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AP 02-04-10 °OTw ra o , ith NZ$'. r •1950 e4 � C 0g " unity SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, February 4, 2010 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri•, General Mana•er Paul Sciuto, Assistant General Mana•er Dale Rise, President BOARD MEMBERS Mary Lou Mosbacher, Vice President James R. Jones, Director Eric W. Schafer, Director Chris Cefalu, Director 1. CALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on short non - agenda items that are within the subject matter jurisdiction of the District. Five - minute limit. No action can be taken on matters not listed on the agenda.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Ordinance No. 520 -10: Time Limits on Enact Ordinance No. 520 -10 Pg. 29 Sewer Permits Amending Section 4.2.10 and (Tim Bledsoe) Adding Section 4.5.13 to the Administrative Code Regarding Time Limits on Sewer Permits b. Headworks Replacement Project — Phase 1 Authorize Staff to Reject all Bids, Pg. 35 (Julie Ryan) Modify Bid Documents, and Rebid the Project c. Payment of Claims Approve Payment (Payment of Claims Pg. 39 will be distributed prior to, and at the Board meeting) REGULAR BOARD MEETING AGENDA — FEBRUARY 4, 2010 PAGE — 2 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer / Cefalu) c. Executive Committee (Rise / Mosbacher) d. Planning Committee (Mosbacher / Schafer) 8. BOARD MEMBER AD HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Management/Union Medical Plan Negotiations Ad Hoc Committee (Schafer / Cefalu) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken) 11. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken) a. Integrated Regional Water Management Plan & Proposition 84 b. City Redevelopment Agency Presentation 12. STAFF / ATTORNEY REPORTS (Discussions may take place; however, no action will be taken) a. Legislative Report (Dennis Cocking) 13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 01/27/10 — ECC (Employee Communications Committee) Meeting 02/01/10 — Water and Wastewater Operations Committee Meeting 02/02/10 — Management/Union Medical Plan Negotiations Ad Hoc Committee Meeting Future Meetings / Events 02/09/10 & 02/10/10 — Finance Committee Budget Meetings at District 02/10/10 — 9:00 a.m. — El Dorado County Water Agency Meeting in Shingle Springs 02/12/10 — Holiday — District Office Closed 02/15/10 — Holiday — District Office Closed 02/16/10 — 9:00 a.m. — Alpine County Supervisors Regular Meeting in Markleeville 02/16/10 — 3:30 p.m. — Water and Wastewater Operations Committee Meeting at District 02/18/10 — 2:00 p.m. — STPUD Regular Board Meeting at District 02/22/10 — 02/24/10 — ACWA Conference in Washington D.C. 02/22/10 — 02/24/10 — Utility Management Conference in San Francisco 02/24/10 — 8:00 a.m. — ECC (Employee Communication Committee) Meeting at District (Director Cefalu is Board representative) 02/25/10 — 8:30 a.m. — Management/Union Medical Plan Negotiations Ad Hoc Committee Meeting at District 14. CLOSED SESSION (Closed Sessions are not open to the public) a. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel - Pg. 41 Anticipated Litigation (One Case) REGULAR BOARD MEETING AGENDA — FEBRUARY 4, 2010 PAGE — 3 b. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel — Pg. 43 Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S -01 -1520 LKK GGH, United States District Court for the Eastern District of CA 15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, February 18, 2010, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. — 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability - related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. 50tTH. 1r4110 ier •1950•**,,,,, Ic �UT"Y � CONSENT CALENDAR FEBRUARY 4, 2010 ITEMS REQUESTED ACTION a. North Apache Booster Station Authorize Task Order to Haen Pg. 1 (John Thiel) Engineering for Structural Engineer- ing Services, in the Amount Not to Exceed $3,500 Authorize Task Order to AECOM for b. North Apache Booster Station Electrical, Instrumentation and Pg. 5 (John Thiel) Engineering Services, in the Amount Not to Exceed $70,000 c. Arrowhead Well No. 3 Arsenic Treatment Facility Approve Change Order No. 4 to Pg. 15 (Paul Sciuto) KG Walters, in the Amount of $10,737.97; (2) Approve the Project Closeout Agreement and Release of Claims; and (3) Authorize Staff to File a Notice of Completion with the El Dorado County Clerk d. Regular Board Meeting Minutes: Approve Minutes Pg. 25 January 21, 2010 (Kathy Sharp) South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us General Manager Richard H. Solbrig Directors r. 1 S o Chris Cefalu James R. Jones { a, �•-i -= a �} t �"`; District "�' Mary Lou Mosbacher Fu I l�G UtiIity Dist ric 4+� Dale Rise Eric Schafer 1275 Meadow Crest Prive • South Lake Tahoe • CA 96150 Pitons 550 544-6474 • Fax 530 541 -0614 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: February 4, 2010 ITEM — PROJECT NAME: North Apache Booster Station REQUESTED BOARD ACTION: Authorize Task Order to Haen Engineering for structural engineering services, in the amount not to exceed $3,500. DISCUSSION: The District is designing a new booster station, North Apache Booster, to replace the existing Apache Booster Station as the primary water service to the Iroquois and Country Club zones. The existing Apache Booster Station is located in a small building near the intersection of Apache Avenue and Ottawa Drive and boosts water from the Arrowhead Zone to approximately 3,000 connections in the Iroquois and Country Club zones. This station is approaching 50 years old, is undersized, and is difficult to maintain. The station has low reliability because all three pumps are used (no lag pump) during high demand periods, and there is no standby power system. The District's pump crew has identified the replacement of this station as a top priority water improvement project. The new station will be constructed at 1922 Apache Ave. on a lot recently purchased by the District and will include booster pumps and a diesel - powered standby generator. Design, permitting, and the development of plans and specifications will be completed by our Engineering Department with consultant assistance in the structural, electrical, instrumentation and control disciplines. The attached proposal from Haen Engineering describes the work and schedule for structural engineering support services. This project is being grant funded by Fire Protection Partnership Funding - -USFS Forest Health Funds and are subject to the ARRA requirements of Buy American, DBE, Davis Bacon. SCHEDULE: Complete plans by 3/22/10; Award Bid 5/20/10. NTP 6/03/10. COSTS: Not to Exceed $3,500 ACCOUNT NO: 2029 - 8967 /IQBSTR BUDGETED AMOUNT REMAINING: $464,041 2009/10; $1,300,000 2010/11 ATTACHMENTS: Proposals from Haen Engineering -1- John Thiel February 4, 2010 Page 2 CONCURRENCE WITH REQUESTED ACT Ohl: CATEGORY: Water GENERAL MANAGER: YES r NO CHIEF FINANCIAL OFFICER: YES i / NO -2- Proposal of Professional Services for South Tahoe Public Utility District's North Apache Booster Station By Haen Engineering 1/26/10 Scope of Work: Provide structural engineering design, calculations and details for a concrete masonry structure with pre - manufactured trusses and concrete slab on grade foundation. Engineering of trusses to be provided by others. Structural engineering shall include analysis for: vertical snow and dead Toads, lateral wind loads and lateral seismic loads. The work product will be in compliance with 2007 California Building Code and sufficient to obtain a building permit from the El Dorado County Building Department. Services include responding to plan corrections, if any, requested by the building department. The work will be completed within three weeks of receiving a notice to proceed or executed contract. During construction I will review shop drawings and respond to design questions within one working day of request. Fee Proposal: A lump sum of $1,100 is proposed for the structural design, calculations and details. Response to shop drawing review, design questions, and related work will be bitted at a rate of $120 /tour. -3- General Manager Richard H. Solbrig i Directors ''" �� y � ``� Chris Cefalu ' J ames R. Jones >R' '.;.'a ' -; "= .+ - " -` K � � [ • f'�"� UtiUty � '�" (• f �""� ise MaLou M her u1I e Pis ricV Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 Phone 550 544 -6474 • Fax 530 541 -0614 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: February 4, 2010 ITEM — PROJECT NAME: North Apache Booster Station REQUESTED BOARD ACTION: Authorize Task Order to AECOM for electrical, instrumentation and control engineering services, in the amount not to exceed $70,000. DISCUSSION: The District is designing a new booster station, North Apache Booster, to replace the existing Apache Booster Station as the primary water service to the Iroquois and Country Club zones. The existing Apache Booster Station is located in a small building near the intersection of Apache Avenue and Ottawa Drive and boosts water from the Arrowhead Zone to approximately 3,000 connections in the Iroquois and Country Club zones. This station is approaching 50 years old, is undersized, and is difficult to maintain. The station has low reliability because all three pumps are used (no lag pump) during high demand periods, and there is no standby power system. The District's pump crew has identified the replacement of this station as a top priority water improvement project. The new station will be constructed at 1922 Apache Ave. on a lot recently purchased by the District and will include booster pumps and a diesel - powered standby generator. Design, permitting, and the development of plans and specifications will be completed by our Engineering Department with consultant assistance in the structural, electrical, instrumentation and control disciplines. The attached proposal from AECOM describes the work and schedule for electrical, instrumentation and control engineering services. This project is being grant funded by Fire Protection Partnership Funding - -USFS Forest Health Funds and are subject to the ARRA requirements of Buy American, DBE, Davis Bacon. SCHEDULE: Complete plans by 3/22/10; Award Bid 5/20/10. NTP 6/03/10. COSTS: Not to Exceed $70,000 ACCOUNT NO: 2029 - 8967 /IQBSTR BUDGETED AMOUNT REMAINING: $464,041 2009/10; $1,300,000 2010/11 ATTACHMENTS: Proposals from AECOM -5- John Thiel February 4, 2010 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water r i GENERAL MANAGER: YES Jed', _ _ NO CHIEF FINANCIAL OFFICER: YES d litt NO -6-- I AECOM STPUD Apache Pump Station Scope of Work A. Design Project Oversight 1. Kevin Berryhili, PE will serve as AECOM's Project Manager with the authority and responsibility to make project decisions, and monitor the progress of the work. 2. Pars Topjian, PE will serve as Electrical Engineer. 3. Gerardo Yniguez, PE will serve as Instrumentation Engineer. 4. Allen Randall, PE and Maris Janson, PE will serve as Electrical and Instrumentation Quality Control Officers for the Electrical and Instrumentation disciplines respectively. B. Project Coordination 1. Coordinate with the District. 2. Coordinate with Electric Utility Company. 3. Coordination will not require travel for AECOM's Engineers. C. Project Design 1. Provide preliminary and final design services acceptable to the District for the Electrical and Instrumentation disciplines. Drafting will be performed by AECOM's Cad operators. Design of all other disciplines will be handled by the District. 2. Furnish the District with drawings, specifications, and opinion of probable construction cost at 50% and 90 %, for District's review, and final for incorporation in the bid documents. 3. (Not used). 4. Furnish the District with digital copies of the final project plans (AUTOCAD 2007 format) and specifications (MS Word format) via email. Final plans will be signed by, and stamped with, AECOM's signature and seal. Hard copies for such signature will be provided by the District. AECOM Water 1 -7- Scope of Work AECOM 5. The District will prepare construction bidding contract documented including, Notice to Contractors, General and Special Provisions, bid sheet, and technical specifications for all other disciplines. 6. The District will prepare the design of the mechanical portion of the standby generator system, including engine specifications, fuel, and ventilation systems. AECOM will provide the District with a copy of their Generator Master Specifications for District's edits of the mechanical portion. 7. AECOM anticipates the final design package for the Electrical and Instrumentation disciplines to include approximately 9 sheets. A preliminary list of drawings are as follows: a) Instrumentation Legend and Symbols b) Communication Block Diagrams c) P &ID's d) Instrument Details e) Electrical Legend and Symbols f) Single Line Diagrams g) Electrical Site, Power and Control Plans h) Conduit Schedules and Misc Details 0 Control Schematics D. Electrical System Requirements 1. Per our understanding, the general function of the North Apache Pump Station is to transfer water from a lower elevation distribution zone to a distribution zone at a higher elevation. The higher elevation distribution zone contains two water tanks whose level will dictate the control of the pump station. 2. The electrical system will comprise of a service switchboard, a motor control center consisting of variable frequency drives, a standby generator, a transfer switch, the electrical distribution to various pieces of equipment including three pump motors, lighting, and a fire alarm system. 3. The generator will have a 200 gallon base mounted fuel tank. No additional bulk fuel storage tank will be required. 4. This scope does not cover a fire suppression system, and interfacing with such a system. 5. Security system will comprise of an intrusion limit switch at the door, communicating with the SCADA system. 6. A requirement for an arc -flash hazard analysis to be performed by the Contractor, to meet latest NFPA requirements will be included. 7. AECOM's scope of the standby system is limited to the electrical portion only. The District will handle the mechanical aspects (Exhaust, Ventilation, Fuel, Engine). AECOM Water 2 —8— Scope of Work I AECOM AECOM will provide a standard specification section, with electrical portion edited, for the District to handle editing of the mechanical portion. 8. The District will not furnish any of the major electrical equipment, including the service switchboard, motor control center, transfer switch, and generator. l&C equipment to be furnished by the District is covered under Section E of this proposal. 9. The utility meter is desired to be mounted inside, as part of the service switchboard., unless serving utility will object to it 10. No bypass starters will be required for the VFDs 11. One of the three pumps is standby. However service shall be sized to allow operation of the three pumps. 12. The pumps are not considered fire pumps that are governed by NFPA 20. E. Instrumentation and Controls (I &C) and Telemetry System Requirements 1. Per our understanding, the general function of the North Apache Pump Station is to transfer water from a lower elevation distribution zone to a distribution zone at a higher elevation. The higher elevation distribution zone contains two water tanks whose level will dictate the control of the pump station. 2. AECOM recognizes the District utilizes Motorola radio based Remoter Telemetry Units (RTUs) and Wonderware InTouch SCADA HMI software packages for its SCADA system. The RTUs are used to transmit data between the station and the District's existing SCADA HMI. The SCADA HMI is used to control and monitor the Districts well, pump station, and treatment plant facilities from the Districts central office. It is our understanding the District prefers to take a District furnished contractor install approach for the SCADA elements of the project. The District will purchase and furnish to the contractor to install all of the components associated with the RTU Panel. The District will directly hire the system integrator that presently does the District's existing programming and will connect all of the field wiring installed in the panel by the contractor. 3. The District staff will also make the necessary programming changes associated with the central HMI SCADA software package. Thus, saving the cost associated with the contractors mark -up for the project telemetry component. AECOM feels this is an excellent approach for the District to follow. 4. AECOM will closely coordinate the project requirements with the Districts designated system integrator. 5. AECOM will base the l &C design around the following features: a) Automation will be PLC based. PLC will monitor and control the pumps. The PLC will also interface with an RTU via hardwire signals. AECOM Water 3 —9— Scope of Work AECOM b) An Operator Interface Terminal OIT will be specified to allow District to locally monitor and control the pump station parameters. c) There will be no water quality monitoring or chemical injection. d) Pump station will be controlled to maintain a tank level. Level signal will be received via RTU. No efforts are required from AECOM in generating the level signal. e) A maximum of two pumps may be operated concurrently. f) Building intrusion and fire detection signals will be monitored and transmitted to the RTU. g) Radio survey, RTU programming, and SCADA modification efforts will not be required from AECOM. This work will be provided by the District. h) The antenna mast will be a conduit mounted on the station building. Antenna mast will not require a freestanding tower or pole. District will provide AECOM with the required antenna height. i) Monitor the standby generator system. j) Specified equipment will meet American Recovery And Reinvestment Act (ARRA) requirements. 6. The following process parameters will be monitored by the PLC and transmitted to the RTU: a) Suction Pressure b) Discharge Pressure c) Discharge Flow 7. AECOM will assist District in specifying flowmeter and surge tank by providing electrical and control requirements. 8. AECOM will prepare Process and Instrumentation Diagram (P &ID) drawings showing the control requirements for the North Apache Booster Pump Station. 9. AECOM will prepare instrument, antenna and panel mounting detail drawings. 10. AECOM will prepare written control loop description describing the control strategy as furnished to AECOM by the District staff. 11. The above approach will provide the District the necessary documentation for the District furnished Telemeter/ and SCADA system components. F. In -House Quality Control 1. AECOM will perform an in -house Quality Control review for the Electrical and Instrumentation Disciplines. AECOM can provide Engineering Peer Review of Disciplines that are the District's responsibility. An estimate for Peer Review services is provided under a separate task titled OPTIONAL SERVICES. AECOM Water 4 —10— Scope of Work AECOM G. Information to be Provided by the District 1. Cad drawings of other disciplines to be used as base plans. Drawings wilt be Autocad 2007. 2. Process information to assist AECOM Instrumentation Engineer in preparing the control loop descriptions. 3. Process information to assist AECOM Electrical Engineer to prepare control schematic diagrams. H. Schedule and Cost Estimates 1. Design will be completed by first week of March 2010. 2. Construction will be completed no later than March 2011. 3. AECOM will provide opinions of construction cost of the electrical and instrumentation disciplines at 50%, 90 %, and 100% completion. Bidding Phase 1. Answer RFI's from prospective bidders 2. Produce addenda as needed. J. Assumptions This scope of services is based upon certain assumptions regarding the characteristics of the final project. These assumptions will be investigated during preliminary design, and appropriate adjustments to scope and fee will be made, if necessary: 1. Design of a brand new pump station. 2. Basic elements include three pumps in the order of 60 HP each, to be controlled by VFDs.. 3. A standby generator to provide power in case of utility power failure. 4. No assistance by AECOM for permits is anticipated. 5. Arc -Flash Hazard Analysis will be required to be provided by the Contractor. K. Construction Phase Services 1. AECOM will review and respond to contractor electrical and t &C questions. AECOM Water 5 -11- • { Scope of Work I AECOM 2. AECOM will review electrical and I &C Shop Drawings. 3. Site Visits: a) AECOM will attend the electrical and I &C system start-up for the Booster Pump Station. b) AECOM will review the electrical and I &C installation to be in accordance with the plans & specifications and generate punchlist items. c) Only one site visit (per discipline) will be budgeted for the above two tasks. Additional budget will be required if more than one site visit is needed. AECOM Water 6 -12- Scope of Work I AECOM AECOM Provisions ,..t Deleted: <sp> ,Right to Rely Consistent with the professional standard of care and unless specifically provided herein, AECOM will be entitled to rely upon the accuracy of data and information provided by the District or others without independent review or evaluation. Opinions of Cost Any Estimate of the project's Probable Construction Cost prepared by AECOM is an opinion representing AECOM's judgment as a design professional. Estimates of Probable Construction Cost are supplied for the general guidance of CLIENT. Since AECOM has no control over the cost of labor and material, or over competitive bidding or market conditions, AECOM does not guarantee the accuracy of such estimates as compared to AECOM bids or actual cost to the District. Contractor Indemnification/Insurance • CLIENT will include in the general conditions of any construction contract, language which states that the construction contractor is required to hold harmless and defend the District, AECOM, and their agents, employees and consultants, from all suits and actions, including attorneys' fees, and all costs of litigation and judgments of any nature and description arising out of or incidental to the performance of the construction contract or work performed thereunder. The District, AECOM, their agents, employees and consultants shall also be named as additional insureds in any construction contractor's insurance policies. Reuse of Documents/CADD Data Documents, drawings, specifications, and electronic information /data, including computer aided drafting and design ("CADD "), prepared by AECOM pursuant to this agreement are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from AECOM will be at the District's sole risk and without liability to AECOM. The District assumes full responsibility for such changes unless the District has given AECOM prior notice and has received from AECOM written consent for such changes. Electronic data delivered to the District will not include the professional stamp or signature of an engineer or architect. The District agrees that AECOM shall not be liable for claims, liabilities or losses arising out of, or connected with the decline of accuracy or readability of electronic data due to inappropriate storage conditions or duration. Delay AECOM will not be responsible for delays due to causes beyond AECOM's reasonable control. In the case of any such delay, the time of completion will be extended accordingly. In the event that AECOM's services hereunder are delayed by the District or others for a period in excess of six (6) months, AECOM's compensation shall be subject to renegotiation. AECOM Water 7 — 13- General Manager Richard H. So'brig ∎:—" Directors ,�` �.►.L �" �`_..tt., o � T a � Chris Cefalu `, ,, •,, James R. Jones "':iii""'"— .. N. . Mary Lou Mosbacher - x F ' uHic Utifity E2 Dale RISC Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 Phone 530 54+6474 • Fax 530 541-0614 614 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Paul A. Sciuto, Assistant General Manager MEETING DATE: February 4, 2010 ITEM — PROJECT NAME: Arrowhead Well No. 3 Arsenic Treatment Facility REQUESTED BOARD ACTION: (1) Approve Change Order No. 4 to KG Walters (KGW), in the amount of $10,737.97; (2) Approve the Project Closeout Agreement and Release of Claims; and (3) Authorize staff to file a Notice of Completion with the El Dorado County Clerk. DISCUSSION: The itemized parts of Change Order No. 4 are as follows: Item 1, in the amount of $10,737.97, is for extra services to modify specification sections in the contract documents to satisfy construction contract provisions required under the Safe Drinking Water State Revolving Fund (SDWSRF) and the American Recovery and Reinvestment Act (ARRA). In an attempt to secure grant funding for this project, District staff had to negotiate ARRA grant conditions with KGW and the California Department of Public Health (CDPH). The District requested that KGW participate in these negotiations since the project was substantially completed prior to receiving the contract provisions. The District has completed its work with KGW, however CDPH did not accept any proposed changes and will not award grant funds for this project. Staff has performed a final inspection of the project and has found that as of October 23, 2009, KG Walters Construction has met all contract requirements. SCHEDULE: As soon as possible COSTS: $10,737.97 ACCOUNT NO: 2029 - 8864 /ARSNIC BUDGETED AMOUNT REMAINING: $355,107 ATTACHMENTS: Change Order No. 4, Closeout Agreement and Release of Claims, Notice of Completion. -15- Paul Sciuto February 4, 2010 Page 2 CONCURRENCE WITH REQUESTED nn ACTI • N: CATEGORY: Water /F� GENERAL MANAGER: YES ti : / NO CHIEF FINANCIAL OFFICER: YES NO -16- u T CHANGE ORDER NUMBER 4 Project: ARROWHEAD WELL NO. 3 ARSENIC TREATMENT , FACILITY 14, 1150.w� A (mull ow- Contractor KG Walters Construction, Inc. Date 02.04.2010 PO # P21290 The Contract Shall Be Changed As Follows: 1) Additional time and costs expended by contractor in an effort to provide documentation of compliance with state and federal grant funding agencies' requirements. District and contractors proposed to append Volume 1 of the Contract Documents (December 2008) to include Section 00 74 00 Grant Conditions and Section 00 75 00 Grant Forms. These forms were required by the Safe Drinking Water State Revolving Fund (SDWSRF) and the American Recovery and Reinvestment Act (ARRA) in order for grant monies to be awarded for the work done in this project. The State did not accept the proposed changes so therefore there are no changes to the Contract Documents. See attached invoices. TOTAL FOR ITEM 1: $10,733.97 TOTAL FOR CHANGE ORDER NO. 4, ITEM 1 IS: $10,733.97 Original Contract $730,600.00 212 Calendar Days Previous Change Order $29,378.46 21 Calendar Days Current Contract $759,978.46 233 Calendar Days THIS CHANGE ORDER $10,733.97 New Contract Total $770,712.43 Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and /or contract time noted Is full settlement for costs incurred because of the change(s) described, unless specifically noted In individual description(s). Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By -17- CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of February 2010 by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT ", and K.G. Walters Construction Co., Inc. hereinafter referred to as "CONTRACTOR ". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of Seven Hundred Thirty Thousand Six Hundred Dollars ($730,600.00), contract amount, and the sum of Forty Thousand One Hundred Twelve Dollars and Forty- Three Cents ($40,112.43) for said Contract Change Orders Nos. 1 through 4, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated February 27, 2009 for Purchase Order No. P21290, DISTRICT project described as Arrowhead Well No. 3 Arsenic Treatment Facility project. B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to Purchase Order No. P21290 and shown in Payment Request No. 8, dated February 18, 2010. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P21290 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge K.G. WALTERS CONSTRUCTION CO., INC., and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated February 27, 2009 for Purchase Order No. P21290, DISTRICT project described as Arrowhead Well No. 3 Arsenic Treatment Facility project. B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to Purchase Order No. P21290 and shown in Payment Request No. 8 dated February 18, 2010. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P21290. 4. The DISTRICT has received no claims from the CONTRACTOR. -18- 1 5. The DISTRICT has received a stop notice from Associated Concrete Pumping ( "Associated "), . which asserts that Associated has not been paid by Gentry Masonry Construction ( "Gentry"), for concrete pumping, material belting, rock and sand that Associated claims it provided Gentry for use on the Arrowhead Well No. 3 Arsenic Treatment Facility project. As described in its January 26, 2010 letter, in response to the stop notice, the DISTRICT will withhold $4,881.83 in the event such amount becomes payable to CONTRACTOR. 6. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the statutory lien period. 7. The presently retained amount is $ 38,535.62 Original Contract amount $730,600.00 Total Change Order Amount $ 40,112.43 Less: Amount Previously Paid $721,979.54 (Request Nos. 1 through 8) Retainage $ 38,535.62 BALANCE: $ -0- The retainage, or that portion of it that is not subject to the DISTRICT's withholding in response to a valid stop notice, will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty -five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens and stop notices have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 8. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. P 21290 after the execution of change orders, shall be as follows: Original Contract Price $730,600.00 Original Calendar Days 212 Total Adjusted Price $770,712.43 Total Adjusted Calendar Days 233 9. It is understood and agreed by the undersigned that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigned to be true, and the undersigned hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigned hereby expressly waive any and all rights the undersigned have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." -19- 2 i 10. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigned agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action, or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 11. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 12. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 13. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 14. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 15. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED K.G. WALTERS CONSTRUCTION CO., INC. By: JOHN COLLINS, PROJECT MANAGER DATED -20- 3 RECORDING REQUESTED BY: South Tahoe Public Utility District Attention: Heidi C. Baugh WHEN RECORDED MAIL TO: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 SPACE ABOVE THIS LINE FOR RECORDER'S USE APN: 034 - 294 -04 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Public Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 10/30/2009. 8. The work of improvement completed is described as follows: Arrowhead Wel 1 #3 Arsen i c Treatment Facility. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is K.G. Walters Construction Co., Inc. 10. The street address of said property is 1961 Arrowhead Avenue, unincorporated area of Meyers. 11. The property on which said work of improvement was completed is in the City of County of El Dorado, State of Califomia, and is described as follows: As shown in Exhibit "A" attached hereto and made a part hereof, and commonly known as DATE: February 4, 2010 T p� y� N AL ( KISL, boar resideont ER VERIFICATION FOR INDMDUAL OWNER: South Tahoe Public Uti ll ity District I, the undersigned, dedare under penalty of perjury under the laws of the State of California a that I am the owner of the a' oresai interest or estate in the property desaibed in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON- INDMDUAL OWNER: Snuth TahnP Pu i rJltiltty Ilj stri I, the undersigned, dedare under penalty of perjury under the laws of the State of Califomia that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. 2/4/2010 at Smith I akp Tahne, Califnrnia D AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER DALE RISE, Board President South Tahoe Public Utility District —21— Notice of Completion EXHIBIT "A" Notice of Completion Arrowhead Well No. 3 Arsenic Treatment Facility The site of the work is located on DISTRICT property (APN 034 - 294 -04), within an established residential neighborhood, at 1961 Arrowhead Avenue, in the unincorporated area of Meyers, in the County of El Dorado, California. The work completed consists of: Construction of a single building and new site fencing; piping demolition and tree removal; installation and connection of piping to and from the arsenic treatment facility; and installation of pre - purchased arsenic treatment equipment within the building. //I //I /1/ Notice of Completion Arrowhead Well No. 3 Arsenic Treatment Facility EXHIBIT "A" -22-- ss Far A C g_ 1 ..,� e South e yi a :. Public Utility y District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544-6474. Fax 530 541 -0614 • www.stpud.us CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, Dale Rise. Date Approved: Certified by: Kathy Sharp, Clerk of the Board -23- iSpV -H -- Ay0 `'Cr • 1950 • V trnury SOUTH TAHOE PUBLIC UTILITY DISTRI CT A Richard Solbri , General Mana er Paul Sciuto, Assistant ne Man er Dale Rise, President BOARD MEMBERS Mary Lou Mosbaoher, President James R. Jones, Director Eric W. Schafer, Director Chri CefaIu, Director REGULAR MEETING OF THE BOARD OF DIRECTORf SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 21, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, January 21, 2010, 2:00 P.M., District Office, 1276 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROLL CALL President Rise, Directors Cefalu, Jones, Schafer. Director Mosbacher was absent. STAFF: Solbrig, Sharp, Sciuto, Hughes, COckingt Swain, R. Johnson, Curtis, Brown. Attorney Herrema participated -Via teleconference. GUESTS: Ernie Claudio Eric Schafer led the pledge to the flag. PLEDGE OF ALLEGIANCE Ernie Claudio reeiritid the Carpenters Union plans to COMMENTS FROM THE AUDIENCE look into the le g" lity of requiring local agencies to provide bidding discounts for local contractors, and r . quire that out -of -town contractors hire a certain p entae of local laborers. Director Schafer received clarification regarding the CONSENT CALENDAR County's impact on the timeline for the Angora and Echo View Tank Replacement Project. Moved Schafer / Second Cefalu/ Mosbacher Absent / Passed to approve the Consent Calendar as submitted: -25- REGULAR BOARD MEETING MINUTES - JANUARY 21, 2010 PAGE - 2 a. Headworks Replacement Project: Phase 2 - CONSENT CALENDAR Approved proposal from Carollo Engineers for (continued) consulting services, in the amount not to exceed $13,750; b. Angora and Echo View Tank Replacements - Authorized staff to advertise for bids for: (1) Construction of the replacement tank and site work at Angora Highlands; and (2) Construction of the replacement tank, waterline, and site work at Echo View Estates; c. InfraMap Software Purchase - Authorized purchase of six licenses of InfraMap software from iWater Inc., for $2,399 each for a total of $14,395, plus tax; d. 2010 & 2011 Bulk Sodium Hypochlorite Supplies - Awarded bid to the lowest responsive bidder, Sierra Chemical Co., in the estimated amount of $124,040.25; e. El Dorado County Water Agency Board of Direr " tors - (1) Appointed Director Jones to serve as pufyor representative; (2) Appointed Director Riv to serve as alternate; and (3) Adopted Resolution . 4$18 -10 supporting the appointments through Febrility t, 2014; f. Final and Secondary Effluent P Station - Authorized staff to release the security ' . Pacific Mechanical Corporation; g. Approved Regular Board Meeting Minutes: January 7, 2010. ITEMS FOR BOARD ACTION Moved Schafer / Sepond Cefalu / Mosbacher Absent / PAYMENT OF CLAIMS Passed to apPtove payment in the amount of $910,230.08. Water end Wastewater Operations Committee: The BOARD MEMBER STANDING cdiomittie met January 19. Minutes of the meeting COMMITTEE REPORTS are available upon request. At the January 13 meeting there was some discussion EL DORADO COUNTY WATER about reorganizing the structure and staffing of the AGENCY PURVEYOR agency. An opinion from leg. counsel is pending regard- REPRESENTATIVE REPORT ing the legality of the agency's practice of redirecting tax monies and redistributing a portion of them back to the purveyors in the form of grants. -26- REGULAR BOARD MEETING MINUTES - JANUARY 21, 2010 PAGE - 3 Director Schafer reported on his attendance at the BOARD MEMBER REPORTS CASA Conference. Topics of discussion included wellness and health care, climate change, and alter- nate energy bills. He suggested the District look into power generation (the District has a grant application pending for a small scale project to generate power for the C- line). He also suggested having an energy audit performed on District facilities. President Rise reported on two items: 1) He requested that Director Jones attend the February 2 Board of Supervisors meeting along with staff to hear the City's redevelopment presentation. The Redevelopment Agency will also give a presen- tation to the City Council on February 11, and at the District Board meeting on February 18. 2) He requested that Board members submit written requests for travel plans for the next budget year. Richard Solbrig reported on two items: GENERAL MANAGER REPORTS 1) The period for legal challenges on the Diamond Valley Ranch Master Plan EIR has past. The Board s Planning Committee will be preparing for discusne with Alpine County and the ranchers. Staff is consider- ing future projects and uses for the property. 2) The radon monitoring required by the. TRP{ermit for South Upper Truckee Well No. 3 showed no significant change from pre-operatioortccoOstuoperation. The project helped meet the stanJ r or.the lead and copper rule. • Chief Financial Officer: Paul Hughes reported 239 STAFF REPORTS customers signed up for the new on -line bill pay feature. He received consensus fVein the Board to move ahead with the ordinance to set tfrne lines on sewer permits with the provisions that the life of the permit would be three yearS7 anq at the end the customer could reapply after Owing an administrative fee and ensuring current code regulations are met on an annual basis until, xhe customer's connection is completed. 3:00 P.M: ADJOUNMENT TO CLOSED SESSION -27- REGULAR BOARD MEETING MINUTES - JANUARY 21, 2010 PAGE - 4 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel — Existing Litigation re: Meyers Landfill Site: United States of America vs,. El Dorado County and Ci } of South Lake Tahoe and Thir..arty Defendants, Civil Actin rNo. S -01 -1520 LKK G011, 1 *. District Court for the Eastern,DIstrict of Ca. Moved Jones / Second Schafer / Mosbacher Absent / Pursuant t a ent Code Passed to approve settlement agreement resolving Section : 9( )/C onference litigation regarding the stop notices on the 2008 Al with Ltgal Ccurtsel — Existing Tahoe Waterline Replacement Project and the Tata/ Litigation.: Tahoe Asphalt, Inc., and Granite Mountain Waterline Replacement Project, Tahoe Asphalt Materials Company, disbursing the remaining funds retained on the projects, LL tts. STPUD, Case No. and dismissing the District's cross complaint. SO420090104, El Dorado Superior Court 3:15 P.M. ADJOURNMENT Dale Rise, Board President South Tahoe Public Utility District ATTEST: Ka hy Clerk of the Board South Tahoe Public Utility District -28- General Manager Richard H. 5olbrig Directors out � +► Chris Cefalu f h ,, • w .. 5 James R. Jones +c r.• • r • • M ary L M osbacer Pu I c Uti l ity Citric h osbac er Eric Schafer 1275 Meadow Crest Prive • South Lake Tahoe • CA 86150 Phone 530 544 -64F� 74 • Fax 530 541 -0614 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: February 4, 2010 ITEM — PROJECT NAME: Ordinance No. 520 -10: Time Limits on Sewer Permits REQUESTED BOARD ACTION: Enact Ordinance No. 520 -10 Amending Section 4.2.10 of the Administrative Code Regarding Time Limits on Sewer Permits. DISCUSSION: Currently, the Administrative Code does not have a time limit or expiration date for sewer permits. As a result, there are many outstanding permits in which connections to the sewer system have not been made. This has caused some confusion for those property owners holding outstanding permits as to which of the District's Ordinances, rules and regulations apply. The proposed amendment states that if the permit holder does not construct the sewer connection by the end of three years, they can apply for a year to year extension providing the administrative fee of $150.00 is paid. If the administrative fee is not paid, the permit will be placed into a suspended status and no connection to the District's sewer system shall be made until all administrative fees for each year extended has been paid. At any time the permit holder can terminate its sewer connection permit and the District shall refund the sewer connection fee to the permit holder pursuant to Administrative Code section 4.5, paid by the permit holder upon receipt of its permit. Upon termination the permit holder will not be refunded any administrative fees paid for extensions of the permit term. A sewer permit for construction will continue to be null and void if the construction project is not accepted by County and City for the proposed improvement to be served by sewer or if the County or City voids or cancels either the application of permit for construction of the proposed improvement to be served by sewer. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Ordinance No. 520 -10 —29— Tim Bledsoe February 4, 2010 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES 1 - NO CHIEF FINANCIAL OFFICER: YES ;i0 NO -30- ORDINANCE NO. 520 -10 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AMENDING SECTION 4.2.10 AND ADDING SECTION 4.5.13 TO THE ADMINISTRATIVE CODE REGARDING TIME LIMITS ON SEWER PERMITS BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: SECTION 1 POLICY AND PURPOSE The purpose of this Ordinance is to adopt certain changes to the Administrative Code regarding time limits for permits allowing connection to the District's sewer system. SECTION II — DEFINITIONS For the purposes of this Ordinance, the terms used herein are defined as follows: A. The District — The South Tahoe Public Utility District. B. The Board — The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code — The compilation and codification of all of the Administrative, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for the decisions of the District, and provide the public with guidelines applicable to District operations. SECTION III — FINDINGS The Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, make the following findings: 1. The District allows connection to its sewer system pursuant to the applicable provisions of the Ordinances, rules, and regulations of the District and specifications for sewer service. 2. The Administrative Code presently does not limit the time in which the holder of a permit to connect to the District's sewer system must make such connection. As a result, there are many outstanding permits pursuant to which connection has not been made. 3. There has been confusion among those holding outstanding permits as to whether their permits are subject to changes in the District's Ordinances, rules, and regulations and specifications for sewer service between the time the permit is issued and connection to the District's Sewer System is accomplished. -31- 4. The proposed amendment is designed to make clear to which of the District's Ordinances, rules, and regulations and specifications for sewer service a permit is subject. 5. The proposed amendment will aid in the reduction of outstanding permits by limiting the time frame in which a permittee may connect to the District's sewer system pursuant to the District's Ordinances, rules, and regulations and specifications for sewer service at the time the permit was issued. 6. The proposed amendment is intended to provide the holders of outstanding permits a reasonable time to complete connection to the District's sewer system, pursuant to a defined set of District Ordinances, rules, and regulations and specifications for sewer service. 7. The Board has determined that it is in the best interest of the health and safety of District residents to adopt an ordinance to amend certain provisions of the Administrative Code regarding permits for connection to the District's Sewer System. SECTION IV — AMEND SECTION 4.2.10 OF THE ADMINISTRATIVE CODE Administrative Code Section 4.2.10 to be amended as follows: 4.2.10 Time Limits On Sewer Permits. (a) A permit for construction of a sewer lateral shall permit the connection to the District's sewer service, in accordance with the applicable provisions of the Ordinances, rules, and regulations of the District and specifications for sewer service in effect at the date of permitting, for a period of three (3) years from the date the permit is issued. If, at the expiration of the three (3) year initial permit term, the permittee has yet to construct the permitted connection to the District's sewer system, the permittee may extend the permit term for an additional one (1) year term (the "Extension Term "), provided that the permittee pays the required administrative fee. (Refer to Section 4.5.13 — Sewer Rate Schedule No. 7.) If, at the expiration of any one (1) year Extension Term, the permittee has yet to construct the permitted connection to the District's sewer system, the permittee may extend the permit term for an additional one (1) year Extension Term, provided that the permittee pays the required administrative fee. (Refer to Section 4.5.13 — Sewer Rate Schedule No. 7.) Any permit extended pursuant to this subsection shall be subject to the terms of the District's Administrative Code and regulations in effect at the date of extension. (b) Those permits for construction of a sewer lateral that have been issued prior to the effective date of Ordinance No. 520 -10 shall permit the connection to the District's sewer service, in accordance with applicable provisions of the Ordinances, rules, and Ordinance No. 520 -10 Time Limits on Sewer Permits Page 2 -32- regulations of the District and specifications for sewer service in effect at the date of permitting, for a period of three (3) years from the effective date of Ordinance No. 520- 10. If, at the expiration of this three (3) year term, the permittee has yet to construct the permitted connection to the District's sewer system, the permittee may extend the permit term for an additional one (1) year Extension Term, provided that the permittee pays the required administrative fee. (Refer to Section 4.5.13 — Sewer Rate Schedule No. 7.). If, at the expiration of any one (1) year Extension Term, the permittee has yet to construct the permitted connection to the District's sewer system, the permittee may extend the permit term for an additional one (1) year Extension Term, provided that the permittee pays the required administrative fee. (Refer to Section 4.5.13 — Sewer Rate Schedule No. 7.) Any permit extended pursuant to this subsection shall be subject to the terms of the District's Administrative Code and regulations in effect at the date of extension. (c) If, upon the expiration of any permit term, including, any Extension Term, as applicable, the permittee has not connected to the District's sewer service, and the permit holder fails to extend the permit, as provided for in section (a) or section (b), above, the permit shall be suspended, and no connection to the District's sewer system shall be made thereunder, until the permittee extends the permit term by an additional one (1) year Extension Term and pays the required administrative fee for each full calendar year that has passed since the expiration of the prior three (3) year permit term or one (1) year Extension Term, as applicable. (Refer to Section 4.5.13 — Sewer Rate Schedule No. 7.) (d) At any time prior to connection to the District's sewer system, a permittee may terminate its sewer connection permit and the District shall refund to the permittee the applicable fee for sewer connection, pursuant to Administrative Code section 4.5, paid by the permittee upon receipt of its permit. Upon the permittee's termination of the permit term, the permittee shall not be entitled to the refund of any administrative fees paid for extension of the permit term, as applicable. (e) Any permittee may choose to comply with changes in the applicable provisions of the Ordinances, rules, and regulations of the District and specifications for sewer service made after the date of permitting but prior to connection to the District's sewer service. (f) Notwithstanding the above, a sewer permit for construction of a sewer lateral will be null and void: 1) If construction project is not accepted by County or City for the proposed improvement to be served by the sewer; or 2) If the County or City voids or cancels either the application or permit for construction of the proposed improvement to be served by the sewer. Ordinance No. 520 -10 Time Limits on Sewer Permits Page 3 -33- SECTION IV — ADD SECTION 4.5.13 TO THE ADMINISTRATIVE CODE 4.5.13 — SCHEDULE 7 An administrative fee of One Hundred Fifty Dollars ($150.00) will be collected for the extension of a sewer permit, pursuant to section 4.2.10. SECTION V — SEVERABILITY ' If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative Code irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid. SECTION VI — EFFECTIVE DATE This Ordinance amending the above referenced sections to the Administrative Code shall take effect thirty days after its passage. PASSED AND ADOPTED the Board of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the 4th day of February, 2010 by the following vote: AYES: NOES: ABSENT: Dale Rise, President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board Ordinance No. 520 -10 Time Limits on Sewer Permits Page 4 -34- General Manager Richard H. Solbrig ,� . Directors %/ ''. ,w S o u o e Chris Cefal ,';;/ ''�" - ^�"',. James R. Jones � -m ti ' ' :. s /�`'` Ut � e D j • ,r. it s ct Mary Lou Mosbacher Pu V District Dale Rise Eric Schafer 1275 Meadow Cruet Chive • math Lake Tahoe • CA 86150 Phone 550 544-6474 74 • Fax 630 541 -0614 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: February 4, 2010 ITEM — PROJECT NAME: Headworks Replacement Project — Phase 1 REQUESTED BOARD ACTION: Authorize staff to reject all bids, modify bid documents and rebid the project. DISCUSSION: On December 16, 2009, twenty -five (25) general contractors attended the mandatory pre -bid conference for the above project. Bids for the project were opened on January 20, 2010. Four (4) bids were received. A summary of all bids is attached. Staff and legal counsel believe that it is in the best interests of the District to reject all bids received for the project and to re -bid the project, beginning February 5, 2010. The Public Contract Code, as well as the District's own contract language, provide the District with discretion to reject all bids received on a project when the Board determines that it is in the best interest of its customers. In this case: 1) The District's project bid documents contained internal inconsistencies regarding the submission requirements for the bid. This has apparently led to confusion among bidders, given that no two bidders' submissions were the same. 2) None of the bids received meet the funding requirements, and accepting any of the bids would jeopardize the funding for the project. To provide a fair and competitive bidding environment, consistent with the intent of the Public Contract Code and District policies, Staff and legal counsel recommend that the Board direct staff to reject all bids, modify the bid documents as needed, and rebid the project. Re- bidding the project will not significantly change the timeline for construction. With Board approval, the revised schedule for bidding and project completion will be as follows: -35- Julie Ryan February 4, 2010 Page 2 Board authorize to bid February 4, 2010 Advertise February 5 to March 10, 2010 Mandatory Pre -Bid February 16, 2010 Second site visit February 23, 2010 Bid Opening March 10, 2010 Board Approval March 18, 2010 Notice to Proceed April 8, 2010 Contractor Mobilization May 3, 2010 Project Complete October 15, 2010 SCHEDULE: As soon as possible COSTS: Engineers estimate is $1,364,085 ACCOUNT NO: 1029 -8033 BUDGETED AMOUNT REMAINING: $1,300,000 included in the 2010 /11 proposed budget ATTACHMENTS: Summary of Bids. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES Lo • NO CHIEF FINANCIAL OFFICER: YES .. NO -36- SOUTH TAHOE PUBI HEADWORKS REPLACEMENT BID St Engineer's Est. Thomas Haan Co., Inc. Item Description Unit QTY Amount Unit Price Amount 1 Mobilization/demobilization incldg bonds, insurance, clean utLS 1 $124,010.00 $27,260.00 $27,260. s • 2 Provide, install, maintain Erosion Control complete and in place LS 1 $10,000.00 $6,800.00 $6,800. • • Pavement Saw Cut and 3 Removal, inddg all labor, materials, equipment, etc. SF 8,845 $46,200.00 $1.30 $11,498. • Shoring & worker Safety inddg 4 labor, materials tools, equip, etc LS 1 $105,000.00 $159,744.00 $159,744.11 5 Dewatering, inclg labor, materials, equip., etc. LS 1 $50,000.0C $10,000.00 $10,000.11 Hazardous Material Abatement - 6 Asbestos Wall Materials - indudg removal and proper disposal LS 1 $15,000.00 $2,500.00 $2,500.•• Hazardous Material Abatement - 7 Asbestos Joint Materials, inddg removal and proper disposal LS 1 $15,000.00 $26,800.00 $26,800.1. Hazardous Material Abatement - 8 Lead Paint Removal - inddg removal and disposal LS 1 $15,000.00 $27,200.00 $27,200. • I Hazarous Mate Abatement - PCB and Mercury Material - 9 indudg removal and proper disposal LS 1 $5,000.00 $2,800.00 $2,800.1 • Hazardous Material Abatement - 10 Asbestos Roofing Materials - inddg removal and proper disposal LS 1 $20,000.0C $14,200.00 $14,200.11 Yard Piping Demolition on plans, 11 inddg capping, removing LS 1 $50,000.00 $64,300.00 $64,300.0. Incineration Building Demo (above grade) inddg structural, 12 mechanical, electrical and instrumentation demo, disposal and off-haul LS 1 $275,000.00 $48,160.00 $48,160.14 Incineration Building Demo (below grade)inddg structural, 13 mechanical, electrical, instrumentation demo, disposal and off -haul LS 1 $125,000.00 $48,160.00 $48,160.10 Ume Mud Thickener (below 14 grade) inddg excavation, mechanical and structural demo, disposal and off -haul. LS 1 $100,000.00 $12,850.00 $42,850.14 15 Over Excavatalon and Off Haul inddg excavation and off haul CY 1,830 $91,500.00 $15.40 $28,182.0 • Over Excavation and Stockpiling 16 (reusable soil) incldg excavation and stockpiling CY 610 $15,250.00 $22.10 $13,481.11 Structural Fill Material (Import Soil) to backfifl in excavation w/in incinerator bldg and over exc. area inddg importing, placement 17 & compaction CY 3,057 $152,850.0C $14.40 $44,020.: • Bac kfill and Compaction to backfill in excavation wfin 18 incinerator bldg and over exc. Area inddg importing, placement and compaction. CY 3,667 $91,675.00 $7.85 $28,785.9 Yard Piping Repl. shown on 19 plans, inddg piping, badcfill, placement and compaction LS 1 $15,000.00 $25,240.00 $25,240.1 • 20 Provide Fine Grading for site LS 1 $10,000.00 $4,000.00 $4,000.1 • Pavement Restoration inddg all 21 labor, materials, tools, equip and incidentals; 7 _ SF 3,260 $32,600.00 $6.60 $21,516. • • TOTALS per DISTRICT REVIEW & CALCULATION: $1,364,085.00 $627,498.2 TOTALS as WRITTEN IN BID RECEIVED: Same UTILITY DISTRICT'S LASE I DEMOLITION PROJECT NARY <.G. Walters Construction Evans Brothers, Inc. Bowen Engineering & Envlron. Init Price Amount Unit Price Amount Unit Price Amount 30,000.00 130,000.00 132,000.00 132,000.00 170,000.00 570,000.00 10,000.00 110,000.00 15,000.00 15,000.00 125,000.00 125,000.00 1.00 $8,845.00. 10.45 13,980.25 12.83 125, 031.35 135,000.00 $135,000.0C 1181,800.00 1181,800.00 135,000.00 135,000.00 15,000.00 115,000.00 114,000.00 114,000.00 130,000.00 130,000.00 3,500.00 13,500.00 17,800.00 17,800.00k, 110,000.00 $10,000.00 63,800.00 163,800.00 198,600.00 198,600.00 110,000.00 , $10,000.0C 64,000.00 164,000.00 /48,000.00 $48,000.00 120,000.00 $20,000.00 7,000.00 17,000.00 12,000.00 12,000.00 15,000.00 15,000.00 15,000.00 115,000.00 135,000.00 135,000.00 115,000.00 $ 15,000.00 43,400.00 $43,400.00 120,000.00 120,000.00 1100,000.00 $100,000.0C 36,600.00 $36,600.04 115,600.00 115,600.00 175,000.00 175,000.00 38,600.00 /36,600.00 119,000.00 119,000.00 175,000.00 175,000.00 17,000.00 $17,000.00 *19,000.00 119,000.00 135,000.00 135,000.00 45.00 182,350.00 110.00 118,309.00 115.03 $27,504.90 10.00 16,100.00 110.00 16,100.00 18.20 $5,002.00 20.00 161,140.00 147.00 $143,679.0C 114.72 144,999.04 8.00 129,338.00 18.00 129,336.00 15.00 118,335.00 60,000.00 160,000.00 157,500.00 157,500.00 1125,000.00 1125,000.0C 4,500.00 14,500.00 19,780.00 19,780.00 110,000.00 110,000.00 6.00 $19,560.00 16.96 122,889.80 110.90' 8- 132,600.00 $748,731.00 1789,164.85 1793,47229 Same 1789,195.00 793,435.00 General Manager Richard H. Solbrig ,Y , _ ... , % ;t,. Directors ''' ,r,. ,,,,� `. o T a o James R. Jones r Mks . ` . e:= ,� •//'""�� Utility s (•/ Mary Lou M osbacher • Public Distric V Dale Rise � Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 Phone 534 544 -6474 • Fax 550 541-0614 BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Accounts Payable MEETING DATE: February 4, 2010 ITEM — PROJECT NAME: Payment of Claims REQUESTED BOARD ACTION: Approve Payment DISCUSSION: The Payment of Claims was not available when this agenda was published. It will be distributed prior to, and at the Board meeting. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: To be distributed prior to, and at the Board meeting. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -39- PAYMENT OF CLAIMS FOR APPROVAL February 4, 2010 Payroll 1/27/10 427,797.63 Payroll 1/14/10 88,130.80 Total Payroll 515,928.43 BNY Mellon Trust Company 72,731.80 CDS- health care payments 41,633.71 ADP 1,768.00 Brownstein /Hyatt/Farber /Schreck legal services 23,286.13 Bank of America 0.00 Union Bank 371,425.72 Total Vendor EFT 510,845.36 Accounts Payable Checks -Sewer Fund 294,468.37 Accounts Payable Checks -Water Fund 482,307.72 Accounts Payable Checks - Self - funded Insurance 30,438.20 Accounts Payable Checks - Grants Fund 0.00 Total Accounts Payable 807,214.29 Grand Total 1,833,988.08 Payroll EFTs & Checks 1/27/10 1/14/10 EFT AFLAC Medical & Dependent Care 812.18 0.00 EFT CA Employment Taxes & W/H 18,452.65 5,999.62 EFT Federal Employment Taxes & W/H 92,684.44 33,375.78 EFT CaIPERS Contributions 73,911.48 0.00 EFT Great West Deferred Comp 18,506.79 0.00 EFT Stationary Engineers Union Dues 2,421.58 0.00 EFT United Way Contributions 187.00 0.00 EFT Employee Direct Deposits 207,025.38 48,755.40 CHK Employee Garnishments 1,459.84 0.00 CHK Employee Paychecks 12,336.29 0.00 Total 427,797.63 88,130.80 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / PrQj Code Amount Check Num Tvoe ACRI, MARK CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074891 MW ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN VISION INS 1000 - 2530 2,670.14 Check Total: 2.670.14 AP- 00074892 MW AECOM USA INC ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 23,683.43 Check Total: 23,683.43 AP- 00074893 MW AFLAC GEN & ADMIN SUPP INS W/H 1000 - 2532 864.06 Check Total: 864.06 AP- 00074894 MW AHERN RENTALS UNDERGROUND REP SAFETY/EQUIP/PHY 1001 - 6075 43.50 Check Total: 43.50 AP- 00074895 MW AIRVAC INC PUMPS PUMP STATIONS 1002 - 6051 170.40 Check Total: 170.40 AP- 00074896 MW ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 256.50 Check Total: 256.50 AP- 00074897 MW AMEC EARTH & ENVIRONMENTAL INC ENGINEERING - ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 757.64 Check Total: 757.64 AP- 00074898 MW AMERICAN BANKERS INS CO GEN & ADMIN INSURANCE PPD 1000 - 0301 20,833.50 AMERICAN BANKERS INS CO GEN & ADMIN INSURANCE PPD 2000 - 0301 20,833.50 Check Total: 41.667.00 AP- 00074899 MW AMERICAN CHEMICAL SOCIETY LABORATORY DUES/MEMB/CERT 1007 - 6250 42.50 AMERICAN CHEMICAL SOCIETY LABORATORY DUES/MEMB/CERT 2007 - 6250 42.50 Check Total: 85.00 AP- 00074900 MW AMERIGAS DIAMOND VLY RNCH PROPANE 1028 - 6360 730.92 Check Total: 730.92 AP- 00074901 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 976.94 Check Total: 976.94 AP- 00074902 MW ARNOLD MACHINERY EQUIPMENT REP AUTOMOTIVE 1005 - 6011 789.73 Check Total: 789.73 AP- 00074903 MW AT&T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 8.17 AT&T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 82.18 AT&T /CALNET 2 OPERATIONS TELEPHONE 1006 - 6310 30.38 User: THERESA Page: 1 Current Date: 02/02/2010 Report: OH_PMT_CLAIMS_BK Current Time: 17:13:49 Vendor Name AT&T / CALNET 2 AT&T /CALNET 2 AWWA AWWA CAL -NEV SECTION BAILEY, CHERYL BI STATE PROPANE BI STATE PROPANE BING MATERIALS BING MATERIALS BIRD, HAL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BOEHME, MICHAEL BRIGHT, JONELLE BROWN & CALDWELL CONSULTANTS User: THERESA Report: OH_PMT_CLAIMS BK Department / Proj Name GEN & ADMIN PUMPS CUSTOMER SERVICE LABORATORY CUSTOMER SERVICE -WTR CONS PROG UNDERGROUND REP EQUIPMENT REPAIR GEN & ADMIN - WTRLN, TATA ENGINEERING - WTRLN, TATA DIAMOND VLY RNCH CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE - WTR CONS PROG CUSTOMER SERVICE - WTR CONS PROG ENGINEERING - FILTER ASSMNT BROWN & CALDWELL CONSULTANTS ENGINEERING - ANGORA TNK REPL BROWN & CALDWELL CONSULTANTS ENGINEERING - ECHO TANK REPL BULL, SUSANNE CUSTOMER SERVICE -WTR CONS PROG BURTRAW, MELVIN J CUSTOMER SERVICE - WTR CONS PROG PAYMENT OF CLAIMS Description TELEPHONE TELEPHONE DUES/MEMB /CERT DUES/MEMB /CERT WTR CONS EXPENSE SMALL TOOLS AUTOMOTIVE CONST RETAINAGE WTRLN, TATA LN TRAVELIMEETINGS CONTRACT SERVICE CONTRACT SERVICE WTR CONS EXPENSE WTR CONS EXPENSE REHAB FLTR 5&6 TANK, ANGORA TANK, ECHO WTR CONS EXPENSE WTR CONS EXPENSE Page: 2 Acct# / Proj Code 2000 - 6310 2002 - 6310 2038 - 6250 2007 -6250 Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 2001 - 6073 2005 -6011 Check Total: 2000 - 2605 - TATAWL 2029 - 8866 - TATAWL 1028 -6200 1038 - 4405 2038 -4405 Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 2038 - 6660 - WCPROG Check Total: 1029 - 8066 - FILTER 2029 - 7064 - ANGOTK 2029 - 8809 - ECHOTK Check Total: 2038 - 6660 - WCPROG Check Total: 2038 - 6660 - WCPROG Current Date: 02/02/2010 Current Time: 17:13:49 Amount Chord al= T 8.17 35.97 164.87 AP- 00074904 165.00 165.00 AP- 00074905 150.00 150.00 AP- 00074906 200.00 200.00 AP- 00074907 172.48 67.43 239.91 AP- 00074908 36,075.95 24,293.95 60 369.90 AP- 00074883 183.00 183.00 680.40 680.40 1,360.80 AP -00074910 200.00 200.00 AP- 00074911 200.00 200.00 633.42 11,438.68 11,438.69 23.510.79 AP- 00074913 200.00 200.00 AP- 00074914 200.00 AP -00074909 AP- 00074912 MW MW MW MW MW MW MW MW MW MW MW MW Vendor Name ACRI, MARK PAYMENT OF CLAIMS Department / Proi Name Descrivtion Acct# / Proj Code Amount Check Num Tvve CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: Y00.00 AP-00074891 MW ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN VISION INS 1000 - 2530 2,670.14 Check Total: 2.670.14 AP- 00074892 MW AECOM USA INC ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 23,683.43 Check Total: 23.683.43 AP- 00074893 MW AFLAC GEN & ADMIN SUPP INS WM 1000 - 2532 864.06 Check Total: 864.06 AP- 00074894 MW AHERN RENTALS UNDERGROUND REP SAFETY/EQUIP/PHY 1001 - 6075 43.50 Check Total: 43.50 AP-00074895 MW AIRVAC INC PUMPS PUMP STATIONS 1002 - 6051 170.40 Check Total: 170.40 AP-00074896 MW ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 256.50 Check Total: 256.50 AP-00074897 MW AMEC EARTH & ENVIRONMENTAL INC ENGINEERING - ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 757.64 Check Total: 757.64 AP- 00074898 MW AMERICAN BANKERS INS CO GEN & ADMIN INSURANCE PPD 1000 - 0301 20,833.50 AMERICAN BANKERS INS CO GEN & ADMIN INSURANCE PPD 2000 - 0301 20,833.50 Check Total: 41.667.00 AP- 00074899 MW AMERICAN CHEMICAL SOCIETY LABORATORY DUES/MEMB/CERT 1007 - 6250 42.50 AMERICAN CHEMICAL SOCIETY LABORATORY DUES/MEMB /CERT 2007 - 6250 42.50 Check Total: 85.00 AP- 00074900 MW AMERIGAS DIAMOND VLY RNCH PROPANE 1028 - 6360 730.92 Check Total: 730.92 AP-00074901 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 976.94 Check Total: 976.94 AP- 00074902 MW ARNOLD MACHINERY EQUIPMENT REP AUTOMOTIVE 1005 - 6011 789.73 Check Total: 78173 AP- 00074903 MW AT&T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 8.17 AT&T / CALNET 2 PUMPS TELEPHONE 1002 - 6310 82.18 AT&T / CALNET 2 OPERATIONS TELEPHONE 1006 - 6310 30.38 User: THERESA Page: 1 Current Date: 02/02/2010 Report: OH_PMT_CLAIMS_BK Current Time: 17:26:24 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num Iypg AT &T /CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 8.17 AT &T /CALNET 2 PUMPS TELEPHONE 2002 - 6310 35.97 Check Total: 164.87 AP- 00074904 MW AWWA CUSTOMER SERVICE DUES/MEMB /CERT 2038 - 6250 165.00 Check Total: 165.00 AP- 00074905 MW AWWA CAL -NEV SECTION LABORATORY DUES/MEMB /CERT 2007 - 6250 150.00 Check Total: 150.00 AP- 00074906 MW BAILEY, CHERYL CUSTOMER SERVICE -WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074907 MW BI STATE PROPANE UNDERGROUND REP SMALL TOOLS 2001 - 6073 172.48 BI STATE PROPANE EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 67.43 Check Total: 239.91 AP- 00074908 MW BING MATERIALS GEN & ADMIN - WTRLN, TATA CONST RETAINAGE 2000 - 2605 - TATAWL 36,075.95 BING MATERIALS ENGINEERING - WTRLN, TATA WTRLN, TATA LN 2029 - 8866 - TATAWL 24,293.95 Check Total: 60.369.90 AP- 00074883 MW BIRD, HAL DIAMOND VLY RNCH TRAVEL/MEETINGS 1028 - 6200 183.00 Check Total: 183.00 AP- 00074909 MW BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038 - 4405 680.40 BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2038 - 4405 680.40 Check Total: 1.360.80 AP- 00074910 MW BOEHME, MICHAEL CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074911 MW BRIGHT, JONELLE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074912 MW BROWN & CALDWELL CONSULTANTS ENGINEERING - FILTER ASSMNT REHAB FLTR 5 &6 1029 - 8066 - FILTER 633.42 BROWN & CALDWELL CONSULTANTS ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 11,438.68 BROWN & CALDWELL CONSULTANTS ENGINEERING - ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 11,438.69 Check Total: 23.510.79 AP- 00074913 MW BULL, SUSANNE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074914 MW BURTRAW, MELVIN J CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 User: THERESA Page: 2 Current Date: 02/02/2010 Report: OH_PMT_CLAIMS_BK Current Time: 17:26:24 Vendor Name CAHILL-O'BRIEN, 11M CALUAN, JERALEE CALLIAN, JERALEE CAMPBELL CONSTRUCTION CO INC CAMPBELL CONSTRUCTION CO INC CARNEGGIE, DAVID CAROLLO ENGINEERS CAROLLO ENGINEERS CARROLL, SCOTT CASA CDS GROUP HEALTH CDW - G CORP CDW - G CORP CITY OF SOUTH LAKE TAHOE CRAIG, CAROLYN CREEK ENVIRONMENTAL LABS CREEK ENVIRONMENTAL LABS CREEK ENVIRONMENTAL LABS Department / Proj Name CUSTOMER SERVICE - WTR CONS PROG CUSTOMER SERVICE CUSTOMER SERVICE GEN & ADMIN - WT METERING PRJ ENGINEERING - WT METERING PRJ CUSTOMER SERVICE - WTR CONS PROG ENGINEERING - HEADWORKS ENGINEERING - TWIN PEAKS BS CUSTOMER SERVICE - WTR CONS PROG BOARD OF DIR SELF FUNDED INS ENGINEERING ENGINEERING UNDERGROUND REP CUSTOMER SERVICE - WTR CONS PROG LABORATORY - BKRFLD TRTMT EXP LABORATORY - HERBST LABORATORY PAYMENT OF CLAIMS User: THERESA Page: 3 Report: OH_PMT_CLAIMS_BK Description WTR CONS EXPENSE TRAVEUMEETINGS TRAVELIMEETINGS CONST RETAINAGE WTR METERING/NEW WTR CONS EXPENSE HDWKS IMP PROJ BSTR, TWN PEAKS WTR CONS EXPENSE DUESIMEMB/CERT ADMIN FEE OFFICE SUPPUES OFFICE SUPPUES PIPEICVRS/MHLS WTR CONS EXPENSE MONITORING MONITORING MONITORING Acct# / Proj Code 2038 - 6660 - WCPROG Check Total: 1038-6200 2038-6200 2000 - 2605 - METERS 2029 - 7078 - METERS Check Total: 2038 - 6660 - WCPROG Check Total: 1029 - 8033 - HDWORK 2029 - 7070 - TPBSTR Check Total: 2038 - 6660 - WCPROG 1019-6250 3000 -6741 1029 -4820 2029 - 4820 2001-6052 2038 - 6660 - WCPROG 2007 - 6110 - BKRFLD 2007 - 6110 - HERBST 2007 -6110 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 02/02/2010 Current Time: 17:26:24 Amount Check Num DM 200.00 AP- 00074915 MW 200.00 200.00 AP- 00074916 MW 62.00 62.00 124.00 AP- 00074917 MW - 1,750.00 17,500.00 15.750.00 AP- 00074918 MW 200.00 200.00 AP- 00074919 MW 91,139.20 14,142.00 105.281.20 AP- 00074920 MW 200.00 200.00 AP- 00074921 MW 15,000.00 15.000.00 AP -00074922 MW 2,954.75 2.954.75 AP- 00074923 MW 87.75 87.73 175.48 AP- 00074924 MW 1,200.00 1.200.00 AP-00074925 MW 200.00 200.00 AP- 00074926 MW 190.00 190.00 190.00 570.00 AP-00074927 MW PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num Tyne CSDA BOARD OF DIR DUES/MEMB /CERT 1019 - 6250 2,044.00 CSDA BOARD OF DIR DUES/MEMB /CERT 2019 - 6250 2,044.00 Check Total: 4.088.00 AP- 00074928 MW CWEA UNDERGROUND REP DUES/MEMB /CERT 1001 - 6250 79.00 CWEA ELECTRICAL SHOP DUES/MEMB /CERT 1003 - 6250 132.00 CWEA CUSTOMER SERVICE DUES/MEMB /CERT 1038 - 6250 132.00 CWEA UNDERGROUND REP DUES/MEMB /CERT 2001 - 6250 132.00 Check Total: 475.00 AP- 00074929 MW DANIEL, NANCY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074930 MW DEGRAAF, DALE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074931 MW DENTON, D. E. CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 400.00 AP- 00074932 MW EL DORADO COUNTY ENGINEERING - ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 50.00 Check Total: 50.00 AP- 00074933 MW EL DORADO COUNTY PUMPS OPERATING PERMIT 1002 - 6650 250.00 EL DORADO COUNTY PUMPS OPERATING PERMIT 2002 - 6650 1,250.00 Check Total: 1.500.00 AP- 00074934 MW ELDER, VYUE JOY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074935 MW ENTRIX INC ENGINEERING - SUT WELL REDRILL SUT WELL REDRILL 2029 - 8463 - RWSUTR 3,177.20 Check Total: 3,177.20 AP- 00074936 MW ETS LABORATORY MONITORING 1007 - 6110 992.25 Check Total: 992.25 AP- 00074937 MW EVANS, KAI CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074938 MW FEDEX PUMPS PUMP STATIONS 1002 - 6051 62.59 FEDEX ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 6.66 Check Total: 69.25 AP- 00074939 MW FELICIANO, ROSS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 User: THERESA Page: 4 Current Date: 02/02/2010 Report: OH_PMT_CLAIMS_BK Current Time: 17:26:24 Vendor Name FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FISHER SCIENTIFIC FISHER SCIENTIFIC GCS SERVICE INC GCS SERVICE INC GERLAND, BARBARA GIBSON I11, HARRY R. GRAINGER GRAINGER GRAINGER GRAYBAR ELECTRIC COMPANY INC GROVE MADSEN INDUSTRIES INC HARTFORD, THE HARTFORD, THE HARTZELL, JOHN HAUGE BRUECK ASSOCIATES LLC HAVEN, NICK Department / Proj Name HEAVY MAINT HEAVY MAINT HEAVY MAINT LABORATORY LABORATORY LABORATORY LABORATORY CUSTOMER SERVICE - WTR CONS PROG CUSTOMER SERVICE - WTR CONS PROG ELECTRICAL SHOP HEAVY MAINT EQUIPMENT REPAIR ELECTRICAL SHOP ELECTRICAL SHOP GEN & ADMIN GEN & ADMIN CUSTOMER SERVICE - WTR CONS PROG ENGINEERING - REPL GEN, LPPS CUSTOMER SERVICE - WTR CONS PROG PAYMENT OF CLAIMS Description BUILDINGS GROUNDS & MNTC SHOP SUPPLIES LABORATORY EQUIP LABORATORY EQUIP LABORATORY EQUIP LABORATORY EQUIP WTR CONS EXPENSE WTR CONS EXPENSE PRIMARY EQUIP PRIMARY EQUIP AUTOMOTIVE PUMP STATIONS LUTHER PASS UFE INS LTD, UNION User: THERESA Page: 5 Report: OH_PMT_CLAIMS_BK WTR CONS EXPENSE REPL GEN LPPS WTR CONS EXPENSE Acct# / Proj Code 1004 -6041 1004 - 6042 1004 - 6071 1007-6025 2007-6025 1007 - 6025 2007 - 6025 2038 - 6660 - WCPROG Check Total: Check Total: Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 1003 -6021 1004 - 6021 2005 -6011 1003-6051 1003-6048 1000 -2512 1000 - 2539 2038 - 6660 - WCPROG 2038 - 6660 - WCPROG Check Total: Check Total: Check Total: Check Total: Check Total: 1029 - 8933 - RGLPPS Check Total: Current Date: 02/02/2010 Current Time: 17:26:24 Amount Check Num Iyeg 200.00 AP- 00074940 MW 134.34 45.56 56.30 236.20 AP- 00074941 123.77 123.78 247.55 AP- 00074942 165.48 150.90 316.38 AP- 00074943 200.00 200.00 AP- 00074944 200.00 200.00 AP- 00074945 196.93 51.81 1,547.40 1.796.14 AP- 00074946 126.87 126.87 AP- 00074947 765.59 765.59 AP- 00074948 2,044.12 2,551.79 4.595.91 AP- 00074949 200.00 200.00 AP- 00074950 6,640.00 6.640.00 AP- 00074951 200.00 MW MW MW MW MW MW MW M W MW MW Vendor Name Department / Proj Name PAYMENT OF CLAIMS HIGH SIERRA BUSINESS SYSTEMS ADMINISTRATION SERVICE CONTRACT HIGH SIERRA BUSINESS SYSTEMS ADMINISTRATION SERVICE CONTRACT Description Acct# / Proj Code 1021 -6030 2021-6030 Check Total: Amount Check Nunl log 200.00 AP-00074952 MW 37.13 37.12 Check Total: 74.25 AP- 00074953 MW HILL, VICTORIA CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 A1 00074954 MW HUBER, VIRGINIA CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074955 MW HUNTLEY, DENNIS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074956 MW INSITE LAND SURVEYS ENGINEERING - ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 150.00 Check Total: 150.00 AP- 00074957 MW 1WATER INC INFORMATION SYS GIS IMP/UPGR 1037 - 8081 10,435.65 WATER INC INFORMATION SYS ADD'L GIS UC 1037 - 8892 5,219.13 Check Total: 15 AP- 00074958 MW J &L PRO KLEEN INC FINANCE JANITORIAL SERV 1039 - 6074 1,603.50 J &L PRO KLEEN INC FINANCE JANITORIAL SERV 2039 - 6074 1,603.50 Check Total: 3.207.00 AP- 00074959 MW JEFFCO INC ADMINISTRATION OFFICE SUPPLIES 1021 -4820 1.95 JEFFCO INC FINANCE OFFICE SUPPLIES 1039 - 4820 3.92 JEFFCO INC ADMINISTRATION OFFICE SUPPUES 2021 - 4820 1.95 JEFFCO INC FINANCE OFFICE SUPPLIES 2039 - 4820 3.93 Check Total: 11.75 AP- 00074960 MW JINKENS, TERRI CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074961 MW KAELIN, IRENE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074962 MW KAUFMAN, ROBERT CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074963 my/ KELBUS, JIM CUSTOMER SERVICE -WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074964 MW User: THERESA Page: 6 Current Date: 02/02/2010 Report: OH_PMT_CLAIMS_BK Current Time: 17:26:24 Vendor Name KEN'S TIRE CENTER User: THERESA PAYMENT OF CLAIMS Department / Proj Name Description Acct# / Prpj Code Amount Check Num lype EQUIPMENT REP AUTOMOTIVE 1005 - 6011 144.13 Check Total: 144.13 AP 00074965 MW KG WALTERS CONSTRUCTION GEN & ADMIN - ANGORA TNK REPL CONST RETAINAGE 2000 - 2605 - ANGOTK 29,879.47 Check Total: 29.879.47 AP 00074966 MW KOFFMAN, TONI CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 KRLT FM/KOWL AM DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 1,745.00 KRLT FM/KOWL AM DIO - PR EXP -EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 1,745.00 KRLT FM/KOWL AM CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 1,602.00 Check Total: 5.092.00 AP 00074968 MW KROFTA,CHAD CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP 00074969 MW LAWRENCE, GALE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: Y00.00 AP 00074970 MW LEUCH, HERMANN CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP MW LEXISNEXIS MATTHEW BENDER ADMINISTRATION SUBSCRIPTIONS 1021 -4830 306.75 LEXISNEXIS MATTHEW BENDER ADMINISTRATION SUBSCRIPTIONS 2021 -4830 306.74 Check Total: 613.49 AP 00074972 MW LONG, WES GEN & ADMIN SUSPENSE 1000 - 2504 936.97 Check Total: 936.97 AP 00074889 MW LOOMIS FINANCE CONTRACT SERVICE 1039 - 4405 304.30 LOOMIS FINANCE CONTRACT SERVICE 2039 - 4405 304.29 Check Total: 608.59 AP 00074973 MW LUCAS, CHRIS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP 00074974 MW MC MASTER CARR SUPPLY CO UNDERGROUND REP SHOP SUPPLIES 1001 - 6071 272.55 MC MASTER CARR SUPPLY CO PUMPS PUMP STATIONS 1002 - 6051 233.11 MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 1002 - 6071 171.15 MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 1002 - 6073 241.95 MC MASTER CARR SUPPLY CO HEAVY MAINT SHOP SUPPLIES 1004 - 6071 121.42 Page: 7 Current Date: 02/02/2010 Report: OH_PMT_CLAIMS_BK Current Time: 17:26:24 Check Total: 200.00 AP 00074967 MW PACIFIC MECHANICAL CORP PINE CONE ACRE MOTEL PINKEL,MICHELE User: THERESA GEN & ADMIN - WT METERING PRJ UNDERGROUND REP ENGINEERING PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num Iypg MC MASTER CARR SUPPLY CO HEAVY MAINT IN -PLANT AIR CMP 1004 - 8093 295.47 MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 2002 - 6071 401.49 MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 2002 - 6073 215.55 Check Total: 1.752.49 AP- 00074976 MW MUELLER, ALAN CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074977 MW MUFFLER PALACE, THE EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 104.37 Check Total: 104.37 AP- 00074978 MW MULLER, NANCY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074979 MW MWH LABORATORIES ENGINEERING - ARSENIC FACILITY ARSNC TRTMNT 2029 - 8864 - ARSNIC 90.00 Check Total: 90.00 AP- 00074980 MW NEVADA GENERATOR SYSTEMS EQUIPMENT REP GENERATORS 1005 - 6013 179.00 Check Total: 179.00 AP- 00074981 MW NORTHWEST HYD. CONSULT INC ENGINEERING - CTC GRNT -BMPs BMP PROJECTS 1029 - 8737 - CTCBMP 6,425.02 NORTHWEST HYD. CONSULT INC ENGINEERING - CTC GRNT -BMPs BMP PROJECTS 2029 - 8745 - CTCBMP 6,425.01 Check Total: 12.850.03 AP- 00074982 MW NOVALYNX CORP LABORATORY OFFICE SUPPLIES 1007 - 4820 75.18 NOVALYNX CORP LABORATORY OFFICE SUPPLIES 2007 - 4820 75.17 Check Total: 150.35 AP- 00074983 MW OFFICE DEPOT FINANCE OFFICE SUPPLIES 1039 - 4820 OFFICE DEPOT FINANCE OFFICE SUPPLIES 2039 - 4820 PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004 - 6071 PRAXAIR 174 HEAVY MAINT SAFETY/EQUIP/PHY 1004 - 6075 Check Total: CONST RETAINAGE 2000 - 2605 - METERS 3,687.65 Check Total: 3.687.65 AP- 00074985 MW STANDBY ACCOMODA 2001 - 6083 372.50 Check Total: 372.50 AP- 00074986 MW TRAVEL/MEETINGS 1029 - 6200 43.45 Check Total: 43,45 AP- 00074987 MW Page: 8 Current Date: 02/02/2010 ' Report: OH_PMT_CLAIMS_BK Current Time: 17:26:24 8.92 8.92 17.84 AP- 00074984 MW 26.33 91.00 Vendor Name PROTO, JEANNE REED, KATHRYN PAYMENT OF CLAIMS Department / Proj Name Description Acct# / Proj Code Amount Check Num IYe€ Check Total: 117.33 AP- 00074988 MW CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074989 MW CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074990 MW RELIANCE STANDARD GEN & ADMIN LIFE INS MGMT 1000 - 2525 508.70 RELIANCE STANDARD GEN & ADMIN LNG TRM DIS,MGMT 1000 - 2531 1,261.08 Check Total: 1.769.78 AP- 00074991 MW RENO GAZETTE - JOURNAL ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 233.59 Check Total: 233.59 AP- 00074992 MW RESOURCE DEVELOPMENT INC GEN & ADMIN - TWIN PEAKS BS CONST RETAINAGE 2000 - 2605 - TPBSTR - 4,758.50 RESOURCE DEVELOPMENT INC ENGINEERING - TWIN PEAKS BS BSTR, TWN PEAKS 2029 - 7070 - TPBSTR 47,585.00 Check Total: 42,826.50 AP- 00074993 MW ROMSOS, JEFFREY SHANE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00074994 MW ROOTX UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 474.00 Check Total: 474.00 AP- 00074995 MW SCBA SAFETY CHECK INC HEAVY MAINT SAFETY/EQUIP/PHY 1004 - 6075 452.74 Check Total: 452.74 AP- 00074996 MW SCHAFER, ERIC BOARD OF DIR TRAVEL/MEETINGS 1019 - 6200 1,161.47 Check Total: 1,161.47 AP- 00074997 MW SHARP, KATHY ADMINISTRATION TRAVEL/MEETINGS 1021 - 6200 30.50 SHARP, KATHY ADMINISTRATION TRAVEL/MEETINGS 2021 -6200 30.50 Check Total: 61.00 AP- 00074998 MW SHERIDAN, JOHN OPERATIONS TRAVELIMEETINGS 1006 - 6200 520.00 Check Total: 520.00 AP- 00074999 MW SHERMAN, STEVE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: Y00.00 AP 00075000 MW SIERRA CHEMICAL CO OPERATIONS HYPOCHLORITE 1006 - 4755 3,743.96 Check Total: 3.743.96 AP- 00075001 MW SIERRA PACIFIC POWER GEN & ADMIN ELECTRICITY 1000 - 6330 65,443.71 User: THERESA Page: 9 Current Date: 02/02/2010 Report: OH_PMT_CLAIMS_BK Current Time: 17:26:24 PAYMENT OF CLAIMS Vendor Name Department / Pull Name Description Acct# / Proj Code Amount Check Num Type SIERRA PACIFIC POWER GEN & ADMIN ELECTRICITY 2000 - 6330 26,585.12 Check Total: 92.028.83 AP- 00075002 MW SIERRA TAHOE READY MIX ENGINEERING - WTRLN, TATA WTRLN, TATA LN 2029 - 8866 - TATAWL 18,397.32 Check Total: 18.397.32 AP- 00074884 MW SINGER, HAROLD CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00075003 MW SOUTHWEST GAS GEN & ADMIN NATURAL GAS 1000 - 6350 190.85 SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 - 6350 218.83 Check Total: 409.68 AP- 00075004 MW SPAULDING, ROBERT C. CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038.6660 - WCPROG 200.00 Check Total: 200.00 AP- 00075005 MW SPRINGBROOK SOFTWARE INC INFORMATION SYS CONTRACT SERVICE 1037 - 4405 450.00 SPRINGBROOK SOFTWARE INC INFORMATION SYS ADVISORY 1037 - 4440 325.00 SPRINGBROOK SOFTWARE INC INFORMATION SYS SERVICE CONTRACT 1037 - 6030 225.00 SPRINGBROOK SOFTWARE INC INFORMATION SYS CONTRACT SERVICE 2037 - 4405 450.00 SPRINGBROOK SOFTWARE INC INFORMATION SYS ADVISORY 2037 - 4440 325.00 SPRINGBROOK SOFTWARE INC INFORMATION SYS SERVICE CONTRACT 2037 - 6030 225.00 Check Total: 2.000.00 AP- 00075006 MW STONE, JEFF CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00075007 MW STOP LOSS INSURANCE SERVICES SELF FUNDED INS EXCESS INSURANCE 3000 - 6744 27,322.70 Check Total: 27.322.70 AP- 00075008 MW SUBSTITUTE PERSONNEL & ENGINEERING CONTRACT SERVICE 1029 - 4405 559.20 SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 1037 - 4405 462.46 SUBSTITUTE PERSONNEL & CUSTOMER SERVICE CONTRACT SERVICE 1038 - 4405 994.45 SUBSTITUTE PERSONNEL & ENGINEERING CONTRACT SERVICE 2029 - 4405 559.20 SUBSTITUTE PERSONNEL & ENGINEERING - TWIN PEAKS BS BSTR, MIN PEAKS 2029 - 7070 - TPBSTR 1,058.21 SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 2037 - 4405 462.46 SUBSTITUTE PERSONNEL & CUSTOMER SERVICE CONTRACT SERVICE 2038 - 4405 994.45 Check Total: 5.090.43 AP- 00075009 MW SUTER WALLAUCH CORBETT &ASSOC DIO CONTRACT SERVICE 1027 - 4405 1,225.00 SUTER WALLAUCH CORBETT &ASSOC DIO CONTRACT SERVICE 2027 - 4405 1,225.00 User: THERESA Report: OH_PMT_CLAIMS_BK Current Time: 17:26:24 Page: 10 Current Date: 02/02/2010 Vendor Name TAHOE ASPHALT INC. TAHOE ASPHALT INC. TAHOE ASPHALT INC. TAHOE BLUEPRINT TAHOE BLUEPRINT TAHOE BLUEPRINT TAHOE MOUNTAIN NEWS TAHOE MOUNTAIN NEWS TAHOE PARADISE CHEVRON TAHOE TRADING POST TAHOE VALLEY ELECTRIC SUPPLY TAMCO TOPHEALTH TOPHEALTH TRPA UUNE UUNE UNITED PARCEL SERVICE UNITED PARCEL SERVICE User: THERESA Report: OH_PMT_CLAIMS_BK Department / Proj Name GEN & ADMIN - WTRLN,AL TAHOE ENGINEERING - WTRLN,AL TAHOE ENGINEERING - WTRLN, TATA ENGINEERING - REPL GEN, LPPS ENGINEERING - ANGORA TNK REPL ENGINEERING - ECHO TANK REPL DIO - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL UNDERGROUND REP HEAVY MAINT ELECTRICAL SHOP GEN & ADMIN - WTRLN,AL TAHOE ADMINISTRATION ADMINISTRATION ENGINEERING - ECHO TANK REPL FINANCE FINANCE GEN & ADMIN GEN & ADMIN PAYMENT OF CLAIMS Description CONST RETAINAGE WTLN, AL TAHOE WTRLN, TATA LN REPL GEN LPPS TANK, ANGORA TANK, ECHO PUB RELATIONS PUB RELATIONS DIESEL SHOP SUPPUES PUMP STATIONS CONST RETAINAGE SUBSCRIPTIONS SUBSCRIPTIONS TANK, ECHO OFFICE SUPPUES OFFICE SUPPUES POSTAGE EXPENSES POSTAGE EXPENSES Acct# / PrQj Code Check Total: 2000 - 2605 - ATWL08 2029 - 8811 - ATWL08 2029 - 8866 - TATAWL Check Total: 1029 - 8933 - RGLPPS 2029 - 7064 - ANGOTK 2029 - 8809 - ECHOTK Check Total: 2001 - 4620 1004 - 6071 2003 - 6051 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: Check Total: Check Total: Check Total: 2000 - 2605 - ATWL08 Check Total: 1021 -4830 2021 - 4830 1039 -4820 2039 - 4820 1000 - 4810 2000 - 4810 Check Total: 2029 - 8809 - ECHOTK Check Total: Check Total: Check Total: Page: 11 Current Date: 02/02/2010 Current Time: 17:26:24 10,265.86 39,000.00 49,308.73 6,258.62 95.64 95.65 Amount Check Num bin 2,450.00 AP-00075010 MW 98,574.59 AP- 00074885 6 AP- 00075011 325.00 325.00 650.00 AP- 00075012 121.47 121.47 AP- 00075013 88.02 88.02 AP- 00075014 251.18 251.18 AP- 00075015 11,220.26 11,220.26 AP- 00074886 62.37 62.37 124.74 AP- 00075016 4,688.00 4,688.00 AP-00074887 44.80 44.80 89.60 AP- 00075017 500.00 500.00 1.000.00 AP- 00075018 MW MW MW MW MW MW MW MW MW MW MW PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num Iyp UNIVERSAL HEALTH NETWORK SELF FUNDED INS PPO FEE 3000 - 6742 160.75 Check Total: 160.75 AP- 00075019 MW USA BLUE BOOK PUMPS PUMP STATIONS 1002 - 6051 157.41 USA BLUE BOOK UNDERGROUND REP SMALL TOOLS 2001 - 6073 271.93 Check Total: 429.34 AP- 00075020 MW VAN GILDER, JENNIFER CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00075021 MW VERIZON CALIFORNIA DIAMOND VLY RNCH TELEPHONE 1028 - 6310 170.99 Check Total: 170.99 AP- 00075022 MW WACKENHUT, NORMAN GEN & ADMIN UB SUSPENSE 1000 - 2002 112.19 WACKENHUT, NORMAN GEN & ADMIN UB SUSPENSE 2000 - 2002 112.20 Check Total: 224.39 AP- 00075023 MW WATSON, CHERI CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00075024 MW WEDCO INC ELECTRICAL SHOP BUILDINGS 1003 - 6041 46.34 WEDCO INC ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 108.81 WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 1003 - 6071 74.97 WEDCO INC ELECTRICAL SHOP BUILDINGS 2003 - 6041 2.31 Check Total: 432.43 AP- 00075025 MW WEST PAYMENT CENTER ADMINISTRATION SUBSCRIPTIONS 1021 - 4830 220.28 WEST PAYMENT CENTER ADMINISTRATION SUBSCRIPTIONS 2021 -4830 220.27 Check Total: 440.55 AP- 00075026 MW WESTERN ENERGETIX INC EQUIPMENT REP OIL & LUBE 1005 - 4630 449.22 WESTERN ENERGETIX INC EQUIPMENT REPAIR OIL & LUBE 2005 - 4630 449.22 Check Total: 898.44 AP- 00075027 MW WESTERN NEVADA SUPPLY HEAVY MAINT SHOP SUPPLIES 1004 - 6071 101.14 WESTERN NEVADA SUPPLY GEN & ADMIN METERS,ETC INV 2000 - 0402 2,990.63 WESTERN NEVADA SUPPLY GEN & ADMIN VALVES INVENTORY 2000 - 0404 4,809.04 WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE/CVRS /MHLS 2001 - 6052 1,288.56 WESTERN NEVADA SUPPLY HEAVY MAINTENANC BUILDINGS 2004 - 6041 207.71 WESTERN NEVADA SUPPLY CUSTOMER SERVICE SHOP SUPPLIES 2038 - 6071 870.00 User: THERESA Report: OH_PMT_CLAIMS BK Page: 12 Current Date: 02/02/2010 Current Time: 17:26:24 Vendor Name Department / Proj Name Description WINZLER & KELLY CONSULT ENGRS ENGINEERING - EFFLUENT EVAL REP EXP PUMPS ZERWECK, JOHN GEN & ADMIN - WTRLN,AL TAHOE CONST RETAINAGE ZICKO, DAVID CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE User: THERESA Report: OH_PMT_CLAIMS_BK PAYMENT OF CLAIMS t��: 811rA1M Acct# / PrQj Code Amount Check Num IXp.6 Check Total: 10.267.08 AP- 00075028 MW 1029 - 8676 - EFFLEV 3,001.00 Check Total: 3.001.00 AP- 00075029 MW 2000 - 2605 - ATWL08 60,615.81 Check Total: 60.615.81 AP- 00074888 MW 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00075030 MW Grand Total: 808,149.29 dirand Total SO7,214 Page: 13 Current Date: 02/02/2010 Current Time: 17:26:24 wis Sourth Tahoe P.U.D. 01/18/10 VOID, TYPED & REVERSED AjP CHICK =MIE NM, 37N 18, 2010, 9:14 PM - - -req: EC IEL E - - -1eg CL OL. - -loc: CNST---- joobb: 450349 #J380- -- pgn: EC200 <1.19> Check Payee ID. Payee Bare Late Clack Atttai t Type Subs Rel lb Ncte AP00074489 V45024 APB /p RP GRAND TOTALS: Tbtal Void Machine Written Tbtal Void Hand Written Tbtal NbchirE Written Tbtal Hand Written Tbtal Reversals Tbtal (welled GRAND TOTAL 12/17/09 935.00 RV TR Reversed 0.00 0.00 0.00 fl/Vi 0.00 935.00 0.00 935.00 Nutter of Checks Processed: Nutter of Checks Processed: Number of Checks Processed.: Nutter of Checks Processed: Nutter of Checks Processed: Nutter of Checks Processed: 1 1pL id: -- 0 0 0 1 0 General Manager Richard H. Solbrig 1 � - �� -� �'•r Directors "- : y ,, o S o Jamey R. Jones "!! ft Utility Pistrict Dale Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe * CA 96150 Phone 530 544 -6474 • Fax 530 541-0614 BOARD AGENDA ITEM 14a TO: Board of Directors FROM: Richard Solbrig, General Manager, MEETING DATE: February 4, 2010 ITEM — PROJECT: Conference with Legal Counsel — Anticipated Litigation (one case) REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may be held for conference with legal counsel regarding anticipation of litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -41- General Manager Richard H. Solbrig !` ►L"" A • +.�,�t: =r , t # Directors 0 o [(Vrrr� ��,,,h � �� Chris Cefalu � James R. Jones µ �-- Ut ,` Eric Schafer 1275 Meadow Cry Chore • South Lake Tahoe • CA 96150 Phone 530 544 -6474 • Fax 530 541 -0614 BOARD AGENDA ITEM 14b TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: February 4, 2010 ITEM — PROJECT: Conference with Legal Counsel — Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Govemment Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S -01 -1520 LKK GGH, United States District Court for the Eastern District of Califomia. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -43-