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01-07-10SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri., General Mana.er Dale Rise, President James R. Jones, Director BOARD MEMBERS Eric W. Schafer, Director Paul Sciuto, Assistant General Mana• er Mary Lou Mosbacher, Vice President Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 7, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, January 7, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: lie President Rise, Directors Cefalu, Jones, Schafer. Director Mosbacher was absent. STAFF: Solbrig, Sharp, Sciuto, Hughes, Cocking, Bergsohn, Hoggatt, Barnes, Bledsoe, Noble, Hussmann, Curtis, Cullen, Attorney Herrema GUESTS: Nicole Murphy/Murphy & Associates, Ernie Claudio ROLL CALL Shelly Barnes led the pledge to the flag. PLEDGE OF ALLEGIANCE Ernie Claudio reported his on inquiry to the General Manager regarding odor from the plant reaching Al Tahoe Boulevard, and was told it was going to be addressed as part of the headworks project. President Rise requested that staff provide a monthly written report documenting the value received from the Washington D.C. and Sacramento legislative advocates. The District Information Officer will also give verbal updates at Board meetings. COMMENTS FROM THE AUDIENCE CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - JANUARY 7, 2010 PAGE - 2 Moved Schafer / Second Jones / Mosbacher Absent / CONSENT CALENDAR Passed to approve the Consent Calendar as submitted: (continued) a. Arrowhead Well No. 3 Arsenic Treatment Facility - (1) Approved the Project Closeout Agreement and Release of Claims for Severn Trent Water Purification, Inc., and (2) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; b. Diamond Valley Ranch Master Plan and EIR - Approved amendment No. 2 to Hauge Brueck Associates Task Order No. 5 for additional consulting services, in the amount of $18,524; c. Ordinance No. 518-10: Sewer Capacity Charge - Enacted Ordinance No. 518-10 postponing increase in sewer capacity charge scheduled for January 1, 2010, until July 1, 2010; d. Ordinance No. 519-10: Water Capacity Charge - Enacted Ordinance No. 519-10 postponing increase in water capacity charge scheduled for January 1, 2010, until July 1, 2010; e. 2010 California Legislative Advocacy Services - Authorized execution of contract with Suter, Wallauch, Corbett and Associates, in the amount of $29,400; f. 2010 Washington D.C. Legislative Advocacy Services - Authorized execution of contract with ENS Resources, Inc., in the amount of $76,994; g. Approved Regular Board Meeting Minutes: December 3, 2009; h. Approved Regular Board Meeting Minutes: December 17, 2009. ITEMS FOR BOARD ACTION In order to receive FEMA fund reimbursements due to flood event, FEMA requires that agencies possess coverage for their facilities located in 100 -year flood zones. The District has 14 facilities that fall into this category. Staff obtained quotes, evaluated coverage amounts and the deductible level. The first six months of coverage were not budgeted for, but can be absorbed without utilizing contingency funds. 100 -YEAR FLOOD INSURANCE REGULAR BOARD MEETING MINUTES - JANUARY 7, 2010 PAGE - 3 „Moved Schafer / Second Jones / Mosbacher Absent / 100 -YEAR FLOOD INSURANCE Passed to approve flood insurance with American (continued) Bankers Insurance Company of Florida for facilities in 100 -year flood zone, with a $50,000 deductible, for a premium total of $41,667 per year. Moved Schafer / Second Cefalu / Mosbacher Absent / Passed to approve payment in the amount of $3,158,993.02. PAYMENT OF CLAIMS The committees for 2010 are as follows: ANNOUNCEMENT OF BOARD • Executive Committee - Rise/Mosbacher MEMBER STANDING AND AD HOC • Finance Committee - Schafer/Cefalu COMMITTEES • Water and Wastewater Operations Committee - Jones/Rise • Planning Committee - Mosbacher/Schafer • Management/Union Medical Plan Negotiations Ad Hoc Committee - Schafer/Cefalu Water and Wastewater Operations Committee: The committee met January 4. Minutes of the meeting are available upon request. Executive Committee: The committee met January 5 to discuss the performance review process for the general manager for 2009/2010. The next meeting is January 13. BOARD MEMBER STANDING COMMITTEE REPORTS EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT Director Cefalu reported he is busy learning the job of BOARD MEMBER REPORTS a Board member. Director Schafer reported he will attend the CASA conference and attend the CSRMA portion in order to bring back useful information. Board members will highlight the benefits to the District received from attending various conferences. Richard Solbriq reported on the Integrated Regional Water Management Plan and Proposition 84. Funding for Prop. 84 will take a long time to receive. The partners are reviewing the projects submitted. Money from Prop. 50 (state grant) may be forthcoming. Original participants who were not fully funded for grants were invited to propose and submit funding requests. Water Conservation Specialist: Shelly Barnes reported on the grant funded low -flow washing machine rebate program. The funding is not for new purchases; it is a GENERAL MANAGER REPORT STAFF REPORTS REGULAR BOARD MEETING MINUTES - JANUARY 7, 2010 PAGE - 4 retroactive program for those who purchased new STAFF REPORTS machines between 2008 and 2009. The program will (continued) be heavily advertised to the public. District Information Officer: Dennis Cocking reported on three items: 1) The District will receive $2M out of the $5M the Department of the Interior appropriated to the Lake Tahoe partnership. 2) District representatives will travel to Washington D.C. and followup with Senator Feinstein on the $5M appropriation in the Lake Tahoe Restoration Act. 3) A senate committee hearing will be held to consider the District's request to postpone metering requirements. Management/Union Medical Plan Negotiations Ad Hoc AD HOC COMMITTEE REPORT Committee: The committee met with Union represent- tatives to discuss the medical plan. The committee plans to meet regularly over the next couple of months. 2:35 - 2:50 P.M. MEETING BREAK AND ADJOUNMENT TO CLOSED SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel - Anticipated Litigation (One Case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: Tahoe Asphalt, Inc., and Tahoe Asphalt Materials Company, LLC, vs. STPUD, Case No. SC20090104, El Dorado Superior Court REGULAR BOARD MEETING MINUTES - JANUARY 7, 2010 PAGE - 5 4:05 P.M. ADJOURNMENT ATTEST: Kathy Sharp, South Tahoe Dale Rise, Board Pre d nt/ South Tahoe Public Utilit istrict rk of the Bo d blic Utility District r BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET DATE: I - 1 " 10 IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.