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SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Mary Lou Mosbacher, President BOARD MEMBERS Dale Rise, Vice President
James R. Jones, Director Eric W. Schafer, Director Chris Cefalu, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECEMBER 17, 2009
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
December 17, 2009, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake
Tahoe, California.
f ite BOARD OF DIRECTORS: ROLL CALL
President Mosbacher, Directors Rise, Cefalu, Jones,
Schafer
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Torney, Adams,
Bledsoe, Noble, Hoggatt, Barnes, Ryan, Brown, Thiel,
Whalen, Bergsohn, Attorney Herrema
GUESTS:
Chris Peters and Pete Bellows /Brown & Caldwell,
Scott Robinson /Western Nevada Supply,
John Runnels, Ernie Claudio, John Cefalu,
Judy Cefalu, Paige Cefalu
Ernie Claudio led the pledge to the flag. PLEDGE OF ALLEGIANCE
Diane Noble introduced Tim Bledsoe, the new Customer INTRODUCTION
Service Manager.
The Clerk of the Board administered Oaths of Office: OATHS OF OFFICE
- Director Chris Cefalu - Seat No. 1
- Director James R. Jones (Incumbent) - Seat No. 2
- Director Eric Schafer (Incumbent) - Seat No. 5
Terms expire December 6, 2013
Richard Solbrig presented President Mosbacher with a PRESENTATION
token of appreciation for her service as 2009 Board
President, and for other work on behalf of the Board.
REGULAR BOARD MEETING MINUTES - DECEMBER 17, 2009 PAGE - 2
Ernie Claudio presented his idea to start a program COMMENTS FROM THE AUDIENCE
offering tours of the District's wastewater treatment
facility. He contacted the Lake Tahoe Unified School
District and found they would provide round trip trans-
portation for $30 per bus trip, and he proposed the
District pay the cost of the transportation to and from
the South Tahoe Middle School. The Board requested
he put his idea in writing so this can be placed on a
future agenda for the Board's consideration.
John Runnels spoke in support of Director Rise, and
urged the Board to elect him for the 2010 Board
President.
Consent Items a. (Arrowhead Well No. 3 Arsenic CORRECTIONS TO THE AGENDA
Treatment Facility), and f. (2009 Sonora Waterline OR CONSENT CALENDAR
Replacement Project) were brought forward for
discussion prior to Board action.
Moved Rise / Second Schafer / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as amended:
a. See Consent Items Brought Forward;
b. Luther Pass Pump Station (LPPS) Genset
4111, Replacement - Authorized staff to advertise for
bids for the construction of the LPPS standby
power generation facility project;
c. Surplus Trucks and Equipment - Authorized Baxtin
Management Group to auction District surplus
equipment;
d. Tahoe Regional Planning Agency (TRPA) Mitigation -
Authorized payment to TRPA for 5% mitigation fee
on new sewer connections, in the amount of
$ 18,668.85;
e. Headworks Replacement Project - Approved proposal
from Carollo Engineers for consulting services, in
the amount not to exceed $27,808.58;
f. See Consent Items Brought Forward;
g. Angora Water Tank Replacement Sitework -
(1) Approved Change Order No. 2 to KG Walters, in
the amount of $15,398.84; (2) Approved the Project
Closeout Agreement and Release of Claims; and
(3) Authorized staff to file a Notice of Completion
with the El Dorado County Clerk;
REGULAR BOARD MEETING MINUTES - DECEMBER 17, 2009 PAGE - 3
h. 2009 Water Meter Installation Project - (1) Approved CONSENT CALENDAR
Change Order No. 1 to Pacific Underground, in the (continued)
credit amount of < $3,416.00 >; (2) Approved
the Project Closeout Agreement and Release of
Claims; and (3) Authorized staff to file a Notice of
Completion with the El Dorado County Clerk.
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / ACTION
This project was bid, awarded, and started before ARROWHEAD WELL NO. 3
knowing a grant opportunity would arise. Staff applied ARSENIC TREATMENT FACILITY
for, and received ARRA (American Recovery and Rein- (Consent Item a.)
vestment Act) funding after the project was already
underway. As such, requirements of ARRA were not
included in the contract, and staff is currently
negotiating with the state and contractor to ensure
requirements are met in order to receive the $1.2M
in grant funding. The grant conditions associated with
ARRA are substantial, and must be addressed by
December 31 or the project will not be funded.
Staff requested that Requested Board Action 1 (Change
Order No. 4) be approved, and that Action 2 (Approval
of the Project Closeout Agreement and Release of
Claims) and Action 3 (Authorization to file a Notice of
low Completion) be deleted from the requested board
actions at this point in time since terms are still being
negotiated.
The Water and Wastewater Operations Committee
reviewed this item and recommended approval.
Moved Rise / Second Jones / Passed Unanimously
to approve Change Order No. 4 to KG Walters in the
amount not to exceed $5,000, and authorized staff
to negotiate the ARRA grant conditions with KG
Walters and the State.
Tahoe Asphalt was a sub - contractor to the original 2009 SONORA WATERLINE
contractor for this project who did not pay them, so REPLACEMENT PROJECT
Tahoe Asphalt filed a $200,000 stop notice with the (Consent Item f.)
District. They were paid $100,000 and are still owed
$100,000.
Staff requested that Requested Board Action 1 (Change
Order No. 5) be approved, and that Action 2 (Approval _
of the Project Closeout Agreement and Release of
Claims) and Action 3 (Authorization to file a Notice of
Completion) be approved upon the condition that a
release of a stop notice is received.
REGULAR BOARD MEETING MINUTES - DECEMBER 17, 2009 PAGE - 4
Moved Jones / Second Rise / Passed Unanimously to 2009 SONORA 4 100 approve Change Order No. 5 for Campbell Construction REPLACEMENT PROJECT
Co. Inc., in the amount of $1,961.01, and approved (Consent Item f. - continued)
the Project Closeout Agreement and Release of Claims,
and filing a Notice of Completion with the El Dorado
County Clerk contingent upon the receipt of a release
of the stop notice.
ITEMS FOR BOARD ACTION
In 2006, Brown & Caldwell were awarded a contract COLLECTION SYSTEM MASTER
to complete a collection system master plan. The last PLAN
master plan was done in 1986. The master plan itself
focuses on three items: collection system service for
customers, community health, safety and environment,
and employee safety. It encompasses all gravity pipes,
forcemains, pump stations, etc. It took a comprehensive
look at the entire system including condition assess-
ment, data collection, development of a hydraulic model
for the District's use in the collection system. The
completed master plan culminated into a lengthy
document, and is a compilation of technical memo-
randums for capital improvements for the next 20 years.
Representatives from Brown & Caldwell gave a Power -
point presentation on the collection system master
plan covering project background and collection system
overview, asset management approach (to define levels
of service the collection system will operate under), key
levels of service for master plan, risk assessment
including likelihood and consequences of failure, pipe-
line findings, pump station findings, the hydraulic model,
capital pipeline and pump station projects ranked by
priority, and recommendations to reduce risks.
The consultants answered several questions asked by
the Board. Once the environmental documentation is
complete, the Collection System Master Plan will be
placed on a future agenda for the Board's approval.
No Board action.
This project is the third and final part of water meter 2010 WATER METER
installations being financed by the grant funded by the INSTALLATION PROJECT -
American Recovery and Reinvestment Act (ARRA) and PHASE 2
administered by the California Department of Health
Services.
Phase 1 was done in 2009 and included the installation
of 147 meters and pits as part of the Sonora project.
REGULAR BOARD MEETING MINUTES - DECEMBER 17, 2009 PAGE - 5
The second part, called the 2010 Water Meter Instal- 2010 WATER METER
46, lation Project, included the installation of 1,560 meters INSTALLATION PROJECT -
and pits. The grant was for $4.4M and the low bid from PHASE 2
Tiechert Construction came in at $2M. It has been (continued)
staff's intention to do a change order with Tiechert in
that contract, and to use the rest of the grant funds for
additional water meter projects next spring. The state
did not want to do that large of a change order. They
did agree to provide the leftover $2M in funding but
required that it be bid as a new project. The also required
that the plans and specifications be ready within ten days.
District staff banded together to produce a 40 page set
of plans, and a large set of specifications within that time.
The 2010 Phase 2 project, which includes the installation
of 1,261 water meters and pits in the North and South
Upper Truckee areas, went out to bid. Ten bids were
received, and staff confirmed that the lowest bid, received
from Campbell Construction, met all of the grant conditions.
Moved Jones / Second Rise / Passed Unanimously to
award bid to the lowest responsive, responsible bidder,
Cambell Construction, in the amount of $1,799,604.
The Board commended staff for securing the remaining
grant funds.
An emergency action was declared in April due to the SNOWSHOE THOMPSON DITCH
washout of both the Snowshoe Thompson Ditch No. 1 DITCH NO. 1 / MILLICH DITCH
and the Millich Ditch. Approximately 3,000 yards of WASHOUT
debris flowed down the hillside and around the neigh-
boring motel and roadway. Repairs were made and
the emergency action was terminated. In November,
erosion problems were discovered, and the emergency
action was reinitiated because the hillside showed signs
of erosion and sliding. Most of the damage was the
result of faulty erosion control blankets. Repairs were
done under contractor warranty and the District did not
incur any additional costs. The repairs are complete
except for reseeding the area, which will be done in the
spring, and will cost approximately $6,500 to finish.
Moved Mosbacher / Second Rise / Passed Unanimously
to terminate the emergency action of November 5, 2009.
Ernie Claudio gave his views on the current state of ELECTION OF BOARD OFFICERS:
the South Lake Tahoe Police Department, and relayed BOARD PRESIDENT
his support for Director Rise concerning a recent
incident. He urged the Board to support him for 2010
Board President.
4 b0 Moved Cefalu / Second Mosbacher / Jones and Schafer
Voted No / Passed to elect Dale Rise to serve as Board
President for the 2010 calendar year.
REGULAR BOARD MEETING MINUTES - DECEMBER 17, 2009 PAGE - 6
Moved Rise / Second Cefalu / Jones and Schafer Voted ELECTION OF BOARD OFFICERS:
4 1 0 , No / Passed to elect Mary Lou Mosbacher to serve as BOARD VICE PRESIDENT
Board Vice President for the 2010 calendar year.
Moved Schafer / Second Jones / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $1,185,116.07.
3:45 - 4:00 P.M. MEETING BREAK
Water and Wastewater Operations Committee: The BOARD MEMBER STANDING
committee met December 14. Minutes of the meeting COMMITTEE REPORTS
are available upon request. They discussed a request from
staff to determine how to deal with water meters on new
construction.
The Agency met on December 9, and there will be a EL DORADO COUNTY WATER
longer meeting on January 13. There will be discussion AGENCY PURVEYOR
on Policy 4 and the definition of "works." REPRESENTATIVE REPORT
A group of purveyors presented an altered staff flow
chart for the organization and selected items from their
current budget that could be transferred back to each
purveyor to be used for various projects rather than being
held by the Agency.
Bill Hetland, who was the Agency's General Manager,
was recently fired.
Director Schafer reported that committee assignment BOARD MEMBER REPORTS
requests should be referred to the Board President so
they can be reported at the next Board meeting.
Director Mosbacher relayed her appreciation for having
served as Board President the last two years.
Chief Financial Officer: Paul Hughes reported staff STAFF REPORTS
spoke to the District's special redevelopment attorney.
She will attend the next Board meeting to review the
District's options related to the shifting of tax revenue.
He also received notification that City staff will attend a
future board meeting to give a presentation on the
project area.
Water Conservation Specialist: Shelly Barnes gave an
update on the final results of the turf buy -back program
that was funded by Propositions 40 and 50 to encourage
water efficient landscaping.
She also reported on the Wonders of Water Week
program, designed to bring water education to schools.
Wiry
REGULAR BOARD MEETING MINUTES - DECEMBER 17, 2009 PAGE - 7
Chief Financial Officer: Paul Hughes spoke about the STAFF REPORTS
idea to postpone capacity charge adjustments, and (continued)
recapped the financial impacts to the District. If the
Board chooses to move forward with this, the cost
savings that will be available will be heavily promoted
to the community so they can take advantage during
these tough economic times.
5:05 P.M. ADJOUNMENT TO CLOSED
SESSION
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action. Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel — Existing
Litigation re: Meyers Landfill Site:
United States of America vs. El
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S -01 -1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
No reportable Board action. Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel — Existing
Litigation: Tahoe Asphalt, Inc., and
Tahoe Asphalt Materials Company,
LLC, vs. STPUD, Case No.
SC20090104, El Dorado Superior
Court
5:10 P.M. ADJOURNMENT
Mary Lou Mosbacher, Board 'resident
South Tahoe Public Utility District
ATTEST
athy Sh ,Clerk of the Board
South Ta oe Public Utility District
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