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1973 01/04 - 1973 12/20December 21, 1972 -3- Regular Meeting PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $56,]59.75, as recommended by Assistant Manager David W. Gallahan, be approved for payment. ADJOURNMENT: 10:30 P.M. ROBERT WAKEMAN, Vice President South Tahoe Public Utility District ATTEST: DAVID W. G/~L LAHAN, Clerk of Board & Ex- Officio Secretary of the Board of Directors of Scut h Tahoe Public Utility District SOUTH T~L~B~~&ITY DISTRICT January 4, 1973 The Board of Direc[ors of the South Tahoe Public Utility District met in a regular session January 4, 1973, 8:00 P.M., District Conference Room. ROLL GALL: Present were President Robert W. Fesler, Directors Hegarty, Kortes and Ream; General Manager Russell L. Gulp, Engineer Jack Jensen and A.L. Shoupe, Attorney John G. Weidman, Clerk of Board David W. Gallahan, Reporter Jeff Cohen, A1 Kruse - Tour Guide for South Tahoe Public Utility District. ABSENT: Vice President Robert Wakeman. MINUTES: Director Kortes moved, seconded by Director Ream, unanimously carried, that the minutes of December 21, 1972 be approved as written. RECOGNITION OF VISITORS: President Fesler welcomed Mr. Cohen, Mr. Kruse and Mr. Shoupe to this meeting. MANAGER'S REPORT: As presented by General Manager Russell L. Gulp: The Board met in Study Session on January 3 regarding final details of the contract with Tahoe Keys for water system acquisition. Purchase is contingent, of course, on the will of the people in the water service area as expressed at an election yet to be scheduled. I have been in touch with Mr. Gasaurang with respect to renewal of our easement for the Bal Bijou emergency pump station. Lee Ghada and I met with Messrs. Hendrickson, Dyerberg, and Brauner of the City regarding manholes and snow removal. Regular mee[ing 2 Plant Operations (Continued) Emergency Storage Area Lime Used Alum Used January 4, 1973 Empty-Not Used Makeup 58 tons Recalcined 73 tons 3,670 gallons" Director Ream moved, seconded by Director Hegarty, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Jack Jensen, Engineer, stated that he spoke with Mr. Randy Dwant regarding exper from the North Area Combine, Indian Greek Reservoir Capacity, etc. Douglas County Commissioners abandoned the sewer system project and turned same over to the District's. Kingsbury District hopes to start their system this summer. CONSTRUCTION PROGRESS REPORT: A.L. Shoupe, Engir~eer, stated that they are working on the extra inspection charges involved for the project at Baldwin Beach Pump Station. ATTORNEY'S REPORT: Mr. Harootunian's Attorney has been ill for 2 weeks which has caused the delay in the tree damage suit. The Easement for U-1 Construction --- Mr. Hope has settled. Also, Attorney Weidman stated that he would defend the District against any legal action by Holt Brothers instead of Mr. Max Hoseit defending the District. (This is in regards to claims against Sub-Terra, Inc.). COMMITTEE REPORTS: 1. Utility Services. No report. 2. Environmental Protection. No report. 3. Intergovernmental Coordination. No report. 4. Public Relations. No report - Director Wakeman absent this meeting. 5. Finance. No meeting. Requested Study Session or Committee Meeting regarding Boiler and Machinery coverage. Scheduled for 1/8/73, 3:00 P.M. District Office. UNFINISHED BUSINESS: 1. Plant Visitors, 1972: Mr. A1 Kruse, Tour Guide for the District, gave a report of total foreign and local visitors to the plant for 1972. President Fesler thanked Mr. Kruse for the detailed report and the outstanding job he is doing as Tour Guide for this District. 2. Roof Repair, Tertiary Building: Manager Gulp stated that two bids were received: Valley Roofing for $2,475.00, and Cooper Roofing for $3,050.00. Manager Gulp recommended the low bid from Valley Roofing be accepted. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that the low ¼~ f~nm V~ll~v pnr~fin~ b~ accepted, continc~ent uDon the bidder agreeing to a January 4, 1973 -3- Regular Meeting UNFINISHED BUSINESS (continued) 4. Resetting Manhole Grades: As mentioned in Manager's Report. President Fesler requested Manager Gulp to keep the Board posted on this matter. 5. Twenty-Year Progress Report: The Board scheduled a meeting with Mr. John Denny 1/11/73, 3:00 P.M., District Office, to review this progress report. 6. District Insurance: Committee will schedule a Study Session to discuss this matter. 7. Fallen Leaf Lake Sewers. Jack Jensen stated that he met with Mr. Frank Hildreth of Stamford Camp Engineers and discussed deletion of gravity flow from the sewers. Mr. Jensen will contact the State Water Resources Control Board to schedule a meeting re this area and the grants possibilities for same. Manager Gulp stated that he received two calls from USFS Permittees and the USFS gave their permission to the permittees to build their own sewer system providing we will accept the waste at the District. Mr. Gulp stated the right-of-use fee should be considered. 8. Johnson Road Interceptor and Pump Station: Mr. Jack Jensen stated that the Plans and Specifications for this project is 80% completed. Attorney Weidman requested a meeting with Carl Hofman, and also to discuss at the same time possible hire of appraisers for the District. This was scheduled for 1/10/73, 3:00 P.M., District Office. NEW BUSINESS: (1) Secondary Effluent Pump: Manager Gulp stated that he received two bids (1) Flowaway $6,050.10 - 10 to 12 week delivery, and (2) from Worthington Corporation $5,381 - 20 week delivery, for the Secondary Effluent Pump. Mr. Gulp recommended the bid from Worthington be accepted. He stated that over the New Year Holiday, the District experienced quite a bit of trouble with the pump and this purchase would be of immediate emergency. Director Hegarty moved, seconded by Director Kortes, unanimousls carried, that RESOLUTION NO. 1761 be approved, purchase of standby pump for emergency purposes in the amount of $5,381.00. COMMUNICATIONS: None PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims, as recommended by Mr. Gallahan, be approved for payment in the amount of $32,623.68. The Board also discussed the January 18th regular meeting. Seems that there will not be a quorum present for this date, and if this is the case, they will then meet on January 25th, instead of the regular meeting date of January 18. ADJOURNMENT: 10:25 P.M. ROBERT W. FESLER, President South Tahoe Public Utility District ATTEST: ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 25, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session (Adjourned) 1/25/73, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Donald H. Kortes and Gerald G. Ream, General Manager Russell L. Gulp, Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineers Jack Jensen and A. L. Shoupe. ABSENT: Director Edward E. Hegarty. MINUTES: Director Ream moved, seconded by Director Kortes, unanimously carried, that the minutes of January 4, 1973 be approved as written. President Fesler conducted a brief ceremony honoring President Johnson. President Fesler also mentioned that our major grants were received during the administration of President Johnson. MANAGER'S REPORT: As presented by Russell L. Gulp, General Manager: The Board met in Study Session on January 16 and 24 regarding water company acquisitions, and on January 10 regarding District Appraisers. The Finance Committee met on January 8 to discuss boiler and machinery insurance coverage. Three Directors and I represented the District at the annual meeting of the Special Districts Association in Monterey on January 18 through 20. Our plant was inspected on January 22 by James Jones of the EPA and Craig Johnson of the Lahontan Regional Water Quality Control Board under provisions of the law which require adequate funding and staffing and proper operation and reporting for plants which have received federal grant funds. We will receive at a later time a report from them including their findings and recommendations. President Fesler, engineer Les Shoupe, and I appeared at the request of County Supervisor Thomas Stewart at the Supervisor's meeting in Placerville on January 16. We presented certain facts concerning a claim against the District by E1 Dorado County for $5,536.25. This claim was in connection with changes in road grades on Pioneer Trail at Gleneagles Road. After hearing the presenta- tions and answers to questions by representatives of the District and Angora Water Company, the Supervisors voted 4-0 to drop the claim against the District. At the request of the Directors, I checked with Valley Roofing and they will guarantee for 3 years the reroofing of the tertiary building under their proposal at no increase in the cost previously quoted. It has been five years since the District completely reviewed the organiza- tion, classification, salaries, and benefits of employees, although certain changes have been made and Employee Association suggestions considered annually. This year, David Gallahan is making a salary and benefit survey of other sewer districts and other government agencies. John Gonzales and I are reviewing and updating organizational charts and job descriptions. We will have for the Board a revised Personnel Document and other proposals for your consideration prior to receipt of the annual suggestions from the Employee Association. There have been a number of emergencies in plant and collection system operation during the past 3 weeks. The sludge drawoff line from the primary clarifier plugged with grit and rock and the basin had to be pumped out in order to clear the line. The secondary and chemical clarifiers also had to be dewatered to remove foreign objects from the chemical basin and a valve on the secondary sludge drawoff line. The plant continued in full operation during the work on Adjourned Regular Meeting -2- January 25, 1973 On the sewer system a break or line washout is suspected due to the appearance of fish on the Barminutor screens and high plant flows. An intensive search has failed to discover any single major source of surface water infiltration, but the search continues. Stan Martin, of Angora Water Company, reports unusually heavy winter use of water. Part of the increase over previous years is legitimate and is attributed to greater week-end use of second homes. He also finds that many of these second home owners allow water to run continuously from all taps to avoid freezing of plumbing in unheated homes during the week. This is not a proper or safe procedure and he is going to pursue methods of advising his water customers how to shut off the water and drain the lines when their homes are not used. This will save water, reduce sewage flows, and also save electric power now being wasted in pumping water, treating sewage, and pumping treated sewage out of the Basin. It would be worthwhile if all water companies in our service area would join in this educational effort. President Fesler stated that the nature of this refund from E1 Dorado County was a debate between the County Engineer and our Manager, and our Manager did an outstanding job and the credit goes to him. Director Ream moved, seconded by Director Kortes, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Jack Jensen stated that he would like to have Attorney Weidman check into the Hofman and Tahoe Southside long term loans. Also, advances for construction. ATTORNEY'S REPORT: Attorney John G. Weidman stated that he met with the Globin Water Company once and the Tahoe Keys Water Company twice. COMMITTEE REPORTS: 1. Utility Services. Director Hegarty absent. No report. 2. Environmental Protection. No report. 3. Intergovernmental Coordinating. No report. Attorney Weidman suggested a meeting with the City Council or the Committee for water for the City to bring them up to date on what has taken place regarding the water situation. Manager Gulp stated that a written report to the City regarding the negotiations with the Water Companies would be a good idea. This would be an up to date report of what our plans are. Manager Gulp also stated that he received a letter from Dave DuBois regarding the holding pond for recreational use. He sent Mr. DuBois a copy of a letter which the resident's committee had submitted to the District some time back. 4. Public Information: Director Wakeman stated that Mr. John Denny will be here tomorrow to discuss in Study Session the "Twenty-Year Progress Report". Also, the Public Information Committee will meet January 29, 1973, 3:00 P.M., District Office. 5. Finance: Director Kortes stated the committee met on 1/8/73 to review the policy for the Boiler/Machinery Insurance. It was the recommendation of the Committee that Adjourned Regular Meeting -3- january UNFINISHED BUSINESS: 1. Fallen Leaf Lake Sewer System: Sometime ago the plans were submitted to TRPA and the Clearing House for TRPA and APO have both approved same. Next month final action will be taken on the plans. RE GRANTS FOR FALLEN LEAF LAKE: Mr. D. DuBois of the Regional Board has approved this, and forwarded same to the State Water Resources Control Board, and they are now waiting for some word and/or approval from Washington, D.C. regarding these grants, etc. Mr. Etcheverry called Mr. Jensen and Mr. Showalter and asked if they should pursue these requests for the grants through Congressman Johnson. Mr. Showalter told him they should. Manager Gulp stated that on February 8th the Regional Water Pollution Control Federation will be holding a one-day seminar on grants, new laws, etc., and he would like permission to be in attendance at this seminar. Mr. Jensen stated that they will also have a representative from the GH2M-Hill Office there. President Fesler stated that the Board would like to have the Manager attend this seminar. NEW BUSINESS: 1. Purchase of Two District Vehicles: Consider RESOLUTION NO. 1762, A Resolution Approving Specifications and Aythorizing Advertisement for Bids. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1762 be approved. C 0 M M UNIGATI ON S: 1. Meeting announcement, Clean Water Seminar, Redding, California, Friday 2/9/73. 2. W P G F Workshop, 1972 Federal Water Pollution Control Act, Los Angeles, 2/8/73. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $105,513.67, as recommended by Assistant Manager Callahan, be approved for payment. ADJOURNMENT: 10:00 P.M. ROBERT W. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District /p'3o ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 8, 1973 The Board of Directors of the South Tahoe Public Utility District met in an adjourned session February 8, 1973, 8:00 P.M., District Conference Room. ROLL CALL: Vice President Robert Wakeman, Directors Kortes and Ream; Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineers A. L. Shoupe and Jack Jensen, Assistant Engineer John G. Gonzales. ABSENT: President Robert W. Fesler, Director Edward E. Hegarty, Manager R.L. Gulp. MINUTES: Director Ream moved, seconded by Director Kortes, unanimously carried, that the minutes of 1/'25/73 be approved as written. REGOGNITION OF VISITORS: None. MANAGER'S REPORT: As reported by John G. Gonzales, Assistant Engineer: In the plant operation report for January you will note that on January 11, the plant processed a total of 6.3 million gallons of wastewater. This is a new high for the maximum day, the previous high being 4.2 mg. Some propane was used during a test of the new standby equipment which is to be used when natural gas service is interrupted. The new equipment successfully operated all gas fired equipment under prevailing plant loads. Vandalism to electric gear, both the District's and the Power Company's at the Upper Truckee Road Sewage Pump Station forced operation on the emergency generator until repairs could be made. The Sheriff's Department is going to patrol this area more frequently for a while. The Board met in Study Session on January 26 and February 7. The "Plant of the Year" Award for 1972, was presented to Leslie Baker, Chief Operator of the South Tahoe Public Utili:ty District's Wastewater Reclamation Plant, by Norman MacLachlan, Chairman of the Sacramento Section of the California Water Pollution Association, at a dinner meeting in Sacramento on January 27, 1973. The award is made annually for outstanding operation and maintenance of a wastewater treatment facility. The District was represented at the award dinner by President Fesler, Director Kortes, Manager Gulp, Assistant Engineer Gonzales, Les Baker, and Supervisors Ghada and Montbriand. The District has received additional recognition in the most recent official publication of the Lake Tahoe Area Council which describes Indian Greek Reservoir in Alpine County, California, that receives the reclaimed water from the South Tahoe plant, as "growing in stature as a prime fishing spot in Northern California", and Congressman Harold T. '(Bizz) Johnson is quated as saying that the Reservoir "is an outstanding example of what can be accomplished in the re-use of wastewater" The District was represented by several Directors at the annual meeting of the California Association of Sanitation Agencies last week. Mr. Gallahan, Mr. Gonzales and I would like to schedule a Board Study Session or a Finance Committee meeting to discuss the results of a salary and benefit survey, District job classifications, and possible organization chart modifications. Plant Operations Report for the month of January 1973 as follows: Total Plant Flow 95.9 mg (Last Month 91.6 mg (Last Year 75.0 mg) Average Flow 3.1 MGD (Last Month 3.0 mgd) (Last Year 2.5 mgd) /~/ ADJOURNED REGULAR MEETING -2- February 8, 1973 ENGINEER'S REPORT: Mr. Jensen stated that on 2/7/73 he met with APG to obtain approval of Fallen Leaf Lake Project. Discussions were held regarding this project and nothing was discussed regarding the Environmental Impact or financing for this area. APG voted unanimously to approve this project. Financing is not one of the functions of APG, but they did mention they would approve the project, but that Fallen Leaf Lake should not be forced to go ahead with their project until the financing is taken care of. Also, Mr. Jensen stated that Douglas County and Tahoe Douglas have now hired another Bonding Company from Denver, Colorado, and Wilson, Jones, Morton and Lynch are no longer working for Nevada. Kingsbury will have their hearing on the Assessment Districts in approximately 30 days and Tahoe Douglas will have their hearing approximately in 90 days. CONSTRUCTION PROGRESS REPORT: None ATTORNEY'S REPORT: John C. Weidman, Attorney, stated that he and Ken Jones did some checking as to the employ of CPA's - - there is a firm in Phoenix, Arizona, that has done nothing but work for Utilities and they felt these were about the best people we could hire. The Board agreed to have Mr. Weidman contact this firm and set up a meeting with this Board to discuss same. COMMITTEE REPORTS: 1. Utility Services. No report. 2. Environmental Protection: No report. 3. Intergovernmental Coordination: No report. 4. Public Information: Director Wakeman stated that pictures are being taken and same will be included in the "Twenty-Year Progress Report". Also, Dick Beck of the Lions Club will arrange to have their meeting here at the plant on 3/5/73, 7:00 P.M. ,and a tour of the facilities and their dinner; Soroptimist Club will meet on 3/21/73, Noon. 5. Finance: No report. UNFINISHED BUSINESS: 1/ Assessment District 1960-4: RESOLUTION NO. 1763, A Resolution Ordering Collection of Escaped Assessment and Refund of an Overcharge. Director Ream moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1763 be approved as recommended by Assistant Manager Gallahan. 2/ Assessment District 1966-1, RESOLUTION NO. 1764, Ordering Transfer of Funds. 3/ Assessment District 1967-4D,RESOLUTION NO. 1765, Ordering Transfer of Funds. 4/ Assessment District 1967-4E,RESOLUTION NO. 1766, Ordering Transfer of Funds. 5/ Assessment District 1967-5, RESOLUTION NO. 1767, Ordering Transfer of Funds. Director Ream moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NOS. 1764 through 1767, as recommended by Assistant Manager ADJOURNED REGULAR MEETING -3- February 8, 1973 NEW BUSINESS: None COMMUNICATIONS: (1) Letter from Congressman Johnson regarding sewers and Federal Grants for Fallen Leaf Lake. MISCELLANEOUS: Vice President lArakeman appointed Director Kortes to get any information he can to [ohn Gonzales for the Bulletin. PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Kortes, unanimously carried, that the claims in the amount of $37,348.01, as recommended by Assistant Manager Gallahan, be approved for payment. ADJOURNMENT: 9:25 P.M. ROBERT WAKEMAN, Vice President South Tahoe Public Utility District ATTEST: DAVID W. GALLAHAN, Clerk of Board and Ex-Officio Secretary to the Board South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT FOR FEBRUARY 15, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session 2/15/73, 8:00 P.M., District G0nference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes and Gerald G. Ream; General Manager Russell L. Gulp, Assistant Manager and Clerk of Board David W. Gallahan, Attorney John C. Weidman, Engineers Jack Jensen and A. L. Shoupe. MINUTES: Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the minutes of 2/8/72 be approved as written. RECOGNITION OF VISITORS: None MANAGER'S REPORT: None ENGINEER'S REPORT: There was a workshop held at Los Angeles on 2/8/73 regarding Water Grants, however, E P A discussed their purpose to carry out a bill, and other than that, Mr. Jensen Stated, little discussion was held at the workshop regarding this. CONSTRUCTION PROGRESS REPORT: None ATTORNEY'S REPORT: Attorney Weidman discussed the Tahoe Keys Water Company matter with the Board and the discussion he had with Mr. Frizzee regarding the REGULAR MEETING February 15, 1973 COMMITTEE REPORTS: (1) Utility Services: Director Hegarty stated there was no meeting and that he had no report; also he stated that if the District does not take over the water projects, recreation is a thought they have to work on - golf courses, bike trails, etc. Director Hegarty also mentioned that he was appointed to the ad hoc Water Committee but that he has never received any literature, letters, or any type of information regarding this. President Fesler stated that he will discuss this with Supervisor Stewart. (2) Environmental Protection: Director Ream stated he had no r~port and there was no meeting. (3) Interqovernmental Goordinatinq Committee: President Fesler stated that there was a meeting to discuss the water situation - he and Director Wakeman met on this. Seems the City would like to be aware of what is taking place regarding the acquisition of the water companies, but until all is clarified, President Fesler stated that he did not feel a meeting with the City is in order at this time. .(4) Public Information: Director Wakeman stated that Director Wakeman and Director Hegarty will meet 2/16/73, 1:30 P.M., to take some pictures for the Twenty- Year Progress Report. Also, the Public Information Committee has been working on various programs with the service organizations whereby a catared lunch and tour are given to the members of same. The next grups that will tour will be the Lions Club, 3/5/73, 7:00 P.M., and the Soroptimist's and possibly the Business and Professional Women and American University of Women organizations, on 3/21/73. President Fesler stated that Director Wakeman has done an outstanding job on the Public Relations Committee over the years and that he has been very proud of the work from this committee. (5) Finance: No Meeting - No Report - However, would like to have a study session scheduled to review the survey of salaries and classifications for the employees. This study session will be scheduled at the next regular meeting of this Board. UNFINISHED BUSINESS: The following bids were received for two 3/4 ton trucks: 1. Shelby-Steffan's Inc $6,027.89 All specifications were met. 2. Shehadi Motors, Inc. $6,595.00 All specifications were met. 3. Ken Collins Motors $5,554.60 This firm could not meet the specifications requested. Manager Gulp recommended that the low bid from Shelby=Steffan's t nc., for $6,027.89, be accepted, and the following Resolution be considered: RESOLUTION NO. 1770, a Resolution Approving Award for Purchase. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1770, be approved, as recommended by Manager Gulp. ~:[JULAR MEETING -3- February 15, 1973 ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex-Officio Secretary of the Board of Directors South Tahoe Public Utility District ROBERT ~r. FESLER, PRESIDENT South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT MARCH 1, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session March 1, 1973, 8:00 P.M., District Conference Room. ROLL GALL: Present were President Robert W. Fesler, Directors Edward E. Hegarty, Vice President Robert Wakeman, Director Kortes and Gerald G.Ream; General Manager Russell L. Gulp, Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineer Jack Jensen, Mike Torre of Shelby Steffans Ford and Ralph Andersen. MINUTES: Director Wakeman moved, seconded by Director Kortes, unanimously carried, that the minutes of February 15, 1973 be approved as written. RECOGNITION OF VISITORS: Ralph Andersen stated that he would like to talk about the Water Companies. President Fesler stated that this will be discussed following the Manager's Report. Mr. Mike Torte has business listed on the agenda. COMMITTEE REPORTS: 1. Utility Services. No report. 2. Environmental Protection: No report. 3. Intergovernmental Coordination. No report. 4. Public Information: Director Wakeman stated that the Lions and their Ladies will meet at the District on 3/5/73 at 7:00 P.M., Dinner and a tour of the Facilities. On 3/21/73 the Soroptimist's of South Lake Tahoe will have their luncheon meeting here and a tour of the facilities. 5. Finance. No report. Director Kortes mentioned to Assistant Manager Callahan that they would like to have the budget ready earlier this year than in the past years. MANAGER'S REPORT: As presented by General Manager Russell L. Gulp: 'The Board met in Study Session on 2/23 and 3/1 regarding the "Twenty-Year Progress Report"and water company acquisition. Don Showalter (GH2M Hill) and I attended the TRPA meeting on 2/28, at which time approval was given to the Fallen Leaf Lake Sewer Project. The trout fishing season opened today at Indian Greek Reservoir. From now on the Reservoir will b~ nn~n ~-n {~=h~ +~ ............ A, ' MEETING -2- March 1, 1973 MR. RALPH ANDERSEN stated that there have been two Taxpayer's meetings and it was voted that they begin to look into the matter of the purchase of the water companies by the District. The members of the Association (Lake Valley Taxpayer's Association) voted that Mr. Andersen get what information he could regarding the water situation. They have received utility reports on the water companies. Mr. Andersen stated that there is a new Director on their Board that lives at the Keys and he has had quite a bit of accounting background, procedures, etc., and he has gone over the utility reports in detail and has asked what the purchase price for the water companies are, and why they cannot get together with the Directors of the District to discuss this matter. Mr. Andersen stated that he is here this evening to see if he can arrange a meeting with the Board and to obtain the purchase price for the companies. President Fesler stated that all along he has felt that Mr. Andersen has had the thought the District is further ahead on the water situation than we are. Mr. Fesler stated that we do not have a figure by the Keys Water Company as a figure we are satisfied with. We are elected to represent the people of the area, and if we can work out a good deal to buy these companies at a rock-bottom figure or price, then we would proceed. We have not received any indication from the water companies regarding a figure and thus far we have not come up with a figure that is agreeable to us. The Water Companies and the Utility District are miles apart on any agreement - - no quick decisions will be made by this District. Mr. Andersen stated that he will relay this information to the members of the association. He also mentioned that it is an opportunity to purchase the water companies to make a central water system, but not at just any price. Mr. Andersen asked President Fesler if he felt the water companies and the district are too far apart for him to make a statement. President Fesler stated that right now there is no point in discussing this because we are in no way in agree merit with anything. Director Hegarty stated that we might give Mr. Andersen the figures from the Keys. President Fesler stated that he did not know whether the Keys Water Company would want this, because if the District does not acquire the system, they might want to discuss the purchase of the Company with the Homeowners Association of the Keys and this would not be at the same purchase price offered the District, since the District would not be liable for taxes, etc., that a private company would be liable for. President Fesler stated to Mr. Andersen that if things look brighter regarding the water situation the Board will notify him of the facts. ENGINEER'S REPORT: Engineer Jensen presented the Directors with a schedule of projects under construction plus the number of agencies that would be involved for approving same. He also mentioned that the Environmental Impact Analysis Report for Johnson Blvd. Pumping Station is ready to submit for consideration. ATTORNEY'S REPORT: Attorney John G. Weidman stated that the McPhersen Easement has been settled. He also stated that the first communication on the State Audit has been received. UNFINISHED BUSINESS: (1) Award Operators Certificate to Kim N. Balbini: President Fesler awarded the Operator's Certificate to Klm N. Balbini. All Directors congratulated him and were very proud of his accomplishment. REGULAR MEETING -3- March 1, 1973 UNFINISHED BUSINESS (continued) (2): Purchase of Two District Vehicles: Representative from Shelby-Steffans Ford Company appeared before the Board to explain an omission in the bid he submitted, and the bid which was accepted by the Board. The total amount would be $200.24 which was omitted from the bid for the post-traction. Mr. Torre stated that it was his error and not that of his Boss. He went over the bid and the figures with the Board. President Fesler stated that the Board and he felt a "deal is a deal", and that this omission is not something new, as this has happened in the past to other bidders. Mr. Torte stated that they had bid $96.00 over cost because they wanted the bid. He stated that if they put in the post-traction, they will be delivering the truck at their cost. Attorney Weidman stated that an error has to be quite substantial and the party has to be really hurt to cause him to take the bid back. If this were a mistake that were really damaging to him, then the District could give him relief. Attorney Weidman recommended that the District proceed on what was bid. Mr. Torte thanked the Board for their time. (3) ~ssessment District 1956-1: Consider RESOLUTION NO. 177i, A Resolution Determining Surplus and Ordering Fund Transfer. ($1,283.98) Director Ream moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1771 be approved. (4) Assessment District No. 1952-1: Consider RESOLUTION NO. 1772, A Resolution Determining Surplus and Ordering Fund Transfer. ($484.41) Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1772 be approved. (5) Davis-Grunsky Contract Status: Attorney Weidman stated that he looked at the contract from Davis Grunsky - they did not add the clause "File the validation within 60 days" and Mr. Weidman will write to them asking them to have this included in the contract. (6~ Glean Water Grant Project: We have received approval from the State and E P A for the pump stations; next regular meeting we can advertise for bids. When bids are received, same has to go back to E P A and State for their approval. President Fesler stated that we are going to adjourn early this evening as the Board has been in meetings since 9:00 A.M. today. NEW BUSINESS: (1) Consider RESOLUTION NO. 1773, A Resolution Authorizing Participationin the General Services Administration Excess Property Program Through Sierra Economic Development Di strict. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1773 be approved. PAYMENT OF CLAIMS: Director Wakeman moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $48,968.37, as recommended REGULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT March 15, 1973 The Board of Directors of the South Tahoe Public Utility Distract met in regular session on 3/15/73, 8:00 P.M. District Conference Room. ROLL GALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream, General Manager Russell L. Gulp, Assistant Manager and Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineer Jack Jensen, and June Hegarty. MINUTES: Director Ream moved, seconded by Director Kortes, unanimously carried, that the minutes of 3/1/73 be approved as written. MANAGER'S REPORT: As reported by Russell L. Gulp: "Attached to your agenda is the Plant Operations report for February 1973. In addition you will be interested to know that the total flow into Indian Greek Reservoir during 1972 was 1,009,500,000 gallons, an average of 2.75 mgd for year. The Reservoir level is now about 2 feet from spillway level which should be reached about April 25, so that the Lake will be full for the start of the irrigation season. As you know, we have been taking some special precautions to hold the pH level and ammonia concentrations as low as possible in anticipation of the spring turnover in the lake, but we will not have any good and positive means of controlling the ammonia concentrations until the Plant Improvements in the Clean Water Grant Program are completed. On March 5 the Lions Club members and their wives held their meeting here and toured the District facilities. The Soroptimists are to have a luncheon meeting here next Wednesday-March 21- which will again be followed by a plant tour. The Board met on Monday, March 12, to discuss the 20 years of progress report and on Wednesday March 14 on the Glean Water Grant. I have been asked by the California Section of A W W A to attend a meeting tomorrow in Sacramento to comment on the Basin Water Management Plans. I have also been asked to speak to the Sierra Club in San Francisco next Monday concerning our plant and Advanced Wastewater Treatment in general. PLANT OPERATION REPORT FOR THE MONTH Total Plant Flow Daily Average Maximum Daily Use Peak Flow Rate Nevada District Flow Chlorine Used Propane Used Natural Gas Used Electricity Used Polymer Used Emergency Storage Area Lime Used Alum Used Plant Flow OF FEBRUARY 1973: 80.5 mg (Last Month 95.9 mg) (Last Year 76 .Tmg) 2.9 mgd (Last Month 3.1 mgd; (Last Year 2.6 mgd) 4.2 mg Feb. 18 8.5 mgd Feb 9 and 13) None 12,050 lbs None 7.05 Million Cubic Feet 608,400 KWH 464 lbs Empty - Not used Makeup 57 tons; Recalcined 60 tons 1,560 gallons 2.9 mgd Daily Average Director Ream moved, seconded by Director lq'ortes, unanimously carried, that the Manager's Report be approved as presented. REGULAR MEETING~ -2- March 15, 1973 ENGINEER'S REPORT: Mr. [ensen reported that all submittals and approvals have been received for Angora Highlands; Johnson Blvd. Pump Station Plans and Specifications are 70% completed; Pope Beach (USFS) is 50% completed. Fallen Leaf Lake - all submittals are in and being approved by TRPA all the way through; they are now waiting for some word regarding Federal Aid Grants. Mr. [ensen stated that this word should be received around the first of May, however, he did mentioned that some decision should be made prior to the 5/1/73 deadline date. President Fesler stated that we are going to need another meeting with the people of Fallen Leaf prior to 5/1/73 and if we wait too long it could jeopardize the Federal Aid and/or U S F S participation in this project. JOHNSON BLVD PUMP STATION EASEMENTS: We have to insure getting these easements to get the line across the land. Mr. [ensen will obtain the descriptions of the easements for Mr. Dave Callahan to obtain the easements. Fallen Leaf Lake: Director Hegar~y suggested that the application be located and perhaps a meeting be held with Mr. Paul Bonderson and Mr. Larry Walker to see what the chances of aid for this project would be. Mr. Culp and Mr. [ensen will check into this and set a date for a meeting to discuss same. OUTSIDE WASTE REPORT: (Final Report) Mr. lack [ensen gave copies of the final Outside Waste Report to the Directors. ATTORNEY'S REPORT: Attorney John C. Weidman stated that the claim re Sub-Terra, Inc., has been clarified and will be settled. Mr. Weidman received a call from Sherman Wilke; and he also called Mr. Neddlinger and discussed the letter which was received from him. Mr. Neddlinger requested more information from Engineer [ensen and Assistant Manager Callahan. Mr. Culp, Mr. Iensen and Mr. Callahan met this afternoon to discuss the information requested by Mr. Neddling~r. Mr. Wilke discussed with Mr. Weidman that there will be another meeting of their Board of Directors and wanted to know what he should tell the Directors; Mr. Weidman told Mr. Wilke that there was going to be another evaluation of the Water Company. They also discussed the contract the Company had with the Nevada Districts. Environmental Impact Status: Mr. Weidman stated that there is a deadline of 4/5/73 and if we can get all of the reports in order, we will not be subject to the new provisions of law adopted December of 1972; it would be wise of Mr. Gulp, Mr. ~ensen and Mr. Weidman and the Attorney for Wilson, [ones, Morton and Lynch to discuss this before 4/5/73. He also mentioned that it would be wise to ask Bruce [ohnson of the County to attend this meeting. Mr. Weidman will make the arrangements and set a date for same to have this matter discussed. COMMITTEE REPORTS: (1) Utility Services: Director Hegarty stated that he asked the Chamber of Commerce to consider holding their meetings at our Conference Room. (2) Public Relations: Director Wakeman presented pictures that were taken around the Administrative Offices. UNFINISHED BUSINESS: (1) Venice Drive Pump Station, Tahoe Keys Unit No. 5: Consider RESOLUTION NO. 1774, A Resolution Authorizing Acceptance of the Project. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1774 be approved as recommended by the Engineers. (2) Clean Water Grant Project. Water Reclamation Plant Improvements. (a) Consider RESOLUTION NO. 1775, A Resolution of the Board of Directors of the South Tahoe Public Utility District Approving Plans and Specifications for a Public Utility Works- Water Reclamation Plant Improvements, and (b) Consider RESOLUTION NO. 1776, A Resolution of the Board of Directors of the South Tahoe Public Utility District Ascertaining the General Applicable Prevailing Wage Rates for Construction of a Public Utility Works - Water Reclamation Plant Improve- ments, and (c) Consider RESOLUTION NO. 1777, A Resolution of the Board of Directors of the South Tahoe Public Utility District calling for Notice to Contractors for Sealed Proposals for Construction of a Public Utility Works, Water Reclamation Plant Improvements For the Water Reclamation Plant Improvements the District would pay a share of 20% and the government would pay 80%; following a lengthy discussion regarding the budget, whether this project would cause the service fees to increase, or tax rate increases, etc., Manager Gulp stated that this would not invite a crisis in the next two years. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NOS. 1775, 1776 and 1777 be approved, as recommended by General Manager Gulp. (3) Assessment District No. 1968-3F: Consider a Resolution Ordering Payment.in Pull of Assessment No. 634. Assistant Manager Gallahan stated that his recommen- dation would be that the District pay this assessment of $2,592.00, let the USFS cancel the permit, and the land will not be used for any improvements in the future. Following discussion the Board agreed to tour this area and requested this be done on 3/19/73, 2:00 P.M., and same to be discussed at the next regular meeting of the Board. (4) Instrument Maintenance Contract: Consider RESOLUTION NO. 1778, A Resolution Renewing the Instrument Maintenance Contract with Honeywell, Inc. for one year. ($21,378.00). Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1778 be approved, as recommended by General Manager Gulp. NEW BUSINESS: CSDA - Letter Regarding Revenue Sharing. A copy of this letter will be mailed to all Directors and this item will be on the Agenda for the next regular meeting of this Board. COMMUNICATIONS: (1) Letter from Lt. Governor Ed Reinecke concerning testimony before the Governor's Council on Intergovernmental Relations on the subject of local government reform. The hearing sites nearest Tahoe are Monterey on 7/6/73, Chico REGULAR MEE TI NG - 4- March 15,1973 /~z~ PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Kortes, unanimously carried, that the claims in the amountof $75,336.29, as recommended by Assistant Manager David W. Gallahan, be approved for payment. ADJOURNMENT: 10:35 P.M. ROBERT W. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. GALLAHAN, Clerk of Boa~nd Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District SPECIAL MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT.. MARCH 29, 1 9 7 3 The Board of Directors of the South Tahoe Public Utility District met in a Special Session on 3/29/73, 8:00 P.M., District Conference Room. ROLL GALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream, General Manager Russell L. Gulp, Assistant Manager and Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineers Harlan E. Moyer and Jack Jensen. NEW BUSINESS: 1. CALIFORNIA ENVIRONMENTAL QUALITY ACT: Consider RESOLUTION NO. 1779, A Resolution Adopting Guidelines for Implementation of the California Environmental Quality Act of 1970. After detailed discussion of the proposed 16 page guidelines, Director Ream moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1779 be approved as recommended. 2. CLEAN WATER GRANT PROJECT - WATER RECLAMATION PLANT IMPROVEMENTS: (a) General Manager Gulp presented the Environmental Impact Assessment of Water Reclamation Plant Improvements. The District's staff conclusion is that the project could not have a significant effect on the environment, therefore, a Negative Declaration should be prepared. Engineer Jensen presented an Initial Study - Water Reclamation Plant Improvements which was reviewed in detail by the Board of Directors. b. Consider RESOLUTION NO. 1780, A Resolution Approving Environmental Impact Assessment and Filing a Negative Declaration. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that 4. ASSESSMENTDISTRIGT 1972-1 (Angora Highlands): a. General Manager Gulp presented the staff's Environmental Impact Assessment on subject project, and the staff's conclusion was that the project gould not have a significant effect on the environment, therefore, a Negative Declaration should be prepared. Engineer John Jensen presented the Initial Study on subject project which was reviewed in detail by the Board of Directors. Attorney John G. Weidman stated his opinion that the project is exempt from the California Environmental Quality Act of 1970. b. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1782, A Resolution Approving Environmental Impact Assessment and Filing a Negative Declaration, be approved, as recommended. ADJOURNMENT: 10:05 P.M. ROBERT ~r. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board & Ex- Officio Secretary of the Board of Directors of the South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT April 5, 1973 The Board of Directors of the South Tahoe Public Utility District met in regular session on 4/5/73, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Directors Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream, General Manager Russell L. Gulp, Assistant Manager and Clerk of Board David W. Callahan, Attorney John C. Weidman, Engineer Jack Jensen. ABSENT: Robert Wakeman. MINUTES: Director Kortes moved, seconded by Director Ream, unanimously carried, that the minutes of 3/15/73 be approved as written. RECOGNITION OF VISITORS: None. MANAGER'S REPORT: As presented by R.L. Culp, General Manager: "The Soroptimists and the B.P.W. held their meeting at theplant and toured the District facilities on 3/21. The Board met in Study Session on 3/22 regarding new State requirements for environmental impact reports and held a Special Meeting on 3/29 to adopt procedures in this regard in compliance with State law. The Finance Committee met on 3/27 to discuss the budget for the coming fiscal year. As a result of this meeting and at the suggestion of the Committee, Mr. Callahan, Mr. Gonzales, and I met on 4/2 with all supervisors to review and ;_;~.; ........ ,~ .......... ,-~,~,~ ¼v ~¼~ C, omrnittee aimed at reducing District REGULAR MEETING -2- April S, 1973 to be good. Attached to your agenda are the plant operation reports for March." PLANT OPERATION REPORT FOR MARCH: Total plant flow Daily Average flow Chlo Maximum Daily Use Peak Flow Rate Chlorine Used Propane Used Natural Gas Used Electricity Used Polymer Used Emergency Storage Area Lime Used Alum Used 85. lmg 2.7 mgd 3.7 mg 7.9 mgd 26,975 lbs (Last month 80.5mg) (Last year 79.8mg) (Last month 2.9 mgd) (Last year 2.6 mgd) March 10 242 gallons (Test of Emergency System) 7.24 Million Cubic Feet 662,500 KWH 498 lbs. Empty - Not used. Makeup: 74 tons; Recalcined: 75 tons 2,070 gallons" Manager Gulp suggested a study session be held regarding the Johnson Pump Station. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Jack Jensen gave a brief report on the Glean Water Grant Funds and stated that California's allocation for 1973 is $196 million. ATTORNEY'S REPORT: All items listed on agenda. COMMITTEE REPORTS: 1. Utility Services. No report. 2. Environmental Protection. No report. 3. Intergovernmental Coordination: No report. 4. Public Relations: President Fesler stated that Director Wakeman wanted to know what the status on the "Twenty-Year Progress Report" was. Manager Culp stated that the final draft will be here Monday and suggested that the Board schedule a Study Session to review this report on Tuesday at 3:00 P.M. 5. Finance: Director Kortes stated that this committee met on 3/27/73 to discuss and review the budget, Johnson Blvd. Pump Station project, overtime expenses and other small cash supply items purchased by the District. The Budget should be ready for review by the Board this month. President Fesler stated that this committee meeting brought around many differences of opinion and it is very important for the entire board to be present to review the budget at the study session to be scheduled. STUDY SESSION FOR BUDGET REVIEW SCHEDULED FOR 4/25/73, Wednesday, 2:00 P.M., District Office. UNFINISHED BUSINESS: //~Z~ REG gEAR MEETING -3- April $, 1973 3. DAVIS-GRUNSKY CONTRACT: Consider ORDINANCE NO. 230, An Ordinance Authorizing the execution of Amendment to Grant Contract ~DGGR27 between the State of Californim and the South Tahoe Public Utility District. Director Hegarty moved, seconded by Director Ream, unanimously carried, that ORDINANCE NO. 230, as recommended by Attorney Weidman, be approved. RESOLUTION NO. 1785, A Resolution ordering Action to Validate the Contract Under Section 860 et seq., of the Code of Civil Procedure. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that RES OLUTION NO. 1785 be approved, as recommended by Attorney Weidman. 4. BUREAU OF LAND MANAGEMENT: (a) Consider ORDINANCE NO. 231, an Ordinance Authorizing the Execution of a Cooperative Agreement Between United States of America-Bureau of Land Management, and the South Tahoe Public Utility District for Indian Greek Reservoir Recreation Facilities, and repealing ORDINANCE NO. 228. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that ORDINANCE NO. 231 be approved, as recommended by Attorney Weidman. 5. JOHNSON BLVD. PUMP STATION & INTERCEPTOR SEWERS: (a) Filing of Initial Study by District Engineer. (b) Filing of Environmental Impact Assessment by District Manager; and, (c) Consider RESOLUTION NO. 1786, A Resolution Approving Environmental Impact Assessment and Filing a Negative Declaration. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1786 be approved. COMMUNICATIONS: (1) Lake Tahoe Area Council Meeting - 6:30 P.M., Friday - 4/6/73, at the Four Seasons on the North Shore. (2) Farewell Dinner for Mr. Jack Leggett at the Sacramento Inn on 5/16/73 at 6:00 P.M. PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Kortes, unanimously carried, that the claims in the amount of $35,294.19, as recommended by Assistant Manager Gallahan, be approved. ADJOURNMENT: 10:10 P.M. .~, ....... ROBERT W. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 19, 19Y3 The Board of Directors of the South Tahoe Public Utility District met in a regular session April 19, 1973 at 8:00 P.M., District Conference Room. ROLL GALL: Present were Directors Kortes, Ream and Hegarty; General Manager Russell L. Gulp, Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineer J. Jensen. ABSENT: President Robert Fesler and Vice President Robert Wakeman. Director Ream moved, seconded by Director Hegarty, carried, that Director Kort~s be appointed President Pro Tem for this meeting. RECOGNITION OF VISITORS: None MINUTES: Director Ream moved, seconded by Director Hegarty, unanimously carried, that the minutes of 4/5/73 be approved as written. MANAGER'S REPORT: As reported by Manager Russell L. Gulp. "The Board met in Study Session on April 10, 12 and 18 regarding environmental impact statements, budget matters, and the Johnson Blvd. Pump Station and Intercepter Project. The South Tahoe Chamber of Commerce met in our Board Room on April 12. Since all members had seen the film and toured the plant previously, the District's participation was limited to discussing the status of District activities, operations, and future plans, and to answering questions. This morning Richard Kelly of EPA and Loring Hanson of GHAM-Hill conducted a pre-bid conference here for prospective bidders on the Glean Wa'~er Grant Project (Plant Improvements). The purpose of the meeting was to inform bidders of the requirements of the Affirmative Action Plan so that their proposals will conform to Equal Employment Opportunity bid conditions. Director Hegarty and Manager Gulp will represent the District at the National AWWA meeting in Las Vegas during the week of May 13th to hear discussions of water reuse and related water quality requirements. Director Hegarty moved, seconded by Director Ream, unanimously carried, that the Manager's Report be approved as presented. ENGINEERS REPORT: Jack Jensen stated that he met with Mr. Gallahan, Mr. Gulp and Director Ream today regarding the Johnson Pump Station. He discussed the alternates for the station and the easements for same. He stated that we should pursue the acquisition of the easements. Attorney Weidman stated that it would be to the advantage of this District to try to obtain Mr. Preston Hale to give estimates on easements, etc., for the Johnson Blvd. Pump Station. The Board agreed that Mr. Preston Hale should be contacted and Mr. Weidman will do so and report back to this Board. Director Hegarty moved, seconded by Director Ream, unanimously carried, that we give direction to Mr. Weidman to contact Mr. Hale and report to the Board. Also, the Environmental Impact meeting is scheduled for 4/26/73, 8:00 P.M., District Office. It was mentioned that notices be sent to Stanford Camp, the Craven's at Fallen Leaf Lake, and Mr. Etcheverry of Fallen Leaf Lake. Also, Manager Gulp will ~r~n*~m+ .qh~rnn lAf]n~o nf lAf~]qnn Inner_ ~ortc~n and I.vne. h. and ask that she be present REGULAR MEETING 2 April 19, 1973- 3. Intergovernmental Coordination. No report. 4. Public Information: Met and reviewed the 20 ye,~r progress report. Mr. Gallahan stated that Mr. John Denny will stuff 9,000 reports and envelopes will be printed with our return address and our mail permit number on it; we should receive these reports by the end of April and the mailing should be completed by the 15th of May. 5. Finance meeting scheduled for Wednesday, 4/25/73 at 2:00 P.M. re budget. UNFINISHED BUSINESS: (1) RESOLUTION NO. 1787, A Resolution Reconfirming Project Approval and Directing Filing of Notice of Determination. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1787 be approved as presented. 2. ANNUAL BUDGET AND EMPLOYEES ASSOGLATION PROPOSALS: (a) Schedule meeting with Officers of Employees Association. 5/2/73, at the District Office. 3:00 P.M. (b) Schedule meeting with Supervisory P e rsonnel - 4/23/73, 3:30 P.M. District Office. NEW BUSINESS: (1) Montgomery Estates No. 9 Sewer System: RESOLUTION NO.1778, a Resolution Accepting the Sewer System in Montgomery Estates No. 9 as a part of the system. (2) Resolution No. 1789, Country Club Heights No. 6 Sewer System; A Resolution Accepting the Sewer System in Country Club Heights No. 6, as recommended by Engineer. Director Ream moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1788 and 1789, as recommended by Engineer Shoupe's letter and as recommended by Engineer J.Jensen be approved. 3. ACQUISITION OF HOLDING POND: Mr. Callahan and Mr. Gulp met with Mr. Andy Schmidt of the USFS to discuss land exchange of 120 acres on both sides of Pioneer Trail. A lengthy discussion was held regarding this, and the Board agreed to meet with USFS representative to discuss same, and this item to be put on agenda for the next regular meeting. COMMUNICATIONS: None PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $107,464.24, as re- commended by David W. Gallahan, be approved for payment. Mr. Kortes and the Board wish to thank John Gonzales for presenting them with a copy of the monthly newslatter. ADJOURNMENT: Impact. 10:25 P.M. to 4/26/73, 8:00 P.M., Public Hearing on Environmental ADJOURNED REGULAR MEETING, 4/ 26/ Y3 for the ENVIRONMENTAL IMPACT REPORT HEARING APRIL 26, 1973 The Board of Directors met in an Adjourned Regular Meeting, Environmental Impact Report Hearing, on April 26, 1973, 8:00 P.M., District Conference Room. ROLL GALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes and Gerald G. Ream; General Manager Russell L. Gulp, Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineers Harlan E. Moyer, Jack Jensen and A. L. Shoupe, Sharon White from Wilson, ]'ones, Morton and Lynch office, Mr. and Mrs. W. Graven from Fallen Leaf Lake, and Jeff Cohen reporter for the Tahoe Daily Tribune. President Fesler called the meeting to order and opened the hearing at 8:05 PoMo: (1) ASSESSMENT DISTRICT 1971-1 (FALLEN LEAF LAKE): Sharon White stated that the purpose of this hearing was to obtain comments from the public concerning the project and environment on this project and the issues raised by the public. Jack Jensen, Engineer, presented the draft, which covers several items and will serve 150 private parcels. He stated that originally Stanford Alumni Camp and 38 USFS permittee parcels were included, but are no deleted from the Assessment Project. The report describes Agency Involvement, Description of Project, Environmental Setting, Natural Systems, Man-made Environment, Probable Adverse Environmental Impacts, Alternatives to the Proposed Project, Short-Term Impacts vs Area Wide Long-Term Consequences, Irreversible or Irretrievable Effects, Mitigation Measures Proposed to Minimize the Impact, the Economic and/or Population Growth. Included in this report are Appendix A - copies from USFS Sewer Task Force Report, and Appendix B - excerpts from Project Specifications. President Fesler asked Engineer Jensen if there would not be some siltation, tree removal damage, scaring the topography and wild life. Mr. Jensen answered that the Tahoe Regional Planning Agency approved this project and required that the contractor take out an excavation/grading permit - and that all work by the contractor must cease if he fails to comply with the grading ordinance. There will be some tree damage, and by deleting the system through Stanford Camp, lines have been located to save all the trees possible. He also stated that they are willing to meet with the property owners to discuss the route to save any and all trees they can. WRITTEN PROTESTS: Sharon White stated that if any written protests were received, this is the time to read same. Jack Jensen stated that letters were received from the Water Resources Control Board (State) in which they stated that they had no comments to make on the project at this time; another letter from the Department of Public Health stating that they urge construction of this system so the South Tahoe Public Utility District can comply with Lahontan Board requirements to export all sewage from the Tahoe Basin. There were no further protests or comments received in written form. ORAL GOMMENTS: President Fesler stated that all comments should be confined to environmental matters and not to discuss financing or anything else regarding the Manager Culp stated that if we go beyond June 30, 1973, the USFS committment on funds expires. We can extend this period for receiving written comments 13 or 14 days and there would be no problem, but we hoped this would not jeopardize USFS aid to the project. Mr. Harlan E. Moyer, Engineer, also stated that the USFS has executed a memo which provides for funding this fiscal year and this will expire ~une 30, 1973; the funds are obligated, the amendment has been executed for this fiscal year until ~une 30, 1973. Attorney lhIeidman stated that Mr. Craven might possibly get his comments in writing to us by May 6, t973. Mr. Craven stated that the specifications or report reads that no more than 50 feet of ditch would be left open after a working day and then another section reads the area will be closed and asked if this meant they could not drive a vehicle in every night. Mr. Jensen stated that the 50 feet was a special condition that TRPA attached to their approval. The other is our encroachment permit from E1 Dorado County that requires closure of the road. From ~une 1st through September 30th no work can be done on the road. The road may be closed to immediate traffic from 8 am to 5 pm. Mrs. Craven stated that she has a school age daughter that goes to high school and was concerned as to whether she would be able to pass this area to go to school. Mrs. Craven was assured that there would be no problem getting to and from the area during the period of construction. The Board agreed to a 10 day extension to receive any written comments. There were no further oral comments. President Fesler closed the hearing at 8:40 P.M. and adjourned the meeting. ROBERT W. FESLER, President South Tahoe Public Utility :District ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MAY 3, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session 5/3/7,3, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream. Attorney John G. Weidman, Clerk of Board David W. Oallahan, Engineer [ack [ensen, Mr. and Mrs. Hans Tveten and General Manager Russell L. Gulp. MINUTES: Director Kortes moved, seconded by Director Ream, unanimously carried, that the minutes of 4/19/73 and 4/26/73 be approved as written. RECOGNITION OF VISITORS: President Fesler welcomed Mr. and Mrs. Tveten to the meeting and stated that their business will be taken up before Old Business instead as listed under New Business. MANAGER'S REPORT: As reported by Russell L. Gulp: Attached to your agenda is the report of plant operations for the month of April 1973. It appears to be safe to say now that Indian Greek Reservoir survived the spring thaw and turnover with no harm to the trout fishery. Fishing is good at the Reservoir which is near spillway level at present. Overflow is expected on or about May 10th. Water passing over the spillway will be diverted to the new irrigation ditch for testing and sealing ptr poses. The appearance of water in the reservoir is excellent. On April 30th the Secchi Disc reading was 26 feet, which means that the water was of very high clarity. The Board met in study session on 4/23 to hear suggestions of the District's foremen and supervisors, on 4/25 to discuss the budget for coming fiscal year, and on 5/2 regarding several current activities, including the Employee's Proposals. Three Directors - Director Hegarty, Director Wakeman, and Director Kortes attended the training session at Asilomar and completed the course. There will be certificates and a plaque issued to them for completing this course in the training session. The Board met in an adjourned regular meeting on April 26 to receive written and oral lublic comments on environmental impacts of the Fallen Leaf Lake sewer project. I attended the TRPA meeting on April 25th regarding the Johnson Blvd. and Water Reclamation Plant Improvement projects. The Board may want to schedule Study Sessions on the following topics: (1) Assembly Bill 1042, (2) Outside Waste Gharges; (3) Award Training Gertificates; and (4) Employee's Proposals." STUDY SESSIONS: ' ::~ 5/7/73 Employees Proposals; (2) 5/9/73 for Outside Waste Charges and (3 and 4) A.B. 1042 and Certificates to be set at a later dat~. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the Manager's Report be approved as presented. PLANT OPERATION REPORT FOR THE MONTH OF APRIL 1973 Total Plant Flow] 89.5 mg Daily Average Flow Maximum Daily Use (Last Month 85.1 mg) (Last Year 76.9 mg) 3.0 mgd (Last Month 2.7 mgd) (Last Year 2.6 MGD) 3.6 mg ~pril 14) /~ n~.tsULan lvl~:~:'l'll~M -2- May 3, 1973 ENGINEER'S REPORT: Mr. Jensen stated that he has received word that the guidelines for Fallen Leaf Lake financial aid will not be received until 7/1/73. President Fesler stated that we want to have the hearing and give the people of Fallen Leaf Lake the opportunity to be heard and whether they want to take the chance of winding up with no aid from the USFS. The USFS commitment expires on 6/30/73 President Fesler Stated. PROTEST HEARING FOR FALLEN LEAF lAKE, ASSESSMENT DISTRICT NO. 1971-1, is scheduled for Wednesday, 8:00 P.M. District Office, 6/20/73. ATTORNEY'S REPORT: Attorney Weidman stated that the nominal settlement in Harootunian's case is $100,000.00. COMMITTEE REPORTS: (1) Utility Services: Director Hegarty stated that in the next week or 10 days and in confering with other m~mbers of the Board, Attorney and our Engineer, there seems to be more interest towards North Shore coming to South Shore. With the Board's permission we may do a little more research in this direction. Regarding the water situation, Director Hegarty stated that we should come to some conclusion. He felt that the Engineer should draw up some other proposals so we can send Mr. Ga llahan to the CPA's in Arizona to discuss this matter and get a w~ritten report on same. President Fesler stated that he felt this was a Board function rather than a committee function. Attorney Weidman stated that there are some petitions that will require some action. Rather than go into an extensive survey, if Engineer Jensen can come up with a review of the utility report that Carl Hofman presented then Mr. Callahan can discuss this with the GPA in Arizona - we should have something in writing. Mr. Jensen stated that we did not have the 1972 PUG reports for Globin and Hofman companies at the time the CPA was here to review the water situation; since that time these reports have been received and same discussed with Manager Gulp and Assistant Manager Gallahan; Mr. Jensen also prepared manpower requirements, and reviewed the original schedules they made for Hofman, Globin and Keys, and carried this for a projection for the next 5 years, and Mr. Gallahan and Mr. Gulp have those figures and information. The GPA also requested an updated report on replacement costs of the system - improvements to the companies, etc., if this is not sufficient information for Mr. Gallahan to discuss the water situation with the GPA, then he will obtain more information for him. Manager Gulp stated that we need to get this report out that shows what we think we can pay. Manager Gulp was instructed to put the report together. Director Hegarty stated that he would like to discuss this with Mr. Gulp and Mr. Gallahan on 5/9/73 at 3:00 P.M. in Study Session. (2) Environmental Protection: No report. (3) Intergovernmental Coordination: No report. (4) Public Information: No report. REGULAR MEETING -3- May 3, 1973 /~'~'-~ NEW BUSINESS: 1. Hans Tveten - Sewer Service to his Property: - Mr. Tveten owns the property where Phillips 66 Station is located on Highway 50 and 89 at Meyers. At the time this area was sewered, it looked as though the freeway would take this property as it was right in line of the freeway. To serve his property would cost in the amount of $4,500. Mr. Tveten was not given the opportunity at the time the District was formed to be included. It appeared certain the freeway was going through. Director Ream asked Mr. Tveten if the Division of Highways had approached him to purchase his property and Mr. Tveten stated they had not. Engineer Jensen stated that Mr. Tveten should discuss this with the Division of Highways since they were responsible for this property being eliminated from the Assessment District. Mr. Gallahan stated that the right-of-way that Mr. Tveten--was to be in was for Highway 89 and that has been abandoned; he can get gravity sewer (400 to 600 feet) in the rear of the station. President Fesler stated that we have the sewer line there but he has to pay for connecting his building to where the sewer is and this would cost approximately $4,500, plus U-1 charges will be included. Director Kortes asked Mr. Tveten if the Division of Highways spoke with him about acquiring his land, and Mr. Tveten stated they did not, and the freeway that was proposed in that area has now been dropped. President Fesler stated that the State should be contacted to see if they will go for one-half of this fee; he also stated that the Board will have to review this and make a special decision in Mr. Tveten's case; he mentioned to Mr. Tveten that the District will contact him in two weeks and hope to be able to take some action at the next regular meeting of the Board. UNFINISHED BUSINESS: (1). Johnson Blvd. Pump Station and Interceptor Sewers: Mr. Jack Jensen, Engineer, stated that Mr. Preston Q. Hale and another gentleman met with he and Mr. Gallahan, Manager Gulp, Director Ream, Les Shoupe and John G. Weidman to discuss the routes for the Johnson Blvd Pump Station. They spent approximately 3 hours in the area and discussed the alternatives and routes for this station. Mr. Jensen presented a map of the area and pointed out the 3 alternate routes that could be used for the station. He will prepare 91aris showing the 3 alternates for further review and study. Director Ream stated that he felt Mr. Hale was very knowledgable and very explicit and · to the point. Mr. Jensen stated that Mr. Hale does know his business and he does know the Johnson property; he also stated that Director Ream has also worked on this area and studied same and he is aware of what is there. Consider RESOLUTION NO. 1790 -A Resolution Reconfirming Project Approval and Directing Filing of Notice of Determination - Johnson Blvd Pump Station and Interceptor Sewers. 4. Assessment District No. 1970-2: Consider RESOLUTION NO. 1973, A Resolution Ordering Reduction of Contribution and Transfer of Funds. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1793 be approved, as recommended by Assistant Manager Callahan. 5. Assessment District 1972-1, Angora Highlands: - Consider following resolutions: RESOLUTION NO. 1794, A Resolution Reconfirming Project Approval and Directing Filing of Notice of Determination. RESOLUTION NO. 1795, A Resolution Ordering Changes and Modifications after Confirmation of Assessment by adding Assessor's Parcel No. 33 720 07, Together with Work and Acquisitions Necessary to Serve said Parcel, and Levying and Confirming an Assessment Thereon; and Apl~r~)ving Diagram and Directing Filing Thereof. RESOLUTION NO. 1796, A Resolution Authorizing IN REM Validating Proceedings. RESOLUTION NO. 1797, A Resolution Calling for bids on Sale of Improvement Bonds. RESOLUTION NO. 1798, A Resolution Determining that the Issuance of Subdistrict Bonds is not Subject to Prior Investigation, Report and Approval by California Districts Securities Commission. Director Ream moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NOS. 1794 through 1798 be approved as presented. 6. Clean Water Grant - Water Reclamation Plant Improvements: a. Bid Opening...Jack ~ensen, Engineer, stated that 9 bids were received and the low bidder was received from Zeinarth and Alper of Carson, California in the amount of $1,082,000. Engineer's estimate was $1,053,800. Mr. [ensen stated that they have not done any work that CH^M Hill has been involved in; all necessary documents are in order and he recommended that ORDINANCE NO. 232, An Ordinance Making Award of Contract Subject to Approval by the California State Water Resources Control Board and the U. S. Environmental Protection Agency, be considered for adoption. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that ORDINANCE NO. 232 be approved, as recommended by Engineer Jack [ensen. 7. Water System Acquisitions: Manager Culp stated that the City originally filed this Water Rights Application. The Board agreed that the District complete the application and send a letter to the City stating that we are transferring the application from the City to the South Tahoe Public Utility District. NEW BUSINESS: 2. Emergency Storage Pond. Possible site acquisition. The Board agreed to meet with the representative of the USFS to discuss acquisition and/or land exchange. Mr. [ensen stated that the Board discuss this with Mr. Harlan E. Moyer next week before setting a date with the USFS representative for a meeting. COMMUNICATIONS: (1) Meeting Notice for Lake Tahoe Area Council on 5/4/73, 6:30 P.M., Incline Racquet Club, speaker to be Senator Wilson on "What's New at fo% ~ /l~ /Vq ~=~'mm~n~ Tnr~ T~r~]~ T.a~att Farewell Dinner, 6:00 P.M. REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT May 17, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session on 5/17/73, 8:00 P.M., District Conference Room. ROLL GALL: Present were Directors Wakeman, Kortes, Ream, General Manager Russell L. Gulp, Clerk of Board David W. Gallahan, Attorney John G. Weidman, Attorney Robert J. Hill, Engineer J. Jensen, Jeff Gohen of Tribune, John G.M. Gonzales- Assistant Engineer, Mr. and Mrs. Hans Tveten and Mr. and Mrs. William Graven. ABSENT: President Robert W. Fesler and Director Edward E. Hegarty. MINUTES: Director Kortes moved, seconded by Director Ream, unanimously carried, that the minutes of 5/3/73 be approved as written. RECOGNITION OF VISITORS: Vice President Wakeman welcomed Mr. and Mrs. Hans Tveten, Mr. and Mrs. W. Graven,JohnG.M. Gonzales and Jeff Cohen to the meeting. MANAGER'S REPORT: As reported by Russell L. Gulp, Manager: The Board met in Study Session on 5/7 regarding Employee's Association proposals and the budget for the coming year and on 5/9 regarding charges for receiving outside wastes at the plant. On 5/11 and 5/12 the Board met with the District's Consulting Engineers in Redding to review the construction and capital improvements programs for the coming year and the possibility of obtaining from EPA Reimbursements Grants for completed projects under the new Federal law. It is possible that the 1959 plant construction and the 1967 Indian Greek Dam and Pipeline projects may qualify for reimbursement under this program. Indian Greek Reservoir topped the spillway on 5/10 exactly as predicted 6 weeks ago. The overflow is being diverted through the new irrigation ditch to locate leaks and seeps so that they can be repaired before the irrigation season arrives. The contract for construction of plant improvements under the State - EPA Glean Water Grant Program has received all the necessary approvals for award and should be signed soon. The Gontractor- Ziebarth and Alper - will have a representative on the job next Wednesday. I understand that the Contractor for the sewering of Angora Highlands will also have a man on the project next week. Tentatively a meeting with the officers of the Employee's Association has been set for 3:00 P.M. on Thursday May 24. In addition, we should set a date to award Certificates to Employees who have completed the Wastewater Treatment Course. Director Ream moved, seconded by Director Kortes, unanimously carried, that the Manager's Report be approved as presented. STUDY SESSION SCHEDULED FOR 5/24/73- Employee's Association. ASSISTANT ENGINEER'S REPORT: As reported by John G. Gonzales: "Conference 45 Galifornia Water Pollution Gontrol Association South Lake Tahoe Public Utility District was represented at the GWi~;A conference by Assistant Engineer-John Gonzales; Ghief Operator - Les Baker; Maintenance Supervisor -Gonnie Ross; Pump Station Supervisor - Bernie Montbriand; and Utility Man - Mel Fagot. The conference was held at the Town anO Country Hotel and conference center in San Diego. Most of the 3 days of the conference offered a variety of programs to choose. Each of the South Tahoe crew chose a different session to attend. There were many REGULAR MEETING -2- MAY 17, 1973 ments could mean problems for plants and expansion projects or future projects. 8. Environmental Impact Statements: Will be more important in the future and the State, Fish and Game Depts., and Federal Government are closely reviewing all EIS reports. 9. New policies in the WPCF: New Federal law will increase need for trained operators and the National Water Pollution Control Federation will aim more of their attention at new programs of interest to operators, such as in the journals and magazines. 10. Pure Oxygen Technology - Using such devices as oxygen tents and recycled oxygen to help in the activated sludge process to better control oxygen uptake. 11. Physical/Chemical Treatment - Use of ferric Chloride to remove phosphorous and help settle out primary effluent. 12. Wet Weather Flow - Special Screening Process and Separation of storm drain run-off from sanitary sewers (More serious than our infiltration). 13. Pressure Pipeline 1Yeatment - pumping oxygen into forced mains of raw wastewater for treatment. 14. Research and Operations - a definite need exists to continue research for better operations of existing and future wastewater treatment facilities. 1Yaining in more sophisticated tests and treatment processes should be used to stimulate a growth in the knowledge of treatment plant operators. 15. Passing Operators Exams - written and oral exams for advancements in operations will be required and it will be important to know how to take exams and prepare for them. 16. Should expansion of water plants be limited to control population growth and development. Panel Discussion. Operators Training Courses included discussions on new Operator Certifica- tion. Conference No. 45 of the GWPCAat San Diego May 9 throuqh 11, 1973: OPERATOR'S SHORT SCHOOL: The current certification picture. Paul Bonderson was speaker, from State Water Resources Control Board. The State Board has changed the number on operator certificates. Grade 4, 3, 2 and 1, and i"A" to Grade 1, 2, 3, 4 and 5. The old certificates under GWPGA Grade 4 was the lowest and 1 "A" was the highest; under the State Board - Grade 1 is the lowest and 5 the highest. The treatment process at different plants will require different Grade of Certification for each plant. The fees to take examination will be (1) Initial Certification without examination, based upon CWPCA Certificate (or section 2466 (c)) $5.00, or based upaa section 2466 (b) $15.00. II. Initial Certification with examination Grades I, II, and III $20.00; Grades Iv and V $25.00. (3) Renewal (every two years) $15.00. (4) Operator- in- Training $2.00. Any interested party may present statements or arguements orally or in writing at hearing to be held at Resources Building Auditorium, 1416 Ninth Street, Sacramento, on June 19, 1973 at 7:30 P.M. Anyone wanting copies of regulations see John Gonzales or Les Baker. MAINTENANCE PROGRAM: Manor points included in the maintenance program: (1) Extensive information on uses of PUG and ABS pipe for sewer installations - more information will be mailed to the District on this. (2) Additional information on Operation of Solid Bowl Centrifuges; (3) Basic information on the OSHA requirements, safety equipment, etc. Glasses on sewer pipe maintenance attended at the Annual Conference and training school were pertaining to different types of sewer pipes now being used, such as plastic, clay, and re-enforced plastic and mortar. These are the Regular Meeting -3- May 17, ! 973 //~/_f-~z ENGINEER'S REPORT: ~ack ~ensen stated that there is a possibility of reimbursement for the treatment plant in the amount of $350,000 and Indian Creek Pipeline and reservoir of $300,000. Director Kortes moved, seconded by Director Ream, unanimously carried, that ~ack ~ensen, Engineer, be authorized to proceed with appropriate application forms for reimbursement for plant improvements and Indian Creek Pipeline. Also, Mr. ~ensen discussed the report for ~ohnson Blvd. Pump Station and Interceptor Sewers prepared by Preston Hale. He stated that Mr. Hale reached definite conclusions - there were three routings suggested and studied by Mr. Hale and he recommended that No. 3 routing, as listed and described in his report, be accepted. This would run the line from Fremont to Treehaven, Treehaven to ~ohnson Blvd. and ~ohnson Blvd. to Fairway = located on the North side of Fairway. Director Ream moved, seconded by Director Kortes, unanimously carried, that Route 3, Site 3, as recommended by Mr. Preston Hale for ~ohnson Blvd. Pump Station be approved ATTORNEY'S REPORT: Mr. Weidman stated that he has been working on the validation for the Davis-Grunsky contract. COMMITTEE REPORTS: No committee reports given. UNFINISHED BUSINESS: (1) Mr. Hans Tveten's l~equest for Line Extension for Sewer Service: Engineer Les Shoupe prepared an estimate for the line extension to Mr. Tveten's property which would be approximately $5,897.25. Had Mr. Tveten been included in the 1967-4A assessment district, his assessment would have been $1,081.76. David lat. Oallahan stated that he spoke with a Mr. Sidler of the Division of Highways regarding this property and was told that the right-of-way has not been abandoned, but due to the opposition at Lake Tahoe, everything has been put in limbo. Mr. Sidler had stated to Mr. Callahan that he did not anticipate any consideration given for several years; Mr. Sidler stated also that if the property needed service then it should be provided with service, but he did not indicate any assistance from the Division of Highways. ~ack Iensen stated that Mr. Tveten did receive a notice of zero assessment and the Phillips Petroleum was assessed $791.36. Manager Gulp stated that in 1967 when the assessment district was in process there was no question that the highway was going to be built and he felt that the District could advance 1/3 of the cost to build the line to Mr. Tveten's property. Director Ream asked if three or more bids could be obtained (~-ritten) to see what the actual construction cost of this would be before we make a final determination. Mr. Tveten stated that he does need service at his property; he has been paying for service the last 5 years and has not received any service. Attorney Hill stated to Mr. Tveten that he certainly has every right to expect service to his property and the Board is considering this, however, the line to be extended to his property is at his expense; he also explained to Mr. Tveten that he has been paying for all the local facilities that have been built to get to his property. This Board has indicated that with a little more information they will assist Mr. Tveten in the cost, if possible, however, if Mr. Tveten wants to have -4- May 17, 1973 a possibility. Director Ream stated that the Board has not made a definite comment as to what the charges would be and he felt we were much to in the early stages to talk about dollars and cents, and he asked Mr. Tveten why he waited 5 years to bring this to the attention of the Board. Mr. Tveten stated that he was in the office earlytast fall to discuss this problem. Manager Gulp recommended that plans and specifications be prepared and that we proceed for bids on this request. Attorney Weidman recommended that the Engineer prepare the plans and have it at our next regular meeting 3 weeks from tonight. It will take two weeks to advertise for bids and another two weeks to receive bids, and the timing will be approximately one and one-half months to complete all paper work on this. Director Kortes moved, seconded by Director Ream, unanimously carried, that the Engineer be authorized to prepare the plans and have same at the next regular meeting of the Board for bids to sewer and to serve the Tveten property and any other adjacing properties that may be served. (2) Assessment District 1972-1 (Angora Highlands) - (a) Consider RESOLUTION NO. 1799, A Resolution Determining that the Public Interest and Necessity Require the Acquisition of Certain Lands and Rights-of-Entry Thereon and Directing the Filing of Eminent Domain Proceedings. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1799 be approved as recommended by Assistant Manager Callahan. Consider RESOLUTION NO. 1800, A Resolution Determining Unpaid Assessments and Providing for Issuance of Bonds. Director Ream moved, seconded by Director Kortes, unanimously carried (roll call vote) that RESOLUTION NO. 1800 be approved as presented and recommended by Attorney Robert ~. Hill. Consider ORDINANCE NO. 233, An Ordinance Awarding Sale of Bonds. Attorney Hill stated that 7 bids were received today and opened at 4:30 P.M. on 5/17/73. Low bid was received from Dain, Kalman and Quail, 100 Dain Tower, Minneapolis, Minnesota with 98.421 percent of par - net = 5.39038, which is 3/100 of 1% higher than the Municipal Bond Index as of last Friday. He recommended acceptance of this bid. Director Kortes moved, seconded by Director Ream, unanimously carried, that ORDINANCE NO. 233 be adopted as recommended by Attorney Robert ~. Hill. (Roll call vote - unanimous). Assessment District 1971-1 (Fallen Leaf Lake) - (a) Consider RESOLUTION NO. 1801, A Resolution Approving Final Environmental Impact Report and Authorizing Filing of Notice of Determination. Engineer ~ensen stated that the Environmental Impact Relm orr was drafted and an informal hearing was held and at this time he was presenting his final report. Mr. William Craven stated that he was in attendance at the hearinc~ and at that Regular Meeting -5- May 17, 1973 Attorney Hill stated that since 1968 Mr. Norman has been in the picture and he certainly should have found out about this report. Engineer Jensen stated that this was published in the newspaper and a Barbara ©teen from Sunnydale, California, called and requested a copy of the report, so it was certainly read in the newspaper about the hearing and the report. Attorney Weidman stated that we should adopt a Resolution approving the Engineers report also. Mr. Craven stated that he felt if they did not say something it might damage their position at a later time. Attorney Hill stated that the Board has every legal right to approve this report tonight. Director Ream stated that the fact that this report has been pushed upon us, he cannot see why we should linger any longer on this statement and cost our taxpayer's more by the delay of one attorney and Director Ream moved, seconded by Director Kortes, and unanimously carried, by roll call vote, that RESOLUTION NO. 1801 be approved. b. Discuss State Loan Possibility: Manager Culp stated that Mr. Craven and Mr. Hildreth have done quite a bit of work investigating State Loans and he read a letter regarding same from Mr. Hildreth. Manager Gulp stated that the agency would be the same one that we are applying for grants from. Mr. Weidman stated that this could weaken our position for grant funds and that if we were to apply for a loan to assist those of Fallen Leaf - the loan would be for the District and he did not feel that everyone in the area should have to pay back the loan because it is made by the District for one area only. Engineer Jensen stated that sometimes a decision has to be made as to how much money is going to be spent on a project and as now - CH2M Hill is not going to spend any more money on this project. Mr. Craven stated that the District and Engineer are obligated to give us a fair run for our money, and that both told them this would not be shoved down their throats. Also, that Mr.H.E. Moyer had stated there were no funds available from Federal or State and that the U S F S would be pulling out of the contract by a certain date. Mr. Jensen stated that Mr. Moyer did not say State aid would not be available. Mr. Moyer said that in his opinion there would be no State aid and that they (Fallen Leaf Lake) should examine the possibility of losing the U S F S and not getting any Federal money combined. The USFS has a contract that states they will provide this money, and we were able to persuade the USFS to stay with this project; the USFS allots money from fiscal year to fiscal year, and they can withdraw at any time. Mr. Jensen also stated that this project will cost 10% more this year than last year, and that it will cost approximately 50% next year than what it would have cost in 1968. Director Wakeman stated that he knew we had a problem and we are the agency that provides sewer service. The guidelines for grants have not been formulized as yet and probably will not Regular Meeting -6- May 17, 1973 Mr. Hill's comment to Mr. Craven was "You are asking this Board about the likelihood for a grant, and you are asking this Board to disregard the opinions of their professional consultants with respect to the possibilities of grants, etc. These people have been living with the government on grant programs, and they have done very well in relation to what they have received for this sewer system, and you are asking them to continue to wait for increased costs when they say their chances are nil for grants and/or loans. There are other people from this area that this Board has not heard from, and maybe who want the system in there - whatever the cost is, and this Board has to think of them; if the Board disregards others in that area, they will eventually hear from them, and they could give the Directors a bad time at a later date. This Board has shown patience since 1968" Mr. Craven stated that Jim Norman represents the Fallen Leaf Lake Association and not Fallen Leaf Lodge or Stanford Camp. Attorney Hill stated that everyone was against sewers going to Rainbow Tract and we had the hearing and went deep into the project, and before the hearing was over, many withdrew their protests because they were not against the system, but the cost. Director Ream stated that a meeting was held with Paul Bonderson regarding the guidelines so the State could allocate money and they said it had to be substantial changes made in the guidelines and that this project would not be eligible for this money except for an interceptor which would be 3/4 of a mile long. Attorney Weidman stated that he does think the District should go back on forgiveness on any loan. Mr. Jensen stated that he felt some action should be taken as to whether the Board wants to pursue this State Loan. Attorney Weidman stated that he does not see why entire District should be obligated for 50To or more of the cost of the project for one small area at Fallen Leaf Lake. Mr. Weidman felt this would be a poor policy matter to undertake for the District. Director Wakeman stated that he felt a Study Session should be held regarding loans, etc., for Fallen Leaf and same will be scheduled when all Directors are present. JOHNSON BLVD. PUMP STATION & INTERCEPTOR SEWERS: Consider RESOLUTION NO. 1802, A Resolution of Intention to Acquire and Construct Sewage Pump Station and Interceptor Sewer and to Issue Sewer Revenue Bonds to Cover the Cost thereof. Director Ream moved, seconded by Director Kortes, unanimously carried, (roll call vote) that RESOLUTION NO. 1802 be approved as recommended by Attorney Robert J. Hill. NEW BUSINESS: (1) Sewer Connection Charge (Introduction Only) - Consider motion to introduce REGULAR MEETING -7- May 17, 1973 TAHOE BRODER ESTATES, UNIT NO. 1: - Consider RESOLUTION NO. 1803, A Resolution Accepting the Sewer System in Tahoe Broder Estates, Unit No. 1, as a part of the District system. Director Ream moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1803 be approved, as recommended by the Engineer. COMMUNICATIONS: (1) We have been asked by letter to meet with TRPA in their offices at 9:00 A.M. on 5/22/73 to discuss the status of sewering the Fallen Leaf Lake Area; and (2) Mr. Gulp received a telephone call from Mr. Andrew Schmidt of the USFS requesting a meeting either on Monday 5/21 or Friday 5/25 re acquisition of the emergency storage area site and sewering of the Fallen Leaf Lake area. (Meeting for 5/25/73 with USFS, 3:00 P.M.) PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Kortes, unanimously carried, that the claims in the amount of $56,405.02 as recommended by David W. Gallahan, be approved for payment. ADJOURNMENT: 11:00 P.M. ROBERT WAKEMAN, Vice President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex-officio Secretary to the Board of Directors South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT.. JUNE 7, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular sessil session June 7, 1973, 7:30 P.M., District Office. ROLL GALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes and Gerald G. Ream. Also present were Attorney john C. Weidman, Attorney K. Jones, Engineers A. L. Shoupe, Jack Jensen and Harlan E. Moyer, Assistant Engineer John G.M. Gonzales, Mr. and Mrs. H. Tveten and Mr. W. Graven, Frank Hildreth, and Glerk of Board David W. Gallahan. ABSENT: General Manager Russell L. Gulp. HEARINGS ON (A) JOHNSON PUMP STATION AND INTERCEPTOR SEWERS AND ISSUANCE OF REVENUE BONDS ($450,000). /~-~ REGULAR MEETING -2- June 7, 1973 modified some of the facilities, specifically the Bijou Pump Station to keep up with some demands at the lowest possible cost. President Fesler stated that the problem has been brought about by increased connec- tions to the District and it is entirely possible to consider funding for solving this problem on additional new connections. Attorney Ken Jones stated that the reasons for redesign was that the land use and ordinance was not in existance at the time this took place and this was not an engineering mistake. (2) Attorney's Report: Attorney Ken Jones gave a brief report concerning revenue bonds and discount and interest rates regarding same. (3) Written Communications: None. (4) Comments from Audience: None. For information purposes, Mr. Gallahan stated that according to the survey taken for connection fees - Tahoe City Public Utility District, North Tahoe Public Utility District, Incline Village, Sacramento County (part of) and Placerville are $225.00 per residence house. Mr. Moyer stated that in other areas - Fairfax, Virginia - $1,000 per residence; Sub-Prince = $1,300 per residence; Greater Manassas, Virginia = $1,500 per residence, Portland, Oregon = $500.00 per residence. (5) President Fesler closed the hearing at 8:10 P.M. MINUTES: Direct or Hegarty moved, seconded by Director V~rakeman, unanimously carrie~l, that the minutes of May 17, 1973 be approved as written. RECOGNITION OF VISITORS: Mr. and Mrs. H. Tveten, Mr. Frank Hildreth and Mr. W. Craven. Assistant Engineer's Report as presented by John G. M. Gonzales: The Board met in a Study Session on Wednesday, 5/30 to discuss the Employees Association proposals. John Gonzales, Dave Callahan, and John Weidman of the South Tahoe Public Utility District, met with Harry Hanson and George DuFort of the South Tahoe Public Utility District Employees Association on Tuesday, June 5th. The Memorandum of Understanding between the General Manager and the Board of Directors and the Employees Association was signed by the responsible parties and since Mr. Gulp signed the document, it can go to final approval by the Board. This week, with the Governors Conference and Advanced Waste Treatment Conference at Tahoe, all crews were set to work on clean-up campaigns to make the plant buildings and grounds and vehicles look a little sharper. Care was taken to be sure the plant was running at peak performance and no projects were started which could alter any processes during this week. The Carbon regereration furnace was started on Monday, ~une 4th. The regeneration was started at this time to be sure our activated carbon is adsorbing to capacity for the coming summer tourist season. A 1/2 inch mesh screen was placed across the spillway at Indian Creek Reservoir. The purpose of this screen is to keep finqerlings and even larqe trout from ~oin~ over REGULAR MEETING -3- June 7, 1973 Ziebarth and Alper Construction Company have begun work on the new plant improvement project. The owners and manager have promised their full cooperation to insure that phases of our treatment process are not disrupted. I plan to study the possibility of intercepting our Indian Greek pipeline near the Reservoir to allow our effluent to flow through an exposed manmade creek bed. The advantages of this would be to provide additional aeration of our effluent before entering Indian Greek Reservoir and to possibly provide release of ammonia nitrogen to the atmosphere before the water enters the Reservoir. Not only would this creek add to the beauty of the campground and park, but it would provide us with a location to sample the effluent before entering Indian Greek Reservoir. I have had two meetings with engineers from the Bureau of Land Management and the Fish and Game Department. They have given me the O.K. to proceed with plans for providing this exposed creek. We may even be able to provide a fish spawning area so that during the spring, the trout could have a place to spawn. PLANT OPERATIONS - MAY 1973 Total Plant Flow 89.05 MG (Last Month 89.5 MC) Average Daily Flow Maximum Daily Flow Peak Flow Rate Chlorine Used Propane Used Natural Gas Used Electricity Used Polymer Used Alum Used Lime Used Emergency Storage Pond (Last year 78.75 MC) 2.9 MGD (Last Month 3.0 MGD) (Last Year 2.5 MGD) 4.1 MGD (5/27) 7.9 MGD 6,515 lbs 242 Gallons (Test of Emergency System) 7. 734 Million Cubic Feet 730,800 KINH 435 lbs 3,610 gallons Recalcined 150 tons Makeup 68 tons Empty '- Not Used Director Kortes moved, seconded by Director Ream, unanimously carried, that'the report by John G.M. Gonzales be approved as presented. Engineer's Report: Jensen stated that the Water Reclamation Plant Improvements are now under construction and the Angora Highlands project also. Regarding the Bridge Tract - Engineer Shoupe stated that the clean-up is now taking place and should be completed within two weeks. President Fesler read the following memorandum from Mr. David W. Gallahan to Mr. Russell L. Gulp concerning grants: "June 5, 1973 ME./MO RAND UM: To: Russell L. Gulp and Directors From: David W. Gallahan Subject: Information Concerning Grants I received a call from Tom Llewelyn of North Tahoe P.U.D. He stated that the State has withheld payment on Construction Grants, not only for their project but also for Tahoe City P. U.D., due to the failure to comply with Section 13951 of the Porter- Cologne Act, which requires complete export in 1972. Mr. Llewelyn asked if our District was also subject to this restriction on Grants, and if so, requested that we joing with Tahoe r~+ .... ~ ~T~+]~ m=h~= p TI ]~ '~ er~ h~ e¼~ r~¢trlc, tlon rarnoved. Mv answer was that I REGULAR MEETING -4- june 7, 1973 Engineer Moyer stated that the District will have to come up with $875,000.00 to pay the contractor. President Fesler also stated that we need to move ahead with the Assessment District for Fallen Leaf Lake to satisfy the Lahontan Regional Water Control Board. Attorney Weidman stated that Fallen Leaf Lake has to stand on its own on a benefit basis. lack [ensen requested the Board to approve the Environmental Impact Report for ~ohnson Blvd and Interceptor Sewers, so that same can be submitted to APO and TRPA. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the E.I. Report be approved and same submitted to APG and TRPA for their considera- tion and/or approval. Attorney's Report: Attorney Weidman stated that he filed validation for Davis-Grunsky. Has not received the amended complaint regarding the Harootunian matter. COMMITTEE REPORTS: (1) Utility Services: Director Hegarty stated that he and Russell L. Gulp attended the AINAArA convention at Las Vegas and Stated that he would like to hold off on his report until Manager Gulp is in attendance. A study session is scheduled Monday with Clair A. Hill and Harlan E. Moyer re- garding the Water Situation and Sewering of the North Shcre. President Fesler stated that he spoke with Mr. Carl Hofman of the Tahoe Sierra Water Company today and Mr. Hofman is anxious to negotiate with the District for the Water Company. (2) Environmental Protection. No report. (3) Intergovernmental Coordination: Met during the 4th week of May to discuss the Water Companies and the Sewering of the North Shore area. (4) Public Relations met to discuss activities of this committee. (5) Finance. No report. Director Kortes will not be in attendance at the meetings from ~une 16th through ~uly 22nd. UNFINISHED BUSINESS: ORDINANCE NO. 234, An Ordinance Establishing and Fixing Connection to the Facilities of the South Tahoe Public Utility District. ($80.00 per unit and $240.00 per residence). (Minimum of 3 units = $240.00) Director Ream moved, seconded by Director Wakeman, unanimously carried (rol 1 call vote) that ORDINANCE NO. 234 be approved. RESOLUTION NO. 1804, A Resolution Determining the Board of Directors has ~urisdiction to Proceed with the Issuance of Sewer Revenue Bonds. No written protests were received or filed. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1804 be approved. ORDINANCE NO. 235, An Ordinance Providing for the Issuance of Sewer Revenue Bonds ~,~ +h~ pnrm nf Bonds and Providinq Covenants for Their Protection. REGULAR MEETING -5- Iune 7, 1973 2. SEWER SERVICE TO HANS TVETEN PROPERTY: Jack Jensen stated that in 1967-4 Mr. Tveten was eliminated from the Assessment District because the State had active plans to have a freeway, and they requested that we delete properties because they were going to take the properties for the freeway. Mr. Tveten runs a service station in the area and now has requested service to the land. This would involve 420 feet of lateral sewer, and Mr. Jensen presented plans and specifications for same. This will be a 4 inch line. Assistant Manager Gallahan will obtain bids for the Tveten Property and the Board requested this be kept under $3,000.00. 3. ASSESSMENT DISTRICT NO. 1971-1 (Fallen Leaf Lake): - Mr. Hildreth of Stanford Camp stated that he and Mr. W. Graven appeared tonight not knowing there was any- thing on the agenda regarding Fallen Leaf Lake and stated he was quite surprised the Board is moving ahead on this project. Mr. Hildreth stated that there has been an application for a Federal Grant, and they cannot receive any word back on that until July 1, 1973 and stated that if they are going to have a sewer system they want every chance to obtain outside funding. Mr. Harlan E. Moyer, Engineer, stated that the EPA have adopted all of the guidelines as of 5/15/73 and the grant applications are being processed. When the July 1st deadline is here, it is for State priority systems for allocation of funds within the States on a revised priority system. The application that was made on behalf of Fallen Leaf Lake was under the provision of 1972 amendments, which provided collection systems may be eligible and there is no funding available this year or next year. It has already been determined that Fallen Leaf Lake does not qualify as an interceptor sewer by EPA. Mr. Moyer stated that in his opinion there is no possibility that Fallen Leaf Lake will qualify for a Federal Grant in addition to the funds now committed by the USFS. He also stated that, in his opinion, there will be no area that will qualify for collection system grants. No money has been allocated by Congress at this time for collection systems. The 2 billion has been allocated in fiscal year 1973-74, but not for collection system. Regarding the State Loan Application for Fallen Leaf Lake, Attorney Weidman stated that he advised the District Board against this application because the entire District would be liable for this one small area - the financing benefit of a State Loan would be a low interest rate, but the entire District would be the borrowers. Mr. Frank Hildreth asked then if the District will not consider pursuing this State Loan and it was stated the District will not apply for it. Mr. Hildreth stated that he did not feel the District was giving their full support. President Fesler stated that if he meant by that comment that because the District will not obtain the State Loan for this one area, and put the entire liability on the entire District, then, No - the Board will not go for that. In answer to Mr. Hildreth's question regarding Construction, Mr. Moyer stated if the Assessment District is approved, construction would possibly start in September. Mr. Ken Jones stated that the Health Officer has recommended a sewer system in the Fallen Leaf Lake Area because this can prove to be a health hazard and because of this letter received from the Health Officer, if there is a majority protest (2/3), the Board does have authorization to overrule protests and proceed with the Assessment District. REGULAR MEETING -6- june Mr. Moyer stated that in the past the District has always taken bids prior to the hearings, but in this particular instance, as a matter of equity, it will cost each contractor a great amount of money to prepare this bid. History has shown that there has never been an assessment district that you have not (the Board) gone ahead with the project once you have reached the point you are at now, and if there is the remotest possibility there will be no award of contract, it would behove the District to conduct a hearing on the basis of the Engineer's Estimate as the estimates are conservative; he suggested the Board not consider calling for bids for this project. Mr. Jones stated that the Board can proceed with or without galling for bids in advance. He did not feel it would damage the Dlstrlc s reputation to call for bids in advance. Mr. Moyer suggested that there could be a condition stating that the a~z~rd gould be made following a public hearing. Mr. Jones stated that what Mr. Moyer stated is that if the Board goes for bids in advance, and then rejects same, the District would be penalized over and above normal inflation. Mr. Moyer also stated that history of the District has been one of excellence and he cannot recall when the District has called for bids and not awarded a contract. President Fesler stated that we want to go ahead and call for bids. Director Ream stated that the Ghairman's logic is reasonable, but that he also is in complete agreement with Mr. Moyer. Mr. Jones, Attorney, requested the Plans and Specifications, etc., regarding this project be filed with the Secretary of the District, and recommended consideration of the following Resolution N'o. 1807; A Resolution of Preliminary Approval of Engineer' s Report. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1807 be approved. RESOLUTION NO. 1808: A Resolution Appointing Time and Place of Hearing Protests in Relation to Proposed Acquisitions and Improvements, and Directing Notice. (July 12, 1973, 8:00 P.M., District Gonference Room). RESOLUTION NO. 1809: A Resolution Establishing Prevailing Wage Scale. Director Ream moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1809 be approved. RESOLUTION NO. 1810, A Resolution Galling for Sealed Proposals and Fixing Liquidated Damages for Failure to Gomplete the Work Within Time Specified. Director Ream moved, seconded by Director Kortes, unanimously carried, that RESOLUTION NO. 1810 be approved. (2:00 P.M., 7/12/73 - (60 days for first low bidder, and 75 days for second low bidder). RESOLUTION NO. 1811, A Resolution Describing Proposed Boundaries of Assessment District, Directing Filing of Boundary Map and Assessment Diagram and Directing p~.nrdation of Notice of Assessment. REGULAR MEETING -7- Iune 7, 1973 be approved. 0~) RESOLUTION NO. 1813, A Resolution Determining that the Public Interest and Necessity Require the Acquisition of Certain lands and Rights-of Entry Thereon and Directing the filing of Eminent Domain Proceedings. Director Ream moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1813 be approved as presented. 5. yOHNSON BLVD. PUMP STATION: (a) Approval of Environmental Information Report to be submitted to Tahoe Regional Planning Agency. ~tction was taken under Engineer's Report). b. Planning Commission - City of South Lake Tahoe Hearing on Wednesday, ~une 13, 1973, 8:00 P.M., on use permit for [ohnson Blvd. Pump Station. yack ~ensen and Director Ream will attend. 6. CLEAN WATER GRANT, WATER RECLAMATION PLANT IMPROVEMENTS: Increase amounts to $381,610. Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the President of the Board be authorized to sign the increase grant documents. NEW BUSINESS: None. COMMUNICATIONS: None Regarding the memo received on funds, Mr. Weidman, Attorney, stated to Mr. Craven of Fallen Leaf Lodge, that the District (Board) is going to stand on its own on a benefit basis and that communications was not received by this District. Also, Mr. Craven requested a copy of the Health Officer's letter and a copy of the Engineer's Report. Same will be supplied to him. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $45,379.98, as recommended by Mr. Callahan, be approved for payment. ADIOURNMENT: 11:10 P.M. ROBERT W. FESLER, President South Tahoe Public Utility District ATTEST: f / 7 ~ DAVID W. CALLAHAN, Clerk of Board and Ex-Officio Secretary of the Board of Directors REGULAI~ MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT IUNE 21, 1973 ,7'~; REGULAR MEETING -2- JUNE 21, 1973 MINUTES: Director Wakeman moved, seconded by Director HegarW, unanimously carried, that the minutes of 6/7/73 be approved as corrected. RECOGNITION OF VISITORS: President Fesler welcomed all to the meeting. ASSISTANT ENGINEER'S REPORT: June 21, 1973 The Board met in Study Session on Tuesday 6/19 to discuss the Johnson Boulevard Pump Station subject and also held a general study session on Wednesday 6/20. Russell L. Gulp, our General Manager, has returned from his extended vacation, and we are all happy to see him back. Ziebarth and Alper Construction Company have overcome some of their ground water problems and are progressing very rapidly on the construction of the chemical clarifier and the chlorine storage building. The Contractor has been very cooperative and has been very careful not to disrupt any of our treatment processes. The final test scores have been reviewed by the California Water Pollution Control Association, and all of our Operators and Maintenance Men who took the certification examinations have passed and are now certified Operators in the State of California. If it would be possible, I would like to arrange, at the convenience of the Board, a time for a short ceremony to hand out certificates of completion,for the wastewater treatment plant operators course. The men who completed this course worked very hard during the period that the course was given, some received college credits (6 units) for successful completion. The certificates will mean a great deal to these men. Director Wakeman will meet with John Gonzales to schedule date and time for the presentation of the Operator's certificates. CONSTRUCTION PROGRESS REPORT - PRESENTED BY A.L. SHOUPE: CONSTRUCTION PROGRESS REPORT June 21, 1973 A. D. 1972-1 ($220,167.20, Valley Engineers 6% completed WRP Improvements ($1,082,000) Ziebarth & Alper 5% completed Bridge Tract: Cleanup work should be completed within the next week. ATTORNEY'S REPORT: John C. Weidman, Attorney, stated that he has received the signed contract from Davis-Grunsky and has requested action be taken this evening to execute the BLM Agreement - the hold-up on the BLM agreement hinged upon receiving the signed amendment from Davis-Grunsky. Also, Mr. Weidman, Mr. Callahan and Mr. Noble Murray went to San Francisco to discuss and to try to settle the eminent domain and easements pending; Mr. ~eidman recommended that the Board approve settlement in the amount of $15,175.00 for Ebright Easements, plus the interest on the 15' easements. The only condition was that in the road, the Ebright's have a water line and they wanted it specified that if we ever damage the water line, we will repair same - it was agreed too. (That is, damage to the water line while installing and working on sewer lines). Director Hegarty moved, seconded by Director Wakeman, unanimously carried, ~.~o_~aa IvlE~TING -3- IUNE 21, 1973 COMMITTEE REPORTS: (1) Utility Services: Director Hegarty requested a meeting to discuss the water problem and come up with some kind of a concluding answer to pass on the owners of the water companies. 6/28/73, 3:00 P.M., Study Session .... (2) Environmental Protection. No report. (3) Intergovernmental Coordination. No report. (4) Public Information. No report. (5) Finance.No report. Director Kortes will return from vacation 7/22/73. OLD BUSINESS: (1) ASSESSMENT DISTRICT 1971-1 (Fallen Leaf Lake):- Attorney Ken Iones stated that there have been some very involved changes made in the work description which was not incorporated in the document at the last regular meeting, and he recommended to the Board that this be a rerun of the action taken at the last regular meeting; the mailing list was not ready to get to Wilson, Iones, Morton and Lynch in time for the mailing. RESOLUTION NO. 1814: A Resolution Rescinding Resolution Nos 1806, 1807, 1808 and 1809, 1810 and 1811. · Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1814, as recommended by Attorney K. Iones, be approved. RESOLUTION NO. 1815: A Resolution Amending Resolution No. 1676, "A Resolution of Intention to Acquire and Construct Improvements" Director Hegarty moved, seconded by Director Ream, unanimously carried, that Resolution No. 1815, be approved, as recommended by Attorney K. Iones. RESOLUTION NO. 1816: A Resolution of Preliminary Approval of Engineer's Report. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1816 be approved, as recommended by Attorney Ken Iones. RESOLUTION NO. 1817: A Resolution Appointing Time and Place of Hearing Protest in Relation to Proposed Acquisitions and Improvements, and Directing Notice. (~ULY23, 1973, DISTRICT CONFERENCE ROOM AT 8:00 P.M.) Director Wakeman moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1817 be approved, as recommended by Attorney Ken Iones. RESOLUTION NO. 1818: A Resolution Establishing Prevailing Wage Scale. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that Resolution No. 1818 be approved, as presented. RESOLUTION NO. 1819: A Resolution Calling for Sealed Proposals and Fixing Liquidated Damages for Failure to Complete the Work Within Time Specified. Director Ream moved, seconded by Director Wakeman, unanimously carried, that Resolution No. 1819 be approved, as recommended by Attorney Ken Iones. (BID OPENING, IULY 23, 1973, DISTRICT OFFICE, 2:00 P.M.) RESOLUTION NO. 1820: A Resolution Describing Proposed Boundaries of Assessment District, Directing Filing of Boundary IV, ap and Assessment Diagram and Directing Recordation of Notice of Assessment. Director Wakeman moved, seconded by Director Ream, unanimously carried, that Resolution No. 1820 be approved as presented, and as recommended by Attorney Iones. REGULAR MEETING -4- Iune 21, 1973 President Fesler stated that the Pump Station has never been a subject of policy, and we realize the Bijou area is built up and heavily developed, and that there will be some difficulties in locating a station site in the Bijou area, and the Board directed the Consulting Engineer to work with our staff in finding the best location and take the appropriate steps to get the approval of all agencies involved. Mr. and Mrs. M. Springmeyer were in attendance at this meeting and Mr. Springmeyer asked specifically where the pump station site would be. Mr. Iensen presented a drawing pointing out the site for the station. Mr. ~ensen stated that he will take full blame for the location of the pump station site. There was a discussion also about the driveway at the Springmeyer house - Mr. Iensen stated that if the Springmeyer's have full right to the driveway, the District will honor that driveway. The route was changed from the original route because of the costs involved; we do not want to get mixed up with the underground power and other utilities. Mr. Kno~ Iohnson also appeared at the Administration Office and discussed the site with Mr. Callahan. Mr. ~ohnson expressed his dissatisfaction with the site as well. It was an engineering determination to change the site of the pump station. Mrs. Springmeyer asked why Mr. P. Hale was brought into the picture and Attorney Weidman stated that Mr. Preston Hale was hired by the Board at recommendation. President Fesler stated that this Board is not going to be making any determination as to where the site location is going to be - it will be up to the Planning Commission. Mr. Springmeyer did reply that he would not object to the original route for the pumping station site. ENGINEERING SERVICES CONTRACT: The Board reviewed a letter received from Mr. ~. Iensen regarding the agreement between Clair A. Hill & Associates and the District for engineering services. Director Ream moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1821, for Engineering Services and Contract, be approved. 5. BUREAU OF LAND MANAGEMENT INDIAN CREEK RESERVOIR: ORDINANCE NO.236, An Ordinance Authorizing Execution of Contract with the Bureau of Land Manage- ment. Director Ream moved, seconded by Director Hegarty, unanimously carried, that Ordinance No. 236 be approved. EMPLOYEE BENEFITS: Memorandum of Understanding with Employees Association. Same discussed and agreed. ORDINANCE NO. 237: An Ordinance Amending Ordinance No. 162, "An Ordinance Providing for Compensation, Benefits, and Working Conditions for all employees of the South Tahoe Public Utility District. Director Wakeman moved, seconded by Director Ream, unanimously carried, that Ordinance No. 237 be approved. REG UIAR MEETING -S- June 21, 1973 CONSIDER MODIFICATION OF EMPLOYEES RETIREMENT PlAN to provide for 20 percent vesting for each full year of employment under the plan. Director Wakeman moved, seconded by Director Ream, unanimously carried. COMMUNICATIONS: Lake Tahoe Area Council General Membership meeting on June 29, 1973, at Glenbrook. Directors will contact the Manager to make their reservations. PAYMENT OF CLAIMS: Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $74,376.72, as recommended by David Callahan, Assistant Manager, be approved for payment. ADJOURNMENT: 10:20 P.M. ATTEST: ROBERT W. FESLER, President South Tahoe Public Utility District DAVID W. CALLAHAN, Clerk of Board and Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT July 10, 1973 The Board of Directors of the South Tahoe Public Utility District met in regular session on 7/10/73, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Directors Edward E. HegarW, and Gerald G. Ream, General Manager Russell L. Gulp, Attorney John C. Weidman, Clerk of Board David W. Callahan, Engineer Jack Jensen and Engineer A. L. Shoupe, Mr. and Mrs. M. Springmeyer. ABSENT: Vice President Robert Wakeman and Director Donald H. Kortes. MINUTES: Director Hegarty moved, seconded by Director Ream, unanimously carried, that the minutes of June 21, 1973 be approved as written. REGULAR MEETING -2- July 10, 1973 MANAGER'S REPORT: As presented by Manager Russell L. Culp: "Director Hegarty and I attended the APC (TRPA) meeting at North Tahoe on July $, at which time the Johnson Blvd. Pump Station and Interceptor Sewers Project was approved. Previously I attended the City Planning Commission meeting when the Johnson Blvd. site was approved. The Tahoe Southside Water Utilityand the Tahoe Sierra Water Company were sent letters reporting the recommendations of the District's technical advisors to the effect that further proceedings were being abandoned in water company acquisition due to the fact that, under the terms offered, it does not appear feasible to pay the principal and interest for purchase, expenses for maintenance and operation, and costs for expanding and improving service from revenues derived from existing water rate schedules. In this same matter, a letter was received from the Dillingham Development Company stating that they are no longer interested in selling the Tahoe Keys Water System under terms previously offered. The proposed fiscal year 1973-74 Clean Water Grant Priority List was received on June 19, 1973. The Fallen Leaf Lake Sewer System did not receive a priority and will not receive a grant. On January 22, 1973 Craig R. Johnson of the Lahontan Regional Water Quality Control Board and James R. Jones of the U. S. E P A made an inspection of our treatment plant. On June 26th we received a report of this inspection. It reports good operation and maintenance of all District facilities and continuous conformance to effluent standards. Two comments from the report and cover letter are quoted below: 'Effluent is crystal clear. Receiving waters (Indian Creek Reservoir) is a beautiful, clear blue, mountain lake'... 'The South Tahoe Public Utility District is operating and maintaining their wastewater treatment plant in an acceptable manner. convey our compliments for their conscientious manner of operation and complaince with the grant contract". Please PLANT OPERATIONS June 1973 Total Plant Flow 93.5 MG (Last Month 89.1 MC) (Last Year 81.0 MC) Daily Average Flow 3.1 MGD (Last Month 2.9 MGD) (Last Year 2.7 MGD) Maximum Daily Use Peak Flow Rate Chlorine Used Propane Used Natural Gas Used Electricity Used Polymer Used Emergency Storage Area Lime Used 4.8 MG (June 22) 8.8 MGD (~une 23) 9,620 lbs 1,089 gallons (Gas Company working on line) 7.9 million cubic feet 793,200 KW H 421 lbs Empty - Not in Use Makeup: 82 tons Recalcined: 83 tons July 10, 1973 ENGINEER'S REPORT: A.D. 1972-1 ($220, 167.20) Construction Progress report by A. L. Valley Engineers Shoupe: 12To completed Water Reclamation Plant Improvements ($1,os2,ooo.oo Ziebarth and Alper 9 To completed Jack Jensen, Engineer, stated that he and Dave Barnes of GH2M-Hill came to the District today to check on the Ziebarth & Alper Project, Water Reclamation Plant Improvements, and he further stated that the contractors are doing a good job and everything is in good shape. ATTORNEY'S REPORT: John G. Weidman, Attorney, stated that he filed and received orders of entry on three Angora parcels. Discussed the letter sent to Mr. Sherman Wilke, who is the representative for the Tahoe Southside Water Utility, with Manager Gulp; went to Stockton last Monday regarding the Holt Brothers matter; had a conversation with Mr. Paul Bonderson, State Water Resources, regarding the loans for Fallen Leaf Lake and Mr. Weidman requested a Study Session with the Board to discuss this subject. JULY 16, 1973, Study Session, State Loans, 3:30 P.M. STUDY SESSION: 7/18/73, re regular meeting agenda for 7/19/73. HEARING: FALLEN LEAF LAKE: 8:00 P.M. Monday, July 23 1973, District Conference Room. ' ' COMMITTEE REPORTS: (1) No committee reports given. President Fesler read a communication from Director Kortes which was received from Denmark. UNFINISHED BUSINESS: (1) JOHNSON BLVD PUMP STATION AND INTERCEPTOR SEWERS: (a) Consider RESOLUTION NO. 1824, A Resolution of the Board of Directors of the South Tahoe Public Utility District approving Plans and Specifications. Mrs. Springmeyer asked if the District has purchased the land that the Pump Station will be built on. The answer was no. She then asked Attorney Weidman if the land could be donated by Mr. Cart (who is purchasing same) if he does not hold the Deed of Trust. Mr. Weidman stated that it could not be donated unless agreed too by the Deed of Trust holder. Engineer Jensen presented the plans and specifications to the Board and explained the routing and location of the pump station and interceptor sewers, stated that the Engineer's estimate for construction and engineering totals $365,000; modification to Bijou Pump Station totals $25,000 and total for the project is $390,000.00. President Fesler stated that the money for this project will come by virtue of the Revenue Bonds. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1824 be approved, as recomm~nH~H ¼v P'n,.-,-.~ .... T ..... REGULAR MEETING -4- July lO, 1973 BID OPENINGS: Revenue Bonds -August 2, 1973, 3:00 P.M., District Office· JOHNSON BLVD PUMP STATION AND INTERCEPTOR SEWERS: Bid Opening 8/16/73, 2:00 P.M., District Office. In answer to President Fesler's question, Mr. [ensen stated that the Building for the Pump Station will look nicer than the one that is at Tahoe Keys area. Mrs. Springmeyer stated that the letter from Mr. Garr suggested an underground station. Manager Gulp stated that he spoke with Mr. Carr regarding the underground building, however, because of the moisture problem and potential flooding, this cannot be done. All of the major machinery will be underground, and only that which would be subject to moisture and flooding damage is not. 2. ASSESSMENT DISTRICT NO. 1971-1 (Fallen Leaf Lake Sewer System): Mr. Jack Jensen stated that there was an environmental impact report circulated to approximately 30 different agencies and no response was received, but that Fallen Leaf Lake Homeowners Association requested of the Board an extension of time for their response and this response did not arrive in that time extended to them. Mr. Jensen stated that we should respond to the comments of the Fallen Leaf Lake Association and the letter received from Mr. J. Norman, as recommended by Attorney John C. Weidman and Attorney K. Jones. Jack Jensen prepared a response to Mr. Norman's comments on the Fallen Leaf Lake sewer system Environmental Impact Report, and read same in its entirety to the Board. Manager Gulp commented that on Page 5, last paragraph, he would state that the "individual pumps referred to are the pumps which would be used in the proposed low pressure system". Director Hegarty moved, seconded by Director Ream, unanimously carried, that the Response to the Comments of Mr. Norman's letter be approved, and same attached to the Environmental Impact Report. Manager Gulp stated that Fallen Leaf Lake can dispose of all of their wastes derived from their household to some other place other than South Tahoe Public Utility District; they can store same in a concrete vault and haul it; they cannot dispose of dishwater, shower water, etc., it all has to be exported. President Fesler stated that logistics just do not permit the hauling of the wastes out. SUPPLIES 1973-74 FISCAL YEAR: Report of bid openings: a. Chlorine: 1. Sierra Chemical Go $142.50 per ton* 2.. Continental Chemical Co $151.00 per ton Alum 1. 2. 3. Allied Chemical Corp Imperial West Chemical Stauffer Chemical Co $54.40 per ton* $54· 60 per ton $57.20 per ton Lime REGULAR MEETING -5- July 10, 1973 a. Consider RESOLUTION NO. 1827, A Resolution Approving Specifications for Granular Activated Carbon, and b. Consider RESOLUTION NO. 1828, A Resolution Galling for Advertisement for Sealed Proposals for Granular Activated Carbon. Director Ream moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NOS. 1827 and 1828 be approved as recommended by Manager Gulp. COMMUNICATIONS: (1) Letter from Paul Bonderson of the State Water Resources Control Board regarding existing State Loan. Attorney Weidman stated that he spoke with the Attorney General regarding the State Loan and the Attorney General has not written his legal opinion on this. He will again discuss this with the Attorney General before any action is taken by this Board. Mr. Jensen requested a copy of the letter from Paul Bonderson. President Fesler referred the letter from Mr. Bonderson to Attorney John G.Weidman. PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $129,809.56, as recommended by Assistant Manager Gallahan, be approved for payment. ADJOURNMENT: 10:00 P.M. ROBERT W. FESLER, President South Tahoe Public Utility District A TTE S T: DAVID W. , C er of Board an~d~ Ex-Officio Secretary of the Board of Directors South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 19, 1973 The Board of Directors met in regular session July 19, 1973, 8:00 P.M. District Conference Room. ROLL GALL: Present were President Robert W. Fesler, Directors Edward E.Hegarty and Gerald G. Ream, Clerk of Board David W. Gallahan, General Manager Russell L. Gulp, Engineers J. Jensen and A.L. Shoupe, Mr. Norman Woods. ABSENT: Directors Robert Wakeman and Donald H. Kortes, and Attorney John C. Weidman. MINUTES: Director Hegarty moved, seconded by Director Ream, unanimously carried, that the minutes of 7/10/73 be approved as written. MANAGER'S REPORT: As presented by Russell L. Gulp, General Manager: REGULAR MEETING -2- July 19, 1973 7. 8. 9. 10. 11. North Marin County Water District Contra Costa Water District Irvine Ranch Water District Los Virgenes Municipal Water District Bechtel - Gensoer (Engineers for Santa Clara Flood Control and Water District) South Tahoe Public Utility District The agencies have a mutual interest in the potential and problems of beneficial reuse of water, and several specific areas of research and study were discussed. It was the concensus of those in attendnace that some sort of a cooperative agreement be drafted which might lead to the formation of a new organization to be called California Association of Reclamation Entities (G.A.R.E.). Some studies to be undertaken by the group are already rather well outlined and several potential sources of research funds are under investigation. Director Ream moved, seconded by Director Hegarty, unanimously carried, that the Manager's Report be approved as presented. CONSTRUCTION PROGRESS REPORT: As reported by A. L. Shoupe: Contracts and Amounts A. D. 1972-1 ($220,167.20) Amount Completed (%) Valley Engineers 20% W R P Improvements Ziebarth and Alper 13% Bridqe Tract: All Completed except for the seeding and a letter received from the U S F S suggesting that the seeding take place in the fall. ENGINEER'S REPORT: Mr. J. Jensen stated that Mr. Shoupe has been inspecting the Water Reclamation Plant Improvement Project, but he has other projects he must keep up with, and another man from GH2_M Hill will be here Monday to take over the inspection of this project. His names is Ted Bolander, and the Directors will meet him next Monday. RE FALLEN LEAF LAKE: There are many plans and specifications out, however, most have been sent to building and material suppliers, and approximately eight sets to general contractors. COMMITTEE REPORTS: No committee reports given. UNFINISHED BUSINESS: 1. SEWER CONNECTION CHARGE, EFFECTIVE DATE: - President Fesler stated that it is not the intent of the Board to penalize anyone, and we felt that any- one that had their building plans in the City office before the deadline date should not be penalized. Mr. Gallahan stated that any plans filed with the City on or before July 6, 1973 would not be subject to the connection fees, and after that date the connection charges will apply, as per the Ordinance. Director Ream moved, seconded by Director Hegarty, unanimously carried, REGULAR MEETIN. G -3- July 19, 1973 2. BAL BIJOU EMERGENCY PUMP STATION: Consider purchase of used standby pump unit. General Manager Gulp stated that three bids were received for standby pumps and he recommended the Droescher Pump for $2,250.00, reconditioned and rebuilt, be considered for purchase. Director Hegarty moved, seconded by Director Ream, unanimously carried, that the pump recommended by the Manager be purchased (Droescher for $2,250.00) and that, hopefully, a 30 day guarantee was or will be included in this purcha se. Discussion was held regarding easements, etc., on the Bal Bijou Property (Pump Station) and the possibility of extending the time for same. Dave Gallahan and Les Shoupe will check into this and report to the Board. NEW BUSINESS: None COMMUNICATIONS: (1) Meeting Notice - LTAG 7/27/73, Ehrman Mansion. (2) Letter from Division of Water Rights regarding water rights application and possible need for E I R or Negative Declaration. General Manager Gulp requested a Study Session be held regarding this. (3) TRPA, Governing Board, 7/27/73, Tahoe Raquet Club, Public Works Projects, Johnson Blvd. Pump Station. Mr. Jensen and Mr. Gulp will make arrangements to have a representative at this meeting. RE FALLEN LEAF LAKE HEARING: Manager Gulp stated that Mr. Paul Bonderson will be present at the hearing on 7/23/73, as well as Mr. Bob Karrasch from the County Health Department; someone to represent the State and Lahontan, and an Appraiser, Mrs. Sharon White and Mr. Robert Hill from Wilson, Jones, Morton and Lynch; Harlan E. Moyer and Don Showalter, Jack Jensen and Les Shoupe from GH2M Hill & Associates. PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $168,619.65, as recommended by Assistant Manager Caltahan.be approved for payment. ADJOURNMENT: 9:30 P.M. to July 23, 1973, 8:00 P.M., District Conference Room - Hearing protests re Fallen Leaf Lake Sewer System. ROBERT W. FESLER, President South Tahoe Public Utility District ATTES T: DAVID W. GALLAHAN, Clerk of Board and Ex-Officio Secretary of the Board of Directors South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT August 2, 1 9 7 3 The Board of Directors of the South Tahoe Public Utility District met in a regular session Thursday 8/2/73, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E.Heganty, Donald H. Kortes, Gerald G.Ream, General Manager Russell L. Culp, Clerk of Board David W. Callahan, Engineers John G.M. Gonzales, Jack Jensen, A.L. Shoupe, Don Showalter; Mrs. M. Springmeyer, Attorney Robert J. Hill and Attorney John C. Weidman. MINUTES: Director Hegarty moved, seconded by Director Ream, unanimously carried, that the minutes of 7/19/73, as corrected, be approved. Minutes of the 7/23/73 Protest Hearing will be received in approximately 3 weeks. RECOGNITION OF VISITORS: Marjorie Springmeyer, Iohn G.M. Gonzales, A.L. Shoupe and Don Showalter. MANAGER'S REPORT: As presented by Russell L. Culp, General Manager: "On July 20, 1973 the Board met with District Employees and their families to honor 17 plant operators and maintenance personnel for their successful completion of a training course in wastewater treatment. On July 23, the Board met in an adjourned regular meeting to conduct a public hearing on Assessment District No. 1971-1 (Fallen Leaf Lake). The hearing was attended by about 100 persons and was adjourned at 3:30 A.M. on July 24th. I met with Dr. P.H. McGauhey on July 24 to discuss preparation of a research proposal aimed at future in-basin beneficial reuse of reclaimed wa s tewater. On July 25th I attended the TRPA meeting at Incline Village at which our Johnson Blvd. Pump Station and Interceptor Sewer Project was approved. On Wednesday through Saturday of last week, District Directors attended a meeting of the California Association of Sanitation Agencies at Monterey. Also last week John Gonzales attended a training course for District personnel at Santa Barbara. Attached to your agenda is the Plant Operations Report for the month of July". Director Hegarty stated that our Manager should be advised to go ahead with the research proposal aimed at future in-basin beneficial reuse of reclaimed wastewater - President Fesler agreed. Director Ream moved, seconded by Director Kortes, unanimously carried, that the Manager's Report be approved as presented. "PLANT OPERATIONS, JULY 1973 Total Plant Flow 112 MG Daily Average Flow 3.6 MGD Maximum Daily Flow Peak Flow Rate Chlorine Used Propane Used 4.5 MGD 9.6 MGD 19,535 lbs 3,267 gallons (Last Month = 93.5 MG) (Last Month=3.12 MGD) (Last Year = 3.3 MGD) (July 21) (July 28) Natural gas cut off for 3 days. REGULAR MEETING August 2, 1973 ASSISTANT ENGINEER'S REPORT: John G.M. Gonzales, Assistant Engineer, stated that the increase of daily average flow is also due to Emerald Bay State Park and the plant is receiving 3 to 400,000 gallons a month. Director Hegarty stated that the pipeline from Emerald Bay State Park to Cascade Properties is functioning very well and commended the Engineer for work well done. Mr. J. Gonzales stated that he attended the second course in the Advanced Studies Program for Special District Manager's, etc., at the University of ~California at Santa Barbara. He stated that the course was very valuable and special attention given to the problems of managing personnel, threat of unions, etc. They plan to have another workshop in November in San Francisco. ENGINEER'S REPORT: Jack lensen stated that Mr. George Garrido will be here to do the inspection on the treatment plant. Also, Mr. Jensen stated that he has received a letter from California Division of Water Rights informing us that we should file an Environmental Impact Report for withdrawing water from Lake Tahoe. Mr. Jensen recommended that no action be taken at this time regarding this letter. Approximately 10 sets of plans and specifications have been requested for Johnson Blvd. Pump Station and Interceptor Sewer. CONSTRUCTION PROGRESS REPORT: As reported by A.L. Shoupe, Engineer: Contractor Contract and Amounts Percentage Completed Valley Engineers A.D. 1972-1 ($220,167.20) 35% Ziebarth & Alper W.R.P. Improvements ($1,082,000) 17% ATTORNEY'S REPORT: Attorney John C. Weidman stated that we have been involved in the Harootunian Lttigation for approximately 2 years, and stated that he felt an executive session is in order at this time to discuss same. Board adjourned into an executive session at 8:45 P.M. Meeting reconvened at 9:15 P.M. UNFINISHED BUSINESS: (1) Consider RESOLUTION NO. 1832, A Resolution Authorizing in Rem Validation Proceedings. ~A. D. 1971-1, Fallen Leaf Lake Sewer System). Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that Resolution No. 1832 be approved, as recommended by Attorney Robert J. Hill. (2) JOHNSON BLVD. PUMP STATION AND INTERCEPTOR SEWER PROJECT: Consider ORDINANCE NO. 239, An Ordinance Awarding Sale of Bonds. Attorney Hill stated that 3 bids were received and low bidder was Gibralco, Inc., 9100 Wilshire Bl~d., Beverly Hills, California 90212, interest rate = 6. 706%. Director Hegarty moved, seconded by Director Ream, unanimously carried, that Ordinance No. 239 be approved, as recommended by Attorney Robert J. Hill. · ?' ' REGULAR MEETING -3- August 2, 1973 COMMITTEE REPORTS: 1. Utility Services: No report. 2. Environmental Protection: No report. 3. Intergovernmental Coordination: No report. 4. Public Information: Director Wakeman stated that the award ceremony for the men in the plant that took the Wastewater Treatment Course was held on 7/20/73, and all received their certificates. President Fesler stated that it was extremely appropriate award ceremony and the men worked hard to earn these awards, and it was properly reflected in front of their families. 5. Finance: No meeting. Requested a Meeting on Tuesday, 8/7/73, 3:00 P.M., District Officer, to discuss the insurance policy of the District. 4. PURCHASE OF GRANULAR ACTIVATED CARBON: General Manager Gulp stated that we received one bid from Calgon Corporation for $33,500 for 51 tons, approximately 32.84¢ per pound. Manager Gulp recommended Awarding Purchase of Carbon to Calgon Corporation. President Fesler stated that we just cannot award a contract for this amount of money without looking into it. Manager Culp stated that this was the only bid received, same was advertised, and the other companies did not bid because they could not meet the specifications. Poor results were received from carbon that other companies manufacture. They have had very high losses. Mr. Fesler stated that if other companies are not interested in making a bid, this would be one thing, and if the other companies cannot meet our specifica- tions, this is another factor, but he felt the Board should check into this. Attorney Weidman stated that if other companies that manufacture carbon cannot meet the specifications of the District then to purchase from them at possibly a lower cost would mean just a pile of trouble and repairs for the District. Director Kortes suggested this be postponed until the next regular meeting. President Fesler stated that the Board will meet in Study Session to discuss this bid received from Calgon Corporation. If this proves to be the only supplier that can meet our specifications, then we have satisfied ourselves and worked in the best interest of our Taxpayer's. Study Session 8/7/73, 3:00 P.M., District Officer. (Carbon Bid). 5. U.S.F.S. POPE BEACH SEWER SYSTEM: (a) Consider RESOLUTION NO. 1834, A Resolution of the Board of Directors of the South Tahoe Public Utility District Approving Plans and Specifications. Engineer lensen presented the plans and specifications for Board consideration, explaining what would be involved, types of line, pump stations, manholes, etc., and the estimated cost would be $162,800. Requested bid opening date be set for 9/6/73, 2:00 P.M., District Officer. The U.S.F.S. will pay all costs. Mr. lensen stated that an Environmental Impact Report has not been prepared REGULAR MEETING -4- August 2, 1973 Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the Resolution Approving Plans and Specifications be approved. HAROOTUNIAN LITIGATION: Attorney Weidman stated that Mr. A. Harootunian is suing for $300,000 for liquidated damages; $1, S00,000 for depreciation, $1,500,000 for condemnation and his Attorney stated to Mr. Weidman that Mr. Harootunian is willing to settle for a total of $25,000. Mr. Weidman stated that he has in the past offered between $10,000 and $15,000 for settlement, and it was rejected. Mr. Harootunian stated to his Attorney that if this matter was discussed in a public hearing, he would agree to settle for $25,000. Mr. Weidman stated that he does not believe this law suit would be favorable to Mr. Harootunian if same went to court, it would be expensive to the District as well to go to court on this, as it would cost in the approximate amount of $25,000. Mr. Weidman stated that he felt it to be in the public interest to settle this case tonight. President Fesler stated that there are a great number of trees that have been cleared out; the Directors have walked the area, and many trees have been damaged, and if this were to go to court it would cost well over $25,000. President Fesler stated that he felt we should consider action to authorize the Attorney to accept the settlement offer of Mr. Harootunian's and the President and Clerk of Board to execute mutual release of all claims and the action would be released with all prejudice. Director lAfakeman mo red, seconded by Director Hegarty, unanimously carried, that the settlement of $25,000 for Harootunian be approved, and accepted, and the President and Clerk of Board execute mutual release of all claims. Attorney Weidman stated that in 1966 we were under a Cease and Desist Order, and we had to get additional land, and we had to pay extremely high rent for that land, and as a result, the District program could continue, pending our completion of the Tertiary Treatment facilities. We did not have the EDA Grant at this time to build the line to Luther Pass. In this case, Mr. Harootunian dictated a contract and all we could salvage was in terms of what we could do to improve ourselves. Director Kortes stated that what happened was really a pretty fair deal finalizing the whole situation that arose for exporting effluent from the Basin. Attorney Weidman stated that we had the Deputy Attorney General - Paul Joseph and Jack Legget, Fred McLaren, City Counsel, supported by the EDA Office, bring the cease and desist order. We had Tommy Stewart and Bob Fesler as a witness which was the lease with Mr. Harootunian, and that stopped the cease and desist order, there were many connections going in and future connections, etc., so whatever was paid in the lease rental to Mr. Harootunian in retrospect it had to be paid rather than stop. REGULAR MEETING -5- August 2, 1973 CANDIDATES FILING DATES: There will be 3 seats to file for 1973 - First date to file and pick up the necessary papers will be 8/9/73 at the District Officer, or at the CounW Clerk's Office. Last date for filing is 8/31/73, 5:00 P.M. - Papers to be in the County Clerk's Office at Placervflle on or before 8/31/73, 5:00 P.M. MANAGER CULP stated that if FALLEN LEAF lAKE SEWER PROJECT does go to litigation, all correspondence will then be handled through our Attorney. The Manager and Assistant Manager will no longer handle any correspondence regarding this project. PAYMENT OF ClAIMS: - Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the claims in the amount of $189,837.64, as recommended by Assistant Manager Callahan, be approved for payment. ADJOURNMENT: 10:45 P.M. ROBERT W. FESLER, President South Tahoe Public UtiliW District DAVID W. CALIAHAN, Clerk of Boa'~and Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 16, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session August 16, 1973, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty,Donald H. Kortes, Gerald G. Ream, General Manager Russell L. Gulp, Assistant Manager and Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineers Jack Jensen, Les Shoupe, Don Showalter and Assistant Engineer John G.M. Gonzales, Mrs. M. Springmeyer. MINUTES: Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the minutes of 8/2/73 be approved as written. Regular A4ee%ing -2- August ,o, .~, o / ~- o ~- MANAGER'S REPORT: As presented by Manager Russell L. Culp: The Board met in Study Session on August 7 to discuss the District budget for the coming Fiscal Year, and on August 15 to discuss the lawsuit filed by the Fallen Leaf Protection Association. The District has received notice from the State Water Resources Control Board that our Glean Water Grant for plant improvements has been increased from a total of 80% to 87%, which in terms of dollars amounts to an increase of about $90,000.00 in the grant and a corresponding decrease in the District's share of the costs. From time to time the District has received comments from various people to the effect that while our plant provides an unusually high quality of reclaimed water and provides for complete scrubbing of furnace exhaust gases, it has only the normal provisions for control of raw sewage odors. They suggest that a plant that is modern and efficient in so many respects should have complete facilities for odor control. I certainly agree with this philosophy, and John Gonzales and I have already started a detailed study of this matter. This study includes better operation and maintenance procedures and more attention to odor control, and to physical improvements or additions which will make possible better odor control. It is anticipated that odor control can be substantially improved at moderate expense. We will be reporting in more detail to the Board on this subject very soon. Director Kortes moved, seconded by Director Ream, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Engineer ~ensen stated that he has received the guidelines for the reimbursement program - he further stated we should file an application for the Indian Creek Project Pipeline and Dam, Administration Building, Shop Building, Grit Removal Facility, etc. Mr. [ensen stated that Mr. Callahan has all of the information to apply for these grants, due by October 18th. Manager Culp stated that there are three catagories of priorities - New York State for Catagory "A" has already received 33% and he felt South Lake Tahoe would qualify for Catagory "B" The Board agreed an application should be filed for the reimbursement program. CONSTRUCTION PROGRESS REPORT: As presented by A. L. Shoupe: Contracts and Amounts Contractors A.D. 1972-1 ($220,167.20) Valley Engineers W. R. P. Improvements ($1,082 ,ooo.oo) Ziebarth and Alper Amount (%) Completed 60% 23% ATTORNEY'S REPORT: Iohn C. Weidman, Attorney, stated that he has been reviewing the complaint and summons received regarding the Fallen Leaf Lake Project. He is to meet tomorrow with Mr. Auwberry, Attorney Robert 3. Hill and Mrs. Sharon White to discuss same. President Fesler stated that re-election time is drawing near and the Directors should be giving some thought to organizational structure for committees we can best function in. /~ b'/ ARegular Meeting -3- August 16, 1973 UNFINISHED BUSINESS: 1. U.S.F.S. POPE BEACH SEWER SYSTEM: (a) Filing of Initial Study by District Engineer. (b) Filing of Environmental Impact Assessment by District Manager. (c) RESOLUTION NO. 1835, A Resolution Approving Environmental Impact Assess- ment and Filing a Negative Declaration. Director Kortes moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1835, as recommended by District Manager be approved, also the filing of Environmental Impact Assessment by District Manager and Filing of Initial Study by District Engineer be accepted and approved. (d) Approving and Authorizing Filing of Environmental Information Report with TRPA. Director Ream moved, seconded by Director Hegarty, unanimously carried. 2. BUDGET FOR 1973-74 Fiscal Year: (a) Consider Approval of Budget for 1973-74 fiscal year. ($1.15). Director Wakeman moved, seconded by Director Kortes, unanimously carried, that 'the budget for fiscal year 1973-74 be approved as presented. (b) ORDINANCE NO. 240, An Ordinance of the South Tahoe Public Utility District Stating the Purpose for which Taxes are Necessary to be Raised by Taxation, Fixing of Taxes 1973-74 be approved as presented. President Fesler stated that in spite of the Senate Bill 90, there is no tax increase and he stated that we have managed the District affairs very well that no in- creased tax rate is needed. He further stated that he has watched the City, the County, the School Districts, etc., and noted their taxes have gone up regularly, and this District has been at $1.15 for several years, and stated it is something he is very proud of. ORDINANCE NO. 241: An ordinance of the South Tahoe Public Utility District for Improvement District No. U-1 of the South Tahoe Public Utility District Estimating the Minimum Amount of Money to be Raised by Taxation for said District and Fixing of Rate of Taxes. (Decreas from 0.75¢ to 0.70¢) Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that ORDINANCE NO. 241 be approved. RESOLUTION NO. 1836 (Unpaid Sewer Service Fees Transferred to Tax Roll).- A Resolution of the South Tahoe Public Utility District adding to and Making a Part of the Annual Assessment Levied Upon the Land Which Sewer Service was Used and Charges Terefor Unpaid at the Time of Fixing the Rate of Taxes 1973-4 Fiscal Year. Director Kortes moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1836 be approved. PURCHASE OF GRANULAR ACTIVATED CARBON: RESOLUTION NO. 1837: A Resolution Awarding Purchase of Granular Activated Carbon. Manager Gulp stated that this item was postponed from the last regular meeting to be discussed by the Board in Study Session. The carbon from Calgon ~orr)oration ha~q m~t ~11 t¼~ ~litv ~nct (~llr~bi]ifv r~rfllir~m~nf.q REGULAR MEETING -4- August 16, 1973 JOHNSON BLVD. PUMP STATION AND INTERCEPTOR SERVERS: (a) Engineer Jensen reported on the bid opening held this afternoon at 2:00 P.M. Seven bids were received and low bidder was Teichert Construction in the total amount of $339,290.00 for all work re the Johnson Blvd. Pump Station. Engineers estimate was $312,700.00. Mr. [ensen stated that Mr. Teichert and firm have done work in this area, and they are a very reputable firm. He recommended the bid from Teichert Construction be accepted. ORDINANCE NO. 242, An Ordinance Awarding Contract to Teichert Construction. Director Kortes moved, seconded by Director Ream, unanimously carried, that ORDINANCE NO. 242 be adopted, as so recommended by District Engineer [ack Jensen. NEIN BUSINESS: None COMMUNICATIONS: President Fesler read a letter received from Marjorie Springmeyer wtth attached copy of a letter from the City Attorney. MEETING of District Directors with Congressman Johnson at District Office at 5:00 P.M. and a Public Dinner Meeting at 7:00 P.M. at the Vali Hi Restaurant on Monday eva~inzj AUgust 20th. Manager Gulp stated that this dinner with Congressman Johnson will be a No Host dinner and the District is not financially responsible for this dinner, nor are we in any other way. Our only responsibility was to make arrangements for the meeting place for the dinner. This is for the local government agencies but the public is also invited to attend, Manager Gulp stated. PAYMENT OF CLAIMS: Director Ream moved, seconded by Director lortes, unanimously carried, that the claims in the amount of $111,956.84, as recommended by Assistant Manager Gallahan, be approved for payment. ADJOURNMENT: 10:10 P.M. ROBERT W. FESLER, President South Tahoe Public Utility District DAVID W. CALLAHAN, Clerk of ~oard~fi-d Ex-Officio Secretary of the Board of Directors South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 6, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session September 6, 1973, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Directors Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream, Vice President Robert Wakeman, General Manager Russell L. Gulp, Clerk of Board David W. Gallahan, Attorney John G. Weidman, Engineer Jack Jensen, A.L. Shoupe and Reporter Jeff Cohen- Tahoe Daily Tribune. MINUTES: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the minutes of 8/16/73 be approved as written. MANAGER'S REPORT: As presented by General Manager Russell L. Gulp: "The plant operating report is attached to your agenda, August flows are the highest of record for the plant. The average daily flow was 3.6 rog, the maximum daily use was 4.5 mg, and the peak flow rate was 10.0 mgd. The Boartt met in study session on August 20th with Congressman Bizz Johnson to discuss federal legislative and grant programs, and on August 21, 24 and 25 regarding sewers for Fallen Leaf Lake. Representatives of the Board also attended a Court Hearing in Placerville on August 31 with regard to the Fallen Leaf Lake project. We still have odor problems from the plant, at a reduced scale. I believe that all odor sources have been corrected except for those due to the lack of a waste gas burner. The Contractor has removed the old burner but has been unable to reinstall it in the new location because of pipe or other parts which have not been delivered. The lack of the burner and the resulting odors are becoming a crucial problem and I suggest that we ask our engineers to notify the Contractor in writing that he must complete the waste gas burner or provide a temporary one within a specified time limit of not more than 7 days, and further, if this is not done that the District will do so and bill the cost to the Contractor. PLANT OPERATION FOR AUGUST 1973 Last Year 110 MG Total Plant Flow Daily Average Flow Maximum Daily Use Peak Flow Rate Chlorine Used Propane Used Natural Gas Used Electricity Used Polymer Used Emergency Storage Area Lime Used Alum Used 118 MG 3.8 mgd Last Month 112 MG Last Month 3.6 MGD Last Year 3.6 MGD 4.5 8/11/73 10.0 8/12/73 19,302 lbs 121 gallons (test 8/10/73) 8.1 cuft 1,006,800 KWH 609 lbs Not in use. Makeup: 76 tons 3,950 gallons" Recalcined: 170 tons Director Wakeman moved, seconded by Director Ream, that the Manager's suggestion regarding the gas burner be accepted, and the limit of time involved to be 7 days for installing same - - unanimously carried. Regular Meeting -2- September 6, 1973 /z./,~'~/ ENGINEER'S REPORT: Jack Jensen stated that he attended two hearings at Placerville. Manager Culp also informed the Board that one of the Employees of the District will be going to work for CH_M Hill and Manager Culp stated too that this is a wonderful opportunity for Mike Gu~hrie. CONSTRUCTION PROGRESS REPORT: As presented by EngineerA.L. Shoupe: Contract,AMOUNT & Oontractors Percentage Completed A.D. 1972-1, Valley Engineers ($220,167.20) 80% W R P Improvements, Ziebarth and Alper ($1,082,000) 30% ATTORNEY'S REPORT: Attorney John C. Weidman stated that last Friday morning the matter of .Fallen Leaf Lake was called on the calendar. Directors Wakeman and ,~ Hegarty, Manager Culp and Jack Jensen were present for this hearing. Mr. Weidman stated that Jerry Lynch, from Wilson, Jones, Morton and Lynch, mentioned that the reports and exhibits available to him were in excellent form and Mr. Weidman stated that the credit for this goes to Dave Callahan. The Judge requested that those of Fallen Leaf Lake put of a $10,000 bond by next Wednesday. Mr. Weidman also stated to the Board that the people in Fallen Leaf who are not party plaintiffs should be entitled to protection on the increased costs of their assessments. Mr. Weidman stated that the Judge would like to keep this Board under an injunction. President Fesler stated that we would like to keep close contact with the two low bidders on the Fallen Leaf Lake Project. HAROOTUNIAN: Mr. Weidman stated that the check for $25,000 and other documents will be off next week. EBRIGHT check and settlement will be sent to Ebright's Attorney. Attorney Weidman will check and report to the Board whether this District is now under or in Congressman Bizz Johnson's District or not. COMMITTEE REPORTS: 1. Utility Services - No report. (2) Environmental Protection - No report.) (3). Intergovernmental Coordination - No report. (4) Finance - No report. (5) Public Information: Director Wakeman stated that he did not like the appearance of the sign at the foot of the parking lot and would like to have this sign eliminated. The Directors will look at this sign and a decision will be made at a later time. /~/~-- Regula~ Meeting -3- S~ptember 6, 19Y~ 3. Manager Gulp stated that the weed-cutter at Indian Creek Reservoir will be in action next week. 4. LUTHER PASS PUMP STATION FACILITIES: Bids will be taken for same. NEW BUSINESS 1. PERSONNEL: Consider changing title of Assistant Engineer to Plant Engineer. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that the title of Assistant Engineer be changed to Plant Engineer. COMMUNICATIONS: 1. Letter from Deputy Attorney General Regarding Interest Earned on State Loan - same referred to Attorney Weidman for reply. 2. Letters regarding E P A Hearing on 9/21 and 9/22/73. Taken under advisement. 3. L TAC Meeting, Stanford Camp, Saturday 9/8/73, 12:30 P.M. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the claims in the amount o£ $226,986.90, as recommended by Assistant Manager Oallahan be approved for payment. ADIOURNMENT: 10:10 P.M. Robert W. Fesler, President South Tahoe Public Utility District David W. Gallahan, Glerk of Board and Ex- Officio Secretary to the Board of Directors South Tahoe Public Utility District Regular Meeting of the Board of Directors of South Tahoe Public Utility District September 20, 1973 The Board of Directors of the South Tahoe Public Utility District met in regular session September 20, 1973, 8:00 P.M., District Conference Room. ROLL GALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream, General Manager Russell L. Gulp, Clerk of Board David W. Gallahan, Attorney John G. Weidman and Engineer A. L. Shoupe. ABSENT: Engineer Jack Jensen. MINUTES: Director Hegarty moved, seconded by Director Kortes, unanimously carried, that the minutes of 9/6/73 be approved as presented. RECOGNITION OF VISITORS: None MANAGER'S REPORT: As presented by Russell L. Gulp, General Manager: "Loring Hanson of GH2M Hill will be here at 3:00 P.M., Tuesday September 25 to meet with the Directors and tour the construction work which is under way at the plant. Next Wednesday, Thursday, and Friday I will be attending the water reuse and water quality sessions of the California Section, AWWA meeting in Oakland. We have offered the operator's position to Ed Schmidt of Denver, Colorado. He has a BA degree with a major in PE, and minors in Biology and Chemistry, and also has two years sewage treatment plant operating experience. The Board met in study session on 9/19/73 to discuss several items of current business." Manager Gulp also requested a study session on October 3, with Harlan E. Moyer present, to discuss the application and forms for the reimbursement grant. President Fesler stated that in regards to the operator's position - this is certainly considered a good place to work, those with degrees, and those with excellent qualifications are anxious to become a part of our staff. President Fesler stated he takes great pride in this. Director Ream moved, seconded by Director Hegarty, unanimously carried, that the Manager's Report be approved as presented. GONSTRUCTION PROGRESS REPORT: As reported by A.L. Shoupe, Engineer: Gontracts and Amounts Gontractors Percentage completed. A.D. 1972-1 ($220,167.20) Valley Engineers 90% WRPI ($1,082,000) Ziebarth and Alper 41% President Fesler stated that he received a call from Grace Garriker regarding a metal tank that was the first water purifier (historical) and suggested that the District consider purchasing this and bringing it to the plant facilities for display. The Manager will check into this and inform the Board of same. ATTORNEY'S REPORT: Attorney John C. Weidman stated that the contract with the /~7f REGUL%~R MEETING -2- September 20, 1973 COMMITTEE REPORTS: 1. Intergovernmental Coordination: President Fesler mentioned A B 1243 and read what same covers. He also mentioned that the dedication for the Sheriff's Station is to be held Sunday 9/23/73. 2. Public Relations: Director Wakeman mentioned the sign located at the entrance to the parking lot and asked what the Board's feelings were regarding removing the sign. The other Directors did not feel that this sign should be removed, but will take another look at same on their tour of the plant facilities on October 3. 2. Utility Services: Director Hegarty stated that he received a call from Pat Lowe asking if the District ever did any community work. The District has done this in the past, and Mrs. Lowe stated that a ditch needed to be dug to put in fire protection sprinkler system at the child care center. Director Hegarty stated that he felt we would be pleased to assist them, however, Mrs. Lowe had since contacted Mr. Hegarty and mentioned that this was not needed after all, and thanked the District for their willingness to assist. UNFINISHED BUSINESS: 1. U.S.F.S. POPE BEACH SEWER SYSTEM: Consider RESOLUTION NO. 1840, A Resolution of the Board of Directors of the South Tahoe Public Utility District Ascertaining the General Applicable Prevailing Wage Rates for Construction of a Public Utility Works, Pope Beach Sewer System, and RESOLUTION NO. 1841, A Resolution of the Board of Directors of the South Tahoe Public Utility District Calling for Notice to Contractors for Sealed Proposals for Construction of a Public Utility Works, Pope Beach Sewer System. (Bid Opening is 10/18/73 at 2:00 P.M., District Office). Director Ream moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NOS. 1840 and 1841 as presented be approved. 2. ASSESSMENT DISTRICT 1959-1, Consider RESOLUTION NO. 1842, A Resolution Directing Making of Amended Assessment. 3. ASSESSMENT DISTRICT 1960-1, Consider RESOLUTION NO. 1843, A Resolution Directing Making of Amended Assessment. 4. ASSESSMENT DISTRICT 1960-4,A Resolution Directing Making of Amended Assessment. RESOLUTION NO. 1844. 5. ASSESSMENT DISTRICT 1962-1, A Resolution Directing Making of Amended Assessment. RESOLUTION NO. 1845. 6. Assessment District No. 1964 -Consider RESOLUTION NO. 1846, AResolution Directing Making of Amended Assessment. 7. ASSESSMENT DISTRICT 1966-1, Consider RESOLUTION NO. 1847., A Resolution Directing Making of Amended Assessment. 8. ASSESSMENT DISTRICT 1967-1, Consider RESOLUTION NO. 1848, A Resolution Directing Making of Amended Assessment. 9. ASSESSMENT DISTRICT 1967-2, Consider RESOLUTION NO. 1849, A Resolution Directing Making of Amended Assessment. 10. ASSESSMENT DISTRICT 1968-3F, Consider RESOLUTION NO. 1850, A Resolution Directing Making of Amended Assessment. 11. ASSESSMENT DISTRICT 1970-1, Consider RESOLUTION NO. 1851, A Resolution Directing Making of Amended Assessment. F)irac. tor Wakeman moved, seconded by Director Kortes, unanimously carried, that Regular Meeting -3- September 20, 1973 President Fesler stated that the Contractor's Plimpton and Radke are very upset over the connection charges for new connections, and it was requested' Chat Mr. Gallahan contact the representative of the Contracting firm and set a luncheon date to discuss and explain the connection charges. Mr. Gallahan will report to the Board. Also, President Fesler requested Mr. A. L. Shoupe, Engineer, to bring an estimate to the Board for another map showing the entire South Tahoe Public Utility District boundaries as it is now. The one now on display in the Conference Room is 6 years old. NEW BUSINESS: (1) GATES AT TAYLOR GREEK AND MT. TALLAG PUMP STATIONS: Gonsider request of U.S.F.S. for cooperative installation of new gates at the above pump stations at an estimated cost of $820.00 each for the two pairs. The Board will discuss this in Study Session and take action at the next regular meeting of this Board. G OMMUNIGATIONS: None .PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Kortes, unanimously carried, that the claims in the amount of $229,142.87, be approved for payment. ADJOURNMENT: 10:35 P.M. ATTEST: David W. Gallahan, Clerk of Board a~" Ex- Officio Secretary of the Board of Directors South Tahoe Public Utility District Robert W. Fesler, President South Tahoe Public Utility District Regular Meeting of the Board of Directors of the South Tahoe Public Utility District October 4, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session on 10/4/73, 8:00 P.M., District Board Room. PLEDGE OF ALLEGIANCE. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Gerald G. Ream. Also General Manager Russell L. Gulp, Assistant General Manager David W. Gallahan, Attorney John G. Weidman, Jack Jensen, Les Shoupe, Delsa Beck. ABSENT: Director Donald H. Kortes. MINUTES: Director Wakeman m~v~8 ~mH~ ¼~, ~,~,~,~ ~ /~'~ REGULAR MEETING -2- October 4, 1973 MANAGER'S REPORT: As presented by Manager Russell L. Gulp: "The report on plant operations for September 1973 is attached to your agenda. The Board met in Study Session on 9/25 to inspect construction of plant facilities under the State Clean Water Grant program, and on 10/3 to discuss reimbursement grants under this same program. The District was represented by two Directors and the Manager at the AWWA meeting in Oakland on 9/26-28/73. The subjects of water reuse and water quality standards presented at the meeting were of special interest and importance to our District. The EPA is presenting a training course at their Alameda laboratory on October 29-November 2. This is principally training in bacteriological analysis but also includes demonstration of new techniques and instruments for chemical and physical tests as well. I ask the Board's permission to send John Gonzales to this course." Director Ream moved, seconded by Director Hegarty, unanimously carried, to approve the Manager's Report, and directed Manager to send John Gonzales to the EPA training session on 10/29-11/2/73. ENGINEER'S REPORT: Jack Jensen commented that the inspection tour on construction and plant facilities was very successful and informative. A new aerial map being considered will include all the newly covered areas such as Fallen Leaf Lake, Cascade Lake area and Echo Summit, etc. It was noted that the current map is obsolete, being made in 1967. The new map is to be made to the same scale, which will make it 8 feet high, and longer. Cost in black and whi?e will be $2,200.00. Director Ream moved, seconded by Director Wakeman, unanimously carried, to approve the making of the new map at a cost of $2,200.00. Jack Jensen was directed to meet with Manager Gulp to check locations of underground lines for a new map to be made of the plant grounds. Zeibarth and Alper are working overtime on plant improvements to get excavating done before October 15th deadline. They have requested an extension of time with TRPA. The District is supporting their request. CONSTRUCTION PROGRESS REPORT: Les Shoupe reports: Con.tracts and Amounts Gontractors Percentage completed A.D. 1972-1 Valley Engineers 98To ($220,167.20) W.R.P. Impvmts. ($1,082,000.00) Ziebarth & Alper 5O% Johnson Blvd. Pump Station Teichert Construction Go. 0% Sch 1 and 4 8% Sch 2 and 3 ATTORNEY'S REPORT: John C. Weidman, Attorney, reported that the Bureau of Land Management is ready to sign the Indian Greek Reservoir contract. They have been waiting for the money to be released. Letter from Beverly Cola, Chief Assessment Clerk of El Dorado County, was Regular Meeting -3- October 4, 1973 COMMITTEE REPORTS: 1. Utility Services. No report. 2. Environmental Protection. No report. 3. Intergovernmental Coordination. President Fesler reported that he had attended the EPA meeting held at the Sands Vagabond. Purpose of the meeting was to see if more Federal support was needed to support TRPA. City Manager Gary Chase gave a good response. 4. Public Information. No report. 5. Finance. Director Kortes absent. No report. UNFINISHED BUSINESS: 1. STATE FEDERAL REIMBURSEMENT GRANT APPLICATIONS: Consider Authorizing the President of the Board to Execute Applications for the following State Federal Reimbursement Grants Under the 1972 Amendments to the Federal Water Pollution Control Act: (a) Project WPG-GAL-48 - Activated Sludge Treatment Plant $324,271.00. (b) Project WPG-GAL-176 - Disposal Facilities and Tertiary Treatment Plant - $26,010.00. (c) Project WPC-CAL-300. Effluent Outfall Line and Holding Reservoir $413,817.95. Director Wakeman moved, seconded by Director Ream, unanimously carried, for President Fesler to sign above agreements on items a, b, and c. 2. Director Wakeman moved, seconded by Director Hegarty, to approve payment of new gates at Taylor Greek and Mt. Tallac Pump Stations to be installed by the USFS at an estimated cost of $820.00 for each of the two pairs. Director Ream voted naye, and Director Kortes was not present. 3. After recommendations by Attorney Weidman, Jack Jensen and David Callahan, Director Ream moved, seconded by Director Hegarty, unanimously carried, to release the money to pay the three pending claims, A.D. 1968-3F and 3G. 4. Director Ream moved, seconded by Director Wakeman, unanimously carried, to accept Assessment District' - Tahoe Paradise Unit No. 48 of this E1 Dorado County A.D. (Wunschel and Small), Contractors - for operation by the District. 5. Letter from Beverly Cola, Chief Assessment Clerk of E1 Dorado County to Attorney Weidman regarding Resolutions 1433, 1533 and 1653. Attorney Weidman will answer the letter and take care of this matter. NEW BUSINESS: 1. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, to approve membership in AW-WA at a cost of $150 per year with benefits of all publications to Directors. Regular Meeting -4- October 4, 1973 COMMUNICATIONS: 1. It was recommended that Board Members and Manager that could attend the CASA meeting at the Newporter Inn, Newport Beach, California on November 2-3, 1973, should make an attempt to do so. 2. Letter from Norman Miller requesting refund of Assessment District 1971-1 to be referred to Bob Hill for confirmation. 3. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, to reimburse W.E. Stites for two years of sewer assessments which he did not have the use of, and the cost of $331.96 for a new sewer hook-up. PAYMENT OF CLAIMS: Director Ream moved, seconded by Director Wakeman, unanimously carried, that the claims in the amount of $343,871.22, as re- commended by Assistant General Manager Callahan, be approved for payment. NOTICES: The Board recommended that Manager Gulp set up a meeting with Plimpton Radke as soon as possible. ADJOURNMENT: 10:30 P.M. ATTEST: ROBERT W. FESLER, President South Tahoe Public Utility District DAVID W. GALLAHAN, Clerk of Board ~nd Ex- Officio Secretary to the Board of Directors of South Tahoe Public Utility District BID OPENING - POPE BEACH SEWER SYSTEM 10/18/73 - 2:00 P.M ..... Present for bid opening: Russell L. Gulp, General Manager, David W. Gallahan- Clerk of Board, and Engineer A.L. Shoupe. The following bids were received, opened at 2:00 P.M., and taken under advisement: 1. J J J Construction Company $179,100.00 PO Box 51 Shingle Springs, Calif 95682 2. Teichert Construction $294,082.50 PO Box 447 Truckee, Galif 95734 3. South Tahoe Construction Co. $104,158.05 Box 3645 Stateline, Nevada REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT Octobe~ 19, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session 10/18/73, 8:00 P.M., District Conference Room. ROLL CALL: Present were Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes, General Manager Russell L. Gulp, Clerk of Board David W. Callahan, Attorney ~ohn C. Weidman, Engineers ~ack ~ensen and A. L. Shoupe. ABSENT: President Robert W. Fesler and Director Gerald G. Ream. MINUTES: Dissector Hegarty moved, seconded by Director Kortes, unanimously carried, that the minutes of 10/4/73 be approved as corrected. MANAGER'S REPORT: As reported by General Manager Russell L. Gulp: "The Board met in Study Session on October 15th to discuss reimbursement grants and on October 17th to discuss erosion control plans. Representatives of the District also attended a State - EPA Seminar on Regulations and Guide- lines in Sacramento on October llth. BLM has awarded a contract for construction of Phase II work at Indian Creek Reservoir. This includes all remaining recreation facilities except paving of the access road, and when this work is complete the District will receive the first payment of Davis-Grunsky grant funds as provided by contracts with the State Division of Water Resources and BLM. Indian Creek Reservoir is now in the process of refilling but the water level must soon be drawn down to minimum pool to permit construction of the boat launching ramp. Alpine County is making the necessary arrangements with the Water Master, the irrigators, and the construction contractor to accomplish this. Mr. Callahan has filed his Annual Report for Financial Transactions for the fiscal year ending June 30, 1973 with the State Controller as required by the Government Code. On November 8 and 9 I will be making presentations to a Conference on "Utility Districts and Land-Use Planning" at the University of California at Berkeley. The Conference is sponsored by University Extension Department of Continuing Education in City, Regional and Environmental Planning, and is directed at the problems of growth. The most recent information which I can obtain on the State-Federal Reim- bursement Grant Program is that there will be no priority system in California. All eligible sewer entities will receive payments. Funds are going to be available for projects built after 1966, but it is still uncertain whether funds will be made available for earlier projects. There was some discussion regarding the possibility of fire protection from our export line. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Mr. [ack [ensen stated that the Planning Commission Committee requested a landscape drawing of the Iohnson Pump Station. Mr. [ensen presented same to the Board for their view. This was prepared by Bob Mason and same will be presented to the Planning Commission for their consideration and/or approval. /~z~3 REGULAR MEETING -2- uc~ooer lo, .~,~ ATTORNEY'S REPORT: Attorney Iohn C. Weidman stated that he has been working on the Davis-Grunsky contract; delivered Ebright's check to Mr. Ebright's Attorney; completed Harootunian matter. COMMITTEE REPORTS: 1. Utility Services. No report. 2. Intergovernmental Coordination. No report· Environmental Protection. No report. Public Information. ---- Met to discuss the letter received from Iohn Denny regarding a new film of plant facilities, etc. Will meet at a later date and report to the Board regarding this matter. 5. Finance Committee. No report. UNFINISHED BUSINESS: 1. AMENDED ASSESSMENTS: a. Open Hearing - Vice President ~Vakeman opened the hearing at 8:55 P.M. There were no written protests and no comments from the audience. b. Close Hearing: - Vice President ~Vakeman closed the hearing at 9:05 P.M. Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the following resolutions be approved, as presented: RES OLUTION RESOLUTION RES OLUTION RESOLUTION RESOLUTION RESOLUTION RES OLUTI ON RESOLUTION RESOLUTION NO. 1854, A Resolution Confirming Amended NO. 1855, A Re s olution C onfirming Amended NO. 1856, A Resolution Confirming Amended NO. 1857, A Resolution Confirming Amended NO. 1858, A Resolution Confirming Amended NO. 1859, A Resolution Confirming Amended NO. 1860, A Resolution Confirming Amended NO. 1861, A Resolution Confirming Amended NO. 1862, A Resolution Confirming Amended Assessments. Assessments. Assessments. Assessments. Assessments. Assessments. Assessments. Assessments. Assessments. 1960-1. 1960-4. 1962-2 1964-1. 1966-1. 1967-1. 1967-2. 1968-3F. 1970-1. 2. U.S.F.S. POPE BEACH SEWER SYSTEM. Bid Opening - Opened at 2:00 P.M. on 10/18/73, District Office. Present for same General Manager Russell L. Gulp, Clerk of Board David W. Callahan and Engineer A.L. Shoupe. 1. I I ~ Construction Company PO Box 51, Shingle Springs, Calif. 95682 $179,100.00 2. Teichert Gons~uction Go. PO Box 447, ~uckee, Galif 95734 $294,082.50 3. South Tahoe Construction Company PO Box 3645, Stateline, Nevada $104,158.05 4. Valley Engineers, Inc e,n, ~nn aa REGULAR MEETING 3 October 18, 1973 ASSESSMENT DISTRICT NO. 1971-1, FALLEN LEAF LAKE SEIAZER SYSTEM. a. Letter from W. Jaxon Baker, Inc. Low Bidder on Pipe Line, extending an additional sixty (60) days. b. Letter from R H G Associates, low Bidder on Pump Station extending to November 30, 1973. Fallen Leaf Lake Project was briefly discussed and Attorney Weidman stated that he hoped to have some information for the Board at the next Regular Meeting. NEW BUSINESS: 1. DRAFT OF CITY'S REPORT ON EROSION CONTROL AND STORM WATER MANAGEMENT AT SOUTH LAKE TAHOE. Mr. Fred McLaren of J.R. Gilbert and Associates have prepared this report, and the District's cost would be approximately $17,000.00. Manager Gulp stated that we should prepare an agreement and state conditions in this. Mr. Fred McLaren will meet with Manager Gulp on 10/24/73 at 1:00 P.M. here to discuss same. COMMUNICATIONS: 1. Meeting Notice. Annual Conference, California Special Districts Association November 7, 8, and 9 at San Francisco. PAYMENT OF CLAIMS: Director Hegarty moved, seconded by Director Kortes, unanimously carried, that the claims in the amount of $88,307.49, as recommended by Assistant Manager Gallahan, be approved for payment. ADJOURNMENT: 10:15 P.M. ROBERT' WAKEMAN, 'Vice Pre sident South Tahoe Public Utility District ATTEST: DkVID W. GALLAHAN, Clerk ~f"~-~oard and Ex-Officio Secretary to the Board of Directors South Tahoe Public Utility District SPECIAL MEETING - SOUTH TAHOE PUBLIC UTILITY DISTRICT... October 24, 1973 A Special Meetin9 of the Board of Directors of the South Tahoe Public Utility District held on 10/24/73, 1:00 P.M., District Office. ROLL CALL: Present were Vice President Robert Wakeman, Directors Edward E. HeBarty, Donald H. Kortes, General ManaBer Russell L. Gulp, Clerk of Board David W. Callahan and Jack Gasper. ABSENT: President Robert W. Fesler and Director Gerald G. Ream. PURPOSE OF MEETING: To consider award of contract for the U.S.F.S. Pope Beach Sewer System to l~w bidder (South Tahoe Construction Company). Director Hegarty moved, seconded by Director Kortes, unanimously carried, that Ordinance No. 243, An Ordinance of Award of Contract be approved. NOTE: - U.S.F.S has approved award to low bidder also. ADJOURNMENT: 1:20 P.M. ROBERT'WAKEMAN, Vice President South Tahoe Public Utility District ATTEST: DAVID W. GALLAHAN, Clerk of Board and Ex-Officio Secretary to the Board of Directors South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT NOVEMBER 1, 1973 The Board of Directors of the South Tahoe Public Utility District met in regular session 11/1/73, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes and Gerald G. Ream, General Manager Russell L. Gulp, Attorney John G. Weidman, Engineer Jack Jensen, and Acting Clerk. ABSENT: Clerk of Board David W. Gallahan . MINUTES: Director Kortes moved, seconded by Director Wakeman, REG ~LAR MEEt7 NG 2 November 1 1973 MANAGER'S REPORT: As reported by General Manager Russell L. Gulp: "The Board met in Study Session on October 24 with Fred McLaren of J. R. Gilbert and Associates to review the erosion control report for the Gity of South Lake Tahoe and to consider the possible District role in this work, on October 25 to review Mr. Gallahan's report to the State Gontroller, on October 30 to inspect the Johnson Blvd. Pump Station and Interceptor sewer project, and on October 31 to review several matters of current interest. John Gonzales is attending an E P A laboratory training program in Alameda this week. The shipment of activated carbon has been received and placed in the carbon columns. Also, the order of filter coal has been received and is now being added to the filters. This is the first time since the new filters were installed in 1968 that it has been necessary to add coat to bring the media up to original level. Next Thursday and Friday I will be taking part in a conference on Utility Districts and Land Use Planning at University of Galifornia at Berkeley. Board members will represent the District at meetings of the Galifornia Association of Sanitation Agencies in Newport Beach on November 2 and 3 and the Galifornia Special Districts Association in San Francisco on November 7, 8 and 9. Mr. Gallahan received a telephone call from Paul Bonderson concerning collection of funds claimed to be due the State, but agreed to delaying action until he discussed further with John Weidman the District's position in this regard. BLM has awarded a contract to complete all recreation facilities at Indian Greek Reservoir including road pavement. The access road subgrade and boat ramp are to be completed this fall, and all other work is to be done by spring of 1974. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Jack Jensen reported that the Notice of Award on Pope Beach Sewer System Project mailed last Friday. Toured the area of Assessment District 1972-1 and all is completed except approximately 50' of paving. Water Reclamation Plant Improvements are in good shape and on schedule. Johnson Blvd. Pump Station on schedule too. CONSTRUCTION PROGRESS REPORT: A. D. 1972-1 ($220,107.20), Valley Engineers 100% completed WRP Improvements, Ziebarth and Alper 60 % completed Johnson Blvd. Pump Station, Schedule 1 Schedule 2 Schedule 3 Schedule 4 17% completed 0% completed 42% completed 18% completed ATTORNEY'S REPORT: John G. Weidman, Attorney, reported that the letter from Beverly Gola regarding Resolutions needed for files was taken care of; briefly discussed the Fallen Leaf Lake Sewer Project - no further developments to report. A meeting will be held Monday 11/5/73, State Water Resources Building, 10:00 A.M. regarding Identification of Potential Areawise Planning Area Under Section 208 of the Federal Water Pollution Gontrol Act. Another meeting to be held at Sacramento, State Water Resources Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that refund of connection charges be made, and either provide a lateral at the property line for gravity sewer service or pay for the cost of a pump installation. 2. AUDIT REPORT, FISCAL YEAR 1972-73: Study Session - Postponed to the next regular meeting of this Board. 3. ASSESSMENT DISTRICT 1972-1 (Angora Highlands Sewers) Change Order No. 1 - Increase of $2,072.00 and 30 calendar days time extension. Director Kortes moved, seconded by Director Ream, that Change Order No. 1 be approved and a 30 day time extension granted. VOTES: AYES: Directors Hegarty, Wakeman Kortes and Ream. NOES: Director Fesler Carried. NEW BUSINESS: None COMMUNICATIONS: Notice of Public Hearing LAFGO, 9:30 A.M., Board of Supervisors Chambers at County Government Center, Placerville, California, regarding a commission policy that will govern future annexations of land parcels to existing Special Districts. Notice of Public Hearing Identification of Potential Areawise Planning Area Under Section 208 of the Federal Water Pollution Control Act. Lake Tahoe Area Council Meeting and Dinner. 11/2/73, Waystation, 6:30 P.M.- Mr. and Mrs. Edward E. Hegarty will attend. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $350,886.16, as re- commended by General Manager Gulp, be approved. (Claim from Cooroon Black - Meneley & Ames to be discussed at a Study Session). ADJOURNMENT: 9:40 P.M. ROBERT W. FESLER, President South Tahoe Public Utility District ATTES T: DAVID W. CALLAHAN, Clerk of Board and ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT November 1S, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session 11/15/73, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes, Gerald G. Ream; General Manager Russell L. Gulp, Clerk of Board David W. Callahan, Attorney Iohn C. Weidman, Engineers Iack Iensen, Iohn Gonzales and A. L. Shoupe. MINUTES: Director Wakeman moved, seconded by Director Kortes, unanimously carried, that the minutes of 11/1/73 be approved as written. RECOGNITION OF VISITORS: None MANAGER' S REPORT: As presented by Russell L. Gulp: "The report of the Plant Operations for October is attached to the Agenda. The Board met in Study Session on November 12 regarding renewal of the District's insurance, on November 13 with Iohn Ehlman who presented the annual audit report, and on November 14 with Iohn C. Weidman to review several pending legal matters. Two Director's represented the District at a meeting of the California Special Districts Association in San Francisco on November 7, 8 and 9. I participated in a meeting on the role of Special Districts in Land Use Planning at the University of California at Berkeley on November 8 and 9. A1 Kruse and I met with Manager Butterfield of the TTSA on November 13 to discuss the status of their program so that we can correctly answer questions which are often asked by visitors to our plant. Today Iohn Gonzales and I met with Earl Cooper, District Manager for Sierra Pacific Power Company, to learn details of the national policy on energy conservation and its effects on operation of our facilities. I have been in touch with EPA officials in Washington, D.C. regarding the possibility of obtaining federal funds to finance plant tours. They have offered to assign an EPA employee here for one year, and when I told them that we already had the right person in this job, they offered to investigate the possibility of funding assistance, although it appears to be an outside chance. Mr. Callahan has prepared a preliminary draft of a comparative statement of revenues and expenditure~s for 1971 and 1977. Each of the Director's have been furnished copies which should be useful in planning future District activities and programs. President Fesler directed Manager Gulp to make a study and see where we can cooperate with Sierra Pacific Power Company. The Directors also turned out the lights in the conference room and saved 2/3 energy; the only group of lights on where those directly above the conference table. STUDY SESSION scheduled for December 4th for review of Mr. Callahan's report. PLANT OPERATIONS REPORT FOR OCTOBER 1973: Total Plant Flow 79.4 MG Daily Average Flow 2.6 MGD Maximum Daily Use P~ak Flow Rate 3.0 (October 20) 7.6 (October 21) (Last Month 109 MG). (Last Year 78.3 MG) (Last Month 3.6 MGD] (Last Year 2.5 MGD) Regular Meeting -2- November 15, 1973 PLANT ENGINEER: John G.M. Gonzales stated that he attended the EPA Training Course in Alameda 10/29/73 through 11/3/73. This course was presented by EPA and San Marcus Treatment Plant, and he stated that it was one of the most valuable courses he has ever attended. Topics in this course covered natural pollutants discharge; effluent limitations ,biological aspects of new methods of wastewater treatment, field sampling and custody of samples, bacteria counting, new lab equipment, toxicity and bio-stimulation, lab safety and procedures to equip a lab. He also discussed the mobile class possibility for a training program for our operators which is State sponsored. Manager Gulp stated that we are going to have to do some virus testing at our plant. He had looked into some of the equipment when he was in Berkeley - each piece of equipment for this would be $$00 each, plus the cost of sending the samples to Berkeley. ENGINEER'S REPORT: Jack Jensen stated that due to the weather he would appreciate having items 4, 5, and 6 under Old Business moved up to the first items of old business, so that he can be excused to return to the airport. CONSTRUCTION PROGRESS REPORT: Contracts and Amounts Presented by Engineer A.L. Shoupe: Percentage Contractor Amount Completed A. D. 1972-1 Valley Engineers 100To ($220,107.20) ($226,749.00) W R P Improvements ($1,082,000.00) Ziebarth & Alper 65% Johnson Blvd. Pump Station Teichert Cons. Co ($193,000) Schedule 1 17% ($ 10,100) Schedule 2 0% ($ 44,250) Schedule 3 42% ($ 91,940) Schedule 4 18% So. Tahoe Cons. Co. Pope Beach Sewer System 5% ATTORNEY'S REPORT: John G. Weidman stated that he did speak with Ken Jones regarding the Fire Protection letter and he mentioned to Mr. Jones that we would like to have this letter by the next regular meeting. Tomorrow, Friday, 11/16/73, Placerville, 10:00 A.M. will be the hearing re Fallen Leaf Lake. Weather permitting - President Fesler, Vice President Wakeman, and Manager Gulp will be in attendance. COMMITTEE REPORTS: President Fesler stated that we would not have the Committee Reports this evening, however, he asked the Board to thirkabout committees they would like to be on the next few years. He thanked the committee Chairmen for working so diligently over the past two years on their committee s. Director Wakeman stated that he would like to take a minute to discuss a pamphlet he received regarding a large change that has taken place regarding hiring practices in the State of California, and there will be a conference on Regular Meeting -3- November lS, i973 UNFINISHED BUSINESS: 1. ASSESSMENT DISTRICT 1972-1 (Angora Highlands): Consider RESOLUTION NO. 1863, A Resolution Accepting Completion and Directing the Filing of Notice of Completion. Director Hegarty moved, seconded by Director Ream, unanimously carried, that RESOLUTION NO. 1863 be approved as presented and recommended by the Engineer. 2. GLEAN WATER GRANT, PLANT IMPROVEMENTS: Consider Contract Change Order No. 1 - Increase of $13,525.44. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, that Contract Change Order No. 1 be approved as presented and recommended by Engineer Jack Jensen. 3. CLAIM OF CHARLES W. MERRIFIELD: - Property located on Grizzly Mountain Drive in the Mountain View Estates Subdivision. President Fesler stated that we should have this discussed at a Study Session and same to be scheduled at a later date. 4. STATE LOAN: Attorney Weidman stated that he spoke with Mr. Paul Bonderson today re the State Loan and Interest. A meeting has been scheduled for Mr. Gallahan and Mr. Weidman to meet with Mr. Paul Bonderson on the 28th of November at 10:00 A.M. at Mr. Bonderson's Office. 5. AUDIT REPORT: President Fesler stated that a Study Session was held and the audit report was reviewed in detail. Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the Audit Report for Fiscal Year 1973 be approved. Director Wakeman moved, seconded by Director Hegarty, unanimously carried, to amend the motion to include the cover letter from Auditor John Ehlman. 6. DISTRICT INSURANCE: (a) Consider Raising Liability Limits from $2 to $5 million. President Fesler stated that the Board met with Mr. Jim Norton regarding the District Insurance and they felt that a very fair and economical price was quoted to go to the $5 million dollar coverage. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the District raise liability limits from $2 to $5 million coverage. (b) Consider Authorizing the President's signature of Uninsured Motorists Waiver. Director Wakeman moved, seconded by Director Kortes, unanimously carried, that the President Sign the Uninsured Motorists Waiver. NEW BUSINESS: (1) PURCHASE OF TWO DISTRICT VEHICLES: (a) Consider RESOLUTION NO. 1864, A Resolution Approving Specifications for Two Pickup Trucks. (One International 1968; One Chevrolet 1970- trade ins). Director Ream moved, seconded by Director Kortes, unanimously carried, that November 15, 1973 Regular Meeting -4- stabilize the construction in the winter. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $104,977.95, as recommended by Assistant Manager Gallahan, be approved for payment. LIST OF PUBLIC ENTITIES USING THE CONFERENCE ROOM attached to agenda. President Fesler asked Manager Gulp to have an article in the paper regarding who and what company or entity used our Conference Room for their meetings. ADJOURNMENT: 10:15 P.M. to 11/28/73, 3:00 P.M., District Office to canvass the votes. Robert W. Pesler, President South Tahoe Public Utility District ATT__E~: ~ _ . David W. Callahan, Clerk of Board and Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District ADJOURNED REGULAR MEETING OF THE BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT NOVEMBER 28, 1973 The Board of Directors of the South Tahoe Public Utility District met in an adjourned regular meeting November 28, 1973, 3:10 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Director Ream, Clerk of Board David W. Gallahan, Attorney John G. Weidman. ABSENT: Director Edward E. Hegarty, Director Donald H. Kortes and Manager Russell L. Gulp. The following RESOLUTIONS were presented for consideration: RESOLUTION NO. 1866, A Resolution Declaring Candidates Appointed in Liew of Election. (Fesler) Director Ream moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1866 be approved as presented. RESOLUTION NO. 1867, A Resolution Declaring Candidates Elected. (Ream and Hegarty). Director Wakeman moved, seconded by Director Ream, and unanimously carried, that RESOLUTION NO. 1867 be approved as presented. Adin~rnm~nt. .4.4q p ~/1' REGULAR MEETING OF THE BOARD OF DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT December 6, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session December 6, 1973, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert W. Fesler, Vice President Robert Wakeman, Directors Edward E. Hegarty, Donald H. Kortes and Gerald G. Ream; General Manager Russell L. Culp, Clerk of Board David W. Callahan, Attorney Iohn C. Weidman, Engineer lack Iensen and A. L. Shoupe, and Mr. Bob Rich. MINUTES: Director Ream moved, seconded by Director Kortes, unanimously carried, that the minutes of ll/1S and 11/28/73 be approved as written. RECOGNITION OF VISITORS: Mr. Bob Rich approached the Board and stated that he had purchased property approximately 3-1/2 years ago believing same was connected to the sewer system. After checking into his tax bill, he learned that he was not paying a sewer assessment, and after checking with the City, he found out that the city had the property listed as two vacant lots. He, therefore, paid all fees requested of him totalling approximately $1,100.00 to make a connection to the sewer system. He was here this evening to request the Board to waive the connection fees he was charged. Mr. Rich had purchased the property believing same was on the sewer system. Mr. David Callahan stated that it was the mistake of the City not to notify the Health Department of this property not being connected to the sewer system. Attorney Weidman stated that Mr. Rich could have let this go for another 10 years and still be not connected to the system. President Fesler stated that this will be reviewed by the Board and Mr. Rich will be notified of the Board' s decision. MANAGER'S REPORT: On Saturday and Sunday, December 1 and 2, the District ex- perienced the longest electrical power outage in many years. Due to power lines downed by heavy snows, there was no power at the treatment or at any of the 17 raw sewage pumping stations for about 45 hours. Telephone service was interrupted for an even longer period. Despite these handicaps, there was no interruption of sewer service and only one minor sewer backup affecting one residence. This was made possible by the timely and effective efforts of District personnel. The pump station crew worked through the entire period without relief and with little or no rest. Plant operators and maintenance crews also worked long hours under difficult circumstances. All employees certainly are to be commended not only for their efforts but also for the maintenance of service to the citizenry and the prevention of a major catastrophe. The District is also grateful to Par Gas for supplying the propane required to keep emergency generators operating at pump stations. Deliveries were made at the height of the snowstorm and late at night during the weekend. The early restoration of power by Sierra Pacific Power Company was also greatly appreciated. Power was lost at the plant about 5:00 A.M. Saturday and was restored at about 2:00 A.M. Monday. The natural gas driven emergency generator at the plant provided sufficient power to provide secondary treatment to all wastewater (about 4 rog) and to pump it to the emergency storage pond. These waters will now be further processed and exported. The emergency generator operated continuously without failure. The large raw sewaqe Dump stations REGULAR MEETING -2- December 6, 1973 The Board met in Study Session on December 4 to review Mr. Gallahan's summary of District income and expenses for the past few years and his projections for the coming years through 1977. They also met on December 5 to discuss the State Loan. John Weidman, David Callahan, and I met in Sacramento on November 28 with representatives of the Controller's Office and the Water Resources Control Board regarding the State Loan. I met with Dr. Robert Cooper a virologist with the University of California and asked him to prepare a proposal for one year's virus monitoring of our water reclamation process, in consideration of possible future in-basin beneficial reuse of the water with the accompanying power saving o Tomorrow we are to meet with Mr. Harry Dunlap of E I D to discuss receipt of secondary treated wastes at our plant. President Fesler stated that he would like to see the Board pass a Resolution commending the employees of the District for their efforts and concern over the power outage last weekend. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1869 be approved commending the employees of the South Tahoe Public Utility District. Director Kortes moved, seconded by Director Ream, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: Jack Jensen stated that he met with George Garrido regarding the Water Reclamation Plant Improvements - all is going very well on this project. Manager Gulp stated that with the energy crisis, the possibility of in-basin reuse might be stepped up and we might want to look at reservoir sights, etc., but we should have at least a preliminary report to make the switch if the opportunity presents itself. Engineer Jensen stated that they would be prepared to go ahead with the report if the Board desires and a study session should be scheduled to discuss same. President Fesler stated that this will follow the Board reorganizational meeting and appointment of the new committees, etc. CONSTRUCTION PROGRESS REPORT: As presented by A.L. Shoupe: Contracts and Amounts Gontractor s Percentage Completed WRP Improvements ($1,082,000.00) Ziebarth and Alper 67% Johnson Blvd. Pump Sra. ($193,000) (Si0,100) (44,250) ($91,940) Teichert Cons. Go. Sch. 1 22% Sch 2 10% Sch 3 42% Sch 4 21% REGULAR MEETING -3- December 6, 1973 COMMITTEE REPORTS: 1. Utility Services. Director Hegarty stated that he had no report, however, he felt this committee should be continued. 2. Environmental Protection. Director Ream had no report; he felt this committee should be continued. 3. Intergovernmental Coordination. No report. 4. Public Information. Met with Dave Callahan, Iohn Gonzales, Directors Hegarty and Kortes and W~keman to discuss some of the public relations problems we are facing. Also reviewed many ideas and information presented at the seminar at Newport Beach. This committee should be continued. 5. Finance. Met last Tuesday in Study Session to study the projected report presented by Dave Callahan for the next 4 years. Met several times to consider and to study the District Insurance Coverage, Budget and Audit Reviews. Committee should be continued. President Fesler stated that Mrs. F. Maas, widow of our Insurance Agent for the Health and Accident, met with him at his office today, and requested a meeting with the Board. She is taking over her husband's business and wishes to continue servicing this account. Mr. Callahan will contact her to set up a meeting. Bill ~ohnson, County Supervisor, requested that this Board meet with State Senator Barryhill on 12/17/73. Manager Culp will confirm time and meeting place with Bill ~ohnson. President Fesler read a letter concerning water company acqusition received from the City Manager Gary Chase. To be discussed at a Study Session. UNFINISHED BUSINESS: PURCHASE OF TWO DISTRICT VEHICLES (Bid Opening - as follows: - Bid opening held at 3:00 P.M., 12/6/73, District Office and the following bids were received: Shehadi Motors, Inc. = $7,078.50; Tahoe Valley Motors = $7,453.52; and Ken Collins Motors = $7,565.78. RESOLUTION NO. 1868, A Resolution Awarding Contract for Purchase of Two Pickup Trucks, Director Ream moved, seconded by Director Wakeman, unanimously carried, that RESOLUTION NO. 1868 be approved (Shehadi Motors). 2. STATE LOAN: Consider Response to Mr. Paul Bonderson's Letter of 6/29/73: Letter was discussed in a recent Study Session and the Board agreed that the response prepared by Manager Culp is acceptable, with the changes made during the Study Session. 3. FALLEN LEAF LAKE SEWER SYSTEM: (a) Status Report: Attorney Weidman stated that he has not been able to contact ~erry Lynch (Wilson, ~ones, Morton and Lynch) regarding the brief for Fallen Leaf Lake Area. P,-,~eiH~nf ]~l~r ~f~tmH that th~ natl]r~ nf i-hR Vsll~_n T,~.sf T,sk~. Saw~.r System will also be Regular Meeting -4- December 6, 1973 NEW BUSINESS: 1. Letters of appreciation to Congressman Iohnson and Gene Chappie. Manager Culp will draft same and present to the Board for approval. 2. CAMFORNIA ASSOCIATION OF RECLAMATION ENTITIES ( C A R E). Consider membership. Manager Culp stated that this organization and members thereof are all interested in water reclamation. Membership dues are $500.00 per year and he felt that it was an organization worth belonging to. Director Hegarty moved, seconded by Director Wakeman, unanimously carried, that the South Tahoe Public Utility District join the C A R E, as so recommended by the General Manager Russell L. Culp. Attorney Weidman stated that C A S A and SPECIAL DISTRICT'S ASSOCIATIONS are important organizations to belong to also (District belongs to both) because the literature and many seminars held by these two organizations are very valuable to this District. COMMUNICATIONS: Letter from Wilson, Jones, Morton and Lynch regarding possible use of reclaimed water for fire protection. Attorney Weidman stated that each Director does have a copy of this letter, and mentioned that a supplemental letter is forthcoming so same will be discussed when that is received. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Wakeman, unanimously carried, that the claims in the amount of $152,821.63 be approved as so recommended by Assistant Manager Callahan. President Fesler stated that he has enjoyed being Chairman of the Board for the past 8 years; however, he is submitting his resignation, which leaves the Chairmanship and Vice President seat now v, acant. It would be beneficial to the Utility District, Mr. Fesler stated, to have someone else in as President and Vice President. President Fesler appointed Jerry Ream as Acting Chairman, turned the gavel over to Mr. Ream, until a new Chairman can be selected. ADIOURNMENT: 11:00 P.M. ROBt-~RT ~V. FESLER, President South Tahoe Public Utility District ATTEST: DAVID W. CALLAHAN, Clerk of Board and Ex-Officio Secretary of the Board South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF 8CARD OF DIRECTORS .... December 20, 1973 The Board of Directors of the South Tahoe Public Utility District met in a regular session December 20, 1973, 8:00 P.M., District Conference Room. ROLL GALL: Present were President Wakeman, Directors Hegarty, Ream and Kortes. General Manager Russell L. Gulp, Assistant Manager and Clerk of Board David W. Gallahan, Attorney John G. Weidman, Jack Jensen andA.L. Shoupe - Engineers, and Jeff Cohen, Reporter for the Tribune. ABSENT: Director Robert W. Fesler. 1. BOARD ORGANIZATION: Appointment of President. Selection of Chairman. Acting Chairman Ream Stated that at the Executive Session held last week, the Board agreed to elect a Prekident of the Board for one year terms. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that Robert Wakeman be elected President of the Board for 1974. Director Hegarty moved the nominations be closed; Director Kortes seconded, carried. Directors Hegarty, Ream and Kortes congratulated Director %Arakeman and wished him the best for 1974. President Wakeman stated that he has tremendous confidence in the Board and they are aware of what he can do since they have worked with him a number of Years. He stated that he really and truly appreciates this Chairmanshii~ and thanked ~the members of the Board for their confidence in him. Acting Chairman Ream turned the gavel over to Chairman Wakeman. MINUTES: Director Kortes moved, seconded by Director Hegarty, unanimously carried, that the minutes of 12/6/73 be approved as corrected. RECOGNITION OF VISITORS. President Wakeman welcomed Jeff Cohen, reporter for the Tahoe Tribune, to the meeting. MANAGER'S REPORT: As presented by Russell L. Gulp, General Manager: The Board met in Study Session on 12/19 and 12/12 and in Executive Session on 12/13 regarding litigation re sewering Fallen Leaf Lake. The Contractor has completed the pipeline connections between pump station force mains and the new grit removal facilities. This required close coordination with plant operations and extra work in the early morning hours by both District and Contractor's employees. John Gonzales, Les Baker, and Bernie Montbriand supervised District participation in the work. On December 17, plant operators started the work of reprocessing effluent stored in the emergency storage pond during the power outage of December 1 and 2. Director Ream moved, seconded by Director Hegarty, unanimously carried, that the Manager's Report be approved as presented. ENGINEER'S REPORT: No report. Regular Meeting -2- December 20, 1973 ATTORNEY'S REPORT: John G. Weidman, Attorney, requested an Executive Session following the meeting to discuss litigation on Fallen Leaf Lake Sewer System Project. Mr. Weidman also discussed the Conflict of Interest Bill-Chapter 1166. He asked the Directors to try to attend one of the legal sessions for the Special District's Seminar to hear the discussion regarding this and the guidelines for same. Director Kortes stated that all members of this Board have responded since he has been a member of the Board. He felt that any time one has felt there was an issue that could involve them, they have excluded themselves from the action and/or discussion. UNFINISHED BUSINESS: (1) Appointment of Committees. President Wakeman stated that all committees in the past have now been abolished, and the following committees appointed: 1. In Basin Water Reuse - Director Hegarty Chairman, and Director Ream Member. 2. Utility Services. Director Kortes Chairman, and Director Fesler Member. 3. Energy Conservation: Director Ream Chairman, and Director Hegarty Member. 4. Finance: Director Fesler Chairman, and Director Kortes Member. 5. Public Information: Director Wakeman Chairman. 2. NPDES (National Pollutant Discharge Elimination System) PERMIT: Manager Gulp stated this is a permit under the E P A handled through State Water Resources Control Board, and the requirements are about the same as Lahontan's. There will be one change - and that is that there will be no fish spawning in the Reservoir. Manager Gulp recommended that this sentence: "there will be no fish spawning in the Reservoir" be included in this Permit. Director Ream moved, seconded by Director Kortes, unanimously carried that the recommendation of Manager Gulp be approved. 3. PROPOSED FREEWAY: Consider RESOLUTION NO. 1870, A Resolution Authorizing President of the Board to Sign Utilities Agreement No. 1329.6 with the State. ~greement provides reimbursement to the District of $1,800.00 for preliminary engineering work done relocating sewers in area of deferred freeway project). Director Kortes moved, seconded by Director Hegarty, unanimously carried, that RESOLUTION NO. 1 8 7 0 be approved as recommended by Manager Gulp. 4. SEWER CONNECTIONS: (a) Consider Request of Robert Rich for Refund of Connection Charge. Mr. Rich appeared before the Board 2 weeks ago to REGULAR MEETING -3- December 20, 1973 Director Ream stated that we have nothing in writing and all we have is Mr. Rich's word on this, and on that basis he made his second. Someone knew this property was not connected to the sewer system. Director Hegarty stated that the sewer situation at Tahoe has been well published and well known for many years. Also, Mr. Hegarty stated, that he being in the real estate business - one of the first questions asked of a buyer is if the property is on sewer or not. Mr. Hegarty felt Mr. Rich's recourse is with the person that sold him the property. Attorney Weidman stated that the reasons the Board members have is certainly logical for denying this claim. b. Consider Request of Charles W. Merrifield for Reimbursement of Extra Costs Incurred in Connecting to sewer. This is a case where there were 2 laterals. Mr. Joe Gassle installed this and asked the District's permission to connect to another lateral that was more accessible, but more costly. Mr. Merrifield is asking for reimbursement for extra costs as he claims the lateral we provided to his property was not accessible. The total cost to him was $1,010.00. Attorney Weidman stated that we should find out the actual amount requested, and then take action; have some documents on this from Gassle or someone before a decision is made. c. Consider Waiver of Connection Charge for Robert Wright: He purchased a house in 1969 and claims that he checked to see if the house was on the sewer system. The City showed that the house was connected to the system, and Mr. Gallahan stated that he also checked on this property. The City had the wrong parcel listed and the wrong lot. This person had purchased a home 2 years prior to this and had to connect to the sewer syste. The man did make an effort to find out about sewer connection. Mr. Gallahan recommended waiving connection charge of $240.00. Director Hegarty moved, seconded by Director Kortes, unanimously carried, that Assistant Manager Callahan's recommendation be approved, and connection charges for Mr. Robert Wright be waived. 5. WATERGARE: Consider Motion Designating the General Manager as Representative and the Plant Engineer as Alternate to the California Association of Reclamation Entities of Water (WATERCARE). Manager Gulp stated that by joining this Association we are not automatically involved in projects. It is an organization that has joint powers authority and we volunteer participation in projects, but they want to know who is representing the District. Director Ream moved, seconded by Director Hegarty, unanimously carried, that Manager Culp's recommendation be accepted. 6. PUBLIC INFORMATION: Consider Participation in Remaking of Film "'Pure Water from Wastewater ". Manager Gulp stated that this was the film originally made by the Engineers and Suppliers and is now 5 years old, and needs to be revised. Mr. John Denny has approached CH2M Hill and they will put up $7,500 and the District would pay anything over that figure and up to $10,000. Manager Gulp recommended that we proceed with this. REGULAR MEETING -4- December 20, 1973 COMMUNICATIONS: Manager Gulp stated that at the last meeting a letter was discussed that was received from Gary Chase, City Manager, regarding acquiring the Water Companies. Manager Gulp stated that we should reply to this letter. Director Kortes stated that we have done much research and much work on this matter to resolve this service to the community and we should instruct the Manager to contact the City Manager and convey this to him arid that we are interested taking over the water companies. We intend to proceed with this type of utility service if the community seems to warrant that kind of service. Director Hegarty stated that he agreed with Director Kortes and that he would like to have our General Manager contact the City Manager and convey this to him; also, Mr. Hegarty stated, the newspaper article did not reflect the opinion of the members of this Board - that was one members opinion only. Director Ream also stated that the statement made in the paper was a statement of one Director only. Manager Gulp will contact City Manager Chase. President Wakeman read a letter from William Bussboom regarding the District Review (news bulletin), requesting any information the Directors might have to include in this review be turned in by the 10th of each month for publication on the 15th. President Wakeman will handle this. PAYMENT OF CLAIMS: Director Kortes moved, seconded by Director Ream, unanimously carried, that the claims in the amount of $110,198o46, as recommended by Assistant Manager Gallahan, be approved for payment. ADJOURNMENT: 10:15 P.M. ROI~ERT WAKEMAN, President South Tahoe Public Utility District DAVID W. GALLAHAN, Clerk of Board & Ex- Officio Secretary of the Board of Directors of South Tahoe Public Utility District REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 3, 1974 The Board of Directorsof the South Tahoe Public Utility District met in a regular session 1/3/74, 8:00 P.M., District Conference Room. ROLL CALL: Present were President Robert Wakeman, Directors Robert W. Fesler, Donald H. Kortes, Edward E. Hegarty, and Gerald G. Ream; General Manager Russell L. Gulp. Assistant Manaaer and Clerk of Board David W. Callahan, and