19. Since September, the Contractor has continued to work on items outside the original
scope, and to troubleshoot problems with Contract items (SCADA and heat trace). The
Contractor is on schedule to complete this work by November 10, 2009. Staff
recommends that the Contract Time be extended by sixty (60) days to allow time for the
completion of this work. There is no cost impact associated with this time extension.
-39-
Julie Ryan
November 5, 2009
Page 4
SCHEDULE: As soon as possible
COSTS: $96,171.37
ACCOUNT NO: 1029 - 8676 /EFFLEV
BUDGETED AMOUNT REMAINING: $954,937
ATTACHMENTS: Change Order No. 9
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-40-
u� CHANGE ORDER NUMBER 9
Project Final and Secondary Effluent Pump Station
folk Contractor PACIFIC MECHANICAL CORPORATION
Date: November 5.2009 PO # P19831
The Contract Shall Be Changed As Follows:
A. Amend Bid Item 23, to include all labor, equipment, materials and subcontractor
costs necessary to install concrete encasement at underground conduit, for an
additional cost of $7,384.70, which is half of the amount detailed in Change Order
Quote No. 00091 (attached). This item addresses in full the additional cost for the work
detailed in PMC's Change -In- Contract #2, dated May 27, 2008. This item does not
address any impacts to Contract Time or intermediate deadlines resulting from this
change in work.
TOTAL FOR ITEM A IS $7,384.70
TOTAL FOR CHANGE ORDER #9 IS
A+ B+ C+ D +E +F +G +H +I +J +K +L +M +N +O +P +Q +R +S=
$96,171.37
Original Contract
$ 6
533
Previous Change Orders
$ 295,990.40
65
Current Contract
$ 6
598
THIS CHANGE ORDER
$ 96,171.37
60
New Contract Total
$ 6
1135
Contractor agrees to make the herein - described changes In accordance with the terms hereof. The
change In contract price and /or contract time noted is full settlement for costs incurred as a result of
the change(s) described, unless specifically noted In Individual description(s).
Date:
Authorized By STPUD Board President
Date:
Accepted By Contractor
Reviewed By
-41-
Date:
1
B. Amend Bid Item 13 to include all labor, equipment, materials and subcontractor cost
savings incurred by installing epoxy dowel connections in lieu of cast -in -place rebar
connecting the holding pond retaining wall to the pump station. The cost savings
associated with this modification is $85.00 as detailed in Change Order Quote No.
00093 (attached). This item addresses in full the cost savings for the work modification
allowed by the District in the Response to RFI #58, dated July 1, 2008. This item does
not address any impacts to Contract Time or intermediate deadlines resulting from this
change in work.
TOTAL FOR ITEM B IS <$85.00>
C. Amend Bid Item 13 to include all labor, equipment, materials and subcontractor costs
necessary to install concrete footings for two pipe supports at the pump station, for an
additional cost of $1,825.83 as detailed in Change Order Quote No. 00046 (attached).
This item addresses in full the additional cost for the work requested by the District in
the Response to RFI #80, dated August 26, 2008. This item does not address any
impacts to Contract Time or intermediate deadlines resulting from this change in work.
TOTAL FOR ITEM C IS $1,825.83
D. Amend Bid Items 14 and 15 to include all labor, equipment, materials and
subcontractor costs necessary to provide conduit boxes with a 4" conduit cut -out. The
additional cost for this item is $4,624.44, to be split equally between Bid Items 14 and
15, which is half of the amount detailed in Change Order Quote No. 00095 (attached).
This item addresses in full the additional work requested Change -In- Contract #4, dated
July 29, 2008. This item does not address any impacts to Contract Time or intermediate
deadlines resulting from this change in work.
TOTAL FOR ITEM D IS $4,624.44
E. Amend Bid Item 16 to include all labor, equipment, materials and subcontractor costs
necessary to replace the roof and repair the insulation at the Electrical and Generator
Building. The additional cost for this item is $7,000.00 as detailed in the letter from PMC
regarding this matter, dated October 8, 2009 (attached). This item addresses in full the
District's responsibility for the work requested by the District in Construction Memoranda
#44A, dated December 23, 2008. This item does not address any impacts to Contract
Time or intermediate deadlines resulting from this change in work.
TOTAL FOR ITEM E IS $7,000.00
F. Amend Bid Item 16 to include all labor, equipment, materials and subcontractor costs
necessary to install roof vents for the sub -base tank of the generator at the Electrical
and Generator Building. The additional cost for this item is $11,519.16 as detailed in
Change Order Quote No. 00099 (attached). This item addresses in full the additional
work requested by the District in Construction Memorandum #46, dated January 12,
2009. This item does not address any impacts to Contract Time or intermediate
deadlines resulting from this change in work..
TOTAL FOR ITEM F IS $11,519.16
G. Amend Bid Item 16 to include all labor, equipment, materials and subcontractor costs
necessary to modify the firewall between the Electrical Room and the Generator Room,
for an additional cost of $4,027.76 as detailed in Change Order Quote No. 00065
-42-
2
(attached). This item addresses in full the additional cost for the work requested in the
District's Response to RFI #123, dated December 4, 2008. This item does not address
any impacts to Contract Time or intermediate deadlines resulting from this change in
work.
TOTAL FOR ITEM G IS $4,027.76
H. Amend Bid Item 12 to include all labor, equipment, materials and subcontractor costs
necessary to protect the differential pressure instrumentation from freezing. The
additional cost for this item is $3,759.15 as detailed in Change Order Quote No. 00075
(attached). This item addresses in full the additional cost for the work requested in the
District's Response to RFI #131, dated January 23, 2009. This item does not address
any impacts to Contract Time or intermediate deadlines resulting from this change in
work.
TOTAL FOR ITEM H IS $3,759.15
I. Amend Bid Item 12 to include all labor, equipment, materials and subcontractor costs
necessary to modify the thermal protection of the lances and ports at the secondary
header. The additional cost for this item is $3,140.77 as detailed in Change Order
Quote No. 00090 (attached). This item addresses in full the additional cost for the work
requested in Construction Memorandum #59, dated April 24, 2009. This item does not
address any impacts to Contract Time or intermediate deadlines resulting from this
change in work.
TOTAL FOR ITEM I IS $3,140.77
J. Amend Bid Item 22 to include all labor, equipment, materials and subcontractor costs
necessary to modify the heat trace system to send an alarm signal to SCADA. The
additional cost for this item is $864.62 as detailed in Change Order Quote No. 00098
(attached). This item addresses the remainder of the additional cost for the work
requested in Construction Memorandum #57, dated May 14, 2009 (the first portion of
this work was paid on Change Order No. 6). This item does not address any impacts to
Contract Time or intermediate deadlines resulting from this change in work.
TOTAL FOR ITEM J IS $864.62
K. Amend Bid Item 16 to include all labor, equipment, materials and subcontractor costs
necessary to modify the ventilation system at the electrical room, for an additional cost
of $26,565.44 as detailed in Change Order Quote No. 00094 (attached). This item
addresses in full the additional cost for the work requested in Construction
Memorandum #72, dated June 25, 2009. This item does not address any impacts to
Contract Time or intermediate deadlines resulting from this change in work.
TOTAL FOR ITEM K IS $26,565.44
L. Amend Bid Item 16 to include all labor, equipment, materials and subcontractor costs
resulting in the escalation of the cost of the steel for the Electrical and Generator
Building trusses. The additional cost for this item is $692.27 as detailed in Change
Order Quote No. 00055 (attached). This item does not address any impacts to Contract
Time or intermediate deadlines resulting from this change in work.
TOTAL FOR ITEM L IS $692.27
-43-
M. Add Bid Item 20 to include all labor, equipment, materials and subcontractor costs
necessary to install a seal at the gaps in the structural steel at the Sampler Building.
The additional cost for this item is $580.77 as detailed in Change Order Quote No.
00087 (attached). This item addresses in full the work requested by field directive from
District Staff. This item does not address any impacts to Contract Time or intermediate
deadlines resulting from this change in work.
TOTAL FOR ITEM M IS $580.77
N. Amend Bid Item 12 to include all labor, equipment, materials and subcontractor costs
necessary to modify an existing 18" CMP to convey drainage around a duct bank. The
additional cost for this item is $821.01, as detailed in Change Order Quote No. 00097
(attached). This item addresses in full the work requested by field directive from District
Staff. This item does not address any impacts to Contract Time or intermediate
deadlines resulting from this change in work.
TOTAL FOR ITEM N IS $821.01
O. Amend Bid Item 16 to include all labor, equipment, materials and subcontractor costs
necessary to install soffits at the Electrical and Generator Building for an additional cost
of $9,488.75, as detailed in Change Order Quote No. 00064 (attached). This item
addresses in full the additional cost for the work requested in Construction
Memorandum #36, dated November 5, 2008. This item does not address any impacts to
Contract Time or intermediate deadlines resulting from this change in work.
TOTAL FOR ITEM O IS $9,488.75
P. Amend Bid Item 12 to include all labor, equipment, materials and subcontractor costs
necessary to unsuccessfully pull HDPE through an existing 3" conduit for an additional
cost of $816.85, as detailed in Change Order Quote No. 00088 (attached). This item
addresses in full the additional cost for the work requested in the District's Response to
RFI #129, dated January 6, 2009. This item does not address any impacts to Contract
Time or intermediate deadlines resulting from this change in work.
TOTAL FOR ITEM P IS $816.85
Q. Amend Bid Item 26 to include all labor, equipment, materials and subcontractor costs
necessary to address unexpected water conditions at the excavation for the Pump
Station for an additional cost of $6,637.43 as detailed in Change Order Quote No.
00096 (attached). This item addresses in full the additional cost for the work requested
in Items 1 and 3 of Construction Memorandum #7, dated April 28, 2008. This item does
not address any impacts to Contract Time or intermediate deadlines resulting from this
change in work.
TOTAL FOR ITEM Q IS $6,637.43
R. Amend Bid Item 12 to include all labor, equipment, materials and subcontractor costs
necessary to install thrust blocks and replace weld caps with slip -on flanges with blinds
at pipe abandonments for a net additional cost of $6,507.42, as detailed in Change
Order Quote No. 00082 (attached). This item addresses in full the additional cost for the
work requested in Construction Memorandum #63 and the District's Revised Response
to RFI #141 dated May 29, 2009, and May 13, 2009, respectively. This item does not
-44-
4
address any impacts to Contract Time or intermediate deadlines resulting from this
change in work.
TOTAL FOR ITEM R IS $6,507.42
S. Change the Contract Time, identified in Section 007200, Part 2.4, of the Contract
Specifications, and modified in Change Order #6, from five hundred ninety -eight (598)
days to six hundred fifty -eight (658) days account for delays in completing project due to
extra work and troubleshooting Contract items. This item does not address any costs
impacts associated with the changes in work.
TOTAL FOR ITEM S IS $0.00
TOTAL FOR CHANGE ORDER #9 IS
A+ B+ C+ D +E +F +G +H +I +J +K +L +M +N +O +P +Q +R +S=
$96,171.37
-45-
C"n"I koulodr
Richard H. 5dbrlg
a' a J� Ends G�11MW 15 erid6 F-
rumic Utility. Piet-not
7 1,
M77 U - 7 • ��
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Twin Peaks Booster Station and Waterline
REQUESTED BOARD ACTION: Approve Change Order No. 1 to Resource
Development Company, Inc., in the amount of $57,187.51.
DISCUSSION:
Part A, in the amount of $27,368.31, is for additional excavation depth, valves, hydrant
extensions, and fittings required to avoid existing utilities in Lake Tahoe Boulevard, and
to complete a revised pipe alignment outside the new booster station. This was
completed on a time and materials basis.
Part Bin the amount of $550.00, is for pavement striping following the paving and
construction operations along Lake Tahoe Boulevard which was not included in the bid.
This was completed on a time and materials basis.
Part C, in the amount of $2,537.70, is for a revised, thicker pavement section along the
edge of Lake Tahoe Boulevard to achieve a more durable road patch. The 4,614 square
foot of paving was completed at $0.55 per square foot for the added pavement
thickness.
Part D, in the amount of $16,179.00, is for the abandonment of the old water zone
connections at the intersection of Lake Tahoe Boulevard and Viking Road. This work
was scheduled to be included in the next phase of the Lake Tahoe Boulevard waterline
replacement project. The District was able to complete the abandonment this year
which avoids additional disruption and repaving next year. This was completed on a
time and materials basis.
-47-
John Thiel
November 5, 2009
Page 2
Part E, in the amount of $10,552.50, is for 3,015 square feet of additional paving
required to complete the road patch on Lake Tahoe Boulevard from the pump station
site to Industrial Avenue. This was completed at the contractor's unit bid price of $3.50
per square foot.
SCHEDULE: Pending Board approval.
COSTS: $57,187.51
ACCOUNT NO: 2029 -7070 / TPBSTR
BUDGETED AMOUNT REMAINING: <$69,572>
ATTACHMENTS: Change Order No. 1
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
*-48-
NO
NO
CATEGORY: Water
o T CHANGE ORDER NUMBER 1
Project Twin Peaks Booster Station and Waterline
�,�"�► • 1950 Contractor Resource Development Company, Inc.
Date November 5. 2009 PO # P21334
The Contract Shall Be Changed As Follows:
A. Increase Contract Amount $27,368.31 for additional excavation depth, valves, hydrant
extensions, and fittings required to avoid existing utilities in Lake Tahoe Blvd. and to
complete a revised pipe alignment outside the new booster station. This was completed
on a time and materials basis.
Total for Item 1A is $27,368.31
B. Increase Contract Amount $550.00 for pavement striping following the paving and
construction operations along Lake Tahoe Blvd. and which was not included in the bid.
This was completed on a time and materials basis.
Total for Item 1 B is $550.00
TOTAL FOR CHANGE ORDER NUMBER 1 IS A +B +C +D +E= $57,187.51
Original Contract $1,743,395.00
Previous Change Orders $ 0.00
Current Contract $1,743,395.00
THIS CHANGE ORDER $ 57,187.51
New Contract Total $1,800,582.51
Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change In
contract price and /or contract time noted Is full settlement for costs incurred as a result of the change(s)
described, unless specifically noted in Individual descrlption(s).
Authorized By STPUD Board President
Date:
Date:
Accepted By Contractor
Date:
Reviewed By
-49-
1
C. Increase Contract Amount $2,537.70 for a revised, thicker pavement section along the
edge of Lake Tahoe Blvd. The 4,614 square foot of paving was completed at an
additional $0.55 per square foot for the added pavement thickness.
Total for Item 1 C is $2,537.70
D. Increase Contract Amount $16,179.00 for the abandonment at the intersection of Lake
Tahoe Blvd. and Viking Road. This was completed on a time and materials basis.
Total for Item 1 D is $16,179.00
E. Increase Contract Amount $10,552.50 for 3,015 square feet of additional paving required
to complete the road patch on Lake Tahoe Blvd. from the pump station site to Industrial
Ave. This was completed at the unit bid price of $3.50 per square foot.
Total for Item 1 E Is $10,552.50
TOTAL FOR CHANGE ORDER NUMBER 1 IS A +B +C +D +E= $57,187.51.
-50-
4
G neml kV41W
Richard H. 5olbrig
15outh 'iahoc Enft CWk*
Jra+4arr IL k W
FuHIG Utility Pty' tri g
BOARD AGENDA ITEM 4h
TO: Board of Directors
FROM: Jim Hoggatt, Engineering Department Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: 2009 Sonora Waterline Replacement Project
REQUESTED BOARD ACTION: Approve Change Order No. 3 for Campbell
Construction Co. Inc., in the amount of $87,760.99.
DISCUSSION: The itemized parts of Change Order No. 3 are as follows:
Part A, in the amount of $61,484.00, is for the 15,371 square feet of extra 3 -inch
thick asphalt trench patch that was required in the Sonora area of the project. The extra
cost is calculated at the Contract Unit Price of $4.00 per square foot.
Part B, a credit in the amount of <- $39,312.00 >, is for the deletion of the 4 -inch
thick asphalt trench patch on Ski Run, Contract bid Item 5A. This trench patch was
added to the City's overlay project in which the District will pay the City as agreed to in
the Reimbursement Agreement the Board approved at the August 20 Board meeting.
Part C, in the amount of $22,767.50, is for the 9,107 square feet of extra 2 -inch
thick mill and asphalt overlay required in the Sonora area. The contract unit price of
$2.50 per square foot was used in calculating this extra cost.
Part D, a credit in the amount of <- $2,711.25 >, is for adjusting the bid quantity for
Bid Item 7, 1 -inch thick asphalt trench patch for the Sonora Area.
Part E, in the amount of $45,532.74, is for installing traffic rated meter lids in the
Sonora area of the project. The plans did not identify the traffic area lids and the work
was done on time and material basis.
SCHEDULE: As soon as possible
COSTS: $87,760.50
ACCOUNT NO: 2029 - 7911 /SONORA
BUDGETED AMOUNT REMAINING: $300,287
ATTACHMENTS: Change Order No. 3
—51—
Jim Hoggatt
November 5, 2009
Page 2
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-52-
�H CHANGE ORDER NUMBER 3
Project 2009 Sonora Waterline Replacement Project
°► Contractor Campbell Construction Co. Inc.
Date November 5, 2008 PO # P21429
The Contract Shall Be Changed As Follows:
A. Increase Contract Bid Quantity for 3 -inch thick asphalt trench patch, Contract Bid Item 5,
by 15,371 square feet @ unit price of $4.00 per square foot for a total increase of
$61,484.00.
TOTAL FOR ITEM A IS $61,484.00
B. Delete Contract Bid item 5A 4 -inch thick asphalt trench patch for a total deduction of
<$39,312.00 >.
TOTAL FOR ITEM B IS <$39,312.00>
C. Increase Contract Bid Quantity for 2 -inch mill and asphalt overlay, Contract Bid Item 6, by
9,107 square feet @ contract unit price of $2.50 per square foot for a total increase of
$22,767.50.
TOTAL FOR ITEM C IS $22,767.50
TOTAL FOR CHANGE ORDER NUMBER 3 IS A +B +C +D +E= $87,760.99
Original Contract $2,523,932.35
Previous Change Orders $ 308,588.71
Current Contract $2,832,521.06
THIS CHANGE ORDER $ 87,760.99
New Contract Total $2,92 0,282.05
Contractor agrees to make the herein- described changes In accordance with the terms hereof. The change in
contract price and/or contract time noted is full settlement for costs Incurred as a result of the change(s)
described, unless specifically noted In Individual description(s).
Authorized By STPUD Board President
Date:
Date:
Accepted By Contractor
Reviewed By
Date:
-53-
D. Adjust the Contract Bid Quantity for Bid Item 7 to 2,544 square feet for a deduction of
<$2,711.25 >.
TOTAL FOR ITEM D IS <$2,711.25>
E. Provide 58, (23 on Larch, 17 on Birch, 5 on Spruce, 6 on Willow and 7 on Sonora),
concrete collars for traffic rate water meter boxes on time and material for a lump sum
amount of $45,532.74. See attachment E for a break down of all cost.
TOTAL FOR ITEM E IS $45,532.74
TOTAL FOR CHANGE ORDER NUMBER 3 IS A +B +C +D +E= $87,760.99
-54-
2
0VWW
KIChArd K Se"
15o uth T
FUH10 Utility Pletrict 4 wc;o*A;'uww
�R. Jrx�err
a ,� :� 0d �::n
-i ;
BOARD AGENDA ITEM 41
TO: Board of Directors
FROM: Jim Hoggatt, Engineering Department Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: 2008 Al Tahoe Waterline Replacement Project
REQUESTED BOARD ACTION: Approve a $22,822.12 deductive Change Order No. 5
to Cruz Excavating, Inc.
DISCUSSION: On September 17, 2009, the Board authorized District staff to hire a
contractor to complete the necessary asphalt repairs that Cruz Excavating had not
completed per prior agreements. After this date, staff continued providing Cruz
Excavating extensions until October 14, 2009, at which time all communications
ceased. Staff contact GB General Engineering and they completed the work on time
and material basis.
SCHEDULE: As soon as possible
COSTS: <- $22,822.12>
ACCOUNT NO: ATWL08
BUDGETED AMOUNT REMAINING ($19,462)
ATTACHMENTS: Change Order Number 5
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-55-
u CHANGE ORDER NUMBER 5
Project: 2008 Al Tahoe Waterline Replacement
�,� ° ► Contractor: Cruz Excavating, Inc.
Date: November 5, 2009 PO # P20152
The Contract Shall Be Changed As Follows:
A. Per the District Letter dated October 14, 2009 delete, $22,822.12 identified in GB General
Engineering Contractor invoices for providing the asphalt sand slurry to complete the agreed upon
asphalt trench patch repairs for the All Tahoe Waterline Replacement Project.
TOTAL FOR CHANGE ORDER NUMBER 5 IS <$22,822.12>
Original Contract $1,638,315.00
Previous Change Orders $ 596,551.52
Current Contract $ 2
THIS CHANGE ORDER $ . 22,822.12
New Contract Total $ 2
Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price
and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically
noted in individual description(s).
Date:
Authorized By STPUD Board President
Date:
Accepted By Contractor
Reviewed By
Date:
-57-
1
. r
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS f ✓
THIS AGREEMENT AND RELEASE OF CLAIMS (Agreement) is made in South Lake
Tahoe, California, this 5th day of November, 2009 by and between South Tahoe
Public Utility District, (DISTRICT), and Cruz Excavating, Inc. (CONTRACTOR).
KNOW ALL PERSONS BY THESE PRESENTS:
1. The DISTRICT and CONTRACTOR entered into that agreement for Purchase
Order No. P20152, DISTRICT project described as 2008 Al Tahoe Waterline
Replacement on April 23, 2008 C' Agreement's. The contract was amended
through Change Orders No. 1, 2, 3, 4, and 5, as approved by the Parties,
pertaining to Purchase Order No. P20152, and dated August 21, 2008,
November 6, 2008, November 20, 2008, December 18, 2008, and November 5,
2009, respectively. The contract additionally was the subject of the Parties'
Partial Closeout Agreement and Release of Claims, dated December 18, 2008.
2. That the undersigned, as the authorized representative of CONTRACTOR, and
for each of its successors, assigns and partners, for and in consideration of One
Million, Six Hundred Thirty-Eight Thousand, Three Hundred Fifteen Dollars and
Zero Cents ($1,638,315.00), the original Contract amount, and the sum of Five
Hundred Seventy -Three Thousand, Seven Hundred Twenty -Nine Dollars and
Forty Cents ($573,729.40) for Contract Change Orders Nos. 1, 2, 3, 4 and 5,
receipt of which is acknowledged, does release and forever discharge the
DISTRICT, and each of its successors, assigns, directors, officers, agents,
servants, volunteers and employees, from any and all rights, claims, causes of
action, demands, debts, obligations, liabilities, actions, damages, costs and
expenses (including but not limited to attorneys', paralegal and experts' fees,
costs and expenses) and other claims, which may be asserted against
DISTRICT by reason of any matter or thing which was the subject matter of or
basis for:
A. The performance of all terms and conditions of that certain
agreement dated April 23, 2008 for Purchase Order No. P20152,
DISTRICT project described as 2008 AL TAHOE WATERLINE
REPLACEMENT.
B. Change Orders No. 1, 2, 3, 4 and 5, as approved by the parties,
pertaining to Purchase Order No. P20152 and dated August 21,
2008, November 6, 2008, November 20, 2008, December 18,
2008, and November 5, 2009 respectively.
C. Partial Closeout Agreement and Release of Claims, as approved
by the Parties, dated December 18, 2008.
le
1
3. Nothing contained in this Agreement shall waive or alter the rights, privileges,
and powers of the DISTRICT or the duties, liabilities and obligations of the
CONTRACTOR and its surety(ies) in respect to any portions of the Contract
Documents for Purchase Order No. P20152.
4. The District has received the following claims from the Contractor: None. Except
as expressly provided in this section, the DISTRICT has received no other claims
from the CONTRACTOR.
5. Upon execution of this Agreement, the DISTRICT agrees to promptly record a
NOTICE OF COMPLETION with the El Dorado County Recorder.
6. The current retention amount is $ 126,177.88
Original Contract amount $ 1,638,315.00
Total Change Orders Amount $ 573,729.40
Less: Amount Previously Paid
(Request Nos. 1 through 10) $ 2,049,159.99
Retainage $ 126,177.88
BALANCE: $ -0-
The retainage will be released to the CONTRACTOR at the expiration of thirty-five (35)
calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County
Recorder or when all stop notices have been released, whichever last occurs. The
release provided pursuant to this Agreement shall not apply to CONTRACTOR'S right to
the retention amount until and to the extent such amounts are received by
CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted Contract price and
time of performance for Purchase Order No. P20152, after the execution of
change orders, is as follows:
Original Contract Price $ 1,638,315.00
Adjusted Contract Price $ 2,212,044.40
8. It is understood and agreed by Contractor that the facts with respect to which
the release provided pursuant to this Agreement is given may turn out to be
other than or different from the facts as now known or believed to be, and
Contractor expressly assumes the risk of the facts turning out to be different
than they now appear, and agrees that the release provided pursuant to this
Agreement shall be, in all respects, effective and not subject to termination or
rescission by any such difference in facts and Contractor expressly waives any
and all rights it has or may have under California Civil Code Section 1542, which
provides as follows:
z
-i
i
"A general release does not extend to claims which the creditor does not
know or suspect to exist in his favor at the time of executing the Release
which if known by him must have materially affected his settlement with
the debtor."
9. The release made by the CONTRACTOR is not to be construed as an admission
or admissions of liability and the Contractor denies any such liability. Contractor
agrees that it will forever refrain and forebear from commencing, instituting or
prosecuting any lawsuit, action or other proceeding against the District based on,
arising out of, or in any way connected with the subject matter of this release.
10. The CONTRACTOR releases the DISTRICT from all claims, including but not
limited to those of its Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the
CONTRACTOR has not assigned or transferred or purported to assign or transfer
to any person, firm, corporation, association or entity any of the rights, claims,
warranties, demands, debts, obligations, liabilities, actions, causes of action,
damages, costs, expenses and other claims and the CONTRACTOR agrees to
indemnify and hold harmless the DISTRICT, its successors, assigns, directors,
officers, agents, servants, volunteers and employees, from and against, without
limitation, any and all rights, claims, warranties, demands, debts, obligations,
liabilities, actions, causes of action, damages, costs, expenses and other claims,
including but not limited to attorneys', paralegal and experts' fees, costs and
expenses arising out of or connected with any such assignment or transfer or
purported assignment or transfer.
12. The parties acknowledge that they have been represented by counsel of their
own choice in connection with the preparation and execution of this Agreement.
The parties acknowledge and represent that they understand and voluntarily
consent and agree to each and every provision contained in this Agreement.
13. The parties further acknowledge and represent that no promise, inducement or
agreement, not expressed in this Agreement, have been made and that this
Agreement contains the entire agreement among the parties and that the terms
of the Agreement are contractual and not a mere recital.
14. The persons executing this Agreement represent and warrant to the other party
that the execution and performance of the terms of this Agreement have been
duly authorized by all corporate, partnership, individual, or other entity
9
I
requirements and that said persons have the right, power, legal capacity and
authority to execute and enter into this Agreement.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
RICHARD H. SOLBRIG, GENERAL MANAGER
ATTEST: KATHY SHARP, CLERK OF BOARD
CRUZ EXCAVATING, INC.
SCOTT FREIDUS, CEO
November 5, 2009
BOARD APPROVAL DATE
DATED
DATED
r
M
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS (Agreement) is made in South Lake
Tahoe, California, this 5 day of November, 2009 by and between South Tahoe
Public Utility District, (DISTRICT), and Cruz Excavating, Inc. (CONTRACTOR).
KNOW ALL PERSONS BY THESE PRESENTS:
1. The DISTRICT and CONTRACTOR entered into that agreement for Purchase
Order No. P20493, District project described as 2008 Tata Lane / Granite
Mountain Waterline Replacement on July 26, 2008 ("Agreement "). The
contract was amended through Change Order No. 1, as approved by the
Parties, pertaining to Purchase Order No. P20493, and dated December 18,
2008. The contract additionally was the subject of the Parties' Partial Closeout
Agreement and Release of Claims, dated December 18, 2008.
2. That the undersigned, as the authorized representative of CONTRACTOR, and
for each of its successors, assigns and partners, for and in consideration of
Eight Hundred Ninety -Seven Thousand, Six Hundred Fifty -Five Dollars and Zero
Cents ($897,655.00) the original Contract amount, and the sum of Ten
Thousand, Five Hundred Eighty -Two Dollars and Fifty Cents ($10,582.50) for
Contract Change Order No. 1, receipt of which is acknowledged, does release
and forever discharge the DISTRICT, and each of its successors, assigns,
directors, officers, agents, servants, volunteers and employees, from any and
all rights, claims, causes of action, demands, debts, obligations, liabilities,
actions, damages, costs and expenses (including but not limited to attorneys',
paralegal and experts' fees, costs and expenses) and other claims, which may
be asserted against DISTRICT by reason of any matter or thing which was the
subject matter of or basis for:
A. The performance of all terms and conditions of that certain
agreement dated July 16, 2008 for Purchase Order No. P20493,
DISTRICT project described as 2008 TATA LANE / GRANITE
MOUNTAIN WATERLINE REPLACEMENT.
B. Change Order No. 1, as approved by the parties, pertaining to
Purchase Order No. P20493, and dated December 18, 2008.
C. Partial Closeout Agreement and Release of Claims, as approved
by the Parties, dated December 18, 2008.
LM
SB 522900 v1:007627.0009 1
IV
3. Nothing contained in this Agreement shall waive or alter the rights, privileges,
and powers of the DISTRICT or the duties, liabilities and obligations of the
CONTRACTOR and its surety(ies) in respect to any portions of the Contract
Documents for Purchase Order No. P20493.
4. The District has received the following claims from the Contractor: None. Except
as expressly provided in this section, the DISTRICT has received no other claims
from the CONTRACTOR.
5. Upon execution of this Agreement, the DISTRICT agrees to promptly record a
NOTICE OF COMPLETION with the El Dorado County Recorder.
6. The current retention amount is $ 133,000.00
Original Contract amount $ 897,655.00
Total Change Order Amount $ 10,582.50
Less: Amount Previously Paid
(Request Nos. 1 through 7) $ 724,110.30
Retainage $ 133,000.00
BALANCE: $ -0-
The retainage will be released to the CONTRACTOR at the expiration of thirty -five (35)
calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County
Recorder or when all stop notices have been released, whichever last occurs. The
release provided pursuant to this Agreement shall not apply to CONTRACTOR'S right to
the retention amount until and to the extent such amounts are received by
CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted Contract price and
time of performance for Purchase Order No. P20493, after the execution of
change orders, is as follows:
Original Contract Price $ 897,655.00
Adjusted Contract Price $ 908,237.50
8. It is understood and agreed by Contractor that the facts with respect to which
the release provided pursuant to this Agreement is given may turn out to be
other than or different from the facts as now known or believed to be, and
Contractor expressly assumes the risk of the facts turning out to be different
than they now appear, and agrees that the release provided pursuant to this
Agreement shall be, in all respects, effective and not subject to termination or
rescission by any such difference in facts and Contractor expressly waives any
and all rights it has or may have under California Civil Code Section 1542, which
provides as follows:
SB 522900 x1:007627.0009 2
f.
I
"A general release does not extend to claims which the creditor does not
know or suspect to exist in his favor at the time of executing the Release
which if known by him must have materially affected his settlement with
the debtor."
9. The release made by the CONTRACTOR is not to be construed as an admission
or admissions of liability and the Contractor denies any such liability. Contractor
agrees that it will forever refrain and forebear from commencing, instituting or
prosecuting any lawsuit, action or other proceeding against the District based on,
arising out of, or in any way connected with the subject matter of this release.
10. The CONTRACTOR releases the DISTRICT from all claims, including but not
limited to those of its Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the
CONTRACTOR has not assigned or transferred or purported to assign or transfer
to any person, firm, corporation, association or entity any of the rights, claims,
warranties, demands, debts, obligations, liabilities, actions, causes of action,
damages, costs, expenses and other claims and the CONTRACTOR agrees to
indemnify and hold harmless the DISTRICT, its successors, assigns, directors,
officers, agents, servants, volunteers and employees, from and against, without
limitation, any and all rights, claims, warranties, demands, debts, obligations,
liabilities, actions, causes of action, damages, costs, expenses and other claims,
including but not limited to attorneys', paralegal and experts' fees, costs and
expenses arising out of or connected with any such assignment or transfer or
purported assignment or transfer.
12. The parties acknowledge that they have been represented by counsel of their
own choice in connection with the preparation and execution of this Agreement.
The parties acknowledge and represent that they understand and voluntarily
consent and agree to each and every provision contained in this Agreement.
13. The parties further acknowledge and represent that no promise, inducement or
agreement, not expressed in this Agreement, have been made and that this
Agreement contains the entire agreement among the parties and that the terms
of the Agreement are contractual and not a mere recital.
14. The persons executing this Agreement represent and warrant to the other party
that the execution and performance of the terms of this Agreement have been
M
SB 522900 x1:007627.0009 3
duly authorized by all corporate, partnership, individual, or other entity
requirements and that said persons have the right, power, legal capacity and
authority to execute and enter into this Agreement.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
RICHARD H. SOLBRIG, GENERAL MANAGER
ATTEST: KATHY SHARP, CLERK OF BOARD
CRUZ EXCAVATING, INC.
November 5, 2009
BOARD APPROVAL DATE
DATED
n
SCOTT FREIDUS, CEO
DATED
F]
SB 522900 x1:007627.0009 4
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BOARD AGENDA ITEM 4j
TO: Board of Directors
FROM: Jim Hoggatt, Engineering Department Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: 2008 Al Tahoe Waterline Replacement
REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and
Release of Claims for Cruz Excavating; and (2) Authorize staff to file Notice of
Completion with the El Dorado County Clerk.
DISCUSSION: Cruz Excavating completed 50% of the repairs for 2008 Al Tahoe
Waterline Replacement Project. The other 50% District staff entered into an agreement
with GB Construction to complete the repairs on time and material. This amount will be
deducted from money due Cruz Excavation
SCHEDULE: As soon as possible.
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Closeout Agreement and Notice of Completion
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-59-
RECORDING REQUESTED BY:
Heidi C. Baugh, Contracts Administrator
South Tahoe Public Utility District
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Attn: Heidi C. Baugh
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
APN NA NOTICE OF COMPLETION
RECORDERS
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned Is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.
2. The FULL NAME of the OWNER is SOUTH TAHOE PUBLIC UTILITY DISTRICT
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee."
S. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on 10/26/2009.
8. The work of improvement completed is described as follows: 2008 Al Tahoe Waterline Replacement Project.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Cruz Excavating, Inc.
10. The street address of said property is See Exhibit A attached.
11. The property on which said work of improvement was completed is in the City of South Lake Tahoe, County of El Dorado, State of
California, and is described as follows:
As shown in Exhibit "A" attached hereto and made a part hereof, and commonly known as
DATE: November 5, 2009
CATION FOR INDIVIDUAL OWNER: Yt ffiff ff A ' W�F A OPP i dent
VERIFICATION
I, the CATI N FOR
declare under South Tahoe Pub] i C Utility Di gtri rt
penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in
the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein
are true and correct.
DATE AND PLACE
SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON - INDIVIDUAL OWNER South Tahoe Public Ut Distri
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Rnard PrPS i dent
of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the
contents thereof, and that the facts stated therein are true and correct.
.1115/2009 at South Lake Tahoe, California
bATEAND PLACE E1 Dorado County
SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
MARY LOU MOSBACHER, Board President
South Tahoe Public Utility District
-61-
Notice of Completion
EXHIBIT " A "
Notice of Completion
2008 AL TAHOE WATERLINE REPLACEMENT PROJECT
The site of the work is located on Bellevue Avenue to Lakeview Avenue, west on
Lily Avenue at Bellevue Avenue to the dead end of Lily Avenue. East on San
Jose Avenue to Berkeley Avenue, Continue east on San Jose Avenue at Fresno
Avenue to dead end on San Jose Avenue. East on Alameda Avenue at Bellevue
Avenue to Nevada Avenue, continue east on Alameda Avenue at Sacramento
Avenue to Alameda Avenue and Harrison Avenue. East on Tallac Avenue at
Bellevue Avenue to Nevada Avenue, continue east on Tallac Avenue at
Sacramento Avenue to Tallac Avenue and Harrison Avenue; on Capistrano from
El Dorado Avenue to Sacramento Avenue; on Paloma Avenue from Nevada
Avenue to Oakland Avenue; and on Placer Avenue from Sacramento Avenue to
Oakland Avenue in the City of South Lake Tahoe, California.
The work to be performed consists of construction of approximately 12,205 linear
feet of new 8" waterline, services, meters, fire hydrants, interties and appurtenant
work, including paving, striping, erosion control and traffic control.
Notice of Completion
2008 AL TAHOE WATERLINE REPLACEMENT PROJECT
EXHIBIT " A "
-62-
South Tahoe
Public Utility District
1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401
Phone 530 544-6474 - Fax 530 541 -0614 - www.stpud.us
CERTIFICATION
I hereby certify that the foregoing is a full; true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of El Dorado, State of California, and
executed by Board President, Mary Lou Mosbacher.
Date Approved:
Certified by:
Kathy Sharp, Clerk of the Board
-63-
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FuHlc ftfffty Maria
: 0 - 1 0!*11i rZ I MA + it' 6►
BOARD AGENDA ITEM 4k
TO: Board of Directors
FROM: Jim Hoggatt, Engineering Department Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: 2008 Tata Lane /Granite Mountain Waterline Replacement
REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and
Release of Claims for Cruz Excavating; and (2) staff to file Notice of
Completion with the El Dorado County Clerk.
DISCUSSION: Cruz Excavation completed all asphalt repairs for the 2008 Tata
Lane /Granite Mountain Waterline Replacement Project.
SCHEDULE: As soon as possible.
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Closeout Agreement and Notice of Completion
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES i 9V NO
CHIEF FINANCIAL OFFICER: YES YP4 NO
—65—
RECORDING REQUESTED BY:
Heidi C. Baugh, Contracts Administrator
South Tahoe Public Utility District
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Attn: Heidi C. Baugh
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
APN NA NOTICE OF COMPLETION
FOR RECORDER'S USE
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150.
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee."
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on 10/26/2009.
8. The work of improvement completed is described as follows: 2008 Tata Lane /Granite Mountain Waterline Replacement Project.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Cruz Excavating, Inc.
10. The street address of said properly is See attached Exhibit "A ".
11. The property on which said work of improvement was completed is in the City of South Lake Tahoe, County of El Dorado, State of
California, and is described as follows:
As shown in Exhibit "A" attached hereto and made a part hereof, and commonly known as
SIGNATU OF QQyy(( ppJj�� GEFQ OF O
VERIFICATION FOR INDIVIDUAL OWNER: MARY LOU MU$�Ht�, lioar R
I
I, the undersigned, declare under penalty of perjury under the laws of the StateVEWIMPI 994 e oresa nter or estate in
the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein
are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NOWINDIVIDUAL OWNER:
I, the undersigned, declare under penalty of perjury under the laws of the fate of Califomia that I am the Board Presid
of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the
contents thereof, and that the facts stated therein are true and correct.
Tahoe 11�S12CIC)q at South Lake California
DATE ND PLACE E1 Dorado County
SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
MARY LOU MOSBACHER, Board President
South Tahoe Public Utility District
—67—
Notice of Completion
EXHIBIT " A "
Notice of Completion
2008 TATA LANE/GRANITE MOUNTAIN WATERLINE REPLACEMENT PROJECT
The site of the work is located in two areas: 1) Tata Lane, the section which lies
northwest of Lake Tahoe Boulevard in the City of South Lake Tahoe, and 2) Iron
Mountain, between the streets of Forest Mountain Drive, Granite Mountain Circle,
and Iroq Mountain Circle in the County of El Dorado, California.
The work to be performed consists of the installation of approximately 5,470
linear feet of new 8" waterline, services, meters, fire hydrants, interties,
temporary by -pass, and associated work including paving, temporary erosion
control and traffic control.
Notice of Completion
2008 TATA LANE/GRANITE MOUNTAIN WATERLINE REPLACEMENT PROJECT
EXHIBIT " A "
-68-
South Tahoe
Public Utility District
1275 Meadow Crest Drive - South Lake Tahoe - CA 96150 -7401
Phone 530 544-6474 - Fax 530 541 -0614 - www.stpud.us
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of El Dorado, State of Galifornia, and
executed by Board President, Mary Lou Mosbacher.
Date Approved:
Certified by:
Kathy Sharp, Clerk of the Board
-69-
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South Tahoe,
Public UtIfty District
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JaMr►ad��..Jt1�r
MMY
BOARD AGENDA ITEM 41
TO: Board of Directors
FROM: Jim Hoggatt, Engineering Department Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Twin Peaks Booster Station
REQUESTED BOARD ACTION: Increase Task Order for Carollo Engineer's to provide
construction services, in the amount of $59,435.
DISCUSSION: The largest amount of this request is having to review shop drawings
two and three times as they are submitted by the contractor for the Twin Peaks Booster
Station. Normally District staff review and approve the less complicated or technical
submittals. Due to District staffs work load, Carollo Engineers has been asked to review
all of the submittals.
SCHEDULE: As soon as possible
COSTS: $59,435.00
ACCOUNT NO: 2029- 7070/TPBSTR
BUDGETED AMOUNT REMAINING: <$69,572>
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES_ "A NO
CHIEF FINANCIAL OFFICER: YES NO
-71-
S�
•1850•`
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Comp /ex World"
Richard Solbrig, Genera Manager Paul Sciuto, Assistant General Manager
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Ernie Claudio, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
OCTOBER 15, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
October 15, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS ROLL CALL
President Mosbacher, Directors Rise, Claudio, Jones,
Schafer.
STAFF
Solbrig, Hughes, Whalen, Cocking, Coyner, Henderson
Brown, Ryan, Curtis, Hoggatt, Carrion, Kosciolek, Butz,
Swain, Hussmann, Nolan, Attorney Kvistad.
GUESTS:
i
Tom Pavletic, Marvin Winer/Municipal Financial Services,
,
Andrew Strain, Blaise Carrig, Casey Blann /Heavenly Valley,
John Runnels, Peggy Cocoras, John Adamski.
Lisa Coyner led the pledge to the flag.
Consent Item c. (Alpine County Annual Impact /Mitiga-
tion /Compensation Fee) was brought forward for
separate Board action.
Moved Schafer / Second Rise / Passed Unanimously to
approve the Consent Calendar as amended:
a. Cul De Sac Holdings, LLC Water Main Extension —
Adopted Resolution No. 2873 -09 accepting the Cul
De Sac Holdings Water Main Extension;
PLEDGE OF ALLEGIANCE
CORRECTION TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
-73-
REGULAR BOARD MEETING MINUTES — OCTOBER 16, 2009 PAGE - 2
b. Cul De Sac Holdings, LLC Sewer Main Extension - CONSENT CALENDAR
Adopted Resolution No. 2874 -09 accepting the Cul (continued)
De Sac holdings Sewer Main Extension;
c. See Consent Items Brought Forward;
d. Wastewater Treatment Plant Filter Rehabilitation -
Approved proposal from Brown & Caldwell Consulting
Engineers for design services, in the amount of
$38,204;
e. Angora Water Tank Replacement Sitework - Approved
Change Order No. 1 to KG Walters Construction
Company, in the amount of $3,990.57;
f. Arrowhead Well No. 3 Arsenic Treatment Facility -
Approved Change Order No. 3 to KG Walters
Construction, Inc., in the amount of $4,716.33;
g. Luther Pass Pump Station Standby Power Generation
Facility - Authorized an increase to Purchase Order
P21709 to AECOM for additional engineering services
for design of a removable roof panel, in the amount of
$5,214;
h. Harvey Place Reservoir Bypass Pipeline - Approved
proposal from c2me Engineering Services in general
accordance with the DVR Pipeline Proposal dated
September 29, 2009, in the amount of $26,290;
L Diesel Particulate Filters - (1) Rejected low bid for
non-responsiveness; A bid to the
and (2) warded asnm
lowest responsive, responsible bidder A -Z Emissions Tti
Solutions, in the amount of $73,255.56; UTES
j. Pump Run Service Truck - Authorized staff to advertise
for bids for one 4x4 %s ton pickup truck;
k. Proposition 1 A Securitization Program - (1) Adopted
Resolution No. 2875 -09 approving the form of and
authorizing the execution and delivery of a purchase
and sale agreement and related documents with respect
to the sale of the seller's Proposition 1 A receivable
from the State; and (2) Directing and authorizing certain
other actions in connections therewith;
1. Approved regular Board meeting minutes dated
September 17, 2009;
m. Approved regular Board meeting minutes dated
October 1, 2009.
—74—
REGULAR BOARD MEETING MINUTES - OCTOBER 15, 2009 PAGE - 3
CONSENT ITEM BROUGHT FORWARDFOR BOARD ACTION
Debbie Henderson addressed the Board and provided a ALPINE COUNTY ANNUAL IMPACT
spreadsheet for the current year figure. The agreement MITIGATION /COMPENSATION FEE
between the District and the County of Alpine, dated (Consent Item c.)
June 2, 1982, provides for an annual payment to
compensate for and mitigate the impacts of Harvey
Place Dam Project. She explained the current year
obligation is a decrease and is attributed to District
Ordinance No. 506 -08 regarding relief for excess sewer
capacity. Previous year obligation was $ 115,700. The
current year obligation is $ 115,200.
C RIB
Moved Schafer / Second Rise / Passed Unanimously to
authorize payment of District's annual mitigation fee to '`':v °'<?
Alpine County in the amount of $115,200.
PROPOSITION 218 MAJORITY PROTEST PUBLIC HEARING
President Mosbacher opened the public hearing at
2:05 p.m.
Pursuant to the requirements of Proposition 218, Paul REPORT ON CUSTOMER
Hughes reported that on August 28, 2009, Heavenly NOTIFICATION
Valley was mailed notification of the proposed rate
change which met the 45 day notification requirement.
Tom Pavletic and Marvin Winer of Municipal Financial PRESENTATION OF SNOWMAKING
Services presented a PowerPoint presentation of the WATER RATES FOR HEAVENLY
Calculation of Rates to be Assessed for Water Delivered VALLEY
for Snow - making Purposes. It included justification for
calculating rates on a special /contractual basis; factors
and values used in calculating annual revenue requirements;
calculation figures of annual revenue requirements; factors
used in the calculation of rates; calculation of rates and
rationale for not assessing a capacity charge.
Heavenly Valley filed no protest. REPORT ON PROTEST RECEIVED
The Public Hearing was closed at 2:22 p.m.
ITEMS FOR BOARD ACTION
District staff and Heavenly representatives have HEAVENLY / DISTRICT WATER
developed a new water service facilities for supplying SERVICE AGREEMENT
snowmaking water to Heavenly in order to meet its
increased water demands. This agreement would provide
Heavenly up to 750 acre feet of water each calendar year,
October 1 through March 31 at a maximum delivery rate
of 4,500 gallons per minute, with certain scheduled
exceptions. Municipal Financial Services developed rates
for this new usage agreement and determined an annual
-75-
REGULAR BOARD MEETING MINUTES - OCTOBER 16, 2009 PAGE - 4
service charge of $202,000, and a metered consumption HEAVENLY / DISTRICT WATER
rate of $0.404 per 100 cubic feet. This rate structure SERVICE AGREEMENT
covers the District's costs. The rates shall be subject to (continued)
adjustment in an amount equal to the average percentage
adjustment of any future rate changes. The agreement
does not require a capacity charge as Heavenly will be
bearing the costs of all infrastructure improvements. This
proposed agreement will commence on October 1 of the
calendar year in which Heavenly has completed the
necessary improvements and requests the District to make
the water available.
Moved Schafer / Second Rise / Passed Unanimously to
authorize execution of the Water Service Agreement with
Heavenly Valley Limited Partnership.
Paul Hughes reported that staff will re -visit the language ORDINANCE NO. 518 -09: TIME
pertaining to penalties versus an administrative fee for LIMITS ON SEWER PERMITS
renewing a permit or letting a permit expire. He requested
the Board discuss the issue, but take no action at this
time.
Lisa Coyner explained the reasons for this amendment.
Currently, the Administrative Code does not have
a time limit or expiration date for sewer permits. There
are many outstanding permits, some over ten years old,
in which connections to the sewer system have not been
made. This has caused some confusion for property
owners holding outstanding permits as to which of the
District's Ordinances, rules, or regulations apply. An 940P
amendment would make the permitting and inspection TED 7 r
process clearer and also provide a reasonable time to
complete construction to the District's sewer system.
Board discussion followed. Staff was directed to
re- submit the item with amended language at the next
Board meeting.
No Board Action.
Richard Solbrig reported that the Management MOU
Ad Hoc Committee and the District's management
negotiating team met to discussed the employment
contract. It was agreed this would be a one year contract
effective January 27, 2010, to January 5, 2011, and
that there would be no adjustment to the salary scale for
2010. It was also agreed that the managers will have
representatives and participate in any future discussions
conducted between the District and the Union employees
concerning medical insurance coverage or changes to the
wellness program during the upcoming process of renew-
ing the Union MOU. The Union MOU is due to expire at
the end of June, 2010.
MANAGEMENT MEMORANDUM OF
UNDERSTANDING
-76-
REGULAR BOARD MEETING MINUTES - OCTOBER 15, 2009 PAGE - 5
Moved Claudio / Second Schafer / Passed unanimously MANAGEMENT MEMORANDUM OF
to approve one year contract. UNDERSTANDING
(continued)
Moved Schafer / Second Claudio / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $1,552,885.52.
Water and Wastewater Operations Committee: The
committee met October 12. Minutes of the meeting
are available upon request.
Management and Union MOU Ad Hoc Committee met
on October 13. Results of the meeting are reflected
above.
Grizzly Flats is experiencing water shortage issues, a
failing system, and the State has asked them to prove
their water rights. The State took $189,000 due to
Proposition 1 A. They will be applying for the Loan
Securitization Program. The Water Agency Legislation
and Policy 4 guidelines were supposed to be discussed
but were continued to the next meeting. The agency is
having personnel issues.
Director Claudio reported he has received comments
from the public regarding water meters and concerns
how it may impact their bills.
Director Schafer announced that he will be living in
South Lake Tahoe for the next four years.
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVE REPORT
BOARD MEMBER REPORTS
General Manager: Richard Solbrig reported on two GENERAL MANAGER REPORTS
items:
1) Integrated Regional Water Management Plan and
Proposition 84 - The partnership met and projects were
submitted by all the partners. There will be future
meetings to prioritize the submitted projects with a
possible grant submission sometime in Summer 2010.
2) City Water MOU - Is on the City Council's agenda o
Tuesday, ctober 20 for discussion. ssion. It was suggested
that Director Claudio and a District management staff
member who is familiar with the MOU attend this
meeting.
District Information Officer: Dennis Cocking reported on STAFF REPORTS
five items:
1) SB 802, which would have forced project retainages
to 5 %, has been vetoed by the Governor.
2) SB 67 Securitization of Proposition 1 A passed the
Senate and is on the Governor's desk for signature.
WIN Ir
17
-77-
REGULAR BOARD MEETING MINUTES - OCTOBER 16, 2009 PAGE - 6
3) The Department of Interior passed a spending bill that
included $5M for the Lake Tahoe Community Fire
Protection Partnership group, is out of conference
committee, and should be on the President's desk for
signature in the next two weeks.
4) The reauthorization of the LTRA (Lake Tahoe Res-
toration Act), now called LTRA 2, is ready to be
introduced.
5) He has been elected to ACWA Region 3 Board of
Directors
3:23 - 3:31 P.M.
STAFF REPORTS
(continued)
MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel - Existing
Litigation: Tahoe Asphalt, Inc., and
Tahoe Asphalt Materials Company,
LLC, vs. STPUD, Case No.
SC20090104, El Dorado Superior
Court
Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. El
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S -01 -1520 LKK GGH, U.S. District
ourt for the Eastern District of Ca.
ADJOURNMENT
Mary Lou Mosbacher, Board President
South Tahoe Public Utility District
ATTEST:
By Chris Whalen, Assistant Clerk of the Board
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
-78-
L
IAe •9950•`
SOUTH TAHOE PUBLIC UTILITY DISTRIp
"Basic Services for a Comp /ex World"
Richard Solbri
Mosbacher, President
James R. Jones, Director
MEMBERS
Eric W. Schafer, Director
Paul Sciuto, Assistant
SPECIAL MEETING OF THE BOARD OF DIR
SOUTH TAHOE PUBLIC UTILITY DISTJ
4
OCTOBER 29, 2009
MINUTES
The Board of Directors of the South Tahoe Public istrict met in a special session,
October 29, 2009, 3:00 P.M., District Office, 12 adow Crest Drive, South Lake Tahoe,
California
BOARD OF DIRECTORS
President Mosbacher, Directors Rise, C , Jones,
Schafer
STAFF
Solbrig, Sharp, Sciuto, Hughe , Cocking, Hoggatt,
Cullen, Nolan, Thiel, Brown. ey Herrema
participated via teleconfer
GUESTS:
Andrew Sidenus, rneson, Pak Hughes/
Western Nevada p ; Jay Corazza, Scott Ayers/
Ferguson
Lynn Nolag,"e pledge to the flag.
ROLL CALL
PLEDGE OF ALLEGIANCE
t ITEMS FOR BOARD ACTION
is ?oject includes the installation of 1,519
res ential water meters and new meter pits in
several different neighborhoods within the City of
South Lake Tahoe. The meters are being installed
in areas where waterline replacement projects have
been completed over the past twelve years. This
project is being funded by the American Recovery
and Reinvestment Act and administered by the
California Department of Health Services.
2009 AND 2010 WATER METER
INSTALLATION PROJECT
-79-
SPECIAL BOARD MEETING MINUTES - OCTOBER 29, 2009 PAGE - 2
Eight bids were opened at the October 26 bid
opening. Staff has confirmed that the lowest bid,
received from Teichert Construction, met all of the
good faith efforts required by the grant conditions.
Moved Schafer / Second Jones / Passed Unanimously
to award bid to the lowest responsive, responsible
bidder, Teichert Construction, in the amount of
$1,989,500.
3:15 P.M.
2009 AND 2010 WATER METER
INSTALLATION PROJECT
(continued)
ADJOURNMENT
0
O
Mares Lj�T Mosbacher, Board President
Sot ahoe Public Utility District
Kathy SharndONArZoUffie Board
South TahefqNklic Utility District
XV
I t �
19,
-80-
Can" MWM4W
Richard K 5olbrig
,5 outh Ta hoe.
Nwic. U vilty C)10tr1Gt
�'" it • . r ` r r . •'� i rt
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Office
Diane Noble, Interim Customer Service Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Time Limits on Sewer Permits
REQUESTED BOARD ACTION: Board discussion and direct District staff.
DISCUSSION: During the October 15 Board meeting, staff presented an amendment to
the administrative code placing time limits on sewer permits. The original proposed
amendment included language stating that if the permit holder did not construct the
connection by the end of three years, they could apply for a one -year extension
provided they' the then applicable sewer capacity charge less any capacity charge ,+
previously paid for the same connection. Staff recommended that this language be
revised, charging the applicant an administrative fee for the one year extension instead
of the current capacity charge. Staff also recommended that if the permit holder did not
construct the connection by the end of year four, which includes the one year extension,
the permit would expire, the District would refund the applicable previously paid capacity ,
charge, and the customer would be required to reapply at some point in the future and
pay the then applicable capacity charge. Staff was under the impression that the Board
understood the recommendation and was intending to bring the revised Code k "
Amendment to the November 5, 2009, Board meeting for action.
Since the October 15 Board meeting, District staff has received several calls from Board
members and citizens disagreeing with the proposed code amendment. It appears there
may have been some misunderstanding of the staff recommendation. The main concern
appears to be the requirement of the customer to pay the most current capacity charge
if they let their permit expire and reapply at a later date. Staff is seeking direction from
the Board to determine if the draft code amendment should be approved as is, revised,
or not brought forward for action at all.
-81-
Paul Hughes
Diane Noble
November 5, 2009
Page 2
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: N/A
ATTACHMENTS: Draft Ordinance No. 518 -09
CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-82-
ORDINANCE NO. 518-09
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
AMENDING SECTION 4.L10 OF THE ADMINISTRATIVE COPE_
REGARDING TIME LIMITS ON SEWER PERMITS
BE IT ENACTED by the Board Directors of the South Tahoe Public Utility
District, County of ET Dorado, State of California, as follows:
SEC'T'ION 1- POLICY AND PURPOSE
The purpose ofthis Ordinance is to adopt certain changes to the Administrative
Code mprdtng time limits for permits allowing connection to the District's sewer
system.
SECTION H - DEFINIT ..ONS
For the purposes of this Ordinance, the terms used herein are defined as follows:
A. The Di rict - The South Tahoe Public Utility District.
B. The Board The Board of Directors of the South Tahoe Public Utility
Dist m
C: Administrative Code - The compilation and codification of all"of tho
Administrative, Water, Sewer, Street Lighting and Groundwater
Management Plan Ordinances of the District, which establish the authority
and the principles for the decisions of the District, and provide the public
with guidelines applicable to District operations.
SECTION III - FINDINGS
The Board Directors of the South Tahoe Public utility District, County of El
Dorado, State of California, make the following findings:
L The District allows connection to its sewer system pursuant to the
applicable provisions of the Ordinances, rules, and regulations of the District and
specifications for sewer service.
2. The Administrative Code presently does not limit the time in which the
holder of a permit to connect to the District's sewer system must make such connection.
As a result, there are many outstanding permits pursuant to which connection has not
bma m&,
BB_ $2009 YI.WM7,9019
-83-
3. There has been confusion among those holding outstanding permits as to
whether their permits are subject to changes in the District's Ordinances, rules, and
regulations and specifications for sewer service Between the time the permit is issued and
connection to the District's Sewer System is accomplished
4. The proposed" amendment is designed to make clear to which of the
District's Ordinances, rules, and regulations and specifications for sewer service a permit
is subject.
The proposed amendment will the reduction of outstanding permits
by limiting the time frame in which a permittee may conned to the District's sewer
system pursuant to the District's Ordinances, rules, and regulations and specifications for
sewer service at the time the permit was issued
6. The proposed amendment is intended to provide the holders of outstanding
permits a reasonable time to complete connection to the District's sewer system, pursuant
to a defined set of District Ordinances, rules, and regulations and specifications for sewer
service.
The Board has determined that it is in the best interest of the health and
safety of District residents to adopt an ordinance to add certain provisions to the
Administrative Code regarding the installation of water' and' sewer services to and "the
b for the same, of common interest developments.
SECTION IV - AMEND SECTION 41.10 OF THE ADM NISTRATIVE CODE
Administrative Code Sidon 42- 10 to be amended as fallow -:
(a) A permit for construction of ar lateral shall mit the connection to the
District's sewer-service, in with provisions of the
rules, and regulations of the District and specifications for sewer service as existing at the
date of Permitting; fora period of three (3) years from the date the permit is issued f& at
the expiration of the three (3) year initial permit term, the permittee has yet to construct
the - permitted connection -to- the -District's serer system; drepermifte -miry extend the
permit term for one (1) additional one (1) year term, provided that the permittee pays4W -- -
administrative fee of one hundred fifty dollars ($150.00) extended pursuant
to this subsection shall be subject to the tmm of the DisftWs AdminisftWve Code and
regulations as exerting at the date ofcxtensivn.
If upon the termination of the permit term including any term extended pursuant
to this section, as applicable, the permittee has not connected to the District's sewer
Ordinance No. 518-09
Tmic Umj% on, Sewer Permits
Page 2
ss s vJM7, 7mio
{DdeOalk prtdic «
Odi�4e�es appiierble�eeLr
�e�rr oaeectiea, pesmt b
AdamenlaWn Code mh m 4.5, Ids any
Embpevin* pad Wpwtvfnidfee
Dd+eQedc T
-84-
service. the District shall refund to the permittee the applicable fee for sewer connection
pursuant to Administrative Code section 4.5. paid by the permittee upon receipt of its
permit Upon termination of the permit term the permittee shall not be entitled to a
refund of any administrative fees paid for extension of the permit term as applicable
�f b' Ftitos �ermiits fpr "cot after l t�
have been issued mior rto__ .
the effective .date of Ordinance No. 518-01 shall permit the connection to the District's p'"�_` or
sewer service hraccoudanm with applicable provisions ofthe rules, and
regulations of the District and specifications for sewer service as existing at the date of
Permitting, fora period of three (3) years from the effective date of Ordinance" No. 518-
09. It at the expiration of this three (3) year term, the permittm has yet to construct the
permitted connection to the District's sewer system, the pmnittee may extend the permit
t+enm for one (I -) addition ow (1) yew term, Provided OW tht pernifttee pays an
administrative fee of one hundred fifty dollars ($150.00 permit extended pursuant
to this subsection shall be subject to the tan ns of the District's Administrative Code and
regulations as existing at the date of exte
(c) Any pwaitte may cimse toe 1y with dmgm i tke WUMMe
provisions of the Ordinances, rules, and regulations of the'District and for
sewer service made after the date of permitting but prior to connection to the District's
sewer service,
(d) Notwithstanding the above, a sewer permit for construction of a sewer faberal
be and void.
1) If construdaon project is not accepted by County or City for the proposed
improvement to be served by the sewer; or
2) If the County or City voids or cancels either the application or permit for
construction of the proposed improvement to be served by the sewer.
SI TION V - SEYERAIBILITY
rf any section, subsection, subdivision, paragraph„ sentence, clause or phrase of
this Ordnance and its implementing rules and regulations is for any mason held to be
unconstitutional - or invalid, such decision shall not affect the validity of the remaining
portions of this Ordinance or the Administrative Code. IU Board of Directors declares
and determines that it would passed section, subsection, subdivision, paragraph,
sentence, clause or phrase thereof of this Ordinance and its implementing rules and
regulations and the Administrative Code irrespective of the fact that any one or more
sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be
determined to be unconstitutional or invalid.
Ordinance No. 518-09
Time Limits on Sewer PenW4
Page 3
sa SWW vi:007627A010
DdlEDIk Qe flee appi'w�Dkfee�
sewer cammCEise. Pamsnat to
ABminitudive Code section 4.5, ku any
16rk Peeviosdy PW"as Pmt0rW id*e.
n�ereretre S
ounce* Fd&. as
-85-
SBUWK VI - EFFECTIVE DATE
This Ordinance amending the above referenced sections to the Administrative
Code shall take effed Why days after its passage.
PASSED AND ADOPTED the Board of Directors of the South Tahoe Public
Utility District at its duty field regular meeting on the 15th day of October, 2009 by the
Mowing vote:
AYES:
NOES:
ABSENT:
Mary Lou Mosbacher, President
South Tahoe Public Utfl y District
ATTEST:
Kathy Sharp, Clerk of the Board
Ordinance No. 518-09
Tinto Limits on Sewer Pmuts
Page 4
p 5pM v1:0076t7.0010
-86-
PAYMENT OF CLAIMS
FOR APPROVAL
November 5, 2009
Payroll 10/21/09 430,568.84
Payroll 10/16/09 11,692.64
Total Payroll 442,261.48
BNY Western Trust Company 0.00
CDS- health care payments 117,941.49
ADP 0.00
Brownstein /Hyatt/Farber /Schreck legal services 0.00
Bank of America 0.00
Union Bank 0.00
Total Vendor EFT 117,941.49
Accounts Payable Checks -Sewer Fund
485,210.49
Accounts Payable Checks -Water Fund
1,103,222.68
Accounts Payable Checks - Self - funded Insurance
24,889.21
Accounts Payable Checks - Grants Fund
19,560.00
Total Accounts Payable
1,632,882.38
Grand Total 2,193,085.35
Payroll EFTs & Checks
10/21/09
10/16/09
EFT
AFLAC Medical & Dependent Care
3,336.19
0.00
EFT
CA Employment Taxes & W/H
16,850.88
627.77
EFT
Federal Employment Taxes & W/H
90,569.85
4,180.58
EFT
CalPERS Contributions
73,070.37
0.00
EFT
Great West Deferred Comp
17,410.85
0.00
CHK
Stationary Engineers Union Dues
2,394.70
0.00
EFT
United Way Contributions
156.00
0.00
EFT
Employee Direct Deposits
216,032.59
6,884.29
CHK
Employee Garnishments
1,116.54
0.00
CHK
Employee Paychecks
9,630.87
0.00
Total
430,568.84
11,692.64
-sT-
Vendor Name
ABC SERVICES INC
User: THERESA
Department / Proi Name
PAYMENT OF CLAIMS
Description Acct# 1 Proi Code Amount Check Num Tyye
UNDERGROUND REP INFILTRTN/INFLOW 1001 - 6055 29,797.00
Check Total: 29.797.00 AP- 00074063 MW
ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN VISION INS 1000 - 2530 2,608.80
Check Total: 2,608.80 AP -00074064 MW
AECOM USA INC ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 63,419.10
Check Total: 63.419.10 AP -00074065 MW
AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 115.00
Check Total: 115.00 AP- 00074066 MW
AHERN RENTALS UNDERGROUND REP SAFETY/EQUIP/PHY 2001 - 6075 87.00
Check Total: 87.00 AP- 00074067 MW
ALEXANDER HAMILTON INSTITUTE HUMAN RESOURCES SUBSCRIPTIONS 1022 - 4830 34.49
ALEXANDER HAMILTON INSTITUTE HUMAN RESOURCES SUBSCRIPTIONS 2022 - 4830 34.49
Check Total: 68.98 AP- 00074068 Mw
ALL SEASONS PLUMBING & HEATING ENGINEERING MISC LIAB CLAIMS 2029 - 4520 100.00
1 Check Total: 100.00 AP- 00074069 MW
o
ALPO?! SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 231.50
Check Total: 231.50 AP- 00074070 MW
ALPINE, COUNTY OF DIAMOND VLY RNCH OPERATING PERMIT 1028 - 6650 115,200.00
Check Total: 115,200.00 AP-00074062 MW
ALSBURY, MARY INFORMATION SYS TRAVEL/MEETINGS 1037 - 6200 197.94
ALSBURY, MARY INFORMATION SYS TRAVEL/MEETINGS 2037 - 6200 197.94
Check Total: 395.88 AP-00074071 MW
AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,473.57
Check Total: 1,473.57 AP -00074072 MW
ARETE SYSTEMS ENGINEERING - GIS SOFTWARE GIS DEVELOPMENT 2029 - 8062 - GISSFT 11,235.00
Check Total: 11,235.00 AP -00074073 MW
AT &T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 23.43
AT &T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 81.76
AT &T /CALNET 2 OPERATIONS TELEPHONE 1006 - 6310 30.39
AT &T /CALNET 2 INFORMATION SYS TELEPHONE 1037 - 6310 82.79
AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 7.17
Page: 1 Current Date: 10/29/2009
Report OH_PMT CLAIMS BK Current Time: 09:35:42
PAYM€NT OF CLAIMS
yendgr Name Department / Proi Name Descritrtion A
ccrif (Poi Code Amou to Check Num TvDe
AT &T /CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 23.43
AT &T /CALNET 2 PUMPS TELEPHONE 2002 - 6310 35.79
AT &T /CALNET 2 INFORMATION SYS TELEPHONE 2037 - 6310 82.79
AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 7.17
Check Total: 374.72 AP- 00074074 MW
AWWA CAL -NEV SECTION CUSTOMER SERVICE DUES/MEMB /CERT 2038 - 6250 100.00
Check Total: 100.00 AP- 00074075 MW
B &B MICROSCOPE SERVICE LABORATORY MICSCP /CAMERA 1007 - 8023 220.10
Check Total: 220.10 AP -00074076 MW
BARNES, SHELLY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 244.75
Check Total: 244.75 AP -00074077 MW
BB &H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 624.50
BB &H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 624.50
Check Total: 1.249.00 AP-00074078 MW
BENTIN AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006 - 6652 3,515.68
m
t Check Total: 3,515.68 AP- 00074079 MW
BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038 - 4405 1,814.40
BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2038 - 4405 1,814.40
Check Total: 3,628.80 AP -00074080 MW
Bolger, Doug CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 2,120.00
Check Total: 2,120.00 AP -00074081 MW
BROWN, LINDA FINANCE TRAVEL/MEETINGS 1039 - 6200 69.85
BROWN, LINDA FINANCE TRAVEL/MEETINGS 2039 - 6200 69.85
Check Total: 139.70 AP -00074082 MW
BSK ANALYTICAL LABS LABORATORY MONITORING 2007 - 6110 5,950.00
Check Total: 5.950.00 AP -00074083 MW
C2ME ENGINEERING CUSTOMER SERVICE - WT MTR MXU INST MTR RTFT MXU'S 2038 - 8074 - MTRMXU 7,410.00
Check Total: 7,410.00 AP -00074084 MW
CALIF DEPT OF HEALTH SERVICES OPERATIONS DUES/MEMB /CERT 1006 - 6250 190.00
CALIF DEPT OF HEALTH SERVICES CUSTOMER SERVICE DUES/MEMB /CERT 1038 - 6250 170.00
Check Total: 360.00 AP-00074085 MW
User: THERESA
Report: OH PMT CLAIMS_BK
Page: 2 Current Date: 10/29/2009
Current Time: 09:35:42
Vendor Name Department / ProI Name
CALIF DEPT OF HEALTH SERVICES ENGINEERING
CALIF DEPT OF HEALTH SERVICES CUSTOMER SERVICE
CALIF WATER AWARENESS CAMPGN 010 - PR EXP- EXTERNAL
CAMPBELL CONSTRUCTION CO INC
CAMPBELL CONSTRUCTION CO INC
CAMPBELL CONSTRUCTION CO INC
CAMPBELL CONSTRUCTION CO INC
CAPITAL FORD
CAPITAL FORD
CAPITAL RUBBER CO LTD
CAR .LO ENGINEERS
CARRELL, George & Margo
CARRELL, George & Margo
CARRELL, George & Margo
CASHMAN EQUIPMENT
CCH INC
CCH INC
CDS GROUP HEALTH
CDW - G CORP
CDW - G CORP
CDW - G CORP
GEN & ADMIN - AL TAHOE WTR-09
GEN & ADMIN - SONORA AVE WTRLN
ENGINEERING - SONORA AVE WTRLN
ENGINEERING - AL TAHOE WTR -09
EQUIPMENT REP
EQUIPMENT REPAIR
HEAVY MAINT
ENGINEERING - TWIN PEAKS BS
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
EQUIPMENT REPAIR
HUMAN RESOURCES
HUMAN RESOURCES
SELF FUNDED INS
UNDERGROUND REP
INFORMATION SYS
INFORMATION SYS
PAYMENT OF CLAIMS
User: THERESA Page: 3
Report: OH_PMT_CLAIMS_BK
Description
OPERATING PERMIT
DUES/MEMB /CERT
DUES/MEMB /CERT
CONST RETAINAGE
CONST RETAINAGE
WTRLN,SNRA/SK RN
WTLN AL TAHOE 09
Acct# / Proi Code
2029 - 6650
2038 - 6250
AUTOMOTIVE 1005 - 6011
AUTOMOTIVE 2005 - 6011
EXPORT/FRCE MAIN 1004 - 6047
BSTR, TWN PEAKS
UB SUSPENSE 1000 - 2002
UB SUSPENSE 2000 - 2002
METER SALE 2000 - 3545
AUTOMOTIVE 2005 - 6011
SAFETY/EQUIP/PHY 1022 - 6075
SAFETY/EQUIP/PHY 2022 - 6075
ADMIN FEE 3000 - 6741
INFILTRTN/INFLOW
DIST.COMP SPPLIS
DIST.COMP SPPLIS
1001 - 6055
1037 - 4840
2037 - 4840
Check Total:
2027 - 6250 - PREEXT
Check Total:
2000 - 2605 - ATWL09
2000 - 2605 - SONORA
2029 - 7911 - SONORA
2029 - 8065 - ATWL09
Check Total:
Check Total:
Check Total:
2029 - 7070 - TPBSTR
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
500.00
- 29,283.68
- 13,494.79
134,947.99
292,836.75
Current Date: 10/29/2009
Current Time: 09:35:42
Amount Check Num
14,006.85
60.00
14,066.85 AP-00074086
500.00
AP- 00074087 MW
385,006.27 AP- 00074088
739.91
739.92
Type
MW
MW
1,479.83 AP-00074089 MW
596.32
596.32 AP- 00074090 MW
48,431.28
48.431.28 AP- 00074091 MW
12,783.84
2,923.32
286.00
15,993.16 AP -00074092 MW
509.60
509.60 AP- 00074093 MW
1,150.00
1,150.00
2,300.00 AP -00074094 MW
2,292.00
2.292.00 AP-00074095 MW
87.46
73.42
73.40
Ceko, John
CFM
CFM
CFM
CITY OF SOUTH LAKE TAHOE
COCKING, DENNIS
COCKING, DENNIS
CONSTRUCTION MATERIALS ENG INC
CONSTRUCTION MATERIALS ENG INC
CON §TRUCTION MATERIALS ENG INC
CONSRUCTION MATERIALS ENG INC
CREEK ENVIRONMENTAL LABS
CREEK ENVIRONMENTAL LABS
CREEK ENVIRONMENTAL LABS
CREEK ENVIRONMENTAL LABS
CSRMA
CSRMA
CUES INCORPORATED
CWEA
CWEA
CWEA
CWEA
User: THERESA
Report: OH_PMT_CLAIMS_BK
Department / Proi Name
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
ELECTRICAL SHOP
ELECTRICAL SHOP
ELECTRICAL SHOP
UNDERGROUND REP
DIO
DIO
ENGINEERING - SNOWSHOE DITCH R
ENGINEERING - ANGORA TNK REPL
ENGINEERING - TWIN PEAKS BS
ENGINEERING - SONORA AVE WTRLN
LABORATORY
LABORATORY - BEACON CONTAM
LABORATORY - BKRFLD TRTMT EXP
LABORATORY - HERBST
UNDERGROUND REP
DIAMOND VLY RNCH
UNDERGROUND REP
UNDERGROUND REP
HEAVY MAINT
CUSTOMER SERVICE
UNDERGROUND REP
PAYMENT OF CLAIMS
Description
PUMP STATIONS
WELLS
PUMP STATIONS
OPERATING PERMIT
TRAVEL/MEETINGS
TRAVEL/MEETINGS
SNOSHU REPAIR
TANK, ANGORA
BSTR, TWN PEAKS
WTRLN,SNRA/SK RN
MONITORING
MONITORING
MONITORING
MONITORING
CSRMA LIAB CLAIM
CSRMA LIAB CLAIM
INFILTRTN /INFLOW
DUES/MEMB/CERT
DUES/MEMB /CERT
DUES/MEMB /CERT
DUES/MEMB/CERT
Page: 4
Act / Proi C
Check Total:
2038 - 6660 - WCPROG
Check Total:
1003 - 6051
2003 - 6050
2003 - 6051
2001 - 6650
1027 - 6200
2027 - 6200
Check Total:
Check Total:
Check Total:
1029 - 7075 - SNOBLO
2029 - 7064 - ANGOTK
2029 - 7070 - TPBSTR
2029 - 7911 - SONORA
Check Total:
1007 - 6110
2007 - 6110 - BEACON
2007 - 6110 - BKRFLD
2007 - 6110 - HERBST
Check Total:
1001 - 4521
1028 -4521
1001 - 6055
1001 - 6250
1004 - 6250
1038 - 6250
2001 - 6250
Check Total:
Check Total:
Current Date: 10/29/2009
Current Time: 09:35:42
Amount Check Num Type
234.28 AP -00074096 MW
4,969.50
4,969.50 AP- 00074097 MW
779.05
381.71
859.13
2,019.89 AP- 00074098 MW
4,200.00
4,200.00 AP -00074099 MW
157.03
157.02
314.05 AP- 00074100 MW
19,643.58
2,065.18
75.00
11,403.71
33,187.47 AP- 00074101 MW
245.00
190.00
190.00
190.00
815.00 AP -00074102 MW
11,918.05
2,154.60
14,072.65 AP -00074103 MW
303.37
303.37 AP -00074104 MW
264.00
132.00
132.00
132.00
Vendor Name
Department / Proi Name
Dedonder, Brian P. GEN & ADMIN
Dedonder, Brian P. GEN & ADMIN
Dedonder, Brian P. GEN & ADMIN
DELL MARKETING L P INFORMATION SYS
E- FILUATE CORP INFORMATION SYS
E- FILLIATE CORP INFORMATION SYS
PAYMENT OF CLAIMS
ED SENIOR & SON PLUMBING ENGINEERING - SONORA AVE WTRLN WTRLN,SNRA/SK RN 2029 - 7911 - SONORA 89.00
Check Total: 89.00 AP- 00074109 MW
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038 - 6520 15.00
Check Total: 15.00 AP-00074110 MW
EL DORADO COUNTY PUMPS OPERATING PERMIT 1002 - 6650 5,388.00
up
EL DORADO COUNTY OPERATIONS OPERATING PERMIT 1006 - 6650 1,528.00
EL DORADO COUNTY PUMPS OPERATING PERMIT 2002 - 6650 3,833.00
Check Total: 10,749.00 AP-00074111 MW
ENS RESOURCES INC DIO CONTRACT SERVICE 1027.4405 3,177.84
ENS RESOURCES INC DIO CONTRACT SERVICE 2027 - 4405 3,177.84
Check Total: 6,355.68 AP-00074112 MW
ENVIRONMENTAL EXPRESS LABORATORY LAB SUPPLIES 1007 - 4760 602.00
ENVIRONMENTAL. EXPRESS LABORATORY LAB SUPPLIES 2007 - 4760 752.58
Check Total: 1,354.58 AP-00074113 MW
ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 1007 - 4760 71.50
ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 2007 - 4760 63.00
Check Total: 134.50 AP- 00074114 MW
ETS LABORATORY MONITORING 1007 - 6110 992.25
Check Total: 992.25 AP -00074115 MW
FARO & SON LLC GEN & ADMIN - T &M UB CASH BRD MISC INCOME 2000 - 3540 - TMCBUB 2,000.00
User: THERESA Page: 5
D Llretinam
Acct# 1 Pro! Code Amount Check Num Tvoe
Check Total: 660.00 AP- 00074105 MW
UB SUSPENSE 1000 - 2002 11,322.12
UB SUSPENSE 2000 - 2002 4,161.88
METER SALE 2000 - 3545 1,097.00
Check Total: 16,581.00 AP -00074106 MW
COMP, ENG WKST 1 2037 - 8072 3,101.52
Check Total: 3,101.52 AP -00074107 MW
DIST.COMP SPPLIS 1037 - 4840 297.38
DIST.COMP SPPLIS 2037 - 4840 297.35
Check Total: 594.73 AP -00074108 MW
Check Total: 2,000.00 AP- 00074116 MW
Current Date: 10/29/2009
Report: OH_PMT_CLAIMS_BK Current Time: 09:35:42
Vendor Nana
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FISHER SCIENTIFIC
FISHER SCIENTIFIC
Forte, Douglas
FRYE WILLIAM
FRYC
CADDIS INC
GFS CHEMICAL
GFS CHEMICAL
GFS CHEMICAL
GORMAN, JIM
User. THERESA
Report: OH_PMT_CLAIMS_BK
Department / Proi Name
PUMPS
ELECTRICAL SHOP
HEAVY MAINT
HEAVY MAINT
HEAVY MAINT
HEAVY MAINT
UNDERGROUND REP
HEAVY MAINTENANC
LABORATORY
LABORATORY
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
INFORMATION SYS
INFORMATION SYS
PUMPS
GB GENERAL ENG CONTRACTOR INC UNDERGROUND REP
GB GENERAL ENG CONTRACTOR INC ENGINEERING - WTRLN,AL TAHOE
GERBER LIFE INSURANCE COMPANY SELF FUNDED INS
LABORATORY
LABORATORY
LABORATORY
PAYMENT OF CLAIMS
DeacriaUon
PUMP STATIONS
BUILDINGS
BUILDINGS
SHOP SUPPLIES
SMALL TOOLS
BIOSOL EQUP/BLDG
PIPE/CVRS/MHLS
BUILDINGS
LAB SUPPLIES
LAB SUPPLIES
TRAVEL/MEETINGS
TRAVELIMEETINGS
PUMP STATIONS
PIPE /CVRS/MHLS
WTLN, AL TAHOE
EXCESS INSURANCE
LAB SUPPLIES
LAB SUPPLIES
LAB SUPPLIES
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
Page: 6
Agct# 1 Pro! Code
1002 -6051
1003 - 6041
1004 - 6041
1004 - 6071
1004 - 6073
1004 - 6653
2001 - 6052
2004 - 6041
1007 - 4760
2007 - 4760
2038 - 6660 - WCPROG
Check Total:
1037 - 6200
2037 - 6200
1002 -6051
3000 - 6744
2007 - 4760
1007 - 4760
2007 - 4760
Check Total:
Check Total:
Check Total:
Check Total:
2001 - 6052 7,388.00
2029 - 8811 - ATWL08 22,822.12
Check Total:
Check Total:
Check Total:
Check Total:
2038 - 6660 - WCPROG
Check Total:
Current Date: 10/29/2009
Current Time: 09:35:42
Amount Check Num Tvoe
14.66
104.34
57.03
262.91
219.40
18.40
89.32
155.12
921.18 AP -00074117 MW
335.51
430.44
765.95 AP -00074118 MW
3,099.00
3,099.00 AP-00074119 MW
157.85
157.85
315.70 AP-00074120 MW
173.18
173.18 AP- 00074121 MW
30.210.12 AP -00074122
21,925.21
3,750.00
21,925.21 AP -00074123 MW
106.80
106.80 AP- 00074124 MW
104.05
62.25
166.30 AP-00074125 MW
3,750.00 AP- 00074126 MW
Vendor Name
GRAINGER
GRAINGER
GROVE MADSEN
GROVE MADSEN
HACH - GLI International
HACH - GLI International
HARTFORD, THE
HARTFORD, THE
Hawken, Chris
k0
HUGNES,PAUL
HUGHES, PAUL
ILANO, EILEEN
INSITE LAND SURVEYS
INTERSTATE SAFETY & SUPPLY
JOHNSON, DAVID P
JOHNSON, DAVID P
Johnson, Joyce
Kabour, Make
Kabour, Mike
User: THERESA
Report: OH_PMT_CLAIMS_BK
Department / Pro1 Name
GEN & ADMIN
PUMPS
INDUSTRIES INC ELECTRICAL SHOP
INDUSTRIES INC ELECTRICAL SHOP
LABORATORY
LABORATORY
GEN & ADMIN
GEN & ADMIN
FINANCE
FINANCE
GEN & ADMIN
CUSTOMER SERVICE
CUSTOMER SERVICE
PUMPS
FINANCE
PAYMENT OF CLAIMS
EhumWALen
SHOP SUPPLY INV
PUMP STATIONS
TRAVEL/MEETINGS
BUILDINGS
LAB SUPPLIES
LAB SUPPLIES
LIFE INS
LTD, UNION
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
TRAVEL/NEETINGS
TRAVELMIEETINGS
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
ENGINEERING - ECHO TANK REPL TANK, ECHO
SHOP SUPPLY INV
TRAVEL/MEETINGS
TRAVEL/MEETINGS
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
UB SUSPENSE
INTEREST EXPENSE
Page: 7
Acct# / Pro; Code
1000 - 0421
1002 -6051
1003 - 6200
1003 -6041
1007 - 4760
2007 - 4760
1000 - 2512
1000 - 2539
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
2038 - 6660 - WCPROG
Check Total:
1039 - 6200
2039 - 6200
1000 -0421
1038 - 6200
2038 - 6200
1002 - 2002
1039 - 6710
Check Total:
2038 - 6660 - WCPROG
Check Total:
2029 - 8809 - ECHOTK
Check Total:
Check Total:
Check Total:
2038 - 6660 - WCPROG
Check Total:
Current Date: 10/29/2009
Current Tine: 09:35:42
Amnunt Check Num Type
140.95
159.06
300.01 AP-00074127 MW
2,920.00
2,920.00 AP- 00074128 MW
1,477.77
1,477.77 AP- 00074129 MW
31.51
47.47
78.98 AP -00074130 MW
2,020.56
2,551.79
4,572.35 AP- 00074131 MW
1,702.00
1,702.00 AP -00074132 MW
56.10
56.10
112.20 AP- 00074133 MW
976.00
976.00 AP -00074134 MW
300.00
300.00 AP -00074135 MW
410.53
410.53 AP -00074136 MW
60.50
60.50
121.00 AP -00074137 MW
800.00
800.00 AP- 00074138 MW
12,223.84
427.83
Vendor Name
Kabour, Mike
Kabour, Mike
Kabour, Mike
KAESER COMPRESSORS INC
KELLEY EROSION CONTROL INC
KG WALTERS CONSTRUCTION
KG WALTERS CONSTRUCTION
KG WALTERS CONSTRUCTION
KG WALTERS CONSTRUCTION
KOSCIOLEK, LINDA
KOSCIOLEK, LINDA
to
KRLT FM/KOWL AM
KRLT FM/KOWL AM
KRLT FM/KOWL AM
KTHO RADIO
KTHO RADIO
L A PERKS PLUMBING & HEAT INC
LAVALLEE, PETER
LAVALLEE, PETER
LOOMIS
LOOMIS
User: THERESA
Report: OH_PMT CLAIMS_BK
Department / Proi Name
GEN & ADMIN
GEN & ADMIN
FINANCE
DIAMOND VLY RNCH
EXPORT PIPELINE - B LINE REVEG
GEN & ADMIN - ANGORA TNK REPL
GEN & ADMIN - ARSENIC FACILITY
ENGINEERING - ANGORA TNK REPL
ENGINEERING - ARSENIC FACILITY
CUSTOMER SERVICE
CUSTOMER SERVICE
PAYMENT OF CLAIMS
Des¢rtotion
UB SUSPENSE
METER SALE
INTEREST EXPENSE
GROUNDS & MNTC
BLINE REVEG
CONST RETAINAGE
CONST RETAINAGE
TANK, ANGORA
ARSNC TRTMNT
TRAVEL/MEETINGS
TRAVEL/MEETINGS
DIO - PR EXP- EXTERNAL PUB RELATIONS
DIO - PR EXP- EXTERNAL PUB RELATIONS
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
DIO - PR EXP- EXTERNAL
DIO - PR EXP - EXTERNAL
HEAVY MAINT
ENGINEERING
ENGINEERING
FINANCE
FINANCE
PUB RELATIONS
PUB RELATIONS
GROUNDS & MNTC
SUPPLIES
SUPPLIES
CONTRACT SERVICE
CONTRACT SERVICE
Page: 8
Acker / Proi Code
2000 - 2002
2000 - 3545
2039 - 6710
1028 - 6042
Check Total:
Check Total:
9098 - 8736 - BLNVEG
Check Total:
2000 - 2605 - ANGOTK
2000 - 2605 - ARSNIC
2029 - 7064 - ANGOTK
2029 - 8864 - ARSNIC
Check Total:
1038 - 6200
2038 - 6200
Check Total:
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
2038 - 6660 - WCPROG
Check Total:
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Check Total:
1004 - 6042
1029 - 6520
2029 - 6520
1039 - 4405
2039 - 4405
Check Total:
Check Total:
Check Total:
90.26
954.38
19,560.00
250.00
250.00
1,100.00
Current Date: 10/29/2009
Current Time: 09:35:42
Amount Check Num Tvoe
2,578.92
135.00
15,455.85 AP- 00074139 MW
954.38 AP- 00074140 MW
19,560.00 AP -00074141 MW
- 199.53
- 235.81
184,925.57
53,315.15
237,805.38 AP -00074142 MW
25.50
25.50
51.00 AP -00074143 MW
293.00
293.00
1,952.00
2,538.00 AP -00074144 MW
500.00 AP- 00074145 MW
1,100.00 AP -00074146
32.57
32.57
MW
65.14 AP -00074147 MW
296.59
296.59
593.18 AP- 00074148 MW
Vendor Name
MARSH, RON
MARTIN, BROOKS
Matera, Richard
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
McKenzie, Elaine
MORSE, DONIELLE
MORE, DONIELLE
MOTEL 6
MOTEL 6
MOTEL 6
MUNICIPAL FINANCIAL SERVICES
MWH LABORATORIES
MWH LABORATORIES
NAVARRO, ROMUALDO
NEXLEVEL INFORMATION TECH INC
NORTHWEST HYD. CONSULT INC
NORTHWEST HYD. CONSULT INC
User: THERESA
Report: OH_PMT_CLAIMS_BK
PAYMENT OF CLAIMS
Department / Proi Name Description
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
PUMPS
PUMPS
PUMPS
PUMPS
FINANCE
FINANCE
PUMPS
UNDERGROUND REP
PUMPS
ENGINEERING - CTC GRNT -BMPs
ENGINEERING - CTC GRNT -BMPs
SHOP SUPPLIES
SMALL TOOLS
SHOP SUPPLIES
SMALL TOOLS
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
TRAVEL/MEETINGS
TRAVEL/MEETINGS
STANDBY ACCOMODA
STANDBY ACCOMODA
STANDBY ACCOMODA
ENGINEERING - HV VLY ADDL WTR CONTRACT SERVICE
LABORATORY - IND CRK RES MONT MONITORING
LABORATORY MONITORING
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
INFORMATION SYS STR PLN IMPL
BMP PROJECTS
BMP PROJECTS
Page: 9
Acct# / Proi Code
2038 - 6660 - WCPROG
Check Total:
2038 - 6660 - WCPROG
Check Total:
2038 - 6660 - WCPROG
Check Total:
1002 - 6071
1002 - 6073
2002 - 6071
2002 - 6073
Check Total:
2038 - 6660 - WCPROG
Check Total:
1039 - 6200
2039 - 6200
1002 - 6083
2001 - 6083
2002 - 6083
Check Total:
Check Total:
2029 - 4405 - HVNWTR
Check Total:
1007 - 6110 - INDIAN
1007 - 6110
1037-8078
Check Total:
2038 - 6660 - WCPROG
Check Total:
Check Total:
1029 - 8737 - CTCBMP
2029 - 8745 - CTCBMP
Current Date: 10/29/2009
Current Time: 09:35:42
Amount Check Num RN
800.00
800.00 AP- 00074149 MW
1,600.00
1,600.00 AP -00074150 MW
889.00
889.00 AP -00074151
383.64
598.68
383.59
2,419.31
3,073.50
MW
3.785.22 AP -00074153 MW
3,073.50 AP- 00074154 MW
70.57
70.56
141.13 AP-00074155 MW
210.60
191.45
210.59
612.64 AP- 00074156 MW
2,880.00
2,880.00 AP- 00074157 MW
113.34
226.66
340.00 AP- 00074158 MW
958.00
958.00 AP -00074159 MW
1,000.00
1,000,00 AP -00074160 MW
4,479.29
4,479.29
PAYMENT OF CLAIMS
Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Tvoe
Check Total: 8,958.58 AP -00074161 MW
ONTRAC LABORATORY POSTAGE EXPENSES 1007 - 4810 13.50
ONTRAC ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 10.00
ONTRAC ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 73.50
Check Total: 97.00 AP -00074162 MW
PARTSMASTER DIV OF NCH CORP EQUIPMENT REPAIR SHOP SUPPLIES 2005 - 6071 627.58
Check Total: 627.58 AP -00074163 MW
PETERBILT TRUCK PARTS EQUIPMENT REP AUTOMOTIVE 1005 - 6011 555.90
Check Total: 555.90 AP -00074164 MW
PETTY CASH ENGINEERING OFFICE SUPPLIES 1029 - 4820 3.26
PETTY CASH ENGINEERING TRAVEL/MEETINGS 1029 - 6200 7.50
PETTY CASH ENGINEERING SUPPLIES 1029 - 6520 2.50
PETTY CASH DIO TRAVEL/MEETINGS 2027 - 6200 20.00
PETTY CASH ENGINEERING OFFICE SUPPLIES 2029 - 4820 3.25
PETTY CASH ENGINEERING TRAVEL/MEETINGS 2029 - 6200 7.50
PET1 CASH ENGINEERING SUPPLIES 2029 - 6520 35.62
I
Check Total: 79.63 AP -00074165 MW
PETTY, DON UNDERGROUND REP TRAVEL/MEETINGS 1001 - 6200 68.20
Check Total: 68.20 AP -00074166 M W
PRAXAIR 174 GEN & ADMIN SAFETY INVENTORY 1000 - 0425 318.16
PRAXAIR 174 HEAVY MAINT BUILDINGS 1004 - 6041 33.54
PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004 - 6071 545.69
PRAXAIR 174 UNDERGROUND REP SAFETY/EQUIP /PHY 2001 - 6075 73.95
Check Total: 971.34 AP -00074167 MW
PRO LEISURE ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 54.24
PRO LEISURE ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 54.23
Check Total: 108.47 AP- 00074168 MW
PURZE, LISA GEN & ADMIN SERV CHARGE REV 1000 - 3101 - 228.08
PURZE, LISA GEN & ADMIN UB SUSPENSE 2000 - 2002 1,697.00
Check Total: 1,468.92 AP -00074169 MW
RADIO SHACK ENGINEERING SUPPLIES 1029 - 6520 -16.31
User: THERESA
Page: 10 Current Date: 10/29/2009
Report: OH_PMT CLAIMS_BK Current Time: 09:35:42
Vendor Name
RADIO SHACK
RADIO SHACK
RADIO SHACK
Reali, Leon and Susan
Reali, Leon and Susan
Reali, Leon and Susan
RED WING SHOE STORE
REDWOOD PRINTING
REES, DIANNE
RELIANCE STANDARD
RELIA10E STANDARD
RENO GAZETTE- JOURNAL
RESORT SPORTS NETWORK
RESOURCE DEVELOPMENT INC
RESOURCE DEVELOPMENT INC
Schumacher, Roland
Schumacher, Roland
SHEPPARD MULLIN
SHEPPARD MULLIN
SHERIDAN, JOHN
User: THERESA
Report: OH_PMT CLAIMS_BK
Department / Proi Name
UNDERGROUND REP
ELECTRICAL SHOP
ENGINEERING
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
DIAMOND VLY RNCH
ENGINEERING - DVR ER
ENGINEERING - AL TAHOE WTR -09
GEN & ADMIN
GEN & ADMIN
ENGINEERING - WT METERING PRJ
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
GEN & ADMIN - TWIN PEAKS BS
ENGINEERING - TWIN PEAKS BS
GEN & ADMIN - T&M UB CASH BRD
GEN & ADMIN
HUMAN RESOURCES
HUMAN RESOURCES
OPERATIONS
PAYMENT OF CLAIMS
P criotion
SHOP SUPPLIES
SHOP SUPPLIES
SUPPLIES
UB SUSPENSE
UB SUSPENSE
METER SALE
SAFETY/EQUIP/PHY
DIAM VLY MP/EIR
WTLN AL TAHOE 09
LIFE INS MGMT
LNG TRM DIS,MGMT
WTR METERING/NEW
CONST RETAINAGE
BSTR, TWN PEAKS
MISC INCOME
METER SALE
PERSONNEL LEGAL
PERSONNEL LEGAL
TRAVEL/MEETINGS
Page: 11
Acct# 1 Prot Code
2001 - 6071
2003 - 6071
2029 - 6520
1000 - 2002
2000 - 2002
2000 - 3545
1028 - 6075
1000 - 2525
1000 - 2531
1022 - 4445
2022 - 4445
1006-6200
Check Total:
Check Total:
Check Total:
1029 - 8725 - DVREIR
Check Total:
2029 - 8065 - ATWL09
Check Total:
Check Total:
2029 - 7078 - METERS
Check Total:
2038 - 6660 - WCPROG
Check Total:
2000 - 2605 - TPBSTR
2029 - 7070 - TPBSTR
Check Total:
2000 - 3540 - TMCBUB
2000 - 3545
Check Total:
Check Total:
Current Date: 10/29/2009
Current Time: 09:35:42
Amount Check Num Tvoe
73.90
5.43
-16.31
46.71 AP- 00074170 MW
11,322.12
4,161.88
286.00
15,770.00 AP- 00074171 MW
221.85
221.85 AP -00074172 MW
65.25 AP-00074173 MW
142.50
142.50 AP- 00074174 MW
487.85
1,210.73
65.25
1.698.58 AP -00074175 MW
242.00
242.00 AP- 00074176
1,461.25
1.461.25 AP -00074177 MW
- 20,250.55
202,505.51
182,254.96 AP- 00074178 MW
2,000.00
311.00
2,311.00 AP- 00074179 MW
724.50
724.50
1,449.00 AP- 00074180 MW
144.57
Vendor Name
SHERMAN, THERESA
SHERMAN, THERESA
SHERWIN - WILLIAMS
SIANO, CHRIS
SIERRA CHEMICAL CO
SIERRA FOOTHILL LABORATORY
SIERRA PACIFIC POWER
SIERRA PACIFIC POWER
SIERRA PACIFIC POWER
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SINGER, HAROLD
User: THERESA
Report: OH PMT CLAIMS_BK
Department / Proi Name
FINANCE - PAYROLL SYS /ADP
FINANCE - PAYROLL SYS/ADP
HEAVY MAINTENANC
OPERATIONS
PUMPS
LABORATORY
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
UNDERGROUND REP
PUMPS
ELECTRICAL SHOP
HEAVY MAINT
EQUIPMENT REP
OPERATIONS
DIAMOND VLY RNCH
CUSTOMER SERVICE
UNDERGROUND REP
PUMPS
ELECTRICAL SHOP
EQUIPMENT REPAIR
CUSTOMER SERVICE
PAYMENT OF CLAIMS
Description
TRAVEL/MEETINGS
TRAVEL/MEETINGS
BUILDINGS
TRAVEL/MEETINGS
HYPOCHLORITE
MONITORING
ELECTRICITY
ST LIGHTING EXP
ELECTRICITY
SAFETY INVENTORY
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
Acct# / Pro! Code
Check Total:
1039 - 6200 - PAYADP
2039.6200 - PAYADP
Check Total:
2004 - 6041
1006 - 6200
2002 - 4755
1007 - 6110
1000 - 6330
1000 - 6740
2000 - 6330
1000 - 0425
1001 - 6520
1002 - 6520
1003 - 6520
1004 - 6520
1005 - 6520
1006 -6520
1028 - 6520
1038 - 6520
2001 - 6520
2002 - 6520
2003 - 6520
2005 - 6520
2038 - 6520
Check Total:
Check Total:
Check Total:
Check Total:
2038 - 6660 - WCPROG
Page; 12 Current Date: 10/29/2009
Current Time: 09:35:42
Amount Check Num Type
144.57 AP- 00074181 MW
15.13
15.12
30.25 AP- 00074182 MW
76.31
76.31 AP -00074183 MW
70.00
70.00 AP- 00074184 MW
2,713.57
2,713.57 AP -00074185 MW
147.00
Check Total: 147.00 AP -00074186 MW
63,054.88
7.93
42,152.80
Check Total: 105,215.61 AP- 00074187 MW
482.40
27.48
1.83
9.16
27.48
9.16
27.48
9.16
9.16
27.48
7.35
9.16
9.16
9.16
665.62 AP- 00074188 MW
800.00
Vendor Name
SMITH, GREG
SOUND STRATEGIES/OFC INC.
SOUND STRATEGIES /OFC INC.
SOUTHWEST GAS
SOUTHWEST GAS
STANTEC CONSULTING INC
STANTEC CONSULTING INC
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
N
SUBSJITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
DIO
SUTER WALLAUCH CORBETT &ASSOC DIO
SUTER WALLAUCH CORBETT &ASSOC 010
TAHOE BLUEPRINT
TAHOE MOUNTAIN NEWS
TAHOE MOUNTAIN NEWS
User: THERESA
Report: OH_PMT CLAIMIMS_BK
Department / Proi Name
PUMPS
010
GEN & ADMIN
GEN & ADMIN
ENGINEERING - SNOWSHOE DITCH R
ENGINEERING - MILLICH REPAIR
UNDERGROUND REP
DIAMOND VLY RNCH
ENGINEERING - ERB LINER REPL
CUSTOMER SERVICE
UNDERGROUND REP
ENGINEERING
ENGINEERING - ANGORA TNK REPL
ENGINEERING - TWIN PEAKS BS
ENGINEERING - SONORA AVE WTRLN
ENGINEERING - ARSENIC FACILITY
CUSTOMER SERVICE
ENGINEERING - REPL GEN, LPPS
DIO - PR EXP- EXTERNAL
010 - PR EXP- EXTERNAL
PAYMENT OF CLAIMS
Description
DUES/MEMB/CERT
CONTRACT SERVICE
CONTRACT SERVICE
NATURAL GAS
NATURAL GAS
SNOSHU REPAIR
MILLICH REPAIR
CONTRACT SERVICE
CONTRACT SERVICE
REPLACE ERB LINE
CONTRACT SERVICE
CONTRACT SERVICE
CONTRACT SERVICE
TANK, ANGORA
BSTR, TWN PEAKS
WTRLN,SNRA/SK RN
ARSNC TRTMNT
CONTRACT SERVICE
CONTRACT SERVICE
CONTRACT SERVICE
REPL GEN LPPS
PUB RELATIONS
PUB RELATIONS
Acct / Pro) Code
2002 - 6250
1027 - 4405
2027 - 4405
1000 - 6350
2000 - 6350
1001 - 4405
1028 - 4405
1029 - 7581 - ERBLNR
1038 - 4405
2001 - 4405
2029 - 4405
2029 - 7064 - ANGOTK
2029 - 7070 - TPBSTR
2029 - 7911 - SONORA
2029 - 8864 - ARSNIC
2038 - 4405
1027 - 4405
2027 - 4405
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Check Total:
Check Total:
Check Total:
Check Total:
1029 - 8933 - RGLPPS
Check Total:
Page: 13 Current Date: 10/29/2009
Current Time: 09:35:42
6,858.73
1,814.12
27.96
1,791.16
5,725.02
195.72
185.03
144.57
34.70
5.78
4,337.67
Amount Check Num LfR
800.00 AP-00074189
82.00
MW
82.00 AP-00074190 MW
49.00
49.00
98.00 AP- 00074191 MW
3,004.64
143.52
Check Total: 3,148.16 AP -00074192 MW
1029 - 7075 - SNOBLO 27,704.60
1029 - 7076 - MILBLO 21,857.07
Check Total: 49,561.67 AP- 00074193 MW
Check Total: 21,120.46 AP -00074195 mw
1,225.00
1,225.00
2,450.00 AP -00074196 MW
645.53
645.53 AP-00074197 MW
162.50
162.50
PAYMENT OF CLAIMS
Vendor Name Department / Proi Name Description Acct# / Proi Code Amount Check Num Tvoe
Check Total: 325.00 AP- 00074198 MW
TAHOE SAND & GRAVEL UNDERGROUND REP PIPE/CVRS /MHLS 2001 - 6052 726.10
Check Total: 726.10 AP- 00074199 MW
TAHOE TRADING POST PUMPS SAFETY/EQUIP/PHY 1002 - 6075 70.71
TAHOE TRADING POST ENGINEERING SAFETY/EQUIP/PHY 1029 - 6075 57.75
TAHOE TRADING POST PUMPS SAFETY/EQUIP/PHY 2002 - 6075 70.71
TAHOE TRADING POST ENGINEERING SAFETY /EQUIP/PHY 2029 - 6075 57.75
Check Total: 256.92 AP -00074200 MW
TAHOE TRADING POST UNDERGROUND REP SAFETY/EQUIP/PHY 1001 - 6075 387.27
Check Total: 387.27 AP -00074201 MW
TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003 - 6041 410.21
Check Total: 410.21 AP -00074202 MW
TAMCO LLC UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 3,375.00
Check Total: 3,375.00 AP -00074203 MW
TANKNOLOGY INC. HEAVY MAINT GROUNDS & MNTC 1004 - 6042 410.84
0
I Check Total: 410.84 AP- 00074204 MW
i
TRPA ENGINEERING - ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 617.00
Check Total: 617.00 AP -00074205 MW
TRPA ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 148.00
Check Total: 148.00 AP- 00074206 MW
UNIVERSAL HEALTH NETWORK SELF FUNDED INS PPO FEE 3000 - 6742 672.00
Check Total: 672.00 AP -00074207 MW
VERIZON CALIFORNIA DIAMOND VLY RNCH TELEPHONE 1028 - 6310 165.45
Check Total: 165.45 AP -00074208 MW
VWR INTERNATIONAL LABORATORY LAB SUPPLIES 1007 - 4760 102.27
Check Total: 102.27 AP- 00074209 MW
WECO INDUSTRIES INC UNDERGROUND REP P1PE/CVRS /MHLS 1001 - 6052 1,190.00
Check Total: 1,190.00 AP- 00074210 MW
WESTERN ENERGETIX INC GEN & ADMIN GASOLINE INV 1000 - 0415 1,854.47
WESTERN ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 520.71
WESTERN ENERGETIX INC DIAMOND VLY RNCH GASOLINE 1028 - 4610 921.53
User: THERESA
Page: 14 Current Date: 10/29/2009
Report; OH PMT CLAIMS_BK Current Time: 09:35:42
Vendor Name Department / Proi Name
WESTERN ENERGETIX INC DIAMOND VLY RNCH
User: THERESA
Report: OH PMT CLAIMS_BK
PAYMENT OF CLAIMS
Description
DIESEL
Acct# / Proi Code
1028 - 4620
WESTERN ENVIRONMENTAL LABORATORY MONITORING 1007 - 6110
WESTERN NEVADA SUPPLY PUMPS SHOP SUPPLIES 1002 - 6071
WESTERN NEVADA SUPPLY HEAVY MAINT SECONDARY EQUIP 1004 - 6022
WESTERN NEVADA SUPPLY HEAVY MAINT BUILDINGS 1004 - 6041
WESTERN NEVADA SUPPLY GEN & ADMIN BOXES/LIDS /INV 2000 - 0403
WESTERN NEVADA SUPPLY GEN & ADMIN COUPLINGS INV 2000 - 0405
WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052
WESTERN NEVADA SUPPLY PUMPS SHOP SUPPLIES 2002 - 6071
Check Total:
Check Total:
Check Total:
Check Total:
Grand Total:
Page: 15 Current Date: 10/29/2009
Current Time: 09:35:42
Amount Check Num Type
921.53
4218.24 AP -00074211 MW
600.00
600.00 AP- 00074212 MW
19.41
95.70
77.00
6,595.51
4,756.42
3,810.46
19.41
WHALEN, CHRIS ADMINISTRATION TRAVEL/MEETINGS 1021 - 6200
WHALEN, CHRIS ADMINISTRATION TRAVEL/MEETINGS 2021 - 6200 18.15
i
Check Total: 36.30 AP-00074214 MW
WINER & KELLY CONSULT ENGRS OPERATIONS - MAP UG UTILITIES PLANT GIS 1006 - 8921 - GISMAP 1,826.59
WINZLER & KELLY CONSULT ENGRS ENGINEERING - EFFLUENT EVAL REP EXP PUMPS 1029 - 8676 - EFFLEV 2,563.59
Check Total: 4.390.18 AP- 00074215 MW
XEROX CORP UNDERGROUND REP SERVICE CONTRACT 2001 - 6030 40.16
18.15
1,632,882.38
15,373.91 AP- 00074213
40.16 AP -00074216 MW
MW
Genwsl Merger
RlchsM hl. 5*r4
50"'outh Mum"
T a ho e l i %
.1Af410� l�`. r�441R1i utlitty, Pletrelc� popw
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Richard H. Solbrig, General Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT: Conference with Legal Counsel — Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(x) of the California Government Code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Meyers Landfill Site - United States of America vs. El Dorado County and City
of South Lake Tahoe and Third Party Defendants, Civil Action No. S -01 -1520 LKK
GGH, United States District Court for the Eastern District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-103-
a, �►
Vkwtpro
u " Ta h o e. Endo clstwb
tC..i+�pee►
" Utility Darla ►`°
o -i► �r dl 'a ' : t • a ' � it i8 x A
BOARD AGENDA ITEM 14b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: November 5, 2009
ITEM — PROJECT NAME: Conference with Legal Counsel — Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Tahoe Asphalt, Inc., and Tahoe Asphalt Materials Company, LLC, vs. South
Tahoe Public Utility District, Civil Action No. SC20090104, Superior Court, County of El
Dorado, State of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
—105—