1977 01/06 - 1977 12/15 17�5
Regular Meeting -10- December 16, 1976
WATERCARE: Pledge of Financial Assistance for "Organic Identification and Virus
Monitoring" - Manager Cofer recommended consideration from the Board for
assistance of $500 from this District to assist in the studies of Watercare. . .after
the first year, we can again decide whether we should continue to contribute or not. -
Director Fesler moved, seconded by Director Cocking, unanimously carried, that
Manager notify WATERCARE of our desire to con�ribute $500 to their studies.
WILL SERVE LETTERS: Manager Cofer stated that many have visited our offices
regarding letter requests for capacity to service their buildings (usually multiple)
to be presented to TRPA and CTRPA stating we do have the capacity to serve same.
He stated we have no termination date on these letters, and if the people do not
build immediately, this could pose problems for us; he :ecommended that this be
studied after the first of the year by this Board. All letter's will be held until after
the study on this subject.
PAYMENT OF CLAIMS: Director Kashuba moved, seconded by Director Fieldcamp,
unanimously carried, claims in the amount of $368,317. 67, as recommended by
Assistant Manager Callahan, be approved for payment.
ADjOURNMENT: 11:30 P.M.
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Edward E. Hega:�ty, side
SOUTH TAHOE PUB UTILITY DISTRICT
ATTEST:
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David W. Callahan, Clerk of Board & Ex-Officio Secretary
SOUTH TAHOE PUBLIC UTILITY DISTRICT
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JANUARY 6, 1977
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The Board of Directors of the South Tahoe Public Utility District met in a
regular session 1/6/77, 8:00 P.M. , District Conference Room.
ROLL CALL: Present were President E. E. Hegarty, Directors R. W. Fesler,
F. J. Cocking, L. L. Kashuba and R. A. Fieldcamp. General Manager j.R.
Cofer, Assistant Manager and Clerk of Board David W. Callahan, Attorney
J. C. Weidman, Engineer R. Chapman, Water Superintendent W. Dunckhorst,
Mike McNamara - Tribune, D. Antonnucci and jerry Theibault - LRWQCB,
Employees B. Montbriand, D. Huber, A. Kruse, H. Hanson, C. Auckly. Also
present were V. Thompson - El Dorado County Health Department, Mrs. H.
Hanson, Jim Roberts and Mr. and Mrs. E. Schmidt.
ABSENT: Engineer J. Jensen, B. Miller, jr. - Sanitation Superintendent.
1 / � b
Regular Meeting -2- january 6, 1977
RECOGNITION OF VISITORS: President Hegarty welcomed all visitors to this
meeting and stated if anyone present had any item to bring before the Board
that was not on the,agenda, now was the time to be recognized. None had
anything to report �ther than what was on the agenda.
MANAGER'S REPORT: As presented by Manager james R. Cofer:
"The General Manager attended, at the request of the City Manager,
the January 4th South L.�ke Tahoe City Council Meeting to participate in the
discussion on the proposed Wildwood Drainage Project. The City is
anticipating approval of a $1 . 75 million grant offer under the Clean Lake
Act, and is, therefore, under some pressure to put together a complete
financial and repayment program for the project. Councilman Woods
expressed some concern that the rejection of the STPUD - EDA Grant
request might adversely affect the construction schedule of the johnson
Avenue Sewer Project and, therefore, some development in the Wildwood
Project area might be halted by the sewer project limitations. Council-
man Woods was also concerned on the potential impact of the treatment
plant capacity limitations on the development in the Wildwood Project
area and how the sewer program might effect revenue and repayment programs for
the Wildwood Project. The General Manager reported to the Council that the
STPUD was undertaking an investigation to determine the effective capacity
of the treatment facilities and also the Board of Directors would be reevaluat-
ing project priorities. A joint meeting between the City Council and the STPUD
Board of Directors to discuss the sewer and drainage projects was su�gested
when the STPUD might have more information available on the status of the
sewer programs.
The General Manager met with the City Manager and the El Dorado
County Health Department Representative to discuss water conservation
programs which might be undertaken by the respective agencies. The Manager
was invited to attend a County Water Agency Meeting on january 12th, at which
coordination of water conservations programs will be discussed. In addition,
the City Manager, County Representative, and STPUD General Manager will
arrange for a work-shop session to be held at the STPUD offices on 1/26/77
to discuss coordination of water conservation programs.
Manager Cofer also presented tabulation of comparison for 1975 and 1976 of
the wastewater flows to the treatment plant, and sewer service connections, as
well as the water production and service connections in the Globin system. He
stated that water production in the Hofman system will be reported as soon as
the water meters have been installed. He did report on the service connections
in the Hofman System.
In reply to Director Cocking's question - Mana� er Cofer stated the total flow this
year is less than last year because there has been very little infiltration this
past year.
Director Cocking moved, seconded by Director Fieldcamp, unanimously carried,
that the Manager's Report be approved as submitted.
DISTRICT ENGINEER'S REPORT: Manager Cofer stated that he had two requests in
for the Engineers - one to correct the low water pressure in the High Meadows
Trail area, and the second for the Airport Well. These proposals should be
ready for presentation to this Board at the next regular meeting, Mr. Chapman
stated.
President Hegarty asked Mr. R. Chapman to express our best wishes for a
speedy recovery to Jack Jensen, District Engineer.
ATTORNEY'S REPORT: Attorney Weidman stated that regarding the conversion of
our loans to grants, same will be discussed at the january 12th meeting of the
Water Agency, and continued to the meeting of january 24th by the Water •
Committee. Also, Attorney Weidman stated that Mr. R. A. Fieldcamp should be
appointed to the Water Agency Board.
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Regular Meeting -3- January 6 , 1977
COMMITTEE REPORTS:
Finance/Insurance: Director Fesler stated that the F�inance/Insurance Committee
met on 1/5/77. Those present were Directors Fesler and Cocking, Assistant
Manager D.W. Callahan, Mr. Jim Norton and a Representative from U.S.F.G.
The $2, 500 deductible was discussed, and Mr. Fesler stated that they were
of the impression all claims were on an occurrance basis, however, the Insurance
carrier was going on a per claim basis. It will remain on an o�curance basis
until October 1 , 1977, and following that date, the insurance carrier will change
this to a per claim basis.
No other Committee Reports.
SHOP STEWARD'S REPORT: Harry Hanson, Shop Steward, stated that Local 39 will
continue with their educational programs for our employees. AWWA in Southern
California have been contacted for manuals which will be given to employees
interested in the examinations . These manuals will be of great assistance to those
that are to be studying for the examinations. Also, Business Manager - Art Viat,
of Local 39, is going to check into the possibility of having San Marcos Mobile
come to our area for training. Manager Cofer stated if we could get the Mobile
here instead of having our employees travel elsewhere, it would be of great
benefit.
WATER SUPERINTENDENT'S REPORT: As presented by W. Dunckhorst:
"On Tuesday morning of this week I talked to Mr. Ben Karoly of the
State Health Department on the status of what is being done regarding the wells
in the Hofman system. He was impressed with what information I had to give
him, and he informed me not to be to concerned with the deadline date that he
had given, but would like to have this completed as soon as possible.
I had assured the Board Members at our December 16th meeting that I
thought I could complete the defects in the well sites of the Hofman system. This
we have been unable to do as we have had meters to read, inventory that must be
done, and accounts receivable that must be taken care of. A water main break on
Tuesday of this week, and another on Wednesday took place. As I assured Mr.
Karoly, this will be done as soon as possible.
Mr.K. Robertson who is working on the Tata Lane well has had problems
of cave-ins when dropping in the casing of the well. He had to pull out what he
had in, and is now redrilling the hole 16" and will again try to drop the casing.
Virgil Schrauben who was on stand-by this past 3 day weekend had
numerous calls of frozen lines, and broken pipes, due to freezing. One particular
call I would like to bring to your attention, was a call up on Regina Road of a
frozen line. Due to certain circumstances, Virgil called out one of the other men
to help him to dig out the main so that a circuit could be made to thaw out the
service. They had no sooner started digging, when they almost ripped into the
main which was only 3" deep. I understand that this situation has existed for
several years when the City had graded off most of the cover this pipe did have
at one time. This must be corrected this coming spring or summer.
I have been asked to inform Management and the Board that the
State Loan for updating the Water System will be processed on February 8th at
10:00 A.M. , Room 123 , 2151 Berkeley Way, Berkeley, California.
Mr. Dunckhorst mentioned to our visitor this evening - Mr. Jim Roberts -
that he spoke with Mr. B. Karoly today regarding the chlorination of these tanks.
Mr. Karoly stated that the chlorination can now be stopped, however, he did ask
that samples each month be taken at the Ralph Drive well area. Mr. Dunckhorst replied
to Mr. Roberts question of the chlorinators being installed - that these are to be
installed as a precautionary measure only.
Mr. j. Roberts thanked Manager Cofer for providing him with background information
he has requested, his correspondence to and from, and thanked the Board for their
good water.
Mr. Dunckhorst also stated as a matter of information that accounts receivable
remains $2000 approximately for Globin system - $19,000 for Hofman system.
1788
�2egular Meeting -4- January 6 , 1977
HIGH MEADOWS TRAIL: Water Service Problems: Manager Cofer stated that
back in June, and over the past 6 years , the water problem pressure at High
Meadows Trail is very low, and requested CH2M Hill to submit a proposal for
increasing the water pressure in this area. Report will be received prior to this
Board's next regular meeting for presentation.
Manager Cofer stated that we have two employees in the Water Department -
David Huber and Thomas Rouch - who have passed their Operator Grade 3
examination and requested a meeting with the Board to discuss this and find
some way to recognize them for their efforts and their time taken to pass this
examination. The Board agreed same will be discussed at the January 13th
Workshop Session. Manager Cofer commended employees D . Huber and
T. Rouch for their accomplishments, as did the Board Members.
SANITATION DIVISION:
1 . The plant influent flow for the New Year Holiday period averaged
slightly over 4.0 million gallons/day. The peak daily flow was 4.4 million
gallons on December 31st.
2 . A Mr. Thomas McGhee has been hired as Instrumentation
Technicia�z. His previous employer was Dow Chemical in Walnut Creek, Ca.
He will begin his employment in early February.
3 . Mr. Ed Schmidt, and Operator II with.the District has resigned,
effective January 16th, to accept a position as Superintendent with the City
of Pacifica. Manager Cofer stated that Mr. Ed Schmidt is one of our good
Operators and he wishes him well, and we wish that we could keep him; we
will have a hard time replacing him. Members of the Board wished Mr.
Schmidt the best.
Mr. E. Schmidt stated that he has really enjoyed working with such qualified and
competent personnel.
FALLEN LEAF LAKE E I R :3�ARING: Attorney Weidman stated that this hearing
was attended by representatives from C S O , Fallen Leaf Lake people and
himself. The Health Department had some comments regarding the feasibility
of the system. He stated that he submitted copies of the minutes of this Board
for 10/13/76 and Resolution No. 2054. Attorney Weidman stated that when
reading the report, you are left with the impression that the South Tahoe Public
Utility District project is too costly and not beneficial to the residents; he stated
that this is contrary to the judgement and he commented on this at the hearing.
LAFCO will be meeting around 1 . 19 .77 to discuss the Fallen Leaf Lake Proposal.
LRWQCB Proposed Revision to Resolution 76-14 Concerning Fallen Leaf Lake Area.
Dave�ntonnucci stated that Fallen Leaf has requested additional time for completion
of the plans and specifications, however, the compliance dates and starting
date of construction remain the same.
MEETING WITH S W R C B REGARDING S T P U D GRANT AND LOAN APPLICATIONS:
Manager Cofer gave a report on this meeting held on 12/27/76 which covered
Export Pipeline Repair, Modifications to Treatment Facilities, Modifications
to STPUD Plant and Pipeline Repair. Manager Cofer stated that the regulatory
agencies set the limitations on this plant with a not specific objective in mind.
D. Antonnucci stated that they are not convinced (LRWQCB) that the changing
of the wastewater requirements is the case of changing the plant capacity. He
further stated they are evaluating the waste discharge requirements, and are
looking at the COD requirements to determine if this is the cause of the lowering
of the plant capacity.
Regular Meeting -5- j'anuary 6, 1977 � 7�y
EDA GRANT LIST: Manager Cofer stated that we are not listed on the Grant List, and
Dave Antonnucci stated that 70% of the Grants were given to high-employment
areas and the balance to the low-employment areas. Manager Cofer stated we have
no indication why we were not on this list. Attorney Weidman stated that he has
spoken with Congressman McFall's Office regarding this list and he should have
some answer for us by next week.
LETTER FROM TAHOE FRACTURE AND ORTHOPEDIC MEDICAL CLINIC, INC . ,
REGARDING SEWER SERVICE CONNECTION FEES: Manager Cofer stated that he has
reviewed this case with Assistant Manager Callahan, and he also reviewed our
Ordinance, and at this time recommends no exemption be made. Director Fesler
moved, seconded by Director Cocking, that our Manager's recommendation be
approved. ROLL CALL VOTE: AYES: Directors Fesler, Cocking, Kashuba, Fieldcamp
and Hegarty. NOES: None. . .ABSENT: None. . .Carried unanimously.
CORRESPONDENCE FROM LRWQCB REGARDING SEWAGE SPILL OF NOVEMBER 12 , 1976.
FOR INFORMATION ONLY.
OTHER MATTERS: (Financial Officers Report) As presented by Assistant Manager
Callahan. This report covered total salaries and wages, hours cost per hour per
employee, etc. , and the average is paid to employee per year $15,000 - including
fringe benefits, etc. , would be an average of $19,000 per employee per year. Mr.
Callahan stated that the take home per year is approximately $15,000 .
WASTEWATER SYSTEM, BOARD ACTION:
(1) RESOLUTION NO. 2059: A Resolution of the South Tahoe Public Utility District
regarding Retirement - Bernard F. Montbriand - Pump Station Superintendent.
Manager Cofer stated that we are sad to lose Bernie Montbriand, and we have
prepared a Resolution expressing the District's feelings. We wish him well and
a happy retirement.
/' Director Fesler moved, seconded by Director Fieldcamp, unanimously carried,
that RESOLUTION NO. 2059 be approved as submitted by Manager Cofer.
Members of the Board and those present wished Bernie Montbriand the very best and
a happy and fulfilling retirement.
2 . WASTE DISCHARGE REPORTS, NORMAL DISTRICT OPERATIONS: Lahontan requested
that STPUD file reports of Waste Discharge on the various types of maintenance
and minor construction projects typically undertaken by this District - Manager Cofer
recommended that he be given the authorization to file this reportf'reports, and include
the $60.00 filing fee for same, and submit to Lahontan. Director Fesler moved,
seconded by Director Fieldcamp, unanimously carried, that Manager Cofer's
recommendation be approved.
3 . CARBON SUPPLIES: (a) Bid Opening - Consider RESOLUTION NO. 2060, A
Resolution Authorizing Purchase of Carbon. One bid was received from Calgon
Corporation for 32 ,000 lbs. of carbon at price of $17,444 , F O B, South Lake Tahoe.
This is also a budgeted item, Mr. Callahan stated.
Director Cocking moved, seconded by Director Fieldcamp, unanimously carried, that
RESOLUTION NO. 2060 be approved as recommended by Assistant Manager Callahan.
4. AUTHORIZATION OF ENGINEERINC EVALUATION OF WASTEWATER TREATMENT AND
DIS�OSAL CAPABILITIES. Manager Cofer stated that he requested a proposal from
CH2M Hill and Bob Chapman presented copies of this proposal to Board Members
and went over in detail the report presented.
Dave Antonnucci stated that the evaluation by Lahontan will not be on the treatment
plant and they will not go into any details such as our Engineers are doing. Manager
Cofer stated this is a very important study and he mentioned to CH2M Hill that we
wanted their top men for this study.
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Mr. D. Antonnucci stated that this study is not an authorized grant as yet, and that
Mr. R. Hampson is going to pursue this at the State level tomorrow to see if re-
imbrusement can be obtained for this study, however, he suggested that the District
go ahead with the acceptance, if they so desire, without thinking of a Grant
perhaps covering this .
Manager Cofer stated that this is too important of a project and recommended we
undertake this study so we can have this answer by April. Also, we need to
transfer funds from the general reserves to professional services in the amount
of $55, 600.
Director Kashuba moved, seconded by �irector Fieldcamp, unanimously carried,
that we authorize the Manager to have the Engineers proceed with the evaluation
and that we transfer $55, 600 from general reserve to professional services .
Director Fesler stated that he is looking from the standpoint of the taxpayer's
who thought they had bought and paid for the 7-1/2 MGD capacity.
Presi�ent Hegarty stated that this is to be a review of the plant of where it is
presently, and for the future.
Manager Cofer stated that a 7-1/2 MGD plant will not last for 30 years, nor will
the necessary equipment run for 30 years .
5. A. P. GREEN REFRACTORIES: Repairs to the carbon furnace - proposal from A.P.
Green Refractories = $14,450.00, and Manager Cofer recommended acceptance of
this proposal since this is a very critical matter. Manager Cofer requested
authorization to execute this agreement with A.P. Green Refractories for furnace
repairs; this is also in the budget. Director Fesler moved, seconded by Director
Cocking, unanimously carried.
OTHER MATTERS: Manager Cofer requested the policy statement consideration for
"Will Serve Letters and the RESOLUTION NO. 2061 , A Resolution of the Board of
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Directors of the South Tahoe Public Utility District regarding issuance of will serve
letters - Water and Sewer Service.
Director Kashuba moved, seconded by Director Cocking, unanimously carried, that
RESOLUTION NO. 2061 be approved re "Will Serve Letters"- Water and Sewer.
Director Kashuba also requested the Manager to follow-up on "Will Serve" for
single family dwellings and report back to the Board after April lOth of this year.
REQUEST FROM CITY OF SOUTH LAKE TAHOE REGARDING CONTR.ACTING FOR INTERIM
PROFESSIONAL ENGINEERING APPROVAL SERVICES. Manager Cofer stated that he
would like to assist the City for the approximate 60 days they are requesting to
fulfill their needs for professional engineer approval services, and charge back
the District costs to them for his time and benefits, and also will request a hold
harmless letter for him and the District from the City. Director Fesler moved,
seconded by Director Kashuba, unanimously carried.
AUTHORIZATION OF 100% VESTING IN RETIREMENT SYSTEM, J.R. COFER - effective
11/15/76 . Director Fesler stated that we have our Insurance Carrier working on this
and will report on same at a later date.
WILL SERVE LETTER REQUESTS: (1) Proposed dental office, Midway and Pioneer
Trail, 5 sewer units. (2) Proposed Body and Fender Shop, L�ts 7 and 8, Block 5,
Tahoe Sierra No. l , next to Schmidt Shopping Center - 4 restrooms, 2 floor drains,
4 sewer units. (3) Proposed 8 Court Racquet Ball Club, 2575 Lake Tahoe Blvd. ,
Country Cross Roads Subdivision - 4 restrooms, 6 showers, 1 Jacuzzi = 6 sewer
units. (4) Water Service. . . Director Cocking moved, seconded by Director
Fieldcamp, unanimously carried, that "Will Serve Letters be approved for above,
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and as so recommended by our Manager as compared to the capacity remaining.
Also, it was requested that our Manager obtain a letter or reply from CTRPA and
TRPA as to whether those that we have given "Will Serve Letters" will be accepted
by the two agencies or not.
Regular Meeting � �`��
-�- January 6, 1977
SCHEDULES FOR WORKSHOPS: january 10, 1977, 3:00 P.M. , Executive Session,
District Reorganization.
January 13, 1977 - District Programs, 2:00 P.M.
January 31, 1977, Monday, 3:00 P.M. , Board Agenda Items.
january 26, 1977, A.M. Water Conservation Programs (Time to be decided at later date) .
President Hegarty stated that the Board will be attending a CASA convention and there
will not be a regular meeting on january 20th - the next regular meeting of the Board
of Directors will be February 3, 1977 , 8:00 P.M. , District Conference Room.
PAYMENT OF CLAIMS: Director Fieldcamp moved, seconded by Director Kashuba,
unanimously carried, that claims in the amount of $313,411 . 59, as recommended
by Assistant Manager Callahan, be approved for payment.
ADJOURNMENT: 11:30 P.M.
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Edward E. Hegarty, r de
South Tahoe Public Ut ity istrict
ATTEST:
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David W. Callahan, Clerk of Board and Ex-Officio
Secretary of the Board of Directors of the
South Tahoe Public Utility District
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Regular Meeting of the Board of Directors of the
South Tahoe Public Utility District
February 3, 1977
The Board of Directors of the South Tahoe Public Utility District met in a regular
session on 2/3/77, 8:00 P.M. , District Conference Room.
ROLL CALL: Present were President E. E. Hegarty, Directors R. W. Fesler, F.J.
Cocking, L.L. Kashuba, R.A. Fieldcamp, General Manager James R. Cofer,
Assistant Manager and Clerk of Board David W. Callahan, Attorney john C.
Weidman, Chief Operator J. Bonnet, Water Superintendent W. Dunckhorst. Also
present were Mrs. M. Springmeyer, Lynn Smith, D. Antonnucci, A. Kruse, D.
Fowler, P. Lowe, J. Gorbet, H. Hanson, C. Auckly, D. Huber, V.Thompson,
M. Kobernus, T. Rouch, V. Schrauben, G. James, B. Etcheverry, J. Norman,
W. Craven, F. Hildreth. ABSENT: Engineer j. Jensen.
MINUTES: Director Fieldcamp moved, seconded by Director Fesler, unanimously
carried, minutes of 1/6/77 be approved as submitted.
Many visitors have appeared this evening to discuss the Fallen Leaf Lake Sewer
System, and the Board agreed to move this item listed on the agenda to this point
of the meeting.
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Regular Meeting -- 2-- �'ebruary 3 , 1977
Discussion of Implementation Program Consistent with Fallen Leaf Lake Sys�tem
concept. Manager Cofer stated that a letter has been received from LAFCO
suggesting this District, in the interest of Fallen Leaf Lake, get together with
Fallen Leaf Lake to see if differences can be resolved on the implementation of
the system. Manager Cofer stated he would like to request a meeting on February
11 , 1977 at 5:00 P.M. , in this Board room, to meet with the USFS, Lahontan and
Fallen Leaf Lake Association to formalize the Manager's thoughts. He further
stated that he has pre�ared a letter for LAFCO, but does not wish to mail this until
after a meeting is held on the llth of February. He also discussed with the
Board his proposals regarding the Fallen Leaf Lake Sewer System.
Mr. Etcheverry stated that he and two representatives met with the Manager so
they are aware of the proposals, and stated also that there is going to be a
meeting Monday evening with the property owners of Fallen Leaf. Mr. Etcheverry
stated that his great concern is the costs that would be absorbed by Fallen Leaf
Lake Association for any problems and/or ditriculties resulting from this proposed
system.
Dave Antonnucci, Lahontan, stated that they are in agreement with Mr. Cofer's
proposal, and also that a design report should be prepared and submitted to the
USFS and to Lahontan. He stated that research has been made regarding this
type of system, which has been, and is, used in the East, and successful.
Pat Lowe suggested the Board check into the date set by LAFCO, and suggested
that perhaps a time extens ion would be required.
Also, Manager Cofer requested we move the matter of Payment of Costs for Mrs.
M.E. Springmeyer to this point of the agenda.
An invoice covering costs for eminent domain was presented to the District,
requesting payment of same, by Mrs . Springmeyer, totalling $522 .45.
Attorney Weidman reviewed the costs with the Board, in detail, and stated that this
District does not have any legal obligation on the request from Mrs.Springmeyer;
he stated he does not doubt in any way that these are costs incurred by her,
however, the District is still not legally obligated to pay any portion of this
statement presented to them by Mrs . Springmeyer.
Mrs. M. Springmeyer stated that a Mr. Preston Hale was hired by Mr. Weidman �
to do some work for this District and was paid in the amount of $500 .00 .
Manager Cofer interrupted at this time to state he spoke with Mrs . Springmeyer
and stated to her at this time she was only to discuss the costs, and he did not
feel it was fair to him that she is talking about something that is other than her
claims .
Mrs. Springmeyer also mentioned payments made to the Appraiser - Mr.Noble �
Murray - and read a section from a book concerning fees obtained by Attorney's
re Bond Issues , etc. She stated she feels she should be reimbursed her fees
as presented in the statement, and also stated that she would go further if this
is not successful. She stated she feels she is and has been "jigged" around.
Manager Cofer stated that it is not his intention to play favorites or to "jig"
(as Mrs . Springmeyer stated) her around at all, he thinks we have to work on
an honest basis. He requested that the Board waive one technicality to pay
that portion of the claim of $25.00 for filing fees, and other than that, the
Board has no option but to deny her claim.
Director Fesler stated that it was to the District's interest that we moved onto her
property, and all of her costs is because of this . Director Fesler moved, seconded
by Director Cocking, that we pay the total amount of $522 .45 as she so requested
and presented in her claim.
VOTES AS FOLLOWS - ROLL CALL:
AYES: Directors Fesler, Cocking, Kashuba*, Fieldcamp
NOES: Director Hegarty
ABSENT: None.
Carried.
Regular Meeting -3- �'eburary 3, 1977 � l ``�J
*Director Kashuba stated that she has voted AYE because she does not feel we are
obligated or legally bound to pay Mrs . Springmeyer, however, she felt we have spent
enough of the taxpayer's money on this case. Mrs. Springmeyer feels that she is
e ntitled to these costs and that we should reimburse her, and not be legally bound
to a decision of this kind in the future.
Mrs . Springmeyer thanked the Board for their action.
Manager's Report: As presented by Manager J.R. Cofer:
" STATE WATER RESOURCES CONTROL BOARD MEETINGS: The
South Tahoe Public Utility District has requested grant assistance for: rehabilitation
or replacement of the Luther Pas s Export L ne; and Treatment Plant Modifications.
At the January 20, 1977, State Water Resources Control Board Meeting, the State
Board staff recommended that the proposed projects be placed on the 1976-77 pr.iority
list until after a workshop session to discuss the proposed projects. The State
Board did direct the staff to proceed with the necessary paperwork to process the grant
requests so that little time would be lost because of the delay for holding the workshop
session. The State Board has scheduled the workshop for Thursday, February 3, 1977.
The Manager will report on action taken by the State Board at the STPUD Board of
Directors Meeting of 2/3/77.
Manager Cofer stated that the State Board decided a Grant would take too long to
process, and will process an application from the District for a loan to rehabilitate the
pipeline by this summer. Mr. W. Adams suggested that the State grant us a loan under
the most favorable conditions they have to offer.
WATER CONSERVATION MEETING: The South Tahoe Public Utility District Water
Superintendent and the Manager attended a Water Conservation Meeting held at the
STPUD offices on 1/26/77. The meeting was sponsored by E1 Dorado County, City
of South Lake Tahoe, and STPUD. The purpose of the meeting was to discuss with
representatives of local water purveyors the desirability of water conservation measures
and to coordinate water conservation programs. In attendance were representatives from
, the following agencies and utilities: E1 Dorado County Health Department, City of
South Lake Tahoe, Tahoe Paradise Water and Gas Company, TRPA, Soil Conservation
Service, Tahoe Keys, 20-20 Citizens Committee, CTRPA, Tahoe Unified School District,
Department of Water Resources , and STPUD. The discussions indicated the need for
water conservation measures and for continued coordination of programs . The County
representatives indicated that their agency was preparing to adopt an ordinance
requiring water conservation devices be installed in all new structures. Retrofitting
of conservation facilities would be the responsibility of the local districts .
PERSONNEL MATTERS: Mr. Bernie Miller, Sanitation Superintendent, has accepted a job
with the Irvine Ranch Water District in Orange County. It is with much regret that we
accept Mr. Miller's resignation, however, we wish him much success in his new job.
Mr. John Bonnet has been promoted to the position of Manager/Operations Division,
and Mr. Ed Schmidt has been promoted to a position of Senior Operator. We know these
men will do an outstanding job in their new positions and congratulate them on their
accomplishment.
�
The District has sent out over five hundred announcements for candidates for the position
of Manager/Wastewater Systems. The announcement was sent to all holders of a State
Water Resource Control Board Operator Certificates Grade IV and Grade V.
Applications have been received from twenty-five candidates. The Manager is in the
process of reviewing. the application and will report to the Board of Directors on 2/17,
with a list of candidates to be interviewed.
Director Fieldcamp moved, seconded by Director Kashuba, unanimously carried, that the
Manager's Report be approved as presented.
� � � � I�egular Meeting -4- 2�3�77
ATTORNEY'S REPORT: A claim has been submitted from "Mercurio's which occurred
on 7/25/75 against the Tahoe Sierra Water Company, Attorney Weidman stated.
Director Fesler stated that we should pursue this with our insurance agent, who
in turn will contact the Insurance Company that Tahoe Sierra Water Company had
at the time of the injury claimed.
REPORT ON WORKSHOP SESSIONS:
1/10/77 Discussed District Reorganization. Same on agenda
for consideration.
1/13/77 Discussed Construction Inspection and Engineering
Contracts, report forthcoming.
1/21/77 Evaluation of Manager's Performance
1/31/77 Agenda Items
2/3/77 Legal Matters.
REPORT ON MEETINGS: (1) California Association of Sanitation Agencies January
20-27 , 1977 , as presented by Lorrene L. Kashuba:
"A Joint Meeting of Managers and Directors was held as a workshop on causes of
conflict between Managers and Bca rd members and among members of the Board and
how to prevent conflict or arrive at effective solutions for conflicts . A matrix with
Directors and Managers participating by rating themselves was an effective tool to
analyze their own problems. It was a good profile evaluation of our own District and
how to avoid possible conflict.
The Local Agency Directors Committee discussed 208 planning under 92-500 and the
importance of Districts becoming involved in the planning. The discussion leader
acknowledged that Lake Tahoe was more advanced than other 208 planning programs in
the state, however, he had no answer to my question of adequate funding for
implementation of the programs to alleviate the tax burden on local agencies and
taxpayers.
Revenue Program Guidelines discussed funding possibilities, and guidelines to
follow in the use of the funding. Operation and maintenance costs must be related
to the proportionate use of the facility. According to Federal law, replacement is
included in the operation and maintneance costs . Replacement costs should not
exceed 1-1/2% of cost of treatment cost.
Attorney's Committee reviewed the legislation that is pending that can affect the
Districts . Under the new CEQA Guidelines considerable more time will be required
in preparing the EIR and E�S. (Those changes in the Guidelines to be mailed - and we
have just received them.
CASA is doing a survey of employee wages, benefits which will help the Districts to
assess their own programs. Hidden Impacts of "Fringe Benefits" was discussed at length.
A person receiving $1 ,000 per month salary could receive 1 ,410 per month as a
result of hidden benefits such as Retirement, Medical Insurance, Salary Continuation,
Workers Comp. Longevity Pay, Educat on Incentive, Hazard Pay. With a $100 per
month increase this would increase to $l , 548 .00 or 13 .8% of salary.
Casa is very much aware and concerned with the Tahoe situation and problems
incurred as a result of being an area of unique environmental constraints and
advanced in planning and implementation in the waste treatment management.
Many of these problems are only beginning to occur in other areas .
President Hegarty and Lorrene Kashuba talked with the President, the Executive
Officer, he Arrangements Chairman and the Directors Chairman about the possibility
of one of the workshop sessions or executive sessions of CASA being held at Lake
Tahoe. This would provide the opportunity for an on the scene workshop, and every-
one seemed excited about the idea. Having a meeting at Lake Tahoe would result in
greater participation in CASA by smaller Northern California Districts, and make
CASA even stronger as a lobbying force for Water and Sanitary Districts.
WATERCARE: January 27 , 19��•aMO a ge County ndD recto�rrFieldcamp tated thathis
Watercare meeting on 1/27/
approximately 37 were in attendance and subjects covered were water shortages,
water softness , reclaimed water, etc.
Regular Meeting -5- 2�3�77 ���`�
COMMITTEE REPORTS (Research and Conservation:) Director Kashuba stated that:
Items which must be addressed in goals and objectives and policies for long range
planning were discussed; Indian Creek Reservoir Monitoring Implementation of water
conservation program; Energy - gas and electricity - recommendation to meet with gas
and electric suppliers to get a forecast; drainage; recommendation for a letter of
commendation to Lyon's Restaurant for providing water conservation information to
customers.
WATER UTILITY COMMITTEE REPORT (2/3/77): As presented by Director Cocking:
Water Production - Globin System
1976 1977 % change
january (MG) Martin Ave Well -- 0 . 726 --
A1 Tahoe Well 7 . 013 7 .423 +5. 8
Cold Creek Diversions: 46.026 44.430 -3. 5
Total 53.039 52 .579 -0 : 9
Water Production - Hofman System: - Water meters have not been delivered as of this
date. Water production wlll be reported as soon as available.
PLANT OPERATIONS COMMITTEE REPORT(2/3/7 7) As reported by Director Fieldcamp:
Wastewater Flows to Plant (MG):
january Total Flow 1976 1977 % Change
Total Flow 95.5 99. 2 +3. 9
Maximum 24 Hr. Flow 4 .4 4.2 -4. 5
Average Daily Flow 3 .08 3 .23 +4. 9
(4) Finance/Insurance: Met with this Committee on 1/14/77 to discuss to continue
efforts on working out the funding for retirement plan for coverage of our Manager -
J.R. Cofer.
(5) Public Information - (a) EDA Grant Application: As presented by Director Kashuba:
REPORT OF MEETING WITH THE ECONOMIC DEVELOPMENT ADMINISTRATION:
On January 18, John Weidman, Sharon White and Director Kashuba traveled
to Seattle, Washington to the Regional Headquarters of EDA concerning the STPUD
Grant Application for Title I funding for phase 2 of johnson Blvd. Interceptor.
The concern of the District was that the project was scored high, had
received clearing house approvals through TRPA A-95 Clearing House, CTRPA and
the Lahontan Regional Water Quality Control Board and met the requirements of the
EIR. Our project was set aside because of the possibility of it being controversial
based on letters received by EDA from the League to Save Lake Tahoe and Sierra Club.
After discussing this with EDA officials both District representatives and
EDA felt that a better knowledge of Lake Tahoe would be beneficial when reviewing
projects. Due to he environmental requirements placed on projects by the various
agencies in the Basin, it was necessary for those making the decisions have a first
hand knowledge of the agencies involved in planning and enforcement and implementa-
tion of standards at Tahoe. With many projects in the Tahoe Basin seeking Federal
funds for assistance through EDA, it would be beneficial to all.
Arrangements for Charles Raines to come to Lake Tahoe were made for
February 7th and 8th; appointments have been made for him, and i�inerary set up
for him to meet with the followinc�:
STPUD, Tahoe R�D, Nevada CD, Soil Conservation Service, Lahontan,
TRPA, USFS, CTRPA, City of South Lake Tahoe; after these sessions we will regroup
and try to cover any entities that might have been left out.
There are several projects in the Tahoe Basin that applied for Title I funds;
none were approved on the first go around for funding by EDA. When additional funds
become available (as we understand they will) Lake Tahoe projects may have a better
chance.
EDA will use two criteria in their decision, Does it have environmental
controversy? , and is there a significant impact? They will either approve or deny or
approve with special conditions.
i "I j (�
Regular Meeting -6- 2/3/77
SHOP STEWARD'S REPORT: Mr. H. Hanson stated this the the last meeting he will
attend as he will be leaving the area; he accepted a posi�ion with Local 39 Union.
He introduced J. Gorbet as shop steward to replace him.
WATER SUPERINTENDENT'S REPORT: 2/3/77: As reported by W. Dunckhorst;
"Last week work was completed on all defects that had been noted by the
State Department of Health on the Hofman System. I have written to Mr. Karoly
requesting that he or a member of his department re-inspect these facilities and see
if they will now meet with the standards of the Health Department.
I have recently been studying the possible need for a corrosion control
program for the Tahoe Sierra Tract area. As you know, this area has been subject
to a considerable number of leaks in the watermains, and i feel this program would
help in arresting these leaks to a certain extent until such time as we can replace
these old mains with new ones . We would be injecting with corrosion control
formula #9 which is a Zinc-Orthophosphate. The cost of the equipment would be
approximate$1 , 300 .00.
Recently the Heavenly Valley Ski Area made snow for an 8 day period on
the lower east slope of the parking lot. Water for a portion of this was metered,
and a portion for the upper area was drawn from a fire hydrant. The amount of water
used, including that drawn from the fire hydrant, we computed to be 918, 150 gallons.
Our department was keeping a close watch on this operation so that at no time would
it interfere with the normal delivery of water to our other consumers.
We now have 4 meters in operation on the Hofman System. As soon as
delivery of the 10 six inch and 1 three inch meter is made, installation will be
carried out immediately.
The 3" submersible pump on Glenwood has failed, it appears to be an
electrical problem, but we cannot tell for sure until the pump is pulled. We can
pull this pump ourselves but will have to rent a boom truck at a cost of $80.00 for
the first hour and $40 per hour thereafter. I think that this can be done in about
two days . To pull the pump and reset it, Nevada Pump Company in Carson City
quoted me a cost of between $400-500 , We recommend that the Board authorize
the Water Department to contract with Nevada Pump Company to pull and reset the
pump.
Director Fesler moved, seconded by Director Cocking, unanimously carried, that
Nevada Pump be authorized to pull the pump and reset same on Glenwood, for their
cost of $400-500 .
CHIEF OPERATOR'S REPORT: (2/3/77) - As presented by J. Bonnet.
On Tuesday, 1/18/77, started pumping the spray pond down to allow heavy
maintenance to change spray heads and build a cat walk. The cat walk will allow us
to change the spray heads in much less time because we will not have to complet�ly
empty the pond as before.
On Friday, 1/21/77, had Roto-Rooter clean out our lime pull boxes, and the
line from the lime mud thickener to secondary #l . Also set up a weekly and monthly
schedule to clean same.
Monday, 1/24/77, had to pump down chemical clarifier #2 . This was
pumped down because of lime build-up, which caused the rake arm to shut off.
It has been cleaned and put back in service.
Thursday, 1/27/77, about 1900 hours, started pumping to the 60 mg
emergency holding pond, due to a high concentration of COD (too high for export) .
This was caused by chlorinating the primary effluent to kill a filamentous type
bacteria; notified Lahontan.
Tuesday, 2/1/77, (1600 hours) - started export.
Our COD concentration is down to 21 .0 mg/1. Notified Lahontan"
The Board welcomed J. Bonnet to this meeting and stated they were pleased to have
him with us.
Regul�r IVIe2tir�g ..7_ 2/3/77 '/� 7
Finance Officer's Report: Assistant Manager Callahan presented Consultants task
order assignments; sewer department financial statement, and stated that we have
received $33, 100.00 on the P.L.9378, which is a reimbursement for prior construc-
tion funds for a grant program for Indian Creek Dam, pipelines and reservoirs. Mr.
Callahan stated that the Board will receive a summary of professional services, Task
Order Assignments , etc. , each month.
Water Supply High Meadows Trail Area: Director Fesler moved, seconded by Director
Kashuba, unanimously carried, that the Manager be authorized to execute Task Order
Assignments for Investigation and Analysis of Water Supply System, not to exceed
$4,000 .00.
Design Airport Water Supply Well. Director Cocking moved, seconded by Director
Fieldcamp, unanimously carried, Manager be Authorized to Execute Task Order
Assignment for Preparation of Plans and Specifications and Assistance in Permit
Acquisition, not to exceed $9, 500 . (This will be reimbursed by the County when
funds are received) .
Application for Construction Loan from State Water Resources Control Board, Repair
of Export Pipeline: Authorize Manager to File Application with State: RESOLUTION
NO. 2062 , A Resolution of the South Tahoe Public Utility District Authorizing the
Execution of Application for a Loan from the State Water Quality Control Fund. �
Director Fesler stated that it was the State idea we export in the first place, and
he felt this to be entirely wrong to take a loan like this and put upon our taxpayer's.
Director Fieldcamp moved, seconded by Director Cocking, RESOLUTION NO. 2062 be
approved. Roll call votes as follows:
AYES: Directors Hegarty, Cocking, Kashuba and Fieldcamp.
NOES: Director Fesler.
ABSENT: None
Carried. . . .
Agreement Between the City of South Lake Tahoe and the South Tahoe Public Utility
District for Engineering Services. Director Fieldcamp moved, seconded by Director Cocking,
unanimously carried, this agreement be execut�d, as discussed in Workshop sessions and
regular meetings of this Board.
ORDINANCE NO. 264, Approving for Classes and Time Limit of Sewer Permits. Director
Fesler moved, seconded by Director Fieldcamp, unanimously carried, that ORDINANCE
- NO. 264 be approved as presented by David W. Callahan, Assistant Manager.
Replacement of CK 580 Backhoe: Director Kashuba moved, seconded by Director
Fieldcamp, unanimously carried, that the Manager be authorized to Advertise for
Proposals for Replacement of Backhoe.
Authorization to Solicitation of Bids for Legal Advertisement: This is a request from Lake
Tahoe News soliciting legal advertising from this District. Attorney Weidman stated
that he will check and report back to the Board as to whether we would have to take a
low bid on such as this; also, we do want to advertise in a newspaper that is widely
circulated, he stated. Director Fesler stated that the Lake Tahoe News is not printed
within the boundaries of the South Tahoe Public Utility District, and the Tribune has their
payroll here, the paper is also printed here, and he felt we should not give any considera-
tion to a newspaper outside of this area.
Attorney Weidman stated it is wise to have the paper with the greatest circulation
and requested Mr. Callahan to get the information of circulation for aach paper.
STPUD ORGANIZATION CHART: Director Fesler moved, seconded by Director Fieldcamp,
that this chart be approved as recommended by Manager J.R.Cofer.
Director Kashuba amended the motion, seconded by Director Cocking, that the
Temporary Operator, and other positions (temporary) be included.
VOTES ON AMENDMENT. Unanimous.
VOTES ON ORIGINAL MOTION. Unanimous.
/ � '
REGULARLY ADjOURNED MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
FEBRUARY 11 , 1977
The Board of Directors of the South Tahoe Public Utility District met in an adjourned
session on 2/11/77, 5:00 P.M. , District Conference Room.
ROLL CALL: Present were Vice President L. L. Kashuba, Directors R. A. Fieldcamp,
F. J. Cocking, General Manager J.R. Cofer, Assistant Manager and Clerk of Board
David W. ?Callahan, Attorney J.C . Weidman, Also present were Mr. Martin Nilius ,
South Shore Property owner, Laurence Smith - private citizen, Jim Norman, LaDonna
Norman, Mark R. Houston, C. Curtis Houston, Bill Conner, Bonnie Conner, Barney
Etcheverry, Fallen Leaf Lake, Dave DuBois, Lynn Smith - Lahontan RWQCB.
ABSENT: Directors E. E. Hegarty and R. W. Fesler.
Vice President Kashuba called the meeting to order and asked the audience to follow
in the Pledge of Allegiance.
Vice President Kashuba stated that the purpose of the meeting was to discuss with the
Fallen Leaf interests a letter preperi de f Lake Resort Improvement1Dis�t 1�ctheVLAeCO
concerning the formation of a Fa
President Kashuba asked the District Manager to read the draft letter to LAFCO,d��:�i
2/3/77 . Manager Cofer read the draft of the letter to the LAFCO, then Vice-President
Kashuba called upon Mr. j se to the So th Tahoe PUD d aft lerrerleMre N rman readests
to read his letter in respon
for the record his letter dated 2/11/77.
Manager C'�.�fer commented on Mr. Norman's letter stating that he felt that it was a
constructive letter and identified the areas where the District and the Fallen Leaf Lake
interests were in agreement. Mr�o dater wou d betatnegotiabpe atem to be Iresolved at ta d
to the payment of costs incurred
later date and not hold the project up.
Vice President Kashuba then called upon Dave Dubois of LRWQCB for any comments that
he might have regarding the Fallen Leaf Lake project. Mr. Dubois stated that Lahontan
was concerned about the schedule for completing the Fallen Leaf Lake Sewer Works,
however, he felt no significant delays would be incurred if the STPUD and the Fallen
Leaf Lake interests were to proceed jointly as proposed in the STPUD letter to LAFCO.
Mr. B. Etcheverry, representing the Fallen Laaf Lake Improvement Association, stated
that his group had met on Monday the 7th of February to discuss the Fallen Leaf Lake
program and that the group expressed a great degree of solidarity in proceeding with
the project and that they had pledged financial support to complete the engineering
of the Fallen Leaf Lake sewer system.
A general discussion was held regarding the possibility of the STPUD soliciting statements
of interest from engineering firms to joint venture�w 1 fS0 �nr port to aointlyhpreparera-
tion of a design criteria report and that �pon app
the plans and specifications and contract documents for constructing the Fallen Leaf
Lake project.
Vice President Kashuba asked Mr. Etcheverry what the water rights situation was for the
Fallen Leaf Lake area. Mr. Etche Fallen Le f L ke andethatithe sourcekof watersfort�he
riparian rights to the waters of t
east side of the Lake was supplied bYa d halt the Mutual WateruCo pany pumpedywaterich
serves approximately 190 customers,
from the Lake. The remaining water service was provided by the Stanford-Sierra Camp,
Fallen Leaf Lake Lodge and two Water Companies which serve approximately 40 Forest
Service permitees. The water supply to these remaining areas was served from the
Glen Alpine Creek watershed.
Attorney Weidman stated that he thought some consideration should be given to asking
the County of El Dorado to o aosed in t�he Fallen LeafoLake EoI Rr t Manager Cofe`r reported
conservation program as p p
that it was his understanding that the LRWQCB would consider providing some
enforcement actions in the Fallei n had now been inc�orporat d and thati�nclud d in theen
L e a f L a k e I m p r o v e m e n t A s s o c i a t
by-laws were enforcement powers.
i,X�C%�� �,djotirned Regular Ivleeting -2- 2/11/77
A discussion followed regarding the 4 points identified as problem areas in Mr.
Norman's letter of 2/11/77. Items 1 and 2, related to the responsibility for the
cost incurred by CH2M Hill Engineering, and CSO International, Mr. Cofer
stated that he did not believe it would be possible to accurately audit the cost of
the two engineering programs to determine which costs were directly incorporated
into the final design of the system. Manager Cofer stated that he was of the
opinion that either both costs should be included as project costs or both costs
excluded from the project with the CH2M Hill costs being the District responsibility
and the CSO costs being the responsibility of Fallen Leaf Lake interests. Manager
Cofer furtherytstated that any final decision on the responsibility of the costs would
have to be determined when the entire South Tahoe PUD Board of Directors were
in session, noting that the two absent Board Members were the two members who
had served on the Board during the Fallen Leaf Lake program. Mr. Norman and
Mr. Etcheverry stated that they would consider the exclusion of all engineering
costs incurred to date from the definition of project costs. Under Item 3 of Mr.
Norman's letter related to legal costs, Attorney Weidman stated that it was a
generally accepted practice for each side to be responsible for any local costs
incurred to date. Mr. Norman agreed with this concept. Under Item 4 related to
the duplication of engineering work, Mr. Norman stated that the joint venture
engineering program which was presently being considered would eliminate the
concern of the Fallen Leaf Lake interests of the possibility of duplication engineer-
ing work.
Director Cocking made a motion seconded by Director Fieldcamp that the Manager
be directed to transmit the letter to t,he Local Agency Formation Commission as
outlined in Mr. Cofer's draft dated 2/3/77, and that the Manager also be directed
to request a 30 day continuance by LAFCO to allow the South Tahoe PUD and the
Fallen Leaf Lake interests additional time to work out the details on an implementa-
tion program. The Manager was also directed to solicit statements of interests from
engineering firms to joint venture with the CSO International, Inc. , in the prepara-
tion of an engineering design criteria report. The motion carried unanimously. Vice-
President Kashuba thanked the Fallen Leaf Lake interests for attending the late
Friday Board Meeting to discuss the Fallen Leaf Lake Sewer Project.
Manager Cofer requested authorization to submit to the State Clearinghouse and
the Tahoe Regional Planning Agency Clearinghouse, a Notice of Intent to Conduct
the Facilities Planning Program Related to the Modifications of the South Tahoe PUD
Wastew�t�r Treatment Plant. Manager Cofer reported that it would be necessary
to obtain clearance from the two Clearinghouses before a Grant Offer could be made
to the District for the planning study. Director Fieldcamp made a motion, seconded by
Director Cocking, unanimously carried, that the Ma nager be r�uthorized to submit '
the Notice to the two Clearinghouses.
The meeting was adjourned at 6:30 P.M.
�,-
l ,.�ti,��.;.��;, 7 a; .�i���-�i
_::=-,,
Lorrene Kashuba, Vice-President
South Tahoe Public Utility District
ATTEST:
_N ,
;� ': �
,
,
.�ti-'� L �,� � ��1-- ��✓'
David W. Callahan, Clerk of Board and
Ex-Officio Secretary of the Board of Directors
South Tahoe Public Utility District
***********
/k��='/
REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 17, 1977
The Board of Directors of the South Tahoe Public Utility District met in a regular session
on 2/17/77, 8:00 P.M. , District Conference Room.
ROLL CALL: Vice President L.L. Kashuba, Directors R. W. Fesler, F. J. Cocking,
R. A. Fieldcamp, General Manager J. R. Cofer, Assistant Manager and Clerk of
Board D. W. Callahan, Attorney J. C. Weidman, Attorney Sharon White, Engineer
R.Chapman - CH2M Hill, Water Manager W. Dunckhorst, Wastewater Manager J.
Bonnet, Shop Steward Greg James and J. Gorbet. Employees D. Huber, C. Auckly,
A. Kruse, Sierra Pacific Power Company Representative - Earl Cooper, California
Pacific Utilities Company Representative J. Johnson, El Dorado County Health
Department Representative - Virginia Thompson, Mr. and Mrs. J. G. M. Gonzales,
Mrs. E. Schmidt, Shawna Lindsey - Tahoe Tribune Representative and Merle Kobernus -
visitor.
ABSENT: President Edward E. Hegarty.
MINUTES: Director Fesler moved, seconded by Director Fieldcamp, unanimously carried,
minutes of 2/3/77 be approved as corrected; minutes of 2/11/77 - Adjourned Regular
Meeting, be approved as submitted.
Director Kashuba stated that this Board is faced with the problems of furnishing water and
sewage disposal to our taxpayers , and the Research and Conservation Committee has
requested Earl Cooper of the Power Company and john Johnson of the Gas Company to visit us
this evening to let us know what problems, if any, there would be for serving the area
with power and gas, so that short and long term plans will be more realistic.
EARL COOPER, District Manager of Sierra Pacific Power Company, stated that he felt the
fuel supply will be adequate at this time; he explained the other companies they are in
conjunction with as to serving and obtaining power to serve the areas and the capacity
available, as well as the new power plant in the planning stage near Battle Mountain,
Nevada. He stated that last Tuesday the Company filed with the commission for a rate
increase, and this is the first filing since 1972 . Mr. Cooper stated if the commission
does approve the rate increase, their company has requested, domestic costs would be
increased 12.3%; commercial and industrial would be 30-31%, and larger industrial
customers to be approximately 29-1/2% increases.
JOHN JOHNSON, Division Manager of the California Pacific Utilities Company stated that
natural gas at South Lake Tahoe is reasonable assured for the next two years, and
Southwest Gas has assured them of ample gas for the next 2 years . At the end of the 2
year period, Southwest Gas must either have a line over Kingsbury or another plant in
the Carson Valley, or both. Southwest Gas will be making a determination as to which
way they will move within the next month. He further stated that 100% of the natural
gas comes to us from Canada and stated their rates have increased (from September of
1976 to January of 1977) from $1 .64 to $1 .90/$2 .00 per cubic ft. Provisions will also
be made to bring natural gas from the Alaskan fields - this would be around the year 1985,
and same will be very expensive; the supply now is adequate - it is going to become
extremely costly, but assured of the supply. Sewer utility is the only interrupted
customer,, Mr. Johnson stated, and considered in the priority of one catagory.
MANAGER'S REPORT: AS PRESENTED BY MANAGER J.R. COFER:
Recruitment - Manacler Wastewater Systems: The District has sent out job announcements
to all holders of a Grade IV or Grade V Wastewater Treatment Plant Operators Certificates
(about 500 announcements) . We have received applications from 26 candidates (7-Grade
IV; 8-Grade V and Grade II - no certificate) . Six of the applicants are registered civil
engineers. Our schedule is to select, by February 28th, 4 or 5 candidates to invite to
the District for interviews . The interviews would be held during March, and we would
hope to have a recommendation to the Board in April.
�• ,}/ �t�gul�r �/IA�ting -8� 2/3/77
/���
Recognition of Achievement for Virgil Schrauben (Water Department Employee) The
Board acknowledged Mr. Schrauben's recent achievement in the welding course,
grade of A , and Manager Cofer recommended the tuition fee be reimbursed him.
Director Fieldcamp moved, seconded by Director Cocking, unanimously carried, that
a letter of commendation be sent to Mr. Schrauben.
RESOLUTION NO. 2063, A Res�alution Rescinding District Regulations Governing Re-
location and Real Property Acquisition. Director Kashuba moved, seconded by
Director Fieldcamp, unanimously carried.
Will Serve Requests: MacDonald's - Emerald Baa dreommer�cial Un t akH g�hway 50 er
for 10 new sewer units; Carpentry Shop Office
West of Hopi Street - Tahoe Paradise for 13 sewer units.
Director Fesler asked at this has no bas s at this t me to deny theseCreque t is time.
Manager Cofer stated that he
Director Fieldcamp moved, seconded by Director Kashuba, unanimously carried, that
"Will Serve Requests" be approved.
Local Environmental Guidelines, Postponed to February 17, 1977 .
SCHEDULED WORKSHOP SESSIONS (SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD
ROOM):
1/15/77 Agenda Items - 3 pm
2/11/77 Adjourned Regular Meeting, 5 pm
2/16/77 Grant Applications
2/17/77 Review Environmental Quality Act Requirements - 4 pm
2/22/77 General District Activities - 3 pm
PAYMENT OF CLAIMS: Director Fieldcamp moved, seconded by Director Fesler,
unanimously carried, claims in the amount of $198,343.04, as recommended
by Assistant Manager D. W. Callahan ,be approved for payment.
ADJOURNMENT: 11:30 P.M. to February 11, 1977 , 5:00 P.M. , District Office.
/��� �
Edward E. HegartyJ, resi ent
South Tahoe Public Utili y District
ATTEST:
� � �
�� ,
C�,.,� --c-�- �( '�---
__. �
David W. Callahan, Clerk of Board and i
Ex-Officio Secretary of the Board of Directors
South Tahoe Public Utility District
******
����`'`'�" 12egu1ar �Vleeting -2- 2�17�77
Manager's Report (Continued) . . . . . . . . . .
Facilities Planninq Proaram - Plant Modifications - The State Water Resources Control
Board, at their February 17, 1977 Board Meeting, will take action on whether to add the
STPUD Step 1 Facilities Plan to the current Clean Water Grant Priority List. In light
of the comments made by State Board Members at the February 3rd Workshop Session,
a favorable a ction is anticipated. If the planning program is approved the State
Board Staff will request that the STPUD prepare a "Plan of Study" for the planning
program. The "Plan of Study" , under preparation by STPUD staff, will describe the
scope, schedule, and estimated costs of the proposed facilities planning. Upon
approval by the State of the "Plan of Study" and clearance from the State Clearing-
house and the TRPA, the State would then make a grant offer to STPUD for State and
Federal Funding of 87. 5% of planning costs.
Inspection of Emeraency Holdinq Pond - DWR Safetv of Dams: On Wednesday, 2/9/77,
two representatives from the Department of Water Resources Sa�fety of Dams section
visited the District and inspected the Emergency Holding Pond. The representatives
indicated that in a preliminary appraisal of the plans and specifications that the
Holding Pond appears well designed, concern was expressed in the possibility of
washing out the embankment by overfilling the reservoir. The DWR representatives
noted that all reservoirs under the State's jurisdiction are required to have fail-safe
overflow systems that are capable of maintaining the reservoir water surface well
below the embankment crest under any inflow condition. The staff is preparing
additional information on the flows that enter and leave the reservoir.---------------------•
Manager Cofer mentioned that he and John Bonnet met with a Mr. Hurst of the State
Certification Board to discuss having john Bonnet go to a Grade V, and there are ways
that we can have him on an O-I-T, provided he is supervised by a Grade V.
Also, regarding the meeting today, with the State Water Resources Control Board,
Manager Cofer stated the State WRCB Staff recommendation are as follows:
(1) That the current F.Y. 1976-77 Priority List be amended to include a Step I study
for the treatment plant modification project for the STPUD. The Step I Study should
include recommendations for interim plant improvements that do not involve expansion
of the existing effective plant capacity.
(2) That the Board authorize a loan to the District, not to exceed $2 .0 million, for
rehabilitation of the export line and authorize the Executive Officer to negotiate and
execute a loan contract with the District. A condition of the loan contract will re-
quire the District to pursue recovery of the export line rehabilitation cost from the
original contractor and/or engineers .
Director Fieldcamp moved, seconded by Director Fesler, unanimously carried, the
Manager's Report be approved as presented.
ATTORNEY'S REPORT: LAFCO has continued the Fallen Leaf Lake matter for a month.
Manager Cofer also mentioned that we have sent requests to four engineering firms to
provide statement of interests regarding Fallen Leaf Lake.
REPORT ON WORKSHOP SESSIONS: The following workshop session held were 2/15/77 for
agenda items; 2/16/77 for grant application and 2/17/77 for Environmental Quality �
Act Requirements .
���_�
Regular Meeting -3- 2/17/77
COMMITTEE REPORTS (Public It�formation) As presented by Director L. L. Kashuba:
Public Information: Charles Raines of the Economic Development Agency, Seattle,
Washington, met with District Board members, Manager Cofer and Engineer Jensen
at 9:00 A.M. Monday, 2/7/77 . This was the result of the visit to E.D.A, by
Attorney Weidman, Attorney Sharon White and Lorrene Kashuba concerning the
S.T.P. U.D, application to EDA for funding for the Johns on Boulevard Interceptor.
After discussing the project we took him on a tour of the site. We had made prior
appointments with officials of various agencies in the Basin so that he would get
a full understanding of the extensive planning and unique geographic and economic
problems with which decision makers must deal.
Attorney Weidman and Lorrene Kashuba, and Ray Fieldcamp attended some of the
interviews with:
Tahoe Resource Conservation District
Nevada Tahoe Conservation District
Soil Conservation Service
(Walter Bailey, Dorothy Boyd and Denis Nickel)
Tahoe Regional Planning Agency
(Richard Heikka)
U.S. Fore st Service
(Glenn Smith)
City of South Lake Tahoe
(Richard Milbrodt)
Lahontan Regional Water Quality Control Board
(Dave Antonnucci)
California Tahoe Regional Planning Agency
(john Vostrez)
We completed the visit with a tour of the treatment plant. During the course of the
two days each project was discussed which had been submitted from the Tahoe Basin
and set aside for the same reason, environmentally controversial as expressed by the
Sierra Club and the League to Save Lake Tahoe. He said he would pull all the
projects and review them again when he returned to Seattle - and he had a great deal
of information to help him.
SHOP STEWARD REPORT: None - Mr. G. james was elected as Shop Steward to replace
Harry Hanson.
REPORT BY MANAGER OF WATER SUPPLY SYSTEM: As presented by W. Dunckhorst:
"On Wednesday of last week Mr. Fissell of the State Health Department and
Virginia Thompson of the County Health Department, along with myself, toured the
well sites of the Hofman System to check on the corrections 4�Zat the Health Department
had requested us to do. There were a few minor corrections found, and these have been
taken care of. All major corrections have met with the approval of both the State and
County representatives .
On Tuesday of this week Nevada Pump and Drilling pulled the pump of #2 well
on Glenwood. We found that due to vibration there were some worn wires but no shorts
that we could see. The problem seems to be in the pump itself, so I had Nevada Pump
take it to their shop to check out and repair. We do know the bearings are bad and the
vibration possibly could be the cause of the internal problem.
We still have not received the ten 6" meters that are to be installed on the
wells . Five were to have been shipped over a week ago, but still have not arrived.
The electrical department is presently wiring the Keller Booster Station, and
as time will allow, we are trying to get in place one of the pumps and the pipe work
that must be done.
,/'�'-. 7�
Regular Meeting -4- 2/17/77
Water Supply Manager's Report (Continued):
A few residences in a small area of Al Tahoe experienced an outage of
water for a time on Monday of this week. The problem was quite hard to locate
as knowing we had shut no water mains off, we were looking for possible frozen
mains . After some time, the crew located the troube; a person living on the corner
of Nevada and Los Angeles Avenues had mistakenly turned off a valve in the street
to make a repair at his house; this householder is being billed a fee for this call.
Regarding the Pump at Glenwood, Director Fieldcamp moved, seconded by Director
Cocking, unanimously carried, that a new pump, in the amount of approximately
$1 , 186.00 be purchased, and installed, by Nevada Pump and Drilling.
Director Fielc3camp stated that by changing from 220 to 440 we could save on power
and requested that this be studied.
Manager - Operations Division - Wastewater System: As presented by j. Bonnet:
"I inspected our 60 mg holding pond with Mr. Cofer, and two representatives
from the Bureau of Dam Safety. They requested more information as to our effluent
pumping capacity to this pond and also, pipe sizes to and from the pond. This
information was given to Mr. Cofer.
We received a partial shipment of carbon -7,440 lbs, on 2/10/77.
On Monday, 2/14/77, we started pumping down the spray pond to allow
maintenanc e to clean and replace spray nozzles. During cold weather, this will
be done about every two weeks. We also started cleaning the carbon slurry bin to
allow us to make the changes necessary for bulk handling of �arbon, �f th�.s i� �o�sibl�.
T azn to m�et va�itl� I�ou�g �Jellmore af Gal,gon on this matter on Friday 2/18/77.
We will discuss not only bulk handling but their regeneration program as well.
Tuesday 2/15/77 we received the rest of our carbon shipment - 24,000 lbs.
We will begin topping off the carbon columns as soon as possible:�
Manager Callahan mentioned CETA has approved funding for four employees; also,
he gave a report on Water Department Finances and presented copies of same to
the Board members for their study and information.
Bob Chapman, Engineer, gave a report briefly on identifying the characteristics of raw
sewage today as compared to what it was years ago. A full report regarding capacity
and modifications will be presented to this Board by April 5th.
Resolution from the City of South Lake Tahoe: RESOLUTION NO. 1977-17, A
Resolution of Appreciation of the City Council of the City of South Lake Tahoe to
South Tahoe Public Utility District for its public service in opening its meeting room
for public use.
Director Fesler stated that we built this building and this room and it is for all the
people in the community, and he regrets the City is leaving, and if their plans were
to �ver change, we would like to advise them they are always welcome back. Manager
Cofer stated that he extended an open invitation for them to return at any time.
Mailgram from Governor Brown re Water Drought. Director Fesler moved, seconded by
Director Cocking, unanimously carried, that the following response was approved by
the Board. (Same was hand-carried to the Governor's Office this morning by Manager
Cofer) .
"Mr. Ron Robie, Director
Department of Water Resources
Drought Information Center
1416 9th Street
Sacramento, Ca. 95814
RE: Response to Request by Governor Brown on Drought Preparedness Program
Dear Mr. Robie:
Question 1; What conservation measures have you taken or will take by 3/15/77.
�;5'U�
12egular Meeting -5- 2/17/77
(Letter to Mr. Ron Robie, Director) Continued:
Answer: The South Tahoe Public Utility District has installed water
meters on the groundwater production wells that were unmetered. A groundwater
level monitoring program is being initiated to determine the groundwater supply
conditions. Several meetings have been held with County, City, Water Utilities
and Civic Groups to coordinate the adoption of ordinances and water conservation
programs.
Ques�ion 2 . What water reduction do you expect in 1977 ? Compare in acre feet the
amount of water you expect to consume this calendar year in contrast to calendar
year 1976.
Answer: Some of the production wells within the two water systems
acquire by the STPUD were not metered during 1976 and exact production is not known.
We estimate the 1976 production at about 5000 acre feet. Water reductions in 1977
will be dependent upon the severity of the water conditi,�ns, the effectiveness of
voluntary water conservation programs, and the level of tourist activities. With
the increases in water service connections, and anticipating heavy tourist use of the
Lake Tahoe area because of water shortages at other reservoir recreation areas, we
would estimate the 1977 water use at about the same 5000 acre foot level.
Question 3 . What water uses, if any, will you curtail?
Answer: We anticipate a curtailment in some outside irrigation use through
voluntary conservation programs urged by the STPUD. Use of water for cleaning paved
surfaces and washing of autos will most likely be curtailed through a curtailment
program.
Question 4. What specific meadures do you believe can be taken, b�
either public or private initiative to mitigate the adverse affects of this drought?
Answer: The single most important measure to mitigate the adverse affect
of the drought on the Tahoe area could be an initiative to allow the reuse of treated
wastewater within the Tahoe Basin. (Amend the Porter-Cologne Act) . During 1976
STPUD exported out of the Basin to Indian Creek Reservoir in Alpine County over 1.6
billion gallons of highly treated wastewater. Reuse of a portion of this treated
wastewater for non-domestic purposes could help reduce the draft on the groundwater and
surface water supplies and reduce the time required for recovery of the Tahoe water
re source s.
Very truly yours,
South Tahoe Public Utility District
s/ james R. Cofer, General Manager/District Engineer"
Future Water Supply to Heavenly Valley for "Snow Making" Operations: Director Fesler
moved, seconded by Director Fieldcamp, unanimously carried, that the following
letter be mailed to Mr. H. Killebrew:
"Mr. Hugh Killebrew February 15 , 1977
Heavenly Valley Ski Area
Box At
South Lake Tahoe, Ca. 95705
Dear Mr. Killebrew:
This is in response to your request for a letter on the future availability of
surplus water from the STPUD domestic water system for use in "SNOW MAKING'
operations at the Heavenly Valley Ski Area.
Availabilitv of Surplus Waters - During most winter months the District does have a
surplus water supply at the surface diversion facility on Cold Creek. Surplus water as
used herein is the difference between actual diversions for domestic water service and
the District's water entitlements. It will be the policy of the District to make available
for "SNOW MAKING" purposes surplus waters. The availability of water service would be
dependent upon the amount of surplus water at the point of diversion and the District's
ability to deliver the water to the service meter.
Cost of Surplus Water - The District would charge for the surplus water service the
normal "Seasonal Metered Service"rates. (Copy of existing water rates and charges
enclosed) . Should no surplus water be utilized during a winter season tl-� re would be
no charges.
;ki'r�% Regular Meetirig -6- 2�17�77
,:, .,
Letter to H. Killebrew (Continued)
Service Connection Facilities - The District would ask that a permanent water service
connection, including meter and approved back flow preventive device, be installed
for future service. The cost of the connection to be paid by Heavenly Valley.
Modifications to STPUD System to Provide Service: In order to deliver surplus waters
from the cold creek diversion to the Heavenly Valley area without adversely impacting
the water delivery system there is need of a new water system connection under
Pioneer Trail near Keller Road. We estima�e the cost of this connection at about $2 , 500
and would ask the Heavenly Valley to reimburse the District for the cost of the
special connection.
Notice of Intent to Take Surplus Waters: The District would ask that a notice of
intent to take surplus water be submitted to the District at least for�:y-eight hours
prior to the initiation of snow making operations.
Right of Refusal to Serve Surplus Waters: The District would have the right to refuse
service of surplus water without notice, when in the opinion of the District's
Manager that such service would be detrimental to the water supplies or the water
service capabilities of the District.
The STPUD recognizes the Heavenly Valley Ski Operation as very important to the
economy of the South Tahoe area and we are desirous of assist�rig by making surplus
water available for snow making operations. We look forward to working with you
and your staff in the future.
s/ James R. Cofer,
General Manager/District Engineer"
Service to Pro Shop Bijou Golf Course: This area is not within the District
Boundaries and the Board agreed to have the Staff reply regarding their request for
service and/or annexation.
Digester Cleaning: - Authorize the Advertisement for Bids for Cleaning Digesters Nos.
1 and 2 . Director Fieldcamp moved, seconded by Director Fesler, unanimously
carried, we advertise for Bids for the Cleaning of the Digesters .
Environmental Quality Act: Consider adoption of Resolution Amending A Resolution.
Sharon White, Attorney, met with the Board this afternoon, thoroughly explained the
environmental quality act, and the resolution to the Board. Director Fesler moved,
seconded by Director Cocking, unanimously carried, that RESOLUTION NO. 2064, A
Resolution Adopting Local Guidelines Implementing the California Environmental
Quality Act and Rescinding Guidelines Heretofore Adopted.
Backhoe: - Mr. Callahan stated we received one bid from J. Neddenreip Equipment
Company of Minden, Nevada, for one-back hoe 580-C in the amount of $19 , 184.00,
less trade-in of $7, 268.00 for a total of $11 , 916.00, not including tax or license fees.
Director Fieldcamp moved, seconded by Director Cocking, unanimously carried, that the
bid from J. Neddenreip Company be accepted.
Will Serve Requests: Water and sewer service for proposed Medical Building, corner of
4th and South Avenue - add one sewer unit and water service by 1 inch meter. Director
Fieldcamp moved, seconded by Director Cocking, unanimously carried.
SCHEDULED WORKSHOP SESSION (STPUD DISTRICT OFFICES): 2/22/77 - District
Programs and Consultant Contracts 3 pm; 2/28/77 -Agenda Items 3 pm; 3/3/77 District
Programs 4 pm.
PAYMENT OF CLAIMS: Director Cocking moved, seconded by Director Fieldcamp,
unanimously carried, claims amounting to $136,248.83, be approved for payment.
ADjOURNMENT: 10:30 P.M. - ' �
_;.- �.�. , �,_ i
:,'.% ' �.!`,'' ,1 � . � J- ,,,,`�j'
orrene L. Kashuba, ice-President
South Tahoe Public Utility District
,(�-�^ �.t_.L�-��` ti_��-.--3
David W. Callahan, Clerk of Board & Ex-Off. Sec.
*********************
��% 7
Regular Meeting of the Board of Directors of the
South Tahoe Public Utility District. .
March 3 , 1977
The Board of Directors of the STPUD met in a regular session 3/3/77, 8:00 p.m. ,
District Conference Room.
ROLL CALL: Present were President E. E. Hegarty, Directors R. W. Fesler, L.L.
Kashuba, F.j. Cocking, R.A. Fieldcamp, General Manager J.R. Cofer, Assistant
Manager and Clerk of Board D.W. Callahan, Attorney j.C.Weidman, Attorney Sharon
White, Water Manager B. Dunckhorst, Manager of Operations J. Bonnet, F. Souza,
C . Auckly, R. Hampson, D. Huber, V. Thompson, M. Kobernus, G. james and
Tribune representative Martin Griffith.
MINUTES OF 2/17/77: Director Fesler moved, seconded by Director Fieldcamp,
unanimously carried, minutes of 2/17/77 be approved as presented.
MANAGER'S REPORT: As presented by J.R. Cofer:
Plant Capacity Study: During the month of February the District's Consultant - CH2M Hill,
continued to investigate the wastewater system. The final report on the sewer plant
capacity is scheduled for completion by April 5, 1977 . A Consultant's summary report
on the review of the wastewater liquid and solids characteristics should be received
prior to the 3/3/77 Board of Directors meeting.
Drought Committee: - On 2/24/77 a Tahoe Drought Committee Meeting was called by the
E1 Dorado County Environmental Section. The purpose of the meeting was to formulate
a local committee to coordinate drought programs in the E1 Dorado County portion of
the Lake Tahoe area. At the February 24th meeting it was determined that the Chamber
of Commerce Drought Committee would be responsible for the coordination of local
programs and that the water purveyors would provide technical assistance to the Chamber.
The next Drought Committee is scheduled for 3/9/77. To be discussed at that meeting
� of 3/9/77 will be the actions of the Public Utilities Commission regarding requiring
water purveyors under their jurisdiction to provide at no cost water savings kits.
Personnel Matters: - During the past month two of the District's employees have been
promoted to positions of increasing responsibility. Mr. G. Eppler has been assigned the
duties of Manager-Maintenance Division, and will be responsible for the management
of all maintenance activities . Mr. Eppler will also be responsible for coordination
with the Regional Water Quality Control Board of any spills or other disposal problems
outside the treatment plant area.
Mr. Richard Vonderscher has been promoted to the position of Pump Station Supervisor
and will be in charge of the District's twenty wastewater pump stations and the Luther
Pass export pump station. We wish these men well in their new assignments.
Manager Cofer also mentioned that our Sewer Capacity Report will not be available
until April 5th. Also, TRPA has received our application (Clearinghouse) and same
will be placed on the agenda for their 3/9/77 meeting; their staff has recommended
full support of our application.
Also, we are running a number of lab analysis and this is putting quite a strain on
our workload, and we are planning to hire for two weeks a local lab technician to
help us for this short time. We are hiring on an hourly basis and not to exceed a
two-week period.
Manager Cofer also mentioned that Dick Thomas of the Chamber of Commerce could not
be here this evening but did call to let us know that the Chamber has offered their full
support re water devices and water conservation; either by assisting indistribution of
water devices, or getting any and all information needed to the people and to the schools,
etc.
Frank Souza was here to also speak on behalf of the Chamber of Commerce and did state
the Chamber is very interested in assisting in any manner they can on this projec't.
Manager Cofer also read a letter from Eugene T. Gualco, Chairman of Asse�bly
Committee on Water, and Ruben S. Ayala, Chairman of Senate Committee on Agriculture
and Water Resources. Letter reads as follows:
�x���� / �
�tegular Meeting -2- 3 3 77
"Chairman, County Boards of Supervisors
Mayors, Incorporated Cities
Local Water Agencies
Gentlemen:
The State Legislature has passed the enclosed resolution requesting all
local water purveyors to immediately evaluate their water supplies and needs and to
institute all appropriate water conservation methods that would assist their areas, as
well as other areas .
It is essential that all municipal water purveyors plan on the basis that
next year will be dry. Any necessary water conservation or rationing programs
should be implemented as early as possible in order to minimize the economic and
social impacts which will result from severe water shortages this year and next
ye ar.
As you are aware, the Governor has requested that all urban areas undertake
a voluntary 25% reduction in water use.
The Legislature is deeply concerned about the drought and its effect and is
taking action to mitigate these effects . We strongly urge local agencies to do the same.
s/ Eugene T. Gualco, Chairman, Assembly Committee on Water.
s/ Ruben S. Ayala, Chairman
Senate Committee on Agriculture & Water Resources"
Manager Cofer stated that perhaps the Conservation Committee can meet to discuss
this letter and Assembly Concurrent Resolution No. 16 Relative to Water Conservation
and perhaps have a recommendation to make to the Board at the next regular meeting.
Director Kashuba stated that this District had a program last summer regarding water
conservation, and Virginia Thompson of the Health Department,assisted in presenting
water devices to the public, and a film was also shown to our public visitors and
to the schools and to some service clubs. She stat ed that the Chamber of Commerce
should pursue this water conservation and hopes they will stay with it; and she also
mentioned that D. Callahan can give some assistance in obtaining the film on Water
Conservation on their next agenda.
Manager Cofer stated that 26 applicatic�n� were received for Wastewater Manage-
ment position. Same have been reviewed and he stated that he would like to bring
6 of the applicants in for an interview - S of which are Grade VI and the 6th applicant
is not certified. Interviews will be held 3/26/77 and Manager Cofer requested the
Plant Operations Committee assist in the interviews. Director Fieldcamp moved,
seconded by Director Kashuba, unanimously carried, Manager's Report be approved
as presented.
ATTORNEY'S REPORT: Attorney j.C.Weidman stated that on 2/28/77 he and Directors
Fieldcamp and Kashuba attended the Water Agency meeting and the contract was
presented and to be presented at their meeting on 3/9/77; this is to have the loans
converted to grants; the current year budget will be available for water supply and
if the contract is renewed, we will share in a . 10� tax levy -$156,000 available
for water supply or other authorized purpose.
Manager Cofer gave a report on the Workshop Sessions: Consultant services 2/22/77;
Agenda items 2/28/77; Plan of Study Plant Modifications 3/2/77 and District Programs
on 3/3/77.
COMMITTEE REPORTS:
(1) Research and Conservation: Water Conservation Committee Meeting held 2/25/77
and to meet again 3/4/77.
(2) Water Utility Report - as presented by F.J. Cocking:
/��'��' /
�'
Regular Meeting -3- 3/3/77
Water Production - Globin System (MG)
1976 1977 %Change
February
Well Production 18. 9 12.3 -34.9
Cold Creek Diversion 31 .2 31 .5 - 1 .0
Totals 50 . 1 43 . 8 -12. 6
Calendar Year to Date
Well Production 2 5. 9 20. 5 -20.8
Cold Creek Diversions 77.3 75.9 - 1 .8
Totals 103.2 96.4 - 6.6
Water Production - Hofman System (MG)*
February 7 .2
)* Water production recorded at five metered wells; records not available at ten
wells where meters have not been installed to date.
(3) Plant Operations Report: As presented by Director R. A. Fieldcamp:
Wastewater Flows to Plant (MG)
1976 1977 % Change
February 8 - Total Flow 97. 9 85.7 -12 .5
Maximum 24 Hr. Flow 4.63 4.02 -13.2
Average Daily Flow 3.37 3.22 - 4.5
Calendar Year to Date:
Total Flow 193.4 183 .8 - 5
Maximum 24 Hr. Flow 4.63 4. 2 - 9.3
Average Daily Flow 3.28 3. 12 - 4.9
Director Fieldcamp also mentioned that a meeting was held to discuss and to review
Office Space Requirements on March lst. He stat ed that office space can be obtained
in the Coco-Cola Building at a lesser charge than we are now paying for the Water
Department offices on Tallac Avenue.
(4) Finance/Insurance Committee: Director Fesler stated that he did attend the
Special Districts Conference on 25/, 26 and 27 regarding the Boa�.d level Management,
Law, Community Relations, etc. , and also presented the Manager and the President and
Vice President of this Board with brochures he brought back from the seminar. He
stated that it was a worthwhile conference.
(5) Public Information: Director Kashuba stated that this committee did not meet,
however, they would like to schedule a meeting before the next board meeting to get
some information out to the public on our 4/5/77 report regarding sewer capacity.
SHOP STEWARD REPORT: Mr. G. James stated he had no report. Manager Cofer stated
that he did have a discussion with the Shop Steward as he did fail to post the notice
for Operator-in-Training position. He stated that he has since read the Memorandum
of Understanding and guarantees this will not happen again.
MANAGER OF WATER SUPPLY SYSTEMS REPORT: As presented by W. Dunckhorst:
"On Wednesday of last week the new submersible pump was installed in
well #2 at Glenwood. We free flowed it at close to 300 gpm and after we connected
this pump to the system, it was checked again against a head of about 70 psi and we
had a flow of about 155 gpm.
At the same time as we were working on well#2 and had it free flowing, we
lifted the 20 hp motor on well #1 (This is the well that has been cavitating) we checked
the well for depth and found the well is 200' deep. We twisted the motor around facing
out the door and turned the motor on to free flow it. The draw down was right down to
the bowls 100' down. Mr. Cofer and myself agree that we should lower this well 50' .
The columns and shafts have been ordered for this to be done.
On Friday of last week the filtrat.ion plant was shut down for the weekend so
that the filter media could be checked, to see what kind of condition it was in. Mr.
Russell Culp whom I consider very knowledgeable on filter media checked this for us
on Monday morning and confirmed our feelings that the filter media was in very good
condition and should last us for several more years.
ih /�) l�egul�r Meeting _4_ 3�3�77
The Water Department is again experiencing a problem of having a
positive Coliform count. This is in the Stateline area and we feel that it could
possibly be coming from one of the Stateline wells which are presently artesianing ;
we have, at the request of the Health Department, shut these 3 wells down and
chlorinated them. We are going to try and keep them s�ut-off for a week or so to
see if we can pinpoint where the problem might be.
OPERATIONS REPORT, As presented by john Bonnet:
'nn Tuesday 2/22/77 , Systems Control started working on our chlorine
system. They reported that our 1"line from the storage building was free of
contamination, and explained that with a liquid chlorine system, like ours, the
contaminants are carried through the line ar�; are deposited in the chlorine
e�raporator unit. When the filter in this unit is saturated, the contamination is
carried through to the chlorinators, This is what happened to us - our Maintenance
Department worked with Systems Control and are now capable of cleaning the entire
system.
Thursday 2/24/77 , the District suffered a spill at the plant. One of the
waste valves in the tertiary stuck open and overflowed the manhole. As a result,
about 1 ,000 gallons of decant water went into Heavenly Valley Creek. Lahontan
was notified and a report was sent to them.
Monday, 2/28/77 I met with Mr. Cofer and Russell Culp to discuss plant
operations. Mr. Culp made several suggestions which we are going to try as soon
as possible;
(1) Chlorinating point at the first stage recarbonation basin. This
should help reduce our CO2 demand and also give us better chlorine contact which
may reduce the amount of chlorine used.
(2) Relocate our polymer feed from the floc basin to the secondary launder.
This should help our phosphate removal.
(3) Run one carbon column completely full of carbon and see if this will
help our COD removal.
Tuesday, 3/1/77, Maintenance cleaned the floc basin. This was done by
pumping the lime sludge, in a slurry, into ballast pond #2 .
Mr. Bonnet also mentioned that this afternoon the rising well sprung a leak and that
Lahontan was notified.
Manager Cofer stated that we had a report from our consultants placing capacitors
at Luther Pass to lower our power bills by $150, and the equipment we need to install
will be approximately $3, 500, and our electricians can install this equipment.
Manager Cofer authorized approval of purchase of equipment and installation of
same.
Director Fieldcamp commended j. Bonnet on the excellent job he is doing as
Manager of Operations.
Finance Officer's Report; Assistant Manager Callahan presented a Summary of
Professional Services, Task Order Assignments, Sewer Department,for the Board's
information. Also a Study Session is scheduled 3/15/77 to discuss the budget.
CORRESPONDENCE:
(1) Lahontan RWQCB re Sewage Spill of 1/12/77 .
(2) Mr. Robert Foo re frozen water pipes. The Board discussed same and it was
agreed that Mr. Foo would be notified that the District will look into this problem
this summer.
(3) City of South Lake Tahoe re proposed joint meeting on 3/14/77 at 7:30 pm.
(4) USFS re existing sewer capacity.
Regular Meeting -S'
3/3/77 /�/�
Items for Bo�rd Consideration and/or Action: ---
Attorney Sharon White explained the Ordinance No. 265, Calling Election and
Submitting Proposition to Voters, and same was discussed in detail by the Board
and Ms . White. This Ordinance would allow the taxpayers to either vote for and
or against the rehabilitation of the Export Pipeline.
Director Fesler stated that he is opposed to this and the rehabilitation of the export
pipeline. The $1.7 we would be borrowing from the state would cause us to pay back
over 3 million dollars .
Director Fesler stated that the people he has talked to are much more interested in
our ability to serve in a capacity sense. He stated he would like to see us move
ahead on the plant modification and hold up on the pipeline rehabilitation.
Director Fieldcamp stated that before we can do anything to the plant, we have to
get the export line fixed and hopefully go back to the contractor that originally
installed the line to recover some of the monies spent on same.
Manager Cofer stated that it is a frightening thing to spend 3 million dollars on the
pipeline, but if the pipeline fails, we have no capacity to speak of. He recommended
that we move ahead on the project.
Frank Souza stated that the information is going to have to get across to the people as
to why repairs on the pipeline must be done and how it will effect the capacity of our
plant.
Director Fesler stated the people are now interested in the plant capacity but not the
integrity of the export pipeline.
Manager Cofer stated we must inform the people in a correct way; we have to be
realistic and how can Trve ask the state for money if we do not care for the pipeline.
Roy C. Hampson of Lahontan stated that the District is under a Cease and Desist Order
with time tables . He also stated that if one comes up with the straight facts, they are
supported, he stated he does not like to see money thrown away as he too is a taxpayer.
He also mentioned that money is very tight at this time and there is no assurance that the
State will receive any additional monies. He further stated that the image of STPUD has
with the State Water Resources Control Board is excellent in compl�ying with the
governing agencies orders, etc. , and the Manager - jim Cofer - has a tough job to do,
and we must respect him for this. He is an honest and straight man and there is no one
that has a better image in California and the State Board than Jim Cofer.
Director Fieldcamp asked Mr. R. Hampson if he would be of assistance to us should
we learn that the pipeline was defective installation. Mr. Hampson stated that he
would have no choice but to help - either he or his engineers.
Director Cocking asked where the pipeline went wrong. Mr. Hampson stated it was
during installation and he stated we will find out why.
Frank Souza stated you have a job on the pipeline that has to be taken care of. Also,
the plant capacity - the money is available now, costs increase every year, the
people are interested in the capacity at this time.
ROLL CALL VOTE FOR ORDINANCE NO. 265: Moved by Director Fieldcamp, seconded by
Director Kashuba:
AYES: Directors Cocking, Fieldcamp, Kashuba, Hegarty
NOES: Director Fesler.
Carried.
RESOLUTION NO, 2065: Authorizing Filing of Written Argument.
Director Kashuba moved, seconded by Director Fieldcamp, RESOLUTION NO. 2065 be
approved. ROLL CALL VOTE AS FOLLOWS:
AYES: Directors Cocking, Fieldcamp, Kashuba and Hegarty.
NOES: Director Fesler.
Carried. . . . .
/,T��� Regular Nl�eti�g _6-- 3�3�77'
AUTHORIZE STAFF TO FILE EXEMPTION NOTICE (NOTICE OF CATEGORICAL EXEMPTION
FROM ENVIRONMENTAL QUALITY REVIEW REQUIREMENTS): Director Cocking moved,
seconded by Director Fieldcamp, unanimously carried.
REQUEST FOR PROPOSAL FOR ENGINEERING SERVICES RELATED TO PIPELINE
REHABILITATION, AUTHORIZE STAFF TO PREPARE "RFP" . Director Fieldcamp
moved, seconded by Director Kashuba, and Roll Call Votes as follows:
AYES: Directors Cocking, Kashuba, Fieldcamp and Hegarty
NOES: Director Fesler
Carried. . . .
Z . Application for Loan Under Safe Drinking Water Bond Law of 1976 Improvements
to Water System: (a) Request for Proposal to Provide Consulting services, and (2)
Environmental Impact Report. (2) Provide Engineering Assistance for Preparation of EIR
Director Fesler moved, seconded by Director Fieldcamp, unanimously carried, the
staff be authorized to solicit proposals.
3 . Modifications to Treatment Plant: (a) Procurement of Consultant Services -
(1) Establishment of Prequalified List (Authorize Staff to Advertise for Statement
of Interest; (2) Evaluations Board (Establish Evaluation Board -Fesler/Cocking);
and (c) P1an of Study - Authorize .Staff to Submit to State Water Resources Control
Board. Director Fesler moved, seconded by Director Fieldcamp, unanimously carried.
4. Fallen Leaf Lake: (a) Statements of Interest Engineering Services - Establish
Evaluations Committee - Hegarty/Fieldcamp - (b) Memorandum of Understanding
Between STPUD and Fallen Leaf Lake Homeowners. Advise staff regarding
proposal. Four statements of interest were received and Manager Cofer stated that
Mr. Etcheverry and Bill Johnson and J. Schilling of the USFS, R. Hampson or i�is staff
will review all.
XV - "Will Serve" Requests. (1) Existing Automotive Repair Shop, 1090 Tucker St-
(Tucker and Highway 89) - no inc��ase in sewer units. Director Fieldcamp moved,
seconded by Director Cocking, unanimously carried "Will Serve" Request be
approved.
SCHEDULED WORKSHOP SESSIONS AT STPUD DISTRICT OFFICES:
1 . 3/9/77 Joint Agency - City/County/District 2 pm
2 . 3/10/77 Facilities Planning Program, 3 pm
3 , 3/14/77 Agenda Items 3 pm
�� Evaluation Committee, 11 a.m.
Joint Meeting,City/STPUD - Adjourned Meeting �:�.?,0 pm
4 . 3/15/77 Budget/Personnel Matters, 3 pm
5, 3/17/77 District Programs, 4 pm
PAYMENT OF CLAIMS: Director Kashuba moved, seconded by Director Cocking,
unanimously carried, claims in the amount of $143,070 .44, as recommended by
Assistant Manager David W. Callahan, be approved for payment.
ADJOURNMENT: 11:15 P.M. to Monday , March 14, 1977 at 3:00 P.M. , District
Conference Room. .
,.� ; �- �
.�..�
Edward E. Hegarty, P ider�. �
South Tahoe Public Utility strict
ATTEST:
�� `�/ ��':L'�_--���-�
�� � �. �
David W. Callahan, Clerk of Board and Ex-Officio
Secretary of the Board of Directors of the
South Tahoe Public Utility District
****
l�;i�>
ADJOURNED MEETING OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MARCH 14 , 1977
The Board of Directors of the South Tahoe Public Utility District met in an
adjourned session on 3/14/77 , 3:00 P.M. , District Conference Room.
ROLL CALL: Present were President E. E. Hegarty, Direciors R. W. Fesler, L. L.
Kashuba, F. J. Cocking, R. A. Fieldcamp, General Manager J. R. Cofer, Assis-
tant Manager and Clerk of Board David W. Callahan, Attorney J. C . Weidman,
Mr. B. Etcheverry and J. Norman of the Fallen Leaf Lake Home Owner's Associ-
ation.
President Hegarty called the meeting to order and stated that the purpose of the
meeting was to consider Board actions related to the implementation of the Fallen
Leaf Lake Sewer Pro}ect. President Hegarty asked Attorney Weidman to report to
the Board on the status of the Memorandum of Understanding between the South
Tahoe PUD and the Fallen Leaf Lake Home Owner's Association. Mr. Weidman
stated that he and Mr. Norman, Attorney for Home Owner's Association, had met
during the day and had completed a revised draft of the Memorandum of Under-
standing. The Attorneys then asked for additional tirxie to work out the details
of portions of the Memorandum of Understanding. The Board moved to the next
item on the agenda to give the attorneys an opportunity to finalize the draft of
the Memorandum of Understanding.
President Hegarty asked Manager Cofer to report on the actions taken related to
selecting an engineer to joint venture with CSO International, in preparing a
design criteria report on the Fallen Leaf Lake Sewer System. Mr. Cofer reported
that an Evaluations Committee consisting of representatives from the Fallen Leaf
Lake Home Owner's Association, the U.S. Forest Service, the Lahontan R W Q C B,
and a committee of the STPUD Board of Directors , met to interview four engineering
firms which have submitted Statements of Interest to joint venture with CSO in the
preparation of �he design criteria report, the four enaineeri�g firms were Creegan
and D'Angelo of Zephyr Cove, Nevada; James M. Montgomery, Consulting
Engineers of Walnut Creek, California; William F. Pillsubry, Inc. , of South Lake
Tahoe, California ; and Culp/Wesner/Culp from El Dorado Hills , California.
Manager Cofer reported that the Evaluations Committee evaluated the four
engineering firms on the basis of seven criteria, the criteria were:
(1) local experience in the Tahoe area
(2) familiarity with pipeline systems
(3) familiarity with treatment systems
(4) understanding of the joint venture concept proposed
(5) familiarity with construction considerations in the High Sierra
Forest Area
(6) familiarity with preparation of assessment district proceedings
(7) experience and qualifications of the proposed project manager
Manager Cofer reported that the results of the evaluation ranked the William F.
Pillsbury firm the highest on the basis of the seven criteria with Creegan and
D'Angelo second, and Clean Water Consultants , James M. Montgomery following.
Manager Cofer reported that it was the recommendation of the Evaluations Commit-
tee that either William F. Pillsl�ury or Creegan and D'Angelo firms be requested to
submit with the CSO a joint venture proposal to prepare the Fallen Leaf Lake Design
Criteria Report. Director Fesler stated that he was in contact with the Pillsbury
firm on the City of South Lake Tahoe's Wilr�wood Project, and that he felt that the
Pillsbury firm was doing a very adequate job on that project and made a motion
that the Board direct the staff to ask William F. Pillsbury, Inc. to prepare with
CSO a joint venture proposal, Director Cocking seconded the motion, carried.
Attorney Weidman and Attorney Norman reported to the Board the progress made in
drafting the Memorandum of Understanding, a general discussion followed, and
Director Fesler asked about the engineering costs and legal costs incurred by the
South Tahoe Public Utility District on the Fallen Leaf Lake Project. Manager
Cofer stated that it would be his recommendation that the District not include
prior engineering costs as part of the proposed new assessment district proceed-
ings because the proposed project was rejected on the basis of environmental
considerations . Attorney Weidman responded that legal costs associated with
litigation were normally paid by the respective parties , Director Fesler stated
that the District was being asked to cover prior costs of the project because after
preparing plans and specifications the local i.nterest in the Fallen Leaf Lake Area
has rejected the project and that he felt it important that the District protect itself
so that it wouldn't, once again, incur substantial engineering and legal costs only
�<�� �`� Adjourned Meeting -2- 3/14/77
to have the Fallen Leaf Lake interests reject the project and propose once again
not to pay the costs incurred by the District. The Board of Directors con;c,urred
that the attorneys should attempt to draft into the Memorandum of Understanding
or some agreement with the Fallen Leaf Lake Home Owner's Association some
protective clauses to insure that the District would recover the costs of any
engineering work or assessment district work in attempting to once again move
ahead with the Fallen Leaf Lake Sewer Project.
The Meeting was adjourned to 7:30 p.m, for a Joint Meeting with the City of
South Lake Tahoe City Council.
�/
,�,�,wa 1 ,�__.
,-
JEdward E. Hegarty�, Pres' nt
South Tahoe Public Utili� Dis ''ct
ATTEST:
��' (���� .�.���t �,/�-�y�
David W. Callahan, Clerk of Board and Ex-Officio
Secretary of the Ba�rd of Directors of the
South Tahoe Public Uti.lity District
****
jOINT CITY OF SOUTH LAKE TAHOE AND ����J
SOUTH TAHOE PUBLIC UTILITY DISTRICT MEETING
ADjOURNED FROM MARCH 1� , 1977 , 3:00 P. M.
TO MARCH 14 , 1977 , 7;30 P, M.
President Hegarty, South Tahoe Public Utility District, called the meeting to order
at 7:30 p.m. All Directors of the STPUD and the City Council were present.
Mayor Del Laine stated that we are meeting this evening to discuss sewer connec-
tions in the City of South Lake Tahoe - agenda for same is approved for this meet-
ing,
Mayor Laine requested all present to introduce themselves - the City Council
members , STPUD Board members and staff, 20-20 Citizens Committee members ,
Planning Commission Members , and visitors .
Mayor Laine stated to President Hegarty that their concern has been the sewer
availability. President Hegarty stated that there has been much publicity in the
papers, of which the District is not aware, and stated that our General Manager
Mr. James R. Cofer will bring us up to date and tell us where we stand.
Manager Cofer stated that it is difficult to put this all in prospective, but we have
experzenced some problems in meeting the discharge requirements of Lahontan
before we can discharge to Indian Creek. We have no threat of sewage overflow,
he stated. It is a problem of being able to meet the standards for discharge to
Indian Creek Reservoir. This has brought some concern to Lahontan regarding the
capacity, and to that of the District. The District has commissioned a detailed
engineering study of the various problems in the plant to see if we can identify
just what the capacity of the plant is. Manager Cofer stated that we have dis-
covered many changes that have occurred that may have caused the changed
capacity of the plant. Three years ago when the plant was designed, there was
little experience to rely on to meet these objectives. EPA came to this plant,
did a thorough investigation, and not only felt it was the most advanced design
of the day, and concurred with same. Now some of the design criteria is not
applicable. Manager Cofer stated that Orange County has recently built an Ad-
vanced Wastewater Treatment Plant which is twice the size of this one. Discharge
requirements are more stringent today than these were ten years ago, Manager
Cofer stated. There have been many things that have happened that have had a
great impact on us, and a large building growth in the area has taken place.
The District Engineers will have a report available by April 5th and sar�e will be
discussed at the regular Board Meeting of STPUD on April 7 , 1977 , at 8:00 p.m.
Until that report is available, we cannot state what the capacity of this plant is.
Mr. R. Hampson of LRWQCB stated that he does not recall that an EIR was prepared
at the time this present plant was built. Discharge requirements are in the form of
the NPDS permit and every d� scharge must be complied with Federal Law. In 1972
the WPC Act went into effect and then this District received heavier discharge re-
quirements - - State requirements are equal to Federal requirements. The Federal
Government has given the responsibility to the State of California - it is a dual-
document. Mr. Hampson stated that it is Lahontan's duty to head off any problems
and they would not want to find South Tahoe in such a position as North Tahoe was
where there would be a connection ban and a building moratorium.
Regarding commitments made about capacity - and in reply to N. Woods' questions -
Manager Cofer stated that regarding USFS and State Parks - we do have a written
contract quarantee of capacity, which was one condition of the contract when we
obtained the loan. Manager Cofer stated that the District Board and Staff inet all
day with Fallen Leaf Lake, and it was made clear to them that they would have
no preference over anyone else in the District.
Attorney Weidman stated that we could not have received the EDA Grant without a
commitment to the USFS so we agreed to give them a 400,000 capacity right. He
stated also that what needs to be done here is for the Planning Entity to tell the
District when they need connection capacity - what years , how much, etc. , and
until that is known, Mr. Weidman stated that we are going to be somewhat in
the dark on the long term plans.
Manager Cofer stated that we have gone to the State and they have offered us a
grant.
Manager Cofer also stated, in answer to questions raised by Councilman Capri,
that he did not feel he c�uld answer at this time regarding the prioriti�;; within the
city, and did state that we cannot award anything to Fallen Leaf until we are
certain we can serve them, and hopefully we will have this information available
at the regular board meeting April 7 , 1977 at 8:00 p.m. , here at the District Confer-
ence Room.
��� �' joint Meeting -2- 3/14/77
Also, regarding the question from N . Woods in reference to th e Ski Run Area ,
Manager Cofer stated we are still hopeful we will get the EDA Grant - he does
not feel we should isolate one area or areas within the District. Johnson
Boulevard Pump Station was built to take care of the Bijou area. It did provide
some relief for that area; it was a two phase project. Our immediate problem in
the Ski Run area , Manager Cofer stated, is s ewage overflow.
Mr. R. Hampson stated that regarding Fallen Leaf Lake - the law states that any
waste exported must be exported out of the basin; Lahontan did go to court re-
garding Fallen Leaf T���ke and their option is if they do not negotiate a contract
this year, then they will have to give up their homes. Mr. Hampson further
stated that this District does have a good record with the State of �alifornia,
and that Lahontan did go to Sacramento to request grants for this District - also,
that the reason for this meeting this evening, so the facts can be presented to
the publ ic.
The study that is to be presented at tlae regular April 7 , 1977 , 8:00 p.m, meeting
of this board will be the capacity study and not the p�. peline study.
John Cefalu asked what alternative the Board would have regarding repairs of the
pipeline if the bond issue fails; Manager Cofer stated we would correct it on our
own funds. Also, does the District have recourse on the contractor that installed
the pipeline. Manager Cofer stated the State has asked us to repair the pipeline.
We will also pursue the action against the contractor that did install the pipe-
line, and it is required from the State that we do this; however, Attorney Weidman
stated we do not know what action should be taken until we have gone through the
pipeline. We do not have the information or evidence at this time.
Another visitor gave a report on her feelings regarding in-basin disposal, and
uses of same. She concluded her statements with - she will oppose the bond
issue for repairs of/or examination of the pipeline and she is for reclaiming
our water.
Attorney Weidman stated that we have an obligation to Alpine County to export
our effluent until 1984 . Mr. Weidman stated he has heard the Board many times
express the desire of in-basin disposal and if this goal is to be reached, we are
going to have to improve the reliability of the plant.
Mr. R. Hampson stated that we should be cautious about the expectations of
water reclamation. He stated also that Lake Tahoe is the most precious body of
water in the world, and referred to it as "THE" lake.
Mr. Holmlund asked what commitments the Sewer District has made to the
property owners who have been paying their assessments and Attorney Weidman
answered that this District determined the properties would be benefited that
were assessed for the sewer system; and the District would service the people
within their limits; if we ran out of capacity, and made no effort to serve the
properties , then the District would be in breach of contract. The Board has an
obligation to attempt to serve all of the lots , if the building on those lots are
permitted. Mr. Weidman also stated - rest assured - that whatever is allowed
to be built the District will attempt to serve.
Mr. Holmlund also asked about the garbage disposals , and if these were out-
lawed, perhaps this could save some capacity at the Plant, and requested
Manager Cofer to look into this . Manager Cofer stated he would pursue this.
Director Kashuba stated that Lake Tahoe has been the leader in many things; and
also many problems. Every agency has been operating on their own scale; to work
together in the planning is a good step. We are going to have to solve this plan
together.
Other questions from those in attendance were asked as to how permits would be
issued , who v�ould have theirs approved and disapproved , etc. Discussions
were held about the possible diseases in the water if in-basin disposal became
a reality and the pros and cons of same.
Adjournment at 9:45 p.m.
� f�/ !, �
�
Edward E. Hegarty, Pr iden
�
South Tahoe Public Utility D strict
joint Meeting -3- 3/l4/77 �'��7
ATTEST:
, / /' //.
�--��r� �(�Yti `-�.. `/`-�f " '-�'�{��'-�..
David W. Callahan, Clerk of Board and Ex-Officio
Secretary of the Board of Directors of the
South Tahoe Public Util�ty District
****
REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MARCH 17 , 1977
The Board of Directors of the STPUD met in a regular session March 17 , 1977 ,
8:00 p,m. , Di strict Conference Room.
ROLL CALL: Present were President E. E. Hegarty, Directors R. W. Fesler,
F. J. Cocking, L. L. Kashuba , R. A. Fieldcamp, General Manager J. R. Cofer,
Clerk of Board and Assistant General Manager D. W. Callahan, Attorney J. C .
Weidman, D. Huber, V. Thompson, H. Holmlund, J G.M. Gonzales and Mrs .
Gonzales , G. James , M. Kobernus, A. Kruse, L. Smith and other interested
citizens .
ABSENT: j. Bonnet, W. Dunckhorst, Engineer from CH2M Hill.
MINUTES: Director Fieldcamp moved, seconded by Director Kashuba, unanimously
carried , minutes of March 3 , 1977 , be approved as presented.
MANAGER'S REPORT: As presen�.rd by J. R. Cofer, General Manager:
Plant Capacity Study
The District's consultant is continuing to evaluate the effective capacity of the
various wastewater treatment systems at the STPUD plant. Field testing has been
completed on all but the carbon system which will be completed during the week
of March 21st. The consultant will submit to the District the final report on April
Sth, and the findings wi11 be reported at the April 7th Board of Directors Meeting.
On March lOth, the Contractors Association met at the District's Office to discuss
the plant capacity problems. The District's staff explained the preliminary findings
of the capacity study related to changed conditions since the plant was modified
in 1968 and reported on the District's activities related to working with the County
and the City of South Lake Tahoe in developmant of an allocation procedure for
issuance of building permits .
Review of Collection SYstem of Lahontan Regional Water uality Control Board
The Lahontan staff inet with the District's staff to report on their reveiw of the
STPUD collection system. The majori"r,Qm of concern is the johnson Boulevard pro-
ject which would relieve a potentially critical capacity problem in the Ski Run
Sewer System, Other items discussed i:ra�luded: inspection and maintenance pro-
grams, infiltration reduction program, and , automation of standby equipment at key
pump stations .
Wastewater System Budget - 1977-78 -
The preliminary budget has been prepared for fiscal year 1977-78 . To meet antici-
pated increased operating costs and to make payment to the State in repayment of
the loan for repairs to the ex�ort pipeline an increase in revenues of about $460,000
is proposed . The proposed source of revenues is about $300, 000 from increased
sewer charqes and about $160,�00 from additional tax revenues resuiting from
increased assessed property values. Hearing will be sct�eduled in the. near future to
consider the increases to the sewer service charges .
Director Fesler moved, seconded by Director Kashuba , unanimously carried, that
the Manager's Report be approved as presented.
ATTORNEY'S REPORT: J. C Weidman stated that he attended the Water Agency Meet-
ing and submitted the contract for Georgetown, which was aughorized for approval in
April, hopefully both contracts , South Tahoe Public Utility District and Georgetown,
_ 2_ 3/17/77
/:k�%� Regular Meeting
will be approved in April and we are hopeful information is available on March 28th
regarding the Tata Avenue and Airport Well to take to the County Water Agency on
Monday.
WORKSHOP SESSIONS:
Manager Cofer mentioned the following workshop sessions held since the last
meeting:
3/10/77 - Facilities Planning
3/14/77 - Fallen Leaf Lake Project; District Facilities
Planning; Capacity Program
3/15/77 - Budget
3/16/77 - Agenda Items
3/17/77 - District Programs
COMMITTEE REPORTS:
(1) Research and Development: This committee did meet with Manager Cofer and
another meeting is scheduled for March 31, 1977 , at noon; report forthcoming.
(2) Water Utility: no report.
(3) Plant Operaticns: Met on March 14 , 1977 regarding evaluation of Engineera
for Fallen Leaf Lake Project.
(4) Finance/Insurance: Met with the full Board in Study Session on March 15 ,
1977 to consider budget recommendations presented by Assistant Manager D. W.
Callahan. Discussed was the District's dire need for addiifonal revenues because
of the guideline changes; he stated we should increase t hrough user service
charges; supplies and utilities have increased considerably, repairs will be much
higher this next year; we are going to consider a hearing to increase the service
fees , but the amount is still in dc�ubt.
(5) Public Information: Director Kashuba stated this committee met to discuss
how to try to determine to get information on capacity report tothe public. Also,
she presented the following report to the Board:
Drought Committee Report Tahoe Basin Section
The meeting held on March 8th was attended by representatives of the Chamber
of Commerce , County Health Department, Water Purveyors , TRPA, STPUD, and
others . Dick Thomas was elected Chairman - Chamber of Commerce.
Programs for a public information and implementation effort were discussed.
l. Water-saving device kits
2 . Essay contest
3 . Public Service Announcement, radio and TV
4. Operation fire watch - with CB'ers
Items of interest which were discovered during the discussion.
The County Health Department reported that a Well Drilling Ordinance was being
processed , which will require permits to dig wells . He also advised that there
is presently no inventory of private wells in the County.
TRPA, according to Germaine Bissell, will be introducing emergency legislation
for retrofitting of all structures in the Tahoe Basin by the Public Utility Districts ,
with water-saving devices. In the case of STPUD this would mean, we would
have to enter properties of other water purveyors to install water saving devices.
This is supposed to be introduced March 24th at TRPA.
�,Text meeting is March 2� , 1977 •
SHOP STEWARD'S REPORT: None
REPORT BY MANAGER WATER SUPPLY SY�TEMS as follows:
The problem we have been having regarding the Coliform counts in the Hoffman
system seems to be coming from one area. This we have pinpointed to the
large tank on Ralph Drive. We checked out this tank very carefully and found
that there was a small amount of oil floating on the top of the water. We had
this analyzed at the local laboratory to verify our findings , and it was verified
as oil.
I2egular Meeting -3- 3/17�7 7 '����
To eliminate the oil in the tank we fic�oded it so that it would float out and then
it was chlorinated. Further tests and studies are being made to locate the source
of the oil contamination. I feel that it must be coming from on� , or more, of the
wells at Glenwood.
The ten meters that are for the wells in the Hoffman system are now being made
up by the Heavy Maintenance Department. Starting on Tuesday of this week
they are being installed and hopefully one or two can be installed per day.
I am presently working with Mr. Dick Thomas on water conservation. We are
working on some type of public interest chart that can be published in the local
paper to show the public how, throughtheir efforts , water consumption is drop-
ping. A meeting with Mr. Thomas has been arranged for Friday morning of this
week at 8:00 a.m,
Director Fesler stated that he feels a Director should be present at this meeting
with Mr. D. Thomas and W. Dunckhorst. Director Fesler will be in attendance.
FINANCE OFFICER'S REPORT: None.
W���,E,�,%I�ATER OPERATIONS DIVISION REPORT:
On Wednesday March 2 , 1977, we broke a valve on carbon column #4. This
valve is obsolete and will probably take two more weeks to obtain. The column
will be out of service for approximately four to five weeks, depending on when
we actually receive the valve.
On S�turday March 12 , 1977 , we experienced another spill at the plant. This
spill r.�sulted in about 200 gallons of decant water flowing to the street drains
in our parking lot. None of this water reached Heavenly Valley Creek. This
spill was reported to Dave Antonucci, of the Lahontan Office. The water did
reach a point of about 200 feet_ from the drain and percolated into the ground.
Our aeration drain pump will be crated and shipped by Delta Lines and we should
receive this pump in about a week.
The Orion System for ammonia monitoring, is almost complete. We have done
all of our work and the Orion people will be here on Monday, March 21, 197 7 ,
to complete the project. At this time they will instruct the operators and instru-
ment technician on the operation and maintenance of the system. Basically,
the system will monitor the pH and ammonia from our Breakpoint Chlorination
Contact Basin, which will allow us � control our chlorine feed much closer.
We are still returning water from our emergency holding pond at the rate of
approximately 500, 000 to 700,000 gallons per day. I would estimate that at
the present time we have a stora�ge capacity of 46 rnillion gallons.
INFORMATION ITEMS:
(1) Clearinghouse Review - Manager Cofer stated this should clear on Mareh
24, 1977 .
(2) TRPA Advisory Planning Commission to meet on March 24th and the staff has
stated they recommend full support of this project.
(3) Advertisement for Statements of Qualifications for Procurement of Consulting
Services . Same advertised in the L. A. Times, S. F. Chronicle, Sacramento Bee,
and Tahoe Tribune. Manager Cofer asked for a committee of the B�a�rd to help
review the applications , and the committee will consist of Director Fesler arid
Director Cocking to meet April 4, 1977 at 4:00 p.m.
(4) joint Committee Meeting - STPUD and City Council - allocation of building
permits and facilities planning program. President Hegarty felt this was a very
informntional meeting, and we d;d get across to the people our stand here at
the District.
ITEMS FOR BOARD CONSIDERATION and/or ACTION:
1. DEFERRED COMPENSATIONS PLAN: Finance Committee to review and study
and report back to the Board. (Mr. A1 Kruse stated that he is not covered by
the Retirement Plan the District now has and requested that the Committee look
favorably upon this item.)
2 . Issuance of Sewer Permits: Approve changes in method of the District issuing
sewer permits . Change would provide for the C��y to incorporate sewer permits
as part of construction permit process. Mr, Callahan stated that the District
would review the plans for $10.00 . The builder/owner would submit same to the
City and when the City is ready to issue a permit, they will collect the monies
for the District. Direct�r Fieldcamp rr� ved, seconded by Director Cocking,
unanimously carried.
� 3/��/��
� � �� Regular Meeting -4-
3 . Letter from Mr. Roger A. Larson, Lake Tahoe Country Club, regarding per-
mission to use Tertiary Treated effluent to irrigate golf course . Attorney Weidman
stated that according to State Law it is illegal to use the water here in the basin.
Second the District has a contract with Alpine County whereby they will receive
the treated effluent. Director Fesler stated we � ould apply to Lahontan for this
permission; Attorney Weidman stated we have an ob� d Alpine Cop nty and this nd
we cannot be in breach of that contract. He sugg
Bo��d meet to discuss this and then meet with Lahontan.
Director Kashuba moved that we contact Alpine County and discuss this with them,,
and have our executive officer to ask Lahontan's advice. Director Fesler second-
ed , carried.
4. FALLEN LEAF LAKE - MEMORANDUM OF UNDERSTANDING STPUD AND FALLEN
LEAF LAKE HOME OWNERS: Attorney Weidman stated that LAF�O has continued
this matter until March 28 , 1977 at 1:30 p.m.
Attorney Weidman stated we should notify Fallen Leaf Lake that we are willing
to enter into this Memorandum of Understanding but we cannot approve a Joint
Venture Agreement until April. Attorney Wel;dman suggested we have a board
meeting before Thursday and the final Memorandum of Understanding should be on
March 23 , 1977 at 3:00 p.m.
5 . Plan of Study Facilitiss Planning Program Modifications to Advanced Waste-
water Treatment Facilities. Manager Cofer requested authorization to submit Plan
of Study to State Water Resources Control Board. Moved by Director Fieldcamp,
seconded by Director Kashuba , unanimously carried.
6 . Lease Agreement (Dunlap Drive) Office S�ace @ $500.00 per month. Director
Fieldcamp moved, seconded by Director Cocking, unanimously carried, contract
be executed.
7 . "RFP" Consulting Services Water System Improvements: (a) EIR Consultant-
Manager Cofer recommended Jones and Stokes of Sacramento be acknowledged ss
the EIR Consultant; (b) Engineering Consultant - to be Clean Water Consultants
of Cameron Park. Following a lengthy discussion and a detailed explanation
for the request of Manager Cofer, Director Fieldcamp moved, seconded by Direc-
tor Kashuba , unanimou9ly carried, that staff request proposals , as so recom-
mended by Manager Cofer.
8. Billing Machine - Assistant Manager Callahan recommended that the staff be
authorized to advertise for bids for a billing machine. Director Fesler moved,
seconded by Director Fieldcamp, unanimously carried.
9 . Sewer Service Charge Increase - sewer unit rate from $16.44 to $21.35;
dwelling unit $49 .32 to $64.05 .
The Board agreed this item would be postponed and discussed at the next regular
adjourned meeting scheduled for March 23 , 1977 at 3:00 p.m.
10. Retirement Compensation Plan - General Manager. Resolution No. 2066
Authorizing Execution of Agreement. Director Fesler moved, seconded by Direc-
tor Cocking, unanimously carried, Ress�lution No. 2066 be approved.
11. Proposed TRPA Ordinances - (a) Water Conservation Measures and (b) Allo-
cation Procedures for the issuance of sewer permits. Manager Cofer requested
we meet with Lahontan to see wh� their reactions are and the staff of TRPA. Di-
rector Hegarty directed the staff to pursue this as recommended by Manager
Cofer.
12 . CWPCA Conference - April 27 , 28, 29 - Manager Cofer stated that john
�3onnet, Manager of Wastew�?ter Supply System, and Gene Eppler, Manager of
the Maintenance Department will attend this conference.
13 . Correspondence from Voluntary Action - Manager Cofer stated that no action
be taken on this request, and that we not participate in same.
14. Recommended by Manager Cofer that we authorize a Purchase Order to
Calgon for Reactivation of Carbon at the cost of 38� per pound. Director Field-
camp moved, seconded by Director Fesler, unanimously carried.
15 . Tata Avenue Well. Approve Robertson Eng�neering Proposal of February 9 ,
1977 , and authorize Purchase Order to install and complete installr;:tion of the
well. Director Cocking moved , seconded by Director Fesler, unanimously
carried . ($4 ,471 total price.)
Regular Nteeting -5- 3/17/77 /��r',�,�
16 . Digester Cleaning: Authorize execution of contract for digester cleaning. . . .
Two bids were received thi� date. One for $56 ,100 and the other in the amount
of $160,000 . Director Fesler moved that bids be rejected because the first bid
has conditions the District cannot meet or live with and the second bid is much
too high. Manager Cofer recommended we not take any action tonight and he
will come back to the Board with some recommendation at a later time. Director
Fesler withdrew his motion.
17 . Will Serve Requests: Metropolitan Enterprises for office building, 15 sewer
units and water service; and Bank of America, Highway 50 and Third Str�et; six
sewer units and water service. Postponed - Director Kashuba moved, seconded
by Director Fieldcamp, unanimously carried, these requests be postponed until
after the capacity report received on April 7 , 1977 .
Director Fesler stated that he will have to abst ain from voting on the "Will
Serve" as he feels it would become a "Conflict of Interest" since he writes the
insurance policies for his clients that have commercial business , etc. , and in
the event this is going to be the action to be taken in the future, he would have
to consider submitting his resignation. Fbur Ayes and one abstained. Carried.
(Votes were by roll call) .
18 . Workshops: March 22 , 1977 Personnel Items; March 28 , 1977 District
Programs and April 4 , 1977 �genda Items .
Payment of Claims: Director Fesler moved, seconded by Director Kashuba ,
unanimously carried, claims in the amount of $170,991. 70 be paid as recommended
by Assistant Manager Callahan.
ADjOURNMENT: 11:10 p.m, to March 23 , 1977 3:00 p.m. , District Office
/ - _
Edward E. Hegarty, Pr 'dent
South Tahoe Public Ut ity District
ATTEST:
_ ,� ,
'-�V- L. �� � �� �t L'v1�'�--i
David W. Callahan, Clerk o Board and Ex-Officio
Secretary of the Board of Directors of the
South Tahoe Public Utility District
****�****
�1�JJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MARCH 23 , 1977
The Board of Directors of the South Tahoe Public Utility District met in an
adjourned regular session on March 23 , 1977 , 3:00 p.m. , District Conference
Room.
• ROLL CALL: Present were President E . E. Hegarty, Directors R. W. Fesler ,
F. J. Cocking, L. L. KaFhuba and R. A. Fieldcamp; G�ral Manager J. R.
Cofer, Clerk of Board and Assistant Manager D. W. Callahan, Attorney J. C .
Weidman and visiu�r and representative of Fallen Leaf Lake Association,
Nancy �/Ialler.
MEMORANDUM OF UNDERSTANDING was read in full by Manager Cofer.
Attnr�ey Weidman stated that he has discussed this Memorandum of Under-
standing with the Fallen Leaf Lake representatives and it was brought to the
' attention that regarding costs and expenses of the District � ould read "costs
and expenses of the District shall be included in the Improvement District
Proceedings" . Manager Cofer and the Board of Directors agreed that there was a
clear understanding at the meeting of Fallen Leaf and the District that the design
criteria report would be the responsibility of Fallen Leaf Lake, that the Distr�ct
would advance funds and Fallen Leaf will repay the District through an Assess-
ment District Proceedings. To be certain this is clearly understood, Attorney
Weidman made a telephone call to Mr Norman's Office. Mr Norman was not in
��'�-� � Adjourned Meeting -2- 3/23/77
and he contacted Mr. B. Etcheverry to clear this portion of the Memorandum of
Understanding, and asked Nancy Moller to be present at the telephone to hear
that this wa s agreed to by Mr. Etcheverry.
Director Cocking moved , seconded by Director Kashuba that the President of the
Board be authorized to execute the Memorandum of Understanding, with the above
included in same.
ROLL CALL VOTES: AYES - Directors Hegarty, Cocking, Kashuba , Fieldcamp.
NOES - Director Fesler
Carried.
PERSONNEL: Assistant Manager Callahan presented RESOLUTION NO. 2067 for
consideration and/or approval by the Board, which is a resolution amending
RESOLUTION NO. 2029 providing for the annual salary resolution.
The Board of Directors discussed this resolution in length, and agreed that the
position of Inspector that is included in this resolution be deleted until such
time the staff discusses same with the Union representatives.
Director Fieldcamp moved, second�d by Director Kashuba, unanimously carried
that RESOLUTION NO. 2067 be approved with the deletion of Inspector from the
resolution.
Manager Cofer stated that regarding the Ordinance by the County for Water Well
Drillinq, a draft reply is now being prepa�ed, which will be presented at a later
date. This will be discussed and settled antithe Board will be notified of the
draft now being prepared.
HEARING REGARDING SERVICE CHARGES INCREASF Assistant Manager C�llahan
asked the Board about a hearing on April 14 , 1977 , regarding increases in service
charges. The Board agreed that action can be taken on this �natter at the April
21 , 1977 , regular meeting of this Board.
A�?�C)'URNMENT: 4:00 p.m.
Edward E. egarty, Pr ident
South Tahoe Public U ' ity D trict
ATTEST:
��t�t ` �1 ��_� \ �-LG�^ /ry
� l/ �c%�'-_
David W. Callahan, Clerk of Board and Ex-Officio
Secretary of the Board of Directors of the
South Tahoe Public Utility District
******
REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
SOUTH TAHOE PUBL IC UTILITY DISTRICT
APRIL 7 , 1977
The Board of Directors met in a regular seesion on April 7 , 1977 at 8:00 p.m.
in the District Conference Room.
ROLL CALL: Present were President E. E. Hegarty, Directors R. W. Fesler, �
F. J. Cocking, L. L. Kashuba , R. A. Fieldcamp, Attorney J. C. Weidman,
General Manager j. R. Cofer, Assistant Manager D. W. Callahan, Engineers
H. E. Moyer and R. Chapman from CH�`1M Hill and Asoociates . All of the
above introduced themselves to the aul ience and gave a background of- their
length of time with the Utility District, in the area and what their business is
in the area .
President E. E. Hegarty stated that the agend� will be followed this evening
as prep��ed and the only item that will be discussed at this meeting will be
the Report on Plant Capacity Study received from the Engineers.
Regular Meeting � -2- 4/7/77 ��-'��
President Hegarty turned the meeting over to H. E. Moyer, who is the Regional
Manager of the Engineering Firm CH2 M Hill. Mr. Moyer gave background
information on the South Tahoe Public Utili�y District. He stated that the
design and construction of this plant ocuurred over several years , starting in
1959 , and done in several phases. First phasz��as 1959-1960 - a 2 .5 mgd pri-
mary and secondary activated sludge plant, designed by Brown and Caldwell
Engineering Firm of San Francisco. The second phase, 1962-64, the District
authorized the initial pilot testing, followed by a design work of the 2 .5 mgd
advanced waste treatment plant, designed by CH2 M Hill. Third phase, 1966-
1968 , the District authorized the design of 5 .0 mgd expa�.sion to the primary,
secondary and teLtiary plant, designed by Clair A. Hill (CH2 M Hill) , and
put into operation during March and April of 1968 (financing through District
revenue bonds and Fereral grants , EDA 72 percent grant, FWPCA R & D grant) .
Fourth phase, in 1968 , was the construction of a research nitrogen removal
facilityr Ammonia stripping tower was added as a result of the FWPCA - EDA
grant. This stripping tower was solely for research and demonstration pur-
poses and was funded by FWPCA research and development grant. Fifth phase,
1973-1974, other modifications and additions to the plant included grit removal,
septage waste receiving facilities, chemical clarifier, breakpoint chlorination,
etc.
Mr. Robert Chapman, Civil and Sanitary Engineer with CH2 M Hill, continued
with the report presented to the Board this evening giving information on what
this report does cover; recycle flow analysis, unit process capacity evalua-
tions , secondary clarifications, recarbonation, carbon treatment, etc. He
stated that CH2 M Hill recommended the following activities for immediate action:
l. Construct a new No. 3 water system - estimated cost $52 ,000.
2 . Modify the breakpoint chlorination system including addition of pH control
facilities - estimated cost $88 ,000. (Subject to review of requirements by
Lahontan Ri�1�QCB.)
3 . Authorize CH2 M Hill to review the present status of process control auto-
mation activities . Authorize work to implement adequ�te control over lime
treatment, recarbonation, and breakpoint chlorination as 7-a�idly as possible.
4. Direct maintenance personnel to take action to restore stack gas compressor
capacity for the recarbonation system.
5 . Direct maintenance personnel to investigate and take action to restore final
effluent pumping capacity.
6 . Take action to provide an increased level of technical support to p;��snt
operations by:
(a) Conducting a refresher course on o�cration of critical plant
processes and including a review of the findings ofthis study.
(b) Providing for an increased level of continuing technical sup-
port throug h employment of a plant engineer or increased use of
consulting services.
(c) Implementing an improved recording and reporting system to pro-
vide better manitoring and analysis of operation and maintenance
activities.
7 . Pursue potential relaxati�n of the effluent COD and ammonia nitrogen limi=
tations with the Lahontan RV�IQCB staff.
President Hegarty called for th e Manager's Report as follows:
Subject: PLANT CAPACITY STUDY
"The pzzrpose of this memo is to present the Manager's assessment of the
'Process Capacity and Ammonia Removal Study' , provide an estimate of the
remaining plant capaeity, and to present recommendations for Board action.
MANAGER'S ASSESSMENT OF CAPACITY STUDY: CH2M Hill and their Divison
Manager Wastewater Reclamation, Mr. Robert L. Chapman, are to be commended
for their completion of the capacity study in a timely manner. The technical
report is an excellent documentation of the condition of the �xisting wastewater
treatment system and the recommended plant modifications inti�.e No. 3 water
supply system and the breakpoint chlorination and pH control systems are
warranted. Identified in the report are several plant modifications and suggested
������� �� Regular Meeting -3- 4�7�77
planning considerations to be considered in the facilities planning program
being undertaken by the District.
The consulting engineer's finding on the effective capacity of the plant as
stated in the transmittal letter is: "With the possible exception of secondary
clarifier capacity and with the recommended physical and operational improve-
ments mentioned above, we feel that the plant will be fully capable of treating
future loads of up to 7 . 5 mgd on a maximum day basis as long as all equipment
remains operational"
The determination of the capacity of the secondary cl�rifier system will re-
quire further testing under high load conditions this summer. The consulting
engineer estimates the system capacity, based on current enginearing design
criteria, at 6 .3 to 7 .5 mgd maximum day capacity.
For the pur�ose of making wastewater treatment capacity commitments it
is my recommendation that an effective plant c��dcity value of 6 .5 mgd be
adopted. This is a slightly higher value than the engineer's low estimate
of 6 .3 mgd, however, I believe it represents a reasonable estimate of the
effective caYacity. T�e secondary clarifiers are followed by an advanced
treatment system which includes ch�mical clarifiers which would provide the
needed treatment capability should the secondary c?arifiers become tempo-
rarily overloaded.
It is my recommendation that the District conduct this summer the high flow
condition testing on the secondary clarifiers and implement the modifications
to t�:e No. 3 water system and the breakpoint chlorination and pH control
system. We will also undertake the improvements in piant control automation
system and operator training. By next January we should be able to determine
the increases in the plant capacity capability because of the corrective pro-
grams and could then notify the regulatory agencies of the adjustment in avail-
able plant ca�acity.
SEWER SERVICE CAPABILITIES: The in�erim plant c�rpacity limi"t ation of 6 . 5
mgd wo uld provide for commitments up to an adiitional 7 ,221 sewer units
(2 ,407 equivalent single family dwelling unit connections) computed as follows:
MGD Sewer Units Equivalent
Single Family
Unit Connections (2)
Interim Plant Capacity Limi-
tation 6 . 50 72 ,222 �24 ,074
Less Committed Capacity
2/28/77 (1) -5 .85 -65 ,001 21, 667
Remaining Capacity 0 . 65 7 ,221 2 ,407
(1) Attachment "A"
(2) Three sewer units per single family unit
Should the regulatory agencies determine that building permits should not
be authorized which would encroach on the c���city of the sewer service
needed to serve the publi� land areas for which the Dis�tric* has entered into
agreements to provide service, then the remaining availbale sewer units are
computed as follows:
Ite� MGD Sewer Units
Effective Capacity 6 .50 72 ,222
Less Committed Capacity -5 .85 -65 , 001 (Attachment "A")
Less Reserve Forest Service -0 .2� - Z ,667 (Attachment "B")
Less Reserve Parks Department -0. 06 _ 667 (Attachment "C")
-0 .35 3 ,887*
*3 ,887 sewer unit� — 1,296 single fami ly connections
3 SU/Single Family Connections
RECOMMENDATIONS - It is recommended that the South Tahoe Public Utility
District Board of Directors take the following actions:
(1) Receive and file the plant capacity study prepared by CH2M Hill.
(2) Concur with the staff estimates which are:
(a) The effective interim capacity of the STPUD
Treatment Facilities is 6 . 5 mgd
Regular Meeting -4- 4/7/77 �`�`���
(b) The corrurLitted capacity as of 2/28/77 is 65,001
sewer units or 5.85 MGD.
� (c) The remaining capacity is 0.65 MGD or 7,221 sewer
units.
(d) If the regulatory agencies determine that capacity
should be reserved for the Forest Service, Parks
Department , we should reserve for:
U.S.F.S. 0.24 mgd or
2,667 sewer units
State Parks 0.06 mgd or
667 sewer units.
(3) Direct the staff to transmit the Engineer's Technical Report to the Regional
Water Quality Control Board and the State Water Resources Control Board for their
review.
(4) Direct the staff to transmit this memorandLun and the Engineer's Sturunary and
Findings to:
City of So Lake Tahoe
County of El Dorado
TRPA
CTRPA
(5) Adopt attached statement by the South Tahoe Public Utility District Board of
Directors regarding wastewater treatment plant capacity.
s/ James R. Cofer, General Manager/
District Engineer"
A'I'I'ACHMQV'I' "A"
ESTII'�1ATED PI,ANT CAPACITY COMMITTMIIVTS:
As of FebruaYy 28, 1977 the District had approved sEwer service co�nitments
totaling 65,001 sewer units. A value of 90 gallons per day, per sewer unit, is used
to translate sewer units to anticipated maximlun daily plant flows. The breakdawn of
sewer service conunitments and estimated capacity com�nitments is presented in the
follawing tabulation:
'I'ype of Service Sewer Units Conmitted Capacity
Connections Applications Will Serve Total MaximLun Daily Flow
(Million of Gallons)
Residences 34,374 829 -- 35,203 3.17
Apartrnents 12,643 37 -- 12,680 1.14
Motels 9,299 177 -- 9,476 0.85
Miscellaneous 7,565 29 48 7,642 0.69
Totals 63,881 1,072 48 65,001 5.85
Cor�an.itted Capacity
P�Iax Daily Flow
N� 5.75 0.10 -- 5.85
ATTAQ-�'IENT "B" •
ESTIMATEll RESERVE CAPACITY U.S.FOREST SERVICE:
By agreemPazt dated June 25, 1968 the STPUD undertook the
responsibility to provide sewer service for specific Forest Service lands. The m�im�n
treatrne.nt capacity requirement is 0.4 MGD.
An estimate of tYie flow from the Forest Service lands during peak
periods is as follows:
July 31 August 1 August 10,11,12, 1975
1976
Av. Flow Tallac P�unp Station 174,000 186,000
Less Cascade Subdiv. - 6,660 -6,600 (24 homes -
(72 sewer units)
Less Jamison Beach - 9,180 -9,180 (33 homes/102
sewer units)
Less West Fallen Leaf Lake - 1,980 -1,980 (7 homes/22
sewer units)
Less State Park -10,000 -10,000 (100 sites)
Est. Forest Service Flow 146,180 gal day 158,180 gal/day.
j � <-.��.
Regular Meeting -5- 4/7/77
Use 160,000 Gal/Ik�y Forest Service Peak Day Flow
Tota.l Capacity 0.40 mgd 4,444 sewer units
Less existing flow -0.16 1,778
Reserve Capacity 0.24 MGD 2,667 Sewer Units.
A'ITACHN�NT "C"
ESTIMATED RESERVE CAPACITY STATE PARKS LANDS
On September 3, 1970 the STPUD entered into an agreement with the State of
California to provide sewer service to the Emerald Bay State Park. 'I'he sewer
service capacity identified in the agre�nent is 35,000 gallons per day yearly
average with a capacity during peak s�rmer months of 70,000 gallons per day.
The flows from the State Park have been approximately 10,000 gallons per day
during peak periods. Reserve capacity is estimated as follows:
Average Capacity Obligation 35,000 gallons day 389 sewer units
Peak Capacity Obligations 70,000 gallons/day 778 sewer units
Less Existing Flows -10,000 gallons/day 111 sewer units
Reserve Capacity 60,000 gallons/day 667 sewer units"
STATFME�]T BY THE STPUD BOARD OF DIRECTORS REGARDING T�STEWATER TREA'IT�NT PLANT CAPACITY
The South Tahoe Public Utility District stands ready to provide wastewater
treatrnent and disposal service to a population capacity established by the responsible
planning agency. During 1966-68 the wastewater treatrnent facilities were expanded to
a 7.5 million gallon per day (NK�) capacity. At that time it was anticipated that the
facilities would require expansion by the year 1980. During the past two year period
the permitted building in the South Tahoe Public Utility District service areas has
increased the sewer service carYmtitr�-nts at an equivalent rate of 1340 single family
residences per year. If this rate of permitted construction were to continue we
w�uld reach a 7.5 MGD capacity co�nitrnent within a three to four year period.
During the past year the District has had increasing difficulties in operating
the treatment plant to meet the stringent waste discharge requirenents. These
operational problems have raised concern that modifications to the existing treatment
facilities may be required in order to continue to meet discharge requirements. The
STPUD has ordered an engineering investigation to determine the remaining capacity
(effective capacity) of the wastewater treat�nent facilities, and to identify modifi-
cations to the plant facilities in order to continue to meet discharge requireqnents.
The results of the engineering investigation indicate that with the possible exception
of the secondary clarifier system the plant is capable of treating future loads of
up to 7.5 MGD on a maximLun day basis as long as all equi�xnent remains operational.
The consulting engineer recomnends some modifications to the plant process water
system, breakpoint chlorination and pH corLtrol systems and automatic controls to '
assure meeting discharge standards.
The Board of Directors concur with the Nlanager/District Engineer's recommenda-
tion that an interim effective plant capacity of 6.5 MGD be adopted until further
testing is c�npleted on the secondary clarifiers; modifications in plant process
water system and breakpoint chlorination and pH control have been completed and,
improvements have been made in the plant control system. The STPUD will determine,
by January of 1978, the increases in the plant capacity capability as a result of the
corrective programs and the Board of Directors will notify the planning agencies of the
revised estimates of remaining sewer service capacity.
The STPUD will imnediately undertake an action program to return the treat�nemt
plant capabilities to the original design capacity of 7.5 MGD. The STPUD is also
undertaking, in cooperation with the Environmenta.l Protection Agency and the State
Water Resources Control Board, a facilities planning and environmental assessment
program to identify the major plant modifications needed to improve the water quality
of treated wastewater and overall plant reliability in order to meet sewer service
needs for the n�t ten year period.
The STPUD is notifying the agencies responsible for the issuance of building
permits that an additional 2,407 single family dwelling unit connections (7,221
sewer units) can be acconmodated before reaching an anticipated plant flow obliga-
tion of 6.5 MGD.
Should the regulatory agencies require reserving existing plant capacity to
meet future needs of the USFS, gnerald Bay State Park, then an additional 1,296
single family dwelling unit connections (3,887 sewer units) can be accomnodated
before reaching an anticipated flow obligation of 6.5 MC�.
/�f.��
Regular Meeting -6-
4/7/77
The Boan� of Directors of t,he STPUD stand ready to �rk closely with the
City of South Lake Tahoe, El Dorado County, 'IRpA, CTRPA, and the Regional Water
Quality Control Board in order to continue to provide wastewater treatrr�ent and
disposal service which will not only protect the public health but protect Lake Tahoe.
The Board of Directors is also hopeful that the facilities planning studies being
undertaken will result in the establishment of realistic and effective discharge
standards which will allow for in-basin reuses of the highly tre.a.ted �,�,astewater.
President Hegarty stated that Board action will not be taken at this time and opened
the floor to those in �tendance that have anything to discuss with this Board.
I��1E DU BOIS stated that; ��I work for the Lahontan Water Quality Control Board - I
would just like to say we just received the report yesterday ourselves and we have not
had the chance to analyze the report yet in detail, but we plan to do that and at
that time we will give you our co�nts and take any action we feel is appropriate.
However, I just want to let you know tonight that after just the initial look at it,
that we have had a chance to clo, we are not completely happy �„�ith it, and our biggest
concern is not necessarily with the technical data, but with the conclusions and
the recoimlendations the report made. We are concerned that they are pretty much of
a "whitewash" of the situation and don't really point out the problems as we see
them. They seem to blame the problem on samething tha.t is not the District's fault
such as blaming it on the standards or something else, or else they seem to indicate
that they are very simple probl�ns and easy to correct, which we are not convinced
that they are, and I think the thing that was pointed out tonight we are most in
agreenent with is that the plant does not have enough reliability. We are defi.nitely
concerned about that. My only other comnent is that I would suggest that in
deference to your written statenent, that you just read - it shouldn't be the Planning
Agency or the Regulatory Agencies that decide whether you should reserve capacity for
the USFS and the State Parks Syst�n, it should be you people - you're the ones that
have the contract. Thank you"
1"1IKE SHRE,'VE - 19-1/2 year resident at South Lake Tahoe stated: - "To the Engineer -
you show on the diagram that there seems to be a slack period from midnight until
7 a.m. - Now, th,at slack period seems to be like how much is being accomplished in
the plant at that time? Is it slacking off, or is it purifying something left over
fr�n the day before?
�B ���� �9�e�'� stated "As you mentioned, there is quite a reduction in flows
through the plant during the night. Processes continue just as they do during the
day - dtzring the peak hours, and work a little more efficiently since the loads are
low. One of the things we have taken a look at during the study that was not
mentioned earlier was the possibility of providing flow equalization near the head-
w�rks of the plant to level out the flows to the plant and make it easier to operate
and reduce some of these peak flows through the clarifiers.
I''aKE SHFtEVE - "That is my question, and I've been thinking about this ever since - well,
it is just fact - you are not going to have any toilets flushing, or not many going
in the early morning, and I was wondering in terms of if they considered some sort of a
holding tank or �uld the waste become septic too much to purify it. If you could hit
that topic a little bit - so far as a storage tank and what might happen if we did". . . . . .
BOB CHAp��1AN - "That is provided in some other plants around the country - we took a look
at it, as I said on this one, and wha.t would be required is the construction of a p�np
station with a capacity of about 7.5 mgd and the storage basin with a capacity of about
1.5 mgd. Dependinq on the type of basin that was constructed, the cost of these
facilities wc�uld be in the range of $400,000 to $700,000. Something we are
recommending for further evaluation.
MIKE SHREVE - "Thank you very much for answering questions - well done tonight - I
appreciate it"
��Y MA�I'IN - ��N1r'• Chairn�n, I'd like to direct my question to John Weidman - What
I'd like to know is the legality of the Forest Service contracts, compared with the
Pex'son paying on a 15 year bond maybe'�
/k-� ��
Regular Meeting -7- 4�����
JOHN WIEDMAN - "In order to get the grant of 3 . 2 million dollars to
build this plant and the export line and Luther Pass Pump Station, we
had to make an agreement with the USFS which would provide for a, I
believe, correct me if I 'm wrong, Harlan, 400, 000 gallons and they
are currently using less than 200, 000 and I think that ' s where Jim' s
figure of 240 , 000 some thousand gallons comes in, so it was just a
question of signing up with the USFS and giving them what they want
or not getting the EDA Grant of 3 .2 million dollars in 1966 . So to
answer your question, they have it over the people that were assessed
afterwards"
JERRY MARTIN - "That is what you are telling us but is it in court, or
would the people have the choice to take these people to court - the
people here when they signed the 15 year contract they signed those
prior to those dates"
JOHN WEIDMAN - " I think, Jerry, what Mr . Cofer is proposing and what
Dave DuBois proposed is that if the Regional Agencies or as Dave DuBois
would say - We, the District, make this decision, why, we can have more
units at this time without proiividing for the unused Forest Service
reserve which we should be able to cover at a later time"
JERRY MARTIN - "Then you are saying the Board can make that decision"
JOHN WEIDMAN - "It could, also the Regional Agencies have something to do with
with that decision"
JERRY MARTIN - "Thank you"
DAN GISER - Realtor, also Property Development, in this town. "I think this
brings a question up that most of us are here to have answered that
hasn' t been answered. I don' t think very many people in this meeting are
engineers, or really able to comprehend the information that was put
before them tonight, which I 'm not able to, and I don 't know how the rest
of you feel , but I think if any questions were brought up at this point
about the previous information, we would probably have to refer back to it.
Not to belittle the presentation by any means , however, we are looking
at 7 . 5 mgd in the near future and possibly 6 . 5 mgd capability now.
What does this mean to us? - the people that are paying on our sewer
bond at this point as far as allocating building permits . At what
point are we going to know how the structure is going to be set up, how
they are going to be allocated and at what point through the year, 2 years,
3 years, these are going to be allocated. I 'd like to direct this question
to b7r. Robert Fesler, because he did answer part of that question.Thanks"
ROBERT W. FESLER: - " I think that the Chairman of our Board - E. Hegarty -
served on a Coordinating and Intergovernmental Coordinating Committee
that has worked on the problem of the method of allocation and that has
not been finalized yet, but it is something that the County is taking
under consideration, and the City of South Lake Tahoe, and, Ed, do you
have something more recent to add?"
ED HEGARTY: "Only that it was explained at the council meeting last week
and I believe both the County and the City has adopted an allocations
system in concept; however, that since the meeting of last Tuesday, City
Council at that time - the Mayor appointed a commission for a
committee of local citizens, mainly through the insistance of the Contractor ' s
Association to get together - I understand they met today, they will
probably meet tomorrow, Sunday, trying to come up with some sort of a system
which is more what they say equitable or what they would like to have
instigated. I believe they are working on that - we are not the Planning
Agency - they are the planning agency in the area, and all we can say is
that we have whatever capacity we have, and they are the ones that we
feel should be the allocating agencies , and we are cooperating with them
100o - perhaps Lorrene or those that have been attending those m etings
could make a comment - do you have anything to add to that Lorrene"
i�� �
Regular Meeting -g- q�����
LORRENE KASHUBA - "Not really, except that they should understand we are
not the Planning Agency. This District will serve on a first-come, first-
serve basis . The Planning Agencies that are issuing the permits would be the
ones to make the decision on how the remaining capacity is to be used.
We have been sittina in on these meetin�s so we couid understand what they
are talking about, and I think that is just about all we can say - to this
point it has been a very effective committee. It is composed of the County,
City of South Lake Tahoe, LRWQCB, CTRPA and TRPA, USFS and Utility District
trying to come up with an orderly method of satisfying the building
allocation for this area.
DAN GISER: - "At what point in the past, this might be a difficult question
to answer - did the agency start speculating on the growth of the Lake and
the sewage capacity. It seems to me like an awfulscare was thrown into
this town and pretty much a panic situation has been created here -it has
overloaded a lot of our building departments, a lot of our engineers, a
lot of our architects and i feel that things could have been done in the past
leading up to this rather than throwing this all out at one time, and what
you're saying is that - the way I interpret it - is that you're having
a difficult time right now assessing the problem. What has been taking place
in the past to assess the problem, and the future problems that we are going
to contend with - may I direct this question to you, again, Mr. Fesler, or
to whoever would be more knowledgable in it" . . . . . . . .
JAMES COFER: - General Manager - "I am not sure I can, I have only been here
5 months, I can't make the complete assessment. I think since this
District has come to the conclusion that we may have a problem in the
capacity, we have done everything we could to try to anticipate before we
ran out of capacity and solve the problem. We went to the State and asked
for a grant to do facilities planning, and thanks to the State, they're
going to approve that. We awarded the study so we would have good facts
and while I 'm at it I could answer the challenge of that it is a "whitewash" .
All during this investigation, we have made every peice of testing we have
done available to Lahontan, and we are making our detailed report by
records available to them; we work with their staff. I resent the
accusation that it is a "whitewash" - if they disagree with our
conclusions we are prepared to discuss that, we only work with them in a
constructive manner . We are trying to anticipate this thing, we are
trying to solve it, if the Planning Agencies will tell us what growth they
plan to allow at Tahoe, we will serve sewer service to meet that growth,
but, unfortunately, being a service agency we can ' t answer some of the
questions you are asking -we just can't" . . . . .
DAN GISER: - "Who do you feel can answer these questions? I feel there is
a lot of money paid out and allocated to different agencies and engineers
to answer these questions , and it would seem to me like somebody could
offer a little more solid say educated guess, speculation or however you want
to put it, and it seems to me like all I get when I ask questions to various
agencies is "Well , we are researching the problem" - and low and behold
one day it comes out in the paper - here we are - no more building permits .
Where is this going to put the person who is paying on their sewer bond?
Myself, I wouldn 't like to pay my sewer bond anymore. I don 't know the
financial status of the STPUD, but I 'm sure it would really dampen their
system if it was a complete redundancy on payments for sewer Bonds . . .
Myself, I own several lots and I don 't know if I would be willing to pay
on my sewer bonds knowing that this may take years and years and years of
research, at what cost none of us know, and you can 't tell us, and you can 't
even tell us whether you can research the problem adequately. How do you
think a person is going to feel and react to this situation on paying their sew
sewer bonds when they get their tax assessment in the mail and when they
make their tax payments - if it was me , I would like to deduct my sewer
assessment knowing that lo and behold here I am sitting here with
a lot ready to build a house for my family to live in and I don 't know
when I am going to be able to do it; I don 't know if I can afford to pay
on that lot if I can 't build a residence and by the time I am able to
build a residence I am not able to afford to. Would anybody like to
elaborate on that? �
JAMES R. COFER: "Let me take an attempt at that - the most optomistic time
schedule that we can speculate on to complete the facilities planning,
complete the design, complete the construction of the major modifications
of the plant is three years . That assumes that we have the agreement by
all the agencies on what the growth should be. We can solve the technical
problems of treating wastewater at this plant in the vicinity that might
cost 70, 000 dollars, the facilities planning program that we ask for after
��}tJ
Regular Meeting -9- 4/7/77
review is now up to about $250 , 000 . We 've just received notice that EPA
will do their own EIS on our facilities planning and they don 't think
that the air quality is properly evaluated in the basin and I don 't xnow
what that means . It sounds like it could be a protracted study unless
people are ready to agree on what the acceptable rate of growth is for
South Tahoe. If they made that one agreement, I think that within 3 years
we will have the capacity in the plant "
DAN GISER: - "Speaking of capacity, you 're talking about 7 . 5 mgd"
JAMES COFER: - "No, I 'm talking about the capacity to meet whatever that
allowable growth is for 10 years --it may or may not be more than 7 . 5 mgd"
DAN GISER: - "And that all depends on how many building permits you allocate
in the next 3 years"
JAMES COFER - "No, we don 't allocate any of them"
DAN GISER: - "The City, excuse me"
JAMES COFER: "Yes"
DAN GISER: - "Basically, I feel that the building permits definitely stem
from the capacity of this sewer facility here and that is what is holding
us up h�re - water and processing of the sewers - if we could adec�uately
process all sewage there would be no problem other than environmentalists
objections to that or whatever. I would really like to know at what
time we can look forward to, if possible, finding out some way we can
allocate building permits , how many are going to be allocated, and on what
basis they are going to be allocated. I think that is what a lot of us
are here for"
EDWARD E. HEGARTY - "I am sure that is what the City and the County and
elected officials are working on at the present time. There is going
to be some type of a recommendation made at the Board of Supervisors
meeting next Tuesday, and City Council meeting next Tuesday. They are
going to attempt to pass some sort of a system as I understand it -
that' s what they're working on, with input from the Contractor ' s Assoc .
as well as some other planning agency - is that not right, Mayor Laine"
DEL LAINE : "That is right"
DAN GISER: - "Thank you, at this point I have nothing further to say"
PHIL BOYLE : - "I have three basic questions - the first is I have a lot -
it is paid for and the sewer bond is paid for; I paid for sewer connection-
am I going to be able to hool-up or not"
EDWARD E. HEGARTY - "I believe it is the CTRPA that is holding up all of
the building permits .
PHIL BOYLE : - "O.K. , but you people have stopped any connections to the
sewers, is that correct"
ANSWER FROM THE BOARD. . "No Sir"
PHIL BOYLE : -"Therefore, I cannot connect to that sewer system if I build
that house, is that correct? - I have to go and fight CTRPA"
EDWARD E. HEGARTY: - "They have to approve anything before you can
connect to the sewer"
PHIL BOYLE : - "O.K. , Thank You - So basically, STPUD is not defining
anything at all - you are just making recommendations, is that correct? -
So, theoratically, this meeting is only to see that you get a recommenda-
tion - is that correct"
EDWARD E . HEGARTY : - "Actually, the meeting is to receive the report from
our Consulting Engineers"
�HIL BOYLE - "So, therefore, you people are not putting anything down,
putting anything out - it is all back to the same Regional Government -
is that correct"
EDWARD E. HEGARTY: - "They are the ones that control"
Regular Meeting _l�_ 4����� ��� �
PHIL BOYLE: - "O.K. , so you people have done nothing wrong, nothing right" - - so it
all goes back to CIRpA��
R�1LPH ANDERSEI�I: - "For the record, my name is Ralph Andersen and I want to make it
clear that personally it doesn't ma.tter to me what the city does in regards to
pe.rmits, etc. , because I am retired and I'm not speaking for a financial interest for
myself, but I'd like to give a couple of opinions that I think that the Planning
Agencies will consider in due time. N�r one -I studied charts all my life -real
estate charts, etc. , and many many times, in spite of what the e�rts say, a chart
has a way of suddenly going up, and then t,hey roll over, and many people don't take
that into consideration. If you study the chart_ - the building growth in Lake Tahoe
in the last 2 years you will perhaps notice that you had a chart that the growth was
sort of normal during 1972-73, and it �ras growing every year, but nothing radical and
then suddenly if you took the chart you would see that last year it took a wild j�;
this is where we are today. Now many people think that this chart here if they were
to study it they would think it was going to continue, and perhaps go right through
the mr�on and there is going t� be no stopping, but when you really study you�ill find
out t,hat we are being overly concerned about these things, because, in my opinion, this
chart is ready to roll over and when we see these tremendous building permits - you
had almost 1300 last year - and now we have 500/600 in one month, and if you study it
and wonder why this chart jLunped like this, so radically, in the past 16/18 months,
you'll find out that, basically, it was done because of the panic and the fear. People
have r�wned losts here for the past 5/10 years, and they felt that they were not going to
build for another 5 or 10 years and suddenly the new agencies came here and they caused
a tr�nendous alarm by people who own property and they got scared, and the same thing
of people who had shopping centers, or land for shopping centers, they got frightened,
and they went on a quick program and they over built. I really blame the agency and
if they hand't come in here, I believe we would have continued on a norrnal pattern and
�uld not be at the problem today. The agency had a good point because they do want
to protect this area, which is vital, but now when the top of the char� is reached, and
that is why I am here tonight, is to tell you that in my opinion, my 40 years of
e�erience, I don't think we are going to have a problem with the sewer plant after we
correct a few things - Taxation in this town is treme.nd.ous, property on Highway 50 is
going down, all highway 50 property has been reassessed. and the property did not go
down, and about a month or so, the properties will get thei'r taxes and it will be
approximately 50o higher. This means that rents will go up, etc. Any little shack, a
few years ago, was wbrth $20,000 and now the same is wc�rth $40,000 or $45,000 dollars.
The average 3-bedroom home now is w�rth between $45,000 or $50,000; building has jtunped
unbelievably, and the rate is rising; I do believe that the average home in the U.S.
in 1980 will be worth $g0,000 dollars. When you get this tremendous taxation in this
area, and the remendous inflation, and this means that it is a rich man's paradise and
there is nothing that is going to stop that; and the rich man can afford it because
he is making all kinds of money; we will find out that after this rush of permits is
taken care of, the growth will just go back to normal, because the average person cannot
afford to live in Lake Tahoe and that is a fact, and you see it every day. I believe
that this tremendous capacity we are talking about, and these permits we are talking
about will not be a factor after 6 months to a year, and I think we will go back to
normal and we have no real concern. I think the present permits, or the contractor's
that want to build, should be allowed to build, because we will be in qood shape,
�N �'�N� - ���'• �I�1 pointed out that if Lahontan raised the standards to 25 on
miligrams of COD, the way it is projected, wr�uld this increase our flaws as that reflects
the carbon colLunns.
BOB CHAPP�AN: - What tha.t �uld do is reduce the ope.rating costs, rather than increase the
capacity; we are not suggesting that be done right now. It is really a pretty complex
problem to answer.
D�N GUEST= - I have been a resident of South Lake Tahoe for 3 years and I am in Real
Estate in the area, I was just kind of interested in t,he follow-up on the question, a
legal question that I believe Mr. Martin raised earlier, to how this Board and STPUD
w�uld go about approaching the Forest Service and taking for the interim period, until
this plant is increased with increased capacity flow, let's say January of 1978 before you
come up to 7.5 mgd; what steps could you take from this point if there is a potential
legal avenue for you to follow and take the capacity away so it could help us in someway;
I think it is a good direction to go,
,
�`' �`�Regular Meeting -11- 4/7/77
JOHN C. WEIDNg1N: - It is obvious that the Forest Service is not going to need that capacity;
they don't have any additional facilities planned and their flows are not increasing,
and although they do have the capacity right in this plant, they don't have any need for
it at the present time this year. In my judgement, if this was a long term 6.5 mgd they
wc�uld have an argLunent. The Board has not discussed the concept of 2,400 units and they
making the judgement haven't reached that decision; am I right or wrong on that, Jim?
N�NAGER JAMES R. COFER: That's right.
JOHN C. WEIDN�T: - I think depending on what the regulatory agencies do, the position they
may want to take, the Board may want to get into that.
DEAN GUEST: - Let's say - as of Tuesday night, when some type of allocation system is
adopted, you people, you as a lawyer and representative of this Board, would be
willing to take those steps to achieve the 2,400 and some odd nimiber of hookups?
JAMES R. COFER: - Well, let me add from the Manager's standpoint, for us to encroach
upon the conunitrnent that we have contracted with the USFS, I don't think we need to
reserve that capacity if we had assurances that the planning agencies wc�uld allow us
to e�and the facilities to meet future needs. We do not have that reliance right n�a
and no assurance they will let us go beyond our present capacity and as long as that
issue is raised, I think the USFS has a potential claim against us if we encroach on
that capacity.
DEAN GUEST: - I am confused on present capacity - 7.5 or 6.5?
NF�NAGER JAMES R. COFER: - Well, whatever, we are now saying that we can allow so many
connections with�ut encroaching upon the USFS capacity. For us to provide additional
connections that would encroach upon that capacity we would have to have some
assurances that the planning agencies will allow us to expand the plant at some future
date so that we could meet our contractual promise t� the USFS.
DEAN GUEST: - O.K. , I understand that, now, at this point and time, are you allowed to
increase to 7.5 since that was the projection, and you will reach it in January 1978.
JAMES R. COFER: - If this is the case, I have no proble,�n with the facilities planning
coming ahead but that is not what I have been led to believe, I think I am going to
have trouble, there are some people who are saying the plant should not be expanded
beyond its present capabilities -that issue is going to have to be addressed and
ans�n'ex'ed in the planning studies that are being conducted and so it is going to fall
on our shoulders and until they say yes you can expand the plant, we are going to
have to reserve capacity to meet our contractual coirunitment.
DEAN GUEST: - O.K. , so then it is going to take some input fran, or influence rather,
howevex you want to say it, from the Planning r'�gencies who at present, as I understand
from the Board Meeting Tuesday night of the council, are going to listen to people
who are affected by this whole ball of wax.
It was answered yes - that is e�actly what the plan is.
BOB SHIRLEY, SOUTH LAI� TAHOE: - I for or_e thii�k and speak for tize general �eeling of
this group here. I have nothinq bi.�i: praise for the conduct of this Board, and the
man who handled the problem, and I might say I was on the Citizens Conmittee of the
allocation and we were told that we probably couldn't come up with a plan within 6
months; it was done in one day. If an allocation is needed, it doesn't seem to me it
is at this t�me. My only conanent I wanted to make other than praising your Board
was I as a citizen here have been protected and planned on by so many agencies in the
past, that it is killing me. Now this is planning, this is protectio n, and this is
guidance from our planning agencies, I think they are 3 years behind schedule - they
should be looking at what we should be doing 3 years from now, as you are doing, I think
and as you have done in the past. I resent, as your Manager did, the cheap shot of
"whitewash" by somebody who is on our protection and planning agency. Thank you.
No other comments were made from those present and President Hegarty t,hanked everyone
for attending this meeting tonight, and hoped this Board did convey some items of
interest to them, and stated that at the beginning this was scheduled as a regular
Board meeting, and all we put on the agenda this evening was the report fram our
�gineers regarding sewer capa.city.
President Hegarty entertained a motion to accept the Manager's recommendations. Director
Fieldcamp moved, that we accept the reco�,ndations of the Manager - Nos. 1 through 5,
as follaas: (Seconded by Director Cocking, unanimously carried) : ----
Regular Meeting -12- 4/7/77 �r'''''
(1) Receive and file the plant capacity stuey �.repared by CH2i� Hillo (�) Concur
with the staff estimates which are: (a) the effective interim capacity of the
STPUD �reatr�ent Facilities is G.5 mg�; (b) The co�ittc� capacity as oi 2/23/77
is 65,001 sewer units or �.35 mgd; (c) the r�maining capacity is 0.65 mgd or
7,221 sewer units; (d) if the regulatory agencies determine that capacity should
be reserved for the USFS, Parks Departrnent, we should reserve for USFS -
0.2� in�d or 2,6b7 sewer units an3 tor Si.:,a�e Parks - 0.06 mg3 or 567 se����_ units.
(3) Direct the sta�f tc �ransmit tti� Ln�irieer's Technical Report to the P.egional
Water Quality Control Board and 'che Sta'_F� ��Tater i�:�Jources Control Bo�~: �or their
review, and (�) South La{e iahoe - City, (�ounty of �'1 Tx�r_ado, 'I'RPA ann �'IFS'A, and
(5) adopt at'-�ached sta��er:lent by -�re S'I`�UD �3oard a� Directors regarding wastewater
treatment �lant capacity.
President Hegarty state�i �hat Item #5 is tne s-�atemeriL that �aas handed to all in the
auaience this eveziing.
6. Regarding proposed procedures related to the establishment of an Interim Program
for the allocation and distribution of Constr�acti_�n Permits in the Sout_'� T�:�� Tahoe
area during t��e 1977 construction year.
President Hegarty stated that he un�Prstoo� the committee that has k�een rvorl�ing on
the sys cer,► of alla-ation did make some changes an�:.1 �ske 1 Bob Shirley if this ha s
all been cor�letad.
BO;� SHIFtLEY: -- "Well, we carle up v✓ith a plan as an alten�'�e to lottery svstem and
I don't believe anyone ever agreed that a lot-tery system is the best syster�.� they
jus-t diun't have any alternative; we car:ie u� �,�ith an alternative and it i� all in
outline iorm and r�oing to 's�e gone over with the City �nagero City Atterr,.�y� and
thosE �eople in tiie mornin�. As far as the cor:�nit-�ee work is �oncerne�, it's done,
in proad outline form ar.d has to be polished."
President Hegarty asked if everyone was in pretty much agreement with this outline.
NTr. Shirley r2pliec;�. yes, it taas ur:animoL?s �s �ar as the connnittee �vas conc�rned,
and tne plan.
President Hegari.y stat�i then that �oes c::'r.�ar�ge t:he situation in num'�er 6 ��d asked
I�irector Lorrene Kashuba ta corr�e,�i further ��n -�his.
DIRr,C�POR IARRENE L. ��.SF3�JBA: - "`�'es, as a matter of explanation, on th� iter_z 6 on the
agencla, the City and t�'�e County requaestecl the suppor� of this Distri�t for a proposed
method of allocating building permits. In view of this, and recoc�nizing that local
government working with local businesses a combination team that will deal with
realities of wherever problems may be r�ce� because of the potential se�aer
capacity limitation, I mpve that this Boa�-c�. concur in concept wiu� the rational
of iriterim alloca'cion builainc� perr.zits su}:�jec� t� agreer�nt of the �ity, Ceunty,
Citizen's Corcnnittee and District �n that."
Direc�tor Cocking secon�ed.
J.C.WEIDNIAN, ATTORNEY: - " I would just like to comm�nt on one thing - �•�e do have
power to allocate if we want, but we would have to have to allocate in a different
mariner than a Police Entity such as the City, County, so any method ��ould have
��
to be reasonable and have son�e rational �asis in iact. �hat's all I h�ve to say.
J.C.Weidman stated the concept of allocation w� can lerally do, and we should
cooperate with the entities that are setting up the concept of allocation.
Board vote was unaninlous.
Direc-tor Fesler ccr��lin�.�tec� tne au�.ierce an i-lzeir bEl:�vior ana peliteness and
stated it was an extremely fine meeting.
President Hegarty stai.ec� he a��reciatc� t}'!� �ttention of_ -those present dL�sing the
meeting, anu ho�fully �.Yiey will ?�eturr� �or ar�otizer meeting of this Bc»rd.
AA7piJRI�II�1�1�: 10:30 �.i�. to �'/11/77 at 3�u0 P.ri. District Office.
� ,Cy %
i:}' ,y�� k� �'. /'; -���4�,C�--
Edwarcl �'� Hegai:ty, Pre den� , "'
AT'I`EST• South Tahoe Public Utility District
� • �
Davi V7. Callahan, Clerk of Board & Ex-Officio
Secretary
SOU1'fi TAHOE PUBLIC UTILITY DISTRICT
*****
ATTACHEEN�IVT Tp MINU'I�S OF 4/7/77:
STATEMENT By THE SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD OF DIRECTORS
RE: WASTEWATER TREATME'�VT PLANT CAPACITY
The South Tahoe Public Utility District stands ready to provide wastewater
treatrnent and disposal service to a population capacity established by the
responsibility planning agency. During 1966-68 the wastewater treatment
facilities were expanded to a 7.5 mgd capacity. At that time it was
anticipated that the facilities would require expansion by the year 1980.
During the past two year period the permitted building in the South Tahoe
Public Utility District service areas has increased the sewer s�rvice
commitm�nts at an equivalent rate of 1,340 single fami.ly residences per year.
If this rate of perniitted construction were to continue we would reach a 7.5
mgd capacity committrtent within a three to four year period.
During the past year the District has had increasing difficulties in
operating the treatment plant to meet the stringent waste discharge
requirements. These operational problems have raised concern that modifica-
tions to the existing treatment facilities may be required in order to continue
to meet discharge requirements. The South Tahoe Public Utility District has
orderec� an engineering investigation to determine the remaining effective
capacity of the wastewater treatment facilities, and to identify modifications
to the plant facilities in order to continue to meet discharge requirements.
the results of the engineering investigation indicate that with the possible
exception of the secondary clarifier system the plant is capable of treating
future loads of up to 7.5 mgd on a maximum day basis as long as all equipment
remains ogerational. The consulting engineer reco�nends some modifications to
the plant process water system, breakpoint chlorination and pH control systems
and automatic controls to assure meeting discharge standards.
The Board of Directors concur with the Manager/District Engineer's recomnendation
that an interim effective plant capacity of 6.5 mgd be adopted until further
testing is completed on the secondary clarifiers; modifications in plant process
water system and breakpoint chlorination and pH control have been co�leted and,
improvements have been made in the plant control system. The South Tahoe Public
Utility District will determine, by January of 197�, the increases in the plant
capacity capability as a result of the corrective programs and the Board of
Directors will notify the planning agencies of the revised estimate of remaining
sewer service capacity.
The South Tahoe Public Utility District will inunediately undertake an action
program to return the treatment plant capa.bilities to the original design capacity
of 7.5 mgd. The South Tahoe Public Utility District is also undertaking, i.n
cooperation with the Environmental Protection Agency and the State Water Resources
Control Boa.rd, a facilities planning and environmental assessment program to
identify the major plant mxlifications needed to improve the water quality of
treated wastewater and overall plant reliability in order to meet sewer service
needs for the next ten year period.
The South Tahoe Public Utility District is notifying the agencies res�onsible for
the issuance of buildiner permits that an additional 2,407 single family dwelling
unit connections (7,221 sewer units) can be acconunodated before reaching an
anticipated plant flow obligation of 6.5 mgd.
Should the regulatory agencies require reserving existing plant capacity to
meet future needs of the USFS, �nerald Bay State Park, then an additiona7_
1,296 single family dwelling unit connectians (3,887 sewer units) can be
acconurioc7ated before reaching an anticipated flow obligation of 6.5 mgd.
The Board of Directors of the South Tahoe Public Utility District stand ready to
work closely with the City of South Lake Tahoe, El Dorado County, TRPA, CTRPA,
and the Regional ti4ater Quality Control Board in order to continue to provide
wastewater treatment and disposal service which will not only protec'c the public
health but �rotect Lake Tahoe. The Board of Directors is also hopeful that the
facilities planning studies being undertaken will fesult in the establishmEnt of
realistic and effective discharge standards w�ich will allow for in-basin reuses
of the highly treated wastewater.
/���"
AA70URNED REGULAR MEETING OF Tf-iE BOARD OF DIRECTORS OF
SOU'I'H TAHOE PUBLIC UTILITY DISTRICT
APRIL 11, 1977
The Board of Directors of the South Tahoe Public Utility District met ir� a regular
session, adjourned regular session, on 4/11/77, 8:00 PM, District Office.
ROLL C�L�L: Present were Directors E.E.Hegarty, R.W.Fesler, L.L.Kashuba, F.J.Cocking,
R.A.Fieldcamp, General Manager/District Engineer J.R.Cofer, J.C.Weidman, J.F3onnet,
W.Dunckhorst, Attorney J.C.LVeidman, N.Walton and G.James.
ABSENT: Clerlc of Board David W. Callahan.
MINUTES: Minutes of 4/7/77 are being reviser� as there were some serious accusations
made about the �istrict activities, Manager Cofer stated, and we want to be certain we
have those absolutely correct. Director Kashuba requested that minutes of all meetings
reflect the exact wording of all mr�tions. Director Fieldcamp movecl, seco��ed by
Director Cocking, unanimously carried, minutes of 3/17/77 be approved as �abmitted.
MANAGER'S REPORT: Manager Cofer s�tated that he does not have a written r��t�ort to
present this evening, however, he did mention that we did receive a notice from
Lahontan that they will hold a hearing on 4/26/77 with the purpose of de�ermining
what action they might take against the �istrict for failure to meet, or pc�tentially
not to meet, waste discharge standards. We are �reparing a response to �`�.he
allocations made by the Lahontan as to our Engineer's Report. P�lanager Cofer requested
the item on the agenda re allocations be taken up at this time as we have Mr. Neal
Walton here from the City for this aqenda item and/or action or/and considerations
that might be taken by this Board. The Board agreed to move this item to this point
of the agenda. Manager Cofer reco�nended that this Board encourage the City and the
County to proceed with an allocation procedure, whether or not we have a connection ban
at some point and time it will be relaxed or withdrawn, and as soon as it is, we
will still have a capacity allocation problem to face up with, and some proceclure
will be needed. Perhaps Mr. Walton could tell us what the City proposes to c�o
tor�rrow, P�1ar�ager Cofer stated, so that we might take some action, if re�+uested.
President Hegarty stated that he, and Di.rector Kashuba concurs, that so� clefinite action
should be taken, an allocation system should be set up at this time so if and when we
do get ba.ck to the point where we are issuing pernlits, that there will be some
idea of how we are going to do it so there will be no time lapse because tiirte is of
the essences especially as far as the contractor's are concerned. If th�y are going
to have any construction time at all this year, we should move ahead promptly.
NEAL T�L�i'ON: - Mr. Walton stated that since the time the Inter-Agency coirurtittee met,
and decided on a joint procedure, which went to the City Council for their review
and adopted in concept --- at the sarne time, the City Council deterntined that there
should be a committee of people representing the construction industry, given an
opportunity to meet and discuss the allocation plan. They have don� t'ria�t and pretty
well can�e up with their own ideas and does not involve lottery. The esse~��e of their
program is not that different of the Inter-Agency Co�ni�tee - there will be a break-
down on a 3 year basis on the ntunber of sewer units tnat can be allocated. They do
feel that a first come/first serve vasis is a better way of handling this than the
drawing, essentially, the industry has recognized the need for some kind of allocation
program and the need to push ahead so we can fill that gap if and when we are in a
position to issue permits, Mr. Walton stated. For the Board's information, Mr. Walton
stated that they do have applications nLunbering somewhere in the area of 508
application/permi.ts since the first of March. Depending upon the allocation program
that could be established, we could be looking at as many from 320 to 480 single
family dwelling permits authorized this construction year. The City Council will
meet tomr�rrow in the afternoon, which is a continuation of their last regular meeting
last Tuesday, but the evening meeting tomorrow will be discussion of allocation.
Following that, P�Ir. Walton stated that they hope that the City Council will adopt one
or the other, combination of both, or a third program dealing with allocation of
p��rmits. At t.�'�is point and time, he stated, none of the applications system really
involved any kind of a point system, or a criteria; the staff fees that a point system
or a merit system really will depend on a full comprehensive study. We feel we will
be presenting the simplest kind of an allocation program to the Council to�rrow night.
Hopefully, the County Board of Supervisors at their next regular meeting will adopt the
satr�e type of a program. The allocation program/system will not be on the Board of
Supervisors agenda for tomorrow morning.
The final draft from the contractors will not be presented tomorrow night.
Manager Cofer stated "We are going to have to consider how we are going to handle
processing for sewer permits; we are processing these, but not submitting to the
City right now. We are looking for some direction from our Board tonight as to how
to handle permits. One suggestion is that we continue to process the permits, but,
note a qualifying statement on the permit that it is subject to some allocation
procedure being developed by the City and the County and subject to this detexznination
of this hearing by I�ah.ontan. If applications were to come to the City with those
qualifications,do you have any idea, Iv1r. Walton, what the city might do?"
���">� Regular Meeting -2- 4/11/77
Mr. Walton stated - "We have not hesitated to accept application at t;ne City; we
simply advise the applicants that their application will go to CTRPA and they are not
approving any, and the City will not approve until CTRPA approves. On that basis,
the City would continue to accept applications."
Manager Cofer stated he would recorrunend that we continue to issue permits with those
qualifications stamped on the pern,it. Director Fesler moved, seconded by Director
Fieldcamp, that we continue to issue our sewer permits with the two conditions as
stated by Manager Cofer.
Director Kashuba stated - "Now, we went back to this system today, 'Is that Right?'
and Manager Cofer stated that was right. Director Kashuba stated - "I want to ask
a question about the money - what has been happening as far as our procedure and
the City procedure about the payment?" Manager Cofer stated that it was our
understanding that the City would collect the fees; we don't seem to have made
that transfer, Manager Cofer stated, and Neal Walton stated that has not been
settled yet, and he did present the initial proposal to the City Manager for
transmittal to the City Council. Mr. Walton stated - "I cannot state, whether
the City would want to become involved in this type of administrative procedure.
However, that the City is advising each applicant for a building permit that his
application fee, and his plan check fee will not be returned. It could
amount to as much as $150.00, depending on the size of the structure.°'
Mr. Walton stated the applications they are receiving are being received with that
in mind, and they have a sign on the back wall stating that as well. Fees are
collected at the time the application is made, however, that could be changed by
the City Council. The City feels the only fee that could be refundable is the
application fee - the plan check fee can be totally used.
Director Ka�huba stated that there was quite a bit of discussion at the Council
meeting on the part of the contractor's that there was a lot of money i.nvested, and
she was wondering then if the policy was changed by the City or if they intended.
to change that policy.
VO'I'ES ON Tf� NIO'I'ION AS FOLI�OWS: AYES: Directors Fesler, Cocking, Hegarty, Fieldcamp.
NOES: Director Kashuba
Carried. . . .
Director Kashuba stated that she would like to malce an amendment to the motion -
"In our statement to those that are applying for permits, that we state that we
are not the planning entity responsible for issuing the building permit. Director
Fieldcamp seconded.
Director Fesler asked what the benefit of this motion would be. Director Kashuba
stated that she felt we should advise them that we are not the planning entity, that
"we do not have the final say over who gets the building permits, and even under the
allocation system we will not be the final decision maker." Director Kashuba further
stated - "I am quite sure that they will have some sort of an allocation whether it
be by land capability or whatever they do come up witn, aizd we intena to s�����r��rt
the C;ounty anc� the City all tne way in a program, but I do feel we need to reinforce
our statem�nt that we are not the Planning �ntity. We are on a first come, first
serve basis as a Utility District. "
Seconcted by Director Fieldcamp. However, this was not to be an a�ndment to the
motion, but a second motion regarding statements to be shown on the permits
taken out from the sewer department.
VO`I`ES AS FOLJAWS: AYES: Directors Cocking, Hegarty, Kashuba, Fieldcamp
NOES: Director Fesler.
CARRIED. . .
WALTER C. BAILEY, President of the Tahoe Resources Conservation District, stated
that"we are very much concerned with the resources management within the basin
and within our District, and water ana water quality are very much a part ot our
interest. Having gone through this at the Nortn Shore, ana got into all types of
problems with allocations, and into a n�ss witt7 discreirr:ir.a-tary actior, �r5 tr-. ai]
the prebl��n��, �_t_ t�srieci c��t that t.Y;ezE �_ r_c� a].7 c•.G�ticn p,cg_r�sr� �nymore -it �s on
a first con�, first serve ba.sis. The list got so long, and then there was a
challenge as to whether the list got jugglea and turnect, it just opened up a can
of �rn�s. One thing, that they snould have aone ana they didn't, was that the
perntits issued between May lst and October 15th ha.d to be used during that one
building season, or they went to the end of the line ana their money given back.
Another thing that disturbs me is a trap that a r3oard ot this nature can get into.
where you have abso�utely no control over allocation as a permit issuing authority
for buildings; you are a service organization - to provide a service you cannot
really refuse anyone who owns a lot, the right to a sew�er hookup - - 'The only
l�mitation is - how big is Xour plant. What is its capacity, ana wha'= are the
1��..; 7
Aci�ournea-
Regular Meeting -3- 4/11/77
Plaruzing Agencies content as to that capacity. If they issue permits to 11,000
lots and you are sitting here looking at what you have, plus something else in
gallonage, not per homes, that is a very cautious point to avoid, don't get down
to the nLunbers racket; you'l1 be right in the middle of a battle. Stick with
the gallonage. If the City, CTRPA, Planning Agencies want to set a population
density limit, that is their business, they have the charter, by law, both
Federal and State. Let them plan, but don't be 'sucked in' , which they are
trying to do." He also urged this Board to take the position that they are in
the gallonage business. Now, if you have problems with the efficiency within
your plant, where it is not operating as to what it was designed tr� do, then
that is the Board's problem, and your problem is with Lahontan, whether you
meet, or do not meet, and they allege you don'tand you do not operate the plant
efficiently, and you are losing capacity because of that, or you are not meeting
the requir�nents for export - then that is the Board's problem. It should be
publicly made known to the people that this District is absolutely not in anything
but service."
At this point of the meeting, Attorney J.C.Weidman requested an Executive Session
for litigation discussion.
Director Fieldcamp stated that the City has set up something regarding returning
some fees on the applications and/or permits, and wondered what we would be doing.
Manager Cofer stated that we would be returning everything but the $25.00 permit fee.
ATTO�NEY'S REPOI�': Proposed contract between the E1 Dorado County Water Agency
and STPUD, which is in the hands of tY�e water agency. All the members of the water
agency and County Council (this, in general) follows the contract in Georgetawn,
which the Water Cananittee approved at their February meeting, and which we were
asked to submit. It recites on the first page, first three paragraphs that we
have an $80,000 loan total for Tahoe-Southside, and we've paid $15,000 and there is
$165,000 remaining owing. Bottam of the first page and top of second page of this
contract it recites that we have an $80,000 loan in last years budget, carried over
to this year budget. There may be some arc�.nnent between Mr. Johnson and Mr. Walker
in Placerville about same money carried over for EID. Then in the middel of the
second page - and EID Contract with the Agency - our loans are to be converted to
grants. It then recites tha� it would be in the best interest for the Agency to
turn over to a grant the r�naining $165,000 of the Tahoe Southside Loan. 'I'hen,
when we get advanced the $80,000 for whatever purposes the agency and District
agree on - that will also becaame a grant - that is at the bottom of page twc�. Then,
top of page 3, it states the agency intends to levy ad valonnn taxes, called transfer
funds, after they have with drawn one-half cents from it, in our area, and they will
pay over these funds to the District each year as they levy them as a grant. Then
on line 12, page 3, ne�t 3 paragraphs,go into Texas Hill situation which it says they
taxes us for Texas Hill properties the EID is going to use and when EID uses them,
we'l1 get reimbursed our taxes for what c� have contributed to that Texas Hill site,
and they'll become grants for such purposes as the agency wants. Page 4, line 6,
then -it states a clause which Ray Fieldcamp and I've been working on, and before
that Ed Hegarty and myself, if we don't use any of this money in the fiscal year and
we agree to it, and another member entity wants it, like EID, the agency can loan
it to us but when they get the mpney back to us, or carried it over, it still
becomes a grant. In other words, if we don't use the mr�ney, it is a grant and
EID can borrow it if we want to let them for a limited period without interest. It
also establishes a principle that on these monies that we have any interest that
is earned before they pay it to us after budgeted, reverts to the agency. Page 4 -
you can't obligate a contract to tax more than a year at a time so this has to be on
an annual basis subject to renewal each year. Top of page 5 recites what the agency author
authority is and what the District's is. Z'hen on line 7,page 5, the South Fork Project
of the American River states the revenue bonds will eventually be paid off by EID and
then there are some net benefits that are going to come to the agency in their agreement
with EID and those will be shared in the ration to the assessed value of the land and
iriprov�ents. Zb s�n it up, the $165,000, $80,000, and rnonies we get in taxes in future
years will becorte grants. Also, we ha�ae to use 'these monies for purposes of water
supply. We are talking about $175,000-189,000 next year. Solely for the water
syst�n - for water supply and main distribution.
• �
/,? ��
Adjourned Regular Meeting -4- 4/11/77
Also, contract reads, they can make additional loans/advances to us; and all
monies we get are to be in a separate account by this District and not to be
mingled with any other monies and shall be subject to examination and special
audit by the agency. Other areas covered in the contract are service areas, annual
contract, and the $80,000 for Tahoe Keys - mention �,ras made that is to be used else-
where, and this contract becartes effective when executed by both parties.
RESOLUTION NO. 2068: A Resolution Approving the Contract Between the Water Agency
and the South Tahoe Public Utility District as explained by our �ttorney, and
Approving Authorization to have same executed by President of the Board - E.F.
Hegarty. Director Fieldcamp moved, seconded by Director Hegart, and carried
by the Following Uotes:
' AYES: Directors Cocking, Hegarty, Kashuba and Fieldcamp
NOES: Director Fesler.
REPORT ON WORKSHOP SESSIONS:
Following Workshop Sessions were scheduled: (1) District Programs / Construction
Irspection on 3/28/77 (re Inspection of Christmas Ualley Project) ; (2) District
Prograrr�s and Allocation of Building Pernti_ts on 3/30/77; (3) Agenda Items on
4/4/77 and (4) District Programs on 4/7/77 mainly capa.cit_y report.
COMMI'ITEE P,EppRTS:
(1) Research and Conservation Report: (a) Drought Conm�ittee Meeting on 3/29/77
� and Director Kashuba stated that the status of the Chamber of Co�nerce now is that
they are still trying tA get the program for the conservation qoing and they are
quite concerned that they won't have the money to purchase the kits or the discs and
they feel there has been cluite a de�mand and could use many more of the kits, etc. , if
they can find the funds. She stated they talked with Mr. Waters to see
if we could get into such a program as EID got into, and somehow they
were rea-ly on top of it when they got the special legislation to get
funds for demonstration program in El Dorado County. Assemblyman
Waters didn 't think that was a possibility. The Chamber of Commerce
is looking to the District to see if they would be able to assist
in this purchase. P4anager Cofer stated the problem the District is
having in purchasing the kits - we have received information from one
supplier offering to sell us the kits at $2 , 25 per kit, and they
would mail it out to the customers, with the understanding if the
water utility associations purchase kits from them they will refund
whatever the difference is in the final cost; it is our understanding
they are down to about $1 . 00 per kit, but with two different firms .
We are holding off until we find out what utility invester owned
finally negotiated and then we will work with the same company, or
supplier they buy from.
(2) Water Utility - Included in Manager of Water Supply Report.
(3) Plant Operation - Director Fieldcamp stated four Board Members and Manager
Cofer met and visited the R�ssmore Plant on 3/25 and 3/26; visited also the
Orange County Plant on 3/25/77; P�r. Fieldcam� also gave a report on comparable
flows for March 1976-1977.
(4) Finance/Insurance: - Director Fesler stated this Com�nittee was requested
to consider the Deferred Compensation, and met with l�Ir. D. Callahan on 3/31/77 and
the Co�rtittee approved in concept of a Deferred Compensation Plan for employees that
might be interested. Mr. Callahan is pursuing this and we will report at a later
meeting. Director Cocking stated that the -two �ployees that are .quite interested
in ti�is Plan are not covered under our present retirement system. Direc-tor Fesler
stated this Comnittee was also asked to meet to establish a pre-qualified
consultant's list and they met on 4/5/77 and that matter will be brought up under
VIII, Page 2 of the Agenda.
(5) Public Information: Director Kashuba stated they have had no fornial
meeting, but she requested a Study Session for a Public Information Statement.
Meeting scheduled for 4/12/77 at 3:30 P.M. , District Office.
Shop Steward's Report: - None.
/�:���
Adjourned Regular Meeting -5- 4/11/77
Manager - Water Supply Systems: As reported by W. Dunckhorst:
"The installation has been completed of 10-6" meters, 2-3" meters, and 1-4"
meter. Starting the first of this mpnth all water flows in our entire water
system will nav be recorded.
Beginning this week, I am reviewing all new water service applications, and
for those that have had building permits issued, we will start installation of
services within the week. We presently have 105 Water Service Applications pending.
The small 5 hp submersible p�unp on Ralph I7rive has failed, it is being replaced
with a new pLunp and motor.
Mr. J. Cofer and myself are having a work schedule made up for our two Grade
3 Operators - Tom Rouch and Ik�ve Huber. This schedule will cover a daily check and
maintenance of all water ptnnping facilities, also a daily flow reading on all meters
in the systc�n. Sampling will also be scheduled on a weekly basis. We feel with
such a schedule we will be able to eliminate any health problems that may arise.
Ma.rch 23rd - a panel of the following people: Bill Johnson, Rpy Hampson, Dick
Thomas and myself inet with the American Association of University Women. I feel we had
a very informa.tive discussion on water conservation in the Tahoe basin.
The following will shav what the efforts of the co�rununity has been regarding
the conservation of water. Please note we show a drop in water consumption of -15.6
for the month of March. This is very encouraging, and I would like to publicly thank
Dick Thcxrias for the efforts he and the Water Conservation Corrunittee have
put forth to bring this about:
Water Utility Conmittee Report: P,pril 7, 1977
Water Production - Globin System - MG 1976 1977 o change
March
Well Production 26.5 15.7 -40.7
Cold Creek Diversion 33.6 35.0 + 4.0
Totals 60.1 50.7 -15.6
Calendar Year to Date
Well Production 52.5 36.1 -31.3
Cold Creek Diversion 110.8 110.9 -----
Totals 163.3 147.0 -10.
Water Production - Hofman Systean MG *
March 17.1
*Production recorded at 15 metered wells. Same readings are only partial as they were
not all in and co�leted for the month of March."
REPORT OF MANI�GER OF OPERATIONS DIVISION - April 11, 1977: As reported by J. Bonnet:
Thursday, P�larch 24, 1977, we installed a new sparling meter in our effluent
line to Luther Pass. The old sparling meter will be rebuilt and installed at the
Luther Pass Ptunp Station. This will allow us to check one against the other for a
more accurate flaw measureznent.
Wednesday, March 30, 1977, the spray pond was ptunped down and the nozzle
cleaned. The catwalks, that were installed, allowed us to do the job in less than
4 hours, before it would have taken over a day.
Our COD'S for the month o� March look pretty good, ranging from 13 mg/1 to just
over 20 mg/l, with an average for the month of approximately 19.5 mg/l. However, on
4/5/77 our COD went up drastically, and to about 40 mg/l. I had our Lab Departznent
Director -Chet Auckly - run a COD on the carbon colLmin effluent, and this COD was
found to be 70 mg/l. At that time, 1930 hours, April 5, 1977, I contacted P7r. Gerard
Thibeault of Lahontan and informed him of the situation and that we were p�unping to the
Emergency Holding Pond. 'The next day our Lab man ran COD analysis on our raw influent
and found it to be 650 mg/l. The raw influent COD has been less that 500 mg/l. The
combination of high COD and the filimentous problem causing the secondary upset
caused me to consider that we could not afford to run this water through the Tertiary.
Our first delivery of bulk carbon will be Friday, 4/15/77.
We have been experiencing this filimentous problem for about two and one-half
weeks and have been keeping it in check with chlorine. We were unable to continue and
ordered hydrogen perioxide. I expect to try this sometime this week.
The Orior System was put on the line Thursday, 3/31/77, but we have had some
problems; Orion was contacted and another representative was sent out. As soon as
the plant has stabilized, we will try again to run this system.
The carbon furnace was shut down 'I'hursday night 3/31/77 for repairs. If all goes
well, it could be completed in about 6 weeks; we are cleaning aeration basins #l,#2
an�l #3, and expect to clean floatation thickener sometime this week. This will be done
by pinnping the lime sludge to the #2 ballast pond."
� ��1�'
Adjourned Regular Meeting -6- 4/11/77
Manager Cofer stated that we have now been discharging to the holding pond for about
6 days and it appears we have more than one day before COD'S are going to came down;
this points out the '.�r�lportance of repairing the pipeline, and we are now deeply
concerned should samething happen to the pipeline at this time; we may not have adequately
holding capacity, and we may start running water through the plant in violation of the
discharge standards because we'd have no alternative. If this were to happen, we we�uld
notify Lahontan.
FIN�NCE OFFICER'S REPORT: J.R. Cofer stated that D.W. Callahan has left with him a
revised draft of the budget and a wr�rkshop session is scheduled for that, on 4/14/77
at 8:00 P.M. , District Officer. Director Fesler stated that he felt D.W.Callahan
should be in attendance at the 4/14/77 meeting - the public is certainly entitled
to the expertise of our Finance Officer. Manager Cofer will contact I��r. Callahan
and he did state, however, that he felt he could give mpst of the answers that
would be asked, and in the event the answers to their questions are not readily
available, we can give written co�nents to those that ask at a later date. Mr.
Callahan's children are out of school, and he did not wish to ask that he return
from his vacation.
ITEMS FOR BQAI�D ACTION: (1) Application for Loan under Safe Drinking Bond Law
of 1976 - Manager Cofer stated we have an $800,000 application for upgrading the water
system and it is going to require an EIR. We have solicited propositions from t�
firms and one to provide the engineering and the other to prepare the EIR.
Manager Cofer stated that he has a proposal from Jones & Stokes, Sacramento, and
he is well aware of their work, and they will perform the EIR, as per the specifica-
tions and/or requir�nents, and not to exceed $9,500.00.
Another proposal from Culp/Wesner/Culp for the engineering services -at a tota.l of
$4,000, and will not exceed that amount witl�ut Board approval.
Manager Cofer requested authorization for the two consultant's mentioned above be
issued a work-order to start immediately.
Director Fesler requested a copy of where the fire hydrants will be installed so
that he, as Chairman of the Lake Tahoe Fire Protection Conunittee for the Insurance
Agents, can get that information to the Insurance Agents, which is very valuable.
Manager Cofer stated that Culp/Wesner/Culp will have a map showing locations of the
fire hydrants and will pass a copy to Director Fesler.
It was moved, seconded, carried, that the proposals received, as described by
Manager Cofer be approved.
P�lanager Cofer also requested authorization for the staff to prepare the application
for the permit to do the proposed wc�rk, Moved by Director Fesler, seconded by
Director Fieldcamp, unanimously carried.
SURPLUS ITEMS: Manager Cofer reconune.nded the Board place the following items
for bid:
l. One Red two-wheel trailer (No I.D. Ntunber) .
2. One 4 in 1 Jaw Bucket for Backhoe (Serial No.338)
This bucket does not fit any of our equipment.
3. One Rr�dder (heavy duty) Serial No. 3041068) . This rodder
is worn out and has been replaced with our Hydro-Rodder.
4. One roll over-protection cage for a 480 Backhoe
(serial No. 792248) (Has been replaced with a cab-type) .
ITEMS TO BE DISCARDED:
1. One Synchronous Generator (Serial No. 12260) Burn up-Junk.
2. 'Itao -Chrysler, Defense PLunp (Serial No. 1047) ; has been
stripped for parts, and the engine is frozen - Junk.
Manager Cofer also requested that the Board declare these items surplus;
hwever, Director Kashuba requested that the two�aheel trailer be checked into as
this is not the District property. Director Fieldcamp mpved that our Engineer
put the above items up for bid and declare all surplus, seconded by Director Cocking,
carried.
DIC�STER CLEANING: Authorize award of contract - Manager Cofer stated 2 bids were
received. One for $55,000 and one for $160,000. The staff has been conducting an
investigation and we now have a letter from the County and they are certifying that
we will be allowed to discharge our Digester D�taterial in the dtnnp at $2.00 per
yard rate, as stated in another letter we have on file.
In checking with Contra Costa Sanitation Districts, we found out they cleaned the digester,
s�mi.lar to ours, one digester at the disposal site 3 miles away, and they had a bid
i:-�''�� ,�
Adjourned Regular Meeting -7- 4/11/77
price of $47,000 and per yard plus or minus figure on it and it ended up about
$65,000 for cleaning one digester. Manager Cofer stated that he concluded that
it is going to cost in excess of $100,000 to clean the digester, however, in light
of the new information we have, we should rebid it, reject the two bids we have,
based on the two letters we have for condition for disposal, stating that we will
make progress payments of 40o when the first digester is cleaned, 30o when the
second digester is cleaned, and the remainder at the end of the contract. PRanager
Cofer also stated that he does not feel we should remove the covers unless absolutely
necessary to do so; the cover could be damaged if we try to lift it off, and it is
quite dangerous; we should leave that open for the bid, but discourage that
approach. Manager Cofer recommended the two bids received be rejected, authorize
the staff to rebid on the new information.
Director Fieldcamp moved, seconded by Director Kashuba, reject all bids and entertain
new bids with the new information we have received, as so reco�nded by our
Manager.
Director Fesler stated that a Bond is� required for faithful performa.nce, but asked
if we also are requiring some limits on public liability. Manager Cofer stated
yes we did , but also stated we can review this with the Finance Committee before
we put this out to bid. Before this goes to bid, the Insurance liabilities will be
reviewed with the Finance CoiYmiittee.
Carried unanimpusly.
1977-78 BUDC�T: Manager Cofer recomnended that the staff hold a true working
public workshop session where the staff will outline all the items that we feel
should be accanplished during 1977, what v,� think the cost will be, what we
think the implications will be, sewer service charges (should the Board elect
to try to finance this by sewer service charges) and receive conunents from the
public, and not take any action until you have ha.d this input. Manager Cofer
recGnmended April 13, 1977. It is important that some decision be made this
month (APRIL) regarding increase in sewer service fees so we can get it on the
billing this year, and we would like to have same action on the 21st of April
so that if one were to challenge, we would have same time before we have to print
the bills.
Director Fesler stated that we are going to be talking about the budget on 4/14/77
and felt that D.W.Callahan should definitely be in attendance at a meeting such as
this. Manager Cofer will see if he can contact Mr. Callahan to be at this meeting.
Mat�ager Cofer also stated that notice will go to the newspaper and this will not
includge the water syst�n, sewer system only.
nirector Kashuba moved that we hold a public workshop on the proposed sewer
budget 1977-78 on 'I'hursday, 4/14/77, 7:30 P.M. , District Office, and advertise in
the newspa.per, seconded by Director Fieldcamp, unan.imously carried.
Facilities Planning Program: (a) Preqilalified consultants list - establish list and
direct staff to request proposals for preparation of (a) Facilities Plan and Revenue
Program, and (b) Envirorunental Impact Report.PROPOSED LIST OF QL�LIFIED CONSULTANT
FIRMS FOR THE STPUD FACILITIES PLANNING PROGRAM, as follows:
A. Facilities Planning Report Preparation
l. CH2M Hill, Consulting Engineers, Redding, Ca.
2. Lind & Associates, Consulting Engineers, Zephyr Cove, Nv.
3. James M. Nbntgamery Consulting Engineers, Walnut Creek, Ca.
4. Brown and Caldwell, Consulting Engineers, Walnut Creek, Ca.
5. Barrett & Associates, Los Altos, Ca.
6. VTN, Sacramento, Ca.
7. Resources Engineering & Management, So San Francisco, Ca.
8. Conanerical Cybernetics Rolling Hills Estates, Ca.
9. Clean �9ater Consultants, El Dorado Hills, Ca.
B. EIF�/EIS Report Preparation
l. EDAW, Inc. San Francisco, Ca.
2. Resources Ehgineering & Management, So. San Francisco,CA.
3. EIP (Envirorunental Impact Planning Corp.) San Francisco, Ca.
4. Earth N�trics, Inc., Palo Alto, Ca.
5. CH2.��. Hill, Cons. Engrs., Redding, Ca.
6. James M. Nlontgomery Cons. Engrs. Walnut Creek, Ca.
7. WN�zI' (Wallace, McHaig, Roberts & Todd) , Los Angeles, Ca
8. Jones & Stokes, Sacramento, Ca.
9. V'IN, Sacramento, Ca.
���u"Z'' Adjourned Regular Meeting -8- 4/11/77
C. Revenue Program
1. C�[32M Hill, Cons. Engrs., Redding, Ca.
2. Lind & Associates, Cons. Engrs, Zephyr Cove, Nv.
3. Bartle Wells Associates, San Francisco, Ca.
4. James M. D�ontgomery Cons. Engrs. , Walnut Creek, Ca.
5. Brown & Caldwell, Cons. �grs., Walnut Creek Ca.
6. Barrett & Associates, Los Altos, Ca.
7. VTN, Sacramento, Ca.
8. Clean [��ater Consultants (El Dorado Hills)
D. Other Planning Activities
1. OMI Lang Associates, San Francisco, Ca. (Landscape Design)
2. Hallenbeck, McKay and Associates, Santa Clara, Ca. (Soils Engineering)
3. Logistics International Consultants, (EIR Management) (Soils Engineering)
4. Metro Monitoring Services, Covina, Ca. (Air Quality Nbnitoring)
*5. Olsen Labs, Irvine, Ca. (Air Quality Analysis)
*6) Bill Covi, Associate Dean U.C.Santa Barbara (Air Quality Analysis)
*Qualifications pending review by Board of Directors Select ComQnittee"'
Director Fesler stated this co�Littee read through all of the proposals received
by these firms; none were thrown out as being disqualified; some were put into
catagories, when they did not seem to have their speciality either for Facilities
Plan and Revenue Program, and/or Environmental Impact Report, or the Revenue --
their expertise was either in Air Quality, Landscape, Soils Engineering, etc.
Manager Cofer reco�r�ended the Board adopt this list as the prequalified list with
the understanding the Board can add to the list at a later date if a qualified
consultant is found for consideration. However, before adding the consultants
to the list, the Comnittee should first review their proposal and/or qualifica-
tions, and as we prepare to award a contract, the facilities planning activity, the
Board will probably solicit proposals from 3 or more of this list for each major
activity. Ma.nager Cofer sta.ted he is waiting to hear from the State as he believes
they are going to change the scope of the plan of study, particularly Air Quality,
and he would like to knaw what that is before we ask consultants to submit their
proposal.
EXPOI�I' PIPELINE REPAIR: Request for Proposals for Engineering Consultant.
Manager Cofer would like to solicit proposals from consultants to prepare the
engineering plans and specifications for the pipeline under tw� alternatives:
(1) That the Bond �lection passes and we will have 1.7 million dollars to repair
the pipeline on a crash schedule, and, (2) assuming the Bond Issue fails, to
prepare plans and specifications for a do it yourself program of about $200,000
year. The construction season is short and we have to repair the piepline and this
would allow us to get under way in that area.
President Hegarty stated that the Manager is requesting that he be authorized to
request proposals for consultants to meet these two qualifications that he set up.
Manager Cofer stated that he plans to ask the Clean Water Consultants, James M.
Montgomery Engineers and Tudo Engineering, all having pipeline repair knowledge.
Director Fieldcamp mpved, seconded by Director Kashuba, that we authorize our
Manager to request proposals as so stated above.
Director Fesler stated that in reviewing the export pipeline breaks, it has been
a simple matter to repair the pipeline when we have had a break, and was not e�ensive
when these did break, and he stated we had but one break last year; he also stated
that the heart of the argtm�_nt is that we are going to make a good effort to make
the e�ort pipeline repair in order to convince our Regulatory Board of our sincerity
in cooperation with them to accomplish the goal, for one reason or another that they
thought was important to accomplish, but in view of recent Regulatory Board actions,
talking about a building moratoritun, based on such matters as odors from the
plant, unfenced areas, etc. , I thinlc they are so far afield that we owe a duty
to the taxpa.yer's of even considering spending $1.7 million dollars on a matter of
export pipeline breaks where we have only had one in the past year, we might only
have one in the next year and can be repaired at a cost of $4,000 or $5,000 a year,
and this is a long way from $1.7 million dollars, Director Fesler stated. Director
Feslex also stated that he felt we should proceed a little slower.
,�
Adjourned Regular Meeting -9- 4/11/77 �` ���
Manager Cofer stated that he disagrees entirely with Director Fesler and further
stated that we have not had a break in the meadows area during high runoff periods,
and that if we had a break in the meadows area we could have a major problem
even getting to the pipeline, much less trying to dewater the pipeline and
getting access to the pipeline, and $4,000 would go out the window so fast
and right now we probably have seven days storage in the holding pond and he
stated he was not sure if this could be dewatered in 7 days; he did not think this
is a valid arg�unent and as long as that pipeline is there, as long as that steel
is unprotected, and corroding, Manager Cofer stated he can only assume future
breaks will occur, and in greater severity than in the past. I�lanager Cofer stated
we are just starting to get the pinhole corrosions through now; it is still corrod-
ing and the next one may be a real problem. 'I'he pipeline ha.s to be repaired right
away; we wc�uld feel much better today if we had a repaired pipeline A break
today might mean an overflow in our emergency pond, and that.is something we cannot
afford. Manager Cofer strongly reco�rtended we fix this. This is rnuriber one
priority.
Director Fesler stated any problem of this magnitude the District has to put their
reputation on the line, and this has to be put before the electroate to support
this and if they turned this down by a massive overwelming majority there is no
question it is a reputiation of District policy and that is detrimental to the
District's image.
The Board discussed this in length, and the damage that could be caused to the
homes and the properties should another break occur and the possibility of overflows
from our emergency holding pond, etc.
Director Fesler stated that we should make some initiative to try to recover some
of the monies from the contractor that installed this line, he stated, also,
the people would feel much better about this then.
Director Kashuba stated that we do owe it to the public to take a responsible
position.
VO'1'ES: AYES: Directors Cocking, Kashuba, Fieldcamp, Hegarty.
NOES: Director Fesler.
Carried. . . . .. .
1�DIFIC1�TiQNS TO PLANI' k'ACTLITIES: Authorize �ta�� tp request proposals from
Engineer to prepare eng�ineering plans and specifi.cations for plant Nbdifications.
A. Modificat�ons to Plant Process Water System.
B. Nbdifications to Plant Chlorination System, and
C. Modifications to �la,nt Control System. . . . . .
Manager Cofer stated that "I think if Russell Culp is going to be our Grade V
Supervisor he w�uld be in good position to perform those tasks, and I think right
now CH2M Hill is also in a good position to perform those tasks. As staff, I don't
have any strong feelings either way; I think we can go either way and I would just like
to have scene direction. CH2M Hill knows what it is more than anyone right now.
Director Cocking asked the Manager if CH2M Hi11 did not initiate this type of plan
sometim� back, and last year they reco�anexxied the same thing. Manager Cofer stated
on the Plant Control System they did.
President Hegarty �tated regarding the progress of the report, and the criticism
� have been getting, he hesitates to make a recomnendation, and does not know
what kind of a rec�nendation to make at this time.
Director Fesler stated that he does not feel too comfortable with CH2M Hill doing
this wr�rk; he feels it is questionable fram a creditability standpoint.
Director Fieldcamp stated that as long as Mr. Culp is coming here, he did not think
he would be so busy he could not do this wc�rk - he knows e.xactly how it should be
done and he could draw a rough plan and our boys (District personnel) could go ahead
�nd put the line in. Manager Cofer stated that (A) and (C) can be done that way,
and (B) is going to have to be a formal bid. Again, Director Fieldcamp stated
(a) and (C) could be done by Mr. Culp while he is working here. President Hegarty
stated we do hav�e an instrt�ent man that is very capable, and Manager Cofer agreed,
and further stated he felt they could put in anything they want if they know just
what it is. Manager Cofer stated we need sameone to review what has been done and
what hasn't and get that put in."
President Hegarty stated he felt a third party is needed here; his on1X question was
/�" yu
Adjourned Regular Meeting -10- 4/11/77
Is Russell Culp the third man."
Manager Cofer stated that as far as these plans go, either CH2M Hill or C�nTC
can do this wc�rk, but as far as the Facilities Plant - he felt the Board should
take a good hard look at that and who you want to do this work. Russell C1ilp
will be here at least 5 days a month, probably more at first, and �uld be a task
appropriate for that type of a Consultant.
Director Cocking asked what the t�me frame is here and Manager Cofer answered as
soon as we can do it. Russell L. Culp has a nLu�ber of staff inen that are fairly
capable, once he clears the plans and the specs. ; and Manager Cofer also stated
he would like to have Mr. Culp use his time instructing John Bonnet as to how to
operate the plant, but he does feel Mr. Culp's Firm has complete capabilities.
President Hegarty asked about the Chlorination System, and Manager Cofer stated
that CWC has designed many chlorination systems, so he did not feel there was any
problem there.
President Hegarty stated that he would think R. Culp would be the man to do this
work, he does have faith in him and also mentioned that Mr. Culp has a great
interest in this plant, and would do a first-class job, and faster than anyone
else.
Manager Cofer stated �,�e did not need any action - just wanted some direction.
President Hegarty stated that the Board does agree we would want CWC to make
these engineering m�difications. No objections weere voiced, and this was
left at the direction from the Board.
WILL SERVE REQi.7ESTS: - We have been holding the "Will Serve" Requests until we
had our allocation procedure and we still do not know where we stand on this,
stated Manager Cofer, and he requested some direction from the Board on these.
He also mentioned that in his opinion it is a corrttnitment by the Board that we will
serve and � have a nLunber of reasons that we may not be able to serve these
properties and are requesting some information and/or direction as to what to do.
Manager Cofer stated that he cannot rec�nd to the Board that these letters be
authorized to be sent without some qualification.
Attorney Weidman stated that we should not give a "Will Serve" letter unless the
property owners and/or builders have received the approval from the Planning
Agency/CTRPA.
Director Fieldcamp stated that � should respons to those that have requested a
"Will Serve" letter, stating that we wi11 serve their property, based on CH2M
Hill's Report - if they can get the permits.
Director Fesler suggested that we ask our Manager to review these and check with
the City and coordinate and maybe come back to this Boan�i in twn v�eks with some
suggestion. President Hegarty stated that it is not the City we want to talk to,
but to Lahontan and CTRPA.
Director Kashuba stated that she felt we should explore the possibility of putting
this back into the position of CTRPA as controlling, permit issuing, authority, and
if they can show us that these are eligible to proceed as far as a commercial
enterprise. She stated the responsibility better be put where it belongs - with
CTRPA. Manager Cofer stated the Planning Agency will decide who gets service from
this Se�r District and not us.
Attorney Weidman reco�nded this matter of "Wil1 Serve" letters be put over to the
meeting of 4/21/77 to wait and see what the City and County do, and the Conmittee,
and it would be easier to act on at that ti.me.
/�����
Ac�journed Regular Meeting -11- 4 / 11/ 77
Scheduled Workshop Sessions at South Tahoe Public Utility District Offices:
4/14/77 Public Workshop/ Budget 7:30 P.M.
4/18/77 Agenda Items 3:00 P.M.
4/21/77 District Programs 4:00 P.M.
4/19/77 Regional Water Quality
Control Board Hearing/
Report from Harvey Banks 3:00 P.M.
PAYMENT OF CLAIMS: Director I'esler mr�ved, seconded by Director Cocking,
unanimously carried, that the claims in the ampunt of $164,524.43 be approved
for payment.
ADJOURNN�NT: 11:45 P.M. - (Next regular meeting is 4/21/77 at 8:00 P.M.)
\ l �;,
�
ID . HE , P S ENT
SOUi'H TAHOE PUBLIC UTI�, TY D,_. RICT
ATPEST:
�` 1 �
��� �.- _�� � _
DAVID W. CALLAH�IN, CLERK OF BOARD AND EX-
OFFICIO SECRETARY
SOUTH TAHOE PUBLIC UTILI'PY DISTRICI'
*****
REGULAR MEETING OF TI� BOP,RD OF DIRECTORS
SOLTPH TAHOE PUBLIC UTILITY DISTRICT
APRIL 21, 1977
The Board of Directors of the South Tahoe Public Utility District met in a
regular session 4/21/77, 8:00 P.M. , District Conference Room.
ROLL CALL: Present were President E. E. Hega�ty, Directors R. W. Fesler, F. J.
Cocking, R. A. Fieldcamp, General Manager J.R. Cofer, Clerk of Board D. W.
Callahan, Attorney �T.C. Weidman, W. Dunckhorst, J. Bonnet, Cf-I2M Representatives
H.E. Nbyer and R. Chaprnan, Dave Huber, V. '�hompson, G. James, M. Kobernus,
E. l�bore - Tribune, Mr and Mrs. V. Thompson - Fal.len Leaf Lake Residents and
Property Owners, M. Dunckhorst.
ABSENI': Director L. L. Kashuba..
MINUTES: Director Fieldcamp nloved, seconded by Director Cocking, that the minutes
of 4/7/77 and 4/11/77 be approved as corrected. Carried unanimously.
MANAGER'S REPORT: As reported by Manager J.R. Cofer:
"A Consult,ing �anel on Wastewate.r Reclamation Plant Improvements met and
reviewed the CH2M Hill report on the "Process Capacity and An�rionia Rempval 5tudy."
The Panel Chairn�an was Mr. Harvey O. Banks, President, Water Resources Division,
Camp, Dresser and McKee, Inc. Mr. Banks was the former Director of the California
Department of Water Resources. Also participating on the panel were: Mr. Murli
Tolaney, Vice President of James M. Montgomery - Consulting Engineers, Inc. , Mr.
Ray E. Lewis, Chief Engineer of Orange County Sanitation District; Mr. David G.
Argo, District Engineer - Orange County Water District, and Dr. Edward D.
Schroed.er, Professer �nd Chairma�i of the Department of Civil Engineering, Univ.
of California - Davis, California.
'I'he Consulting panel reported that the Panel believes that the inter�m plant
capacity of 6.5 mgd adopted by STPUD is a conservative level. The Panel al.so
concludes that in this Unit Process Facility the secondary clarifiers fol�o�d
by chemical clarification do not necessarily limit plant capacity.
The consultant panel made reco�mendations related to interim facilities and
studies related to solving filamentous and bulking problems and for provisions
of flow equalization facilities. The consultant panel report will be presented
at the April 26, 1977� Lahontan Hearing."
Manager Cofer stated. this Panel concurs with the report presented by the
Consulting Engineers and this answers the charge of the report being a whitewash,
and having our head in the sand. President Hegarty cc�nanended Manager Cofer for
choosing such an outstanding panel.
�`��� 4/21/��
Regular P�Zeeting -2-
Director Fesler moved, seconded by Director Fieldcamp, unanimously carried, the
Manager's Report be approved as presented.
Director Fesler stated that our Manager's c�nts have been held up to some
ridicule and we should make it known that this Board is backing our Manager
one-hundred percent in the face of any criticism made by Lahontan.
ATTORNEY'S REPORT: Agenda items only.
WORKSHOP SESSIONS: As reported by Manager Cofer -
l. Tentative 1977-78 Budget Wastewater System held on 4/14/77.
2. Agenda Items -Held on 4/18/77.
3. L�tWQCB Hearing/Budget held on 4/19/77.
4. District Programs held on 4/21/77, 4:00 P.M.
COI�'INNUTI�E REPORTS:
(1) RESEARCH AND CONSERVATION: 'This Committee met on 4/20/77 to consider the
Lahontan Hearing and discussed also the presentation that will be made to
Lahontan at the Hearing, and today this same subject was discussed at the work-
shop session and another hopefully will be scheduled on 4/25/77, President
Hegarty stated, at 3:00 P.M. , for final review of the presentation to malce to
Lahontan on the 26th of April 1977 at 9:30 A.M. , Vagaborx� Hotel.
(2) WATER UTILITY. No report.
(3) PI,AN'I' OPERATIONS. No report.
(4) FINANCE/INSURANCE: Director Fesler stated that in connection with Public
Officials Liability Policy, the District is covered under our general
liability for accidents that might happen caused by the District, or its
employees, but it does leave elected representatives absolutely uncovered
for any suits that might be brought up by the general public alleging some
kind of wrongful act. There are special policies that are now available
to cover public officials and their liability. The District Insurance
Agent has presented us with one here for us to complete and submit for a
quotation. 'I'he Agent is not at all confident that they will cover us
becau�e when their Com�pany receives our application they will consider the
nature of our District, and our area, and the type of problems we are
concerned with, that is, capacity all.ocations, and all that sort of thi.ng.
This policy covers with the insured that if during the policy period any
claim that are made against the insured, individually or collectively,
for a wrongful act. The Company wil.l pay on behalf of, inaccordance with
the terms of the policy, etc. , and a wrongful act shall n�an an actual
alleged error or misstatement for act or ommission, neglect, breach of duty,
etc. `I'his is a type of policy that is being made aVailable, because all
across the country, people are dropping off elective Boards because they
have not had this kind of coverage, and why should someone who has earned
something, or has public assets, and is a successful individual run for office
and face the possibility of law suits, etc. , as the things they can sue
Directors for are absolutely limitless. 2'his is the type of a policy to
protect the elective officials so we can continue to serve the public -
the City of South Lake Tahoe has one, the Lahe Tahoe Unified School District
has one, and Director Fesler stated that he felt it would be remiss if v,�
did not attempt to obtain this coverage for ourselves. Mr. Callahan ar�l
Director Fesler has completed the form and rec�nded action be taken
on this application and same sent to our Insurance Agent to receive a
quotation; this is for a million dollar coverage. Director Cocking moved,
seconded by Director Fieldcamp, unan.iniously carried, action be taken on
this application as so e�lained by Director Fesler.
(5) Public Information: No report - Director Kashuba absent.
;U���
Regular Meeting -3- 4/21/77
Shop Steward's Report: Greg Jarnes stated there was no report.
Report by Manager of Water Supply System: As report by W. Dunckhorst:
"Well No. 1 at Glenwood has been canpleted. What we have done is pull
the complete pump and set a sump p�unp down into the well and pumped the
top 2-3 feet of the well. We did get some oil out, also, the pressure
tank was cleaned and flushed. The pLunp was then replaced with an added
50' of colturms which now has the bowls about 160' down, this has eliminated
cavitation.
Wells Nos. 3 arid 4 are also going to be pulled and the same procedure
will be follow�d at these wells. When al1 three wells have been canpleted
we are going to try to pump off a top portion of the large tank on Ralph
Drive of any oil that mi.ght be floating. Hopefully, once ar� for all, this
will eliminate the problem of coliform we have been having.
It is anticipated, if sampling shows negative, the three wells at
Blackrock and Pine Streets have been shut down, at the request of the State
Health Department, should be ready to be put back into operation Friday
of this week.
The complete cost of inetering our wells wa.s $10,793.00, of this cost
$10,000.00 was budgeted.
This past winter we have discontinued flowing wa.ter into the lo�,aer
reservoir, this was done so it would be more accessible to clean out the
debris that vandals have thrown in. This debris has now been cleared arid
the reservoir is presently being filled. This reservoir has not been
used as a water supply for several. years. The reason is the differential
in pressures between this reservoir ar�cl the upper reservoir. It will be
ready and usable this s�ier, if needed, by using only one pump at the
filtration plant."
Mr. W. Dunckhorst also mentioned that they were cleaning the reservoir the
other day and stated that there is a cabin by the lo�r end of the reservoir
that was used by the Caretaker for Globin Water System, which is boarded
up and has been for several years. Out of curosity, a couple of the boys
took a closer look at the cabin and opened it and to their amazement
found someone has been living in that cabin; found they have done a beauti-
ful job of interior decorating, and whoever is living there also built an
out-house.
Attorney Weidman asked Mr. Dunckhorst if he had looked into this cabin
recently, or before the District took over the water co�zy. He replied
he ha.d and this person has recently taken over residence - within the
past few months.
Attorney Weiclman stated that the person is a clear txespa.sser and he ha.s no
title and he cannot gain title by adverse possesion against a public entity;
he has made �mprovements at his own risk. Attorney Weidmen reco�rended
a letter be posted, or a notice, telling him who does own the property he
is on, who it belongs to, and tell him to leave. This occupancy has come
since the public ownership and the transfer into the public title, and he
cannot acquire any rights against this public entity. . .tell him to reirove
his out-house, to rempve his premises out of there, by posting of the notice;
we ha.ve to get him out of there, Attorney Weidman stated.
Mr. W. Dunckhorst stated that everything is going along fine at the new
office; he has had some co�nts from Contractor's stating they li.ke the
arrangement as it is now.
REPORT BY WAS'P�'V�,TER OPERATIONS DIVISION: As reported by John Bonnet:
"Thursdayy April 14, 1977, aeration basins #l, #2 and #3 were cleaned
and on Sunday - 4/17/77 - they were put into service. We will try to use
these basi.ns to flatten out the flows to the secondary clarifiers.
Nionday, April 18, 1977, the floatation thickener was cleaned and we
hope to have this in service soon.
April 16, 1977, Saturday, we received our first load of carbon from
i�'y�
Regular Meeting -4- 4/21/77
Calgon. The transfer went snwothly with only a couple of minor problems, We
will be receiving shipments w�ekly for the next four weeks.
The carbon furnace should be completed within three weeks.
Our filimentous problems may be caused by sulfides entering the plant.
Thiothrix bacteria, which is a filimentous type thrives where sulfides are present
and we do have sulfides in our raw influent. We are now chlorinating at the
headwords in an effort to control the sulfides before they reach the secondary
system.
The plant looks pretty good at this ti.me. Our COD'S have becn below 15 mg/1
for the last few days and our average for the mr�nth is coming down -23.8
mg/l. We started returning water from the emergency holding pond on
Wednesday, April 20th at about 0.5 mgd."
FINANCE OFFICER'S REPORT: As presented by David W. Callahan:
"'I'he District staff has revised the specifications for the
Digester Cleaning pursuant to direction given by the Board of Directors at their
meeting of April 11, 1977. We plan to send out the new specifications tomorrow.
The bid opening wr�uld be May 5, 1977, 3:00 P.M. , which will allow the Directors
to consider award of contract at their next regularly scheduled m�eting.
I request that an item be added to Today's Agenda for the Water
Improvement Project. The State Department of Public Health has requested
adoption of a Resolution Authorizing Application for a Permi.t to do the
proposed improvements.
As of April 20, 1977 we have issued 673 permits for 2,322
sewer units since February 28, 1977. The staff has been instructed by Mr.
Cofer to stop issuing permits when we have corrunitted the District to 3,220
additional sewer units over the co�nitted 65,000 as of 2/28/77. We have
received requests for several "Will Serve" letters.
I have spoken to staff inembers of the C'i�2PA requesting that they
change their requirements on"Will Serve" letters from the District. Their approval
would then be conditioned on availability of sewer capacity. This would allow
the applicants project to be considered. Otherwise, the applicant's project
would be postponed indefinitely."
N3anager Cofer stated that he would like some direction fram the Board as to either
not issuing permits beyond what we think our capacity is until we have done further
testing, or if the Board would like for us to proceed on some other matter - -
we would like some direction, Manager Cofer stated. Also, it is his reconHnenda-
tion we not issue permits once we reach what we think we have the capacity for - -
until we have done further testing, and our figure is 3,220 sewer units.
Director Fesler reconm�ende3 this matter be postponed. until our next regular
meeting. Manager Cofer stated we could reach our figure prior to that ireeting,
or prior to the hearing with Lahontan, which is 4/26/77, and Manager Cofer request-
ed the Board to consider an adjourned meeting on 4/27/77 after the Lahontan hearing.
Manager Cofer reco�nded that we continue as we are now operating and should we
reach the point before the next meeting or adjourned. meeting of 4/27/77, that we
do not issue the permit, and the Board can al.ways reinstate it on the 27th if
they so desire.
Manager Cofer stated if this should happen, we �uld continue to receive their
applications, but we would not forward it on, as it may be im�ortant that the
people find their place in line should it end up on a first come - first serve
basis, and we would have a notice which indicates our proceedings regarding these
permits. We now have a policy, Mr. Callahan stated, that at the time the permits
are obtain�, we stamp the plans with the notation sazrue must be taken to the
Building Department for their application to build within 7 days of the date we
issued the permit, otherwise, same will be cancel.led.
Director Fesler moved, seconded by Director Cocking, unanimously carried, that
we continue to issue permits until our sevaer units of 3,220 is reached, ar�l at that
ti.me the written information will be given to the applicant that we will not
complete processing their application until we have further action by this Board.
We will not hold any applications for anyone ana. w�ii not reserve for anyone -
it will be on a first come-first serve basis, hawever, the 3,220 estimate is
based on the assumption that Fallen Leaf Lake would be reserved by the Planning
Agencies.
���� �
Regular Meeting -5- 4/21/77
Assistant Manager Callahan stated th.a.t at this time CTRPA requires that we issue a
"Will Serve" letter for co�rcial buildings, and since we are not issuing this, it
means that no applicant can meet CTRPA guidelines for filing applications. Ma.nager
Cofer stated we can prepare a letter stating we are not issuing "Will Serve" letters
and this is an acknowledgement of their request. Mr. Ca1l.ahan stated one "Will
Serve" request is from Pacific Telephone and if we cannot serve them, they cannot
serve their public. Assistant Manager Callahan has been in contact with CTRPA
staff, and he will report to this Board on any information he receives.
CORRESPONDENCE RECETyED FRQM �'UfiLTC �,GENCTES:
l. April 11, LRfn7QCB �- Luther P�ss PuTnp Station
Relief Va1ve Discharc�es.
2 . April 11 , LRW4CB - Backwash � Decant Tank Overflows.
3 . April 11, Cali�qrn%a V�7ater Colnmi�sa-on � Workshop
Session = Tn7astew�ter R.eclamata_on (_Boa,rd Approved
Manager' s Attendance) .
4 . April 13 , City of South Lake Tahoe PEngineer.�ng
Assistance � Board Appxoved) .
5. April 14 , LRWQCB - CTiange in Meeting PlaCe, Hearing
on STPUD Facilit�r.
4/26/77 Lahontan Meeti,ng will be held on this date at 9 :30 A.M. , at
the Vagabond Motel. Mr. Harvey Banks will be in attendance at this
hearing, as will the Representatives from our Consulting Engineers-
CH2M Hill, and Attorney �'ohn C. Weidman will be in attendance .
Manager Cofer also stated that the �'oint Proposal has been received
from W. F. Pillsbury, Tnc . , and C S � Engineers, and the scope of the
work and cost is greater than we expected. "I tal.ked to Mr. Etchverry,
of Fallen Leaf Lake in regards to having the review committee meet
on the Fallen Leaf Lake matter, and felt we did not want to meet prior
to the 26th, and he suggested 4/29/77 , and I woul.d like to have a
Board Member sit in on that, and we would ask the two engineers to come
in and meet with us, and ask the Engineers if there is some way the cost
can be brought down closer to what we had anticipated. " (Manager Cofer)
Manager Cofer stated we did agree to put up $10 , 000 . Director Fesler
stated that we should stick by the $10 , 000 , and it should be our
absolute figure, and no more. . .the additional. funds required for this should
come from some other source and not this District.
Also, Mr. Thompson inquired of the $10, 000 the District agreed tp put
up for this study of Fallen Leaf Lake, and asked if he meant any
additional funds would have to come from some other source. Director
Fesler stated that the District cannot afford to finance engineering
for Fallen Leaf Lake, and we have already paid $1.50 , 000 and it does
not appear we will. receive or recover any of this money back. Director
Fesler statEd that he wants to protect the taxpayers now and see
that they are not 7.ed into a rapidly escallating situation as
already appears to be the case - we were talking about $15 , 000
and now it appears to be $35, 000 and it wi11 continue to increase and
stated he would just like to see an upper limit set.
President Hegarty stated that W.F.Pillsbury and C S 0 International
did lead us to believe at the beginning it woul.d not be much over
$10 ,000 , and we were surprised to receive this information also.
1977-78 BUDGET - WASTEWATER SYSTEM: - Assistant Manager David W.
Callahan stated that workshop sessions were hel.d on the 14th and on the
19th of April regarding the budget, and the budget has been prepared
as so directed by the Board of Directors for $6 , 484 , 000 , and it also
includes the service rate increase for single family dwellings from
$49 . 32 to $79 . 20.
/ n� �-
Regular Meeting -6- 4/21/77
Director Fesler stated that the expenditure side shows an inclusion
of $280 ,000 for the Johnson Blvd Sewer and wanted to know if that
meant by the inclusion in the budget that we intend to go ahead
with that project and finance it ourselves. Assistant Manager
Callahan stated that there is also $280 ,000 budgeted in revenues and
EDA program; therefore, if we proceeded with the Johnson Blvd Sewer
without those funds from EDA, it would mean we would have to come up
with the monies from some other revenue. Director Fesler stated
that to state the situation as clearly as we see it at this time ,
he did not feel we would get the $280 , 000 grant from EDA and Manager
Cofer agreed - they have denied our application, Manager Cofer stated,
and it does not appear they are too anxious to award the grant to us.
Director Fesler stated that he felt we should have set the budget
at $4 , 700 , 000 , and the revenues at $4 ,700 ,000 and based on the
$1,700 , 000 if those funds became ay�ilab,le tc� u�,,, th� ele.ctQr�te.
favored this, then we �aQuld go a,h.ea;d and Tn�k.e the e.xpend.�;;talre. and
the project evould �tove fpr�ard; he do�.s not under�t�nd �hy� thi:;s
project is included in the budget, �hen a z�c�nth. �xc7m n�w� t�te. qa�11 fi�ve.
the election, and we don't know whether this will or will not pass.
Assistant Manager Callahan stated that could have been a possibility,
however, if that were so the budget would not i,nclude the projects
that have been planned and approved by the Baard of Directox's.
Director Fieldcamp stated that no one has mentioned those that have
tried to put a stop to this District obtaining grants, and he felt
it should be made public. . .the Sierra Club and the League to Save
Lake Tahoe have written letters opposing this Grant to this
District, and so has Laurie Ames from CTRP1�, and the Lahontan Reg.
Office . Manager Cofer stated that we should point out that the letter
from Laurie Ames of CTRPA did not make any statement as to whether
or not the project should be approved, but merely indicated their
projection of the growth potential, which they sho•w double, the
letter was sent without explanation and without concurrance of us as
to what we need, or mean, or what the implications are; the letter
from Lahontan we have not seen, nor do we know what it says.
Roll Call votes on Adcption of the Budget. Moved by Dizector Fieldcamp,
seconded by Director Cocking, votes as follows:
AYES : Directors Hegarty, Fieldcamp and Cocking.
NOES : Director Fesler.
ABSENT: Director Kashuba.
Carried. . . . . .
ORDINANCE NO. 266 , An Ordinance Amending Ordinance Nos . 114 and 258
and Providing for Sewer Service Charges (provides for a rate of $2 . 20
per sewer unit, minimum charge of $4 .40 per month, effective 7/1/77 .
It would increase the rate for a single family dwelling from $49 . 32
presently, to $79 . 20 annually. Director Fieldcamp moved, seconded
by Director Cocking, that ORDINANCE NO. 266 , be approved.
Director Fesler stated that he felt the sewer charges are increasing
at an alarming rate ; he stated that it was 3 years ago it was $30 . 60
then increased to $49 . 32 the next year, and now being proposed to
increase to $79 . 20 , and throughout the entire 1960 ' s, the charge
was from12 . 00 to $18 . 00 , and that is when we built our Tertiary
Treatment, export pipeline, and we were able to collect, treat and
export the sewage , and it was between the $12 . 00 and $18 . 00 figure ,
and -- two years ago we found out it was necessary to increase from
that rate to $30 . 60 in 1970 , and in 1976 it increased to $49 . 32 ;
and this year to go to $79 . 20. Director Fesler stated that he really
feels appalled over the citizens ability to meet expanding charges
like this; are we going to continue to double the people on these
sewer charges in the future, Director Fesler asked.
/��'s'�
Regular Meeting _�_
4/21/77
David W.Callahan stated that as the cost of operation increases,
he expects the sewer service fee to increase. He further stated that
during the 1960 ' s the District received approximately two-
million dollars in annexation fees, and these were used for operation-
al purposes; the ad valorem taxes and service charges in no way met
the cost of operations and, therefore, the service charges in 1960
were grossly under what they should have been in order to operate
the plant out of normal revenues. Director Fesler stated that there
is a comparison table included in the budget of rates for Tahoe-
Truckee Sanitation District, Tahoe Douglas and Round Hill, and with
our increase we are - or we will be the highest District in the Basin,
and Assistant Manager Callahan stated that is not correct, as the
current tax rate and service charges presently exceed our tax rate
and service charge rates.
Director Fesler stated that he is nervous over the service increases,
and feels that each year we will continue to increase these rates.
Manager Cofer stated that we are faced for the next 2 or 3 years with
unbelieveably high operating costs in attempting to meet our high
waste discharge standards, and we are talking in excess of $200, 000
per year for chlorine, a big part of the consideration of the
modifications to this plant are to attempt to bring these operating
costs back in line, and not attempt to remove ammonia by the use of
chlorine gas, which is very expensive. Hopefully, Manager Cofer
stated, we can get the plant modified and we will seek some relief
in the operating costs, but there is no short term as to these
escallating costs.
President Hegarty stated that everything is going up; 3 years ago, he
mentioned gas was $0 . 30�/gallon and now it is $9 . 65�/gallon plus, and
he could not see where there is that much escallation in our increases
and the common necessities of life. Director Fesler stated that on
the other hand, the other tax entities - El Dorado County, and the
City of South Lake Tahoe, are fighting to hold the line, and doing
so successfully. El Dorado County has held the tax rate as close
as they can and have done a good job at this. He stated that our
staff is concerned with what we would like to have, and what is needed
to be spent and then look around for how we can raise the money. The
City calls in their Department Heads , tells them what they can
spend, how much they have , and they have to live within their budget,
and the Utility District �does not live within their budget and Director
Fesler stated he finds this rather disturbing.
Assistant Manager Callahan stated that this budget is prepared as to
what the Board of Directors have asked for, and not for what the staff
has asked for.
VOTES : AYES: Directors Cocking, Fieldcamp, Hegarty.
NOES: Director Fesler
ABSENT: Director Kashuba .
CARRIED.
Manager Cofer asked the Board if they would like to have a statement
included with the bills that will be sent out regarding an explana-
tion as to why the fees have increased , etc .
Director Fieldcamp stated that he would like the Board to instruct the
staff to send out a letter to our customers and taxpayers explaining
why we are increasing our cost to them. . .
President Hegarty stated that this will take a little work and a lot
of thought for someone that would know how to proceed on this, and
someone who knows how to present a summary of our type of operation
and suggested perhaps a Professional on a part time basis that
might be competent in this field . Manager Cofer stated that we would
certainly and greatly appreciate some hope as we are engineers and
not skilled in getting this down to the lanquaqe that the averacrP
� v
� Regular Meeting. -8- 4/21/77
Director Fieldcamp moved, seconded by Director Cocking, that the Staff
be instructed to obtain quotations or what the charges would be to
get some professional help in stating the District' s case for
stuffers with our bills and also articles for the newspaper, locally,
and a couple of papers around the country.
AYES : Directors Hegarty, Cocking, Fieldcamp.
NOE5: Director Fesler
ABSENT: Director Kashuba
CARRIED. . . . .
2 . CONTRACT FOR GRADE V OPERATOR SUPERVISION AND PROFESSION ENGINEER-
ING SERVICES RELATED TO PLANT OPERATION: Manager Cofer stated that
he would recommend the Board contract for a Grade V Supervising
Operator and mentioned that we have received a proposal from Culp /
Wesner/Culp, which will not exceed a total of $10 , 000 without Board
approval , and according the the State Water Resources Control Board
regulations, work will be done under the supervision of a Grade V
Operator - Russell L. Culp, with assistance from D.Henriech,Ettlich,
H. Benje, and other CWC personnel , and would be in accordance with
our standard fee schedule. This supervision would have to be
coordinated very closely with our program for instructing the Plant
Operators ,updating their level of confidence through an organized
training program of which Manager Cofer felt CH2 M Hill could provide
some expertise in training and that area.
Manager Cofer stated th_ey met thi�� ���ern��n �CH2� H�11 a,nd RCLLCulp)
in an attempt to identi�y and coordin�te the twQ �ct�Vi:tie�..
Manager Cofer recommended that �ae h.�ve a contxact w�th. CWC fo�
direct supervision of John Bonnet, �nd all �n�tructions �ould
come from Russell Culp as to how the plant is to �e o�e�ated, �
however, he would coordinate his program �ith. the �i_zm �� CH2M
Hill , which would �e providing th.e bulk o� th�: a�e.xatax trainin�
program courses. We did not �et an ex�ct audi_t, Mana�e� Co�e�
stated, but we believe that CH2M H:�11 h.as at least $1Q, QQ.Q
remaining of the authorization �or th.e plant capacity stud�.
Manager Cofer recommended that the Board authorize CH2� H_i,ll
to continue the training pxogr�m, or initiate the traini,ng
program, under those remainin� fund�, and �e �ould come �ack.
to the Board for any chan�e in scope at that time, �an�ge;r Co�er
stated we would like some action this evening � t�e �ix�t train�n�
program we recommend would be to have Mr. �� Ch.a�m�n instruct the
personnel as to what the findings are in our engineering study , and
what the recommendations are for correcting the problems in the
plant . We would like to start this Monday before Mr . Chapman has
to leave for Trinidad , and Manager Cofer recommended action this
evening . The two authorizations we are recommending , Manager
Cofer stated is (1) that the Board authorize the contract with CWC
not to exceed $10 , 000 for Grade V . Supervision , and ( 2) to
authorize the firm of CH2MHil1 to initiate the training program , under
the present authorization of plant capacity study .
Engineer Moyer stated that this was discussed today with CH2M Hill ,
CWC and the Manager , and they feel that the recommendations by the
Manager would be most beneficial to the District. Mr . Moyer also
stated that CWC will receive CH2 M Hill ' s full cooperation in all
respects .
Director Fesler moved that we authorize the contract as outlined
by our Manager to go with CWC with a limit of $10 , 000 for a Grade
V Supervision and with CH2M Hill on the training , Director Fieldcamp
seconded , carried unanimously .
Director Fesler stated that the minutes of 4/11/77 , page 16 , regarding
this subject, does not correctly reflect what actually has happened .
It was agreed by this Board that those minutes reflecting this issue
would be typed verbatim and included as corrected in 4/11/77
minutes for the Board ' s approval . Director Fesler stated that we
should listen to the tape before further actio n is taken on this
matter .
/�1!> �z
Regular Neeting -9- 4/21/77
At this point, Engineer H.E. Moyer requested to be heard by the Board,
and he so stated that regardless of the action the Board may or may
not have taken, he stated they are all aware of the 3 recommendations
referred to in this report are the recommendations made by CH2M Hill
in their report, and there was much preliminary study and engineering
involved in this report. He further stated that he agrees totally
with the statement made by the Manager, and that is that these
improvements are critical to the District for successful operation
of your facility here; insofar as the engineering required to implement
those facilities, Mr. Moyer stated the District should proceed as
rapidly as possible. He stated they are disappointed that this confusion
occurred, and naturally disappointed that CWC has been involved
in the design, however, he recomr,iended to the Board that, and stated
CH2M Hill will offer full cooperation to CWC, including their records,
their information, and their specific knowledge , regarding these 3
improvements in order to cooperatively expedite the design and the
preparation of these plans and specifications in order to implement
these improvements; they will do this as they feel it is their
responsibility to do, and to provide these improvements as quickly
as possible for the benefit of the District. Mr. Moyer stated "We
will assist CWC in any way that CH2D� Hill can. "
Director Fieldcamp moved that the Manager ' s recommendations be approved,
CWC be authorized to continue their work, and perform the work as so
recommended by Manager Cofer, and that CH2M Hill be authorized the
task as so recommended by Manager Cofer. Director Cocking seconded.
Director Fieldcamp stated that he thinks it is a wonderful gesture
on the part of CH2M Hill , and their willingness to cooperate with
CWC, and he feels this should be so stated in the newspapers , and
in our minutes , and that this shows just how interested CH2M Hill
are in this District, and how they are bending backward to help us .
ROLL CALL VOTE: AYES : Directors Fesler, Cocking, Fieldcamp
and Hegarty.
NOES : None
ABSENT: Director Kashuba. .
Carried. . . . .
3 . FENCING ON EMERGENCY HOLDING POND: Manager Cofer stated one of
the items we are to appear before Lahontan on is this matter and
requested authorization to advertise for bids and plans and
specifications have been prepared for same. . .this would be
approximately a total cost of $18 , 000 . Director Fesler moved,
seconded by Director Fieldcamp, unanimously carried. Director
Fesler stated this is USFS property and we do need their
authorization to build a fence there. Assistant Manager Callahan
stated he spoke with Mr. V. Anderson of the USFS who is preparing
the documents for their approval also.
4 . TENTATIVE SCHEDULE FOR COMPLETION OF CORRECTIVE ACTIONS -
WASTEWATER SYSTEM:
(a) Modification to Plant Process System, 10/1/77
, (b) Expansion of Chlorination pH Control System, 10/1/77.
(c) Implementation of Automatic Control System, 10/1/77.
(d) Investigation of Odor Problems (Not to set date until
problem identified as to the cause of the odor problem)
(e) Fencing of Holding Pond, 5/1/77
(f) Modification Luther Pass Surge Valve System, 10/1/77 .
(g) Modification Luther Pass Tank Overflow System,l0/1/77 .
(h) Repairs to Export Pipeline (DELETE)
(i) Johnson Blvd. Sewer Project, Phase II , 10/15/77 .
Director Fesler moved that we adopt the tentative schedule as so
recommended by our Manager, seconded by Director Fieldcamp, and
unanimously carried.
�
��'S� Regular Meeting -10- 4/21/77
Manager Cofer recommended that the Board authorize the staff to
advertise for bids on the construction of the Johnson Blvd. Sewer
Project, Phase II , recognizing we may not receive the grant funds
and have to use our reserves . Also, Assistant Manager suggested
that at the same time the Engineer should be named for this project.
Manager Cofer also then recommended that CH2M Hill be the Engineers
for this project, however, they may not be the chosen engineers for
the Inspection Engineer, and we would like to reserve that decision
until we open bids . CH2M Hill did prepare the plans and specifica-
tions for this project, and they should remain the design engineers
on this project, Manager Cofer stated. Director Fesler moved,
seconded by Director Fieldcamp.
Attorney Weidman stated that Sharon White, Director Kashuba and he
went to Seattle to discuss obtaining this EDA Grant. This was a
local Public Works Grant Application for $280 , 000 . It was filed
last fall after completion of EIR and approval by all of the agencies-
CTRPA, TRPA, Resources Conservation District, City, County, Lahontan.
In the course of the review of the matter in Seattle unknown to us
until after the grants were awarded to various entities , such as the
County for a Library, the Rescue School District for some type
of a building, Georgetown for an improvement of a transmission
facility, an environmentalist from Seattle , Regional Office of
EDA, prior to the award of any of these grants , started to evaluate
our project. He initiated a call to the Lake Tahoe Sierra Club
Task Force. As a result of this call , with no previous opposi-
tion from either the League to Save Lake Tahoe, or the Sierra Club ,
the League to Save Lake Tahoe, and the Sierra Club indicated
opposition to Federal Funds for this project, asked the matter be
deferred until their letters were received, and sent up formal
letters of opposition to these Federal Funds. The Environmentalist
stated to us in Seattle that he felt at the time this opposition
developed that the score of the project would be too low to qualify
for a grant. Hence, on his own initiative, he did not complete
the environmental review for this grant application. As it develop-
ed, the score of the grant was higher than almost any grant that was
actually awarded in the Congressional District of Mr. McFall . Had
the environmental review been completed, and had there been no
opposition from the Sierra Club and the League to Save Lake Tahoe,
the District would have received a $280 ,000 grant for these funds. °'
Attorney Weidman further stated "this was uncovered, as you will
recall, in January, we felt we should inquire as to what our
evaluation was , where we were short so that we could determine if
we wanted to reapply in the second amount of funds that may be
coming down the pipe. In doing so, we uncovered what was just stated
above, and uncovered with Sharon White, L. Kashuba and J.C.Weidman
while at Seattle. There was an admission by the Regional Council
in Seattle to us , that they did make a mistake and if we were
entitled to these funds as a result of an environmental review,
that we would be eligible for fall-out funds if some people who
got grants were not able to comply with the terms , i .e. , start
construction in 90 days, or such terms as that. The second round
of funds, which are currently being authorized in the Senate and
the House ---- in that regard they send down an environmentalist
who looks into the matter for review, and following that, there
has been further written opposition to the grant by the Sierra Club,
League to Save Lake Tahoe , and a staff inember of CTRPA, in written
form, indirectly, to Seattle. Every governmental entity, that is ,
the executive officer of CTRPA & TRPA, the Staff of Lahontan, the
Staff of the City, Staff of the Resources Conservation District, all
advised the environmentalist of support for the project. The further
opposition of the Sierra Club, and the statements by the staff
member of CTRPA, and their analysis , are the major reasons for
currently holding up this grant; it may have something to do with
capacity problem, but that still doesn 't have anything to do with
overflows . Mr. Weidman stated this is the status of the grant.
Whether or not the opposition that has been expressed will be
adjudged by the Regional Office in Seattle to be what the Federal
Government will determine a substantial controversy to the project,
and whether or not the project will be determined to have a
significant impact is yet to be determined. If those things are
determined, then a Federal environment impact report is required,
in addition to the one we had, and the project will not be eligible
for any funds . If there is continued delay in the processing of
Regular Meeting -11- 4j21/77 /��.)�
this by the opposition, Mr. Weidman mentioned the project will not
be eligible for any grant funds. Those are the facts, Mr.
Weidman stated.
Manager Cofer stated we should also mention that the League to Save
Lake Tahoe, and the Sierra Club, did indicate the potential threat
of a law suit if the project were to proceed. He stated that he
would interpret this to mean that if we started the project with-
out funds, there is still the threat of a law suit by those two
agencies.
Attorney Weidman stated that yes, Mr. Cofer and he interviewed the
Co-Chairman of the Sierra Club, before the group went to Seattle.
We interviewed the Co-Chairman on Saturday at this office, and asked
their position on a threat of a law suit; we asked the same by
telephone of the League to Save Lake Tahoe, and both indicated the
threat of a law suit. Those matters are affecting what is an over-
flow situation up there, and has been an overflow situation,
irrespective of whatever growth inducement there will be, whatever
fragile land theremight be in some lots up there, but the matter
is an overflow situation of untreated effluent, not a failure to
meet discharge requirements of treated effluent, or discharge
requirements in the receiving water, raw sewage is what they are
opposing Federal Funds for. Mr. Weidman stated those are the facts
and we told them that if the time and place came that we would have
to disclose these facts, we would disclose these facts; we have
tried sincerely to negotiate this grant, and get the funds for the
District, and so far we have been unable to do so, and now that the
question is asked publicly by our Board Members , he talked with L.
Kashuba, the Director, tonight, because she also went to Seattle,
she went to every interview with every agency, as did Mr . Weidman,
Director Fieldcamp, and some that Manager J. Cofer attended, she
asked that this be brought out in the meeting this evening, as she
could not be here .
NIr. Weidman also mentioned this would be a 100o grant, and no local
participation would be involved. He further stated we got our
plans and specifications ready, invested our money, adhered to
CTRPA requests that we file an EIR, rather than do a Negative
Declaration, and in his judgement, a proper Negative Declaration
would have been sufficient, and if this had been done, the matter
would not have been picked up in Seattle and we would have had
a grant.
In reply to Director Cockings question, Attorney Weidman stated that
CTRPA did apparently approve the project, and one staff inember from
CTRPA wrote a letter against the grant, which contained figures of
growth, etc. , which was written recently. Mr. Weidman stated they
went to Seattle around January 18th at 1 :00 P .r�, and here with
the environmentalist in February, and we were promised the matter
would be completed about the first of March, and a decision made,
of course, the decision is still pending.
Assistant Manager Callahan stated in 1974-75 , the District spent
$10 , 000 in preliminary engineering, and for �ights--of-way and
acquisition; in 1976 the District spent $30 ,000 for the design and
Application of the Loan, and we had about $40 ,000 invested in the
project.
Attorney Weidman stated we invested this money because we wanted to
be ready for Federal Funding, as well as to try to meet the problem.
The Federal Funding came along, and he recited what has happened,
as follows : (Mr. Weidman requested these remarks be typed verbatim
so Director Kashuba will know what statements were made, etc. -
and she did want to give this report, but was ill and could not be
here for this meeting) .
Director Cocking stated the Sierra Club and League to Save Lake Tahoe
have really given us problems , and Manager Cofer stated that these
two groups have prohibited the Grant, and will have cost our taxpayers
an additional $15. 00 to pay for this project, which would have been
fully funded by the Grant. Attorney Weidman stated that they will
undoubtedly cause a Cease and Desist at the Lahontan Hearing
scheduled for 4/26/77 , but if you set all the dollars, Cease and
Desist aside, we are in the business of preventing overflows - raw
�`�S l� Regular Meeting -12- 4/21/77
sewage overflows , and we do not understand how one can oppose a
project that is going to prevent raw sewage overflows in the Ski
Run Area, and elsewhere, and maybe into Lake Tahoe, there has to be
a balancing of something to prevent raw sewage overflows on Ski
Run Blvd. , Mr. Weidman stated.
Director Cocking asked if we get to the peak flow, could this cause
overflows in the Ski Run Area. Manager Cofer stated we experienc-
ed problems in the area over Washington ' s Birthday, and did have
some problems . This area does need immediate action, he stated -
(The ultimate result would be Lake Tahoe, as it is all downhill,
President Hegarty stated) .
Attorney Weidman stated at a time this money should be spent on
Interim Plant Improvements and Operational Aids to the District
personnel - if we have raw sewage , we have to take care of it,
but otherwise it is money we would not have to have spent.
Merle Kobernus , visitor, asked how these two agencies can stop a
project like this when everything else had been approved by those
in control . Attorney Weidman stated we had to get our
Environmental House in order to get the grants, and we proceeded
to do this , we had a hearing on this , completed the EIR,
irrespective of who got specific notice, the environmental impact
report hearing, under State Law, both of those organizations were
aware of the project at TRPA and CTRPA action on this project and
no protest was raised at either of those levels , and certainly
on Clearinghouse level, which is TRPA level , and this is where
the opposition should have come out; if they had it, we should have
known about it then, they should have registered it in the TRPA
matter, and it was not registered. You have a State environmental
impact process and a Federal Environmental Impact process; if one
deals with Federal Funds , they are subject to Federal Environmental
Impact Process, and their requirements are different, and if there
is substantial controversy, then an Environmental Impact Report
can be required by a Federal Agency, and EDA has to write it, and
with all the hundreds and thousands of other projects, how could
they write the report for this one, or anyone that required it,
and if there was determined to be a significant impact as well on
environmental review, the same situation would apply. . . so if that is
how one is able to stop it, they are able to say "We are the
Sierra Club" , we are the "League to Save Lake Tahoe" - -and if we
oppose Federal Funds into Tahoe before there is a Fede_ral no
growth policy, we maintain this is a substantial controversy, and
have to have a Federal Environmental Impact Report. . . . . .Again, Mr.
Weidman stated that he is not taking any brief with the goals of
the Sierra Club or the League to Save Lake Tahoe , but he cannot
understand how they can let raw sewage go down Ski Run, when they
know it is going to be overflowed, and there has to be some balanc-
ing equities .
Merle Kobernus asked Mr. Weidman about the gentleman that stopped the
project, and if he was a Sierra Club member. Mr. Wei�man stated
he did not now.
Unanimously carried. . . . . . .
Service Office on Dunlap Street - - Assistant Manager stated that
with development of our customer office , we have placed Inspector
C.A. Horning in charge of the office, personnel wise, and requested
consideration of RESOLUTION NO. 2069 , which would bring the salary
up to those of the other Supervisors of the District. RESOLUTION
NO. 2069 , is a Resolution Amending Resolution No. 2029 , and
Providing for Annual Salary Resolution. Director Fieldcamp moved,
seconded by Director Cocking. Votes as follows :
AYES : Directors Fieldcamp, Cocking, Hegarty.
NOES : None
ABSTAINED: Director Fesler.
Carried. . . .
Regular Meeting -13- 4/21/77 `�S 7
Policy Regarding Refund of Sewer Permit Fees : Assistant Manager
Callahan recommended that the Board consider action regarding refund
of permit fees - presently we are collecting $25 . 00 for each
permit, and he recommended that the District retain $10 . 00 of the
$25 . 00 in the event we receive notice they will not be permitted to
build. Director Fesler moved, seconded by Director Cocking,
unanimously carried, that $10 . 00 of the permit fee be retained for
the administrative costs of issuing the permit, and refund all
other monies paid.
Billing Machine: Assistant Manager Callahan stated we received a
proposal for a new billing machine less trade in amounting to
approximately $12 , 040 . 00 of which $8 , 000 from the Water System
budget and $4 , 000 from the sewer department budget will be paid.
Moved by Director Fieldcamp, seconded by Director Cocking, and
unanimously carried.
EL DORADO COUNTY WATER AGENCY AGREEMENT, ADOPT RESOLUTION N0. 2070 :
RESOLUTION NO. 2070 , A Resolution Rescinding Resolution No . 2068
and Authorizing Execution of Contract Between El Dorado County
Water Agency and South Tahoe Public Utility District.
Attorney J.C .Weidman stated that he went to the Water Agency on the
13th of April and only one question was raised by E I D, and that
involved a clause they had in their contract regarding service to
lands outside of El Dorado County. They wanted added an additional
clause that matched exactly the clause in the EID Contract. Land
• served outside of E1 Dorado County, as he understand it, by the District
are Harrah ' s Club, pursuant to the contract we inherited when we
purchased the Globin Water System, as also Harrah ' s owns property
in California , which is a parking lot and immediately adjacent
to their land in Nevada. So the out-of-county service will not
affect us . The clause is : "No water supply developed with the use
of funds paid by agency to district, shall be used to serve lands
outside of El Dorado County, provided that lands which, on the date
of this agreement, lie across the El Dorado County line, and are in
common ownership with lands in El Dorado County may be furnished
water" . . . . . . . .On the date of this agreement, Harrah ' s owned land
within El Dorado County and they are in common ownership with
their Casino, Mr. Weidman stated. El Dorado County Water Agency
has approved this agreement with the inclusion of the clause as
stated above. Direcktor Cocking moved, seconded by Director
Fieldcamp, unanimously carried, RESOLUTION NO. 2070 be approved
as submitted.
Attorney Weidman requested that the Board Authorize the General
Manager to sign the Application for Permit under our $80 , 000 State
Loan Application by adopting RESOLUTION N0. 2071 , and Director
Fesler moved, seconded by Director Cocking, unanimously carried,
RESOLUTION N0. 2071 be approved.
PAYMENT OF CLAIMS : Director Fesler moved, seconded by Director
Fieldcamp, unanimously carried, claims in the amount of
$237 , 419 . 60 , as recommended by Assistant Manager Callahan be approved.
P�anager Cofer stated for the Board ' s information, that a meeting has
been scheduled with Mr. B . Etcheverry of Fallen Leaf_ Lake for April
29 , 1977 , 1 :00 P .M. , District Office , to discuss Fallen Leaf Lake.
MEETING ADJOURNED AT 11 : 00 P .M. to April 27 , 1977 , 2 :00 P .M. ,District
Conference Room.
� _.-�
r' / ' � ,,
1.�e-�4.�=(' ..-�
Edward E. Hegarty, , Pre� dent
South Tahoe Publi¢' Utility District
ATTEST:
� � � ,� - 1
David W. Ca lahan, Clerk of Board and Ex-Officio Secretary
South Tahoe Public Utility District
***********
/YS�
REGULAR MEETING OF THE BOARD OF DIREC 'IDRS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
May 5 , 1977
'I'he Board of Directors met in a regular session on 5/5/77 at 8:00 P.M.District
Conference Room.
ROLL CAI.L: Present were President E. E. Hegarty, Directors R. W. Fesler, F.J.
Cocking, L.L. Kashuba, R.A. Fieldcamp, General Manager/District Engineer J.R.
Cofer, Assistant Manager/Clerk of Board D.W. Callahan, Attorney J.C.Weidman,
Manager-Operations J. Bonnet, Manager-Water System, W.Dunckhorst, Tribune Reporter
B. Minisaki, F�loyees A. Kruse, D. Huber, G. James. Also present were V.
Thompson - El Dorado County Health Departrr�ent, N. Kobernus, J. Nornian, N.Olsen
and C�1.F. Pillsbury, R.L. Culp, B. Etcheverry, Mr. E.Chiappi of United Liquid
Wastes, Mark Huzton, l�s. P.Phillippe, J. Kline.
MINUTES: Director Fieldcamp m�ved, seconded by Director Fes]_er, unanimously
carried, minutes of 4/21/77 be approved as submitted.
MANAGER'S REPORT: As submitted by Manager J.R. Cofer:
On 4/26/77, the Lahontan Regional Water Quality Control Board held a
hearing on the STPUD violations of waste discharge requirements. The STPUD
testified that the District had identified the problem and had undertaken the
necessary corrective action programs. The Lahontan Board issued a Cease and
Desist Order which limits, for the remainder of the calendar year 1977, new
sewer connections to 1500 sewer units or 500 single family dwellings. The Order
also requires the STPUD to submit to the Lahontan Board monthly reports on the
progress made in i�lementing the corrective programs.
The STPUD has undertaken the imple.mentation of corrective actions as can
be observed by the level of activity at the plant; the carbon furnace has been
rebuilt and is now in continuous operation. Operator training classes are being
conducted; cleaning of Pond No. 2 is underway; and, the design of interim
modifications and orclering of equipment ha.s been initiated. The staff has
placed on the Board Agenda several contracts and matters for Board Approval
related to the inter�m plant modifications.
'I'he District is undertaking a ntunber of new programs which has resulted
in a major increase in sewer service charges for fiscal year 1977-78. It is
the reconunendation of the Ma.nager that the District include with the billing
statements a brief s�miary of the District's programs and the �mportance of
�ncreasing sewer service charges to accomplish the programs. The staff is in
need of professional assistance in the preparation of the sta.tement and a
proposal for the assistance will be presented at the May 10, 1977 Board of
Directors Meeting. (This to be considered as Item #7 Board Action Tonight) .
'I'he State Water Resources Control Board has approved the STPUD '°Plan
of Study Facilities Planning Program, Modifications to Advanced Wastewater
Treatme.nt Facilities"- the State has estimated the planning cost eligible for
grant funding at $235,500. The Federal Environmental Protection Agency will
fund 75o and the State will fund 12.5% of the planning Costs. The STPUD will
be required to fund the remaining 12.50 ($29,437.50) of the costs. The District's
consultant evaluation committee met on 4/29/77 to review the statements of
qualifications and to select consultant from which the District will request
proposals for conducting the planning studies. A copy of the evaluation
committee report is attached."
Manager Cofer also mentioned that he was in Sacramento today and in checking
with the State to see if our procedures were correct, and we are following the
procedure as required. He mentioned, too, that there is a new Clean Water Grant
Bulletin that requires us to get proposals from a minority firm or firms. They
might find there are no minority groups that are qualified; however, they will
call tomr�rrow to let us knav-
Also, regarding the selection of consultants for the planning study -the
evaluation committee makes the following reco�ndations:
I. Request for Proposals Facilities Planning Report:
'I'hat the STPUD request proposals from the following consultants
for the preparation of the Facilities Planning Report:
a. CH2M Hill, Consulting Engineers, Redding, Ca.
b. James M. Nk�ntgomery Consulting Engineers, Walnut Creek, Ca.
c. Clean Water Consultants, El Dorado Hills, Ca.
II. Request for Proposals Environmental Impact Report:
That the STPUD request Proposals f.rom the following consultants
for the preparation of Facilities Plan Environmental Impact
Report.
a. EDAW, Inc. San Francisco, Ca.
b. EIP (Environmental Impact Planning Corp) San Francisco, Ca.
c. Jones and Stokes, Inc. Sacramento, Ca.
C
�`�� � Regular Meeting -2- 5/5/77
III. Revenue Program
That the STPUD consider the following firms for the preparation of a
Revenue Program:
a. CH2M Hill Consulting Engineers, Redding, Ca.
b. Bartle Wells Assoc. , San Francisco, Ca.
c. Ja�s M. Nbntgomery Consulting Engineers, Walnut Creek, Ca.
d. Clean Water Consultants, El Dorado Hills, Ca.
The selection of a consultant to prepare the revenue program to be ma.de
after selecting the engineering consultant to prepare the Facilities Plan.
One other item, Manager Cofer stated that he attended a workshop session this
afternoon at the California Water Coiranission, where they were looking into
wastewater reclarna.tion as potentials in California, and they had representa-
tives from virtually all the agencies involved in Wastewater Reclamation.
Manager Cofer stated that in his presentation he pointed out that we felt it was
time we took a look at the Porter-Cologne Act.
Director Fesler moved, seconded by Director Fieldcamp, unani�usl carried, that
the Manager's Report be approved as submitted.
ATTORNEY'S REPORT: Attorney J.C.Weidman stated that the Water Agency, Wednesday,
will be taking up the Tata Lane matter and request for $29,000 grant funds, and
reiir�burse us for the expenditure of that. In the matter of EDA grant for
Johnson Pu�, we are going to protest the conditions they have put on the
grant and will send the protest to Seattle next week.
REPORT ON WWORKSHOP SESSIONS:
l. April 25, 1977 Preparation for LRW�XB Hearing.
2. April 27, 1977 Adjourned Board Meeting, LId�..KB
3. April 28, 1977 Committee Meeting Consultant Pre Qualified List
4. April 29, 1977 Conunittee Meeting-Fallen Leaf Lake
Engineering Proposal
5. May 2, 1977 Agenda Items
6. May 5, 1977 District Programs
COMNBTTEE REPORTS:
(1) Research and Conservation: Director Hegarty stated that this committee
did meet 2 or 3 t�mes, and reported on in the Workshop Sessions.
(2) Water Utility: As presented by Director Cocking:
Water Production - Globin System (MG)
April 1976 1977 o Change
Well Production 35.5 23.9 -32.6
Cold Creek Diversion 35.5 25.2 -29.0
Totals 71.0 49.1 -30.8
Calendar i'ear to Date:
Well Production 88.0 60.0 -31.8
Cold Creek Diversion 145.2 136.1 - 6.2
'lbtals 233.2 196.1 -15.9
Gdater Production
Hofinan System (MG)
April, 1977 = 34.6"
(3) Plant Operation Report: Director Fieldcamp stated that he attended the CG�PCA
Seminar at Orange County; about 2,400 attendance; John Bonnet, Gene Eppler
were also in attendance. He stated they visited the Water Factory 21, and
felt the entire conference was worth while.
P,egular Meeting -3- 5/5/77 ���' �
(4) Finance and Insurance: - Director Fesler stated that this cor�unittee re-
conunends the District acquire some Public Officials Liability Insurance for the
Directors in the airount of $1,000,000, for $3,667.00 per year, plus the $25.00
policy fee. This is a new coverage that has come up and �st of the public
entities are acquiring this coverage. Director Fesler moved,we acquire a policy
of this sort as recommended by our Insurance Agent in the atrount of $1,000,000.
Director Cocking seconded - this will cover the Directors and appointed officials
General Manager, Assistant Manager, Secretary, unanimously carried.
(5) Public Information: Director Kashuba stated that information sessions
have been started on the pipeline repair and the issue that will be on the ballot
on May 31st; she stated they felt it was important that as many people as
possible understand the alternatives available to the District for the repair of
the pipeline, and the methods by which this can or cannot be accomplished. Tn7e
will have speakers at the service clubs, etc. , and where people gather to get the
m�st inforntiation to the �st people in the shortest a�unt of time. She
stated if anyone had an organization they �uld like to have the speakers visit,
they would be happy to have someone there to present the facts. She stated they
are not trying to influence the people, they are trying to get all of the
information and the alternatives available to the District. There will be another
meeting on Nbnday, 5/9/77, 4:00 P.M. , District Office.
Shop Steward's Report. None.
�Vater �upply System: As reported by Manager - W. Dunckhorst:
On Nbnday of last week, work was started on the change-over of the p�unp
on Keller Road from the pit to the inside of the building. The change-over was
completed on Thursday, and the pLunp back on the line .
Since the change-over we have had considerable problems with this station.
The Major problem being that the present 50 HP motors cannot handle the required
load. 'lb keep this station in operation, we are running the ptunps only in the
daytime and keeping them cool with electric fans. We now have 220 Volt electrical
power coming into the building, plans are undennray with Sierra Pacific Power
Campany to bring in 440 voltage to handle 60 HP mptors. 'I'he staff recor�anends
that the Board give approval for the purchase of two (2) 60 HP mptors to correct
the problesn.s at this ptunp station.
We have had calls from three places of business this past week (2 mptels and 1
restaurant) regarding problems with their private wells. These places are not
connected to our water service, but it appears as though we may be
receiving their applications for water service in the near future."
Manager Cofer stated that the reason the piunp was lifted out of the pit, was
because of State Health.
In reply to Director Cocking's question, Mr. V�7. Dunckhorst stated that the possible
date for the airport well is June or July. Manager Cofer stated we have been
trying to determine if perniits are required from TRPA and CTRPA for the well;
it does appear the staff is doing the pr�liminary assessment on the Environmental
matters, and it does appear we will have to address some items either for a
supplemental EIR or some doctunent, however, the question is do we have to go
through 'I'he Planning Agencies for a well if it does not have a well house.
Manager Cofer stated as soon as this is resolved, we will report to the Board.
Director Fieldcamp suggested that r1r. Dunckhorst set up a date with USFS and Mr.
Bill Hart of Fish and Game to have us meet with them to check into this well site.
Director Kashuba state3 that we requested of the 5oils Conservation to include
Star Lake in their water supply outlook that they monitor.
Regarding water connections, b7anager Cofer stated that we �uld recommend the
Board authorize connections - that is, a contract to serve and we have to bring
this to the Board for approval if we are making special service connections.
�`� � � Regular Meeting -4- 5/5/77
Manager of Operations Division Report 5/5/77, as follows: (By John Bonnet)
"April 26th, 1977, Gene Eppler and I attended the CWPCA Convention in Anaheim.
We attended short shcools in both maintenance and operations. On Thursday,
4/28/77, Gene Eppler, Director R. Fieldcamp and I went to the Rossmore Plant and
to Water Factory 21. I feel we learned quite a lot from this trip and intend to
incorporate some of their ideas into the operation and maintenance of our plant.
We are in the process of cleaning ##2 Pond and expect to have this done in about
8 weeks. 'I'he contents of this pond has to be hauled off the hill to Gardnerville.
The #�l hearth on the sludge furnace raised up about 2 inches an�l ha.s to be
replaced. At this time it is out of service and could be down for as much as
10 days. While thi.s furnace is out of service, we will have to haul the sludge
out of the basin.
Our COD'S and pH at Luther Pass are good for this month. The COD average
for the month is 17.0 mg/1 and the pH average is 7.1. We are unable, at this
time, to run a�nia analysis due to the construction in the lab. 'I'he Distilla-
Unit had to be mr�ved, and is not in service.
We are returning water from the emergency holding pond at the rate of about
500,000 gallons per day; there is about 24 million gallons in this pond at this
time.
FINANCE OFFICERS REPORT: MAY 5, 1977 - As presented by D.W. Callahan:
"Wayne �llen, responsible for the accounting of the Water Departrnent, has
accepted other employment. Wayne has been a valuable, dedicated employee. The
loss to the District of his abilities and knowledge of the Water Department
is substantial.
Attached is a March 31 Financial Report of the Water Department. In the first
nine months of the fiscal year over $130,000 was spent on improvements of the
water system. Total equity increased by $214,000, however, cash reserve remains
very low at $28,000.
N1�-tnager Cofer stated that the water departinent is self-susta.ining; we do not
use sewer funds at all for our water departrnent and it appears to be a financially
sound enterprise so far.
Manager Cofer stated that he asked Mr. Callahan to update the costs of our plant/
costs and the State Water Conanission was curious as to what our costs were, and
he further stated, that our costs are higher than any wastewater plant because
of the degree of treatment - only the advance3 treatment.
President Hegarty requested a letter of commendation be written for Wayne Allen
and presented at the next Board meeting.
ENGINEEFtING PROPOSAL, FALI�1 LE',AF' T.AKR; Authorize Award of Contract for Design
Criteria Report: Manager Cofer stated that we requested the firms of Pillsbury
and C S O International to su�nit to us a proposal for preparing a design
criteria report on Fallen Leaf Lake, a doctunent we felt was necessary to identify
the project so that everyone was in concurrance with as to what the project was
and how much it wc�uld cost approximately, before we took the ma.jor cost of
design.
They submitted their pxapc�s.al to us and we had a cozt¢ruttee review it; their cost
for doing all the items. was $34�75Q�QQ and the co�n.i:.ttee �nt over e�ch item
in theix� pxoposal and tried to reduce the scope ot the work do�n. to a m�ni�num
that we thougfit was necessar�r to be completed at this time. We cut the �cope
doum to about $26,2Q0 and ite� included to be done �ould be general revi:ew of
the proc�xazn, some contact ot the agencie� invt�lved �n the p�ogza�n and bring
them up to date on whexe We �tand, a determiz�ation of the extent o� each
discharger Qf �'�llen Leat La,ke, and paxt�cularlX c�nce.xned with permit halders
of USFS.
Also, evaluate to find design criteria on the STPUD participation with su�mer/
winter operations, we are talking about year around operation possible; review
ancl evaluate interx�ed design and incorporate changes and/or adjustrnents; prepare
a preliminary cost estimate, which is needed, Manager Cofer stated, su�nit an
interim report for review,determine the right-of-way requirements, determine the
cost of an assessment district, develop an implementation program, including
design and construction schedule, pursue possible alternative funding program,
and discuss this program, with this Board, the Regional Board, the Homeowner's
and USFS, and to then submit a final report. Manager Cofer stated we do
reconunend some modification in the scope to $26,200. The issue of funcling has
become a major consideration, and did exceed what this District felt it was
prepared to front without occurrances of it being repaid. In our discussion
with the conunittee, it did not appear the Fallen Leaf Lake owners could carne
up with additional funds to offset the cost of the program.
Regular Meeting -5- 5/5/77 /d'/z
John C. Weidn�n, Fjttorney, stated that zone bonding funding was for intervening
and not for collector facilities, and we have looked at the e�isting Improve-
ment District which could be, by changes and mr�difications, perhaps used.
He also stated that he spoke with J. Norman today, and this evening, and referred
to the �randum of Understanding - the first step is the approval of both
parties of the so-called joint venture agreement, arul he would gather that this,
as Manager Cofer referred to, is a joint-venture agreement by G?.F.Pillsbury
and C S O. The first thing is whether or not the Board w�uld approve the type
of agreement/joint venture proposal that has been submitted. Once this is
approved by the Board, it also has to be approved by the Fallen Leaf Lake
Association, then - the r�IemorandLun of Understanding stated that all future
costs then will be paid out of Assessment Dis-trict proceedings. Due to the
fact the costs will be quite high in the operation of this plant next year, in
order to meet early in the year Lahontan standards, and in order to satisfy
the Lahontan Board that � do have capacity to serve people up to 7.5 mgd,
-khe District will not ha.ve available and reavailabl.e monies to advance against
the Assessment District, as perha.ps we have advanced another District - it is
a m�.tter of being able to perform, if you cannot perform in the plant, you
caru�ot serve Fallen Leaf Lake.
'I'he next step would be for the parties to accrue the type of assessment district
proceedings; the zone bond is out. Mr. Weidman, 1`�1r. Jones and Mr. Hill of Wilson,
Jones, Nbrton and Lynch, discussed one method. of financing, which is not claimed
to be the only method of financing, and we could direct the Engineers to prepare
certain schematics, in accordance with CSO-E I R to provide for changes and.
�difications in the existing 1971-1 proceedings; we could have a hearing
on that, as well as a hearing on the proLx s� revenue, which is how th.is matter
is supposed to be maintained and operated. If the hearing had no substantial
objections, we could confirm the existing assessments, the engineers would
estimate the costs at the absolute top dollar so we could confirm assessments
which we wc�uld know to be high enough to build this project. Bonds could then
be sold for $26,000 and while this is being done, engineering work could be
authorized to proceed on the design criteria report. Following that, if both
approve the design criteria report, and the improve.�it district proceedings,
and are satisfied with the system, that is going to be build, and. the revenue
program, then the authorization for plans and specifications can be approved
aru� authorized to be prepared, and then go to bid.
Attorney Weidman also me�tioned that there has been sorr�e concern by the City
and the residents of the co�nunity that if we are going ahead with Fallen Leaf
Lake Project, this will take away from available connections authorized by
Lahontan ar�cl hurt the economy of the area and in that regard he stated that he
would like to call attention to the provision in the Lahontan Order which gives
the Executive Officer the power to exempt from this connection ban and the units
the Fallen Leaf Lake Project; before the District ever really undertook Improve-
ment District proceedings, that it should be understood by the Fallen Leaf
Lake people that we wr�uld have to proceed with an exemption from Iahontan
that would not endanger the available connections to the cammunity because,
and he felt the Fallen Leaf Lake people recognize this, it is a total co�nunity
problem - our Memorandum of Understa.nding specifically gives th�n no priority
on available sewer capa.ctiy; they have to work this out, and we have to wc�rk this
out, with Lahontan that it does not hurt the economy of the co�urnznity.
Mr. B. Etcheverry stated that we stand on our letter to Jim Cofer of April 18th
and we are under mandate - Regional G7QCB - to get connected to a sewer project
as soon as possible, under penalty of not being able to occupy our cabins. He
stated that he understood that the Cease and Desist Order of the Regional WQC�,
in accordance with the State Water Code exempts existing structures, and there
are existing structures in the Fallen Leaf area that are not connected to sewers.
Referring to the Memorandum of Understanding, Mr. Etcheverry stated they no
longer have the ability to go ahead with the financing on this project for the
Engineering - a feature of the Memorandtun of Understanding - Fallen Leaf
withdrew their application for a Resort Improvement District, and this will
now have to be financed in some other way. From what Mr. Etcheverry has heard
this evening from J.C.Weidm�-�n and the Board he stated that Fallen Leaf wc�uld
favor going ahead and endorsing the Joint-Venture Agreement as rapidly as
possible.
Attorney Weidman asked Mr. B. Etcheverry if he agreed with the proposed agree-
�t,he stated he did and also rr�entioned there were three Directors of Fallen
Leaf Lake Association present, and they all are in agreement.
Attorney Weiclman reco�nded that the Board approve the Joint Ven.ture Proposal,
and contingent upon Fallen Leaf approving the same, and the use of existing
improvement District A.D.1971.-1 through changes and modifiCations, approves
in concept the use'of A.D.1971-1 as �dified, and further authorizes the Engineers
to prepare the necessary w�rk to modifX the A.D.1971 at a �ublic heari�c�.
���� Regular P�eeting -6- 5/5/77
Mr. Weidman stated that the Conmiittee is tota.11y open for any alternate
suggestions from the Fallen Leaf people, it is going to have to be a mutual
agreement by both parties.
NY�ved by Director Kashuba, seconded by Director Fieldcamp - roll call vote as
follows: AYES: Directors Cocking, Kashuba, Fieldcamp, Hegarty
NOES: Director Fesler.
Carried.
It wa.s also stated that the District will not contribute or put up the front
money to exceed $10,000.00.
Manager Cofer stated that he would like to encourage the Fallen Leaf LaJte
Project eventually it has to be sewered, they are in our District, we do have a
responsibility to assist them. He further stated he is concerned about asking
Lahontan to exempt them, because the exemption of the order would only be for
the 1977 construction season and when they re-evaluate our capacity in 1978
that would be imposed as an obligation of this plant to serve, and in essence
there would be no exemption as far as computing the remainder capacity in
1978 - they would put the Fallen Leaf flows as an obligation, the exemption
would only be this year and would not solve our problem. There may be a
solution to that, which sanitary engineers would cringe on, our plant capacity
is canputed on the basis of the peak day capacity, one day peak capacity.
With the holding facilities contemplated at Fallen Leaf Lake, it might be possible
to modify their flow during a peak day so it wnuld not come to this plant during
that peak day, so there might be a physical way the District could exempt them
from the plant outside of Lahontan - but that has same engineering problems
that would have to be investigated, Manager Cofer stated. He felt it is
important we move ahead with the engineering aspects, he would not ask for an
exemption, he does not feel it would do us any good, and next year there will
not be an exemption, unless they give us a permanent exemption and Manager
Cofer doubts they would. However, Manager Cofer stated if we can physically
solve the peak day flow problem, then we can shaw that Fallen Leaf Lake is not
adversely impacting the capacity of this plant and providing sewer service for
that area is not jeapordizing sewer service to other areas in our District.
Attorney J.C. Weidm�ln stated that he agrees with all that Manager Cofer has
stated, however, he does want to be absolutely sure that if we go ahead with this
project 2 or 3 months do�m the line, and Lahontan isn't going to say it is
not 500, it is 276, this year; he stated he wants to be certain of that so the
econamy is protected.
Manager Cofer also stated that he has not had the opportunity to talk with CSO
or W. Pillsbury on this interim scope of putting together assessment maps,
we would need t�me to do that, he �:ated.
Digester Cleaning: Consider Award of Contract: - Assistant Manager Callahan
stated bids were opened today at 3:00 P.M. and two bids were received - one from
Nevada Western Concrete in the amount of $109,000 and the other from United
Liquid Wastes in the amount of $128,800. The specifications required that
the bidders also suk�mit evidence of having prior experience in the cleaning
of digesters. United Liquid Wastes did present this inforn�ation and Mr.
Callahan turned same over to Attorney Weidman to see if their qualifications
are what are required.
Attorney Weidman stated that he has supplemental informa.tion also fran Nevada
Western Concrete. Nevada Western Concrete has indicated that Pat Phillippi-
owner, has 25 years experience in transporting wastes materials, which will be
a part of this job, also their responsible rnanaging employee - Thomas L. Haen-
has worked in the construction of digesters, and has had experience in ptunp-
ing slurry mixes; they have also indicated how they propose to carry out
the job; also, they will have on their payroll, as a consultant = Walter
Griggs, - former employee of Sacramento Regional. Wastewater and he has 25
years experience in wastewater management, and familiar with cleaning digesters.
Attorney Weidm�sz stated that he personally knows Mr. Griggs, he is a Director
of the Georgetown Divide, retired frcgn Sacramento, and has supervised over
180 people at the t�me of his retirement; he has had the experience that Nevada
Western Concrete has listed, he has had the e.xperience with digesters and the
cleaning of digesters. Attorney Weidman stated that there is no doubt in his
mind if the District were going for superior experienced contracts that United
Liquid Wastes has more actual experience on this type of v,�rk; however, it is
the Board's decision to decide whether or not the lowest bidder meets the
experienced qualifications, and if so, he is then the lowest bidder.
Attorney Weidman stated that the other bidder - United Liquid Wastes is present
this eveni.ng and he talked with him regarding whether or not Nevada Western
Concrete does meet the qualifications under Schedule F - he may want to
/Y��
Regular Meeting -7- 5/5/77
address the board.
Director Fesler stated that this is a controversial matter, but, nevertheless,
he felt that this was a bid, and we should accept the low bid and he moved
that we accept the bid from Nevada Western Concrete for their bid of
$109,000, seconded by Director Fiel.dcamp.
Mr. Elio Chappie, United Liquid Wastes, stated that he spoke with Mr. Max
Hoseit and Mr. George Walker and the contract reads such as to be awarded
to a contractor that has pa.st experience in digester cleaning, and he mentioned
that transporting the wastes is not experience in digester cleaning. He stated
whether United Liquid Wastes receives the bid or not does not ma.tter but he
did want to make the Board aware of the qualifications that are so required.
He stated their firm has cleaned digesters for many contractors; it is a
dangerous job if one is not aware of what they are doing, arid many casualties
can take place. He al.so stated these specifications did go out to others
who are qualified and they did not present their bids, as they know what
the job involves.
Director Fesler that in view of the fact our buc�iget has gone from three
million to s� million dollars, our taxpayer's are going to take a very hard
look at how we speazd the money. The firm that has presented the low bid is
insured, and the job will be bonded.
Manager Cofer stated he would certainly feel comfortabl.e with United Liquid
Wastes - he knows they can do the job and quite honestly did not know whether
Nevada [nTestern Concrete could do this job, they do appear to satisfy the
miniimam requirearter}ts, and he recommended the Board award the contract to
Nevada Western Concrete for their bid of $109,000. Perhaps we should have
tightened the specifications somewhat, because $20,000 in the two bids could be
a lot of money to this District if this Firm cannot handle it.
VO`i'ES: Unanimous.
En�rgency Equi�tnent Purchase Plant Operation Interim Facilities: Waive
bidding requirement authorize ordering of equipment.
Manager Cofer stated c� are attempting to implement the interim correction
facilities of the plant to bring the plant within the discharge standards and
compliance of Lahontan I3�1QCB. Z`here are a niunher of major equipment items
� need to purchase, and in many cases we are limited in the suppliers and we are
asking that the Board declare an emergency condition that precludes the bid
requirement which would take considerable time so we can get some of this
equipr�ent on order in�nn�iately. (1) Nash - CO2 Compressor (New) Model CL1001
for $10,837. each with 11 weeks delivery for the first compressor and the
second compressor shippe� after 26 weeJcs; rebuilding would cost $8,811.30, and
the shipping about the same length of time; the new compressor would have a twn
year warranty. We would recommend that you authorize us to go ahead and order
the new compressor from P�1ash - (2 each) .
Also, another purchase w�uld be Surge Preventer Valves for Luther Pass Ptunp
Station from Bailey Company approximately $5,250 each, ar�l we request 2 each.
Another item would be the Automa.tic Transfer Switch Systems for Al Tahoe and
Tahoe Keys P�unp Station in the amount of $2,815.00 each.
Russell L. Culp stated that these inter�m modifications are 5 items; modifica-
tion to the No. 3 water system which would allow by-pa.ssing recycle flows
around the carborf colturnzs, and increase their capa.city. Improvements to
increase the capacity to the breakpoint chlorination system for a greater a�anonia
remr�val; various modifications and repairs and improvements in the plant
control system w�uld give continuous recording of the pH and other plant
functions and automatic control of others; instal.l 2 pumps in the aeration
basin l, 2, and 3, which would utilize these ba.sins for flow equalization
for portions of that beyond the primary system and for mechanical service agitator
to be used in ballast pond No. 2 to increase the anunonia removal in that pond.
The equipment to accanpl.ish these modifications includes 4 pumps; 2 for the #3
water syst�n, and 2 for the flow equalization systezn at a cost of $15,800.
There are 10 suppliers for these pumps and we would suggest specifications be
1�:�C s.
Regular Meeting -8- 5/5/77
prepared and sent to these 10 suppliers to receive informal proposals. The
ne�xt item is a chlorine evaporator, and all of this equipment is
Wallace and Tiernan - Manufacturer, and suggested this firm be aske3 for a firm
quotation, we have an estimated cost of $5,600.00. 'I'h.e pH control equipment
for �nitoring various aspects of plant operation =$4,500.00, and since most
of the equiprn�nt is Becl�nan, we feel this is the best and' request a firm
quotation from Bec}�nan and this would be sufficient. Magnetic flow meters -
we have prices from Foxboro, Taylor and Fisher/Porter, and these quotes are
as follows: Foxboro - $9,997; Taylor - $10,503; and Fisher/Porter $10,705.
Mr. C�lp stated they woul.d suggest the quote from Fo�ro be considered.
Equil�ment to be ordered at this time for the above w�uld be approxi.mately
$51,000, Mr. Culp stated.
Attorney Weiclman stated you can by-pass the bidding for material, and the
labor to put it in, and use the District forces and declare this a great
emergency for repair and replace.�nt work, and need two-third's of the
members of the Board to vote in favor of (4 out of 5) . Attorney Weidman
recommended the action for a great emergency be considered by the Board,
and all work will be done by District forces.
Director Cocking moved, seconded by Director Kashuba, that due to the great
eariergency, and due to the Cease and Desist Order, that we authorize purchase
of these items. Unanimously carried.
Director Cocking moved tha.t we authorize funds to purchase the needed equip-
ment under the great emergency act, seconded by Director Fieldcamp, carried
unanimous ly.
Fencing of Holding Pond. - Assistant Manager Callahan sta.ted that we received
several bids:
Tholl Fencing 13,607
D�mamite 13,849
Golden State Fence 14,697
and the following bids did not have the addendtun atta.ched:
Sacramento Fence 13,790
Tahoe Fence 12,353
All Counties 15,998
Director Fesler moved, secondecl by Director Fieldcamp, unanimously carried,
that the bid of $13,607, Tholl Fence, be accepted.
Contract for Carbon Supply and Regeneration Services: Authorize negotiations
of contract.
Manager Cofer sta.ted we have had several discussions with Calgon, our sole
sup�lier for carbon and regenerated carbon in an attempt to see if we could
identify a 5-year contract with Calgon to see if they can provide us a
contract for both virgin carbon and off-site regeneration services. 'This
is a need that has been identified in the CH2M Hill Report because of the
limitation of our carbon system. We are talking about a contract that would
have a min�m�n of 100,000 pounds per year of off-site regenerated carbon, and
we would have the option to increase that up to 300,000 pounds on a yearly
basis. CH2M Hill Report indicated that a 7.5 mgd capacity, it might be required
to have up to perhaps 500,000 pounds. We wr�uld include in the contract enough
virgin carbon to fill the col�mm.s up. Manager Cofer stated we are talking about
$120,000 the first year, and if we go to 300,000 pounds, it would be
approximately $160,000 and probably double that cost in 5 years.
Another i��n �uld be the installation of two storage tar�ks -one for spent carbon
and one for virgin carbon; we have no spare contactors at this time should we
have to get into one of those contactors. Calgon would like some
authorization from the Boa.rd to enter into a contract with them and Manager
Cofer reconanended. this be considered by the Board.
Attorney Weidman stated that a lot of this we could do i�nediately; already,
as a matter of emergency, we have had to do some of this, but as far as
comQnitting funds nlore than one year, we might be getting into a problem, and
maybe the contract could be that it would not bind us in each succeeding
year. Manager Cofer stated that it would be their problem as Calgon w�o�ld
have to make arrangements for trucks, equipment, facilities, and they expect
more th�n one year. Manager Cofer stated that with this 5-year contract,
we are no longer limited to the capacity of this plant through your carbon
system. Attorney Weidman stated maybe we could obligate to have service charges
sufficient to pay, we cannot obligate our taxes to pay for this.
Regular Nleeting -9- 5�5��� /:f�k,
I�7ar.ager Cofer stated Calgon is the sole supplier of our carbon; no one
else can meet our specifications.
Director Fieldca�p moved, seconded by Director Fesler, that we authorize our
staff to proceed with this contract with Calgon as explained by Nlanager
Cofer, carried unanimously.
Facilities Planning Program, RESOLUTION NO. 2072: A Resolution Authorizing
Filing Application for Federal and State Grants. Director Fesler moved,
seconded by Director Fieldcamp, unanimously carried.
Proposal for Community Relations Pregram. Mrs. Dorothy Boyd - in the amount
of $1,420.00. Manager Cofer requested authorization from the Board to have
a service contract with Mrs. D. Boyd to help prepare a notice to be sent to
our customers exlaining what is happening in the District.
Director Kashuba. stated that she felt this is a fair proposal and Nlrs. Bayd
is well qualified and she has been in the area a long time, and it would not
be difficult for� her to research all of the information to put �nto the
statement as it would be fore�ne out of the areas, and she m�ved this
proposal be approved for the Commun.ity Relations Program, seconded by
Director Fieldcamp, unanimously carried.
Will Serve Letters: ---- Manager Cofer reco�nded that the Directors consider
that we change our Will Serve Letters that include some qualifications that
our Will Serve Letter is subject to the allocation procedure and to the
Lahontan Order, and to require that all Will Serve Letter go through the
allocation system. There might be some that would be exempt from the
allocation system. Therefore, it �uld be wise for the Board to have this
done so there will not be an.y problem on the 500 connections.
Assistant Manager Ca.11ahan stated that he felt the Will Serve Letters shoul d
be issued subject to the County and City allocation procedures, ar�7 our present
restriction by -�he Lahontan Board, and not issue the letter until after the
County and City have approved same.
Manager Cofer stated that we reconYnend the Board authorize the staff to provide
them with a Will 5erve Letter, which will be conditioned upon the applicant
going through the allocation procedure by the County and the City, and
conditioned upon the Lahontan Boa.rd orders, and also a condition that before
we will issue a Will Serve Letter we require they go through
the allocation procedure. Will Serve Letters will be subject to all
allocations of the City of South Lake Tahoe and/or the County of El Dorado.
Director Kashuba sta.ted that she understood the County did not approve the alloca-
tion procedure; Assistant Manager Callah�ln stated that he spoke with Bill
Johnson, who stated that the County and City agree on the allocation procedure.
Director Kashuba moved, seconded by Director Cocking, that we provide Will
Serve Letters for Sewer Permits, conditioned upon the processes first going
through the City and/or County Permit Issuing Procedure.
VOTES: AYES: Directors Cocking, Fieldcamp, Kashuba. and Hegarty.
NOES: NONE. . .
ABSTAINID: Director Fesler. . . .
Carried. . . .
Wi11 Serve Letter Requests received from: l�tropolitan Enterprises, Inc. ,
Office Building 15 sewer units and water service; Banlc of America, Office
Building - 8 sewer units an�l water service; Phil Halcomb, Warehouse, Increase
5 sewer units - total = 7; Pacific Telephone - Equipment Building - 2
sewer units; Burger I�ing Restaurant, Increase of 2 - total 7; Security Pacific
National Bank -�Office Building, 4 sec•�er units and water service.
ECHO SLTNII�9.IT SKI AREA: We ha.ve issued a previous letter (Wi11 Serve) to the
Echo Summit Ski Area, Assistant Manager Callahan stated and we adopted a
Resolution or/an Ordinance that stated all prior Will Serve Letters issued
will be voided. Attorney Weidman stated that we do not have any surplus
facilities now and could not legally do it; w� are bound only by a prior will
serve letter. We should tell them we voided the permits the first of the year,
and we do not have surplus facilities to serve thean now. This area is not
within the District boundaries, and Manager Cofer stated that the staff concurs
with Mr. Weidn�n's recommendation, and they will be notified we do not have
the capacity and that we cannot serve them.
�c��> 1 Regular Meeting -10- 5/5/77
PAYP�N'I' OF CLAIMS: Director Fesler mpved, seconded by Director Fieldcamp,
unanimously carried, claims in the amount of $150,763.31, as recomnended
by Assistant 1�7anager Callahan be approved for payment.
AA70LTRNbI��'I': 11:15 P.M.
� ,' '
,� r ,; , :
fY" . > � i� , � - `Il� c t:,.
Edward E. Hega�ty, Presid�fit
South Tahoe Public Utility District
A'ITEST:
��� \/'2%"�'V�v=-
David W. Callahan, Clerk of Board & Ex-Officio Secreta.ry
South Tahoe Public Utility District
***********
Regular Meeting o� the B.o�rd ot Di,rectors:
South Tahoe Public Utility District
May 19 , 1977
The Board of Directors of the South Tahoe Public Utility District
met in a regular session on 5/19/77 , 8 :00 P.M. ,District Offices.
ROLL CALL: Present were President E. E. Hegarty, Directors
R.W. Fesler, F.J. Cocking, R.A. Fieldcamp, L.L. Kashuba, General
Manager/Didstrict Engineer J.R.Cofer, Attorney J.C.Weidman,
Water Manager B. Dunckhorst, Manager of Operations - John
Bonnet, Maintenance Division Manager - G. Eppler, A. Kruse,
D. Huber, G. James , V. Thompson, S . Sommerstrom, T. Haen and
D. Boyd.
MINUTES : Director Fieldcamp moved, seconded by Director Fesler,
unanimously carried, minutes of 5/5/77 be approved as changed.
RECOGNITION OF VISITORS : President E. Hegarty welcomed all to
the meeting this evening.
MANAGER' S REPORT: As reported by Manager J.R. Cofer:
"First the good news! John Bonnet, The District' s
Manager of Wastewater Operations Division, has received his
Grade IV Operators Certificate. Mr. Bonnet is to be commended
for his accomplishment. The Directors will recall that during the
period just prior to the State examination, John was working long
hours at the plant attempting to re-establish the treatment process
after an upset due to filamentous growths in the activated sludge.
This activity did not allow John much time for study in prepara-
tion for the exam. Congratulations John.
Now the bad news ! On D2ay 16 , 1977 , there was a structural
failure in the export pipeline above the Luther Pass Pump Station.
A report on the pipeline repair will be presented by Mr. Eppler,
Manager - Maintenance Division. The importance of repairing the
pipeline is demonstrated by the fact that the pipeline failure
occurred during a severe snow storm and we were not able to get
the repair crew to the break until May 17th. Each day that the
pipeline is out of service will require about seven days to drain
the water from the emergency pond back to the treatment plant.
If the pipeline is not repaired we can expect further failures
and the possibility is increasing of a major break resulting in
serious treatment disposal probler.ms .
The District is proceeding to make plant modifications
to enable the District to meet waste discharge requirements during
the interim period until the Facilities Planning Program is
completed and the major plant modifications are installed. A
copy of the 5/12/77 Progress Report to the Lahontan Regional
Water Quality Control Board is included as part of this Manager' s
Report. " (NOTE : same is on file at District Office for those
interested in seeing same) . . . . .
, ;.�, -{�
Regular Meeting -2- 5/19/77 - �- -
Manager Cofer stated that Watercare will be holding a conference
at Contra Costa in June, and recommended that John Bonnet be in
attendance at that meeting, and recognizing his accomplishments
here. The Board was in full agreement with Mr . Cofer' s recommen-
c�ation. '
Regarding the plant performance - Manager Cofer stated we �i.d not
meet the requirements in April , however, v,�e have met the standards
every day this month witri the exception of one day where our nH
got 1/lOth too high. In Apri1 we did not meet the CJD rec�uire-
ments.
The contract for the fencing was awarded and the contractor will
start this next Monday.
virector Cocking moved, seconded by Director Fieldcamp, unanimously
carrie3, P�Ianager' s Report he approved as presented.
�,�1�TORNEY' S REPORT: At�orney J.C.Weidman stated that on 5/13/77
he court entered judc�ement in favor of the District against three
employees - A. Gunderson, T. Guild and E. Fox and tYie Union -
Stationary Engineers , Local No. 39 , in the long-standing action.
P.egarding the dismissal action of Fay Abrahams - that was a claim
our Insurance Carrier handled, and we were sued when �•�e should not
have been, and the Insurance Carrier Attorney had the action
dismissed (a fall on the sidewalk and was prior to the District
acquiring the Water System) .
The Water Agency Contract was signed by the Water Agency and
r�anager Cofer has this for signature and that of the President of
the Board and D.W. Callahan; it turns the loans into grants amount-
ing to $165 ,000 . Also, they authorized the payment of $26 , 000
out of tnis year ' s $80 , 000 grant fund for r�imbursement of our
Tata Lane Wel.l; we have a letter today stating that the invoice has
been submitted to the County Auditor from the Count� ir7ater Agency
for reimbursement for the Tata Lane expense. Attorney 6Veidman
and Director Fieldcamp will attend the County Water Agency meeting
and recommend that the contract with the County be renewed for
another year, and we should take a similar action at our next meeting
by Resolution, and if that passes , we will have a $18� , 000 grant
funds to draw from next year.
Manager Cofer stated we received today the draft copy on the EIR
on the Water System Loan and same will be reviewed and see what it
takes to amend this to include tne airport well and will report
back to this Board.
At�orney 6aeidman stated the District was served today with an action
filed 10/1/76 - Heavenly Valley Homes - against Tahoe Sierra ;�iater
Company for $'10 , 000. Attorney Weidman will file an answer to this .
�fanager Cofer mentioned the following workshop sessians were held :
5/19/77 - Pipeline report from Pipeline expert
reviewing the line.
5/11/77 - District Programs/Export Pipeline
5/16/77 - Agenda Items
5/18/77 - Directors Inspected Pipeline
and Discovered the second b.reak.
5/19/77 - District Pr_ograms.
Also a laorkshop Session was IZeld regarding the Election due 5/31/77 .
P�Zanager Cofer state� he attended two other meetings : Supervisor
John�on' s Breakfast, and we discussed the election to accept the
State Zoan, and tlle other was a Lus trip to Sacramento with the
Chamb�r of Commerce uah�re they endorsed the State Loan and both
meetings were that w� should pursue the State Loan.
�resid�r�t Hegarty stated he has had calls in which they ask - "we
paid for the pipeline once, why do we have to pay for it again. "
l�2anager Cofer stat�d that it would be helpful if the Board could
present the pu�lic �r�ith a statement re repair of the pipeline.
/�� Y Regular Meeting -3- 5/19/77
Attorney Weidman stated that in the upper section of the pipeline,
where there have been 9 breaks, the District now has enough information
that the Board should authorize preparation of an action against the
Contractor, Engineering Inspector and Pipe Supplier. The present
information could justify an action on the entire pipeline although
actual damages on the entire pipeline may be not known until the
final investigation is done. However, Attorney Weidman stated it is
now time to file action against all three of the parties who could
ultimately be held responsible. Mr. Weidman advised that a special
counsel may be needed and he would advise the Board later on this point.
Mr. Weidman stated as he understood it, there was no grout at all in
the joints that Gene Eppler looked at on the recent breaks - Gene
Eppler stated 3 joints were inspected today and there was no grout
in any of the 3 joints he looked at today. Mr. Weidman stated he
does not know if the lack of grout caused the specific breaks that we
suffered this week = Gene Eppler stated that it would have contributed
to the break. Gene Eppler stated on the portion of the pipeline he
inspected today, he could take a pencil or a screwdriver, or some-
thing of a hard nature and put it through the metal lining of the
pipe; he said he also noticed that a 3 degree bend was made in a coupl-
ing and on one side of the pipe the concrete was open 1-3/4 inches
and on the other side of pipe it was tight. Mr. Weidman stated that
there is evidence to proceed against three parties - Contractor,
Supplier and Engineering Inspector, on the upper stretch of the
entire pipeline. He further stated that although the extend of the
damages may not be known for sometime, there is no reason to delay
the preparation of the action and to delay might jeopardize the
District' s position. President Hegarty added item number 6 to Board
Action for the Agenda this evening - Pipeline, Recourse Recovery
of Damages - Contractor, Engineer, Supplier.
COMMITTEE REPORTS :
(1) Research and Conservation: Director Kashuba and President
Hegarty attended the AWWA Conference at Anaheim, and Lorrene Kashuba
prepared a report on same. President Hegarty stated the theme of
the Conference was "Water and the Environment" - the kickoff speaker
was Senator Cranston, and the keynote speaker was Ron Robie. It was
a high-level conference, some 8 , 000 people in attendance, and 3 or 4
outstanding speakers - one was a Senator from Utah, who did an out-
standing job. All of the meetings were taped and Director Kashuba
and Director Hegarty ordered six tapes , and hope to receive these in
another weelc. At that time, Mr. Hegarty stated - the Directors will
have the opportunity to listen to the tapes . The last general session
covered environmental costs, environmental extremism, cost to the
consumer. South Tahoe is not alone at having problems with the
environmentalists and the tremendous amounts of money that these
environmentalists are costing us. The speakers were from all over
the nation, outstanding people in industry, government, and they
all had to do with wastewater. President Hegarty stated that up until
this conference he did not believe that AWWA ever considered much
in the way of re-use of the effluent or wastewater. . .they now
realize the importance - - we are going to have to conserve and
reuse our water over and over again. . .As Director Kashuba points
out in her report, and it is very necessary we get W. Dunckhorst
and some of the other water employees to attend the next water
conferenence to see the displays they have, etc.
Director Kashuba stated that other than the fact that the two things
that was emphasized were water conservation and the drought and reuse
of reclaimed water. We are not alone in our desires to advance
technologies so that this can be used and we need to go with this
organization of this size to help us accomplish what we know can be
done in the Tahoe Basin, her personal summary of the program was that
it is a realistic program for us to put together the need for reclaim-
ed water in the Basin, such as a re-vegetation program with the USFS
and Soils Conservation Service, working with public health officials
in the program in proving the safety in accordance with public health
standards and that is, of course, what they are all concerned about; if
we can put together a demonstration program of this type, it would
be very receptive at the State and Federal level and felt we could
get a great deal of support from AWWA - some research is being
proposed now and there is to be a joint meeting of the State Board
and the Regional Board for a contract to AWWA to institute such a
program.
There were sessions at Anaheim for 5 days , Director ICashuba stated,
an early bird session in the morning for an hour, then 3 hours
i�Y 7�
Regular Meeting -4- 5/19/77
sessions in tne afternoon and they had 3 or 4 of the sessions going
on concurrently which made it very difficult. President Hegarty
and �irector Kashuba would split up and try to attend these
different sessions , but it was difficul.t to reach all of them.
She stated it was an excellent conference and �aell worth their time.
(2) Water Utility. No report.
(3) Plant Operations . No meetings , but Director Fieldcamp stated
he did check all the force main breaks.
(4) Finance/Insurance : Director Fesler stated that regarding the
action the Directors took on 5/5/77 to acquire the Directors Public
Liability Policy - that is in the mill and will be issued sometime
shortly.
Director Fesler also stated that the CASA meeting he attended dealt
with the deferred compensation. There was a very good discussion
on this subject and the highlights that we learned are that the plan
is completely voluntary, flexible, any employee can contract with
the employer to withhold any part of their pay, the amount withheld
can be changed from year to year, or discontinued all together and
the employees W-2 form is reduced by the amount withheld; the gross
compensation for pension or social security is unaffected and the
investment income and/or gains are taxable when paid to the employee
and taxed as ordinary income and are not taxed until so paid to the
employee; the ben,fits are paid at retirement, termination, death,
disability or termination of the contract and are payable in cash,
installments or a lump sum at the wish of the employee; the un-
distributed account continues earning in the tax shelter and so
whatever he is drawing and the balance remaining continues to earn
tax free - tax deferred; a separate account is maintained for each
employee and it shows how much the employer owes that person at any
given time; it is important to remember that the funds, the assets
remain in the property of the employer all through the years that
this is being deferred; it is not the property of the employee until
it is paid out, and then he has to pay tax on it. They stated at
the CASA meeting that there is a rapidly growing interest in this
Deferred Compensation Plans; he stated that this plan will certainly
be coming along and stated we owe it to any of our employees that
are so interested. Mr. Callahan is still investigating this plan
with the Savings and Loan, but he stated that he did not know that
this is the best way available, Mr. Fesler stated. He also mentioned
there are many plans that should be looked into for the employees
best interest because these things run for 25 years .
Manager Cofer stated we will have a further report on this from the
Shop Steward.
Director Fesler stated he felt the CASA meeting was a short meeting,
the benefits were limited, but he did get a lot out of the Deferred
Compensation session.
(5) Public Information: Director Kashuba gave her report earlier
with the Resources and Conservation Report Committee Report.
Also, the following report was given by Mrs. Kashuba:
CASA 5/12, 13 , ar�d 14 , 1977 --
This was the executive committee meeting which is held in
the spring and fall. The Conference arrangements Committee accepted
South Tahoe' s Invitation to hold the May 1978 Executive Committee
Meeting at South Tahoe. This is the first time they have met this
far North.
Discussions on Deferred Compensation, Secondary
Treatment and Activated Sludge , Clean Water Bond Law, which is a
12-1/2o State Contribution in carrying out 92-500. It is a
$500, 000 , 000 bond issue. A Resolution will be brought to the floor in
August asking for CASA support of AB 399 .
In Director Kashuba' s opinion she stated we should
review this Bond Issue carefully before endorsing it.
Ed Hegarty was named Chairman of theBy-Laws Committee
� of CASA.
�
����i
Regular P�Ieeting --5-- 5/19/77
Director Fieldcamp stated they also discussed activated sludge at the
CASA meeting, which they have not done in the past, and th.ey are
pursuing that further; they are trying to set up a program here in
August and have speakers available to bring the Directors up to what
they are talking about regarding primary and secondary, etc. ,
Gail Stanton gave a good talk regarding primary and secondary treat-
ment, Director Fieldcamp stated.
Director Cocking stated that at the �CASA convention, a Manager
stated he put his entire paycheck into this Deferred Compensation
so there must be something good about it, when this would happen.
Also, President Hegarty stated that CASA will have another meeting in
August in Monterey, and encouraged as many to attend as possible.
Director Kashuba stated that there was quite a bit of discussion on
the Clean Water Bond Law of California, and they did adopt a
Resolution contingent on the action of the full membership in August
concerning AB 399 . She suggested that our organization look into
that before we make a statement; she has come concerns about that,
it calls for a 12-1/2% state contribution for carrying out $92 , 500
and requested a Study Session.
Manager Cofer stated if the State is nearing the end of their present
funds , and if they do not have the successful bond act to complete/
augment the funding, we will drop back to 75o grant rather than the
87 . 50 , and since we are coming down the line on possibly a 10 million
dollar program that could have real impact on this District. D�anager
Cofer will try to get some information on this subject.
Shop Steward' s Report - Gregory James stated he has been working with
Mr. D. Callahan on the Deferred Compensation. Manager Cofer stated
vae will have Mr. Callahan look at some other programs because he thinlcs
he has only been looking at Savings and Loan.
There would be two employees at the present time that are involved
in this Deferred Compensation program. Al Kruse stated that he and
V. Koker would be very pleased to have some type of Deferred
Compensation program. , ,
Manager Cofer stated a meeting was held with Ron Wood of Stationary
Engineers, Local �39 , and they discussed the Deferred Compensation
Program, which we are working on, and a Retirement Compensation
Program for those employees over 60, who are not eligible for the Union
Retirement Program, and reorganization and possible management
positions in the plant.
Re�ort - Manager qf Water Sup�ly Systems�: (W• Dunckhorst)
At the Board' s request, attempts have been made to try and set
a date for a trip to Star Lake, to determine the water outlook for
the ensuing summer months. At present, the Department of Fish
and Game informs us that a trip can be made sometime in the middle
or the last part of June. I will pursue this matter and notify
the Board as soon as a date is set.
Since the first of the year, the Water Department has ex-
perienced 34 water leaks , 4 were in the Globin System, the balance
in the Hoffman System.
The Customer Service Office is having numerous requests for
Water Conservation Kits . I have talked to the manufacturer of the
kits , Blue 6�7ater Associates, Redwood City, and we can acquire these
kits at . 89G each, delivery can be made in two weeks. The staff
recommends that we order 7 ,000 of these kits - ($6 , 230 approximate
cost) .
The abov�e recommendation was moved to Item No . 7 of this agenda.
/:��_
Regular Meeting -6- 5/19/77
Director Cocking stated that Dick Thomas , Chairman of the Drought
Committee , called him today and asked if he knew where he could buy
some of the orifices so they could pass them out to motels, etc . , for
the showers; the Chamber of Commerce in.tends to distribute the
orifices, which they will sell for .17� or . 18� each, and their
prime target would be the motel industry, and perhaps the Boy
Scouts could distribute these for the Chamber; Mr. Cocking also
stated we could get together with the Chamber and discuss this
program and perhaps save some money.
This subject was referred to Board Action No . 7 also for this agenda.
Report - Manager of Operations Division - John Bonnet
"On Monday, May 16 , 1977 , I started a new mode of operation
for the secondary system. In the past we operated on the mean
cell residence time method. 4Ve are now using the food to
microgism ratio. This method of operation requires much closer
control, but I think it is the best way to operate at the present
time.
The carbon furnace has been repaired . This required replacing three
hearths - #1, �2 and #3 . We are bringing the temperatures up
slowly and barring any problems , should start feeding immediately.
The carbon furnace is on the line and has been operating without
problems for almost two weeks. We a re regenerating between 3 , 000
and 3 ,500 pounds of carbon each day.
We are within our requirements for COD, NH3 , and pH, at this time .
The average COD is 14 . 3 , NH3 is 4 . 1 at Indian Creek and the average
pH at Luther Pass is 7 .1.
Monday afternoon at 02 :40 hours I was notified of a break in the
Luther Pass Force Main and immediately stopped exporting and
started pumping to the Emergency Holding Pond. At that time we had
an estimated 19 million gallons in the Pond. Mr. Mike James , of
Lahontan, was notified by the Manager of Maintenance Division, Mr.
Gene Eppler. Wednesday afternoon about 02 : 30 hours this break was
repaired and we �tarted exporting again. At 04 :15 hours, the
same day, I heard over the radio that we had another break above the
one we had just repaired. I immediately stopped exporting and
notified Mr. Richard Vonderscher to shut down the Luther Pass Pump
Station. Mr. Mike James of Lahontan was notified at 04 : 30 hours,
by me. I explained that we had another break and were pumping to
the Emergency Hol,ding Pond. At this time, we have an estimated
29 m.gd in the pond.
Also, on Monday, we received our last load of carbon from Calgon.
This load was purchased by the District to top off the carbon
columns. This will help the COD removal. "
Regarding Paragraph No. 1 Qf Manage.r of O�exations Divzsion Repart,
Mr. Cofer stated that Mike Guthrie o� CH2M Hill suggested the new mode
of operation for the secondary system and R.L.Culp concurred.
Manager Cofer mentioned that if we have one more break in the pipeline
at this time, we will be in a dangerous situation at the emergency
holding pon ; we have less than adequate storage, we have to get this
fixed .
��/�7 Regular Meeting -7- 5/19/77
Fin�nce Officer ' s Report: As presented by Manager Cofer for Assistant
Manager Callahan:
"An interview team of John Ehlman and George Calvert, the
District' s Auditors and I , will interview five applicants for the
position of Accountant, tomorrow.
The District is accepting applications through tomorrow for
an Accounts Payable Clerk position.
Also, the District has received funding under CETA program for
one Clerk/Typist position. I have requested funding for additional
maintenance personnel and expect to receive approval in the near
future.
I attended a Seminar in Financing Special Districts on Friday
and Saturday, May 13th and 14th, in San Francisco ;the Seminar
subjects included :
l. Contempory Political and Economic Factors of
Financial Decision Making.
2 . Sources of Funds :
a. State and Federal Aids
b. Bond Financing
c. Local Revenues
d. Lease - purchase
3 . Legal Aspects of Financing
4 . Ensuring Acceptance of the Financing Plan"
�Sanager - Maintenance Division - Mr. Gene Eppler stated that he and
Mr. Callahan have put together an estimated cost, as requested by
this Board, for all pipeline ru�tures. �rtttrt 1968 to date; these figures are for
labor and material only $67,442.00; this does not i�clucle Di�trict equipment that
was used on the repair, and does not include the processing of the effluent to go into
the holding pond. Approximately 100,000,000 gallons have gone into the pond over
this period of time, due to the ruptures on the pipel.i.ne, which figures
approximately $1,700 per million gallons of treated effluent. This does not
include the energX used for ptunping the effluent to and fram This is over a
pexiod of 9 yea,rs.
Manager Cofer stated that G. Eppler and his crew are to be com�limented on
the two last xepairs they hav�e done under v�ry adverse conditions; Director
Fieldcaznp agreed that Mr. Eppler and Mr. T�ss have exCellent crews; tize boys
really get in there and get the job done.
ITEP�,S FOR BOZ�RD �1CTI�1:
(1) Contract fox Digester Cleaning. The Contract awarded �or the clean.ing
of the digesters was in excess of $100,Q00, and it is required that this
be awarded by an Oxdinance, rather than by a motion. Manager Cofer rec�nnnend-
ed that this action be ratified by consideration of adopting Ordinance No.
267, An Ordinance Awarding Contract for Digester Cleaning to Nevada Western
Concrete for $109,OQ0.00, their bid price.
Director Kashuba moved, that we adopt Ordinance No. 267, for the ratifica-
tion of the contract in excess of $lOQ,00Q for Nevada Western Concrete,
seconded by Director Fieldcamp, unanimously carried.
(2) Propose3 Agreement: P�lanager Cofer stated we have received a proposed
agreement - City of South Lake Tahoe, TRPA, CTRPA, STPUD-Aspen Venture
asking that each of the parties agree that Aspen had a development proposecl
which was under the grandfather clause of the CTRPA, was exempt fram their
requirements, they are proposing to modify their development into a more
environmentally acceptable development, however, in so doing, they might
jeopardize their grandfather position and have to came under present
regulations, and they are asking each of these parties to agree to protect
their right to develop. I�7anager Cofer asltied for Attorney Weidman's carrunents.
Attorney Weidm�.n stated we are not the planners ar�c1 we are not the ones
in the planning business; we do not issue the final. perm.its on the allocation
system, and he felt we should wait until the other agencies act on this.
We will handle this exactly the same as anyone else would be handled at
this time. We should not agree to anything, or that something is grand-
fathered until the other planning agencies have acted.
No action was taken and the Board agreed with Attorney Weidman's canunents.
Regular Meeting -8- 5/19/77 �,��I�
(3) Meeting Senate CcxYunittee on Natural Resources and Wildlife - 5/31/77:
Manager Cofer stated we have been requested to make a presentation at
Senator Nejedly's Senate C�ittee on Dlatural Resources ancl Wildlife on
5/31/77; he has as}ced us a ntunber of questions to respond to in the feasibility
and costs of wastewater reclamation and ground water manage.�nent. Manager
Cofer requested authorization that the Manager and the President of the
Board accompany him to make a presentation at that meeting, and to identify
the potentials for in-basin reuse at Tahoe.
Director Kashuba moved that the Board authorize Manager Cofer and the
President to attend the Senate Ca�ittee and make a presentation as indicated
by Manager Cofer. Director Fieldcamp seconded. In reply to President
Hegarty's question, l�'lanager Cofer stated it asks questions as to the cost
of water reclamation, the feasibility, the institutional constraints that
it would have to be modified in order for you to take advantage of in-basin
reuse. Manager Cofer did point out to the Board that the State has approved
this portion of our Facilities Planning Program )In-Basin reuse evaluation) .
Unanimously carried.
(4) Facilities Planning Program - Establish date for review of engineering
proposals:
Manager Cofer stated that we are out for engineering proposals
for the Facilities Planning Program, as authorized by the State, and we
are also out for requests for proposals on envirorunental impact report
preparation. Manager Cofer reco�nded that we select the engineer first,
and then ask then to assist us in selecting the en�ironmental consultant-
all the proposals are due in our office by 5:00 P.M. on Nbnday 5/23/77,
and requested establ2shment of a review conmittee to review the engineer-
ing proposals, and suggested Friday, 5/27/77, and Manager Cofer also stated
it would be adviseable to have one outside participant in the review, and he
did talk to C�r�a Hanson oi TRPA, who is an engineer, and he did indicate
he would be willing and able to sit in on that review ca�unittee on Friday
5/27/77. Manager Cofer asked the Board to establish the date of 5/27/77
and to adjourn this meeting to that date so all 5 members of the Board could
participate in the review of the engineers. He stated he is anticipating
3 or 4 proposals right now, have sent requests to 4 engineering firms,
plus 8 minority firn�s as required by the State. Manager Cofer stated he
would suggest fram 10:00 A.M. until around 3:00 P.M. for 5/27/77 review
cammittee. The Board agreed to adjourn this m�eting to 5/27/77, 10:00 At��.
(5) Regenerated Carbon Purchase: - Manager Cofer requested purchase of the
regenerate carbon. He stated w� do not have a fu11 load of carbon in our
contactors and requ�sted that Calgon go back to Te�as ��ith an empty load of
carbon, leave their carbon here, which is about 30,000 pounds at 0.50� a
pound, and I�7anager Cofer requested authorization fram the Board to purchase
this carbon fr�n Ca.lgon, and if not, then we reinstitute a contract with them
and � would awe them that load of carbon; the more carbon � have in the
system the be-tter_ in attempting to �et our COD requirements, and we are
contemplating buying virgin carbon to fill up the contactors and the virgin
carbon will cost us 0.60�, including shipping would be 0.65� a pound, and
0.50� a pound for regenerated carbon appeared to be a fair price, Manager
Cofer stated.
Director Fieldcamp stated that this was done before and there were bad results.
Manager Cofer sta-ted t1�.at Mr. R.L.Culp recommended we do this, and he is
aware of the failure in the past; we are short of carbon in the system,
and if the flows increase, he thought it was an opportunity to increase our
carbon contact by ],Oo. Director Fieldcamp moved that we pay the amount to
Calgon, as rec�nded by Manager Cofer, seconded by Director Cocking, and
unaniitiously carried.
+
/� :�'�
Regular Meeting -9- 5/19/77
(6) Pipeline - Recovery of Damages fran Contractor, Engineer/Inspector,
Supplier. Attorney Weidman stated there is sufficient information to authorize
the filing of an action against the Contractor against the engineer for
faulty design, and or inspection, against the pipe supplier in the upper
section and the entire line. That there is sufficient information to file
an action and it will not be a frivilous law suite, but perhaps for same
reasons, technical or otherwise 1 or 2 of the parties ma.y not be held
liable; however, Mr. Weidman stated the Board should authorize the filing
of this action. He further stated that he and the Manager should be
authorized to discuss the matter of special counsel to assist him if need
be, and suggested the Board should review and approve i,n an Executive Session
any camplaint that is proposed to be filed before filing and then Mr.
Weidman requested authorization to proceed and that the conununity should
be advised that actions in court are not i�diate, recovery is not always
guaranteed, but there is enough inforniation that we should proceed now.
President Hegarty stated that he has heard frcan a number of people who ask
or state they have paid for the pipeline once, why should they have to pay
a second time. Now that we have these 2 recent breaks and the infozmation
from the Manager of Maintenance, and those that have inspected the pipe,
and they feel there will be numerous more breaks because of the condition
of the pipe, President Hegarty stated we need to move at this time.
Attorney 4,7eidman stated he has held back on any action on the pipeline
until we received more evidence such as photographs inside the line, and
pipeline inspection and report, but now the evidence indicates failure to
meet the pipe specifications by the pipe supplier, failure to inspect by
the engineer and faulty installation by the contractor.
Director Fesler stated that he did not regard the amount of the damages the
$,1.7 million we might spend for repairs, as the amount of money we should
be seeking to recover. Director Fesler sta.ted the line has broken enough
times now, that the condition of it has been indicated that it is presently
existing in such a poor state that we should look at the entire 14 miles,
and he personally regards the damages that the District has suffered as
the cost of replacing the 14 miles; we feel the whole thing is unacceptable,
and we should in our litigation against the three parties proceed for the
whale thing.
Attorney Weic�ian stated he will have to recheck the law of damages; and he
will proceed with consideration of Director Fesler's position.
Manager Cofer stated the expert who is reviewing the pipeline will have a
draft report probably Friday 5/20/77. The pipeline e�ert was asked to
respond to the two questions (1) what was the apparent damage to this
pipeline; (2) can it be repaired. From D'lanager Cofer's discussion, he felt
the answer to question one was that it was not properly constructed.
Director Fieldcamp moved that our legal advisor start procedures. Attorney
Weidman stated that this would be to prepare the filing of a complaint for
, damages suffered by the District i.n the export pipeline against the
contractor, the engineer and the supplier; the motion was seconded by
Director Kashuba.
Director Fesler stated that he felt the effort is veiy weak without an
indication of what we intend to seek; certainly the sum might be revised by
our Attorney after reviewing the law; we have to talk in terms of sanething
if we are going to ask the people to approve a State Loan of $1.7 million
dollars, Director Fesler stated.
Attorney Weidmaiz stated that he would add to recover all damages suffered
by the District, or anticipated to be suffered by the District, on the ex�ort
pipeline. Director Fesler stated he felt this was still quite weak; the
people are being faced with a vote on a large sLun of money, and if they
knew � were considering seeking redress for a stun in excess of that, they
would know we meant business, that we are intending to see that our taxpayer'
didn't lose by this; he also stated he has received the same type of ccxnplaints
that President Hegarty received.
Mariager Cofer stated in our report to I�ahontan, we estimated that if we were
to build a new pipeline, assLmling it might have a new alignment, it wr�uld
cost possibly as much as seven and one-half million dollars.
Director Fesler sta.ted we should be thinking in terms of 7.5 million dollars
here because the line �s unacceptable throughout its entirety, and that is the
aznount we would be looking for.
Regular Meeting �
-10- 5/19/77 %,�'7%,
Attorney Weidman stated we could say to replace the 1.ine is estimated
at 7.5 million dollars together with all incidental damages. The Board
agreed.
Director Fielc�camp amended the motion, seconded by Director Kashuba,
that the damages to the line is estimated at 7.5 million dollars, to-
gether with all incidental damages.
Director Cocking stated that �ahen he was in the car business and a custaner
was sold a "lemon", the car manufacturer v,x�uld never replace it with a
new car as long �s they can fix it, or continue working on it to fix it.
He statecl it would seem to him the insurance canpany that bonded the job
would have to came up with the money we are talking about today; the Board
was advised the bond has been released. Unanimously carried.
Attorney Weidman stated he will contact a products liability specialist and
errors and c�nissions specialist; he stated he will start on this i�nediately
and will keep Manager Cofer posted to report to the Board.
President Hegarty reminded Attorney Weidman that the election for the loan
is 5/31/77, 11 days away, and hopecl he would have sanething to report on
5/27/77.
Director Fesler stated. we can advise the press of the action w�e have taken
this evening with litigation against the pipe suppl.ier, contractor and
engineer ar�d that it was �mportant to get out as to what action we have
taken this evening.
(7) . Purchase of Conservation Kits: - Director Cocking stated that Dick
Thc�nas asked. him today if there was a possibility of the District furnishing
an orifice for the shower heads for the motels (five thousand to six-
thousand rooms) at .17G or .18� each. P�1r. Cocking also nlentioned that it
would be a fine cairnrrw�ity service if we could furnish these orifices to
the users; and, perhaps, have the Boy Scouts go frcan door to door to
distribute these.
Manager Cofer recon�unended the Board to authorize us to purchase 7,000
double kits and we will check the price on the orifices and see if we can
identify what is in or out of our area, and report back to the Board at the
next rec�.�lar meeting.
Director Kashub�. stated that Manager Cofer stated the PUC required the
private companies to provide these to their service area; - the PUC only
requires this frcan systems of certain size, Manager Cofer stated.
Director Fesler stated if we could work out to have the Boy Scouts distribute
these it would be more effective than mailing to our custcgners and we could
make this a c�nity effort.
Manager Cofer stated he would recon�nend these be mailed. to local addresses
only. Director Fesler moved, seconded by Director Fieldcamp, that 7,000
kits be ordered, as reca�¢riended by Manager Cofer.
Director Kashuba amended the motion to - that we also investigate the
orifices. Director Fieldcamp also stated that he would like to include
in his motion that we mail the kits to the people in the area, only the
people within our service area. Director Fesler seconded Director
Kashuba's motion, and that of Director Fieldcamp.
Manager Cofer stat�7. that the price of the kit includes mailing; the
manufacturer can ma.il it directly to us, or directly to the custcgner, and
reca�lended we ask them to mail directly to the custaner with the South
Lake Tahoe address, and not to those outside of the service area.
Unanimously carried - original motion and both amendments.
(8) . Manager Cofer requested another emergency item be added to the list -
� have just repaired two of our three furnaces and the lime furnace gives
us all same concern because we know it has the same life and is subject
to the same type of failure; and the staff would rec�unend authorization
to purchase sufficient refractory brick and rabble arnls so that we could
repair 6 hearths should we experience a similar failure in the lime furnace,
and delivery time will be approximately 10 weeks. The estimated cost frcxn
Envirotech is $15,000; this is another unbudgeted item. Manager Cofer
recca�enended authorization of this purchase as a great emergency. Director
Fieldcamp moved, seconded by Director Cocking, unanimously carried. .
�X � )
Regular T�Ieeting -11- 5/19/77
Director Fesler stated we have been making a lot of emergency purchases
and it has been eating into our available surplus, and modern accounting
methods permit frcgn time to time updating the status of the District
surplus; we riight ask D. W. Callahan at our next meeting to give us an
update on what these current emergency purchases have done, and where
we stand right nav in terms of any surplus; we may not have any.
Dorothy Boyd stated that mpst of her time has been researching bac3c into
the District history; she would welcane any suggestions frcgn the Board.
She also stated there might be a change in the cost of the printing be-
cause of the size of the paper - the envelope in which the bill is mailed
is not a standard size envelope, so the paper will have to be narrowed.
The other ma.in thing that she feels very strongly about at this time is
that the District has been placed on the defensive and she sta.ted that
she felt the District should on on the offensive; there is a unique syst�n
here, even though ther2 are problems - it is still unique, and way ahead
of the rest of the country, maybe the world. She sta.ted that each and
every one of the members of the Board and staff ne�3 to tell the cca�lity
this, and that these failures are to be e�ected in this type of e�perimental
systeans, and she stated that it is mandatory that they tell the c�ununity
just how good they are.
A1 Kruse, Tour Director, stated that in view of the fact as to what D. Boyd
has just pointed out, the visitors still continue to ccxne, in increasing
nLunbers, from foreign oountries, and most especially frcxn Japan to see this
plant. Calls are comi.ng in almost every other day fran people wanting to
tour this facility. These are locals as well as foreign visitors - and we
have nothing to be ashamed of regarding our facilities, Mr. Kruse stated.
Director Fesler stated that we have nothing to be ashamed of as far as our
treatment in the plant and the product we produce, but he stated that he is
losing a little bit of oonfidence in the cost effectiveness of our operation
and notes that our budget this year is 6 million and our finance officer has
scheduled budget increases for the next year and the year after that.
D. Boyd stated that is not unique in Tahoe; that is happening all ove'r the
country. Here we are so far ahead of everyone else. Director Fesler stated
we might be quite ahead of all in the cost of treatrnent per gallon too.
President Hegarty stated about a year ago our Tour Director made a report
to the Board regarding the ntunber of foreign visitors and President Hegarty
requested he make another report for the Board. . . Mr. Kruse stated he will
prepare this for the Board, and he also mentioned that many of the visitors
have been here 2 or 3 times frcgn Japan to see what progress has been made,
what problens we are having, and tells them exactly what is happening and
why we are having our problems. DZr. Kruse also stated that this
one Japanese visitor had mentioned to him that he has yet to go through a
plant in Japan and not be told tha.t ev�xything is wonderful; everything is
working perfectly, but he said if he has an acquaintance that �rks in one of
those plants he then receives the truth and admittecl that this was the first
time he has gone through a plant where we have tol.d him the truth of every
detail regarding our operation. Manager Cofer stated that Japan has the
largest desalting plant in the world, and they are also faced with heavy
requir�nents for discharge - in the field of desalting, Japan is ahead of us.
D. Boyd stated she is still in the process of working on the report and
trying to focus where she thinks the anphasis needs be; this report is to be
ccxnpleted the 2nd of June when the billin.g is mailed out; President Hegarty
asked her if she would have samething next week that tlze Board could look
at and said she would try to have sanething to present on 5/26/77, 3:00 PM.
Manager Cofer stated he will try to get copies of the proposals fram Engineers
prior to the 27th of May for the Boaxd's review.
Will Serve Letters --Letter fram LFd�TQCB re authorization to connect to
existing structures - this was in reply to our letter of 5/3/77 concerning
Cease and Desist Order No. 6-77-51; tyhe District requested permission to
connect structures currently utilizing individual waste disposal systc�ns
under the exclusion of paragraph 2 (b) of Order 6-77-51. Mr. Hampson's
reply is as follows: '
��,„,�
Regular Meeting -12- 5/19/77 ` "
"Cease and �esist Order 6-77-51 does not snecifiCally addr�ss the question
of demolition or rer�ovation of existing structures currently connected to
the sewer systern and substitution of new structures that use equivalent
or less se�aag� treatrnent capacity. We have rLo objection to the District
authorizing renovation of ex�sting structures or replacement of existing
structures connected to the s�er systEm provided that these actions do
not increase the nl.nnb�r of sewer units authorized for the conne�ion
in question. The sewer units for projects suCh as these wauld not be in-
cluded in the Board's allocation under Paragraph 4 of the Cease and Desist
Order. For each action of this type, the District shall notify the Board
of the following:
l�. N�w Project description
2. Description of existing structure to be
r�no�red/renovated.
3. N�nb�x of sewer un�.ts involved.
You many consider the Board as formally notified regarding Mr.Millham's
project on Assessor's Parcel No. 32-110-15. We have no objeCtion to this
project proceeding as outlined in your letter of May 3, 1977"
PAYI��N`.P OF CLZ�IMS: P�1a.nager Cofer rec�unended. pa.yment of claims in the
amount of $200,981.34, Director Kashuba moved, seconded by Director
Fieldcamp, unanimously carried, claims in the amount recca�unended be Paid•
AD�TpUI�'!Eb]T: 10:45 P.r�. to 5/27/77, 10:00 A.P�. , District Conference Room.
,,
� f
� a� -��:r.�_..,. � .� ,.. �r��. �� ., ;=
Edward E. Hegarty, � esi�ent
South Tahoe Public'Utility District
ATI'EST:
., '��`�_ �� . �
�David W. Callahan, exk of Board & Ex-Officio Secretary
South Tahoe Public Utility District
****
Adjourned Meeting of the Board of Directors
South Tahoe Public Utility District
May 27, 1977
The Board of Directors of the South Tahoe Public Utility District met
in an acljourned session on 5/27/77, 10:00 A.M. , District office.
President Hegarty called the meeting to order and led the group in the Pledge
of Allegiance. He stated the purpose of this meeting was to receive the
presentations and evaluate proposals fran Engineering Firms who responded
to the District's rec1uest for proposals for preparation of the Facilities
planning Report on plant modifications. Mr. Greg Hanson, ExeGutive
Officer of the TRPA was present to participate as pa.rt of the evaluations
cca�unittee. Directors Hegarty, Kashuba, Fesler, Fieldcamp and Cocking
participated .,in the evaluations ccxrunittee.
Also present were Manager J.R. Cofer, Assistant Manager D.W. Callaha.n,
Attorney J.C.Weidman, Manager of Operations Division J. Bonnet, P�nager
of Maintenance Division G. Eppler and visitor D.Boyd.
Manager Cofer e�lained the �aluation of A/E Proposals check list included
as part of the grant guidelines and the conunittee discussed the interview
procedures.
The Consultant Firms interviewed were:James M. Montgctnery, Consulting Engineers,
Inc. , Walnut Creek, California; Barrett and Associates, Inc. , Creegan and
D'Angelo, Arthur J. Inerfield and Associates - a joint venture; CH2s-7 Hill
and Clean Water Consultants, a joint association proposal. The evaluation
of A/E Proposals check list is made part of these minutes.
After interviewing the three engineering teams, the ao�nittee discussed
the proposals. It was the carunittee's conclusion that the joint association
of CH2M Hill/Clean Water Consultants had su�tted the best proposal,
L�
/� Adjourned Meeting -2- 5/27/77
however, the carranittee believed the two probl�ns existed - first, the
c.rxrunittee expresseci concern as to the efficiency of conducting the planning
activity under the joint association concept. It was the ccnnnittee's
belief that efficient managanent and control of responsibility would be
most difficult. Secorxily, the conBnittee e�pressed concern on the public
acceptance of the planning work because of the pending litigation between
the STPUD and CH2M Hill due to failures of the export pipeline systan,
and, the recent public criticism and e.�pression and loss of confidence in the
engineering firm due to the poor performance of the treatrnent plant resulting
in a Cea.se and Desist enforc�nent action with a sewer connection limita-
tion. It was the opinion of the review con�nittee that both Clean Water
Consultants and Montganery Engineers could do an adequate job of the prepara-
tion of the facilities plan, however, the ccxrunittee believed an important
consideration of the consultant selection is the familiarity of the
consultant with the STPUD plant and Indian Creek Reservoir. R.L. Culp
of Clean Water Consultants was the former Manager of the STPUD, and he ha.s
an extensive knowledge of the District's programs.
The conunittee recoirunended that no action be taken to select a consultant
and suggested that the President of the Board and Mana.ger investigate the
possibility of having Cl.ean Water Consultants asstune the total
responsibility for the facilities planning program.
The Board of Directors directed the President and the Manager to investigate
the possibility of Clean Water Consultants asstuning the total responsibility
of the work proposed in the association proposal and to report back to the
Board on June 2, 1.977.
ABJOtJRNf�r: 3:30 P.M.
Edward E. Hegarty, President
South Tahoe Public Utility District
A'I'l�ST:
David W. Callahan, Clerk of Board & Ex-Officio Secretary
South Tahoe Public Utility District
**********************
A'I'I'AC��r 'IC) 5/27/77 Minutes, as follaws:
EVALLJATION OF A/E PROPOSALS:
Grantee - Name and Address SWRCB PROJECT NO. C 06 1414
South Tahoe Pub. Utility District SL�7RCB GRANT, STEP NO. 1
PO Box AU "
South Lake Tahoe, Ca. 95705 Date: May 27, 1977
Me�lber s of Board or Co�rmiittee:
Names Title Organization
l. E.E. Hegarty Presiden.t South Tahoe PUD Board of Directors
2. Lorrene Kashuba Vice President " "
3. R. Fieldcamp P4enber " "
4. R. W. Fesler M�nber " "
5. Fran Coc?cing M�nber " "
6. Greg Hansen Exec. Officer TRPA
Firm or Individual Being Reviewed:
James P�l. Montgcgnery, Consulting Engineers
1930 North Cal.ifornia Blvd. Suite 444
Walnut Creek Plaza
Walnut Creek, California 94596
� %,'%�i�'
, _,
Attacl�nnent to 5/27/77 Adjourned Meeting Minutes (Continued) -2-
EVAT�TATION CRITERIA, as per 40 CFR 35.937-4 (c) :
l. What specialized experience and technical ccgnpetence does the candidate
have? 30 facilitie� plans under Clean Water Grant Program; Russian River
CSP, Fairfield; Suisun, Sub-regional P].an, Santa Cruz CSD, National
Science Foundation, DuPont Ammonia R�noval, Two Grade �T Plant Operators.
2. Candidate's past record of performance:
a. Cr�ntrol of Cost: Work performed withi.n est�mates.
b. Quality of work: Acceptabl.e and on time.
c. Meets schedules: Yes.
3. What _s the candida-��e's capacity to perform the work within the time
limit considerin� candidate's workload? - Proposal include carrm�itment of
personnel sufficient to perform work on time.
4. How familiar is the candidate with the type of probl.em applicable to
the project? - C-,00d background in waste treatment processes, limited
familiarity w}th local problems and issues and reasons for existing discharge
requirements.
5. Is the candidate aware of your code of standards of cor�cluct regarding
conflict of �nterest? (40 CFR 35.936.16) : - Yes.
6. Is the candidate's proposed method to accomplish the required work
adequate? Where appropriate, has the candidate demonstrated the
capability to explore and develop innovative or advanced techniques and
designs? - Yes, s�milar products conducted such as Fairfield project.
7. Does the candidate take positive steps to afford opportunities for small
and minority firnis to participate on projects? - Affirmative action program
being conducted.
*****
Firm or Individual Being Reviewed:
Barrett and Associates, Inc/Creegan and D'Angelo
Arthur J. Inerfield and Associates
Joint Venture
111 First Street (Barrett and Associates)
Los Altos, Ca. 94022
EVAL�JATION CRITERIA:
l. What specialized experience and technical competence does the candidate
have? - Barret and Associates = Design of Water Systems and Primary/Secondary
Treatrnent Plants; A.Inerfield - Water Quality analysis/Creegan and D'Angelo
local consultant.
2. Candidate's past record of performance:
a. ' Control of Cost. Fair
b. Qu,ality of Work - Unknown
c. Meets schedules: No first-hand knowledge.
3. What is the candidate's capacity to perform the work within the time
limit considering candidate's workload? Scanewhat limited due to relatively
snall staff. Coordination with four firnis could result in sane
inefficiency.
4. Hav familiar is the candidate with the type of problem applicable to
the project: = Fairly familiar with local problems and issues. Familiar
with design of primary/secondary treatment plants, and scme �rience in
water treatrnent. Limited experience in AWT design.
5. Is the candidate aware of your code of standards of conduct regarding
conflict of interest? (40 CFR 35.936-16) . Yes.
6. Is the candidate's proposed method to accomplish the required work
adequate? Where appropriate, has the cariclidate demonstrated the
capability to e�lore and develop irinovative or advanced techniques
and designs? Yes.
7. Does the candidate take positive steps to afford opportunities for
small and minority firms to participa.te on projects? Jordon and
� Associates - sub-contractor.
�h�y/ AttacYunent to minutes of 5/27/77: ------
Finn or Individual Being Reviewecl:
CH2M Hill/Clean Water Consultants
Joint Association
1525 Court Street, Reclding, Ca. 96001 (CH2M Hill)
3939 Cambridge Road, Cameron Park, Ca. 95682 (Clean Water Consultants)
EVAI�ITATION CRITERIA, as per 40 CFR 35.937-4 (c) :
l. What specialized experience and technical c�npetence does the candidate
have: Both firms have outstanding experience in the design of AG�i' plants.
2. Candidate's past record of performance:
a. Control of cost. Good.
b. Quality of work. Outstanding.
c. Meets schedules: Yes.
3. What is the candidate's capacity to perform the work within the time
limit consider�ng candidate's workload? Very good. District had had
good history of both finns meeting work c�unitme.nts.
4. How familiar is the candidate with the type of problem applicable
to the project: Outstanding. Principals of both firms have extensive
knawledge of District programs. Staff fran both firms have
participated in previous assigrunents on District's projects.
5. Is the candidate aware of your code of standards of cor�3.uct regarding
conflict of interest? (40 CFR 35.936-16) Yes.
6. Is the candidate's proposed method to accom�lish the required work
adequate? ��lhere appropriate, has the candidate demonstrated the
capability to explore and develop innonvative or advanced techniques
and designs? Yes. Problem with CH2M Hill since the STPUD may be involved
in suit with engineer due to export pipeline failures and public objection
to firm due to poor perfonnance of treatment plant. No problem with Clean
Water Consultant.
7. Does the candidate take positive steps to afford opportunities for small
and minority firms to participate on projects? Proposal includes
Jordan and Associates fram San Francisco.
*****************
Regular Meeting of the Board of Directors
South Tahoe Public Utility District
June 2, 1977
The Board of Directors of the South Tahoe Publ.ic Utility District met
in regular session on 6/2/77, 8:00 P.M. , District Conference Room.
ROLL CALL: Present were President E. Hegarty, Directors R. W. Fesler,
F.J. Cocking, L.L. FCashuba, R.A. Fieldcamp, Attorney J.C.Weidman,
Assistant Manager - Clerk of Board D.W. Callahan, Manager/District
Engineer J.R. Cofer, Manager of T�'lainten.ance Division - G. Eppler,
Manager of Water System - W. Dunckhorst, B. 5nimisaki - Tribune,
P�Ir, and P�Irs. Schlieb, J. Upton, a representative frcgn the Rsal Estate
Board; Al Kruse, D. Huber, D. Boyd. ABSENT: John Bonnet, Manager of
Operations Division.
MIN[Jrl'ES: Director Fesler moved, seconded by Director Fieldcamp,
unanimously carried, minutes of 5/19/77 be approved as changed by
Attorney J.C. Weidman, and the minutes of 5/27/77 be approved as
submitted.
RECOC�IITION OF VISITORS: President Hegarty welc�ned all present to
this meeting, and stated if anyone had any business to bring before
the Board that was not on the Agenda, they would naw be recognized.
All visitors either w�re on the agenda, or visitors for the meeting.
r�<'"�C'z
Regular P�Ieeting -2- 6�2���
MANAGER'S REPORT: Nlanager Cofer stated he did not have a written Manager's
Report this evening, however, he suggested that the Board at this time take
up the item on the Agenda, No. XI - Petition by Residents of Sierra
Meadows Subdivision regarding Fencing of F�nergency Holding Pond---
T�Ianager Cofer stated a petition was received dated on 5/23/77 and read same;
also, that the petition contains 25 signatures. This letter fran the
residents requests the District to move the fence to the West side of the
perculation reservoir.
P�Ir. Schlie}� stated that he has been a property owner for 21 years and
naw (the past 3 months) has became a permanent resident at Tahoe; he
' stated all during the winter months, the children enjoyed the West hill,
and requested that this section of the fence be located on top of the
ridge.
Nlanager Cofer stated that he would not recommend. this and brought this
before the Board for their consideration
Director Fesler stated that this is U.S.F.S. land and we have a Special
Use Pernzit, 'and the pernnitted uses of the land are very clearly spelled
out - not only in the U.S.F.S. Use PeYmi.t, but in the perniit we have
with El Doradc� County, and this would not be permitted under the Use
Permit. Director Fesl.er stated what these people are asking for makes
sense, but it is beyond our ability to have any control over it because the
Special Uses Permitted under our Special Use Permit preclude what these
residents are asking.
President Hegarty stated we only lease this land, w� do not own it.
Manager Cofer stated we received correspondence from the City of South
Lake Tahoe regarding Price Road Assessment District 1970-2 for water
supply from our system, and requested the Board add this item to the items
on the agenda "Board Action" as Item No. 5.
Also, Managcr Cofer requested another item for Board Action No. 6 -
which would be an emergency authorization for interim plant operations.
Correspondence was received from the County Board of Supervisors of
Alpine County in which they request copies of the monthly reports sent
to L1�]QCB of the progress the STPUD is making under the Schedule of
Improv�nents as outlined and Manager Cofer proposed to have them
added to the mailing list. These reports are due at the time of
L�ahontan's Board meeting which will be 6/30/77 and the r�ext meeting
will be August 11, 1977.
President Hegarty also stated that he would like to request the Board
to meet with the Alpine County Board of Supervisors prior to the
presentation of this report they requested, and directed the Manager
to set up a meeting prior to June 30th. Attorney Weidman suggested that
this meeting be held at the Indian Creek Reservoir and tlze suggested
date was June 28th. Manager Cofer also stated that the reporter from
the Tribune is in�ited to attend this meeting.
Manager Cofer also stated that we have to consider the EIR Consultant.
�ae have solicited proposals in accordance with the State Guidelines;
we have received 5 proposals, and P7anager Cofer presentecl copies of
same to the Board for their review and consideration. Interviews
will be held on Thursday, June 23rd. It will, take all day fran
8:30 AM on. Proposals are received from Jones & Stokes of Sacramento,
Edah with Brawn & Cald�ll from San Francisco, E I P from San
Francisco, San Pedro - Aquaria Associates, and Tetra-Tech from San
Francisco. Those are the ones that have responcled from the request.
Manager Cofer stated he talk with Dave Jones fran the EPA and they
are concluding that they will do an E I S and he asked to attend
the interviews.
Nlanager Cofer also mentioned that we are extending the t�me for the
Engineering Consultants to provide us with supplemental infonnation -
this is in accordance with our discussions with the State, and the
review c�ittee will have to reconvene to act upon that additional
infornlation. Manager Cofer stated that he hopes we can take some
action on the Engineering Consultant by June 16th so we can send the
proposal to Sacran�ento for their review. (The corrmiittee will meet
on 6/15/77 at 3:00 PM) .
���';�:�
- Regular Nleeting -3- 6/2/77
Manager Cofer read the following letter:
From Board of Realtors, South Lalce Tahoe, California 95705
Dated 5/26/77
"Board of Directors
South Tahoe Public Utility District
P.O. Box AU
South Lake Tahoe, Ca. 95705
All Directors:
After an independent inquiry, it is our reco�ndation that the voters approve the
propose� loan so that it will be available as a means of financing export pipeline
repair.
We further insist upon:
l. Your review, evaluation, and ca�nanication to the voters
of all possible financing alternatives prior to actively
obtaining this loan.
2. Thorough inspection of the entire pipeline before work begins
so tlzat the District, not the repair contractor, will define
the scope of repairs.
3. Continuous on site inspection of all repair work by both
District and thoroughly qualified independent inspectors.
4. Extended warranty period on all repair work.
5. Re-inspection before e�iration of warranty period by
thoroughly qualified independent inspectors.
6. Complete cooperation of yourselves and your sta.ff with
the Board of Realtors co�nittee that has been established
for the purpose of monitoring the activities of the District
into the forseeable future.
7. Complete and public disclosure of the District's plans for
meeting the present and future needs of the co�anunity.
8. Before repair work co�anences, your assurance that all
monies spent will be taaard a permanent, rather than
temporary, solution to the export line problem.
9. Your complete cooperation with a Grar�l Jury investigation
being initiated by the South Lalce Tahoe Board of Realtors.
The public interest will be served through complete cooperation in the above.
Sincerely,
s/Marla Adams, President
South Lalce Tahoe Board of Realtors"
A representative from the Boa.rd of P,ealtors was present this evening and he stated he
had no comnent at this time, however,the Board of Realtors felt s�nething had to be
done; they were concerned about the investigation to determine the amount of the loan
needed, and if it was surveyed in detail, or same done in somewhat of a rush to
get the ballot up for the taxpayers. He stated that they came across with the idea
that this Board was perhaps being used as a political tool by other agencies, and
not wanting to put this Board in that position, but the Board of Realtors felt the
District was receiving outside pressures that they could not help. 'I'he Board of
Realtors developed a corrnnittee in which they will try to assist the conumznity
and the District to establish a better sewer system for the present and future
needs. Other mernbers on the corrnnittee are Dave Kurtzman and Grant Walker.
Manager Cofer stated that he felt the Board needed to respond to some of the items
regarding inspection and financing and it will require some effort to respond
fully, he stated, and asked for some direction fr�n the Board as to the procedure.
Director Kashuba stated that it is very co�ndable and we should appreciate the
fact that they are interested enough that they want a facility they can depend on.
It would be helpful if we can have them work with us as well as the other citizens
in the co�n�nity, and reco�nded some type of public information such as a
Cit.izens Corrunittee, Ad Hoc Committee of those people that have been involved, such
as the Board of Realtors, N1r�te1 Association, Contractors, Lahontan, City,
C�amber of Conunerce, Council for Logic, County Board of Supervisors, Sierra Club,
League to Save Lake Tahoe, CTRPA, TRPA, etc.
Regular r�7eeting -4- 6/�/77
�°_�:�`�'
A1 Kruse, Tour Director for Stpud, stated if and when they are together as a
Conmiittee, he would be pleased to give them a tour of our facilities.
Manager Cofer also stated that we should invite the Regulatory Agencies for this tour
as well.
Manager Cofer expressed his appreciation to the Board of Realtors on their advertise-
ment, there was a 54 vote margin on the recent election and he felt they were of great
help to this District.
Attorney Weidman stated that the Board of Realtors and their cca�lents were very
constructive and asked the Board if the items mentioned in their letter would be
discussed by the group of citizens. President Hegarty stated that group would
discuss those items mentioned.
Manager Cofer stated that one of the problems we have had in the past as far as the
pipeline is concerned is that we had no access to the line and when we naw repair that
we will have access to �the line.
President Hegarty stated that it has been about one year ago the District had put Tees
in so we could have entry to the pipeline for repairs and/or investigations, etc.
Assistant Manager Callahan stated that in reply to the representative's con�rit from
the Board of Realtors as to whether the $1.7 million dollars was put together rapidly
to have on the ballot or whether there was some research done on this, the District
has spent for an outside consultant approximately $10,000 in the past two years, and
an additional $10,000 for District labor, retreating water that went to the holding
pond. Three different consulting firms came in to look at the pipeline and how to re-
pair the line, and their reports were very detailed reports.
N7anager Cofer stated that he is in the process of preparing a request for proposals
for the outside engineer to assist us in this program, and Mr. Callahan is in the
process of getting the ,contract with the State foYmalized.
Mr. Callahan stated that the indication from the State yesterday was that it would take
fram 4/6 weeks to get the contract executed, hawever, they will send a draft of the
contract to this District.
Attorney Weidman stated they shoul d be apprised of the legal action that is being
taken.
President Hegarty stat�l that he would like to have this group together for a meeting
within a week/10 days and get the goals defined and review the information tYie Board
of Realtors have set forth. Attorney Weidn�an also stated that they should be apprised
of the legal action this District will also take.
John Upton state3 that he has made a pipeline investigation on his own and presented
a letter to the Board of Directors for their information. (Letter is on file at the
District Office f_or anyone interested) .
Director Fesler asked John Upton if the gentlPanan that he spoke with re pipeline
rehabilitation gave any indication to him of the thoughs he had of successful
rehabilitiation of the pipeline; Mr. Upton stated he is strictly a corrosive
engineer, and he would not say he was particularly qualified to make a judgement
as to rehabilitation, though he is very well qualified in getting the information so
an Engineer could look at it and state whether they can or cannot wr�rk with it. Mr.
Upton stated that as we look at sane of the sections of the pipe there are probably
an incredible number of those joints that have nothing in them whatsoever and as they
took a look at the pipe, they noted there was much corrosion, and perhaps there v,as
faulty installation. He further stated there could very well kae exterior as well as
interior corrosion problems in the pipeline. Cathodic protection might be
necessary, het said, and this has not heavily been used in the past years, and it
seems to have received. much attention just recently.
Manager Cofer stated but even at that - pipelines of this size - cathodic protection
is not normally used, and our problem is that there is not continuity at the joints,
so for us to cathodically protect it, we would have to dig up every joint and put a
metal strap around/across so we would have continuity. The District did have a study
done of cathodic protection and did find sane mildly corrosive soils mostly through
the �adows area, and as they went up the hill, there was very little corrosiveness
found, there is no problem there and that will have to be a consideration.
President Hegarty stated that he noticed Mr. J. Upton signed his letter as the City
Treasurer and asked if he had approval of the City Council to do this. Mr. Upton
stated he did not need approval - he is independent.
i;k',k�
Regular Meeting -5- 6/2/77
Director Fesler stated that he asked Mr. Upton whether his pipeline rehak�ilitation
specialist thought the chances of repair of the pipeline were very good and he
stated this has been one of the things he has had against this repair project
from the beginning. He further stated there are a lot of places in this pipeline
where there are cracks and corrosion can be there right now, which might not even
lend themselves to recording when someone went through the pipeline to repair;
there are other areas in the pipe that cannot be completely dewatered so if there
were leaks or places that needed repair, they cannot even be repaired then and he
stated that he does not have a lot of confidence that the spending of this $1.7
million dollars is going to guarantee a pipeline we can have any particular fait�'�
in its structual integrity.
Manager Cofer stated that there is no question in his mind that the line can most
adequately be repaired; the one section that was photographed out of the 1300'
section, there were only 7 joints that did not have mortar in th�n, ar�cl in that
section there will be little problem repairing the pipeline. 'I'he pipeline
investigator has concluded the line can be adequately repaired; we have estimated
a 5% replacement and there will be approximately 3,000' of this pipe that will have
to be replaced, because it is just beyond us; if we catch this now, before the
corrosion gets any worse, most of the pipe can be salvaged. President Hegarty
thanked Mr. Upton for his presentation and suggested setting a tentative date to
discuss and have a preliminary review re this subject. (Date set was 6/8/77, District
Conference Room at 3:00 P.M.)
Attorney's Report: John C. Weidman, Attorney, stated tY�at in the minutes that �
have corrected, we had a fairly detailed discussion and in accordance with that
he has contacted an e�ert counsel on liability and on errors and omissions. He
will be here next week, and we are preparing a packet for him on what our legal
theories are for his evaluation and we will go through sane of the pipeline. He
would li.ke to have the Board meet him.
President Hegarty stated we have already thanked the Board of R�altors, Chamber of
Comanerce, and City Council for supporting our bond action and stated that the prime
mover was Manager J.R. Cofer and congratulated him on doing an outstanding job in
the short time he has been with the District and the outstanding job regarding the
election held last Tuesday against almost tremendous odds.
Director Cocking stated that during his short term of office, this is the first
time, to his recollection, we had anyone from any particular segment of the
community come forth and offer help to us. He stated it is very refreshing that
we are getting public input, we can use it, and we really do welcane it. Director
Cocking thanked John Upton and the representative from the Board of Realtors for
their assistance and for attending this meeting this evening.
John C. L�7eidma.n, Attorney, stated we still have a pending EDA Grant Application on
the local public works funds for the Johnson Interceptor Sewer Extension; this was
not processed because of an environme.ntal conflict which was caused by the League
to Save Lake Tahoe, and the Sierra Club, otherwise, we would have been qualified
for the money. The regulations are out for the passing of the secorxl round of money.
'I'he guidelines will be out shortly, and then we will knaw where we stand; if we
should be fortunate enough to get a grant, and they have scxne conditions we cannot
accept, it would be as a result of the Sierra Club and Leage to Save Lake Tahoe.
He stated he is certain we will have to resort to attempt to remove those condi-
tions. He will keep the Board advised re IDA Grant Application.
REPORT ON WORKSHOP SESSIONS: - Manager Cofer stated we had a workshop session on
5/26/77 on District Programs; Budget; a meeting this afternoon at 4:00 P.M. on
District programs, and on 6/1/77 on Pipeline Review.
CODM2IT1'EE 1�EPORTS:
(1) Research and Conservation: None.
(2) Water Utility: Director Cocking gave the following report:
Regular Meeting _6_
6/�/�� %yf'�,
Water Production - Globin System, MG
MAY, 1977 1976 1977 0 ��ge
Well Production 32.0 16.7 -q�,g
Cold Creek Diversion 43.4 32.3 -25.5
Totals 75.4 49.0 -35.0
Calendar Year to Date :
Well Production 119.8 76.6 -36.0
Cold Creek Diversion 189.5 168.3 -11.1
Tota.ls 309.3 244.9 -2p,g
Water Production -Hoffma.n System MG
FebruarY • 7.2
March 17.1
April 34.6
�Y 37.0"
Water Carunittee r.�et on Tuesday 5/31/77 ar�cl those present were Directors Fieldcamp,
Fesler, Cocking and W. Dunckhorst, to discuss what is going on in the Water
Department. He also mentioned that there were 4 leaks located in the Hoffman
System in one week arid Mr, Dunckhorst - Water Manager - will cover this in his
report to the Board this evening.
The plans and specifications for the Airport Well are now ccxnpleted.
Director Fesler stated th.at as long as Mr. J. Upton is present this evening, perhaps
he can shed sane ligh-� on what are the possibilities that the County Airport may
change into City c�mership within this period of time we are talking about
developing our Airport Well, and it might involve an extension of the City
boundaries, arinexation, and would it have an effect on us if the City were to achieve
control of the airport?
Mr. J. Upton stated he was not present at the meeting when this was discussed and
is not certain of the status of this subject, but he wi11 obtain sorr�e information
on this and get back to this Board.
Manager Cofer stated we are proceeding to attempt to obtain perntiits from the County
for the well as soon as possible.
W. Dunckhorst, Water Manager, stated that one fran the City had called him regard-
ing hydrants in that area if we do take over the Airport Well.
Manager Cofer stated the County would allow us to have the permit, but not serve.
(3) Plant Operations. None.
(4) Finance/Insurance: - Director Fesler stated the Insurance Conunittee met on
5/25/77. He stated the cca�t�iittee is still interested in the Directors Liability
Insurance, arx� to date have not received the policy, and want to get coverage
as quickly as possible. Mr. D. w. Callahan will check into this with the
Insurance Carrier.
(5) Public Inform�ation: Director Kashuba stated that this co�nittee did meet
with Dorothy Boyd and discussed t�ie method of getting informa.tion out to the
members of the District on sewer service charge increase, and Mrs. Boyd has prepar-
ed a letter based on the information she has been obtaining the last two or three
weeks, for the Board's consideration. Director Kashuba asked if the Board c�uld
like to have another meeting to go over this letter; David �V. Callahan stated
bills will be mailed in a week. Director Kashuba stated that there was some
indication that the format could be changed. President Hegarty stated -that he
felt the letter was too long, and people are not going to read it. It was then
agreed the Commi.ttee would meet with Mrs. D. Boyd on the 7th of June.
SHUP S'I'EWARD'S REPORT: None.
/n� /
Regular Meeting -7- June 2, 1977
Report of Manager of Water Supply Systems - L4. Dunckhorst - 6/2/77: As follows:
"All of the electrical �rk on the Keller PLunp Station has been
canpleted. This work is on the new panels and 440 volt system. At present we
are still operating on the 220 volt system, when the new motors arrive every-
thing will be ready for the change-over to the 440 volt system; this will result
in a much more efficient pum� station.
On Monday (May 30th) the Water Department was notified of a leak on High-
way 50. The call received at approximately 9:30 A.M, and imnediately was checked
and at 10:00 A.M. , 4 of the Water Departsnent Crew, and 2 frcan the Sewer Depart-
ment were called out; there was a problem locating the leak and the highway
was not securecl until around 6:00 P.M.
'I'he new Tata Lane Well was the vict�m of vandalism, scgne object (unknown)
was thrown down the wel1; we were unable to install the new p�. Nevada Pump
will be here Saturday, 6/4/77, or Monday, 6/6/77, to drill it out and set the
pLunp. The electrical wc�rk is ccxnpleted, the tie-in from the p� to the main
building will be installed when the ptunp is ready and time allows.
A section of 4" pipe on Janet (that we have difficulty keeping repaired)
is making a mud-hole in front of a residence. We will replace about 160' of this
pipe with 6" pipe on Friday - 6/3/77.
The Water Conservation Kits have been ordered; approximately 2,800 will
be mailed directly to the consu�r in South Lake Tahoe; about 4,200 will be
available at the C�stomer Service Office."
Manager Cofer mentioned that he will check on the orifices as mentioned at the
last meeting and will report back to the Board.
Manager Cofer presented the following report from John Bonnet, Manager of
Operations:
"MONTfi MAY 1976 1977 ochange
'Ibtal flow (plant effluent) 98.0 103.4 +5.2
Max. 24 Hour Flow (plant influent) 4.3 4.2 -2.3
Average daily flow (plant influent) 3.2 3.3 +3.0
Calendar year to date:
Total flow (plant effluent) 501.3 474.7 -5.2
Max. 24 hour flow (plant influent) 4.6 4.2 -8.7
Average daily flow (plant influent) 3.3 3.1 -6.1 "
Manager Cofer also presented a display board shawing the above information and
stated this board will be presented at each meeting of the Board for their
information. He also stated we have not met the dischaxge standards.
Manager - Maintenance Division, as presented by Gene Eppler: -
"On May 27, 1977, interviews were held for the new equi�xrient repairma�z
position. Mr. Paul Carrion was selected; his employment wi11 begin on 6/9/77.
During the past two weeks the modifications to the laboratory have been
competed, the digester facing has also been completed. On�Friday, 6/3/77, the
cleaning of #2 pond is expected to be completed, as we11 as the fencing of the
60 million gallon holding pond.
The ordering of material for the plant corrective facilities is naa
approximately 90 percent complete."
Director Fesler stated that Mr. J.Bonnet is the Manager of Operations and he noticed
that a number of our other employees make more money than he, and felt Mr. Bonnet
holds a very responsi.ble position as Manager of the Wastewater Operations. Mr.
Callahan explained that those other employees that show more salaries are due to
the overtime they have worked, but there is one employee, Senior Operator) that
does make more money than the Manager of Operations.
Finance Officer's Report: As reported by David W. Callahan:
"I have selected Ann Long to fill the vacant position of Accountant.
She is presently employed by N'I'PUD ar�cl her employmexzt will begin on 6/27/77.
I am pleased to report that as of 6/30/77 reserves of the Sewer Dept.
aricl General F�ind will be very close to the amount anticipated. Although
expenditures of this fiscal year will be approximately $400,000 higher than
budgeted, the revenues will also be approximately $400,000 greater. Attached is
additional detail on the revenues and ex�enditures of the sewer and general funds
of the District. " ( Attachment for board information) .
Assistant 1�7anager Callahan requested. another item for board action - "Will
Serve Letter,"num}�er XV.
Regular P�Ieeeting -8- 6�2��� �_�:��',�
Presentation by President and Manager before Senate Committee on Natural
Resources and Wildlife: - Manager Cofer stated that the President and he reported
at the request of the Senate Can4nittee on natural resources and wildlife - Senator
Nedjedly's co�unittee,they held a hearing last Tuesday on the extent to which re-
clai� water and ground water could be managed and enhanced to meet future water
needs. They had representatives from most of the agencies involved in wastewater
reclamation and their interest in this District is because we still are the
grandfather of wastewater reclamation; our presentation, The President led off
with a statement that tried to answer the challenges of Senator Geramendi where he
would oppose any attempt to discharging sewage in Lake Tahoe, and tried to clarify
that it has never be�n our intent to do that. Senator Geramendi left before our Presi-
dent got the floor so we did not get any response. Hawever, we wil.l see that
Senator Geramendi receives a copy of the statement. Manager Cofer stated
he responded to the technical questions they had on costs, benefits, e-tc. ,
claiiried water would be green belt irrigation he pointed out and also pointed
out some of the potential uses for reclain�ed. water - - snow making, erosion
control, etc. Senator Nedjedly was very interested in these carnnents. FIe
appeared to not be aware that the Porter-Cologne Act precluded us doing these
sort of things and seemed interested in the possibility of amending that act.
Manager Cofer also stated that Henry Ongworth, State Health Officer, testified
and Senator Nedjedly's first question to him was "Would you Oppose In-Basin
Reuse at Tahoe" - - and Mr. Ongworth stated as far as green belt irrigation
he would not oppose it.
ITEMS FOR BOARD ACTION:
l. Adjustznent to Salary Schedule per Section 37 Union �randwn of Under-
standing. Adopt Annual Salary RESOLUTION NO. 2073, (6.8o increase-cost of
living) . Director Cocking moved, seconded by Director Fieldcamp, carried
unanimously.
2. Establish revise3 salary range for Accountant position. Adopt F�evised
Salary Schedule (additional 80) $1,333 per month = $16,000 annually.
Director Kashuba moved, seconded by Director Fesler, carried unanimously.
� 3. Appointrnent of Mary Ambrose to position of Clerk and Secretary to the
; Board. Authorize Appointment. Manager Cofer stated that Mary Ambrose
be appointed as Clerk and Secretary to the Board, at the suggestion of
David Callahan, and with Manager Cofer's concurrence, a function which she
has functioned at, though not given the credit nor the salary appropriate
for that, and recorruriended that appointrnent at a salary of $1475 per month.
Director Fesler stated he would be pleased to so move that recommendation
made by Assistant Manager Callahan and Manager Cofer, seconded by Director
Fieldcamp, unanimously carried.
Acceptance of Contract with E1 Dorado County Water Agency; Adopt RESOLUTION
NO. 2074, authorizing renewal. Manager Cofer stated this is on the agenda
for 6/8/77, and requested authorization of renewal of the contract. bloved
by Director Fesler, seconded by Director Fieldcamp, carried unanimously.
Attorney Weidman explained to those present that we got a loan of $180,000
for a well and through Supervisor's Johnson and Stewart, this loan was
turned into a grant of $165,000 to be paid, so we get our share of tax
money at .10-1/2�, less 1/2� administration, that the water agency t�es
fram the County; we �ave $80,000 in this years budget. We got $26,000
for the well wehad a problem with on Tata Lane, and the County is carry-
ing forth $54,000 in the next year budget, as grants, and if the Water
Agency and the District's (such as STPUD, Georgetown, etc.) , annualy renew
the contract, then we get a total of about .lOG a hundred for all of our
assessed value up here, �vould total about $170,000 next year which would
be grant funds and the pern�issible uses are water supply only.
PRICE ROAD, WATER SUPPLY: Manager Cofer stated the city is proceeding
with the Price Road Assessment District (1970-2) , thi.s is within our water
service area, and prior to the District taking over the Water Company
there was an agreement to service this area with water by the Water Campany
and it now appears that there will be a need to put in a water booster pump
station in order to maintain adequate power flows and line pressures in the
upper portion of Frontier Court; we have been approached by the City to see
if this District would assess thean in completing the improvements and paying
for a portion of the booster p�np sta.tion, and since we had made prior
conunitments to service - it would seem this would be part of our obligation.
The city would appreciate if we could indicate our willingness to work with
/��y Regular Meeting -9- 6/2/77
them on the project, as they will be meeting June 7th and discuss this subject.
They requested some action from the Board so the City can know where we
st�nd a,nd wha.t we will do to work �aith them on this matter. Director Fesler
stated that in line with our continued effort to cooperate with the city, he
moved that we instruct our Manager to advise the City we will be happy to
wark with them and contribute to the cost of the booster station, secor�led
by Director Kashuba, carried unanimously.
The Directors vaould be interested in hav�ng a meeting, workshop session and
a Field Trip with the City re Price Road. Manager Cofer will notify the
Board of tizrte and place.
F�rtergency Authorization. . .Interim Plant 1��difications. . . .- Nlanager Cofer
stated he has two items under this subject. Included in our estimate of
the emergency of our inters.m modifications we included several items of
control switch gear and chlorinators we have received. We have a quote
of $9,209 as a single unit frcxn Wallace and Tiernan for a B-800 chlorinator;
this is a necessary item in order to bring the ammonia concentrations down.
We find this to be of great emergency, Mannager Cofer stated. Director
Fieldcamp moved, seconded by Director Cocking, unanimously carried.
Item No. 2 - Manager Co�er stated that we have been informed through A1
Kruse that word was received fr�n Nevada that the County Board of
Co�i.ssioners were concerned over the discharge of the digester cleaning
materials/wastes at the Nevada dump site, and they were to discuss this
at their meeting in the morning. Al Kruse, Gene Eppler, John Weidman, and
D7anager Cofer attended their meeting and they pointed out the main problem
they had was all necessary approvals have not been obtained ar�cl some of the
local people were concerned about our trucks and the discharge of our
wastes at the Nevada Dump Site; we pointed out we were attempting to get all
necessary approvals for the l�me sludge, which was an oversight on our
part, Manager Cofer stated, but we naw have all those permits. Their inspec-
tion by their County Health Officer fourx� there was no public danger by this
District. There was concern expressed by the Cor�nissioners, and they indicated
that if the trucks would take the route other than that of Kingsbury Grade
w�uld be preferable. We indi.cated we would check to see if it would be
possible to amend our contract with Nevada Western Concrete, and Gene
Eppler has been in contact with the Contractor, who stated they would
take the Luther Pass Rpute for $35.00 per truck load r�re. Manager Cofer
requested authorization for this charge, when they do take the Luther Pass
route, and amend the contract for this, and we will have the right to
amend this to the original contract. Change Order No. 1 - Director
Fieldcamp moved, seconded by Director Fesler, unanuriously carried.
A1 Kruse, Tour Director, stated that the total nun�r of visitors to the
plant other than California w�re fram 29 states; had 779 visitors and 32
schools. He mentioned the fee for weekend tours, and Manager Cofer stated
this will be discussed at a workshop session.
WIr,L, S�RVE LE'ITERS: Assistant Manager Callahan stated we have a request for
a "Will Serve Letter" for the proposed Green Valley Child Care Center on
Spruce and Herbert for water. There is no problem to provide water to this
location, and requested approval to send a letter to C`I'RPA stating we have
sufficient water to serve this request. Director Fieldcamp moved, secor�led
by Director Kashuba, unanimously carried.
PAYMENP OF CLAIMS: Director Fieldcamp moved, seconded by Director Cocking,
unani.m�usly carried, claims in the amount of $99,956.52, as recon�ur�eazded by
Assistant Manager Callahan be approved for payment.
p,�,1pUR�'NT: 11:05 P.M.
i`� ,:�' �
S``,.,�;� c .��. �' c� �'� ' -✓", t�
Edward E. Hegarty, P esid � t
South Tahoe Public 'Utility District
ATTEST:
b� ,
David W. Callahan, Clerk of Board & Ex-Officio Secretary
South Tahoe Public Utility District
*******
�
Regular Meeting of the Board of Directors of the �`���
South Tahoe Public Utility District. . . . .
, June 16,1977
The Board of Dixectors of the South Tahoe Public Utility District met in a regular
session on 6/16/77, 8:00 P.M. , District Conference Roam.
KOLL CAI�L: : Present were President E. E. Hegarty, Directors R. W. Fesler, F.J.
Cocking, L.L. Kashuba, R . A. Fieldcamp. Also present were General Manager/
District Engineer J.R. Cofer, Assistant Manager and Clerk of Board David W.
Cal lahan, Attorney J.C. Weidman.
MLl�i'ES: Director Kashuba moved, seconded by Director Fieldcamp, unanimously
carried, minutes of 6/2/77 be approved as sul�n.itted.
RECOGNITION OF VISITORS: President Hegarty welcomed Dorothy Boyd, R.L. Culp,
and B. Benjes of CWC;. W.F. Pillsbury, Mr. J. Norman, Mr. L. Bracewell, Mr. and
Mrs. Johnston and Mr. and Mrs. McCallen from Fallen Leaf Lake AssoCiation;
Mr, and Mrs. Cleaver fran Fallen I�af Lake Association, Mr. Jobson,
Dave Huber, Virginia Thanpson, Al Kruse and Buzz Sprinc�neyer and Merle
Kobernus.
MANI�GER'S REPORT: Manager Cofer stated he does not have a written report for
this evening but he did report his family is naw at South Lake Tahoe. Also
he is in receipt of a letter from the Department of Co�nerce, Economic Develo�5-
ment Administration regarding the Johnson Blvd. Interceptor and the letter
reads as follows:
"During the first round of the local public works program you
su}�nitted subject application for possible funding. Our environmental staff
included in the review of your application that the growth inducing aspects
of the sewer extension that caused significantly environme.ntal impa.cts and that
these potential impac�s were already causing substantial 1.ocal controversy
concerning the project. Accordingly, the application was denied for environ-
mental reasons. At our subsequent meeting in Seattle, we discussed this denial
with various members of your staff. As a result of that meeting, I directed my
Regional Environ�ntalist to conduct a more detailed analysis of the proposed
project to deternline if the identified enVironmental impacts might be mitigated.
A copy of the analysis prepared by Mr. Charles Raines is attached. The analysis
was prepared after consulting 56 pertinent sources of information on the South
Tahoe Basin conducting a thorough on-site inspection of the project area, and
making e.xtensive contacts �aith proponents and o�aponents of the project. 'I'he
source of the material is potential secondary environmental impacts could be
mitigated if the five special conditions contained in Section VII of the
analysis �re included as part of any grant offer made to your District. If
the application is identified for funding in round two of LPW, my Regional
Environmentalist will reco�anend application approval subject to the inclusion
of the five environmental special conditions.
If you have further questions about the environment analysis, you
should call my Regional Environmentalist, Mr. Larry Burr, at 442 4193. If
you have questions about the status of your application, you can contact my
Regional Counsel, Mr. John Woodward at 442 0572. Signed by C. Mark Smith,
Regional Director". . . . . . . . .
Manager Cofer stated it seems virtually �mpossible for us to make al.l of those
assurances. Manager Cofer stated if we should purse sane clarification as to
the authority they have to do this, we should work on this to see where we will
be; they have not offered us a grant, and we should not be silent - - conditions
are as follaws:
i
�n `I� Regular Meeting -2- 6/16/77
Special Conditions - Johnson Boulevard Interceptor Sewer Extension, South Tahoe
Public Utility �istrict, LPW Application CA-2605. . . . . . . .
Prior to the start of construction the STPUD will provide evidence to the Regional
Director, EDA, WRO, that the following conditions have been met:
l. In order to mitigate the impact of additional demarid on scarce water
resources, the STPUD will present a plan to EDA, detailing water conservation
requirements in all new construction to be serviced by this pipeline.
2. In order to allaa the State of California sufficient t.une to develop
policies and programs to mitigate the adverse impacts on critical soils
in this area, the STPUD will place a 5 year moratoriLun on sewer hook-ups
on all lots that �uld be tributary to this pipeline that are undeveloped
and are on Land Capability Levels la, lb, lc, 2 and 3 as defined and mapped
by the U. S. Forest Service and the Soil Conservation Service.
3. In order to mitigate the impa.cts fram excessively rapid population
grawth and land use changes, and their impacts on traffic, air quality
water quality, open space, soils, vegetation and public services, within
the service area, the STPUD shall not provide sewer hook-ups to new
construction on undeveloped land in the service areas as of June l, 1977,
the maximum allowed by the CTRPA I�nd Use Ordinance.
4. In order to avoid reducing availability of present treatsnent plant
capa.city to public agencies and e.xisting unserved development, the
STPUD shall provide assurances to IDA that the Treatment Plant has capacity
for all potential hook-ups in the area served by this project, after all
present cc�itments are satisfied, without expansion of the existing plant.
5. In order to mitigate the impacts on soil and water quality, the STPUD shall
assure EDA that the PUD and the city are pursuing the implementation of the
erosion and runoff controls as propsed inn Erosion Control and Surface Water
Management, May 1976 for the City of South Lake Tahoe, and Stream Environment
Zones and Related Hydrologic Areas of the Tahoe Basin, by TRPA, January 1977'°---
Attorney Weidman stated conditions should not be imposed when we have a sur-
charged line, and anytime we have a surcharged line we have to build it bigger.
I�Ir. Weidman questioned the qualifications an�l impartiality of the IDA
Environmentalist who investigated the project. Mr. Weidman stated we should
challenge the cor�clitions, we should challenge them politically, call both
congressmen involved in this matter that represent the Lake and ask them to
intercede with EDA and ask them to remove the conditions. He further stated
that there is certain fall-out money for agencies who were the victims of
mistakes made by IDA in the processing of grant applications. Attorney
Weidman said EDA admitted t'n.at they made a mistake in the processing of
our application in the first round when he, Director Kashuba., and Attorney
Sharon White were in Seattle in January. Mr. Weidman advised that this
project belongs in the mistake in processing category of which EDA has seventy-
million dollars nationwide available. He advised that the District protest
the conditions, because by inaction, the District would be admitting the
conditions are proper.
Manager Cofer read the following to the Board: - "If the application is
identified for funding in round 2 of LPW, my Regional Environmentalist will
recoTruriend application approval subject to the inclusion of the 5 environmental
special conditions". . . . . . . . . . . . . .
Attorney Weidman stated the City might be able to allocate funds for the project
if the conditions are removed. P�Ir. Weidman stated the District is entitled to a
fair and impartial environmental review.
Birector Kashuba stated that it is rather unusual that they overlooked the most
environmental sensitive problem and that is the overflow of that line.
P�tanager Cofer stated that EDA is offering the City 1.7 million and he was wonder-
ing haa the city could have anything different in their projects than we have;
in fact, the city is considering a joint powers agreement for the Johnson Blvd.
project, but, he stated, he would assLune the same conditions would be imposed on
it. I�1an.ager Cofer suggested that since there is quite a doctunent of this report,
maybe a committee of the Board and riir. Callahan and the Manager an�l Attorney
should prepare a critique of their report before we contact our representatives
and get as much rebuttal as we can on it. Attorney Weidman requested the review
be held without him since he will be in court all week and it was decided
Wecl�zesday, June 29th w�uld be the date for study and review of same.
Manager Cofer requested an addition to the agenda - emergency implem�ntation for
consideration, item nLunber 5 for Flow Equalization Material.
Regular N'�eting -3- 6/16/77 '��'.
�� , :ti
ATTORNEY'S REPORT: Attorney J.C.Weiclm�a.n �tated all items are on agenda.
REPORT OT1 WOPxSHOP SES�IONS: June 7th Public In�ormation Cc�nittee reViewed the
enclosure letter to be mailed �vith the annual Y�.illing.
June 8th Citizens Cc�nunittee Meeting - Nlinutes attached. Director Kashuba moVed,
seconded by Director Fieldcamp, una,nimously carrieda minutes of 6/8/77 be mailed
to all meYril�rs of tYiat cc�anittee. (Ne�t Cc�nuruttee Meeti:ng i:s set for 6/27/77)
June 13th, Agenda Items.
June 15th Engineering Supple�tental Inform�tion
June 16th District Programs.
COMNIITI�E REPORTS:
(1) Research and Conservation. None.
(2) Water Utility. None
(3) Plant Operations: Director Fieldca�p stated he met with Manager Cofer,
David Callahan, Gene Eppler and John Bonnet and �.issell L. Culp on 6/8/77 to
discuss personnel and continuous coverage in the furnace bui.lding. John
Boruzet has more in his report to present.
(4) Finance/Insurance Ccxrunittee. None.
(5) Public Informa,tion� Met on 6/7/77 to review the statement to go out
with the annual billing which will explain to the public why their sewer
service charges have been increased and we also met with the Citizens Corrunittee
which was an excellent meeting and stated very �leased w�th the ntunber of
interested citizens that came to join us for that meetina.
SHOP STLti�PD'S REPORT. None.
REPORT OF MANAGER OF WATER SUPPLY SYSTEMS, 6/16/77- W. Dunckhorst:
"On Friday June lOth I zr�t with Mr. Ed Pollock of the La]teside Park
Association Water Co�npany regarding the �isting tie-in we have between the
two water systems. .I explained to Mr. Pollock my concern of being able to
furnish water to them this s�r if the need should arise. I asked him if
they would go along with me on closing the valve, then notifying me by
telephone their need for water; this way I w�uld know if our system is such
that we could help them out.
Mr. Pollock was very much against closing this valve because of the
potential fire danger in this motel area, and I azn inclined to go along with
him in this regard. 'I'he Lakeside Park Association has not had a failure in
over a year, and has not used our standby syst�n in this length of time, but
the potential hazard of fire is always there.
Mr. Pollock, who is President of their Board of Directors, stated
that he felt their Board would be in favor of another tie-in, and bringing
water from their syst�n into our system to help us maintain a constant supply
of water in the Stateline area.
They have in their main pump station a 40 hp and a 75 hp pwnp,
which are pumping d�rectly out of the lake; he stated the 75 hp very seldom
runs as it is not needed very often. This 75 hp could be used more practical
and more often if we nad a tie-in of the two systems.
It was also stated that there is room in the p�np station for any
modifications that we may wish to make to assure a fool-proof system for both
of us.
Mr. Pollock feels that now is the time for c�lete cooperation of
the two water systems and his coirenent was "The District may have this system in
the very near future."
Mr. Pollock is agreeable to having a meeting with his Board, Mr.
Cofer, and any of our Board members that wish to attend."
Mr. Dunckhorst stated as of this date, v,� have alsrtost ccxnpleted the electrical
tie-in and tariorrow morning the full tie-in will be completed. Nevada Ptunp was
here today and spent all day trying to pull out whatever was in that well,
and have had no success-there is s�thing quite hard in that well and they
do not know just what it is. They feel we should go into that we11 with a TV
camera, which they have done elsewhere in their work. This wr�uld be a cost of
approx.imately $700.00 to get the TV camera here. P�lanager Cofer stated we have
not accepted the contract as yet, so he believes it is the responsibility of
the contractor. Attorney Weic�nan reco�nded that this District pay for the
camera, the contractor pay for the labor, and let's get this well going.
President Hegarty asked Mr. Dunckhorst to also report this to the authorities
to have same on record. Board requested the T�anager set up a meeting with
Iakeside Mutual Water Company for a tentative date of July 8th or 15th.
1 ��`j_3 Regular Nieeting -4- 6/16/77
Manager of Operations Report - 6/16/77 - as presented by J. Bonnet:
"On Tuesday, 6/7/77, the #2 ballast pond was put into service with
the exception of the surface aerator, which we have not yet received. We have
tested the decant overflow by allowing the decant tank to fill to within s�
inches of the top and manually opened the decant valve to see if tY3ere could
be a spill with the added head. There was na spillage whatsoever. The
decant water now flavs to the #�2 ballast pond and will eliminate any further
spills due to sticking waste valves in the Tertiary Building. However, we
may have a problem with the high water level in the #2 po�• We are trying
to correct this by the use of an old valve at the stripping tav�r which may
allow us to control the depth. This valve was installed several years ago
for tlzis purpose, but has never worked properly. We will try to adjust it
manually.
We are recovering fran a heavy concentration of filimentous organisms.
This was caused from supernating the #1 digester back to the aeration basins.
I have instructed that under no circLunstances is this to be done until the
digesters have been cleaned or without my approval.
We are adding ferrous sulfate (iron) to the secondary system at
Mr. Culp's rec�ndation. It is possible that we may have an iron
deficiency in the recycle stream. This could be caused by the lime in the
secondary system which may be stripping the iron out of the water. We are trying
to eliminate this lime by putting the lime centrate into the li.me mud
thickener. If we are successful, this will keep the lime out of the
secondary system completely and may el�mi_nate the need for the iron.
We have been regenerating approximately 3500 pounds of carbon
daily with no problems. The carbon furnace has been operating very well-
thanks to the maintenance and electrical departsnents.
Last month we did not make our BOD mg/1; the suspended solids mg/1
and the pH requiren�ent, hawever, the BOD pound/day, suspended solids pounds/
day, and pH requirements for Indian Creek were met. Our average COD for the
month was 14.5 mg/1 which is well within the requireanent. All other require-
ments were met. Under the circtiAnstances, I feel that the operators have done
a fine job.
On Tuesday of this week, I inspected the emergency holding pond
and my estimate would be that we ha�e about three million gallons in it at
this time. We are continuing to bring this water back and if we have no
problems we should have it empty in a couple of weeks.
I have attached a shift schedule for your information. There are
six operators per shift. This should cover the Tertiary Building, Furnace
Building and the Lab, with three operators to cover days off. The senior
operator will fill in when necessary, but his primary duty is supervision
of his shift. Also note that we have two days per week where one man is
scheduled for maintenance only; this is something that we have never had and
is very iu�ortant."
Manager of Maintenance Division, 6/16/77 - as presented by Gene Eppler:
��During the past two v,�eks, the interim plant improvement materials,
excluding one item, has been canpletely ordered.
The separation of waste activated sludge and lime sludge is now
50o complete. The lime sludge and lime centrate lines on this project have
been campleted.
Mpdifications to #3 water system is naw l0o camplete, and the
modifications to the first stage recarbonation pH and filter influent pH is
75% canplete. I feel we are progressing on the plant modifications extretriely
well, and the cooperation throughout has been outstanding.
NO�I�E; -- The one remaining item to be ordered is the pipe and form ma.terial
for the flow equalization system. Approximate cost is $10,845.00."
P�Ir. G. Eppler stated the break in the pipeline today was definitely caused
by equipment damage and presente� picturesof same to the Board for review.
Finance Officer's Report, 6/16/77, as presented by D.W. Callahan:
"A week ago we obtained approval for employment of two additional
C�TA positions. This brings the n�nber of CETA employees to eight. Total
District employr�nt is now 73, ccanpared to 56 one year ago. 2'he 17
additional employees amounts to a 30o increase.
The District started to mail the sewer service invoices today.
All 13,000 will be in the mail early next week. Total fee is $1,695,000."
Director Fesler stated that he would like to knaa what we now have campared
to a year ago with 56 err�loyees that we now have. We now have 76 employees.
Regular A7eeting -5- 6/16/77 ,�'��;���
Manager Cofer stated that first �re are trying to play catch-up on the
maintenance of the plant which was far behind and this requires additional
employees; furnaces are on full time operation, and this has required
substantial increase in staff; � are getting a significant increase in the
efficiency and the performance of the plant. We are not meeting all of
waste discharge standards, but we are coming close; recognizing also that
these employees added will take 6 months to train and Manager Cofer stated
we are getting good performance out of the additional personnel.
ITEMS FOR BOARD ACTION: ---
Assessment Distric�t No. 1971-1, Fallen Leaf Lalce. Consider the adoption
of RESOLUTION NO. 2075, A Resolution Appointing a Substitute Engineer.
Attorney Hill stated that the two resolutions and one ordinance listed on the
agenda regarding Fallen Leaf Lake are for the purpose of implementing the Board's
prior decision that they would attempt to proceed with the sewering of Fallen
Leaf Lake area by installation of the CSO proposed low-pressure system and,
thereby, implement a N�randum of Understanding which was entered into by
the District and representatives of Fallen Leaf Lake Association. For this
type of a proceeding, Attorney Hill stated it is their reconm�ndation that the
Assessment Method is most feasible; secondly, there has been a long history
and the second major reason for reco�nending this way for the system to
be built.
Director Cocking moved, seconded by Director Kashuba, that RESOLU'I'ION NO.
2075 be approved, as recommended by I�7anager Cofer. Manager Cofer also called
to the Board's attention the second paragraph stating that the Manager can
also employ W. F. Pillsbury, Inc. to assist us in reviewing the engineering
work. At this point, Attorney Hill also rec�nded an agreement be prepared
involving the three parties - CSO, W. F. Pillsbury and the District.
Attorney Weidman stated that we have had some discussion on agreements, though
not binding, and he has requested Manager Cofer to send him the draft of where
the three areas re the agreem�nt, and then the three will get together to form
the agreement. Manager Cofer stated we would want a contract for only up to
the Design Criteria Report.
Attorney Hill stated that on the second "Wf�REAS" the figure of 23o is to
, be changed to 17.13% and the bottan line from 23o to 17.13% and the
dollar amount from $218,000 to $163,074.06. In paragraph 2 - the date of
the public hearing the Board will set must be established and reco�nnended the
date of Friday, July 22, 1977, 8:00 P.M. , also, another change (last four/
five lines) to re�d all property owners instead of those who originally paid,
will get a second notice and an opportunity to pay their assessment if they
so desire. ('I'hese changes are for Resolution No. 2076) .
Director Fesler stated that he would like to have one tell us why on earth
public interest and convenience will be served by this kind of an action.
We have already had the engineering done, and he felt that this engineer's
estimate is within lo of what the previous engineer and construction estirtate was,
so where are we now? - [nlhy are we accamplishing anything with this
substitution? - (Re Resolution No. 2075) .
Manager Cofer stated the original project was rejected for envirorunental
reasons, and it is in the public in�erest to redo it.
Votes of RESOLUTION NO. 2075: AYES: Directors Cocking, Kashuba, Fieldcamp
and Hegarty. NOES: Director Fesler. . .Carried.
RESOLUTION NO. 2076: (See changes discussed above) . A Resolution of Inten-
tion to make changes and modifications after confizmation of assessment.
Director Kashuba moved 1�SOLUTION NO. 2076 be approved, with changes as
outlined by Attorney Hill, seconded by Director Fieldcamp. (The lo reduction
is in the original assessments proposed in 1971) .
i�/,'��
Regular Meeting -6- 6/16/77
Manager Cofer stated as to the cost est�mate, that was prepared by CSO, we
have not had N1r. Pillsbury review it, nor has Mr. Cofer, and he stated he has
no assurance the cost estimate is adequate, the $840,000 for the construction
cost, nor the $40,000 for sites and easements. It was Mr. Cofer's intent
that the design criteria report would refine those numbe�s and he recanuneded
we proceed on the basis of this nLunber. Attorney Hill also mentioned that
after this is accomplished, and we find we need more money to complete this
project, another hearing can be hel.d to increase the assessmex�ts.
In answer to Director Cocking's question, Mr. Bracewell stated he has taken into
his estimate the increase costs that would take place through next spring.
Director Fesler stated that we started this way back in 1969, and we had our
�gineer, consulting Engineer for the District, represent us in this regard
for many years, and hearing after hearing, after public meetings, the
consulting engineer for the District disagreed that idametrically with the
finn of CSO. At no t�me were they in agreement with the engineering
approach, cost estimates, or anything else of CSO, and so our engineers
passecl out of the picture for one reason or another, but we were entitled
under the agreement entered into to be represented by P�Ir.Pillsbury, as an
independent engineer to represent our side. He stated that he felt we by-passed
Mr. Pillsbury's chance to review the situation; we have not had any input here -
Mr. Pillsbury is supposed to represent the District, and to tell us whether
or not GSO'S engineering concept is proper, cost estimates are proper; he does
not feel our District is being represented by Mr. Pillsbury, we are not
having any input from him.
Manager Cofer stated that was the purpose of the $26,000 design criteria
report, which the Board decided not to proceed with until we had assurances
of repayment and we are being forced to go without that service because we
are trying to get an assessment district to assure repayment of the cost.
Director Fesler stated that our last engineer recommended against that and
Manager Cofer repled "this one doesn't". . . . . . . . .
N1r. W. F. Pillsbury stated that he is not prepared to make any comment
at this time since he has not been in�olved because he had un.derstood that
the District wanted to get the proceedings moving so there could be means
of funds; also that �nerever his role would come in, he would be ready to
start.
Director Fesler stated that he would feel much more comfartable with this
program had our engineer/consultant reviewed this; if Mr. Pillsbury had
reviewed the engineering anproach and approved of it in concept, and th.e
financial aspect of it as spoken to be Attorney Hill - he would have no
problem at all.
President Hegarty stated that after the public hearing - would Mr.Pillsbury
then review this. Manager Cofer stated if he is not authorized to pay him,
he cannot ask him to do the work, and as of right now he is not authorized
to pay Mr- Pillsbury.
Attorney Hill stated if action is taken on this tonight, or even on 7/22/77,
you are not locked into the CSO system; he stated his comments were meant
to tell the Board where they would be, he has not passed judgement on any
type of system. They have not (District Board) accepted the CSO system
until they have the design, contract, awarded the contract, sold the bonds
for the project; changes can be made at any time after .they go through
the engineering; if bonds are sold for $100,000, the District is co�unitted
to build a system, not the CSO system in particular.
One Fallen Leaf Lake visitor stated that she agreed 100o with Jim Nonnan
and CSO. Another gentleman fr�n Fallen Leaf Lake Association stated he
also agreed with Mr. Norman and CSO.
Votes on RESOLUTION NO. 2076: AYES: Directors Cocking, Kashuba, Fieldcamp
and Hegarty. NOES: Director Fesler. . . . CARRI�D-
ORDINANCE NO. 268: An Ordinance Establishing and Fixing Special Connection
Charges for Connection to the Fallen L�af Lake Trunk Sewer Mains.
Attorney Hill explained this Ordinance in detail to the Board of Directors
and those present. '
Director Fesler moved, seconded by Director Fieldcamp, unanimously carried,
that Ordinance No. 268 be approved as reco�rided by Attorney R.Hill.
Regular Meeting -7- 6/16/77 /�Y'7�
Attorney Hill stated tha,t the question will arise of whethe� Qr not thi,s
District will assess the Forest Service permittees, and it �aould b� whether
or not the District would levy assessments on service for USF� permittees.
Should they decide to want to cca� �z�to this syst�n at a later t�, as
permits do not go on the la.nd, they came on the permit,
llraft Environmental Impact Report - Imprcav�e�nt to Water �ys.tem - Adopt
RESOLUTION NO. 2077, a Resolutian setting time fc�r review and date of hearing,
(President Hegarty set this aside a,nd since Mr, Russell L. Culp was listed
on the agenda, and perhaps a long drive hcxrie, �ved ta item n�r 2) ,
A letter was received fr�n C�32M Hill withdrawing their propa5al for preparation
of facilities plan. Director Fesler s.tated that in the c�ntra,ct agreement
for engineering services that we are considering acting on, under Article II,
compensation for services - it states that it is �urther agreed that above
payment for services have been arrived at after meaningful negotiations
fran the owner and the engineer, etc, and Director Fesler stated he wr�uld
like to negotiate the overhead as listed at 890 down to 750. In the form
of ineaningful negotiations, Director Fesler put this on the table.
Russell L. C�.ilp stated that under the EPA regulaticans each year they are
audited and they establish the overhead items; wha,t they have sho�-� i� -kheir
projected overhead a,nd would be pa.id on tlzis basis and then at the end of the
Yea�' when EPA makes their audit and they will then establish the final
overhead.
Manager Cofer stated this was the lowest overhead figure of any propo�als
received. Dire�tor Fesler stated. t,hat he is satisfied with the g90 and
believes we have entered into the meaningful negotiations.
Director Fesler moved that we select the firm of CWC ar� authorize sendi,ng
the proposed contract to the State for approval, s;econded by Director
Kashuba, unanimously carried.
Mr'• Culp introduced a member of his firm, Mr. B. Benjes. Mr. Culp stated
that he and his partners wondered if this Dist,rict still desires them to
maintain a local office here. . President Hegarty stated that this would be
one item for discussion when the Board meets with CWC.
Manager Cofer stated that on 6/23/77 we will be interviewing EIR contracts
and we may not have the contract of CwC confirmed. by that time, however,
he v�uld like to have A'ir. Culp sit in on the interviews and if the Board would
so authorize, we would have this under the plant operations contract/
authorization, if we do not ha.ve CWC under contract by that date.
D'ir. R. Ctii.lp thanked tiZe Board for their consideration, stated they are ready
to go to work, and will try to do a good job for the District.
Director Fesler stated that regarding the EIR meeting we are going to have
on 6/23/77, the Manager gave us an inmlense packet and r�:�.'- it would be 1
beneficial if we could have a study session to go over these proposals and
ask questions, etc. , prior to June 23rd. Scheduled for 6/21/77, 3:00 P.M.
Manager Cofer stated he would be happy to repeat this workshop session
on 6/22/77 at 3:00 P.M, for �rs that cannot attend on 6/21./77.
Regarding the Draft Environmenta.l Impact Report ---- Tmprovements to the
Water System, P�lanager Cofer stated we had Jones & Stokes prepare this report,
with CWG assisti,ng, relates to the $800,000 sta.te loan to replace 5 miles of
pipeline, 50 fire hydrants, etc. Manager Cofer recomnended action by
adopting RESOLUTION NO. 2077, A Resolution Setting Time for Review and Date of
Hearing - July 28, 1977, 3:00 P.M.) Director F�sler moved, seconded by Director
Kashuba, unanimously carried.
l�`i 7
Regular N�eting -8- 6/16/77
Special Counsel: Export Pipeline: -- J.C. Weidman stated he talked with Attorney
David Rist of Sacramento, and asked h�m to con�e up a week ago Tuesday, which Mr.
Rust did, and met with Mr. Cofer, Mr. Callahan, Connie Ross, Gene Eppler, R.
Fieldcamp and J. Weidman. Mr. Rust is the senior partner of his firm of
approxima.tely 13 lawyers. Mr. Weidman stated David Rust is an errors and
anissions specialist, a products liability specialist, and an excellent trial
lawyer. He has never worked with, or been associated with CH2M Hill, or the
contractor Pestana. Attorney Weidmaxl reconunended TJ1r. �st be employed as special
counsel for the export pipeline litigation at an hourly rate of $75.00 an hour,
and $60.00 per hour for associates working on the action, withthe hourly rate
to be adjusted upward in accordance with charges made to other clients of his firm.
Mr. Rust asked that our pipeline consultant - a consultant for himself to protect
his work product. So if the Board does employ Mr. Rust, � ought to have t,'�e
open item about a special consultant for him to protect his work product. Mr.
Weidman advised any action would probably take two years to get to trial and
probably not ready for filing until Labor Day. He advised the cost would �e
$50,000 to $100,000. Mr. Rust does tentatively believe there is a potential case
against one or all of the persons involved.
Manager Cofer stated we have a mandate to pursue this and r9r. D. Rust certainly
seems ccgnpetent and recoi�mzended the District retain him.
David W. Callahan stated that the State does not require us to proceed with the
lawsuit, however, the litigation costs will not be part of the contract cost and
will not be funded by the 5tate, it will have to be done by the District.
Director Fieldcamp stated he thought Mr. D. Rust was a heck of a guy. Attorney
Weidman reco�nencled hiring Mr. Rust at $75/hour, partner time, and non-partner
time at $60.00/hour, plus all actual costs incurred, with increase in rates in
accordance with charges made to other clients of his firm, and authorize him to
proceed with the litigation.
Director Fieldcamp moved, seconded by Director Kashuba, that the District employ
Mr. David Rust as special counsel for the export pipeline to bring action against
an engineer contractor and/or pipeline manufacturer at a cc�npensation of $75.00
per hour to Mr. Rust and $60.00 per hour to his associates with increase in
rates in accordance with charges made by Mr. �.ist's firm to other clients. The
motion was recommended by Attorney J.C.Weidt�n and Nlanager J.R. Cofer, and
was unanimously passed.
EMERGENCY PiJRCf3�.SE FI�JW EQUALIZATION MATERIAL: Manager Cofer recomnended
authorization and finding of a great emergency for the emergency purcahse
flow equalization material. Director Kashuba moved, seconded by Director
Cocking, unanimously carried.
LE'ITER REQUESTING EXEI�7PTION FROM SEWER SERVICE C[�}2GE: Director Fesler moved,
seconded by Director Hegarty, request be denied. Votes are as follaws:
AYES: Directors Fesler, Hegarty, Kashuba and Fieldca�.
NOES: Director Cocking.
Carried.
WORKSHOP SESSIONS 6/21/77 E I R Review Study
6/22/77, EDA Meeting.
6/27/77, Citizens Co�n.ittee at 2:00 P.M.
6/28/77, Supervisors/County.
PAYNIENT OF CLAIl�ZS: Director Fesler moved, seconded by Director Cocking,unanimously
carried, claims of $396,469.56, be approved for payment.
ADJpUI�T: 11:30 P.M.
Edward E. Hegarty, President
South Tahoe Public Utility District
A`I'I'EST:
David W. Callahan, Clerk of Board & Ex-Officio Secretary
South Tahoe Public Utility District '
***
/�Y CI�
Special Board of Directors Meeting of the
South Tahoe Public Utility District -- June 28, 1977
President Hegarty called to order at 2:30 P.M. the Special Board r7eeting of
the South Tahoe Public Utility District. Present were Directors Hegarty,
Kashuba, Fesler, Cocking and Fieldcamp. �lso present were P�Ianager Cofer and
Assistant Manager Callahan.
President Hegarty led the group in the Pledge o� Allegiance and then requested that
Manager Cofer outline the pur�ose o� this Spe�.ial Meeting.
Manager Cofer state�l that the purpose of the Special l��eting was to consider action
regarding the District's participation in the Price Road Asses:sment District
1970-2 and to consider other matters of District i�usiness. After a discuss::on of
the need for modifications to the water system to provide adequate water service
to the Price Rc�ad Assessment District the Board took the following action:
I�7ption by Director Fesler, seccnded by Director Cocking, directed the staf�' ta
notify the City Manager that the STPUD Board of Directors agreed to fund up to
and not exceeding $7,000 on the 3-stage booster p�np and station to be located at
Frontier Court in the Price Road A.ssessment District,
EDA GRANT CONDITIONS,JOF�ISON BLUD. SEWER EX'I'EEL�IISION: The Directors discussed
the five conditions that EDA has suggested for Grant funding o� the Johnson Bl.vd.
Sewer Extension. Motion by Director Fieldcamp, seconded by Director Hegarty
that the following open letter, signed by all five directors, be sent to
Congressman, 5enator�s, Representatives, and placed in a one-half page
announcem�nt in the local pa.per.
SPECIAL CONDITIONS, JOHNSON BOUL�VARD INTERCEPTOR SEWER EXTENSION, SOUTfi TAHOE
PUBLIC UTILITY DISTRICT, LPW APPLICATION CA-2605: (Typed in full with mtnutes
of June 16, 1977) .
Board of Directors state�nt regarding the special conditions, as �ollows:
"THE BOARD OF DIREC'I'ORS OF SOUI�i TAHOE PUBLIC UTILITY DISTRICT SAYS NO! "TO FRF�?
FEDERAL 1�IONEY", "WE CAN'T AFFORD 'I'HE CONDITIONS"
WHAT FEDERAL MONEY? Economic Development Act Furids - $280,000
FOR WHAT? Johnson Boulevard Interceptor Sewer Line (Ski Run Boulevard) an exten-
sion of line to serve existing dwellings.
Wf-lY: - The existing'8" line is too sma11. Overflow conditions e.xist causing
public health hazards, as has happened previously.
Lack of funds have kept the plans on the drawing board since 1973.
The purpose of the EDA Grant program was to stimulate employment in hi.gh areas
of unemployment. The unemployment rate of South Lake Tahoe at the time of applica-
tion was 150. The project is urgently needed to protect the lake from overflow
of raw sewage and should ha�e received high priority rating.
The project received TRPA and State Clearing House approvals, public works
approvals from CTRPA and TRPA, an�l support of the L�ahontan Regional Water
� Quality Control Board, the City of South Iake Tahoe, and the E1 Dorado County
Health authorities based on necessity for protection of public health and water
quality. '
HC�TEVER, The Johnson Boulevard Interceptor project was set aside after it reached
the EDA offices based on two letters of objection from the League to Sa�e Lake
Tahoe and the Sierra Club, stating the project was growth inducing.
The project has now been delayed nine months.
WHAT THE BOARD INTENDS TO D0: The project h.as to move forward without Federal
funds. You, the user, will have to pay for the project.
The pressure on the existing line threatens:
l. Overflow of raw sewage into La]c.e Tahoe, a public health hazard.
2. Closing down the line and asking people to leave their hQrnes.
3. Fines from the Lahontan Regional Water Quality Control Board
for violations �of Porter Cologne at a minimLun of $6,000 per day.
� CL
�-%�' � -2- 6/28/77
Special Meeting
A report from the E.D.A. on necessary steps to be taken to make the project
eligible for the second round of public works monies includes the conditions
listed with this statement. Ntm�ber 1 is the only one the South Tahoe Public
Utility District can accept. The other condits�ns are discriminatory and
beyond the authority of the District.
THE BOARD OF DIRECI'ORS OF THE 50UI'fi TAHOE PUBLIC UTILITY DISTRICI' FEEL IT IS NOT
APPROPRIATE TO A'I'1'EMPT TO LIMLT POPULATION BY CONTROLLING SEWER CAPACITY IN TI-iE
NAr� OF WATER QUALITY. WE OBJECT 'I'� SPECIAL INTEREST GRpUPS AND AGENCIES
ATl'EMP'I'ING TO AC�iIEVE POPULATION LIMLTATIONS AND OTHER OBJECTIVES BY LIMITING
THE DISTRICT'S ABILITY TO SERVE.
Board of Directors,
SOUPfi TAHOE PUBLIC UTILITY DISTRICT
Signed by. . . EdwaY'd Hegarty, President
Lorrene Kashuba, Vice President
Robert W. Fesler
Raymond A. Fieldcamp
Francis J. Cocicing"
E I R FACILITIES PLAN: Manager Cofer reported that he had checked on sane of the
reference listed. in the proposals to prepare an environmental impact report on
the STPUD Facilities Plan. 'I'he Directors asked that Mr. Cofer complete his
investigation on the EDAW and EIP proposals ar�c1 submit a written report to the
Board at the 7/7/77 �eting.
'I'he meeting was adj ourned at 4:30 P.P�I.
,
� - -
. , _,,
Y , y
��1 (, '4t I.l i �- �.-f. 1;��.1 C��{�
Edward E. Hegarty, Pre iden��"
South Tahoe Fublic Utility `bistrict
ATI`EST:
C�---A.. ,���"�-^-- —
David W. Callahan, Clerk of Bo d and
�-Officio Secretary to the Board of
Directors of the
SOUI'H TAHOE PUBLIC UTILI'PY DISTRICT
*****
Regular P�Ieeeting of the Board of Directors of the
��C>C1
South Tahoe Public Utility District
July 7� 1977
The Board of Directors met in a regular session on 7/7/77 at 8:00 P.r�i. , District
Conference Itocgn, South Tahoe Public Utility District.
FtpL,I, CAI.�L: Present were President E.E.Hegarty, Directors R.W. Fesler, F.J.
Cocking, L.L. Kashuba, R.A. Fiel�camp; General T�anager/District Engineer J.R.
Cofer, Assistant Manager D.W. Callahan - Clerk of Board, Attorney J.C. V7eidman,
r�ir. and p7rs. W. Dunckhorst, A. Kruse, G. Eppler, J.Bonnet, J. Norton, R.Y�. Culp,
R. Hampson, and two representatives frcgn the firm of �;.)A�� Canpany.
1`-�NUTES: Director Kashuba moved, seconded by Director Cocking, that the minutes
of 6/16/77 be deferred to the next regular meeting of this Board since they have
just receivea the minutes, and time not allo�d to review same. Votes as follaa�:
AYES: Directors Kashuba, Fieldcamp, Hegarty and Cocking.
NOES: Director Fesler.
Carrie�.
Recognition of Visitors: President Hegarty �lc�d all to the meeting and none
had any business other than was on the agenda.
Manager's Report: As reported by Manager James R. Cofer:
��pn June 29th Water SystertP�anager W. Dunc};horst and I attended the El
Dorado Board o� Supervisors Study Session re a proposed County [�Tell Ordinance.
pur testimony questioned the need for another perm.i-t requirement as well as other
technical concerns. The only testimony in favor of the proposed Ordinance was
su}�itted by representatives of tne S-�ate Depari�nent of Vdater Resources anc'� the
Well Drillers Z�ssociation. Supervisor Johnson stated that for the Ordinance to �
be considered, one of the Supervisors would have to sponsor the Ordinance and at
this ti.me no Supervisor has indicated his intention to sponsor the measure.
During the July 4th ��ekend, � attended a m�eting of both the Hane-
c�aner's Association and Forest Service Permittees at Fallen Leaf Lake. Discuss-
ions at the meetings indicated to me t:nat the people of Fallen Leaf Lalce are
prepared to proceed v�rith the engineering of a sewage collection system for the
area.
I attended the tllpine County Board oi Supervisors meeting on July 5th
to discuss the STPUD'S progress on interim plant modifications and to express
the desire of �the STPUD Board to rneet with the Alpine Supervisors. The Super-
visors will hold a workshop meeting in P�Iar]cleeville on 7/1�3/77, 10:O�J AP-Z for
the purpose of ineeting with STPUD Directors and Engineering Consultants."
r�anager Cofer requested that another item be added under Board Action which is a
consideration of a motion related to the Fallen Leaf Lake Assessment Proceed-
ings (Item r�7, Under Board Action) .
Regarding the �eting wath the Supervisors of Alpine County, Attorney Weidman will
ask Mr.H. Bruns to also attend and the Tribune representative was also invited.
Director Fesler stated that regarding the Manager's meeting with Fallen Ieaf Lake,
etc. , he stated in the report that they are prepared. to proceed with the engineer-
ing of a sewage collection system." "We are meeting on the 20th to get ready for a
hearing, the night of July 22nd, 8:00 P.P�i. , on Assessment District 1971-1, and I am
not too concerned with their view of engineering of the Assessment District; ho�,3 do
they feel, Jim, or do you feel that w� are going to have some objections at the
public hearing, or do you think they are going to support the forma.tion of the
Assessment District, and did you cliscuss with th�n the size and monetary amounts
of the potential assessment, and could you tell us about that."
Manager Cofer stated - "I indicated to them that Pillsbury, the Engineer we selected,
has not been able to do any work on it because of funds lunitation until tize
assessment district was forn�l, and that we made no statement as to the
accuracy of that est�mate by CSO, that we felt the project would cost at least
as much as the original project, and therefore, their assessments proba;�ly would
be higher because of the interest rates in selling bonds now verses several years
ago. I thi.nl� they accept that. 'I"ne indication ��as for everybody there that they
are prepared to implement a collection system. The only ccgrunents rec�ived at any
of the meetings was made clear that we have already passed the ti.me of which we
could argue over Y�aw the assessmen'cs were spread ana that if th�y feeZ they have
to go into that again, the project will stop. I believe they vaill probably kbe
here on the 22nd of July supporting the modifications of the assessment district
and urging that we proceed."
Director Fesler moved, seconded by Director Fieldcamp, unan�mously carried, the
Manager's Report be approved as presented.
Attorney's Report: All items on agenda, Attorney Weidman stated.
�`��� � F.egular Meeting -2- 7/7/77
Workshop Sessions: P�lanager Cofer stated that sessions held as follows:
June 21st EIR Proposal Review
June 23rd Interview EIR Consultants
June 24th Price Road Assessnent District
June 27th Citizens Review C�ittee
June 28th Board PAeeting, Plant Operations C�nnittee Meeting
July lst L I R Consultants
July 5th Agenda Items
July 7th District Programs.
COMNNu'I.TEE REPORTS:
(1) Research and Conservation: r7et on 6/22/77 to review the grant conditions '
of which we highly disapprove, President Hegarty stated, and the newspaper
article and the letter that Director Kashuba prepared that the Board concurred
on and signed was duly published and set forth our stand. President Hegarty
thanked Director Kashuba for the work done on both articles.
Manager Cofer stated he talked with Piir. Wilber of Congressman b'1cFall's affice,
and he had talked with a Mr. Woodward, EDA Office in Seattle (Attorney) -
P�Ir. Woodward said he did receive nLunerous letters that v� have requested, he is
reviewing those and plans to have his report canpleted by Tuesday (7/12/77) and that
he is optimistic that we will be able to find some relief fram those condit�.ons
that we carmot now accept; so we are hopeful, 1�lanager Cofer stated.
President Hegarty asked that the Tribune representative be given copies of all
letters re the Grant, and he also thanked Bob Nimisaki from the Tribune on the
coverage of the District in the paper, especially the Ski l�in Area.
Director Kashuba statecl that for the record she would like to have the
records show that letters were sent to Congressman McFall and Johnson,
Senator A. Cranston, Senator Hiyawkawa, legal counsel for EDA, our local
legislatures, John Geramendi, Assemblyman Chappie and Senator Waters, as well as
the legislative advocate for the City of South Lake Tahoe, giving them the story
on theEDA program, problems we are having, and soliciting their help.
(2) Water Utility: Director Cocking stated. there was no special meeting, no
report, however, he did read the following water report for June:
Water Production, Globin System, P�Z.G.
June: 1976 1977 % change
Well Production 45.6 27.1 -40.5
Cold Creek Diversion 47.3 40.5 -14.3
Totals 92.9 67.6 -27.2
Calendar Year to Date:
Well Production 165.4 103.7 -37.3
Cold Cree,k Diversion 236.8 208.8 -11.8
Totals 402.2 312.5 -22.3
Water Production - Hoffman System, PdG. 1977
February 7.2
Nlarch 17.1
April 34.6
May 37.0
June 52.1
Totals 148.0 "
President Hegarty stated we should take this opportunity to extend our
appreciation to all residents for conserving and assisting over this past
4th of July weekend, because - he stated - we did not have overflows on Ski
Run Blvd as they did attempt to conserve the water; he also expressed
appreciation to the news media for their articles regarding canservation
in the paper.
(3) Plant Operations: Director Fieldcamp stated on 6/23/77 the Operator's
Schedule was reviewed.. No further report.
/`1c';;Z,
Regular Nleeting -3- 7/7/77
(4) Finance/Insurance: Director Fesler stated on 6/23/77 we met frcfln 9:00 A.M.
all day long and then interviewed the EIR Consultants. He asked when the
operator's schedule meeting was held; Manager Cofer stated it �•�a.s at 8:00 A.M.
and Director Fieldcamp was at the Plant at 7:30 A.M. Director Fesler stated he
felt that it is �mportant to point out as this Board met from 9:0� A.M.
through 4:00 P.M. , interviewing the EIR Consultants - so it was a full day for
meetings.
Direc�tor Fesler also stated that under It�n #8 � are going to have a report
under public lia;�ility official's insurance by Jim Norton from Corroon and
Blacic, Insurance Firm. Director Fesler stated that on another unrelated matter
we had a report frcgn CASA, Walt Garrison, President, reporting that in October
1975, CASA Ccx�unission, the Firm of N1cClaren and Company, to deternzine the
feasibility of combining to Sanitation Agencies insurance requirements to
cambat the rising costs of insurance premituns to a fact-finding analysis
of insurance situation for approximately 25 members of CASA who had
contributed to the costs of the study; the requirement for work to be perfonned
was contained in an agreeanent which hopefully was to lead the group insurance
program for subscribing members. However, unsettled conditions in the insurance
industry have necessitated scxne revisions to this original goal. This report
states that it falls considerably short of the original goal for CASA, which will
provide the participating agencies the premi�un cost for insurance coverage
which should be most ccgnpetitive to today's market. Their letter goes on to discuss
the various facts surrounding this and they also state that although the final �
product of this insurance investigation is s�what disappointing and it is ,j
hoped that each participating agency will have been provided with premi_Lun data ".
information to evaluate the rates offered through CASA opposed to the renewal
rates offered by today's market of increased premituns. Director Fesler stated that ,
the Insurance Cc��unittee will meet within the next week and will review this report
and report back to the Board.
(5) Public Informa.tion: Director Hegarty stated. to Lorrene Kashuba that she
has done an outstanding job on a couple of ccxrununications we have had to various
political figures in the State and Federal Goverrunent. Director Kashuba
stated. "just a brief note about the Citizen's Review Corruni.ttee " we have met
twice and have been very helpful and ask many pertinent questions - I think this is
going to be a good fonAn for helping us resolve sane of our problems; we have another
meeting scheduled for the 21st of July, which is a trip over to Indian Creek
Reservoir so they can get first hand information as to what this is all about.
I am very pleased with the progress of the Citizen's Carrtnittee."
Director Hegarty stated that w� have s� outstanding people on this cca�ittee,
especially gratified that the public agencies haVe responded so well.
Manager Cofer stated that he is very pleased with the attendance and the
input we receive frcrn the Citizen's Cca�mlittee and we will be sending out
invitations for this inspection trip, and I would like to suggest those
invitations ccsne from Lorrene rather than the Staff; I think it would be more
appropriate, and if agreeable with the Board, I will proceed on that basis."
Shop Steward's Report: None. 1�7anager Cofer stated the Shop Steward's will
not attend, unless there is scxnething to report to the Board.
President Hegarty stated the agenda will be changed slightly to receive a report
on the Pub-lic Official Liability by James B. Norton of Corroon and Black/
Meneley and Ames, District Insurance Carriers.
biR. JI1`� NORTON stated "having written us a check for $3,666.00, you would
probably like to knaa exactly what you bought, ar�cl today's insurance rates,
there really are very few barga�ns, and believe me, Ladies and Gentlemen, this is
an extren� bargain. What you have purchased is Public Officials Errors and
C7nissions Liability Coverage from the For�n Insurance Company in the amount of
$1,000,000, subject to a $2,500.00 deductible, policy period fram P�Iay 6, 1977
to May 6, 1978. 'Itao questions inmiediately arise - 4�mo and Why - is the Forum
Insurance Cornpany?, Well - they are s�what obscure in the insurance market
place, hawever, they are a leading writer of Public Official Liability, and
enjoy one of the highest ratings by one of the best insurance rating service,
which is A+, excellent. The second question is --is one million dollars
enough? 'I'he maximLu� available for this particular program on the West Coast is
three-million dollars, that would be available to the District for an
approximate additional premiLun of $2,500.00.
L r Regular Meeting -4- 7/7/77
� %� '
���
What does this policy insure? Basically, it says that during the policy period
if any wrongful act is carnnitted by the Board of Directors, then the Company
will pay on behalf, subject to terms and conditions, the costs. The District's
cars run over one of a fam.ily of however many, and damage the car, this might be
construed as a wrongful act and covered under the Districts General Insurance
Policy; this is bodily injury or property damage and not subject to this type of
coverage. A wrongful act means any actual or alleged error or misstatement,
act or canission, or neglect or breach of duty, including misfeasance and non-
feasance, and malfeasance by th- insured in the discharge of their duties for the
public entity, individually or collectively, or any matter claimed against thesn
solely by having been insured." Mr. Norinn stated "we all know why this coverage
has been purchased, but let me use a different example - two years ago a very
substantial fire loss suffered by one of my clients in the industrial area of South
Lake Tahoe - a fire protection class which is the highest fire protection class
in the City - now, let us say - conceivably that a group of persons in that area
enjoyed a class action suit against the District, either rightfully or wrongfully,
alleging that the District failed to exercise the proper amount of diligence in
purchasing the various water canpanies in that area so as to provide proper fire
protection so as to mitigate the said loss, and this particular loss, we ]cnow
that if there had been enough water, the loss would have been about 25%of what
was eventually suffered. We also knaa this was totally out of control of the
District - no liability on the part of the District, maybe scgne�ahat of a far- •
fetched claim, but today nothing is far-fetched, but let's say you were sued
for breach of duty, this is a subject of this particular insurance coverage,
this is what is covered. What is not covered are things that are insured already
under your basic general insurance program, which we also handle, or things that
are not to be covered, specifically inverse condemnation. There is no way in the
Tahoe Basin this coverage is available at any cost. Nor against any Attorney, ,
architect, engineer. Exclusions are fraud or dishonesty covered separately,
false arrest, liable slander and deflamation of character, which is also covered
separately, standard contamination and pollution,, �hich is also covexed to a
certain extend separately. Basically, what you have purchased i:,� p,�ptectiqn
against a wrongful act and the de�i7�ition o� wrong�il act is so braad; s,ve could
c�ne up with a lot af examples and you could as3� me if it wex�e covered, and I
would have to cane up with an answer and in all honestly say either probably
or maybe, I really don't knaw for sure. You purchased a great area for a
very small amount of money for a large amount of liability limit. I was out
of the office when the application fran Dave Callahan came in, and my
associate sent it in to the general agent at Los Angeles, and he concluded
his sul�rLission by saying 'we would appreciate a ciuotation as son as possible �
because the Board is extre.m�ly anxious to secure this coverage' - -
fortunately, the underwriters did not pick this up and we did secure a .
quotation for you. Under the circumstances, quite honestly, I feel we were
very fortunate to be able to get access to this coverage."
The City does have this coverage through Fesler Insurance Campany.
Director Fesler asked haa far down on the staff does this include, in other
words, for malfeasance, non-feasance, it covers the Board of Directors; does
it cover the Manager and the staff people; I know it doesn't cover the consultants,
etc. The people it does not cover are the Attorney's, E�gineers, Consultants,
Accountants. It does not include what generally is termed "Consulants". . . . . . .
Director Fesler stated the question of sewer permit availability, which is
kind of a popular question naa and if scgneone decided to sue because they
couldn't build on their property alleging, for one reason or another, that the
District Directors had not thought far enough ahead and planned or had sufficient
capacity that made a�ailable so that they could improve their property, could
this sort of thing be included under that policy?"
n7r. J. Norton stated "that is e�actly the type of thing that falls within the
scope of this coverage."
Director Fesler stated "then say something like the export pipeline, and say
that saneone brought an action against the District alleging that the policy-
makers had errored in one maririer or another in a construction project or in-
canpleted which resulted in grave major financial damage, and sued us. We are
in the process of suing the Engineer and the Contractor, but if the taxpayers
of the District sued us, would that be covered under this policy?" - There
again, 1`9r. Norton stated, this is exactly the type of thing that is intended to
be within the scope of the coverage.
/�c -f
Regular Meeting -5- 7/7/77
Mr. Norton also stated he would like to comment on the general insurance
coverage , since he seldom has the entire Board in front of him - "the
group insurance plan, which is being put together by a large national
broker, has not been entirely satisfactory. The availability of public
entity liability insurance - City, County, or a Sewer District, is virtually
nil . I got a little bit nervous when I read the paper, and it does not
bother me so much reading the paper here, and I know they pick up this
ind of thing in the Sacramento Area and will be read by the U.S.Fidelity
and Guarantee Company adjusters. Yesterday I was fortunate enough to have
lunch with the Underwriter and I tried to explain how things worlc up
here. I think it was a very successful meeting, and I pointed out some
other instances which more determined were not to be a subject of casual
insurance. Pollution and contamination are very delicate subjects these
days , nobody wants to write it, all policies have an exclusion for it, but
only to the extent that it is intentional . Should you have a line break
that could cause contamination or pollution, or should have an overflow,
this becomes a subject of insurance of your general liability insurance
program. It carries a limit of slightly in excess of five-million dollars .
Because of the restricted availability, and let me give you an example,
should the STPUD become a new entity as of this point, and go out to bid
to insurance brokers , the chances are 990 that from a liability stand-
point you would be uninsurable. You would most probabl.y be forcedto go
to a soft insurance program - 050. 00 - $100 . 00 - $250 ,000 ; excess
liability over that would be at least double for what you are paying for your
entire insurance now. I have been a Broker for this utility district for
the last 10 years , U.S .Fidelity and Guarantee Company has made a great �y
deal of money writing the District insurance, my firm has made a lesser
amount, but still a modest amount writing the District' s insurance, and
too of course , we don' t want to have any disruptions in the marketing of
you as a risk, but I must say in all honesty, when we look at having
October expiration date , and if we look at it as most public entities look
at things going out to bid is first of all to obtain the best coverage at
the best price ; I have to be honest with you ' there ain' t no market' ,
other than what you got now. We are doing the best we can to keep the
market you now have. U.S.Fidelity and Guarantee have been with the
District since its inception. Las� year we looked at a 35o increase in
the insurance premium, and we are not looking at anything near that for the
increase this year - there will be an increase, but not that much of an
increase. The District is to be heartily congratulated on their loss
control program, on their engineering program, because you are probably
amongst the lo of public entities in California which are now insurable. "
MANAGER OF WATER SUPPLY SYSTEM REPORT, AS PRESENTED BY W. DUNQ�-30RST:
"The water departi�nt went through the 4th of July weekend with no noticeable
problems. All storage facilities held real well and at no time did they lower to any
point of concern.
As you knaw, we were operating on only 3 of the 4 wells on Glenwood, and these 3
wells were able to maintain the Glenwood and Heavenly Valley areas with no problems.
We w�ere prepared for the unluzawn in this area, as we made �an inter-connection
last week to the Globin System, in anticipation of any problem that shauld arise.
There was no noticeable storage loss at Tata Lane. This facility was watched
very closely because of the storage loss we had a year ago on July 4th.
Saturday through Monday the 2nd, 3rd, and 4th, the Globin system ptunped 8.6 mgd.
A year ago this syst�n ptunped 10.8 mgd for the sanle period of time.
The Hoffinan system for the same period of t�me this year ptunped 7.0 mgd.
I feel that with the cooperatian of the weather, the news media, and radio
stations, our water depart�nt experienced a very happy 4th of July."
Mr. Dunckhorst also stated that yesterda.y he and Gene Eppler took a drive to High
Nleadows area because they noticed a loss in the reservoir which had law�red about 6
inches. They spoke with a Mr. Trimmer in tlzat area, and had noticed a ditch was dug
which went into a dry area, arx3 noticed, too, the ditch had just been closed before
they arrived. He also has secured a date for the trip to Star Lake. Supervisor Bill
Johnson set the date for Tuesday, 7/19/77, 8:00 A.M. District Offices.
�i C>j
-6- 7/7/77
gegular Meeting
MANAGER OF OPERATIONS REP�R�'� � p�SENTED BYlnOHNYBiNN�Tbut we are still waiting
"We now have three of our tawer p� ond toda
for one. Also, we changed the spray nozzles in the spray p Y•
� fl-xtation thickener is almost ready for operf���e day1tank directly
it for waste activated sludge only. It will be P�� sludge and pLunped back
to the Digesters, there it will be m�-xed Wi�se�P W��'� �le to waste more
directl y to the furnace building. By doing over
and keep it out of the secondary system. I feel that we are gettin g carry
fran the primarY clarifier because we have to �blem bt�wastingfand you have to
this fil�mentous car r y o v er, we ccxn p ound the p Y
waste part of the sludge at all times to keep it from building up in t he
secondary system ancl becomi-ng septic. roxide we are
We had a small fire last Tuesday. This was caused by the pe
using to control the filimentous. Apparently scgne of it dried and caused
spontaneous ccmbustion. ond is naw anPtY•
�e �ergency holding p
The secondary system is upset. I feel this is caused mo�ne�ecm old sludge
rather than the filimentous organisms• V3hile we were working
floatation thickener we were unable to waste any sludge at all for almost eight
hours. our avera e for the month is
Our COD concentration is a little high, g
about 24 mg/l."
Russell L. C�.ilp stated that he was here the previous �zeekend ��lat the plan�)
which was also a high flaw weekend, and things were looki�g g
Director FieldcaQnp stated that Gene Eppler, John Bonnet and R. C�.ilp should be
ccx�nnended for the good job they are doing.
W�ter Manager B. Dunckhorst stated that he has a letteati ntoverethe 4th of July
will be published thanki.ng the L�ublic for their coope
weekend regarding conservation, and this will be in tomorrow's paper.
P�ianager - Maintenance Division, as reported. by Gene Eppler:
"The following percentages have heer_ canpleted toward the ccxnpletion of
the interim plant modifications: 25o canplete.
1. Plant process water system,
2. Flow equalization syst�n - 60 o electrical and 25o maintenance.
3. Separation of waste activated sludge and l�sne sludge is now
60 o ccenplete. leted;
4. Cleaning of digesters - #1 digester has been cc�np
#2 digester is 40o canplete.
5. Flash mix pH control is now 20o ccgnplete.
6, Chlorination at the first stage recarbonation has been
campleted 1000. nc1 is naw
7. Installation of the floating aerator on #2 po
60o camplete• lete.
g. Metering syst�n on RAS #1 is now l0o ccgnp
The above percentages do not include all percentages obta.ined in the
plant modification, due to the delivery dates on material, sane areas ha�e been
stopped. sion to the plant maintenance shop
In addition to -�the above► the eXL�n
has been campleted.
There was sewer charging on Ski �an Bl.vd. over the 4th of July weeken
but no spill was encounter a•I Would�l ke toexpresslmy since er uthanks to thes
area helped a great deal an
people of that �ea for their cooperation."
Mr, G, Eppler stated that the digesters will be ccrnpleted by July 15th.
REPORT BY FICIANCE QF'FIC�R: David Ld. Callahan stated �astarted eanp oYment o e
Office has been very busy receiving payments. A� �ng
June 27th and will be att�nding a Seminar Friday, given by California League
of Cities and CASA m�rs were invited to attenc�. We also received a�proval
for additional CETA employees and hope to have her in the office within two
weeks. President Hegarty stated the Board toured the new faYsonnel(�stcsner
Service Office) and were very impressed with s�ane and the pe
Russell L. Culp stated that regarding
the Facilities Planning Program - "We ha�e
started to wor k; (h a d 2 m e etin gs) - one with Lahontan anc� the other with the State
Water Resources Control Board, and t�zis afternoon we didt��rts f Bom.other
L a h o n t an s u p p l i e d u s w ith a stack of Envirornnental Impa re ared
District's around the Lake and a couple of us have revi e w e d t h o s e. W e h a v e p p
a work plan for our Facilities Plan Study and each of the Board P�embers have a
Regular Meeting -7- 7/7/77 � ��'"
copy of this in your packet, and does follow the schedule that Jim Cofer set
forth except that we allowed for scxne lag t�sne in getting started. We have
canpleted the infonnation that the State Water Resources Contxol Board requested
the laboratory studies on the original work plarl and �here were nine itens in this
study and this one was not approved for lack of information, so this item has not
been c�npleted based on making a pilot plant study of preceding filtration and
carbon contact by ozonization, which in Israel, Cleveland, and elsewhere, has
more than doubled the capacity of the carbon. We have contacted the ozone
suppliers and they will furnish the feeders at no cost, and they will furnish
the man to help set the feeders up. We would have to rent the filter equip-
ment, and the only other item would be the time our men would s�nd, and we have
allawed ak�out 3 weeks of time. We would be looking to the District to help
' erect this equipment and to run the COD tests; probably 3 to 6 tests per day.
Then there would be sane expense in runxiing the ozone residuents and again that
is a minimLun and is included in the proposal. If the proposal is approved by
this District, it should then be slaxmitted to the State to go through their
review procedure and we see no reason why this should not be approved. If we
v,�exe to double the capacity of the existing carbon system, it could sa�e
3-1/2 million dollars."
R. Hampson, LI�IQCB stated that at the meeting held at Victorville last weekend;
there was not much to report to this Board, he did state, hawever, he is very
pleasecl with the way things are going with this District. He stated they are
getting dawn to the nitty-gritty, and solving the probl�ns and working to-
gether and that is the way thgy like to see it go.
Director Kashuba stated that "Roy, I would like to thank you on your letter on
the Johnson Blvd. Interceptor - we appreciate it."
P�anager Cofer stated that "Roy HaQnpson was the one that called the meeting with
J. Vostrez, G. Hanson, D. rlilbrodt, and myself, and got everyone's letters
coordinated, and I think that had a lot of weight with EDA - I appreciate the
assistance and when he realized what had happened to us, he gave us a lot of
help."
President Hegarty stated that the Board certainly appreciates the assistance
fran P�ir. Hanson also.
ITF�:'1S FOR BOARD ACTIOi1:
(1) Facilities Planning Progr�an: (a) EPA GRANT - $176,625 - Consider execution
of contract with EPA.
T�tanager Cofer stated this grant fran IDA is $176,625, which is 750 of the
Facilities Planning Progra�n and attached are three special conditions:
(1) The grantee shall include in the Facilities Plan, a schedule of the
est�mated grant costs and the forniat provided in the attachement enti-�led
S�unary of Costs-Planning Treatment Works, scheduled by the project catagory.
(2) The grant�e, within 90 days of this grant offer, sha11 ob-tain appraval of
all engineeru�.g sub-agreements in excess of $10,000 entered into under this agree-
ment offer. All engineering sub-agreements must camply with regulations published
in the Federal Fcegister on 12/17/75, and further explained in the State Water
Resources Control Board Clean Water Grant Bulletins 29-A through 29-F. No
grant payments for the engineering work will be made until such c�npliance has
been obtained. (Manager Cofer stated that they have approved the engineering agree-
ment of Clean Water Consultants, and we hope to get the EIR consultants agree-
mPnt to them shortly, and the only remaining would he the one for the Revenue
program, which we would proceed directly on) .
(3) The applicant agrees to meet deadline dates for ccgnpletion of specific tasks,
which will be set by the State Water Resources Control Board. (Ma,nager Cofer
stated that this condition does hother him samewhat, as we would be agreeing to
scmething we don't knaw what it might be) .
P�Zanager Cofer stated he ha.s 3 sets of the agreement which he needs to have
executed by the President of the Board. 'ihe Attorney has reviewed this agreement
and stated he saw no pro?�]_em with it. Manager Cofer reccarunendeu execution of
the agrec�nent.
Director Fesler moved, seconded by Director Cocking, unanimously carried.
����>� �/�/��
Regular Meeting -8-
(b) State Water Resources Control Board Grant - $29'anion ArantrofferXfranithe f
Contract. r�7an.ager Cofer stated that this is the ��P��e for 12-1/20, and it
State for 12-1/2�; the District�w��s a�°conditios, and needs to be executed
contains their standards requ
by the President of the Board, and he reca�nen.ded s�ane.
Director Fesler moved, seconded by Director Kashuba, unanimously carried.
E I R Consultant: - Select Consularit - Authorize Negotiation of Contract.
(�) ro osals for five EIR Consultants,
The Board has spent considerable time reviewing p p
one workshop reviewing the proposals and one entire day �o ksho�sess ons.
Consultants, and discussiar�s were held at two follaa-up P
At the direction of the Board, Manager Cofer had in�vss�at t�Y�eadBoa�-��'a had
information on several of the consultants; it appe
narrawed their decision down to one of three consultants - EDAVJ frcgn San
Francisco, EIP frcan San Francisco,r�i��e B�want��ified int�e
all three proposals contai.r�ed a Po
final contract negotiations. The staff asks tonight that tlze Board make a
tentative selection of an EIR Consultant subject to final negotiations of
the contract, ancl set a meeting when we can call the contractor in. Manager
Cofer stated that in the past, the Board has made the selections, but he is
prepared to make a reconmendation.
Director Fesler stated that fesa Y���o�Sreta�dedbyand wetauthoriae�the �t
the finn of Jones & Stokes o
negotiation of a contract with Jones & Stokes � connection with the firm ofd
include in that motion, that he does not want any
Ly,7��� - Director Fesler stated there was an indl�o u�lor d sirab eat aSDr.
connected with C W C, and did not feel it was p Pe
Glunerman•
A representative from IDA4�"I was present this evening and introd.uced himself
and another representative of his firm.
Unan�snouslY carried.
Manager Cofer stated he is very pleased with the Boa�'d's selection. Jones and
ood firm and can do a good job for us. He stated also that he is
Stokes is a g ro osal.s of both EDAW and EIP - they were very
very appreciative of the p p
helpful and answered anY questions asked as far as the in�estiaatr'hioe f'�i�ims
Board asked him to conduct. P�9anager Cofer stated that he hope
� would propose on the next item ccaning up.
` 2. Cp�TFtACT, REACTIVATION SERVICE AND VIItGIN CAF�B�N SUPPLY, CAI�GON CORPORA-
TION. . .AU`l�-iORI ZE EXECUTION OF AG��•
Manager Cofer stated '1e has been attempting to put together a reactivation
carbon service proposa� over a 5-year period; thi-s would assist us in trying
to meet waste-discharge requirem�nts as far as COD is concerned. In discussing
the matter with our Attorney, Manager Cofer stated that he felt the most
appropriate way to proceed would be to proceed on the basis °f eStlfo lproposals
proposals for the carbon service. The Board was given �eranular activated
for their information, which involves providing a 5-year g
carbon service consisting of pic-up of spent carbon, carbon reactivation,
delivery of reactivated carbon, delivery of virgin carbon, technological
assistance, design information on carbon transfer system, operator training
and assistance of transfer of carbon, provide facilities and replac�nent parts
necessary for the function of the carbon transfer system. Included in this
agreement are several items of v,�n.ich the fis��w�reac�vate it�re�Jene ate
proposal to accept spent carbon fran our sy
it, and supply us with regenerated carbon; we have estimated the amount of
��}�n we would need over �e f in 1981e82.192'his8is a conservative st�mate g
from 96,000 lbs to 192,000 lbs
and it woulcl deperid upc�n increased. flaws and. increased cos�xn�-t.n�nts. We feel
P
this min�m�un we could contract for without feeling we have over-contracte
for reactivated carbon. 'I'hey would deliver this to the Dis�t�r�� ��of re-
truck deliveries, and we would ask for a clon�nitmeatfive year contract conmit-
activated. carbon; we realize no one will g 11 out the method for
ment at a single price, so we are asking that they spe
adjusting the base price on a yearly basis. 'I'he second item would be to
provide virgin makeup car�naandVa� C°���and we ave stimated1this would
specifications for granul
increase frcgn 35,000 lbs to about 70,000 lbs in 1981-82. We know of no ��lier
firm but Calgon that can provide this service, they have been our sole r ppde
of carbon and we do not an.ticipate ano-ther supplier unless they could p
� y�;`�
Regular Meeting -9- 7/7/77
this service. Our attorney has �t with the Manager and reviewed this proposal/
agreement. We have asked Calgon to make this agree�nt on a 5 year contract
on their furnace and they are not prepared to make this type of an agreement
on a yearly basis.
John C. Weidman, Attorney, stated "If the 5-year tenn is not legal, we will
have a clause in the contract that the contract is only legal for the term
permitted by law and that will take care of it as far as district liability,
and I would contemplate an Ordinance of Award, since this matter would go over
$100,000, and I would also contemplate that maybe we would want a special
meeting since an Ordinance of Award isn't effective for 30 days and we would
want to have this thing on Board the first of September - there will be a
couple of emergency items c� up."
Manager Cofer suggested bid opening for carbon be held on 7/�6/77 at 4:00 PM
at the District office.
Director Kashuba: - "'I'h.e ozonization that Mr. Culp is talking about, would we
not realize any benefit frcgn that?" Manager Cofer stated. that the most
opt�mistic schedule � would come up with would not be operational for 3
years, or realistically 4 or 5 years.
Director Fieldcamp moved, seconded by Director Cocking, unanimously carried,
authorization to advertise for carbon proposals ��e approved.
2, (a) Manager Cofer stated �� did not meet the COD requirements last
month, and requested an e�rgency authorization to purchase one truckl.oad
of reactivated carbon frcgn Calgon, approx�mately $10,000 and make this
authorization a finding of a great emergency at .30G lbs. Director Field-
camp moved, secondecl by Director Kashuba, unanimously carried, that the
rec�ndation of Manager Cofer be approved.
Director Kashuba asked how we would explain this purchase of carbon to the
taxpayer's and why it is needed.
P�anager Cofer stated that the "Carbon function is difficult to explain the
effect on Indian Creek Reservoir - the CO� - that is sanething we hope the
facilities plan will resolve, and until it is resolved, we are in violation of
discharge requirements that does give them one reason to continue limitations
at South Tahoe."
Attorney Weidma.n stated that If anykhing really happened, and they brought
sane actions against us, as long as we were talking reasonable steps to
correct the violations, that is a litigation matter in courts will ,
effect the a�nounts of �ines. Naw wh.en �e �t�t �eti�g the. di:�cha�ge xequi:re-
ments there will be not be any great ertergency purchases."
3. Investigation of the "Groundwater Resources of the STPUD" - Authorize
execution of agreement. Manager Cofer stated "We discussed with the Board
in workshop sessions the proposal from U.C. Davis representatives to do a
ground water investigation for us and those representatives were Vern Scott-
Professor of Water Science and Civil Engineering, at Davis; Bob h7athews, who
is the tecturer of Geology at Davis, Joseph Scalamini - Associate Developer
Engineer. The purpose of the investigation is the identification of the
existing or potential problems associated with the quantity or c�uality of
ground water supplies, areas for potential use of recharge or disposing
of surface run-off waters and/or wastewaters, analysis of surface and sub-
surface Geology, artificial groundwater recharge, determi.nation of ground
water management alternatives needed in developing and using the resource,
and in making maxi�uun use of the natural resources or treated waters. Three
different methods are proposed for funding the investigations - one would be
a contract with the University, and the other would be a gift arrangement
whereby, �� would have a contract with the University and our cost would be
$26,500 because we would be paying overhead to the University; and the gift
arrang�nent would be portions of the professors salary would be covered by
the University and v,� would not pay overhead and our cost would be $20,820, or
� could contract with them as private consultants and the cost would be
$27,500. This has been discussed with the County Water Ccarnnittee, and they
have approved the proposal on the basis of a gift arrangement, and it needs
to go before the County Water Agency to make the funding of it eligible
from a County tax program and our agreement with the County Water Agency and
this will take place the 13th. We need to get started, there are some graduate
students that will do the leg work; they will be out of school and they will
take off if we don't get them c�itted." P9anager Cofer recommended the Board
authorize execution of the contract, unc�er the gift arrang�nent of a contract
in the amount of $20,820.00.
� �; ;' `� �/�/��
P.egular P�Ieeting -10 -
Attorney Weidman stated that this is a risk, he believes, we can take
without much problem.
Director Kashuba moved, seconded by Director Fieldcamp, that we authorize
the execution of the agreement with University of California at Davis on
the gift arrangement, of which I understand is a grant in aid, for the
water source supply study in the amount of $20,820.00.
Director Fesler stated that "Where are we on the gift of public funds if it
question?" Attorney Weidman stated it is a grant and the water agency
follow� the recarun�ndation of the water ccxrnnittee - it is going to approve
the expenditure of these funds out of our grant funds, and we have carry
over funds, and we have currently authorized funds, and he again stated
it was a risk the District should take, because we don't know how long a
drought condition can last, though we don't have it here, and we don't know
how long we can pump fr�n our v�rater table if this is an extended period in
the two systems that we own• We w�re not in a situation like this, P•Zr. Weidman
stated, in the 28-30 drought period, and we should find it out in a hurry,
and if you wait this study may not be able to be done because of the avail-
ability of the personnel to take on this study. Attorney Weic�ian also
clarified that the gift arrangement is the contribution to us by the
University of Davis. Director Kashuba stated also the University can get
the students to do the labor rather than to have to get co�sfo� o at muc,h
higher fees. Director Fesler stated he felt this is a poo
ternlinology the University uses.
Unanimously carried.
4. Survey, Ftnergency Holding Pond, Authorize Survey Work. Nianager Cole�red
stated "much to my delight, since the first timE since I have ��holdin
by the Utility District, I have seen the bottom of your emergency g
pond, and I would very much like to take advantage of it and resurvro sal
basin so that we know for sure what we haVe there. I requested a p L�
from PillsbuYy Engineering, which I received, and �eY �n7OUse of that iseto
of levels along the top of the holding pond, and the pur�o
Y
assure that we have free-boar'd aboVe our spillway all the way around; e
would also run cross-sections through the basin and canpute an area
capacity curve for various stages of water level they will relocate the
existing monitoring wells that w� have not used in quite some time and set an
elevation so if Safety of Dams require us to reactivate those, we will knc�cv
what their elevation is and can respond. They will establish a pe�nanent
monument in the access entry gate so we can run our a�m surveys in the future;
they will provide survey personnel at a time °fnd so we will have a staff
gauge at the southeast corner of the holding po
gauge that each Director can go and tell �a�ly ho�^' much storage is in
the pond, and they will provide the staff gauge; the fee to provide the
services outlined in one through five is the s�n of $1,175.00 and those
services outlined in item 6, which is setting the staff gauge is estimated
to be between �$2�50Vand ��•a�firm lcscx�un-i�nt has beenlmade�. to be
realistic but y �'
Nlanager Cofer stated this is s�thing we need very badly and the proposal
is adequate and rec�anended the Board consider approval of same. Director
Fieldcamp moved, seconded by Director Kashuba, unanimously carried.
5, Engineering Assistance - Export Pipeline Repair. Establish Interview
Schedule. Manager Cofer stated we did solicit proposals fran six engineers
on the pipeline,and 4 declined to sul�lit proposals. Montg�ry Engineers
declined since they felt they had joint projects wit11 CH2M Hill; Creegan
and D'Angelo work cc�Litn�nt did not allow them to sulxnit a proposal re the
time schedule specified; Pillsbury also not�Sser� �Gee►�and onesfrcgnule;
and two proposals received were fran Kemp,
Resources Engineering Management, ed c f�s a��atshould alsoSsetaa �
and a place to review these. Manag
time for the Board to meet with Jones & Stokes.
l. July 12, 1977 Engineering Pipeline Repair
Proposals.
2. July 14, 1977 Jones & Stokes, EIR Report.
6. Vehicles• New 6 passenger sedan, new 4 wheel drive with trade-in sewrer
television inspection and sealing system. Approve specifications and
est for ro osals. These specifications would apply tawards
authorize requ P P cifications could
either Ford, Chevrolet, Oldsnobile and the 4 wheel drive spe
apply for Ford, Chevrolet, Jeep. Assistant P7anage Callahan recaimzended
Regular Nlseting -11- 7/7/77
/�ii%
purchase of above items, and request proposals for s�ne, and Manager Cofer
is in agreement with this; Director Fieldcamp moved., seconded by Director
Cocking.
Director Fesler asked if it was possible that we could hold the line and
get by without these new items. It is desirable and pleasurable to have these,
but in this time of tight econcxny and limited ability of taxpayer's pay,
could we possibly skim by without spending the money.
Manager Cofer stated that he felt it is absolutely necessary � get the
inspection equipment ($45,000) so w� can get started attacking the
infiltration problem. The vehicles - we are driving vehicles that are
approaching their useful life, those items could be deferred, hawever,
P�anager Cofer stated he would not reccxrnnend it.
Director Fesler stated th.at our Manager did point out the benefits of
purchasing this equipment in where we could limit the infiltration,it
would represent considerable savings in treatment costs, export costs, etc.
Carried unanimously - vehicles and equi�xnent be purchased. (Bid Opening
will be July 21, 1977 at 3:30 P.M. and 3:40 P.M. , District Offices) .
7. Fallen Leaf Lake Assessment Proceedings: Manager Cofer stated that in
discussing with our Bond counsel Mr. Hill - regarding the sale of bonds
for F.L. Lake Improvement Project, for the engineer�ng study, up to
$200,000 worth of bonds if approved; he indicated that Stone & Youngberg
have indicated their willingness to make a c�nitirent on purchasing those
bonds contingent upon approval of the reorganization of the Assessment
District. Mr. Hill indicated that the Bond market at the present tiirte is
quite good and he is converned that if the Stone and Youngberg Cca�.pany are
able to make a coirunitment, they would like to knaw between naa and the
22nd of July and that it would be advantageous to the District to make a
co�ani.trnent to sell those Bonds at a given rate contingent upon the re-
organization of the Assessment District. 'I'his wr�uld allow us to save some
money and if we do not make a conunitrrient, the Bond market might go up; it
would cost us and the people at Fallen Isaf L,ake more money for the Bonds.
Attorney Hill suggested that the Board, by motion, authorize the Manager to
advise TZr. R.Hill to make a ccarunitment to Stone and Youngberg regarding
the sale of Bonds should they find a buyer that Mr. Hill will rec�nend
to Mr. Cofer as an advavtageious offer, and Manager Cofer stated to the
Board that if he is authorized by the Board to do this that he do it only after
a telephone call as to what the percentage of the Bond would be. It would be
a private sale.
Director Fesler stated that it should be pointed out that the effective rate
of this Bond and the repayment involved therein affects only the people in
the Fallen Leaf Lake Area and has nothing to do with all the rest of the
people in the District, it is completely a matter of Fallen I�af Lake.
Director Fesler moved, seconded by Director Kashuba, unanimously carried.
Will Serve Letters: - Request for Office Building, Lot 35, Trout Creek Tract,
and Office Expansion for Lots 7-11, Block 59, A1 Tahoe, Approve Water "Will
Serve Letters". . . . . . . . . .
Assistant Manager Callahan stated another request for an Office Building on
James Street, behind what is Max Call's Cleaners, for water.
Director Cocking moved, seconded by Director FieldcaQnp, unanimously carried,
the above requests for "Will Serve Letters" for water connections be approved.
SC�iIDULID WORKSHOP SESSIONS:
July 12, Export Pipeline Repair; July 1.4, EIR Contract; July 18th, Supervisors
Alpine and agenda Items; July 19th Field Trip at 8:00 AM; July 20th, and July
21st - Workshop Sessions.
Payment of Claims: Director Kashuba moved, seconded by Director Fieldcamp,
unanimously carried, claims as rec�unended by Assistant Manager Callahan,
in the amount of $353,332.11 be approved for payment.
AA70Ul�]N�NZ': 11:00 P.M. (Next Regular B�az'd Nleeting 7/21/77 at 8:�J0 P.M.) .
�f ���� � �, ,� �•,�--_'.
Edward E. Hegarty,� P esi t
South Tahoe Public Utili�y Dis ict
� �� , ,
Regular MeetinJ -12- 7/7/77
ATI'E
//• �� �i �
�, ,/_'.�����:� �:� -�-�-.���
�
David W. Callahan, Clerk of Board & Ex-Officio Secretary
South Tahoe Public Utility District
***********
Regular Meeting of the Board of Directors of /yi�
South Tahoe Public Utility District
July 21, 1 9 7 7
The Board of Directors of the South Taroe Public Utility District met in a regular
session 7/21/77, $:OOP.M. District Conference Room.
ROLI, CALZ: Present were President E. E. Hegarty, Directors R. W. Fesler, F.J.
Cocking, L.L. Kashuba, R. A. Fieldramp, D7anager/District Engineer J.R. Cofer,
Assistant Manager D.V�. Callahan, Clerk of Board, Attorney J.C. Weiclman, Water
Manager, Operations Manager, Maint�nance Manager, B. Nishizake-Tribune, John
Genzali - La]ce Tahoe News, H. Ingwerson - Traveler's Insurance, and A. Kruse .
MINUTES: Director Kashuba moved, seconded by Director Fieldcamp, that the
minutes of 6/16/77 be deferred until the adjourned meeting of 7/22/77 because
of changes. Votes as follows: AYES: Directors Cocking, Hegarty, Kashuba
and Fieldcamp. NOE: Director Fesler. Carried.
Director Fesler moved, seconded by Director Kashuba, unanimously carried, the
minutes of 7/7/77 be approved as submitted.
Recognition of Visitors: A. Kruse and H. Ingwerson. Items on agenda for Mr.
Ing�aerson.
Letters of Cc�nendation to Charlotte B. Corday for 10 years service, ro T�7elvin
W. Fagot for 10 years of service and to Nonnan 'I'hana.s for 12 years of service.
P�AN�GER'S REPORT: As presented by J. R. Cofer, as follows:
"The Facilities Planning Prograzr► has been started wi-th the
objective to identify the major modifications and/or expansion of the waste--
water treatment system. The Engineering Consultant-Clean Water Consul-tan�s-
has initiated work on the study and the State has approved the contract between
STPUD an.c7 ,Jones & Stokes Associates on preparation of the Environmental Irnpact
Report. As of this date, we have received no �rord fran the Environme.ntal
Protection Agency regarding their plans to prepare a Federal Environmental
Impact Statement.
The El Dorado County Water Agency has approved the STPUD ground-
water investigation and we have received fram the County a check for $20,820.0�
to cover the District's portion of the study costs. '�tvo students fran the
University of California, �Ja.vis, are in the Tahoe area gathering info�nation
related to the Study and Professor Ma.thews will be in the area during ttie weel;
of July 25th. The purpose of the groundwater investigation is to identify water
supply capabilities and the potential to enhance the supply through a conj:a��ci�ive
groundwater/surface water manage�nt program."
Man.ag�r Cofer also rr�ntioned that Professor Scott and ScalamLni were here toclay
and soir� of the Directors did meet them.
Manager Cofer_ also requested an additional item be added to the agenda this
evening w No. 5 = E�ort Pipeline, Selection of a Firm and authorize negotiation
of a contract.
President I3egarty stated there was an EPA Representative on our Field Trip �a
Indian Creek Reservoir today and asked Manager Cofer if he had obtained any
informtion on EPA matters. P�Ianager Cofer stated that she told him that LPA would
have a meeting in August to decide on EIS and they are now tal.king about ailot..'�er
organization - A Joint Agency EIS, which would include the USFS, etc. 'I�is is a
frightening thought, Manager Cofer stated, because if they do not decide until
sometime in August what they are going to do, it will take them �.hrough Septem;�er
to prepare the scope of work to be done, and they won't start until probably the end
of the year and the report is due around the end of the year. It appears we are
really getting off schedule. Manager Cofer has talked with Bob Jones to see if he
could set up a meeting with Mr. DeFalco and then possibly Bob Jones, our Board
President and him�elf could go down to talk with Mr.DeFalco, EPA, anca find ou�c
what is going on. Manager Cofer stated it looks like the two programs are really
getting out of phase, and he is quite concerned about haw that will affect us.
Director Cocking moved, secended by Director Fesler, unanimously carried, that
the Manager's Report be approved as presented.
Attorney's P�port: None. .
G^ � �
� �-� r�g-ular Meeting -2- 7/21/77
Report on Workshop Sessions: As follows:
July 12 , 1977 - Interview Engineering Consultants-
Export Pipeline
July 14 , 1977 Contract Negotiations , EIR Consultant
Jones & Stokes .
July 18 , 1977 - Met with Alpine County Supervisors
July 19 , 1977 - Inspection Trip/Star La}ce/District
Water Suppl.y
July 20 , 1977 - Inspection Trip/Indian Creek
Reservoir
July 21, 1977 - District Programs and Water
Supply Problems.
Committee Reports :
(1) Research and Conservation. Attended all work-
shops , no report.
(2) Water Utility. No report.
(3) Plant Operations. No Report.
(4) Finance/Insurance : Director Fesler stated that this
Committee met on 7/11/77 with our Insurance Agent - Corroon & Black
to give them the result of the CA5A insurance proposal which was
made up by M. P�IcClaren, and so we asked our insurance agent for a
written recommendation to have something formalized for the file,
and they did review this proposal and in their letter to the
District they stated that this plan would fall short of what this
District would hope to be available and Jim Norton stated in his
letter that in the case of this District, where the insurance
coverage would go to bid, most would incline because of the type
of risk, nevertheless, USG&G is quite pleased witi� the coverage
for this District, and looking forward to continuing this for
sometime.
The Insurance Committee also met with Howard Ingwerson, who is present
this evening, and discussed the possibility of having our members
(employees) covered for Dental, as does the Union plan. Howard ,
Ingwerson obtained a quote from several carriers and best one for
this coverage would be from Travelers Insurance, which we now
have, and they would add the dental coverage to their Plan.
Director Fesler explained the coverage to all present.
Mr. Ingwerson stated that should the Board of Directors accept
this proposal received from Traveler' s Insurance , same would be
in effect July 26 , 1977 .
Director Fesler moved that the Traveler' s Insurance carry the
dental coverage for employees and be added to our existing health
and accident plan, seconded by Director Cocking, unanimously
carried.
Al Kruse asked what the chances are of being included in this
Traveler' s Dental Plan since he is not pleased with the Union
Coverage.
David W. Callahan, Assistant Manager, stated that the Administrative
Staff is covered under one policy, the Union under the Union
Insurance, there is no choice for one or the other.
(5) Public Information: Director Kashuba stated the
Citizen' s Committee joined in the trip to Indian Creek Reservoir,
and it was very successful, and she stated that it is another
proof that participation by th� community is needed and it will
help us in trying to explain our program. Secondly, concerning the
Johnson Blvd. Interceptor, EDA Grat, she went to the City Council
meeting Tuesday, and they did approve placing the Utility District
on their priority list for appropriation from their funding from
EDA to the District for the Johnson Blvd. Interceptor. This has
been many months of negotiations and persistence and frustrations .
She further stated a letter has been written to C.r�'lark Smith of EDA
thanking him for his objectivity and looking at the proposal and
taking it on its merit. Copies of the letter have gone to all the
Congressmen, newspapers , etc.
Director Kashuba also requested authorization from the Board to
reply to a letter which was read the other evening at the City
Council meeting, received from a Leo 1�ZcCartheX concerning the
/"��
Regular Meeting -3- 7/21/77
Tahoe Basin. President Hegarty directed Director �Cashuba to draft
a letter for Board approval.
Shop Steward' s Report: None
Report by Manager of Water Supply System: (Vv'. Dunckhorst) .
"Because of the potential threat of a shortage of water,
Members of the Board and staff made an excursion trip on Tuesday,
July 19 , 1977 , to Star Lake for a first hand look at what the
water situation is at that Lake.
Very little water is flowing from the Lake, but there
seems to be an abundant amount flowing down �che canyon, which
appears to be fed by underground springs . Upon observation and,
also, with the continued cooperation of 'che publ�.c , the District
can continue to distribute water to its consumers with no major
cutback to the public .
Last Friday afternoon the #4 well at Glenwood failed
again. Tuesday of this week Nevada Pump started pulling it and
seemed to think that it was a 3 bearinc� that caused the failure.
Monday afternoon of this week, the USFS called in a
' RED ALERT' due to the dryness of the area and the high winds .
All water and District personnel were notif�.ed of the 'ALERT'
and told to watch for wasteful use of water, and if they saw
anythinq that looked like smoke not to hesitate to call the Fire
Department. "
Bob Nishisake from the Tribune , and John Genzali from Lake Tahoe
News were asked what they felt abou� the Indian Creek Re�ervoir
Inspection Trip today.
Bob Nishisake stated that he enjoyed himself, and fel� �hat since he
has been in this area but a short time, it was important for .Zirn
to get out and observe some of the things he will be covering and
talking about. It was a very helpful trip for him.
John Genzali of Lake Tahoe News stated tnat he did not learn much
on the trip, however, he learned more by taking the tour of t.ze
plant facilities given by I�1r. Al Kruse.
Director Kashuba asked W. Dunckhorst if the Water Conservation
kits have been mailed to our customers . He stated they have been
mailed and Director Kashuba stated some have received these and
others have not.
Director Fesler stated that he lives at the Keys and �v�en :ie Eaent
home yesterday, there was �. notice pasted on his door by the Tahoe
Keys Water Company saying they werP havincj distribution problems ,
as oppose� to supply problems , and it was because one of their
wells was out, and anticipated it would be 3 weeks before they
cou�d get the materials to correct the problem. They asl:ed every-
body to not water their lawns during the day time, to tal�e shorter
showers, t� conserve water in the house and washing machines . He
felt tY:at it was interesting to mention this as a DJater Company
outside of the District is experiencing problems handling their
distribution.
Manager of Operations D;vision, as reported by John Bonnet:
"Mr. Culp and I have been working on a filir,ientous bulk-
ing problem for the past week. We have tried various modes o�
operation. We will dose it with peroxide as soon as possi�le to
kill the filimentous organisms . Sludge bul}�ing can be causec� :�y a
number of factors , such as the nutritional balance, organic load-
ing, pH, dissolved oxygen levels, toxic or shock loads , ter.zperature
ch�nges , young sludge age, and incomir�g waste that i� high iYl
carbohydrates. Mr. Culp and I agree that this problem was c:aused
by a young sludge age, this was due to over-correcting for an old
sludge ag� �roblem that we had about 3 weeks ago.
Our COD levels are still high but have come do�an. We
were up to 54 . 5 mg/l, we are now down to 28 . 6 mg/l, with an average
of 30 . 4 mg/1. Our pH and ammonia levels are good, average pH is
7 . 5 , last ammonia sample from Indian Creek was 1. 44 mg/l.
We received carbon from Calgon on Monday and this should
help reduce the COD 1Pvels.
Our emergency pond is still empty. " ,,
,s
1`1 ��
Regular Meeting -4- 7/21/77
Report by Man.ager of Ma.intenance Division: As reported by Gene Eppler:
"During the past two weeks many areas of the interim plant
modifications have increased the percentages toward canpletion. These are as
follows:
�l) • • - . • . . . . . . . . . . .The separation of waste activated sludge and
and lime sludge is now 75o complete.
. (2) • • • • • . . . . . . . . . . .The flash mix pH control has increased
to 400.
(3) • . . . . . . . . . . . . . The cleaning of both digesters are 100%
Canplete.
(41 • • • • . • . . . . . . . . . .The metering of the RAS #1 is naw 200
canplete, and the metering of RAS #2 is l00 on the way.
(5) • • • - • • • - . . . . . . . .The r�tering of the mixed liquor D.O.
is naa 30% canplete.
(6) . . . . . . . . . . . . . . . The waste sludge density analyzer is
now 4 0 o ccxnplete.
(7) • • - . . . . . . . . . . . The flow equalization system has
increased to 400 on the maintenance, and remains at 60%
on the electrical.
(8) . • . . . . . . . . . . . . . The trend recorder - totalizer for flows
has increased to 40o taaard ccanpletion.
We are slightly behind schedule as scxne of the materials ordered did not
arrive on time.
I have contacted these suppliers and most of the material ordered will be
arriving soon.
We hope to make up lost time during the mpnth of August. At this time all is
looking well in the plant modifications."
h7anager Cofer mentioned. we have measured the COD and it still appears to
remain under 20; even ��ith high COD discharge, the Lake still appears to be
acceptable level.
Finance Officer's Report, as reported by Assistant Manager Callahan:
"Yesterday we received a payment fran EPA in the amount of
$43,497.00. This is the last payment to be received under the Reimburse-
ment Grant Program for the export facilities.
On July 12th � received approval fran El Dorado r�lan.pow�r
Office for four (4) temporary CETA employees to do maintenance and related
work on the water system."
I'I'EP�IS FOR BOARD ACTION:
(1) JOHNSON BLVD INTER�PTOR SEWER PRATECT, PHASE II:
(a) IDA Grant and
(b) Inspection and Construction Supervision.
Manager Cofer stated "Once vae receive the notification from P�7r. S�nith of EDA
of the modifications of the conditions, I thought it necessary to notify the
City immediately of those changes in conditions, so they could take action.
I sent a letter to Dick Milbrodt, City P�lanager, on July 15th, which reads:
'Please find a copy of letter fram Mr. C.P�ark S�ith, Regional Director,
Environmental Development Administration, in which the special conditions on
the Johnson Blvd Interceptor Sewer Project axe modified. I have placed on
the 7/21/77 Board of Directors, STPUD, Agenda, an item for authorization to
request that the City of South Lake Tahoe place the Johnson Blvd Interceptor
Sewer Project on their priority list. Our original. application to EDA was for
$280,000. We believe that the delay in the project start and the necessity
to naw split the project into two construction seasons may increase the actual
cost above the application est�mate. We are prepared, of course, to meet the '
additional cost above the application estimate out of STPUD reserve funds.
Please advise us as to what the City needs fram STPUD in order to process the
grant application. Thanks again for your assistance in obtaining the re-
visions in the grant special conditions." b9anager Cofer stated Mr. Milbrodt
took that as a formal request, and he would like to have the Board ratify my
making a request to the City and to authorize the staff to proceed to sul�nit
the amended application through the City to EDA. The City did place this as
Number one on their priority list at a budget item of $320,000; they have
recognized that our cost will be greater than our original application and they
have modified tk�eir grant list to at least partially compensate for that."
Director Kashuba moved that we ratify Mr. Cofer's action, and request the City
of South Lalce Tahoe to include the project on their priority list, seconded by
Director Cocking, unanimously carried.
Regular Meeting -5- 7/21/77 /��,��,
Manager Cofer stated "on the second item, so that we may anticipate approval of
our plans and specifications, and authorization to proceed with construction,
I v,�uld like to have an Engineer under contract to provide the construction/
inspection supervision. I would like authorization to request proposals
for that work; I v�uld suggest that we try to obtain a local firm to provide
the construction/in�pection su�ervision."
President Hegarty asked b4anager Cofer who he had in mind. Manager Cofer stated
he would suggest [a.F.Pillsburv, Inc. , unless the Board has other firms, or if
they ��uld prefer to have several proposals.
President Hegarty stated he would also suggest Creegan and D'Angelo.
Director Cocking stated there is another firm of Jones & Turner; Manager Cofer
stated he is not familiar with Jones & Turner, and stated that 2 proposals
would be enough, hawever, r�anager Cofer ��as asked to research the firm of
Jone� & 'Ilarner. Director Fesler also stated he should also contact any local
minority firms.
Director Fesler moved, seconded by Director Kashuba, unanimously carried, that
the Man.ager be authori_zed to request for proposals.
Manager Cofer stated he has the agenda for the TRPA for 7/28-2?/77; on z'rieir
consent calendar they will have a staff rec�ndation to support tiie 5outh Lake
Taho�, Unific-,d School District Grant �nendments (EDA Project) . 'I'he agenda
also states that it is not necessary for applicant to appear.
LIbVQCB WAST�' DISQ-iARGE REQUII��NTS, STPUD P�7AINTENANCE PROJECI'S: P�anager
Cofer stated we have been operating under a blanket discharge standard provision
with Lahontan for routine maintenance activities. Approximately 2 months ago,
the Board authorized the staff to, at the request of Lahontan, submit an
application for forma.l discharge standards for routine maintenance program.
'I'he stated purpose of this is so that we do not have to get a perniit for each
routine activity that � have. It does entail I�hontan setting waste discharge
standards on our ma.intenance program and we would then force the subject
to any fines or enforcement action that Lahontan might inq�ose should we violate
these terms. We have worked with the staff of Lahontan on a draft and � have
not received the final version, Manager Cofer stated, and we went over the
draft with the Attorney today, and there are a couple of variances he has
same questions about and needs some clarification and it is r�anager Cofer's
understanding that Lahontan hopes to put this on their August llth meeting, so
we will have your August 3rd Board meeting prior to that and asked that the
Board take no action tonight, and give the Staff and Attorney more time to work
with Lahontan to see if we can iron out these problems.
Director Fesler stated that "our Manager has ch�cJced v�ith our Attorney as to
our ability to meet these discharge requirements and standards, and
shouldn't we check with Russell Culp to find out what his views are on the
standards, our ability to meet the discharge requirezrtents." Manager Cofer
stated one of the items we are working on will require Mr. Culp's conanents.
Facilities Planning Program -Revenue Program: - P�lanager Cofer stated we have
contracted for the engineering study arxi have now contracted for the prepara-
tion of the Environmental Impact Report, and the remaining activity to be done
as part of the Facilities Planning Program is the preparation of the Revenue
Repayment Program under the State and Federal G�iidelines in our plan of study;
we estimated the cost of this to be approximately $15,000, and if it is under
$25,000, we can solicit a proposal without going through the advertisement
in the papers, however, we have been informed by the State w� now have to meet
the affirmative action related to the minority firms in our solicitation and
they have given us a list of nine minority firms which we must consider. Two
of the firms are out of state, and one in Portland, and another in Phoenix;
those have not been contacted, however, the other seven firms have been
contacted by Manager Cofer, and they have all indicated they would like to
receive a request for proposal and would like to consider submitting a
proposal. Manager Cofer stated that to canply with the State requirements,
the best procedure would be to include these in our request for proposals.
Manager Cofer also stated we should consider an established financial
consultant also because P�anager Cofer questions whether any of those on the
list have had any real e�erience on a financial program.
� 9 r "� �/2�/��
Regular r�leeting -6'
Mariager Cofer asked the Board for authorization to solicit for proposals on
any suggestions that the Board might have as to who we might request
proposals from, other than these minority firms.
Director Fesler stated we should check with Bartel Wells, and the other firms
that have been mentioned to our blanager, and I would also like to offer the
finance carnnittee to meet with the P�Ianager to'go over these proposal.s, be-
cause in the past we have had a two-man ccaYmzittee go over various proposals,
and after all this does deal with revenues of the District and i feel it is in
the province of the Finance Conxnittee. Director Fesler also stated, "we
��
would not decide anything, naturally, we �uld just review the proposals and
come up with a rec�ndation."
President Hegarty directed the Finance Ccg�unittee to meet and work with the
P�Ian.ager as so stated above.
SOUTH TAHOE PUBLIC UTILITY DISTRICT CONFERENCE ROOr2: Manager Cofer stated that
the existing policy on the conference roan is that we make the conference
roan availa}�le to public agencies at no cost and we have made the Board room
available to others at $25.00 per day, and included in that service we would
make coffee for their meetings. Our staff is now at 100% capacity, and
Manager Cofer stated he has recently not�_ce� that it is c�uite an imposition
on the staff for outside people that request coffee service, and we have but two
secretaries, and it takes quite a bit of our staff time to provide that
service, and at $25.00 per day certainly does not seem to be a reasonable
rate, and requested s�ne direction fran the Board and asked if they would either
modify or amend in any way. Manager Cofer stated it was for the cleaning and
and maintenance of the Conference Roam, and it did not include the coffee,
copy machine use, secretarial use or telephone use - ($25.00 charge) . He
stated those that use the conference room can make their own provisions for
cof fee.
Director Kashuba stated she did not feel it was necessary that we provide the
coffee, w�e just do not have the staff.
Manager Cofer stated that as far as the public agencies at Tahoe, he feels the
roam should be made available at no charge, and w�e should make it clear we
will not provide coffee, or any secretarial services, copy machine use,
but we make the roan available as is, and for those outside the area, if the
Board has no use for the rocin, he felt we should make it available if others
need it, and again we should make it clear that there will be no coffee
service, or any other service, the room only - as is. If we are going to
provide the coffee, Mr. Cofer stated, we should perhaps r�andtif not,for
the use of the room, and have an outside catering company,
we can stay with the $25.00 for use of the room. 'The Board agreed that the
charge will be $25.00 for the use of the conference roan; there will be no
coffee service, and no secretarial services utilized, no copy machines,
and no telephone provided.. �111 agencies requesting the use of this room
will be so ad�ised of the Board's decision.
VEHICLES: - (a) Bid opening held at 3:30 PP�i today for a 6-passenger sedan,
bids were received from Shehadi Nlptors for $5,950 and Tahoe Ford bid $5,754.23.
Law bid from Tahoe Ford is for a 1977 LTD, and does meet our specifications,
Assistant Manager Callahan stated, and reco�mended purchase of same fram Tahoe
Ford. P�Lr. Callahan mentioned to the Board that letters frcgn both bidders
were attached stating that it is too late to order directly frcgn the factory
and they had to bid on the cars they now had in stock.
(b) 4'�di Motors fo a$8r2001and Tahoe Ford for $6,484a31 forea 1977eBronco
frc�n Sheh
Wagon. Both bids were with a trade-in.
moved seconded by President Hegarty, unanimously carried,
Director Cocking ,
both bids from Tahoe Ford be accepted as so recammended by Assistant
P�lanager Callahan.
6, Repair Export Pipeline: - Manager Cofer stated on July 12th the Board met
with 2 engineering firn�s that responded to our request for proposals to
provide architect engineering serviceDresaer�and ckeen Sand Resou�cesn �e
repair of the export pipeline, Camp,
Engineering Management, and we would like to have a selection of one of those
firms and authorization to negotiate a contract providing the services.
Director Fesler moved that the fizm of Camp, Dresser, 1�ZcKee be selected for
the work as outlined above by our Nlanager. President Hegarty seconded.
/`���;X
Regular Meeting -7- 7/21/77
Director Fesler stated that to select an engineer for this type of work
is very, very canplicated and the job is ccgnplicated, it is very
tricky, and we are into an area here where a layman couldn't possibly
be expected to have any particular expertise, and since ��e have an
engineer on our staff, who is also our Manager, and would know far
more about this type of work, and the ability of the firms to perform
the work, he asked for the b7anager's reco�ndation.
Manager Cofer stated that he finds both firms qualified to do the �aork. He
stated the Board could make as good as a selection as he can, and he stated
Camp, Dresser, P•7cKee is a very large firm, perhaps one oF the largest in �ie
United States. Resources Engineering Managenzent is a small finn but
appears to have a qualified project manager. F3e felt it really came down
to the Board's desires as to whether they want to deal with a large firm or
smaller firm - they are both, technically, equally qualified.
Director Cocking asked if one firm could do the job for a lesser airiount of
money and P�lanager Cofer stated he would suspect that CDPd would be more ex-
pensive, their overhead has to be higher; their proposal included those
in the firm, which are expensive.
Director Fieldcamp sta.ted it seems to him that we pick out the lowest bid
on anything v,� buy, and he stated that "CDP� really doesn't care to mess
with this job, and if they do, they will really make sane money on it."
Director Fieldcamp stated he could not go with the firn of C��P•7 at all. He
also stated he could not see even in their proposal of any work they did
at this plant, other than to present their proposal, and Resources Engineer-
ing Management really did, he stated. "I would go with RED4." - He stated
he did not think CDM is the firm we should pick.
Director Fesler stated that he does not have any strong feelings one way
or the other, but the subject matter we are dealing with is so complex,
that he is not experienced enough to be qualified to make that decision.
We have heard fran both of the firms. Neither firm had any one particular
r,lethodology that they were backing, and all they w�re going to do was
look into it and suggest some different approaches and for that reason, h�
felt that we should go with the largest firm, and the most qualified because
they are going to be sorting through ways of repairing this export pipe-
line, and we are in so much trouble with that, he felt he just wanted to
go with the most qualified and the best.
Director Cocking stated that through the interviews, he was more influenced.
by R E P�. He stated. that he feels both firms would do a good job, however,
he felt we would come out many, many dollars ahead by selecting R E M.
ROLL CAIS., VOTES: AYES: Director Fesler, 1�irector Hegarty.
NOES: Directors Cocking, Kashuba Fieldcamp.
Motion lost.
Director Fieldcamp moved that we accept the proposal from REM, seconded by
Director Kashuba, unanimously carried. (Phanager and Attorney will negotiate) .
WILL SERVE LE'ITERS: None.
Payment of Claims: Assistant T9anager Callahan rec�nded paymexit of clai.Tns as
individually listed.
Director Fesler questioned the amount to k�e paid to him. He stated it shows
a payment of $75.00, and it should be $200.00.
Mr. Callahan stated in an attempt to canply with the State statutes of
the l�mi.t of payment to the Directors of $3,600.00 per year, and for 5
Directors it is $18,000 a year, and the last fiscal year the 5 directors
v�re paid $18,000, txierefore, we have struck the payment to the Directors
for any in June due them. Director Fesler stated that t.�is is the first tim�
this has come up, and 1�7r. Callahan mentioned that t.�.i� is the first tir.� the
total payment amounted to $18,000 in the fiscal year.
Attorney Weidman stated that 1�7r. Callahan is correct in his auditing purposes
and he does not want to shaa that any one Director got over $3,600 on an accrual
basis in a fiscal year; Attorney Weidman stated, also, that he feels he is
correct in not carrying ta'�e f2es over to this next fiscal year. He is tY-ying
to shaw no more that $3,b00 in a fiscal year, anr� not nore than $3,600 in
a calendar year.
/
1`1��
Regular 1�7eeting -8- 7/21/77
D7anager Cofer stated that it appears � need sane legal research on this, and
we will get back to the Board with a report fram our Attorney.
The Board felt the should have been advised of this prior to receiving this
information this evening.
Director Kashuba mr�ved the claims as listed be paid, seconded by Director
Fieldcamp, unanimously carried, as so rec�nded by Assistant Manager
Callahan, and as individually listed.
ADJOURI�IENT: Adjourned at 9:45 P.M. to 7/22/77, 8:00 P.r2. , District
Conference Room for Hearing on Fallen Leaf Lake Assessment District
Pdodification, and approval of minutes of 6/ /77.
- �'' ;-�-
,� ��it�Ct�'� � �..
Edward E. H ty' Pre-�ident
South Tahoe Publ-'c Ut�lity District
ATTEST:
� �
/ , �` ' �
Clerk of Board & Ex-Officio Secretas�
South Tahoe Public Utility District
***********
Adjourned b7eeting - Hearing/Fallen Leaf Lake
Assessment District 1971-1 ---
July 22, 1977
The Board of Directors met in an adjourned session/hearing on Fallen Leaf Lake
Assessment District No. 1971-1 on 7/22/77 at 8:00 P.M. ,District Offices.
ROLL CAT�: Present were President E. E. Hega.rty, Directors R. W. Fesler, F.J.
Cocking, L.L. Kashuba, R.A. Fieldcamp. Also present were General P2anager/
District Engineer J.R. Cofer, Assistant Manager D.W. Callahan, Clerk of Board,
Attorney J.C.Weidman, Attorney R.J. Hill, and several visitors fram Fallen Leaf
Lake and Residents of Fallen Leaf Lake.
APPROVAL OF MLNUTES OF 6/16/77: Director Kashuba moved, seconded by Director
Fieldcamp, unanimously carried, minutes of 6/16/77 be approved as changed.
OPEN ��ARING: President Hegarty opened the Hearing on Fallen Leaf Lake
Assessment District No. 1971-1 at 8:05 P.M.
President Hegarty asked Attorney Weidman to give a brief background regarding
Fallen Leaf L�lce Assessment District.
Attorney Weic�nan stated that we started out vrith the Fallen Leaf Lake Area as
Assessment District No. 1968-1 in the year of 1968 and we had many meetings and
negotiations here and in the Bay Area. In 1971 we renumbered the District to
1971-1 Assessment District, and after delays for the Fallen Leaf Lake people
to go to Lahontan, and eventually we had a protest hearing in the s�r of 1973.
We had legal action after that, which was deternu.ned favorably to the District,
and the property owners desired a different type of a system, and they got
authority to form a Resort Improvement District; LAF'CO was about to pass
judgement on a Resort I�rovenient District, and they proceeded to tell the District
and Fallen Leaf Lake Haneowner's Improvement District to get together and on what
we would call a law-pressure system, and our vacuum system of interceptor
tanks and with an open mind for the property awners that this w�uld cause less
environmental damage while at the same time sewer the area. "I think since
LAF'CO has told both of us what to do, � have proceeded in the spirt of coopera-
tion and working together." P�'1r. Weic�ma�z stated this sturunarizes the history.
HFARTNG PURPOSES AND PROCEDURES: Special Counsel Robert J. Hill:
"Subject to clerical errors and/or postal errors, and all of you that
are here tonight who own privately owned parcels within the area of Assessrr�nt
District 1971-1, which is the one whi.ch the assessment is heretofore confirmed
and litigated. A copy of the Resolution of Intent to N1ake Changes and
Modifications in those Assessment Proceedings, adopted in June of 1977, were
mailed out, and are there any persons here that are property owners, in the
Fall�n Leaf Lake Area, that did not receive a copy of that RESOLUTION? - If
�%�c
Hearing-Fallen Leaf Lake
Assessment District 1971-1 -2- July 22, 1977
"Ii there are any questions about the Resolution, please ask later; our �urpose
here tonight, then, is to hear what any property ovaners within t1�e District, who
own privately a,mmed parcels, have to say about the proposal.. Naa, briefly,
the proposal to make the changes an�/or modificatior�s proposed are two - first,
is from the gravity systeri, which was proposed in the original proceedings
and designed by Clair A. Hill and Associates; to change the proposed sewage
systean fr�n that system to the modified law-pressure system proposed by CSO.
That system will be built ra�.her than the gravity system."
Secondly,"It proposec� to recluce the Assessments that were levied back in 1973
by lo and I �vill co�mlent briefly on this subject and that there may be others
that might also want to c�nt on it. There are at least t� factors that
are involved in the fact that the reduction is only going to be lo. First,
there has been a steady and rather substantial inflation cost since the assess-
ment was levied in 1973, even though tYie facilities to �e constructed will cost
less dollars, and even if this system were approved in 1973, the costs have
inflated since to where they are almost equal to the original proposed s��stem.
The other factor at that time, ttie USFS was contributing approximate�.y $3�0,000
that a goocl portion of which would help pay for the truril: line and naa there is
no contribution from the USFS and recognizes that the USFS permittees will have
no righi� to be served by this system n�� proposed. This hearing tonight has
nothing to do with the Forest Service Perriit�ee� whatsoever and ttiere may be
people here this evening who are in tha-t catagory, and if and. when this hearing
is concluded, and if and when this Boa.rd makes a decision tonight, we may talk
aboui. tnat, after the decision is made. t'1a.tters relating to the sewering
of ttie permittees is not pertinent at this public hearing that h.as now been
opened. Finally, two oiher proposed changes that are r.�echanical - one, the
�im�n interest rate �or the bonds was 7o back in 1�73, now 8°. Secondly,
the proceedings prior to this cr.ange tha't is being considered tonight provided
tha�t the assessrnents would have to be paid over a 15 year period; these proposed
changes that to not exceed a 20 year period. This hearing is to see what t�ie
people here have to say, and for this Board to mal�e any or al1 of tr'zese
modifications."
RF,ADiNG OF WRITrETJ PRO'I�STS: None
ORAL PRCYI�STS �t�1D/OR COi��-�I�I'I'S:. . . .Uirector Fesler aslced T?r. J. Cofer if CSO
wasn't going to be the Engineer representing the Haneowner's, and didn't we
maintain the firm of Pillsbury Engineering to have scxne input to represent
the District and the interests of the District, and did Pillsbury �rform?
Manager Cofer �tated we solicited a joint proposal fran CSO and Pillsk�ury to
prepare a design criteria report, whic�� included review of the modified system,
updating of the cost estimates and descri�ing the basin on which it �aoula be
designed.. We have not entered into any contractual arrangements �ait�i either
firm for that pending auttzorization to sell sane bonds to raise the money to pay
the engineering cos-ts. As of this til-ne, Pillsbury has made no study, or any
reviews of tile project.
BA1�N�,'Y E�i�CHE,'VERRY, President of the H�awners Association of Fallen Leaf Lake
stated that they were prepared to go it on their awn; they were con�inced
they had a good plan, which would be both cost effective and enVironmentally
effective. When they were inforn�d at the LAFCO hearing that they should get
together with the STPUD and they met with P�lanager Cofer and found out that
there was a mutual k�asis of understanding, they were delighted, they have
worked very closely with the District on this, and they �xe pleas� thi.s is
going the way it is, and they wa.��t to move ahead as fast as they possibly ca.��.
President Hegarty stated the Board feels the same way, and that they are ver� happy
there ha.s been this cooperative spirit.
STANI�Y I�tDALL: Mr. Kendall stated his wife owns a piece of property nat too
far from the proposed line, and he cannot tell rruch from the dravrings, as he is
not an Engineer, but an Attorney, and asked where he could gp'� the infonnation
to find out what is happening; no address is given, he did not know what a
p�.�nping station was, and does not even knaw what it looks 1ike, and asked where
he could get this information.
�G�`� � Adj ourned P�eting re
Fallen Leaf Lake
Assessment District 1971-1 -3- July 22, 1977
P�anager Cofer stated that Mr. L. Bracewell of CSO is our substitute Engineer
and he can answer these questions for P�tr. Kendall after this hearing. P�anager
Cofer stated that the first task that is hoped to be done, if this Assessment
District proceeds, is to have CSO and Pillsbury Engineering put together a
report that describes in detail these aspects - they haVe not been refined; the
aligrurien.t has not been selected, what pLunp stations will look like,
conceptionally, has not been developed, and we hope to have this as the first task
and we will not proceed with design of the facility until we have approval
of their report, so it can be understood what it is. Mr. Kendall stated the
one objection is if it does go in one particular area of theis lot, it would
kill some of the big trees. P�Ir. Kendall stated that they have sc�ne of the
largest trees in the area, and they are concerned that these trees will not
be damaged because of the line placement.
Attorney Hill stated that he is taking frcan P�Ir. Kendall's c�nts that he
does not prefer tlze system proposed previously, and stated that he has had
enough contact with the Association to knc�a that maybe there will not be as
much damage to the trees with this sytem; that is one of the premises of
which the owners struggled to get this change considered. Attorney Hill
asked P�ir. Kendall if this is correct.
Mr. Kendall stated he did not know but he does know the original plan was going
to be quite deep, and this plan is not going to be quite so deep; perhaps
he can understand more when he has spoken with P�1r. L. Bracewell.
Attorney Hill state3 we can have a Hearing as long as vae have enough that know
t'he system, and the approx�mate location of same, and that is what the plans and
specifications are that have so far been filed with this District. P�7anager
Cofer indicated that if we go ahead then the final design, which will not
change the basic concept that CSO develops for the Fallen Leaf Lake poeple, or
what must be put into a form in which everyone is satisfied, and suitable for
someone to make construction bids on it. Attorney Hill further stated that he
would lilce to have Mr. Bracewell attempt to answer Mr. Kendall's questions
about the p�unp stations, locations of line, etc.
Mr. Brace�ll stated to Mr. Kendall that there are plans a�ailable and on the
plans are as many cabins identified so he will be able to know where the line
will go, etc. Also, mention was made that every ptunp station will be under-
ground.
P�ir. Elmore stated that he is a permittee but he does have a potential interest;
he is at Lot 3, Stanford Camp. There has been a reference made to the issues
of bonds to defray engineering costs, and wanted to knaa under what Act those
bonds are to be issued. Attorney Hill stated they would be under the Improve-
ment Act of 1915 and the proceedings under the Improvement Act of 1913. P�1r. E7more
asked if all the private property has gone to Bond and Mr. Hill replied not at
this manent, and r2r. Elmore asked if there was a 30 day period, to which P�ir.
Hill stated there is a 30 day period if we determi.ne to sell bonds and make
� this change. If the Board determines to make thse changes and modifications,
it is proposed to sell $150,000 worth of bonds to finance this final engineer-
ing that will put us in a position to be ready to call for bids. The legal
notice, as far as these assess�nts that needs to be given for you to pay your
assessments, has already been given, so there would not have to be another period
for payment. It is anticipated, that if the Board determines tonight to go
ahead with the changes and modifications, relatively soon, a notice will be
mailed to everyone, even though they did not elect to pay anything the first
time the notices went out in 1973, giving them an opportunity to pay all or any
part of their assessment as reduced by this 1%.
Being no further oral comments and/or written protests, President Hegarty
closed the hearing at 8:35 P.P�I.
CONSIDERATION OF THE FOLI.,OWING RESOLUTIONS:
(a) RESOI�JTION NO. 2078, A Resolution Ordering Changes and P�todifications.
(b) RESOLUTION NO. 2079, A Resolution Awarding Sale of Bonds, First Sale
$150,000.00.
Regarding RESOLUTION NO. 2078, Attorney Hill stated that this is for the changes
and modifications, which briefly recites the adoption of your Resolution of
Intention when the Board adopted that sanetime during June, plus it recites no
persons appeared had offered any written or verbal protests against this
proposed assessment district; it also states all protests, if any, were over-
ruled, and changes and modifications in proceedings under said Resolution of
Intention be made and had.
VOTES FOR RESOLUTION NO. 2078 was by roll call vote as follaws�:
/�z �-
Adjourned Nleeting re
Hearing/Fallen Leaf Lake
Assessment Dis.trict 1971-1 -4- July 22, 1977
AYES: Directors Cocking, Kashuba, Fieldcamp and Hegarty.
NOES: Director Fesler.
Carried.
Regarding RESOLUTION NO. 2079, Z�warding Sale of Bonds in the amount of $150,000
first sale, he stated that Stone and Youngberg had sent a letter to the Board
of Directors, offering to purchase all bonds fram the first sale of $150,000
� par value at 98o plus accrued interest for all such bonds to bear interest
at the rate of 5-3/4o per annum. Attorney Hill recanmlended that the bonds
-- be awarded. on the basis of this letter frcan Stone and Youngberg.
Director Fesler moved, seconded by Director Kashuba, unanimously carried, that
RESOLUTION NO. 2079, be approved, and Bonds be awarded to Stone and Youngberg,
as so reco�mended by Attorney Hill.
Attorney Hill stated that he advised P�ir, Cathcart that we would take a matter
up regarding the USFS permittees and felt this was the time to discuss it,
and that is whether or not this Board is willing to include the USFS pernzittees.
Mr. Hill stated it would be his recammendation to bring them into this
Assessment District and not have any further public hearings, by each pern�ittee
signing a written request to be included in these proceedings. They would
have to pay their right-of-service for the STPUD general facilities, engineer-
ing costs and individual costs, for the design in the system that is going
to be used, all costs will have to be divided by all.
D'lanager Cofer stated he did not feel it is to the best interest of this District
to have any more engineering - if the permittees wish to have and pay for their
own engineering, that is fine, he would have no objection to that.
Mr. Elmore stated that he would request of this Board to give them more tim� on
this matter. Manager Cofer stated this Board/bistrict needs a forma.l request
�•-- fran the permittees.
r
Being no further business to come before this Board, the Hearing/Adjourned
Meeting of Fallen Leaf Lake Improvement District was adjourned by President
Hegarty at 9:4 5 P.r�I.
_ �z� `��`�. % '�s'�,�' '�"�--
Edwaxd E. Hegarty, re ' ent
South Tahoe Public Uti� ity D strict
ATI'EST:
>
���I ,� � �- ���
���>>�_----�-�-`-'� --�'-��(ik--6"�c'L
Clerk of Board & Ex-Officio Secretary `
South Tahoe Public Utility District
***********
Adjourned r'Ieeting -s- 7/2s/77
/ �����
Attached to Denis Nickel's letter was the following:
ENVII2pNNN�NTAL IMPACI' STATII�IEN`I' RE�IIEW WORKSHEET
RAC= P,eceived P�dequate Consideration
NA = rlot applicable"
l. Suitability or limitation of soils for proposed action RAC
2. Provision for erosion control and water management
during construction. �'�
3. Frovisions for conservation treatment on project �
lands, rights of way, access.
4. Effects of water discharge from project lands;
�,rater quality. �'C
5. Effects of disruption of natural drainage patterns. �C
6. Impact on existing conservation systems, provisions
for protecting existing systems. ��
7. Ampunt of pri� land or significant water resource N A
being lost to project.
8. Impacts of severance; provision for access corridors. RAC"
Attorney Weidman asked Manager Cofer how he sol.icited co�nents from the
people. Manager Cofer stated the draft report was sent out to an extensive
list - local agencies - interested people -and 15 copies went to the State
Clearing House, and this will all be mentioned as part of the record for
the final E.I.R.
President Hegarty closed the hearing at 3:48 P.M.
John C. Weiclman, Attorney, stated this is the end of the public hearing
and we have filed a notice of intent with the Sta.te Clearinghouse and
their period of time is August 1, 1977, and after August lst we should
have the sta.ff prepare a staff response. Attorney Weiclman stated we
are getting al.located funds by the State Agency, ar�. asked P�Ir. R. Jones
if we ma.de all the findings of 21100 as amended of the P•esources Code�
and Manager Cofer stated that the staff did the preliminary report -
and responded to all the items on that and we then gave Mr. R. Jones our
staff report which showed the items we show�d yes or maybe on, of which
Mr. Jones responded tr� in his EIR - the statement was made by the Manager
and P�ir. Jones sta.ted that he would like to see thio fs�eement�Celoa�events.
in the EIR , which would be a couple page s�gnary �N
Attorney Weidman stated that the State is not in a position of approving
this project, but in the position only of allocating the funds. . If the
State were in the position of approving , they woul.d have to do their own
envirorunental impact report or adopt a joint contract with P'Ir. R. Jones and
his Firm - P�lanager G�fer stated the State will not process the loan
application until we have met all local requirements.
Director Kashuba asked Mr. R. Jones to identify who the State Clearinghouse
is. T�ir. Jones stated tha.t is the Clearinghouse for all State Government -
there were 15 copies of the report sent to the State Clearinghouse, and Mr.
,7ones stated they distribute the reports and give those people they mailed
reports to so many days to reply to same, and all reply's are sent to the
one place, and they then will respond to the District regarding comments
received from other Agencies regarding the project. These reports were
hand--carried co the Clearinghouse by Mr. R. Jones on June 13, 1977, Manager
Cofer stated.
Director Fieldcamp moved, seconded by Director Kashuba, unanimously
carried, that the Staff and Consultants prepare responses to the con�nents
received, and any further con�nents received, within the 45 day period,
through August lst, 1977 and then subm�-t to the Board for final action -
which is the Approval of the Final E I R. Attorne� Wiei'�iznan asked P�'ir.
Jones what he felt might be an adverse en�irorunenta7, ef�ect of the project.
,Tones stated that he �aauld thi.nk it �uld Y�e the_ sto�s�ge ta,n]` �n U.�*�'arest
�ervice Land. �e ��d a,c�re�1 to meet �th Mx'= Morgan, US�'S, to discuss
item of the storage tank on USFS �roperty.
/%�'�
Adjourned Regular Meeting of the Board of Directors of the
South Tahoe Public Utility District. . .
July 28, 1977
The Board of Directors of the South Tahoe Public Utility District met in an
Adjourned session on 7/28/77, 3:00 P.M.
ROLL CAL�L: Present were President E. E. Hegarty, Directors F.J. Cocking,
L.L. Kashuba, R.A. Fieldcamp, Manager J.R. Cof.er, Attorney J.C.Weidman,
-- Mr. R. Jones, Dr. R. Gtnnerman, Clean Water Consultant, Clerk of Board.
ABSENT: Assistant Manager D. W. Callahan and Director R.W. Fesler.
President Hegarty Opened the Hearing at 3:00 P.M, for the Draft Environ-
mental Impact Report - STPUD Water System Improvement Project.
PURPOSE OF HEARING: As explained by Attorney J.C. Weidman:
'I'he purpose of the meeting is to read the co�nts of the draft
EIR that have been circulated, and then the further purpose of t�at is to
refer them to the staff and your consultants for evaluation ar� prepara-
tion of a Final E.I.R. Attorney Weidman also stated that he did not think
now was necessarily the time for the Board Members to comment on the written
comments or oral corrunents that have been received, or will be read, but
it is just a stage in the proceedings to get our staff and consultants
evaluation before they write their responses. Mr. R. Jones of Jones and
Stokes agreed with Mr. J.C. Weidman's comments.
The necessary notices have been mailed out, the draft was circulated, and
all publications and postings were done.
DESCRIPTION OF THE PROJEC'1, AS EXPLAIPIED BY DR. 1ZOBERT GUMERP�IAN, CLF1�I
WATER CONSULTANT: -
Dr. Gtunerman stated he will describe the proposed project and
;- the reasons for the project and then Mr. R. Jones will discuss the impacts
; of the proposed features and the impacts of al.ternatives to the proposed
features. There are four different major components of the project as it
is proposed. �a.pital improvements are $800,000.00 and roughly $50�J,000 of
this ampunt is for pipeline isnprovements. The area of improvee�nts have
been divided into 5 general areas - A1 Tahoe �lrea, to replace existing
pipe; Area B - lower Ski Run Area - the pipelines are put in, pr�marily
because the pi��elines extend from one end of the block to 1/3 of the way
down the block and there is a dea�-end again; Area C - in Tahoe Valley -
this is to interconnect two wells to give better overall system pressure
and to give better pressure for the hospital, and ARE� "D" - which we call
"Becka Drive" - to give better overall system circulation, and in Area "E"
which is Nlontgomery Estates 4 and 5 area-this is to give additional
fle�ibility between Nlpntgomery Estates 1 and 2 area and to provide standby
storage capacity for the Cold Creek Reservoir. This is one of the major
and larger areas in the capital improvements to replace pipelines. Some
places w�uld be replacing existing pipelines and other places would be to
install new �ipelines. '�'he second area is to add chlorination facilities
to the 17 of the existing 1° wells, the existing well on Martin Avenue has
chlorination at the present time. 'I'his is an improvement �nich has been
required by the State Health Department. The third component is the water
storage facility - there is only one facility, which is 100,000 gallons
storage facili�ty, and �aill be located in the upper Montgomery Estates 4
and 5 area. There are 50 fire hydrants proposed and these �uld be in
each of the areas A, B, C and D , but not in area E - 13 new fire hydrants
in the Al Tahoe Area; 22 in lower Ski Run Area; 11 in Tahoe Valley area,
� and 4 in the Becka Drive area. The project will be funded initially by an
$II00,0�0 loan financed through the State, and would be repaid in a 25
year period by the District. ?3riefly e�plained:
Pipeline Improvements $575,000
Chlorination Units/Standby
(utilized only in the case
of bacteria contamination)
Storage Tank would solve the -
problems of water pressure
and increase capabilities for
fire fighting for Mnntgomery Estates
area and presently there are hanes in
the high meadow trail that are often
times without water.
Fire Hydrants would extend fire-fighting capabilities.
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Adjourned Meeting -3- 7/28/77 /`/��'C
Mr. Jones stated the ne.xt one is (4) water storage alternatives - and this
is a probl�n. Mr. Jones asked. Dr. V�,mlerman to discuss this subject.
Dr. Gumerman. stated that because the tank in the D�ontgomery Es-tates area was
on Forest Service land that there may be some feeling fran the Forest Service
they would not want the tank there, so they looked a� 5 different alternatives,
to the proposed action - the first was storage on private land, and the only
use then of the Forest Service Land would be an easement to the pipe - it
would avoid construction of the tank on Forest Service 1.and as an advantage
and the disadvantage wc>u1d be a cost increase for the extra pipe of 135,000
dollars, and that �uld go through very erosive soil. The second
alternative - was to build at the site but instead of ha.ving an above
groun.d storage tank - we could have it below the ground, so there w�uld be
no visual impact; in. order to get the pressure that is needed in the
Montgomery Esta.tes area, this storage tan]c �uld have to be about 75
feet above the highest service connection and one way to do this would
be to acquire some private land and build an elevated storage tank. This
would increase the cost about $300,000 and it would definitely be a
visual distraction. The fourth alternative would be to construct a
second storage tank on the opposite side of Cold Creel; where the existing
storage tank is on Cold Greek Court . The fifth alternative is to get
ccgnpletely away from the �oncept of a storage tank and this would be to
use a booster pLunp and would be located on the west side of Montgomery
�states Nos. 4 and 5 , and a booster ptunp as contrasted to a pLunp that
pLunps up to a storage tank - a booster pLunp c�uld run 24 hours a day,
wr�uld maintain syste�n pressure through the operation of the booster
pLunp. It would aVoid any pipeline and decrease the costs by $1,000.00.
The disadvantage would be that there wi11 be an increase in energy - it
w�uld take approximately 30 KWfi per day. It does fail to provide storage -
it increases pressure.
P�Ir. R. Jones discussed the fire hydrants - he sta.ted that fewer hydrants
could be put in - and this would be 7.ess cost, however,there would be
less improv�nent in the fire protection. P�1r. R. Jones stated the last one
is the "No Project" alterna.tive, and the key thing is tfiat the various
improv�nents that your project is intended to bring about is fire protection,
water supply, and meeting the health mandate or laws.
P�Ir. R. Jones sta.ted that the above has covered their forn�al presentation to
this Board.
Director Fieldcamp stated that he wc�uld like to ask if the representatives
felt the tank that is in the area now is adequate. Manager Cofer stated that
he would like to answer that question - No, the tank is not adequate for the
area; the residents do not have water press�re ; it is not rhe most ideal
situation - it does rely on booster p�mps for pressure because that is a
ground level tank and on a power outage that tank would have limited value
to the upper Montgc�tery Esta.tes. �'he elevated ta.nk spoken of in the
presentation would elinunate tY�at dependency on a booster p�np and �uld
be a better and safer system.
i�r. Gtm�erman stated tY�t their second best alternative would be to utila�ze
a booster p�np rather than any of the othex four options for a storage tanl�
locat�on. The boostex p�np w�uld take water that cannot get hal� �ray up
the hill, and giving i.t a boost to get the �aater the rest of th� way up
the hill.
PUBLIC CQI��1'I'S: �a� Representatives Public Agencies. . -- Pdone present, however,
b7anager Co�er stated we have xeceived one letter frcan the Unites States �part�
ment of agr�culture, Forest Sexvice, Lalce Tahoe Basin Manag�nent Unit, PO Box
8465, South Iake Tahoe, Ca. 95731. I�tter reads as follows:
/ j';� 5 .
Adjourned Meeting -2- 7/28/77
Mr. Robert Jones -
'The Draft Environmental I"mpa.ct Report has four or five major sections
which fixst describes the pro�ect i.n detail, �rovide� same in�ormati.on on
enVironmental setting, then �ae i.dentifX the key legal pol%cy institutional
constraints which m�y a�fect the �x'o�ect. � �ri identifX the loc�ical,
ph�rsic�;l� bli�alcx�ic�l , etc e , im�act o� tY�ie �ro��ct. We h�ve orc�anized
i.n the dx�ft xe�nx't, Mx. ,Jone� stated, the .iznp�,cts into thxee separate
catac�orie� � cans:txuction, apex'c�t.iQn and those related to growth induc�nent
impact�• The construction impacts are basical.ly a short tenn impact -
these are things that happen during the tune the project is being
constructed. 'I'he only one tha.t could have a longer term probl�n would
be the soils/erosion - and the only area that soils are particularly
erosive is in the Pioneer Trail area. TRPA is supposed to have out a
water Quality Pda.nag�nent Manual in July, and this will deal with a
ntunber of requirements the �eople must abide by, particularly when
they are working with erosive soils.
'The operational impacts are usually the ma.jor ones and are long term and
some of these operational impacts are beneficial. impacts and relate to the
project. The water supply syst�n will be improved., the circulation of the
pressure will be improved, and improve the water quality, by replacing
some of the old pipe, by putt�ng in larger pipe and doing away with dead-
ends and getting loops into the system.
The Storage Tank is proposed to be on Fores-t Service property , and it
will be a small area of land , that would be Converted to what is now
open space and recreational area, and converted to this storage tank
in the Montgomery Estates area. 'I'here will. be an increase in the
electrical conslunption, due to the p�nping that will be necessary to
ptunp into the new storage tanlc.
'I'he District will increase their indebtedness due to this $800,000
loan , but thexe will be increase in water rates to help pay for this loan.
Mr. Jones further stated that there should be same decrease in operations
with less expenditures to the District in pipeline repairs and replac�nent.
On the other hand there will the e�ense of putting in the chlorination
units, and by doing this, the District will meet the Public Health Mandate-
Regarding the Growth and Inducement - Mr. Jones stated that: the proposed
modifications are designed to improve water service throughout the system
and remedy same specific probl�ns, and some of the pipeline replacements
will r�nove the bottlenecks and �mprove the pressure. .Limitations on
water at this time could not be a handicap on the growth , �ut s,e�
connections �uld Iae a di:�fexent thingG
The Environmental Re�oxt also required th.a,t t-here F�e s�me di;s:cuss�on on
alte�:native wa;�rs to meet the p�oject ob�ectives�, i�cludi'nc� a d�:scussion
of no action - doinc� noth�.nc�, so Fae have �evexal alternat.ive� to discuss.
We have the altexnatives tax pi�eli�e xeplacement� chlor�nation� water
storage, etc. N1,r. Jones �tated that thexe �e onl�r t� alternatives t.Q
the pipeline �xeplace pipeline and put in sma,ll� diameter pipes; that
v�uld save s�ne znoney in the pxoject cost, howeve�, thi.� �ould �3�o6v�
less amprovement in Xoux px�essuxe and ci:�culat�on probl�ms, less
improvement �.n fixe protection because thexe would be less capa,city.
The other altexnative to tlie �ipeli�e � a.nstead of digginc� up the old pipe
a.r�cl xeplacing, alternate lines could be put in, and this Faould not splve
any of the pxesent problems and �auld also sho�r less izn��'ovem�xlt in the
�ire protection.
On C�lox�nation - the pxoposal is that you put bX every �ell a standby
chlorination unit, and there axe 3 alternatives: (1) �ind the source of
the contaznination �xrak�l�m and �ol�e that source; (2� chlor�,nate only at
stoxage tanlcs to hel� the �aater that went through the tan]c, but there
is much Faater that does not c�ca through the storage tank so tha.t �uld not
help the s�stem at all; and (3� is relocate the wells, on the basis that
certa�-n wells may be the cause o� the contami.na,t�on and this would be
added costs si.nce one wc.�uld not kno�v which eaell �.s contaminati,ng the syst�n.
>
, F,i�
Regular P�eeting of the Board of Directors of
South Tahoe Public Utility District
August 4 , 1977
The Board of Directors of the South Tahoe Public Utility District met in a regular
session on 8/4/77, 8:00 P.M. , District Conference Room.
Rpl,t, ('AT,T,: Present�.were President E. E. Hegarty, Vice President L.L. Kashuba,
Directors R.W. Fesler, F.J. Cocking, R.A. Fieldcamp; General Manager/ District
Engineer J.R. Cofer, Assistant Manager D.W. Callahan, Attorney J.C.Weidman,
Clerk of f3oard, D. Huber, V. Thompson, R.L. Ctiilp, Mr• Elmore, D. Tudor, J. Genzeli
from Ialce Tahoe News, B. Nimisaki fram Tahoe Tribune, G. Eppler, J. Bonnet.
_ p,gs�; ��1, Dunckhorst - Water Systems Manager.
r'IINUI�S: Director Fieldcamp moved, seconded by Director Kashuba, unanimously carried,
minutes of 7/21/77, 7/22/77 and 7/28/77 be approved.
RECOC�IITION OF VISITORS: President Hegarty welcomed the visitors to the meeting -
Mr. D. Tudor, Mr. Elmore, Mr. R.L. C�.ilp, B. Ninisaki, Mr. J. Genzeli, D. Huber,
V. Thompson.
MANAC�R'S REPORT: P�lanager Cofer stated he did not have a written report for this
meeting, h�ver, he did request that two items be added to the agenda for
consideration this evening - -- Item #5 - Action for authorization to execute
the loan agreements with EDA on the Johnson Blvd. project and the Resolution
approving plans and specifications and the authorization to bid on the project.
Also, Manager Cofer stated that the Board requested a Fact Sheet be put together
on the Directors with the election coming up in November, and the staff has
Su�arized the Board of Directors activities and the seats involved, and two�-
page suimtary has been prepared for the Board's approval, and it is our intention
to make this s�unn�ary available to anyone that is seeking information regarding
the Board of Directors seats and the election as supplemental infornlation they
might be interested in arid w� included in it the Board of Directors - 5 seats,
date of service, when each seat e�pires, when the Directors regular meetings
are held, aru� identified the 5 Directors connnittees that the Board operates under,
we indicate the compensation of $25.00 per meeting; under frequenc� of Board
attendance, we tried to sunmarize the last seven months activities that the Board
has had in excess of the two regular Board meetings a month - and over the last
seven months - 3 public hearings were held, and the workshop sessions have averaged
better -than 8 workshop sessions a month - and the conmiittee meetings w�re not listed
as it would take quite a }�it of research to identify the number of con�m�ittee meetings
which were held. We also pointed out that three of the offices/seats became vacant
on the last Friday of November 1977 - Seats 1, 2 and 5, where the nominatihlet
petitions can be obtained, the date of filing and we hope to have the pamp
available regarding election, and the candidates must point out which seat they
v,�uld be seel�ing for election. P�9anager Cofer stated with the Board approval, these
copies will be made available for those who ask.
�irector Fesler sta-ted that totally absent from the fact sh�eedto n�unber of otherions
which the District is involved with, such a.s, CASA► A�A�
organizations that put on Seminars for Directors, In-Comi.ng Directors, etc. , and
another c�unitn�nt that an in-con�ing Director would face would be the idea of going
out of taun for 2 or 3 or 4 days to attend some of these seminars, workshops, etc. ,
and he �ated it is time-commi'cment and it was not reflected on this fact sheet
presented this evening. The Board agreed to have th.is added to the fact sheet, as
w�ll as to mention corrunittee meetings that are also held, which average 2 or 3
a month approximately. President Hegarty also mentioned that the study sessions
should also be mentioned - such as being held in the afternoons.
�I'he other item Manager Cofer covered was the Fac�ilive a stat sn epor�tron �Sasked
' Mr, Russell L. Culp, Project D'lanager of sair�, t g
i��r, R, L. Culp stated �rk has been started. on the Facilities Planning Program,
and he has been working on sorne of the introductory �inelCountr or land disposal
Mr. Henrichs has been here for two days looking at Alp Y
sites, and we will also be looking at in-basin reuse poss an�lflows and water quality.
has started work on the impact of water conservation of p
Greg Hanson has been working u�i�l �'�'• C�lp on thi-s ozone-car�-.�on treatrnent and we
do have approval from the State now, and t1v-s will be the most timE consuming -
pilot plant on ozone cabon-treatment• Dr. Wesner will be starting in about tv,x�
weeks on the geology of the ground area for water injection and around the lst
of September Gordon C�zlp will be workisig on the advanced waste treatment portion
of the plant. Mr. Ben7es is here with P�Ir. C�ilP tod.ay and tomorrow working on•
the secondary treatment plant, and one of the particular things they are going to
look at is stabilizing and simplyfing the secondary treatment pha.se of the plant.
�/�J Regular Meeting -2- g/4/77
Manager Cofer stated that he and Bob Jones did meet with EPA regarding the EIS
and EPA is still working on the �sues involved and whether they will do an EIS
ar�l under what conditions they will do it and they may not make a decision until
SeptP�nber. Mr. Jones will be working on the EIR and will get together with Mr.
Culp to discuss dates for workshop sessions .
Director Fieldcamp moved, seconded by Director Kashuba, unanimously carried,
Manager's Report be approved as presented by Manager J.R. Cofer.
AT1'ORNEY'S REPORT: Attorney J.C. Weidman stated he did review the Calgon
Contract (Carbon) , and found that the changes that have been made comply with
legal requirements, and the contract can naw be executecl► authorize the approv-
ing of the contract, execute it, subject to Attorney Weidman's review. .
1�EPORT OF WORKSHOP SESSIONS, As reported by Nl�nager Cofer:
7/22/77 Fallen Leaf Lake Assessment District
7/27/77 District Programs
��2g/�7 Adjourned Board Meeting - Hearing EIR Water
System Improvements
g�l/77 Agenda Items
g�3�77 �iidelines for Staff-Responses for Applications
Board of Directors Election
g/4/77 District Programs and Laboratory Operations and Proceclures
COMNLC'I"PEE REPORTS:
(1) P,esearch and Conservation: President Hegarty stated this Coirunittee did meet
on 7/29/77 and will ha�e an additional meeta:ng and following this will be a report
to the board.
(2) Water Utility. No report.
(3) Plant Operations. rIo report.
(4) Finance/Insurance - 'This car�m�ittee met the last week in July and again on
the lst of August to discuss the District's Dental Coverage, including various
employees requests to be included. in the one specific Dental Plan. We also
met to meet with the Banker(of the Water Company operation) in regard to a
loan and he stated they received the same report fram the Banker th.at he would
have personally received had he made appl.ication and read the reply from the
Banker which was sent following the meeting in which the letter stated they did
not feel the request for the $800,000.00 loan fits into their current loan
program. This was an essential step before w� could proceed with the State of
California - the State would not entertain a loan from us until we have exhausted
with the private lenders.
(5) Pi.zblic Information - Director L. Kashuba stated tha.t Congressman N1cFall will
be meeting with us on August 24, 1977 at 3:00 P.M. here at the District Offices.
She also reported that she did draft a reply to the letter written by L. Krause of
the Sierra Club to Mr. C.D'Iar'k Smith of EDA concerning the Johnson Blvd. Interceptor
and his objections to it, and each Director was given a copy of this reply, and
if the Board so desires she requested a motion this letter be mailed. JQhn Weidman
stated he approves of the letter also. Director Cocking moved, seconded by
Director Fiel.dcamp, unanimously carried, the letter be mailed.
Director Fesler asked whether or not the press has a copy of the agenda and the
attachments, and several of the other materials we have at the �etings - the fact
� sheet, etc. , as he stated he read an article in the Lake Tahoe News, which seemed
to him to contain some inaccuracies, and perhaps the person that wrote the article
for the News vras probably not in possession of all of the facts that he might have
had, and requested that under Public Information he would like to see that the
press has as much information at the press table as possible.
SHOP STEG+TARD'S REPOI�I': Manager Cofer stated that the Shop Steward's did state
they will not appear at the meetings unless they do have samething to report
to the Board.
P�lanager Cofer stated that there is a meeting this next Monday with Ron Woa� -
representative for Local No. 39, Stationary Engineers.
:�.0
Regular Meeting -3- 8/4/77
Report from �7anager of V�ias-tewa�er Operations: r'�s present� i.�y Jol�n Fionnet;
"On Lti'ednesday, July 27, 1977, we stoppe�. exporting. 'I"}zis was due to an
expor� line break at Luther Pass. E�.�ort ��as not rest..m�ed un-til Friday 7J29/77.
During fihis shut do�m, w� put 6.8 mgd in th� Emergency Holding Poi�. I have not
started to i:�ring t.."�i.s water back becaus� E� had to ���np down the #2 pond a�d
aeration basi.n.s #1, �,�2 and �;�3. Cur fl��s have 1�=?n hi-gh a?so - ruruzing 6
to 6.5 mgd through ctay and swing shifts.
'The aeration basins and the '}2 pond �re p��� dc�wn to allow as to hold
water here at the plant while heavy maintenance w�rks in tlze ter�iary on the #3
water system. 'I'his job requires us to shut dawn for approximately 8 hours.
The plant is recovering fran the last filimentous problem very well. The
pH and suspended solids are in good shape, but our COD concentration is still high.
I expect it to drop da�•m as the plant continues �o recover. rC"Ze �O�
concentrations have been runni.ng between 32 and 3G mg/l. Z�1�-�hough, 3urin� the
upset, thE COD concentration wen� as high as 59 mg/l, '?'he Fi.nal ef�luent ph
average is 7.3 and the ar:�nnonia at Inc�ian Creek is very good w�-th. 1.0 to 2.0 mg/1."
Manager Cofer stated that he �,aould like to p�ain�t out tha� even though th� COD'S
have been high in our efflu�nt, the CO;� in Indian i.reek remains k�elow 20, we have
not seen any rise in the reservoir.
Director Fieldcamp state�l that we have a small lake over there that is not even
connected to aur Lake and the C07'S in that lake is hig,,sr than ours.
Director Kashuba asked D,�nager Cofer if a date has been set to rieet with the
Alpine County Supervisors - and he stated a c�a�te has not as yet been schedused,
the Boar� requested a tentative date of August 25th. Manager Cofer wili s�t up
this meeting an.d report final sch�luled date to th.e Board.
izEPORT - PF,anager of Maintenance Di�rision: � �resented �rl� Gene Eppler:
°'The force main repairs v,�re completed on 7/28/77 at the point ruptured.
Two 18" tees �,�re installc�. or. the gravity ai��e of the force main and
approxuriately 200�J feet of line was fiLmed by Pacific �J/W Piaeline Ccx�pany.
We are waiting for that fi]s:1 to arrive.
During the last two weeks the main portion of ux�rk being done on the plant
��odification was on the Flow Equalization System, and the #3 Water Systexn. These
are the twn big�est projects in the modificatic�ns.
N1os� of the materials ordered should k�e aY�riviny the week of the 15th,
ana 22nd of t�-iis nlonth. F�t that time u� shoul_�1 begin to show canpletions on
many areas of the pZan� modif ications."
i�EpORT: Fii-iance Officer's �teport - As pr�sentecl hy Davicl G1. Call�'�an:
"Of the �1,7500,000 of sewer �ervice char-ges invoiced for 1977-78, �,ae have
received $870,000.00.
I at+-..:ended a Semi:zar on State/I'ederal Grazrt prograrls July 28+-�h-Sacramento.
I believ� the Semi.nar was beneficia� i.n understanding of_ tt�e revern�es ar� payment
procedures.
I ha�e campleted the EDA la:�plication Sappler��ent �or Johnson Blv�.
Intercep�tor �ewer Extension. �1YI12 applicaLion needs to �e apnraved by the Board
and su�anittecl to the Seattle Offic�.°'
I�lanager Cofer stated that regarding the pipe�ine, we should also point out that
we are col lecting evidence f rcgn l�oth �he iareak and the T.V. , and there �aere
big boulders renzoved frcun tne pipe.
Director Fesler asked if v� �,�re going into an: area of line that we nave r.ot had
any failures in. �•7anager Cof�r stated ye� - th� gravity side. Director Fesler
then asked if this �.%as the po?icy determination - Manager Cofer stat�d yes, this
was discussed at a nL�nber of the Boarr�'s Special Meetings, the Special Counsel
has discuss�. it, and he needed to find out wha�t �th.at gravity section lc�ks like
so that cv� kl-�ow; �� �ught the tees and are ��aiting for the nc�xt Ureak for the
opportur�i�ty to get in and take a look, a_nd we have naw lookc�.� at one section and
we can start formiulating icleas to wh�ther or nat our damages are restricte3 to
the pressure side or to �he whole line area.
Director Fesler sta�ted tlzen tr=e $1►� mi-lli��n dollar loan that we have is just to
rehabiiitate �1ze pressure side, which is the only side �N� had an.y failurea on and
Manager C��er stated yes that is correc�.
/
�.
,% �
Regular Meeting -4- 8/4/7�
Director Fesler stated we have had failures on the pressure side and have taken
steps to instigate legal action, and possibl.y recover damages involved with that
section of the pipeline - we have not had any failures in the gravity portion
is your purpose in investigating this side possibly including this in the
overall litigation. Manager Cofer stated yes, we have to know, w� cannot afford
not to know what is happening anymore. As far as the gravity side - there
could be a leak going into the Carson River. Manager Cofer stated we do naw
know the pressure side system was improperly installed, and we have no reason
to believe that the gravity side was properly installed. . .� have to know the
facts and know where we stand.
I`I'Eb1S FOR BOARD ACTION:
(1) Export Pipeline Repair - Contract Resources Engineering Management. . . .
Consideration to approve contract. Manager Cofer stated that this contract
is not for REM (Resources Engineering Nlanagement) repair the pipeline -
they are an expert engineering firm that will assist us in deciding how best
to repair the pipeline and then prepare the preliminary contract doc�unents
of which contractors will competively bid for the work to repair the pipeline,
and following that - bids will be asked for and/or awarded to a licensed
contractor to repair the pipeline, in accordance with the plans and the
specifications 1�2 does prepare. We are naw proposing a contract with the
engineers - they will have no authority to sper�cl money, they will do specific
tasks directed by the contract. Mr. Da.vid Tudor of REM is present this evening
to answer any questions the Board might have regarding this contract and the
work that will be involved. The contract provides for 3 phases - phase one
is a Preliminary Report and reco�ndations to the Board; phase twc� is the
preliminary design - design plans and specifications; phase three is the
construction administration and the resident engineering activities, and also
included in the contract provisions for additional services that may become
necessary as we move in to the repair of the pipeline. The contract also
provides that they will not initiate work on anyone of these phases without
first sukxn.itting a supplemental report-the detail.s, the budget, the costs,
the participants and the scope of work to be done in that phase, and un.til
the District gives a written authorization they will not proceed with any phase.
Tonight we have both the general agreement and the phase one supplemental and
we ask for the approval of the Board, Mana.ger Cofer stated; the phase one task
will include review of the existing data we ha.ve on the pipeline and consult
for proposals for alternative methods for repair of export pipeline - they are
to prepare a tentative schedule for the design and repair of the pipeline, a
detail for the method of controls of repair work - how they plan to inspect it -
haw they plan to direct the contractor in his wc�rk; they will identify warranty
outlines and expected period of perfor7nance in their design package, they would
include a proposed schedule and method for re-inspection of the perfornlance,_
they will give the Boaxd a cost estimate on what the repair cost would be -
and this would be for the pressure side of the pipeline only; they will attend
detailed conferences with the District staff on prel.iminary approval, they will
plan and assist the District in obtaining the District's ex�ense, required
surveys and other fields of investigation for their report and design , they will
prepare detailed drawings, list schedules, working drawings, and specifications
and any additianal separate services authorized by the District. The general
agreement also includes what they anticipate at this time as the activities under
the design phase and the construction administration phase. Under compensation
for services, it provides that for each phase they will give us the detailed
cost, rnethod of payment to be used for the various steps - it is to be a cost
plus a fixed fee method, invoices will be given for actual time spent, plus a
fixed fee for �rk done, provides they will identify the time of co�letion
and there are provisions for termination of the contract for good cause. They
agree to make available, access to their records for any auditing that we might
wish. 'I'hey state they wc�uld hope to have phase one campleted by the end of
November, and this is a tentative schedule ar�d could be delayed if access ta
the pipeline is prahibited because of weather or failures, etc. It provides
for a fee of not to exceed $59,400.00, which includes the l0o contingency.
John Weidman, Attorney, stated. that the changes in the contract that he requested
have been included in the contract, which was the terntination of the contract
at Districts convenience. He further stated REM prepared an excellent contract
and both sides knaa where they are; the way the contract now stands and the way
REM proposed it pleases h�m, and he would recomnended approval of same, as he
personally feels it is the best engineering contract and the fairest that this
District has ever had.
��
/ �,:.1 �
Adjourned Meeting -6- 7/28/77
Consideration of Contract for Carbon Reactivation Service and Supply of
Virgin Carbon - Calgon Corporation
Manager Cofer stated we received only the one bid from Calgon Corporation -
for 5 year activated granular carbon service, delivery, pick up, etc. ,
technological assistance, operator's training in transfer of carbon,
delivery of virgin carbon, provide replacements parts and facilities
necessary for the function of the carbon. There would be needed
96,000 pounds in 1977-78, increasing to 192,000 pow-�ls in 1981-82 and
their bid for the fiscal year 1977078 is 39.6� per pound; paymP_nts
would then be starting the first year at $3,000 a month and would
increase as the carbon amount would increase. P�lanager Cofer reconanended
approval of this contract from Calgon, subject to our Attorney's
review. Director Fieldcamp mpved, seconded by Director Cocking,
unanimously carried, the contract with Calgon Corporation, as explained
by Manager Cofer, and subject to our Attorney's review, be approved.
Director Kashuba stated that she has been hearing one board cannot commit
another Board. Attorney J.C.Weidman you can do so wherever permitted and
we have an escape clause in this contract with Calgon - - it is just the
period of time one can obligate the money.
Manager Cofer read the following from the Contract with Ca.lgon:
"Duration of Agre�nent -7.2 = Not withstanding the privisions of Article
7.1 - Subscriber shall not have the right to ternlinate during the first
60 months following the initial truck-load of carbon, provided, however,
that the term of this agreement shall not exceed the term permi.tted by law.
'I'his minimum term shall be extended by the length of any period during which
any other provisions of Force Majeure pursuant to Article 5 ar� inVoked.
OTf�R BUSINESS: - Man,ager Cofer stated he woul.d like to have a tentative
�ate to meet with Bill P�rgan, and he stated he was going to meet with h�m
at 8:30 A.M. on 8/4/77 to talk about Fallen Leaf Lalce. The Board would
like to meet with Mr. Nbrgan on a date convenient to him.
Also, �elyn Rr�berson - City Clerk - requested an Adjourned meeting of this
Board for August 15th for information to be turne�. over for the election
in Noveanber and to have the City Clerk get all information to Mr. Kelley -
County Clerk. To meet at the District at 3:00 P.M.
n'lanager Cofer stated that as another matter - he feels the positian of the
staff is to remain neutral and consistent ancl everyone that calls or comes
to the office to ask about the election for the Board seats - he would like
to have them given the same story and he stated the Board should give their
ideas to Nlanag�ment as to what that story should be - there will be three
Board Nlembers going up for election, and those possible interested outside
candidates would like to know samewhat about the position of a Board
Men�ber. Director Kashuba stated tha.t those that will be interested should
have some type of an idea of what they would be getting into. Director
Fieldcamp stated that he didn't feel it was necessary to tell anyone
anything - let them get in and get their feet wet as he did, he stated.
President Hegarty stated they should all have equal opportunity to find
out what is going on, what is expected of tnem, and what to expect from
the job - this is something we have never done before, President Hegarty
stated. .
L�irector Cocking stated it would be a real detreanent to one that is tied down
to a salaried job - they just could not atten� all the different meetings.
Manager Cofer stated the ground water study is now being started, and re-
quested the Board to have the a�enda item on 8/22 at 10:00 A.M. and meet
with the people that are doing the study in the afternoon.
President Hegarty adjourned the m/�eting at 4:45 P.M.
t/��� /
/� if Y J
/�/, ,�
1��-�'sy"C�l� '�":�� �� / �L. !'Gf,. �s�....
Edward �. Hegarty;�re�ident
South Tahoe Public Utility District
A'PI'EST: '�, ; �
���-� �� ��� � � ,.
� �! �''�--__
,�.-�`-� ��i/�- �
• Clerk of Board
SoutYi Tahoe Public Utility District
**************
s/15�� /���'
Adjourned Meeting -3-
that the Churney System is not in �aide use, as opposed to the C1ies System, which
is in much greater use for bo'th the pressure grout and the video." I�7r. Tudor
stated, "It would be our recon�nendation, frcgn an averall standpoint, an� if we
had to make this decision, we w�uld feel the Cues Unit is a better Unit for the
District's uses. As a side issue, in talking with scxne of the users of the
Cues Unit, regarding purchase prices, a:.n negotiations with Cues, we found
that the Canpany was able to reduce the amounts originally quoted to sane users-
in one case it was a quote of $55,OQ0 and through negotiations it was in the
mid-forties, and that was the case with 3 people that have been contacted that
use Cues Units." P�Ir. Tudor also introduced P�Ir. D-Bates of REM, who will be the
project engineer on the e�ort pipeline project.
Manager Cofer asked Mr. Tudor "'The negotiations you mentioned, did they do that
by deletion, or by substitution of equipment."
I�9r. Tudor - It was not my understanding it was done by major equi�xnent or
substi�tutions, and it was pretty much as specified.; I have to leave that to
your discretion to negotiate with them• It would appear that probably there
would be sane considerations could be made here."
Gene Eppler stated that his main concern is the sealant, and he feels that the
Cues Unit would do the job on the sealing, and their video would certainly take
care of the job for our purposes. He further stated that they did see this
Unit in action at a conference they attended at Southern California; in
attendance a that conference were Gene Eppler, John Bonnet and Ray Fieldcamp.
Director Fieldcamp stated he was highly pleased with the Cues Unit he sa�r at
the conference.
Attorney Weidman stated if the Boa.rd is leaning towards Cues, they want to declare
that Ghurney was non-responsive, and did not feel the Board should award to Ctiies
at this tin�, a.nd should have Manager Cofer and P�ir. D. Tudor contact Cues between
now and the next meeting. Nlanager Cofer stated we are �n need of the equiL�nent,
but we do have another meeting on August 25th to further discuss this matter.
Mr. White of Cues stated. if they are the successful bidders, they wil.l make a
T.V. available to the District at no charge. He also stated to the Board if
they would look closely at the bids, there is much equipment in their bid �hat
the other ccxnpany is not supplying, which amounts close to $12,000.00. 'I'his
would be an area in which the District and Cues could negotiate, however,
r�lanager Cofer did state these items are listed as additional items in their bid.
In answer to Attorney �Jeidman's question, there were District's in State and out
of State having negotiations with Cu.es; two of the District's were out of
California and one in California.
Attorney Weidma.n recc�unended that the Board find the bid frcm Ch.urney to be
non-responsive, in the matter of the pressure grouting, and in our mai-ntenance
program, and our examination program, we feel that Churney Unit would not meet
what we desire the use for. I�ir. G. Eppler stated that Churney did not meet the
specifications as written for the District. r�ir. Tudor also stated that the
equipment offered fran Churney has been traveled, and P�anager Cofer stated it
had not been in the se�ers, but had traveled quite a few miles as a
demonstrator, which would not be factory mint condition.
Director Fieldcamp moved, seconded by Director Cocking, unanimously carried, that
the Ct�urney bid was non-responsive, did not comply with the specifications, and the
equipme.nt was not in factory mint condition, and authorize o� r�anager and
Consultant to negotiate with Cues on the add-ons and deducts.
P�lanager Cofer will come back to the Board on 8/25/77 with a report on this matter.
5, E�rgency Declaration Authorization to Contract for Work Interim Plant
Modifications SodiLun Hydroxide Facilities - Declare extreme emergency and
authorize construction of facilities by force account.
Regular Meeting -5- /'�J-;
8/4/77 � �
As far as the dates fc�r filing �he lawsuit, etc. , Attarney weidman stated that
it would tak.e sever�.l zr�on-tl�s after filing of the lawsuit that it wr�uld come
to trial/court and REt� sta;.uls reac3y to testify as to the facts and their expert
opinion in the litigation, �ut tk�leir �rime ta.sk is to get the pipeline fixed.
P��anager Cc�fer recomnended that the Board approve the contract with REM as �11
a� proc�ed with phase one on a budget of not to exceed $5�,400.00. Director
I:ashuba moved and secor�ded by Director Fieldcamp,
Mr. David Tudor of REM stated it is a pleasure to be back with the District
arid stat�d they are very anxiou s to start the pro�ect. Director Fesler and
Director Cocking asked Mr. �udor just how he plans to pra:eed on the project.
T�1r. Tudc,r stated in the packet the Directors have been given is a schec7ule
of time, schedule of w�rk procedure, �c7. d.ates of starting the project. He
did statE, however, one of the problems will 3�e to get started ;�efore the
winter sets in - there is really nothi.rYc� that can be told until 1�M have
actually gotten into the pipeline. Director Fesler stated that REM'S
role is with regard to the repazr of the pipel.ine and not to act in the role
of an ex}.�rt wi.tness for litigation. ��1r. Tudor statal. they will have very
detailr�7. record keeping throughou�` th� entire project, and if the District
desires to have those records - they will be yo�zr records, and w� �aill do every
thing we can to see those records reflect everything as we firx� i=c. . Manager
Cofer si ated any access to the pipe, eq�a.i�xnent, "'.V, work, etc. , is not included
in the contrac� with RF��, however, t�zey wil.l provide the supervisior�.
Unanimously carried.
2. Lahontan �gional TrVater �uality Con�trol Board Waste Disc.narge Requirements -
S'I`PUD I�laintenance Proj�ts ---- request to Authorize �cceptance of Proposed �
Requir���ents. . . .D�a.nager Cofer this ha.s been discussed at several of the �rk-
shop sessions, and these requiremen�s were not in our possession at that time.
These were received today, and Manager Cofer read same to the Board. The Board
agreed that since these requirements were received only to3ay, and since they
have not had the opportunity to study aracl review sam�, they requested no action
be taken this ev2n.ing on the discharge requir�ments, and a letter be sent to
Lahontan explaining why action was not taken. A�nager Cofer reco�nded to the
Board that he be authorized to corrununi_cate w�th Lahontan stating � are in
general agreement with the requirements with the exception on one or two of the
requirem�nts. Director Kashuba stated that she did not feel it was necessary
to state in the conanunications to Lahontan this specific item we are concerned
about, but we have not seen �hese requirements until right now, and the Board
takes the responsibility of accepting tYiese, arxl same have not be reviewed by
this Boa.rd - she further stated she is concerned about Item #6 of the require-
m�nts, etc. , and she feels weshould ha.�re s� time to review these requirements.
The Board s-�ated that fhey need the opportunity to review tY�,ese requ;reznents
and the Boara will again discuss this :ubject at the August 15th meeting at
3:00 P.I�I. Director Fieldca� move�l that the requirements be rejected. No
Second. Mo�tion lost.
Attorney Weidman recorranended that the Boarc?. request an additional mon.th
conti.nuance since the final draft was not received until today, and that
you need more time to review it and there is one objection. Moved by Director
Kashuba, seconded by Director Cocking, Votes as follows: Ayesa Directors F.J.
Cocking, .L.L. Kashuba, R.A. Fieldcamp, E.E.Hegarty. NOES: Director Fesler.
Carried. . . . .
3. Petitions for Incluaion in assessn�n.t District - Fallen Leaf �e Forest Service
PeYmittees - Nlanager Cofer sta-te�. that we received tv� petitions - one fram a -
Mr. and Mrs. Dawling and one from Mr. and Mrs. C. William Cramer requesting
inclusion in the Assessment District of Fallen Leaf L�];e Area. Manager Cofer
stated he spolee with Mr. P�rgan of the USFS and wit�. R.Hill of Wilson, Jones,
Morton and Lynch. Mr. Hill stated c� cati receive th�se as informal petitions,
ar�7. Manager Cofer stated that � shoul.d make no decisions at this time until we
hear fran other permittees and recananended we receive and file these inform�al
petitions and to inform them we are awaitin.g word fran the other permittees
before any action is taken. President Hegarty directed Manager Cofer to go
along the line of his rec�endation to the Board.
,/ j `� ? Regular Nleeting --�- 8/�/7 7
SEWER INSPECTION AND SEALING EQUIPr�NT - 'Itao bids were received today: one
fran Cues for $58,149.48 and the other is frcen Cherne Industrial in the amount
of $38,777.00. Mr. Eppler stated the unit fram Cherne Industrial is a used
demonstrator and does not comply with the specifications. Mr. Eppler
reca�m�nded the equipment from Cues be accepted for their bid price of $58,149.48.
There bid does canply with the specifications of this District. Mr. Eppler
stated he has contacted organizations regarding the equi�xnent and was told that
if they would be running in excess of 27 inches to definitely use the 3T�7, which
is the equipment from C�es, and for l.ess t��n 27 inches they would highly
rec�nd the equipment bid fram Cherne Industrial.
Mr. Gene 'l�ey of Cherne Industrial stated that he is the Western Regional
out of the offices of Sparks, Nevada; the total difference of the two bids
was for $20,000, and the Unit he proposed to furnish is not a demonstrator-
it is unused; it is a new unit, not been demonstrated and people have looked
at it which is about it, he stated. The second thing, he stated, is that the
specifications used w�re highly restrictive and only one firm could meet
those specifications, and. that would be Clzes. He stated he indicated to this
District in his bid that they do meet the performance aspects of the
specifications or exceed these specifications; their equipment, he stated is
equal to the equipment on the market today. I did meet with District
personnel requesting an addendum to the specifications so more than one person
could submit a bid, and the addendLun was not sent out and he explained that
he could not meet the specifications of the descriptive nature and re the TV
equipment their firm far exceeds the specifications; on the chemical grout
there is one T.V. sealing unit currently in the Tahoe Basin being used, ancl
there has only been one used in the last couple of years, and that is at the
North Tahoe Public Utility District. City of Reno h.as been using their equip-
ment, Sacramento County ar�l Merced and various other areas, agencies,
private contractors, and for a price of $20,000 he could see no justification.
Mr. Turney also mentioned various organizations/firn�s that use their equip-
ment; stated. further that EPA accepts their grout product.
Manager Cofer stated that he felt we selected the equipment, in our judgement,
that is the better equipment for our use, even though it is much more expensive,
and we will be spending more than $20,000 of our time to repair the pipeline,
and we want to only have to do it once, if possible, and reco�nded that
the Board authorize award of contract to Cues, subject to the District
receiving a letter from the State Health Officer that this is acceptable
material to use.
Director Fesler sta.ted that he felt a couple of hours in a Study Session
should be spent to go over these proposals, contact W.F. Pillsbury, a local
engineer, who we have retained so we could get his view on this. Director
Fesler stated he rather resents being asked to vote for samething that is
$20,000 higher than the other bid received, on a Staff rec�ndation, and
if we don't do it, � are letting the staff down, and Director Fesler stated
that on the other hand, we are elected here to represent the interest of the
people and to protect the money that they spend - it puts the Board in a
terrible position, Director Fesler stated. He felt � should have a Study
Session and also to contact North Tahoe PUD to see what their experience is
or was , get Mr. Pillsbury's recanur�ndation, and have a chance to look into
this with a little more depth.
Attorney Weidman aske3 what the opinion of REM is on this matter. Manager
Cofer stated he did not feel we should ask for free advice, and if the Board
would like to have a firm analyze this matter, we could obtain that too.
M�nager Cofer stated if the Board desires to have this analyzed as to the
equipment and its use, he would suggest that only one Engineering Firm be
authorized to do this - and Manager Cofer, Gene Eppler and David Tudor
will confer regarding this equipment and bring a reco�anendation to this
Board at the adjourned meeting of August 15th. The Board agreed to bring
this matter up again for consideration at the adjourned meeting of 8/15/77
at 3:00 P.M.
Regular Meeting -7- �/4/77 �;��i�
Manager Cofer stated that there are several items he would like to add
to the agenda:
Item # (a) - Execute Loan Agreement With E.D.A. and Plans and Specifications
for the Johnson Blvd. Sewer Project.
EDA Grant Application - Resolution Making Conunitments to Adequately Treat Flows
Frcgn the U.S.F.S. , California State Parks, and Fallen Leaf Lake Canurnanity.
Assistant Manager Callahan stated he has given copies of the Application
Supplements to J.C.Weidman, Attorney and Manager J.R. Cofer for their
review, and then same to be forwarded to EDA Office in Seattle; Plans
and Specifications �re authorized in April, .and at this time the modifica-
tions to the Plans and Specifications are changing the time of construction
fram 135 days to nine months to allow construction for 2 seasons, and
completion date to be July 4th next year and will include the EDA require-
ments and specifications/ cost was increased from $280,000 to $310,000.00
on the Grant request, and Assistant Manager requested consideration of
adopting F�esolution rdo. 2080 to cover this, and authorize for bids.
Director Cocicing moved, seconded by Director Kashuba.
Director Fesler stated the U.S.F.S. has spent a great deal of money to
help us build this facility and the State Parks has also contributed to
the facility, whereas the Fallen Leaf Lake has cost us hundreds of thousands
of dollars in litigation, and asked why we don't omit Fallen Leaf Lake
, from this grant application arxi just proceed with the USFS and State Parks.
Manager Cofer stated if Fallen Leaf Lake is anitted - grant is omitted.
P•7anager Cofer also stated that Fallen Leaf Lake is exempted from the
limitations on the capacity; it is being imposed upon us by other agencies
to serve them, and he did not feel the Board was making a c�itrnent that
has not already been made for them.
Attorney Weidman stated that the Fallen Leaf Lake is e�empted from the 500
units as he understands the wording of Lahontan Cease and Desist Order, and
we do have the contract for the USFS and Califor�ia Sta��e Parks, and the
c�nunity is not going to be hurt on the allocation of 500 units for Fallen
Leaf L�alce.
Roll Call Vote as follaws: AYES: Directors Cocking, Kashuba, Fieldcamp
�nc3 Hegarty
NOES: Director Fesler.
Carried. . . .
RESOLUTION NO. 2081 Authorizing the Assistant Manager to execute the Loan
Agreement and Supplc�ntal Application and making the Conunitments. Director
Kashuba. moved, seconded by Director Fieldcam�, roll call votes as follows:
AYES: Directors Cocking, Kashuba, Fieldcam� and Hegarty.
NOES: Director Fesler.
Carried.. . . .
Fallen Leaf Lake Design Criteria Report - CSO INternational, Inc. , William
F. Pillsbury, Inc. , - Consideration to Approve Con.tract and Authorize
Initiation of Work, to-tal est.imated cost of $26,200 for Pillsbury's review
of the program, contact agencies concerning the program, evaluate and
contact agencies concerning the design criteria basecl on STPUD participation
and management and jointly with CSO they w�ould sula�nit a report to the Board,
they would deternlitze right-of-way requirements in reference to STPUD
responsi.bility, determine costs for assessment districts, discuss the program ,
with Regional Board, Homeawners, �'orest Service prior to finalization '
jointly with CSO, and jointly will su�iit a final report with CSO. 'I'he
responsibility of CSO would be to determine the extent of participation
by each discharger in Fallen Leaf Lake, to review and evaluate the inter�ded
design, incorporate changes and/or adjustments, prepare a preliminary cost
est�mate, define pilot programs for possible implementation - develop
implementation programs, including design and construction schedule, and
pursue possible alternative funding programs. These items were discussed
with the Board at workshop sessions, and requested the Board to authorize
execution of contracts with W.F. Pillsbtasy, Inc. , and CSO for a total of
both contracts not to exceed $26,200, subject to approval of our Attorney.
Director Fieldcamp moved, seconded by Director Cocking, unanimously carried.
WILL SERVE LE'ITERS, [�TER SUPPLY: - Request of ONLY FUN SKATEBOARD PARK -
1330 Ski Au�. Blvd - 1-1/2" Meter, and Request of Oscar Grego, 8 Unit Nbtel
with Manager's Quarters for Water.
' � - /
Regular Meeting -8- 8/4/77
Director Hegarty moved, seconded by Director Fieldcamp the Will Serve
Letter be issued - votes as follaws
ONLY FUN SKA'I'EBOARD: -Be approved by following votes:
AYES: Directors Cocking, Hegarty, Kashuba and Fieldcamp
ABSTAINID: Director Fesler.
Carried.
OSCAR GREGO - 8 UNIT MOr1TEL WITH MANA(�R'S QUA�RS: Director Fieldcamp
moved, seconded by Director Kashuba - will serve letter be approved for
this 8 unit motel. Votes as follows:
AYES: Directors Cocking, Hegarty, ICashuba and Fieldcamp
ABSTAINED: Director Fesler.
Carried.
Assistant P�Ianager Callahan mentioned to the Board that the Will Serve
Letters will expire in 6 months if a building permit has not been
issued or obtained.
PAYNIENT OF CLAIMS: Assistant D7anager Callahan recoiranended payment of
claims in the amount of $256,397.08. Director Fesler moved, seconded
by Director Kashuba., unanimously carried.
�JDUI�NT: Adjourned at 11:00 P.M, to August 15, 1977, 3:00 P.M, at
the District Offices.
�'/ �,+ � f �
/ �
--' c.[ �G,��'�./`�.-./�i/ Y :"' �j ,�a /�,^-
Edward E. I��egarty, esi�ent
South Tahoe Public`'fJtility District
A'ITEST:
���i��-�--��-�-�--�--.�-�i
Clerk of Board
*�************
�,...--
.,
�L�?GS
Adjourned Meeting of the Board of Directors of the
South Tahoe Public Utility District
August 15, 1977
'I'he Board of Directors of the STPUD met in an adjourned session at 3:00 P.M. ,
District Conference Roan on 8/15/77.
ROLL CAI�L: Present were President E.E. Hegarty, Directors R.W. Fesler, F.J.
Cocking; L.L. Kashuba, General Manager/Dis+,xict Engineer J.R.Cofer, Clerk of
Board, Assistant Manager D.W. Callahan, Attorney J.C.Weidman, Cues Representative,
Gene Eppler, and Dave Tudor frcgn Resources Engineering Management.
I'I�M.S FOR BOARD ACTION:
' (1) P�SOLUTION N0. 2082, Consolidating the Noven�b�r 8, 1977 General District
Election Ordered by the Lake Tahoe Unified School District, and the City of
South Lake Tahoe.
Director Fesler moved, seconded by Director Kashuba, unanimously carried.
Evelyn Roberson, City Clerk, stated she would be hap�y to answer any questions
the Board might have.
(2) Request for L�tter of Support Application by Tahoe Resources Conservation
District for a Resources Conservation Develop�nt Area. P�lanager Cofer stated
he lzas rec�ived a letter from Walter Bailey, Chairn�an, of the I�alce Tahoe
P,C&D Council requesting our suppor-�, and asked Director I:ashuba to outline the
RC& ll l�istrict proposal.
Director Kashuba stated the Lake Tahoe RC&D Council is ccflnposed of representatives
of each local government - El Dorado County, Carson City, Placer County, Douglas
County, Washoe County, and the two conservation Districts - Tahoe Conservation
District and Nevada Conservation District; who have joined together to ask for desig-
nation fran �khe USD� Soil Conservation Service as a resource conservation and
developr�nt area which will make them the local body then eligible for funding
for many of the resources manageznent programs such as 208, erosion control, etc.
This is not a regulatory agency, members are the elected representatives of
all the local governments to try to implement sane of the many thousands of
dollars worth of planning for erosion control that has been done in the Tahoe
Basin. If the Tahoe Basin is named as the designated area, then the council
itself can fight for the funds for local goverrunents to get these projects done.
Manager Cofer recoirur�ended that we support the RC&D.
Director Cocking moved, seconded by Director Fesler, carried. 4 to 1 as Director
Kashuba abstained.
(3) Pilot Study Approval, Facilities Plan Laboratory Studies, Ozone Activated
Ca.rbon Pilot Study - r7a.nager Cofer stated we did rec�uest fran Sacramento a request
for the Ozone Carbon Study, and the State has approved this, and we are asking
for the Board's Approval on the Doc�nents - (1) We are proposing to amend the
Clean Water Consultant's Contract by the amount of $4,760 to cover their
participation in the Pilot Study. Under this concept, the District will order
directly the supplies, equipment, we will do the lab testing, and some of the
operation of the pi�.ot plant; we are only negotiating with the consultant to
provi:le tYie consultant services. The total study is about $10,200 which includes
the equipment. ^7anager Cofer asked Mr. C�,ilp to cc�rIInent on the study and what
tne objectives are.
Mr. R.L. Culp stated that the purpose of the study is to deterr.Line whether or not
the new �echnique for adding ozone ahead of the carbon will, in fact, increase the
capacit� of the car}�on; it is not a research type study, it is to confirm the
process that is already developed. He sta�ed they will supply such supervision
as may � needed, and he stated they have met with the State on this and they are
quite enthusc�d about it and want to be here when we first start the operation
of the plan-� and follaa it through closely. He stated that there is a City in
Germany naw using this process and they increased the capacity of their carbon.
If this does work, the District could save approx�mately 3-1/2 million dollars,
if the design of the plant were to double, and he felt it wc�uld be a worthu�hile
study. Manager Cofer stated if the Board does approve this he will send a letter
to Neptune AZicro-Floc advising them we have a need to re,-�t three 4-1/2 inch I.D.
i�tixed P�edia Pilot Filters for a treatment study at a rental cost of $175.00 per
month, as vaas advised �y CGJC, plus the cost of freight to and fran Corvallis,
Oregon. The pilot filters are to be furnished within 162 :nixed media for a test.
Also, the need for a chemical feed plunp of rental rate $10.00 per month and we
would have a purchase order for thi.s.
/`�/�5 `� Adjourned Meeting -2- 8/15/`�7
P�lanager Cofer stated the other major item we would have to get would be the
ozonator and we have a letter to Union Carbinde Corporation requesting the
ozonator generating equipir�ent on a no cost basis for 3 month study, as was
recarunended by C�.ilp, Wesner, C�alp, and we would return the equi�nt by the
end of February 1978 in same condition as was received. Also we requested
technical directions from the Union Carbide Company, and requested same,
for the start-up of the ozonation equi�xnent and assist us with operating
the equipment and conduct of the test - at a cost of $250.00 per day for
transportation and living expenses. 'I'his would be covered by a purchase
order also.
Manager Cofer requested authorization to sign the form 5700 - Price Sturunary
Report, and. sul�it it to the State, and to authorize hixn to dir�ct the
Consultant's to proceed with the work.
In reply to Director Kashuba's question, r�anager Cofer stated this will be
a part of the Facilities Planning.
Director Fieldcamp asked who would do the lab work, and what would the m��nhours
be.
Russell L. C1zlp stated there would be approximately 18 COD'S run per day - so
there is about 4 hours work per day, at tiir�s these will be run twice each week,
and part of the time every day for one person. Director Fieldcamp stated. this
is bothering him because the lab right na� is extremely busy. Manager Cofer
stated the COD'S must be done by our lab, and it might require us to send some
other lab work outside to have done.
President Hegarty stated that as Mr. C�.ilp mentioned - if this does work we could
save a lot of money in the long run.
P�Ir. C�a.lp stated perhaps the District would want to hire a part time lab employee.
Ho�ver, if one is hired under grant funds they would have to be a full time
employee and not a part time temporary employee.
Director Kashuba moved that we authorize the transmittal to the State of Form
5700, seconded by Director Cocking, unanimously carried.
Director Fesler moved, seconded by Director Kashuba, unanimously carried, that
C W C be authorized as the Consultant's for this project.
Director Cocking moved, seconded by Director Fieldcamp, unanimously carried,
that the Pilot Equiprrent be ordered frcxn Neptune P�licro-Floc and Union Carbide
Ccgnpany as mentioned, and as recommended by Manager Cofer.
(4) Sewer Inspection and Sealing Equipment: Pdanager Cofer stated that the report
fram R E P7 has arrived and Mr. D. Tudor is here and asked Mr. Tudor to report to
the Board his findings.
Mr. Tudor stated that they looked into the two pieces of equipment the District
has provided information to them on, and same was stuYunarized and delivered to P�Ir.
Cofer. "We have, after discussing with a great rnunber of people that have used
and/or have both C�.ies and/or Churney equipment, and we have s�runarized our
findings in two areas (1) in regard to the television equipment, and (2) in regard
to the pressure grouting system. First of all, we found that the Churney Unit
exceeds the Cues Unit in Video Tape ability - and the Cues Unit is quite acceptable
although it does not have some of the fine features Churney equipment has
but it is acceptable for the sanitary sewer system, as well as the export pipeline
and the C�.ies chemical grouting is a pressure system, has veYy few mechanical
parts, no ptunps, no ccanplicated valving, whereas the Churney system is a very
camplicated mechanical system involving p�ps. 6ae feel that the potential for
problems with the Churney equipment is not desirable for long duration field
operation use. 'I'he Cues Sealing Unit and Video Unit is a widely used and proven
system; as indicated by the references and the users that we know, are operating
the Video Unit as a separate system, as well as the pressure sealing system.
��e, currently, in one of our Districts, are usin.g the Cues System and have had
great success with their Video System. The C�.ies Unit provides pressure grouting
of lateral, should you decide to go into this, and an easier system then the
Churney System; the Churney System involved a method. which is not as simple as
the C�es System. We feel both units would provide the required video, probably
with the Churney Unit having the advantage from what we will see visually; the
C�aes Unit, fran what we can see with our experience, would have the all-
around capabilities for what the District wants to use it for and we have found
Adjourned Meeting -5- 8/15/77 ����`�'
weeks wait to receive the bids.
Director Fieldcamp stated he did not vote NO on the great errbergency, he
thought he vaas voting on the motion of_ Soditnn H�=drox.ide Facilitie�, and requested
his vote �ae changed frcan �d0 to AYE.
T'ne motion was reconsidered - Director Cocking moved, seconded by Director
�:ashuba tha't the motion be reconsidered, and roll call votes as folloc,r5:
P�YES: Directors Cocking, Hegarty, Kashuba, Fieldcam�
NOES: Director Fesler
Carried. .
Director Hegarty moved that we accept the Nlanager's rec�unendation to dec�are
a great ex�lerc�ency, and authori.ze construction of facilities by force account,
for Soc:litmi Hydxoxide I'acilities, as outlined by our Consultan� and our M_.anager,
seconded by Director Cocking, and roll call votes as follows:
AYES: Directors Cocking, Hegarty, Kashuba, Fieldcamp
NOES: Director Fesler.
Carried. .
Manager Cofer stated that the Board has indic�ted. to the Ca�rnanity that you
plan to make these modifications to try to get the plant into canpliance,
and if the Board is changing fran that position, you wc�uld have a responsibility
to tell the Ccannunity - this is not the place to try to hold the line against
Lahontan. We haVe committed ourselves to have this plant operating right, and
we have to do it, P�lanager Cofer stated.
.�;7A GRA�'�]'I': - Attorney �aeidmar�. stated that D. W. Callahan called EDA last
Tuesday about our application and they stated it had not yet been received,
and it became apparent if w� wanted to get the tha�ng in the pipeline, we
should get in touch with the Congressman, and Attorney Weidman and D. W.
Callahan should go to Seattle. 'I"hey will leave on 8/17/77 to Seattle, discuss this
application. Mr. Weidn�n mentioned that he received a call today that the
application is being processed by EDA. We will also have to get the engineer-
ing specifications while there to add an addendLun to the bid since EDA has not
sent these. We also want to chec3c to see haw we are caming along on the
conditions EDA set. Attorney Wei.dman requestecl an adoption of an amench�ient
to an ORDINANCE regarding the connection to our water system of ne��r cons-truction.
The new construction, subject of the amendment, �aill all be for tha-t service area
of Johnson Phase I and II in either Hoffman or Globin Water systems; we now
have connection ORDINANCE to the systems and what it takes to qualify for
connections. We need to adopt an ORDINANCE now stating that we won't connect new
construction to our water system, unless the new construction ccanplies with
the City, and County Ordinances on water conservation. This will then state
to EDA what the District has done to institute a program on water conserva-
tion. ORDINANCE NO. 269, An Ordinance Amending Ordinance No. 250 and Requiri.ng
Certain GVater Conservation Measures. This makes a record for the District
in camplying with condition one of the grant.
Moved by Director Fesler, seconded. by Director Kashuba, and by a roll ca].l vote,
un�-tnimously carried.
,,
Director Fieldcamp stated he would also like to see a connection charge added
for new connections and it was suggested this be on the 8/25/77 agenda for
discussion.
Attorney Weidman requested a few seconds to tell the Board a repeat record of
the EDA Grant as far as Tahoe City is concerned. 'I'hey were short of water in
Tahoe City, because the drought caused the level of the Lake to go down and
their intake went out in Tahoe City, so they had to have an interconnect in
Tahoe City, fran Dollar Point. This should have qualified for esn�rgency
drought relief through the EDA (Econcgnic Develo�xnent Administration) .
California passed a law that agencies or District did not need an Environmental
Impact Report to take advantage of this drought Fe�eral Aid. Tahoe City ma.de
their application and Piir. J. Bruner of the League called an environmental.ist
in Oalcland (EDA OFFICE for Handling drought) and protested the Tahoe City grant
al'-�zough CTRPA approved the project, 5ari 5�rstram of CTRPA called and
wrote the environmentalist, and this Oakland envirorunentalist called Mr.
Raines in Seattle with the suit, and C. Mark Smith denied the application.
As a favor to Mr. Briner, P�r. Weidman told him if he had any time while he
was in Seattle, after he and Mr. Callahan had acccgnplished this District's
mission, he would make inquiry of this matter for Tahoe City. P�Ir. Weid��an
stated that he thinks the Sierra Club and the �virornroentally Sensitive Groups,
have bound together to try to get their people in the environmental sections
o� the Federal Gove�runent Agencies that approve grants and loans, and then
/, yj
-6- 8/15/77
Adjourned Meeting
through the �thod of operation as was previously outlined to himself and
Manager Cofer these government environmentalists call the appropriate person
in the Sierra Club, or within an environmental group, and that person calls
or protests a grant of the public entity, such as we have seen happen here
in the Ski Run Blvd. Project, and naw are seeing the happening at Tahoe City.
i�Ir. Weic�nan believes this is a conflict of interest by the Federally employed
environmentalists, and someone should be proposing a conflict of interest
law that covers this situation because some of the Federal environmentalists
cannot judge a project in a fair and unbaised manner, and have a philosophical
conflict of interest. It should be the same thing as a financial conflict.
Director Kashuba stated Douglas County had exactly the same thing happen to
them, their project was approved, they were waiting for a checzk, and they
received a letter back stating they woul.d have to have an EIR, after approvals
from TRPA, and the Envirorunental Protection Services in Nevada, and the
League to Save Lake Tahoe and the Sierra Club. Director Kashuba stated. that
this seems illegal to her.
Manager Cofer stated that Fallen Leaf Lake has filed for an FHA Grant, and a
Loan, which is being favorably received, and they are getting indications
frcgn the State Board that the State will give them a grant for the Fallen
Leaf I.a]ce Sewer System. Fallen Leaf Lake filed this in the nanle of the
District.
Payment of Clai_ms: None.
Adjournrr�nt: 5:00 P.M.
,
L % �� �
� Edward E. egart , , esi t
South Tahoe Public''Utility District
A`I'I'EST:
��-�'- �����-
Clerk of Board and Ex-Officio Secretary
South Tahoe Public Utility District
*******
I�egular Pdeeting of the Boa,rd of Directors of
South Tahoe Public Utility District
August 18, 1977
The Board of Directors of the South Tahoe Public Utility District was
adjourned by the Clerk of Board at 8:15 P.M. , on August 18, 1977 for
lack of a quonun.
ROLL CAI�L: Clerk of Board and visitor ponald L. Ambrose.
Nleeting adjourned at 8:15 P.M. to August 25, 1977, 8:00 P.P4. , District
Conference Room.
{�� C��,���"`
Clerlc of Board �
South Tahoe Public Util.ity District
**�**
:'
,
AAJOURNED REGUI.,AR NIEETING OF 'I�iE BOARD OF DIREC.Z'ORS y���Y
SOUI�i TAHOE PUBLIC UTILITY DISTRICT
August 25, 1977
'I'he Board of Directors of the South Tahoe Public Utility District met in an adjourned
regular session on 8/25/77, 8:00 P.M. , District Conference Room.
120LL C'AT,T,: Present were President E.E. Hegarty, Directors L.L.Kashuba, F.J.Cocking,
Clerk of Board, Assistant Manager D.W. Callahan, General P�tanager/District Engineer
J.�Z. Cofer, Attorney J.C.Weidman, G. Eppler, J. Bonnet, W. I7unckhorst, B.Nishisaki-
Tribune, J. Grady, L. S�nith, A. Kruse, Mr. and Mrs. H. Williams, D. Huber.
ABSENT: Director R. A. Fieldcamp and Director R. W. Fesler.
MINU'I�S: Director Kashuba mpved, seconded by Director Cocking, Unanimously Carried,
m:inutes of 8/4/77 be approved as submitted. Director Kashuba moved, seconded by
Director Cocking, unanimously carried 8/15/77 minutes be approved as changed.
MANAGER'S REPORTa Manager Cofer stated he did not have a written report to present
this evening, hawever, he presented copies of Interim Plant Modifications - Sturunary
of Cost of Corrective Work and discussed same with Directors, for Board information.
Manager Cofer also presented a chart in which he stated and pointed out the
activities that have been ccxnpleted regarding this Interim Plant Mc�difications
Program, This table is to give the Board of Directors sane idea of what the cos�
of the Plant Modifications have been up to this time, and to refresh their memory
as to what was included in the Cf32M Hill Report, an� our Consultant's Panel
Report, so they can see how the money is being expended. Both the Consultant's
Panel and (�32M Hill did not include all of those plant interim modifications, %�ecause
many of the programs we already had under way, so it was not included on their list,
but those items they did include, our staff is campleting the modifications, and
in most cases, well below their estimate, for instance the modifications of rnunber 3
water was estimated at $52,000 and we have essentially all equipment under contract
naa at a cost of abc�ut $22,000, which is less that half of what they thought tha�c
would cost. To replace the CO2 Canpressor, they estimated $30,000 and it is carning
out to about $22,000. On the caustic �ystem, approved at the last meeting, under an
emerqency purchase, they estimated $36,000, and we asked for authorization not to
exceed $25,000, and we have everything under contract for about $17,000. Under the
expansion of the chlorination system, they estimated $52,000 and we are nav installing
the chlorinators at a cost of �15,000; on those items they have identified, we have
stayed �11 under their estimated costs, and P�Ianager Cofer sta.ted this can be
contribut�d to excellent perforn�axice of our staff; most of the work has been done
by them, we have saved a lot of mr�ney because of that. Our overall costs is a�out
$370,000 for Interim Plant T�todifications. Manager Cofer stated he has attempted
to contact N�r. Harvey Banks, who was the Chairman of our Consultant Panel to see what
his availability would be, as he things it would be a good idea to bring the
Consultant Panel back to review the modifications while they are still in progress-
should they notice sanething we have overlooked, they can bring it to our attention,
and give us time to make corrections, and if the Board has no objections he will
work with Mr. Banks to find out when the Panel can get back together and get them
here as soon as possible to spend one or two days with Mr. R. L. C�.ilp, and our staff
and have the Panel report back to the Board as to haw they feel we are doing on the
modif ications.
President Hegarty suggested this meeting be held prior to our next meeting 9/15/7�.
Manager Cofer stated he has received the TRPA 208 Plan Draft Report and made a quick
review of same - there were a number of areas he is concerned about; it is ve�y
important we have input into that Plan, and they have asked for our cca�nnents by i0/1/77•
Manager Cofer stated he urill try to put together his conmlents very quickly, but
requested a Workshop be scheduled as soon as convenient with the Board to discuss
the Plan in detail, so he can ha�ze the Board's corruYients to put in the District's
cormzents. M�anager Cofer stated he will have his conunents prepared next week, and
would like to schedule a workshop with the Board scanetime after LaY�or Day, as he
will be in Bishop for the L�ahontan Meeting on 9/8/77 re our Waste Discharge
Requirements. Manager Cofer also stated the workshop session can be scheduled
at the next Board meeting; the TRPA Plan has many a�s�ttnptions regarding our
facility, capacity of the plant, dates �rhen it needs to be expanded, water
conservation, and he has never been asked for any input into that study, and he
does not agree with what he sees in the report, and stated we need to take a good
hard look at it. They also recommend in the report that they be included in any
grant funding, which would add one more layer of approvals to us before we could
get anything.
/`7y �
Adjourned r9eeting -2- g/ 25/77
Director Kashuba stated that we have to take action next w�eek on the Waste Discharge
Requirements and requested a workshop session. Scheduled for 9/1/77, 4:00 P.M.
Director Kashuba stated that there should be sane clarification for those in the
aud.ience that the actual expexiditures for these modifications is much higher than
the Consultant's estimate, even though we �re under on most of the areas we
referred to and asked P�ianager Cofer to explain this.
T�anager Cofer stated the two extraordinary items the Consultant's did not include
in their list (1) Cleaning of Holding Tanks - $114,000, and (2) the Cleaning of
Pond #2 - $81,000; they had not c�nted on the fencing of the holding pond, which
was required by Lahontan; the emergency switch system for the pLunp stations,
which was required by Lahontan, and the Luther Pass Discharge System, those are
all off-sites and they did not consider any off-site problems. We are exactly
on the $240,000 estimate that the review panel considered. Not included was the
furnace repair and the pipeline repair, and we have had sc�ne hefty ex�enses on
those iteans too. Director Cocking moved, seconded by Director Kashuba, unanimously
carried, the Manager's Report be approved as given by r9anager J.R. Cofer.
ATI'ORNEY'S REPORT: Attorney Weidman stated "since your meetincpn the 15th of
August, I have been over to Alpine County - today with President Hegarty and
Director Ka.shuba, and Manager Cofer on the Facilities and Lahontan Plan, which
will probably be reported on later. I attended the California Association of
Sanitation Agencies (CASA) , Attorney's Ccannittee Nleeting, and there were two
primary subjects of discussinons: (1) Regional Water Quality Control Board
Pawers in setting Waste Discharge for this District, and Tahoe-Truckee Sanitation
Agency, primarilly based on the California Environmental Quality Act, (CEQA) , and
the Regional Board attempt to �pand its pc�w�rs based upon CEQ�: (2) the legality
of the Attorney General's �inion that came out June 28, 1977, and states that
the State Water Resources Control Board, as a condition of a Clean Water Grant
contract, can limit the treatrr�lt works capacity for aperiod of years or
until an Air Quality Mai.ntenance Plan is developed and adopted. 'I"he general
conclusion of the Attorney's Cca�ur�ittee was the Attorney General's Opinion is
incorrect, but on the other hand, it gives a basis for the State V�Tater Resources
Con.trol Board to make these Air Quality conditions a part of a grant, which, of
course, would have to be appealed."
Attorney Weidman further stated "t�Ir. Callahan and I went to Seattle on the EDA
Grant for Johnson Blvd. Interceptor Sewer Extension on the 17th of August, and
what we have to say on that will cc�me up under New Business, Item #6."
Attorney Weidm�-uz further stated "the prime purpose of the CASA Attorney's
Ca�ur�ittee was for lawyers of Member Agencies to receive the changes in the law
that pertain to Special Districts, Cities and Counties n�v engaged in
sewage treatment naw, also concentrating on special problems, and the special
problem the Canmiittee has naa is the attempt by Regional Water Quality Boards-
and the State Water Resources Control Board to use CEQA to expand their pawers.
For instance, the Attorney General's Opinion says that our District can accept
a Clean Water Condition and participate in an Air Quality Control Maintenance
Plan when we have no authority to engage Planning and Maintenance under the
Public Utility District Act. I think that CEQA entends that pc7wer to us, and
I also don't think it extends that pawer to the State Water Resources Control
Board to establish as a condition of a Clean Water Grant treatsr�nt plant capacity
limitations based on Air Quality.
�`�y� Adjourned Meeting -4- 8/15/77
Manager Cofer stated we hope this is the final major item to be included in
our Plant Modifications, it consists of installing a tank for the Sodium-
Hydroxide and modifications of an existing structure in our plant; the purpose
of this is to adjust the pH in the effluent during the times we increase the
breakpoint chlorination, which will be this winter. The cost will be
approximately $25,000. We would like to move ahead with modifying the
structure, and the tank will not be delivered for six weeks. The reason we
need the structure now is that it must be protected fran the cold weather.
P�lanager Cofer asked the Board to declare this a great emergency and authorize
doing the worlc by force account. P�anager Cofer responded (to Director
Fesler's question) , it will help us to be in camplaince with Lahontan's
requirements.
Director Fieldcamp asked what this was going to do to our pipeline. Pilanager
Cofer stated it will protect the pipeline because the breakpoint chlorination
would tend to push to a low pH, and this will bring it back up to the neutral
area. Director Fieldcamp stated he wondered what would happen if we went back
to nznning the plant like it should be run, do away with all the chemicals,
and that there are many plants that are doing well just on the secondary effluent.
r-7r. R. L. C�.ilp stated it would take a change in the standards in order to do
that and he felt the chance of having the standards reduced are quite mini�rnim.
Director Fieldcamp stated that there is going to be a tax stril�e, and it is
caning about in this valley; what are we going to do for money?
Attorney Weidman stated we a�e under a plan in this area where � add our un-
paid charges to the tax rate, and we get our tax rate, and if they do not pay
the County, the County has to pay us, and for doing this, the County would
get the interest and the penalties due.
Director Fesler stated when we went from secondary to tertiary treat�nent the
costs were not that much, but now the costs of treating all this water to
tertiary level is killing, and just breaking our back, and we should consider
very seriously whether we should make an effort to go back to just treating
it to secondary level and exporting it to be used on land irrigation; they
do it everywYiere else in the United States, and everywhere else in the world
and there is certainly no magic requirement that sewage coming fran Lake
Tahoe has to be tertiary.
Attorney Weidman stated that he believes what Mr. Culp and the Consultants
are doing is looking into an alternate plan to where the entire 7.5 mgd
will not be tertiary treated, and perhaps secondary effluent disposed of in
an other way in Alpine County, however, in order to do that the Iahontan Basin
Plan Standards would have to be changed as to their objectives regarding waste
discharge; the waste discharge standard cannot be changed until the Basin
Plan is modified. Lahontan will be holding hearings on amendment of the plan
for the Basin, and they have not as yet come up with a proposed amended plan.
We have to live within the present standards to try to keep the co�urnznity
going, i�1r. Weidman stated, but at the sairte time we have to try to get Lahontan
to consider alternates, in an amer�ded basin plan, and v,� may even have to
appeal the adoption of the Basin Plan. Manager Cofer stated the chances of
his thoughts of putting anything but tertiary effluent into that pipeline
are not very high.
r Attorney Weidman stated he felt it is crucial that the anunonia release at
Indian Creek be kept to the required standards.
Director Kashuba stated she felt we need to take the necessary steps to meet
the standards that this Board adopted, and relieve the pressures fran the
conxnunity, and on the other hand we better look very carefully on the amend-
ment to the plan; Lahontan Plan and Waste Discharge Requirements;and kncrw
exactly what we are adopting.
Moved by Director Hegarty, seconded by Director Cocking, roll call vote as
follows:
Ayes: Directors Hegarty, Kashuba and Cocking
Noes; Director Fesler and Director Fieldcamp.
A four-fifths vote was required to pass, and since this was not achieved, motion
failed. Attorney Weidman stated the alternate now is to go to bid on the tank,
go to bid on this project, haVe prepared plans and specifications, and have
those approved first prior to call for bids, and this would be a delay in the
project of four weeks. Manager Cofer stated if this is the route the Board
wants to take we should notify Lahontan and the City that we cannot meet the
October date, or the December date. Attorney Weidman stated that since the
�te was 3 to 2, the Board should authorize C�IC to prepare the plans and the
specifications for this project and they will report back to the Board requesting
a Call for Bids which would take about two weeks, and another approximate two
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